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HomeMy WebLinkAbout1980-04-29 Bd Comm minutesMINUTES IOWA CITY PLANNING AND ZONING COMMISSION APRIL 3, 1980 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vetter, Lundquist, Kammermeyer (7:45), Ogesen, Jakobsen, Blum (7:45) MEMBERS ABSENT: Lehman STAFF PRESENT: Boothroy, Charbon, Schoiten RECOMMENDATION TO CITY COUNCIL: 5-8002. The preliminary and final plat of Empire Addition, located at Aighway 1 and Interstate 80 be approved subject to the following discrep- ancies: 1) signatures of the utility companies and the registered land surveyor should be provided; 2) the legal papers should be revised; and 3) the cross-section should be corrected on the preliminary plat to indicate 31 feet back to back of curb concrete paving. SUMMARY OF DISCUSSION: Chairperson Jakobsen called the meeting to order and asked for consideration of the minutes of February 7, 1980, and March 6, 1980. There being no corrections or additions, the minutes were approved as circulated. Chairperson Jakobsen then asked if anyone wished to discuss any item not I included on the agenda. Charles Ruppert, 1406 North Dodge Street, wished to congratulate the Planning and Zoning Commission on the fine way in which the Hy -Vee and Drugtown development on North Dodge turned out. 5-8002. Discussion of a preliminary and final plat of Empire Addition, located at Highway 1 and Interstate 80; 45 -day limitation period: 4/4/80, 60 -day limitation period: 4/19/80. Boothroy stated that the legal papers were in fair shape and that the Preliminary plans were revised but not filed. Both the future dedication Papers and the agreement with the owner of lot 2 has been provided and staff was in the process of reviewing these documents. FSO MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES 11011IES MINUTES IOWA CITY PLANNING AND ZONING COMMISSION APRIL 3, 1980 PAGE 2 Chairperson Jakobsen called for a vote on the approval of preliminary and final plat of Empire Addition subject to the following discrepancies: 1) the signatures of the utility companies and the registered land surveyor should be provided; 2) the legal papers should be revised; and 3) the cross-section should be corrected on the preliminary plat to indicate 31 feet back to back of curb concrete paving. The vote was unanimous. 5-8003. Discussion of the preliminary plat of Prairie View Estates, located north of Interstate 80 and east of Prairie du Chien Road: 45 -day limitation period: 4/24/80, 60 -day limitation period: 5/9/80. Boothroy stated that this was the same plat as the one submitted two years ago which was denied on the grounds that the access to Prairie du Chien Road was not acceptable and concerns about compliance with the Rural Design Standards. Boothroy also stated that most of the concerns about the Rural Design Standards had been taken care of. Boothroy stated he had discussed the access to Prairie du Chien Road with Jim Brachtel. Brachtel felt that the turning lanes provided on the plat did not improve the safety of the intersection. Mark Kammer, Shive-Hattery and Associates, stated that the realignment of Prairie du Chien had been taken out of Johnson County's five year plan. Kammer explained that the turning lanes provided an area for deacceleration to prevent accidents. Kammer also stated that if the preliminary plat was approved that they could phase the final plat. Commissioner Lundquist stated that he was going to abstain because he had previously worked as an attorney on this case when the original plat was denied, and his parents owned the adjacent tract of land. Commissioner Kammermeyer stated that he was concerned that this area may be annexed in the near future. Boothroy stated that Bruce Knight, Planner/Program Analyst, was currently doing an annexation study which would be finished on July 1, 1980. Commissioner Ogesen asked if City Council had ever enforced the Rural Design Standards. Boothroy stated that the City Council had waived them for Woodland Hill Part II, Oaks Additions and Hickory Ridge Estates. Boothroy stated that the subdivision complied with the subdivision standards except for the street cross-section recommended in the Rural Design Standards. Kammer stated that they were willing to comply with all Design Standards. Commissioner Vetter expressed concern that even if the final plat was phased the intersection problem with Prairie du Chien Road would still be there. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MO IIIES C MINUTES IOWA CITY PLANNING AND ZONING COMMISSION APRIL 3, 1980 PAGE 3 Commissioner Blum stated that he would like the promise of a permanent solution possibly the realignment of Prairie du Chien Road. Blum moved, and Ogesen seconded, that this subdivision be deferred until the next regular Commission meeting. Motion passed unanimously. Other Business: Subcommittee to Study Westside Traffic Problem: Chairperson Jakobsen explained who was on this committee and their affiliations. The Commission decided the subcommittee would be called the Melrose Corridor Committee. Commissioner Kammermeyer, Chairperson of Melrose Corridor Committee, stated that this subcommittee would be studying the area between Riverside Drive and the west City limits. He also explained that he would be getting a packet together and planning the first meeting. There being no further business, the meeting was adjourned. Prepared by: Marcia A. Charbon Senior Clerk -Typist Approved by: 4-1144111 2 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES W"J I M N P MINUTES IOWA CITY PUBLIC .aRARY BOARD OF TRUSTEES REGULAR MEETING March 27, 1980 Storyhour Room 4:00 PM MEMBERS PRESENT: Bartley, Bezanson, Cavitt, Gritsch, Immermann, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Hyman STAFF PRESENT: Eggers, Westgate, McGuire OTHERS PRESENT: Cathy Carlyle of KXIC SUMMARY OF DISCUSSION The meeting was convened at 4:10 PM by Vice President Bartley. The minutes from the Regular meeting of February 28, 1980 were approved with the correction on page 2, N8 the word "purchases" should be "purchasers". Zastrow/Cavitt. The march 1st and 15th disbursements were approved,— Immermann/Zastrow. THE DIRECTOR REPORTED ON THE FOLLOWING: 1. With 7S% of the year gone, the operating budget (supplies and services) is 95% expended and an estimated $3500-$5000 will need to be used from the library materials budget. In addition to the increased costs of almost everything, the deficit is due to the large number of books rebound during the conversion to the automated circulation system, and to slightly higher computer maintenance costs than were budgeted for PYSO. 2. The library was broken into last night (March 26) and a h" video cassette player valued at $1100 was stolen. Short-term insurance coverage to protect AV equipment owned now and on order for the new building is recommended. 3. The Staff Task Force studying changes and alternatives to the present organizational structure has had three meetings and progress is being made. Implementation of any plan developed will be slow due to tight personnel budgets and low staff turnover. 