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HomeMy WebLinkAbout1980-04-15 Info Packeti r.-.-CEIVED APR 1 1 1917� Mr. John Balmer Mayor Iowa City, Iowa 52240 Dear Mr. Mayor: COMMITTEES Natural Re ourcee Cities Agriculture Education Appropriation Subcommittee I read with interest and admiration the article which appeared in the April 6 edition of the Cedar Rapids Gazette, relating to your confrontation with three state legislators regarding the Eaton case. The interest arose from remarks made by the legislators, especially their contention that this case was making their jobs harder in Des Moines. I find this allegation ridiculous, as I can think of no one in the legislature who has any interest in trying to run the affairs of Iowa City, except perhaps, the legislators mentioned in the article. The admiration I have is for you, in sticking to your guns and standing up to these people who should be concerning them- selves with state problems and not those under your jurisdiction. For these people to say your decisions are having an affect on legislation here in Des Moines is a preposterous assumption. To my knowledge, the Eaton case and Iowa City have never been dis- cussed here, and I know of no plans to do so. Again, I encourage you to continue to abide by your principles and to accept my commendation to you for having done so. PET/j1 Sincerely, P lip E. yrrell MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS P DES MOINES 79y j �P ,P 1u00I IY1 4�4P., I'll ILLIYTYRRELL qe S'rXrY: REPRESENTATIVE ' Srrrnllp.Yenmil Dielriel Iowa, I'uwcxhiek. Benton,.jtFl Keokuk, and .Iohn.,n Counties IVINI h: ADDRESS NORTO ENGLISII, IOWA 52316 '+= x•rn rr:nOl1YETEI.F:1'111INFOuse of (ydrl'LIII•R2Y1 (3-Represeut2athies IIIPME TELEI'IIONE STATE. OE IOWA W 19) M4.31fit Sirl yEl yhlh General Assembly STATEHOUSE Deg 39oinea, 3olun 50319 April 9, 1980 Mr. John Balmer Mayor Iowa City, Iowa 52240 Dear Mr. Mayor: COMMITTEES Natural Re ourcee Cities Agriculture Education Appropriation Subcommittee I read with interest and admiration the article which appeared in the April 6 edition of the Cedar Rapids Gazette, relating to your confrontation with three state legislators regarding the Eaton case. The interest arose from remarks made by the legislators, especially their contention that this case was making their jobs harder in Des Moines. I find this allegation ridiculous, as I can think of no one in the legislature who has any interest in trying to run the affairs of Iowa City, except perhaps, the legislators mentioned in the article. The admiration I have is for you, in sticking to your guns and standing up to these people who should be concerning them- selves with state problems and not those under your jurisdiction. For these people to say your decisions are having an affect on legislation here in Des Moines is a preposterous assumption. To my knowledge, the Eaton case and Iowa City have never been dis- cussed here, and I know of no plans to do so. Again, I encourage you to continue to abide by your principles and to accept my commendation to you for having done so. PET/j1 Sincerely, P lip E. yrrell MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS P DES MOINES 79y j ^' City of Iowa Cif") MEMORANDUM DATE: April 9, 1980 TO: City Council FROM: Cit) \ r RE: Luncheon at Mercy Hospital You will be receiving an invitation from Mercy Hospital for a luncheon at 12:00 noon on May 12. That date is the beginning of National Hospital Week. The luncheon should be concluded by 1:15 P.M. and will not extend into the informal Council meeting time. You might want to put this on your calendar. MICROFILMED BY JORM MICR�LA13 CEDAR RAPIDS • DES MOINES i' nsl I City of Iowa CIY1 MEMORANDUM DATE' April 7, 1980 TO: Linda McGuire, Chairperson, Human Rights Commission Dick McCartt, Vice Chairperson, Human Rights Commission FROM: Neal Ovin, City Manager RE: Human Rights Commission Meeting As we agreed in our meeting of April 5, 1980, it will be desirable for us to discuss, at a special meeting of the Human Rights Commission, three significant issues: 1. The role and responsibilities of the Human Rights Commission in community intervention efforts. 2. A mechanism for positive, on-going support of the City's Affirmative Action Program. 3. The responsibilities of the Human Relations staff and possible staff reorganization. I am looking forward to meeting with the Commission concerning these matters. cc: Human Rights Commission City Council Sophie Zukrowski Dale Helling Legal Staff MICROFILMED OY JORM MICR(�LA13 CEDAR RAPIDS • OES MOINES 796 I i Alk W April 11, 1980 Mr. Neil Trott, Partner Heritage Equities 51 Second Street Coralville, Iowa 52241 Re: Block 64 Hotel Project Dear Mr. Trott: This letter will confirm receipt of your letter of April 7, 1980, concerning the City's Block 64 Hotel Project. Please be advised that the City received three separate redevelopment proposals on April 8, 1980. One of these proposals came from a group which initially requested a delay but ultimately decided to proceed with submission on schedule. Each of the three proposals call for the construction of a new hotel on Block 64. Details of these proposals have been reported in the news media and copies are on file in the City Clerk's office and available for public review. We do not share your concern that the selection of a developer at this time will result in future substantial changes in the hotel project. The procedures followed by the City and state law will prevent this. First, the land disposition contract utilized by the City requires that the developer secure City Council approval of its preliminary design plans prior to construction of any improvements. If the developer desires to make any changes in the preliminary design plans after they have been so approved, the developer must again secure City Council approval. In this manner, the City will assure that the final development matches the quality of the developer's original proposal. Second, the City has always recognized its duty to comply with the competitive bidding requirements of state law. By way of example, the hotel project itself was rebid this year because the original developer of this project requested industrial revenue bond financing, which would have constituted a material change in the conditions of the original offer. State law will of course be obeyed and the project will be bid again should such material change in the project be requested by the newly selected developer. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 797 d Mr. Neil Trot, April 11, 1980 Page 2 W, Thank you for your interest in the Block 64 Hotel Project. Please contact me if you have further questions. Sincerely yours, Neal G. Berlin City Manager cc: City Council Larry Chiat John Hayek tp/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOVIES 797 11-11 RL EIVED AM 8 1980 9-i5 1q./h. 51 Second Street Coralville, Iowa 52241 April 7, 1980 City Manager City of Iowa City Civic Center Iowa City, Iowa 52240 Res Downtown Hotel Project Dear Mr. Berlin= Heritage Inns requested and received a bidder's information packet relating to the redevelopment of Block 64. We began preparing a proposal and suspended our work when interest rates began their recent spiral. In our opinion, and based upon considerable expe- rience with project costa and local motel rates, the facilities required cannot be erected and operated successfully at current or projected interest rates. Our concern is that if a bid is accepted at this time, the successful bidder will not be able to complete the project or will request and demand, on a piecemeal basis, substantial changes in the project designed to reduce the coat and quality of the finished product. The City, at that time, would be under considerable public pressure to complete the project and would accept the requested modifications and end up witM a feasible project upon which our organization has been effectively denied the opportunity to bid. We join the "unidentified group" reported in Saturday's Prese-Citizen in requesting that you delay the acceptance of a bid and re-evaluate the project in terms of economic feasibility. If this is not possible, please be advised that we believe you are under an obligation to the citizens of the community, and to the unsuccessful bidders, to insure that the bidder you select performs exactly according to its contract. Very truly yours, H IT�UITIES By: Neil Trott, Partner j I "297 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.1800 i I I April 10, 1980 Mr. William F. Sueppel, President Business Development, Incorporated 122 S. Linn Street Iowa City, Iowa 52240 Re: Rock Island Railroad Spur Crossing, Heinz Road Dear Mr. Xeppel1- f el The City has been working with Shive-Hattery and Associates on the railroad crossing problem. It appears that a three party agreement which involves IDOT or the Rock Island would be almost unworkable because of the Rock Island bankruptcy. John'Willers of Shive-Hattery and the City Public Works Department have agreed to investigate the situation and see if a new vertical alignment on Heinz Road and additional storm drainage can solve the. problem without involving the railroad. If improvements can be done for under $20,000 it will be cheaper for the City and BDI to cost share with no involvement by IDOT or the railroad. It will also assure that the job will get done in the near future without waiting one to two years for the Rock Island situation to become resolved, When the City Council was approached about this problem several weeks ago, they gave a preliminary indication that they did not wish to have the City participate in any major repairs to this area. It is possible that after a solution is found, BDI will have to approach the City Council about funding so that Council can make a policy decision. At this point 1t will not he possible for the staff to commit the City to cost sharing. Sincerel youles, e G. B in City Ma ger tp/sp cc: City Council City Clerk MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS DES MOINES j I i I Mr. William F. Sueppel, President Business Development, Incorporated 122 S. Linn Street Iowa City, Iowa 52240 Re: Rock Island Railroad Spur Crossing, Heinz Road Dear Mr. Xeppel1- f el The City has been working with Shive-Hattery and Associates on the railroad crossing problem. It appears that a three party agreement which involves IDOT or the Rock Island would be almost unworkable because of the Rock Island bankruptcy. John'Willers of Shive-Hattery and the City Public Works Department have agreed to investigate the situation and see if a new vertical alignment on Heinz Road and additional storm drainage can solve the. problem without involving the railroad. If improvements can be done for under $20,000 it will be cheaper for the City and BDI to cost share with no involvement by IDOT or the railroad. It will also assure that the job will get done in the near future without waiting one to two years for the Rock Island situation to become resolved, When the City Council was approached about this problem several weeks ago, they gave a preliminary indication that they did not wish to have the City participate in any major repairs to this area. It is possible that after a solution is found, BDI will have to approach the City Council about funding so that Council can make a policy decision. At this point 1t will not he possible for the staff to commit the City to cost sharing. Sincerel youles, e G. B in City Ma ger tp/sp cc: City Council City Clerk MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS DES MOINES ki City of Iowa City MEMORANDUM Date: April 9, 1980 To: City Manager and City Council From: Michael Kucharzak Re: Undergrounding of Electrical Lines in CB District Attached to this memorandum are the specifications, graphics and cost estimates to complete the underground electrical servicing of the buildings in the downtown urban renewal area. The specifications and method of treatment appropriate for each structure were arrived at through a series of meetings between the electrical inspector and representatives of Iowa -Illinois. Of the 50 structures affected by the undergrounding program, 19 will be converted at no cost to the building owner or tenant. 17 structures require additional equipment and labor, usually in the form of exterior mounted disconnect switches and junction boxes such that the cost to the owner or tenant would be less than $1,500. It is estimated that eight of the structures can be converted for less than $5,000 each. Five of the structures can be converted for less than $10,000. One structure will require approximately $47,000 to convert since major overhauling of the electrical system inside the structure will be required to assure a safe operating electrical system. Converting the electrical system to underground service should not place unusual financial burdens on the majority of the businesses affected, however, it may be necessary for the City to consider offering attractive loan rates and/or terms to help encourage the abatement of deteriorated and potentially hazardous wiring systems. One possible source of financial assistance would be in the form of short-term no -interest loans utilizing the CDBG Contingency fund. Another possibility would be using some of the provisions of the recently enacted urban revitalization program. Once the Council provides direction to the staff, Iowa -Illinois is prepared to begin immediately on the conversions abutting the alley next to St. Patrick's Church and the alley adjacent to the Chamber of Commerce building. The remainder of the project will be undertaken this summer and will be phased so that alleys remain open during that period of time that Clinton Street is closed for construction. This is intended to allow for commercial delivery as well as emergency equipment access. The staff intends to call all affected merchants and property owners together for a presentation of the undergrounding project. Since bidding could be done privately by each individual business, or as a project bid with each merchant paying a predetermined portion of the total bid, the meeting will serve both as an informational forum and as a source of direction to the staff. All work outlined in this report is scheduled for MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES � J 2 I completion by continuing improvement fall of 1980 and should contribute not only to the of the downtown as an attractive center of commerce, but will help minimize the potential hazards through updating the electrical systems. i bj/sp Y� I r _. 