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Home My WebLink About1980-02-12- Bd Comm minutesRE, 11,1VE-0 .!'..N ? 1 1980 iz;ll i W7b� "414k- C'4A- MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES y w. r, GROW TO RECEIVED JAN 2 2 MIT, REACH ENVIRONMENTAL kyo EXCELLENCE 41ra NOW PROMECT GREEN Civic Contw, Iowa City, Iowa 52240 A MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS - DES MOINES' m F MINUTES OF THE IOWA CITY HOUSING COMMISSION MEETING i Wednesday, February 6, 1980. at 3:30 P.M. in Council Chambers n MEMBERS PRESENT: K1aus,.VanderZee, Haendel, Dennis, Smithey MEMBERS ABSENT: Owens, Graf STAFF PRESENT: Kucharzak, Seydel, Steinbach, Laverty, Barnes, Malone, Keubler, Vezina, Hoard, Flinn RECOMMENDATIONS TO THE CITY COUNCIL: 1) The Housing Commission recommends that Application be made for 25 additional units of Section 8 Housing for Fiscal Year 1981. 2) The Housing Commission recommends the appointment of a task force to review the current Housing Code comprised of Diane Klaus, Goldene Haendel, and Rachel Dennis representing the Housing.Commission as well as a representative of both large and small landlords, tenants, and staff; said task force to contain fewer than ten persons. 3) The Housing Commission recommends to City Council that they consider maintaining current or near -current staffing levels by raising the inspection fee structure and/or reducing the number of inspections to bi-annual, and that fire fighters not be used for housing inspections. L Meeting called to Order by Chairperson.Klaus at 3:45 p.m. II. Minutes - Moved by VanderZee, seconded by Haendel, that Minutes of January 30, 1980 Meeting be approved. Approved 4/0. III. Housing Market Analysis - Laverty asked for policy questions that Commission would see relevant. Klaus questioned purpose of analy- sis.and was advised it was primarily for the Comprehensive Plan. 3V. Coordinator's Report - Seydel reported 384 units in the Section 8 Program this month. 22 applications were submitted for approval, �. and there is now a waiting list which will -,continue to grow since I the program is full. HUD Allocation Plan - Seydel reported on the HUD:Allocation Plan for Fiscal Year 1981 for Non -Metro Area•Southeast and recommended that we pursue and apply for 25 additional units, 13 family and 12 elderly. Moved by VanderZee, seconded by Haendel, that Commis- sion recommend to City Council that Application be made for 25 ad- ditional units of Section 8 Existing Housing. Approved 4/0. \. Fair Market Rent (FMR) Increase - Seydel reported that new FMR's have. been Proposed representing just over a 7% increase and that they should be published .in final form effective March 29, 1980. _.... _ .__ s2*77 1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES Housing Commission 2-6-80 - 2 - V. Rehab Program - Barnes presented two Applications for Forgivable Loans. Moved by VanderZee, seconded by Haendel, that these two cases be approved. Approved 4/0. VI. Goals for Fiscal Year 181 - Moved by VanderZee, seconded by Dennis, that the following seven goals be accepted for Fiscal Year 1981 for Housing Commission/Appeals Board - Approved 4/0: 1) The Commission will have a continuing role in overviewing the 384 units of Section 8 Existing Units. - 2) Assist in the Application for additional Section 8 Existing. 3) Plhile the Public Housing units should be in construction, the Commission will continue support for this program to include input for tenant selection and other items of management as requested or needed. 4) Continue to study and encourage the production of some type Congregate Housing facilities in Iowa City. 5) Encourage, through public meetings and information distribution, private enterprise participation in all available programs that will assist in providing housing for the Elderly/Handicapped and Low -Income families. 6) Hear Appeals, as necessary, to insure fair and impartial inter- pretations and enforcement of the Iowa City Housing Occupancy $ Maintenance Code. 7) Continue to study and make recommendations to the City Council on matters concerning the Housing Occupancy B Maintenance Code and its enforcement in the city. VII. Housing Code - Discussion :. Commission directed the Chair to write a letter to Council recommend- -- ing the appointment of a task force comprised of Klaus, Haendel and Dennis of the Commission as well as a representative of owners of both small and large rental units, tenants and staff. VanderZee advised the Commission that the Committee on Community Needs adopted the following Resolution to Council: "The Committee on Community Needs appreciates the job carried out by Housing Inspection Services in respon sible use of CDBC'Funds; and recommends that the high quality of Inspection that has been maintained using CDBC funds continue to be maintained in the future; and that every effort be made to find funds through the regular budget procedure to maintain the staffing ZeveZ. " Commission discussed concurrence with CCN recommendation, expressed concern that they had not been consulted regarding the best use of available funds, and expressed concern with use of fire fighters to perform housing inspection duties. 