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HomeMy WebLinkAbout1976-02-17 Council minutesThe cost -of publishing the following proceedings and 'claims - is $ Cumulative costs to date during this calendar year for said publication is $ .The Iowa City„City Council met in Regular Session on the 17th day of February, 1976, at 7:30,P.M._in the Council Chambers . at the Civic Center. Present: Balmer,`deProsse, Neuhauser, Perret,,Vevera. Absent: Foster, Selzer. _ Mayor Neuhauser pre- siding. Mayor Neuhauser called attention to the Proclamation of National Amnesty.'Week, February 22 29th. She noted the word; "total” in the last paragraph was to be deleted. --Councilman' Vevera and Balmer asked to _go on record opposing the proclama--- tion. -=Councilman Perret asked to go. on 'record supporting the proclamation. It was moved by deProsse and seconded by Balmer that the following agenda items and recommendations in the Consent Calen- dar be approved and/or adopted: Reading of minutes of Official Actions of Council meeting of February 3, 1976, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions:' " (1) Planning and Zoning ,Commission meeting_of 2/5/7.6 (2) Housing Commission meeting of 1/26/76 (3) Committee on Community Needs meeting of 2/2/76 -'161 Parka-nna Pac n} -:inn rnmmi.csion meeting -of 1/24/76 Page 2 Council Minutes February 17, 1976 (2) Adopt Resolution No. 76 -43,; -recorded in;Res. Book " 34, page 49, approving; Class C Beer Permit Appli- cation for Eagle -Discount Supermarket #157, 600` -- North Dodge Street; as recommended by the City '= Clerk. (3) Adopt Resolution No. 76-44, recorded in, Res. Book 34, page 50, approving.Class C Beer Permit Appli- cation for Eagle,Discount Supermarket #220, 1101 South Riverside Drive, as recommended by the 'City Clerk: (4) Adopt Resolution No. 76-45,. recorded in Res. Book 34, page 51, approving Class C Beer PermitAppli- cation for May's `Drug ,store #198, 1101 South River- side Drive, as recommended by theCity`Clerk. -. (5) Adopt Resolution No. 76-46-, recorded in Res. Book 34,.page 52, approving Class B Beer Permit Appli- cation for Taco Grande of '.Southeast Iowa, Inc., dba/Taco Grande, 331 East -Market,` -as recommended by the City Clerk. - (6) Adopt Resolution No. -76-47, recorded in Res. Book 34, page 53, approving -Class B Beer Permit Sunday Sales Application for Taco Grandee of Southeast Iowa, Inc., dba/Taco :Grande, 331 East Market,'.as recommended by the City Clerk. Correspondence: (1) Letter from Kenneth J. Dueker regarding transit system. This letter has been referred to the City Managerforreply. (2) Letter from citizens residing on East College St. regarding street -lights. This letter ;has been; referred to the City, Manager for reply.. (3) Letter from Carole G. Gauger of Every'Bloomin'` Thing regarding the closing; of College Street '. between Clinton and Dubuque,Streets. This letter has been referred to.the-Department of Community, Development for reply. (4) Letter from First ChristianChurch regarding a: - city ordinance covering littering and noise con- trol. This letter has been referred to -the Assistant City Attorneys for reply. Page 4 Council Minutes February 17, 1976 (c);- require that the real estate contract -between Old Capitol. Associates and Plaza Centre Associates be recorded;:(2)'a Motion to, approve conveyance by the City of the title to the property to Old Capitol Associates. It was moved by Balmer and seconded by Perret to, -approve the Transfer of-Plaza.:Centre I site to Plaza Centre Associates by Capitol pitol Associates, subject to the three conditions. Robert Welsh, 2526 Mayfield Road appeared. Motion was adopted on the motion by Balmer and seconded by Perret to approve :the-Transfer'of Plaza Centre I site to Plaza Centre Associates by Old:Capitol Associates, sub- ject to the three conditions, deprosse voting "no";, Selzer and Foster absent, 4/1 City Manager Berlin indicated if the Council takes all actions concerning this matter this evening,the build- ing,permit for -Plaza -Centre I will be issued tomorrow: It was moved by Balmer and seconded by Perret to approve the second motion to approve conveyance by.the-City of -the 'title -.-Eo the Plaza Centre I property to Old Capitol Associates contingent upon approval of the plans for the building.. Motion adopted, 4/1, - deProsse voting "no' Selzer and Foster!.absent. City Attorney Hayek called attentionto the; letter sub- mitted by Old Capitol Associates regarding the financing of the Iowa State Bank Drive -In facility in Block -101, asking approval of that financing at this time,.noting this item is separate from approval of the buildingplanswhich is later in the meeting. ro there -is a`public`hearing on disposal of this land later also, Mayor Neuhauser suggested deferring this item until next week. Item 9, Public Hearing on Washington Street Amenities should be scheduledfor next week. Public Hearing was held-oncthe Dis- posal of Land and; Delivery -of -Deeds with Respect to Property in Block 101 to Old Capitol -Associates, -which :will 'be:the-new site for the Iowa -State -Bank Drive-in Facility and Perpetual -;Savings and Loan Building. Ron Wait, Iowa -Illinois Gas &iElectric; Robert Welsh, John Kammermeyer'and Dean LaMaster,.Chairman of City Utility Committee appearedfor discussion. There being,no_ others present to :speak, the Mayor declared the hearing closed. Mayor Neuhauser noted that because of the absence of two Councilmembers, it would not be .possible to waive `the`oonsid- erations and adopt the Ordinance Amending, the Municipal Code by Providing for the Addition of Three Zoning Classifications to the Fire 'Zone No. 2 Level. It was: moved by deProsse and seconded by Vevera that the ordinance be considered and given first vote.for