4. With the Board's approval, I will place a discussion item on the ngonda soon regarding developing a process for the Board to update its Long -Range Goals The Board reviewed the Expenditures Report of March 15, 1980. Following a request from the Director, the Board unanimously approved a resolution to authorize the transfer of funds as necessary from the library materials budget to cover the costs of supplies and services. Immermann/Zastrow. The Board also authorized the Director to proceed on buying short-term insurance to cover audio-visual and portable equipment. Richerson/Bartley. A Gifts and Bequests Fund report of February 29, 1980 was reviewed. i (over) MICROFILMED BY DORM MIC R+LA6 CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MtEETING March 27, 1980 Page 2 Following discussion it was decided to move the time the Board meets to 7:00 PM for April and leave it there on a trial basis. Board members were encouraged to attend the FRIENDS volunteer recognition ceremony at their upcoming annual meeting on April new The President reviewed the gifts that have been received to date for the new building: the FRIENDS of Iowa City Public Library - $10,000; the Gannett Foundation - $5,300; and the Sunrise Optimist Club - $5,000. Building Committee N1 reported that the construction is on schedule except that lease negotiations with Hawkeye Cable Vision could hold up electrical work. The committee is still corresponding with various security system companies. The 3 -hour fire wall in the book drop was changed to 1 -hour and an overhead sprinkler was added. Building Committee N2 is still waiting on a budget report from Vesely. Building Committee M3 presented a review of the solicitation letter which the Board members will use to send to organizations and selected individuals who may wish to contribute to the Fund Drive. The Board reviewed the status of the proposed lease with Hawkeye Cable Vision. They have waited since November for the parent company (ATC) to return it. After some concerns were raised, the Board authorized the Director with the concurrence of the Library Board President, Vice -President, or any two members Of Building Committee el to execute the lease as long as the terms are similar to the draft lease and/or to enter into a letter of understanding from Hawkeye Cable Vision that they intend to lease and that they would agree to pay for any extra expenditures occurred by the library in the process of negotiating for the lease. The above resolution was approved unanimously. Richerson/Immermann. Following a review of the contract between the Iowa City Library Board of Trustees and American Federation of State, County and Municipal Employees (AFSCME), Local 183, the Board approved a resolution which authorizes its subsequent signing by President and Secretary. Zastrow/Ostedgaard. Unanimous. The Board approved a letter of agreement dated March 7, 1980 between CL Systems, Inc. (CLSI) and the Library Director regarding delivery and payment for the On -Line Catalog (PAC) software and terminals. Zastrow/ Richerson. Unanimous. The Board decided to delay further action regarding the contract with North Liberty for library services until the next meeting. movedIt was Richerson and resolution officiallyaccepting eand dthanking ed by rthe ythat h Sunriseoptimiste Boardadopt Club and the Gannett Newspaper Foundation for their gifts to the new library. Proposed revisions to the Materials Selection Policy were reviewed and adopted. Zastrow/Gritsch. MICROFILMED Py JORM MICR+LA6 CEDAR RAPIDS • DES MOINES ■ MINUTES IOWA CITY PUBLIC LIBRARY REGULAR MEETING March 27, 1980 Page 3 The contract for library services to unincorporated areas of Johnson County with the Johnson County Board of Supervisors for FY1981 in the amount of $52,713 was unanimously approved, and signed. Richerson/Ostedgaard. After a review, the Board unanimously approved the revisions to the Volunteer Policy concerning annual recognition activities for library volunteers. Richerson/Bartley. It was announced that this year thirteen volunteers have worked more than 30 hours and four have worked at least 80 hours. The Board additionally approved the necessary $120 expenditures for the recog- nition ceremonies from the Gifts and Bequests Fund. Ostedgaard/Immermann. The money will cover gift books chosen by the four volunteers mentioned above as well as the certificates and thank you notes. The $250 expenditure from the Gifts and Bequests Fund for the "Most Popular of Show" award from the Johnson County Arts Council annual Paper/Fiber Show was unanimously approved. Bartley/Zastrow. The item chosen will be put into the library's circulating collection. The meeting was adjourned at 5:55 PM. Susan McGuire, Recorder I i 1 0 v� l MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MO IMES 0 1 B MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B APRIL 5, 1980 MEMBERS PRESENT: Crum, Hillman, Humbert, McLaughlin, Riddle, Robertson MEMBERS ABSENT: Berry, Phelps, Wooldrik STAFF PRESENT: Showalter, Christner, Mellecker GUESTS Charles King, Tom Lawson, Tom Lewis, Phyllis Showalter, Anne Glenister RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Riddle, seconded by McLaughlin to recommend that Elm Grove Park be put up for bids, with separate bids on the eastern portion and on the entire property, and that the money derived from the sale go to the Parks and Recreation Commission for the specific purpose of park land acquisition. Unanimous. * The Commission recommended that the City of Iowa City not commit funds for a schematic design for the proposed joint use pool until a site has been selected. i * It was also recommended that if the school district gets a pool, the Recreation Center pool would revert back to public use. * rievisedytolcprohibit thecuseeofbelectrictfencescadjacenthto parkto reommend tat the0areas.itUbe nanimous. PUBLIC_ DIJON Tom Lewis, who lives near Hickory Hill Park, asked about keeping motor vehicles off the grass and trail at the park. He suggested extra police patrols, posting closing time signs and "no motor vehicle" signs, posts with chains, or anything II which would solve this problem. Showalter was directed to look into these I� suggestions; Lewis will report the results of any actions to the Commission. The Farmers Market vendors would like to expand the market to Tuesday or Wednesday evening at 6:30 p.m. in addition to their Saturday market. They will make a proposal to the Commission at the May meeting. I CHAIR REPORT The Jaycees will be voting 4/11/80 on whether to give $13,000 toward the construction of a building at Mercer Park. The joint use pool committee has asked for a preliminary recommendation on the proposed pool. Ideally, the pool would have a moveable floor and be a minimum of 24 meters by 45 feet plus a diving area. No site for the pool has been selected. After fora schematic ndesign afor ethe mproposed ended ajoint uset the Citypoolluntil owa iaysite hasmbeenunds selected. It was also recommended that if the school district gets a pool, the Recreation Center pool would revert back to public use. _ 0 wO I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i April 5 Minutes, Page DIRECTOR'S A discussion was held about the future of Elm Grove Park and the possibility of selling the property. There are few residences in the area, and the park does not get a lot of use. After discussion, it was moved by Riddle, seconded by McLaughlin to recommend that Elm Grove Park be put up for bids, with separate bids on the eastern portion and on the entire property, and that the money derived from the sale go to the Parks and Recreation Commission for the specific purpose of park land acquisition. Unanimous. There were some complaints last fall about an electric fence put up by a farmer around the west and south sides of Wetherby Park. After