11 MICROFILMED BY DORM MICR+LAB �� CEDAR RAPIDS • DES MOINES Housing Commission 2-6-80 - 3 - Commission discussed concerns with housing inspectors rela- tive to the Code and enforcement thereof. iOn a vote of 5/0 thu Commission adopted the following recommenda- tion to the City Council: "The Housing Commission recommends to the City Council that they consider maintaining current or near -current staffing ZeveZs by raising the inspection fee structure and/or reducing the number of inspections to bi-annual and that fire fighters not be used for housing inspec- tions" _. VIII. Adjournment - Nfoved by Dennis, seconded by Haendel, that meeting be adjourned. Approved 5/0. Meeting adjourned at 5:20 p.m. i Diana Klaus, Chairperson I i i i a77 } L MICROFILMED BY JORM MICR+LAB - �{ CEDAR RAPIDS • DES MOINES MINUTES OF HOUSING COMMISSION MEETING HELD ON WEDNESDAY, JANUARY 30, 1980 At 7:30 p.m, in COUNCIL CHAMBERS OF CIVIC CENTER MEMBERS PRESENT: Klaus, Dennis, Haendel, Graf MEMBERS ABSENT: Owens, VanderZee, Smithey STAFF PRESENT: Kucharzak, Seydel, Steinbach, Cook, Flinn I. Meeting was called to Order by Chairperson Klaus at 7:30 p.m. Approximately 80 persons attending. I Ii. Minutes of Meeting of December 7 & December 12, 1979 approved as mailed on motion by Graf, seconded by Haendel. Approved 4/0. III. Persons expressing concerns relative to the (lousing Code included Richard Osterman speaking for the 160 member Iowa City Apartment Owners Association, Mark Hamer, Attorney for the Apartment Owners Assn, Robert Hibbs, Larry Svoboda, Iva Hilliman, Richard Breazeale, John Penick, Norm Bailey, Bob Bender, Bob Johnson, Alex Gillette, Robert Wolf, Jim Barfus, Gary Van Cleave, Gary Turner, and speaking for the Protective Association of Tenants, Deb Schueller and Rob Grossinger. Property owners and managers reiterated concerns relative to: 1) "overzealous" enforcement, 2) multiplication of paperwork, 3) necessity of "grandfathering" in new codes (i.e. applicable to new construction, but waiving for older structures), 4) inconsis- tencies between State Housing Code, Iowa City Housing Occupancy g Maintenance Code and Uniform Building Code, 5) need for differen- tiation between health $ safety and aesthetic and housekeeping con- cerns, 6) need for clarification of ambiguous language in code, 7) need to reduce frequency of inspections (i.e. 3 year inspections in lieu of annual inspections with others performed upon request). i Mark Hamer, Attorney for Iowa City Apartment Owners Association, presented Proposals for Change to the Housing Maintenance and Occupancy Code (Chapter 17) and expressed concerns that the present Code is full of inconsistencies, nebulous terms leading to arbitrary and overzealous enforcement, and that remedial action is necessary. (A copy of these proposed changes is attached). Concern was repeatedly expressed that the Code should be as vigorously enforced against tenants as landlords/owners/managers. Several in- stances were cited wherein the landlord was cited for violations that were a direct result of tenant negligence. (Some specific incidents cited included:- 1) tenant using fire extinguishers to cool beer, 2) tenant disconnecting smoke detectors or taking batteries from them for personal uses, 3) tenant use of extension cords, 4) tenant repeatedly taking steam baths, causing plaster to crack and paint to peel, 5) tenant, still in possession but having moved out leaving premises in unsanitary condition). 6277 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I - 2 Minutes of Iowa City (lousing Commission Meeting January 30, 1980 John Penick and Larry Svoboda pointed out what was termed as arbitrary inconsistencies in enforcement between single-family and multi -family dwellings and concern was expressed that the code could be as stringently applied to the individual homeowner as the multi -family owner if desired. In lieu of current budget restrictions, Bob Hibbs called for a thorough evaluation of the current code and /or rewrite. Norm Bailey suggested a working committee of relevant people (i.e. apartment owners, housing in- spectors, tenants, staff, commissioners) to sit don to devise a "reason- able" code with "reasonable" enforcement. Gary Turner, Manager of Lakeside Apartments, requested a legal description of "repossession of premises". Rob Grossinger of PAT indicated that a 3 -year cycle of inspections would be inadequate due to turnover of tenants. He pointed out that Section 413.9 of the State Code requires annual inspection. He further pointed out that the Commission has a responsibility to tenants as well as landlords. He stated that; if a working committee were appointed to examine and revise code, that it should include tenants. Deb Schueller of PAT pointed that it was the low/moderate income and late - arriving students who most needed the protection of the Code. Gary Van Cleave supported vigorous enforcement of the Code with no changes. Jim Barfus indicated that not all tenants will report problems, because they will only be there one year, and that with 3 year inspections, major structural damage could occur. 