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HomeMy WebLinkAbout1980-02-26 Bd Comm minutesMINUTES RIVERFRONT COMMISSION FEBRUARY 6, 1980 -- 7:30 P.M. LAW LIBRARY MEMBERS PRESENT: Vetter, Knight, Baker, Robertson, Sokol, Boutelle, Oehmke, Lewis MEMBERS ABSENT: Kroeze, Gilpin, Fountain STAFF PRESENT: Milkman, Charbon, Knight, Sandro GUESTS PRESENT: Horton (CCN) SUMMARY OF DISCUSSION: ; Vice -Chairperson Knight called the meeting to order and welcomed new members Rachel Robertson and Diana Lewis. Knight called for consideration of the minutes of January 9, 1980. Minutes were unamimously approved as corrected. Committee Reports, Letters: Milkman stated that as requested by the Commission she had sent letters supporting `. the Protected Water Area Study to the local legislators. She also stated she had sent letters out to several other concerned organizations, suggesting they might wish to support the state efforts. Update on Boat Ramp: Bruce Knight, Planner/Program Analyst, gave an updated report on the Sturgis Ferry Park Boat Ramp. Knight stated that the bids should go out in March and the ramp could be started in April, water levels permitting. He also stated that Stanley Consultants had overlooked the cost of land fill disposal due to excavation at the site; this cost would be $11,900. Knight stated that there were four alternatives to pay for this: 1) Check laws and see if there is any way around taking it to the new land fill. 2) Ask City Council to waive the charge of the land fill. 3) Apply to the Conservation Commission for 50% of the cost. 4) Pay the fee out of CDBG funds allocated to other Riverfront projects. Barker moved and Robertson seconded that the Commission give Knight permission to proceed thru the alternatives listed. Motion carried unamiously. Milkman stated that the permit from the Corps of Engineers had not yet been received. Commission asked staff to send a letter to Stanley Consultants expressing the displeasure of the Commission over the overlooked cost. Meeting with Planning and Zoning Commission: Oehmke reported that in the meeting held between the Riverfront Commission and the MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES !"1 Minutes Riverfront Commission Page 2 Planning and Zoning Commission, that the Planning and Zoning Commission was against getting ownership of the River Corridor. Oehmke also felt that there were several other items that the Planning and Zoning Commission didn't like about the River Corridor Overlay Zone Regulations aside from the objections raised by the City Attorney. Milkman stated that she felt that the Riverfront Commission should decide exactly what needed to be kept in the River Corridor Overlay Zone Ordinance Regulations. The commission then discussed the ordinance in some detail. They then decided that the following items needed to be left in the ordinance: 1) The 100 foot buffer to control erosion. 2) Vegetative cover on the river banks. Commission Priorities for 1980: - Knight and Sokol reported on the City Council informal meeting on budgets. City Council did not approve funding staff assistance to the Riverfront Commission after June 30, 1980. In view of this, the Commission deferred discussion on prioritiunderwayewithrCDBGOfundsuncil wouldinformed the Commission receive staffs gtoinsuretall compleprojects now The next Riverfront Commission meeting will be on March 12, 1980. u There being no further business the meeting was adjourned. A Prepared by Marcia Charbon, Senior C er -Typist A MICROFILMED BY JORM MICR¢LAB CEDAR RAPIDS • DES MOINES 2 13 1 MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 6, 1980 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM A MEMBERS PRESENT: Amidon, Hall, Barker, Johnson, VanderZee, Horton, Barfuss, Haldeman, Bonney MEMBERS ABSENT: Swisher, Pecina, McCormick STAFF PRESENT: Milkman, Charbon, Sandro, Hencin RECOMMENDATIONS TO CITY COUNCIL: The Committee on Community Needs appreciates the job carried out by Housing Inspection Services in responsible use of CDBG funds; and recommends that the high quality of Inspection that has been maintained using CDBG funds continue to be maintained in the future; and that every effort be made to find funds thru the regular budget procedure to maintain the staffing level. SUMMARY OF DISCUSSION: Chairperson Hall called the meeting to order and called for consideration of the minutes of January 2, 1980, meeting. Horton moved, and Johnson seconded, that the minutes be approved as written. Motion carried unanimously. Small Cities Program: Johnson reported on the Small Cities project. He reported that the two