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HomeMy WebLinkAbout1976-02-17 Bd Comm minutesf MINUTES IOWA - , PLANNING,AND,7.ONING COMMISSION FEBRUARY ,5, 1976 -- 4. " OO P.M. CIVIC CENTER COUNCIL C HAMBERS MEMBERS PRESENT:r2. Ogesen, Cain, .Iakobsen, Madsen, Larew, Blum'j' MEMBER ABSENT:- Hines STAFF, • PRESENT ` .,- - —�_• Schmeiser Child RECOMMENDATIONS TO THE CITY COUNCIL: - To approve S 7602 preliminary. and final Larpe ScalefResidential Development plans of Wedgewood Apartments east of Broadway proposed to be.lolcateda Street and south of Hollywood Boulevard RF. UI STS TO TIIC CITY MANAGER FOR 'iNFORMATION OR STAFF ASSISTANCEc; 'To request U;c_LeI�1,Staff to'preparc,a wrlLCen report, to E}ic Planning and %oning,Commisalon,concerning enforceability of the;Le, -l- end • property owners lo:,the Sixth Addition Aire Addition being assessed fto'Bcl for sidewalk Tinstallation LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSIT70N „ l 7Z-04. Board of;Adjus[ment A Amendments: PPea1 _.. 2• P-7317• - Creation of a University Zone -(U) 3 _P--7410. ,Creation of_a Mobile Home Residence _ ,Zone .(RMH) ..:; 4...:C-..7405. -Objections to prohlbited and non conforming signs Council referral: 1.1/6%74. 5 P77403. :Revision of Ml and M2 Zones. - ._L :, ' • -2-, SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: • Chairman Ogesen called the meeting to order and asked if there were any - additions or corrections to the- minutes of':the Planning and'Zoning, Commission meeting held on January 15, 1976_''A motion to approve'the ' minutes as written was made by Madsen, second_ed' by'Jakobseri';' and carried unanimously. - ., S Z-7601. Application submitted by Securities Building Corporation='_to.-_ rezone a lot at 1940 Lower Muscatine Road from an.M1 Zone to a C2: Zone; date filed: 1/21/76. -45-day limitmti'on: r 3/6/76:'` Don Schmeiser,.Senior, Planner, stated tha C ninsty'percena'of the property: owners had been called regarding the proposed rezoning. .The staff; suggesting that the'proposed'area not be rezoned to'a C2 'Commercial Zone but"to s' CW Highway, Commercial Zone; stated'that'there were mixed feelings regarding the"C2 and _CH_ Zones'. He said 'there'were somd'establishments that could not conform, to setback requirements of; a, CH Zone but*the _• majority 'of establishments would not- object 'to a -CH -Zone -if -the -setback requirement was changed to'a 30' requirement in, lieu of 40' Mr..:Schmeiser ,- indicated there were:.no non-conformities-in's C2 Zone but''the following - : establishments could not conform to' the: 40'''sstba6k`req6i`red in at; CH Zone:` Brenneman'Seed and Pet Center; Long -John 'Silver'8,''and Plamor Lanes. A • A motion was made by Cain, seconded'by Jakobsen,-to'defer`action:'on"''' Z-7601, application submitted by Securities Building Corporation to rezone a_lot at 1940 Lower'Muscatine;Road'from 'an'MI Zone''to a'"C2- Zone' until the next regularly scheduled meeting. The, motion carried unanimously. Chairman Ogesen suggested the possibility''of 'utilizing both zonea--in ' the area. A motion was made by Cain; `seconded':by'Blum; to.Initiate-consideration -- of rezoning all or a portion of the area delineated onthe. map which -- -- was .included in the February 5, 1976 Staff Report concerning Z-7601 from an M1 Zone -to a'C2 and/or 'a CH Zone.`` The, motion'carried'unaAmously. Z-7603. Application submitted by Frantz Construction Company, Inc., to rezone a 12.9 acre tract of land`located'aouth of:Highway'':6-Bypass `and east of 'Sycamore Street from an R1A Zone to an RIB Zone; date filed: 1/26/76; 45 -day limitation: ' 3/11/76. - Commissioner Blum questioned whether notice of the proposed rezoning had been posted. Mr. Schmeiser reported that it had not been posted. A motion was made by Blum, seconded by Cain, to defer action on Z=7603, application submitted by Frantz Construction Co., Inc. to ,rezone a 12.9 acre tract of land located south of Highway 6 Bypass and east of Sycamore • Street from 'an RIA Zone to an RIB Zone. The rationale 'for' deferral "a based oni-lack of notice 'of rezoning. �-The motion carriedlunanimously. S-7527.'"Sixth Addition to Bel Aire' Addition,'final plat. ,West'6f•;F•irst `and Avenue north of'City 'High Schaal: �Athletic'Field:.'r,Submiteed<b}o::Iowa City Development Company, Edward Lucas, Attorney.':;Datet:filed:: 45=4ay limitation: 'weived ,., Mr. Schmeiser stated that a'_letter had been submitted by Edward Lucas which stated that 'when lots within the subject addition-were as Id,s,i property owners would waive the right to object to=the-installation'of sidewalks along First'Avenue.Commissioner Blum-questioned:whether!the "checked Legal Staff'h'ad into'-the legality'of the="situation: A motion was made by'Cain and seconded by-jakobsen`to'defer_action`.until the'next`regularly scheduled `meeting'on-S-7527;`Sixth'Addition tdEBe`l:'. 