0 IV. Adjournment: Moved by Haendel, seconded by Graf that meeting be adjourned at 8:55 p.m. Approved 4/0. Approved by: i i i. Diane Klaus, Chairperson I i i f MICROFILMED BY JORM MICR+LAB INES CEDAR RAPIDS • DES MO IOWA CITY APARTMENT ASSOCIATION j PROPOSALS FOR CHANGE TO THE HOUSING �•J MAINTENANCE AND OCCUPANCY CODE (CHAPTER 171 January 30, 1980 The following proposed changes to the Iowa City Housing Code are indicative of the type of changes deemed necessary by the Iowa City Apartment Association. The list is by no means exhaustive norintended to cure all problems in the Housing Inspection and Compliance areas. It reflects a few of the proposed changes which also need, in the opinion of the Apartment Association, changed in the State Housing Code (Chapter 413, Code of Iowa). The proposed changes generally reflect a feeling on the part of the Apartment Association that the Code is fraught with inconsistency, vague standards for compliance, troublesome retro- spective enforcement and the potential for overzealous enforce- ment. These proposals include the following: 1.. Section 17-11b) at line 10 beginning after the word legislation' provides 'which shall be applicable to all dwelling Junits now In existanee.or hereafter constructed.' PROPOSAL. The Iowa City Apartment Association proposes that the anguage be changed to read as follows: *Which shall be applicable to all dwellings hereafter constructed and, were found to be a clear danger to public health or safety, shall be applicable to all dwelling units new in existence.' 2. Section 17-1(e) at line 8 provides 'irrespective of the ditto of construction. PROPOSAL. The Iowa City Apartment Association proposes that this anguage be deleted and In lieu thereof the following phrase be inserted: 'taking into consideration the date of construction of the particular unit.' 3. Section 17-2 includes as a definition inurouf the corm + eappro"d- which provides that approved 'shall mean apprnvod by or in aecordarco with requlatlons established by the Hounin,t Inopirtor. -2 - PROPOSAL. The Iowa City Ape rtment Association propos:,, that to [ rs portion of the Code the following term he added: 'and approved by the City Council.' 4. Throughout the Housing Code certain terms are used, many of which are interchangeable but are without definition in the Code. These terms include: 'good working condition, proper working order, reasonably good state of repair. sada. factory working condition, substantial, safe -functioning, reasonably clean and in good condition, reasonable protection, good condition, sanitary maintenance' and several others. PROPOSAL. The Iowa City Apartment Association proposes that a then a Housing Inspection Division promulgate and present for approval to the City Council rules, regulations and guide- lines As to the use of these terms and the application of the Housing Code or that the terms as used be defined in tie Housing Code to establish a level of compliance based on a functional approach, taking into consideration minimum standards for health, safety and welfare, but not taking into consideration aesthetic considerations or raising the level of compliance to - near -perfection. 5. Section 17-3(g) at line 5 provides 'pursuant thereto,-. PROPOSAL. The Iowa City Apartment Association proposes that this pFrase be added. The term '(and approved by the City.Councll),•. 6. Section 17-3(g)(5) at line 15 provides 'such notice may conte,, an outline of remedial action% PROPOSAL. The Iowa City Apartment Association proposes that sue anguage be changed to provide that 'such notice shall con- taLt en outline of remedial action'. - 7. Section 17-3(1) at line 6 provides rules and regulations adopted pursuant thereto. PROPOSAL. The Iowa City Apartment Association proposes again t at to this tam be added the phrase '(And approved by the City Council)% Throughout the remainder of the (lousing Code where. the tam rules and regulations adopted pursuant thereto is utilized, it In the position of the Apartment Association that such rules and regulations be both published as would be provided--- - In the Iowa Administrative Procedures Act or that the Ramo be.. required to be published under the Iowa City Administrative pro. cedures Ordinance for review and approval by the City Cnuneil and available for dissemination to theme affected