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HomeMy WebLinkAbout1980-01-22 Bd Comm minutesLeague of Women Voters 2271A EAST WASHINGTON STREET IOWA CITY. IOWA 52240 January 22, 1980 City Council of Iowa City: I speak on behalf of the League of Women Voters of Johnson County, and of the League of Women Voters of Iowa and of the United States. The League is a signer of the National Oragnization for Women's i boycott of states that have not ratified the federal Equal Rights Amendment. The 1978 convention of the LWVUS was changed from an unratified state to a ratified state. Based upon our study, the League is fully committed to equality of rights, responsi- bility, and opportunity for all under the law. We fell that an ERA is the highest and most stable form of law, guaranteeing those rights and responsibilities to all people. Boycotts are difficult to enact and to agree upon without reser- vation; however, they can demonstrate the depth of feeling underlying a conviction. Therefore, we can understand that the i City Council might have reservations about the City's resolution advising against using city funds to send people to meetings in unratified state. However, repeal of the resolution might raise questions of why tepeal is being, -proposed and why it is proposed at this time. Has the resolution hindered the city, or have exceptions been difficult to grant? Is the Council addressing the boycott or the concept of an ERA? Vie would like to see the reasoning behind a proposal to repeal be openly': aired so there is no misunderstanding or misinterpre- tation. We stand ready to help in any way we can. Thank you. Ann Bovbjerg, Prer3ident, LWVJC 7:00 According to tonight's Press Citizen, the repeal will not be considered now. 1Ve_should like to file the above statement for future reference. Thank you. I /33 I MICROFILMED BY JORM MICR+LABy(. i ,' CEDAR RAPIDS • DES MOINES ti 0 i MINUFES IOWA CITY HOUSING APPEALS 130ARD DECEMBER 13, 1979 MEMBERS PRESENT: Pat Ovens, Goldene IlaendeI, Rachel Dennis, Leonard Vander7ee, Kathleen Graf MEMBERS ABSENT: Jerry Smithey , Diane Klaus S1AFF PRESENT: Terry Steinbach, Linda Cook, Brian Y,uebler, Kelley Vezina, Judy Board, Irene Shima ACTIONS OF THE. BOARD Chairperson Owens asked for corrections or additions to the minutes. VanderZee moved, Haendel seconded that the minutes of the November 8 meeting be approved as written. Minutes were approved by unanimous vote. Chairperson Owens asked for discussion of the proposed bylaws to the Appeals Board. VanderZee moved, Dennis seconded, that the bylaws be adopted as written. Final reading of the bylaws was approved by unanimous vote. 130ARD TO CONSIDER THE CASE OF MRS_ FRANK EICHER=12_12?; S._ D_UBIIQUE Chairperson Owens swore in those who would testify. Steinbach referred to the minutes of November 8, 1979, in which he stated that Inspector Kuebler had conducted a complaint inspection on August 10, 1919. A Notice of Violation was issued to Mrs. Eicher and received by Fier on August 31, 1979. The request for a hearing before the Housing Appeals Board was received by the City Clerk on September 6, 1979, there- fore, it was properly filed. Kuebler indicated the property has a fairly long history and proceeded to review his inspections -- on July 16, 1979, he took a complaint from the tenants of apartment N1 at 12; S. Dubuque who complained about a lack of ventilation. On July 17, 1979, at 8:30 A.M., Kuebler inspected the property with the tenants and found no windows, only a large shaft in the ceiling with a large sky light on top. The sky light was enclosed in glass and had a small operable hatch which was approximately two frjet by three feet which could be opened to provide full ventilation for the dwelling. At 8:30 A.M., the thermometer on the bank gave the outside temperature as 68 degrees but inside the apartment, Kuebler didn't know what the temperature was but it felt uncomfortably warm and stuffy. Kuebler, per Steinbach's instructions, sent a seven day emergency order on July 17, 1979, requiring ventilation in the apartment. On July 30, 1979, he reinspected and no work had been done but the tenants said the workers had come to fix the air conditioner. The tenants told Kuebler that they told the workers that the air conditioner wasn't broken and they tried to contact the Eichers. MICROFILMED BY JORM MIC R�LAB y CEDAR RAPIDS •DES MOINES 1 I Housing Appeals Board December 13, 1979 Page 2 Kuebler talked to Mrs. Eicher on August 6, 1979, and told her the fI violation notice of July 11, 1978, still had an unoperable sky light violation outstanding. Kuebler then referred to previous inspections and tenant complaints for lack of ventilation. Kuebler also referred to the August 29, 1979, correspondence to Mr. and Mrs. Eicher which indicated these items in violation of Chapter 17 of the Municipal Code of Iowa City. Kuebler read the specific parts of the Code and indicated that this was the last communication he had With the Eichers. Kuebler then stated that this summed up the City's Position in this case. Mrs. Eicher indicated a great deal of confusion with various city inspectors and their requirements. Board members and Cook discussed with Mrs. Eicher the sky light requirements