'Addition; - Aire final plat;' and'to request a written-reporElfrom-the-+:r_. Legal Staff regarding`the"enforceability'of-.property.owners ;being assessed for sidewalk installation.:`The motion harried unanimously; Commissioner Cain suggested that it�might<be•desirable to'_includelprovision in the Subdivision Ordinance whereby the developer,_,rather_than the • property owner, would be responsible for installation of 'sidewalks if the,sidewalks'had'not'bee`n"installed-'one year after-construction had-;� begun. Commissioner:=Madseri cautioned that such''action=might-decrease< the chance of getting"adequete:improvements''an&'pointed`:out•that:; assessment cannot be more than the property is worth. S-7530. Preliminary Planned Area Development and Large Scale Residential Development plana of"a proposed Section 8'4_ Elderly'-Housingf.facility at the northwea;Ccorner'of Willow" Street-andAmerican +LegionrRoad;,tda e,q filed- 12/30/75; 45=day limitation:' 2/13/76 •.' ;. :. Mr. David A. Parton;=813 Willow Street, stated that he felt:there�was: a serious problem with the present Midstatea,Development.n�Corporatio plan in regard to drainage. He felt the 'drainage/runoff would be - increasedin'an arei'where runoff is'already=a`problem:''Y He-.;atated3 that he felt auch"'problems;had been overlooked,and'could-�;beieasilywsolved:o Mr. Glenn Shoemaker, Shoemaker Consulting Engineers, stated thatihedhad recently been commissioned by Midstates to perform engineering services on"the''elderly'housing,project.'° He?stated',that'he;hadr,alreadynbcought the drainage=problem`'to the"attention of"Mid'statearDevelopmentuCorporation' and he'wasconfident'the`problem'could%be"resolved:a i <:7 .'yooble: li Fy Mr. Eugene Chubb, 805: Willow Street, expressed hisiconcern over thei r, • drainage problem and the grade of the sidewalks. He felt the sidewalks --as presently designedwere too steep for the elderly. . _- t -4- d had approved • uestef the Bo states,Deyelop'ment Corporation. , Commissioner Jakobaen:asked if the Board of Adj ranted ,the variance. the parking :variance; req ustment.-g Mr. Schmeiser. reported that;the;Board of Adj seconded by Cain, to recommend -to -the the City"' Blum, planned„Area Development and p motion was made by- reliminary, council -approval -of S-75309: P Ment plane _of :a.pF9po@ed Section 8:,-, Large_:ScaleResidential•Develop, roblet!8 Housing fadlity,;at.;the northwest_:corner of„Wi11ow;,Street Elderly ion_Road, with the condition ,that ,the drainage P and American Leg i be solved ,.- oesible to consttuct to the.City,;ordinunce.xequizements;and that the, Chairman Ogesen:etated that -he felt it would be p thebuilding according Mr„ Shoemaker',, stated ,that he Would setback .requirements could be;met..- requirements attempt to -redesign the;building to .meet, •the City g1um,;aeconded by Jakobsen,, to defer action, on Elderly .HoJ.ak, facility at{the -northwes,t A motion was made by until February,212> 5=7530, proposed Section 8- ; and.American Legion Road;; corner ofr,Willow'Street; y 1976,sat.5:00p•m• The motion carried unanimously i .: sated that the staff request from the developer Commissioner Blum augg the 45-dgY-limitation..- time a,waiver,of , , • and final plat of a,resubdiviaion of Lot.,,4f of Ohl s. 5-7601..'Preliminary a,iLn „ Subdivisiondlocated_east of Mall Drive .and3/sS/76 of Lower,Muacatine Road; 45 .day limitation: date filed:_ 1/20/76, { ,., Mr. Schmeiaer indicated that some minor discrepancies remained to be lE r corrected. •-• seconded by Blum, to defer action on 517601, lat,of a. resubdivision-,., f Lot,.4 of Ohl;s s motion -was ---ma e, (:i preliminary'snd'final:.P u -I that ularly scheduled meeting and to req Subdivision located east of Mall Drive,an,.,north of ,Lowe rt Muscat ne Road, until the next rege motion carried ;unanimously be made- the corrections i 3 - 4Z ' went plans and;final,Large S. el j esidential Develop �,,:, ro oaed,to;be.,located_ east ,of -,Broadway-_t treet ;5.7602. :Preliminary 1/23/76. 45 day limitation: of WedgewoodeApartmente.P P date filed and south of Hollywood` Boulevard, _3/8/76';_ ad t E n t "t to.recommendzton�j no Jakobsen,.seconded by Blum, e'Scale rellminary ;and,finalf,Larg ; A':motion was :madeov artmente.{_pr$Posed to.{bel; i., ,City- Council-;8PProvaT•;of ;5-7602, P ewood. Ap mant'.plans.af.Wedg ood Boulevard The Residential Develop Street and south oflHollyw_ located east of Broadway r • motion :carried ,unanimously Commissioner Blum- expressed hop e: -hat- angle10fs.the.northe�eesT[oo �� y Street could driveway with Broadwabe between SO and 100 eg provide for greater visibility. fon Chairmen=Ogesen complimented the developer the design and layout;of the proposed development. Election of Officers:` z"f Dr: Robert Ogesen was_'nominated for'Chairman by Madsen. 'Commissioner', Jakobsen'seconded the'-motion; commissioner, Blum moved that the nomi nations ceasei`and a'unanimous ballot be=cast for Tr: Ogesen.: rTheoi'. y motion carried unanimously: V Ms. Patricia Cain was nominated for--Vice'Chairperson by Madsen..;7;i Commissioner Jakobsen seconded the motion and moved that the nominations ballot be cast for Ms. Cain. The motion carried cease and a unanimous unanimously.- Ms: Jane Jakobsen was nominated for,Secretary by Cain.3!Commissioner.? Blum seconded the-motion-'and'moved'=that the` nominations cease andra , unanimous''ballot be=cast'for Ms. Jakobsen.--:iThe-motion carried u z: - . t Sri unanimously._ •, Commissioner Jakobsen commended Chairman Ogesen for the leadership he T had provided during the past year. P-7317. Creation of a U University Zone; initiated by P&Z. Amotion was made by Cain, seconded by Blum, that PSZ request that the Riverfront Commission and its consultant develop a draft scenic ' `.