by thn Ordinaneo. i MICROFILMED BY JORM MICR+LAB y CEDAR RAPIDS DES MOINES -3- 8. At Section 17-4 to) ,(ill , (e) the Code now prov-_des that "every dwelling unit shall contain-. PROPOSAL. The exception provided in subsection g, h an,! i be aad�to subsection C. d and a and that the language •e—ept type III dwelling units, be added to subsections c, d ani a 9. " Section 17-4(n)(2)(9) provides that effective aovemb,r 1, 1980, every 'door, opening directly from a dwelling uc._t to outdoor space shall have supplied storm doors with -a set= closing device and every window shall be likewise supplied with are= windows, except where such other device or protection against elements and cold is provided such as insulating glass a=d insulated metal exterior doors. There is an exception w -_ere special historical architectural significance exists. PROPOSAL. The Iowa City Apartment Association proposes that [h s 5eeLon be modified to apply only to new construcrj=n or substantial conversion from a Single family dwelling to A multiple dwelling, and in this way grandfather the storm door req•_irement. In addition, the Association proposes that an exception �e allowed where there is provided protection against the elements in cold In addition to insulating glass and insulated metal ex[e-Tor doors, such as but not limited to thernal drapes. 10- for ventilation equipped provides that every door used 9 pped with screens. PROPOSAL• The Iowa City Apartment Association proposes that Section 17(5)(e)(1)(b) be deleted. As justification thereof, the Apartment Association notes that Section 17-5(e) (1) (a) establishes a requirement for ventilation based on operable window area which require screens. Doorways, therefore, are not allowed in a determination of adequate ventilation and, therefore, should not be required to be used for ventilation. 11. Section 17-6(a) provides that 511 habitable rooms used for living, sleeping and eating shall eon ca in at bast eighty (80) square feet and no such room shall be less than seven (7) feet ride.• PROPOSAL. The Apartment Association proposes that the Section 0 amen ad to provide -no room hereafter converted or he Section for habitable purposes and used [or living, sleeping and strung shall contain 1099 than Seventy (701 square feet of floor area Tho eighty (80) square feet requirement is lnconslatnnt with the Uniform Building Code which provides for seventy (70) square feet and rho provision for a seven (7) foot width on a single wall in not provided In the Uniform Building Code. If the seven (7) Coot requirement uctio is to be applrooms of it should only be applied h•[ future construction. Most ropmn of this size Oxist in older pr,u...rtlen and tNNllm tion of the Section an now existing would be detr:ntal to -4- many apartment units, 12. Facilities•. Section 17-7 (jJ is currently entitled "Supplied �\ PROPOSAL. The Apartment Association ret Section retitled R Omnends that this further rem "Required Facilities•. The Association mSuppl that at line 3 the phrase 'to be supplied" be deleted. Supplied facilities by definition in mese facilities Code*include the cod" which are not required by the cd" Code. Theta include, dishwashers, Housing sunlamps, eddttthe towel nd the like ais related toce clear intent requiredoaccordin those facl. The that required according to the Code, 13. 17-7 Provides "every owner containing twocoromor¢ dwelling of a dwelling -hall be responsible for maintaining in a saf¢ and sanitary itary condition the shared or. public areas of the dwelling 9 premises thereof. PROPOSAL. PAL. Tha Apartment Association Cho ¢ Provision may lead to is concerned that this to as lnabitity on the part of landlords negotiate with tenants for certain of those it responsibilities, is proposed that to this Section be added the following following that an Owner may, as part Of a leas, agree- ment, designate the responsibility for snow sidewalks, and ire removal from landscaping responsibility as set forth in (d), collection for Section 17-7 removal of refuse from sold dwelling and general maintenance of the or premises thereof.. shared or public areas of the dwelling ( 1 1sim� ection 14. is Of OccupantsSRelating7to thecMalnttly emit ed¢'Resp 'Responsibility Units." ooming PROPOSAL. The Apartment Association proposes that the 6 +mt of Occupants, resposs!- and use of dwellings and rooming unite be spelled !utthat the title of this Section be amended to provide ponsihility of Occupants relating to the of dwellings maintenance and use and rooming units." 15. Section 17-9(j) provides in the last sentence that "upon receipt of notice of permit revocation, the operator shall cease operation of the rooming house !n vlclong tecordahe with the pro- contained in the notice.