involved in the two dwelling units at 121i S. Dubuque. ] More discussion followed concerning the mechanical ventilation alterna- tive for providing two air changes per hour to meet Code requirements. Mrs. Eicher requested clarification to determine whether there is a factual dispute, consideration of the estoppel argument, and just what I� are the alternatives. E VanderZee moved, Haendel seconded, for a continuance; case is still open and will be Put back on agenda after further investigation and inter- pretation. BOARD TO CONSIDER CASE OF MR. KEN HALDEMAN _221 SOUTH LUCAS Chairperson Owens swore in those who would testify. On August 28, 1979, Inspector Kelley Vezina conducted an annual inspection with Mr. Kenneth Haldeman at his property at 221 S. Lucas. On September 14, 1979, Inspector Vezina received the Postal Return Receipt that indicated that Kenneth Haldeman had officially received the violation notice at which time several violations on the notice were appealed -- several violations have been dismissed. Vezina stated at this point that we are only dealing with two violations and he referred to violation k5. Lack of adequate ventilation. a. Bathroom, second floor east side, lacks vent fan, b,ezina indicated Bathroom, northeast basement room, lacks vent fan. Inspecto that there were no windows in either area; no mor Vans oany ventilation. He then referred to City Code Chapter 17 - 5.(e)(2)a, MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i i Housing Appeals Board December 13, 1979 Page 3 Mr. Haldeman then proceeded to give history information concerning 221 S. Lucas before and after he purchased the property. lie recently took out a loan to enlarge the basement bathroom and is still paying on this loan. At this time he stated he is financially unable to do the additional work required to furnish adequate ventilation. Dis- cussion followed regarding estimated cost for wiring, vent fans, etc. Mr. Haldeman questioned the necessity of this ventilation requirement. VanderZee moved, Graf seconded, to uphold the violation and allow Mr. Haldeman 180 days to comply. Motion carried unanimously. The Appeals Board took a five minute recess, BOARD TO CONSIDER CASE OF MR. ROBERT AND MRS. ERMA WOLF - 840 MAGGARD Chairperson Owens swore in those who would testify. Steinbach stated that the property at 840 Maggard was inspected by Inspector Brian Kuebler on September 13, 1979, who issued the notice of violation to Mr. and Mrs. Wolf, which was received by them September 22, 1979. Mr. and Mrs. Wolf submitted a letter requesting a hearing and this was received by the City Clerk's office on September 27, 1979. The request was properly filed and the Housing Appeals Board members should note that violation #2. (a. and b,) have been dismissed by the City. Mr. and Mrs. Wolf have received service of that dismissal. Mr. Wolf stated that he was appealing violations H3, N4, #5, and n6. Inspector Kuebler stated that on September 13, 1979, he found the fire extinguishers in apartments•14, 13, 10 and 3 were discharged. Kuebler cited this violation under Code Chapter 17-10.(g). He also stated that the smoke detectors were not working in apartments 1 and 8 and this was cited under Code Chapter 17-11(q). With reference to M5; Ceiling in disrepair in bathroom in apartment 13, Kuebler repeated the Code under Chapter 17.7 (a). Kuebler cited the last violation, k6. Vent fan not working in apartment 1 bathroom and repeated the Code under Chapter 17-5 (g) (1). Wolf indicated that he was providing a great deal of equipment to the tenants, which they are not taking care of, and he also indicated that the City is accusing the wrong people. He stated, with reference to ,Y3, the fire extinguishers had not leaked out; the seals had been broken, and he was informed later that the fire extinguishers had been used to cool beer. Mr. Wolf commented that when he picks up the rent, he asks the tenants to see the fire extinguishers and this has slowed down the problem. Wolf stated that the tenants should have a certain amount of responsibility to make sure the fire extinguishers are full. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 /3y IluuSing Apprals Rua rd Do(vinher 13, 19/9 Page 4 With reference to p4, the smoke detectors, Wolf stated they found tenants tipping the balance on the detectors for their smoking parties and some of them even removed the batteries. Wolf again stated that tenants should be cited with the violations. Similar discussion followed regarding n5; Ceiling in disrepair in bathroom in k13, Wolf explained to the Board that the acoustical texture had fallen off the ceiling because the tenant enjoys standing in the shower for two hours or possibly enjoys a sauna bath. Again, Wolf stated the tenant ought to share some of the responsibilities. Apartment H13 has now been painted, with no texture. Item #6 - Vent fan not working in apartment #1, bathroom. Wolf stated tenant has unpluged the fan and Wolf feels he should not be cited for the tenant's action. Mr. Wolf stated that all violations have been corrected and he is protesting the rules. A suggestion by the Board was to collect a larger damage deposit. Wolf stated that he feels the ordinance should be rewritten to include