checking with the City CodDepartment, Code. Moved t this vedbyMcLaughliit wasdiscovered that to permitted CityhCodety be revised to prohibit the use of electric fences adjacent to park areas. Unanimous. Congregate Meals has requested the use of the Recreation Center for meals on weekends. Close Mansion will no longer be available; area churches will provide rooms during the week. Crum asked Showalter to investigate holding Congregate Meals at the Recreation Center on Saturdays and Sundays beginning approximately July I and running until the Senior Center is open. Showalter will check to see that there are no scheduling conflicts with Recreation Center Rooms. Meeting adjourned 3:30 p.m. �Q1'1; 1111 /J�i'l a n Karen Christner MICROFILMED BY DORM MICR+LAO CEDAR RAPIDS • DES MOINES i I ,I i 1 i April 5 Minutes, Page DIRECTOR'S A discussion was held about the future of Elm Grove Park and the possibility of selling the property. There are few residences in the area, and the park does not get a lot of use. After discussion, it was moved by Riddle, seconded by McLaughlin to recommend that Elm Grove Park be put up for bids, with separate bids on the eastern portion and on the entire property, and that the money derived from the sale go to the Parks and Recreation Commission for the specific purpose of park land acquisition. Unanimous. There were some complaints last fall about an electric fence put up by a farmer around the west and south sides of Wetherby Park. After checking with the City CodDepartment, Code. Moved t this vedbyMcLaughliit wasdiscovered that to permitted CityhCodety be revised to prohibit the use of electric fences adjacent to park areas. Unanimous. Congregate Meals has requested the use of the Recreation Center for meals on weekends. Close Mansion will no longer be available; area churches will provide rooms during the week. Crum asked Showalter to investigate holding Congregate Meals at the Recreation Center on Saturdays and Sundays beginning approximately July I and running until the Senior Center is open. Showalter will check to see that there are no scheduling conflicts with Recreation Center Rooms. Meeting adjourned 3:30 p.m. �Q1'1; 1111 /J�i'l a n Karen Christner MICROFILMED BY DORM MICR+LAO CEDAR RAPIDS • DES MOINES E parks & recreation department MEMO to, City Manager/City Council from: Dennis E. Showalter re: Proposed Sale of Elm Grove Park date: April 23, 1980 When Oak Grove Park (Dodge and Page) was purchased in 1973, it was with the understanding that Elm Grove Park would be disposed of at a later date. In the near future, many of the residences near the park will be eliminated. The last major group to use the park very much was Sabin School. It is obvious that now is a proper time to consider disposing of the park. The parcel is zoned M-1. The value of the parcel is in the neighborhood of 82 per square foot. The Parks and Recreation Commission has recommended that the park be put up for bids, with bids being accepted for: 1) the east portion (ball diamond portion), approximately 40,000 square feet. This would leave the west portion (approximately 32,000 square feet) as a public park. The west portion contains a tennis court which was renovated in 1977 and is heavily used, some old play equipment, an old restroom building, a nice flower bed, and some trees. 2) The whole tract (approximately 72,000 square feet). 1111 funds from the sale of the park would be used for the specific purpose of park land acquisition. My personal preference is to sell only the east portion, if we can get a good bid. My preference on park land acquisition would he: 1) Neuzil tract (approximately 3 acres; 2) Miller Avenue tract (approx- imately 8 acres). MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES F&O 0 parks & recreation MEMOdepartment to: City Manager/City Council from. Dennis E. Showalter re. Electric Fences date: April 23, 1980 Last fall, the farmer who leases the farm land west and south of Wetherby Park erected an electric fence adjacent to the park so that he could pasture his corn after it was picked. Ordinance No. 8:10.27 - Fence Requirements, Section C, allows this use of barbed wire and electric fences. The Parks and Recreation Commission realizes that a farmer must have some rights to use his land, but feels that in this case the use of an electric fence next to a park is unacceptable. The Commission recommends that the above ordinance be revised to prohibit such use in the future. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1.•� 1 I I i I parks & recreation MEMOdepartment to: City Manager/City Council from. Dennis E. Showalter re. Electric Fences date: April 23, 1980 Last fall, the farmer who leases the farm land west and south of Wetherby Park erected an electric fence adjacent to the park so that he could pasture his corn after it was picked. Ordinance No. 8:10.27 - Fence Requirements, Section C, allows this use of barbed wire and electric fences. The Parks and Recreation Commission realizes that a farmer must have some rights to use his land, but feels that in this case the use of an electric fence next to a park is unacceptable. The Commission recommends that the above ordinance be revised to prohibit such use in the future. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ 1, D? J4 m MINUTES Lown City Board nr App(,nta April 10, 19gn n R:nO A.M. Engineering Conference Room MEMBERS PRESENT: Buchnn, Ormond, Franklin, Penick MEMBERS ABSENT: None STAFF PRESENT: Siders, Frantz, Shims SUMMARY OF T)ISCUSSION ANT) ACTION TAKEN: Secretary of the Board Siders called the meeting to order and the roll call of the members was taken. It was moved by Ormond, seconded by Franklin, to approve the minutes of the meeting held on March 27, 198n. The motion passed unanimously. Chairman Buchan opened the meeting for discussion. Review of TIBC and proposed changes were discussed as f63.lows: Chapter 34 - Skylights No recommendation for amendments. Chapter 35 - Sound Transmission Control p n u .1 Chapter 36 - Penthouses and Roof Structures o n . ,r Chapter 37 - Masonry or Concrete Chimneys, Fireplaces and Barbecues A phamplet has been prepared on Woodburning Stoves. A permit is required by the City building division for installation of all stoves and heaters. Stoves and heaters must be installed in accordance with the Uniform Building and Mechanical Code. Chapter 38 - Fire -Extinguishing Systems NOTE: This Chapter has been revised in its entirety. One major change is changing language of fire sprinkler systems to automatic sprinkler ayntema. Chapter 38 has been shortened. No amendments or changes. Chapter 39 - Stages and Platforms No recommendation for amendments. Chapter 40 - Motion Picture Projection Rooms Chapter 41 - No Requirements Chapter 42 - Interior Wall and Ceiling Finish " 0 .. o MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ ., Minutes Town City Rnard of Appeals April 10, 198D Page 2 Chapter 43 - Fire -Resistive Standards No recommendation for amendments. Chapter 44 - Protection of Pedestrians during Construction or Demolition No recommendation for amendments. Chapter 45 - Permanent Occupancy of Public Property 11 .1 n n (Some discussion on sections 4502 and 4.507 regarding doors opening onto the alley; consensus was to leave chapter as is.) Chapter 46 - No Requirements Chapter 47 - Installation of Wall and Ceiling Coverings No recommendation for amendments. Chapter 48 - Cellulose Nitrate (Chapter eliminated.) Chapter 49 - No