1 rry -1 eA i } i i 1 1 i 7 p i MICROFILMED BY JORM MICR�LAB £� �� CEDAR RAPI05 •DES MOINES •__�I-. u UNDERGROUND WIRING IN DOWNTOWN Following a meeting with City staff and representatives of Iowa -Illinois, both parties toured the downtown and have made the following recommendations for connecting the proposed underground electrical service lines to the private buildings: Block M1 Brown Bottle/Iowa State Bank Building -- Brick up one window in the alley and come up with two feeder lines and provide drip loop. Estimated cost, $375. Younkers/Hands -- Install feeder line to existing junction box at rear of Younkers. Feed Hands from rear of Younkers. Hands Jewelers must pay cost from property linin teo street. TherTan underground oil tank in the alley which may interfere with this installation. If the tank is not a problem the cost should be approximately $7,900. Dru Fair -- Come up with feeder line to existing weatherhead. Install Trp loop. No cost to property owner or tenant. Jefferson Building -- Already underground. No charge to tenants. Baskin-Robbins/Apartments -- Come up with feeder line, install junction box and go directly into main disconnect. Estimated cost, $1,850. Cards Etc. -- Fed off Jefferson Building circuits. No charge to tenants or owner. Plaza Centre One -- Okay as is, no charge. Osco Drug -- Install two feeders and drip loop. No cost to tenant or owner. Jackson's -- Bring feeder line to old service under dock, provide junction box and disconnect. Continue feeder to second floor. Estimated cost, $3,250. i Buc's Leather -- Provide underground service into meter box. No cost to owner. Somebody Goofed -- Must be served underground from College Street. All street work completed. Estimated cost, $525. Every Bloomin' Thing -- Serve from front of the building under College Street. A11 work to make connection and move meter is inside the building. Estimated cost, $1,350. MICROFILMED BY JORM MICR(�LA8 CEDAR RAPIDS DES MOINES X99 ., 2 '"1 Things, Things & Things -- Must be served off Clinton Street. Service must be brought from rear of the building to front. Estimated cost, $1,500. Piper's Barber Shop -- Conduit already in building. Must pull new lines. No cost to owner. Roshek's -- Already set up for undergrounding. No cost. Block N2 Dain Bosworth Building -- Reverse service mast to ground and install junction box. Estimated cost, $762. Blackstone Beauty Shop/Piper Candies/Apartments -- Requires junction box, main disconnect and conduit up to existing service. Requires major rework of service. Estimated cost, $5,750. Iowa Theatre -- Must be served from Dubuque Street. Existing service is in rear of building, must be moved forward. Includes interior junction box and main disconnect. No cost to owner or tenant. J.C. Penney -- Feed junction box. Estimated cost, $775. Iowa City Library (new) -- Provision must be made on back of the new library buil id ng to accept disconnects and service for mall lighting and signal lighting for downtown. Library service to be underground. No cost. Lenoch-Cilek Building -- Must provide equipment room on first floor or in basement. Each tenant will have to provide connections to equipment room. Estimated cost, $47,000. En,12 Theatre -- Requires two feeder lines in junction box. Estimated cost, 825. Woodfield's/BarberShop/Nemo's -- Requires two feeder lines and a ,junction box. Estimated cost to bring service to property line, $2,950. Larew, Building -- Activate service installed by Larew. Service never activated s n e it was put in by an unlicensed electrician. Provide one feeder line and junction box to newly activated service. Estimated cost, $1,075. Meacham Travel -- Reverse mast to accept underground and replace LB with junction box. Estimated cost, $675. MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS • DES MOVIES 799 1 i ., 2 '"1 Things, Things & Things -- Must be served off Clinton Street. Service must be brought from rear of the building to front. Estimated cost, $1,500. Piper's Barber Shop -- Conduit already in building. Must pull new lines. No cost to owner. Roshek's -- Already set up for undergrounding. No cost. Block N2 Dain Bosworth Building -- Reverse service mast to ground and install junction box. Estimated cost, $762. Blackstone Beauty Shop/Piper Candies/Apartments -- Requires junction box, main disconnect and conduit up to existing service. Requires major rework of service. Estimated cost, $5,750. Iowa Theatre -- Must be served from Dubuque Street. Existing service is in rear of building, must be moved forward. Includes interior junction box and main disconnect. No cost to owner or tenant. J.C. Penney -- Feed junction box. Estimated cost, $775. Iowa City Library (new) -- Provision must be made on back of the new library buil id ng to accept disconnects and service for mall lighting and signal lighting for downtown. Library service to be underground. No cost. Lenoch-Cilek Building -- Must provide equipment room on first floor or in basement. Each tenant will have to provide connections to equipment room. Estimated cost, $47,000. En,12 Theatre -- Requires two feeder lines in junction box. Estimated cost, 825. Woodfield's/BarberShop/Nemo's -- Requires two feeder lines and a ,junction box. Estimated cost to bring service to property line, $2,950. Larew, Building -- Activate service installed by Larew. Service never activated s n e it was put in by an unlicensed electrician. Provide one feeder line and junction box to newly activated service. Estimated cost, $1,075. Meacham Travel -- Reverse mast to accept underground and replace LB with junction box. Estimated cost, $675. MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS • DES MOVIES 799 1 3 Block #3 Mod Pod -- Okay for underground as is. No charge. Cleaners -- Come up with the mast, install drip loop and meet existing service. Is expected that this building will be replaced or renovated in the near future, therefore this is a temporary solution. No charge to the building owner. Rebel Motel -- Meet existing service from underground. No cost to building owner. i j Office Building -- Need to convert service to three phase. Install junction box and bring to property line. Remodeling performed by owner makes existing service illegal. Estimated cost, $2,750. Goodyear -- Provide one feeder line, junction box and main disconnect. stE imated cost, $7,250. Conoco Station/Chamber of Commerce Buildin -- Discontinue existing service lines, br ng service with conduit out alongside rear of Chamber building, provide 2 main disconnects and share feeder line to alley. Estimated cost, $3,850. Cit Street Li htin -- Mount on pedestal (similar to Capitol Street instal an on city must pay cost. Block N4 Dividend Gas -- Connect existing service with one feeder line underground. No cost. Firestone -- Connect existing service to underground. Junction box and maindi onnect. Estimated cost, $2,600. Three small residential buildings -- Use direct burial. One building is owner occupied and the other two buildings are renter occupied. The City should pick up cost of undergrounding these residences as part of CDBG. Estimated cost, $262. St. Patrick's Church Rectory -- Connect to existing church transformer. This work was planned and should be performed prior to the project implementation. No additional cost anticipated. Capitol House Apartments -- Already underground. No cost. Block N5 I ' I I ?77 MICROFILMED BY JORM MIC R(�LAB CEDAR RAPIDS • DES MOINES C 4 Hawkeye State Bank -- Transformer served. No charge. The Mill Restaurant -- Rework existing service, add junction box to accept underground. Estimated cost, $950. Campus Standard/Laundromat -- Move connections to front corner of laundromat building. Connect to new junction box underground. Use combination junction box to feed Campus Standard, run feeder line up alongside laundromat, continue conduit alongside laundromat and provide weather head. Install aerial connection to Campus Standard building. Estimated cost, $3,600. Novotn 's -- All new service including junction box has to be run to this build ng. Interior wiring needs renovation. Estimated cost, $2,400. Whiteway's Supermarket -- Run underground service line to main line, junction box near center of wall, LB and pipe back toward alley connection. Moderate cost to property owner to replace concrete drive after trenching. Easements for line will have to be obtained. Estimated cost, $9,750. First Federal Savings & Loan -- No work required. No cost to owner. The Music Sho /Fieldhouse -- Pipe service from Music Shop to rear of Field House, can make loop connection there. Length of conduit in connection must be paid for by tenant or owner at cost. Provide feeder line up to existing service mast on Fieldhouse portion of building. Drip loop to be used to enable feeding the Music Shop. Estimated cost, $5,650. Gringo's -- Bring service loop up from alley to building. Install junction box. Some excavation on private property, therefore, estimated cost to tenant or building owner, $1,325. Sueppel's Flowers/Linn's Frame Up/Maxwell's -- Bring all services to main mast. Feeder lines from underground to meet main mast and drip loops installed. Each tenant will have to provide conduit and main disconnect as required. Estimated cost, $875. Bushnell's -- Already set up for underground. No cost to building owner. MICROFILMED BY JORM MIC R�LAa CEDAR RAPIDS • DES MOINES DOWNTOWN UNDERGROUNDING OF ELECTRICAL SERVICES IOWA CITY, IOWA GENERAL A. General Conditions The General Conditions, Supplementary Conditions and the requirements of Division 1 of this specification form a part of this division. B. Definitions Where the word "provide" is used it shall mean the same as "furnish and install." SCOPE OF WORK A. Items The Work required under this contract shall include all materials, labor, equipment and services necessary to furnish and install the electrical systems intended by and in accordance with the Drawings and Specifications. B. Temporary Electric Service Temporary electric service shall be furnished by the electrical contractor. BASIC MATERIALS AND METHODS General A. It is understood and agreed by the electrical contractor that the Work herein described shall be made complete in every detail, even though every item necessarily involved is not specifically mentioned. The contractor shall provide all labor and materials necessary for the entire completion of the Work. B. Installation shall include electric service for lighting and power, electric panels, wiring devices, conduits and other systems or systems equipment as may be hereinafter specified. C. The electrical Work of this Project is shown on the Electrical Drawings. These Drawings are not to be scaled for rough -in measurements. The contractor shall make field measurements for getting out materials and fitting his Work into the condition of the Project, and conforming to all applicable building codes. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES i h i DOWNTOWN UNDERGROUNDING OF ELECTRICAL SERVICES IOWA CITY, IOWA GENERAL A. General Conditions The General Conditions, Supplementary Conditions and the requirements of Division 1 of this specification form a part of this division. B. Definitions Where the word "provide" is used it shall mean the same as "furnish and install." SCOPE OF WORK A. Items The Work required under this contract shall include all materials, labor, equipment and services necessary to furnish and install the electrical systems intended by and in accordance with the Drawings and Specifications. B. Temporary Electric Service Temporary electric service shall be furnished by the electrical contractor. BASIC MATERIALS AND METHODS General A. It is understood and agreed by the electrical contractor that the Work herein described shall be made complete in every detail, even though every item necessarily involved is not specifically mentioned. The contractor shall provide all labor and materials necessary for the entire completion of the Work. B. Installation shall include electric service for lighting and power, electric panels, wiring devices, conduits and other systems or systems equipment as may be hereinafter specified. C. The electrical Work of this Project is shown on the Electrical Drawings. These Drawings are not to be scaled for rough -in measurements. The contractor shall make field measurements for getting out materials and fitting his Work into the condition of the Project, and conforming to all applicable building codes. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 2 r--, D. In general, the circuit lines shown on the Drawings do not include locations of conduit runs. E. Anchors, supports, support frames, and other items required for the installation of materials or equipment specified under this Division shall be supplied by this contractor. This contractor shall also install the above mentioned items or shall make arrangements with others for the installation of the above mentioned items. F. The electrical contractor shall verify the location of exposed equipment, conduit, sleeves, boxes, and all other electrical equipment, mounted on exposed surfaces with the Building Official prior to installation of the Work. It is the intention of the Building Official to coordinate the location of all exposed mechanical and electrical equipment into neat orderly positions. Any equipment located without prior approval of the Building Official is subject to relocation without additional compensation. Specifications and Drawings A. Before submitting a Bid for Work specified in this Division, the Bidder shall review the Contract Documents as they relate to the Work of all other trades required for the Project and shall include in the Bid all fees and costs necessary to fit the electrical Work into the Project. No subsequent extras will be allowed for materials and labor not included by the Bidder for electrical Work due to lack of familiarity with the Contract Documents as they relate to the Work of all other trades required for the Project. B. It is understood and agreed by the contractor that the Drawings and Specifications are intended to be cooperative and what is called for by either shall be as binding as if called for by both. C. In the case of conflict between a diagram and the specifications, the greater quantity or better quality shall prevail and shall be subject to the approval of the Engineer. D. Diagrams and drawings shall be checked for all dimensions, or other features affecting electrical Work. Before ordering any material or doing any work, the contractor shall verify all locations and specifications and shall be responsible for the correctness of same. E. After Award of Contract and before ordering materials, the contractor shall submit to the Building Official for review, in accordance with this contract, three (3) copies of the following: QN MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 3 1. Manufacturer's shop drawing of power and distribution panels, disconnect switches, including full range of colors available for Engineer's final color selection at no additional cost to the Owner. 