ap- praisals for Phase I had been done and the City Council will set "Just Compen- sations" for the properties within the next 2 or 3 weeks. Purchase offers to owners should be made in March. Johnson also stated that the staff was doing all they could to help the people relocate, and that money was available to help them. Johnson then left the meeting. Ralston Creek Improvements: Hall reported that the appraisals where just being ordered for the land involved in the North Branch Detention basin and that the formal purchase offers will be made in the next two months. There is a court injunction against the North Branch for Environmental Considerations. This is not a problem now, but could be later. Acquisition procedures for the South Branch detention basin are in progress, and detailed engineering plans are being drawn. The 5th year for CDBG funding will be up on June 30, 1980. There will be an application to HUD for an extension on the projects committed or in progress, notably the Ralston Creek detention basin. Senior Center: Haldeman reported that there were delays in the Senior Center and that they yo0 MICROFILMED BY JORM MICR+LA13 9 CEDAR RAPIDS • DES MOINES Minutes Committee on Community Needs Page 2 were due to: 1) Extensive input from citizens, and 2) the amount of paper work. He also stated the Plans are back from Kansas City and that they will be completed by the 18th of February so that bids could be solicited. Haldeman said construction was going to begin in May and should be finished in May of 1981. Haldeman also went into the budget problems the Senior Center is having. He stated that the budget was not available and that the problem lies in the amount of staff the Senior Center will have and the operational expenses. Aids to Victims of Spouse Abuse: Barfuss reported that the Spouse Abuse Program is proceeding on schedule. He also stated that in October HUD released $80,000 in Grant money for this pro- ject. In December City Council approved the project on the condition that the Spouse Abuse Program raise its first year operational budget. At this time they have raised 85% of the budget. Barfuss also stated that the Spouse Abuse Program narrowed its search for a house to 2-3 homes. It is hoped that the house will be rehabilitated in April and occupied in May. There has been only one setback and that was the County had tentatively agreed to allot money for the Spouse Abuse Program and this allotment is now in doubt. Neighborhood Site Improvement Projects: Amidon reported on several projects being done for Neighborhood Site Improvement. They are as follows: 1) Sidewalk Repair. Bids are out on the South Central, Longfellow,•Creekside, Northside, and Hickory Hill areas. The amount of work that will be done will depend on the amount of money left from all the other projects. 2) Asphalt Overlay. East Washington Street and Highland Avenue have been resurfaced with an asphalt overlay. $28,000 was allocated for this project which was entirely used. 3) Alley Graveling. About 60 to 70 Blocks of Alleys have been graveled. This project was allocated $39,250 and $35,000 was spent. Two alleys have been paved. $30,000 was allocated and $24,000 was used. 4) Bus Shelters. Ten new Bus Shelters have been installed at the cost of $1,200 to $1,500 each. Three more shelters will be placed where needed, and some benches will be purchased. 5) Tree Planting. The Tree Planting project was mainly done by the property owners. $21,000 was allocated and $19,000 was spent on this project. 6) Playground Equipment. Playground Equipment was purchased for Neighborhood Parks. $17,500 was spent on this project. 7) Highland Area Curb Repair. Highland curb repair was replaced by sidewalk repair because the cost to repair the curb was more than was allotted. Energy Conservation: Bonney reported that Energy Conservation had three projects going. 1) Solar Energy Demonstration Homes. 2) Heat Loss Identification Project. 