• ro- PROPOSAL. WIG - ectlonTbe Associationthat Added to the seponos and of at 4 filing of an appOal shall stay the suspension has ruled thereon'. [n addition, the Association Housing untllpthehlloueln Appeals noard lanquage to w :'lotion 17-10(j) and Section 17-11(j). propscaesimilar MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES m -5- . I lo. . Section 17-9(n) providee for a minima- of te'ghty (30) square feet. - PROPOSAL. The Apartment Associa'.ion proposes that this require- ment be reduced to seventy (70) square feet. 17. Section 17-9(p)(6) provides that the food preparation - !-- surface be at least six (6) square feet, free of etrxks. PROPOSAL. The Apartment Association recommends that the term _z:j. res o cracks' be deleted as unreasonable in app_icatien. 18. Section 17(n)(r) provides that the operators shall prohibit the cooking and preparation of food in ovary rooming unit. . PROPOSAL. The Apartment Association recommends that this Sect on be modified to provide that 'the operator sball prohibit the cooking and preparation of food in every rooming unit and no occupant shall prepare or cook food in any rooming unit. 19. Section 17-9(v) provides for the hanging of screens, storm doors and storm windows. PROPOSAL. In this Section and in Section 17-10(w) and Section 1 the issue of screen doors, storm doors and story windows is again raised. It is the position of the Apartment Association and proposed to the City Council that the following chanes to the code be made: 1. That atom windows, where supplied by the owner or operator,be installed by the owner or operator, unless there is a specific agreement to the contrary between the owner/operator and the tenant. 2. That atom windows be required only for newly constructed units or newly converted units. 1. That screen doors not be required. 4. That atom doors not be required. 20. Section 17-10(e) provide that no operator shall allow occupancy to exceed the number of persons fared on the permit and the occupancy record card. This Section is similar to Section 17-9 (0) and Section 17-11(0). PROPOSAL.. The Iowa City Apartment Association beli,:veu that operators have the responsibility for Controlling occupancy. llowever, operators are also in a difficult position to control occupancy and this Snction should he at. ndod to provlrin *nn operator -6- or occupant shall allow occupancy to exceed the number of persons ^ listed on the permit and the occupancy record card. Where an `` 1 inspection reveals a violation of this Section, both the operator w and the occupant shall be cited by the Housing Inspection.' 21. Section 17-10(r) provides that there shall be an entrance to the cellar or other lover story from the outside of the building in every Type III dwelling. PROPOSAL. This Section is similar ro Section 17-11(0). The Apartment Association recommends the deletion of both Sections from the City Housing Code. 22. Section 17-11(c)(1) provides that a ahoWing be made that a tenant or a member of the tenant's family be found to be in violation of the Health and Safety Codes. PROPOSAL. The Apartment Association recognizes that in many nsl. canes the tenant and members of the tematt's immediate family are not the only parties residing in or Occupying or using the premises. Therefore, in every case throughout the Code where the reference is to 'the tenant or the members of the tenant's family' it is the recommendation of the Apartment Association that that language be expanded to provide as follows: 'The tenant or the enmbers of the tenant's family or other parties that the tenant has .allowed access to the premises or over whom the tenant has or should have control.' i 1 MICROFILMED BY JORM MICR+LAB ) I� CEDAR RAPIDS • DES MOINES - MINUTES RESOURCES CONSERVATION COMMISSION JANUARY 17, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Gormezano, Hotka, Shepherd, Singer MEMBERS ABSENT: Hueholt STAFF PRESENT: Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Singer moved, Gormezano seconded, that the minutes of the December 11, 1979, meeting be approved as read. Approved unanimously. Solar Grant Project Update Tinklenberg reported that the Legal Staff raised questions about soliciting bids and proposals on all four homes since the City would be awarding only two grants. In response, Tinklenberg recom- mended the hiring of Central States Energy Research Corp. of Iowa City to do a review of the four homes and rank them according to adaptability to solar energy to enable the City to pick the best two homes for a grant award. Shepherd moved, Gormezano seconded, that Central States Energy Research Corp. be employed to assess the suitability of the four homes to solar collectors. Approved unanimously. Transportation There was a general discussion of the Iowa City Transit System and some possible alternatives for improving service. Two items suggested were to: 1. Purchase some passenger vehicles smaller than the busses for use for night service and to help carry the rush hour peak loads; and 