Requirements Chapter 50 - Prefabricated Construction No recommendation for amendments. Chapter 51 - Elevators, Dumbwaiters, Escalators and Noving Walks No recommendation for amendments. (Some discussion; Iowa Elevator Code regulates installation, minimum size, and handicapped requirements.) Chapter 52 - Light -Transmitting Plastics NOTE: This Chapter has been revised in its entirety. Recommenrlation*to allow for certain foam plastic materials. Chapter 53 - No Requirements Chapter 54 - Glass and Glazing No recommendation for amendments. Chapters 55-59 - No Requirements APPENDIX - When a Code is adopted, the appendixes have to he adopted along, wdth the Code. Staff recommends that we adopt the Appendix with the one exception in Chapter 32. MICROFILMED BY JORM MICR ;LAB CEDAR RAPIDS • DES MOINES 06/ ■�'7 D �N Minutes Town City Bonrd of Appeals April 10, 1980 Page 3 Appendix, cont'd. - Staff does not recommend any changes, only with the exception of Chapter 32. Re -Roofing, page 666. Staff is opposed to Section 3217., Shingles and Shakes, page 667. Permit is not required for shingles: should be done by a registered professional. Discussion continued on roofing. Staff recommends omission of Chapter 32 (Appendix) Re -Roofing. Consensus was to remove Chapter 32 from the Appendix. Staff commented that there is a requirement adding Section 301-B to include residing and roof shingling. Chapter 11 in the Appendix should he changed to Chapter 7, 82 Occupancies - Covered Mall Buildings. Section numbers will be changed; Sec. 1110 to Sec. 710. Discussion continued. Staff recommends keeping "Covered Mall Building" section; will he in 1982 TIBC, too late for 1979 DRC. Staff will proceed to draft revised nmendments. Uniform Code for the Abatement of Dangerous Buildings - Staff indicated that the only conversation it has with this Code is in the appeals procedure section. ' Chapter 5 - Appeal Sec. 501.(x). Form of Appeal. Staff would like to recommend that we amend the abatement code to up the appeal date to ten days instead of thirty days from the date of the service of such order or action of the building official. Sec. 501.(c). Scheduling and Noticing Appeal for floating. Administrative appeals procedures Indicate that Staff has one week from the date the appeal was filed with the building official and not such a date not less than ten days nor more than sixty days. Consensus was to change the filing of the appeal to within ten days; appeal date cannot be less than ten days. Appeals must be in writing and filed with the City Clerk. Staff will start drafting up amendments and will contact Board a week or so before the next meeting and get the mailings out to the Board for reviewing. MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES I 1� 1 1-' It n Minutes Iowa City Board of Appeals April 10, 1980 Page 4 Meeting adjourned at 9:15 A.M. Complete proceedings of this meeting are recorded on tape 1180-5 (A & B). Warren Buchan, Chairman, Board of Appeals Prepared by: Glenn Siders, Secretary, Board of Appeals i MICROFILMED OY JORM MIC R�LAB CEDAR RAPIDS - DES MOINES r" i 1 i.. j Warren Buchan, Chairman, Board of Appeals Prepared by: Glenn Siders, Secretary, Board of Appeals i MICROFILMED OY JORM MIC R�LAB CEDAR RAPIDS - DES MOINES r" i 0 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION March 20, 1980 ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Kuhn; Marcus; McGuire; Penny; Portman; Yates. MEMBERS ABSENT: McCartt; Reyes. STAFF PRESENT: Brown; Mejia; Scholten; Zukrowski, GUESTS: Udom Likki Kwownawert; M. Jane Heaton; Meri Beth Herzberg; Allen Hronike; Bill O'Brien; Famila Morrison; Mary Abboud (KXIC). RECOMMENDATIONS TO THE CITY COUNCIL: The Commission recommended to City Council that litigation not be continued in,the Eaton case due to: tight budget makes this unjustifiable; due process has been afforded both parties; save the City further embarrassment; the hearing officer found and the Commission concurred a finding of probable cause. The Commission. -recommended to City Council that they consider the following factors when appointing someone to fill the vacancy on the Commission: expertise in the area of civil rights; representatives of all protected categories; blue collar representation; small business representation. RECOMMENDATIONS TO CITY MANAGER AND STAFF: The Commission recommended to the City Manager that Sophie Zukrowski work on Human Rights Commission business a minimum of 75% of her time, The Commission recommended to the City Manager that Agnes Kuhn will serve on the Community Housing Resources Board on an intern basis and the Commission will evaluate continuance of this position, SUMMARY OF RELEVANT DISCUSSION: 1. The March 20, 1980 meeting was called to order at 7:00 p.m. by Chairperson, Linda McGuire. 2, Minutes of the meeting of February 25, 1980, Kuhn moved and Marcus seconded that the minutes be approved as submitted. Motion passed unanimously, 3. The possibility of the Commission sponsoring a "Women's Resource Day" sometime in April or May was discussed, Seminars could include: resume writing; job finding; starting a business; career and family. There is a possibility of working with WRAC and the Women Business Owners Assoc- iation on this project. It was decided to add this to the list of educational projects; Marcus and Portman will research this idea and it will be discussed in early summer. 4. Marcus pointed out that the Iowa Land Lodge had a saying on their bill- board "Prejudice is the Child of Ignorance," Sophie is to send a letter to them acknowledging this, p/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES g 11 0 IOWA CITY HUMAN RIGHTS COMMISSION MINUTES March 20, 1980 Page 2 S. The decision on the Eaton Case was discussed. Marcus moved and Yates seconded the the City Council not continued litigation in the Eaton case because: it is not justified under these times of tight budget constraints; due process has been afforded both parties; this will save the City further embarrassment; the hearing officer found and the commission concurred with a decision of probable cause. This motion passed with all Commissioners present voting aye except Kuhn who abstained. 6. Pending complaints. a. E/R, 12-22-7810. In conciliation. b. E/R, 2-15-7902. Closed; no cause finding upheld. c. E/S, 5-2-7905. Predetermination settlement. d. E/R, 7-10-7906. Being written. e. E/R, 7-10-7907. Being written. f. E/R, 9-18-7909. Assigned to Kuhn (chair); McCartt, Penny. h. E/R, 10-11-7911. Assigned rtotYates (chair); Portman, Reyes. I. E/A, 11-28-7912. Further investigation needed. J. E/R&N0, 12-4-7913. Assigned to Marcus (chair); Penny; Yates. k. PA/R&C, 2-11-8001. To be investigated. 1. PA/R&C, 2-12-8002. To be investigated. In. PA/R&C, 2-13-8003. To be investigated. n. PA/R&C, 2-22-8004. To be investigated. o. PA/R&C, 2-22-8005. To be investigated. 7. Informal Concerns. a. Handicapped accessibility in theatres. Spoke with the theatre owners and they are willing to work with the district manager to work out suitable accommodations. Portman will follow up on this. b. Employment application. Tabled until next meeting. c. Menu item which might be considered an ethnic slur. McCartt contacted i restaurant owner who said he had had no other complaints expressed to him regarding this; if he would get other complaints he would consider changing this item. 8. Informal ordinance review. Local corporation initiated the visit; Yates and Portman explained the Affirmative Action policy and the Human Rights Commission and its function. The Company is in the process of drawing up plans to avoid any discrimination problems. A copy was requested for the Human Rights Commission when it is completed. 