-overlay district-and-companion ordinance for the protection and enhancement'of`visual and scenic qualitiesin the Iowa River Corridor. The motion carried unanimously. Ma. Cain explained that the motion .was based on the following: 1) Planning and _Zoning -Commission work on the University Zone; 2) Consideration of-the-Iowa River Corridor; and 3) A need to provide for the development of an;ordinance.with a''two- -- pronged' approach, 1.e., University land considerations, and river corridor protection. Special use ordinance for elderly housing facilities. After a brief discussion,`a motion was made by-Cain, seconded by'BlI I to refer the report concerning special use provisions within the Zoning Ordinance to allow _housing for the elderly projects to the Housing • Commission for their review and comment. The motion carried unanimously. MINUTES IOWA ;CITY HOUSING COMMISSION JANUARY 26, 1976` DEPARTMENT OF PUBLIC WORKS CONFERENCE 'ROOM MEMBERS PRESENT: Branson, Fountain, Hibbs, Retish. MEMBERS ABSENT: Bosserman, Kamath, Sheets. CITY STAFF PRESENT: Seydel, Hillis. GUESTS PRESENT: Cook, Dowd. • SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Branson called the meeting to order. 1. Hibbs moved that the minutes of the meeting of January -12 ' anuary 12, 1976 -be approved.---Fountain:seconded the motion. Motion passed. 2• There was no ,public discussion. 3. Coordinator's Report. As Of February 1, 1976, 182 units will be under lease in the Section 23 Program and to Section 8. six units will have"been.converted Nineteen applications ` 'Section for approval. for 8 -were -submitted 4. New Business. a•, Goals and objectives and budget requirements for the Housing Commission for FY 1977 were discussed. attached.) (See b. HCDA Steering Committee. • Branson appointed Hibbs to the HCDA Steering Committee. -- -5—Old Business. Old Capitol has applied for 202 Funding for the elderly -z- _ 'f • housing project. 6. Retish moved thayt the meeting be adjourned. -Hibbs seconded the motion. MoUlonlpassed. Next Meeting -- February 9, 1976,:3:30 P.M. " Approved " • -3- A motion was made by Janiuk and Seconded by Conle " organizations in Iowa City,"' The motion carried unanimously Y to mail a flyer to all A motion was made by Janiuk and seconded b k �=Jrt,r,C information'such as 'the total amount of'mone guidelines to follow'in"determinin Y Conley to include-inJthe flyer motion carried unanimously, - Y available and someigeneral g 'how to spend" available mon"` ""Th" ` Y e Committee members requested the ' f director of staff'to Y :12,the names, addresses and tele�ho1.1 committee members"' P numbers of -the members"' Discussion of"U corrin Public Meetin "s: Ms. Vann explained that Paul Alexander, and 'C ommittee'memoer`Aekerooth would-- Y + Community Redevelopment_Coordinator Februar Y 8, WSUI interview appear -6n- a,6 00 -+; the Department of Program and that'DennJ" Kraft' '''SundayI�„ Y would a°mmunity Development r;;Director of pp ear on the noon P and Committee membe'r`Stockman 1,1;:;:'J"' KXIC)„'"' + Monday, February_ 9, Dottie Ray show (station Mr. Bolnick briefly explained to the committee were conducted last year pyy r to schedule speakers Hauer"su hOw the publicity meetings • -_Mr Conle 88eated [hat it migh'E` be desizab`le leave the public meetings open;buteU$$ested that it might lie' desir'alile"to or less. Ms .''S to ckman`asked 'the committeeimit htoe 8 1.1J _of askingPeskin time -to two<minutea people to call to indicate-` consider It e desi'rab'ility' _sbcu meetings and to to them to have their desire rto's interest peak at the `public' , she said Prepared statements. It generates -more meetings if information can be sent tolthe.b-'s r,LT y 8 take place. press '-- A motion'was made -- ' by 7 to call the Community Conley, seconded b s y Development office whocwiaL'�tooepeak'Uat$e'P*eople " meetings and request them to prepare: written them 'that`apeakin public motion `carried unanimousiyll be'- at ements, and to inform I to five minutes'- . `l eas.1'' The Mr. Janiuk cautioned against excludin z statements ng who do not, have;prepared A motion was made by Potter and' ti r the followin seconded U r ' „ - v7' g information. "You are Y Bolnick that the fl er' - and - suggesting potential programa to areInvited,to make-apresentation t contain will be limited"to five minutes each Presentation through HCDA. Presentations encouraged to call 354-1800 Individuals and the meetings. ext. 320�to`reaerve a °rganizations are 8 ira-. who:haven'.tareserved a time slot at one of to speak -on a flrat-.1 s time slot will be time have spoken.P -serve ,basis after Permitted The motion carried Persons who have reserved - unanimously, `• Discussion of Eli able Activities and Amount of Uncommitted Fundin For This Year's A lication: Available r • MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2,-1976 -- 7:30 P.M., IOWA CITY PUBLIC LIBRARY " o MEMBERS_ PRESENT: Wm, Klnnamon, Wm. Dennis, Florence Stockman„ Andzea Hauer;, Mark Janiuk, Gary Aakerooth,,Dave Hintze,._Bob'Conley, Jim Hall, Horace Amidon, James H. Potter, Ira`Bol _y, nick STAFF .PRESENT: Julie Vann, Sherry Child__ REQUESTS FOR STAFF ASSISTANCE: - f. 1) To provide committee members with 'a directory of the names, -addresses- and telephone numbers of.committee ;members. , 2) 2) Toprovide committee members with ,a progress.- report of the City sta£f for'sc recommendations monetary allocations,.,of,projects..:;, 3) To clarify second year eli of concentration", gible activities and what is meant by an "area' 4) "To request Julie -Vann and:Julie Zelenka ,(Community Relations Director) to take responsibility for mailing out .the flyer ;and too;I responsible for publicity detail. ".- -. • FORMAL ACTIONS AND RECOMMENDATIONS: 1) Approval of the minutes ofthemeeting held on January 29„ 19,76. 