2. Catalog tear sheets (with particular items noted as necessary) controls, junction boxes and other equipment, including full range of colors available for Engineer's final color selection at no additional cost to the Owner. Workmanship and Safety The entire installation shall be made by skilled workmen in a manner representing the best practice of the trade, such as described in detail in the NECA Standard of Installation." The contractor shall comply with i all requirements of state and federal Occupation Safety and Health Acts and all applicable codes and regulations of the City of Iowa City. Guarantee The contractor shall leave the entire electrical system in proper working order and guarantee for a period of one year from the date of acceptance of the Work all the material, equipment and wiring, furnished and installed by him to be free from all electrical and mechanical defects, and shall make good any such defects which become apparent within that time. He shall extend to the Owner any other guarantees extended by the manufacturer of equipment furnished and installed by him. Codes, Standards, Regulations iA. No material shall be installed which does not conform to all applicable codes. The installation shall comply with the City of Iowa City Electrical Code and all laws applying to electrical installations in effect. B. The contractor shall obtain and pay for all electrical permits and all electrical inspection fees for his electrical Work on this Project. Iowa City and Iowa-Illinoisninspection department shall recognized by City hefstate as having the jurisdiction. C. Any equipment sizes, ratings, current carrying capacities, or other requirements, not specifically mentioned, shall be covered by the City of Iowa City Electrical Code and N.E.M.A. Standards. Where larger than minimum code size conduits or wires are shown, they shall be installed as specified. The complete installation shall be free from any faults or grounds and must be completely in operating condition. 7fl MICROFILMED BY JORM MICR¢LAB ! CEDAR RAPIDS • DES MOINES ` 4 n Inspection of Premises The contractor shall visit the sites prior to making his Bid and note apparent features which may affect his Work. No subsequent allowance will be made because of the failure of this contractor to make his examination before Bidding. Substitutions and Changes A. It is the intent of these Specifications to establish standards of quality, style, design and functional characteristics of materials, equipment, apparatus or other products. Where specific items are identified by manufacturer's name, trade name or catalog designation, the material so specified shall be furnished. Where two or more designations are listed for the base Bid, the choice shall be optional with the contractor. B. The Specifications for standard items of electrical material having recognized equivalents offered by numerous manufacturers may include the clause "or approved equivalent." It is recognized that there are often several satisfactory substitutes for standardized utilitarian items which will satisfy the design objectives and it is expected that the cost and availability of such competitive products may vary with the time and place. It is impractical to name all possible brands that the contractor might wish to furnish. C. Should the contractor propose to furnish materials other than those specified, he shall submit a written request for each item in accordance with Section 0164.00 of the General Requirements, stating advantages of the alternate products and any increase or reduction of cotnract price. If requested, the contractor shall submit for inspection samples of both the specified and the proposed substitute items. Acceptance or rejection of proposed substitutions shall be subject to approval of the Engineer. D. Where such substitutions alter design or space requirements, the contractor shall be responsible for all items of extra cost for the revised design and construction including cost changes necessary for revision in the Work of other trades due to the substitute material or equipment. Requests for substitutions shall follow the procedures stated in the Instructions to Bidders. Location of Equipment A. Fixture outlets shall be located as shown on the Drawings. The contractor may vary from these dimensions by enough distance to clear any construction interference or other obstructions with Building Official's approval. B. The Owner's or Engineer's request for minor changes in the location of connections shall not constitute an extra provided such changes I 299 MICRDFILMED BY JORM MICR(�1LAB CEDAR RAPIDS • DES MOINES I 5 are requested before any work has been done on the particular service involved. C. The Drawings are intended for use by the contractor as construction Drawings. D. Any significant changes made in the conduit runs, from that indicated on the Drawings, during the progress of the Work shall be first approved by the Building Official and shall then be marked by the contractor on a set of Drawings furnished by the Building Official. These Drawings shall be made available to the contractor at the job site for recording such changes. E. Refer to Subparagraph 1610.01, F, for location of all electrical equipment. j Materials All materials shall be new and listed by the Underwriters' Laboratories, Inc., and shall bear their label wherever standards have been established. Materials shall be suitable for the environment and exposure. Outdoor equipment shall be weatherproof, or raintight. Material shall also conform to National Electrical Manufacturers Association (NEMA) and National Board of Fire Underwriters (NBFU) and local codes. Protect stored materials in a manner to prevent damage of any kind. Identification IDistribution equipment, contractors, control stations and other devices shall be identified with the name of item controlled and system involved. Use engraved nameplates of size to suit equipment. Tests I Completed electrical systems shall be tested. If fault condition is present, the trouble shall be corrected and system retested. Motors shall be tested i proper tanequipmentne necessary formakingspcfidshallbe furnisheand atepensef the contractor. SLEEVES, GUARDS AND EQUIPMENT SUPPORTS A. The contractor shall provide sleeves in walls for the passage of exposed conduit. Sleeves shall be made watertight. All locations shall be verified with Building Official prior to placement. B. Provide approved guards around junction boxes, conduits and any equipment that is exposed to vehicle damage. C. 'This contractor shall provide supports, foundations, stands, platforms anchorage devices and all other necessary material MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES required to install all electrical equipment and systems. When anchorage devices, or other fasteners are embedded in the structure as it is being constructed and/or erected, it is the responsibility of this contractor to provide all necessary templates and to coordinate the installation. If the failure to provide the above results in any additional costs, the additional costs shall be the responsibility of the contractor. STET. A. All wiring shall be run in conduit. Underground circuits outside the building perimeter, in slabs on grade and all exposed conduits shall be rigid galvanized steel. Underground conduits shall be encased in a three inch concrete envelope. B. Flexible conduit shall not be installed for runs over four feet long without permission of the Building Official. C. Method and route of exposed conduits shall be approved by the Building Official before installation as noted in Subparagraph 1610.01, F, without exception. D. Conduits shall terminate at all outlets and switches in suitable boxes. Where two or more compatible devices are set side by side, they shall be set in gang boxes, unless otherwise noted on the Drawings. E. Exposed conduit shall be run square with the building except where specifically noted otherwise on the Drawings. Conduits shall be securely fastened to walls with one hole pipe straps, not to exceed eight (8) foot spacing. There shall be no unused open knockouts. Conduits one (1) inch or larger in size shall terminate at boxes and outlets with insulated bushings in accordance with N.E.C. Utility room wiring may be run exposed with approval of the Building Official I and the property owner or tenant as to location. F. Conduits crossing expansion joints shall be provided with C.Z. Type - AX or DX expansion couplings, depending on design of joint. Verify type required before installation. At contractor's option, the Sealtite expansion joint coupling may be used as shown on the j Drawings. G. No wires shall be installed until Work which might cause damage to wires or conduit has been completed. The contractor shall exercise every precaution necessary to prevent water, dirt, concrete or other material from entering the conduit. N. Coring and drilling of walls and beams are the responsibility of the electrical contractor. These will be required wherever possible to conceal the conduit and risers. Verify the exact locations with the Engineer prior to coring or drilling as noted in Subparagraph 1610.01, F. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 7 CONDUCTORS A. All conductors shall be copper and no conductor size smaller. B. Feeder and service conductors shall be type "THW" or "RHW-USE" unless otherwise noted on the Drawings. C. Underground conductors shall be type "UF" or "USE" suitable for direct burial even though it may be indicated that it shall be run in duct or conduit. D. All wiring shall be color coded to distinguish phases and neutral. Use different colors for each voltage system. Phasing at terminals shall be A -B -C, top to bottom, left to right or rear to front. ELECTRIC SERVICE A. Service shall be in accordance with Iowa -Illinois Company standard practice and materials and in accordance with their rules and regulations. B. This contractor shall make application for service and shall include all costs assessed for the service. C. Install primary conduit, meter cabinets, C.T. cabinet, and secondary conduit and wiring to pad transformer. Coordinate installation of underground service entrance. Provide concrete pad where indicated on the Drawings per the Iowa -Illinois Company standards. GROUNDING Service shall be grounded according to the Iowa City Electrical Code main water pipe, or as shown on the Drawings. Also provide driven ground mats consisting of 5/8 inch dia. by 10 feet copperweld ground rods bonded together with No. 2 bare copper. Connections to ground rods shall be brazed or "Cad -Weld." Ground rods shall be increased in length as required to obtain a ground resistance not exceeding 25 ohms. II7:liF IJITIMR A. Transformers shall be dry type of rating shown on the Drawings with four 2h percent taps, two above and two below normal. Insulation shall be rated for maximum 150 degree C. rise. B. Transformers shall be in accordance with the latest ASA, AIEE and NEMA standards. Furnish Sorgel, G.E., Westinghouse or approved equivalent. MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 799 ; 8 DISCONNECT SWITCHES A. Disconnect switches shall be heavy duty, fused, type "A" with interlocked covers. Fused switches shall have cartridge type fuses. Raintight switches shall be provided when exposed to the weather or conditions where water may be present. Furnish Square -D "Heavy Duty" or G.E., I.T.E., Westinghouse or approved equivalent. CONTACTORS AND RELAYS A. Contactors shall be magnetic type, mechanically -held, rated for lighting loads, of sizes and number of poles indicated on Drawings, provide 120 volt control. Furnish Square -D Class 8903 or G.E., I.T.E., Westinghouse or approved equivalent. B. Relays shall be magnetic type, electrically -held, rated for control circuits and with number of poles indicated on Drawings. Furnish Square -D Class 8501 or G.E., I.T.E., Westinghouse or approved equivalent. Provide pneumatic timing type relays where indicated. WEATHER-PROOF ENCLOSURES A. Weather-proof equipment enclosures shall be tamperproof with vault type latches and with locks and keys like exterior panelboards. Enclosures shall be fabricated of code gauge steel, reinforced as required, welded seams and provided with necessary mounting hardware. All surfaces shall be primed and painted two finish coats to match panelboards: Doors shall be hinged and gasketed. All colors shall be selected by the Building Official. B. Furnish Hoffman Company Keystone or approved equivalent. CUTTING, PATCHING, REMOVAL OF RUBBISH This contractor shall do the necessary cutting and patching for j installation of his work. At the completion of work under his contract, this contractor shall remove from the site all rubbish and accumulated materials and leave the work in a clean, orderly and acceptable condition. j. Before any cutting, however, approval of the Building Official will be required. PAINTING A. All equipment shall be factory finished in baked enamel or other approved finish. Scratches shall be touched -up by this contractor. Shop Drawings to indicate colors with selection by Building Official from full range of colors. B. If factory finish is not available, then equipment shall be field painted by this contractor with one coat of prime and two finish coats. Colors by Building Official from full range of colors. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 799 ,�� _� _ �! - - 4����� i. t t �� Ya � i'(C ty n �� `! Yyt vi_ aLy;� � rr X47. ( Y t+ vif.1'.x t.. e Sc�L � > .� f � a �a`t . fit + 1r f ��� iyf���a:S s"YlrY r ea)ar.4�r � �/�� ) ! 1 �l �� //,��r r�( F� 'erra� � }c u�` ( 4� �. if �` • .. '{')TT`,'��10. O.Y.CVt b � 'M` `'x.Y}( .r i's• tYitC�pea �� (! 71}'! . f ♦w3 �<h i .w r,.. �: ��.��-'. tayy ' yr'.l� a��f,t �Lr4h,;rr ltJs, �i "t.7 p� i a r�� � .��T�9 �� � r ,� s �'.. ` . \ .�a � . �... 1 4: •1,�.�ia� 1 �� ✓1°0' .i. �!; ."s. i S �.;.'�`.c �y� r_d.! �tJ.',Lt. -r.. w .. ; . . ray ii(< 0 do, pw-11-3:t -III- . � J. IA� , All mmiav- T;' W3 '11' I.V Milt. -- 00! . a pw-11-3:t -III- . � J. IA� , T;' W3 '11' I.V a '40 I N IVU BLOCK 3__ CHAMBER BLDG. & GAS STATION Materials needed. I. Reconnect present services 2. Pull Box 3. 4" steel conduit to ground and either steel or heavy walled plastic to property line in alley i99 MICROFILEDJORM MCEDAR RAPIDS 799 JORM MICROLA9 0 FIA 799 JORM MICROLAM IAOA, A, Ia`, . f,i, vpl'll1 [��M/ � }u h,��T•�,. D (y �1(( MSS Y p� , v I��•�a�Ya:rS'fr ���� i V �`7wy X.4n r�J �`k l*�+5�it it ay'w �" { ? x n 47i7Sf.•<�Zy_r'Y`s- +1 !! �1-� � ��. ��4`TQ r,.ni „r �°ry � (r1`(1y��r prf + �iy,N�`'� ' �t'4 i",�y,T�,v�,�y�a .0 S >•� T 'I.IN. c{ N h ,3, `' N 1 I i I 1 0 MICROFILMED BY JORM MICR&A13 CEDAR RAPIDS • DES MOINES lavndromat &Campus Standard •, Install•pull box.? :.. Reconnect. both services., B im, X{fA - .t h1 � Its 1 1 n�77 V4ilfG�i3: t1 f N Install null be all services. '11CPnn LXE➢ BY JORM MICROLA13 CEUAP PAP IUS • UE�,'40P7[T MICROEILMID BY JORM MICR6LA6 CEDAR RAPIDS • DES MOINES 4 MICROFILMED BY JORM MICR6LA6 CEDAR RAPIDS • DES MOPIES MICROFILMED BY JORM MICR46LA6 CEDAR RAPIDS • DES MOInES Yo ers 8 Hands Jewelers tall pull box. ize conduit & bring to back of Younkers pull box. Reconnect Younkers service. 7f? 71? JORM MIICROLAB (i OA;+ 'A" .)" I M� t fi^ ry fi i r y�"t.rl °•SyS�'�'C �{,.�,ji'` '` � �F' . � , :. _ All rr lynx. �I r c ';"�-�;+,'; �, r'� ; FY,;i _ , � I \ Tai.. �. ,.: � • y ti " �.., ' .. ,..�. 1• R. i_ext°r.r ti•..� i _ �`_ _ �� , 'rxi tr:}.!TH'APxs� f AILROFILMED BY JORM MICR46LA6 CEDAR RAPIDS • DES MOINES 9 Ins ta'I nIII!; n:•�� L'. '�II f,ROf ILF1ED f1v JORM MICROLAB CEDAR i"APIDS • DES 610IOES f 799 IILAOFILMEO BY JORM MICROLAB CIDAP PANDS • D(S 6101RES MICROFILMED BY JORM MICR6LA6 CEDAR RAPIDS • DES PIOIRES 799 SII CROS I LMEO BY JORM MICROLAt3 CEDAR RAPIDS • DES MORICS so:le'nody Install puii i,ox.' RPCOhliecL �c rl'i CE. •� 1I l MICROFILMED BY JORM MICR46LAS CEDAR RAPIDS • DES :-JOIDES 799 m NOlorILNEn :Ir JORM MICROLA9 C[OAQ �tti'I US hf:` %'019I:S 799 MICROFILMED BY JORM MICR( LAO CEDAR RAPIDS • DCS MOIBEs MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES NOIt1ES 799 numnLern I{ JORM MICROLAB UAMP IIAOI!)5 IlfS 6101'IE$ \\ a ,: "�. i� gym ylr�yy.sK .y n�� • t�'>,1 pix `6 P.a,. e+?' jkA°y�.� .,•��.y„ Rif_ JORM MICROLAFJ 799 MICROFILMED BY JORM MICRf LAB CEDAR RAPIDS • DES MOINES tCi .:.7 4R•�: ,�.y s aa.,cl �•n �wrmr rrn:cy >r I•IICAOFILMED BY JORM MICROLAB CEDAR RAPIDS • OEs HOMES m El I v 4 m J m [*3 Ct :a p - -v ^7vrS[�'i+1 ?S+Y:f ", tjt tij Ia, i'cv��r-SiIC''-'`t�"'i'=:�`•L':C ...r�•C.:S.�yiTG/L',Ri at"1Q�S,.>ti •! F t� �t"Yb-XQP 1�-ER , Ma S/�Sti j .II rR :1lv,Ri.*Lf2 vGY'SIfI c --r, �.`tac ,J`i'4`$yJ•`,f'., " 'i.=i a'r`i'.'r +i�`'r.C.'n.t>�+3e•� .'}P.1; ,f zTY �y� hS �rTv4t3lS.I t'c%3 tJ m !41& �JRmice' s�' ,. +ate "� 4n",`�J�;�'�" Jk. � • �•,(` L,' : r..1 lP • '0..1 • ti 'Sry l:.• IT.iP 5:5 I a :::,c .s; r � .•�.�:��"� fir': 7V"Ir E: f •fS9 G vkl 1R°` ILI Yl -Y s I .' / ! � .gu �.a��".LL''}.'''•�res+� i•�r'?` Y�rv^`t�'•� �� ..fir aX'"�•+"7• �wM. 797 11CROn LARD Or JORM MICR6L413 CEOAP RAPIDS • UES I•IOIfiES An 11 tM281iii ray •A awti `':-' - x ,moi two o ;it�,L•:1 Z:• ; r!,cse�t.' Z-�✓ - -r•.'Tr. u.Ws/,.3171 "'L= :.Yr1�C� 'Sd �� Jtg •1(a rayl J m [*3 Ct :a p - -v ^7vrS[�'i+1 ?S+Y:f ", tjt tij Ia, i'cv��r-SiIC''-'`t�"'i'=:�`•L':C ...r�•C.:S.�yiTG/L',Ri at"1Q�S,.>ti •! F t� �t"Yb-XQP 1�-ER , Ma S/�Sti j .II rR :1lv,Ri.*Lf2 vGY'SIfI c --r, �.`tac ,J`i'4`$yJ•`,f'., " 'i.=i a'r`i'.'r +i�`'r.C.'n.t>�+3e•� .'}P.1; ,f zTY �y� hS �rTv4t3lS.I t'c%3 tJ m !41& �JRmice' s�' ,. +ate "� 4n",`�J�;�'�" Jk. � • �•,(` L,' : r..1 lP • '0..1 • ti 'Sry l:.• IT.iP 5:5 I a :::,c .s; r � .•�.�:��"� fir': 7V"Ir E: f •fS9 G vkl 1R°` ILI Yl -Y s I .' / ! � .gu �.a��".LL''}.'''•�res+� i•�r'?` Y�rv^`t�'•� �� ..fir aX'"�•+"7• �wM. 797 11CROn LARD Or JORM MICR6L413 CEOAP RAPIDS • UES I•IOIfiES -�� ,••; . ���/► ^-1 "��' F- fel.-- _ ^..." r��(,'( _. r -T^ "r+: r ,.._r ', _ -�•^'r lam. „���-`.� � e. iii '�, -j,. 7S'tr (..�,.+r.-`�+,.^-t,a �.t�:..C• .�A, y e 1. r �'. ,.. u:I F►., a.J�st� .�,� 4.. T`r f Si ,�� �, •� S1 ,tS .. %r�iFtT L:�'t c �'t."s v � �� � ��[YJ.tt�+i+'•St ''ti f r. 1 M1.,�.��la.'{"•r!1 ('CY��`wSY�`J,-. y",.t'tlr.. `vr - �, r i - t , � cY� � ..v�rY'er �'t r+({r)(� t -S .. r" r +•L'tit^i�f+��!+t�l'f,� �It.Wy+rril rf �tL Ltit�� .44 ,�y�K r Jl. �' Gi -,..t Z,..1 d ♦- r ^-q1 .r. .,ern. .Y'.: _ r ,�.:�..•r raj 1 .....JR'•,d f - r. ..'iM st'). Y.}.fl'r City of Iowa Cl.? Date: April 9, 1980 To: Neal Berlin anCity"ouncil From: Richard Plastin \� Re: Three -Way Stop at inn\ nd_College The Council asked Public Works to investigate the intersection of Linn and College to see if a three-way stop is warranted. This particular intersection falls into a gray area with no exact right or wrong answer. Public Works will give Council our opinion. The intersection of Linn and College is very congested by both slow moving vehicles and heavy pedestrian movement. There is more traffic congestion than usual due to the closure of -Clinton Street. Cars backed up out of the Penney's parking lot are also adding confusion to the situation. Based on the above information, it might seem logical to install a three- way stop to help pedestrians cross the street and to help side street traffic get onto Linn. However, based on our experience in the downtown area, the aggressiveness of pedestrians combined with aggressive drivers leads to a very volatile situation. At present, pedestrians know they are on the defensive and wait for the cars to clear prior to crossing. With stop signs we believe most pedestrians will cross without even looking since they expect all motorists to obey the stop signs. This will create a dangerous situation. We understand our viewpoint is not desirable. Preferably motorists will obey stop signs and pedestrians would be protected by those stop signs. Based on current pedestrian behavior in the downtown area this will not occur. We believe a. pedestrian will start across the street when one car is stopped at a stop sign. Cars stopped at the other two stop signs will then proceed on their way cutting the pedestrian off. This pattern will continue with the sum result being a very dangerous situation for pedestrians. In summary, Public Works recommends that three-way stop signs not be installed. We want the pedestrian on the defensive and we want the Pedestrian to watch out for their own safety without relying on a decision from three other people. We recognize there may be differences of opinion on our approach and if Council directs, the signs will be installed. Our advice is that they not be installed. cc: Jim Brachtel bj3/2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 City of 10%va City A. Date: April 8, 1980 To: Neal Berlin a 'C' y Council From: Dick Plastino Re: Preparation Stat , \ sit Grant Public Works understands that there is some concern about the amount of aid the Regional Planning Commission gave the City. When we originally started on the Transit Grant, there was a vacancy at Regional Planning, thus no one was immediately available to work on the grant. Two interns aided in data acquisition but it appeared that the grant would be late because of the vacancy. Hugh Mose started on the grant and prepared most of the portions which dealt with the City. When John Lundell was hired to fill the vacancy at Regional Planning, he immediately began assisting the City in preparation of the Grant. Iowa City's narrative was only one Portion of the grant. John Lundell was instrumental in putting together the sections from Coralville and Cambus and he aided Hugh in preparation of our section. generalIn is well Regional Planning. Mr. s Lundell Islperformanceased withe hasa abeen excellent and he he is extremely knowledgeable in the transportation field. I think us mke the transill tion e iti nfromajor thebenefit to under 50,000 aCitin category tol the overa50,000 category. . tpl/2 cc: Hugh Mose MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I I t 0 City of 10%va City A. Date: April 8, 1980 To: Neal Berlin a 'C' y Council From: Dick Plastino Re: Preparation Stat , \ sit Grant Public Works understands that there is some concern about the amount of aid the Regional Planning Commission gave the City. When we originally started on the Transit Grant, there was a vacancy at Regional Planning, thus no one was immediately available to work on the grant. Two interns aided in data acquisition but it appeared that the grant would be late because of the vacancy. Hugh Mose started on the grant and prepared most of the portions which dealt with the City. When John Lundell was hired to fill the vacancy at Regional Planning, he immediately began assisting the City in preparation of the Grant. Iowa City's narrative was only one Portion of the grant. John Lundell was instrumental in putting together the sections from Coralville and Cambus and he aided Hugh in preparation of our section. generalIn is well Regional Planning. Mr. s Lundell Islperformanceased withe hasa abeen excellent and he he is extremely knowledgeable in the transportation field. I think us mke the transill tion e iti nfromajor thebenefit to under 50,000 aCitin category tol the overa50,000 category. . tpl/2 cc: Hugh Mose MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I �r1 City of Iowa City Date: April 7, 1980 To: Neal Berlin and Ci ouncil From: Richard Plastino Re: Possible Relocatio Highway 6 to Interstate 80 The Iowa Department of Transportation had an in-house proposal to relocate Highway 6 across the entire state to Interstate 80. Existing Highway 6 would still stay in existence but it would be renumbered Iowa 600. IDOT held several public hearings throughout the State and received mostly negative feedback. The State advises that the proposal does not have much chance of success with this strong negative feedback. The State cannot say whether Highway 6 through Iowa City would revert to the City should Highway 6 be moved to Interstate 80. It is still just an idea and it is impossible to state what would happen if the idea became reality. The City has been asked to sign a memorandum of understanding turning Highway 218 from Wardway south to the City limits back to the City after freeway 518 is built. This same memorandum of understanding clearly states that Highway 6 would remain under State maintenance. In summary, the likelihood of Highway 6 being turned back over to the City appears very dim at this time. If anything develops we will notify Council. bj5/18 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I Ii i `1 _ I �r1 City of Iowa City Date: April 7, 1980 To: Neal Berlin and Ci ouncil From: Richard Plastino Re: Possible Relocatio Highway 6 to Interstate 80 The Iowa Department of Transportation had an in-house proposal to relocate Highway 6 across the entire state to Interstate 80. Existing Highway 6 would still stay in existence but it would be renumbered Iowa 600. IDOT held several public hearings throughout the State and received mostly negative feedback. The State advises that the proposal does not have much chance of success with this strong negative feedback. The State cannot say whether Highway 6 through Iowa City would revert to the City should Highway 6 be moved to Interstate 80. It is still just an idea and it is impossible to state what would happen if the idea became reality. The City has been asked to sign a memorandum of understanding turning Highway 218 from Wardway south to the City limits back to the City after freeway 518 is built. This same memorandum of understanding clearly states that Highway 6 would remain under State maintenance. In summary, the likelihood of Highway 6 being turned back over to the City appears very dim at this time. If anything develops we will notify Council. bj5/18 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I i rCity of Iowa City MEMORANDUM Date: April 4, 1980 To: Neal Berlin and From: Richard Plastin Re: Street Division Council rk ,"ram for Summer Attached is a bar chart showing the work programs for this summer. Programs of particular interest to Council will be as follows: Mud jacking program - starts approximately June 2. Road oiling crew - starts approximately July 1. While it is possible we will not be able to meet the dates shown on this bar chart exactly, it will give you some idea of when certain programs will start. The emergency crew shown handles miscellaneous requests that come in from the general public, the City Manager, the City Council and various other divisions in the Public Works Department. This can include everything from cleaning a ditch to pothole patching to setting a fence, etc., etc. It is not always "emergency" work in the sense that one commonly thinks of the word emergency. The work program is fairly adequate except in the area of concrete repair. Repair to the deteriorated concrete throughout the City is a minimal program. The general picture I see for the future is one of decreasing maintenance for the next two to five years. At that time the roads in cities throughout the state will be in such poor condition that the State legislature will dramatically i methods of funding for massive ncrease gasoline taxes or secure other rehabilitation programs. Unfortunately, I do not see any method of turning the State legislature around until the outcry from the public forces them to increase funding. In general, Iowa City's streets are in fairly good condition to weather the storm for the next few years. bj4/1 cc: Bud Stockman MICAOFII7SN DORM MCEDAR RAPIDS WORK ,PROGRANt' SCFIED t .t t: �DU�3ATLOfV F ;'`.• :A4ohal t March` No. of er{,ployees t 3 I Duration 117 days"' . ; r f a �, wu ere Marchl ��. _. r• ;$f: No:'of einPJo . e s: 3. „ r • ' Outr7tlon 1•VG days. r it r 1 LlauApril M,1980 x' 5rart. Apri11 c �. of 5 �lo,of emplojeev '3' a c 45 w;. < Dur"�xton Zo daYS ' Sian,, Aprl{'i S NO•Cf employees C3•. ( - _ , ' "Jj lrrtif Duration 159`day s .