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Resources Cor. vation Commission January 17, 1980 Page 2 2. Post bus route schedules in the bus shelters. Tinklenberg reported that enforcing parking meters at night was not feasible because: 1. It would probably cost another $50,000 per year in personnel costs, 2. There would also be increased maintenance to the meters, 3. There would be opposition from downtown businesses, 4. It probably would not be safe for the parking meter attendants to be out writing tickets after dark and especially when the bars are being heavily used, 5. When the two parking ramps are completed, a parking fee will be charged in the ramps until 10:00 PM and 3/4 of the downtown parking spaces will be in the two ramps. Goals and Objectives Natural Resources: Hotka reported on the Quad -Cities resource recovery study now being done (see attachment). The Commissioners also raised questions concerning the plans for the new pollution control plant as to what type of a treatment process was to be used and why continued methane production was not explored. The main objective under Natural Resources is to stay informed on new develop- ments in solid waste resource recovery and on the City's new pollution control plant. i Community Design: Since items such as zoning and new subdivisions are the concerns of other City Commissions, the RCC will attempt to coordinate with other Commissions on this topic. Other Business Singer reported that the childhood education program which he is planning with the science coordinator for the Iowa City School District is progressing very well. Many people and businesses are interested in helping out. The 1000 Energy Savers Manuals have arrived from the Iowa Energy Policy Council. Singer volunteered to work on the distribution of the manuals to Iowa City businesses. Hotka showed the energy conservation film distributed by Iowa - Illinois. The meeting adjourned at 6:45 P.M. Respectfully submitted, Roger Tinklenberg. James Shepherd, Secretary. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES c, Mf NII'fiis IOWA C11Y PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING January 24, 1980 4:00 PM Storyhour Room MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Immermann, Ostedgaard, Richerson, Zastrow, Bezanson MEMBERS ABSENT: Hyman STAFF PRESENT: Eggers, Tiffany, Ingersoll, Carter, McGuire OTHERS PRESENT: Sandra Keller, President of FRIENDS •SUMMARY OF DISCUSSION Vice President Bartley convened the meeting at 4:10. The minutes from the meeting of December 20, 1979, were approved with a correction to add a list of specific equipment purchases for the new building which were approved at that meeting. Zastrow/Ostedgaard. The January 1 and 15 disbursements were approved. Gritsch/Cavitt. DIRECTOR'S REPORT: Eggers reported on the following: 1. A full building permit for the new building was issued this week following successful appeal before the. Board of Appeals. Everything is ready for the steel, which is due any time. 2. The January 8 hearing on the suit filed by Roy Kozo was postponed at their request and has not yet been rescheduled. 3. All arrangements have been made for Wednesday, January 30 for both the Committee and the full Board to hear the preliminary interior, design presentation by Bob Rohlf and Paula Vesely. 4. A task force of the library staff members has been organized to work on plans and ideas for possible restructuring of the library staff to respond to changes brought on by automation and the new building. Initial reports are due February 22. They will be exchanged, evaluated and distributed among the whole staff in April. When decisions are made, any policy issues will be brought to the Board before long-term planning sessions next summer. 5. Cable TV is coming. Drew Shaffer, the Cable TV coordinators is currently surveying the needs of all city departments and commissions. i Cable casting will begin in late spring or early summer and the library has its own channel. Drew has submitted a grant application for some additional video equipment which will he of great value to the library if he's successful. (over) MICROFILMED BY JORM MICR+LAEi CEDAR RAPI05 - DES MOINES 9 M I NOTES IOWA CI'T'Y PUBLIC LIBRARY BOARD OF 'TRUSTEES REGULAR MEETING January 24, 1980 Page 2 Building Committee N1 did not have a report. Building Committee H2 will meet January 30, at 1:30 PM. Zastrow, Chair of Building Committee N31s fund drive, reported that the Committee met with the FRIENDS Board on January 17 to discuss the presentation of gift ideas. Keller announced that the FRIENDS Board had approved a gift to Iowa City Public Library in the amount of at least $10,000 but that it has not yet decided on which items this amount should be spent. At this point Sandy Keller, President of j FRIENDS requested that the Library Board work with the FRIENDS Board to sponsor a