2) To mail a flyer to -a11 organizations in Iowa City. 3) To in in the flyer information. such as jthe total amount of move Available and some 'general guidelines to,follow in determining spend_ the available money. = <= how to",,.' ., 4) To encourage g_ people; to call the Community, Development office who wish to speak at public meetings and request them to' prepare '_ wr.'t`_"Its enta; to inform them that speaking time: will be limited to five minutes or less. 5) To have the following, information contained in the.. flyer: YI.arc invited to make n presentation suggesting;potential,programa to ;be._ funded. through FICDA.} - Presentations'; will tie: limited to flvek minutes each.; Individuals and organizations encouraged are, to call 354:1800, ext. 320 to reserve a time slot"at.one of,the meetings Those who, haven't reserved a time slot will be "ta permitted speak'on a;fiwho, come,.firat-serve basis after persons who'hrst- ave reserved time have spoken." 6) To recommend tothe City Council that one'of the goals should be to clarify the membership makeup of the committee. -2_ SUMMARY OF DTSCUSSION AND FORMAL ACT70NS TAKEN: j 1 ,r • ' Mr. Dennie nominated,Robert Hibbs to be Chairperson nomination. and Hall seconded the The committee voted unanimously to'approvezthe'nomination of Hibbs as Chairperson." se Aekerooth nominated William Dennie to be Vice -Chairperson and___Conley seconded the nomination. The committee• voted'unariimousl to a Y pp'rove the r_ nomination of Dennis as Vice -Chairperson. - Consideration of Minutes of Januar 29 1976 Meeting: r* Acting as Chairperson , Dennis called';"the meeting to`order there were and`asked`iE' ' any-corrections.or'additions to -the minutes of on 29,';1976.' the meeting held A'motion to approve the minutes of the Januarq 29; 6 meed 1976 meeting was made liy Hauer anua and seconded -by Conley. 'Thee unanimously. carried- Discussion of Publicit Flyers: "'' ,, Publicity flyers were designed by Aekerooth 'and the City Staff.`"`Flyer 1/3 was chosen as the design and layout -to use.' ,= Ms. Vann explained that she had obtained from the Iowa City"PubllctLibrary a list of names` and addresses for all organizations --in Iowa'City:'_' -She z. ` questioned whether the • -i'{ committee would want to send in to all organizations listed.' Committee"member`Janiuk stated`thaei_- important to get as much information fe1E it was. - that a'mailing be sent t11 as possible to the public and-su ggested b all'organizations`listed.'" 'Mr:' Con1'e "'" whether flyers should 'questioned y be mailed or__whether flyers should only be public'`places `He ad placed in ' ggeated that consideration be given o-'sendin �'' letter'of'e g a t t xplanatiun along with a flyer. r £ t - in Iowa" City in Iowan was made by Janiuk and seconded by Conley -to'mail revised a to'all organizations flyer with information naming' dollar small o'for'' 'i proposed projects. •�_,_ Mr. Aekerooth suggested of the projects heCity.tasdminletratmig�lolnefelt1shouldtbemak,e. public a listing ed -C4 stated that it was his understanding 'thaC y the committee could"recommend•' increases- or' decreases` in + dollar amounts that''weIre``:proposed ?' Lfs" Vann explained that. this information'would`be made'public�'at the pubsli'c hearings on Thursday, 'February 5;_' -and `on_ Tuesday; _Februa'ry 24;;'1976:-'=-� `b '• s Mr all cautioned against trying to get toolmuchdeEail''into Mr Amidon a f'' lyerl` suggested that the in in the flyer be storie's in the newspaper. ,} aupp lemented by Mr. Janiuk explained that the above mentioned motion should be separated' into two motions and he withdrew his earlier his second to that motion. motion. Mr. Conley withdrew • -3- A motion, was made`by Janiuk and'seconded by Conley 'to'--m.ail a fly*; to all ', organizations in'Iowa, City The', motion',carried"unanimously _. _ A motion was made by Janiuk and seconded by Conley,to,Include_in the flyer information such 'aa 'I Ithe total amount of'money`available and some general _ guidelines'to"follow`in'determining how to spend thd,available-money ._'The to c� motion "cartied' unanimously ,f._' Committeemembersfre'quested the 'staff to provide committee memberswith''a ; directory of the names,'addressea and telephone:: numbers of the`'member's Discueaion`of Upcoming Public MeetinRa: `Ms. Vann explained that Paul Alexander, Community Redevelopment Coordinator,.,- and Commfttee`member Ask'erooth would appear on,a 6 00p.m, Sunday', February 81 WSUI interview'program and that Dennis Kraft, Director of'. .-- 1 , : ter" .the Department of Community Development, and Committee am,ember:Stockmaf,,n ' _ would appear on the noon,, Monday, February, 9, Dottie _Ray show _(station Mr. Bolnick briefly explained tothecommittee how the publicity meetings• were conducted last year. Ms. Hauer suggestedzthat(it might be desirables j to schedule speakers." Mr' Conley suggested that it'imight be,-desirabye;ryto" i rl • leave the public,"meetingsTopen but limit the s1 peaking"time to;,two minutes or less. Ms:'Stockman asked the committee to consider,the desirability c,(g.j of asking people to call to indicate their desire to: speak at the public - meetings and to urge 'them to have prepared startements - It generates more interest, she said, if information can be sent` to 'the press -befo'r'e=- _ meetings take place. A motion was 'made' by Conley; seconded by Stockman, to- encourage tpeoptl.e rr to call the Community Development office. who wisfi to;speak"at`public meetings and request them to, prepare written -statements, and to inform them`thaC`epeaking time will be'limited to five-minutes'or les's The motion carried unanimously. - Mr. Janiuk cautioned against excluding people who do not have.