3) Energy Monitoring. The Solar Energy Demonstration Project has been allotted $10,000, and two grants for a maximum of $3,500 will shortly be awarded to two low to moderate income families. This grant money will be used to put solar collectors MICROFILMED BY DORM MICR+L.AB CEDAR RAPIDS • DES MOINES yoo 1-, Fa Minutes Committee on Community Needs Page 3 2 on the homes. The Heat Loss Identification has run into some problems. The instrument that measures Heat Loss is currently being repair&d, and it hasn't been cold enough to measure the Heat Loss (it needs to be 20 ). Four hundred and fifty letters were sent out to property owners in the South Eastern Q portion of the CDBG Project area. There was good response from one hundred and fifteen people. At this time fifty-three homes have been scanned. This is a free service for this part of the city. Each of the home owners receives a report and slide photos if they are requested. Next year they are asking i the General Fund for $14,000 to continue the project. This includes money r to repay HUD for the termography instrument. The Energy Monitoring Project will begin at the end of February or beginning of March. There has been $2,000 allotted to monitor electricity and natural gas consumption at com- mercial and industrial businesses. Roger Tinkleberg, Energy Coordinator, will be reporting to CCN at the next meeting. F Housing Rehabilitation and Code Enforcement: VanderZee reported that due to Pam Barnes report last month on Housing Re- habilitation, he would report on Housing Inspection only. Over the last few years the City Housing Inspection Services Division has done an out- standing job of enforcing housing codes as evidenced by the number of complaints from landlords. The City Council has revoked a few of the problem code requirements. Since these changes the number of appeals has decreased drastically. The Housing Inspection Services are now faced with another crisis. With budget cuts the City is considering laying off some of the e Housing Inspectors and having Firemen do Housing Inspection, or doing in- spection biannually. VanderZee stated he felt that the City could not expect the Firemen to add Housing Inspection on top of their regular duties. The biannual inspection would not be in compliance with the state code. VanderZee moved, and Hall seconded that CCN send the following Resolution to City Council. The Committee on Community Needs appreciates the job car- ried out by Housing Inspection Services in responsible use of CDBG funds, and recommends that the high quality of Inspection that has been maintained using CDBG funds continue to be maintained in the future; and that every effort be made to find funds thru the regular budget procedure to maintain the staffing level. Motion passed unanimously. Riverfront Improvements: Horton reported that he would give a brief update on the Riverfront Improvements since he gave a full report last month. Horton stated that there were two projects underway. The Sturgis Ferry Park Boat Ramp, still needs to receive a permit from the Corps of Engineers before construction can proceed. The Rocky Shore Drive Bike Trail Environmental Review is almost finished and the application for Federal Funding of this project has been sent to the Iowa Department of Transportation. MICROFILMED BY DORM MICRLAB CEDAR RAPIDS DES MOINES I/11. �11 Minutes Committee on Community Needs Page 4 Community Plannin Barfuss reported the main projects underway were: 1) Zoning Ordinance 2) Subdivision Ordinance 3) Annexation Study 4) Near Northside and Near Southside Study 5) Bikeways Plan. The progress on each is as follows: 1) The Zoning Ordinance will be submitted to the City Council on April 1. 2) The Subdivision Ordinance Draft will be finished on July 1. 3) The Annexation Study Draft will be completed by the end of March, and finished by the end of May. 4) Near Northside and Near Southside Study. Barfuss had no timetable on these projects. He thought that they would be done in early spring. 5) The Bikeways Plan will be having a Public Hearing with Planning and Zoning on February 7, 1980. After this Public Hearing Planning and Zoning will review the plan and make a recommendation to the City Council. Then the City Council will hold a public Hearing on the Plan. CDBG Financial Update: Jim Hencin, CDBG Program Coordinator, presented an update on the Budget. Hencin presented and discussed the attached memo. In this update he stated that the budget was the only real monitoring tool HUD had on the CDBG programs. There being no further business the meeting was adjourned. Prepared by -1 AuL C'L. ii. -)CULi -61r Marcia A. Charbon, Senior Clerk -Typist I i MICROFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MDIMES a I I I -I ,I I/11. �11 Minutes Committee on Community Needs Page 4 Community Plannin Barfuss reported the main projects underway were: 1) Zoning Ordinance 2) Subdivision Ordinance 3) Annexation Study 4) Near Northside and Near Southside Study 5) Bikeways Plan. The progress on each is as follows: 1) The Zoning Ordinance will be submitted to the City Council on April 1. 2) The Subdivision Ordinance Draft will be finished on July 1. 