9. Ordinance confidentiality. A legal opinion was requested regarding who has access to the files. The Commission would like to know who is considered staff from the Human Relations Department and the Human Rights Commission. 10, State Closure Information, Artis Reis, Executive Director of State Commission, Is now sending a report to advise the local Commission of cases filed with both the local and state commissions and how the state finds on these cases. MICROFILMED BY JORM MICRI�LAel CEDAR RAPIDS • DES MOINES r IOWA CITY HUMAN RIGHTS COMMISSION MINUTES March 20, 1980 Page 3 11. Human Relations Department Budget. Due to the fact that the position of Personnel Specialist was not authorized for FY81, this function has been spread between the other members of the department. Sophie is to continue working with the Human Rights Commission and Contract Compliance. It was moved and seconded that the Human Rights Commission recommend to the City Manager and Staff that Sophie Zukrowski work on Human Rights Commission business a minimum of 75% of her time. The motion passed unanimously. 12. Public Hearing Training. This is to be rescheduled with people being brought in from outside the City to conduct the training. Suggested dates include April 26 or 27; May 3; May 17 or 18. Pat and Sophie will look into this. 13. Chairpersons remarks. McGuire explained expectations for the upcoming years. In the case of illness or a previous work engagement absences will be excused; however, attendance is expected at all meetings. Call McGuire to report absence. Must also expect to spend time outside the meetings working on Commission business. By coming prepared the meetings could move faster. It was suggested that subcommittees submit written reports to be sent out with the agenda or passed out at the meeting. Commissioners were reminded of three items: 1) complaints must be handled expediently by Commissioners; 2) education and informal resolution of situations should be handled on a one to one basis with employers and the public; 3) must recognize that the Commission operates in a political arena - must strive to maintain the gains that the Human Rights Commission has made. 14. Commission vacancy. Commissioners discussed what input they would like to give the City Council regarding filling the position on the Commission. Kuhn moved and Yates seconded that a letter be sent to the City Council expressing the Commissioners concern that the following areas be considered in appointing a new Commissioner: expertise in the area of civil rights; the need for representation from all protected categories; blue collar representation; small business representation. Motion carried unanimously. 15. Community Housing Resources Board, The City Manager has requested that a member of the Human Rights Commission serve on the Board. The purpose is to promote affirmative/fair marketing; this is a voluntary board to establish direction. Portman moved and Yates seconded that Kuhn serve on an intern basis. The motion carried unanimously. After a reasonable amount of time the Commission will evaluate continued participation on this board. 16. Department of Housing and Urban Development. HUD officials indicated that they would participate in a seminar to explain fair housing. They are willing to either participate in an open house event or send HUD people to present the seminar to the community, This is to be considered as an educational project, 17. Ordinance Revision Committee, On the issue of jurisdiction the committee reported that policies and practices prohibit the Commission from receiving complaints from city employees and university employees. According to the legal department the local ordinance should remain as it is; the parallel structure issue is OK, A new committee was formed to recommend changes in the bylaws by the June meeting, Committee members are Yates; Marcus; Penny; Scholten, MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS • DES MOINES ,-`:7 I IOWA CITY HUMAN RIGHTS COMMISSION MINUTES March 20, 1980 Page 4 Kuhn moved and Yates seconded that the Commission not address the Jurisdictional question at this time and accept the ordinance as it stands regarding parallel structure. Motion carried unanimously. 18. Open House. Letter of intent was sent this month. 19. Education Subcommittee. Penny reviewed the old PSAs and will be submitting these to the radio stations; PSAs will be on the air within the next month. Bus Posters are in the graphics department and will be ready soon. The brochure is being revised by graphics department and will be sent to printing as soon as it is ready. 20. Next Commission meeting: April 28, 1980, 7:30 p.m., City Manager's Conference Room. 21. Yates moved and Kuhn seconded that the meeting adjourned. Motion carried unanimously and the meeting adjourned as 9:50 p.m. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I, I \ j 1 I IOWA CITY HUMAN RIGHTS COMMISSION MINUTES March 20, 1980 Page 4 Kuhn moved and Yates seconded that the Commission not address the Jurisdictional question at this time and accept the ordinance as it stands regarding parallel structure. Motion carried unanimously. 18. Open House. Letter of intent was sent this month. 19. Education Subcommittee. Penny reviewed the old PSAs and will be submitting these to the radio stations; PSAs will be on the air within the next month. Bus Posters are in the graphics department and will be ready soon. The brochure is being revised by graphics department and will be sent to printing as soon as it is ready. 20. Next Commission meeting: April 28, 1980, 7:30 p.m., City Manager's Conference Room. 21. Yates moved and Kuhn seconded that the meeting adjourned. Motion carried unanimously and the meeting adjourned as 9:50 p.m. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES U MINUTES IOWA CITY HUMAN RIGHTS COMMISSION APRIL 14, 1980 CITY'S MANAGER CONFERENCE ROOM MEMBERS PRESENT: Marcus; Costantino; Portman; Kuhn; Reyes; Yates; Penney; McCartt; McGuire. MEMBERS ABSENT: None. STAFF PRESENT: Berlin; Helling; Vitosh; Scholten; Zukrowski. GUESTS: Steve Munzenmaier; Sepio Thomas, Press Citizen; Robert Morris, NAACP; Kathy Carlyle, KXIC; Steve Hedges, Daily Iowan; Tammy Fisher, Student. RECOMMENDATIONS TO CITY MANAGER AND STAFF: The Commission requested that the City Manager provide at the Commission's monthly meeting on April 28, 1980 an update on the status of staffing and functions of the Department of Human Relations. The Commission requested that the City Manager notify the Commissil prior to a final decision regarding the future direction of the Department of Human Relations so that the Commission can provide i1 input. The Commission requested a copy of the input it submitted regarding the direction of the Department after the first Department Directol resigned. The Commission recommended that Dale Helling, as acting Director of Human Relations, be designated the project director in the letter I intent to be submitted to the Iowa Humanities. SUMMARY OF RELEVANT DISCUSSION: 1. The April 14, 1980 special meeting was called to order at 7:30 by chairperson, Linda McGuire. 