follow-up public report on the White House Conference. FRIENDS of Iowa City Public Library membership, local library Boards, librarians and the general public will be invited. Tom Immermann was appointed the Board's representative to work with Sandy on this meeting. The Director stressed the importance of following up on the issues debated at the conference and said she hoped that alternate sources of funding for public libraries could be a basic goal of any action group arising from this meeting. February 26, 1980 is the tentative date for this meeting. Members of Building Committee 03 will be present to present new building gift ideas to the FRIENDS membership before the start of the White House Conference report. The Board reviewed the correspondence from Gladys Benz, alternate delegate to the White House Conference on Information and Library Services. The Director during the Board's review of the Second Quarter Report of Goals and Objectives and Statistical Summary FY1980, noted a new trend: the number of items circulated is decreasing, while the number of people entering the library increased 5% and the number of information questions asked increased 10% during the first six months of PY1980. The Report was approved. Bartley/Richerson. PRESIDENT'S REPORT The President combined his report with the review of the FY1981 budget and involved the Board in considerable discussion of the issues to be faced if the budget is cut as called for by the City Council.as seemed likely. The Director played a recording of her conversation with the Council at the first budget hearing on January 17. The Board discussed ways of raising revenues and noted that revenues had been significantly increased at the beginning of FY1980 (current - i.e. doubling price of a user's fee card, and increasing the fee to Johnson County by more than 25%). Following the Director's review of what cuts the Board had approved with a 5% budget reduction, President Bezanson outlined the Board's recommendations that will be presented at the Library Board's budget review with the City Council, scheduled for Monday, February 4, at 1:45 PM in the City Manager's Conference Room. i 1 The Board adjourned at 6:00 PM. Respectfully submitted, Susan McGuire, Secretary MICROFILMED BY JORM MICR+LAB I, CEDAR RAPIDS DES 140INES n_ r� MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING TUESDAY, JANUARY 29, 1980 - 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Washburn, Pepper, Eskin MEMBERS ABSENT: Terry OTHERS PRESENT: Elniski and Newbern from Young Arts Synthesis Workshop; Blough, Daum and Kalergis from Hawkeye RECOMMENDATIONS TO CITY COUNCIL: None I REQUESTS TO CITY FIANAGER FOR INFORMATION AND STAFF ASSISTANCE: None MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Scholten reported Hawkeye can make equal or better substitutions in channel program offerings or access equipment offered without prior City Council approval. It was decided no Program Advisory Subcommittee (to deal with Access Program funds offered by Hawkeye) would be formed by BTC. Instead, Hawkeye or a citizens Rules were discussed. These oarestheee arules that nd uwill determine how te these funds. uthe caccess scenter and the Public Access Channel will operate. The discussion was not completed. More issues and questions will be dealt with at the February 12, 1980 BTC meeting. MEETING CALLED TO ORDER: Meeting called to order at 4:38 p.m. f MINUTES: Moved by Madsen, seconded by Eskin to approve minutes. Minutes approved 4-0. ANNOUNCEMENTS: None REPORT ON STATUS OF ORDINANCE: Scholten and Shaffer reported that his interpretation of the ordinance and the Hawkeye proposal indicates that equal or better substitutions concerning channel programming service changes and equal or better equipment changes do not require without City Council approval. Hawkeye will inform BTC of any such changes they make. Consequently, there is no need for any changes in the cable TV ordinance. MICROFILMED BY JORM MICR+LAel CEDAR RAPIDS • DES MOINES r� MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING TUESDAY, JANUARY 29, 1980 - 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Washburn, Pepper, Eskin MEMBERS ABSENT: Terry OTHERS PRESENT: Elniski and Newbern from Young Arts Synthesis Workshop; Blough, Daum and Kalergis from Hawkeye RECOMMENDATIONS TO CITY COUNCIL: None I REQUESTS TO CITY FIANAGER FOR INFORMATION AND STAFF ASSISTANCE: None MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Scholten reported Hawkeye can make equal or better substitutions in channel program offerings or access equipment offered without prior City Council approval. It was decided no Program Advisory Subcommittee (to deal with Access Program funds offered by Hawkeye) would be formed by BTC. Instead, Hawkeye or a citizens Rules were discussed. These oarestheee arules that nd uwill determine how te these funds. uthe