passage. Roll call; 'Ayes: deProsse, Neuhauser, Perret, Vevera, Balmer. Nays:- none._ Absent: Selzer and Foster. Motion adopted, 5/0. -It was moved by Balmer and seconded by Vevera-to adopt the Resolution_Approving.the Building Plans for the Iowa State Bank, subject to the approval of (1), the Fire zone Ordinance and Page 5 - Council Minutes February 17,'1976 (2) building permit. -After further "discussion, it was moved by deProsse and seconded by Perret to defer the item for.one week. Motion adopted, -Balmer and Vevera voted "iio Selzer and Foster absent, 3/2. It was moved'by_Perret and seconded by deProsse to -adopt - Resolution No. 76-48, recorded in Resolution Book 34,.page 54, Authorizing the Mayor to Accept a National Endowment for the ArtsCity Spirit Grant for a Survey, -,of Artists and Art -,Resources in Iowa City and: Johnson County. Roll call: Ayes: Neuhauser, Perret, Vevera, Balmer,.deProsse. 'Nays:" none. Absent: Foster and Selzer. - Resolution adopted, 5/0:- --- It was moved by Balmer and seconded by deProsse to 'adopt Resolution`No. 76 -49 -recorded in Resolution Book 34, page 55,' Engaging McGladrey, Hansen, Dunn & Company, + C.P:A.'s,'as`Auditor for the Year Ending June 30, 1976. Roll call: Ayes: Neuhauser,. Perret, Vevera, Balmer, deProsse. Nays: none. Absent- Selzer and Foster. Resolution adopted, 5/0. It was suggested -that .in the future other firms be considered'. It was moved by Perret and seconded by deProsse to adopt Resolution No. 76-50, recor9ed. in Resolution Book 34,';page.56; Amending Salaries and Compensations for Classified Personnel by Establishing the Positions of Housing Specialist'Rehabili- tation Specialist/Housing Inspector, and Changing', one Half-time ClerkTypistPosition to Full Time. Roll Call: Ayes: -Perret,' Vevera, Balmer, deProsse, Neuhauser. Nays: none.,,Absent: Selzer and Foster.' Resolution adopted,:5/0. It was moved by deProsse and seconded, by Perret to adopt Resolution No. 76-51, recorded in Resolution Book 34, page 57,' Setting Public Hearing on February 24, 1976 at 7.:30 P.M. on r: Amending the Budget for the FY ending June 30, 1976. -Roll call: Ayes: Vevera, Balmer, deProsse, Neuhauser, Perret. Nays: none. Absent: Poster and Selzer. 5/9. Resolution adopted, It was moved by deProsse and seconded by Perret to adopt Resolution No. 76-52, recorded in Resolution' Book 34, page 58, Setting Public Hearing on the Proposed 1976 -1977 -Budget for Marche 2, 1976, at 7:30 P.M. Roll call: Ayes: Vevera-Balmer, deProsse, Neuhauser, Perret. -Nays: none. 'Absent: -Foster and Selzer. 'Resolution adopted, 5/0. It was moved by Balmer and seconded by-Perret to adjourn the meeting at 9:10 P.M. Motion adopted, Foster and Selzer absent. 4 • Page 5 Council Activities February 19,76, -3, It was -moved by Balmer and seconded by_Selzer to adjourn ' to executive session to discuss the police contract and the possibility of further negotiation. -Attorney, Hayek called attention to a memo from five members'of'the news _-media .quest. n- , ing-holding of the closed meeting. He advised.that -under PER --. Board rules,- nothing prohibitsCouncilfrom changing the con- -tract, so negotiations are a potentiality, even=though ;the Policemen had ratified it, and noted; that Council cannot vote - -- to;accept the contract until _twenty- four hours after' the -contract is made public. Council will vote on'the contract on February'l0, " 1976. It was moved by Foster and seconded by Balmer.to;close debate. Motion carried unanimously. Roll call vote on.the'mo- " tion found Perret,;Selzer ,'Balmer, Foster and -Neuhauser.voting'< "aye"," deProsse voting "nay", and Vevera 'abstaining. Motion carried, 5/1/1. Meeting.adjourned,_9:10iP.M. • , . Mayor City Clerk y IN I�JFORiti4L:;COUNCIL DISCUSSiOPJ = / `FEBRUARY 12, 1976 7.30 P. N. The Iowa City City Council met in informal session on the 12th day of February 1976, at 7:30 P.M. in the Conference Room at the Civic Center. Councilnembers present: Neuhauser, Balmer, Foster,-Vevera, deProsse, Selzer. Absent: Perret. Staffinembers present: Strabala,, Schreiber,, Rauh, --Struve, Stolfus, Plastino, Jones, Morgan. Mayor Neuhauser presiding. Mayor Neuhauser called attention to the memo presented from the Finance Director concerning the proposed revisions to the FY 1977 Budget, noting that there was a. net increase;of $7,479.00. Strabala explained the reductions in the RUT expendi- tures, as including dropping ,the Street Salting, Engineering Aide and the Truck, Mass Transit additions and Police reduction and additions. The Mayor suggested that the recommendations made previously be reviewed, also the total program and departments be reviewed, considering if Council likes the emphasis;.considering if there will be the necessary match between receipts and expenditures; questioning if these 'programs can be carried out with available - staff; and, if Council increases programs, they should know if it increases the staff. Council discussed using $21,926 to go to 1/2 hour bus head - ways on Saturday. It was questioned if this was financially: feasible then, as stated in the goals. There were not four Councilpersons who preferred not to have:'the half-hour headway. Mayor Neuhauser pointed out that in this budget, Council is not increasing service or providing service to the handicapped or elderly. Strabala advised that the budget was figured on the 'assumption that the elderly would ride free and on the 25¢ fare. Strabala explained the final paragraph on Page.2 of the City Manager's letter of February 4 in the front.of the budget, concerning -.figuring of the net receipt adjustment. Concerning the Environmental Protection Program, it was pointed out that Cedar Rapids Council was also considering a garbage pickup fee. Director of Public.Works