2. The future structure and function of the Human Relations Depar ment were discussed. The City Manager indicated that collectil bargaining will not remain in the department, but no decision I been made whether negotiating contracts will be assigned to am department or a consultant utilized. Commission members quest' the cost to the City for hiring an outside negotiator this yeas Neither the City Manager nor the Finance Director had available the merting the cost, The City Manager estimated the cost to I between $10,000 and $13,000, an amount that had been budgeted 1 Department. nICROFILMEO RY JORM MICR+LAE3 CEDAR RAPIDS • DES MOIRES ' I I MINUTES IOWA CITY HUMAN RIGHTS COMMISSION APRIL 14, 1980 CITY'S MANAGER CONFERENCE ROOM MEMBERS PRESENT: Marcus; Costantino; Portman; Kuhn; Reyes; Yates; Penney; McCartt; McGuire. MEMBERS ABSENT: None. STAFF PRESENT: Berlin; Helling; Vitosh; Scholten; Zukrowski. GUESTS: Steve Munzenmaier; Sepio Thomas, Press Citizen; Robert Morris, NAACP; Kathy Carlyle, KXIC; Steve Hedges, Daily Iowan; Tammy Fisher, Student. RECOMMENDATIONS TO CITY MANAGER AND STAFF: The Commission requested that the City Manager provide at the Commission's monthly meeting on April 28, 1980 an update on the status of staffing and functions of the Department of Human Relations. The Commission requested that the City Manager notify the Commissil prior to a final decision regarding the future direction of the Department of Human Relations so that the Commission can provide i1 input. The Commission requested a copy of the input it submitted regarding the direction of the Department after the first Department Directol resigned. The Commission recommended that Dale Helling, as acting Director of Human Relations, be designated the project director in the letter I intent to be submitted to the Iowa Humanities. SUMMARY OF RELEVANT DISCUSSION: 1. The April 14, 1980 special meeting was called to order at 7:30 by chairperson, Linda McGuire. 2. The future structure and function of the Human Relations Depar ment were discussed. The City Manager indicated that collectil bargaining will not remain in the department, but no decision I been made whether negotiating contracts will be assigned to am department or a consultant utilized. Commission members quest' the cost to the City for hiring an outside negotiator this yeas Neither the City Manager nor the Finance Director had available the merting the cost, The City Manager estimated the cost to I between $10,000 and $13,000, an amount that had been budgeted 1 Department. nICROFILMEO RY JORM MICR+LAE3 CEDAR RAPIDS • DES MOIRES IOWA CITY HUMAN RIGHTS COMMISSION APRIL 14, 1980 PAGE 2 Commissioners did not object to collective bargaining being re- moved from the department. 3. The City Manager indicated that no decision had been made nor any alternatives considered regarding the staffing of the department. A decision has not been made not to replace the Director. However, unless federal funds would be available, it is highly unlikly that additional staff would be available. The Manager indicated that for FY80 and FY81 four staff positions were authorized. It was noted that the composition of the four, staff positions has changed from three professional and one clerical to two professional and two clerical. The City Manager stressed that with the word processing center assuming more of the typing duties of all departments, the Human Relations Department's clerical staff is doing less typing and more responsible work. Zukrowski confirmed that both clerical staff persons have been doing more responsible tasks especially since the Personnel Analyst resigned and the position not reauthorized by Council. Commissioners questioned the reason that, under these circumstances the clerical staff has not -been upgraded. ThesCity Manager rindicessed ated this was an option he was Considering. cation, theyif in fact the shouldrbeal staff is immediatelydoing work reciassifiedtandetheir upgraded�assifi- Zukrowski stated that in order to carry out all the duties and projects assigned to the AACA, 2 1/2 persons were necessary. A full-time staff person is needed for each of the Affirmative Action and Federal Contract CComliance ommission dutiesmonceile theabacklogime staff of complaintsowasould e clearnecessary for ed 4. The City Manager indicated that personnel duties would remain in the department. 5. With the deletion of collective bargaining from the duties of the director, the Commission felt strongly that all other listed duties must be done. In addition, Commissioners felt that a director was provide forepersonnel, affirmativeeactiofor n,dtraining and dduties from ership and ddirection the director's job description. 6. Commissioners reaffirmed their position that at least 75% of a staff person's time be devoted to commission Unctions. The City Manager expressed that if he could, all external complaints would be referred to the State Commission rather than investigated locally in order to re- allocate staff time to internal City concerns. The Manager indicated MICROFILMED OY JORM MICR¢LAB CEDAR RAPIDS • DES M0114ES 1� IOWA CITY HUMAN RIGHTS COMMISSION APRIL 14, 1980 PAGE 3 his priority was internal support programs. The Manager's position was opposed. Morris indicated that such a position shows a lack of concern to citizens of the community and race relations in the community. 7. The City Manager indicated he was dissatisfied with the internal Affrimative Action Program. A strong Affirmative Action Plan is one of the Manager's priorities. Zukrowski stressed that a strong Affirmative Action program needs continued top management support and should not be confused with complaint resolution. Commissioners felt that a department director should be responsible for implementing the Affirma- tive Action Program and someone at this level would have the expertise to address internal conflict. 8. A copy of the City's Affirmative Action Plan was provided to Com- missioners prior to the meeting. The plan had never been revised since 1976. Commissioners expressed strong disapproval that a yearly revision of the plan had not been done. The City Manager indicated he was uncer- tain whether the plan had ever been formally adopted by the Council as no record of such action was availble. Zukrowski indicated that after being hired this plan was given to her and presented as the City's Plan. The City Manager requested that copies of the Equal Employment Opportunity and Affirnative Action Plan from the Personnel Rules and Regulations be forwarded to the Commission. The Commission concluded that their role in the City's Affirmative Action Plan is one of review and recommendation rather than formulation. Action on the Affirmative Action Plan was deferred until a revised plan is presented to the Commission. Yate moved, and McCartt seconded to defer action. The motion carried. 9. The City Manager indicated that Commission intervention in Community issues before they reach crises stage seems appropriate. The City Manager indicated that in situations like the conflict between a minority school teacher and the Board of Education, the Commission could be beneficial in resolving the conflict. The Commission expressed concern that it has no legal authority to Intervene in conflicts where it had no jurisdiction. Secondly, such intervention may be unwelcomed wheh unsolicitied; it could also jeop- ardize the legal rights of the parties invloved. It was noted that the Commission does participate in intervention. This intervention has occurred in the following ways: informal, educative, outreach programs such as radio announcements; informal Individual meetings following informal complaints; and remediation of situations that could lead to conflict before it occurs. Individual Commissioner intervention occurs also where potential problems are identified. • o f MICROFILMED BY JORM MICR�LAB CEDAR RAPIDS • DES MOINES IOWA CITY HUMAN RIGHTS COMMISSION APRIL 14, 1980 PAGE 4 The City Manager suggested that such activity be documented. It was noted that reports of such activity are made at the monthly Commission meetings. 