caccess scenter and the Public Access Channel will operate. The discussion was not completed. More issues and questions will be dealt with at the February 12, 1980 BTC meeting. MEETING CALLED TO ORDER: Meeting called to order at 4:38 p.m. f MINUTES: Moved by Madsen, seconded by Eskin to approve minutes. Minutes approved 4-0. ANNOUNCEMENTS: None REPORT ON STATUS OF ORDINANCE: Scholten and Shaffer reported that his interpretation of the ordinance and the Hawkeye proposal indicates that equal or better substitutions concerning channel programming service changes and equal or better equipment changes do not require without City Council approval. Hawkeye will inform BTC of any such changes they make. Consequently, there is no need for any changes in the cable TV ordinance. MICROFILMED BY JORM MICR+LAel CEDAR RAPIDS • DES MOINES 11, 'J MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING TUESDAY, JANUARY 29, 1980 - 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Washburn, Pepper, Eskin MEMBERS ABSENT: Terry OTHERS PRESENT: Elniski and Newbern from Young Arts Synthesis Workshop; i Blough, Daum and Kalergis from Hawkeye RECOMMENDATIONS TO CITY COUNCIL: None REQUESTS TO CITY MANAGER FOR INFORMATION AND STAFF ASSISTANCE: None MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Scholten reported Hawkeye can make equal or better substitutions in channel program offerings or access equipment offered without prior City Council approval. It was decided no Program Advisory Subcommittee (to deal with Access Program funds offered by Hawkeye) would be formed by BTC. Instead, Hawkeye or a citizens group should oversee and distribute these funds. Public Access Rules were discussed. These are the rules that will determine how the access center and the Public Access Channel will operate. The discussion was not completed. More issues and questions will be dealt with at the February 12, 1980 BTC meeting. MEETING CALLED TO ORDER: Meeting called to order at 4:38 p.m. MINUTES: Moved by Madsen, seconded by Eskin to approve minutes. Minutes approved 4-0. ANNOUNCEMENTS: None REPORT ON STATUS OF ORDINANCE: Scholten and Shaffer reported that his interpretation of the ordinance and the Hawkeye proposal indicates that equal or better substitutions concerning channel programming service changes and equal or better equipment changes do not require without City Council approval. Hawkeye will inform BTC of any such changes they make. Consequently, there is no need for any changes in the cable TV ordinance. a8o MICROFILMED BY JORM MICR¢LA6 CEDAR RAPIDS • DES MOINES /' W0 2 DISCUSSION OF ACCESS RULES AND PROCEDURES FOR THE PUBLIC ACCESS CHANNEL Scholten reported a Program Advisory Subcommittee to the BTC as proposed in the Hawkeye proposal can only be formed by the City Council. It was decided BTC will not form a Program Advisory Subcommittee. All functions of the proposed Subcommittee have already been charged to the BTC by the ordinance, except the overseeing and distribution of the funds offered by Hawkeye to support access programming. It was recommended that Hawkeye should put together a group of citizens (an access users group) who would serve as the proposed Program Advisory Subcommittee. This users group could solicit and review proposals from the community on how to use the funds, and make recommendations on how these funds should be spent. BTC, if requested, will make recommendations on rules governing, nature and scope of this group. Motion by Eskin, seconded by Washburn, that while a Program Advisory Subcommittee is advisable, BTC does not feel it is within their jurisdiction to disburse Hawkeve's funds. BTC hopes Hawkeye pursues this function. Motion carried unanimously. All other functions proposed for the Program Advisory Subcommittee will be retained by the BTC, including dispute resolution between access users and the cable company and access promotion. Discussion of the Public Access Channel rules followed. Substantive input was taken from all Commission members, and a new draft will be drawn up by next BTC meeting for Commission review. Such areas as the following were discussed: Can political endorsements be allowed on the Public Access Channel? Can identification of sponsorship of program material be required? What restrictions should be placed on minors checking out the access production equipment? How can overnight and weekend equipment check out be pro -rated so hourly usage of the user is fairly allotted? Discussion on this Public Access Rules draft was not completed, and will be continued February 12, 1980, 4:30 p.m. in the City Manager's Conference Room in the Civic Center. ADJOURNED: Motion to adjourn by Madsen, seconded by Washburn adjournment at 6:35 p.m. Respectfully submitted, Drew Shaffer Broadband Telecommunications Specialist MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Unanimously approved,