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HomeMy WebLinkAbout1980-02-12- Info PacketI �1 City of Iowa City MEMORANDUM Date: February 6, 1980 To: City Council From:Ci ger Re: Ctcle Policy Enclosed is information concerning the City vehicle policy adopted by the City Council in 1976. At that time the number of permanently assigned vehicles was reduced from 32 to 16. Another vehicle has been eliminated since that time. Currently 15 vehicles are assigned. Five of the vehicles are assigned as a condition of employment and ten are for service response. bdw3/2 Enclosure MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES RESOLUTION NO. 7G-.lUU RESOLUTION ESTABLISHING POLICY 1•'01( USF; OF CITY VEHICLES BY CITY EMPLOYEES. WHEREAS, it is deemed necessary to provide a Uniform City Vehicle Use Policy for City employees. NOW, THEREFORE, DE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the "City of Iowa City Proposed Vehicle Policy", which policy is attached to this resolution as "exhibit A" and by this reference made a part hereof, is adopted as the City Vehicle Policy. i 2. That the City Manager is hereby authorized and directed to impliment this policy. It was moved by deProsse and seconded by Perret that the Resolution as read be adopted, and upon roll call there werei AYES; NAYS: ABSENT: " X - Balmer X deProsse dd X Foster -----i X Neuhanser X Perret R Selzer / X Vevera Passed and approved this 13th day of April 1976. ATTEST - city Clerk 1 MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES Page 131 3/6' J 114 7„,;: City o: Iowa City Proposed Vehicle Policy The Purpose of this policy is to provide uniform vehicle use guidelines. I. City vehicles shall be used for City business only. II. Vehicles will be assigned by department heads to employees within their departments on the basis of departmental service needs and conditions of employment. 1'ehicle assignment must be justified in writing by the department head and approved quarterly by the City Manager. III. City vehicles will not be assigned to an individual who resides outside of ..Iowa City ., except at the discretion of the City Manager. N. Vehicles permanently, assigned may be used for transportation from home to the work location'. V. If a personal vehicle is xequired for City business, the City employee will be reimbursed st the Tate of 15 cents per mile. Private vehicle use must be -requested it writing by the department head and approved in advance by the City hanger. (exhibit n) 31S MICROFILMED DY JORM MICRLAB p CEDAR RAPIDS • DES MOINES f. ” City of Iowa Ch>,if MEMORAiVDUM Date: September 6, 1979 To: Depa tment Heeds From: Citlanager Re: Vehicle Policy In 1976 the City Council adopted a policy concerning the use of City vehicles. Attached is a list of those vehicles which have been approved for permanent vehicle assignment because of emergency service requirements or condition of employment. City employees other than those to whom these vehicles are permanently assigned are not to drive a City vehicle home unless that individual. is coming back to the Civic Center on that particular evening or will be leaving the City very early the next morning with the vehicle. Also, because of increased energy costs and energy conservation whom a permanentnvehicle it tis assigned minimizevised that use of that vehiclerson e and use the city bus whenever possible to travel back and forth to work. The policy provides that department heads are to report quarterly with a listing of those persons who are driving vehicles to their places of residence. Receipt of this report, which includes the name and address of residences of each driver, is to be received no later than September 12. This matter is brought to your attention because there appear to have been violations of this policy in recent weeks. bj4/16. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ., x Permanent Vehicle Assignment as Condition of Employment and/or for Emergency Calls Title/Department or Division No. of Vehicles City Manager 1 Director of Public Works I City Engineer 1 Streets D Pollution Control 2 Water Division 3 Traffic Division 1 Housing and Inspection Services 2 i Parks 2 Fire 2 15 "I j i, 3/S , j MICROFILMED BY JORM MICR+LAB G CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM - Date: February 7, 1980 I To: All Department Heads From: City? Re: Written Evaluations A• Department Heads The City Manager's evaluation of department heads this year will include a review of a personal written assessment prepared by you. This detailed assessment is to include: 1. Your accomplishments this past year. 2• The accomplishments which you will be seeking to achieve this coming year, (July 1, 1980 -June 30, 1981). 3• Your interpersonal skills (both characteristics). positive and negative 4. Problem areas which you plan to work on in the coming year. Items one and two, above, should relate to the operation of your department (efficiency and effectiveness) and should not be a discussion of specific work projects. Item four may include a discussion of both projects and department operations. -Relate your assessment to your departmental goals and objectives. The City Manager's evaluation wi in carrying out ll be significantly based on your success the ability to City goals and objectives, both program and financial, and City the goals of your department through effective working relationships with other departments, employees and citizens with whom you must coordinate your efforts. After review of these materials I will discuss them with you in detail and oprepare a written evaluation. From this material we will jointly develop a f the performance contractct for hwecwmll review salarif y adjus mentsPon completion Submit your evaluation to the City Manager no later than February 21, B. The City Council's evaluation of the City Manager will be partly based upon information provided by the department heads. Please prepare written comments in the eight general areas listed on the attached City Manager evaluation form. Your comments are to be submitted no later than February 21. bj/sp cc: City Council MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 3/6 1 1 I CITY MANAGER EVALUATION ORGANIZATIONAL •Plan, and organizes the work that goes Into providing services established by pan and MANAGEMENT: and current decisions of the Council. -Plans and organizes work that Carrie, out Pollcin adopted by Council and developed by staff. -Plans and orpenitn responses to public requests and complaints or areas of concern brought to the attention of staff by Council and staff. -Evaluating and keeping up with current technology. _ *Selecting, leading, directing and developing staff members. FISCAL Plans and organizes thepreparation of an annual budget with documentation, etc. MANAGEMENT: that conforms to guidelines adopted by the Council. -Plane, organizes and administers the adopted budget within approved revenues and expenditures. •Plans, orpardzes and supervises most economic utilization of manpower, materiels, and machinery. •Plans and organizes a system of reports for Council the? provides most up-to-datedata available concern) expenditures and revenue. PHYSICAL PLANT sns and organizes maintenance of City -owned facilities, buildings, and equipment. MANAGEMENT: •Plans and organizes maximum utilization of public facilities, 'Plan,and organizes a system of preventative maintenance for buildings, facilities• end equipment, *P' and orgenitas aWuidtion and refinement of unused, unnaceseary, or wwn out ,no bulldl facilities and ul menet. PROGRAM -Plans and wgenizn on-going programa and services to the City Government. DEVELOPMENT AND •Pian, end organizes work Involved In raeerchirp program tupsetlone by Council and FOLLOW-THROUGH: staff and the reporting of the rnulta of analysis. .Maintains knowledge of current end Innovative trends In the area of services being pro• vided by local Governments, and incorporates that knowledge In program suggestions and rnearch, *Piano and organizes work assigned by the Council to that it is completed with dispatch and o iclency. -Plans, organizes and supervises Implementation of programs adopted or approved by Council. _ RELATIONS WITH -Maintains effective communications, both vorbal end written, with Council. MAYOR AND COUNCIL: *&1aintains availability to Council, either personally or through designated iubordinaleo. -Establishes and maintains a system of reporting to Council current plans and activities of the staff. -Plans and organizes natariels foe presentation, to the Council tither verbally or orally, In the most concise clan and con, ahansivor manner It b LONG RANGE -Maintains a knowledge o1 new technologist, systems, methods, etc. in relation to city PLANNING: City aarvlcet. -Keeps Council advitad of new and Impending legislation and developments In the area of public polity. -Plans and organizes a process of program planning In anticipation of future needs and problems, •EstabllsMs and maintains an owerenns of developments occurring within other cities or other jurisdictions that may have an Impact on City ectivitlea. -Plans, orWpa ilin and maintains a procee, for ntablbhing community gab to be opprovedor adopted b Council end monitories end status n Ai RE LAT ION' HIPE 'Plans, organizes and maintains training of employees In Contact with the public, filler WITH PUBLIC: by phone or In person. -Ensures that an attitude and feelirr• of helpfulness, counoy, and wiltivity to public perception exists In employees owning in Contact with the publk. *Establishes and maintains an Image of the City to the Community that represents service, vitality and profeesionalisrn. •Establit es end maintains a liaison with private non9-gowvanrnental agencies, organito. tion, and groupsInvolved In area of concern that rains to services or activities of the City. INTERGOVERN. •Maintains owsre,sets of developments and pians in other jurisdiction, that may relate MENTAL to or affect City Government. RELATIONS: -Establisher and maintains a liaison with other governmental juritdictions In those areas of service that Improve or enhance the City l programs. -Maintains communications with governmental jurisdiction, with which the City is involved or interfaces. 3/G MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ r'1 City of Iowa City MEMORANDUM Date: February 6, 1980 To: Cityuncil From: Cit nager Re: CBD treetscape Improvement Project - Phase II Attached is a letter from Mr. Jack Leaman concerning four issues which were brought to the attention of the designer by the Design Review Committee. The City staff will proceed with the project in accordance with the recommendations of Mr. Leaman unless the City Council directs to the contrary. I believe that Mr. Leaman's recommendations are appropriate. cc: Design Review Committee Dick Plastino Larry Chiat tp/sp MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • DES MOINES 3171 1 r'1 City of Iowa City MEMORANDUM Date: February 6, 1980 To: Cityuncil From: Cit nager Re: CBD treetscape Improvement Project - Phase II Attached is a letter from Mr. Jack Leaman concerning four issues which were brought to the attention of the designer by the Design Review Committee. The City staff will proceed with the project in accordance with the recommendations of Mr. Leaman unless the City Council directs to the contrary. I believe that Mr. Leaman's recommendations are appropriate. cc: Design Review Committee Dick Plastino Larry Chiat tp/sp MICROFILMED BY JORM MICR�LAO CEDAR RAPIDS • DES MOINES 3171 1 February 4, 1980 N REC"'+ Z_D ,_n 51930 A. The Committee prefers that traffic sig- nals not be used at the intersection of City Plaza with Clinton Street. They stated a preferance that the intersection be unsigned and unsignalized, but also stated that stop signs might be included if necessary. 2790 Inrd sme,l. P.n. Mu HDI, nmm.. IONn 50010 15151292-7291 We are sensitive to the aesthetic intrusion made by traffic signals. However, we believe that from a functional and public safety stand- point, signalization will be neces- sary. The City has invested heavily to attract large volumes of pedes- trians to City Plaza. The design of Old Capitol Center was done care- fully, to ensure that the principle east entry of the Center was on axis MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS - DES MOINES Neal Berlin, City Manager City of Iowa City 410 East Washington St. Iowa City, Iowa 52240 �� Re: CBD STREETSCAPE IMPROVEMENT PROJECT -PHASE II N Dear Mr. Berlin: amen On January 9, as part of the design process, we angineering nd testing met with the Design Review Committee to review the company plans for the Clinton Street portion of this pro- ;,•..,n•.,rmy,d ject. We had previously reviewed and secured ap- „ne,:,:m,oum,drm proval of the other areas of the project. a,nn,Nm,x At the January 9 meeting of the Committee, they vnyorxPlamens expressed four specific concerns which we agreed landmipea,chllecls to consider further. We have completed our review of these concerns and would like to report the results of this review to you. A. The Committee prefers that traffic sig- nals not be used at the intersection of City Plaza with Clinton Street. They stated a preferance that the intersection be unsigned and unsignalized, but also stated that stop signs might be included if necessary. 2790 Inrd sme,l. P.n. Mu HDI, nmm.. IONn 50010 15151292-7291 We are sensitive to the aesthetic intrusion made by traffic signals. However, we believe that from a functional and public safety stand- point, signalization will be neces- sary. The City has invested heavily to attract large volumes of pedes- trians to City Plaza. The design of Old Capitol Center was done care- fully, to ensure that the principle east entry of the Center was on axis MICROFILMED BY JORM MICR+LA13 CEDAR RAPIDS - DES MOINES pnqu 2 February 4, 1980 Near Berlin, City Manager with City Plaza. This concentration of pedestrians will cause large volumes of pedestrian traffic. To require this volume of pedestrian traffic to cross a two-way, four lane street without the benefit of signalization would in our judge- ment be unsafe. Further, the use of stop signs at this location would unduly interfere with the smooth flow of traffic on Clinton Street. The use of sig- nals would allow the through flow of traffic unless pedestrian derand- push button operated-interuped the flow. Stop signs would require each vehicle to sequentially stop. Accordingly, we continue to recom- mend the installation of signals at this location. We have included the conduit and bases for the lights in the plans. The City will install the signals. We recommend a Van Dyke brown finish, as used on Wash- ington Street and in City Plaza. B. The Committee requested that we design a brick edging for the planting areas, similar to that used on Washington Street. We have modified the plans to include brick edging. We have done so using the standard 4 x 8 x 24 brick used elsewhere in the project. C. The Committee suggested that the design include banner poles, as at the north end of City Plaza, to be located near old Capitol Center, on the west side of Clinton Street, opposite City Plaza. Two sets of banner poles were origi- nally included in City Plaza. One set of the poles is to be installed at the north end of the Plaza, on Dubuque Street, to call attention to thr, Plaza to moLorisl.s approach- inq from L•hc north. 8ecnune oI the configuration of old Capitol li 317 MICROFILMED BY JORM MICR+LAO fj CEDAR RAPIDS - DES MOINES 3 Page 3 February 4, 1900 Neal Berlin, City Manager Center, however, banners at the west end would not servo this purpose, The pales and banners were intended to call attention to the Plaza from a distance. They are not necessary to do this opposite Old Capitol Center.. We have accordingly not included them in the Clinton Street design. If the City wishes them to be included, we would strongly recommend that they be placed on the east, rather than west side of Clinton Street, as a City Plaza feature as originally intended. D. The Committee suggested that additional (or relocated) trees be placed on the west side of Clinton Street, to fill the somewhat bare areas between the trees as shown on the plans. We do not consider the placement of trees at these locations to be desirable, and have not modified the plans. Trees at these suggested locations would impede the flow of pedestrians along the north -south sidewalk, to some degree. They would be located in front of the Old Capitol Center display windows, as well. In spite of these facts, added trees could be included, but we would strongly recommend not moving the trees shown on the plans from their planned locations. For budgetary, as well as functional reasons, we advise against including additional trees at these locations. Should you have any questions in this regard, please contact me at your earliest convenience. Sincerely, AMES & TESTING CO. Jack R. Leaman, AiCP/ASi.A Director of Landscape Architecture and Land Planning Services JEL/JMA MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES City of Iowa Clio, MEMORANDUM Date: February 4, 1980 To: City Council From: Cit 4nager Re: Cost Distribution, City -University, Washington & Capitol Streets The City and the University have discussed for some period of time a cost distribution formula for the amenity elements of the Washington -Capitol Streets streetscape improvement project. The goal was to develop a project which was compatible with the previous work accomplished by the City in the CBD and adjacent University properties. The street improvements required the University to relocate an electric distribution line crossing in Washington Street. While the City believes that the City probably has no legal liablity for assumption of costs for this work, the University would not have relocated this line if the construction had not taken place. The line is antiquated and eventually will be replaced by a different type of cable. The University estimated the City's share of the cable project to be $32,063.24. The total cost of the project was $60,494.80. The total estimated cost of the Phase II -B streetscape improvement program is $881,050. An additional expenditure of 8-$10,000 will be involved in the completion of the project in front of the Cline Building after the building is removed. The University's share of the cost of the Phase II project would be $45,350. The City and the University have negotiated a settlement which provides a cash payment to the City in the amount of $17,000. In addition, the City will transfer College Street between Capitol and Madison Streets to the University, as previously agreed. If the City Council concurs with this settlement, the University will be notified accordingly. cc: Randall Bezanson Richard Gibson Richard Plastino Jack Leaman Eugene Dietz tp/sp MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES `\ '"1 City of Iowa City MEMORANDUM Date: February 4, 1980 To: All Board and Commission Chairpersons From: Neal ity Manager Re: Non-resident Board and Commission Membership In response to a question that has arisen, it seems appropriate to remind all boards and commissions of the eligibility requirements for membership on these bodies. Sec. 2-100 of the Iowa City Code of Ordinances provides: All members of boards and commissions shall serve without compensation, and shall be qualified voters of the City. The residency requirement is applicable not only at the time of appointment, but continues throughout a term of office. Thus if a member moves outside the City limits, it is the duty of the chairperson to remind that member to submit a resignation from the board or commission to the City Council. Failure to do so could potentially subject the actions of the board to a legal challenge. The only exceptions to this provision are the non-resident members of the Riverfront Commission and the Senior Center Commission. Your cooperation in this matter will be greatly appreciated. cc: City Council bj1/7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M !1 City of Iowa City MEMORANDUM Date: February 8, 1980 To: City Manager From: Dale Helling Re: School Crossing Guard Program I have reviewed a variety of materials submitted to me regarding the school crossing guard program. These include recommendations from the Police Chief, pedestrian counts done by the crossing guard supervisor, and gap studies done by the Traffic Engineer. In addition, I have considered the input received from various members of the local parent -teacher organizations and the District -wide Parent's Organization. The key element in making a recommendation regarding the elimination of certain crossing guard assignments revolves around the fact that the City Council has set a $25,000 maximum expenditure limit for the 1979-1980 school year. The implementation of a reduction in personnel could be affected in two to three weeks at a time when approximately seventy school days would be left in the current school year. Based on this assumption and further on the figure of $29,160 which Chief Miller indicates is the total projected cost of the program for the current year, it appears that it will be necessary to eliminate five crossing guard positions in order to approximate the $25,000 limit. Don Akin has assured me that it is likely that there will be some bumping of positions in the event that certain ones are eliminated, and thus that crossing guards at the lower end of the pay scale with less seniority will most likely be laid off. Therefore I am assuming that for each crossing guard eliminated a figure of $11 per day will be saved. In order to reduce FY80 expenditures to $25,310 for this year, it will be necessary to reduce the number of crossing guards to eight. This would mean eliminating five positions. Table I of the attached appendix indicates the projected cost of maintaining the program at the current service level for the next fiscal year both at current salaries and at the $1 per day increase. In Table II of the same appendix, I have projected the cost for the next school year based upon either the maintaining of current salaries or, alternately, on the assumption that a $1 per day pay increase will result (this would amount to an average of approximately 8.5%). As the table indicates, assuming a slight pay increase, it will be necessary to maintain the staffing of the program at eight crossing guards in order to keep expenditures slightly below the $22,500 which Council has indicated will be the limit for FY81. Attached you will also find copies of Chief Miller's recommendation regarding possible positions to be eliminated along with some input by Don Akin and the results of his pedestrian count of September, 1979. Further, a memorandum from Jim Brachtel containing certain recommendations and a copy of a recent gap study are also included. Based upon these, it would seem that there are eight crossing guard positions from which we might choose the five to be eliminated. My recommendations are as follows. 1 First Avenue and Bradford --- This is the corner near Southeast Junior High School on which the crossing guard essentially serves Young people of junior high school age. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i 2 2. Park Road and Lee Street --- Pedestrian counts are fairly low and no significant in gaps the crossing potential are present. > 3. Court Street and First Avenue --- While pedestrian counts are high, this intersection is a four-way stop and it is possible that young students could control pedestrian traffic from the sidewalk as there would be no necessity to arbitrarily stop vehicles at that intersection. w I 4. Railroad crossing on Green Avenue --- Here again pedestrian counts are fairly low. Train traffic has decreased and may not exist if the Rock Island Railroad ceases to operate. 5. Gilbert Street and Prentiss/Bowery --- Pedestrian counts are low _ very and there is a pedestrian operated signal device at this intersection. t 6. Governor and Church --- This also has a reasonably low pedestrian count with no significant restriction on crossing due to traffic volumes. 7. Sunset and West Benton OR Muscatine and Southlawn --- Both of these intersections have 1 moderate to heavy pedestrian counts but again I seem to allow for crossing at very reasonable intervals. By way of explanation, the gap study referred to attempts to measure those times during the course E of the study period when traffic prohibits the i possibility of crossing the street at a reasonable pace for in excess of 60 seconds. The third column from the right (gap/min) indicates how many such periods were detected during a certain number of minutes of the study. I believe that the five positions eliminated should be selected from N1-6 + above. We should continue to i explore all available alternatives to make the program as effective as possible in view of our financial constraints. Such possibilities might involve subsidy from the I school district, integration of students into the program, and constant monitoring of the placement of crossing guards in order to assess where needs are the greatest. i If we act soon, we can come very close to meeting the budget constraints I for this year. However, I hope that Council will allow us to exceed that slightly in order that another position would not have to be temporarily eliminated. The reduction of five positions now would be necessary next fall as well given the reduction of 10% in the projected budget. Therefore, the reductions i we make now would be permanent. i bj5/1-3 cc; City Council Traffic Engineer Chief of Police MICROFILMED BY DORM MICRLA CEDAR RAPIDS • DES M01NE5 -i TABLE I APPENDIX FY81 PROJECTED COST n Daily Annual Present Salary 12.25 2205 $1 day increase 13.25 2385 Presently 13 guards plus supervision TABLE II Total Program Cost 31,365 33,885 PROJECTED COSTS WITH PERSONNEL REDUCTIONS . Present $1 Day Salary Increase Reduce to: 12 29,160 31,500 11 26,955 29,115 10 24,750 26,730 I 22,545 24,375 TABLE I APPENDIX FY81 PROJECTED COST n Daily Annual Present Salary 12.25 2205 $1 day increase 13.25 2385 Presently 13 guards plus supervision TABLE II Total Program Cost 31,365 33,885 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 326 I� PROJECTED COSTS WITH PERSONNEL REDUCTIONS . Present $1 Day Salary Increase Reduce to: 12 29,160 31,500 11 26,955 29,115 10 24,750 26,730 9 22,545 24,375 8 20,340 21,960 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 326 I� r City of Iowa City MEMORANDUM Date: January 28, 1980 To: Dale Helling, Assistant City Manager I From: James Brachtel, Traffic Engineer Y7 i Re: Adult Crossing Guards As per your request, this memo is to make comment on the possibility of eliminating certain adult crossing guards in the City. In the past, recommendations for the installation of adult crossing guards were made on the basis of gap studies which were conducted by the Traffic Engineering Division. These conflict between the vehicular stream andpthetudies measure the These attempt to measure the opportunities which pedestrian pedestriansdestrianrhave for crossing safely through the vehicular stream. ei In the fall of 1979, the Traffic Engineering Division conducted gap studies at ten of the thirteen adult crossing guard locations. The results of those gap studies are summarized on the attached table. The fourth column of that table, headed "GAP/MIN" shows the number of 60 second periods during which no suitable gap occurred in the vehicular stream. As an example, Study N1 revealed that during 36 minutes of observation, there were five periods of 60 seconds or longer when there was no suitable gap for pedestrian crossing. Gap studies were not conducted at the intersection of Gilbert Street with Bowery/Prentiss, Court Street/First Avenue, and the railroad crossing at Greenwood Drive. The intent of the gap study is to determine if there is at least one suitable gap per minute in the vehicular stream for crossing. If that condition exists, then the gap study criteria would suggest no adult supervision is required at the crossing point. Based on that criteria then, it would suggest that crossing St./Church St., Park Rd./Lee St, g guards at Governor Unto Sunset venue are,no on, Muscatine Ave /Dover tand Additionally, the adult crossing supervision at First Avenue/Court I Street, which is a four way stop intersection-170-rd-7---y so reviewed. The adult St./Prentiss Bowery crossing supervision at Gilbert --n intersection, at this time supervises a signalized intersection. It could be that in Council deliberations, they may decide that adult supervision at this location is no longer, needed. The adult supervision at the railroad crossing alon Greenwood is another location which Council may wis o const er or elimination. It is my understanding that the adult crossing guard is intended to supervise children who are attempting to cross the railroad tracks and protect them from trains. Most likely, the real danger here is the presence of a parked train which children may !tet -!0J MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i STUDY NUMBER LOCATION 1 Burlington @ Muscatine 2 Burlington @ Muscatine 3 Dodge @ Church 4 Dodge @ Church 5 Governor @ Church 6 Governor @ Church 7 Court @ Second 8 Court @ Second 9 Benton @ Greenwood 10 Benton @ Greenwood 11 Benton @ Miller 12 Benton @ Miller 13 Park Road @ Lee 14 Park Road @ Lee 15 Muscatine @ Dover 16 Muscatine @ Dover 17 Benton @ Sunset 18 Benton @ Sunset 19 First Ave. @ Bradford 20 First Ave. @ Bradford DAY OF OBSERVATION GAP/MI% SEC/SEL Wed AM 5/36 1025/2110 Mon Noon 0/45 701/2700 Mon Ali 2/32 786/1920 Fri Noon 0/50 819/3000 Tues AM 0/24 439/1440 Fri Noon 0/37 477/2220 Thur AM 1/35 682/2100 I -led Noon 0/48 764/2880 Wed AM 4/40 1318/2400 Tues PM 5/24 905/1449 Mon AM 5/40 1202/2400 Ned Noon 4/51 1498/3060 Mon Noon 0/7 5/420 I -led PM 0/22 167/1320 Tues Noon 0/55 444/3300 Thur PM 0/24 223/1440 Fri AM 0/28' 468/1680 Thur Noon 0/51 708/3060 Fri AM 5/27 1053/1620 Tues 22/32 1737/1920 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES PERS 4 7 40 22 10 4 63 18 41 53 10 4 2 19 46 143 96 32 23 49 City of Iowa City MEMORANDUM DATE: 4,mir,rry 7f1, 19!10 TO: Dale Ilell.ing, Assistant City Manager FROM: Harvey D. Miller, Police Chief AN\ RE: School Crossing Guard Don Akin has offered me his views of the Crossing Guard study recently completed by the Traffic Engineer. In two instances Don agrees with Brachtel's observations and conclusions and in two instances he does not. frankly, kids going to school do not cross streets Quite according to an engineering theorem. Unless governed by some other force than logic, these kids will cross when and where they desire... and personal risk is not alwas a factor in juvenile logic. y Anyhow, Don says that the kids could probably make it unaided at: I. Governor and Church 2, First Avenue and Bradford t: 3. Benton and Sunset 4. First Avenue and Court 5. Greenwood Drive -R.R. Crossing In the case of the Greenwood Drive railroad crossing, the student guard could be moved from the present Post at the Greenwood entrance of Roosevelt School to the pedestrian crossing by the railroad and take the place of the adult guard at the railroad with no reduction in safety. I also recommend if the court order mandating the dis- solution of the Rock Island line is effected on February 15, 1980, that the Greenwood Drive post be abandoned. Y' Indicates variance from the Traffic Engineer's proposal. cc: Don Akin MICROFILMED DY JORM MICR�LAO CEDAR RAPIDS • OES MOINES i Police From: Don Akin Re: School Crossing Guards A count of the children crossing at the crossings where we have crossing I days. The results are as follows. It 1 1 variable thing and changes somewhat day City o4 Iowa Cr" MEMORANDUM Date: September 12, 1979 To: Harvey Miller, Chief of Police From: Don Akin Re: School Crossing Guards A count of the children crossing at the crossings where we have crossing guards has been made for several days. The results are as follows. It must be understol that this is a variable thing and changes somewhat day to day, so this is an average. Low High longfellow Burlington and Muscatine 17 19 Horace Mann Dodge and Church 60 86 Horace Mann Governor and Church 18 32 Hoover Court and Second 83 117 Hoover Court and First 107 123 Catholic Grade School Gilbert and Prentiss (lights) 7 11 Roosevelt Benton and Greenwood 44 60 "Roosevelt Benton and Miller 14 19 Lincoln Park Road and Lee 2.6 33 Lucas Muscatine and Dover 133 147 Ernest Horn West Benton and Sunset 155 165 MICROFILMED BY JORM MIC R(+)LA13 CEDAR RAPIDS • DES NI CS 2 �1I Low High 'S•E. Junior High Bradford and First 93 153 "Railroad Crossing Greenwood Drive 18 � 28 After looking at the number of students crossing, the distances from school and the age of children involved (particularly S.E. Junior High), I feel thta if no more funding is available we might be able to do the following. lunnfellow Burlington and Muscatine Although this intersection has few children crossing, I feel that we should retain an adult here due to the configuration of the intersection, i.e. the left and right turns would be hard for students to control and --- - also the distance from school would he excessive). St. Pat's - Gilbert and Prentiss This crossing has very few children crossing, however, even with the lights and walk light, I feel that due to the four lanes of traffic it would be very difficult for school crossing guards to handle this intersection. Roosevelt - Benton and Miller This crossing has few students and I feel that with the proper execution we could use school crossing guards here. This could be accomplished by the use of two guards, one on each side with hand held signs (small ones that we have available). The then not be subjected to standing in the street but only on the curbwould the sign held so as to be visible in the appropriate lanes. This crosswalk could also be signed "stop when students in crosswalk" or a like message. Note: I have seen signs of this nature in other cities. S. E. Junior Ili h School - Bradford and First Avenue I I believe that junior high students should he old enough to control their own crossing. It might be that we could sign it with the aforementioned signing. This crossing guard could be eliminated. i I � MICROFILMED BY JORM MICR+LAB j CEDAR RAPIDS • DES MOINES i 3 r1 Railroad Crossing - Greenwood Drive I feel that this crossing could very adequately be handled by school crossing guards: With these eliminations, we would arrive at the following figures: Present salaries 14 persons - $30,960 11 three crossings mentioned are eliminated - savings of - 5,666 Operating would be in this area 525,294 NOTE: "Possible Elimination bdw3/6-8 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM Date: February 7, 1980 To: City Manager Neal Berlin and Members of the City Council From: Roger Scholten, Assistant City Attorney„ J Re: Requested Report on Woodfields _/` At the City Council meeting on January 29, 1980, a concern was raised regarding the effect of renewing Woodfields' license while the matter of the remaining suspension time waon appeal. Written statements were requested and have been received from William Armstrong, State Liquor Control Licensing Supervisor, and J. Patrick White, attorney for Woodfields. Both stated, for the record, that renewal of the license by the City Council would not constitute a waiver of the City's authority to impose the time remaining on Woodfields' suspensio,I should the Council's actions be upheld. Pursuant to the authority granted in Section 123.39 of the Code of Iowa, the period of four m ntCitCouncil on hs up7 on afinding Woodfields'ended for a ng of a violationofithe the CitylHuman Rights Ordinance. The Council lacked the authority to revoke the license. For the Council to deny the renewal of the license six months later upon the same grounds would in effect constitute a revocation of the license for a violation of a local ordinance. This would appear inconsistent with the language and the the City is apparent intent of the statute. Moreover, a strong argument can be made that The Council consideredrecluded ithe firom ndings aand umeted rther outaatfourrmonththepast suspensionionTo reconsider those findings as justification for further punitive measures would appear unreasonable and unfair. Therefore, it is the opinion of the legal staff that a denial of the license would have to be based on actions which occurred subsequent to the events of this summer. While the City Council has the authority to approve or disapprove the renewal of a liquor control license, its discretion is subject to statutory conditions. Among those conditions is that a licensee be a person of "good moral character." Despite popular connotations of that phrase, the Liquor Control Act and the Iowa Beer and Liquor Department Hearing Board interprets that phrase narrowly. As defined in Section 123.3(11) of The Code, a person of good moral character is one who can demonstrate an ability and willingness to comply with all the applicable liquor laws. Past decisions of the Hearing Board indicate that in order to avoid a finding that the denial of renewal by the City based on such grounds was arbitrary, capricious or without reasonable cause, there must be evidence of beer and liquor related violations. The only major complaint against Woodfields which the Legal Department is knowledgeable of centers around the publication of a number of controversial advertisements. The alleged sexist and racist nature of these ads was considered at the time of their publication by the Legal Department and the Iowa MICROFILMED BY JORM MICR+t.AB CEDAR RAPIDS • DES MOINES i 2 City Human Rights Commission. It was generally agreed upon at that time that the ads, though of questionable taste, did not constitute a violation of the Human Rights Ordinance. In light of that determination, the publication of the ads would not appear to provide adequate grounds for denying the renewal. To F base a denial upon the use of such advertisements would in addition raise iserious questions regarding First Amendment rights of commercial speech. Since the prevention of further acts of discrimination is a primary concern of the Council, it should be noted that Woodfields is operating subject to an order of the Johnson County District Court. Following the incidents on June 23, the f Iowa Civil Rights Commission sought a temporary injunction against Woodfields. k Rather than hold a hearing, the parties entered into a Stipulation and Consent i Decree. In that agreement Woodfields' owners warranted that they would not engage in any discriminatory acts in violation of Chapter 601A of the Code of Iowa, and stipulated to a uniform identification and admission policy. Moreover, the decree provides: Jurisdiction of this Petition is retained for the purpose of enabling any of the parties to this Consent Decree to apply to this Court at any time for such further orders and directions as may be necessary or appropriate for the modification, construction or carrying out of this Consent Decree, the enforcement of compliance therewith, and sanctions for violations hereof. Thus any discriminatory acts on the part of Woodfields could be punishable as contempt of court. While the City is not a party to the Stipulation, the State Civil Rights Commission could promptly seek enforcement if any discriminatory acts occur. It is also appropriate to note that complaints arising from the June 23 incident are still pending with the Iowa Civil Rights Commission. The State Commission would make a finding of discrimination, it could certify its findinhas the authority to proceed with a public hearing of its own. If the Cog to the mmission Director of the Iowa Beer and Liquor Department for a disciplinary action. If any of the complainants are dissatisfied with the actions of the Ci other forum is available to them. ty, this bj3/4-6 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES " City of lows City MEMORANDUM Date: February 8, 1980 To: City Manager / From: Dale Helling �! ` Re: Woodfield's Chief Miller indicates that his department has received 28 complaints regarding incidents in or around Woodfield's since June 23, 1979. These complaints range from loud noise complaints to thefts and vandalism to physical altercations. Many of these appear to be the routine types of reports involving minor disturbances and annoyances. Chief Miller does not believe that the nature of these reports individually or collectively would constitute groundsor consideration of the refusal to renew the liquor permit for Woodfield's. I have further reviewed Sophie Zukrowski's report regarding complaints by the Human Relations Department since June 23, 1979. She indicates that a few complaints have been received regarding the ad which Woodfield's has placed in the Daily Iowan and which referred to that establishment's "red neck" and "anti -disco" posture. Apparently several citizens have indicated their indignance and the Human Relations Commission has discussed this since these ads began to appear. There is no question that they are regarded as offensive advertising; however, there does not appear to be any evidence to suggest that they are clearly, patently, discriminatory. No formal complaints of discrimination have been filed with the Human Relations Department regarding Woodfield's since the incident of June 23rd. I understand that you will also receive a report from our Legal Department regarding this matter. Unless that report would indicate something different, it does not appear that there has been any further allegation of practices which would warrant further punitive action by the Council at this time. cc: City Council Chief Miller Sophie Zukrowski Legal Department tp/5/3 MICROFILMED BY JORM MICR LAB CEDAR RAPIDS DDES MOINES 0 .' � . more than No. s Umsk« which received five victory over IWnots. 01110 Slate, t uiaue it votes and Std points. 9-0, entertains Iowa Saturday vance to No. 15. n. N, D. LL11 i be[ott taking on Michigan in its H 4 27 . WPhft* .11 llebama won Its eighth,.' tre B Ten clash which Baylor, which did not play . ii a tii aight game this season — a.;4 wait l8 tun two to u. a� 111 7 triumph over Mississippi ,'may determine the con- last week, Jumped omits H. renp. 17-n Ile — to edend its nation's- - ference's hose Bowl No. 16; Glerasoll, mating it. Wde rel rt -11 1B est wi=ing streak to 17' representative. fust appearance in the ran- a Inutf.a. Sal. I") dl..M bwtin • University Theatre Autumn Rep 179 the excitement of this flurry of theatre v &h ,l 22 pedomwwes of this m season's first three produc- �ris jtra 26 days. Wind Oats Disrilling Spirits b, is aK.r by p,.. ..i torn LIV e%6 X L 1 L 1. 15 r Soo 1" 000 27.11. Na...eEerL 7.1117 r a00M 0, . 27..1 W LC Mi l tl.wnbn 1 ., 100 M r -C M, Th.". The King and I M M lam" aadu a.A a lydu br Ov Im ml a L 14 H. It, 10 a 100M ry.,rr ILI11 & H..� /udlarP C's I w dr em Utte in ru„n..mnPddr M •CA ttaln Raiser , Pvsd" pueaaf b4lMidu, Od. b duJm y,nd;;vrpu•r-dry R Ide 2L Tdm&v r tlu Hn.IW B-0t{u. lifirif I vn11&sr�xty Join Us This Year LS,.,IW r.. I1NP05�blue511M..._ i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES MONDAY i Ii WE just v—, ua ....... _._. Fry set because'reporters rememoer too well what he has said In the past. They took him up on his advice and pinpointed an error that squelched the Hawks' last ditch attempt of an upset. "It gels In my crew," Fry added Tuesday. "No one I have ever coached has made a mistake on purpose. It's like we're responsible for the losing move A's 1 — Owners and bargain In the press. We're not going to discuss ptjor-league clubs awks fell, but only by a 21- 41hey consider the gotlatlons with the nt and only after scaring ,; I.pronged meeting, fe out of Coach Barry Lee McPhail an- or and his Sooners. Nrther progress d A's franchise fagaiV9uenwls ene who made the trek to I aid McPhail of his an never thought the day Ne representatives. come when their Hawks Oa our contacts and put on such a showing nst the nation's big boys. 1980 season. But the principal snag Invooloves the Iowa reporters were = shocked to see a Hawkeye squad hold Its own against a football factory. So much so n taken to just v—, ua ....... _._. Fry set because'reporters rememoer too well what he has said In the past. They took him up on his advice and pinpointed an error that squelched the Hawks' last ditch attempt of an upset. "It gels In my crew," Fry added Tuesday. "No one I have ever coached has made a mistake on purpose. It's like we're responsible for the losing move A's 1 — Owners and bargain In the press. We're not going to discuss ptjor-league clubs Issues In the press before they come to the 41hey consider the gotlatlons with the bargaining table. "These are routine coglraclnegotiations. They ,; I.pronged meeting, happen every day of the week. It Isn't a game; It's a routine problem -solving event. Lee McPhail an- Grebey said Wednesday's meeting was one of Nrther progress d A's franchise four routine meetings between the negotiation committee and owners during the course of the I aid McPhail of his year. Regarding the second Issue, McPhail said the Ne representatives. AL and major-league baseball In general was Oa our contacts and eager to have the A's move out of Oakland for the Jakland Coliseum 1980 season. But the principal snag Invooloves the •of the four-hour presentation to the Ilrector of the player ownership group. aball's negotiation 'Association at an as not to create a crisis "We don't want to ae. three records. Owle- A s lease with the Oakland Co seum mm slon, which has eight years to run. Of the A's proposed move to Denver, McPhail said, "We would Hite to do It, the clubs are anxious to do It and the Oakland Coliseum Board knows this." McPhail said he has atithorizatlon to negotiate a settlement with the coliseum board, a sel- llement to which the other 25,major-league clubs.. u,g-- Iowa football progrB^,ecause It Is Fry who does wish to mention the names of the hobbled and wounded. Thus, when It Is announced that this receiver won't play or that lineman Is a doubtful per- former, that's news for the public to read about. And.even Fry must admit that Injuries, no matter what sport, play a major) role In athletic competition. rs.a aa, Me n„w. w.e. nae L ---------J i-imoFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES 1101NE5 0 KELLY�S rs'PVU Nkwa Mr k% c Q19 1310 Highland Court 4010 iw#*## • CLIP i 54 Draw ,1 per customer# CLIP *Remo0 Free Popcorn Fri: Free hors d'oeuvres 4-E Chili, Bratwurst DAILY Fri 6 Sat Night: r S P� in he n8 :ad Ila - rely 7eD, dity.- olice :...he nt to d Ttesday.Thursday, 8 saturTRIO STEVE ed esdsg,Frday PAUL NORLEN 7810 Monday TOM LYONS Piano Solo I i TI -Disco NIG TONIGHT 250 Draws 500 Uquor Drinks All Night longl No Cover Cowboys Know Mow To Rock W ROII! Friday & Saturday tit 10 PM 25C Draws 500 saCHARG EVLiquOr ER A COVER ,,"3.F.WaShin9tOn Openat7:30 Venchin�c 1 qui WA*•s Dm. 5, EI,Mr PM, ?404F` Mau Am&ivnern f Ade:% L ckailrim tµ111r'♦JIOM1' 2w MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS a DES MOINES DOrOue7 First Com' d. surrmp end weB-mW f. Coyn9e suntne lalale Qslo' underground w In inn, n^aro0A 1pep> mldtary n gent• erWangafed, Brian Aname Mia, n ,,,it an {nlrqumq etot by tWr de torts was given the `W`r dry: 'tor a women sne snows er brutenty - The leaturo r,ll ea grecs .PwoDrmro b lne� , Hlr Iowa r for the I University Theatre p' r spans more then two decades. He Is a .His career aselolksinge presence, Bob Gibeonls lbdeYa Dent, persptebta, humorous o Chronicle living legend*" —Sen Frencisg work was a rltalor Iniluenu on muebla Hen -His 12-sbing 9It ultgr and talent emanate from song" 111619 early 6as... fool vitality —rhe Washington Post like Gibson:' was his n0 -Applause and laughter Mowed easily"the audience but for whet he Is:' a Voice —ihe Village because of +net he'd been resences aver to perlorm on most chansmauc D Instrumental ^one of the led the way in innovative $,age•••Gibson Folk Music Magazine tecnniquee' _Coma to Sing TICKETS $3.50 on Sale Now! Three daughters Of a Russian general are caught between their memories and their dreams as they Ilong for their return to Moscow APPENDIX Page I Pre -incident ads ex. from Wednesday, January 24, 1979 r ex. from Tuesday, May 1, 1979 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 3d2/ i4 ...r..l,i'j 4 A BEER Ili Earl tquor IE . .9� 30 030 ;v i I , r ,. JI. '/2 Price bad Uquor, wine: US and draft beer remainder DRINK TICKET. Of the night, 9 Mondays r 7:30' pm -l= 2 �am •Tues - Sat am rues -Sat 223 East Washington ngton Iowa Clty 1 MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 3d2/ i4 APK Nntz Page 1I Post -incident ads ex. from Thursday, November 1, 1979 Similar ads appeared also on November 6 and November 14, 1979 MICROFILMED BY JORM MICR+LAB CEDAR RATIOS . DES MOINES N ex. from Wednesday, November 7, 1979 M i 'OLVAT w\ [1 I IV m! m vuvnv 1l Toni 6t ,�,� :�► 250 Draws 500, Liquor• t. D(l kis'. Lon91;� No Cd�'i��'. At Midnight: Anyone we4ind,' cowboy boos gels,for etomd o; , disco records. Cowboys' Know How t") Rock n' �Rolll irlo 3� 1 APPENDIX Page III Post -incident ads ex. from Wednesday, December 5, 1979 Wednesday, January 30, 1980 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM DATE: February 8, 1980 TO: Pleal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Restricting Second Story Bars and Taverns The difficulty of maintaining public safety in bars and taverns that require officers to go up and down stairs to respond to trouble calls makes it im- perative that Council act positively and swiftly to pass legislation prohibiting any more of these est- ablishments in Iowa City. Such an ordinance should not preclude establishments that also hold restaurant or food service permits. Recent occurrences plus the past history of these establishments indicate, I believe, the critical nature of this legislation. MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOINES A I i I 1 } I I� i } City of Iowa City MEMORANDUM DATE: February 8, 1980 TO: Pleal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Restricting Second Story Bars and Taverns The difficulty of maintaining public safety in bars and taverns that require officers to go up and down stairs to respond to trouble calls makes it im- perative that Council act positively and swiftly to pass legislation prohibiting any more of these est- ablishments in Iowa City. Such an ordinance should not preclude establishments that also hold restaurant or food service permits. Recent occurrences plus the past history of these establishments indicate, I believe, the critical nature of this legislation. MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOINES C :_- , February 11, 1980 Presentation by the City of Iowa City Michael E. Kucharzak, Director Department of Housing and Inspection Services Public Hearing on House Study Bill 638 House Cities Committee (-1 I have been asked to address this Committee on behalf of the City of Iowa City. I come before you to express opposition to Bill 638 for the following reasons: Section No. 135.11 Subsection 8. It has been proposed that a housing director be appointed to govern municipal housing code enforcement and initiate a certification system in order to evaluate inspection programs on the local level. By appointing a State Housing Director, the muni- cipalities of Iowa would be subjected to enforcement provisions and Policies which might not be applicable to any particular local problem or need. There is, however, a need for an individual on the State level, who could hear and transmit to the legislature, code and enforcement problems which occur on the local level. A voice on the state level, to propose workable and reasonable amendments concerning the State Housing Code to the legislative bodies, is a long overdue necessity. We suggest that the \ i Building Commissioner's Office be delegated the task, as liaison, as it is most important that building codes and housing codes not continue to be in conflict with each other. 3;fl MICROFILMED BY JORM MIC R+LAB 7 r. CEDAR RAPIDS • DES MOINES In an attempt to reduce State responsibility in enforcement of local housing codes, it is hereby proposed by the City of Iowa City that: I. Municipalities be granted, under home rule provisions similar to those found under Section 103A.12 of the State Building Code, the power to decide whether or not to adopt the State Housing Code. This would be determined by the governing body within each municipality according to the needs of that particular city. 2. That, if adoption of this law is made by the City, a certification process is unnecessary since adoption of the law carries the legal s responsibilities of enforcement of its provisions. 3. That the municipalities of Iowa form a committee, made up of representative housing code enforcement officials, to meet twice a ( year to discuss current problems and ideas relating to the Housing Code and enforcement of it within the State. 4. If it is determined that participation in the State Housing Code is made mandatory, that funds be made available to the cities in order to perform these tasks and responsibilities required by the State. I 5. That the municipalities be granted the power to initiate an appeals 4 system, on the local level, which could hear on a case-by-case basis, 1 the particular merits of a problem by the property owner. This type of appeals system could determine whether or not code compliance is necessary to protect the health and safety of the occupants of a i MICROFILMED BY JORM MICR+LA6 ;i CEDAR RAPIDS DES MOINES given structure and would have the power to grant variances relating to individual problems. This provision is again, long overdue and we urge that serious consideration be given to this provision when the State law is reviewed. 413.107. The City of Iowa City has been enforcing housing codes since 1962. This experience over the last 17 years has indicated to us that indeed a reasonable time for compliance must be given, however, 60 days maximum time for correction of major deficiencies is not always sufficient. Since the proposed bill does not provide a mechanism for granting extensions due to individual cases of hardship caused by weather, the existence of labor strikes or other difficulties in contracting, problems of supervising and completing repairs in 60 days assuredly will result. Once the 60 days prescribed by the bill for correction have lapsed, the City staff is obligated to contract for the repair of the violations and lien the property. During the time of violation no rent need be paid by the tenant. This is ludicrous. The City of Iowa City has established effective systems of granting extensions to property owners indicating good faith attempts at compliance. Mechanisms establishing rent escrows have been very effective in Iowa City without abuse. The Bill, as proposed, would hinder other remedies, such as rent escrow or seasonal extensions, from being considered. We the City understand well the importance of establishing legislative minimum standards for decent, safe and sanitary maintenance of dwellings MICROFILMED BY JORM MICR+LAB '� CEDAR RAPIDS • DES MOINES M to protect the public health and welfare of Iowa's citizens. However, Chapter 413 of the Code of Iowa is an antiquated, poorly drafted and costly law to enforce and because of this it is more often ignored in favor of a model Code such as the Uniform Housing Code as published by International Conference of Building Officials (I.C.B.O.). We strongly encourage this Committee to direct the Commissioner to undertake a study of the State housing law. Hopefully, the Commission will involve representatives and input from cities, tenant organizations, the Bar Association and property management associations. We believe that once the Code is reviewed, the task of establishing minimum standards for maintenance of housing at the legally supportable levels of decent, safe and sanitary conditions, will result in the removal of such obsolete provisions as Chapter 413.64, the requirement that cellars be white washed. Further, provisions that exit hall ways be enclosed with walls of brick or other "fire restrictive materials at least 8 inches thick" will be eliminated from a maintenance code and more correctly be policed by State or local building Codes which recognize such innovations as the use of drywall materials. As local government officials, our concern for safe and adequate housing is great. Our fear of Tort liability exposure is real, and our frustrations with well intended, but often misguided attempts at consumer Protection and public safety that backfire into higher rents, more costly construction and a loss of usable living units, causes us to plead with You to help us update our 1920's housing laws into the 1980's. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 3Py i 0 n i 1 If, and when, a review committee is established, the City of Iowa City would welcome the opportunity to be part of this study and hopefully be able to contribute to better housing conditions throughout the State. The task before you is great, and the hour is rather late, so with your permission I would like to leave with you exhibits including our local Housing Code along with some study material showing 35 areas in which the Housing Code conflicts with the Uniform Building Code and some other material denoting obsolete, ambiguous or confusing sections of the law. On behalf of the City of Iowa City, I thank you allowing me to speak on behalf of our city and I look forward to your decisions and recommendations. i I. i l MICROFILMED BY JO RM MIC R+LAB it CEDAR RAPIDS • DES MOINES I MICROFILMED BY - JORM MICR+LAB ' h i CEDAR RAPIDS • DES MOINES ij i 4 � J *COMPARISON INFONHATION* A BETTER CAB CO SUPER & YELLOW CAB HAWKEYE CAB j 1. First mile $ 1.45 $ 1.75 $ 1.45 1980 1980 2. Each addl. 1/2 mile .50 $1.70 $ 1.45 3. Each addl. Passenger 25 .60 .50 .55 .50 .25 .25 4. Waiting time ------- **12.00 per/h 9.00 25 .25 5. Trips over 10 miles 1,00p/mi 1.20per/hr p/mil per/hr 1.00 9.00 er/fi 9.00 6. Deliveries 1st/mi 1.70 per/mil 1.10 er/m 1/2 mi .50 mileage +.50 1.70 + .50 2.20 + .55 miles e + .25 7_ Airport (1-3) 16.00 16.00 8• Tiffin (min.) 7.00 * 8.95(7 mi.) 21.50 l ,p 1.00 per mile 1.10 p/mi. --------_ - 7.00 min. 9. Per Stop _ __ -10. North Liberty (min.) 7,45 _ __ 50 .50 .50 * 8,95(7 mi.) 1.00 per mile ------- 11. Highlander/MRC (min.) 7.00 min. _ .:, 12. Holiday Inn 3.45 5.90 * 4.15(3 mi.) * 3.50 min. 3.50 min. ------- 6.55(5 mi.) 13. Oakdale 5.00 6.00 - - 5.00 * 7.75(6 mi.) . 500 ----- edar Ra Cpids Bus ----- 6.00 5.0021.50 - 15._Cedar Rapids(lst Ave, ---- ------ -- 2 6.0 5 _______ 2nd St.)(1-3) 21,50 -_. ------ ------ _______ _. 16. Howard Johnson's ------- ... ------ _.. 3.50 3.50 ** .20 ea. min. waiting time i *minimum rates -8 10 11,12 & 13 GAME RATES Take & return.f I i 1.Airport to game trip is mileage ----- $2.00 per plus 1/2 2. Downtown to game ----- passenger 1.00 per Discount for Se 3. Game trips of 2 1 2 miles passenger Citizens - 15Z or more --_-_ 2.00 per i passenoar MICROFILMED BY - JORM MICR+LAB ' h i CEDAR RAPIDS • DES MOINES ij ,--\ city of Iowa Cit' MEMORANDUM Date: February 8, 1980 To: . City Council From: Dick Plastino Re: Informal Refe r 1 cess Dirt From River Corridor Sewer The Council had asked about he job specifications for disposal of excess dirt from the River Corridor Sewer. .So far there has not been �alarge amount of excess :dirt but the specs say that any excess %.material shall be deposited at a site chosen by the contractor and approved by the City. . .The contractor*has received City approval for a site on Foster Road. .We -were not aware of any problem relating to excess dirt and Public Works should be advised if there have been problems. cc: Gene Dietz Chuck Schmadeke tp/5/1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES W 4 i J� From: Dick Plastino Re: Scott Boul t n City of Iowa Cit;, MEMORANDUM Date: February 5, 1980 To: City Council From: Dick Plastino Re: Scott Boul Recently the Council mentioned that the Scott Boulevard project seals to be developing slowly. A review of;..the CapitalIriprovement Program would seen to indicate that the pmjecti.s on schedule.. 'The Scott Boulevard project was.first listed in :the FY79 budget for construction during FY80. The IFY80 Capital Improvement budget indicates Phase I in FY80 and Phase II in FY81. Since Phase I will be bid during the last half of FY80 it would seem to be on schedule. Sane of the confusion may result from the fact that Council was consider- ing funding Scott Boulevard with FADS funds but then made a.decision to fund South Gilbert with the FADS funds and drop Scott Boulevard back slightly in scheduling. tp/2/2 MICROFILMED BY JORM MIC R+L AB CEDAR RAPIDS • DES MOINES .3x71 CITY OF CIVIC CENTER 410 E. WASHINGTON ST February 1, 1980 Rev. Monsignor Cletus T. Madsen II St. Wenceslaus Church ! 618 E. Davenport Iowa City, Iowa 52240 N !i IOW/ CITY IOWA CITY IOWA 52240 (319) 354.1800 Re: Progress Report on. North Branch Detention structure Dear Monsignor Madsen: Bruce Glasgow came in a few days ago and indicated that a progress report would be helpful to you. The status of this project is as follows: Final design - soil borings are completed and Stanley Engineering will be working the next three to four months on final design of the dam. Property acquisition - The City is retaining appraisers to value the properties involved with this project. After appraisals and discussions with the property owners, legal land surveys will be done. Construction - The City is tentatively planning on construction of this project the summer of 1981. We believe it will take approximately 8 to 12 months to acquire the property due to the large number of property owners involved. If I can provide any further information at this point, please let me know. As always we will meet with you or any group at any time concerning this project. Sincerel char Plasti Dire r of Public Works cc: Hickory Hill File 19B Bill Meardon, Meardon, Sueppel L Downer & Hayes Cit Co Jim Hall Norbert Wagner Larry Waters Tim Brandt Frank Boyd Bill Sueppel Don Gannon MICROFILMED BY JORM MICR+LAB !; CEDAR RAPIDS • DES MOINES D City of Iowa Cr) MEMORANDUM DATE: February 8, 1980 TO: City Council I FROM: Rosemary Vitosh, Director of Finance (,V RE: General Fund Ending Fund Balance ■® .. The attached information shows the General Fund year-end fund balances for FY77-FY80. The actual total balance includes both restricted and non -restricted funds. The restricted funds cannot be used for any general govern- ment operating expense and have been adjusted out to arrive at the non -restricted balance. The FY79 non -restricted ending balance was $250,000 higher than.the.:original projected non -restricted ending balance of $436,371. A portion of these funds have been designated for the purchase of the Recreation Center Parking Lot. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1. I i City of Iowa Cr) MEMORANDUM DATE: February 8, 1980 TO: City Council I FROM: Rosemary Vitosh, Director of Finance (,V RE: General Fund Ending Fund Balance ■® .. The attached information shows the General Fund year-end fund balances for FY77-FY80. The actual total balance includes both restricted and non -restricted funds. The restricted funds cannot be used for any general govern- ment operating expense and have been adjusted out to arrive at the non -restricted balance. The FY79 non -restricted ending balance was $250,000 higher than.the.:original projected non -restricted ending balance of $436,371. A portion of these funds have been designated for the purchase of the Recreation Center Parking Lot. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I FY77 - Actual Beginning Ending FY78 - Actual :i Beginning "j Ending FY79 - Actual Beginning Ending FY80 - Budget Beginning Ending i ,i I si MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES m GENERAL FUND BEGINNING AND ENDING BALANCES: — A COMPARISON OF BUDGET AND ACTUAL FY1977 — 1980 ___________ _ _RESTRICTED_BALANCE__ ACTUAL ENCUMBRANCES TOTAL INSURANCE &.CARRYOVERS LITIGATION AMENDMENTS NON—RESTRICTED BUDGET BALANCE RESERVE (NET) ESCROW (NET) CASH BALANCE i 314,955 834,145 -- (330,501) -- -- 503,644 816,102 806,134 (52,085) (65,721) -- -- 688,328 745,643 806,134 (52,085) (65,721) -- -- 688,328 777,026 1,196,067 (129,236) (263,095) -- -- 803,736 864,275 1,196,067 (129,236) (263,095) -- -- 803,736 777,688 1,068,263 (218,218) (90,736) (174,000) 108,265 693,574 1,109,480 1,068,263 (218,218) (90,736) (174,000) 108,265 693,574 1,361,916 1,392,567 (342,724) (54,339) (174,000) -- 821,504 C MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES m �1 City of Iowa City MEMORANDUM TO: City Council DATE: January 31, 1980 FROM: Dennis R. Kraft, Director of Planning & Program Development RE: Nelson Adult Center Annual Report As stipulated in the June 19, 1979 contract between the City and the Johnson County Association for Retarded Citizens (JCARC), an annual report on the Nelson Adult Center's activities must be submitted each January. Attached for your information is JCARC's 1979 annual report. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES (�11 RE9�IVED 11.11:4 JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS 1020 1Villiam Slrcct . Iowa Cily, Iowa 52240 351.5017 January 8,1980 Ms. Marianne Milkman Planner/Program Analyst City of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Ms. Milkman: Thank you for your consideration by accepting this report late. The delay could not be avoided. As I mentioned on the phone, the Nelson Adult Center has been in the midst of improvement projects. In order to create minimal interruption, the majority of the work has been done in the past month. The Center was closed two weeks in December for the holidays. The improvements made during this time include: 1) insula- tion of the Nelson Adult Center and the Systems Unlimited,Inc. office; 2) installation of storm windows in the Nelson Center; 3) construction of an interior vestibule for wheelchair clients to come and go without losing large quantities of heat; 5) removal of the iron stairwell in the middle of the Center; and 6) repair of the flooring in the Center. A new furnace was installed earlier this fall. These improvements have created a more spacious and warmer Center. As you can tell the fall was a busy and con- structive one. It was also a busy time for the Nelson Center clients. Prior to the holidays, the Center bustled with the clients working hard filling orders for handcrafted wreaths and macrame projects. This year's great demand for the clients' handcrafted Christmas gifts has prompted the staff to schedule work on next year's Christmas line to begin in Feb- ruary. If you have time, it would be a pleesure to have you visit the Nelson Center so you could see the improvements first hand. Thank you again for your continued support and assistance on this project. Sincerely, Gina McGee Director Johnson County Association For Retarded Citizens cc: Betsy Riesz Benny Leonard Christy Hawkins MICROFILMED BY JORM MICR+LAE] CEDAR RAPIDS • DES MOINES 1980 3361 1 M �1 NELSON ADULT CENTER ANNUAL REPORT Month Number of Clients Units Produced* Unit Income Per 'Diem January February 24 24 436 6,217.38 $14.26 March 24 429 460 6,117.54 14.26 April 25 456 I i 15.55 May 23 456 7,090.80 15.55 �1 NELSON ADULT CENTER ANNUAL REPORT Month Number of Clients Units Produced* Unit Income Per 'Diem January February 24 24 436 6,217.38 $14.26 March 24 429 460 6,117.54 14.26 April 25 456 7,153.00 15.55 May 23 456 7,090.80 15.55 June 23 443 7,451.04 16.34 July 24 403 7,238.62 16.34 August26 420 6,595.00 16. 34 September �7 468 6,862.00 16,34 October �7 543 7,647.00 16.34 November 27 469 8,704.29 16.03 December 26 7,518.07 16.03 6,3'19.%0 353 5 659.59 16,03 Yearly Total .5,336 84,243.33 Monthly Average 25 445 7.111.[i - 7,020.28 15.78 *Unit= one day's attendance Nelson Adult Center Expenses 0 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 3.3d perational Rent 12,407.00 Utilities 2,756.00 Telephone 228.00 Transportation •2,669.0o Staff Salaries 43,980.00 Benefits 2,285.00 Labor 12%1 /79) Ssleriez 4,543.60 Crafts 1,185.62 Miscellaneous 3,750.14 Contract Materials 45.42 contracts 6,3'19.%0 Crofts 1,347.92 iccc .lcnr.nus 7.111.[i - hp •: I1j (il ., L,: i:c .l,- J. LLIIJI1U.. oL:1 f(19 LE, YOl1t1 1 ,•�• •�...,,•�. irccd On t'•hc ler dinar nocc,l v,rir.tion i:: on tiu I•Lpor+•, LLr 1'ar the th]cc I„or,t ciic.., I'E....r: , i%.:, C rc;:. e:, 1'nr L!,i:: r(;luircc. :I"• rcri r .::,ica r. ;ic:r ;.Lc ll,; ;• •,: r, of doci::1 :crrlo :. . MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 3.3d C-A ,v' } RECEIVED LLGAL DEPARTMENT. IN THE IOP:A DISTRICT COURT, IN AND FOR JOHNSON COUNTY P. KAY LUCHMAN and KIRK LUCHMAN, Wife and Husband, d/b/a HAIR, LIMITED, Plaintiffs, Vs. IOWA STATE DANK & TRUST COMPANY, As Trustee of the DY, Trust, and THE CITY OF IOWA CITY, IOWA, Defendants ------------------------------- IOWA STATE BANK & TRUST COMPANY, As Trustee of the DK Trust, Third -Party Plaintiff, Vs. GORDON RUSSELL, d/b/a GORDON RUSSELL ENTERPRISES, d/b/a PARK- VIEW COMPANY, Third -Party Defendant. ) ---------------------------------- GORDON RUSSELL, d/b/a GORDON ) RUSSELL ENTERPRISES, d/b/a PARK- ) VIEW COMPANY, ) Cross -Claimant, ) Vs. ) THE CITY OF IOWA CITY, IOWA, ) Defendant to Cross -Claim.---------------------------------- ) LAW NO. 44568 JUDGMENT ENTRY fill /'ic P. K. Luchman and Kirk Luchman, hereinafter referred to as Plaintiffs, brought an action against the Iowa State Bank & Trust Company as trustee of the DK Trust, hereinafter referred to as Trust, and the City of Iowa City, Iowa, hereinafter referred to as City. Plaintiffs' action against the Trust was based on a lease and claims that the Trust was responsible for i' w water damage coming through a wall under the lease. Plainl:ir(;; DORM MIC R+LAB CEDAR RAPIDS • DES MOINES 331 S� i S� claim the City is responsible for the water through negligence. The Trust denied their responsiblity to the Plaintiff i but brought a cross-claim against the City and against one iGordon Russell, hereinafter referred to as Russell. On I their cross-claim against the City and their third -party petition against Russell, they ask for damages based on negligence and further ask for indemnity on any amount - that they might owe Plaintiffs Luchman. The City then brought a cross -petition against the Trust asking for indemnity on any amounts that it might owe Luchmans. Not to be outdone, Russell then filed a cross-claim against the City asking for indemnity and contribution. Another cross-claim was dismissed and the matter finally proceeded onto trial. FINDINGS OF FACT Plaintiffs established by a preponderance of the evidence that they had entered into a lease with the trust for a portion of abasement of the building in question. They further have established that on the evening of June 14, 1973, during the term of the lease, a heavy rainstorm occurred in Iowa City, Iowa, and water was up to ankle deepin their leased premises. As a result of the flooding, Plaintiffs sustained damages in the amount of $2,917.07. Under their lease in Paragraph VII we find the following: "1. Lessor will maintain the roof and structural portions of the leased premises; which term (structural portions) shall include the exterior walls..." j Plaintiffs have established by a preponderance of the i evidence that at the time the lease was entered into, the -2_ ...T- - 331 CEDAR RAPIDS • DES MOINES - �� i I 1 Trust knew that .in the immediate past that water had come through the walls when water pressure built up on the exterior of the wall. Drainage tile piping around the base of the building was noz installed during construction. After leakage in other parts of the basement occurred, the r Trust had workmen cut through the floor and place drainage a pipe to a sump pump. This allowed water to drain from :he i exterior of the building relieving the pressure on the walls. The Trust did not place such drainage pipes in the area rented to the Plaintiff. The Trust gave reasons for the failure to put in such drainage pipes indicating they were attempting to handle ;. specific problems and,further,did not want to bother the Plaintiff's occupancy. Although there was testimony they did not anticipate problems in the Plaintiff's area, this gg Court finds that the Trust knew or should have known of 9 such problems and should have completed the necessary repairs to prevent water seepace. Faiure to take pre- Icautions resulted in the flooding and resulting damages to Plaintiffs. Prior to June 19, 1978, the City, through their contractor Russell, removed the hard surface of•Dubuque Street. In addition to the existing pavement, they took off the crown in the middle of the street. Drainage remained the same, except for the removal of the crown. The removal of the crown did not cause Plaintiff's water damage. t 5 The Court has not been persuaded by a preponderance of i the evidence that either the City or Russell was negligent i -3- i i 33 / �' CEDAR RAPIDS • DES MOINES - I which caused damage to the Plaintiffs and the Trust. When utilities were placed in the Trust building, a 1 trench was dug from the street to the building and filled i f with sand. This sand channel provided a pathway from the street to the foundation of the building allowing water to run from the street to the building. The City had no responsibility for these utility trenches. CONCLUSIONS AT LAW Generally, a tenant takes the leased premises, as he finds them, and assumes the risk of structural defects.' However, this can be varied by the contract provisions. The leased contract provided in Paragraph VII that the lessor would "maintain" portions of the property which included "the exterior walls." In defining the word "maintain," Black's Law Dictionary uses the terms "keep in proper condition; keep in repair." Thus, under the terms of the lease, this Court concludes that the Trust covenanted to keep the walls in question in repair and in good condition. Due to the lease provision, the tenant does not take the premises as he finds them, nor does he assume the risk of structural defects. Where a.lessor agrees to repair, the Iowa Court2'out- lined his responsibility as follows: "Where a lessor lets a building for a particular purpose, and covenants to repair it, it is his duty to put it in such a state of repair as the business. requires; and it is not important whether or not the defects existed at the date of the lease, or arose from defects in construction or from general dilapi- dation." 151 CJS, Landlord and Tenant, Paragraph 303. 2Piper v. Fletcher, 115 Ia 263. Also see 49 AM JUP. 2d, Landlord and Tenant 500. -4- JORM MICRtLAB. CEDAR RAPIDS • DES MOINES i This duty to repair by the lessor is set in motion by the tenant's notice to the lessor of the defect. Notice need not be given when the lessor has knowledge that repairs are needed. Knowledge may be implied by i facts and circumstances that would cause an ordinary, diligent person to be aware of the complained defects.3 One remedy of a tenant .for breach of covenant to repair is an action of law to recover damages.4 The Iowa Court,5 discussed damages for breach of contract by the landlord and stated as follows: "The usual measure of damages for breach of a lessor's agreement to make repairs or improve- ments is measured by the difference between the fair rental value of the premises if they had been as warranted and the fair rental value of the premises as they were during occupancy." (Citations) "Addi- tionally, a tenant may recover other consequential damages, including compensation for injury to his merchandise or business." (Citatins) "The rule to be applied is very largely to be determined from the circumstances." (Citations) "Specific rules are subordinate to the general rule that compensatory damages are designed.to put the injured party in as good a position as he would have had if performance had been rendered as promised; a given formula is inprovidently invoked if it defeats a common sense solution." This Court concludes that the Plaintiffs' damages, as set out in the Findings herein, are consistent with this Rule. In the Findings of Fact, the Court did not find negli- gence on the part of the City or Russell. This was a factual determination that the City and the contractor used ordinary care in the construction project involved. There was no , j: 349 AM JUR 2d, Landlord and Tenant, 907-3, t 428 ALR 1450; 28 ALR 2d 453 'Dealer's Dobby, Inc., v. Marie Ann Lynn Realty Co., 255 14W 2d 131, 134. i 1 1 331 JORM MICR+LAB .� CEDAR RAPIDS • DES MOINES 1 I I �1 i1 q r i `indinq that they diverted or accumulated water on the street so that it perculated into the basement of the Trust building. The Trust maintained that the City and Russell were negligent in removing the hard surface from the street and digging trenches and excavations in the street causing sur- face drainage water to accumulate with no precautions to see that the drainage water did not drain to the base of the Trust building. The facts do not indicate that there was an accumulation of water or excavations present. They do indi- cate that the hard surface was taken off of the street and the crown removed but drainage remained basically the same. The City would be responsible if they collected water into a pond,pool or ditch and then discharged it onto the land of the Trust in a greater volume or concentration than would have resulted if natural conditions had been left undisturbed.6 The Iowa Court indicates That an adjoining owner can- not collect water upon his land, thereby causing it to per- culate or seep through the ground between his lot and an adjoining building, and cause him damage.? However, the facts in our situation indicate that the City did not collect water; they only removed the hard surface of the street. Neither the Plaintiff nor the Trust has cited the Court any cases that would indicate that the City must maintain•an impervious surface. 693 CJS, Waters, Paragraph 116(c). 7Covell V. Sioux City, 277 NW 447, 450. MICROFILMED BY JORM MIC CEDAR RAPIDS DES MOINES U The City has a dut.: under Section 364.12(2), ICA, for the care, supervision and control of public grounds. In order to charge it for damages, negligence must be proved and the standard in care imposed was a duty to exercise reasonable care.8 It appears that the City consulted engineers and exercised good faith. The Iowa Court,9 in rejecting an action against the City for increasing th- quantity of drainage water by a street improvement, stated as follows: "It is seen that, in view of the record which is conclusive on the proposition that the plans and specifications were prepared by competent engineers, and their competency has not been attacked, and no impeachment of the City as to good faith made, the City cannot be held to respond in damages for the fact that the intakes are insufficient to carry off the surface water during hard rains." The removal of the hard surface of the street, when done under proper supervision, is not, standing alone, an act of negligence. The City has no duty to see that all rain water is carried away and not absorbed into the soil. No duty is placed on the City to maintain an impervious surface and the simple removal of the surface is not a lack of reasonable care. Plaintiff and the Trust did not meet the required proof to show the manner of removal was nealigent. The Doctrine of Res ipsa loquitur pled against the City is inapplicable in this case. There was no showing that the damage was caused by an agency or instrumentality under the exclusive control and management of the City. a Meeker v. City of Clinton, 259 NW 2d 822. 9Cole v. City of Des Moines, 232 I411 800, 803. -7- . CEDAR RAPIDS • DES MOINES .. 1 I JUDGMENT IT IS THEREFORE THE JUDGMENT AND RULING OF THIS COURT that the Plaintiffs, P. K. Luchman and Kirk Luchman, are entitled to judgment against the Iowa State Bank 6 Trust Co., as 'rrusteo of the DK Trust, in the amount of $2,917.07, with interest at the rate of 5 percent from June 14, 1978, until the date of this Judgment, with interest to accumulate rom this date forward on the judgment in the amount of 7 percent, Plus statutory attorney's fees. Dated this 30th day of January, 1980. JUDGE, SIXTH JUDICIAL DISTRICT OF I01 PROOF OF SC•.RVICE •+�••r,••nr"'•stnsttholorepeinpmtrumM■eserr r r•:wln.s'er�enwebydoposillnpcopy lhnrehn •^ r• in envel lies Wit -k to a -hof .r :Ced RaiddmudslsPm .... .+ O X175•; me DORM MICR+LA@ I� CEDAR RAPIDS • DES MOINES _i I i i i1 , 1, F I JUDGMENT IT IS THEREFORE THE JUDGMENT AND RULING OF THIS COURT that the Plaintiffs, P. K. Luchman and Kirk Luchman, are entitled to judgment against the Iowa State Bank 6 Trust Co., as 'rrusteo of the DK Trust, in the amount of $2,917.07, with interest at the rate of 5 percent from June 14, 1978, until the date of this Judgment, with interest to accumulate rom this date forward on the judgment in the amount of 7 percent, Plus statutory attorney's fees. Dated this 30th day of January, 1980. JUDGE, SIXTH JUDICIAL DISTRICT OF I01 PROOF OF SC•.RVICE •+�••r,••nr"'•stnsttholorepeinpmtrumM■eserr r r•:wln.s'er�enwebydoposillnpcopy lhnrehn •^ r• in envel lies Wit -k to a -hof .r :Ced RaiddmudslsPm .... .+ O X175•; me DORM MICR+LA@ I� CEDAR RAPIDS • DES MOINES Johnson nnllnhi MICRDEILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES johnson c,.unty ®® regional planning commission IP12 south dubuque street. Iowa city. Iowa 52240 (3191351.8556 40 February 6, 1980 MEMO TO: Executive Board FROM: Barry Hokanson RE: Funding Impacts of SMSA Designation A. STATUS Johnson County was designated as a Standard Metropolitan Statistical area in November, 1979, by the Office of Federal Statistical Policy and Standards, a division of the U. S. Department of Commerce. This designation was based on a population estimate by the U. S. Census Bureau for distribution of Revenue Sharing Funds. The estimate for the date July 1, 1977, was prepared in 1979, using a variety of data indicators (birth/death records, income tax filings, etc.). The estimate finally put the combined total of Iowa City and University Heights over the magic figure of 50,000*: 1970 Census 1974 Census 1977 Estimate Iowa City 46,850 47,744 49,154 50,331 U. Heights 1,265 1,181 1,177 Coralville 6,130 6,605 6,767 Because an estimate is the basis for this designation, there is some question as to whether SMSA status will be retained after the 1980 census, when new rules go into effect. *NOTE: Coralville technically does not qualify as a part of the "central city" because its population density is below the required 1000 persons per square mile. 332 MICROFILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOINES MEMORANDUM TO EXECUTIVE BOARD February 6, 1960 Page 2 B. PURPOSE The SMSA concept was originally intended as an objective criterion to classify metropolitan areas for statistical purposes. However, Congress and Federal agencies have, over the past 20 years, used SMSA status as a criterion to program and allocate grant funds to urban areas. This has created a problem of inequity, since the statistical purpose requires long-term stability; whereas, the programming purpose needs flexibility to meet changing conditions. In other words, data experts prefer to keep the old definitions, even though those definitions cause arbitrary and unintended hard- ships on small urban areas. The authors of SMSA criteria are not sympathetic to unfair effects in funding allocations. C. SPECIFIC FUNDING EFFECTS Following is a list of federal programs using SMSA criteria, with notations as to their applicability in Johnson County: 1. USDA; Farmer's Home Administration 2. Dept, of Commerce; Bureau of Census 3. HEW; Health Care Financing Administration 4. HEW; Health Systems Agencies 5. HUD; Community Devel. Block Grants 9 PIICROFILMED BY JORM MICR6LA9 CEDAR RAIDS • DES Mom ES EFFECT IN JOHNSON COUNTY None (small cities remain eligible) Much expanded census reports for Johnson County (population, economic statistics, etc.) Higher maximum per diem reim- bursements to area hospitals (from $102 to $136 per day) Slight increase in funding possible Central city (Iowa City) will receive annual entitlements of approximately $700,000. Other jurisdictions will have slightly better chance for competitive grants. Revised per capita income calculations will show more persons in "poverty" 1N MEMORANDUM TO EXECUTIVE BOARD Page 3 C. SPECIFIC FUNDING EFFECTS - Continued PROGRAM 6, HUD; Comprehensive Planning Grand ("70111) 7• HUD; Housing for the Elderly ("2021-) 6. HUD; Allocation of Housing Assistance ("Section 8") 9• HUD; Family Eligibility for Housing Assistance ("Section 8") 10. HUD; Fair Market Rental RatQs ("Section 8") 11. Dept. of Interior; Land and Water Cons. Fund, 12. Dept. of Labor; Bureau Of Labor Statistics 13. Dept. of Labor; Fair Labor Standards Act (Section "20711) 14. DOT; Federal Aviation Administration 15. DOT; Federal Highway Administration February 6, 1980 EFFECT IN JOHNSON COUNTY May provide slightly higher statewide allocation May make more loan funds avail- able for project sponsors in Johnson County May make more grant funds avail- able for rental assistance pay- ments May raise the income limits for families to be eligible for rental assistance payments Will set higher figures (approx. + 7%) for "fair market rent", thus allowing more housing units into the rental assistance pro- gram May slightly increase amount available statewide for park grants Much expanded data published for Johnson County May slightly alter maximum work- ing hours Allows somewhat greater local control on sites of new air- ports More statewide funds may be available to some; greater allocations to Iowa City and Coralville are likely. 3.3z 611CRor7LMED or JORM MICRpLA© CEDAR RAPIDS • DES 140MES MEMORANDUM TO EXECUTIVE BOARD February 6, 1980 ` Page 4 C. SPECIFIC FUNDING AFFECTS - Continued PROGRAM 16. DOT; Urban Mass Trans- portation Administration ("Section V") 17. DOT; Planning Funds (UMTA & FHWA) 18. Department of Treasury; office of Revenue Sharing 19. Federal Reserve Board Mortgage Disclosures !IICROEILMED BY JORM MICR6LA9 CEDAR RANDS • DES b10ME5 EFFECT IN JOHNSON COUNTY Iowa City and Coralville (and urban service of SEATS) will be eligible for capital and operating funds: approximately $550,000 per year JCRPC will receive approximately $40,000 to $50,000 per year (7) Will require banks in Johnson County to report mortgage data by census tract i 36 THE WALL STREET JOURNAL, Friday, Feb. I, 1980 Regulatory Laboratory As Rent Control Spreads Across Country, Its Friends and Foes Watch LosAngeles By G. CH1910TIAN HILL atall,lepOrfR0l TH,.! L aretar J00aeAL IAS ANGELES —The way economist Chapman Findlay looks at 114 this city's adoption of rent control has given he Dohs' don ,one of the largest experimental labo- ratorles ever constructed." The laboratory is the in Angeles hous- ing market. The experiment: On see whether rent control can be Imposed m A mefroodia without causing some of the Problem blamed on rent regulation in New York City. The problems there have Included a dearth of new rental•epartment construction and a wholesale decline In the value ad Upkeep of rental property. Supporters here say that the In Angara way Protects tenants while Providing a "Jud ad reasonable return" to landlords. "Rent control doesn't have to be like New York's," says Joel Wachs, tete city councilman who led the campaign for rent control In Loa An- geles. "Most tenants and landlords are happy with it" here. Maybe to, but interviews with more than 50 landlords, tenants, builders, Investors ed lenders suggest otherwise. None seem really enthusiastic about It. Many. In fact, believe that In several ways it U the worst Of all possible rent -control Plans. I Whereas the great majority of New York renters have some degree of Protection - nearly half of In Angeles rentor ""'t covered, end many of the unprotected are being hit with huge rent Increases. The pro- gram Disc appears to be worsening the city's already critical rental•howing shortage by driving off big builders and their money sources. They fear that the moderate Pro, gram will be toughened this Year. On the other hand. Lae Angeles•stYle rent control has benefited most Of the tenants It does cover, keeping their rent lDcreasu at an authorized 70/6 annually. or about half the ppears to theation rate. it also back of feverish sspeculationnve Inbroken eWrt• ment•house purchases. That speculation had greatly contributed to surging rents. Whether or not this city's rent control ac' tuallInter- est. SSimilar plans are spreading throughout California and to other parts of the country. About 5a% of this state's 10 million tenants now are covered. The National Rental Neu' mg Council, a landlord group. estimates that, all told, nearly 100 cities outside the New York -New Jersey area, the traditional bastion of rent control, have adopted some DS, the groups says. aregbeing Proposed ation. Other in many more cities In 70 stales. some oc000rnlsts believe that the eoaY• elm fast�hn6 the tared d root control—a astlapwlde rental•housing shortage that al - laws landlords to charge whatever the mar• kel will bear—'is here to stay. As a resell, "rent control will spread everywhere," pro- dicta George Sternlieb, director of Rutgers University's Urban [and Policy Center. Both tenant groups and landlords have formed national organizations for cad @&not rent rasthol. The two camp as looking to Cas Angeles for ammunition bo- cause this city was the first IFAWon to adopt a form of rent control dues Nw Tat red.110 Months ago, Baltimore voters also OF A a nmtmtrol mel om. Assume tow, ostro, q%"ran i oI mstrh alter asitiar hooting rape at MAY WS levels. Tenants been rld speculation who boughtd aparhnent boom ham less savvy, or leu greedy. landlords and then raised rents. The tenants bad been angered, too, by the refusal of most lad• W& to there tat savings from Pro9es1110n 19, the state measure that cut property taxes 57%. The notcmtrol law U a compromise be- tween o-tween pro landlord and pro -tenant Council* men. Some pro -landlord Provisions: —Apartments built filer March 1979 are exempt from controls. So are luxury units, which for one -bedroom apartments are do- finned a, thou renting for more than $420 It month. (in New York, the main exemption Is for conventionally financed apartment houses after lAbout partmeut unite are built eac ayear In New Yak, but most are constructed with tax In- centives that take them out of Place them e conven- donWy financed category ancl ender regulatlm.) —Rents can be raised to any level on units that tenants voluntarily vacate or from which they are legally evicted. (N New York, under the latest guldellnee, landlords are allowed annual rent Increases of 5% to 9.5'7e; as of this month, they can raise rents an additional on ed compared with a previo�tallowed %b 5%.) —Landlords can collaterally decide to make capital improvements and pass those mets on to renters over a five-year period. They can also evict tenants in order to per, form certain major Improvements Inside apartments, and then charge the Dew ten• ants any rent they want to. fin New York, landlords also have capital -improvement PI ICROPIL11ED BY JORM MICR+LA13 CEDAR RAPIDS • DES 140INE5 ptotetilon, but they can't make nonessential Improvements inside an apartment without tenant consent nor evict tenants to perform the work.) —The city attorney has no power to pro- secute landlords who violate the law. Seek - Ing to avoid a large and expensive bureau- cracy of rent•omtrol administrators such as New York's, the city council left enforce• meat of the law entirely to tenants, through civil action. The' avrrage apartment house here has rcum- stance that na apartments, i May orate iy 15 to 20 tough for tenants to throw their weight around In litigation. Protestant councilmen won a "Just cause" eviction clause that limits landlords' ability to oust renters. They won the 77. cap on Imam until the astncll considers res• &Palm at the law next month. And they wen a blow rat spepdatars: Landlords who have rice �dlntod �y�gg►► rat tth b9coose f their purchase is au• tbotlred for Iapolords with actual operating problems. Before rent control, tenants In many parts of the city had been experiencing yearly rent Increases of 15% to snit or Only allowed ad IIAD&T& tat up . TbD sbartoge of rental rents; it also enabled speculators to buy properties feth low rents and repell the buildings In a w months at hillber prices atter the rent had beep ratio d. many Investors were Pay' ing so much for apartment houses sed in' curring such high mortgage payments that their cash now was negative at first, but they gambled that; as leases expired, they could mile ronts sharply because of the housing WOMP. The 1% upon rent Increases has almost ended speculation in buildings with low turn' over, because It limits their rale of appre, ciatim. "gpeadation Is practically 000exls• Lot today." up broker H. Bruce Hanel. sucrose bt11ldIK egoolat" that the of the be handles hasalue rim only 8% m lie fast year, compared with Mb an• pad deep sees fro. Other real-estate Wpe npert m Imxmease. or even slight de - to" fo pto" values. No one, they say, is buying apartment houses with negative cash fiows anymord. Yet mat investors who bought rental uppreDertJ ben several years ago, ad had thy ash flowsbefore been pinched by Were adopted, y they the rent freeze �� tore continue to y In controls, Angeles- 333 vpw ease, the cub &Woff as iW=boa19 amara ahnnYgp gbaspwed M �,+w a Meath slta� r hem t11 a mom la 114_'1'S!!r on sa bar m in'•'� • , - the baud oewe H Ic1►ageled plan n a lot 'Pro. Eat ts sad ba py ailuro, in sane caass we Kies oeltilliae that apawaed rept centrdralth the plam The batt Wal tenents who move into ve pied apatfilents aren't Protected bas led ts ease root increaw as bo Y d0% as load• hai suet to cmWensan Eos the Iowtsuceaee dw Us permitted all 0f1300,µawbere� ts " Y a" lot 1008 upm a Vacancy, r'acay n about gs�t [ awaW tram owstsa tailing fewY Y rartth Ilei to ft. �� raw oPaying lw nd haW°tlt� sib' sad many, aro dein just that is, set- motmanw eetlman that only aiadhfad d the city's rental units aro being vacated wo mmet , -eOMaybefore hVls-) in time Ceeea. It is t b 1Y0 aw *ba �� [asbK. Apartment t hwap we" bou d the city. two yews bot SU la We leaf. cuistoearors � n man egg yv�sh ttowa by 311IN Tants. Bat° the May in dew W*t, Wee' or an shrlgghng 10 for w 'Went hrssro In JYu$fY baaghl He wrl the o ime was Wall just a I& money e4 U �ow he say#, It ii las' lag gf,o00 a month,thaww to tent control sad to o0. us pen that Include pa±' meat. fa an expensive new bailer wllaw coat can be POW on—if It can be Paaeed ae -a* gradually and attar long edtMaistrs' five aUnd� are trying to Improve their fl• ruocY ly c 611x1 taelntouo As a rout, wale or'iis ? w. in obbw a 1L theeWegatwbo ing for realm .,�,�f,ee bdw �ro. „f ro 1Wo ushve he It a good tenant gen dtagtsesl and moves " suppliers who sell caRla turst1116e and other Items to landlo. aePeet �= t6ar business is off 3A to 70% 00 m1• Some tenants WthemaahY an mf street because, rent control's ahorrible l. vacated WrEszists treats " pstive.lo evict' _ save Bar Blarxa a! ga1•ald lawyer who represents Iow•i"" renters: Recently, at a Shall henertment . D1 owned by., braaM1eg baver Holm lre DryedaE lshat' evictlan t notices etw W. . tsnYn; apaL'1 planned whofo�that the leadtord reused reale go,older vasa much Y 6T1D are . their he inched INe port; Mr.•DrYsdalA e� comment t either WOODS tenants don't tlgb or Me¢aI rent Incream because thlY "t dove the money, time or know 1ear force the rentconT I law ant Fvups assert haybar of enforcement Provisions is a mob" saw. In one can stohn ward. as jjaniter. wY Oe only one of 70 Wants to t it aimed b0' crease at an apot of Bruucce' Renes. His subsequent eft" r says he thought the rent In reuses wase ! gal because he did some repairs so IID• erovements.T • _ __. -..:.:.a nIu Mae n %,,c — ---• striders, lguders and Investors oughened measure say, they or ,os Angeles,ceusln,g the supF seeded new apartments to dry tear appears w1404 Aural vote week on Present a�lye with two rent•control adv" Sauces dose to the "ea b tow to nrrlv�, doo6t MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES I I 3Back rent (Toomey) 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 4 Iowa City Airport Fund Summary FY79 I., FY81 Beginning Balance $ 94,707 $ 15,4151 $ (32,318) Receipts Property Tax 1 15,552 3Back rent (Toomey) 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 4 Iowa City Airport Fund Summary FY79 FY80 FY81 Beginning Balance $ 94,707 $ 15,4151 $ (32,318) Receipts Property Tax ICFS rent 15,552 15,552 17,952 Flowage fee 4,351 2,800 2,800 Farm receipts 21,323 18,000 18,000 United hangar ` 4,800 Interest income ftp" 5,063 Highway Commission 2,400 2,400 McCrI Brothers 1,800 934 1,800 Other Total Receipts $ 51,423 $ 40,552 $ 43,552 Expenditures Personal Services -- 10,0002 25,500 Commodities 7,251 17,6502 15,350 Services & Charges 33,081 45,635 77,240 Capital Outlay 571 15,000 6,400 total Expenditures $ 40,903 $ 88,285 $ 124,490 Ending Balance $105,227 $(32,318) $ 113 256 1Beginning balance reduced to reflect $841749 for capital improvements and interest income of $5,063 mandated by Highway Commission 2Changed based on letters from ICAC requesting additional funding. 3Back rent (Toomey) 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 4 1 1 N E- I I I M II II U G L T P R E P A R A T I O N F O R M PERSONAI. SERVIf,I.S (6000) FY80 AUTHOR- TY81-- FY81 EMPLOYEE TITLE — —_ IZATION REQUEST SALA$Y _j .I-lr�— F Y✓�----I --- -- --- —1 S� b (Use Reverse Side For Additional Personnel) COMMODITIES (7000) 7110 General Office Supplies 1120 Books, Magazines, Newspapers 7130 Printing Supplies 7140 Minor Office Equipment 7210 Agricultural Material goo 51 bOU i i I ;1 l `11 I 1 1 N E- I I I M II II U G L T P R E P A R A T I O N F O R M PERSONAI. SERVIf,I.S (6000) FY80 AUTHOR- TY81-- FY81 EMPLOYEE TITLE — —_ IZATION REQUEST SALA$Y _j .I-lr�— F Y✓�----I --- -- --- —1 S� b (Use Reverse Side For Additional Personnel) COMMODITIES (7000) 7110 General Office Supplies 1120 Books, Magazines, Newspapers 7130 Printing Supplies 7140 Minor Office Equipment 7210 Agricultural Material goo 51 bOU MICROFILMED BY JORM MICR+LAS I. v. CEDAR RAPIDS • DES MOINES i i I MICROFILMED BY JORM MICR+LAS I. v. CEDAR RAPIDS • DES MOINES /2l.0 ChtNticnls, Uraq.s & Lab Supp Iirs 7230 Clothing Purch,15- -- 7240 Fuels, Lubricants, Fluids &Gases 7250 Sanitation & Industrial Supplies 7260 Animal Supplies — ----- --- - 7270 Food 7280 Miscellaneous 7310 Building & Construction Supplies 7320 Vehicle & Equipment Materials MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS - DES MOINES 3,500 ko a.5oo I 1 Doo 'r i 1. I I f I I /2l.0 ChtNticnls, Uraq.s & Lab Supp Iirs 7230 Clothing Purch,15- -- 7240 Fuels, Lubricants, Fluids &Gases 7250 Sanitation & Industrial Supplies 7260 Animal Supplies — ----- --- - 7270 Food 7280 Miscellaneous 7310 Building & Construction Supplies 7320 Vehicle & Equipment Materials MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS - DES MOINES 3,500 ko a.5oo I 1 Doo i 1. I I f 7350 Surfacing Materials coo 7360 Improvement Materials 7370 Sign and Signal Supplies V 8110 Accounting & Financial Charges I64 —1000 81%0 Legal Services _..____....__ 3 DDo 8130 Data Processing Services 8140 Engineering Services 8150 Health Care Services 8160 Other Professional Services MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I i i i 1 7350 Surfacing Materials coo 7360 Improvement Materials 7370 Sign and Signal Supplies V 8110 Accounting & Financial Charges I64 —1000 81%0 Legal Services _..____....__ 3 DDo 8130 Data Processing Services 8140 Engineering Services 8150 Health Care Services 8160 Other Professional Services MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES I i i I 8710 Colullunications ........... 8220 Postage 8230 Publications 8310 Travel Expenses 8320 Moving Expenses 8330 Registration 8340 Meals 8350 Tuitions & Training 8360 Mileage Charges —.60o I OR — q J 0 MICROFILMED B 177 LAS DORM M CEDAR 111111 e 1E, 11"E, II MICROFILMED B 177 LAS DORM M CEDAR 111111 e 1E, 11"E, C i 8370 Reimbursable Travel �w - _-- ......... ... 8420 Fire R Casualty 8430 Worker's Casualty i 1 i 8370 Reimbursable Travel 8410 Comprehensive Liability ---.-----.- _-------- - _-- ......... ... 8420 Fire R Casualty 8430 Worker's Casualty 500 8440 Other 1150 -- --��-------------- 8510 Gas & Electric - 8520 Water & Sewer _ Goo 8530 Landfill Use 8610 Repair & Maintenance to Vehicles & Mobile Equip. MICROFILMED 8Y JORM MIC R�LAB CEDAR RAPID. • DES MOINES vOG M i M 8620 Repair & Maintenance to 8uildinos 8630 Repair & Maintenance to Equipment 8640 Repair & Maintenance of Improvements 8710 Forestry 8720 Uniform & Laundry Service 8730 Equipment Service 8740 Printing 8750 Work Study 8760 Other Soo p a50 Ufa, 13v i I. i i I i I. MICROFILtdED BY JORM MICR�L AB CEDAR RAPIDS •DES M01 NES f 8770 Word Processing 8810 Johnson County Regional Planning Commission 8920 Refunds 11930 Dues & Memberships 8940 Rentals 8980 Other 9100 Land Th dqo 9210 Buildings 9220 Improvements 00 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES 1. % 8770 Word Processing 8810 Johnson County Regional Planning Commission 8920 Refunds 11930 Dues & Memberships 8940 Rentals 8980 Other 9100 Land Th dqo 9210 Buildings 9220 Improvements 00 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES D 9310 Vehicular Equipment 9320 Operating Equipment 9330 Furniture and Office Equipment / d d 01,V L 9410 Bonds + — '- 9420 Interest -- 9610 Print Materials (Library Only) 9620 Audio Materials (Library Only) 9630 Visual Materials (Library Only) 9640 Other Materials (Library Only) MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES J 9650 Standing Orders (Library Only) 9660 Serials (Library Only) r i, City of Iowa City MEMORANDUM DATE: February 12, 1980 TO: City Council FROM: Piager RE: la ning Attached is a memorandum from the planning staff concerning possible reorganization of planning services. Based upon Council discussion, staff comment and other input, it is the recommendation of the City Manager that the City Council propose and support the following planning changes at the special Johnson County Regional Planning Commission meeting Wednesday night: 1. The Johnson County Regional Planning Commission be reconstituted as a Council of Governments which also will serve as the Metropolitan Planning Organization for transportation planning. The Council of Govern- ments would not replace the East Central Iowa Council of Governments. The organization would serve to meet the joint needs of the local governments of Johnson County in coordination and communication. 2. Membership will be constituted of elected officials from the area governmental agencies. 3. The primary function of the staff will be transportation planning. 4. All other services provided will be contracted for by the interested governmental agency. For example, the City and the County jointly may wish to contract for human service planning and the County may desire land use planning. MICROFILMED BY JORM MICR�LAB II CEDAR RAPIDS • DES MOINES F. . City of Iowa City MEMORANDUM Date: February 11, 1980 To: City Manager and City Council From: Planning and Program Development Staff Re: Department Reorganization The staff of the Department of Planning and Program Development (PPD) is acutely aware of the difficult decisions which the City Manager and City Council must make concerning the FY81 City budget. It is our desire, via this memorandum, to offer our thoughts and suggestions on the budget as it affects this department. In particular, we wish to address the issue of departmental reorganization. In recent weeks, Council has reviewed recommendations on continuing or discontinuing the various Planning and Program Development functions as a department. It has been suggested that certain PPD functions would be best combined into a new joint City -County planning agency. Some confusion about the services and functions of our department has surfaced during the Council's informal discussions. Therefore, we feel that it would be helpful at the outset to outline the organization and functions of the Department of Planning and Program Development. CURRENT PPD ORGANIZATION AND FUNCTION This department consists of three divisions, related both in function and purpose: Plan Administration, Development Programs, and Community Development Block Grant (CDBG). There are presently 17 positions in the department, including one full-time Planning Intern (this is a temporary position). Three (3) positions are currently vacant; two (2) others will be vacant as of February 19, 1980. The attached organization chart shows all positions and lines of authority. PPD Administration This is the overall administrative section of PPD, consisting of the director and a secretary. As the positions, imply, responsibility for all functions of the department rest with the director. The secretary (now vacant) provides support for the entire department, but primarily for the director and the Plan Administration Division, including taking minutes for the Planning and Zoning Commission and the Board of Adjustment. Plan Administration Division This division is comprised of four locally funded and one federally funded (a PPA I) positions. In reality the Graphics Technician position is funded on a chargeback system to other departments. Approximately 80 percent of that position is funded by assignments outside of PPD. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2 Following are the major services and functions of Plan Administration: 1. Review and staff reports for zoning requests. 2. Review and staff reports for subdivision requests. 3. Review and staff reports on large scale residential or commercial development submissions. 4. Staff support for Planning and Zoning Commission. 5. Staff support for Board of Adjustment. 6. Review and revisions to Comprehensive Plan. 7. Development of Bikeways Plan. 8. Special studies and staff reports. 9. Area and neighborhood studies for COBG programs. 10. Development of revised Zoning Ordinance, subdivision regulations and an annexation study. 11. Graphics services for all City departments. 12. Maintain official City maps relating to the Comprehensive Plan, zoning, subdivision, etc. Development Programs Division This division has three authorized positions; two are currently vacant. Two positions, a Program Coordinator and a PPA I are one-half federally funded. Clerical support is provided by the CDBG Division. The main functions of the division are as follows: 1. Coordinate and monitor all phases of the CBD redevelopment program. 2. Administer disposition of remaining urban renewal parcels. 3. Administer land acquisition for all City capital improvement projects. 4. Design and implement a local economic development program (pending). 5. Review and analyze all proposed capital improvement projects. MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES 333 � 3 6. Staff support for Design Review Committee. Community Development Block_ Grant Division i The CDBG Division consists of seven personnel, all 100 percent federally funded. One PPA II position will become vacant on February 15, 1980; the temporary planning intern position will exist until May 31, 1980. This division has primary responsibility for administering all Community Development Block Grants: a $4.34 million fifth year hold harmless entitlement program and a three-year $2,000,000 "Small Cities" program, now in its first year, as well as metropolitan (formula) entitlement grants beginning in FY81. Specific functions include: 1. Preparation of grant applications, including budget and program development. 2. Coordination and solicitation of citizen input. 3. Staff support for Committee on Community Needs. 4. Staff support for Riverfront Commission. S. Monitoring and implement the Housing Assistance Plan. 6. Coordination and monitoring of 14 separate hold harmless programs. 7. Development, implementation, and monitoring of the. Small Cities project. 8. Preparation of annual grantee performance reports and other HUD required reports. 9. Maintain liaison with the U.S. Department of Housing and Urban Development. 10. Clerical/staff support for Senior Center Commission and staff. DUPLICATION OF SERVICES Duplication of planning services implies that one agency is doing the work of the other, and vice versa. All of the above services and functions of the Department of Planning and Program Development are performed strictly for the City of Iowa City. With few exceptions, Johnson County and surrounding municipalities do not directly benefit from PPD activities. Likewise, other agencies are not equipped to perform the majority of PPD functions. The few instances where PPD graphics overlapped with other agencies have resulted from cooperation, not duplication. The primary example of this i 3.�3p MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 4 is the preparation of a combined street and transit system map for the metropolitan area. The Johnson County Regional Planning Commission, on the other hand, presently provides two services which directly benefit the City of Iowa City, transportation planning and human services planning. Neither function is performed by PPD. The issue of duplication of services appears to be somewhat obscure. Future federal funding for transportation, both highway and mass transit, is indeed dependent upon regional or metropolitan planning and cooperation. However, other federal programs, including CDBG, do not operate within a regional framework. Iowa City qualifies for and participates in those programs based entirely on its own demographics and ability to carry out the programs. REORGANIZATION OF PPD: OPTIONS AND RECOMMENDATIONS Of the suggested possibilities for reorganization, the PPD staff feels that reorganization with another agency outside of the City is not presently feasible. Considerable political negotiation and compromise will clearly be necessary before successfully concluding such a reorganization. Further, the time limitation which the City currently faces appears to make it impossible to complete such a process before the beginning of the next fiscal year. It also has not been demonstrated that consolidation with the Johnson County Regional Planning Commission (JCRPC) will necessarily provide a budgetary savings for the City of Iowa City. This is evidenced by the fact that JCRPC is currently having budget problems, without any additional staff members. Careful consideration must be given to the long range security of JCRPC. Perhaps the money budgeted for this organization would be better spent on improving the City's own planning services. In addition, it is very likely that such a reorganization will mean a reduced service level for essential planning activities in Iowa City. These facts seem to indicate that the City could end up paying as much or more, while at the same time receiving less in return. While the PPD staff is not convinced that reorganization is a desirable alternative for the City at this time, we recognize the need for an in- depth look into the current organizational structure. It should be emphasized that any study must be done in a deliberate manner, and with as much staff support and input as possible. Taking these factors into consideration, the PPD staff would like to suggest the following options: 1. Due to the problems described above, we believe the most feasible solution would be to maintain the present organizational structure for the next fiscal year. While this would require the appointment of a new director (or an acting director), it would also provide a more adequate time frame in which to decide what type of 333A MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 5 reorganization would provide the most benefit, both financially and service oriented, to the City of Iowa City. 2. If it is decided that some type of reorganization needs to be carried out immediately in order to meet the City's budgetary constraints, it is our feeling that it should be carried out within the limits of existing City government rather than opening the larger question of consolidation with JCRPC. This could best be accomplished through the reestablishment of the Department of Community Development. This department would include the three divisions currently contained in the Department of Planning and Program Development (Plan Administration, CDBG Programs and Development Programs); plus any or all parts of the Department of Housing and Inspection Services (with Assisted Housing being the most logical choice). The PPD staff recognizes the magnitude of the decisions faced by the City Manager and members of the City Council. We hope that this memorandum can serve as a starting point for further discussion about the possibilities for organizing PPD in the most efficient and economical way possible. If you have any questions on this matter, or wish any assistance, the PPD staff is at your disposal. Thank you for your consideration of this matter. bdw/sp MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 333 ii o c cm v m i i# o. uu I O O I C L U O N v E E Y E v Y L E O) O d d ti d d F- 4J W S U u d ro O � J W I 0 O c C L D 0 U Y u > > QRi L U I C7 O ro O CO Y N ul L 1.1 } drO1•I N U O L b U c0> QI C ro A I a J • I W Z 7 L d L I + L O O - z a a+ ++ O .+ ua < ¢ ti N w a J v L E O. d i O. r CL E O O ro LL r L . .. I > O F- 01 L Z O n 4 W F- C Q d W i i C L O O1 •r In N U O G N L W C i > 0 O O J +1 I CO L_ L L Y +1 Ul O .. V c •c C 1 I ro •p Q Q .� ¢ O G d N 1 • -:., .•_. _. JORM MICR+LAB _ ... CEDAR RAPIDS • DES MOINES o. uu I I