10. Commissioners also indicated their interest in pursuing a grant for the open house. The grant must be awarded to the City rather than the Commission. A paid City employee must be the Project Director. The Commission suggested that Dale Helling serve as Pro- ject Director until the time that a director is hired, 11. Meeting was adjourned at 9:30 p,m, The next Commission meeting is on 4/28/80 at 7:30 p.m. MICRINU1ED RY JORM MIC R(�L A13 CEDAR RAPIDS • DES MOINES Q W� I 0 MINUTES IOWA CITY SENIOR CENTER APRIL 3, 1980 3:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Carlton, Scott, Kattchee, Sando, Ambrisco MEMBERS ABSENT: Summerwill, Williams STAFF PRESENT: Meisel, Charbon, Berlin GUESTS PRESENT: Shipton, Donnelly, Johnson County Board of Supervisors RECOMMENDATION TO CITY COUNCIL: That the Senior Center Commission recommends to the City Council that they accept the $20,000 grant that HAACAP has offered for the Senior Center remodeling. SUMMARY OF DISCUSSION: Chairperson Carlton called the meeting to order and called for a consideration of the minutes of March 6, 1980. Kattchee moved and Scott seconded that the minutes be approved as circulated. Motion passed unanimously. Public Discussion: Meisel reported that HAACAP had made an offer of $20,000 to the Iowa City Senior Center. Meisel thought that the Commission should discuss whether they should accept this money and, if they did, what it should be used for. After some discussion, Sando moved, and Scott seconded that the Commission accept this money from HAACAP and that Meisel and Berlin find an appropriate place for the money. Request for Proposal of Services to the Elderly: Meisel stated that the draft of the RFP which she had distributed to Commission members had already been updated by the joint funding committee. As the final draft was presently at the print shop it seemed preferable to defer examination and discussion of the proposal request until the Commission's next meeting. Janet Shipton, Johnson County Supervisor, stated that she felt that it was not the concern of this Commission nor under this Commission's guidelines, to approve requests for proposal of services to the elderly. Berlin stated that the Commission was reviewing the proposal strictly as an informational purpose. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 11 U MINUTES IOWA CITY SENIOR CENTER APRIL 3, 1980 PAGE 2 Senior Center Budget: Meisel stated that the City Council has agreed to a budget of $38,219. This does not include the government transfer of $5,649. The County has agreed to pay 20 percent of the operational costs for two months in the fiscal year of '81 which amounts to $2,745. Meisel also stated that a contract was being drawn up between the City of Iowa City and Johnson County to make the County's 20 percent operational costs an ongoing item. Update on Architecture: Meisel stated that Bill Nowysz, Wehner, Nowysz, Pattschull and Pfiffner, reported to her that 80 sets of the plans for the Senior Center bids have been given out. Meisel also said that they were having ten more sets of the prints being printed. Meisel stated that the bid date had been changed back from the 17th to the 15th at 10:00 a.m. Operational Handbook and Contracts: Meisel stated that the Commission needed to form a committee to work on the handbook and contract. After some discussion by the Commission, it was decided to use the same committee as was used to write the goals, purposes and objectives. There being no further business, the meeting was adjourned. Prepared by: Q. 0- 1apb 4 Marcla A. Cnarbon Senior Clerk -Typist MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOI II ES F I MINUTES IOWA CITY SENIOR CENTER APRIL 3, 1980 PAGE 2 Senior Center Budget: Meisel stated that the City Council has agreed to a budget of $38,219. This does not include the government transfer of $5,649. The County has agreed to pay 20 percent of the operational costs for two months in the fiscal year of '81 which amounts to $2,745. Meisel also stated that a contract was being drawn up between the City of Iowa City and Johnson County to make the County's 20 percent operational costs an ongoing item. Update on Architecture: Meisel stated that Bill Nowysz, Wehner, Nowysz, Pattschull and Pfiffner, reported to her that 80 sets of the plans for the Senior Center bids have been given out. Meisel also said that they were having ten more sets of the prints being printed. Meisel stated that the bid date had been changed back from the 17th to the 15th at 10:00 a.m. Operational Handbook and Contracts: Meisel stated that the Commission needed to form a committee to work on the handbook and contract. After some discussion by the Commission, it was decided to use the same committee as was used to write the goals, purposes and objectives. There being no further business, the meeting was adjourned. Prepared by: Q. 0- 1apb 4 Marcla A. Cnarbon Senior Clerk -Typist MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOI II ES F MINUTES: IOWA CITY AIRPORT COMMISSION April 17, 1980 Iowa City Civic Center Members Present: Dleterle, Phipps, Redick, Saeugling, George Staff Present: Zehr, Scholten Other Present: S, Hedges, G. Bleckwenn, E. K. Jones, C. Barker, C. Neuzel, M. Holdgrafer, J. Tye, S. Young (KXIC) Chairman Dleterle opened the meeting at 7:30 p.m. and asked Phipps to present a framed award to Gary Bleckwenn, acknowledging his outstanding service as an Iowa City Airport Commissioner. Mr. Bleckwenn thanked the I commissioners and wished them continued success in their efforts to maintain and Improve the Iowa City Airport. Ms. Dleterle asked for consideration of the minutes of the previous meeting. Mr. Zehr offered a correction, asking that paragraph 2 on page 2 be changed to read, ",,, and suggested that members of the commission, Dleterle, George, Zehr and Scholten, meet to discuss the problems of the lease and present these to Mr. Jones at next month's meeting," Phipps moved for acceptance of the minutes as corrected, second by Redick, and i all members voted "aye," Mr. Zehr presented the monthly bills, explaining that the total was unusually high, due to premiums of $3,179 for fire insurance and $1,200 for liability Insurance. Mr, Saeugling moved for acceptance of the bills, second by Redick, and the motion carried. Beginning the Managor's reports, Zehr presented the suggestion that the regular meeting time for the Commission be changed from the third Thursday of each month to the second Thursday, so as not to conflict with a regularly scheduled meeting of the Planning and Zoning Commission. Redick "Regular oved to amend Article meetings Section the meetings of this Commissionshall tbefheld onithe second Thursday of each month." There was a second by George, all voted in favor, and the motion passed. Next the Commissioners were asked to consider possible investments of the Capitol Improvements Fund. Mr. Joe Tye was Introduced to discuss the proposed