3) The Annexation Study Draft will be completed by the end of March, and finished by the end of May. 4) Near Northside and Near Southside Study. Barfuss had no timetable on these projects. He thought that they would be done in early spring. 5) The Bikeways Plan will be having a Public Hearing with Planning and Zoning on February 7, 1980. After this Public Hearing Planning and Zoning will review the plan and make a recommendation to the City Council. Then the City Council will hold a public Hearing on the Plan. CDBG Financial Update: Jim Hencin, CDBG Program Coordinator, presented an update on the Budget. Hencin presented and discussed the attached memo. In this update he stated that the budget was the only real monitoring tool HUD had on the CDBG programs. There being no further business the meeting was adjourned. Prepared by -1 AuL C'L. ii. -)CULi -61r Marcia A. Charbon, Senior Clerk -Typist I i MICROFILMED DY JORM MICR�LAB CEDAR RAPIDS • DES MDIMES a I I r, 101N I City of Iowa Chy I-.--- - MEMORANDUM Date: February 1, 1980 To: Committee on Community Needs From: J Jim Hencin, CDBG Program Coordinator Re: CDBG Financial Status As you begin your semi-annual review of the CDBG program, it is important that you examine program expenditures, as well as accomplishments. The budget is a key element of the CDBG program and is considered by HUD to be a major indicator of program implementation. The attachments to this memo are intended to provide you with a report on the financial status of the Iowa City CDBG program, past and present. Following is a brief explanation of each attachment. ATTACHMENT I. Project Expenditures: June 6, 1975 through June 30, 1979 This table represents expenditures over the first four years of the hold harmless block grant program. The largest single expenditure has been for completion ofthe downtown urban renewal project, specifically the purchase of the land for resale/redevelopment. In actuality, most of those dollars have been returned to the CDBG program through disposition of the urban renewal parcels. ATTACHMENT II. FY80 CDBG.Budget This pie chart depicts the budget for the fifth (current) year of the hold harmless block grant program. Activities shown are currently underway. This $4.34 million budget is largely made up of unexpended funds from the previous four years (note Attachment I). Almost 60% of this budget is earmarked for Ralston Creek, flood control and the Senior Center. ATTACHMENT III. Project Expenditures: 1st Half of FY80 Expenditures during the first six months of the current fiscal year are shown in this table. Your review of program accomplishments should take into account what has been spent thus far. Equally important, however, are those funds which are likely to be spent or encumbered during the next five to six months. The degree of success with this years CDBG program will be measured largely on the basis of monies encumbered prior to June 30th. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES yo 1, i I I i n p Attachment Iel Iowa City CDBG Program Project Expenditures: June 6, 1975 through June 30, 1979 Project/Activity Cumulative Expenditures Percentage of Total Comprehensive Plan i 5.4 Human Needs Plan 49,210 ,s River Corridor Study 31,745 0.6 Ralston Creek Study 80,335 1.4 Housing Rehabilitation 9 11.9 Code Enforcement 212,873 6 Neighborhood Site Improvement 11,368 0.2 Ralston Creek Flood Control 232,307 4.2 Skills Unlimited Workshop 850 g 111,902 2.0 n p Attachment Iel Total $5,565,901 100.0% * = less than o.l% Budgeted Total $10,567,613 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES u yA^ i Iowa City CDBG Program Project Expenditures: June 6, 1975 through June 30, 1979 Project/Activity Cumulative Expenditures Percentage of Total Comprehensive Plan $ 300,351 5.4 Human Needs Plan 49,210 0.9 River Corridor Study 31,745 0.6 Ralston Creek Study 80,335 1.4 Housing Rehabilitation 659,670 11.9 Code Enforcement 212,873 3.8 Neighborhood Site Improvement 11,368 0.2 Ralston Creek Flood Control 232,307 4.2 Skills Unlimited Workshop 850 Architectural Barrier Removal 111,902 2.0 Senior Center 290,866 5.2 Urban Renewal Completion 2,987,875 53.7 Park Improvements 277,603 5.0 Energy Conservation 27,726 0.5 River Corridor Improvements 950 General Program Administration 290,270 5.2 Total $5,565,901 100.0% * = less than o.l% Budgeted Total $10,567,613 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES u yA^ i i i Attachment II FY 80 CDBG BUDGET $4,340,471 Park Improvements $31,535 0.7% Neighborhood Site Improvements $396,510 9.1% Housing Code Enforcement $101,000 2.3% ousing Rehabilitation $1720460 4.0% Human Needs Plan $8,136 0.2% Cr rehensive Plan .,.,,775 0.9% Contingency $402,701 9.1% Aid to Victims