� }' Lq'CLN j i u ,... June 4,1960 ALtq of 13, 19130., r c :- Start: April'28 Y N0- "Old nipjoygis Duration' 5& days I, . April 14 v. oi of .empioye'e5r3 Dyrdtibn:145 days .J�C141,�,{'-Crew,. Star#"June Z'' . 0.0 f';employce� 9 ; • DGraifon 69days ;�` HQ& Crew ..3 No.'of em Pl°Y4eg i D4ration' 10'days• a .;- Y Ir ; > No of,empJoyi,es � �T ; ." Duration r 7.1d s , + wt, �' '. March'1,MO Apr 111; 1950 Ma'd 1,1980 •' Junc1,19t�0 '' 7ul 1, h'98u, (1u usi1;19$n .; ".� , �r2tto,Hn Fic.,of Work�Days awry, , 4� MR.. /SCHEDULE �F r Aug st,A8,1980 j ti Septe ber 18,1`160 T. Nov er 19,14: < September 3,1980 � a,,. F 1N t eatrm6'er1,19 Oitobfrl,].980 N ; y r r V c r k 3 s s r , Nov er 19,14: < September 3,1980 � a,,. F 1N t eatrm6'er1,19 Oitobfrl,].980 N ; y r V c r k 3 s s r , F Au�ust.11 1g80: Septe 'oer 18r 1980 r.. V!,5tf /a LPrrf. /yr �JqV 4 , , 41 f 9 G,r9�c Yt'�r:f rT�� /� >�Nf.t A3j, PJJr l September 4, 1980 , j Nov er 19,14: COMMENTS a y; V' 1 `r 1 to./ ` r• r c 1N 1, �1 eatrm6'er1,19 Oitobfrl,].980 N r V c r k Nov er 19,14: Detember'1 19flC DcccrnDer 1,1`� COMMENTS a y; V' 1 `r /o fiaNs P, 4 1, �1 A t i Cti�e P � t, r.. V!,5tf /a LPrrf. /yr �JqV 4 , , Z41 ', f 9 G,r9�c Yt'�r:f rT�� /� >�Nf.t A3j, PJJr Detember'1 19flC DcccrnDer 1,1`� 0 City of Iowa CK,' MEMORANDI* Date: April 3, 1980 To: Neal BerlinManager From: Don Schmeis Acting Development Director, Planning and Program Re: City/County Fringe Committee Neal, following is a synopsis of the above Committee's activities and status concerning the completion of their activities. As you are aware, the Committee is composed of two members of the City Council and two members of the Board of Supervisors supported by staff of the City of Iowa City, Johnson County, and the JCRPC. The Committee has met several times over the past six months to discuss the disposition of areas adjacent to Iowa City and the County in an attempt to: 1. resolve any differences of opinion as to the disposition of the areas; 2. develop a strategy as to the disposition of the areas in regard to annexation or deannexation, downzoning, and the imposition of City subdivision regulations, rural development standards, or County subdivision standards to inhibit or encourage development within the areas where appropriate; 3, come to a joint agreement between the City and County (perhaps by a 28E agreement) as to the disposition of the areas adjacent to Iowa City. Obviously, the Committee's purpose, and the reason for its establishment, is to resolve the conflicts between the City and County which had occurred in the past. To date, the Committee has identified seven specific areas around the City with differing characteristics. An eighth area -- the area around the Highway 518 and Highway 1 West interchange had been singled out for special study because of the change in the alignment of Highway 518 as Illustrated on the City's Comprehensive Plan Map. Each of the seven areas have been reviewed by the Committee with a consensus as to the "alternatives" available for disposition of the areas and the consequences resulting from no action on the part of either the County or the City. Descriptive narratives of each area are presently being prepared by the City and County staffs for later inclusion in a detailed report of the Committee's actions. The next meeting of the Committee will be held to wrap up discussions on the alternatives for each area. A subsequent meeting will then be held with the City and County legal staffs to determine the legal implications involved in formulating the joint agreement between the County and City. Finally, a detailed MICROFILMED BY JORM MIC R(LAB CEDAR RAPIDS • DES MOINES Em r '• 2 (00*) report will be prepared by the three staffs indicating the Committee's actions for review by the City Council and the Board of Supervisors. The completion of the report in culmination of the Committee's efforts will be directly dependent upon the staff time available for the development of the report by the agencies' staffs. A good guestimate of the time required would be approximately six months or earlier by a rearrangement of priorities. The time required for the ultimate adoption of an agreement between the County and the City will depend upon the amount of discussion required between the two agencies. If you have any further questions in regard to the subject matter, please advise. bdw4/4-5 MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES OAJ a J U Johnson .;ounty regional planning commission '= F� • Herbert .Jdoon ovo:nm �Um du uque sueet cNo cN. iowo 52240 (319) 351.8556 BotV ansae f'K`^°POC'" 3/24/80 MINUTESa STEERING COMMITTEE ON PLANNING REORGANIZATION Thursday, March 20, 1980 Recreation Center - Room A Iowa City, IA 52240 DELEGATES PRESENT: Casey Mahon, Michael Kattchee, J. Patrick White, Lynne Cannon, David Perret, David Roberts ALTERNATES PRESENT: Janet Shipton, Herbert Jordan DELEGATES ABSENT: Don Sehr OTHERS: JCRPC: Barry Hokanson, nixie Collins, John Lundell City of Iowa City: Kevin Laverty, Doug Boothroy, Dale Melling University of Iowa: Richard Gibson Johnson County: Jud Te Paske Mr. White called the meeting to order. 1. APPROVAL OF MINUTES OF MARCH 13, 1980 Moved by Mr. Perret, seconded by Mr. Roberts to approve the 'minutes as corrected. Motion carried. 2. DISCUSSION OF LAND USE PLANNING Mr. White asked for brief presentations from the agencies present, concerning their past and present roles in land use planning. JCRPC ( .. ; Mr. Hokanson discussed the Commission's rola in land use planning, noting that staff was first hired in 1968 and that a major consultant project in 1969 and 1970 dealt with land use, parks and open space, and water and sewer facilities planning. He noted that of these three projects, only the land use plan was not officially adopted by the Commission. Mr. Hokanson said that the second major planning effort concerned a :.t I Metropolitan Land Use Plan to be used as a basis for the Area Transportation Study. Ile said this project began in 1970, was adopted in preliminary form in 1973, and adopted in final form in 1974. He described the key features of the Ntetropolitan Plan and distributed materials illustrating how the plan was used to generate travel forecasts. MICROFILMED BY JORM MICR;LAB CEDAR RAPIDS • DES MOINES Minutes Page 2 Concerning planning for the non -metropolitan area, Mr. Hokanson discussed the process by which the rural development policies were prepared, and distributed copies of the three tabloids published as part of that plan. He also described the relationship to the North Corridor Development Plan and described its current status. Mr. Hokanson also noted the Urban Fringe Study and the staff assistance provided to the Urban Fringe Study Committee on a cooperative basis with the County Zoning Office and the Department of Planning & Programming at the City of Iowa City. i Mr. Ferret noted that many of the assumptions made in the Iowa City Comprehensive Plan were based on the previously completed {i JCRPC Metropolitan Land Use Plan. I City of Iowa City Mr. Kevin Laverty distributed material illustrating the structure and programs of the Iowa City Department of Planning and Program Development. He noted that the department has three divisions: Plan Administration, Block Grant Administration, and Development. He explained that both current and long range planning are included within the Plan Administration Division, and that the Development Division includes both Urban Renewal Administration and management of real estate acquisition for capital projects. Mr. Laverty described the current planning functions which include ongoing responsibilities for staff reports on zoning requests, subdivision applications, special exceptions, and variances. He noted that the current planning program also includes special land use policy studies. He explained the long range planning elements, such as amendments and updates to the Comprehensive Plan, neighborhood planning, selection of Neighborhood Strategy Areas, an annexation study, the Urban Fringe Study, and preparation of ordinances. Mr. Laverty explained the Community Development Block Grant program, particularly the Lower Ralston Creek Neighborhood Revitalization project. He noted that Iowa City would soon be qualifyinq for an entitlement grant rather than the current discretionary programs. Mr. Laverty reviewed the various boards and commissions to which the Department of Planning & Program Development provides ongoing assistance. He also noted that much of the work currently performed by the department is directed toward the City government itself and is generally not of a metropolitan focus. In response to a question from Mr. White, Mr. Laverty explained the staff divisions within the Department of Planning & Program Development. Mr. Perret said that an organizational chart could be provided at the next committee meeting to illustrate present arrangements. He noted that present staff vacancies within the department are generally not being filled, pending the outcome of these discussions on reorganization. NILROF IMI IL BY JORM MICRf�LAB CEDAR RAPIDS • DES MOINES Minutes Page 3 Mr. White noted that the City Manager of Iowa City had initially made some recommendations on restructuring the local planning process, possibly assigning certain functions to a consolidated agency. He asked how these possible changes might affect the staffing of the Planning s Program Development Department. Mr. Boothroy responded that at this point Iowa City is particularly interested in transportation planning on a metropolitan level. Mr. Perret noted that the department will have an acting director, with the director's position not being filled at this time, pending the reorganization question. Mr. Kattchee said that the City often seeks advise from JCRPC staff on specific and general items, and noted that informal contacts are quite frequent. He said that JCRPC is currently providing staff assistance to the Comprehensive Plan Update. Mr. Kattchee said that population growth is quite slow in Coralville, and that further annexation is not anticipated in the foreseeable future, except to incorporate the small enclave of Summit Hills. He noted that although more staff could be used for planning matters in Coralville,S is &ption is not practical due to budget considerations. He added tha orr,��lvij,leW�� received assistance through the Block Grant progra ur!'1Ti�'staff of the County and JCRPC. He said that the staff of a consolidated planning agency, should one occur, would be advantageous to Coralville, but judging from past experience, would not be extensively used. Johnson Count Mr. Jed Te Paske gave a brief presentation on current planning activities for the County, noting that the County Zoning ordinance was adopted in 1960 and that most staff time is devoted to administering that ordinance including numerous rezoning applications and reports to the Zoning Commission and the Board of Supervisors, plus issuance of rural building Permits. He said that JCRPC provides most of the long range planning services for the County, such as the recently adopted Rural Development Policies and the current North Corridor Plan. 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES In response to a question from Mr. Kattchee, Mr. Perret said that current services to the City from JCRPC include staff assistance on the Urban Fringe Committee, A-95 reviews, plus special projects such as SMSA status. He noted also that the City had benefited from previous work on the Metropolitan Land Use Plan. i City of Coralville Mr. Kattchee gave a brief explanation of land use planning activities in the City of Coralville, including the current project to update the City's Comprehensive Plan. Mr. Kattchee characterized development trends in Coralville as being relatively free of problems, and noted that most issues can be resolved when they arise, not necessitating a major long range planning staff. He said hat day-to-day planning is Y accomplished by the City Engineer, with requests for zoning and Pc subdivision approvals being forwarded to the City Planning 6 Zoning Commission. Mr. Kattchee said that the City often seeks advise from JCRPC staff on specific and general items, and noted that informal contacts are quite frequent. He said that JCRPC is currently providing staff assistance to the Comprehensive Plan Update. Mr. Kattchee said that population growth is quite slow in Coralville, and that further annexation is not anticipated in the foreseeable future, except to incorporate the small enclave of Summit Hills. He noted that although more staff could be used for planning matters in Coralville,S is &ption is not practical due to budget considerations. He added tha orr,��lvij,leW�� received assistance through the Block Grant progra ur!'1Ti�'staff of the County and JCRPC. He said that the staff of a consolidated planning agency, should one occur, would be advantageous to Coralville, but judging from past experience, would not be extensively used. Johnson Count Mr. Jed Te Paske gave a brief presentation on current planning activities for the County, noting that the County Zoning ordinance was adopted in 1960 and that most staff time is devoted to administering that ordinance including numerous rezoning applications and reports to the Zoning Commission and the Board of Supervisors, plus issuance of rural building Permits. He said that JCRPC provides most of the long range planning services for the County, such as the recently adopted Rural Development Policies and the current North Corridor Plan. 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Minutes Page 4 Mr. Te Paske explained that in 1975 the County had added staff to the Zoning office and since that time has been able to provide a greater level of current planning services, involving ordinance preparation, assistance to the Zoning Commission and the Board of Supervisors, plus more liason with other County staff and to JCRPC. He said that the Zoning office staff has also been directly involved with administration of the Block Grant Program working in conjunction with JCRPC. Mr. Te Paske said he felt that County government necessarily relies extensively on the work of JCRPC for such work as the comprehensive rural development policies and the subunits of that Policy. He noted that JCRPC also provides the County with auxillary planning assistance am special needs arise. He maid that if JCRPC were to dissolve, the County would need to hire additional staff to do an adequate job and to complete projects which are not yet complete. He explained that there are presently two professional staff in the County Zoning office both of whom work part-time on zoning matters, plus clerical staff totalling about 1 1/4 full-time equivalent. Mr. White asked the three agencies with zoning activities about their comparative work loads. Mr. Te Paske indicated that there had been more than 150 zoning and subdivision reviews during 1979 for the County. Mr. Boothroy estimated that Iowa City had Processed about 25 cases in that year, and Mr. Kattchee estimated that Coralville usually received about 1 application per month, but that this rate varies considerably. Small Cities Mr. David Roberts said that none of.the small cities in Johnson County have their own planning staff, although most contract with an engineering firm for consulting services, and many rely on JCRPC for occasional assistance. He noted that JCRPC had prepared a land use plan for North Liberty, utilizing federal "701" funds. He said that JCRPC has also assisted with various grant applications and that the County Community Development Program staff has worked with North Liberty on two HUD Block Grant applications. He said he believed most small cities belong to an contribute to JCRPC because it is a place where information and assistance can be obtained when needed. He said many of the small cities are not experiencing rapid growth and therefore have little need for extensive long range land use planning. University of Iowa Mr. Gibson presented a brief outline of the University's planning process, explaining that the University has not identified the need for a specific comprehensive plan, although a task force has studied the campus needs and has determined that except for a few problem categories such as outdoor recreation and vehicle parking, there are not major unmet needs which cannot be accommodated within the present campus boundaries. He said that transportation planning is the area MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r 1 , ? J I Minutes page 5 in which the University experiences the greatest interaction with local governments. i He said that the University feels that structured mechanisms for Interacting with local agencies are not always necessary, but rather the University officials can work directly with local staff on Particular issues which may arise, and that cooperative working relationships have been established. Mr. Gibson described the forecast of declining enrollment at the University and the resulting impact on campus development. Ms- the Mahon noted the University's financial support to JCRPC, through the provision of graduate research assistants. She also mentioned the University's strong interest in continuing to participate on metropolitan planning matters, particularly the establishment of a metropolitan planning organization which would include transportation and transit in its work program. 3• BUSINESS FROM COMMITTEE MEMBERS There was general discussion as to the Committee's work schedule. It was noted that housing planning and community assistance "technical services to small cities" would be important issues to discuss. Mr. Perret noted that the City of Iowa City has also human services planning an an ongoing interestidentified , and therefore a topic which should be discussed by this committee. Ms. Cannon suggested that in view of the many subjects being discussed, Including multiple interests in the land use area described at this meeting, it would helpful and planning requirerements, to have a summary chart on planning needs 4. APPROVAL OF TENTATIVE AGENDA FOR MARCH 27, 1980 It was moved by Mr. Roberts following itemon next week econded by Mr. Perret to schedule the (1) Discussion of Human Services Planning, and (2) A format for a comparison chart of planning needs, as suggested by Ms. Cannon. Motion carried. It was further decided to have a future discussion of housing planning and technical community assistance services, possibly at the meeting of April 3rd. 5• OTHER BUSINESS None. 6 ADjOURNMENT The meeting adjourned at 6,03 p,M, MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS . DES MOINES rI � a 11 U e Johnson count` regional planning commisslon F Z 22 south dubuque Street ' IM. knw 52240 (319) 351.8556 Habe4 N. J:odon oa.00sa, 3/31/80 BowHokonson &WVN D,e MINUTES STEERING COHMITTE ON PLANNING REORGANIZATION �RFL�I',�►�dAR y Thursday, March 27, 1980 J@CttO 4:00 P.M. APprOVa� Recreation Center - Room a Iowa City, IA 52240 DELEGATES PRESENT: Casey Mahon, Michael Kattchee, Lynne Cannon, David Perret David Roberts, Don Sehr ALTERNATES PRESENT: Herbert Jordan, Neal Berlin DELEGATES ABSENTI J. Patrick White OTHERS: JCRPC: Barry Hokanson, Dixie Collins City of Iowa City: Bette Meisel, Kevin Laverty, Don Schmeiser Ms. Cannon called the meeting to order. 1. APPROVAL OF MINUTES OF MARCH 20, 1980 (M) Moved by Perret, seconded by Roberts to approve the minutes of March 20, 1980 as corrected. Motion carried. S DISCUSSION OF HUMAN SERVICES PLANNING City of Iowa City Mr. Berlin introduced the subject of Iowa City's interest in human services planning by saying that the City Council is continuing its committment to the concept of providing funding assistance to service agencies on the basis of a coordinated planning and budgeting analysis. He noted that Iowa City had become involved with the funding of human service agencies a few years ago by giving limited financial assistance to certain youth programs, but that now the allocations have expanded to a number of other services. He said that the joint budget review process used this year with Johnson County and United Way seemed to work well from the Iowa City standpoint. Mr. Berlin introduced Ms. Bette Meisel, and noted that, other than the Park 6 Recreation program, the major service program operated directly by Iowa City will be the new Senior Center. MICROFILMED BY JORM MICR;LAB CEDAR RAPIDS • DES MOINES E1 r MINUTES Page 2 Me. Meisel presented a brief description of the proposed program for the Senior Center scheduled to be opened in 1981. She said it would be a multi-purpose center, serving as afocal point of services and service providers to the elderly community, designed in part to meet the intent of the Federal Older Americans Act. She described the design criteria, distinguishing the terms co- location and coordination. Ms. Meisel described the visibility and accessibility of the Senior Center, and noted that it would be one of the few such centers in the country which will have joint occupancy of a site with a housing project. i i Ms. Cannon asked about studies or surveys which had been used to design the services of the Senior Center. Ms. Meisel said that 1 l national statistics had been used, plus there had been on-sits visits to centers established in other cities. It was also noted that local surveys had been conducted with interested groups and agencies. Mr. Perret said that the Iowa City Senior Center would serve the entire county and that therefore the membership of the Advisory Commission has been extended to include representatives from around the county. Ms. Meisel described the joint efforts with JCRPC to identify I the needs and potential users among residents of small cities in Johnson County. She said that transportation services are a major necessary to assure that the new center is accessible to all unmet need for senior citizens and that special attention will be citizens of the county. In response to a question from Ms. Cannon, Mr. Sehr said that the probable future for the SEATS system would be to maintain the current level of service and current priorities. He explained that the priority for medical tripe and grocery shopping make it difficult to transport individuals to congregate meal programs. There was discussion about the advantages of having grouped origins and desti- nations for elderly transportation. Mr. Hokanson noted that this discussion points out the necessary close relationship between transportation services and human service Providers such as the Senior Center. I Coralville Mr. Kattchee said that although there is no organized human services I planning project within the City of Coralville, the City does provide financial assistance to eight or nine human service noted ce agencies. also that Cora 4 nciea. He facilities and that the lRecreation sDepartment providessome senior citizen housing seni activities. Mr. Kattchee Bald that Coralville contractsome with they Johnson County SEATS system for transportation services to elderly and handicapped persons. i i MICROFILMED BY JORM MICR+LAEI CEDAR RAPIDS • DES MOINES 11 r MINUTES Pago 3 Mr. Kattchee said he felt that the City of Coralville was generally able to make reasonable funding decisions on the basis of information gensrally available, and that the human service background reports prepared by JCRPC were not useful in this process. Ms. Cannon said she felt this was an important issue to discuss, since it is critical that the assembled information be in a form which all agencies can use, and that if it is deficient, the planning agency should be notified so that improvements can be made. ' Mr. Kattchee noted that the information provided by JCRPC was probably useful to Iowa City since it had a more involved budgeting process i and contributes to more human service agencies. In response to a question from Ms. Cannon, Mr. Berlin said that most service agencies in Johnson County provide services to all citizens regardless of their place of residence. Small Cities - Mr. Roberts said that the small cities in Johnson County are not - directly involved in funding many human service agencies, except for some recreation programs. He noted that North Liberty includes an elderly housing project, that Hills is developing a nursing home combined with a senior housing site, and that both Solon and Lone Tree have nursing homes. He said that congregate meals are also provided in Lone Tree and Solon. Mr. Kattchee noted that various cities indirectly provide subsidized housing by contract with the City of Iowa City to participate with the Section 8 HUD Housing Assistance Program. Johnson County Mr. Sehr noted that Johnson County is one of the agencies involved with Iowa City and United Way in arranging the joint budget review process with staff assistance by JCRPC, and that many local agencies receive funding assistance from the county. General Discussion Mr. Perrot said that he felt the planning which has been done illustrates both the overlaps and gaps in human services for various needs and that the joint budget review process has yielded information which is standard- ized so that the funding body can better understand the requests they receive. Ms. Cannon said it would be helpful to have a listing of all human service agencies which would identify the sources of local and non -local funds plus a distinction between public sources and private donations. MICROFILMED BY JORM MICR;LA6 CEDAR RAPIDS • DES MOINES N MINUTES Page 4 Hr. Hokanson distributed a summary of budget allocations by Iowa City, Johnson County and United Way. He said that additional information on nOn-local sources is now being collected by JCRPC. He also distributed a memo from Pam Ramser to the newly established JCRPC Human Services Committee, noting that the memo provides a concise summary of the egrrent status of human services planning and upcoming projects. i Mr. Berlin noted that one advantage of the joint budget review process had been the resulting ability of the major funding agencies to deal i directly with the problems of the Council on Aging and subsequently to move toward creating a replacement for those services. j Mr. Hokanson distributed samples of the background reports prepared ! during JCRPC initial two year human services planning project. Mr. Sehr said that during the pact six months there had been extensive discussion of the human services planning by JCRPC and that there seemed to be some doubt over how useful the services are to local governments. He said that United Way had expressed some dissatisfaction and that he did not feel County government received as much benefit -- from this project as other services from Regional Planning. Mr. Sehr said he did feel that the joint budget review process with United May and Iowa City was very beneficial. Mr. Rattchee said that different cities perceive different human service needs, and that the outlook of Coralville is substantially different from that of Iowa City, however whatever Iowa City provides in human services affects Coralville as well, but those impacts cannot be precisely determined. I i iMs. Cannon said she felt that many services are being provided on a county -wide basis, even though not all local governments are contri- buting to those services. She said it would seem that most clients are not aware of these political boundaries, and that therefore the Iplanning need is not obvious in each of the separate jurisdictions. University of Iowa Ms. Mahon said that the University's involvement in local human services is not very great because the University's interest in this area is primarily state-wide and tends to be medically related. She said thn University contributes directly or indirectly to various local servicos i but that it has not been directly involved in planning for these services. She said that the University provides physical facilities for some of these services and that other assistance such as practicum students, work study, and research assistants is also made available. Ms. Cannon noted that many of the community services are directly ' available to University students and that some are used predominantly by students, 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MINUTES Page 5 Future Programs r -i Mr. Jordan asked if the City of Coralville would benefit from Participation in the joint budget review process with United Way, Johnson County and Iowa City? Mr. Kattchee said that most of the information is already available, either through participation on the United Way Board or directly from the agencies requesting funds. Mr. Hokanson presented a brief summary of the current project of JCRPC, and explained that for Fiscal Year 1981, it was anticipated that the half time human service planning position would be continued emphasizing primarily the joint budget review process. He noted that this effort is covered by a special contract between JCRPC and Iowa City, with an annual City contribution of about $8,000 to support the staff position. He noted also that the newly established Human Services Committee would be meeting in the near future to discuss other priorities for the work program. After further discussion it was generally agreed that the relative importance of human services planning, and the appropriate level for such planning could best be evaluated by the Committee in the form Of a summary chart which would include all planning needs and a listing of the relative benefits. 3. TENTATIVE AGENDA FOR NEXT MEETING It was generally decided that the next meeting should focus on housing planning and technical planning assistance. Ms. Cannon also agreed to outline the planning needs of the school district. 4. FORMAT OF SUMMARY CHART Mr. Hokanson presented a draft summary chart for discussion, including a section on minimum planning requirements and comparison of current staffing levels. Ms. Cannon said it seemed to be the general intent of this committee to look for duplication of services, and evaluate the potential of consolidation, and therefore it would be appropriate for the chart to indicate the impact on existing agency staffing if JCRPC did not exist. Mr. Schmeiser distributed his memo addressed to the Steering Committee, concerning the current organization and activity of the Iowa City Department of Planning and Program Development. Mr. Schmeiser emphasized that.the planning staff of Iowa City work on a multitude of activities, not necessarily within functional areas. He explained that, for example, the staff does not do land use planning work per se, but rather it is involved with land use planning via the many activities it carries out. Because of this overlapping aspect of staff work, he said it would be difficult to evaluate consolidation with the kind of summary chart now being discussed. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I r� MINUTES Page 6 Mr. Berlin said that it was important to realize that the Iowa City planning staff historically operates with fewer than the authorized number of personnel, due to frequent staff changes. He said that consequently there was not reserve capability within the staff, and that the only savings through consolidation would possibly be in the area of administrative support including clerical and graphics positions. Mr. Sehr asked if there would be savings in combining the zoning ' operation of Iowa City and Johnson County. Mr. Schmeiser said that j the City staff could not reduce any personnel and continue to provide the current level of service. Mr. Perret said he felt there could be better coordination through I the consolidation of both staff and commission members and that this increased effectiveness would be valuable even though it would not necessarily result in a reduction of total staff size. Mr. Berlin elaborated on the divisions within the Iowa City Department of Planning and Program Development, identifying those aspects which deal with the HUD Block Grant Program and downtown urban renewal. Ms. Cannon noted that the Committee is now reaching the middle point of the time alloted for its work and that it should soon begin to focus on future options. Mr. Roberts said that he felt, based on the discussion of zoning and physical planning, there seemed to be instances where more than one government is frequently involved in a specific case, such as a rural subdivision within two miles of one or more cities. He said it would be more efficient to combine staff to work on these cases of mutual interest and that combined staff could also deal more effectively with cases having similar impact among the local jurisdictions. Mr. Jordan said it appeared through this discussion that although there may not be a direct reduction in staff through consolidation, there clearly could be some reallocation of staff time, and presumably greater efficiency and effectiveness through specialization and sharing of special staff resources. j Mr. Kattchee said he felt it would be important to first identify minimum planning requirements, such as those in transportation, prior to looking at organizational options. It was generally agreed that a summary chart should be prepared for each - ..� planning category, including minimum requirements, current planning level, staffing needs, and so forth. Hr. Hokanson said he would prepare a sample of such a chart for the next meeting. FOS MICROFILMED OY JORM MIC Rf�LAB CEDAR RAPIDS • DES 1401NES J MINUTES /"•� , Page 7 i i activitiessrepeateder feeling ratherthan planningfunctions, due ato the uextensiveed on , overlap between different categories. - 5. BUSINESS FROM COMMITTEE MEMBERS None. � The meeting adjourned at 6;00 P.M, MICROFILMED DY JORM MICR;LAB CEDAR RAPIDS DES MOINES i i i r' \1 it TLn't� �t• Johnsoncounty regional planing commission .Z Ht+bert N. Ion cs s 225oumd.bxw- meet, ooweo'v.,owo 52240 (3191351.8556 BorryFiokonson Emoneo,,c 4/7/80 MINUTES STEERING COMMITTEE ON PLANNING REORGANIZATION l�tl_��ttl7" ,� a , 1�1J7�1 r� Thursday, April 3 1980 4:00 P.M. P vLH,ft'f,5 is;1^f89 Recreation Center - Room A Iowa City, IA 52240 DELEGATES PRESENT: Casey Mahon, Michael Kattchee, Lynne Cannon, David Perret, David Roberts, Don Sehr, J. Patrick White ALTERNATES PRESENT: Herbert Jordan DELEGATES ABSENT: None OTHERS: JCRPC: Barry Hokanson, Dixie Collins, Barbara Murray, John Lundell ECICOG: John Milligan City of Iowa City: Bruce Knight, Kevin Laverty, Doug Boothroy, Jim Hensen, Mike Kucharzak Iowa City School District: David Cronin J Mr. White called the meeting to order. 1. APPROVAL OF MINUTES OF MARCH 27, 1980 -' (M) Moved by Perret, seconded by Roberts to approve the minutes of March 27, 1980. Motion carried. 2. DISCUSSION OF TECHNICAL PLANNING ASSISTANCE (Community Assistance) Ms. Barbara Murray distributed an outline of activities currently per- formed by the JCPPC Comunity Assistance Program, and she provided examples of the types of projects she frequently carries out for the small cities in Johnson County. She explained that she regularly attends most city council meetings, responds to requests for information or data, aids inter -city cormunication, contacts other agencies regdrd- t ing concerns of 'the cities, and provides other information as necessary concerning such items as State or Federal legislation. Ms. Murray noted that the JCRPC staff also supplies grants information and assists in the preparation of grant applications when requested. In response to a question from Mr. Kattchee, Ms. Murray explained that she works primarily with the smaller cicir.•s in Johnson County, and only infrequent'' •r.i.... .ho ^.it% oc ._:a ;it.. She also noted :hlt JCRi: star- w1J:i:3 1.... _. :*n' nict t0 a9; i •' r4n JO.^.n.qc: in ."-.a .. .f l'. H11:s MICROFILMED BY JORM MICRI&LAB CEDAR RAPIDS • DES MOINES M MINUTES ^ Page 2 Mr. Hokanson said that Ms. Murray's work is divided approximately two- thirds in direct assistance to small cities and one-third on the Community Development Block Grant project or general JCRPC projects. Mr. Sehr said that the County Board of Supervisors recognizes the excellent work which Ms. Murray performs for the small cities, and he suggested that it would be beneficial if some continuation of the small cities assistance could be included in the reorganization Proposal to come from this committee. Mr. Roberts said that the Community Assistance Program of JCRPC is j very valuable to the small cities, but that it would be difficult to assess additional charges beyond the current annual assessment. Mr. White noted that this committee, and eventually all participating agencies, will need to face the issue of how services are paid for in relation to who benefits from the services, and that the small cities may need to make a higher contribution. Mr. Hokanson noted that the issues of budget and of work program are interrelated, pointing out that either the services or the charges can be altered. He explained that the small cities collectively could decide to purchase services approximately equal to 50% of Ms. Murray's time with the remaining 509 assigned to general JCRPC duties. Mr. Milligan distributed a memo and described the community assistance work performed by the East Central Iowa Council of Governments. He said that in the prior year, ECICOG had served approximately 35-40 small Cities by aiding them in grant preparation, HUD block grants, and other projects. He noted that ECICOG is careful not to encourage City tie noted othat lECICOGy for fcurrently has unds when there '140nhour rule"s not a goodcwhich requhance Of iresval. charging a specific community for planning services if such work exceeds 40 staff hours for any projects when work exceeds 40 hours the community is billed for 1/3'of the staff cost, with the remaining 2/3 Paid by the grant to ECICOG from HUD. In response to a question from Mr. Sehr, Mr. Milligan said the cost of technical assistance usually charged to cities would be about $15.o0 per hour. In response to a question from Mr. White, Mr. Milligan said he thouqht the Community Assistance Program in Linn County (LCRpC) that provided by JCRpC in Johnson County. asked about the proposed State Land Use lele similar to Mr. Perret future staffing program le ECICOG. Mr. Milligan said that if the communities and counties wileg were to be passed and if the local need to be a decision at thshed to be assisted by ECICOG, there would at time about an increase in staff size. Mr. Kattehee noted that ECICOG serves as the planning agency to do required transportation planning for the rural counties, and he noted that these counties are direct members in ECICOG rather than qoing through an agency such as JCRPC. Mr. White observed that a small community in Johnson County could request assistance from ECICOG, but that approval would also be needed from JCRPC. MICROFILMED BY JORM MICR+LA19 CEDAR RANDSDES MOIIIES r MINUTES Page 3 Mr. White asked for staff viewpoints concerning the advantages and disadvantages of local assistance being provided by an agency at the county level as opposed to a multi -county agency. Mr. Hokanson observed that different kinds of services are currently provided, that the kind of work done by Ms. Murray is more like an extension of the respective city clerks in each community, and that she is able to provide day-to-day services as requested, whereas ECICOG provides a more selective program for special projects. He said he did not perceive a difference in quality of service but rather a difference in the frequency of attendance and the kind of services available. Mr. Hokanson also noted that coordination between the small cities and the metropolitan area isrobabl P y greater when Planning assistance is provided directly by the MPO to all local agencies. Mr. Milligan noted that within the six county area there are at least three staff persons doing similar kinds of work and that there may, therefore, be economies in joining in this assistance. There was a discussion about the services available through the Iowa - -- - -- League of Municipalities, and it was noted that most cities belonged to this organization. In response to a question from Mr. Perrot, Mr. Roberts said he preferred to have technical assistance provided at the more local level, such as JCRPC, because the local agency can have a better working knowledge of the specific problems and concerns in each conounity. Mr. Perrot said that he believed the City of Iowa City would derive some benefit from having close communication with the smaller cities in Johnson County, but that each agency must decide which aspects of coordination are priorities for funding. 3. DISCUSSION OF HOUSING PLANNING Mr. Milligan described the housing planning services performed by ECICOG. He noted that the housing element is a required item in the area -wide Comprehensive Plan in order to be eligible for HUD "701' funding. He said that there are ongoing activities now to determine if there is interest in establishing a regional housing authority and also the issue of preparing an Area -wide Housing Opportunity Plan (AHOP). Mr. Milligan said that ECICOG staff has also assisted communities in receiving housing grants through the Farmers Home Administration. In response to a question from Mr. Perrot, Mr. Kucharzak, Director of the Iowa City Housing and Code Enforcement Department, said that the Iowa City Housing Commission had recently decided to arrange a \ presentation from ECICOG to review the advantages and disadvantages of preparing an AHOP. Mr. Perrot said he felt it would be important to determine if Iowa City is likely to have a better housing program with or without an AHOP, since there would be different competing units involved. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOPIES 4. MINUTES n 1 Page 4 ' 1 Hr. Hokanson explained that there would be two separate issues: the question of whether or not to have an AHOP prepared for the region, and the question of whether a multi -county housing authority should be established. He noted that Iowa City currently provides housing services outside the city boundaries via contract with Coralville, Johnson County, and two small cities. Concerning the format of a Housing Assistance Plan, Mr. Hensen said he didn't feel HUD would permit a county -wide document since Iowa City applies for and receives grant funds as an entitlement jurisdiction. Mr. Knight noted that the AHOP must be mult con- which all housing assistance plans within the region must be in follow formance with the regional document. i -county in scope/ following Mr. Perret said that it would appear the smaller cities in Johnson County have stronger connections towards the Iowa City/Coralville urban area than they would to the neighboring rural counties. Mr. Kattchee said that these housing documents can sometimes have direct effects on local communities, and that Coralville had been informed that elderly housing projects in Coralville would probably not be approved do to the forecasted demand in the County's Housing Assistance Plan. He noted also that such plans can be rather easily changed as different circumstances arise, Mr. Hokanson suggested that the staff groups of Iowa City, ECICOG, and JCRPC could meet to evaluate the housing planning issues and report back to the committee on a list of feasible options for the future. Mr. White said that he would prefer not to spend much committee time on this issue unless it would be determined that the City of Iowa City is ts ousing atttheslocalted nhers level, which nisithe hPrimary pfocus nofethis tsteering s with tcommittee. Mr. Perret acknowledged that the Iowa City Council had not made such a determination at this time and that housing planning was probably not a Priority for consolidation. Mr. David Cronin, Superintendent of the Iowa City District, presented an overview of plaCommunity School nning !,sues facing the School District. He noted that the District is not large enough to justify having a planning division within the District staff, major planning issue concerns declining enrollment, and He said that the he emphasized the following points: A) Enrollment has dropped from 9,164 in 1972 to 8,100 in 1979. 8) A further decline of about 1,000 is expected over the next five years. C) The major factor in enrollment is the declining birth rate as shown by the numbers of incoming kindergarteners: 844 in 1975, compared to 598 for 1979. v Ar MICROFILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOIRES 11 a MINUTES Page 5 i D) The enrollment decline is expected to end in 1985, followed by a slight increase. i E) Forecasts beyond five years will be greatly dependent I on the local economy, recognizing that a major new industry could significantly affect population and school enrollment. .� Mr. Cronin discussed the "Facility Utilization Study" which proposed the closing of three elementary schools over a three year period. He noted that vacant school buildings could be used in the future for community functions, making them neighborhood centers rather than attendance centers. Mr. Cronin said that the School District would not plan any site acquisitions until at least the 1990'x, based on enrollment forecasts and the current experience of rapidly declining enrollment. In response to a question from Mr. Perret, Mr. Cronin said that the School District would be generally interested in discussing joint ventures with local governments concerning busing procedures, however there would tend to be no excess capacity during peak hours for y either the Iowa City Transit System or the school bus system. It was generally agreed that this subject could be pursued further, although it did not relate directly to the issue of planning reorgani- zation. In response to a question from Mr. white, Mr. Cronin said that the School District does not have a major role in long-range community planning, and that the District would probably not need to participate directly in the overall planning agency. •It was generally agreed that i a local planning agency could be structured so as to provide for regular coordination with agencies such as the School District. Ms. Cannon asked whether the recently approved SMSA status for the Iowa City/Johnson County area would have any direct impact on the School District. Mr. Hokanson said that there were no educational programs which appoared to be directly affected. 5. APPROVAL OF TENTATIVE AGENDA FOR APRIL 10, 1980 It was decided to include in next week's agendas 1) Review format of summary chart, 2) Discuss minimum requirements for planning, including a summary chart by ECICOG, 3) Review examples of consolidated planning agencies. It was also agreed to invite Mr. Elza of ECICOG to the meeting to discuss the various requirements for planning. 6. ADJOUP1414FNT The meeting adjourned at 6:10 P.M. MICROFILMED BY JORM MICR;LAB CEDAR RAPIDS • DES MOINES 11 ■ J � MINUTES OF STAFF MEETING April 9, 1980 A copy of referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). Items for the agenda of April 75 include: Public hearing on amendment to Comprehensive Plan regarding Foster Road Amendment to ordinance to provide for use of first class mail rather than certified mail for traffic tickets and water billings Scott Boulevard Appointments to Mayor's Youth Employment Board, Board of Appeals and Resources Conservation Comnission Public hearing on amendment to Plumbing Code 3 Resolution on construction warrant approval The City Manager advised the staff to discontinue work on the draft of personnel rules and regulations received two weeks ago. Another draft is being typed by Word Processing. The City Manager requested that three or four department heads finish the rules and regulations. Fire Chief Keating, Police Chief Miller, some- one from Public Works, and Roger Scholten from the Legal staff will be working on the final rules. The Assistant City Manager advised that comments or sugges- tions made on the original draft rules should be submitted to his office. A brief discussion was held concerning the installation of alarms at the Recreation I Center as well as in the new library and Senior Center when those buildings are completed. The staff was encouraged to call the City Manager or Assistant City Manager if personnel problems are encountered. The Assistant City Manager referred to a memorandum from the Personnel Office ' regarding requirements for summer help. He added that a number of availed for positions with the CitDirecto y, and also there will be summer CETA interns help becontactingatheck Rstaff rehave aregarding thefCETA Program. ThelAssistantoCity�Manager noted that temporary Sumner help will be paid from the departments' budgets, the interns are being advised that paid positions are not available, and summer i CETA help is paid by that program. The Personnel Division is to be notified of each department's requirements. j The Assistant City Manager requested the staff to be more explicit when filling out payroll change forms. Make sure the reasons for the action are clear. This will save time in processing these forms. i b Q V� 8 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS •DES MOIIIES 11 The Assistant City Manager, in his capacity as acting director of the Human Relations Department, will be contacting the department heads within the next few days about anticipated layoffs. In the meantime, if any employees have found other employment, the department heads are to notify the Assistant City Manager. The Personnel Office is to make sure that department heads receive notices of vacancy within the City so that these positions are made known to employees who may be terminated. The City Manager asked the department heads for any suggestions about responsi- bilities and reorganization of the Human Relations Department. The City Manager will be meeting with the Human Rights Commission on Monday, April 14, to discuss these issues. Prepared by: Lorraine Saeger MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOIRES I �Db i r1 The Assistant City Manager, in his capacity as acting director of the Human Relations Department, will be contacting the department heads within the next few days about anticipated layoffs. In the meantime, if any employees have found other employment, the department heads are to notify the Assistant City Manager. The Personnel Office is to make sure that department heads receive notices of vacancy within the City so that these positions are made known to employees who may be terminated. The City Manager asked the department heads for any suggestions about responsi- bilities and reorganization of the Human Relations Department. The City Manager will be meeting with the Human Rights Commission on Monday, April 14, to discuss these issues. Prepared by: Lorraine Saeger MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOIRES I �Db I Informal Council Meeting April 7, 1980 DEPARTMENT REFERRALS MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES O us SUBJECT DATE REFERRED DATE ~ RECD To DUE COMMENTS/STATUS W 10 Block of Nest College Street 4-7 pgpp Does any agreement exist with u of I regarding vacation of this one block of street? City Manager to Council's position. Greenwood Drive Crossing Guard F F Contact DPO Safety Committee chair- person and advise her re. deletion of this position. Absence 4-7 Information Mayor will be gone on Monday, May 5. Electrical Code Amendment 4-7 City Clerk Public hearing not set for 4-15-80. Deferred until new amendment is drafted. Deferred Compensation 4-7 Finance Will City have any obligation a "�r employee leaves City employment County Nome Sewer 4-7 Public Wks Report to Council - what area can be served by 8 -inch sewer? Who PY P D should pay for oversizing and Taxpayers' Rights Amendment. Send Senate Joint Resolution 2001 4-7 Finance House Joint Resolution 2016 letter to legislators from Mayor using impact example of Sewage appropriate). — MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES Informal Council Meeting April 7, 1980 Page 2 SUBJECT DEPARTMENT REFERRALS DATE REFERRED DATE w RECD To DILE COMMENTS/STATUS W T I Check with County Recorder on Hills Annexation 4-7 P&PD reference to City resolution referred to in City Development d MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS . DES MOVIES Council approved 1/4 time staff Staffing for Riverfront Commission 4-7 P&PD for support. Explore alternatives. Budget Process 4-7 Information What is status of committee, whc Melrose Study Committee 4-7 P&PD is on it, when is first meeting? { Recruit applicants from business Human Rights Commission 4-7 Staff and industrial community. las Task force will be appointed Sewage Treatment Plant Site 4-7 Staff including Riverfront Commissioner members to explore alternative T I Check with County Recorder on Hills Annexation 4-7 P&PD reference to City resolution referred to in City Development d MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS . DES MOVIES written report including recommenda- tions on uses. i Council proposes setting 5 -year Budget Process 4-7 Information goals with staff and commission involvement, in addition to regular in the process. T I Check with County Recorder on Hills Annexation 4-7 P&PD reference to City resolution referred to in City Development d MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS . DES MOVIES ■ 0 Regular Council Meeting April 8, 1980 SUBJECT DEPARTMENT REFERRALS O DATE REFERRED DATE RECD M DUE COMMENTS/STATUS W I MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES Defer until after Melrose Corridor College Street Vacation 4-8 PBPD Task Force studies the west side and makes recommendations. Scott Boulevard - Phase I 4-8 City Mgr Approval of plans and specs de-( '%d one week. Schedule for April 14—,' 1980, informal session. Why is barricade not in place? Windsor Drive Deadend 4-8 11 Public WksRoberts 11 Vehicles are driving in the area. 1 1 I MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS • DES MOINES n City of Iowa cir, MEMORANDUM Date: April 14, 1gR0 To: Staff Committee for Review of Hotel Proposals Fran: Larry Chiat, Development Coordinator Re: Second Staff Review Meeting. Attached please find the following iters for your review: 1. Balance sheet for College Plaza Development Company, as of April 7, 1980. 2. November 27, 1979, memorandum from Zuchelli, Hunter and Associates, Inc. In response to the questions raised at the initial staff review meeting on April 10, 1980, letters requesting clarification and further infortion about the three Block 64 redevelopment proposals were delivered to the ma developers on Friday, April 11. The developers were directed to provide sponse to the City on Tuesday, April 15. Assuming the receipt of these three responses by mid-day tamrrow, the time for the second staff review April S�i�theCityy manager sbeen �Conference Roaly set for n tomorrow, set �asia "this time on your schedules. If responses are not received by mid-day on Tuesday, the second staff review meeting will then be held at 1:00 on Wvinesday, April 16, in the City Manager's Conference Room. Please do not hesitate to contact me if you have any questions or comments about the redevelopment proposals. Thanks again for your cooperation. cc: City Council Donald Zuchelli Paul Glaves bjl/20 MICROFILMED BY JORM MICR;LAe CEDAR RAPIDS • DES MOINES ao7 i I Wk. McGladrey Hendrickson &Co. To the Partners College Plaza Development Company Iowa City, Iowa We have examined the accompanying balance sheet of College Plaza Develop- ment Company, a partnership, as of April 7, 1980. Our examination was made in accor- dance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the balance sheet mentioned above presents fairly the fi- nancial position of College Plaza Development Company as of April 7, 1980, in con- formity with generally accepted accounting principles. Iowa City, Iowa April 8, 1980 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES H ■,., COLLEGE PLAZA DEVELOPMENT COIMPAITY ' (A Partnership) BALANCE SHEET April 7, 1980 ASSET, cash $10.221 PARTNERS' EOUITY $10,221 The Notes to Financial Statements are an integral part of this statement. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 4 i i t• 1 I i 1 i I COLLEGE PLAZA DEVELOPMENT COIMPAITY ' (A Partnership) BALANCE SHEET April 7, 1980 ASSET, cash $10.221 PARTNERS' EOUITY $10,221 The Notes to Financial Statements are an integral part of this statement. MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 4 r rti NOTES TO FINANCIAL. S'FATI:FIENTS Note 1. Significant Accounting Policy In accordance with the generally accepted method of presenting partner- ship financial statements, the financial statements affected do not in- clude the personal assets and liabilities of the partnership. Note 2. Purpose and Organization The partnership was formed to acquire with High Country Corporation Iowa City urban renewal land known as parcel 64-1. if the partnership is successful it intends to develop a shopping center building. The corporation will develop and operate a hotel. Note 3. Additional Partnership Contributions In the event of being awarded the bid on this project, the partners expect to make such additional capital contributions as may he needed. The partnership agreement provides that these contributions may come from individual borrowings of the partners. MICROFILMED BY JORM MICR¢LA8 CEDAR RAPIDS • DES MOINES b