helicopter hangar. He had spoken with University Hospital administrators and with the vendor, Rocky Mountain Helicopter. He said the hospital would be willing tosign a 20 -year lease for a proper facility, and that would be acceptable to the vendor. He suggested the Commission get some bids on actual buildings in order to ascertain exact costs to the hospital, so that a contract could be worked out. He pointed out that such a lease would have to be approved by the Iowa State Board of Regents. Mr. Phipps said the Commission would need some general MICROFILMED BY JORM MICR;LAS CEDAR RAPIDS • DES MOINES M r•, Iowa City Airport Commission April 17, 1980 Page 2 specifications; Mr. Tye said he would deliver those to Mr. Zehr within a few days. If all goes well, the Commission would be able to make a decision by the next meeting. Mr. Zehr reported on the responses to the questionaire that was included with the Iowa City Aviation Association's newsletter. The first ten responses included six firm requests for T hangars, four for plane ports, and one for a corporate hangar. Mr. George pointed out that they should consider T hangars when considering the helicopter hangar, as far as space is concerned. Discussion ensued regarding these various possi- bilities. Zehr said the existing sewer line is not deep enough to accomodate sanitary facilities in the new structures. Mr. Phipps said the sewer from the United Hangar should be fixed first. It was decided to wait for further responses to the questionaire before making any decisions. The next Item to be considered was the lease with the Iowa City Flying Service. Dieterle, George, Zehr and Scholten had met to read through the leases, had identified certain problems, and wished to meet with Mr. E. K. Jones and his attorney to iron out details. Mr. Barker said that he and Mr. Jones had expected to receive a proposal at this meeting, and they would be happy to talk about revising the leases whenever the Commission could present a proposal. Dieterle said she was gratified that Mr. Jones and Mr. Barker recognize that there are many problems involved with the present lease. Mr. George moved that the subcommittee meet with Mr. Jones and Mr. Barker to discuss the problems of the lease; second by Redick. Mr. Saeugling said the lease problems must be solved in order for the airport to generate more revenue. The motion carried. Redick then moved to formalize the subcommittee composed of Dieterle, George, Zehr and Scholten; second by Saeugling, the motion carried. Mr. Scholten pointed out that this sub- committee must comply with the open meeting law. The subcommittee will meet Thursday evening, April 24, at 6:30 p.m., for a brown bag supper and consideration of the problems. An agenda will be posted. Discussion of the Iowa DOT proposed drainage ditch also Involved discussion of the 3 -year option to lease held. by Mr. Alberhasky. It was decided, however, that regardless of the option to lease, the Commission is not in favor of the drainage ditch, since It would require more land than the swamp which It would drain. The DOT is not pushing for a decision, and it was decided to take no action at this time. Mr. Zehr presented quotations for repairing the roof of the office space in the old United Hangar building, either with a flat roof or a hipped roof. The lowest bid was submitted by Curran and Mitchell, for $7,900 to build a hipped roof. Saeugling moved to accept that bid, second by Redick, and the motion carried. al MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M Iowa City Airport Commission Page 3 April 17, 1980 Zehr also has secured bids on the heating and cooling of the office space in that building, the lowest being submitted by Brent. Phipps expressed concern about the plan to hang the furnace In the hangar, because of the safety factor. Zehr agreed to check this matter with the city codes and the building inspector. Phipps moved to accept the low bid, providing the plan meets with all applicable codes, and also meets with E. K. Jones' approval. Redick offered a second to the motion. Further discussion, however, revealed reluctance to proceed in this manner, and Phipps withdrew the motion. Zehr was instructed, by concensus, to secure new bids for pulling the furnace inside the office area. Zehr raised the question of how the space should be.rented, once It is available. It was suggested that a notice could be posted in the Aviation Association newsletter. The members voiced a preference for an airport -related business. Attorney Scholten sent a letter to Mr. McCrabb, on March 24, 1980, stating that the Commission is exercising Its option to terminate his lease. Mr. Zehr reported that 25 acres of grassland has been converted to farmland, moving to within 75' of the runways. The Parks and Recreation Commission has Informed him that they cannot mow the airport grass this year, but they have provided a tractor and mower. Zehr would like to get mowing labor from the Mayor's employment program for high school youth, to be paid from the Mayor's fund, and also from the CETA program during the summer. Redick moved that Zehr be authorized to pursue the Mayor's Program for Youth and the CETA program to secure labor for grass mowing; second by George, motion carried. Mr. Phipps reported on his investigation of sod farming. He has talked with Wholesale Turf Corporation, who will be looking for land to lease for sod farming. They normally pay $160 an acre, and the airport has about 175 acres they could lease, which could result In a substantial Increase in the Income from the farm land. The company would need a four-year lease, because it takes two years to grow a crop. The members were enthusiastic about this possibility, and Mr. Phipps will pursue it. Zehr reported that the River Front Commission has investigated all possibilities for moving the proposed boat ramp at Sturgis Ferry Park, and have decided they must leave it where it is planned, directly across from the Old United Hangar. The joint meeting between the Airport Commission and the Planning and Zoning Commission has been changed from April 21 to April 28, Zehr's final report was that he plans to attend an Airport Management Seminar in Ames, Iowa, on April 23. He will pay his own expenses, since there is nothing in this year's budget for such items. The Commissioners commended him and endorsed his plan for budgeting for such trips in the future. MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES Iowa City Airport Commission April 17, 1980 Page 4 Chairman Dieterle briefly discussed the mail, and then asked permission to change the agenda to obtain Information and inpu before considering the employee review. She then apprized the members of a potential problem that could develop if the builders of the proposed hotel/department store in downtown Iowa City choose a design which would apparently protrude 321 feet into the horizontal surface area for the airport. Discussion included the possibility of having the FAA check into this. It was decided to take no action at this time, but to remain alert to the problem. Dieterle presented her employee review for Fred Zehr, copies of which had previously been provided to the members. Redick moved to sign the review and authorize the recommended salary Increase; second by Phipps; motion carried. Saeugling moved for adjournment, second by Redick, and the meeting was adjourned at 10:00 p.m. MICROFILMED BY JORM MICR;LAB CEDAR RAPIDS • DES MOINES I