Dick`_Plastino explained that the overtire necessary; for therpaper:recycling` project was included in this budget. He also noted that only brush tied in bundles was being picked up. The straight charge of $1.50 for each householdwasdiscussed Four councilmembers agreed to not charge forthegarbage pickup, and asked ;the Finance Director for alternatives to make up the $162,000 revenue. Strabala suggested requiring the use of plastic bags, and that there be a surcharge on everything`' put in the landfill, as Iowa Page 2 Council Discussion February 12, 1976 City -carriers are not now charged for use of the landfill. Savings on excavation were noted. He commented ,that if $1.50 is not charged for garbage pickup,, part of"the_money would come from balances and part from adjustments from reductions` of level of service in the sanitation area itself,.or Council could tell him a_ particular, area where it is overfunded. They will -.attempt to work something out. iHe,added ;that the Uni- versity pays on the proportion of material dumped.- Other sug- gestions were: charge $1.00; reduceamount of: contract to Regional Planning. Council; discussed not charging theelderlyon fixed incomes, and attorney's previous opinion on 'allowing. of special fees. It was,, pointed -out that the Sanitation Depart- ment was the only one.with a reduction in personnel. Mayor Neuhauser suggested that if the -bus fare is raised r that the ,parking fee should be raised. Strabala`pointed out the loss of parking spaces to Urban Renewal on Marchlst. He advised that prior to July 1st, the Staff.will come to Council with a revision of .the parking policy and 'fines. His prime concern was that $265,000 be generated as revenue to pay pro- jected debt service on the parking ramps. The next area discussed was Sewer/Water- Strabala advised that the new sewer charge method had been used, andthe charge. to the University had been built in to start August lst, that the University is going to pay. 'Receipts in the ,sewer area are going down, and Veenstra and Kimmsay they ;will -have to be reviewed in''4 or 5, years". Strabala explained the items included in Miscellaneous Receipts.- Concerning 8600 —Repairs and Main- Plastino outlined several projects 'here: ;.:$5;000 Storm Sewer, Ridgewood Lane;$5,000,Storm-Sewer,'North ,Linn;' $20,000 for miscellaneous cave-ins; $10,000, Sewer on Van`Buren over Ralston Creek;$4,500 for.'a line to the treatment'plant.' He:noted that these are maintenance items, not capital -improvements. He requested a full-time.lab-man. If the budgethadto be de- creased, the sewer on Van Buren -Ralston -Creek was cal, least:criti- cal, and also this problem might bedecreasedby the proposed storm water detention program. The: decrease would add "to the Sewer; Revenue balances. Four councilmembers agreed to cut the Ralston Creek job. There was not a consensus to cut the Lab Technician position. In the Water area, Council discussed the purchase of the l 1/2 ton truck,:and the -remote 'read ;meter -pro - gram. Plastino advised that 8600 included a repair on the deep well, repairs at the plant. He had no recommendation.for cuts_ The car figures represent actual cash outlay. Concerning Capi- tal Improvement Projects, Plastino commented that -regarding 52-6 ,Tertiary Treatment Project, the .money 'had been budgeted for the consultant this year. y: i Page 3 Council`Discussion February 12,;1976 Strabala explained that concerning the East Side Water would bein FY Storage, the land would be. acquired in FY'77 and construction ''79 or 80. 'Plastino pointed out:chat $880,000 Contis forrol the second part of the study preceding the Pollution' Control Water Treatment Project which will cost about 20mil dollars. The study will include televising sewer lines to pin- point the problems. He:explained -the monitoring being done: now, and noted that it was found to be cheaper -to build a larger treatment plant than to find who is illegally using the a ewers. Council then discussed repair of the underground vault. for the Jefferson Building. It was suggested that the payment by the City be eliminated, as all ,other,vault repairs _were done for businesses that pay taxes, or -to average out a cost at $35,000 = approxinately_$3,000 each (12 vaults taxes were paid on the firs t--floor,of the'buildina advised that pointed out thattheproperty already building . -- Pointed was' ton Street Project. benefited ;It Washing ment out Four Councilmembers,agreed to take the or substitute an average amount♦ ,pay - Councilman Balmer called attention to the fact that the Property owners on South Riverside had been promised rock;: last. year"and didn't get,it,_ and also thata culvert would-be in stalled by, the City, and it, wasn't installed. Council discussed this ,oral -.promise, suggesting that in the<fut- these'a should be put in writing. Council :discussed compliance with -the agreement. Plastino noted that the culvert would be a- agreements good idea. Strabala questioned if the asphalt resurfacing would be done with $150,000 bond issue or at, the level of decrease of the other maintenance areas ($40,000). Four Councilmembers agreed to-do . the asphalt resurfacing for $150,000.with`a bond issue'. The Mayor announced discussion of the Library budget. Library Director Lolly Eggers and members of he e Library for discussion., It was suggested that Library Board were; ' the last three. ca present capital outlay the ,Library could delete Although this is Yritems`fc,r a reduction of;$68,4b0'. books. It was noted0thatore than in 8300 wasttravel bt will buy fewer' other libraries. And,printin y, the Board to visit vices, as well as i4ork Stud g -is included: in 8700, Technical; Ser library clerks, instead of one asgstateders tin thatbudeet.are five discussed spending less money on outside g Council of documents and reports, and char 1n' Printing, and on numbers does not have to use re orts g 4 for copies<for-anyone-who expressed over a 40� increase inexpenditureswork. Concern was budget. Eggers explained that to cut back,;wouldin tmeanIhe too close doors_. Reasons for the cost of books is up, and the luded: loss of Seven Rivers Funds for salaries. P, and -they have followed .the City's -pattern It -was pointed out that use of the library grows during bad economic periods. The City Manager arrived, and=he r Page 4 Council: Discussion February 12, 1976 noted that if there are going to have to be cuts, the Library will be a part -of it, as will all departments. Clayton Ring- genberg asked for an explanation of .the $55,000 ending balance. Strabala explained that it was a. termination pay reserve and a miscellaneous contingency reserve under. the new accounting ' cedure, and was figured in proportion to the expenditures. pro - In the discussion of the Cemetery, it was-.noted--that-the Cemetery this Superintendent's salary was in Ce, s yer-instead of Parks. Showalter noted'that in capital outlay the terracin would be done in-houseg , abilize the walls The roadway wo and is necessary to st on .Governor and Church streets. to the end of the Streets Asphalt' Program. 8700, Technical uld be tacked on Services, includes Work Study which Is new. The City Manager rates Pointed out that`a new,Ordinance concerning the'Cemetera and change being 'reviewed by ;the Legal Department, and developed g administrative policies.. In, goal n3, .the planwill a so developed by 12/1/76, not purchase'o£.land , 12/1/76..be Chairman of Parks and Recreation Commission Tom,Cilek.was present for the discussion of the Parks Budget. and Councilwoman-;deProsse noted objections to g Mayor Neuhauser Parking in City Park. Councilman Foster notedpneedsion for more ground and Little League.parkin _for play - developing any new arks. g' The Mayor also was against park on the p Showalter stated that about 400:, cars parkin grass- Activities could be restricted_ Several new g spaces were added last year, the Proposal would put ,32 spaces east of the old shop, 30 to '40 spaces in the fire engine lot, and would install cut backs west of the commercial rides. _ Chairman cuminlek noted that the City Park Project -recommendations would be coming in the next Commission minutes." recommendations the money ss not used this year, it could be deferred to next year. Council if decided not to decide about the parking spaces at this Several Several councilmembers advocated buying land, but not :developing it. Approval as a Goal, mandatory dedication of parkland b de- velopers, was questioned. The City Manager advised that this would not be initiated without consensus of the Council The needforthe horticulturist was questioned. Strabala noted .that by closing the zoo, there will be 2`-1ess employees, because it was not economically viable. Their :change of emphasis is turning to the green areas. Mayor Neuhauser questioned the_addin the areas. NeighborhoodParksto Capital Pro'ects g of She asked for, from. t from HCDA:` Priorities should be set the committee, not that It was a $400als-and objectives_spelled out." Pointed out n was he $400,000' requested by-.thetParks and Recreation Commission was spread out over S years. Cilek adan iisnot an $80 next HCDA`requests will be 'spelled out,_and=there is not an $80,000 figure there anymore.; Page 5 Council Discussion February 12, 1976 Cwas no t'funde East-Si dePark, Strabala adviseI d that pur_ chase was not fundable under the HCDA funds, so we have used- $15,000 from Recreation Center Study, and balances'from_con- struction in Leisure and Cultural Activities area, so`$10 000 is what is left to pay from last year., It was noted that` -some of.the one-shot deals are out of 'operating, not revenue sharing. revenue advised that with trade-offs, they could have used' revenue sharing. It was suggested that the.City not do the Willow creek Park Shelter and the `tennis zcourts this year, even if we get BOR money. The '$4,000,for .Hollywood'Manor is the Annual Burden for the Summer Playground 'Program. HCDA funds can be used for match for BOR fund Alexander doesnotfees.,•Showalter-noted-that- 1 that tennis court __HCDAfunds.There was s can i-be funded; under a general consensus to defer tennis courts. Council discussed eliminating replacement of trees in the parks and cemetery. Two councilmembers approved :closing the ZOO. Alternatives for the zoo, (1).to:build a new zoo at Hickory zoo, Park,; $250,000, <(2) to explore possibilities of ,a regional zoo, (3) to operate a reduced zoo, and (4) a Farm of,areionalAnimals-Petting Zoo. The need for zoo personnel to take care of iaawase- noted. The P&R Commission voted 7/1 to closethezoo. It`was Pointed out that the Bourjaily family had given the prairie dog exhibit to the City ten Yearsagoas a'memorial ing could be repaired and used as 'a winter workshop or storage" gift.-,One build- there ng. It was also pointed out that the park crew.is not there on the weekends in the winter? and other reasons were t given, against having the prairie dog pen. Only two 'council-" members were against hiring a horticulturist. So the position Will stay. Supt. Bob Lee was presentfor;the discussion of the Recrea- tion Program, 1612 4, $20,439 is for 90 hours a...week-for super- vision of ,the gym and the game room. He presented a breakdown of recreation program revenue and direct costs. ed explained the fees and charges policy -(which is under study and`sevision) aterials, (2) alrevi as including (l)-all instruction and msio for special activities (trips, etc.).operation ,° (3) swimming: ts costs have increased so only-50/608 is recovered,; (4) entry fees for league activities (officials and 'tro hies for league 'activities, but not `children. There is. now no charge trophies); adults-are charged... for_tennis'reservations, as it is done by inain office personnel on a chart Lee did not think it was economically;fersonne to charge for tennis reservations. Little League Boys ;Baseball and Girls Softball are-from 8800, and Babe Ruth from time Salaries. Lee suggested that these organization6200,;Part= Ons are.well organized and can recoup the cuts, $11200 each, by cutting their r + Page 6 Council Discussion February 12, 1976 services such as provision of uniforms or accident insurance. The entry fees for children in these programs are -already high. Selzer _and 'Vevera were opposed to:the cuts. The City contri- butes the diamonds, backstops, etc.,- and 'is withdrawing only the subsidy. In 1613.8 Crafts, $10,467 is for :personnel for the -summer Playground programs . 'The personnel--for what criteriioned a Council is using to assess:whether-any.of these Programs are in or out. Because, he stated, if the inf presented on detailed cost analysis ormation-.on the programs 'and parti- cipation levels doesn't help'Council',in their.decision-making Process, then it isn't worthwhile for the staff put it o gether, if in fact the criteria is based on the ;number of people - who call,` regardless of the kind ofiinformatio Several Councilmemben_prepared. rs noted that the informa Little League andtion was helpful. -;Softball -are not operated btionthe Recreation Department, so no attendance figures were available. --However, Showalter advised that there were800:boys and .400 girls. It was noted that there was support to keep these Programs: -in. The Special Populations'' Involvement program provides ser- vices for those to whom theLibraryand Civic Center are not.: accessible, a direct tax benefit to this special '.group.. The- costs'.are:high,>and the City provides transportation for them. It was noted that the Cit-, should try to get outside funding -to help with the program. Council discussed doing away with the "dime swim day", Chairman'Cilek stated that the reason that the -Commission ac- cepted the -cuts, -was that the staff is hired to make decisions, ` and after-a_review of the budget, Bob made the cuts, and they;,. respected his professional decision- `The Commissionidid feel' that some form of "dime day" :should be.kept. They adopted a Resolution `stating that -in lieu of abolishing dime day,for=youth, they would -favor increased fees fromlthe-following': abolish-% ing dime day for adults, increasing swim lesson fees, reducing the number of dime days,' increasing daily admission:fees.(now. 25j_for youth, 50¢ for adults), or adj a 150 day. usting the dime`day to ; Council also discussed hours of operation and need.for lights at City Park Pool. Lights can be funded` through';HCDA funds., Mercer Pool has a cold breeze at night.- it was pointed out that if you attend different pools, you can:swim.for-a'dime every day but Sunday, so people do not buy season tickets. The dime day could be the sane day at all`, pools. TheCommission would like at least two dime days a week, -Cilek advised that if the swimming receipts have to go up:$12,000,-to"have the, staff tell the Commission how to do it. The :$25'season "ticket - Page 7 Council Discussion February 12, 1976 was agreeable to light the to Councilmembers, pools, Concernin There seemed to be was for continuin Concerning'the ASE a consensus Lee outlined the g this andexpanding �'r°gram, the Purpose Of--the;- from 11 Commission` members voiced objection the program. tO�.14 schools. to the pro ram Only three Council: Council g SO 1t wily be retain archer questioned why no fee charged fle range, as close supervision was charged for ged because it is not' pervision use of 'the Pass could be'-instituted, a class. is:needed. No fee - It was noted that is a season The Mayor announced that there could discussion of the ` Mayor Neuhauser be nO determination HCDA. items commented" until _the co and noted- Program was to be that the ,whole Committeereports, andtheCouncil - in FY housing rehabilitation funded , was 76 and has been shifted , ment Dennis Kraft advised�nsulted. ;Director of to:_FY 77� that Community Develop- Previously to authorize a a memo had been had not authorized the person to start the sent_to-Council Ing, three contracts Position. Also under Program' and ;Council but there' have been negotiated and the Section 8" cernin again, no staff has six are Hous- 4_.tt increase in Co been set up to do underiaay,, $242,000 to $397,000;in Community Developmentthe work.-'Con- '77, the City Manager Penditures from Estimapartment from tion of the ger noted _that this was because X76 to Bud the.HCDA following get- program staff was; Urban of: the add* velop the Com added Renewal Staff was added;`; pand the Comprehensive Plan', the decision was _made department program. Kraftd the decision was made t- de- £undin Positions and salariesprovided a breakdown-'o tO ex- g- It was noted that=25$ their sources f their funded, ;but none; of Strat aa'•' °f 'Kraft' and amounts of that;peo le s was, s salary was'HCDA Payroll ce after the for, special Council expressed Programs would still be onntheh deProsse the program was funds QUestioned if the not being speciall were alread Committee knew what Y funded: in - Y committed. Portion Putting ,in costs for'the inis la of HCDA grams in the bud administrativetlined,fth or problems se be an amount - gets.; The Commission Staff for Problems administration�andrban_Renewal was 'told that there Pro- plannin and there would would Year__the-process for the 4• The City Manager be $300,000 for lY, but this year it CIP and HCDA