HomeMy WebLinkAbout1976-01-13 Bd Comm minutes,.r�,,..,' ��sua„�a•.pticss..saa.�r•v�,.�,,... �vs-..,r...•.-,-_..
3. -Success determinants cont'd -
d. on-goingevaluation of staff "performance through
_ regular participation.in outreach' and, programs and
regular contact with youth
o. enforce porsonel policy as outlined and approved by
U.A.Y. board
f. other dution rolated coo Program Coordinator. and
Outreach Coordinator _
4. 1A tion nton _
Provide -a program of staff development for the staff
Success determinants :
a. one;staff, development trip to Ann Arbor Youth Liberation
Group, ,to=examine other approaches to the problems
faced by.youth.
b. definition of outreach services, method, and method process'
complete by September 30
-definition/philosophy of current programs and process
-- complete by_Ootober 15 7;,µa, :: •:«
c. as funds permit, each staff member x111 participate in
a minimum of one workshop and/or seminar designed for
alternative delivery of human services. Other workshops
- seminars will be recommended for professional' growth'
and staff development”
d. one trip to Ames Des:Molnes/Cedar Rapids youth facilities
e. one staff development workshop by.December 19 with an
outside facilitator
5. Action step
Monitorandsupervise budget and spending
Success determinants
a, expenditures with receipts forwarded to accountant at least'
every other week or as needed
b, receipts and expenditures of funds deposited in U.A.Y.
bank account forwarded to, U.A.Y. Board - at board meetings_
orasneeded:
a. monthly payroll submitted by"the 15th of each,month
d. new six-month budget for second half of fiscal '76
submitted to U.A.Y. Board at December board meeting _
e. final statement/balance reBarding first half of fiscal '76
-_,;submitted to board at January board meeting
- 6. Action sten
Solicit input from and report to the U.A.Y. Board about'
current and future status of U.A.Y. Programs, services, and
policy
Succ
essendoterminants
a. attdance at 9 of U.A.Y. Board meetings
b. reports on now ,or -status changes of old programs and
outreach techniques will be presented to the Board
Prior to official implementation
c. Board members' input will be welcomed on an
on
basis. Furthermore, at'a minimum of six month intervals,
Board members will be asked individually to respond to
current U.A.Y. programs and gaps in services,
77i
_ • i�-0'^ 'i .. �Y+t..F55L"i 4}, . •ty^t+!��+•Pt , -
4, Actions sLoC `
Supervise'Programe staff and volunteers
Success determinants ;
a, maoti.ng xith program at,iff weekly
b, develop programro ror+s repnri. by Soptamhur. 1
n. 11nVh7np rt l't.le t,j a,�rv,rr+m'rehurta by ftnfnlre,r' ;I
tl L'attgltl 1. nntl ativ].ns Il t, nr. Lur xnpitay 91e(;ra rd t n(; m't tters
of Personnel 1,0110y and 11rograms'staff
c. on-going evaluation of progt'am ai.afi' through interaction
with them and participation In programs with the director
f. conduct a•job perform-nce review of.'each prog
member rams staff
5 Action sten
Make recommendations to -the director on current programs,
spending, new programs, program budget
Success_de-Lorminant_,_
r/cckly'm ,t I .trg wi-Lh the d i rcetor
6. Action atop
Aesis`- t thedirectorin doing research on other Programs and
funding sources
Succcns` determinant-,
a, develop a zero
urcc file on other youth programs by;
December 5
b. attendance at 70jo of I. Y.A. C. meetings
- c. correspondence with 04 programs
d. develop a resource filo for the director an porisi.ble
courcon of funding by Nevem6or. 21
o, i:rip to Amon with the director
i•. at l.t:rutt one visit to rtuothor program ]n ct d]i'!'etcnt
community (not with the diroctor)
7._.ActJon std
Perform "natty gritty" tasks related to Youth Programs
II. Y0M[ PROGRAMS OBJF.CTIVES
B. Educational
1. Action step
To provide a_ volunteer, tutoring program for secondary
students in Johnson County area by recruitingtutors and
matching them with tutees, publicizing` and coordina
the service in the community ting
Success determinants
15 active matches by October 10;
2. Action sten 30 active matches by December.31
Provide a resource library of materials and books of
interest to young people'.
Success determinants
an inventory list of materials by September 22
a. develop
b, develop a record of circulation by October 3
ce increase inventory by.20 articles basad on r000mmondations
Of youth by December 15
3. Action stoz- -
Assist and involve young pooplo in roaoarching and informing
themselves; and the community about-the rights of young
people, current legislation affecting young people, and-
opportunities for,young,people
a. ,.
-
-..YOUTIi.SHRVICES.-COORDINATOR-b113ECTIVE6
6uccoss Daterminants:
I. Encourage canmunication and cooperation between agencles and programs
ln-
order tominimize `duplication andmaximizethe quantity and,qual.ity
of
youth serviee_s.' -
,A.-
Publish a- monthlynewsletter to improve cormnunications among the
youth-scrviny agrrncies,
1. EstabLish a re,lular rommittoo by, Junc 1, 1975 to oversee-publi-
verseepubli-cation
cationof the Newsletter.
2. Reach ayrenmant by August 26 about nature and function of inter-
-
agency,ncwsletter, procedures for Publication, and responsibili-
-
_.. tics.. -
--
3. Prepare a budget for the Newsletter by January 1, 1976 and make
agrnements for cost sbarinq"by„July 1,_1976.
4. Locate paid or volunteer assistance, as needed, to work on'News-
letter 'by January 1,'1976.
5. Develop' criteria for measuring effectiveness of Newsletter by
November 15, 1975.
-- -
6. Administer evaluation of usefulness throu,7h user survey and.
response, -to be completed by January 20, 1976.'
--
7.- Assess usefulness and function of Newsletter by March -1, 1976,
and rrrommend to Youth Coordinator whether Ncwslctter should be
_
eon ti mica. -
-. B.
Participate in the Community Tram Approach try '. Youth, United Way--,
- -
I•lanniny Vivisfon, and other--intrragFnril rfforta-.
1. Mart with Mike Jacobson by October 10 regarding offorts for im-
provemcnt of f, TAY. <' '
2. Draft, a letter to, or mart with, selected agency representatives
- -
rrgardi ng CTAY by October. 30.
3. Investigate possibility or joining uncnP Advisory Noard.
C.