tenant responsibilities. More discussion regarding damage deposits ensued. Suggestions were made to contact the Housing Commission, attend their meeting (third Wednesday in January), make recommendations with usage of minutes from the present meeting. VanderZee moved, Haendel seconded, that the violations be upheld. Motion carried unanimously. Dennis moved, Graf seconded, that this suggestion be excerpt from the minutes after they are approved and made a part of the hearing on January 16, 1980. Motion carried unanimously. BOARD TO CONSIDER THE CASE OF MRS. IVA HILLEMAN - 411 SOUTH SUMMIT Chairperson Owens swore in those who would testify. Inspector Brian Kuebler inspected the property at 411 S. Summit on September 13, 1979, and issued the notice of violation to Mr. and Mrs. L. H. Hilleman which was received by them on September 27, 1979. The letter requesting an appeal was received by the. City Clerk's office on October 4, 1979, and was properly filed. Steinbach made note that Items 2.d, c, and f and 3.a., b, and c have been dismissed by the City and Mrs. Hilleman has received notice of the dismissals. I i MICROFILMED BY JORM 77 LAB CEDAR RAPIDS • DES MOINES I I j Housing Appeals Board December 13, 1979 Page 5 Kuebler was asked to report on the remaining violations. He stated that three stairways of four risers did lack the required handrails and referred to Item 2.a. This was a front stairway away from the house near the sidewalk and there were no handrails at all. Item 2.b. f Exterior steps at front door lack two handrails; this is located at the Hilleman's east entrance. Item 2.c. is a common entrance for Mrs. Hilleman's office and for the tenants; the violation cited on Item 2.c. has been corrected. Items 2.a. and 2.b. are the two stair- ways cited as violations of Chapter 17-4(n)(2)b. Kuebler then ex- plained the Code requirements. Since this is her home, Mrs. Hilleman stated that she has cooperated with the City and has not complained since 1976 when she had to remove .--- ---.-- -. her beautiful oak doors for fire doors, add the proper fire extinguishers and proper smoke detectors. Now this year, she has been cited with all of the handrail violations. Mrs. Hilleman stated that she has two -ways that she does not choose to put railings on. The front stairway is used only as an entrance to her private dwelling and in l: the summer, Mrs. Hilleman likes to put red wood pots down at the sides of the steps. In the winter time for safety, Mr. Hilleman removes the snow with power equipment and he would be unable to use this equipment with railings on these steps. He will be 65 in April and is unable to remove the snow without power equipment. Mrs. Hilleman explained ' that she had another reason, being in a historical district, they have purposely kept the commercial aspect of the two apartments from the - ! front of their property. Mrs. Hilleman stated they have off street parking at the rear of the house and the stairway at the rear of the house will serve the needs of the tenants and the office entrance. Mrs. Hilleman feels that the addition of cheap railing, which would not match what they have due to the age of some of the railings, would be a detriment to the historical district. She also stated that people do riot use the front entrance and if they would happen to use the front entrance, she has sufficient insurance coverage in case of an accident. - Mrs. Hilleman is asking for a variance since she feels the handrails would give a cluttered look to their lawn and would also hinder the I snow removal. Discussion continued around the (lousing Code; whether you can revoke I an order or riot uphold it since variances cannot be granted. Suggestions were made pertaining to investigation into federal funds; also the facade of historical homes. VanderZee moved, Haendel seconded, that the violations not be upheld, with no judgement upon the inspector or the inspection department who are simplying doing their job. Motion was passed 3 - 2, Owens and Dennis voting against. ! /3y MICROFILMED BY JORM MICR+LAB �! t ? CEDAR RAPIDS • DES MOINES 4 1 Housing Appeals Board December 13, 1979 Page 6 Note: Rachel Dennis's reason for not voting in favor of the motion was that the fact that Mrs. Hilleman had heavy insurance coverage was no reason for approving non-compliance with the code. Further, the side- walk and handrail in question, are adjacent to a public sidewalk. Mrs. Hilleman commented that she is encouraged that we have a Board who will consider a reasonable solution with human input. Owens moved, Graf seconded, meeting adjourned. Prepared by: ui� wrs Approved by: G J MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES Housing Appeals Board December 13, 1979 Page 6 Note: Rachel Dennis's reason for not voting in favor of the motion was that the fact that Mrs. Hilleman had heavy insurance coverage was no reason for approving non-compliance with the code. Further, the side- walk and handrail in question, are adjacent to a public sidewalk. Mrs. Hilleman commented that she is encouraged that we have a Board who will consider a reasonable solution with human input. Owens moved, Graf seconded, meeting adjourned. I Prepared by:wa�_/�+� �- Approved by: G ` 1 MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES 1 ; `I i i i Housing Appeals Board December 13, 1979 Page 6 Note: Rachel Dennis's reason for not voting in favor of the motion was that the fact that Mrs. Hilleman had heavy insurance coverage was no reason for approving non-compliance with the code. Further, the side- walk and handrail in question, are adjacent to a public sidewalk. Mrs. Hilleman commented that she is encouraged that we have a Board who will consider a reasonable solution with human input. Owens moved, Graf seconded, meeting adjourned. I Prepared by:wa�_/�+� �- Approved by: G ` 1 MICROFILMED BY JORM MIC R�LAB CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY RIVERFRONT C014MISSION JANUARY 9, 1980 -- 7:30 P.N. LAW LIBRARY MEMBERS PRESENT: Knight, Fountain, Kroeze, Boutelle, Barker MEMBERS ABSENT: Gilpin, Oehmke, Sokol, fetter STAFF PRESENT: Milkman, Charbon Summary Of Discussion: Vice -Chairperson Knight called the meeting to order and asked for approval of the minutes of December 12, 1979. Barker moved and Kroeze seconded that the minutes be approved as circulated. Motion carried unanimously. Election of Officers: Vice -Chairperson Knight opened the nominations for Chairperson. Barker nominated Bill Gilpin and Kroeze seconded. As there were no other nominations Gilpin was unanimously approved as Chairperson. Vice -Chairperson Knight opened the nominations for Vice -Chairperson. Boutelle nominated Bernadine Knight and Barker seconded. As there were no other nominations Knight was unanimously approved as Vice -Chairperson. Committee Reports: Knight reported that there had been a meeting with City Council members for Chairpersons of all Commissions. At this meeting she reported on the Commission's accomplishments during the past year and plans for the future. She also thanked the other commissions that we had worked with during the last year. River Corridor Buffer & Trail Systems Recommendations: In Kathy Campbell's absence Milkman presented the final River Corridor Buffer & Trail Systems recommendations. The commission discussed this item in some detail and decided to make presentations to Coralville, Iowa City, and Johnson County on this study. The commission decided the main objective would be to establish a continous buffer along the River Corridor. Following the establishment of such a buffer, the next step would be gaining public access and finally developing a continous trail system. It was decided that Milkman would draw up recommendations for each presentation and present these at the next meeting. Update on Boat Ramp: Milkman reported that the State Conservation Commission had issued a permit for boat ramp construction and two permits were still left to be issued. It is hoped that the bids will be out by March. / 3. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ri r ..9 Iowa City Riverfront Commission January 9, 1980 Page 2 Update on Rocky Shore Drive Trail: Milkman reported that work was in progress on the Enviornmental Review for this project. She also stated that she plans to have the application for federal bikeway funds completed by the end of January. Update on River Corridor Overlay Zone Regulations status: Milkman reported that a meeting with Planning & Zoning was going to be set up for a date later this month to discuss the River Corridor Overlay Zone Regulations. Protected Waters: After discussing the Protected Waters Study it was decided that the Commission would send out letter urging other committees, organizations, and commissions to write to the legislators in -support of this study and legislation relating to it. Commission Priorities for 1980: The commission decided that each member should prepare a set of priorities for 1980 and discuss them at the next meeting. There being no further business the meeting was adjourned. Prepared by 7)iauti) ez. G%Ill/L( Marcia Charbon, Senior Clerk/Typist r i MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 43 j i I Iowa City Riverfront Commission January 9, 1980 Page 2 Update on Rocky Shore Drive Trail: Milkman reported that work was in progress on the Enviornmental Review for this project. She also stated that she plans to have the application for federal bikeway funds completed by the end of January. Update on River Corridor Overlay Zone Regulations status: Milkman reported that a meeting with Planning & Zoning was going to be set up for a date later this month to discuss the River Corridor Overlay Zone Regulations. Protected Waters: After discussing the Protected Waters Study it was decided that the Commission would send out letter urging other committees, organizations, and commissions to write to the legislators in -support of this study and legislation relating to it. Commission Priorities for 1980: The commission decided that each member should prepare a set of priorities for 1980 and discuss them at the next meeting. There being no further business the meeting was adjourned. Prepared by 7)iauti) ez. G%Ill/L( Marcia Charbon, Senior Clerk/Typist r i MICROFILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 43 j I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING December 20, 1979 4:00 PM Storyhour Room MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Hyman, Immermann, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Bezanson STAFF PRESENT: Eggers, Ingersoll, Westgate, Spaziani, Stanke, McGuire OTHERS PRESENT: Larry Lynch, newly elected City Council member SUMMARY OF DISCUSSION The meeting was convened at 4:00 PM by Secretary Richerson. Larry Lynch was introduced to the Board. He then presented some of his views about library services and the budgeting process in general. He asked for the Board's close cooperation with the City Council. Board members welcomed his comments and expressed a mutual desire for a good Board/Council relationship. The minutes from the Regular Board meeting of I imousl a g / g November 29, December were 5, y approved. Osted card Gritsch. The December 1 and December 15, 1979 disbursements were unanimously approved. Ostedgaard/Zastrow. The Board reviewed the Gifts and Bequests report. Bartley noted that in Iowa gifts and bequests are not tax deductable for inheritance purposes if the receiving institution charges user fees. I DIRECTOR'S REPORT: Eggers reported on the following: I. Announced a gift of $35.00 to the Library's Gift and Bequest Fund from the Carol de Prosse campaign fund. A letter thanking her for her many years of support and service to the Library has been sent. 2. Urged Board members to consider attending a trustee's workshop to be held April 12 in Cedar Rapids. It is sponsored by the East Central Regional Library. Bob Rohlf will be one of the featured speakers and Bill Ogelsby's multi -screen slide show on Iowa libraries will be shown. 3. Reviewed the status of negotiations with AFSCME and noted that the city staff has failed to notify the Library Board about executive sessions with the Council. 4. Reviewed the construction schedule for December and January and reported that she had talked to John Hayek concerning the pending court action regarding the library project, Except for the (over) MICROFILMED BY JORM MICR+LAB d CEDAR RAPIDS • DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING December 20, 1979 Page 2 removal of an 18" abandoned storm sewer, all foundation work should he completed in January. S. Gave a preliminary report on the effect of the new computer system on library staffing: Staffing at the main desk has been increased to two people at all times (a long-time goal); the department head's public desk hours have been greatly reduced, 30 hours have been transferred from children's and circulation departments to technical services; desk personnel are now able to do some shelving each week if no one is ill or on vacation and are beginning to be able to do work for other departments between customers at the desk. Shelving is still a bottleneck and technical services is burdened with dealing with old and new systems for at least another year. Sunday and Thursday openings after January 1 will expand the work load. The library will experiment with closing the children's check-out desk on Wednesday and Thursday evenings and sending all traffic to the main desk. Job descriptions in both circulation and childrens are being reviewed and revised. In summary, efficiencies are being experienced but there is still much more fine tuning to do. Change is painful for some; frustrating and disconcerting for all. There was no President's Report. Considerable discussion arose from Chairman Zastrow's report on the progress of Building Committee N31s fund drive for the new building. The discussion focused on the timing of the fund drive as it will take place in the same time span as the University of Iowa's largest fund raising effort. After a vote it was decided that the drive for the library would take place as scheduled. The Board unanimously approved two AV equipment purchases for the new building. Richerson/Zastrow. After determining that the cost implications would be nominal, the Board approved a resolution to provide general support of the volunteer recognition plan as outlined in the proposed addition to the volunteer policy. The Board will formally approve the final version at a later date. Immermann/Richerson. A reclassification of the one full-time permanent position of Library Aide to j Library Clerk was unanimously approved. Richerson/Cavitt. This will allow for the proposed restructuring of Circulation department jobs as a result of the new computer-assisted circulation system. The Board reviewed a memo of December 12, 1979 from the City's Finance Director regarding temporary use of project funds to pay for the new library site. The Board, in reliance upon this memo's presentation from the Finance Director to the City Council, adopted a resolution of understanding that these funds will be replaced when needed for the new library project, early in 1981. Bartley/Richerson. The meeting was adjourned at 6:15 PM. Respectfully submitted, Susan McGuire, Secretary MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 CITY CONFERENCE BOARD JANUARY 14, 1980 CITY CONFERENCE BOARD: January 14, 1980, Conference Room, Civic Center, 4:30 P.M. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Vevera, Roberts, Lynch, Neuhauser SUPERVISORS PRESENT: Cilek, Donnelley, Shipton, Langenberg SCHOOL BOARD MEMBERS PRESENT: Kidwell, Y.aragan, Hayek, Phelps STAFFMEMBERS: Stolfus, Belger, Hudson, Lahr Mayor Balmer called the meeting to order. City Clerk Stolfus advised that a quorum was present. Assessor Belger explained his requests as noted on the budget listing. Salaries have been raised at least 12%, he stated,after consideration of salary raises in other cities, counties and school districts. He expects to appraise every house in Iowa City next year. Continuing education is now a requirement. Dental insurance is about $9. a month for each individual. Other Iowa City employees do not have dental insurance, but the assessor's office does not receive payment for sick leave when they retire. Unemployment Compensation figure has been added at the request of the State Auditor's office. Funding for the Assessor's Office comes from a one mill levy on the entire City, which amounts to $164,000, but he has budgeted only $157,530 because of the proposed loss with the new assessment bill. City Councilmembers noted their concern over the 12% raise in salaries, and pointed out that they would not vote for this raise. Moved by the Iowa City Community School District, seconded by the Board of Supervisors to recommend the Assessor's proposed budget for public hearing on February 4, 1980 at 1:30 P.M. in the Conference Room at the Civic Center. Motion adopted 2/1, City voting 'no'. It was moved by Neuhauser, seconded by Roberts (City) to reappoint Pat Sueppel to the Iowa City Examining Board. Motion carried unanimously. Moved by the Board of Supervisors, seconded by the City of Iowa City to approve the City's appointment of Pat Sueppel to the Assessor's Examining Board, for a six year term expiring Dec. 31, 1985. Motion carried 3/0. Donnelley advised that the Board of Supervisors would re -appoint Keith Wymore to the Board of Review for a six year term expiring Dec. 31, 1985. Moved by the City, seconded by the Board of Supervisors to reappoint Keith Wymore. Motion carried 3/0. Belger had advised that the Special Appraisal Fund could not be used except to hire outside appraisers, so he was requesting permission to transfer the balance in the Special Appraisal Fund to the City Assessment Expense Fund, after July 1, 1980. Moved by the City, seconded by the Board of Supervisors to approve the transfer. Motion carried 3/0. Belger stated that approximately $40,000 balance will be carried over to next year to pay for first four months expenses, as shown in published notice of hearing. He also advised that his office is audited yearly by the State. Moved by the City, seconded by the Board of Supervisors to adjourn, 5:05 PM. Motion carried, 3/0. /37 j MICROFILMED BY JORM MICR+LA9 CEDAR RAPIDS • DES MOINES i IJ. j i MINUTES SENIOR CENTER COMMISSION DECEMBER 5, 1979 7:30 P M ENGINEERING CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Ambrisco, Carlton, Sando Scott 5 MEMBERS ABSENT: Bourgeois ummerwlll, Williams STAFF PRESENT: Benz Meisel RECOMMENDATIONS TO CITY COUNCIL: To change the regular meeting date of the Senior Center Commission to the first Thursday of each month beginning February 7, 1980. SUMMARY OF DISCUSSION: Chairperson Carlton brought the meeting to order. The minutes of September 19, 1979, and September 26, 1979, were read. Williams moved to adopt the minutes. Seconded by Ambrisco; motion approved unanimously. Ambrisco asked what type of publicity Senior Center Commission meetings receive. Meisel stated that in addition to Commission ,;,ambers, the meeting notice and agenda is sent to the news media, the president of the Council of Elders, the Board of Supervisors, the Director of the Heritage Agency on Aging, and it is posted on the bulletin board in the lobby of the Civic Center. Meisel updated the Commission on the current status of the Senior Center cations ofathe International Conference lans and iOf Building Officialsthe for code review. If approved, bids could be let in Januar Kansas City Office in February, 1980. A construction estimate of 1.2 milliconstructon dollars bfrom Burger Construction did not include the architect's fee of approximately $108,000. Williams asked what the current financial status is. Meisel explained that some of the construction estimate may be offset b the attainment of the historical preservation grant, a $48,Ecumenical Housing for its building site, and the county's0ccontributionof $100,000 for the mezzanine and kitchen. The Burger estimate identifiesoa cost of $23,000 for construction of the third floor. Commission members agreed that construction of that area should Occur during the currently proposed construction phase given the relatively low estimate. The architects will present final plans and specifications to the City Council for approval on December 10, 1979. Meisel raised the question of whether the Commission wanted to consider changing their regularly scheduled monthly meeting to a daytime hour in order to facilitate attendance, especially during the winter months. Commission members felt a regular daytime meeting could be more easily accommodated. A motion was made by Williams and seconded by Sando to MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i I t i r r } 1 i IJ. j i MINUTES SENIOR CENTER COMMISSION DECEMBER 5, 1979 7:30 P M ENGINEERING CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Ambrisco, Carlton, Sando Scott 5 MEMBERS ABSENT: Bourgeois ummerwlll, Williams STAFF PRESENT: Benz Meisel RECOMMENDATIONS TO CITY COUNCIL: To change the regular meeting date of the Senior Center Commission to the first Thursday of each month beginning February 7, 1980. SUMMARY OF DISCUSSION: Chairperson Carlton brought the meeting to order. The minutes of September 19, 1979, and September 26, 1979, were read. Williams moved to adopt the minutes. Seconded by Ambrisco; motion approved unanimously. Ambrisco asked what type of publicity Senior Center Commission meetings receive. Meisel stated that in addition to Commission ,;,ambers, the meeting notice and agenda is sent to the news media, the president of the Council of Elders, the Board of Supervisors, the Director of the Heritage Agency on Aging, and it is posted on the bulletin board in the lobby of the Civic Center. Meisel updated the Commission on the current status of the Senior Center cations ofathe International Conference lans and iOf Building Officialsthe for code review. If approved, bids could be let in Januar Kansas City Office in February, 1980. A construction estimate of 1.2 milliconstructon dollars bfrom Burger Construction did not include the architect's fee of approximately $108,000. Williams asked what the current financial status is. Meisel explained that some of the construction estimate may be offset b the attainment of the historical preservation grant, a $48,Ecumenical Housing for its building site, and the county's0ccontributionof $100,000 for the mezzanine and kitchen. The Burger estimate identifiesoa cost of $23,000 for construction of the third floor. Commission members agreed that construction of that area should Occur during the currently proposed construction phase given the relatively low estimate. The architects will present final plans and specifications to the City Council for approval on December 10, 1979. Meisel raised the question of whether the Commission wanted to consider changing their regularly scheduled monthly meeting to a daytime hour in order to facilitate attendance, especially during the winter months. Commission members felt a regular daytime meeting could be more easily accommodated. A motion was made by Williams and seconded by Sando to MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i recommend to the City Council that the Senior Center Commission's by-laws be altered to change the regular meeting date of the Senior Center Commission to the third Thursday at 3:00 p.m. effective February 7, 1980. The motion was passed unanimously. It was noted that the next Commission meeting will be at the regularly scheduled time, January 16, 1980, at 7:30 p.m. Sando moved and Scott seconded a motion that in lieu of the regular i December Commission meeting, a work session for review and discussion of the Senior Center's purposes, goals and objectives be held in December; preferably during the day. Unanimously approved. Carlton announced that as chairperson of a City Commission, he has been !!! invited to attend a luncheon with City Councilmembers on December 13, { 1979, to present a program progress report of the Senior Center. Input for the report from Commission members was requested. Williams stated that the report could include a summary of the Commission's efforts to develop goals and objectives, status of the Senior Center plans, and a general statement about coordination and planning with community agencies that will utilize the Senior Center. Ambrisco noted that the Commission's extensive efforts to obtain input from the broad cross-section of citizens regarding the renovation and use of this facility should be emphasized. Senior Center Purposes Goals and Objectives Benz distributed an expanded draft statement of purposes, goals and objectives of the Senior Center. She explained that the draft represented a combination of goals and objectives that the Commission has been reviewing, and the work, in part, of a past planning student who had developed goals and objectives for the Senior Center as part of a proposed program management plan. The draft goals and objectives are organized into the format recommended by the National Institute of Senior Centers. It was suggested by staff that the Commission form a work committee to review and further refine the draft goals and objectives. Ambrisco noted that this work should proceed as quickly as possible. It was moved by Ambrisco, and seconded by Summerwill that Commission members study the draft, and that Carlton appoint two or three members to comprise a work committee to further develop the goals and objectives, and report back to the full Commission. Unanimously approved. Carlton, Sando, Scott, and Summerwill will meet with staff for the first work session on December 11, 1979, 9:30 a.m., Room 210, Iowa State Dank Boardroom. Agency Data Meisel reviewed the program statements and corresponding budget and expenditure summaries of "primary" agencies that will be housed at the Senior Center. The information is intended to provide Commission members with a profile of each agency's purpose, service components, and relation- ship to other Senior Center activities. In addition, the statistical data