-,prepared-il}t statements A motion was made by Potter and'seconded`by Bolnick that the"flyer contain `the, following information: "You are invited to make a presentation suggesting potential -programs to`be.funded through:HCDA. Presentations will be -limited to;five minutes each. •Individuals and organizations are encouraged to call 354-1800, ext. 320 to'reserve a time slot -at one of - the meetings.` Those who'haven'.t reserved a time slot will be„ permitted to speak'on a first=come;,first-serve basis after persons who; have reserved .time have spoken." The motion.carried.unanimously. - ;,. Discussion of Eligible Activities and Amount of Uncommitted Funding Available For This Year's Application: MINUTES - IOWA CI'T'Y PARK AND RECREATION COMMTSSTON a:- C1'l'Y PARK JANUARY 24, 1976 MEMBERS PRESENT: '- Glenn Boutellc Thomas Cilek June I)avis Robert Kelley Mary Mascher. Robin Powell F1o,Stockman Charles Thayer - MEMBER=ENT:.. r: - James -Sangster STAFF PRESENT: - Jeanne Connell Bob Nowell Dennis Showalter SUMMARY OF DISCUSSION A14D FORFIAL ACTION TAKEN: The Iowa City'Park and Recrention Commission met In Special Session in City Park on January 24, 1976, with Chairperson Click presiding. The - meeting was called to order at 9:10 a.m • Mike Unger, n graduate student in the Recreation Education Department at the University of Iowa, presented ills ideas concerning the new Play-, ground to be .located in the oak trees north- of the shop nren, west of Shelter 016, and 'south of Shelter 7117. 'file cost; based on October, 1975; prices, will be $26,500 plus freight and installation costs. * moved and Marcher seconded that Thayer_ Staff proceed with the Playground plans. Unanimous. Pond bank stabilization was discussed; there was,a concensus that the small Pond should be filled in rather than having its banks stabilized. Staff was asked to pursue costs of building an 80' x 80' bowling green * In that location. Thayer moved and Kelley seconded that Che small Pond be filled in. Unanimous. The log cabins were discussed with Starr a Possibilities. sked to pursue programming Staff was also asked to try and get,figures'om repair costs.-- Kelley moved that Staff `try to sell the large cabin on drepa r can it '.t be sold,-torazeit and to fixup- thesmallcabin. The'.motion was tabled pending further information from Staff. The Commission discussed bicycle paths, feeling it 3s desirable to connect the two bicycle paths together. Showalter Indica, is desirable to con cost would be $8,000. - - • Commission discussed the wading pool, with Showalter•`lndlcatin{; than rile Pool should be filtered, fenced, and supervised. _Staff will mine costs. try to deter- -Minutes Page January 24, 1976 y Bob Rowell discussed the recommendation from the Engineering Staff regarding additional parking in City Park. IRock versus asphaltic'con- crete surfacing was discussed along with the following projects: _ 1. Additional parking 46,000 2. Pondbank stabilization 25,000 3. Bowling green 8,000 4. _Log cabin restoration 10,000 5. Bicycle paths 8,000 6. Playground.equipment 35,000 7. Wading pool _. 15,000 8. Lights, Mercer tennis 12,500 9. Trees Powell .left the meeting. The future of the zoo was discussed. Thayer moved that a reduced zoo, Opetlon 2 in the Zoo Report of January 14, 1976, be operated. The motion ` died for lack of n second. * Davis moved and it was seconded that the zoo be closed on approximately • ,tune 30, 1976.- Boutelle, Cilek, Davis, Kelley, Mascher, and Stockman ' voted aye with Thayer voting nay and Sangster and Powell absent. Motion carried. The CcmmissLon then inspected the log `cabins in Upper City Park. The meeting, "was -adjourned at12noon..- - s • MINUTES IOWA CITY PARK AND RECREATION COMMISSION RECREATION CENTER ROOM B JANUARY 28, 1976 MEMBERS PRESENT: Glenn Boutelle Thomas Cilek Robert Kelley James Sangster Flo Stockman Charles Thayer MEMBERS ABSENT: June Davis Mary Mascher Robin Powell STAFF PRESENT: Billie Hauber Robert Howell Robert Lee Dennis Showalter - GUESTS: Anne Glenister SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Park and Recreation Commission met in Special Session',on January 28, 1976, with Chairperson Cilek presiding. Thayer moved and Kelley seconded that the minutes of the January 14, 1976, meeting be approved as written. Unanimous. Cilek reported that the City needs ;I million dollars to close out .the ,Urban Renewal program and that the money would probably. be borrowed from the HCDA funds. There was aconcensus that the money should not be borrowed from-HCDA funds. Showalter indicated that the HCDA money can be carried over past June 30. He also indicated that it wasn't wise to let all:the contracts at the same time anyway, -as those projects couldn't be controlled at the same time. Commission discussed the following projects and approximate.costs with regard.to the $195,000 in HCDA funds allotted to City Park: Pond stabilization $25,000 Bike trail Spray pool $ 7,500 Mercer lights -tennis courts $12,500 -City-Park playground $30,000 Upper City Park Playground $ 3,500 Bowling green Parking (depending on whether it's gravel or hard surface) $20-45,000 City Park lights -tennis courts $12-,500 Mercer fences (around diamonds) $ 7,000 City Park lights -pool $12,000 Trees $15,000 Minutes Page 2 January 28, 1976 Staff suggested that perhaps the spray pool could operate from '12 to 5 p.m., seven days per week, three months per year with.an operating cost of,approximately $2,000. Staff also 'indicated that there was a possibility of obtaininFAUS ' (Federal Aid to Urban Systems) funds for the bike trail - g Commission discussed the log cabins in City Parkas apart of the above HCDA list, but deleted the item in order to provide more funds for other projects.' *_Thayer moved and Stockman seconded that the Park and Recreation Commission accept the above list of HCDA projects and approximate; costs. Unanimous. Hauber reported on the Cemetery and Forestry budgets, stating that the Forestry; budget is now a separate budget rather than being included in the Park, budget. There are no salaries coming out of the Forestry budget, which totals $37,927 with $2,00b allotted for tree planting. The Cemetery budget totals $81,665, in- cluding -the salaries of the Superintendent of Cemetery -Forestry and theCemetery crcw. The $40,000 allotted for purchase of the Zetek. property :for Cemetery ex- _ pansion has been cut. The:Cemetery will expand into a portion of Hickory Hill Park which was originally purchased for that purpose. Howell discussed the Park budget which totals $317,739. He indicated that the proposed Horticulturist and the summer part-time people will be'responsible f` plantings in the downtown area. or :. Showalter reported on the practice of charging for tennis court lights, indicating that he had, not had good experience with a,meter._system. Waterloo is not charging now, but will in the future: Davenport has no lights, -but is charging for reser- vations. Newton uses meters and has had good luckwith them and Cedar Rapids doesn't charge.,- There -was -a concensus-,that Staff -:should make a'. recommendation - to the Commission concerning the matter. Kelley asked to be replaced on the, Ralston Creek Coordinating Committee as there is a possibility that he might receive a leave of absence in January of 1977.- He pointed out that the Ralston Creek Study would not be'completed by that time, adding that it would make more sensetohave someone on the Committee -that could see the project through. Glenn Boutelle was appointed to replace Kelley. June Davis, and Flo Stockman were appointed to the HCDA Citizen's Committee and Cilek volunteered to attendtheJohnson County Youth Services Committeemeetings. Lee discussed the FY 77 Recreation Division Budget; indicating that proposed cuts in that budget amount to approximately $48,000. _Showalter indicated that City Manager Neal Berlin had asked that"'the, overall department budget - $60 -75,000. Lee reported that there would be no `ee cutby xpansion udget bb which don't pay for themselves, that the subsidies to the baseball -and softball programs would be cut, and .-that i.there would be no Capital outlay. • - Lee also presented ideas for revenue increases concern about cutting .the IOC da at the (attached) with Stockman expressing - concern e pools as be affects low income people. The matter was referred. to the Fees and Chargee Subcommittee. 5 _ Minutes Page 3 January 28, 1976 Regarding the Recreation Division use oftheWest High School gym for basketball dengue use, Lee reported that the'principal.had -indicated that he couldn't change the West high_basketball practice schedule and had suggested that the league. - ..teams Playcross-court.-Lee indicated that cross -court play was not -practical and expressed, concern that the Recreation Division had not been given 30 days notice regarding the change in the school's practice schedule. Because of the change, -the early games have been switched to Wednesdays between 6 and 8 p.m. during the public use time at the, Recreation Center. Lee indicated that he had received a request from a group from eastern Iowa and western Illinois to hold a round dance at .the Recreation Center on a Sunday afternoon. There are approximately 20 Iowa City people in the group.,'Lee pointed out that according to the current policy regarding use of the Center,; groups must be comprised of 51% Iowa City residents. -Thayer expressed concern about setting * a precedent. Following discussion, Thayer moved and Boutelle seconded that the Park and RecreationCommission recommend denial =of -the request:-- Unanimous. The Solnar and Shay properties were discussed, with Showalter indicating that $75,000 of HCDA money is allocated for park acquisition for next year. ;;Anne Glen- ister suggested that the Staff pursue the possibilities of private funding of park land. Showalter stated that the -approximate costa of the Solnar`and Shay properties ' respectively are $1,700 and'$6,000. There was a concensus that.Staff should pursue the possibilities mentioned by Mrs. Glenister. Thayer commented that the City should make clear to the public the fact that the HCDA projects aren't funded by the City General Fund. -'Showalter will draw up publicity release regarding the proposed.City Park HCDA-projects. a There being no further business, the meeting was adjourned at 10:20 p.m.. - Respectfully submitted, a, Ellen R. Flowers Secretary CRYair IOWA Ciity, RECREATION DEPARTMENT _.. DATE: January 15, 1976" TO: Dennis Pat Strabala FROM: Bob RE: Recreation Division Budget and Revenue. There are several items in the Recreation budget:proposal_whichare completely; .covered by fees and charges. Proposedincreasesover FY75 budget for the following- ' items totaling $12,450 are all covered by fees: 6200 1611.0 Child Care $1,000:: 1612.3 Arts and Crafts Classes -2,500 1612.4 Kinder Gym classes 1,400 Men's basketball and volleyball 400 1613.5 - Softball - 2,700 1613.6 - Tennis 1,050 -: 1615.2 Men's and Women's S.B. and V.B. 500- 7280 Food 400 8370 Reimbursable Travel 2,500 TOTAL $12,450 It would seem to me that this fact should be considered in determining the acceptable budget level for the Recreation Division. : Several suggestions forincreasingrevenue are: Item /.Estimated Amount' 1. Charge more rent for Center'rooms< $200 2., Charge more rent for use of Center rooms after -10 p.m. 100 3. Charge more than $1 for shelter and ball diamond-reservations(2), 700 7,S 4.. Charge non resident shelter reservations an add on'($5) = 100`' 5. Abolish lOC swim days (based on '74 attendance) ' 5,700 6. 'Charge adults for roller skates (rent 25(,%) 100 7. Charge _adults to play pool (25p) 500 8.. Sell table tennis balls - 100 9. Charge more than 17.50 for _season swim ticket 500 10.' Charge more than 50e, in summer for adult swim 500 11. Charge more for all classes, especially for adults- 1,000- ' 12. Charge more for Ceramics than other, craft classes because of 500 - labor costs and'expensive equipment 13. Charge more to use darn room (1).because of labor and equip. cost. 500 14. Charge adult softball leagues for balls 506 for lights yev for supervision 1,400 for bases, etc -100 15. Rent Center for private parties (requires considerable study 1,000. first to avoid problems). 16. Charge more for rental lockers (now $1) 200 ` 70-6i eau _ Recreation Division 5 Addendum Budget Memo of 1/15/76 Suggestions for increasing revenue Addition Income Item _ Estimate 5. Abolish 10c swim days and charge the normal daily admission 5,700 for each pool (based on 1974 attendance) 9. Charge $25 for family season swim ticket rather than $17.50 for a family of 5 (606 @$17.50 or more in 1975)=$7575 and single season from $10.to $15`(83 @$10 in 1975)=. 415 (w/loss) 7,000 11. Charge about 30% more all adult classes: swim from $4 to $5 = $170 ceramics from $9; to $12 = $300 - other crafts from $6 average to ,$8 average $400 870 i 14. Charge; adult softballleagues for lights at the rate of $5 per 750 - game for about 150 games. 16. Charge $2 per month rather than $1 for 150 rental lockers at -60i use 1,080 TOTAL Additional Revenue 15;400 A.a Minutes • January 26, 1976 Page 2 ORGANIZATION FOR 1976 The meeting was called to order by the 1975 chairperson, Mori Costantino. :' order of business was to elect 1976 officers for the CommissiFirst on. Nominations were opened for chairperson. Scott submitted the name of Sally Smith and it was seconded by Finn. 'Ilion Finn moved that she be approved by acclamation. The -motion passed: At this time the meeting was turned over to Smith. Nominations were -opened for vice-cluzirperson. Davison placed the name of Tom Scott in `nomination, Finn ;seconded. Then Finn moved *that he be approved by acclamation The motion passed. 'Nominations were opened for secretary. Scott placed the name of 'Linda Ragland in nomination, Jinn seconded. ` Then Finn moved that she be approved by acclamation: The motion passed.- The Commission thanked Mori Costantino as chairperson for 1975 and -`Bud Means as vice -chairperson for 1975 for their efforts and their work upon; the ;approval of a motion by Scott and seconded by Davidson. The 1976 Priorities and Organizational plans were reviewed and accepted by the Commission. Committee assignments were -approved upon the motion of Price and seconded by Scott. They are as Follows; 1. Ordinance Revision - Barry Matsumoto, Chairperson • 2. Complaint Procedure - Tom Scott, Chairperson; Rick Price; Jackie Finn"-: 3. Affirmative Action- Barb Woodard, Chairperson; Pat Gilroy 4. Outreach Advocacy - Brenna Davidson, Chairperson; Ethel Madison CORRESPONDENCE 1. The Commission received a letter from Dale Cochran, Speaker of the House in regard to the letter sent by the Commission in;support _of. appropriations for the orthopedically handicapped student. Z• A job announcement for the position of Civil Rights Specialist III was received from the Iowa Civil Rights commission. 3. A letter of; apology for cancelling the Commissioner training workshop was received from Margaret McKenna, Executive Director of,IAOwor BUSINESS The dates of March 6 and 7 or March 26 and 27 were suggested as available times to have EEOC do regional commissioner training sessions: The status `of the budget request for the Human Relations Department was discussed. There was; discussion as.to whether toestablisha predetermination settlement as a -procedure for h complaints. This was referred to the complaint procedure committee for for.handling study with _ regard to its incorporation in the ordinance and how it is viewed by the existing ordinance. A report is to be given. There was discussion concerning an absence - Minutes: January 26, 1976 Page3 Policy in regard to commissioners. A proposal for dismissal of commissioners based on absence was presented by Scott. After a short discussion it was moved -by Scott: and seconded by Gilroy to defer the discussion of this policy until the next monthly meeting to give individuals a time to examine "the -proposal *The Commission will..., invite Barb Ettleson to discuss the services she provides as a-.consultant•for the City with the possibility of being retained by the Commission for these` services. A written staff report, was presented.by Linda Ragland. An update of the 74and.75 complaints "eight shows that there are complaints -still open.;' The investigation _ of three of these complaints has been completed and action is expected executive next r executive session. One case was administratively closed. -:25 informal complaints were received in the last month. One of these was formalized, a complaint.of sex" discrimination in employment.' Two of these inquiries' were settled before"it.was necessary to take any formal action.: At the next meeting reports from the Affirmative Action, Complaint Procedure, and Ordinance Revision Committees will be made: AFFIRMATIVE ACTION PROGI2Av1 Troy Scroggins, community liason officer for EEOC, addressed the Commission affirmative •` on action. This was a final presentation in a day long series of addresses made to City and County officials about affirmative action programs. His visit to Iowa City was a part of the 1976 Educational Program=of the Commission. After the discussion of Affirmative Action, Morgan, presented_ the status of the EEOC Agreement with the City. She reviewed the fourth quarterly report which states that 26:7% of the total working force are women. At 10:55 p.m. a poll of all members present indicated unanimous agreement to go into Executive Session to consider complaints._ • a - %ity of :Iowa Cit MEMORANDUM DATE: December 1975 TO: Iowa City Human Relations Commission FROM: Sally Smith RE: Organization for 1976 Some of, us have been in conversation with Mori, Candy, Linda and Neal Berlin regarding -the -role of_tile -Commission and where we should be heading,'and we did a litle.of this at our December Commission meeting. Out of these. conversations I have put together some proposals for priorities -.in 1976,' and some possibilities for 'organizing to,do_the job. I hope you will read these suggestions, think about them,`and give me your reactions before our January 26 meeting. It would be my hope -that we do not spend a`great deal of time at the meeting discussing priorities': and organization, but that we go to work on -them, ';knowing that -we can make revisions any time. PRIORITIES FOR TML• JUM N RELATIONS CCVHISSION 1976 Our priorities need to be the most pressing concerns, those which are attainable in 1976, and those which we are committed to seeing through. These suggestions are not necessarily listed in order of importance. L Ordinance revision: Complete a draft that is acceptable to our Commission; get it adopted by City Council;educate the public concerning ,its coverageandimplications. 2. Complaint procedure: Set up clear guidelines for handling complaints; speed up the process (include specific timetables?); put more teeth into; the process - find oneortwo good cases to`litigate?"educate ourselves to be more effective in conciliating; monitor the reports from past conciliation agreements. 3. City affirmative action and employment practices: Get a new agreement drawn up and operating (the present one with EEOC expires the end of February); monitor employment, hiring and practices. 4. Become advocates for people: . Do not wait for complaints but reach out to persons to discover and hear their concerns; attempt _to deal with discrimination before complaint; invite persons toeducate us; investigate incidents that happen (like COD -Indian thing:or City -public relations). 5. Become more visible: Help the public know who we are, what we. do. 6. Develop and initiate a contract compliance program fo.r the City. • Iowa City Hunan Relations Commission December 1975 ;- Page 2 - 7. Help City staff and Commissioners to function well: Understand tasks; be fully participating and responsible; work cooperatively; also .: help City Council understand what needs to be done.. 8. Establish rules and regulations as requested by City Council." ORGNNIZING TO DO '111 JOB (Suggestions) Establish ongoing committees, with each Commissioner serving on one of these: 1. Ordinance revision - complete the draft, bring to whole Commission for acceptance, take it to City Council for:adoption, educate the public. 2. Complaint procedure - recommend procedures and guidelines for processing (how to handle, timetables, predisposition, etc.); see that Commission understands its work; check cases • on open to update and complete; assign new cases to Commissioners for conciliation. 3. Affirmative action - expedite and study new City agreement; monitor. reports from City; check out relationship with Civil Service Commission; be familiar with City employment practices like question of nepotism; monitor reports from other firms; promote/check out, affirmative action in business, school system, ,etc. 4. Outreach/advocacy - reach out to affected classes to find where there is actual or potential discrimination; investigate incidents like the COD -Indian thing; set up meetings or whatever to help people understand the situations better, like police/community. Training commissioners: --Incorporate education into all that we -do. -- --Get commissioners into workshops and 'training sessions here and elsewhere. --Staff and officers to take responsibility for this task. Educating the public: --Officers ,to convene a task force of a few commissioners and the staff' 2 or 3 times a year, to plan what is necessary:They will then make,' assignments to the Commission for carrying these out. --Concentrate on the revised ordinance. --Have some time at each monthly meeting for public input. • Goals and priorities/ budget/ relationship to Council and others: Officers and staff to take primary responsibility for these, but total Commission needs to input. make