Sponsor. Youth`Professionals' meeting at least`quarterly..
I. Complete survey of agency interests by October 15.
-
2. Report on.survey results at: mid-October meeting.
3. Establish at mid-October meeting acommitteeto determine
agenda.
4. Pleat with committee by October 24, 1975.
D.
Consult with ,youth -serving professfou:rls...
1. Compile list of agencies and professionals contacted.to date
by October 15, 1975.
_
2. List persons who sti1.1 prod to br._contacted. - (i
3. Contact 90% of persons on list by January I, 1975.
. E.
'Act, as-needed,in the"capacity -of service coordinator._:
1. Prepare explanation of Youth Coordinator role, including service
coordination' function by November 1, 1975.
2. Mail to all persons previously•contacted.
i
Youth Services Coordinator Objectives -
IZ... PTOvide for rvaluation of youf•h servicrs in: Iowa C.iUI/,lohnson County
A. Compile statistics on youth services in Johnson.County:-
Review statistics ncodrd with Cai•ol F1 inn Lq September 22, 1975.
2.C.athrr-ava]lablestatistics from agencies and by;October ..6.-
_3. Summarize :in'narr•otjve, table form by October 13.
B. Promote. comprehnnsive.-lntokr..review for Youth scrvico..q - -
f. Devolop format by September 15.
2. Mcgt With Directors' of U.A.Y., P1. Y.r.1'., Nncles, and Y. r;. S. by
October 8, 1975, to.prescnt foroo t. -
3. Make rormat available to fund;r?y seuroes, and to other arlenr..ics
to promote its use. .Prrsentat]on'to�City Council by October 15,
1975.- Publicize in Newsletter. or
by November 1 through interagency is,
-. - meet
C. Review; data and assess the quality of services provided by the
Youth proyrams.
1. Review statistical data to date, summarize trends and gaps by
September 19, 1975.
2. Review history, past.: and current objectives of each ._program`and
assess accornplishnronts_and•failures -by Septomber 25„1975.
3.Incorporatethis data, along with recommended changes, in report
to City Council bu U'tnbcr 7,'1975.
D. Submit formal eva]uation or pro(
jrams funded by Revenue Sharing to
the Re vrnuc .Sharing: .Sources.-- � - � - ----
1 Meet with Dna rd of Social welfare on September 19.
2. Prepare written report for City 14anar]er, to be
October 7. submitted by
3. Meet with City Council by Oc•tobrr 15 1975,
4. Send copy or written -report to Doard:or Social WoLfarc. '
E. Develop a-_ FY1977 comprchensivo-plan for youth services, --:with priori-
tized list of `needs.
1. Review data on youth and youth services
grams.; evaluation of youth pro-
:
2. Determine agency plans for FY1977 through meetings with agency die-
ertors by Novcmbor 1, 1975.
3. Identify key yaps in services a
by November 1 ;, 1975: nd prepare,a summary of needs by
'4.-Alr_et,with Area.Cr]me-Cormnission by December 1,1975; to di.scuss
needs for Crime Commission funds. -
-F. Coordinatc tire administration of a youth needs survey for Iowa City/
_-- Johnson County:
1. Cather infornution about survey tools from at least five sources
: of l.iteraturn by January 15.
2. Meat with Marty Millor and at least-two local:oc University experts
on needs surveys by Fcbrua ry l ”:. "
3: Meet with agrncivs involvrrl in past or;- potential surveys or_youth
needs by February 13 to discuss planning efrbrts.
4.. Reach agreement on agencies involvemenE
March 1. ,in youth needs survey by
5. Develop survey format and orient personnel to administer survey
by March 26. - by
i _ -
Youth Services Coordinator Objectivrs -
6. Complete -survey, includinu-compilation or rosults by--m4y 1,-1.976. -
7. Assrss rrsults and prepare survey report by May-28,:1976.
R. Prrs�nt report to appropriate body or agencies by Juno 1,-1976
III. Monitor and supervise the expenditure of rrvenu(?:sharing funds on youth
programs.
A. Maintain accurateren:ords or proyram staff and (,xprndituros.
1. Compile personnel information on all current employees by;Octo-
ber 1.
2. Review nx)nth)y expenditures of all. GUS funds
3. ProPare srmi-annual summary or GRS expenditures, to be submitted
by January 30 and .7u1�1 30,
B. -Prepare semi-annual rr_commuulations'for allocation or PS funds.
1. Consult with -Program _din:ctors-.and boards by November 1 and May 1
regarding budget rrquer:ts.
2. Prioritize expenditures basrd on program requests, prior program
expenrlituros, and pro_yranr rvaluat.ions by November 15 and May 15.
3. Submit recommendation to Revenue Shariny sources by Decernber 1
andJuno1.- C. Supervise the rollowiny persons: -
1. Youth. Services Administrative. Assistant
2. Director of the Uncles Program.' -
3.- l/ou.separrnts, cook, and voluntrers atY.N.S. _
1. Approve workinghours, -:vacations, si.rk-leave, etc.
2. Alnat at Icast bi-wrrkly to review and plantasks
J. Drfi.nc job responsibilities, and provide direction in program
planninq and professional-development.
4. Make, periodic evaluation of employer prrrormance by January, 30,
_ 1976..
D. Bxecutesuprrvisorq duties as directed by.`City'Council'for:
1.- United Action forYouth
2. Mayor's Youth employment Program
a. Consult with program directors and boards regarding future
relationship by Srptembr:r 25, 1975.
L. Recommend relationshipto City Council by October-8, 1975.
c. Request Council/Managor direction by November 1,'1975.
IV. _..Provide. direction, information, and advice to-.youth-serv.iny-'arlr_nci r-;.
A. Provide information on available technical assi.stancc and; funding in
- - the arra of :youth services. -- '-
1.`Compile relevant information monthly from TWA:Nrwslotter, Washinq-
ton llulletin, Federal Registrr,�Youth Alt.ornrt.ivr:s, Juvenile Jus
-
tire and Deli.nqurney 11rrvcntion Ncwslrttpr,-,Soundings, Youth-- �-
Rc+poria, Traininq the Humrn'Rrsourcrs Bulletin, Revenue Sharing_
- Ciraringhouac, Grantsmanship Contrr News. -
2. Attend mret:incgs and workshops involving rand-raising„grants, etc.
3. Disseminate information throuyl:interayency Newsletter.
D. Provide information and-opportunities for staff-development.
1.Solicit information from localtagencies and from, state ayr•ncirs -
(i.v. I.W.A., I.Y.A.C.., I.S.U.., D.S.S.) rc: their staff develop-
- mont--activities. _. ';.
2. Disseminate .information through mronthly intoragencyrNewsletter
f.. -.(Y. S.A.Y.
3.-Fucilitala ,starr devrlopmcttt act iviL•.ic.s quartorly, through monthly
interagency muetinys.'
�. ,
Youth Services coordinator.
C. F.xri li tptr tier dovelopmcnt of new proy rams or changes.rn rxistiny
Programs to satisfy unmet nerds and eliminate weaknesses 1n program
ming, ..
1. Pronntn thrr expansion of t/ro Y•r•.S.-Ho,ird and altvrnative'.livinq
faci.(itins.
a..ALtrnd a11-mrntinys or Y.,i.s./Youth Holws, Inc?-. Board
b. Sark a new system of administration
Prorlrarnsfor uncles "ane( ltiy Sisters_
_ . -
1• Contact potential sponsors of Uncles Program by lottar by
Auqust 25,.1975.
1:'Follow-up letter with phone
(.a 11:; anri rex±etinys with intr_r-
- r±stcd apr-:nc.lesby SOW onrbor 15, >1.975..
3. Afoot: 'with potential .vponsars, Unrlcs c biq Sisters rrpm-
.tir•ntativeaby-Octuhnr 15, 197.5. -
__ _ - •1.`Alakr.wrirF.en ,urrrrmnnt rc:. ruturo arimi
197 5. nistraticn 6y
lh±crwb„r 1, .-
5. t✓rile to United.way, Rr±vnrruo Shariny, rc: future funding by
. Dncurrrber 31, 1975.
D. Frannie ox(>ursiorr youth emPlo
traln❑q Ourler tUaitiCS:yment, career xPloration, job skills
tttl :_
D
i•. Afakr r•rcunrmr•nd;r t ion to ry.counciLfor rr,�c
Board or tiva ti on of -
1, writ
.Youth Advisory.line rd -by 'fratiWit .15, .1975.
e letter to M. Y. E. P. board re: r•romrnondation and solicit
resPunse by Novembrrr
:l, /q75:
- 3. Alert by Novernbrr 15 rui th appropriate a,lrnci r..q to discuss need
for, and Possibir, sponsor of,"odd jobs program.
J. Reach agrnani15 on future administration of odd jobs program
by December 75, 1975.
5. Determine, throuyh discussion with"M.Y.E.1'• Diroctor and Do
possible nerd for staff assistant by Drrrmber.1,.1975
6. Assist in advrrtisinrr, sr•rr•rninq, and hir;n, of now Director-
. _ -,._and staff assists._ rr_=-p appli_r._a_b1e).by. December G_, -1975.
FUTURE URJECTSVES:'- '
-
- 1, Promote thu rstahlishmont of a NYPUl1 Proyrain
1.. Promoto the use or volunteers hyyouuth-sarv.fnq agc•nciaa and nrnrr:rams.
3. Facilitate the dnvalopmrnt of procedures, for divarsion.nf status
offenders-and minor misdrmranants from court: involvrnnent.
4. Fucilatatc thcestablishmcrrt of acoordinarrd multi-agency system
for handling runaways.
5. Promote the expansion of rrcroation program„ to all
youth.
V. - Promote cominunity invol vemen L• in pro,rranmri nq'.foc youth nrerls.
A. Facilitate the establishment of accrmnunity goularscrvicr±.a board
`
to coordinate allocation or resources and develo;rment of.arlency;,:
i'olicies. _ _
1.. Discuss des(rabi.lit.1 or Parka -x 'lrrrcation Youth Comm ittrc
with c0mmirulloli by. octobnr 7.5, 1P7ii'.
2• Djacurss &,sirabilftri -ol Tnwa,ClLrt or ,)nhnsnn oCpnnhy Youth
Bnxnu:kion with r;.ftq Jlanagnr,.City
or Council, Council CanrlirinL�s,
nar•rl ,up,:rvi.coi:a, and 11<:yinn,�! 1•l,uurin,i Cninnrinsion by
November 1, 1975.
Youth Services CODrdirlator
J. ,Discuss humin rosnurcrs planning with United way PlanningUivislot, and Iowa City Department of Community Devolop-
mnnt byove
Nmher.-1,..1975,
4• Contact Iowa City Schools and youth ayonclos rc
youth On board. gardiny
D.i"101-111
he,a n'the puhl.ir. as to available snrvicos, needs, and issues in'
the, araas or youth devnlopnetnt and dr.•line, flo prevention.
1• Secure publicity ror youth proyrarruning efforts.
Arra n7c a foature article on youth programs by No vem-
bnr 15, 1975.
b. Appear on radio proyram borore Decombc•r 14. 1975.-'
2• D.istributc handbook on ,lohnsun County you
•'r• Review previous ;Scrvicos.'.-
service guides and:indoxr.9 by October 10.
- b. Deter,-t by cctobd format Cot' yuirio by_-octobur 17... _
c• Contact by;Octnber J7 aaencics involved -in.
.coordinacestion-and r0forral.,..
d• Moet with agencieto discuss plans; solicit support
for effort by Oct'obor'7.4.
o.. Rr.`ach agreement on agency roles in compiling and publish
ing guide by November 7.
f. nevelop survey format and orient personnel to, administer
survey by November 21.
Sl* Complete survey, and compile, resu.Lts, by January 2.
h. Prepare survey report by January -Jr.
i• Print and distribute relx)rt by January •i0•
J. Speak to community groups reyardiny,'youth statics.and needs.
a. Speak to at hast four professional
VI. or community groups
Advocate chan es bJanuary 1,,197
in '5.
9 _ current
A. and service delivery systems. ._
Research-national and state. trends .in Youth service.,;.
1•_ Attend orsol.icit mports oto Niayara.'Fa11:; conference on }'oath
Service bureau and/or Des Moines Conference on. New. Directions
-
in Juvr•nJ.le :Jus ti ce.
-- 2•. Monitor work of state:.Lerrlslaturo in areas of sI I I I erv-
and juvcn.ilo. justice.
D• peopl?alegislation whit) is in tho be:st interests .o
f young
people.
1. Cort, sl+ond and
1774 m,
eet witlr .7ohnou County J('Ilirlators by January 1,
_ -.
2• royarelin rnntact with erficcs of Alinncttc Dort rrr and Tonr 111yylns
_.-.rcuarrli.nl now .logl4J rh..iurr in.the-area`of-juvenile: jnd ice..I: i -
J• Attend bi17 & 18. sympos.ium.on ,7uvenJJe justice .in`Des Moines,
November J7 18.
C. Actively
support 'tilt, principlcq of equal rigPts, '
community-based treatment for youny people. equal services,and
1• Attend all mectlugs and functions of`thc -Youth Advocate..
2-
Iowa
2• Wort, with ISPtgr on thr. Iowa Ci ti
a Mccnnfrvr:ncr' nn ,Iuvcnilo_ Justice.
ot Ili-weekly with a member of tbe'planrin4 group:
`'
• G:
-. Youth Services Coordinator --
V1. r. Reduce Youth Alienation
- A. Coordi.natc thn.devclopment ora
I. Jofuison.County,}•outh Connnission
letter
to key vjoncics whosu involvement• is needed
by r ,.
by Fe bru.rry l5.
2.
Ncet.`With oycncy representatives to discuss planning and
rd.i
-
coo na t i on by .14a rch 1. - - - - -- -
3.
Formad hoc comrnittoo of agency directors todraFtYouth=
Commission ft Y
4.
-resolution with fust meeting by, -dr
1.
Submit resoluLion 'local,yovernrnent-officials
5.
to
Submit to local by flay L
yovornment officials list of -nominees for
Youth Services Advisory Board;
Youth Services Crofossional
Advisory committee by
,Hay 15.
G.
:.ad
press for formal creation or Commission by Juno -1 whereupon
hoc committee
7.
will dissolve by resolution. ---
Preparo
agreements for provis.ion of staff Ind technical -
assistance
to be presented to Commission by July 1.
- L.-.Include--.Youth--representation on Johnson County Youth Commission
I. Publicize
Youth Commission rosolution-in school, city news-.�.
papr_rs by April 15.
2..
Contact counselors, student government at each school, youth,
agoncics
by Play 1..
3.
- - ; 4..
t70int mocting to discuss nominatiprocedure by Pfay_15.
ng
_ ..
Nominations
sol i ci tcrl Ly ,Tune• _ 1.
5.
First Reetinq of Youth Advisory Council by.duly 1.
10/75
4X;
yam,
+I'5� ,"¢t'♦�+ti"1��{. Sr: j.I �' "t , t_a �•�• .. L
tll a r.:V r*�`{!�(` � Y �• rpt � •. r ', r`,1'i �iJ p�,} j�•#yi �r ...fix , - .- 7 i '
�21Jf;' M 1 T [:"•�f�rVY1 t5�' j'A f ii�"'�1.T{' j r,r,j�,,i3`,,ySY
fn�V- ,'-Tn_pr Vide . sausidi znd• + , - r•, *� ra5 fi;; .�;
clrldlia nt ulthin Public or private non
g� r'i• ���5
Profit -ot•gantzati an., �
�; fnrt6Ji5advanta ed •'+
' a �LL t�betveen-;the ar ' i an�l�ID n /truth in.Joh soWilli 2, Y,
u� of 4 r� 1 4ul t tr y
1
j a
�4-i CJ .. _'Ibn�crlr�.i �i � J. � •j'"
f tj? ,"Subs idi zeJr, ,ton% of fundi nn th rnuryn - t n+is ��r ,ri Atealitdzio{ i`"'. 1Cal ftl +1 • �AVf
t� �� r�
,, �WIsadvantaw'd Youth ' , ' l'" 71
„11I);Ierrlber of'rn r o.D;'�ftll'lil,y�";��1`I{�j-� It i. i1 ,r1� ~t��-�f t° ,•/�;/"r�+11
•J 'Y+1•1/7EM}'4`;�:•R�)pirlC01'ICllt 111 fniter•Car. f 4.� ��•. 4 ✓ yl�rA"�/
a.3In
Ha o f
MAP
Vr "Q
rd till ota t.?.`~'
_F • i•J4Family incnme bcleu thc`0 C n
&r .LGiron-nut or notenliol Jrnn I mrrty qufdnl inns
out :from Cal .s,/stcll
J{j' ;� t,' rclinnur.nt nr:per.-tlollnniirnt ; SCalI
7 l •
lyrically or moll allyhandicaltmJ " a;. f
„t.DDJECTiVF
41 -*7 lPry gcraonn the aJlninistrativc task` of:;layer's Youth Cmolnvmont
Y1.,r Program as director;fin`� rthorouncorpetont and respansiblA manlier
F
c ,� St Duties rv1A ted to objective•hi ' �,t;
To'rn-activate tllo'r ttv r. d; ,z z
@moo Ii nr s Youth` Fmplti ment' frectrtivo Coarct 'r�j� }
'Tn•confrr rerularly" ,
+`}.. - ) t tri Lh ;+the Jr!hns onl'Crnnrt� '.a_'I-'��1'f73
tri73 �{1 .anJ/or /!dninistralive'Pssictatlt-: TP�;,g,•7 1 �Yyuth�C00rdina�`tor�.jr�a�, u f,
�,rN,3.' To atLend.and Participate' +1 {
r - in lntnr annnc+� staff mCeClnrys '!i '1 •'4 +° I r
1. To Secure fujilHIM. fur Ir t
v,rft( r Y E. { ,,•y,}s.
,e %U TO provide alist-nfln4eri l+ Y C r, ar nlica"ts in tim fist Dir •'�' '� �,
Of ;,rl OifiSUn Count :Lien y, `of incia1 Cervices an a rCryUl WASis
i .. hi d. ..,• a:
,; v 1 +,T I J , fJ✓ ', j;, V '
MQ Ucee5s.Detcrminahis :_) J'lL +,lSy.;r• .,,e - + 1/Era J 1, r(, y j :•
! r•.=• , 'i a • '/'`r r+ � �•'�; ... jti i cit lirj.;,i
I It Contact tjcr,l )vrah-1275lrk �t,Yj
efFoctive with rev; rnLerL'llnlzh
' a {, per tnMahlish the -purpose and narmr.ters.of the illy. Cxnnitivn
board. n
y+, Joint sCa tern nt twill br' prcnared to alu n s
4 1,ourd by llnv r 1 nre,ent d to the.
Er r..'I'oard will drfino, ft's role as aJviSnrr<, declsoq'=r't+, fill
L1ryl.""
mak inn/ Policy review, active or inactive b, fttcl 1g7!i:
1 3. IF nnc[.,sar.,,. the favor will {,n, urncrl to rlal:rt niKw awn i
I:oard vhero vaealicins Grist by 11cc. I, 17!;, i • n nt, •to
-A-,Senn mon[hly conferences ill bn. held bobvecn the 'south coordina j
t,j { { i
t for and rr/seif affactivo` ;ant I:_ Li75. ' w j
D. Attendance at tho-inter-anonc` youth mertinn riillynccur 90,"• nf; 9r S Y t
the tine. Infnnintlon On li Y r.n.;_and su i r "
i 11 nccnr as discussicnis necrssititn ,plot aq,,ncv 'needs
Ar11, cooperation nnnrr - �'�,.�r -` `F.` `,l, .
,lune• 30, i!t I lira toe Lhr• i:udge, for . an {i '
c y. 7i t.illczhn. Cnllnletad by Pcc. In r 1 17 Js�
1:17,,
,, hoard Ili l l -a r rove.ttil br r - The`
e e IClrynt Qv QnC.'Ii.: L^.75. T,=
' 'S•7 r
1300 local localUma l: st �o-Lh[t IOi9a fih� fn'Qni t!` Scimol Dis LriCt for
e r twi 1 1 be I:,aric by` �r n t .; n r S•
I..7.,.
,
,
4T
ISO:.The roimbur,cment';roqucst;fronw�Lhe,stato.is to bo maJe,,Gy)liov }I51P,
flr 1975. i +n �1!�F�i''1 7/3nn consecutive Fridays, hr711ninq:Sent. �, In75, netrapnlicritions
r rr forms %sill be providod!to tho Al sistant, Ilirrctnr nf�'ilohnann Cocln d
` ty Dept. -of Sncial ServiCos for3finol approval a.lnto Lile urogram ;..4
.CTIVC II r)Ial: +, ,.• �1r rr)t+a i
A.
To rlanage and coordinate the crlploymcnt fnr;thn 1?.`(C C t •+
!p 1
Uutics related to objective.- 4
C1.I.':`To utilize 90,7'.-,- ($3,1 of tho youth, fund on salaries for.Youtt
,2.,Toticeet) an active file omyouth-rr.riuesting cmplclynent1
'r'•!3. To ria intaIn an cmpIT.,mcnti level ofXPn )uIII l for •15 fours a wecl ,
effective Sept.I;to nay 3I 1976.
; .,4. To diagnose the attrition of particinnnts in 11.Y C P .
-ess'Determinants
r^'pr_I.'The overall employment of 9G ,youth with an attrition rate not,* to'.
exceed I4 • Octuoen Sent 1, 1975'and I!av 3I, 197C.: An nverane'of:++
� 42' you th,t:Prlanr)'IOhra a.wn.ol: dill be.maintained throunhout the
{�+^�;rt;accounting periOJ. [42'x; IOhr./trh *x:?'3Gtlis, r 2 I1.R/hrr' S3I,75p:
?; �i"'ritten Gonchmfirl;'re�orts;} Ul Wx orcrarec! I,y I!ov IG 'I^75,.Sel
IS:'I27G apes 11a"I5^ I97f'.'4/lyetlX srinrryi,tton repcti t11i11 t`e tt
f.f }..,
, p1Ctr,J ,1C
'L='2. A henchman, survey ram WiIl�le'developed by pct I5 :)S(7n. This;
1, ` f{ 7{ } _.. .. t i''�� n•�i5.. ,i� Y t Y'{ 1 n,l,: ,r ,'. .-. �lr
k, ,
'To cOdtact public orlprivote"non profit ornar�i,.`
iizations�to facril a; 'f'
iLato PiaCeraerlt. ft''1 1'S11�1r�iC f`i d p,
. Ca •lyF�'4
4;dw,4. To establish init1�14ap ni 1 1n ` +
il,ti�}lfor�tiorl Si to,suMMY11scr.an 0. ,
t" ilia „>tl ,yUuth par ti,(.1, alr trtto Iltpet {� phi k �)"' 19 ;< Ott
>� ) r 1 / �i'I.. w r � ..{�'t c" i?.l V A i t � r(*il �.l;4 d1( 7 ir'Q'iir S1,
}}SUCCQSS'Poterlairlanta Yt,l �� ,
1"T :,r
Y4' y,;'I. ;Tliertln_ l ryi4 " , w Sit r
vololraentiroj a„inh,rlUestionajrr. will he to�'rplrirrl`L .n i'F�1%
M'it+� •�.r' v<'•, 1a, 1075. '' _ r• , , >d .., ,. ;, .,• ,• -:: J> c1. �'!'
yn' The QM,l1 (Carear'ifaturity Iuvrntnrv) 1ii11 lc adninis.tcrc,l
-i!ithin15 days of occopLancr into 1'.Y.f..P. The results'of.this '
test Will be revivved with goo of the participants 90f6f the-
&44!r 5N'.? time Hi thin .Lon worl:inq'days! fnllo"inq it 's administration Say I "je
J.'Thirty-five nttbliC nr•privato non-profit oroanizations-toll
rr r agree to suoeryise a ANY:rarticirrant if Placement is rnestblc.4
The 33'nlaeertent opnortunit_ies-Frill. he idr_ntified ayd,confirmed
in wri tion by jct I,. I075.
r,rt + ,1> .1lithin°Ilya liusincsa'days of iniLial-intervic�+ and acceptance
1 xtsd �r
into program,'the director will Mogn appointment With, t41
appropriate _employcr.'Uex of the time.. r , r,
v isc'a` 5. Thn N.Y.E.f,'director will;.estahllsh the appointment`dat^, time,
.' l�•,� � Pl-Ice of the first neotinq withithc cr 06yae aiul cmnloyer Tlle'
director,wrFlI attend_)n'
r ,n�intrlumrof/r,Y.UX of such mecti
Sr , , An)i inu
,? OBJECTU rV
To provide nurl+lnyrlcntand'carcnr. counsel inn far youth .ag�4rthc 110 9p. 03
ccePtcd into��>t
"I"01
,>,ttt, +i i4�1CY'
F� ;,•� , Duties related to obicctive i }
it.
qq,j{' A11 :Ta-enumeratethalbasivrosponsibiIitics of an an�+lovee',to each
41F.5't f- ,,Yjri :'narticinant -'- �,{,,, `r,�jl «, 1�.-, ro, ,
` #. ,'To enumerate the nr_ner.il resnonsihilities of a supervisor to thrxj;,
fill
l V emplu ce,'and specifically revicgiLOC. ,1.Y.F..P, dtrcctnris resiion �4�;
,fiat Sil,ill t'/'ta l'a1C11�11itl r_L1C irant.j
To encourage career and rmrtlovmOut counsel inn sossions,bctwoon` M1
each Program porticinant,jand the H Y:E.P -riirectud. 't >w}4Y
TO;.-: , .�t Gi
Success Uetonninant$ t 4 sr'
f
liurtna initial interview, rcviev.nf "sixteen cnmloyce.re>nonsi-
`< Gilitics"`will bd•made ,available tn'the. youLh.r
`?l 2. A list of -11 Y:l•':P, director resronsibiliLies to
tthc Sol o/cc'tlill,
ho developed'by'ScpL. 1U. I075. The list trill Le"given'in n h 1
vouLil At the lirnr: .of, into tate prnnrnm:%rutrhe-rnA
a discuss !on trfth MY rartirip,int urill -be held durfurl c initial`�'fl
"Lcrview to specific neneral rosponsihilitila:tha.t su;iorvisnrs '
s ;f' have to their anplovees:'On ,the .inb'supervisoef"i11'he Cncourenetl �{
to nrovide a wri Lfr n 1 Is of exnocta tions for each' emal�ynr'rthf l'
have rn 11.Y.C.P, GU" of ennlevers1will nivt: y{ z�'
written lint f their cnpIoveec al,: T•�j
n rxPvctntinn, by, their second t'reok an:tlinl;a}'�� ,
>; cnr 3 '. The Y.F.P tiirr:cr.nr Pill ,neon 251 of'hi, time in'emnlnimont_`!� k
and career craiir_lina. -r MEIN our month or r,'snlaymrnY.:each Par.tt y
c11?0nl' trill USthy! "9010ntrrctrd Srarrh' test nns,llt isall
y yl y it>:ri „ . he shared Pith 70; Pf'tlir• participants COMMA
aYsrrecrdinwa
t+ the testing. r
srt/+ S/` s. rt rir
t +
i r
1
�jj' .jam
5tt' 1-.`il`Y'�i Yr ,•,f,r r
.q
-�
r;
!';i
Ul.., >.t�-._
1, ` f{ 7{ } _.. .. t i''�� n•�i5.. ,i� Y t Y'{ 1 n,l,: ,r ,'. .-. �lr
k, ,
'To cOdtact public orlprivote"non profit ornar�i,.`
iizations�to facril a; 'f'
iLato PiaCeraerlt. ft''1 1'S11�1r�iC f`i d p,
. Ca •lyF�'4
4;dw,4. To establish init1�14ap ni 1 1n ` +
il,ti�}lfor�tiorl Si to,suMMY11scr.an 0. ,
t" ilia „>tl ,yUuth par ti,(.1, alr trtto Iltpet {� phi k �)"' 19 ;< Ott
>� ) r 1 / �i'I.. w r � ..{�'t c" i?.l V A i t � r(*il �.l;4 d1( 7 ir'Q'iir S1,
}}SUCCQSS'Poterlairlanta Yt,l �� ,
1"T :,r
Y4' y,;'I. ;Tliertln_ l ryi4 " , w Sit r
vololraentiroj a„inh,rlUestionajrr. will he to�'rplrirrl`L .n i'F�1%
M'it+� •�.r' v<'•, 1a, 1075. '' _ r• , , >d .., ,. ;, .,• ,• -:: J> c1. �'!'
yn' The QM,l1 (Carear'ifaturity Iuvrntnrv) 1ii11 lc adninis.tcrc,l
-i!ithin15 days of occopLancr into 1'.Y.f..P. The results'of.this '
test Will be revivved with goo of the participants 90f6f the-
&44!r 5N'.? time Hi thin .Lon worl:inq'days! fnllo"inq it 's administration Say I "je
J.'Thirty-five nttbliC nr•privato non-profit oroanizations-toll
rr r agree to suoeryise a ANY:rarticirrant if Placement is rnestblc.4
The 33'nlaeertent opnortunit_ies-Frill. he idr_ntified ayd,confirmed
in wri tion by jct I,. I075.
r,rt + ,1> .1lithin°Ilya liusincsa'days of iniLial-intervic�+ and acceptance
1 xtsd �r
into program,'the director will Mogn appointment With, t41
appropriate _employcr.'Uex of the time.. r , r,
v isc'a` 5. Thn N.Y.E.f,'director will;.estahllsh the appointment`dat^, time,
.' l�•,� � Pl-Ice of the first neotinq withithc cr 06yae aiul cmnloyer Tlle'
director,wrFlI attend_)n'
r ,n�intrlumrof/r,Y.UX of such mecti
Sr , , An)i inu
,? OBJECTU rV
To provide nurl+lnyrlcntand'carcnr. counsel inn far youth .ag�4rthc 110 9p. 03
ccePtcd into��>t
"I"01
,>,ttt, +i i4�1CY'
F� ;,•� , Duties related to obicctive i }
it.
qq,j{' A11 :Ta-enumeratethalbasivrosponsibiIitics of an an�+lovee',to each
41F.5't f- ,,Yjri :'narticinant -'- �,{,,, `r,�jl «, 1�.-, ro, ,
` #. ,'To enumerate the nr_ner.il resnonsihilities of a supervisor to thrxj;,
fill
l V emplu ce,'and specifically revicgiLOC. ,1.Y.F..P, dtrcctnris resiion �4�;
,fiat Sil,ill t'/'ta l'a1C11�11itl r_L1C irant.j
To encourage career and rmrtlovmOut counsel inn sossions,bctwoon` M1
each Program porticinant,jand the H Y:E.P -riirectud. 't >w}4Y
TO;.-: , .�t Gi
Success Uetonninant$ t 4 sr'
f
liurtna initial interview, rcviev.nf "sixteen cnmloyce.re>nonsi-
`< Gilitics"`will bd•made ,available tn'the. youLh.r
`?l 2. A list of -11 Y:l•':P, director resronsibiliLies to
tthc Sol o/cc'tlill,
ho developed'by'ScpL. 1U. I075. The list trill Le"given'in n h 1
vouLil At the lirnr: .of, into tate prnnrnm:%rutrhe-rnA
a discuss !on trfth MY rartirip,int urill -be held durfurl c initial`�'fl
"Lcrview to specific neneral rosponsihilitila:tha.t su;iorvisnrs '
s ;f' have to their anplovees:'On ,the .inb'supervisoef"i11'he Cncourenetl �{
to nrovide a wri Lfr n 1 Is of exnocta tions for each' emal�ynr'rthf l'
have rn 11.Y.C.P, GU" of ennlevers1will nivt: y{ z�'
written lint f their cnpIoveec al,: T•�j
n rxPvctntinn, by, their second t'reok an:tlinl;a}'�� ,
>; cnr 3 '. The Y.F.P tiirr:cr.nr Pill ,neon 251 of'hi, time in'emnlnimont_`!� k
and career craiir_lina. -r MEIN our month or r,'snlaymrnY.:each Par.tt y
c11?0nl' trill USthy! "9010ntrrctrd Srarrh' test nns,llt isall
y yl y it>:ri „ . he shared Pith 70; Pf'tlir• participants COMMA
aYsrrecrdinwa
t+ the testing. r
srt/+ S/` s. rt rir
t +
CBJriCTIVF V, ;
To proviriP � realistic employment situation for disadvantaged
youth of Johnson County,
nuties related to objective;
1. To requira written npplication and personal interv'
each.applic nL.
2• To employ those hest few from
3. To ample qualifird among all rli
Y eels those. younr pnoplc interestedgibin.anplicants.
!r• To terminate the employmrnt'of those in working,.
inadequately on the job. Youth who function
Sucesn 11rterminants_
1• 100 of those anplyirr for
application for emnlo� jOb with In F.1> will submit
personally int.•rvirwndmbytthr,9az of those a•mlyinr will buten
Of gnnlicants Pro.inct director.
(hired and unhired, I- dii� A'summary;
viewed) will be, romniled b+ wed a75._nd
z `employment will he 10� t Dec-mber' r r not inter-
based on writtenappof n�rnonai interview. 1+ejected aonlicantnm.lylication and 20%
rrtnsPlinr sesnion with Lhr riirector if desired:"_ r
rr.IPctr+d cin lidatr� a special .
will rrgcest to have' 10% of the
by nrimi.,, 1, 197K,: ti counseling: A maximtm rr ling session
"gin-thr_I sir work irtrrval consultations-xi 11 occur with the
ob t ran id of ^ach'^mnloynP• nissatisfactdons kill,.
hr d^alt with randidly'amon
and the emnlOven. r the on-the .iob ,,pnnAor; 1 Ff> D
Pmnlo pr Feedback from the. on the-,iob .q r: TY' irector
v. will indicate on more than 2 p rvisor and
firinr. S% or
OBJFCTIVi. Vj,
To provide follow-up and ,support ,services for bot
and work-site sl support h
Youth employees
Outies related toobjective:
1. To make. rrrulnr visit to work-sites.
2• To meet rerclnrly with work-site supervisor
3• To arrange meetinrs between the upDirector:
and PIYFP
h. fo maintain and 10act 1 Director and participant.
Officer or caseworkerorerular' Youth's Youth employee.
leral'euardian, probation
Success OItnrminnnts
1• We
k-sites will be v
of "Y" employee, (sited 90� of the time, prior to the
2, :Fffective ;P.ntemt;nr 2 , placement
work -vita nt 1975r P1YEP Director will meet with
pervisor at :two wrekintervals, F
h?' berembrr 5, 1975 xi1L indicate that. eedback collected
were better satisfied with the 90a of the supPrvisors
than in the -5-76 of
ol;MYEP
pant three years.
3.
I%ffnctivn lentnmbor A, 1975, 11YFI' Uirnctoi will mrrt, with y(TA
Of the•r•yl"I' placementn fnr n minimum of one half-hour appoint-
-
mrnLs at two wrek intervals. feedback collncLed by 0ecomb-- 5,
19''5 term t,hr, iruth empl.oyors will indirtto t at'l`O? of the
y01.01 nlar—ci fr1L thnL the director wan lvnil..kblc, Rriproachable,
and ran.lhlp nl' dnalinl with their nmploymnnt antis. ;
Ir.
Efrectivr-ptrmber 2, 1975 MY M' rmployce.cs nontact.will include
in int.ntviow with thn HY'?P Oii•ector ntiestion•rire-l,rfore final
naymnnt rf a rn rmattirr withdrawal from Oil, prorram. The
nuentionaire'Is to be devnlpred by Ortober 1, 1975. < The Oncember
mid -year nr.mTnrirs will report that no more than 10,Y, of the
youth employees will`_be:uncertain of their responsibilities
and the roils of thn MYEP'program.
V
Lpral r•Iardians, nrob,tion offir.Prs, and/or caseworkers will -
ho enntru•t.rd (v+1 t.rlpnhonp when nossihln) .at rix week in
pffP.ci.iv,, ';r•ptxmIh!r 2 1975. Therefore hr 1niitnmbrr 10, Octohnr
9K, Orrrmbrr 10 Pach 1pral Puardian will. have been contacted
a mininum of thrri times. Each rontant wi1.1 include an tpdate
cn the performance of the employee and cacti contact will be logged.
OBJF,CTIVR VII.
To
develop ajierrrctive evaluation and statistical gathering
mechanism for the program.
Rutins r•e,.latrd to oh,jrcLivn;
1.
To dpter'•iinr whet, information in needed by funding sources
•ind board to sustain or enlarge program.
2.
To desirn a client evaluation form of the nrorrams and employers.
3•
To deairn a work-nite-supervisor evaluation` form of the programs.
-h.,
To de.Mrn a work-site-sl,pervisor evaluation form of the
emoloyee.
5.
To keen benchmark sirveys I.-pdatnd.
b.
To identify the youth that are being served by more than one
public nrrnc}•.
7.
To dovelon rn.fPrrnl mechanism for 'IYFP participants.
Success
0ptnrmirants
1.
-Jointly with the Youth.Crnr.linator`Administrat.ive Assistant
a system of pnrtinenL data to be collectnrl will be idpntilind
by ;;-nt.embpr r, 1975. ;'sy `Iontrmhrr 12p 1975 the system will
bn dPv,?lop�d and made availably to the IIYEP Board 'and 'Youth -
Cnordinntor frranorovnl:by arntembr:r 13, 1975.
2.
.i•tmnlirgs of the dat.n-rollnmrt will. he-shnrpri, with the
Yr' Administrative Asnistant by Cctobrr 10, 1975.
3•
-T`•r` client rvaltation will be crmpleted by Septembnr 25, 1975;;
and mad,, available to HYFI' Board and Johnson County YC
Administrative Assist.nnt by Friday, September -26,`1975• October
1, 1975 will berin the utilization of the client -evaluation form
of the program and his/her employer. V0% of 'those filling out
the evaluation will rerister support of MYRP and 50ewill express
satisfaction with their employer.
3
1,.
I:ffect,ivr. October 1, 1975 n work -site supr•rVisnr evaluation
fora will be utilized Mint,Mint,will.snecifically
r provide information
efardinf the,: cr or�linaW on and manavemont
of the program. ;The
rvnluation to bo filled out nt two month
Intn -valn.(October 1,
Docember 1, February -1, April 1)
7K, 10715 will be completed by September
5•
fCective Ortobnr 1., .1975 n work -site Jupprvisor avaluatl0ri form
will bn j•�pleglrpted to
Ralp Win nffectivennas, lratlership Prowth
trzpon ibil3tire ani rlpnendabillt.y
of thP_7Yb;p placement. ;The,'
evaluation st.rv,?y will. he comoletrri at. I,wn
Thr,
month.
in,^.trimrnt will be deve]oped by September 25, 1975 .with
input from administrative
assistant of YC. .The results of:
strvpv-will be shared this
in a professional
employ=e invnlvrd. - manner with the
6•
The hrnchmnr4 survp3'4 pn rmplgyment and attrition rata will
be comnilecl Is st:rtrd (see
y•
rb nct,3ve 17).
Tofptho.r with Min Administrative
Ansigtint of YC ;
yst;rm will be dnvnl.onra referral
d by Septemb?.2, 1975. The
bn implempnted
system w311
or• October 1�--1975.er -
�1
r
I �
J
-Mayor's Youth Employment Program
Director
- Dan Osterhaus - -
Office
- I8I0 Lower Muscatine
-_ Hours
- 8:30 A:M - h:30 P.M.
Phone
-'351-I035
COAL: -To`provide
CounLy
subsidized employment for disadvantaged younp,people `in Johnson
within public or private non-profit orpanizations'.
PHILOSOPHY:
Major orientation of the program is to develop within yount; people
an awareness of their ability to control event.s_in their day to day
--
11-res. An emphasis that an individual's behavior does have a conse-
quence. El.iminntlon or the so called "fate,- or.pi.n ccushion theory"
in that things do not ,fust. happen.- but that, an --individual's actions
do make a differen'.e. The program allows the young; person the freedom
not, only to
succeed,--but -also to- fail,- while reinforcing the concept
that it is the Individual's
choice, portrayed primarily,throuah one's
behavior. Being, "responsible", is an
art of taking care of on
Major Components
-of-M.Y E P
I.
Crystsllize a ,youth's work habits and-interests.
2.
Identifyand pursue possible career;
3.
identify and develop Positive work hahit.s.
6.
5.
Develop work In relation to the interest of the ,young, person.
Screen
worksite.^, f'or gond supervi.slon.
6.
Provide follow-111) .1nd support for work supervisor and youth.
7.Issue
paychecks
8.
Administer evaluations.
9.
llefer Yount, people to appropriate agnncinn and programs.
M.Y.E.P.
IBIO Lower Muscatine
351-1035_
The Honorable Mayor and - -
City Council of Iowa City 4 _
April 15, 1974
alterations in the timing and scheduling of the public improvements. Further,
the fact that the_City may be forced to rely upon revenue: bonds to finance the
Public improvements called for in the proposal means that in all probability
a_delay will have to take place until the case of_Douglas, -et al, v: City'of
Iowa City is decided by the Supreme Court of Iowa.
Also the Council must take into consideration the fact that atthe
present time there appears to exist in the community; per with the
resources and the apparent inclination to litigate this matter, with the City.
Further, you should consider that even if we were to ultimately prevail in
the Supreme Court of Iowa on the issue of the correctness of our bidding:
procedures, an injunction issued by the Johnson County_District"Court
could cause very substantial delays in the execution of any contract or
contracts negotiated by the City with Old 1 Capitol Associates. "The above
items, it seems to me, necessitate a careful analysis by the City, ncil
of .
a risks of proceeding without
with a rebidding.
rebidding with the risks of proceeding
with
In my opinion there is a considerable risk that proceeding at this
time without permitting any other interested developers
to submit proposals "
would be held to.be non-competitive under.the standards outlined above in .
this letter. This risk of course is in part dependent upon the magnitude o.f
- the proposed contract amendments, but as above indicated, the Court's
analysis of our bidding procedures would not be li
amendments. mited to `ahe proposed
- -
The risks of litigation over our disposition -procedures could be
minimized considerably, although certainly not eliminated, by a'short
rebidding. That is to say, the City Council could continue to negotiate with
Old Capitol Associates over the form of its final proposal and the final con-
tract while at the same time giving any other interested developers an
opportunity over a thirty to sixty day period to submit proposals. , Such a'
procedure it seems tome is authorized by_the provisions of Section 403.8(2)
which states in part, ". , , the municipality, may negotiate with any, persons;,
for proposals concerning the purchase, lease or other transfer of any. real'
Property acquired by the municipality, in the urban renewal. area." Such.a'
procedure would not have to result in any delay to the City or to Oldcapitol
Associates above and beyond the delay that -has already been necessitated,<', ,
- by re -negotiation of the public improvements to be provided by the City and
awaiting resolution of the parking ramp lawsuit.
You must weigh the risks of proceeding without rebidding against the
risks inherent in the rebidding process. Certainly the risks inherent in the
rebidding process are in turn dependent upon the type and nature of rebidding .