reflects each agency's space allocation, and the estimated cost to the City of constructing, equipping, and maintaining that space. Williams MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /36;' 2 recommend to the City Council that the Senior Center Commission's by-laws be altered to change the regular meeting date of the Senior Center Commission to the third Thursday at 3:00 p.m. effective February 7, 1980. The motion was passed unanimously. It was noted that the next Commission meeting will be at the regularly scheduled time, January 16, 1980, at 7:30 p.m. Sando moved and Scott seconded a motion that in lieu of the regular i December Commission meeting, a work session for review and discussion of the Senior Center's purposes, goals and objectives be held in December; preferably during the day. Unanimously approved. Carlton announced that as chairperson of a City Commission, he has been !!! invited to attend a luncheon with City Councilmembers on December 13, { 1979, to present a program progress report of the Senior Center. Input for the report from Commission members was requested. Williams stated that the report could include a summary of the Commission's efforts to develop goals and objectives, status of the Senior Center plans, and a general statement about coordination and planning with community agencies that will utilize the Senior Center. Ambrisco noted that the Commission's extensive efforts to obtain input from the broad cross-section of citizens regarding the renovation and use of this facility should be emphasized. Senior Center Purposes Goals and Objectives Benz distributed an expanded draft statement of purposes, goals and objectives of the Senior Center. She explained that the draft represented a combination of goals and objectives that the Commission has been reviewing, and the work, in part, of a past planning student who had developed goals and objectives for the Senior Center as part of a proposed program management plan. The draft goals and objectives are organized into the format recommended by the National Institute of Senior Centers. It was suggested by staff that the Commission form a work committee to review and further refine the draft goals and objectives. Ambrisco noted that this work should proceed as quickly as possible. It was moved by Ambrisco, and seconded by Summerwill that Commission members study the draft, and that Carlton appoint two or three members to comprise a work committee to further develop the goals and objectives, and report back to the full Commission. Unanimously approved. Carlton, Sando, Scott, and Summerwill will meet with staff for the first work session on December 11, 1979, 9:30 a.m., Room 210, Iowa State Dank Boardroom. Agency Data Meisel reviewed the program statements and corresponding budget and expenditure summaries of "primary" agencies that will be housed at the Senior Center. The information is intended to provide Commission members with a profile of each agency's purpose, service components, and relation- ship to other Senior Center activities. In addition, the statistical data reflects each agency's space allocation, and the estimated cost to the City of constructing, equipping, and maintaining that space. Williams MICROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES /36;' i a s stated a concern that the City might reduce its aid to agencies allocation due to the amount of money it is contributing to these agencies through the Senior Center. Meisel did not feel this would occur since only the Council on Aging receives aid to agency money, and the City has a strong commitment to this agency. Williams indicated that the assembled data had contributed to a more complete and concrete conception of the Senior Center's operation. Meisel informed the Commission that she will be visiting Little Nouse Senior Center in San Francisco, and senior centers in the Los Angeles area in December. Critioue of Senior Surve Meisel reported that no activity has taken place regarding the senior survey pending the Commission's opportunity to review it. Because of other activities that require the Commission's attention at this particular time, detailed discussion of the senior survey will occur at a future date. Summerwill asked if there is a current operating budget for the Senior Center Commission. Meisel responded that there is not a budget for the Commission. Summerwill stated that some funds may be needed initially to promote activities which will attract and assist with the transition of Senior Center participants just prior to and at the time the Senior Center opens. Williams identified the need to eventually participate in informational and outreach activities in order to encourage senior citizens currently attending Congregate Meals sites which will be closed to utilize the new Senior Center. She emphasized that in order to successfully attract and integrate these people into the Senior Center, their input and participation in the planning process should be actively sought. Meisel stated that the Council of Elders can be of assistance in accomplishing this. There being no further business, the meeting was adjourned. Thea Sando, Secrd9tary MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES