HomeMy WebLinkAbout1976-02-24 Info Packet•
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•
February 18. 1976
CITY OF IOWA
CITY -
FY 1977'BUDGET
PROPOSED REVISION
SLftMy
NEP
GENERAL FUND:_
RECEIPT
DISWRS6egp
BALANCE
qpN Mwr
Adm inistration Pro
�_
ram:
- Legislative
Executive
Financial Administration(49,321
Public
$`(10;500)
$ 10,500
Works Administration
Government
(500)
49,321'
Buildings
Corrommity Development`
(100)
500
100
Pro ram:
Manning
(4,000)
4,000
Engineering
Public Safet Pro
$ (13,165)
(19,165);
6,000
am:
Police Protection
(1,500),
1,500
Fire Protection
Transnortation
7,157
(27,849)
-
Program
Tra
4,259
(6,250)
35 '006
is control
Mass; Transportation
Street
(27,757)
(29,496)
10,509.
System Maintenance
Airport
(12,000)_
54,030 -
1,739
(54,030)
Environmental Protection Pro
(12,000)
Sanitation ram:
Cemetery
- FGtu-
ra
(159,404)
(21Leisure P633):
(137,771)
ertmties:oh
-
-
Parks
Library
3,831
-11551
2,280 _
TOTAL
4,410.
_�—_
(6,750)
(9,705)
6,750
14,115
$ 169 `
$ 142 459)$_
_
50
,
• -5-
February 19, 1976
CITY OF IO{VA CITY
- FY 1977 BUDGET
PROPOSED REVISIONS
- DETAIL
EXPENDITURE REDUCTIONS
GENERAL RM:
ADMINISTRATION PROGRAM
Legislative:
City' Council•
Meals
$ 500
500
City Attorney:
Professional Services
$ 5
000
5,000
Boards F, Commissions:
Professional Services
$ 5,000
37-5
000 _ <:
_ Executive:
City Manager:
Travel F, Education (FY 1976 level)
Food =
$ 17 80
,9
- Miscellaneous
400`
- Professional Services
100
Overtime
1,000
Intern-(half-t-
300'
6402
Human Relations:
Books $ Magazines
`
$ 100
Overtime
.
Capital Outlay
200
sis
Cormmmity Relations:
$ 25,086
Financial Administration:
inistration Overtime
_
$ 500 ,
•
-6-
6-Public-Works
Public WorksAdministration:
Administration Overtime
$ , 100
100
`Government Buildin s:
as $ Electric larges
$- 4 000 _
CU44JNITY DEVELOR4W PROGRAM
Planning.
_ Tanner - 25% Local ($4,791);
75% HCDA;($14,374)
$ 18,504
Insurance661
19,
Engineering:
Printing -Supplies
$: 500s
Miscellaneous-
1 000'
PUBLIC SAFETY PROGRAM
Police Protection:
Captain
$ 16;560
Salary
(7-770)
Clerk - temporary part-time
6,023
Insurance
661
Office Supplies
600
Chemicals :&_Drugs.
1,000
AnimalSupplies
500
Food--
150
Data Processing
1;000
Health Care
= 2,000: -
Other Professional Services
400'
Gas $ Electricity
300
- Frinting`Services
1;000 -
Executive Desk
1200
Executive Chair
100
2 four -drawer files,
250
Tape Transcriber
375
Car #841 (45,792 miles)
24 509
Fire Protection:
-
Auto,
$ 42000
Camera
200
Snowblower
-600"
Office Supplies
100
Books F, Magazines
100 .;
- Sanitation -Supplies
500'
Publications--
'500'
Rentals"
-250`
• -7-
v
TRANSPORTATION PROGRAM
Traffic'Control:
gin inee ing Aide
$ 9,396
Part-time
-
Truck
2,600
17 500
$ 9,, 9 (RUT)
Mass:Trans ortation:
Saturday Service
Wardway Revised Route
$ (21 926
,
32"104)
$ 54,0 0
Street S stem Maintenance:
Materialprea ed -i
12,000 (RUT)
ENVIRONMENTAL PROTECTION PROGRAM
Sanitation:_ Reduced Staffing -
- ��intenance Worker II
$; 19;704_
2 Maintenance Worker I
Part-time Increase
19-704,
Overtime Increase'
(10,795)
Insurance'-
(5,735) -
`2;645
$ 21;633
Cemetery:
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
$ -0
Recreation: -
ASERP
Little League -Babe Ruth
$. 1,320
(32600)-1
Parks:.
Small Tractor
Compactor
$ 3,000
3 750
6:750
Libra
To
e Identified
$ 9,705
TOTAL EXPENDITURE'ADJUSIMWr
$142,459
RECEIPTS:
`
University Heights Contract -Adjustment --7$--25-,201
Sanitary Refuse Charge
Contributions Not Available to General Fund:
(162000
Road Use Tax
HCDA'
(41,496);
34"374
TOTAL RECEIPT ADJUSTMENT
$ 192 669
BALANCE ADJUSTMENT
$ 50"210 -
zne =next.:
fiscal' -years:_ The -'vote on`the bill (S.F.'1062) was .30 to.=16:
rolllcall vote below )
Basically, the,bill puts a-7
percent rowth-limit; on city,_.
gets, but.yome-revenues and: expenditures are exempted',rfor.-'examp
!P 1
1) federal funds, crc„3
:r AL2), property, :taxes levied
for debtservice,T
3) prop6iik..taxes levied -for trust; and ;agency -.fund;_
4) reveaues�and expendituresyfrom'zcity -utili't es
and
city .ente'rprises (as defini "t1 Iowa Code” 8ectie -
382.2 anC 384.24).
In order forthe,rest.of the budget;,to,exceed,the 7 perces
a -city would have to appeal to a`"_etete=level-budget"review ;comm
As _an alternative to making" this appeal, a city, could put
- -- � ' ' "�. -)As i,i'Continued.-othei
ACTION = = ___
ACTION - -
ACTION -- --- ACTION
Contacts must+be made>,immediately,with�yourl representatidei
in the House, because debate will begin; as early is,Tuesdayr:A`a3-3
' 'Urge :opposition-.tb ;the Senate, bill,-Iand :encourage your re =
resentatives` toy•su �� P,
pport, a :bills_knownq as;;the. Norland"Plan'.'.;_unde
which cities than need to ,exceed any, staltei,imposed budget limit)
will merely=
have .toehold a'second pu6liaZjhe9ring oa;theirp;>;udgel
'sc thitXtheirl citizenscin'.-'.be -,fully, aware-olithereaNeoae�utorL t
going -beyond =the state set ,limit~:;. a1n
"L J'rdl.-- .17 'L f'20 -i?- tcl-• ry
�h eV
your representatives .know ,what; growth; ,rate,youry�proposE
makeesurecthee and<,if <it;sdoeei note -exceed 7a percent -,in growtb;
y understand ;that.;fact•.foEWe, need ;to highllg _t,Othat
oities are not exceeding.the 7;pereent limit now,"and ahe`rePore;
do `not _are
any 'extratrlayerr�oP estate burenucraeyl;to watch'�over ` t
sl7a lire.~; t"
I,
point out;°the, problem ;from ;th
emaining before you must'. -certify
arch 15sis;not the -real -deadlines
ust �make�lyour-;proposed:rbudget• ave
WO Mai1i
Telep
for
92
tion v� citizens. And
ttoiv_itsl7c if=e-citizenqapprovc
question
exceeding a C
ceeding the'sta e -set -limit' 'then one-fialf 'Lof--' 'tlon&lri
revenue above the state Ai'm"iticould come from wI""lo'cal income:�sul
This incomeLsurtax;mechanism is -very-similar -
-thit
0 that -now -in -eff
for:school districts..
_rI -
It7
J
-I V1
%
House leaders say'they will _.take up the Senatebill-, as:: soot
as possible, next" -week. (theaHouse-willnot,be insessionon-:MondE
LeDruary--16) and'_will finish work- bef orethe,i end, ot- the _466k.
r[_c n I
SENATE FILE 1062
Final Vote.
R UJ arill
J, i
O'NA
ro, �41 ,
'l 61 It
YS"'jc
ac"
Andersen Heying Norpel Taylor arr Murr'a'%
Bergman.- Hill.of.-Jasper Nystrom Tieden �,e , 6K % �t e 'Nolan:
Briles" Hultman Palmer' `iVan4Gkl's'ri 'D 4"'Orr,
I 4kiz 1 k ;-,-- �I 4?!-- - -I- -1,-
Burro'Ug n ey-
amsey -!Winkelman-Glenn Plymat
Coleman Lamborn Robinson, = Griffin Rabede
Culver Merritt -Rodgers Hill '6rf'�!' -Redmon
Curtis Mi llerIpf Sco 0, n 2,
Polk - Schwenj
`I�07EC
Gallagher Marshall-- S h a'f k! Vi:l Junkins Zt.
Hansen Nolting Sovern Kelly-
'bre'si Moines
7 Absent or not voting 4-
---Priebe-' Shaw,1� Willits-
..Gluba
7
31, - t' L5
in .7 za .14
-bi-I-SPECIAL�"NOTEJTO-MANAGERS ANDCITY CLERKS:
f--1This-'IMPACT- I' sent -,to- all") ci
is�be ng, ty-_managers_andtci
I-
.-clerks. Please get copies of itto each of -your elected officis
and any' 43the—r-6ity='emp1by6es�wfid)might,�,be4ab.leT�toinkake�contact---
tatives".1- i A 3 1) .�l zaf z oH fq: it
--with s t a. - Ce- 'r 'e' pir e se' n' e�--dnjb 791F
you? been waiting: -for wa
2)-'- If you iting :.f or- •thetGeiieia-1t:Asgbmblyi-,to:. cc
7 , ,
action -on this+
bidiit IlimitW" .bill -_before 4yourf i--
nisIhj'aqt - . -ri Lj
'tYIoj-
t
budget, dot not �a tiany.Longer! Wei,recommendihal-you)com]ete
-
work kh6w" Even' if 1-the;'HouseUdoesiiact� nextrmdekt; tl,itrjisZ highly uT
-1 Ike 173piffit"TV, wilit pass"It6w 36nkfe,,billi.withou,
Theref ore, the, two:bills 'probably;.*i117.havei_to:.goi;t.o
Committee" in which` -the differences will be:worked --out .._.
meat,' beyond ktheend� ofi-.�nexttiweek,, 'In2,idditi6n
7 could' bedelay6d,�-4__ JI
6 if 'z --f could . nal'bi 1I1-ri:s`If_aj'reed=Lto_by .the'legisla -
,
4: Wl A z fi , nal;tpro&edur�esl�CF .avibe Ilse . nt�. out,,,to ;411 f
time7-before--tcities
-It is, bettler'"tohave.-!pkepared yourrbudget.-yin ;Iterms.iof what
reallyneedthan:- to:, wait- unt I 1'. we �.see what the I:legis lat urel; may_-_- 4
�, -11" �with-.!
, . I - - - --oiiit,;`
may -not-come- up with-.�f--Jf ilthey�sdo cdmpose�:sometype:j -f, m
I ---- ---
can make' -adjustments tlateir'.iToIc -1,1210-
editi- ntt6fl'the', f
.11976' 0 iLeague�prepkredjlj':ffe� rl: ,
ctqXYZ00 Zhu
Iowa Municipal Of f icials, wi:11.1,be - publisli6d.., niikar.'chz-,o�2Each6embl
C,tV
is entitled toone .frbb_covv.:.J,.T& get.,one for. -Your city ci
namesand populations -2'0 - . .. , .lL- - V
-'Iowa1cit-ieW;.Gthdir'. mayors
'* ft'al'-
hp .7Am -Ztmail Vnir ail A vAma I it, imp, nf qraj
as IS $...3.'-
i
Ity ot.lowa City
MONTHLY REPORT
Month of Jani%'`� 1976
"
FIRE DEPARTMENT
r• Utl. DI0'ARTMENT ACTIV
T ES THIS MONTH TO
TE
ST DTE
_
25 25 :'
1
FIRM ALARMS
HONEST MISTAKES
FALSE ALARM
INVESTIGATIONS
4 47
31,
TOTAL GENC
102 102
3'I.
'SNSPEC'PIONS
-
BURNING PERMITS
BEER PERMITS
FIRE PREVENTION PROG
1
FIRE DRILLS
COMPLAINTS
0
MONEY:,T IN
0 -
An
DIIILLS ;.
h'lItST AI INSIRUGT 0
- '
>.
-; 2
i'UBLICRELATIONS
0
ST DBY-DUTY
0
FIRE SCHOOLS
TION 0 R
p
INJURIES=TO`F
0
0
DEATHS OF>FIAEMEN
"0
INJU IE TO CIVILIAM
MANS TO CIVILI S
0'`
CLAGSIFICATION OF
N0.
LOSS
LOSS
LOSS
I•'IIfE ALARMS THIS MONTH
THIS MONTH V U TION
THIS
IN BUILDING
1
0 80.
ROLLING STO
00 .00
•00
OTTRIS
THIS YEAR MONTH
THIS'YYAH
T
USEOF EQUIPMENT
TNIS.MONTH
T
0
FT OF n, HOSE
0`
e..
00 ..
FP 'OF n..,.
,- p
-.
..._
0
FT -OF " HOSE
00
FT OF S
1 0:
10
0 as
1
2
2 ..
1
0
p
'
0.
1
0 .
p
.
, .27
IIOL.m
tj
TRUCK,
_
Malicious FalseAlarms-`' 4 .00
Other False Alarms "2 .00
Apartments2
•
Dwellings
•
60098.80
Hotels - Motels
0
•�
"Other Residential
DATE
JANUARY 1976
'
- -
20,000.00
Schooln - Colleges
TOTAL
TO DATE
Public Assembly
1
Number
Est. Lose
Number
Est. Lose
Fires
in, Buildings
14S3o,4e0.60
14
S30,480.e0 .
Fires
In Motor Vehicles
6
41;200.00
6
41,200.00
Fires
in Rubbish
3
.00
3
.00
Other
Fires Outdoors
2
.00
2
.00
Malicious FalseAlarms-`' 4 .00
Other False Alarms "2 .00
Apartments2
-4050 00
Dwellings
5
60098.80
Hotels - Motels
0
•�
"Other Residential
2
'00
`Institutions
1
20,000.00
Schooln - Colleges
0
.00
Public Assembly
1
.00
Stores -'Office■
1
.00
4 00
2 00
2
5 -
0
2
.00
1
20,000.00
0
.00
1
.00
1
.00
TRAINING REPORT
•
• dANUARY:1976
Shift //1
No.
of Hours
263
No.'oS
Drille
50
Shift //2
No.
of Hours
278
No,
of Drilla
'
52
Shift //3
No.
of Hours
265
No.
of Drills
47
TOTAL NO.
OF HOURS
606
TOTAL NO,
OF DRILLS
149
E2UIPMENT
AT DRILLS
4" Ilose
Truck #354.
11 ,
3.. itoac
300 -
Car #360
13
2z"-lloae
700
,
Truck #361
q
1".Hose
600
---------------
Truck #362
g .
Ft. of Booster
325
Truck #363
q
Ft. ,of Ladders
108
Truck #364
:
6
Times Dump Used
13
Truck /365
e
Nozzle Lines1j
Truck #366
10
-�=�$y oT-!owa; City:
MEM�RgN�VM
FINANCE DEPARTMENT
FY 76; GOALS '--
JANUARY, 1976-`ACTIVITY. REPOR'C-
1. _
COM1UTF.RIZAI'I0N OF EQUIPh1EW MAINTENANCE INFORMATION SYSTITI - This compu-
terizee inion ystem.will provide complete and current data`for
_
vehicle maintenance and replacement decision making. Completion date: 5/76,
II.
Ih}PLFMENIATION OF NEIV CAS11-HANDLING SYSTEMS:- to provide closer-controls
over assets, e.g centralization o City. receipts into. new cash register.
III.
PRW ECL TO DATE ACCOUNTING SYSTEM - -to provide accessible information -
"including costs per projects, revisions, sources of funding, comparisons
' -
of actualtobudgeted costs on capital projects which carryover from
budget year to budget year.
IV.
'CONVERSION TO ENCIMRANCE SYSTEM - to comply with Home Rule Act of-1972..
Eliminates-the carryover o -items°not expensed during the-,budget_year:
Records expenditures at.time of order, not delivery. ,
V.
COMPLETION OF TOTAL CITY RISK MANAGEMENT EVALUATION - an evaluation of
" -
present City-wide insurance coverage anpossele alternatives.
Completion date: 10/76
JANUARY ACTIVITY:
I.-
Yuir-to-date reports on fuel costs are now being prepared 'and distribution,
originally scheduled for January 31, 1976, is now scheduled for February,:_,
1976.
II.
Code Enforcement receipts are now being processed through the cash register.
" III.
This 'goal accomplished 12/75.Reports now available for management
-
decision-making. - - -
IV.
No measureable activity this month due to heavy departmental workload
during this part of the budget cycle. - -_
V.-
A proposal and cost estimate was requested and received from Risk Planning,.
ost
Group outlining the; proposed areas of study and quoting-an estimated cost-
of $8,500 plus expenses. The proposal is now under consideration.
of
DEPARTMENTAL SUB-GOAL ACTIVITY:
Vehicle Utilization` Policy The Finance Department's December 5, 1975
recommendations to`the City Manager were discussed at the'-February 4,--1976
"
staff meeting. The Department Heads`were.instructed to submit lists
of the vehicles assigned totheir respective; departments that indicate the-
'.
primary uses of the vehicles and if-the vehicles are used'for transportation
to a private; residence. The Department Heads were to be propared to
further discuss the.matter._at the :February-ll, 1976 staff meeting.;:
Recreation Division Report for January 1976
DATE. Feh run r.. M9'ri arc ��
F.
A six-team coed volleyball league started at South East Jr. High.,
• G.
A 4 team womens=basketball league star-ted'-atl-SouthDEast Jt'�High::3t:
K
H.
Various activities geared toward Integration of the handicapped are now
taking place.: people from Good'Will`Iiidustiies are.comingrinfor volleyball,
people from the nursing homes and from Systems Unlimited homes are coming`'
In to play;pool,and='table Eennis'many'o,Ltfieispecial+populations*'are ',1'_-
coming in regularly to roller skate on Tuesday and swim on Wednesday evenings.
}: obl M
I.
The family swim for handicapped on Saturday noons'•`isr going well: o_�c,A<
J.
A successful, clinic on communication skills for the deaf was held to instruct
aeaders,
k.
Winter classes began in cultural arts, paddle ball; fitness .and kindergym.
L:
The elementary school gyms are now open Saturday mornings and afternoon'.
for youngsters and South East Jr..High gym'-is open on Sunday afternoon for
adults and-Jr.-Sr. -High youth.
M.
A very successfull volleyball clinic was held for women.
-_ N.
Fitness activities started at congregate meals for°seniors-._ -
II. Projects
in Planning.
• A.
A synchronized swimming program known as Aqua Maids is being planned:,for
March and ;April.
B.
The annual family table tennis tournament is scheduled for Feb. 22.
C.
An instructional clinic on wheel chairs is planned for early Feb.."for leaders.
D.
Registration is now open for spring tswimming classes. '
E.
Programs in life saving, basic rescue and water safety will begin with
orientation in late Feb. >'
F.
A workshop is scheduled for making old fashioned valentines and other
'
similar .Harty decorations.-- s:
' G.
Big plans are underway for the special olympica on, April 4 and two clinics'
in March. _
H.
S.P.I. will be conducting 8 poster contests for special_ Olympics.---
lympics. -I."
I.
Modern dances classes scheduled for the deaf, mentally retarded and others
at the Recreation': and Longfellow School.
•
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�
1
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I
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Council Objectives for the 1976-77 Year -`
Broad Goals: To. provide leadership to thc'community in terms of-long -range .
human, economic environmental and physical projects and services considering.
not only the current year's need but also the future requirements -of the Iowa
City citizenry:"
1.
To determine the key, priority projects to be accomplished In total or in part_
in fiscal 1976-77: - -
Possible projects:
1. Ralston Creek
2. Housing Rehabilitation
3. Urban Renewal
4. Comprehensive Plan
5. Program and Projects for the Elderly
6. Library Study Program
7, joint Law Enforcement Facility
8. City:; Maintenance Facility
2.
To establish and implement an effective MBO program `throughout all phases ".
of city government which include quarterly and annual evaluation reviews.
By June 30, 1976. -
3.
To establish a realistic City budget so as to maintain financial stability.
By March 1,y 1976.
4.
To identify and take action on major administrative and organizational lssues
and problems so as to increase City management's efficiency and effectiveness.
By December 31; 1976.
-- 5.
To establish the major priorities for the 1977-78 fiscal year by August 1,
1976 so that the City`Manager.and the departmentheads may:have`these
priority' inputs' prior to the establishment of new department"objectives
and budgets'.
6.
To establish the proper climate, policies and procedures for the full: input-
of citizen concern and needs Into the City government's decision-making
processes.
Personal Council Member Objectives:
1.
To prepare yourself by study and discussion.to make as Informed as possible
decisions of key issues facing the council.
2.
To establish a regular pattern of communication with all phases of Iowa City
citizenry.
3.
To objectively evaluate the performance of the City Council's meeting and _`.
action'.
4.
To review quarterly the objectives of the City_Manag er ..