wouldg r noted that Yr change in Council. was not possible run much more smooth- - partly because of the Kraft noted that working on the he could investigate the Johnson Transportation Plan _or the Paying'for a Possible du County Regional - Human Needs Person plicat' Planning Commission Plan at ' Plannin 1us Of programs between the from HCDA can v were discussed. Concernin Cit funds. " - leave that amount g"the Youth Ay`and Regional' in the budget and decide later1es,-Council if will Page a •; Council Discussion February 12 1976 be cut. Within quested that $75 by the Gro '000, there $62,000 in the budget on ging Strabs also a contribut- A if it should be in. for Re Plala he;had 51onal' noted that n re- if use HCDA for thesaddio ,o0o. ni£ng and to,know $84 needed additional $22.000. is Possible, he Concerning the Council they Year. Parking De Strabala agreed. this will not be Join Partment the const The transfer o asphalt overlay in noted that fors ruction phase r of $100,000 any parkin the propert Of the first ram going back g lots Clinton lot, they to Urban Renewal P' When to- Prefund E1der1Y`Hou Dubuque Street `Lot we will-l. City.-trans when the sing Complex, and next to the the Burlington/ Staff Y start ,the Mall the;Washin Church for the has discussed also losi gton and Clinton Lot space east of the Penne sing the Washincertain street. a n The Wa,hington Lobuil din gton/lu=rton Parking. /Clinton ding with a S lot and brings in Y Seal the $2,000 coating.. The City Managercommented a month_ and personneling, that the -clrntrainanagement,NwithnrecLeague ofcCitiesing depart hes ment in9 the Citg Program that Bile dations. Hehalsoas n article con$`, tion ,for Y Manager _reporting toHtheer attended., on hirin had the numberg Personnel stated Council Concern_ leve serol Posit' ` he that about justif' 1 of sere' ions Counc' ica- ioho has ice will be1n the budget, 'an it establishes Manager -the responsibilit The ver d decides what the heer the-Cit gerfor'personneliathetal problem is to: t e Of Counc' making. �' Premise of what and the Department il, the'Cit tore g The Council' Heads.' �' levels and the make policy .is responsib- This goes way to s uses those number y is in policy_ sets should People and use People- Howbtheet• to set expendi- s-the mone in heaministration Department_Headshe ThattoyS1whattY of thehCitY Man rk-Council cussed how - reser the -budget this relates theY are hired ager get• Strabala tO the Charter for.. the be reduced noted .rand how Council: d.1 cuts, and if Co cannot be addedt Council can set to build it into follow Council Policyuncil , like°theAreco Staff can1reaommendcan y, they do: not have recommendation, and theelerelident for giving elderly to accept it, -, it doesn't Y was questioned. �' free .transit Meeting `adjourned was questioned, , 12:35 A.M. INFORMAL COUNCIL DISCUSSIOPJ FEBRUARY 16;.1976 1:30 P.M. The Iowa City City Council met in informal session-on the 16th day of February, "1976, in the >Conference 'Room of the Civic Center at 1:30 P.M. Councilmembers`present: deProsse, Balmer, Vevera, Neuhauser. Absent: -Perret (1:45 P.M.), Foster, Selzer. Staffinembers present: Berlin,-Hayek, Stolfus,"Morgan, Schreiber. Mayor Neuhauser presiding. Mayor Neuhauser asked if there were any questions concern- ing the agenda for February 17th meeting. Councilman Vevera stated ,he was not in favor of:Item-#3, the Proclamation-on National Amnesty Week. Mayor Neuhauser advised she was removing the word "total". Councilman,Baimer noted he was also.`against' the proclamation, specifically-the word,,,"devisive".-_City Attorney-Hayek-pointed out that any Councilmember could:make - his_`opposition a matter of record. The Mayor advised that Item #9, the Public Hearing:on Washing- ton St-eet Amenities should not be on the agenda; ",it is next 'week. Council discussed Item 411, the, Ordinance on Fire Zones. There will not be enough Councilmembers present for an extra- ordinary_ vote'' to waive considerations and adopt the Ordinance.. The Mayor suggested that the plan for the Iowa State Bank and Trust Building could be approved subject to adopting of the Ordi- nance. `City Manager Neal Berlin reported on the latest episode con- cerning garbage pickup at the Courthouse'. When the Ordinance was'-amended on-November 25, 1975, the Public Works Department investigated and found several_ instances where pickup"did not comply with the new Ordinance. He stated that if the City would continue to pick up the County Courthouse garbage::they_'would have to amend the Ordinance. The Mayor: notedthat there was a consensus to'pick 'up the garbage that has piled up so far, but not to continue. There was noconsensus . toamend :- the ordinance, although Council discussed if`it'would even:be possible to amend; the Ordinance to single out one entity. Councilman Balmer questioned theletter from,Barb:Ettleson, advising that he was not in favor of seeking her services. Mayor Neuhauser advised that Councilmen Selzer and Foster were in°favor. She 'noted that the services so far have been helpful to her. Councilman Vevera noted his opposition, as did' Councilwoman deProsse and Councilman Perret, because of the high cost among other things. The Mayor noted a majority-consensus against hiring Ettleson. Page 2 Council` Discussion February 16, 1976• Councilman Balmer asked for explanation of Item n13. The City Manager explained that it was a survey of+our resources, and noted that Council had authorized the submission"of the Grant. The City Manager distributed information on Plaza Centre I and the bank property_- Attorney Hayek advised that after his review, Old Capitol would explain the reasons behind the fi- nancing plan'for 'Plaza `Centre I. :He explained the problem`"con- cerning the mortgage financing. In order for old _Capitol Asso- ciates to take advantage of some tax situations which -'would accrue to them in event they set up their financing as; explained, ' they_want approval of (1) a separate joint venture partnership' by Old Capitol Business Center Ito. -and -Hansen and Lind,indi- viduals, (2) employment"by Plaza Centre Associates (joint venture of OCBCC and Hansen and Lind) of Meadow Link, Inc. as an agent for; them concerning construction, and (3) conveyance'of the actual legal title of the property to OCA, then.from OCA to, Iowa State Bank:and Trust Co. as trustee for Meadow Link, Inc.. Hayek's concerns, which have been discussed with Old Capitol:' and,concurred with, would protect the City's interest in the matter. Documents Council has received are (1) a real !'estate contract, (2) a joint ventureagreement, and (3) an agency agree- ment. He noted deletions by OCA and comments by;him,-and -stated that his suggestions, as noted, will take care of any problems. Council .action will be to approve or disapprove the'trans£er'"of the title away from OCA to another'entity prior to thecertificate. Of completion being issued for the building. Don Scatena for Old Capitol Associates and Dale�Johnson of Hansen Lind Meyer presented renderings of Plaza Centre '.'I and the Iowa State Bank Building.;, Scatena called attention to: the letter on the Urban Renewal contract -concerning ;Parcels:: 81/3 and 81/4, which presents' evidence of`,equity capital and`mort- gage financing structure. It will to documtake. approximate ly one, month ent ;the loan, and they will start construction=-as_soon as possible. He explained the financing structure. City Attorney Hayek noted that his concern was that nothing happens to dilute the control the City has,: and :outl suggestions which have been agreedined five,` _to by (1) Tined d the real estate contract on Page 3 _(dated Nov_ 17, 1975), Para- graph 7, to; provide that there shall 'be no assignment'of the contract by either party.until the certificate of:completion covering this improvement has been issued by the+Urban Renewal' Agency. (2)j In Paragraph 8, to add after the first sentence,; the following sentence, "The City of Iowa City shall be -con- sidered by the parties hereto to be a third -party beneficiary Page 3 Council-Discussion- February 16, 1976 of the obligations and commitments of the Developer." (3) In the Agency Agreement, to amend by stating that MeadowLink, Inc., is aware of the Developer's obligations. (4) In,Council's ap proval, note that it is conditionedupon bothold Capitol Asso- ciates and Plaza Centre Associates remaining liable and respon- - sible for the development of the property until the certificate of completion is issued. (5) He recommendsthatthe Real Estate Contract-be-recorded..' This isnot an amendment to the: Contract, but a series of separate agreements. The action the Council will have to take is to approve the transaction approving the real-: estate transaction between OCAandPCA, by a'simple motion-author-7, izing otion author- izing the Mayor to sign a consent to the transaction. ;The other thing to lookatis the request.1from;,Scatena for the Council;to approve the financing in order to permit the City to convey the. property to Old Capitol, because the contract says the` -building -plans have to be approved by the City, and the developer has sub- mitted evidencetothe City that it has the equity capital to, build the improvements and has the loan to build; the building, Actually, he stated,`:what they.have'submitted is not evidence that they have the loan committed, but they are pretty 'close.' It will be about 30 days before they,, have an actual loan commit- ment from New York Life and Westinghouse', but -they donot want to'wait.the 30 days, so they `want 'conveyance of the title to CIA:_ Capitol. He did not see any 'great additional risk, as presumably OCA has been assured through their `mortgage broker that they, will get.the loan,'and there was no reason 'Council could not deal with the issue at the next meeting. Freda Hieronymus noted, after a presentation on the Iowa State Bank and Trust Building, that'.Iowa State Bank will loan-them-the $437,000 and the completion date would be November lst. The City Manager noted that both items would be on the agenda on the 17th. Chairman,Ogeson of the Planning and Zoning Commission was present with other commissioners for.discussion;of the Plum Grove Acres rezoning, and presented their rationale for recommending the. CO Zone, noting that in the criteria they ,use is "to do what is'best for Iowa City":- They ,do not want to see a commercial c strip either North or South'on.Highway 1. The City Attorney:-out- lined the sequence of events-on this issue. It was suggested that the City is not precluded from a CO Zone, if they-are will- ` ingto go to Court.` Hayeknotedthat if the City felt: the `Court's,' decision was wrong, it should have been,:appealed at that time. Council then decided-not to appeal it. `„He noted several large lawsuits because of zoning. Council discussed an individual' moratorium; when the 'Land Use portion of.Comprehensive Plan would be ready; and action by'Building -Official if a'permit is requested. The _City Manager advised that as several,Councilmembers wanted to consider the individual moratorium, P&Z-and the-Community Develop Ment-legal staff could work on this. As.it is part of-the Compre- hensive Plan, _work .on it would have prijority. First reading of the ordinance will be on the 17th.``Ogeson`thanked Council for. having ,the _discussion with them. Page 4 • Council -Discussion February 16,:1976 The next item for discussion was ture of the Housing Division of the Organizational merit, as requested the,Communit Struc- ment, as for stedin the memo of 1/20/76 fromDevelopment,Depart- of -.Section r housing specialist will be Seydel- One would Leased, Existin _ for ,work on the 100 be `to work with g, Scattered Sites, another units_ one half-time clericalHtoAfullgtime�clerica]then Position Branson co to move ;from, , mmented that.Council should'look.to tC airperson F merit with pi- t -Council ment with Pride, as they carry themselves Housing:Depart-- if when there is'another financially• She the City Will have' allocation -of questioned if an application in at that money,:whether a referendum general-obligation-bonds-could bligation bonds time. "`She also She pointed could be issued without to contract for maria out that Midstates`had no -intention tion to management the city `She also from now, report on construction of single-family called atten- , and that now was a prime timeg famil an owner -developer of for they housing 25 years be in a P housing, that soon City; to become Position to do so• free enterprise wi1Z not, Councilman Balmer only. The Cit noted concern that the funding: is from HCDA continue y Manager explained that if HCDA:mone in tine beyond the initial 3 to 5 Y_does.not to carr the City is obviously not Years for the special programs y on those pro rams going to have local. resources tractural commitmentsg '-and regarding Section 8 with the Federal Government and City con - reason those commitments should no if for 'any way the City can_su longer continue, there PPort that without Federal money. is no Housing Coordinator in Section 23 and the Lyle Seydel explained that with city funds 149 units in Section 8 the 160 units - stated qr HCDA; these are'federall have nothing moneyif we have the Y subsidized. He do .for the one :and orie-money for these units, we_'will'have.the was expressed over housnghsta Pnsitions'as requested-_; Concern Problem being that the staying in the private dollar; that In is competingsector, the is hired there should be a written,assurance1thathe Private - if there is, no pro ram whoever: worY.ing• .Mayor Neuhauser g the employee .does allow 4, se del explained'if thaddi e not continue Y cannot positions are not other positfundwould bepaoHousinge2 spector/R100units-- The Sehabil pecialist from the and would work in the Loan/GranitxOnal t n. system from HCDA'funds,- Sustainin area of rehab- This g Kraft reported that all Program could be self - of CorimunitY Development who'_had had personnel in the Departnent In all cases, left- Council a positions tangent on greed. -that hirin phased out, have noted that program continuance, -a written' - g could be con- sidized he had -no qualms in doin agreement. Seydel housing will be increasing9,this,,that Federally sub -need for 2,500 units in Iowa City, not decreat F Y, and the `cit g- There is:'a Y.is projecting:. Page 5 Council Discussion February 16, 1976 approximately 800 units of housing.' The Mayor noted that Resolution for the the positions would be on the agenda Tuesday.: There were no objections. In answer to Seydel's question of what to do if HUD advertises for new construction, the. City:: Manager suggested a further discussion soon when all he City members are present.It was noted that the, option on.the property the City had planned to use, but didn't -get the allo- cation for, will be dropped 'as of February 25th. City Manager Neal Berlin reported on the two meetings he attended in Columbus.- The International City Managers Asso ciation_Board and 16 selected City Managers will'be_working on two issues, (1)- Looking into the resources the_. public agencies have for providing training and -information to elected-and:.admini strative officials on labor problems, and (2).dealing,with:the question of legislation on both the ,State -and Federal-11evel '- He noted that it appears there is no neat level for collective bargaining_le g Push at the Federal after election.- Several public interest lgroupslmeticonc hange in ,what collectihouldve be done to provide additional_ assistance primarily . in collective bargaining for public agencies. concerning finance, both sides realize that the real issue is.how-'sateband local -government is financed. The -unions feel very keenly about this and have talked to -the `'Ford -Foundation for funding of a -- National study of public finance. -There. was a consensus that Federal legislation will not be desirable, and there will be increased efforts by the National League .of Cities and the' U.S.--Conference of _Mayors to continue for useful legislation at -the State level.- There was -a-feeling that compulsory arbitration does not solve anything, that 'the cities should look at possibili- ty of strikes for the vehicle for resolution of probjems'rather . than compulsory arbitration, as this is not satisf- unions or the cities. actory to Concerning the salary plan for administrative and division -heads, the City Manager explained the -present policy., -The sets -three salaries -- for the City Manager, the City Attorney, and_the City Clerk.-- and the City Manager noted that -he had -sent 'Council a'memo asking that these three positions be considered sometime before certification of the budget. Council's'second responsibility is to establish''a method to pay all other employ ees, by adopting a pay 'plan. lie explained he Superintendent- Level, the Administrative Level, and the Deputy Director Level, and the Director,.Level All salaries are evaluated in-conjunc- :in conjunc- tion tion with other communities, and some.positions are_ fled when these ,persons are responsible for supervising;per- sonnel. They have found that it has been increasinglydiffi- cult to hire people at the lower end of the ranges over`'13. The salaries here -have-not moved up internally at_ahe level at .x.._