of Spouse Abuse $80,000 1.8% River Improvements $74,050 1.7% Energy Conservation $34,280 0.8% Urban Renewal $212,797 4.9% C BG Administration $140,040 3.2% MICROFILMED BY JORM MICR+LAB 9 CEDAR RAPIDS • DES MOINES Ralston Creek $1,559,905 35.9% Architectural Barrier Removal 1$50,000 1.2% Nelson Center $50,000 1.2% Senior Center '$986,282 22.7% I Attachment II FY 80 CDBG BUDGET $4,340,471 Park Improvements $31,535 0.7% Neighborhood Site Improvements $396,510 9.1% Housing Code Enforcement $101,000 2.3% ousing Rehabilitation $1720460 4.0% Human Needs Plan $8,136 0.2% Cr rehensive Plan .,.,,775 0.9% Contingency $402,701 9.1% Aid to Victims of Spouse Abuse $80,000 1.8% River Improvements $74,050 1.7% Energy Conservation $34,280 0.8% Urban Renewal $212,797 4.9% C BG Administration $140,040 3.2% MICROFILMED BY JORM MICR+LAB 9 CEDAR RAPIDS • DES MOINES Ralston Creek $1,559,905 35.9% Architectural Barrier Removal 1$50,000 1.2% Nelson Center $50,000 1.2% Senior Center '$986,282 22.7% I Attachment III CD3S 11011THL7 REPORT E7PEIiDITURES FY80 FOR P.010d OF: jujl - na___ rrmhar i MICROFILMED BY JORM MICR jL AB CEDAR RAPIDS •DES MOINES m ACCOUNT HUMBER/PROGRA14 TOTAL APPROVED FUNDS CUMULATIVE FUNDS EXPENDED PERCENT FUNDS EXPENDED 8110 CDBG Administration 140,040 94,770.80 68a 8131 Housing Rehabilitation 172,460 46,926.38 27% 8132 Neighborhood Site Improvements 396,510 122,808.56 31S' 8133 Ralston Creek Flood Control 1,559,905 36,256.66 2% 8134 Housing Code Inspection 101,000 45,880.84 45% 8135 Aid to Victims of Spouse Abuse 80,000 364.64 .4% 986,282 53,559.54 5.40 8141 Senior Center 8142 Nelson Adult Center 50,000 50,000.00 10004 8151 Comprehensive Plan 40,775 11,170.99 27.4" 8,136 8,135.67 1001; 8152 Human Needs Plan 34,280 6,752.21 19.7% 8153 Energy Conservation 8154 River Corridor Improvements 74,050 6,861.71 90 212,797 25,201.20 120 8160 Urban Renewal Activities 8171 Architectural Barrier Removal 50,000 3,241.16 6.4S' 8172 Neighborhood Park Improvements ,305 9;01 .66 2805 . 8180 Contingency 4302 1 02 PROGRAM TOTAL 4,340,471 520,932.82 12% i MICROFILMED BY JORM MICR jL AB CEDAR RAPIDS •DES MOINES m M 0 I I MINUTES IOWA CITY HOUSING APPEALS BOARD JANUARY 10, 1980 - 8:30 A.M. MEMBERS PRESENT: Diane Klaus, Goldene Haendel, Rachel Dennis, Leonard VanderZee MEMBERS ABSENT: Jerry Smithey, Pat Owens, Kathleen Graf STAFF PRESENT: Terry Steinbach, Linda Cook, Kelley Vezina, Brian Kuebler, Irene Shima ACTIONS OF THE BOARD Chairperson Klaus asked for corrections or additions to the minutes of the December 13, 1979 meeting. Dennis moved, VanderZee seconded, that we amend the minutes in connection with the descending votes in the Iva Hilleman Case - 411 South Summit. Motion carried unanimously. Additional corrections were: Rachel Dennis's first name was misspelled; Diane Klaus was omitted as an absent member. VanderZee moved, Haendel seconded that the minutes of the December 13, 1979 meeting be approved as amended. Motion carried unanimously. BOARD TO CONSIDER THE CASE OF MR. IRA BOLNICK - 525 IOWA AVE. Chairperson Klaus swore in those who would testify. Steinbach stated that the property at 525 Iowa Avenue was inspected by Brian Kuebler on October 8, 1979. He added that Brian Kuebler would not be here to testify because he is recovering from surgery and will not be back on staff full time for about a week or so. Continuing, Steinbach stated that the notice of violation was sent to Mr. Ira Bolnick on October 22, 1979 and received by him on October 26, 1979. Mr. Bolnick submitted a letter requesting an appeal before the Housing Appeals Board which was received by the City Clerk on November 1, 1979. Therefore, proper application was made for appeal. Vezina indicated that he was familiar with the property since he was with Kuebler at the time of the annual inspection. The first section that has been appealed was the "southwest bedroom in basement lacks adequate window area". Vezina read this paragraph from Mr. Bolnick's letter of October 30, 1979 and explained the necessary requirement and regulations under Chapter 17-5(c). He also referred to a previous inspection and the correspondence of July, 1976 by David Malone which stated that, at that time, the above- mentioned bedroom was a furnace room. Vezina also submitted a drawing by Ted Fay's Fire Protection which shows this room as a storage room. For the record, Vezina stated that on August 8, 1967, James Hemesath (Asst. Housing Inspector) inspected the property and found the same violation in MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 Housing Appeals Board January 10, 1980 Page 2 i this room. It was being used as a bedroom and, he found the same room lacking the required window area. In 1970, the City reinspected the unit and a certificate of compliance was issued, which in Vezina's understanding, would mean that the room had been vacated. In 1976, records show that the room was being used as a storage room. In 1979, the room was again used as a bedroom with lack of sufficient window area. yd/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Vezina continued with the next appealed item which dealt with the same room -- included in the southwest bedroom in the basement are a furnace waterheater. Vezina referreto Chapter lwith fadequate d hibitsanyfuelburningfurnace(unless provided cducting for rSupply) edforcwater h tin orrectingthevieter in a con - olationbylcloroom.eeping Discussion singoff thefurnaceandnwater heater with 5/8" dry wall and ducting the air in from the outside for the combustion of the furnace. G In Mr. Bolnick's letter, Section 3 indicated "Fire extinguishers not hung" and Vezina referred to Chapter 17-11(k) where fire extinguishers must be properly hung. The fire extinguishers H were located on the floor. Section 4 indicated "Faucet in bathtub of basement apartment is mounted below the rim the of tub". This violation has been dismissed. [! Section 5 dealt with the lack of electric light switches (seven cited). Vezina referred to Chapter 17-7(f)(1). Two apartments out of the three have lght switch vilatios. mke oies oftheitwo apartmentofloornplanVdiagramsfforhtheemembersoofathe cHousing Appeals Board. During Vezina's absence, Mr. Bolnick stated that the southwest bedroom in the basement will no longer be used as a bedroom after February 1, 1980. He also stated that the fire extinguishers have been hung. At this time, all other violations have been eliminated except for the light switches. Vezina continued (with reference to the floor diagrams) to explain the seven light switch violations in the two apartments at 525 and 525'z Iowa Avenue. Vezina noted on the diagrams an "S" where the light switch should be located in the specific area. There we're no wall mounted light switches in these j rooms. There were floor lamps mounted on the walls with pull chains. Mr. Bolnick commented that he felt the upstairs lights illuminated a every room adequately. yd/ MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES U F 1 r /1 Housing Appeals Board January 10, 1980 Page 3 More discussion followed regarding the lighting for the kitchen, hall- way, and other rooms. Comments were made regarding the precautions that should be taken, even more so, since the building is an older building and there could be safety hazards involved with the pull chains and lamps that are not mounted, etc. VanderZee moved, Klaus seconded, that all violations be upheld with the exception of a, b, c, and 9 under H8. Ayes - 2, Nays - 2. Haendel moved, VanderZee seconded, that all the violations under H8 be upheld except for b, c, and g, which would be basically the bedroom and the living room on the second floor and the dining room on the first floor. Motion carried 3 to 1 with Dennis voting against. She voted against the motion because of the apparent technical violation of the Code regarding the spill light and in opposing, Dennis would recommend that attention be given to wall mounted lights. Steinbach made a brief explanation concerning the other cases: The first case concerning 521 North Dubuque was appeal made by Mrs. Harold Peters. Steinbach received a phone call through the departmental secretary this morning stating that she wished to withdraw her appeal. The case of Mr. Gary Albertson - 929 Iowa Avenue - the appeal surrounded some guardrail, handrail violations. Mr. Albertson agreed, during a phone conversation less than a week ago, that he would go ahead and install them as he agreed with the citation. The third case that we are not hearing this morning deals with Nicholas and Mary Susan Kemph - 716 E. Burlington. That case surrounded a closet under a stairway in a multiple. Upon further investigation of this pro- vision of the Code, we determined that the closet was under a stairway that was located in a basement. The Code states that closets should not be located under stairways that lead from the entrance level of a structure to the upper levels, The Division dismissed the violation. Discussion followed with Vezina's explanation of the Code regarding the multiple and rooming house closet regulations. VanderZee moved, Haendel seconded, that the meeting adjourn. Prepared by:.% _ Approved by: 4&,64/1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES yol MINUTES IOWA CITY HUMAN RIGHTS COMMISSION ' January 28, 1980 CITY MANAGER'S CONFERENCE ROOM I MEMBERS PRESENT: Kuhn; Marcus; McCartt; McGuire; Penney; Portman; Reyes; I Munzenmaier (late). I MEMBERS ABSENT: Yates. � I STAFF PRESENT: Brown; Mejia; Scholten; 7ukrowski. I GUESTS: Liz Mathis; Kathy Carlyle, Y,XIC; Jane Heaton; Bill O'Brien. RECOMMENDATIONS TO THE CITY COUNCIL: Commissioners requested City Council Members to defer any action on the liquor and dancing licenses for Ambrose/Lovetinsky, d/b/a Woodfields, pending completion of the appeals procedures on the suspension of their current license. RECOMMENDATIONS TO CITY MANAGER AND STAFF: i It was requested that Sophie Zukrowski send a recommendation to City Council on behalf of the Human Rights Commission regarding the renewal of the liquor and dancing licenses for Woodfields. Ms. Zukrowski is also to draft a letter to State Representatives from this district regarding IIF 2007. The Commissioners also requested an updated flow chart for next month's meeting and a copy of the Goals and Objectives of the Commission. i SUMMARY OF RELEVANT DISCUSSION: 1. The January 28, 1980 meeting was called to order at 7:10 p.m. by vice - chair, Agnes Kuhn. 2. New Human Rights Commissioners Joe Penney and Jeff Portman were introduced to Commissioners and guests. 3. McGuire moved and McCartt secondedthat the minutes from the meetings on November 17, 1979; December 17, 1979; and January 16, 1980 be accepted as submitted. Passed unanimously. 4. Orientation. Commission meetings are open meetings. Commissioners were urged to be discreet in confidential matters, when discussing complaints names are not to be revealed. Business is conducted following Roberts I Rules, with motions being made, seconded and voted upon. All iteins to be placed on the agenda' should be given to Sophie Zukrowski, 5. Complaints. Sophie will assign complaints keeping the following in mind: (1) the issue in the case, (2) experience of the Commissioners, (3) expertise in the area, (4) workload of the Commissioners. The chair person is responsible for contacting rest of the team and setting up meetings. Commissioners will use the flow chart to follow cases. They requested Zukrowski to update and return at next monthly meeting. i y� I MICROFILMED BY JORM MICR+LAB DES MOINES CEDAR RAPIDS • Iowa City Human Righ January 28, 1980 Commission Minutes Page 2 6.. Complaints pending. a. E/R, 12-22-7810. Marcus and Reyes. Additional information being sought. b. E/R, 2-15-7902. Reyes and Yates. Awaiting disposition. c. E/S, 5-2-7905. Written opinion provided by legal (Ryan) stating the was sufficient enforcement provision in the settlement. d. E/R, 7-10-7906. Report to be written, investigation complete, formal report to be submitted to team. e. E/R, 7-10-7907. Report to be written, investigation complete, formal report to be submitted to team. f. E/R, 9-18-7909. In investigation. f g• E/R & S, 9-25-7910. Report to be written. h. E/R, 10-11-7911. Report to be written. i. E/A, 11-28-7912. In investigation. j• E/R & NO, 12-4-7913. In investigation. 7. Complaints closed. a. E/S, 3-27-7903. Letters sent out to parties informing them of the Commission's administrative closing. b. H/0, 7-23-7902. Conciliation team found no probable cause. Registered letter to the Complainant returned as undeliverable. Case closed. 8. Woodfields. Liquor Board ruled against the City and as a result will hear the merits of the case. Regarding the renewal of the dancing and liquor licenses for Woodfields, Commissioners discussed giving the City Council some input. - After a discussion of what type of input is permissible, Brown suggested the Commission apprise City Council of the present situation without making any pre-judgment. Munzenmaier moved and Marcus seconded that the Commission recommend that City Council defer any action on the liquor and dancing licenses for Ambrose/Lovetinsky, d/b/a Woodfields, pending completion of the appeals procedures on the suspension of their current license. As a background statement McGuire moved and Marcus seconded that the body of the recommendation include the following: (1) no prejudgment is being made by the Human Rights Commission regarding possible violations of the Human Rights Ordinance since reopening in November, (2) some citizens have expressed concern over Woodfields recent advertisements and possible implications regarding clientele who would be welcome, and (3) in light of this, Council may wish to gather public input before deciding on the licenses. Both motions carried unanimously with the exception of Penney who did not vote and did not participate in the discussion. 9. Open Meetings Law. Scholten reported that sub-committees are bodies to which the Open Meetings Law is applicable. Agendas must be posted and Commissioners must limit discussion to agenda items. 10. Training for Commissioners. Human Relations training was scheduled for AdditionalFebruary traininaSaturday,nd gwasscheduledFforuSunday,ary 9, fMarch 16. Aoshort mquiz�on the ordinance was taken by the Commissioners and discussed as a part of training efforts. �� 11. Meeting time. Marcus moved and Portman seconded to change the meeting time from voteaye t 0Commissioners were 7advised that lelection Ofeofficersywillhtaketpllace at the I February meeting. Those positions to be filled are Chairperson, Vice-Chairperson, I and Secretary. yam MICROFILMED DY JORM MIC R�LAO CEDAR RAPIDS DES MOINES a 0 Iowa City Human Righ'. Commission Minutes January 28, 1980 Page 3 I 12. IIF 2007. This is a proposal to amend 601A in the following ways: (1) the Governor could remove. Lhe Director of the State Civil Rights Couniission j for cause, (2) 601A.18 was to be repealed (now gives the State Commission the right to interpret the Statute broadly) which will restrict the State Commission, and (3) the Complaining Party would be required to post bond. Commissioners discussed the ramifications of this bill. McGuire moved and Portman seconded that the Commission draft a letter to the State Representa- tives from this area taking objection to the proposed bill, in particular, 66 strong opposition to the bonding rule. All Commissioners voted aye except I Reyes who abstained. 13. Goals and Objectives. The Commissions Goals and Objectives for the next fiscal year's budget have been submitted to Pat Brown and will be submitted to the Assistant City Manager. Copies will be sent to the Commissioners and they will be reviewed at the next meeting. Staff is to request an extension until March 1, 1980 for submitting these to the Assistant City Manager. 14. Open House Committee. Particulars of the proposed grant will be discussed with Pat Brown. The dates to be met are April 18 letter of intent and May 9 proposal in final form. 15. Education Subcommittee. Committee was quite active last year and would like to maintain the momentum. Suggested areas to look into are: I. Iowa City Schools. 2. Grant Wood Human Relations training for teachers. 3. Public Education thru the media. 4. Training for City employees. 5. Training with employers. Committee feels it now needs direction from the entire Commission. For the next meeting they will time -line the events, prioritize and define tasks. 16. Staff Report was passed out. 17. Zukrowski moved and Reyes seconded that the meeting be adjourned. Passed unanimously at 9:55 p.m. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i MINUTES j IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING January 30, 1980 Recreation Room A 4:30 PM I MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Immermann, Ostedgaard, Richerson, Zastrow I MEMBERS ABSENT: Bezanson, Hyman d STAFF PRESENT: Eggers, Tiffany, Craig, Ingersoll, Stanke, e McGuire I. E OTHERS PRESENT: Robert Rohlf and Paula Vesely - Interiors; Art Koffron and Mitch Niemeyer - Hansen Lind Meyer SUMMARY OF DISCUSSION Rohlf provided a review of his work on this project, the work Vesely and he had done in the last few months on interior design and introduced Vesely. Vesely made her presentation in three parts: 1) She "walked" through the floor plan to remind Board members of the furniture layout in each area, 2) Showed pictures of the major pieces of furniture she has selected so far; the modular lounge furniture, the basic chairs for use at tables, desks, children 's room and in the meeting rooms; the basic study table, folding table and children's room tables; and the desk files and office furniture to be used where new office furniture is required. 3) She presented the basic color palette including the material to be used on the basic study chair and colors for the walls, carpet and lounge furniture. Building Committee M2 brought up objections to the proposed pattern in the carpet and discussed the problem of carpet wear in front of the circulation desk. Vesely will look for a more random pattern for the carpet and will consider a plain, easily replaceable carpet in the area of high wear in the check-out areas. With these reservations Building Committee #2 recommended approval of the general direction Vesely was taking. A resolution to this effect was unanimously approved. Ostedgaard/Immermann. Susan McGuire, Recorder �1 E MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES