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1975-02-25 Regular Meeting
Regular. MEETING OF Februar 25, 1975 7-30 P.M. PRESS =v (1I1IUTES OF A REGULAR COUNCIL MEET IiIG FEBRUARY 25, 1975 7:30 P.M. The Iowa City City Council met in regular session on the 25thdayof February, 1975 at 7:30 P.M. in the Council Chambers at the Civic Center. ers present: Brandt, Davidsen, deProsse, Councilmemb Neuhauser. Absent: presiding. The Mayor CPro ntem inotedyor thatxthe e sen meeting was being recorded by KXIC Radio Station, and that_por- tions to be broadcast later were at the discretin or of the radio station and in no way controlled by the Cthe Council. It was moved by deProsse and seconded by Neuhauser that'the minutes read thus far'constitute.a full reading . Of the minutes for the February lith, 5tRegusubject Council Meeting, and that Council approve to correction. Motion carried. • Mayor Pro tem Davidsen called attention to the obser- vance of International Women's Week, _which begins today, February 25th. She listed five objectives Councill,ouuld undertake to observe International__ review of the City Code, specifically sexist connoconations, 2) to reach Equal Employment Opp issgoal to promote the that 1/3 of the City work help develop thece be Block Safety safety for women, 4) to help a Program, and 5) to name sites for famous Iowa women. Brad Meyers, 1401 Rochester, appeared concerning accessibility for the handicapped, specifically in the transportation area. Mayor Pro tem Davidsen suggested - that the City staff and Johnson County Regional Planning Commission and the University coordinate and investigate a plan. Linda Fisher, 941 S. Van Buren advised that the audience could not hear what was being said. The City Manager, Neal Berlin, stated that the Staff would explore alternatives relative to the sound system. It was moved by deProsse and seconded by Neuhauser that the minutes of the Airport Commission, meeting of and Recreation Commission January 16, 1975, the Parks - meeting of`Febru19712th175, the e9Planningxand 1ng Commission ting Zoning Commission of February 17, 5 • meeting of February 1.3, 1975, .+nd the Citizens' Steering Committee for housing and community'Ucvelaprnent Actrtc-ctf,ny of February 5 and February 17, 1975 be received and filed. Motion carried. • Page 2 Council Minutes February 25, 1975 Mayor Pro tem Davidsen noted the Parks and Recreation Commission recommendation that it reaffirms its previous recommendation on the Northeast Parkconsistent with consideration by the Planning and Zoning Commission, and requests a status report. Council decided to discuss the matter informally. Concerning the Parks and Recre- ation appointments of Flo Stockman to the Johnson County Regional Planning Commission, Open Space Committee, -and of Mary Mascher to the Riverfront-Commission, the first motion to approve the appointments was reconsidered, all voted 'aye', and it was moved by Neuhauser and seconded by Brandt that the appointment of Mary Mascher-to Riverfront Commission was approved by Council. Motion carried. The appointment to Regional Planning Commission was noted. It was moved by Neuhauser and seconded by deProsse- that a Public Hearing be set for appeal by Jerry Lanser, 105 14th St., Ames, Iowa, regarding Iowa City Electrical Board's denial of his licensing and/orcertification on March 11, 1975 at 7:30 P.M. Motion carried. - It was moved by Brandt and seconded by Neuhauser that a Public Hearing be set -on -the amended Final Planned Area Development plan for Lot 24 of Macbride Addition, Part 1, on March 18, 1975. Motion carried._ City -Attorney John__ Hayek notified Council of his conflict of interest con- cerning this development. --- - It was moved by Brandt and seconded by Neuhauser to set a Public Hearing on March 18,-1975 on the rezoning of --- the east 40 feet of Lot 3 Block 44 Original Town in Iowa City from R3B to C2, which is a portion of the Civic Center Parking Lot. Motion carried. The Mayor Pro tem declared that this was the time set for a Public Hearing on,'.the submission of a Capital Grant Application to the Federal Urban Mass Transportation Admin- istration for purchase of buses etc. for Iowa _City , Coralville and the -University. --Dorothy Douglas, 1030 E. Burlington,, Chairperson of the Transit Advisory Committee of Johnson County Regional Planning Commission appeared requesting that Council approve the grant application, the - - Transit Development Plan and the memorandum of understanding. Also appearing were: Ken Dueker, Director of the Institute of Urban and Regional Research of the University, Barry • Hokanson, staff member of Regional Planning Commission, who pr000nted tho Mgt.fmaLod Projoct Cooto, anti John Dooley, Director of TansporL-ation and Security for the University of Iowa. Items discussed by Council were: 1) that the City Manacger should be the Authority concerning • the application instead of the Mayor, 2) the timing for presentation of resolutions, 3) the letter of 'no pre- judice', and 4) the obligations of the City. The City Manager noted that a revisiononthe way agenda items and grant applications are dealt with is needed. The Mayor Pro tem declared the Public Hearing _closed. It was moved by Neuhauser and seconded by Brandt that the Resolution on Authorizing the Filing of a Mass Transit Grant -App with the Dept. of Transportation be amended by deleting the name of 'Mayor' and substituting thena e of 'City Manager' on Page 2, sub -paragraphs #l, #2 - correcting paragraph #4 so that it reads 'compete' instead of 'complete'-.-- Motion carried. It was moved by Neuhauser and seconded by Brandt that the Resolution as amended be adopted. Upon roll call Brandt, Davidsen, deProsse and Neuhauser voted 'aye', Czarnecki.absent. Motion carried. The City Manager and Staff will work with Regional Planning for a final draft of the application to submit to the fed- eral government, which is consistent with City Policy. It was also noted that the Transit Development Program was • a planning document only. It was moved by deProsse and seconded by Neuhauser to adopt the Resolution of App for the Transit Development Program. Upon roll call Davidsen, deProsse, Neuhauser and Brandt voted 'aye', Czarnecki absent.. Motion: carried: •It was -moved by___-_ Neuhauser and seconded by-deProsse to adopt 'the Resolution of Understanding Authorizing; -Execution of. the Memorandum Concerning'Transportation_.Planning for..the=Johnson County Urban Area:- Upon roll call,-Davidsen; deProsse;'Neuhauser and Brandtivoted."aye', Czarnecki absent. 'Motion carried. Councilwoman deProsse advised that there would be a meeting of the Ralston Creek Coordinating Committee on March 5, 1975 at 8:00 P.M. at her home. She also asked that the Staff investigate who is responsible for the lights on the Iowa Avenue Bridge, as they are not turned on at night; and concerning snow removal,.noted that the piling of snow on the curbs makes it difficult to cross the streets. - Councilwoman Neuhauser questioned when bus service would be expanded, when the decision would be made on passes, and when experimental service to Wardway could be tried. The City Manager advised that the third item was being explored by the Staff. • It wa13 moved by deProsse and seconded by.Neuhauser that the r.uLes be Suspended and the beconid reading of the ordinance to rezone the south half of Block 83, original Town, from C2 to CB Zone be given by title _ • Council Minutes Page 4 February 25, 1975 only Upon roll call deProsse, Neuhauser, Brandt and Davidsen voted 'aye', Czarnecki absent. Motion carried and the second reading of the ordinance given by ,title only. it was moved by Brandt and seconded by deovonSethe that action be deferred on the Resolution Appng Final Plat for Oakwoods Addition, Part 7, until legal papers are submitted. Motion carried. Mayor Pro tem Davidsen read the Resolution Recommending to the State Legislature Reduced Penalties for Possession of Marijuana. It was moved by deProsse and seconded by Neuhauser that the -Resolution -be adopted. Upon roll call Brandt voted Neuhauser, Davidsen and deProsse d vote'aye', 'no', Czarnecki absent. Motion carried,_3/1. City Attorney John Hayek explained the change in the agreement discussed previously concerning the Resolution Approving Contract with Frantz Construction, Inc. for a • Sewer Across Braverman Property, and recommended Council adoption. It was moved by Neuhauser and seconded by Brandt that the Resolution be adopted. Upon roll call Brandt, Davidsen, deProsse and Neuhauser voted 'aye', necki absent. Motion carried. IL• was moved by deProsse and seconded by Neuhauser that the letter from Stephen D. Varcoe, University of Iowa, regarding individual Council interviews be received and filed. Motion carried. It was moved by Neuhauser and seconded by .deProsse that the letter from the Executive Committee of the Grad- uate Student Senate, University of Iowa with suggestions concerning bus fare increase be received and filed. Motion carried. It was moved by deProsse and seconded by Neuhauser that the letter from Robert E. Belding, 608 Whiting Avenue, concerning suggestions for weekly passes for patrons of the bus system be received and filed. Motion carried. It was moved by deProsse and seconded by Neuhauser that the letter from Robert A. Feldmann, Mid -States Enter- prises, Inc., regarding marijuana decriminilization be • received and filed. Motion carried. It was moved by Brandt and seconded by Neuhauser that the letter -from _the Iowa City Housing Commission recommending approval of the Annual Goal for Housing Assistance be I • Page 5 Council Minutes February 25, 1975 received and filed,and that the Mayor schedule a meeting with the Housing Commission for its discussion. Motion carried. It was moved by deProsse and seconded by Neuhauser that the letter from Local '610,"International Associa- tion of Fire Fighters, regarding the 1976 Iowa Association of Professional Fire Fighters Convention to be held in Iowa City be received and filed, and that the Mayor send a letter to Local 610 expressing the enthusiastic support of the Council. Motion carried. Don Dolezal and Pat Akers were present for a short discussion. It was moved by Neuhauser and seconded by Davidsen that the letter from Ron Tisinger, Iowa City, regarding marijuana decriminalization be received and filed. Motion carried. It was moved by deProsse and seconded by Neuhauser that the meeting be adjourned. Motion carried, 9:15 P.M. 1 • 1�� City Clerk ruafy;. 5 and; February 1 carried eProsse, V3. seni`_i, .'i.ng.... , n .of :the or ig he .ed.; ., 1ning agate £he iinute 95-.11 ,the i1 ita -tat2 3' Cit as: I !n C aPl pi I cal 3rrT !on the e: :uary.,25r dt-:,an jd. � ion &c8mrnen( possess'01 seconded IbY, ponroll cal ;Brandt - vOt change 1.7 -'R,e!T,lutjor Inc_. for a, _ mded . Neuhause;7 ;jjof -the j'ng". Av :)atronsr`, Lon carril ,44elifiause ,.1- -1 '. sta e En zatiOn b, t r - - i Page.SCouncil f Minut _ February 25;" received and filed and t that the Mayor sche3ule a meeting withthe Housing.Cotmnia Sion for its-"discussion -Motion' carried It; w,as ,moved .bv .deProsse-:and 'seconded`: by Nnuhau sen` .' Item No Item No Item No Item No - --Item No IItem No a. Airport. Commission minutes of January 16, 1975 meeting. b. Parks & Recreation Commission minutes of February 12, 1975 meeting. C. Housing Commission minutes of February 5, 1975 meeting. d. Human Relations Commission minutes of February 17, 1975 meeting. e. Planning & Zoning Commission minutes of February 13, 1975 meeting. f. Citizens' Steering Committee for the Housing and Community Develop- ment Act minutes of February ,5,_and February 17, 1975 meetings. 5 - Recommendations to the City Council. a. The Parks & Recreation Commission reaffirms its previous recommend- ation on theNortheastPark consistent with that consideration by the Planning & Zoning Commission (refer to Planning & Zoning minutes, January 23, 1975) and recommends that a status report be requested. . 6 - Consider setting public hearing on appeal ofJerry -Lanser,.105.14th Street, Ames, Iowa, regarding Iowa City Electrical Board's denial of his licensing and/or certification. 7 - Consider setting a public hearing on the amended final Planned Area Development Plan of Lot 24 of MacBride Addition, Part l 8 - Consider setting a public hearing to rezone the east 40 feet of Lot 3 in Block 44, original Town of Iowa City from.R3B to C2. Z-7429.. - 9 - Public hearing for the submission of a Capital Grant Application to the Federal Urban Mass Transportation Administration 10 Business from the City Council. 1.1 - P.eport on itomn from the City Manager and the City Attorney. 12 - Consider ordinance to rezone south half of -Block 83 of the Original Town of Iowa City from C2 to CB. (second Reading) Item No. AGENDA - -- -- - REGULAR COUNCIL MEETING - -- February 25, 1975 7:30 P.M. Item No. 1 - Meeting to order - - Roll Call - Item No. 2 - Reading of minutes of regular Council meeting of February 11, 1975. - Item No. 3 - Public Discussion. - - - - Item No. 4 - Receive minutes of Boards and Commissions. Item No Item No Item No Item No - --Item No IItem No a. Airport. Commission minutes of January 16, 1975 meeting. b. Parks & Recreation Commission minutes of February 12, 1975 meeting. C. Housing Commission minutes of February 5, 1975 meeting. d. Human Relations Commission minutes of February 17, 1975 meeting. e. Planning & Zoning Commission minutes of February 13, 1975 meeting. f. Citizens' Steering Committee for the Housing and Community Develop- ment Act minutes of February ,5,_and February 17, 1975 meetings. 5 - Recommendations to the City Council. a. The Parks & Recreation Commission reaffirms its previous recommend- ation on theNortheastPark consistent with that consideration by the Planning & Zoning Commission (refer to Planning & Zoning minutes, January 23, 1975) and recommends that a status report be requested. . 6 - Consider setting public hearing on appeal ofJerry -Lanser,.105.14th Street, Ames, Iowa, regarding Iowa City Electrical Board's denial of his licensing and/or certification. 7 - Consider setting a public hearing on the amended final Planned Area Development Plan of Lot 24 of MacBride Addition, Part l 8 - Consider setting a public hearing to rezone the east 40 feet of Lot 3 in Block 44, original Town of Iowa City from.R3B to C2. Z-7429.. - 9 - Public hearing for the submission of a Capital Grant Application to the Federal Urban Mass Transportation Administration 10 Business from the City Council. 1.1 - P.eport on itomn from the City Manager and the City Attorney. 12 - Consider ordinance to rezone south half of -Block 83 of the Original Town of Iowa City from C2 to CB. (second Reading) Item No. Public .Agenda _- February 25, 1975 Page 2 Item No. 13-- Resolution approving Memorandum of Understanding concerning trans- portation_planning for the Johnson County urban area. Item No. 14 - Consider resolution approving the final plat of 0akwoods Addition, Part 7. S-7411. Item No. 15 - Consider resolution-recommending.-tothe -State Legislature seduced -_.. penalties for possession of marijuana. - Item No. 16 - Consider resolution approving contract with Frantz Construction, Inc. for sewer across Braverman property. Item No. 17 - Correspondence to the City Council. a. Letter from Stephen D. Varcoe, University of Iowa, regarding Council interviews. b. Letter from the Executive Committee of the Graduate .Student Senate, University of Iowa, regarding bus fares. - C. Letter from Robert E. Belding, 608 Whiting Avenue, regarding - bus passes. -- d. Letter from Robert A. Feldmann, Mid -States Enterprises, Inc., regarding marijuana decriminalization. e. Letter from the Iowa City Housing Commission recommending approval of the Annual Goal for Housing Assistance. f. Letter from Local 610, International Association of Fire Fighters, regarding the 1976 Iowa Association of Professional Fire Fighters Convention. g. Letter from Ron Tisinger, Iowa City, regarding marijuana decriminal- ization. - Item No. 18 - Issuance of permits. Item No. 19 - Public Discussion. Item No. 20 - Adjournment. -- b. Parks & Recreation Commission minutes of.February 12, 1975. meeting. _ Action: C. Housing Commission minutes of February 5, 1975 meeting. Action: d. Human Relations Commission minutes of February 17, 1975 meeting. Action: - - e. Planning & Zoning Commission minutes of February 13, 1975 meeting. - Action: f. Citizens' Steering Committee for the Housing and Community. Develop- ment Act minutes of February 5, and February 17, 1975 meetings. Action: - i j , •- AGENDA REGULAR COUNCIL MEETING -- - -'- - - FEBRUARY 25, 1975 7:30 P.M. - - Item No. 1 - - MEETING TO. ORDER / II'' �J r GOs�ta �[-49.-1 /I[uta3 �ID4Oi[iarl votici, rnq. ROLL CALL •Cze vt CC ACM 1 Item No. 2 - READINGOFMINUTES OF REGULAR COUNCIL MEETING OF. FEBRUARY 11, 1975. - - -Item No. 3 -- PUBLIC DISCUSSION:- U0... � _Tdey J- N f � ��! ..s ..,r. �[� C P k A b i JJ • r 9 L� M r l i� � � I[ e+. � _ C.fiy. �wr � �� riti. � W yrny /47'r �A��jecttVCT rcotew0rcociF \1 j J //JrK,sr r /04i 1N 1� Y. [�h041- nP3 PVA-'�/CT1v\E J S:I 4'tv C e Lit t1, AJ`A:(a --__ - - �I BIZ � Y'A PCi ee n -In k ht1W rY� Nom• _ _moi - Item No. 4 - RECEIVE MINUTES OF BOARDS AND COMMISSIONS. • a. Airport Commission minutes of January 16, 1975 meeting. _. Action: -- b. Parks & Recreation Commission minutes of.February 12, 1975. meeting. _ Action: C. Housing Commission minutes of February 5, 1975 meeting. Action: d. Human Relations Commission minutes of February 17, 1975 meeting. Action: - - e. Planning & Zoning Commission minutes of February 13, 1975 meeting. - Action: f. Citizens' Steering Committee for the Housing and Community. Develop- ment Act minutes of February 5, and February 17, 1975 meetings. Action: - i j , ------------- -----.-.-�.. S> �t.�e-s __nn-Fri.P�1_ FcJ.,. rnd y_.'-- --z �✓i /.k� /...a..CNi. . II ir 1 C l- { 7 P _— -- be 4, d.14i+10-..�. _CO_�1_f�.2-.'.+.�CG.{-�:@'✓ -_-- :. L3 V6- AFel �,pV1• _I �C)i..Ln)• OC.iL/LICYCz _._. U✓�Y II J ve v'i c ec cC-etss_r d i /d—/ _ _ !J'1-�� V r _ h.� Yl CJ 1' 2' L. o�•�. '1 C`(. - � i � -- — 1-/ :5:� �`11/ i Gi_ l.:�l�. L+ ;yc t ( L4 I t 5" a F_ I T _, Co v ` ,, c.l- _ �P� :. /� 1 }tt .__-Nct.�� IC-. __�g_.v_L1_at� _.�.te ti� rJ,rc �.a �.• e n ''Jh cely5 Ibe_a-cc�rsi-61 f,__/s - �ti l e � •. � p (` �"c.r, yc, -•r ,! -t - a" ' .1` LAO c C o - - - - rD 17 C�rr` 11 ------ --- __..----_..-.:----- LO v [tem No 5.- RECOMMENDATIONS TO TIIE CITY COUNCIL. - a. The Parks & RecreationCommissionreaffirms its previous- recommendation on the NortheastParkconsistent with that consideration by the Planning & Zoning :Commission .(refer . to Planning & Zoning minutes, January 23,-1975) and recommends {{ at a status report[[ be requested. Action: rJA�(PU4 [ r I fiiSCUIl• FT! ', a �lrr r !� i 04K14t2v - oD��t S 10. y l r Ir;. P - h r til` � p pi s , P P-4 o ,�. _ t t a 1 e . hkk. tib ko t-VAZI ' 6 - CONSIDER SETTING PUBLIC HEARING ON APPEAL OF JERRY LANSER, 10514th 624 STREET, AMES, IOWA, REGARDING IOWA CITY ELECTRICAL BOARD'S DENIAL OF HIS LICENSING AND/OR CERTIFICATION. - hI/�Go�r°cfi� ' - Item No Comment: Seeattached --attachedf{`,� letter. 'r� 1 Actions VtLL� f_Cu' _..St,"- /V�. fl_' -- 7r30 —/[lli tip.. �� Bn Ci1.l g C_ A 'A , rr ., r Item No. 7 - CONSIDER SETTING A PUBLIC HEARING ON-THEAMENDED FINAL PLANNED AREA -•. _ DEVELOPMENT PLAN OF LOT 24. OF MACBRIDE ADDITION, PART. 1. ; %/,4 ._f_ /B J,1_ , Comment: Mr. E. Norman Bailey, contract purchaser of the subject lot- located east of Westgate Street on Calvin Court, proposes to construct a 47 - unit townhouse complex in lieu of a 47 -unit garden apartment complex as initially proposed in the approved PAD and LSRD plans of MacBride. Addition, Part 1. A major change in the location of the buildings . - necessitated the submittal of amended preliminary and final PAD and LSRD plans as recommended be approved by the Planning & Zoning Commi- ssion on February 13, 1975 by a 7 to 0 vote. In conjunction with and previous to the considerationof-approvalof -- thefinalPAD, it is essential that Council take action .onthe pre- liminary PAD as well as the preliminary and final LSRD. Action: %)o) r t'i { I qQ 4vt Item No. 8 - CONSIDER SETTING A PUBLIC HEARING TO REZONE THE EAST 40 FEETF 3 O LOT IN BLOCK 44, ORIGINAL_ TOWN. OF IOWA -CITY FROM -R3BTO -C2. Z-7429.- -- Comment: The subject portion of a lot is located south of Iowa Avenue in the Civic Center parking lot where earlier in 1974 a house was razed for parking purposes. Since a commercial parking lot is not a permitted use in the R3B Zone, the Planning and Zoning Commissions on February 13, 1975 recommrfndod by a 7 iq 0 vOtt3 rozonlnq'ths subjeri, portJon or the Iot to irt Cl.'long0, e. } Action: -_& 1 6- _.l,.. YL,A) • i Agenda February. 25,_ 1975 •_ Page 3 Item No. 9 - PUBLIC HEARING FOR TUE SUBMISSION OF A CAPITAL GRANT APPLICATION. TO THE FEDERAL URBAN MASS TRANSPORTATION ADMINISTRATION. application is for the purchase of twenty (20) Comment: The purpose Of this mass transit equipment- Itis proposed buses and other related . the City of Iowa City act as the lead agency for this applica- thatthe University of Iowa are also tion. The City ofCoralvilleand participants in this application. .�- Action, - -Item No. 10 - BUSINESS FROM THE CITY COUNOCILt-o" l r! tis n ,, s , �� of ° t s fiWuPd a� c�1 --------------- 1✓- ei�. v -J o f1� • Item No. 11 - REPORT ON ITEMS FROM THE CITY MANAGER AND THE CITY ATTORtt$Y• _. Item No. 12 - CONSIDER IORDINANCETO ITY FROMREZO O CBSOU TH(S condLF FRead ngt33.OF.THE ORIGINAL TOWN - Comment: The Planning 6 Zoning Commission on. January 9,_1975, requested that the Council refer to the minutes of the Commission meeting ch time the Commission had recommended - Public held on October 11, 1973, at whichanges on the Zoning Map. approval Of the CB and CBS Zone hearing was held on February ll, 1975- �- Action: - - 2 V -e- 6 T. • - RESOLUTION MEMORANDUM OF UtPDEFc5TAtIDT}PC. Cf)!V_'P_F.tPLUG iCem No. 13 ION APPROVING PORTATION PLANNING FOR :.THE JOHNSON COUNTYURBAN AREA. '/ Mf - - j — PIa — -- f,tW�, w �' TIA -74 Dt -- - _ya.,.� c l•�,_t_.�-mac<r T -- �.JJV�C_l - .... - _. .a. 41�J'l.vvCT-P-•n �.�-.w-- i..,� 1..�.ti li.t..a�L.a-..�/�'Vr�f.(, _. - 3 c�ocuwY4 V. Vn_ , i L✓+�✓r Vb yYQ Ltt ( t / : _ __. -._ —. .\ t. G �"-�G _C�-____'l• IIIA cam,_ _At erLcle H_:v� o — NP_a. l ` �__ I N � . �`/ O �. 1 �l .1 S C 4•_•S S� Pte. { \ D S O_Lo 1I L6—•"_ _ _ T�cam �-� r1�3 _ / 12 1 N {__ F 1 U I •-�-t- - AV Cr _LkCX-f-(.O�f - v / Wt�� {Q! J �a�e• n %� Y- �G� errs LeL4L 1 \ , ,, �C V • r 1� _ I i' lir,__ n fit:. a,. .� t �� �Q tJ--� -, �, �: '� n L .-}}-- r( O�!_C /V -0,4-L rn. IJ--- I _ _ �J V_. I t. Ir. V c U (e. cl - 1/� '� _-� Y_Q-:•� f.\_ `__J-�-L v \ i_ 10 S! - 11S t, o. E. o_ /Q_ ei 1 - -r L ------------- ell - cL t_r1. .r - 11 c1a- ! F LIP - civ r-- d/ ie 1V An % r17_!f%_ e_C-- , -.YLB'1�--�"_C"'Ytn'il. l•O %Q -... / -- Y - ---- ----- — y t L--nis._:L-Lz r 7 � �� � f J U -Agenda February 25, 1975 Page 4 - • Item No. 13 - (cont'd) Comment: See attached memorandum. - - Action: - - Item No. 14 - CONSIDER RESOLUTION APPROVING THE FINAL PLAT OF OAKWOODS ADDITION, - PART 7.. S-7411. - - - - Comment: The Planning s Zoning Commission on February 13,_1975 recommended - by a 7.to 0 vote approval ofthe-final -plat of the subject addition. -- .located of the Lemme School and north of Washington Street. - Action: (west �^Helen �.. Item No. 15 - CONSIDER RESOLUTION RECOMMENDING TO THE STATE LEGISLATURE REDUCED ./� Y' c�I� PENALTIES FOR POSSESSION OF MARIJUANA. I ��._, S te. P .. Action: f ba) A90- � F:Qlj O'ViI o� •. 1 CIL v-:[f..,...:coe sfvvld..nnG(cCc _- Item No. 16 - CONSIDER RESOLUTION APPROVING CONTRACT WITH FRANTZ CONSTRUCTION, INC. `Y- FOR SEWER ACROSS BRAVERMAN PROPERTY. 9 Comment: This resolution approves the execution of the agreement with Frantz -:- Construction, Inc.-forconstructionofsewer. This agreement.. was r' - previously discussed by the Council in January. Copies of this agreement will provided. Action: odd Ibe L/ 1I'. ( ff Cy,n CNa IOSr SP LQ -2 4-Q Ht�r- NTY I, Dn9�r .- o e — /V _ cld CoIf�OL,t A-- f11+'rSS �7 tY•o (•iid�..rIUT//. - cl - - Item No. 17 - CORRESPONDENCE TO THE CITY COUNCIL. a. Letter. from Stephen D. Yarcoe,-.pniversity of. Iowa, regarding - - - - -.. / - _ - �,�xf _ _ ( Action._.... rLG.. iZ Ct..� 9X I E Agenda • • February 25, 1975 Page 5 Item No. 17- CORRESPONDENCE TO THE CITY COUNCIL.. (cont'd) - - - - - b. Letterfrom -the Executive Committee of.the Graduate Student Senate, University of�Iowa, regarding bus fares. Action: —V-u,�1 f( _....r,_ Q c+...G{ P - - C. Letter from Robert E. Belding, 608 Whiting Avenue, regarding bus passes. / Action: _ �'� c h !� Cl I rj-"4 P d. Letter from Robert A. Feldmann, Mid -States Enterprises, Inc., regarding marijuana decriminalization. �e� (�_, ,�� �• Action: .. ' i1.f :1..•— A_ �� - OL I 1 LL, Item No. 19 - PUBLIC DISCUSSION. - Item No. 20 - ADJOURNMENT. Y e. Letter from the Iowa City Housing Commission recommending approval of the Annual Goal Da) ckzcoss 4_�- for -1H�ougw Assistance. ssistance. -s- Action: Rs-i.-n. u 1 ti'Qad'nP1. f. Letter from_ Local 610, International Association of Fire Fighters, • J regarding the 1976 Convention. Dos\ Iowa Association of Professional Fire Fighters l,rro 1 M A-A'.ve be, PQ 4 love•ev.:1� •' Action: JV�e z�.—z3—zJ_ ,� ntii OVxec S 3upPo�T/.- • �!. � ¢\'�f �•t� ' I np q hd o� rof,P�•-" .'OV 0 S NA ON", //Q vl pts 1 u off g. Letter from Ron Tisinger, Iowa City, regarding marijuana decriminal- �\ N'1e iza%tion. Action: II iCC.�l ! ��a� h II cC I 6"1 e . Item No. 18 - ISSUANCE OF PERMITS. - - _ Action: Item No. 19 - PUBLIC DISCUSSION. - Item No. 20 - ADJOURNMENT. broal 7' none: -'_;Mayor' Czarnecki .presiq :Ic- .'Radio--Stationlre6orded--the.,m Lst,,later are'at tlie-discretidn,' rayic,ontrolled-by-,the - City., -or 'th was' moved 'b d y dePro_sse z n seco t" r - i u es i read thus far constitute -1 a. es f6r7January-..28,-1975�,l� -ReguarsC s i:l-,approve-,thern-subject ,to,.co,rrec in,,22_0.�.,N,-.,-E se , n 'tOt thE )rly`iit_intersect i action i un tll the Director:of P ub 1 83> of rezoning cover andr� j�ar_�E I of t aI\ a� ; e\ eaaq G4 IOWA CITY AIRPORT CCYYISSION JANUARY 16, 1975 CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Gary Bleckwenn Elliott Full David Hartwig Jack Perkins Claude Peterson MEMBERS ABSENT: NONE SUY.MARY OF DISCUSSION AND FCRMAL ACTION TAKEN: Chaiiman Hartwig called the meeting to order at 7:30 P.M. Jones read the minutes of the December 19th meeting. It was moved by Bleckwenn, second by Peterson, that the minutes be approved as read. Motion carried. Bill for the month were presented. It was moved by Peterson, second by Perkins, that the bills be paid as presented. Motion carried. The Finance Department's readout was dicussed. The Commission reviewed and certified their proposed budget for 1976 to be presented to the City Council. There being no other business the meeting was adjourned at 8:05 P.M. Next meeting: February 20, 1975, 7:30 P.M., Civic Center. y M LWrES • • PARK AND RECREATION COPhQSSION - - DAVIS BUILDING CONFERENCE RMI FT:BRUARY 12, 1975 I; ,WNWERS P1U:S1:,yr: STAFF PRESENT: GUESTS: RECOD1MENDA1'IONS TO Thomas Ci Ick -June Davis Sarah Fox Virginia Hebert Robert Kelley - Mary Mascher Robin Powell .James: Sangster Flo Stockman 11ally Adams 11. Eugene Chubb Robert Lee- Dennis Showalter Judy Blessington Linda Feldkamp Joe Herring Greg Hooker Phil McIntire Kathy Murphy Thomas I4egman ODUNCIL: 1. That the Park and Recreation Commission reaffirms its previous recommendation on the Northeast Parkconsistentwith that consideration by Planning and Zoning (refer to Planning and Zoning Minutes, January 23, 1975) and recommends that a Status Report he requested. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That Staff report back to Commission by the next regular meeting and provide rules and regulations concerning the operation of a motorcycle recreational area, that Staff further report on the liability insurance situation specifically concerning coverage on individuals under the age of 16 and that the Staff report on whether an operators license should be required for a person to use the recreational area. 2.- That the Zoo be an item in the upcoming Survey. (Leisure Use Study) SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: • The Iowa City Park and Recreation Commission met in regular session on February 12, 1975, at 7:30 p.m. with Chairperson Fox presiding. • t Sangster moved and Mascher seconded that the minutes of the January 22, 1975, meeting be approved as written. 11winimous. page 2 • • - Park and Recreation Commission February 12, 1975 Gene Chubb presented a short summary of background information regarding the proposed establishment of a recreational motorcycle facility. Ile was asked by Commission to �irep,re a sumnary of motions pertaining to the motorcycle issue for presentation at Commission's next meeting. - * Following discussion, it was moved by Cilek and seconded by Sangsterthat the Park and Recreation Commission recommend that Staff report back to Commission by the next regular meeting andproviderules and regulations concerning the operation of a motorcycle recreational area, that Staff further report on the liability insurance situation specifically con- cerning coverage on individuals under the age of 16 and that the Staff report on whether an operators license should be required fora person to use the recreational area. Unanimous. • The issue of the Northeast Park was then discussed. Tom Cilek volunteered to call City Attorney Ikryek concerning the matter of the decision on the size of the Northeast Park not being made in public. * It was then moved by Powell and seconded by Davis that the Park and Recreation Commission reaffirm its previous recommendation on the North - cast Park consistent with the consideration by Planning and Zoning (refer to Planning and Zoning Minutes, January 23, 1975) and recommends that a Status Report be requested. Davis, Fox, Hebert Kelley, Mascher, Powell, • Sangster and Stockman voted aye and Cilek voted nay. Motion carried. Chairperson Pox reported that nothing definite had been decided on the Budget. She commented that it appeared that the C.I.P. pool lights and the extra $30,000 for street trees had been cut. Discussion then moved to the Zoo fence. Dennis Showalter reported that the proposed fence would be erected 10 to 12 feet from the cages and • would enable the immediate zoo area to be closed off to the public at times when there is no supervision available. Ile commented that this was a measure to protect the _animals from vandals. Following discussion, it was moved by Powell and seconded by Kelley that the Park and Recreation Commission support Staff's request to erect a fence around the Zoo. Unanimous. Maschcr suggested that perhaps the Zoo should be included in the proposed Leisure Use Study to determine if the facility is wanted by the public. * Following discussion, Mascher moved and Cilek seconded that the Zoo be an item in the upcoming Survey. Unanimous. Commission asked Showalter to prepare a report for the next meeting in- cluding possible animals to purchase, costs, a headcount and his ideas for the future concerning upgrading of the Zoo. lie was also asked to • consider having a person on duty at the Zoo at specific times and to consider publicizing that person's presence. • - Rnh Luc thrn di:; used I.hc request for a Pigeon Show as voiced in a letter by David TrunnclI and his subsequent danial because of t:he conflict with • • page 3 Park and Recreation Commission - February 12, 1975 on-going programs.'. Following discussion, Powell moved and Hebert seconded that the Park and Recreation Comiission support the Staff decision. Unani mous . Wimmission then discussed the Girl Scout's request to spend a night i, * the Recreation Center. It was moved by Kelley and seconded by Cilek - that the Park and Recreation Commission recommend that the request be denied per Council Resolution 71-184 of May 18, 1971, and because of reluctance of setting a precedent for sleeping overnight in the Recreation Center. Cilek, Hebert, Kelley, Powell, Sangster and Stockman voted aye and Davis, Fox and Mascher voted nay. Motion carried. It was pointed out that the Johnson County Regional Planning Commission and the Riverfront Commission had not yet received formal notification • of the appointments of Flo Stockman and Mary Mascher to those Commissions respectively. Staff was to look asked into the matter. 111c -list of: complaints and suggestions was then discussed with Lights behind the Recreation Center, trampolines and ambulance service costs on Recreation Center trips being discussed in particular: - 'rhere was discussion of coordinating an effort between the Park and Recreation Department and the Johnson County Department of Social Services to provide fees for recreation activities for people who are unable to • participate due to their economic status or who would fall into the special populations category. Stockman, Lee and Chubb -were asked to draw up a possible appropriate publicity statement regarding possible recreation activities for special populations. Bally Adams reported that the ASGRP Program is currently operating in - 4 schools with an enrollment of 237 kids in 14 classes.- • Mary Mascher reported that the last meeting of the Riverfront Commission was concerned with input to the Stanley Consultants representative with regard to the River; Corridor Study. Gene Chubb reported that he had been contacted by a group of adult puppeteers regarding use of the existing building at Oak Grove Park as a "theatre" in return for services to the City. Commission was en- thusiastic about the idea and asked Chubb to pursue it. Chubb and Showalter presented a scaled mock-up of a proposed design for * park signs for Commission's reaction. Followingdiscussion, it was moved by Cilek and seconded by Davis that the Park and Recreation Commission ---recommend that the proposed park sign design not be sent through the • Design Review Committee. Ci.lek,-,Davis, -Ilebert, Kelley, Mascher, Sangster and Stockman voted aye with Fox voting nay and Powell absent. Motion carried. - • * It was then moved by Cilek and seconded by Kelley that the City seal be removed from the Proposed park sign design. Cilek, Davis, Ilebert, Kelley, _ - Mascher, Sangster and Stockman voted aye and Fox voted nay.- Motion carried. page c 4 • •, _ _ Park and Recreation (.emission February 12, 1975 - • * Following further discussion, Cilek moved mid Wischer seconded that the Park and Recreation (:omnission recommend that the proposed sign he es- tablished .in whatever parks that the Staff -feels -appropriate in 1975. Cilek, Davis, Hebert, Kelley, Mascher, Sangster and Stockmen voted aye and Fox voted nay. Motion carried: Gene Chubb announced that on Thursday, February 20, 1975there will be i - an all day workshop on portable recreation facilities. interested per- sons should contact him for further details. Chubb also announced that he had received a letter from Mayor Czarnecki - inviting him to attend a meeting to consider the establishment of an Iowa City Arts Council. In response, Commission quoted the Iowa City Code: "The Commission shall recomnend andreview policies, rules, regu lations, ordinances and budgets relating to parks, playgrounds, recrea- • tional centers and cultural functions of the City of Iowa City, Iowa, and make such reports to the City Council as the Commission deems in the public interest." Fox reported that Commission had been requested to break down the C.I.P. $80,000. Regarding that request, Commission asked Staff to make a balance sheet listing an inventory of needs in every park in Iowa City. • Mascher then announced that she had been contacted by the Women's Political Caucus in regard to their wish to hold a Women's Marathon on .June 7, 1.975, in honor of International Women's Year in either City Park or Mercer Park. Lee commented that'the procedure for making reservations would be to contact the Recreation Center. There being no further business, the meeting adjourned at 10:45 p.m. Cg$� ©f Iowa CW MEMORANDUM DATE: February 27, 1975 -- TO: Riverfront Commission- Attn: Sam Fahr, Chairman - - - FP.OM: Iowa City City Council - - - RE: Parks and Recreation Commission appointment to Riverfront Commission At their regular Council meeting of February 25, 1975, the Iowa City Council adopted the motion to approve the Parks and Recreation Commission appointment of Mary Mascher to the River - front Commission, term expiring on December 1, 1975. City of Iowa EMORAN U DATE: February 27, 1975 TO: Johnson County Regional Planning Commission Open Space Committee FROM: Iowa City City Council - RE: Parks and Recreation Commission Appointment At their regular Council meeting of February 25, 1975, the statement that the Parks and Recreation Commission had appointed Flo Stockman to the Open Space Committee of the ' Johnson County Regional Planning Commission was noted. • MINUTES IOWA CITY HOUSING COMMISSION FEBRUARY 5, 1975 DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM MEMBERS PRESENT: Branson, Bosserman, Claypool, Fountain, Retish, White. MEMBERS ABSENT: Sheets. CITY STAFF PRESENT: - Sevdel, Hillis. GUESTS PRESENT: Amy Wilson, Reverend Robert Welsh, Jim Mullendore. RECOMMENDATIONS TO THE CITY COUNCIL: None.. _ -- REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None. LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Branson called the meeting to order. 1. Fountain moved that the minutes of the meetings of January 15, and January 22, 1975, be, approved as corrected. White seconded the motion. Motion passed unanimously. White reported that the commission members and the Housing Coordinator visited three unitsadministered by Systems Unlimited for the Handicapped on January 31, 1975. 0 0 -2- 2. Public Discussion. Branson introduced Amy Wilson of P.A.T. who was attending the meeting to share ideas and suggestions to help in proceeding with a housing, survey P.A.T. hopes to do. _Ms,. Wilson stated that the University administration wants data on present student housing conditions before they will consider building more -`student housing. This is why P.A.T. plans to survey student renters only. The University's Urban Planning and Sociology Departments might help with the survey. P.A.T. would like help in determining what type of information the survey should gather. They plan to ask questions about type of unit, rental increases, deposits, leases, repairs and renters ability to pay rent. Retish asked if landlords would be asked the same questions. Ms. Wilson agreed that this would be a good idea to give balance to the survey. They also hope to conduct the survey by going door to door instead of by mailing it. It was agreed to invite William Shanhouse of the University Housing Office to the next Commission meeting. Claypool requested that the staff prepare a report on the rents from previous years in the Leased Housing Program. 3. Coordinator's Report. Seydel reported that 201 units are presently under lease. B units are available for assignment, 1 unit is presently empty and will be shown today. 7 applications have been received since the last meeting. Seydel recommended approval of these. - - Seydel reported that responsibility for low rent housing agencies in Iowa has been transfered from Omaha to Des Moines effective Januar 30 1975 y _ IThe Occupancy Audit report has been received. Seydel informed the Commission that he received a copy of I a letter from Reverend Robert Welsh to Nate Ruben, HUD Des Moines, -3 - concerning the proposed 62 units of elderly housing. Mr. Ruben requested that the City respond to Reverend Welsh's letter. The letter is available in Seydel's office to any - Commission member who wishes to read it. 3. New Business. Branson announced that the Legislators meeting with the - Regional Planning Commission and Social Services Committee will be held at 11:30 a.m. on March 1, 1975, at the Public - Library. Branson announced that MayorCzarnecki will be attending one of the next few Commission meetings. 4. Bosserman moved and Fountain seconded the motion that the meeting be adjourned. Motion passed unanimously. Next regular meeting -- February 19, 1975. MINUTES IOWA CITY PLANNING AND ZONING COMMISSION • FEBRUARY 13, 1975 - 4:00 P.M. CIVIC CENTER COUNCIL CHAMBERS I4EMBERS PRESENT: Madsen, Horner, Galiher, Ogesen, Jakobsen, Larew, Cain STAFF PRESENT: Schmeiser, Child RECOMMENDATIONS TO THE CITY COUNCIL: - 1. To approve the rezoning of the east 40' of Lot 3 in Block 44, Original Town of Iowa City, located south of Iowa Avenue in the Civic Center parking lot from an,R3B Zone to a C2 Zone (Z-7429). 2. To approve S-7411, final plat of Oakwoods_Addition, Part 7' located west of the Helen Lemme School and north of Washington Street. 3. To approve 5-7501, the amended preliminary and final Large Scale Residential Developmentand Planned Area Development plan of Lot 24 of MacBride Addition, Part 1. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: • None LIST OF MATTERS PENDING -COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. V-7408. Madison Street closure. Council referral: 10/17/74. 3. P-7317. Creation of a University Zone (U). 4-. P-7410. Creation of a Mobile Home Residence Zone (RMH). This would repeal Chapter 9.54 and various sections of Chapter 8.10 in the Municipal Code. Pending before Commission. 5. C-7405. Objections to prohibited and non -conforming signs. Council referral: 11/6/74. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Chairman Madsen called the meeting to order and asked if there were any corrections or additions to the minutes of the January 23, 1975 meeting. A motion was made by Ms. Cain and seconded by Ms. Jakobsen to approve the minutes as written. The motion carried unanimously. Z-7429.Rezoning of east 40' of Lot 3 in Block 44, Original Town of Iowa City, located south of Iowa Avenue in -the -Civic Center • parking lot from an R3B Zone to a C2 Zone. A motion was made by Ms. Jakobsen-and seconded by Mr. Galiher to recommend to the City Council approval of Z-7429, the rezoning of the east 40' of Lot 3 in Block 44, Original Town of Iowa City, located south of Iowa Avenue in the Civic Center parking lot from an R3B Zone to a C2 Zone. The motion carried unanimously. Z-7501. Rezoning of part of Lot 6 and part of Lot 7, Block 42 of the Original Town of Iowa City located north of Burlington Street and east of Van Buren Street from a'C2 and R3A Zone to an R3B Zone. Date filed: -2/4/75; 45 -day limitation: 3/21/75. Ms. Larew stated that because a representative of the petitioner had indicated he would consider some alternatives, she would prefer deferring action of the rezoning request. A motion was made by Ms. Larew and seconded by Ms. Cain to defer action of Z-7501, rezoning of part of Lot 6 and part of Lot _7, Block 42 of the Original Town of Iowa City located north of Burlington Street and east of Van Buren Street from a C2 and R3A Zone to an R3B Zone. The motion carried unanimously. • 5-7411. Final Plat of Oakwoods Addition, Part 7, located west of the Helen Lemme School and north of Washington Street date filed: 7/10/74; 45 -day limitation: waived; deferred by Planning and Zoning Commission: 8/8/74. - Don Schmeiser,_Senior, Planner, indicated that all additions and corrections to the subject plat (as noted in the Feburary 13, 1975 Staff Report) had been corrected._ It was moved by Dr. Ogesen and seconded by Mr..Galiher to recommend to the City Council approval of 5-7411, final plat of Oakwoods-Addition, Part 7, located west of the Helen Lemme School and north of Washington Street. The motion carried unanimously. 5-7501: Amended preliminary and final Large Scale Residential Development and Planned Area Development plan of Lot 24 of MacBride Addition, Part 1. Date filed: 2/4/75; 45 -day limitation: 3/21/75. It was noted that Mr. E. Norman Bailey had submitted amended plans of a portion of MacBride Addition, Part 1, an approved PAD and LSRD, to construct a 47 -unit townhouse complex on Lot 24 in lieu of a 47 -unit garden apartment complex as initially • proposed. The only major change involved in the proposal was a rearrangement or the buildingcs. • -3- • Don Schmeiser stated that a request for additional relevant • information as suggested in theFebruary13, 1975 Staff Report had been received and the staff recommended approval of the subject request. A motion was made by Dr. Ogesen and seconded by Mr. Galiher to recommend to the City Council approval of S-7501, the amended preliminary and final Large Scale Residential Development and Planned Area Development plan of Lot24of MacBride Addition, Part 1. The motion carried unanimously. Election of Officers. Dr. Robert Ogesen was nominated for _Chairman by Ms. Cain. Ms. Jakobsen seconded the motion. Mr. Galiher moved that the nominations cease and_a unanimous ballot be cast for Dr. Ogesen. The motion carried unanimously. Ms. Patricia Cain was nominated for Vice Chairman by Dr. Ogesen. Mr. Horner seconded the motion. Mr. Galiher moved that the nominations cease and a unanimous ballot be cast for Ms. Cain. The motion carried unanimously.' • Ms. Jane Jakobsen was nominated for Secretary by Ms. Larew. Dr. Ogesen seconded the motion. Mr. Galiher moved that the nominations cease and a unanimous ballot be cast for Ms. Jakobsen. The motion carried unanimously. C-7301. Design standards for Public Works Improvements. Council referral: 8/27/74; 45 -day limitation: 10/11/74; previous con- sideration and recommendations by Planning and Zoning Commission: 10/16/74. After a brief discussion, Chairman Madsen stated that action on the design standards for Public Works Improvements would be deferred until the next meeting, February 27, 1975. - The meeting adjourned. • ane Ja .o sen,. Se cretar�+ �1 MINUTES CITIZENS' COMMITTEE COMMITTEE E HOUSING AND COMMUNITY: DEVELOPMMENTENT AACT • February 5, 1975 Bolnick .MEMBERS PRESENT: _. - Amidon Winder Baum Sando _ .McCall _.. .. ,. MEMBER: Dalrymple - Rogers Alicia Claypool OTHER _ Clemens Erdahl James Harris that the City Council should be urged to fund the The Committee members agreed reed Mark IV Neighborhood Center for the first year of CDA funds. it wthe as also agreed that we need to vesplan,Jand to stresslthehis importanceeofscitizen ole ninput ainethatent of a comprehe _. -, process. _ • Professor Harris explained his views on the question of rational planning for controlled development of the downtown area --which he feels must include subsidized high-density housing. -- - planning- -- Clemens Erdahlspokeof the need for thiSdCo�Is ubmitted to o us and articulate a concepts, tie together the various propo ity development.- In rela philosophy of communttee might draw up tion to professor Harris' Plan lfor cthe enear- or discussion Mr. Erdahl suggested that the Commi_ downtown area and present it to the public fon and feedback. Whoever n truly comprehensive plan must be based on a long - ns this task this C said, a Y citizens, especially range vision of this City's past, present, and future.- Only. long-term residents, can provide the necessary perspective --not the short-term efforts of staff professionals. Finally, only citizens can provide the basic assumptions or premises for specific planning studies by the staff. Alicia Claypool stressed the Committee's role in pressuring the Council and Univer- persons. She mentioned shechai- _ --perhaps through sity to meet the needs of low and moderate income p tally the need for housing reharporationnand under TitlelIPfunding, or of a Land Bank mechanism of a Redevelopment CorPo Agency. Finally, Ms. Claypoolurgedthe Committee to restore its size to 11 (eleven) members, and to work above all on soliciting citizen input. in the The Committee members discussed the possibility of applying for membership Citizen involvement Network. Further discussion was scheduled for our next meeting. ssibility of requesting an operating budget for the Committee, out of The po eneral feeling was that a budget for the coming year funds, was discussed. The g 1 MINUTES • _. _.• \ CITIZENS' _.STErRING-COMMITTEE FOR THE, r) - .HOUSING AND COMMUNITY DEVELOPMENT ACT _February '17,1975 MEMBERS PRESENT: - Rogers _. Amidon Sando _ Baum Dalrymple Bolnick MEMBERS ABSENT, - Winder_ McCall _ The Committee agreed to seek Council approval to fill the three vacancies on the ..Committee as soon as possible. The positions include one minority, one handicapped, and one welfare person; the new members should be prepared to serve for at least one year. Ira Bolnick will request. Council permission to proceed by placing adver- tisements in the Daily Iowan and the Press Citizen. Harry Baum read a preliminary draft of a letter of Committee response to the City Council's recommendations (of February 15) for disposition of CDA funds for • _ FY 1975. In the letter, objection is stated to the allocation of $800,000 for the Washington Street project, and to the exclusion of most human resources pro- jects from first year allocations. It was unanimously agreed to recommend that the Councilrescindor reduce the Washington Street allocation„ and to substitute allocations to one or more of the social service programs"recommended by the Committee. The Committee also agreed to urge that the Council pass a resolution asking -future Councils to reserve increased amounts of CDA funds for social services. The Committee also discussed the need -for-Council commitment to citizen involvement in drawing up a comprehensive community development_ plan._ Therewasunanimous agree- ment to recommend that the Council and staff work out with the Committee a modus operandi for citizen involvement as soon as possible. In regards to the role of this Committee in informing the public and soliciting citizen input, it was unanimously agreed that the Committee shall request a budgeted sum for educational materials. Further discussion of the need for funds is needed before such a request is made formally. The Committee agreed that the following individuals and groups should be invited -.to.meet with us in the near future: (1) Neal Berlin and other staff persons' to discuss citizen involvement, the CDA application to HUD, thehiringof-planners and development of a comprehensive plan, coordination of social services, and low income housing needs; (2) all social service groups that submitted proposals to the Committee, to discuss methods of involving low and moderate incomecitizensin policy and coordination matters; (3) the Housing Commission, to discuss the •City's Housing Assistance Plan. - -- -- Finally, the Committee agreed unanimously to proceed with an application to the Citizen Involvement Network. The specific information to be included in the appli- cation was discussed. A preliminary draft of the application `will be written by Minutes ,(Con't)- • - -• - - Page 2 • Ira Bolnick, based on this discussion, and presented to the Committee at its next meeting for revision. The next meeting is scheduled for 7:30 p.m., February 24, 1975.- - FORMAL ACTIONS OF THE COM14ITTEE-RE: -COUNCIL AND STAFF --- 1. Request to the Council for permission to seek three new members. 2. Recommendation to the Council _for _reallocation of first-year CDA funds, and for Council resolution re: future allocations to social services. 3. Recommendation for discussion with Council and staff of citizen input into comprehensive plan. - - _4. Invitation extended to Neal Berlin to next meeting on Monday,. February. 24. Respectfully submitted, Ira Bolnick Committee Member - - February 13, 1975 COUNCIL VOTE • Z. Funded Fist Year: Total $2,075,000 Skills Unlimited Workshop Center $75,000 --- - - _River Corridor Acquisition and Development $200,000 Parks & Recreation Projects $360,000 Removal of Architectural Barriers $50,000 Ralston Creek Study and Improvements $150,000 Comprehensive community Development Planning $140,000. -City Comp. Plan -- " Riverfront Study - - - - -.... _ Recreation Study- -Site planning for City parks by landscape architect -Human Needs Planner Urban Redevelopment $250,000 _ -Code-Enforcement $50,000 - - -Rehab. Loan Program $100,000 -Purchase/Remodel/Lease Program $100,000 Administrative Costs $50,000 _. Urban Renewal Project Improvements (Wash. St.) $800,000 Included in 3 -Year Plan Children and Family Resource Center Mark IV Neighborhood Center Senior Citizen Center Human Resources Center '(not in Old post office) - Fire- Detection Devices Program -. Recycling S.E.A.T.S. - Swimming Pools Trunk Sewer MINUTES •. /IOWA CITY HUMAN RELATIONS COMMISSION -FEBRUARY 17, -1975` -- • DAVIS BUILDING CONFERENCE ROOM MI'M13ERS PRESENT: MEMBERS ABSENT: - - CITY STAFF PRESENT: --- E. J. Means --- -- Mori Costantino Sally Smith - Elizabeth Diecke Barbara Woodard Jackie Finn Tom Scott Rick Price - Barry Matsumoto Bob Bowlin - - -- Bill Neppl SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: - ChairpersonCostantinocalled the-meetingto order. Minutes of the January 20, 1975,' meeting were approved as submitted. Motion passed by unanimous vote. - Chairperson Costantino announced that she had received a copy of a format for a pro- posed Housing Conferenceto,-be -.held on March18 and 19 in Des Moines at the Ramada - -- •._. ..Inn. The topic of this conference is "Polarization in Housing Today: Public and Private Sectors". A letter was received from David G. Epstein, Director of Public Safety, regarding vacancies for Police Officer positions. A copy of the letter will be forwarded to the Women's Resource Center for their information. Chairperson Costantino announced schedules for various conferences to be held in the near future. A. letter was received from Lorada.Cilek,,Chairperson ofthe Board of. Supervisors of.. Johnson County, regarding an Affirmative Action training session for county officials. -A tentative date for the training session was set for the first part of April. It was decided to ask the Personnel Director to place all job opening notices received by the Commission in a basket in the Personnel Office for those individuals seeking employment.. Rick Price also requested that these job opening notices be referred to the High Schools for their information. A.letter was received from Joseph L. Tate,. Executive Director of the Iowa Civil .Rights - .Commission, regarding proposed rules and regulations and deferraltolocal Civil Rights ` and Human Rights Commissions. It was decided that the Commission meet with Mr. Tate sometime -in ,the latter part of March to discuss the Iowa City Human Relations Commission status regarding deferral agencies. -- Chairperson Costantino presented a draft of a letter which is to be sent to Mr. Joseph Tate, Executive Director of the Iowa Civil Rights Commission, thanking him for the training session which was conducted by the Iowa Civil'` RightsCommission for the Iowa City Human Relations Commission on February 9.and 10. A copy of this letter will be sent to various state officials indicating the value of these types of sessions for local Human Rights agencies. • Chairperson Costantino presented a draft of a letter to be sent to the City Council regarding funding and staff support for the Human Relations Commission. It was agreed:. by the Commission that a response tothisletter would assure financial support for -- various operations and functions of the Commission. minutes (Con't) .-_.• • _ Page 2 • Bill Neppl reported that the City Council had decided not to appropriate funds as proposed by the Human Relations Commission out of Housing and Community Development Act Funds. It was explained that the Coordinator position had been budgeted under the City Manager Staff offices and staff support services were included in this .budget. Itwasalso noted that the Council--_hadappropriated $10,000 for the. Boards and Commissions to be used for travel to conferences, workshops, etc. The Human _ Relations Commission has access to these funds for their Commission activities. Mr. Neppl also explained that the new City Manager, Neal Berlin, was considering the reorganization of some of the staff offices in the City Manager's office. Offices involved would be the Parks & Recreation Department, the Personnel Department and the Human Relations Coordinator office. _According to the proposal the Human Relations Coordinator's office would be located in .the present location of the Personnel Director's office. Sally Smith presented a report from the Coordinator Selection Committee regarding char- acteristics the Committee was looking for in the selection process for a Coordinator. The Selection Committee will be looking for administrative skills, investigative skills and good rapport with people in selecting an individual for the Coordinator position., Discussion followed on the finding of probable cause, investigation, and conciliation and the role the Coordinator has in these processes. It was decided that the - Complaint Procedure Committee will make a recommendation to the Commission regarding the Coordinator in the conciliation process. Chairperson Costantino made a recommendation on the possible restructuring of the Educational Committee into three areas: (1) local government and general public; (2) Chamber of Commerce and business areas; and (3) the schools including the University and .the public school system. It was decided that the Educational Committee would meet on March 3, 1975, at 3:00 p.m. in the Davis Building Confer- ence Room to discuss the setting of priorities for carryingoutthe functions of the Education Committee. Troy Scroggins of the Equal Employment opportunity Commission indicated an interest in coming to Iowa City to hold a training session in investigative processes. The Commission decided that it would be appropriate for Mr. Scroggins to come to. Iowa City after the Coordinator had been hired. - It was ired.-Itwas moved by Scott andseconded by. Smith that the Commission adjourn into Executive Session to discuss cases under conciliation's- and discrimination complaints filed. Upon a roll call vote all members voted yes. The Commission adjourned into Executive Session. DJOTICE OF APPEAL 4.r MUNICIPAL CODE OF IOWA CITY, IOWA UNDER CHAPTER 9.20 OF THE TO: City Council, City of Iowa City, Iowa City Clerk, City of Iowa City, Iowa Iowa City Electrical Board of Iowa City, Iowa Chief Electrical Inspector, City YOU AND EACH OF YOU ARE HEREBY NOTIFIED that Jerry Lanser of 105 - 14th Street, Ames, Iowa, believes that he has been aggrieved by the action of the Iowa City Electrical Board denying him a license and/or certificate and does hereby appeal the decision of the Electrical" Board of the City of Iowa City, Iowa, and requests that the City of Iowa City, Iowa, set a hearing pursuant to Chapter 9.20 of the Municipal Code. JERRY LANSER By it k Thomas. J. 100 South Li. n Iowa City, Iowa 52240 Attorney for Jerry Lanser oLE FE91 8 1975 0 AB131E STOLFUS CiTy CLERIC SELBY,'UPDEGRAFF & SMITH - ATTORNEYS AT LAW HERBERT S. SELBY P. O. BOX 845 AREA CODE 515 --- NATHAN B.. UPDEGRAFF. 101 FIRST AVENUE WEST _ TELEPHONE KEN J. SMITH NEWTON. IOWA .5.0208 792.4141. ID A2 -02025a(3 - - JOHN E. CROSS (1880-1955) W. KEITH HAMILL (1895-1960) February 17, 1975 City Council of Iowa City Civic Center Iowa City, Iowa 52240 Electrical Board Civic Center Iowa City, Iowa 52240 RE: Decision dated February 10, 1975 NOTICE OF- APPEAL '(Under Chapter 9.20) TO the City Council and Electrical Board of Iowa City, Iowa and the Clerk and Secretary of each respectively: "You are herebynotified that Jerry-_Lanser of 105 14th Street, Ames, Iowa feels aggrieved by the action of the Electrical Board denying him a license and/or certificate and does hereby appeal the decision of the Electrical Board to the City Council of Iowa City an asksthat the City Council set a hearing and give reasonable notice of the time of said hearing to him and the Electrical Board." SELBY, UPDEGRAFIF & SMITH U FEB1 9 i575 � ' /Ken,.J! 6ith) 101' First Avenue West [-NJ Ir i F U J Newton, Iowa 50208 CITY CLERK ATTORNEYS FOR JERRY LANSER APPELLANT Copies sent to the attention of: City Clerk - of Iowa City Iowa Donald Pace - Secretary of Electrical Board PLEASE DIRECT ALL CORRESPONDENCE TO THE ADDRESS SET OUT IN THE LETTER HEA,-" ABOVE. MEARDON, SUEPPEL, DOWNER &.HAVES' - - LAWYERS - TUEPHoni - WILLIAM L.MEAROOn - - - WILLIAM F_SUEPPEL .100 SOUTH LINH STREET AREA COD 22 AR EN CODE 319 ROBERT N DOWNER .. IOWA CITY, IOWA 52240 - JAMES P. NAV ES. JAMES O. MCCAPPAGMER February 19, 1975 TYOMAS J. CILER - MARK T. HAMEP THOMAS O.MOBAPT City Council Civic Center - Iowa City, Iowa 52240 Re: Jerry Lanser - Appeal of Iowa City Electrical Board Dear Council: - - On February 18, 1975, -I -filed a -Notice of Appeal under Chapter 9.20 of the Municipal Code of Iowa City on behalf of Jerry Lanser in connection with the decision of the Iowa City Electrical Boarddenying him a license and/or certificate. I hereby respectfully request that a prompt hearing be held on this matter pursuant to Section 9.20.12 of the Municipal Code. I am working with Mr. Lanser's attorney, Ken J. Smith of Selby, Updegraff & Smith, Newton, Iowa, who may also appear at the hearing before you. Very ulY Yours, Thomas J. Cilek TJC:tmp sn-nois 318gd V SZ6! i Z83.4 NOTICE. OF PUBLIC HEARING ��� Re: Mass Transit Capital Grant Application - I. Notice is hereby given that a public hearing will be held by the City Council of Iowa City, Iowa, at the Iowa City Civic Center, at 7:30 p.m. on the 25th day of February,` 1975. A. Description of Project This proposed project includes the purchase of twenty (20) new transit coaches, forty-five passenger capacity each, three of which will be used by the Iowa City Transit System, and twelve of which will be leased to the University of Iowa for use in the Cambus transit system," and five to be .used by the Coralville "Transit -- System." Alater phase of the project will include anapplication "for funds to construct a transit maintenance facility, operations building, and numerous bus stop shelters of various types and sizes. No specific plans exist for such construction projects, therefore, location, design, cost estimates, and other project features will be thesubject of separate public hearing at a.. future " time. The transit buses proposed to be purchased will be used to provide public transit services within the Iowa City metropolitan area. The estimated cost of the first phase of this project, including only the acqui- sition of twenty transit buses, is estimated to be $1,275,000, of which the federal share is expected to be 808 ($1,020,000) and the local share 208 ($255,000). The local share will be provided approximately as follows: $51,000 from the general funds of theCity -of Iowa City, $144,000 as a contribution from the University of Iowa, and $60,000 from the general funds of the City of Coralville. The approximate cost for the second phase of this project is estimated to be $1,250,000, of which the federal share is estimated to be 808 ($1,000,000) and the local share 208 ($250,000). The source of the local share for this unscheduled second phase has not been specifically. identified, but could be provided in part by a general obligation bond referendum. B. Relocation No persons, families or businesses are anticipated to be displaced by this project. C. Environment - - It is estimated that the environmental impact of operating more and newer transit coaches within the urban area will be positive and beneficial in many respects. Newer buses will have fewer exhaust emissions than the existing equipment which is currently being operated by the University of Iowa and the City of Coralville. Having more transit equipment in regular service should attract more transit patrons which will reduce automobile usage and its negative impact in terms of energy consumption, congestion, air pollution, etc. Construction projects anti- cipated in the second phase have not yet been designated, but any such projects conceived later would be the subject of a separate public hearing. Page 2 i D. Comprehensive Planning This proposed project is in conformance.with,comprehensive land use and trans- portation planning in the metropolitan area. The project is coordinated with - the Transit Advisory Committee of .the .Johnson County Regional .Planning :Com _... ...mission. The project is also under consideration by that agency as theofficial A-95. Clearinghouse. - - - - - E. Elderly and Handicapped Because the elderly and handicapped sub -groups `of`the population have been - documented to be captive (non -choice) users of mass transit services, frequently without access to private transportation, this project of expansion and.improve- ment of local transit services will directly benefit these groups. The needs of the elderly and handicapped users willbe specifically considered in the - - utilization of the project equipment. The University of Iowa Cambus transit system will continue to be available to members -of_ the.. general: public. II. At the hearing, the City Council will afford an opportunity for interested persons or agencies to be heard with respect to the social, economic, and environ- mental aspects of the project___ Interested persons may submit orally or in writing evidence and recommendations with respect to said project. III. A copy of the application for a Federal grant for the proposed project, - together with an environmental analysis, and the transit development plan for the area, is currently available for public inspection at the City Clerk's office at the Iowa City Civic Center. Abbie Stolfus City Clerk i D , P, .\ c- 1 January 29, 1975 blr. Frani: C. llcrri.ngcr, Administrator Urban %lass Transportation Administration of Transportat U.S. llepartmcnt ion Washington, It. G. 20590 -- Dear Mr. 1-lerringerc _Transmitted hcrexith :is an application by the City of Iona City for a Capital Grant under the provi-s_i.ons of- the Urban i`iass Transporta- and- tion Act of 1964, as amended, for the purpose of improving and -roject in transit services in this urban arca. This is a two-stage project l. first provide diesefor the acquisition of twenty full) irhich will passenger, l-poworcd transit coaches. A future equipped fir second stage :•:i11 include a central transit maintenance facility, bus stop shelters, and bus stop --:LPf • `ltisc lofltiletprojectludes detailed information only for the first g y is making this application as the le The Citof 10" City ad agency, behalf or the City of. Coralvillc'and Lite University of `Iowa, also on both of which plan le lease :i portion -of the rolling stock from I014a City in order to continue and i.mpt'ovc their services in ,the public transportation system for the legion. Tile components of this project have been developed directly as a -result of work cn the area's Transit Development'Program' udy grant - program, prepared with the assistance of a teciuu.calaStAppendix Tteo. from UMTA last year, i.s-attached to the application As you know, transit services in the Iowra City urban areat•reie remarkably improved in 1971 with the assistance of an aro sl' grant. Public support and ridership has continued to that time. We arc very anxious to further improve and expand transit services in the arca and we arc optimistic about the positiveeffects Of this new project if it can be approved by umn . Thank you for your- consideration. If you need additional informa- tion for this application, please advise us. very truly yours,- Edgar Czarnecki, Mayor c:.e r.o: oa-Po-1B. -- -- ---- 1. State Clearinghouse Idt•nnfier APPLICATION FOR FEDERAL ASSISTANCE - 2. Aj,Plieant's APPlication No. (10 be cemplctad by Uh1TA) PART I 3. Ferlrr.+I Gran: =r AgeocY - - ` - - - A. Applicant Name - Daepcjmmaio of Tronspotfotion - - - D:+partment Division - Oryani: aliomd Jeal Urban Mots T:rnsno,lolion AdlniniztroCron -- nffir-e of C f. 3,.x•1 •fo Street Address - P.O. Sov Adminisn aav• Offirc Of Lice of Cali -I-al Assistance Ci.�ri.c_Center — - - ----' -- Street Addiec, - N.O. Box COV County, 1100 Sevonth�i1'C�ty_ 1i_ r[1tY•1 CJ lnh n o: C)1 _.----_ -City - tiintn, Zip Coda -.. Zi Code State _ p - WashinotonI). C. 2�5, _-I_. lor:a _- _ _ S2240 — 5. Descriptive :Carne of the Project MASS TPX:SIT 1?QUTI'MENT PROJECT G. Federal Cataioq No. 7, Federal Funding Requested 20. 500 S 1,004,400 R.Granb.e T'r:.e _ Stats• Counly,_ X Cdy, Other (Sper.Yfy) 9. Type o1 Application or Request X Ne•,v Grant• Co nrnur,hon. Su,plament• Other Changes (SPecd Y) 10. Type of Ass stance ?` Gant—Loan—Other ISPneifyl - - - -- - - - 11. Population Directly Benefiting iron, ilia 1'101ect 13. Length of Project - - - - -- 55,000 1.2 months 12.Congressinui 061 ict _ - 14 Beginni'q Date - it. First (Iowa) MarcIf l , 191, 5 b• _ 15. Date of Application Fi.I- St (Town) _ 1S. The a, pl i'mn car t. hrK Ihal to if,C h. sl of h:C Ivmwladge and belief the deta in this application are true and correct• and that he will eomPlV with the attached assurances if he rrcenrs thn g,ant. Typed name - Title - - Telephone Number Ed Czarnecki ala lror AREA NUMBER EXT. IIT CODE Signature of Authorized Representative - .. 519 3S4 -I800 —' --- Inr I' d IIkn th.ly - PART III —BUDGET INFORMATION ova moo. aa.Ro-195 Page i ; SECTION A — BUDGET SUMMARY ` r4, ar RevisM 0udgct Grant Program, Esumab l Unoblirecd Funds - - - Function - or F•de•al j..n-Fads l FrJeial r:om Federal - Total ' N.iivity GL4og No. lb) Federal Icl Idl 1^t Ial S _ S S 1.104 8n0 S 7 7 • - LTransit buses 20.500 2. 3. 4. _ S 1 1O1,m40 S 275 210 S 1 .im1,0so . 5 TOTALS S -` - - SECTION G — BUDGET CATEGORIES - Grant Prn para, F,,mvon or Activity - - Totat - 131 l41 151 6. Object Class Categories 1;1 In S --- ' a.Personnei - - - b. Fringe Bond its • - r, Travel. __ 1.381.030 d. Eiluipmcnt 1.381 070 - - e. Supplies (. Contractual _ g. Construction h. Other. i. Total Direct Charges - - - I j. Irldircct Charges - S S 1,381 050 k. TOTALS - S i�. ml oso -S_ S : S 7. Pronran,Income PART III — BUDGET INFORh•1ATION D...... 9 - SECTIONC-NON-FEDERAL RESOURCES - - - (al GRANT PROGRAM I (b) APPLICANT (cl STATE idi OTHER SOURCES lel TOTALS a �1ass transit Buscs s S6,595 5 -- l Is 219'(115 s 276,210 I 9. 1r,. t1. 12. TOTALS s 56,595 s -- s 219.615 s 276 210 -.. - SECTIOND- FORECASTED CASH NEEDS - - - (Fiscal 76) - Total In• Lat Y --F— .1st Onartcr - 2rd O_•artn• I 311 Ovarte* - 6th Ovaner' 13. Federal 14. Non -Federal 15. TOTAL S1,301 "1S S -fir 276-210 S L-u,!IF S $ _ n S - IS - S S - SECTION E — BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT FUTURE FUNDI,+G PE RIODS!YEARSI. -- - - - (a) GRANT PROGRAM (b) FIRST - -(c) SECOND 'd) THIRD - lel FOURTH 78. S S S S 17. r - 19. � - 19. 20. TOTALS S - - s Is is SECTION F -OTHER BUDGET INFORMIAT1ON - - IAnaeh addit,anal Sbecb it Neees,rvf 21. Direct Charges: -- _ -- 22. Indirect Charges: - 23. Remarks: - - - - - sW. EXHIl'T A: PROJECT DESCRIPTIO?: This application pertains to the first stage of a two-stage project, the first stage including the purchase of rolling stock only: twenty diesel -powered transit coaches. The second stage, to be filed later, will. include.c i-ta.n fixed facilities, suchas a central transit maintenance facility, bus stop shelters, bus stop signs, and an operations offi.cc. The total cost of these second -stage facilities is estimated to be approximately $1,200,000 - although the location and design of such facilities has not been finally determined. First -stage elements include: I. Purchase of three (3) new air-conditioned diesel -powered transit coaches, 42-45 passengers each, costing approximately $60,000 per unit $180,000 - -2. Purchase of -seventeen (17) now diesel - powered transit coaches, -42-45 passengers each, costing approximately $55,000 per unit 3. Purchase of mobile communications equip- ment to provide radio contact between huses and dispatching base stations, costing approximately $33500 per mobile runt. Thirty-seven (37) units will be purchased, equipping the twenty new - ])uses listed in items 1. and 2, above, plus the 15 existing -buses and two service vehicles $129,500 4. Purchase of three Communications Base Stations; one for the Iowa City Transit System, one fortheCAAiBUS';Operations Center, and one for the night dispatch- ing console_ located at the University S Transportation and Security Office; costing approximately S7,,000 per unit $ 21,000 Purchase of eight (8) registering fare- boses, costing approximately $1,100 per unit $ 8,000 2 purchase c:f these first -stare elements will. be made -through competitive bidding in accordance with the established procedures of the City of Iowa City. Equipment specifications and bidding procedures will be submi-tied to UMTA for approval. before bidS are sought, Draft specifications are included in the appendices of this appl.ication. The unit cost esti-mates used above are based on recent known bid awards for comparable equipment. EXHIBIT P.: PUBLIC TRANSPORTATION s),sTG:4 1. Urban :dans Transit Services The mass transit system for the Iowa City, urban area is - comprised of three separate, but coordinated agencies. The two municipal systems --Iowa City and Coralville--operate radial routes which converge in the Central Business District -Campus area, p:hereas the University of Io;aa CAIMBUS system operates a_bi-directional loop route through the central part of the city. The municipal systems provide service at low fares--lowa City, 15.1; Coral.ville, 2SQ-- with free intersystem transfers. The CAMBUS system operates at no fare, with service available to members of the general public. As such, the configuation of radial routes is augmented by a free and convenient inner loop of bus service'iri.th very short headways of six to seven minutes. Coordination of metropolitan transi.t services, i.n terms of `areawide scheduLes, route changes, promotion, etc., is accomplished throngh the Transit Advisory Committee, a committee of the Johnson County Regional Planning e;onnnission. This committee includes direct representation of the three transit systems, the Regional Planning - •3 Commission; and (:itia-ons Advisory Committee. There is also over- lapping ncmbership with the Comm..ssion policy i�dvisory Committee conccrnin!i lung -range tnull'i-nodal transportation planning for the metropole to arca. IList�ricall,•, ma :s trnnsi.t. services have been provided in .the JohnsonCountyarea continuous]y since 1920 beginning with street cars, then cle tree trallcvr' and then gas-po.7crcd buses. Until 1971, .v'as provided by_privitc companies transit service In 1.97]., the City of Towa City, in response to a planned termination of Private transit services by the loam City Coach Company, aPPl.ed for and ass Transportation System received a federal grant from the Urban ivl to purchase ttaclve note buses and a transit maintenance facility. The City of Cor'tivili c initiated its public transit service in 1969. The University of Iowa, as part of its-pl.an_to reduce dependance on ity (faculty, the automobile by members of the University commun staff, and students) established the eighteen bus CANIMUS s)'ste m in . .January, 1.972._ hree years, there has been a dramatic rise During the last t in arear:ide transit ridership due to the combination of expanded services by all three transit systems. As noted in Section II of the 'Transit Tlevclopmcnt Program (Appendix 2, attached) Iowa City's peak monthly ridership grew from less than 60,000 in January) 1971., ]974. During to nearly 160,000 in January, b the same period' per month. Coralvillc's ridership tripled from 6,000 to nearly 18,000 p by far the largest passenger The ilniversity CAMBUS system carries reachi.tt more than .3.50,000 in October 1974. - count, g A more complete dc:;cril,tinn of routes and services l.evcls is provided in lixhibt \ and Appendix 2• a pi.nancia]ly, the metropolitan transit services require a substantial monetary commitment -from the three sponsoring agencies. As noted in the Transit Development Program, the two municipalities alone subsidize transit services at the rate of approximately six d..l.lars per capita amiunl]y. The Universi.ty system, with no rider fares, cost:: more than $250,000 annually, with funds coming from voluntary student fees acrd parking revenues: Uct;rilcd information concerning trap purpose, origins, and destinations, Is included in Appendix 2, as well as in previous submittals to IlA1TA by the Johnson County Regional Planning Commission. 2. I71ter-C.i1v Bu:. Services Inter -city service is provided by three carriers, Greyhound Lines, Jefferson L%nes, and Continental Trailways. The inter -city bus terminal is located in the centra] business district, near the terminus of the radial. urban transit routes, thus affording reasonably convenient transfers between the tlao types of systcas. The inter- city carri.ers do not provide any service For trips within the metro- politan area. EXHIBIT C: PROJECT JUSTIFICATION This project will provide many bencf-its for the urban area. It is felt that the statuatory requirements of benefit are fulfilled in that the information herein clearly demonstrates that the equipment proposed is "necessary for the sound, economic, and desirable develop- ment" of the urban area. Three types of improvements arc proposed, and the fonefits are categorized accordingly below. S ice This projcct trill provide three additional buses for the City of lot•:a City. As noted in the Transit Development program (Apperdi>: 2, attached) these three buses are Programmed to be used for new sorvico to an area not now served by mass transit— tile lVardway Shopping Center and surrounding residential area- ' ding has plus additional seus o% rvice to an area where bus become a chronic prohiem--the Lakeside neigilborhood. Benefits t.o Tndividual Users: 'Clic present conditions of overcrowding on the Lakeside Routo result in all unacceptable level of service during peak hours. In addition to the inability. to attract more riders during those times, the current level, of service is a continuing disinconLive_to persons recently converted from the auto mode to mass transit. The new service Lo the llardway vicinity has long been - sought by area residents and businesses. This neighbor- hood is the only significant residential area irithout any form of mass transit service. Similarly, the l:`ardway Sholf-ing Center is the only commerci.al concentration in the urban area not on a transit route. Obviously this now service wiLJ provide environmental and economic - benefit to these users since they will have greater mobility and reduced dependance on the automobile. Benefits to the Transit Operating Agencies: - Thesc improvements will probably have system -wide beneficial impact due to the fact that the increased mobility within the specific areas served will increase transit ridership on the connecting routes of the system. In addition, the current passenger overcrowding is some- ' - t'J�rtit iltliiiri}+111}; IU -lhf� :rllll.11111isirG, rilUl ].s- �.l.hr'.1y. to reduce operational safety to minor degree. With additional buses, schedules can be met more reliably, thus improving system -wide reliability. 6 Benefits to Lhc Urban Area: P.ccause of the i;nproved level of service- to Tile areas' d.ircctly served by the three additional buses, various comnnulity objectives are ,also served. It i.s a documented goal of Che agenrics with"'the metropolitan arca to develop a truly T1,111ti-modal., balanced transportation system. Specifically, an improved transit, system and increased ridership AIM continue to foster sound develop - Ment patterns, such as a concentration of employment, shopping and cducationai functions ill the central part of the urban arca- Secondly, the project will result in reduced auto travel and i-ts,secondary benefits of reduced energy consumption, less air pollution, and a reduced demand for more street and auto parking ,facilities. 2. Replacement of Old and Obsolete Equipment 1'liis project will provide seventeen replacement Buses, substituting new 45-nassenl;er, coaches for the existing fleets of the CAMBUS and Coral.vitl.e systems. Benefits In the Individual Users: 'file present conditions of oporati.ng old 'and obsolete equipment in regular transit service on the CA;IBUS and Coralville systems results in a significantly lower -than- optimum service level for the system users. In terms of both reliability and rider comfort, the present equipment restricts the level of service which the systems provide. For users of the Coralville system, the nes: equipment rill provide greater passenger capacity since the system currently uses SS -passenger coaches. Tln�s, during pea; periods, overcror;ding may be reduced. Benefits to the Transit Operating Agencies: The new eugipment Will have system -wide beneficial impact clue to the fact that the more reliable and, therefore, less i•�p�1n :IVC, 'SC I'V Lt'C (:1111 h�' <1Kltt'CI u'd from these new buses. The present high cost oC mai.ntcnancc and rcpai.r_Wil-l. be si.gnifi.cantly reduced. When repair is needed on the new 7 O(Wipment, rcplaccment_parts 111.11 be readily-nvailable, rather than rebuilt or "017111 ilia] 1zed" pa,Ls fromEqually old equipment. Addi_ti.onal.ly, a 1o11cr ratio of stand-by equipment will be need -1, thus reducing the capita] costs and the storage costs related to cuch stand-by equipment. Benefits to the Urban Area: As noted in the previous section, various community objectives r;il1 be served by the higher level of transit sorvice provided by this net, equipment, including the secondary effects of high transit ridership and reduced use of the auto mode. In particular, air pollution will. be considerably reduced because the 11011 buses will have "Environmental Improvement Packages" to curtail diesel exhaust emissions. 3. Radio Communications This project 1;.11 provide-com""-M ications equipment for the existing fleet and the new buses in order to more effectively coordinate transit operations. Each transit vehicle, plus two . service vehicles, will be equipped for communication through three base stations operating on a single frequency. One base station will primarily serve the Iowa City system, and two will primarily serve the CAIMIMIS system., Coralv:ille buses will. - communicate through the CAMBUS dispatcher. B'enefit's to IndiVidUal. Users: Transit users 1�ill benefit directly -from -the on–board com-munications capability. In addition to the general value of better coordination of transit services, system relic- bility as vietred by the user, could be increased. Examples would include instances, Whenmechanicalfailure of bus would n0c0";:;.gate a replacement vehicle from the y,ara;;r; with a minimal. scheduic disruption. Minor Equipment failures which I ing the (I:isp,;Ccilcr could be elilainated 11,01-0 regulally d1Sj atCi; 71; O. :1 r£placcment b"s- -?,lost1:^,1iGYta}it, m7.SSLd transCersciuc to late buses could he virtually clilninated, since a bus approach'411" a transfer point could notify the other dri-;cr er pa=scngcrs t•rishir_g to transfer. In the absense of this kind OC Capabi.11t)' it is Comm on for some of tl,:e buses to depart on schedule from the central dU`•'n iOY:n trBR�iCr )--)int lust a -Y CSti memCnts-before -3..latC- bus arri.vos t;itil passengers intending to maize a transfer to one of those routes. passengers experiencing this kind of problem ire significantly inconvenienced and may be motivated to revert to regular use of the automobile a5 a result. AJ.tl;Ough it occurs less frequently -than missed transfers, there are occasions e:hcn access to radio communication pclr may directly serve transit riders; ticularly in cases of sickness or other emergencies when assistance may need to be sulllmoncd . Jlenc.[it to the 'I'ransi.t Operating Agencies: As noted above, radio coTnlunieations 1:ill facilitate im- proved maintcnancc of transit vehicles._ i•Sore reliable reporting OF the first signs of mal.Cunctions could alert maintenance personnel before serious and more costly damage t.ould occur. Currently, drivers must fill out ■ ■ 9 equiF:-cnt rchcrting cards, ci^tailing'the nature of the suspected difficulty. Because of the time cl Clay and tite inability to talk directly with the maintenance personne], malfi.nctiens often do not receive immediate attention. Also, with r:+tlio contact, drivers-uill be able to report adverse road:ay conditions at certain locations, particu- larly in inclement r:eather. As a more general benefit to - the municipali.ti.cs, drivers will be able to report otter situ:.tions related to public facilities such as malfunction- ing traffic si„mals, vandalism, and other miscellaneous problems. pith the particular type of radio equipment programmed, thero will be an additional savings in that ful]-time rr.dio_- dispatchers will not be needed. The central control panel will. have the capaty of storing successive calls front various buses so that calls can be answered in the order in which they 1•;e1 -e received. ]3enefits to the Urban Area: Because radio equipment aboard transit buses will generally afford a higher level of transit service, the entire urban community v,111 benefit from t}te probable indirect effects of .increased transit ridership and reduced auto usage. Another benefit Will be the effect of having more radio -equipped public employees moving throughout the urban area, essentially serving as "quasi public safety personnel” • • 1� l to a:^_rt police al fire depai ner--ts Miltl thL �•:her.e:cr necessary, Long-tcria cost savings are cnvosoped' since r,�orc_]n-v(l;;cti�•c use of cmplo}ccs" time �ai.l.l result fro,:. radio cor,ar:1.ic tion. Similarl}', loner long-tern transit r•.iaintcn�ilice co :t's „ial result in a reduction in the rVices. subsid for transit sc 1 L'ganlea tion - - The Johnson County Regional Planning_ Commission is responsible for both eomprchensile and transporLatiMl plan"i.nl; in the county. l iii?,'. tac rzlst. Scv,'n yeal's, the Commission... has conducted an active and diversified planning Program. The commission is certified for comprehensive plann llli as an Areata -de Planning OrPa"i zatloll by the UniLc,' States DeparL .crit of Housing; and Urban Development. The recently orl;ani,-cd Multi -county Itia::t Central Iowa Association of Regional PlAnninn CO wissjolls will be designated as the APO for the seven -county area. The Regional Planning Commission is composed of reFr esentatIves Cron; local units of government, based on proportion of population, and two-thirds of these representatives arc elected officials or persoisdirectly responsible, to elected officials. The Commission is functionally organized with a number of committees which are each composed of Commission members, citizen representatives and representatives ofotherlocal boards and agencies. These committees serve to assure the coordination of all comprehensive planning, including the transportation sector. As noted else,:nccre, the Arca 'Transportation Study is served by four committees: Policy, Technical, Citizens' Advisory, and Transit Advisory. (See, Figure 1). 2. Comprehensive Planning Program The major elements of the county -wide comprehensive plan were initiated in 1965 and 1969. During the first phase of the-com- prchensive planning program three elements (Land Use, plater Ro5ources, Parts and open Space) were completed by the planning 1 12. consaitult and s_aff. MOIL recently, the land use planning efforts for tl',c urban portion Of tl�c county hale been intCn..11l ed throuch the Arca Tr::nsportat:i.on Stt;d;, refin.`uls; the earlier regional plan as l:cll as those for tic cities of Iot,,a City and Coralville. A 1.nnd 11sc Plan -•Or tl'.e- r.Ietropolitan port70ii of the cOuLty tras adopted by the Con:riission in iiay of 1973. A rural land use policy study r:as also completed ir. 1973. An initial I!ousii Study has also been cc,iplctcil. Tn addi-tion to pl1ysicnl. plan:fir. the Com -mission has pursued an c.Ktcnsi-vc plannin,l effort ill the Human_ Resources Component, inch:din cri.min;cl iul-ice planril:*, and social services planning. Phe commis, -ion also continues to serve a coordinating function for legislation (state anj fo(jeral) liaison and inter -governmental - COo2'di1lation through the Central Services eompoller.t of th- Programa The transportation planning cfforl: of the Regional Planning Commission in closely coordinated idith other elements of compre- hensive plannin; in the Johnson County area. All local planning efforts are fully coordinated with regional studies, and policy representatives are included in both comprehensive pisnning processes. 3. Transportation I'].nnnin^ and Programiai.ng At the time the Area Transportation Study was initiated in 1969, iL ;:as generally believed that mass transit would not play a sig nificant role i.n the movement- of people_throughtou the study area.: Thus, the Study Design and Procedure Manual (March, 1970) assumed that the future modal split between private vcl:icles and transit would apportion only a minimal nnll,her of trips to transit, and • 13. const?uentl.y, tltc needs for street and-]tiglrteay improvements would be virLual.ly ur,affr.c.t:ed lr: the t onsil system. Therefore, no tech- nical bode -split aril-ysis rias incorporatedintothe initial study stuu;: desigt;. The A'I' proses: has ut this point progressed t1irough the ;;enerat.ion-and assignment of forecasted 199; vehicular trii75 to the existin;; -plus- committed nctt•:ork. Alternative street and road netr.nrl;s are presently being delineated for testltl£. lv'hen the prig. tc transit operator (the Iot.'a City Coach Company) decided to discontinue service due to falling patronage and neve nue,, the local ;ovCrnnents authorized Lite Johnson County P09iOnal Planning CO1:tI111ScioTt to prepare a ;:ass _Transit Technical Study (September, 1971) in order to analyze transit needs and potentials andto design a nemlrt : tblic S`:stem.l This study prepared bl the Institute of Urban and Regional Research concluded that the Iotra City area featured a number of attributes Which could enhance the viability of an extensive transit system in the urban area, in particular (1) the size and distribution of a student population with a relatively lot; rate of car ot�ncrship and -(2) the substan- tial degree of concentrated activity in the Comrerci 1 P,usiness/ Carpus central arca. The concept of subsidy and nominal user fee (15t) was accepted in the plan. - lYenneth J. Ducker and James Stoner, final Report, Mass Transit Technical Study_: Iotea City, September, 1971__ previously submitted to UA1TA. 14:. 1't11on file nel.; Public transit system was initiated in the fall Of 1'.'71, undcr the ausi)ices of the City-of Ioc;a Cit;, the ridership lcrcl:; dramati.calty surpassed the previous exPericnce on the privately-operated systmn. v.hil.c in 1970, the last fullyearof Provatc operation, annual ridership had declined to less than half of a million, by 1972 the net•: system was carrying one and a quarter million, annually. In a follow-01' study in 1972 the Johnson County - Regional Plannint Comi'.17.S57.Ot1 dCtC1'rllnCd that -e'eer fifty Percent of Patrons of the. ncl� s;-stem t:crc ,choice" riders, and i ould other- t:isc be long -tern: pcu-] crs in the central. areas. 2 Be'vinning i.n January, 1.972, the Ci ay of Iot•:a City autliori ced a temporaryc:patision of the net•: transi-L system by leasing five additional buses to operate during peal\ hours, (four hours per day), i.nereasi.n; cnpacit-l' to meet the demand• Druing this temporary expansion period for the winter months, revenue passengers on the system reached ',000 Per clay. The Presicient of the University of Iowa has generated and approved a policy statement hhich established a policy of discourag the ac:tomobil.e in and around the campus.3 ing rite use of 2Dp System:: Data Anal sis and Pro,ress Metropolitan Transit —__n Report; .Johnson Count} Regional Pianning-Commiss1on, (James Stoner and Phillip ;kGuire), august, 197z- Previously submitted to UbiTA. 3"Campus and the Car: A Statement of Policy"; University of Iorra, January, 1972. 15. As parr of this Policy f)Togram, the liniversity instituted a campus shuttle bus system " tli peripheral parking in January, 1972. The }'t•;ell received, and has re university transit system has been X'pI ceivecl :,,tronp colmauni.t}' suPport as demonstrated by increasing Patrcr.a;'•c. Current ridership is approximately 1,i,Q00 per da}' y ' he characteristics of Cambus users, A -recent studanalit:g t trips, and tine s}stera's impact on the llnivcrsity's pedestrian camp:,s policy cstimatcct that approximately 1400 auto -yips to and diverted by C. ,BUS daily.4 from or l.-ithi.n the car -.Pus arca ,.'ere bei;., The City of Coral.eille initiated bus service to and from Iotra Cit;; and ttiithin COT alville with the establishment of a public system in 1969. Despite the probl^ins associated withoper.atinS old , equi.i-mens, COY and been able to increase the level of service and the volume of ridership. In 19-13, the Coralville system. around 800 passengers daily operating three buses, was carrying a 40 increase over 1972. Further 1'provemC71LS Caere made in 1974 and annual ridersl;ip rose to nearly 180,OOO,.an increase of more than 30l- over the previous }'car. Beyond the dramatic increase in ridership levels, certain eyond Policy changes reparding transportation have been adopted or pro - Posed t:ithi.n the lost year. First, Part One of the transportation goals and objectives developed by a sub-commi.ttec of the rochnical 4,,.Fllc Campus Rus and Peripheral Pai'kinv System at the University of lout", llcpartment of 'Transportation and Security, 15_ Comllitt,t:a ah:: bcc;; adcptcd lh}• that Comlilittec and. the Policy Co1-:rlittcc of the 1?cgjnlial Planning Commission-5 This statement x strcn„ en ral concern for, transit services, and the incl catc_ _ specific go::' that ai.l trips to and from the University of I01aa �' caalpt!= be ac .ompi ished by tite transit mode. 4. •)']'a:1S it '1 C'c (•l nnrt e7: i'. Pro^r;! 7 - - Due in part to the dramal:ic-increases- in transit ridership in recent years following syster.I improvements and promotional activities, the -otcntial for a ;l:ulti-nodal, balanced transportation system in the i.or:a City urban arca has been recognized. In 1973, an applica tion :Jas made to the urban Hass Transportation Administration for assi:atance in a study to determine the requirements and feasibility of an aggressi>e public-transl}ortation component of the area's general trarispor.at on systcM. The long-range aspects of transit planning t•:ere considered generally, however ,pri-r:-ary emphasis rias placed on the development of a five-year Transit Development Program Which identifies the capital and operating i.mprovoments to be implcrlented during the short-term.(' The Transit Development-Prool-am has been rovi.er;ed by the local imple;ncntin; agencies and adopted by the Transit Advisory Committee- ` and the Johnson County Regional Planning Commission in Decenber 1974. 5"TransPertati.on Goals and Objectives: _i%rea Transportation Stud; —T vtson County :cgJona P arming Commission; 1:jY�t�ruary, 1973. Spinal PCI)Ort: Transit Dcvelopmentt Progr.lm for the IoQ Cit --- T Urban and prC U il't—•iJ the Iltst7 Lute �; Col Zvi 1-i r 1 ; , y r; I n Commi sion. -- nr thq l r (;Uilni; R+:; Jo lw. ll , December, 1974. 17. c:• dc,00;'andrrn of llndcrstandin,. Fotlo..ing ansit Development Pro�Tam, approval of the one Tr the COMICil5 of 7ot;a Ci.Ly and Coralville, the President of the nivcrsity of Io�ra, and the Chairporson of the Johnson County, i'.r-gional Plannir.,; commission cxecuted a Memorandu;l of: Und-rstandinm for the cont:inucd planning and i.mplcncntation of - transportation ro1' rams and ir�provc.ments. -This agreement ' � P dcsigr.ates the Jol;r.sor. County P.ogional Planning Co -,mission as the arca transport planning pe•ency and the '1'ransi.t Advisory Cop;mission as tL'e transit coordinating body for the arca. I 2/24/75 I CITY OF IOWA CITY DEPARTMENT- OF FINANCE ME10RANDUM To: Members of the City Council Re: Mass Transit Grant Application At the Council meeting on February -25, 1975 a public hearing will be held on the subject oE'a capital grant application with the Urban Mass Transportation Administration (UAITA), United States Department of Transportation. This application will be filed by the City of I01 -4a City on* its own behalf, and also as lead agency on behalf of the University of Iowa and the City of Coralville: Capital assistance frog UNITA is being requested in two Farts: (1)forthe initial purchase of 20 forty-five passenger coaches and radio equipment, and (2) for constructing a transit maintenance facility, an operations office and training center, and bus shelters. As lead agency it is proposed that the City enter into a lease arrangement with the University (12 busses) and the City of Coralville (S busses) for a period of 20 years in consideration for the prepal^lent by these agencies of an amount equal to 20% of their respective share of the purchase of equipment. The form of lease provides that the University and ti:e City of Coralville will be responsible for all maintenance on the leased equipment untilsuch time as central maintenance facilities are available under part (2) of the grant. At that time the City of Iowa City agrees to provide maintenance on leased equipment under a separate maintenance agreement with ti:e University and Coralville. In our opinion the lead agency concept has certain long range financial implications which the Council should be a0are -of: 1. Recent news accounts indicate that the financial -viability of both Cambus and the Coralville system may not be as definite as some would assume. In the event of default on the proposed long term lease by one or both of these agencies the City Council could very well be faced with the difficult choice of either assuming the service now provided by those agencies or selling the equipment and refunding the federal share to tmm The first alternative is not financially possible for tl:e City unless massive State and/or Federal aid for operations is available. The second would certainly not put Iowa, City in a favorable position with the Department of Transportation with regard to future capital grant activity for the City system. I _2- 2. The obligation to provide maintenance on the leased busses When central facilities are available seems to be a bold commitment for the City considering the stage at which current planning exists for long range maintenance of all City owned equipment. Current and future studies by the City nay very well demonstratethat total equipment maintenance systems are not financially in our own best interests let alone taking on,an,obligation to provide same for a fleet of SS busses. It appears from our reading of the TDP, and the current grant xists, that a significant long range financial application as it now e underwriting by the City of Iowa City is being committed to an area - wide transit system prior to the completion of the Area Transportation m the Study. It is our opinion that perhaps additional commitmenellts ffinanced, University and Coralville to long range plans for viable, transit systems is in order prior to finalizing that obligation. J. B. Pugh, Jr. Director Department' of Finance Bus Lease _- _. This lease agreement is made this day of 19 by and between the City of Iowa City, Io�4a,hereinafter-called __rTESSOR, and . The University of Iowa, Iowa City,- Iowa,.. hereinafter called LESSEE_ IA-.-EREAS, the City of Iowa City, as lead agency,: has filed a unified capital grants application with the Urban btass Transportation Administration, Department of Transportation on behalf of the City of Iowa City and the University of Iowa, for capital assistance in purchasing 15 forty-five passenger buses, and constructing a transit maintenance facility, an operations office and training center, and bus shelters; and I.rdEREAS, the University of Iowa desires to lease 12 buses to be used in - a coordinated bus system in the Iowa city area; -- - NOW, THEREFORE, for and in consideration for the mutual covenantsand agreements contained herein, and the performance thereof, the LESSOR hereby leases and delivers to the LESSEE the property herein described on the following -. te`ms, covenantsandconditions. 1 Leased.Equipment. The .leased equipment consistsOftwalye_ (12) forty-five passenger buses, the make and serial numbers as follows; 2. (I:_ _ During the term of th^_ ]roa>'_,. the leased burro-: shall ba used 1.... tr• u1-portat:i.on of the general public as part of a coordinated _,us the I )wa Cl.ty a[^1• 3. Term.- The tern of the lease shall be for. twenty (20) years from 19 through 19 . --Rent. As consideration for the lease of the equipment, LESSEE agrees to pay (here enter proper amount - 20, match of federal funds - not - known til bids are in)_ 5. Insurance. LESSEE agrees to carry public liability insurance in the amount of $ - $ - $ $ d--ductible collision insurance; and $ deductible comprehensive coverage on the leased equipment.. - 6. t•[aintenance. Untilsuchtime as the LESSOR has central maintenance .facilities available and in operation, LESSEE shall be responsible for all maintenance on the leased equipment. When central maintenance facilities are available and in operation, LESSOR will provide maintenance on leased equipment pursuant to a separate maintenance agreement between LESSOR and LESSEE dated 7. License. LESSEE agrees to provide State of Iowa license plates for the buses during the teen of the lease. LESSOR agrees to provide LESSEE with aletter of transfer of the buses for the lease period for the purpose of - obtaining the state license plates. INwITaESS CrdEREOF, we have hereunto affixed our signatures on the date first above written. LESSEE LESSOR - City of Iowa City The University of .Iowa - fly, December 10, 1974 Mr. Robert Hilgenberg, Executive Director, -"'Johnson County Regional PlannincJ Commission 22-1/2 South Dubuque Street Iowa City,_Iowa 522=0 Dear Mr. Hilgenbarg: -We wish to apologize for the lateness of this report and sincerely hope the following evaluation of the three bus operations in the Iowa City area will assist you in accomplishing your plan for a unified bus system. EVALUATION OF PRESENT FACILITIES Coralvi.11e The three available work bays are much too small with no pits or hoists, inadequate lighting, and extremely dirty, all of which tends to breed inefficiencies. Fueling and cleaning facilities are inadcquate. The one mechanic and two servicemen are doing an exceptional job considering vahat they have to work with. The buses are used TDH3612s approxi- mately twenty years old, and in spite of age are giving` good service with a minimum of road failures. However, the operation of this arse equipment from facilities now available can only continue the spiraling operating costs now being experienced: The purchase of the necessary tools to properly maintain buses cannot bo justified for the five to ten-bus fleet noxi-in service thus, _much of the heavy wor;c must be farmed out at premium prices_ The difficulty of obtaining the necessary replacement parts for buses this age is another serious problem. Many of the replacement units are obtained ,`.rom the three buses being junked. -While this solves an immediate problem, the units used for replacement are as old as the unit being replaced and con- tributes to short life and excessive labor costs. It is apparent that more adequate facilities must be provided for Coral=,•illc if 1hc; hope to cantLnic 10 ln_Ovide depnndoblo sm-Oco to tho communlAy. p it . Robert llilgenbarg - December 10, 1974 Ti -D, 16 to 18 -year old TDH 4512 buses operat')d here are in exceptionally g? -ad c<,nditiori. The building is adequate in size'for the present fleet, b -a- Sloes not allose for any growth. It is clean and apparently well -organ- ized. -Tsia three full-time mechanics are assisted by sir, mechanic helpars from the University Work -Study group. The fueling and cleaning is per- formed in separate facilities shared with the University Department of Transportation. This work is performed by six'Work-Study students. The lack of necessary tools to perform efficiently forces the farming out of some maintenance work, however, the purchase of such tools for this size operation cannot be justified. = Iowa City The Iowa City facilities are adequate in size to accommodate the 15 -bus fleet now in operation. Its primary use is for storage of the fleet. The Equipment Service Division (ESD) supplies one mechanic on a full-time basis to perform running repairs, oil changes, lubrication, etc. Major repairs are performed at the ESD facilities approximately one mile from the storage garage. This leads to inefficiencies. The trans,`.er of buses from one location to another is a waste of manpower. The facilities ara clean, but tools and manpov✓er would be needed to properly maintain the buses here. joint 1.6aintenance Facilities Many economies could be realized by building maintenance facilities for the possible 50 combined bus fleet expected in the Iowa City area in the next five or sir. years. With the purchase of the necessary tools, the v.ork that is now farmed out could be accomplished in-house. The neces- sary spare units and new parts could be maintained on the property, eliminating waiting time and duplication now evident in the three 14cations. Some areas in which savings could be effected by equipping combined facil- ities with the necessary tools: - 1. Rebuild engines, transmissions, differentials, etc. 2. Rebuild diesel injectors, fuel pumps, oil.pumps, etc. 3. Ttum hra're drums. 4.. Rebuild starters, generators., and blower motors 5•. \Vel-iing and body repair. - • DCC -amber 10, 1074 . I✓,r. Robert 17111genbar4 .,:nt 1jra1n13n1nce Facilities (Continued) done cleaner t' x"lasher and shed ar_d cleaned. In addition, the Purchase GOaminutescfou cacti bus ,orfmately ' I50,000 and -would save app" . ,� - O would cost al ilns"ar ,✓ould-be EquiPPing tine maintenance sho. rant, and the locale shire `• c,auld be apProved for an .0 1A g i 30,000. _ approximately aPProxii proximately $ building work bays, and 4,000 for 50 -bus fleet would require ap -The mainter_anc� 6,000 square feet for six offices and -10,000 square feet toilet and locl=er facilities, and oXimately for wort. area, storeroom, building would be aP. ers' room. The cost of X00. a d30 , local share $60,000- to.the center $300,000, location should b� as close area is is built, tr the Iowa City building could be within If such a ossible. The route structure u -rations as P garage and storage building Of op-• a maintenance g dint. such that th� _ half miles from the furthermost P Oitai and ,..,o and on. -1 air on he difference in ca. r.• Put a dollar fig the facility with regard It is di�ficult to P to the location of in mind that capital operating costs in relation , toleep ongoing ex - while op -rating costs Ore to the route structure. It is nechile o s 10 minutes twice time e::Pen_,es , 6 minutes, costs are qne- 2 minutes._ _- volved, can I,�nSes Therefore, adding 1 �dditionzl mile in day to each of your runs, Plus tip G add uh to a ma) or cost item each year. The combininS of the City' s hea•r,, duty equipment andob S r cif his is Same location and in one building H - e Same be cOnsfracted so. as - could be in th.. , est that the building contemplated we would suggest oaCate tii_ two operations. side to se, ned with bus repair faciliti artsstoreroom. could be des with P Thi building e O osite side, engine and and City hf'a�y equipment on the PP mrnon machine shop, and o:fices separating the two. �' co" o designed batt✓een the te✓o would allow many economies, since common transmission overhaul area could also b.. repair facilities• in utilized. supervision could be _ o would s maintenance facilities elders; staff the combined 1iu ecto ; 2 I:•lechanic Ii Th manPov✓er to 1 InsP be respo,:- lass " A" Ivlechanics; NI n. ' 'this cre:v tvo .d cr „;!s[ oC 3 C {�n�1 1 ULMLS ,,. d SnSocctiOns, - - r„rv1CGt(tc:��; fu...11nq oillnq , rcli„dt�lo ilnLinq for tl�rs 35 -40 r:iala ft,r all m;;lntcnanc`=, repairs and p= clt araag , ctr_. , c:cccC L major body n,, in tl:e Iov✓a City area December 10, 1974 ' i;rr. Robert Hil9enberg Continued) Dint haintenance Facilities ( a 6V Detroit Of s to be realized, the cosi of rebuilding 000-$3,000, oyample o� saving would be aPprorimately $ .Asan e - _ � concern o same engine could b Diesel Engine by an`OA-sic per- .Dia parts reauirerrer_t_ The ,1 500. _n same P depending on rcplacem$1,000-b Generators, for �pr0}:lmaCely . prm shoo fo_ a- Engine Injectors, Stariers, rebuilt in your savings. You In addition to the money cent of savings could be realized on Eng IL 2nerally better results. Transmissions, Differentials, for the bus and g v:ould have less down lubrication and - ectfons, sure cannot be done with the - Regularly scheduled Preventive Ma With I amts resent time. oil changes could be maintain-d, ,, e.:ist at Iovra City and Cor ould be the F :conditions as t._ey o changed, the 6 -000 mile interna s Regularly schedtiAW preventive maintenance should be at octed and and at this time oil and all filters (fuel and oil) should b� fle>, lines, etc. , should be inogr coach lubricated, v;ater hose, Pod P. iV Program can all Strict adherence to a g repairs and clown replaced, as neces-ary. dollars in major but eliminate road calls and wave many time. vrorlc are: mplish the Major tools necessary to accoabove in-house s -acro (7.) flat areas. 1. Two (2) hoists tcvo (2) pits - 2. Engine stand. 3. Transmission Stand. d. Valve refacing machine. _ 5, Lathe - medium size. 6. Bench grinders 7. Brake drum lathe. 8. Hot tank. 9. I-ligh Pressure Pump- 10. ump 10. Greasing ..uipment. 11. Injector tester_ I2. Ge.- nerator test b--nch. 13. Auiomatic washer. t;yclone cleaner. 15. Ig equipment. Ir,, f:Zitter7 charier• . 1%. Thr ncce-r•a:y small tools. ilri:o..0 ably $150,000 anti could 1)., included in th ,•i/: giant ap;�licaU�n. 1`fir. Robert Hilgenbarg December 10, 1974 E:ts Storage Facilities Centralized storagC: facilities, located near the center of operations, i;Quid be necessary to obtain the optimum in economies. Bus storage should be adjacent to the maintenance bullding and would require ap- pro,:iirately X60 s:,uare feet of space (92' x 11') for each 40-ft.long bus, _ and 4C0 quare feet (37' x IV) for each 35 -ft. bus. Crie lane, approxi - 20 by 80 feet should be reserved for the daily foaling, cleaning and washing operations. Approximately 25",000 square feet would be needed for servicing and storage for the expected growth to 50 buses in the Iowa city area in the near future. The cost of constructing such a building would be approximately $375,000_ Building one storage and maintenance facility for. the Iowa City Metro- politan Area of operations would minimize dead head miles, allow the minimum number of maintenance personnel, an efficient spare parts : inventory and supervision would be simplified. The combined fleet could justify a tiro rental contract with one of the major tire manufacturers, which would generate major economies in tire costs. Complete operating autonomy could be maintainod by the three divisions if desired, however, to be assured of the maximum participation in the federal money available we feel the formation of one Transportation Au- thority for the entire area is desirable. Operating subsidy of some type is almost assured, and certainly one medium. sized Authority will be recognized by UNITA in a better light than three small. operations. -The construction of centralized facilities would require approximately 2-1/2 a --res of ground or 1 city bloc):. Placement of the storage building on the plot to assure proper circulation of buses without interference with other traffic is important. The floor plan or layout of the maintenance building should be planned to assure the most efficient use of space and manpower. In summary, we would like to stress the following points of interest: 1. Centralized maintenance with satellite storage would be possible but much less efficient ,than one central facility for all operations. 'f„ Cgntrilll`/,'!l iclCIIiIie!_, With the three divisions keeping their klenLitle:; is pos:Glblr., hu! 41 JJIIn!iuIl Couuty Trinsporl.;.ltlun Authority ✓Quid have many advantages. _ 5 - :_ 1\ir. P.abart Hilgenberg December 10, 1974 Bus Storage Facilities (Continued) 3. Cost of building and equipping centralized maintenance - and storage facilities v.Tould be approximately $900,000 at today's prices; local share approximately $180,000. .4. One Authority for the area would simplify the necessary local funding and ease the problem of obtaining UNTa participation. 5. Combined operations would make available the economies of bull: purchasing, particularly in fuel, oil, and tires. 6. Combined operations would justify the equipping of maintenance facilities for complete in-house repairs. 7. Central location would reduce dead head miles., If clarification of any part or this report is needed, please feel free to call me at any time. Sincerely, L. C." Huffman 9751- Iffest 85th, Apt. B_ Overland Park, Kansas 66212 Phone - Home: (913) 381-7451 Office: (816} 471-6600 - 6 - Johnson county regional- planning commission -o k _ cora d?(li 0559 cm•rmn 221/2 sa-eh 0,buque slreebO:, iOwo city, 0 52240 (31911351-8556 rover, TO: Neal Berlin FROM: Robert Ililgcnberg RE: Transit: Wass Transit Capital Grant and Planning Requirements The purpose of this memo is to update you on the status of the capital grants application and the associated area transit plan- ning requirements: 1. UDITA continues to assure us that the funds are reserved for Phase I of the grant and that they are ready to expedite their review and approval of the application as soon as the way is clear. 2. We are also informed that UMTA needs'to be able to process the application durin March or else --- it will be shelved or four months during -a -- transition period beginning April l when UMTA will shift to processing grants under the new Section IV "formula grant" program of the 1974 act. 3. We have received a call today from Chuck Donald., Field Representative, UMTA. The purpose of his call was to inform us that in order to meet the schedule outlined above, he will need to make his write-off on the status of area planning requirements by March .l. The two requirements that are not currently fulfilled are: a. A Transit Development Program approved by t e Johnson County Regional Planning Commission and the area transit operating agencies. The Commission, University, and Coralville have approved the program. • The UMTA regional office has accepted the document -and -will sign -off on this requirement when Iowa City acts on it. We have indicated to Mr. Donald that Iowa City will do so on the 25th of February. b, A 14onloi,oIldunl of 1111dUrSGnnding conce'rni:ng the arrangements for continuing area transit planning, programming, and coordinating signed by the Regional Planning Commission, the Uni.vcrsity, Iowa City, and Coralville., z Last night the Transit Advisory Committee approved the changes to that -document -pro- -- posed by Iowa City staff. It is anticipated_ that Coral•:i.11e and Iowa: City may act on this February 25, that the Commission will approve it the following day, and that the document may then be signed and executed on February 27. 4. Based on this information, we would propose that the following actions could be taken by the Iowa City Councilattheir regular meeting on -the 25 of February following the public_ hearing: a. Adopt a resolution indicating the Council's general approval of the Transit Development Program. The language in the _attached draft is an example of that which would be acceptable to UNITA. b. Move to concur in and authorize the Mayor to sign the Memorandum of Understanding. c. Authorize submission of the capital grant application, If it appears that the Council may not be able to act on these items on the 25th of February, it is important that we discuss the situation in depth at our meeting Monday. 2/21/75 km RESOLUTION FOR TRANSIT DEVELOPi EENT PROGRAM January -l3— 19-7.5 i'i1iE.RE:\S, the Johnson County Regional Plhnninfi-Conmissi.on has developed and adoPted_a Transit Development Program for the area transit systen; and, 14*HFP.EAS, sucij a short-range program is required for federal assistance in area transit improve?aents; and, iHERLAS, since 1971 the City of Ioi;a City has continued to operate and fincncially support a public transportation syster? ?r;?icii is effecti��ely meeting corimunity transportation needs, THLPEEORE, BE 1T RES01.ED by lite Cit?' of-Io4•ia City that tht- Transit DCve101?E:Cnt Prcc..i,: for the Iowa City-Coralvillc urban hrca i.s approved b;• the City Council Of Iona City as a planning: d GCUP.i i'nt ial'LCi? ?:'111 SCl`YC tG Cncrally guide the short-range 'ir,,prorements in area transit service subject to annual update .11d fuiurc financial constraints and resources. March 4, 1975 Johnson County Regional Planning Comm. Attention: Bob iiiigenberg 22'1 South Dubuque Iowa City, Iowa 52240 Dear Mr._1ii13enberg: for each governmental agency Attached, Please find executed c6pies involved: 1. Resolution Authorizing Execution. of. a Memorandum. of Understadding with the City of Coralville 2. Resolution Authorizing Filing --of an Application with the Department of Transportation for a DGrant under the Urban Mass :Transportation Act of 1964, as Amended 3. Resolution of Approval for Transit Development Prog. adopted by the Iowa City City Council ,at,their_mceting on February 25, 1975 tic need one copy of the Resolution of Understanding executed by the other governmental agencies returned_to,our office. No. arrangements were made for this detail, so I'm going ahead with our usual procedures. Yours very truly, - Abbie Stolfus, City Clerk AS/ht enclosures -- - O r• w n CIA o o n v. N g 0 K n O -: O.� 7 '. _. CD rt r.:.. 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(n V CD 0 - O co N (D_ 't i--' CD CD CD - O O O n 't7 rr, w- N O - - o,i N •• _ 1/ n rt ..( u. i.. rt rt 0 a RESOLUTION NO. 75-41 RESOLUTION AUTHORIZING THE FILING OFANAPPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN 14ASS TRANSPORTATION ACT OF '1964, AS AMENDED- _WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose" certain obligations upon the applicant, including the pro- vision by it of the local share of project costs; WHEREAS, it is required by the U.S. Department of Trans- portation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass_Trans- _portation Act of 1964, as Amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximim feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts or consultant and other services: NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY, IOWA: 1. That the City Manager is authorized to execute. -:and file an application on behalf of the City of Iowa City, Iowa, with the U.S. Department of Transportation, to aid, in the financing of the Mass Transit Improvement Project. 2. That the City Manager, is -authorized to -execute and file with such application an assurance oranyother document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That Neal Berlin, City Manager is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application or the project. 4. That the City Manager is authorized.to set forth and execute - affirmative minority business policies in connection withtheproject's procurement needs. - It was moved by Neuhauser and seconded by Brandt that the 'Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X BRANDY X CZARNECKI X DAVIDSEN - X de PROSSE X NEUHAUSER Passed and approved this 25th day of February 1975 Mayor Pro tem Attest: City Cle,c OUTLINE ---- _. TRANSIT CAPITAL GRANT PART i.. APPLICATION FORM _ - PART II: (Not applicable) - PART III: BUDGET FORMS - -. PART IV: PROGRAM NARRATIVE EXHIBITS A. Project Description -_-- B. Public Transportation System C. Project justification D. Project Financing E. (Blank) Not Applicable - - _. F. Planning G.. Public Transportation.. Program - -- - - H. Use of Project Facilities I. Labor J: Public Hearing Y. Relocation L. Protection Of the Environment. M. Elderly and :Handicapped Benefits N.- Distributiono£.- Transportation _ - O. Evaluation. of Flood Hazards P. Supplementary Information -Employees affected by projects - -Land acquisition - PART V* ASSURANCES. - -Authorizing Resolution - -Legal Opinion.. -Civil Rights Compliance -other Assurances APPENDICES A. Equipment Specifications _ -Transit Coaches -. -Fareboxes -Radio Equipment B. Adopted Transit Development Program C. Adopted Memorandum of Understanding Concerning. Transportation Planning and Coordination D. Draft Lease Agreement Proposed Between. the Applicant and (1) the University of IpWll and (2) the Clty-of Coral.ville -. - - "• • - OMB NO. SO.RO-186 _ 1, State Clearinghouse Identifier APPLICATION FOR FEDERAL ASSISTANCE ; 2. Applicant's Application No.Ito be completed by UMTA)_ PART _.. ,... _ 4. Applicant Name.... - 3. Federal Grantor Agency - - - De Partment of Transportation - - - City of Iowa City - - Department Division Organizational Unit - Urban Mass Transportation Administration Office of Cit Mana er - - - Street Address - P.O. Be. Administrative Office- - -Civic Center - Office of Capital Assistance '- Street Address — P.O.400 Bo+ Citycpunty- `Iowa Cit -Johnson Seventh -Street S. W.Zip ZiV Code State Code City State - _._- -. 52240 ,shinivton D.C. 20590 Iowa _ 5. Descripte Name of the Project - - MASS TRANSIT EQUIPMENT PROJECT 7. Federal Funding Requested- - - 6. Federal Catalog No. - - $ 1,076,240 20.500 8. Grantee TYPa ... State, - County. 2 City. Other ISP*00 - - 3. Type of Application or Re4uan Other Changes ISPecify) lament, N. Grant Continuation, Su VP _ - 10, TYPa of A,ustance - - __Grant loan, Other (Specify) _ 13. length o1 Protect - Population Directly Bone liting from the Project 12 months 55 000. 14. Beginning Date - . 12. Congrwurorwl District --. March 10, 1975 a. First �IOWa� 18- Date of Application - - - b. - " First (Iowa and that he w ill comply his knowledge and belief the data in this application are true and correct, 16. The applicant certifies that to the best of assurances if he receives the grant. wnh the attached d n Title - Telephone Number - Typed name - CiCy Manager AREA --CODE NUMBER - EXT. Neal Berlin - Signature of Authorized Representative - 319 354_ 1800 - 201 For Federal Use Only I cc. B u0. 80.0.0.186 -. PARTIII BUDGET INFORMATION - .-_ age - SECTION A - BUDGET SUMMARY - : - - Revised Bud"' - ' ._1 - - " 1ed Funds Estimaud Urob �9a - Nom Federal Total Ipl Wam Program. Function Federal Federal Non Federal Jel Feemal lel - 111 rr S 1 345 300 - or uta,opNu. Ac,"r,v ml m 0 S 1,076,24 S 269,060 • lel S - " 1. Transit buse `20.500 S 2. 3.5 S 269,060 1,345,300 _. S 1,076,240 S ' S $ ;. 5. TOTALS-. SECTION B —BUDGET CATEGORIES - Tout - - - Guns Pro¢am. Function o. Activity lel 131. .. 121 S - -S. _ 6.. Object Class Categories 111 S S _. S a. Personnel • b. Fringe Benefits _ _ 1,345,300 C. Travel 1,345,300 d. Equipment - -. e: Supplies I. Contractual g. Construction h. Other i. Total Direct Charges 5 1,345,300 j_ Indirect Charges S S S S 1345,300 S S i v: TOTALS S; I S S - 7. -Program Income. - -. - - --. i SECTION C — NON-FEDERAL RESOURCES - lal GRANT PROGRAM - - Ibl APPLICANT W STATE - SOURCES H) TOTALS s. Mass Transit Buses S 36 750 S = - 2 310 S 269.060 9.' - 5WOTHER 10. 12. TOTALS S 36.750 S - - 5 232 310 S 269,060 SECTION D - FORECASTED CASH NEEDS 13. Federal Tm,l m, Is, y.,r... Is, ou,n„ 2„d ou.n.. S 1 076 240 S S 1 076 240 3.d O..n« S s 14. Non -Federal 15. TOTAL - 269 060 269 060 S 1 345 300 S - S 1 149-100 S _ 5 - - - - - SECTION E — BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT - _-- - - - - FUTURE FUNDING PERIODS (YEARS) - -' W GRANT PROGRAM (bi FIRST I.) SECOND(dI THIRD LI FOURTH 16. _ S - S. S 17. N/A 1s. 19. 20. TOTALS. S - S - _... S _ S - - - SECTIONF — OTHER BUDGET INFORMATION (Atlach addnional Sheets d N..ry) - - - - - 21. Direct Charges: 22. Indirect Charges: 23. Remarks: See - - - - attached sheet - - i "Net Project Cost and Crant Funds- Iistimated gross project cost $1,345,300 Deduct Project financing - Estimated Net Project Cost 1,345,300 Federal grant requested (80% of net project cost)" 1,076,240 - Local contribution (20% of net project cost) 269,060 Total (E•quals Net Project Cost) $1,345,300 "The local contribution will be made in cash by the City of Iowa City from the sources other than Federal funds or transit revenues. Funds are currently available in the Equipment Replacement Fund." "It is further understood that no refund or reduction of the local contribution shall be made at any time unless there is at the same time a refund of a pro- portional amount of the Federal grant." -- -.. (Attachment for Part III, Section F) - - - _ --.ESTIMATED PROJECT BUDGET - -Purchase of twenty new 42-45 - - --- diesel -powered - passenger, -- transit coaches, three to be - air conditioned, seventeen to $1,223,000 be radio equipped 122,300 Contingencies (103) - $1,345,300 TOTAL EXHIBIT A: PROJEC•DESCRIPTION • This application pertains to the first stage of a two-stage project, the first stage including the purchase of rolling stock only: twenty diesel - powered -transit coaches. The second stage, to be filed later, will include certain fixed facilities, such as a central transit maintenance facility, bus stop shelters, bus stop signs, an operations office, and, to'house `among other. functions, a training.. facility, which will be the subject of another grant proposal, a demonstration project, to be filed in the near future. The total cost of these second -stage facilities is estimated to be approximately $1,200,000 although the location anddesign of such facilities has not been finally deter- mined. First -stage elements include: 1. Purchase of three (3) new air-conditioned diesel powered transit coaches, 42-45passengers -each, costing approximately $60,000 per unit $180,000 2. Purchase of seventeen (17) new diesel -powered transit_ coaches, 42-45 passengers each, costing approximately $55,000 per unit $935,000 3. Purchase of communications equipment to provide radio contact between the seventeen (17) buses listed in item 2, above, and two (2) selective call dispatching stations with attendant ancillary equipment with one (1) year service contract. $ 98,000 4. Purchase of eight (8) registering fare -boxes, costing approximately $1,250 per unit - $ 10,000 Purchase of these first -stage elements will be made through competitive bidding in accordance with the established procedures of the City of Iowa City. :Equipment specifications and bidding procedures _will be submitted to UMTAfor approval before bids are sought. ,Draft specifications are included in the appendices of this application. The unit cost estimates used above are based on recent known bidawards- for comparable equipment. EXHIBIT B: PUBLIC TRAUSPORTATI011 SYS TEN - - Urban r_ barn Ma::s Tr_rn_;it Sr•rvicr_ t,•m fs)) t.he- Iowa CiP.y urban nre,� is r•omprisr•d �)f I_hrer• two mnnl- •y.• slems__low.] City an,l :., •l a)rn (,•, huC cugrdi n.,t••I ay r•n% ICn. 9'he Clpll CoraJvi.11e--ope.rnt-+' radial rnutrs-which converge in t:he Central: Business District- Campus area, whereas the University of Iowa CAMBUS-system operates a bi-directional loop route through the central part Of the city. The munici!�a] systems provide service at low fares --Iowa City is presently at 15: Coralvi.1135t Th - stem transfers. -- as of 3-10-75, up from 7.5C --with free intersystem . The CAMIIUS system operates at no fare, with service available to members of the general public. As such, the configuation of radial routes is. augmented by a free and convenient _. - inner .loop of bus service with very short hcadways of si.r. to. seven minutes. -_ - -Coordination Of metrcpolitan transit services, in terms of areawide sched•iles, route changes, Promotion, etc., is accomplished through the Transit' Advisory Committee, a committee of theJohnson County Regional Planning Commission. This.. committee includes direct representation of the three transit systems, the Regional planning Commission and Citizens Advisory Committee. There isalso overlapping membership with the Commission's Policy -Advisory -Committee concerning long-range multi -modal transportation planning for the metropolitan -area. Historically, mass transit services have been provided, in the Johnson .since 1920 beginning with street cars, .the electric County area continuously - rvice was pro✓ided trolleys, and then gas -powered buses. Until 1971,.transit se byprivate companies- In 1971,.the City of Iowa City, in response to an announced termination of private transit services by the. Iowa City Coach Company, applied for and received a federal grant from the Urban MassTransportationAdministration to purchase twelve new buses and atransit-maintenancefacility• The City of _ - :,1At_,.,1 1r pnlili.r +-rar;si+ s<•rvice in 1969 The University Of Iowa, lan to reduce dependance on the automobile by members of th as part of its pe. - University community (raculty, staff, and students) established the eighteen- - bus CAMBUS system in January, 1972. - During the last three years, there has been a dramatic rise in areawide transit ridership due to the combination of expanded services by all three transit systems. As noted in Section II of the-TransitDevelopment Program (Appendix 2, attached) Iowa City's peak monthly ridership grew from less than 60,000 in January, 1971, to nearly 160,000 in January, 1974. During the same period, Coralvilie's ridership tripled from 6,000 to nearly 18,000 per month. - - ---The University CAMBUS system carries by far -the -largest passenger `count, `reach ing more than 330,000 in October, 1974. A more complete description of routes and services levels is provided in Exhibit N and Appendix 2. - --- Financially, the metropolitan transit services require a substantial monetary commitment from the three sponsoring agencies.- As noted in the Transit Develop- ment Program, the two municipalities alone subsidize transit services at the rate of approximately six dollars per capita annually.- The University system, with no rider fares, costs more than $250,000 annually, with funds coming from volun- tary student fees and parking revenues. - Detailed information concerning trip purpose, origins, and destinations, -- - is included in Appendix B, as well as in previous submittals to.LZYIA by the Johnson County Regional Planning Commission. 2. Inter -City Bus Services - - Inter -city service is provided by four carriers: Greyhound Lines.,. Jefferson Lines, Missouri Transit and Continental Trailways. The inter -city bus terminal is located in the central business district, near the terminus of the radial urban transit routes, thus affording reasonably convenient. transfers between the two types of systems. The inter. -city carriers do not protide any service for trips within the metropolitan area. EXHIBIT C: PROJECT JUSTIFICATION - This project will provide many benefits for the urban area. It is felt that the statuatory requirements of benefit are fulfilled in that the informa- tion nforma tion herein clearly demonstrates that the equipment proposed is "necessary for the sound, economic, and desirable development" of the urban area. Three types' of improvements are proposed, and the benefits are. categorized below. - 1. Expanded Service - - This project will provide three additional-busesfor the City of Iowa City. As noted in the Transit DevelopmentProgram(Appendix 2, attached) thesethree buses are programmed to be used for new service to an-areanot now served by mass transit --the Wardway Shopping Center and surrounding residential area --plus additional service to areas where bus overcrowding has become a chronic problem-- the Lakeside neighborhood and Hawkeye Apartments. Benefits to Individual Users: The present conditions of overcrowding on the Lakeside and Hawkeye Apt. Routes result in an unacceptable level of service during peak hours. In addition to the inability to attract more riders during - these times, the current, level of service is a continuing disincentive to persons recently converted from the auto mode to mass transit. The new service to the Wardway vicinity has long been sought by area residents and businesses. This neighborhood is the only significant residential area without any form of mass transit service. Similarly, the Wardway Shopping_ Center is .the only :commer- cial concentration in the urban area not on a transit route. obvi- ously this new service will provide environmental and economic benefit to these users since they will. have greater mobility and reduced- dependance on Lhe auLwrvstille.- - -- Benefits to the Transit- operating Agencies: These improvcmunl:: will have system-wide bent�fibial impact due to - the fact that the increased mobility within the specific areas served will increase transit: ridership on .the connecting routes of the system. In addition, the current passenger overcrowding is somewhat damaging to the equipment, and is likely to reduce ,oper- ational safety to a minor. degree. With additional buses, schedules can be met more reliably, thus improving system-wide reliability. Benefits to the Urban Area: - - Because of the improved level of service to the areas directly served by the three additional buses, various community objectives are also served. It is a documented goal of the agencies within the metro- politan area to develop a truly multi-modal, balanced transportation system. Specifically, an improved transit system and increased ridership will continue to foster sound development patterns, such - as a concentration of employment, shopping and educational functions - - in the central part of the urban area. Secondly, the project will - result in reduced auto travel and its secondary benefits of reduced _. energy consumption, less air pollution, and a reduced demand for more street and auto parking facilities. -2. Replacement of Old and .Obsolete Equipment - This project will provide seventeen replacement buses, suustituting new 45-passenger coaches for the existing fleets of the CAMBUS and Coralville systems. - - - - Benefits to the Individual Users: - - - The present conditions of operating old and obsolete -equipment -_i.n..regular - transit service on the CAMBUS and Coralville systems results in a sicnif- (riutCly low?t-th:uropt:lmum tvirvigr, lw-f for th,+ ::/ t rr. Ntilzr-1, In - - termn of Moth r.ellabi.lity and rider comfort., the prene_nt equipment restricts the level. Ofservicewhich the systems provide.- For users of the Coralville system, the new equipment will provide greater ince the system currently uses 35 -passenger passenger capacity s .. , overcrowding may be reduced. coaches. Thus, during peak periods Benefits to the Transit operating Agencies: The new equipment will have system -wide beneficial impact due fact that the more reliable and, therefore, less expensive, ser to the can be expected from these new buses. The present high cost of main- tenance and repair will be significantly reduced- When repair is ill be readilyavail- needed on the -new. equipment, replacement parts .w able, rather than rebuilt or "cannibalized" parts from equally old _._ -alowerratio of stand-by equipment will be - equipment. Additionally, - al costs and the storage costs needed, thus reducing the capitrelated to such stand-by equipment* Benefits to the Urban Area: objectives will - - As noted in the previous section, various community be served by the higher level of transit service provided by this new equipment, including the secondary. effects of high transit rider- ship and reduced use of the auto mode- In particular, air pollution will be considerably reduced because the new buses will have "Environ- mental Improvement Packages" to curtail diesel exhaust emissions. 3, Radio Communications vide communications equipment for the new buses in This project will pro coordinate transit operations. Each transit vehicle _ order to more effectively will be equipped of Coralville and the University, plus four service vehicles, operating on a single frequency• for communication through two dispatch stations op -- - -base stations will nerve the CAMBUS system. Coralville buses .-will rrcaun The f- ca Ce through. Che- CAMBUS dispatcher. _. ■ - - -- - Transit users of the CA14BUS and Coralvil.le systems will benefit directly from the on -board- communications capability. In addition to the general value of better coordination of`transit services, system reliability as viewed by the user, could be increased. Examples would include instances when mechanical failure of a bus would necessi- tate a replacement vehicle from the garage with a minimal schedule disruption. Minor equipment failures which are frequently tolerated because of difficulty in notifying the dispatcher could be eliminated more regularly by the dispatching of a replacement bus. Although it occurs less frequently than mechanical and scheduling problems, there are occasions when access to radio communication may directly serve transit riders, particularly in cases of sickness or other emergencies when assistance may need to be summoned. Benefits to the CAMBUS and Coralville systems: As noted above, radio communications will facilitate improved mainten- ance of transit vehicles. More reliable reporting of the first signs of malfunctions could alert maintenance personnel before serious and more costly damage would occur. Currently, drivers must fill out equipment reporting cards, detailing the nature of thesuspecteddiffi- culty. Because of the time delay, and the inability to talk directly with the maintenance_ personnel, malfunctions often do not receive - immediate attention. Also, with radio contact, drivers will be able to report adverse roadway conditions at certain locations, perticularly in inclement weather. As a more general benefit to the municipalities, drivers will be able to report other situations related to public - --- far iIIt: Iia moil .Is III" lfnnet inninq Iraffl•? signal vaiv9.ylf xa. �::d •� lk, miscellaneous problems. - --- - - With the particular type of radio equipment programmed, there will be an additional savings in that full-time radio dispatchers will not be needed. The central control panel will have the capability of storing successive calls fromvarious-busesso that _calls .can be answered in the order in which they were received. Benefits to. the Urban Area: Because radio equipment aboard transit buses will generally afford a _.... higher level of transit service, the entire urban .community will benefit from the probable indirect effects of increased transit rider- ship and reduced auto usage. Mother benefit will be the effect of having more radio -equipped public employees moving through the urban area, essentially serving as "quasi public safety personnel" with the ability to alert police and fire departments whenever necessary. ---- Long-term cost savingsare envisioned, since more productive use of employees' time will result from radio communication. Similarly, lower long -tern transit maintenance costs will result in a reduction in the subsidy for transit services. - - - I I -- -- - _ -,- �L uyuipnent to De Replaced Themajorityof the existing bus fleet of the CAN,BUS.system is intended to be sold, with the proceeds to be used _toreduce the net project cost. ;.:_Of the - present fourteen CNIRUS coaches, ten are projected to be sold to the highest bidder, with. the estimated .sale price being $2,000 per vehicle, .thus total proceeds of $20,000. 'Phe remaining four vehicles will continue to be used.. during special peak periods when additional capacity is needed. - The existing bus fleet of the Coralville_system isconsideredto have a negligible value of less than $100 per vehicle. These vehicles were purchased a: few years ago for about $250 each and the remaining value is considered to be much less at this time. The three new buses for the Iowa Citysystem are not replacement vehicles, - but will be used to expandregular service and to eliminate the present practice of temporary leasing of additional buses to meet demand. 2. Financing from Transportation System Revenues- -- - All three components of the areawide transit services have operated at substantial deficits during recent years. As noted in Appendix B, the local subsidy has consistently been at least 40% of operating costs for each of two municipal systems, and the University system operates at no fare, thus a 100% subsidy. Clearly, under these circumstances, there exists no feasible means to finance capital. expenditures from operating revenues. - - Section II and Section.V of the areawide Transit Development Program - (attached as Appendix B) provide greater detail on past transit expenditures, the sources of the local subsidy, and the projected local sources of funds for the next five years. As indicated in these references, local transit costs, though substantial, do not represent a sizable portion of the total operating . budgets of the three agencies operating these transit systems, and therefore the funding of the necessary subsidy is a policy decision based on priorities of the agencies, each of which have firmly indicated an intention to maintain transit services in the metropolitan area. No special fixed tar. levy is depended upon to finance these transit services. 3 Private Financier Due to the fact, as noted above, thattransit --revenues do_not cover oper- to secure private financing - ational costs there exists no feasible means for capital expenditures. As described in Appendix B, local governments have committed general funds to support mass transit services. _.... - EXHIBIT F: PLANNING - - organization. The Johnson County Regional Planning Commission is responsible for trans- - - sortation planning in the county. During the past seven years, the Commission has conducted an active and diversified planning program. The Commission is certified for comprehensive planning as an Areawide Planning Organization by the United States Department of Housing and Urban Development. The recently - organized multi -county East Central Iowa Association of Regional Planning Commissions will be designated as the Apo for the seven -county area. The Regional Planning Commission is composed of representatives from local units -- of government, based on proportion of population, and two-thirds of these - representatives are eLected officials or persons directly responsible to elected officials. The Commission is functionally organized with -a number of committees which are each composed of Commission members, citizen representatives and representatives of other local boards and agencies These committees serve to -- - coordinate transportation planning. As noted in Appendix B, the Area Trans- -- four committees: Policy, Technical, Citizens' portation Study is served by Advisory, and Transit Advisory. See Figure 1 of Appendix B. - - 2 Comprehensive Planning Program The major elements of the county -wide comprehensive_ plan were initiated in 1968 and 1969. During .the firstphaseof the comprehensive planning program three elements (Land Use, Water Resources, Parks and Open Space) were completed by the planning consultant and staff. More recently, the land use planning efforts for the urban portion ofthe-county have -been -intensified through the Area Transportation Study, refining the earlier regional plan as well as those for the aitic; o£ Hwa Cir./ and CtiralvUlsi, h pr;+ Ilminary Lard Use Plan for the metropolitan portion of the.countywas -adopted by the Commission in may of 1973. A rural land use policy study was also completed in 1973. An initial Housing Study has also been completed. - - In addition to physical planning, the Commission has pursued an extensive --. planning effort in the Human Resources Component, including criminal justice - planning and social services planning. ..The Commission also continues-to serve. a coordinating function for legislation (state and federal)-liaison and inter- governmental coordination nter- governmentalcoordination through the ..Central --Services . component of the Program. The transportation planning effort of. the Regional Planning Commission is closely coordinated with other elements of comprehensive planning in the Johnson County area. All local planning efforts are fully. coordinated with regional studies,andpol.icy representatives are included in both comprehensive planning _._. - processes. -- - 3. Transportation Planning and Programming At the time the Area Transportation Study was initiated in 1969, it was - generally believed that mass transit would not play a significant role in the movement of people throughout the study area. Thus, the Study Design and Procedure Manual (March, 1970) assumed that the future modal split between private vehicles and transit would apportion only a minimal number of trips to -- - transit, and consequently, the needs for street andhighway-improvementswould be virtually unaffected by the transit systema Therefore, no technical mode- split analysis was incorporated into the initial study design. The ATS process has at this point progressed through the generation and assignment of forecasted - -- - 1995 vehicular trips to the existing-plus-committed network. Alternative street and road networks are presently being delineated for testing. When the private transit operator (the Iowa City Coach company) decided to -- discontinue service due to falling patronage and revenues, the City of Iowa City author.i2nd Lhr:.lnhn,urn ?ounl:y I?r.gir�nnl Planning firrunie::;icin !i, l:rt:):nra n )!a - Transit Technical Sturly (September, 1971) In-order -to analyze transit neerli. and 1973. A rural land use policy study was also completed in 1973. An initial Housing Study has also been completed. - -In-addition -to physical planning, the Commission has pursued an extensive planning effort in the Human Resources Component,_ including criminal justice planning and social services planning. The Commission also continues to serve a coordinating function for legislation (state and federal) -liaison and inter- governmental coordination through the Central Services component of the Program.' - The transportation planning effort of the Regional Planning Commission is closely coordinated with other elements of. comprehensive planning in the Johnson County area. All .local planning efforts are fully coordinated with regional studies,and policy representatives are included in both comprehensive planning processes. - -- 3. Transportation Planning and Programming- -- At the time the Area Transportation Study was initiated in 1969, it was generally believed that mass transit would notplayasignificantrole -in the. movement of people throughout the study area. Thus, the Study Design and Procedure Manual (March, 1970) assumed that the future modal split between private vehicles and transit- would apportion only a minimal number of trips to transit, and consequently, the needs for street and highway improvements would be virtually unaffected by the transit system.. Therefore, no technical mode split analysis was incorporated into the -initial study design. The ATS process has at this point progressed through the generation andassignment of forecasted 1995 vehicular trips to the existing -plus -committed network. Alternative street and road networks are presently being delineated for testing. When the private transit operator (the Iowa City Coach Company) decided to discontinue service due to falling patronage and revenues, the City of Iowa City arrthorizrd I.he Jnhnnor, (.'ount:y Ruillon<rl P1n11111ml Cormnl :r:lnn 11) prr,pjrq h Transit Technical. Study (September, 1971) in_order._to analyze transit neede and potentials and to design a new public system.l This study prepared by the Institute of urban and Regional Research-concluded'thatthe Iowa City area - featured a number of attributes which could enhance -the viability of an - extensive transit system in the urban area, in particular (1) the size and distribution of a student population with a relatively low rate of car owner- ship and (2) the substantial degree. of concentrated activity in-theCommercial - Business/Campus central area. The concept of subsidy and nominal user fee (15C) was accepted in the plan. When the new public transit system was initiated -on-September 1, 1971, under the auspices of the City of Iowa City, the ridership levels dramatically sur- passed the previous experience on the privately -operated systema While in 1970, the last full year of private operation, annual ridership had declined to less - than a half million, by 1972 the new system was _carrying one anda-quarter million, annually. In a follow-up study in 1972, the Johnson County Regional Planning Commission determined that over fifty percent of patrons of the new system were "choice" riders, and would otherwise be long-term parkers in. the central areas.2 Beginning in January, 1972, the cityofIowa -City authorized--a.:temporary - expansion of the new transit system by leasing five additional buses to operate during peak hours, (five hours per day), increasing capacity to meet the demand. During this temporary expansion period for the winter months, revenue passengers on the system averaged 5,150 per day. The President of the University of Iowa has generated and approved'a policy statement which established a policy of discouraging the use of the automobile 3 .... -. in and around the campus...... _ 1Kenneth J. Dueker and James Stoner, Final Report Mass Transit Technical Study: Iowa City, September, 1971. Previ.ously submitted to UMTA. 2Metropolitan Transit System: Data Analysis and progress Report, Johnson County Regional Planning Commission, (James Stoner and Phillip McGuire), August, 1972. Previously submitted to UMTA. - - 3"Campus and the Car: A Statement of Po11c%":.University of .Iowa, January,1972.,.1 As part of this policy program, the University instituted a campus shuttle bus system with peripheral parking in January, 1972. The University transit system has been very well received, and .has received strong community support as demon-- -.. _strated by increasing patronage. Current ridership is approximately 14,000 per day. A recent study analyzing the characteristics of CAMBUS users, trips, and the system's impact on the University's pedestrian campus policy estimated that approximately 1,400 auto trips to and from or within the campus area were being diverted by CAMBUS daily. _. The City of Coralville initiated bus service to and from Iowa City and with- in Coralville with the establishment of a public system in 1969. Despite the problems associated with operating old equipment, Coralville has been able to increase the level ofservice and the volume of ridership. In. 1973, the Coralville system, operating three buses, was carrying around 800 passengers daily -- a 40% increase over 1972. Further improvements were made in 1974 and annualridership - rose to nearly 180,000, an increase of more than 30% over the previous year. - Beyond the dramatic increase in ridership levels, certain policy changes regarding transportation have been adopted or proposed within the last year. First, Part One of the transportation goalsand-objectivesdeveloped by asub- committee of the Technical Committee hasbeen adopted by that committee and the - Policy Committee of the Regional Planning_Commission.5 This statement indicates a strong general concern for transit. services, and the specific goal that all trips to and from the University of Iowa campus be accomplished by the transit mode. - 4 Transit Development Program Due in part to the dramatic increases in transit ridership in recent years 4"The Campus Bus and Peripheral Parking System at the University of Iowa", Department of Transportation and Security, April, 1974. 5 Transportation Goals and Objectives: Area Transportation Study", Johnson County Regional Planning Commission; February, 1973. following system improvements and promotional activities, the potential for a multi -modal, balanced transportation system in the Iowa City urban area has been recognized. In 1973, an application was made to the Urban Mass Transportation Administration for assistance in a study to determine the requirements and feasi- bility of an aggressive public transportation component of the area's general transportation system. The long-range aspects of transit planning were considered generally, however primary emphasis was placed on the development of a five-year Transit Development Program which identifies the capital and operating improvements - - to be considered during the short-term.6 - The Transit Development Program has been reviewed -by -the local implementing agencies and adopted by the Transit Advisory Committee and the Johnson County Regional Planning Commission in Decembers 1974. 5. Memorandum of Understanding Following approval of the one Transit Development Program, the Councils of Iowa City and Coralville, the President of the University of Iowa, and the chair- person of the Johnson County Regional_ Planning Commission executed a Memorandum of Understanding for the continued planning and implementation of area trans- portation programs and improvements. This agreement.designates the Johnson County Regional-Planning.Commissionas the area transportation ,planning agency and the - Transit Advisory Committee as the transit coordinating body for the area. A copy of the Memorandum is attached as Appendix C. 6Final Report: Transit Development Program for the Iowa City-Coralville Urban Area, prepared by the Institute of Urban and Regional_ Research for the Johnson County Regional Planning Commission. December, 1974; attached hereto as Appendix B. - -EXHIBIT G: PUBLIC TRANSPORTATION PROGRAM - An areawide Transit Development Program has been recently adopted by the regional planning agency and the three transit operating agencies. This program is attached hereto as Appendix B. The document has been approved by the -regional". (Kansas City) office of the Urban Mass Transportation Administration. The plan for maintenance of the Transit Development Program is specified in a Memorandum of Understanding adopted by the regional` planning agency and the three transit operating agencies. This Memorandum of Understanding is attached hereto as Appendix C. -EXHIBIT H: USE OF PROJECT FACILITIES - It is intended that the City of Iowa City, as Applicant, will retain owner- ship of all capital equipment purchased under this project and lease a portion of the equipment to the other two transit agencies -- the University.__ of Iowa and the City of Coralville -- for use in the areawide transit system. A draft Lease Agreement has been negotiated among:. these agencies, providing for the contribution of the local share of the capital costs as well as for the assurances of continued use of the equipment for specified public transit services in the urban area. - It is understood that the grant agreement will contain provisions to assure the continuation of such use during theusefullifeof-theproject facilities and that, in the event such facilities are sold or otherwise devoted to another use during their useful life, the City will be requiredtorefund proportionate - share of the Federal grant based on the sale'proceedsor-themarket value ofthe facilities. - EXHIBIT I: LABOR _.-.. The project will not adversely affect the employees of the Iowa City transit system, the Coralville transit system, or the University of Iowa CA14BUS system. The transit coaches proposedtobe acquired will replace existing obsolete equipment plus add to the number of coaches in regular service. No drivers will be laid off as a result of the acquisition of the new buses. Additional employ- - ment may be required in connection with the proposed expansion of service. No - change in administrative arrangements concerning maintenance or administrative. staff is anticipated as a result of purchasing these new buses. When, in the future, a second stage of this grant is developed and submitted, there may be _recommendations concerning a jointmaintenance-facility, at which timespecific labor impacts will be investigated and fully described. Employees of the Iowa City transit system and the Coralville transit system r are represented by the American Federation. of. State, County and Municipal Employees, Local #163. Employees of the. University CAMBUS system are not represented by a labor union. - It is understood that the grant agreement will contain provisions determined - by the Department. of Labor, bywhich the City of Iowa City will warrant that the project will not adversely affect the employment and working conditions of the employees of Iowa City Transit, and will agree that if any such employees are adversely affected, appropriate protection shall be afforded under the provisions of section 13(c) of the Urban Mass Transportation Act of 1964, as amended. THE CITY OF IOWA CITY HEREBY CERTIFIES THAT, in the development of this application -for -a Mass Trans- portation Capital Improvement Grant under the Urban Mass Transportation Act of 1964, as amended it: 1. Has afforded adequate opportunity for public hearings pursuant to adequate prior notice, and has held such hearings, in accord- ance with the requirements set forth by the Urban Mass Transpor- tation Administration. 2. Has considered the economic and social effects of this proposed project and its impact on the environment. 3. Has found that this proposed project is consistent with official plans for the comprehensive development of the urban area. -.Date - - City of Iowa City- J'r'H'L L V r 1 V YYH SIS JOHNSON COUNTY I, Abbie Stolfus, City Clerk of the City of Iowa City, Iowa, do hereby certify that pages_2 and 3 of the minutes of the February 25, 1975 Regular Council meeting, at which time a public hearing was held on the submission of a Capital Grant Application to the Federal Urban Mass Transportation Administration, as attached hereto are a true and correct copy of the minutes of the February 25, 1975 Regular meeting. All as the same appears of record in my office. Dated at Iowa City, Iowa, this 10th day of March, 1975. Abbie Stolfus City Clerk Council Minutes - -- Page 2 February 25, 1975 ' Mayor Pro tem Davidsen noted the Parks and Recreation Commission recommendation that it reaffirms its previous recommendation on the Northeast Park consistent with consideration by the Planning and Zoning Commission, and requests a status report. Council decided to discuss the matter informally. Concerning the Parks and Recre- ation appointments of Flo stockman to the Johnson County Regional Planning Commission,open' Space Committee, and of Mary Mascher to the Riverfront ntsmwasionr the e fir first all motion to approve the app voted 'aye', and it was moved by Neuhauser-and seconded by Brandt that the appointment of Mary Mascher to Riverfront Commission was approved by Council. Motion carried. The appointment to Regional Planning Commission was noted. It was moved by Neuhauser and seconded deLanser, that a Public Hearing be set for appealy 105 14th St.,Ames, Iowa, regarding Iowa City Electrical Board's denial of his licensing and/or certification on March 11, 1975 at 7:30 P.M. Motion carried. It was moved by Brandt and seconded by Neuhauser that a Public Hearing be set on the amended Final Planned Area Development plan for Lot 24 of Macbride Addition, Part 1, on March 18, 1975: Motion carried. City Attorney John Hayek notified Council of his conflict of interest con- cerning this oncerningthis development. It was moved by Brandt and seconded by Neuhauser to set a Public Hearing on MarB1o118'44970riginal Town5 on the inof the east 40 feet of Lot 3, portion of theCivic Iov:a City from R3B to C2, which is a Center Parking Lot. Motion carried. The Mayor Pro tem declared that this was the time set for. a Pt c-hearing on the submission of _a Capital Grant Application to the Federal Urban Mass Transportation Admin- Application for purchase,of buses, etc. for Iowa City, Coralville and the University. Dorothy Douglas, 1030 E. Burlington, Chairperson of the Transit Advisory Committee of Johnson County Regional Planning Commission app pprove the grant application, the requesting that Council a Transit Development Plan and the memorandumofunderstanding. Also appearing were: Ken Dueker, Director of the Institute f Urban and Regional Research of the University, Barry on, staff member of Regional Planning Commission, IUrba Co who preented-t.he Estimated Project `srCuratyy forn sthe Dooley, _R-i.rector ol'. '.Pnna(tort,.it.i.on tinct 1) f: University oIowa. Items discussed by Cauncl.l wercc that th•r City Manaqer should be the Authority concerning Page 3 Council Minutes February 25, 1975 the application instead of the Mayor, 2) the timing for presentation of resolutions, 3) the letter of 'no pre- judice','and 4) the obligations of the City. The City Manager noted that a revision on the way agenda items and grant applications are dealt with is needed. The Mayor Pro tem declared the Public ]searing closed. It was moved by Neuhauser and seconded by Brandt that the Resolution Authorizing the Filing of a Mass Transit Grant Application with the Dept. of Transportation be amended by deleting the name of 'Mayor' and substituting the name of 'City Manager' on Page 2, sub -paragraphs i)), $2 and #4', and - correcting paragraph y4 so that it reads 'compete' instead of 'complete'.- Motion -carried. It was moved by Neuhauser - and seconded by Brandt that the Resolution as amended be adopted. Upon roll call Brandt, Davidsen, deProsse and Neuhauser voted 'aye', Czarnecki absent. Motion carried. The City Manager and Staff will work with Regional Planning for a final draft of the application to submit to the fed- eral government, which is consistent with City policy. It was also noted that the Transit DevelopmentProgram_ was a planning document only. It was moved by deProsse and seconded by Neuhauser to adopt the Resolution of Approval for the Transit Development Program. Upon roll call Davidsen, deProsse, Neuhauser and Brandt voted 'aye', Czarnecki absent.. Motion carried. It was moved by Neuhauser and seconded by deProsse to adopt the Resolution Authorizing Execution of theMemorandumof Understanding- - Concerning Transportation Planning for the Johnson County Urban Area. Upon roll call, Davidsen, deProsse, Neuhauser and Brandt-voted.'aye', Czarnecki absent. Motion carried. -Councilwoman deProsse advised that there would be a meeting -of -the Ralston Creek Coordinating Committee on March 5, 1975 at 8:00 P.M. at her home. She also asked that the Staff investigate who is responsible for the lights on the Iowa Avenue Bridge, as they are not - turned on at night; and concerning snow removal, noted that the piling of snow on the curbs makes it difficult to cross the streets. Councilwoman Neuhauser questioned when bus service would be expanded, when the decision would be made on passes, and when experimental service to Wardway could be tried. The City Manager advised that the third item was being explored by the Staff. It was moved by deProsse and seconded by eleuhauser Lha L- Lhe rules be suspended and the second reading of the Ordinance to rezone the south half of Block 83, Original Town, from C2 to CB Zone be given by title EXHIBIT L: PROTECTION OF THE ENVIRONMENT This grant application is limited to the acquisition of new transit coaches to modestly expand present mass transit services and to replace present old and obsolete equipment. As such, it is estimated that the project will have a posi- tive and favorable impact upon the environment in many respects: 1. Additional buses will allow -a higher level of transit services and will thus attract more transit patrons which will reduce automobile usage and its negative impact in terms of energy consumption, congestion, air pollution, etc. 2. Additional buses will extendtransitpatronage and its bene- ficial impact to areas of the City not presently served by transit. 3. Newer equipment (replacing the seventeen buses of the Coralville and CAMBUS,system) will have fewer exhaust emissions than the existing equipment. Specifications for thenewequipment will provide for Environmental Improvement Packages to reduce exhaust emissions. Because of somewhat increased capacity, the new -equipment will also attract and serve larger numbers of persons, thus also reducing further the use of the automobile by residents of the community.. In view of the apparent absence of any negative impact, it is requested - that the Urban Mass Transportation Administration prepare a negative declare - tion under the provisions of the National Environmental Policy Act (NEPA). 1 EXHIBIT 14: F.I.DEPI,Y AND HANDICAPPED • Within Johnson County, the April, -1.970, federal census enumerated 5,013 citizens of the age 65 and older. Sixty-nine percent of these senior citizens reside in the metropolitan area of Johnson County within the municipal boundaries of Coralville, Iowa City and University Heights. The number of handicapped - residents has been estimated at 5,400 within the same area. - Since definitions vary concerning both 'elderly' and 'handicapped' and since a number of elderly people are also handicapped, difficulty arises in assessing an accurate count of these subgroups within. the total population. However, using federally established percentage figures (see section II, Appendix B), the combined elderly and handicapped population can beestimatedat. 6,400 to - 7,900 within the Iowa Cit/ metropolitan area or approximately 12-14% of the - total urban population. Handicapped residences are scattered throughout the urban area, primarily due to a strong emphasis by local. groups on inlegrating_handicapped persons into the total population. Among elderly residents, however, some patterns of residential concentration have been observed. (Refer -to map in Exhibit N.) Within the inner core area of Iowa City, a large proportion of the elderly pop lation is situated to the east, north-east, north-west and south of the CED. All of these areas, especially the central business district are well served by the three operating pubilc transitsystems and bus stops are also situated near each large nursing home in the urban area. Whereas, figures show that currently 85% of the total. population live within 3 blocks of a bus stop, 958 of the elderly live within two blocks of a bus Stop - In addition, CA.NP,US Shuttle is freetoall riders and the.. Iowa Ci.LY system is -- - planning to institute free service to elderly and handicapped persons durin•± - _• - _... nun -peak.. hour:; ol. ,11117- 1 The public transportation alternatives for elderly and handicapped persons �.• in the. Iowa City urban area are numerous: however, due to the nature or come handicaps,_ notatl persons. in these suh-groups are physi-•ally able to use• all_ systems. (Por furt.her information conc,,rni.nq trans)�rtat-.iun needs of t:h(- elderly and handicapped, see Section 11, Appendix B.) - - - In Johnson County, a new public low-cost public transportation System called SEATS was initiated prnvidinq door-to-door transportation services to the elderly and handicapped, and otherriders at a.higher _.fee. ._.Inaddition -to the SEATS _- ser,ice, Systems Unlimited provides a daily door-to-door system primarily used to take handicapped children to and from school. The Iowa City School System, University of Iowa Hospital Schools, Hawkeye Area Community Action Program, - nursing homes, Johnson County Home, University Baptist.: Church, and Johnson County Social Services all. utilize vans or-busestoaid .those elderly and handi- capped who cannot use the fixer] route systems. (For more detail see Section II, Appendix B.) For elderly handicappedgroupsin particular-, the National Center for Health Statistics has stated that only 8.21. are confined to a wheel chair or using walkers, which leaves a-sizeablepercentage who do not have serious mobility limitations, and are therefore eligible users of regular urban transit services. A committee composed of handicapped citizens and representatives of various service and transportation agencies is being formed to deter- .. -. mine transportation needs of area handicapped residents and the best - methods to satisfy those needs. Alternatives to be considered will in- clude, but are not l.imitt�d to: subsidized taxi service, demand respons- ive service and increased accessabi.lity of line haul equipment. The - work of this committee will be integrated with the plans oftheCity of Iowa City and the University of Iowa to provide increased community accessibility to the handicapped. -- EXHIBIT N:- DISTRIBUTION OF TRANSPORTATION BENEFITS Within the Iowa City urban area there are no apparent Concentrations Of minority groups and 851. of those who would be considered members of minority groups live within three blocks of existing transit systems- (See Figure 2.43, p. 2-94 of Appendix B.) In any case, the proposed expansion of transit services will not displace any of the area residents. The project is anticipated to affect minority groups, sub -group Populations and captive _riders by offering a higher level of service including somewhat increased accessibility. For a full descrip- tion of existing transit routes, transfer zones, headways, etc., see Section II, Appendix B. low-income and. elderly sub -groups, accessibility to a Among minorities, transit service is often linked with primary needs; such as, grocery shopping, employment and medical care. The.. importance of adequate transit facilities to these sub -groups necessitates their participation in the planning to _ensure project responsiveness to their needs. Therefore; the Social Services Committee of the Johnson County Regional Planning Commission, which includes representatives from citizens and population sub -groups as well as providers of services, will continue to be involved in the review and evaluation of existing and proposed transit services. This committee will continue to coordinate with the Transit Advisory Committee to link social needs with transit programming. Demographic, economic and technical data for use in comparing the existing system with the forecasted system has not been submitted as this project is not anticipated to have widespread impacts of that nature. I ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 _ - (DEPARTMENT OF TRANSPORTATION) The City of Iowa City (hereinafter referred to as the "Recipient") HEREBY AGREES THAT asacondition to receiving any Federal financial _ assistance from the Department of Transportation it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d _ 42 U.S.C. 2000d-4 (hereinafter referred to as the Act) and all require- ments imposed by or pursuant to Title 49, Code of Federal Regulations, - Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights .Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to the endthat -in accordance with the --Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex or national origin be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to dis- crimination under any program or activity .for which. the Recipient re- ceives Federal financial assistance from the Department of Transportation,:.. including the Urban Mass Transportation Administration -(UMTA),and HERE- BY GIVES ASSURANCE THAT it will promptly take any measures necessary to - - effectuate this agreement. This assurance is required by subsection 21.7 (a) (1) of the Regulations. - - More specifically and without limitingthe-abovegeneral assurance, the Recipient hereby gives the following specific assurances with respect to the project: 1. That the Recipient agrees that each "program" and each "facility as defined in subsections 21.23(e) and.21.23(b) of the Regulations, will be (with regard to a "program") conducted ,_or will (with re- gard to a "facility") operated in compliance with all requirements -. - imposed by, or pursuant to, the Regulations. 2. That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regula- tions and made in connection with a project under the Urban Mass Transportation Act of 1964, as amended -(the UMTA Act) and, in --- - adapted form in all proposals for negotiated agreements: The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department_of_Transportation,- Subtitle ;A,'Office of the Secretary, Part 21, Nondiscrimination in Federally - Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of raen, co(Ur, nqx, or naL(otln)_. ori[I(h In (40hfdofhti.t;fi frit. an award. 3. That the Recipient shall insert the clauses of Appendix A of this assurance in every contract subject to the Act and the Regulations. 4. That the Recipient shall insert the clauses of Appendix B of this assurance, as a covenant running with the land, in any deed from the United 'States effecting a transfer of real property, structures, or improvements thereon, or interest therein. - - 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the assurance shall - - extend to the -entire -facility and facilities operated in connection - therewith. 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the .assurance shall extend to rights to space- - on, over., or under such property. - - 7. That where the Recipient receives Federal financial assistance to carry out a program of managerial training under section 10(a) of the Urban Mass Transportation Act of 1964, as amended, the assurance shall obligate the recipient to make selection of the trainee or fellow without regard to race, color, sex, or national origin. 8. That where the Recipient receives Federal financial assistance to carry out a program under the Urban Mass Transportation Act of 1964, as amended, the assurance shall obligate the recipient to assign transit operators. and to furnish transit operators for - charter purposes without regard to race, color, sex, or national origin. 9. That where.. the Recipient receives Federal financial assistance to carry out a program under the Urabn Mass Transportation Act of 1964, as amended, routing, scheduling, quality of services, fre- quency of service, age and quality of vehicles assigned to routes, quality of stations serving different routes, and location of routes may not be determined on the basis of race, color, sex, or national origin. 10. That the Recipient shall include the appropriate clauses set forth in Appendix Cofthis _assurance, as a. covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other par- ties: (a) for the subsequent transfer of real property acquired or improved under (Project Number); and (b) for the construction of use of or access to space on, over or under real property acquired, or improved under (Project Number). 11. That this assurance obligates the Recipient for the period dur- ing which Federal financial assistance is extended to the project, except where the. Federal. financialassistanceis to provide, or---- is in the form of, personal property, orreal.property or interest - therein or structures or improvements thereon, in which case the assurance obligates the Recipient or any transferee for th,3 longer 11. (cont'd) of the following periods: (a) the period during,which the property-isusedfor a purpose for which. the. Federal financial - assistance is extended, -or`.for another purpose involving the - provision of similar services or benefits; or (b)the period during which the Recipient retains ownership or possession of the property. 12. The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation ___..._.... orthe ..official of whom -be -delegates specific authority to give reasonableguaranteethat-it,-otherrecipients, subgrantees, con- tractors, subcontractors, transferees, .successors .-ininterest, __ _ and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this assurance. 13. The Recipient agrees that the United States has aright to seek judicial enforcement with regard toanymatter arising under the Act, and Regulations, and this assurance. THIS ASSURANCE is given in consideration of and for the purpose of. ob- taining any and all Federal grants, loans, contracts, property, dis- counts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal Urban Mass Transportation Programs and is binding on it, other recipi- ents,-subgrantees, contractors, subcontractors,--transferees,successors in interest and other participants in the Federal Urban Mass Transporta- tion Program. The person or persons whose signatures appear below are .authorized to sign this assurance on behalfof the Recipient. .DATE CITY OF IOWA CITY (Recipient) by _. Neal Berlin, City Manager--- - -- Attachments A)irymdice❑ A, Il, and Department of TransporLaLion _ APPENDIX A During the performance of this contract, the contractor, for itself, its assignues and successors in interest (hereinafter referred to as the "contractor") agrees as follows: (1) Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination infederally-assisted (2) (3) (4) (5) programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of: Federal- Regulations,. Part 21, as they may be.::. _ amended from time to time (hereinafter referred toasthe Regula- tions), which are herein incorporated by reference and made a part of this contract. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractorshallnot participate either directly or - indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practiceswhen the contract covers a program set forth in Appendix B of the Regulations. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either. by competitive bidding or negotiation made bythe-contractorfor.work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be noti- fied by the contractor of the contractor's obligations under this contractand-the --Regulations -.relative_ tonondiscriminationonthe - grounds of race, color, sex, or national origin. Information and Reports: The contractor shall provide all informa- tion and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Urban Mass Transportation Administration (UMTA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. _Where any information is required or a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Recipient, or the Urban Mass Transportation, as appropriate, and shall set forth what efforts it has made to ob- tain the information. Sanctions for Noncompliance: In the event of the contractor's non- compliance with the nondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as it or the Urban Mass Transportation Administration may determine to be appro- priate, including, but not limited to: - - - (a)- Withholding of -payments. -to the -contractor -under the -.contract.. -.- until the contractor complien, and/or (b) Cancellation, termination or suspension of the contract, in .whole or in part. - - - -- - -(6) Incorporation of Provisions:. The contractor shall include the provisions of paragraph (1) -through` -(6) -in -every -subcontract, - - .including procurements of materials and leases of equipment, - - - unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurementasthe-Recipient or the Urban - -- Mass Transportation Administration may direct as a means of. en- forcing n forcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes in- volved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may re- quest the Recipient to enterintosuch litigation to protect the - interests of the Recipient, and, in addition, the contractor may - - request the United States to enter into such litigation to protect -- - - the interests of the United States. A. APPENDIX B The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures, or improvements thereon, or interest therein from the United States. - - - - (GRANTING CLAUSE) - - - NOW; THEREFORE, the Department of Transportation, as authorized- - by law, and upon the condition that the Recipient will accept title to the lands and maintain the project constructed thereon, in accordance with the Urban Mass Transportation :,Act -of 1964, as - amended, the Regulations for the Administration of Federal Urban Mass Transportation Programs and the policies and: procedures pre- scribed by the Urban Mass Transportation Administration of the - Department of Transportation and, also in accordance with and in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, - Subtitle A, Office of the Secretary,. Part 21, Nondiscrimination -_ in federally -assisted programs of the Department of Transportation (hereinafter referred to as the Regulations) pertaining -to -and effec- tuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000d to 2000d-4), does hereby remise, re- lease, quitclaim, and convey unto the City of Iowa City all the right, title, and interest of the Departmentof Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof. (HEBENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto the City _ of Iowa City and its successors forever, subject, however, to the - - covenants, conditions, restrictions, and reservations herein con- tained as follows, which will remain in effect for the period during, which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another pur- pose involving the provision of similar services or benefits and shall bebinding on the City of Iowa City, its successors and assigns. The City of Iowa City, in consideration of the conveyance of said lands and interests in lands, does hereby convenant and agree as a covenant runninq with the land for itself,_its-successors and assigns, that (1) no person shall on thegrounds of race, .color, -sex, -or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to dsicrimination with regard to any facility located wholly or in part on, over or under such land hereby conveyed _(,)..(and).* (2) that the City of Iowa -City. shall use - the landsandinterests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regu- lations, Department of Transportation, Subtitle A, Office of the Sec- retary, Part 21, Nondiscrimination in fr-d.rai.ly-artsiate9 prrijrem;i rf the Department of: Transportation-- Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3) that in the event of breach of any of -the above-mentioned - nondiscrimination conditions, the Department: shall have right to --- re-enter said lands and facilities on said land, and the above de- scribed land and facilities shall thereon revert to and vest in and .become the absolute property of theDepartment of Transportation and its assigns as such interest existed prior to this instruction.* - *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. s - APPENDIX C clauses. shall be included in all deeds, licenses,: leases;: The follits, or the Recipient pursuant. permits,or-similar instruments entered into by to the provisions nf. Assurance 10(a). The (grantee, licensee, Lessee, permittee, etc., as,aPPropriate) for him- licensee, representatives, succedoessherebyinterest, covenantand and self.; his heirs, P- with the assigns, as a part of the consideration hereof, agree (in the case of deeds and leases add "as a covenant running lease, land") described in this (deed, license, that in the event facilities are constructed, maintained, or other- facilities operated on the said property Transportation program _wise op u se for -which a Department of Tra�hPoprovision of permit, etc.) for a P rPo involving ermitee, etc.) or activity is extended or for another purpose licensee, lessee, p the (grantee, compliance with similar services or benefits, Code of Federal Regu- shall maintain and operate such facilities and services in comp sed pursuant to Title , the Secretary, all other requirements impTransportation, Subtitle A, Office of Department lations, Department of Transpo assistedprograms Of the Depar -- Nondiscrimination in federally-. Rights Act Of - Part21, _ Effectuation of Title VI o£ the Civil of Transportation be amended. - 1954; and as said Regulations may (Include in licenses, leases, permits, etc)" _ , -- That in the event of breach of any of the above nondiscrimination covenants, o£ Iowa City shall have the right to _terminate the (license, lease, the City repos said land anthe facilities permit, etc.) and to re-enter and repo thereon, and hold the same as if said (license, lease, permit, never been made or issued. (Include in deeds)* he event of breach of any of the above nondiscrimination covenants, That in tight to re-enter said lands and facili- the City he Iowa City shall have the r property of the City of -Iowa ties thereon, ome the absolute prop and the above described lands and facilities shall thereupon revert to and vest in and bec City and its assigns. Teases, permits, The following shall be included in_all thedeeds, CitylOf Iowinse alCity pursuant to or similar agreements entered into byy rance 10(b)• the provisions of_Assufor him - The (grantee, licensee, lessee, permitee, etc., asappropriate)erest, and self, his personal representatives, successors in lcovenant and agreens, does hereby with the as a part of the consideration here add "as a covenant running national and leases, color, sex, or (in the case of deeds, ontheground of race, _ land") that (1) denied the benefits Of, origin shall be. excluded -from participation in in, over, or under itie or be otherwise subjected to discrimimp�pVecnentshonuso a said facilisuch ties, no person on the ground of race, (2) that in the construction of any anticipation in, land the furnishing of services ssther beexcludedfrom P color, sex, or national origindedto discrimination, (3) 5orm(tee, etc.) shall use the Pre - loll, the b„nef.Its of, or otherwise be subjectedurouant that the_ (grantee, )Lr_ensc:, l.ennee, {uirements impooud by or l - mises in compliance with all other req Department of Transportation, to Title 49, Code of Federal Regulations, Subtitle A, Office of the Secretary, Part 21,_Nondiscrimination -in federally -assisted programs of the Department of Transportation - - EffectuationofTitle VI of the Civil Rights Act. of 1964), and as said Regulations may be amended. (Included in licenses, leases, permits, etc.)* -- That in the event of breach of any of the abovenondiscrimination covenants, the -City of Iowa City shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the City of Iowa City shall have the right to re-enter - said land and facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in -and -become the absolute property of the City of Iowa City and its assigns. *Reverter clause and related language to be used onlywhenit is determined that such a clause is necessary in order to effectuate the purpose of Title VI of the Civil Rights Act of 1964. PART V ASSURANCES FOR CAPITAL GRANT PROJECTS _- assures and certifies that he will comply with the The applicant hereby regulations, policies, guidelines, and requirements, including they relate to the Management and Budget Circular Nos. A-87, A-95, and A-102, as they applications, acceptance, anand usegivof faFederal ands cefundrtifies wir this th respect to _ -'project. —Also, . the app. the grant that: 1. It possesses legal authority to apply for the grant and to finance and construct the proposed facilities;that asaanaofficiallact oftthelorsimilar applicant's ---action has been duly adopted he passed application, including all under - governing body, authorizingthefilingof'Lhe`app the - standings and assurances contained herein, and directing.. andiautho izing ive of the o act in person identified as theoffiona(Authorizing tResolution and Opinion of Counsel connection with the app are attached). 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 83-352) and in accordance with Title VI of that Act. Nopersonin the United be denied the benefits of, or be otherwise States shall on the grounds of race, color, sex or national origin ub excluded subjected to from participation 'in, program or activity for which the applicant receives discrimination under any p 9 take any measures necessary _ Federal financial assistance and will immediately to effectuate this agreement. Ifany -real property or structure thereon isto provided or improved with the aid of Federal ll obligte the Appassistance licantor, in caseoofdany the Applicant, this assurance sh=ansfereeaforthe period during which the real transfer of such property, Y property or structure is used for a purpose oinvolvinghtheefinancial provision of assistance is extended or for another purpose the provision of similar similar services or for another purposeAinvolving ssurance ithe provision services or benefits (DOT Civil Rig 3, It will comply with Title VI of the Civil Rights Act of 1964 (42 USC se of a 2000d) prohibiting employment discrimination where (1) the primary yrac�es will grant is to provide employment, or (2) discriminatory employment result in unequal treatment of persons who are or should -be benefiting from the grant -aided activity. 4. It will the grantor agency and the. Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 5. It will cause work on the project to be commenced within a reasonable deral agency that funds time after receipt of notification from the approving Fe to completion with have been approved and that the project will be prosecuted reasonable diligence. er its or other interests in 6. it will not dispose of or emcumb the facilities during the period of Federal interest or while the Government holds bonds, which:ver is longer. 7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain forthemselvesor others,-particularly those with whom they have family, business, or other ties. e. It will comply with all requirements imposed by the Federal grantor agency concerning special requirements of law, program requirements, and other administrative requirements approved in accordance with Office of Management and Budget Circular A-102. - - - --- - - - 9. It will comply with the provisions of the 'Hatch Act which limits the political activity of employees. - 10. It will make the certification required by section 3(d) of the Urban Mass Transportation Act of 1964, as amended (Certification attached). 11. Applicant agrees not to engage in charter bus operations in competition - 'th rivate bus operation outside of the area within which it provides regularly ent 1 ■ E wi p of this agreem scheduled mass transportation service. Any violation bar the Applicant from receiving any other Federal financial assistance under: (1) Subsection (a) of (c) of 23 U.S.C. 142;`(2) paragraph '(4) of subsection (e) of 23 U.S.C. 103; or (3) the Urban Mass. Transportation Act of 1964. .(This assurance applies only to applications for Federal financial assistance for the purchase of buses.) 12. Applicant agrees not to engage in school bus operations, exclusively for the transportation of students and school personnel, in, competition with private bus operators. Any violation of this agreement shall bar the Applicant from receiving any other Federal assistance under: (1) Subsection (a) or (c) of 23 U.S.C. 142; (2) paragraph (4) of subsection (e)of„23 U.S.C. 103; or (3) the Urban Mass Transportation Act of 1964. (This assurance applies only to applications for Federal financial assistance for the purchase of buses.) ■ 1 -. - - NOTICE TO BIDDERS. Scaled bids will be receivedbythe -City of Idwa City, Iowa, at the office of the _- CILy Managurin the Civi,• Canter unl it - o'clock, _ 19 Lo be ope31c91 11y the City Manager immediately Lhey(._ Ater for furninhinq :nal deliverinq Lhe foliowin(I crluipmrnt. in a(rordance with l.he vpr. r.i/i••.if inns now on rite in tlm Office of th- City (]Irrk, Iowa City, Iowa. Twenty (2()) New and Unused 42 or 43 Passengers_: Transit Coaches. Copies of the specifications and proposal forms may be obtained at the Office of the _ .'Transit. Superintendent. -- All bids shall be filed on forms furnishedbythe -City. of Iowa City, Iowa, sealed and plainly marked "Bids for 42 or 43 .passenger Transit Coaches,. Transportation-Depart- ment". Each bid must be accompanied, in a separate envelope, by a cashier's check, or certi- fied check, made payable to the Treasurer of the City of Iowa City, Iowa, in the sum of not Iess than ten (10) percent of the amount of the bid as security that the bidder will enter into contract with the City of Iowa City, Iowa.: Said check shall not con- lain any conditions either in the body of the check or endorsement.. thereon. The envelopemust be addressed to the City Clerk and be endorsed with the name, of the bidder and make reference to the equipment being bid:- In the event that the successful bidder should fail to enter into contract or furnish bond acceptable to the City Council as required by law, said check shall be forfeited to the City of Iowa City, Iowa, as liquidated damages. - Bids may withdrawn at any time prior to the scheduled closing time for receipt of bids, but no bid may be withdrawn for a period of thirty (30) calendar days thereafter. The cashier's checks of the unsuccessful bidders will be returned within three (3)days'- after award of contract. The checkofthe-successful-bidder will bereturned •after ` execution of the contract in the form prescribed -by -the City Council - Payment for the units will be made within thirty (30) days after acceptance by the City Council. - - -- - The City of Iowa City reserves the right to waive any irregularities when by so doing it would be in the best interest of the City, and to reject any or all bids. This project is subject to the terms of a financialassistance-contract betweentheCity of Iowa City and the United States Department of Transportation. -- .CITY OF -IOWA-CITY, IOWA _. Attest:':_ Mayor • P-7 • PROPOSAL 19 City Council City of Iowa City _. _. Iowa City, Iowa 52240 - -Centl.emen: The undersigned proposes to furnish the following equipment,`,f.o.b. Iowa. City, Iowa, ready for immediate use with all the necessary parts and accessories needed for its operation, as follows: - - - DIVISION I.: Three (3) New and Unused 42 or 43 Passenger Transit Coaches. DIVISION II.: Twelve (12) New and Unused 42 or 43 Passenger Transit Coaches. DIVISION III.: Five (5) New and Unused 42 or 43 Passenger Transit Coaches. -MANUFACTURER'S NAME MODE&L NO. --- GROSSVEIIiCLE WEIGHT (lbs.) - 14HEELBASE (inches) NUMBER OF COACHES SOLD TO DATE NANF. AND ADDRESS OF PURCHASERS AND - - - DATE OF DELIVERY - CHASSIS - Length overall Width Height overall. Seating capacity Step height from ground front rear • P_z • CHASSIS (continued). -. - -_ - ._Turning radio, (front 1x1dy corned -. - - - wheelhouses (describe) Interior. trim (describe) Doors (de,cribe) windows (describe) Windshield Wipers (describe) Destination Sign (describe) Standard Number readings Cost per additional reading -- Stanchions and grab rails ((3escribe) AXLES - 'Pype of Front. Axle - - - Type of Rear Axle Capacity (lbs.) Rear AXLE RAT CO (to 1) _ BATTERIES ... _ Capacity (amp -hr) Insallation (describe) - - - - - - -- _. GENERATOR Description --_...... Capacity - HORN (describe) - - - STEERING GEAR (describe) - SUSPENSION (describe) - - - - - - - - - - -- - - - - -- • P_5 • -.: - BRAK):S (describe) : Rxpeil, Valve (describe) - AIR SYSTEM (describe) - - - WH):ELS Type and size ❑EATING SYSTEM (describe) - - BUMPERS - TOW EYES (describe) - - POWER PLANT COMPARTMENT (describe) - ENGINE _.. _ .. Model No. Number of cylinders Displacement - Maximum Cross Torque @ rpm - - - - - '- - Maximum Gross Horselower @ rpm --- - Oil Capacity • P-6 • -- COOLING SYSTEM Idescribe) - - SYSTEPl (describe) - - - --EJ.WtUST SYSTEM (describe) TRANSMISSION (describe) - -- - -SAFETY-EQUIPMENT (describe) _. AIR CONDITIONING (describe) - Mb IUFACTURER'S CATALOGS Manufacturer's catalogs, specification sheets or other literature giving full detailed informatin of the coach bid on, shall be filed with this proposal. The coach shall be identified in the catalog, specification sheet or literature by model name or number. Modifications or deviations from printed literature or miscellaneous items not covered by printed literature shall be described by a written statement. • P-7 • INSTRUCTION BOOK, PARTS BOOK AND SERVICE MANUAL One (1) Instruction Book, one (1) Parts Book and one (1) Service Manual shall be furnished 'with 'each 'at the time of delivery. Totall delivery pricewillbe used for bid evaluation. DIVISION T: Delivered price three (3)- transit --coaches - -$ - DIVISION II: Delivered price twelve (12) transit coaches DIVISION III: Delivered price five (5) transit coaches TOTAL. Delivered Price (Less Federal and State Tax) $" If awarded the contract on the basis of the above bid, we agree to deliver the equipment to the City within days from the elate the contract is awarded. Signed:_ (Name of Company) By: Address: - - SPECIFICATIONS - 1. The following requirements and conditions shall be considered as an essential part of specifications and proposal. .Quotations are requested for transit ` type coaches (42 or 43) passenger capacity, propelled by a diesel engine, with automatic hydraulic transmission. Size of vehicle required is approximately. (35) ft. long by (96) inches wide. Manufacturer to include complete main- tenance manual for coaches proposed. ,2. Equal Employment Opportunity. "In connection with theexecution of: this contract, the contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor shall .take affirmative. actions to insurethat-appli cants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin.- Such actions shall include, but not be limited to, the following:. employment, _ upgrading, demotion, or transfer;. recruitment, or recruitment advertising; layoff, or termination; rates of pay, or other forms of compensation; and selection for training, including apprenticeship.:" 1. Interest of Members of Congress. "No member of or delegate to the Congress - of the united States shall be admitted to any share or part of this contract ---'.- -- - or to any benefit arising therefrom." - - 4. Interest of Public officials. "No member, officer, or employee of the public body or of a local public body during his tenure or for one year thereafter shall have an interest, direct orindirect, ..in this contract or the proceeds thereof.,, - - - 5. Coaches shall be -equipped to prevent or control air pollution in accordance with criteria issued by the Department of Health,. Education, and Welfare. _. However, in those locations where State or Local air pollution regulations are in force; the more restrictive criteria shall govern. All contractors and suppliers must submit evidence that the governing air pollution criteria will be met.- - - - 6. Bidder must furnish a certificationin-writing that: - A. The horsepower of the vehicle is adequate for the speed range and terrain in which it will be required to operate and also to meet the demands of all a uxiliary power equipment. -- B. All gases and vapors emanating from the crankcase of aspark-ignition engine are controlled to minimize their escape into the atmosphere. C. visible emission from the exhaust will not exceed @1 on the Ringleman Scale when measured 6 inches from the tail pipe with the vehicle in steady operation.. D. When the vehicle has been idled for three minutes and then accelerated to B percent of rated speedunderload, the capacity oftheexhaustwill -- - - not exceed 42 on the Hingleman Scale for. more than fiv,= ,r.rgngis, and not mor,! . than III „n LL,: I<incjiamanale thgr�•af'er. 7. 12. E. - The coaches will comply with the Motor Vehicle Safety Standards as estab- lished by. the U.S. Department of Transportation. - All bidders must conform to the final approved specifications. The product they furnish must be of first quality, and the workmanship must be the best - obtainable in the various trades. The design of the body and equipment which the manufacturer proposed to'furnish must be such as to produce a vehicle of - substantialand durable construction in all respects. - NO advantage shall be taken by the manufacturer in_the _omission of any parts or details which go to make the coach complete -arid ..ready ..for service, even though such parts or details are not mentioned in these specifications. All units or parts not herein specified shall be .the manufacturer's standard units. - In all cases, where brand names are used, consider the term "approved equal" to follow; however, written approval for any proposed substitution must be obtained by bidder prior to submitting bid.. Coach manufacturer shall assume responsibility for materials and accessories used in the coach, whether thesame are made by thecoach-manufacturer or Purchased under subcontract from an outside_ source. Bidder shall furnish with his bid, for the coach on which bid is submitted, standard. detailed.. specifications, performance curvesshowingpercent grade - against vehicle speed in MPH, speed in MPH against time in seconds,brake horsepower and -torque against engine speed in RPM. Gradeability and accel- eration curves shall represent performance with a full complement of fuel, water, and oil, and a full seated load of passengers (basis 150° per passenger on basis of manufacturer's standard) with all engine driven accessories . operation. - - - - in A supply of replacement. parts for the coachesspecified must be guaranteed by the manufacturer of the coaches for a fifteen year period from the date of purchase. Manufacturer shall keep parts, books, and maintenance manuals Up-to-date for that period. Bidder shall state with his bid, concerning thecoachmodel on which bid is submitted, the number of coaches sold, name and address of purchaser, and date of delivery. - - Bidder shall state. with. his bid .the names and locations of technical service __--- and parts representatives responsible for assisting the purchaser, as well as the location of the.nearest-depot-whichwill-furnish acomplete supply of parts and components for the repair and maintenance of the vehicles to be - supplied. Bidder shall state his policy on .freight charges for parts. 15. Bidder shall state in detail the warranty provisions offered covering his proposed coaches and all optional equipment. 16. All coaches shall be in complete compliance with the requirements of the laws of the State of Iowa, as to lighting equipment and all warning and safety devices. 17. In determining the successful bidder, consideration will be given to price, _. financial responsibility of the bidder, -responsiveness -to thesespecifications, 25. • suitability of the vehicles offered for use in the local transit system, and the purchaser's past experience. - - Purchaser reserves the right to'accept any bid ..or -to -_ reject _-any or all -'.`bids,; - or to award the contract for the purchase ofthe -motor .coaches on such. basis - a:: purchaser deems to be in its best interest to do so. -.. The price to be quoted in any proposal submitted shall include all items of labor, materials, tools, equipment and _other costs, necessary_ tofully ".complete the manufacture and delivery of the coachespursuantto these specifications. It is the intention of these specifications to provide and require complete `I motor coach vehicle to the type prescribed readyforoperation. Any items omitted from such specifications which are clearly necessary for the completion of such equipment and its appurtenances shall be considered a portion of such - equipment although not directly specified or called for in these specifications. The bidder's proposal shall state the terms of payment offered. Purchaser is exempt from payment of Federal, State and Local taxes, and taxes must not be included in proposal prices.- Purchaser will furnish necessary _ exemption certificates. - - Earliest possible delivery of motor coaches purchased under these specifications is desired. Each bidder shall specify on the bid proposal form the guaranteed number of days from execution of the contract until delivery of all the coaches is completed. For purposes of bid evaluation, the amount of $50.00 per coach , per day will be added to the bid price for delivery completion specification of more than 183 days after execution of the contract. In the event of delayin the completionof-'del.iveryof coaches. beyond -the date of the successful bidder specified, the purchaser shall assess as liquidating damages, fifty dollars ($50.00) per day, .-per .coach .until delivery ..is:completed. - In case the delivery of completed coaches, under this contract, shall be nec- essarily delayed because. of strike, injunctions, government controls, or by reason of any cause or circumstances beyond thecontrolof the contractor, the time of completion of delivery shall be extended by a number of days to be determined in each instance by mutual agreement between purchaser and contractor. As a security for the acceptance of the contract, each bid shall be accompanied by a bid bond, cashiers or certified check in the amount of. 102 of the, bid, - rounded to the nearest thousand dollars, drawn payable to purchaser. Such bid deposits ,of all bidders will be held by the purchaser until all proposals submitted shall have been canvassedand-the-bidshaveeither been rejected- - in whole or in. part or the award of the contract or contracts has -been made. _. The bid deposit of successful bidders will be held until contracts are duly executed. Bid deposits will be returned to unsuccessful bidders within one week after the award of the contract(s)._ If the successfulbidder(s) to whom contract(s) shall have been .awarded refuse to execute the contract(s) within one week after the award of the contract(s), the amount of the bid deposit shall be forfeited to and retained by the purchaser as liquidated dnnu1gce for mich ovfjlirr;i, of le?fwtrt). -4- . • 26. Successful bidder. must agree tosave, .keep, bear harmless and fullyidentify Lhe purchaser and any of its officers or agents from any damages, costs or expenses in law or equity, that may at any time arise or to be set up for any infringement of the Patent: rights of any person or persons in consequence - nf Lhe ustt by the purchaser, or by any of iLs officers or agents of articles c:uppl.ied under thecontract., arising from bids submitted, and of which, the _ contractor is not lawfully entitled to sell, provided the purchaser gives contractor prompt notice in writing of any suit and all information necessary to defend same. - - - - - 27. ..All units orparts not specified shall be contractor's standard units or - parts, and shall conform in material, design or workmanship to the best practice known in the automotive industry.- All parts shall be now and -in no case will used, reconditioned or obsolete parts be accepted. Any one part used shall be an exact duplicate in manufactureand-design and construc- tion in each of the buses of each classin -this contract. Equipment through- out hrough out each bus shall be so installed that it will beinterchangeable among the coaches. 28. workmanship throughout shall conform to the highest standard of commercial accepted practice for the class of work, and shall result in a neat and - finished appearance. All exposed surfaces and edges shall be smooth, free from burrs and other projections, and shall be neatly. finished. - GENERAL DIMENSIONS _. -_ - - - ---- The vehicle furnished under these specifications shall comply with the following qeneral dimensions: Length overall -----------------------------------. width--------------------------------------------- Height overall ----------------------------------------- ----------35 ft. max. --------- 96" ---------- 124i" max. Seating capacity -------------------------------------------------- 42 or 43. - -- - Step height from ground - front ----------------------------------- 134" max. Step height from ground - rear ------------------------------------ 16" max. - Turning radius (Front body corner) -------------------------------- 37' max. Wheelbase -------------------------------------------------------- 285" max. - Where a specifically named product is called for and approved equal is permitted, - bidder must have written consent from the purchaser for such substitution prior to submitting bid. _. A%LES 1. Front axle shall be Rockwell Standard, orapproved .equal, .with tubular steel or "V' beam center. Provision shall. be made to permit caster adjustment without _ -_ m-c!esslLy of revvjvin,l any Cnrqua rodn.-:--The axle rhsli t�2 of`atsj.)h.-cspeclt7 ?;o carry the load imposed upon it. - -5- 3 Rear axle shall be heavy duty Rockwell Standard, as normally provided on 40' transit coaches, with tubes of replaceable press to fit type.- Ring gear must be bolted instead Of riveted. Wheelbearing inner grease seal shall run on a replaceable chromed wiper ring on the tube. Axle gear ratio shall be such as to provide a minimum speed of 45 m.p.h. road speed at recommended governed rpm. The axle shall be of ample capacity to carry the loadimposedupon it. Propeller shaft shall be minimum 35" O.D. heavy duty. type utilizing Spicer - 1710 Series universal joints. A guard for propeller shaft is required.- . BODY -- 1. .Body and understructure shall be built as an integral unit adequately rein- forced at all joints where stress concentration may occur. 2. Before assembling, all metal body parts shall be given a thorough multiple stage anti -corrosion treatment and zinc chromate prime paint shall be applied to both aluminum and steel. -.-.... __.3.. All nuts, bolts, clips, washers- clamps and like parts shall be --zinc or - cadmium plated or phosphate coated to prevent corrosion. 4. Interior surfaces of body panels and posts which are covered by trim materials, shall be given a coat of enamel paint as additional protection against corrosion. 5. All exterior side panels between window belt and rub rail shall be fluted minimum .063" anodized aluminim. Rear closure door 'shall be at least partially fluted .063" anodized aluminum. Skirt panels below rub rail shall be smooth anodized aluminum. All exterior panels shall be riveted in place and no sheet metal screws shall be permitted. - 6. All exterior joints and seams shall be protected by the application of caulking compound of zinc chromate type, or approved equal. Body shall be thoroughly water tested and made tight to prevent leakage.- -- 7. Floor - 3/4" thick 7 -ply renin w.itcrprf,of- bond l;,minal.rd fi.r 111.71,1'1011, riffle AC or better, treated to make it rot resistant and must be solidly attached to underframe. -6- B. Floor shill be lovel Lhroughout, except that gradual incline over rear axle is permitted but not to exceed 3" maximum rise.- Minimum head room at -aisle shall be 76 --- -- 9. RCA floor covering shall be furnished. Color to be black Flexi.-Flor--1/8" -- smooth under seats. Color for balance of coach is tobeblack. Flexi-Floc as follows: 3/16" ribbed in aisle and on driver's platform; 3/16" ribbed front standee area; 5/16" ribbed in entrance and fare box area with 6" wide stainless steel backing -at-entrance--and:standee line area- 10. Step treads shall be of matching colored material, 5/16" ribbed, with metal backing totally enclosed in rubber to prevent contact. of metalbacking -with stepwell. integrally molded white nosings to be furnished on all step.: edges --- including floor level. A white line shall be provided - across-aislejustrear-- ward of driver's seat. 11. Anodized aluminum trim moldings shall be applied at -floor covering edges around all wheelhouses, driver's platform, dash panel, and at side wall joints not otherwise covered by floor heating ducts. 12. All joints in floor covering shall be butt cut _type.. Aisle strip shall - extend between seat mounting tracks. 13. Step wells with risers not over 10 inches high andminimum12 inches deep, shall be molded fiberglass, one piece construction, with coved corners and reinforced to minimize step deflection.- Topsurface -of steps shall be.recessed. to receive tread plates so that surfaceof tread plate is approximately level - with bottom of coved corners to facilitate cleaning. 14. Access Doors - shall be provided, where necessary to service transmission, engine, radiator, batteries, and radio. - -- - 15. Insulation - ceiling shall be insulated with fiberglass blankets sealed in ---- ]nlyethylene IV" thick. with 1._01511 de nrti ty; :ide a.;1.J,. :�ihll t. ri •.:rte yr;t �L!:i pressed fiberglass minimum 3/16" thick -with 1.54 density. - -- -7_ - _.. • _ _ -• _ 16. Engine seat and riser shall be insulated with maximum 1S" thick fiberglass - blankets protected by aluminum foil for.. long .life and maximum protection against heat radiation from engine compartment. 17. Undercoating - buses shall be undercoated with non-flamable resin type material such as Pontiac Varnish, Ashland Oil Tect YL 506 G, or approved -. equal. -- -- RADIO INSTALLATION PROVISIONS - 1. A waterproof box minimum g4".x 164"_x 23" shall be installed on the left side-'- of the coach in the first bay rear of the front wheel. An access door in the - skirt, hinged on the lower edge with two (2) keytypelocks shall be provided A six (6) position terminal block shall be installed in the box providing the following: - 1. Continuous bus .power 2. 2. Ground 3. Run switch power 4. Starter. power - 5 6 6. Silent alarm switch Access holes with cover plates shall be installed in the left handair-ductto permit access for the installation of-theantenna cable via the removable driver's window post. A minimum .62 O.D. conduit with "fish" wire shall be provided from the post to a ceiling access panel below the antenna mounting reinforcement - A 12" x 1211, 1/8" thick reinforcement plate shall be installed at approximately the roof centerline on roof panel. Below the plate, in the interior ceiling panel, a 5" x 5" access panel to the antenna mounting shall be provided. A minimum 1.250 O.D..flexible steel, vinyl .sheathed, ._liquid ;.tight, electrical conrhilt 911n11 1,,. rout.4frl From 11w raflio hox Io glia c,nttir)l Iw+d aiey Ag Q)e !.pp left of the driver's seat. The conduit shall include a "fish" wire. 5. A waterproof, momentary switch similar to a light dimmer switch shall be ---- mounted approximately eight (8)inches to the rear. of the dimmer switch to be used as a silent alarm switch. WHEELHOUSES - - - 1. Shall be fiberglass or stainless steel to resist deterioration and to provide -- an attractive interior appearance. - 2. Splash aprons shall be installed behind each wheelhouse extending to within 3 inches of ground. Rear splashapronsshall be full width of coach topro- tect all rear compartments from road splash. 3. Aluminum trim moldings and rubber fenders shall be applied to exterior contour of wheelhouses for finished appearance and to control wheel splash. INTERIOR TRIM 1. Ceiling trim panels shall be Melamine, or equal, 1/10" minimum thickness, applied sectionally with trim strips covering. panel joints, color and pattern shall be selected from manufacturers options. The sections between large side windows down to the bottom of the window shall also be covered with Melamine material 1/16" thickness in a color and pattern to be selected. 2. Lower side wall trim panels shall be leather grained anodized aluminum, or equal, minimum thickness .032" with _1/8"thick masonite or 1/8" thick, thereto- _ bar backing, applied sectionally with trim strips covering panel joints. Horizontal trim molding shall cover top of side wall trim at base of side windows. 3. Rear window ledge and longitudinal floor air ducts shall be patterned anodized aluminum, or approved equal. Modesty panels, rear lounge seat riser, and panel above driver's curtain housing to ceiling shall -be_leather grained pattern anodl•rcd aluminum. 1 J. openings to underside of dash compartment. shall be protected to prevent accumulation of debris behind dash panels. A plastic or aluminum shield shall protect all apparatus in front of driver's toe board. DOORS - 2 3. .1 5 6 Front entrance door on right hand side ahead of front .wheel shall- be two sec ',I tion slide glide type, with clear opening of at least 30 Meeting edges shallbe equipped with 2" extruded rubber edgeson each door section that - overlap in same plane. Door shall be full air operated with Midland pneumatic door engine and controls, or approved equal, with shut. off valve. Door oper ating levers shall be splinud to shafts. Stainless steel sloping hand grips tobe installed on inside or each section of entrance door. Rear exit door on right hand side ahead of rear wheels shall be air assist "push type" with sensitized grab handles and with minimum 26Y' clear opening between the door shafts, operated by a Midland -door return and check. mechanism. Meeting edges of door to have 2" extruded rubber edge oneach door section that overlap in same plane. Each section of door shall be glazed above and below the belt rail. Anodized sensitized aluminum-grabhandles, approximately 48" long, chall be installed: vertically on.each section of door_nearmeeting edge. .Door operating levers shall besplined to shafts. Rear door shall be interlocked by Midlandcontrolswith rear brakes. Interlock controls shall be mounted above floor and readily accessible -for servicing. - Front and rear doorsshall -be controlled from a five -position Midland single lever door control valve with handle operating in a horizontal plane. Green light above exit door shall indicate when door is unlocked. Exit door master switch shall be located in right hand front dash compartment. Emergency door _shall _..be located in the roof of the bus:. - - -- zontal_slide type sash equipped with "zipper -type" glazing channel to allow easy removal of glass without removing sash from coach. Sash shall be equipped with latches which prevent closing on brake application. Also, sash shall be hinged at top for emergency andincorporate -ramp type locks with reset feature. 2• Windshield shall be fixed type split vertically at coach centerline, glazed 'with safety float laminated soft -ray glass. Upper portion Of windshield, for standee - vision forward, shall be glazed with laminated super neutral safety sheet glass. 3. Driver's window shall. be anodized aluminum sash, two sections sliding horizon- tally, glazed with safety float laminatedsoft-rayglass. 4 .Standee windows shall be fixed type glazed with laminated super neutral safety. _.. sheet glass. Glass sections shall be as uniform in le th 5 G ng as practical to facil- itate maintenance. - - - soft -ray, or equal, single density tempered glass in side windows, rear window, and exit door. Single _density _tempered glass in entrance door. Padded type sun visor adjustable for windshield or-driver'swindow shall be provided. WINDSHIELD WIPERS - 1. Two air operated heavy duty Sprague Super Challenger windshield wipers of self parking type with individual control for each wiper shall be provided. 2. Sprague air push windshield washers shall be provided. - 3. Screened defroster opening shall be full width across bottom windshield so that the entire windshield will be kept free from frost and fog. 4. Wiper motors shall be piped so air will exhaust below floor. HEATING, SYS'1'E1.1 1. Wat,_r circulating pump, shall b•, of a design not requiring annual bearing and -11- • • motor brush replacement and shall be readily accessible for service and inspec- tion_ This unit shall have a capacity of 15 gallonsperminute for adequate _.. - circulation throughout- the coach. - - - --.1. Main heating system shall be thermostatically controlled and equipped with t-linneapolis-Honeywell gradustat and water modulating. valve. Heaterwaterpump to .operate only when gradustator defroster require heat. This system shall have a capacity of at: least 110,000 BTU at 1.000 water -air temperature differential. 3. Heater water lines shallbe routed through inside of coach, with the exception that lines to the driver's heater may be routed under the driver's platform, .provided they are heavily insulated. Use slip fit soldered joints at all line joints. Cores to be constructed entirely of copper and brass. Tanks shall be minimum .040" brass; core tubes shall be a .006" wall thickness; a minimum of 9 fins per inch i:i required. - - 4• Driver's heater and defroster - separate dash heater and blower shall be pro- vified for driver's comfort and for windshield defrosting. A heater unitof -at -- least 40,000 BTU out at 1000 water -air temperature differential is required for this application. Two -speed blower shall have an air volume of 500 cfm minimum with separate switch and manual valve to control water flow. 5• Heater air duct along wall, both sides of coach at floor, shall not extend over 6 inches from wall. Heater duct shall be full length of side windows and shall disperse heated air upward through openings at window sills. Provision must be made for dispersal of warm air over driver's window through adjustable ball type outlet. 6. Blowers to operate only when generator is charging Blower motors must be shielded from dust and dirt to prolong commutator and brush life, and clean air is to be routed through motors from Plenum chamber .to atmosphere. 7. Main under floor blower motors shall be heavy duty _3/4 h.p. t7pc with minimum. _.. output: of 2600 cfm on high speed setting. -12 • d.. Heated air is to be .provided to entrance stepwell to prevent formation of ice, DESTINATION SIGN --- - ,. with sire: above - Frr ml dentination windshield s ,: hall be single curtain type . enin manual gear drive and shall keep sign curtain in constant relation to op 9- Mask opening to be minimum V x 49 sign curtain material shall be Mylar, or equal, with readings of 5" minimum heightwithminimum of 14" between read - ding readin s through plastic covered window logs and left side index sho•aing sig9 d i❑ inside headsi.gn cover for driver's use in accurately centering desire_ t tube. Flo reading.. sign shall be illuminated by a single flourescento be of .sign mechanism-assemblyso as cent tube to be mounted to to b end frame same distance from curtain at all times providing maximum illumination. 2- Readings will be furnished by the purchaser. -State number of readings and s_as standard, total number available and cost of additional readings and blank _ spaces.: Sign rollers to have friction device to prevent curtain .from "creeping"- 3. Sig 4.-- Sin roller curtain side destination sign shall be. provided and shall be mounted ely behind entrance door on curb side. in standee window immediat STANCHIONS AND GRAB RAILS - 1• All stanchions and grab rails shall be 1l+" diameter stainless steel clad tubing, Stainless clad shall be minimum of .020" thick. Fittings shall be stainless steel, cast aluminum, cast zinc, or approved equal corrosion resistant material- steel, each side of aisle, with stainless steel or 2- Full length ceiling grab rail, _. .. heavy cast aluminum bracketswithbaked enamel finish incorporating wrap-around clamp at rail, shall be provided. Grab -rail ends shall terminate at ceiling connections or in elbows and exposed ends are to be avoided. - ,- - ,t- rlryrl.lr.�rl ;iC.,nCl:lr,n uhal] be mountr•d_f.rom floor to ceiling or ceiling grab rail at right rear of drive' r.'s seat -13- • • 4. vertical stanchions shall be mounted from -floor to.. -ceiling or ceiling grab rail at inside rear corner of front and rear stepwell. A hand rail of smooth surface anodized extruded aluminum, or approved equal, shall be extended from stanchions to body side approximately 34 off floor. Modesty panels shall be bolted (not riveted) to hand rails with self-locking nuts and securely. attached - to stanchion and body side. Panels shall be attached at bottom to extruded anodized aluminum rails for stiffness. 5. Fare box stanchion and entrance grab rail shall be provided at dash. 6. Floor to ceiling grab rail bent stanchion at rear of seat ahead of exit door to be connected by sloping cross rail to vertical stanchion at front of exit door... adjacent to body side from side of stepwell to door header. 7. Vertical stanchion to be provided from rear of each longitudinal seat frame to.. ceiling grab rail. DRIVER'S CURTAIN - Roller type curtain with housing shall be provided behind driver.- Curtain shall be neutral gray color. An anodized panel shall be provided between curtain housing and - ceiling. MIRRORS - - - - 1. Fully adjustable outside rear view mirrors, Acme or approved equal, shall be pro- vided at left and right front body corner. Mirrors shall be minimal 8" x B" in size and constructed of anodized aluminum or chrome plated, or other approved non -corrosive materials. Mirror arms shall be chrome plated and designed to permit mirror to be moved out of way toPreclude ..damage by automatic bus wash- ing equipment. A 4" x 16" rectangular rear view mirror, Acme or approved equal, shall be i.naC.�lled for dri.ver'n view of coach i.nl:r,rior.. - - Acme, or equal,. 6" x 12" exit door mirror combination to provide driver's view of exit door stepwell is to be furnished. - 4. Acme 7"x. 10" convex mirror to be mounted on entrance door header. ADVERTISING CARD RACKS - interior advertising card racks are to be provided along each side of vehicle to accomodate 11" advertising card signs. Screw heads shall not interfere with inser- tion of advertising cards. Butt joints of panel sections must be covered with trim strips. VENTILATORS 1. Adjustable ventilator in front of driver at floor level shall be provided which _ will close by exterior pressure. 2. 'Iwo hinged typeramventilators shall be provided immediately above windshield. 3. All ventilators shall include weatherproof seals. - PAINT AND LETTERING -- - Exterior paint shall be acrylic enamel,(except fluted siding), oven baked, and finished in two solid colors divided at roof line. Exterior colors and arrange- ment to he per detail on paint diagram. Belt rail when used shall be anodized aluminum. Exteriors to be different for Division I, 11, and IIT. Interior shall be acrylic enamel in-two-colors.Side walls from top of large windows to and including advertising card rack will be painted white (DuPont No. 93-21667 or equivalent). Area below driver's window, . around windshield, - dash and inside of entrance and exit doors to be painted blue metallic (DuPont No. 181-83670 or equivalent). Lettering shall consist of -purchaser's -name on engine panel cover and coach numbers at designated places per paint chart. - 1. "_Operator'; seat - shall be American Model 6300F, upholstery to be different for Division- 1, 11, and 1.1I,.. .and to be :elect •9 fro -:.,.:a mJ`a.aure:'s standard _. options. - - a ■ ■ -Shall be American Model 6426 withbucketedbacks in 42. or 43 passenger configuration with minimum 26" hipto-kneeroom..-The top rail and frame of all passenger seats shall be stainless steel. Leg "H"s, if used, shall. be stainless steel. Seats to be mounted on inverted "T"-2" square stainless steel pedestals -- - bolted. through. floor. c. Upholstery to be different for Divisions I, IT; and ITT, and to be selected from manufacturer's standard options. - -- -- d. All seat padding shall be neoprene foam. _. 3, }odder to provide diagram of 42 or 43 passenger layouts he proposes to furnish. INTERIOR LIGHTING flourescent lighting in asingle row over center 1. Interior shall be illuminated by aisle. Lens shall be hinged for easy access to flourescent tubes. Lights shall operate with or without engine running. Individual ballast power supply units shall be located in light fixtures. 2. Front door hooded stepwell light shall be mounted on modesty panel and wired to light when front door is opended. 3. Rear door hooded stepwell light shall be mounted to front side of stepwell or modesty panel. _ - EXTERIOR LIG}ITING - - '. - 1. "Dual" headlights of seal beam type are required with high and low beam controlled from foot switch on floor that is sealed and protected from moisture. Sealed, beam units shall be latest type and low beam rating of 600 hour life. 2. Directional signals shall be minimum 4"dia. front; red rear signals shall be a minimum 7" dia. Directional signals shall be operated by lever on left side of steering .column. 3. Rear lamps shall consist of four (4) 7" lamp assemblies, mounted vertically, two per side on rear closure door. Lamps shall have red lens. Top lamp on each -16- • • side shall be combination taillightanddirectional signal. Bottom lamp on each side shall be combination taillight and stoplight. i. Dual red rear reflectors and three reflectors each side amber front and middle, and red rear shall be provided. 5. -Roof market lights, one at each corner of coach with amber front and red rear Lens shall be provided. Intermediate marker lights with amber lens shall be Provided on each side roof at center of coach. 6. Identification lights (Michigan _market lights, individual -type) mounted at front and rear center of roof crown panels, front to have amber lens, rear lights have red lens - shall be provided. 7. Armored type directional side lights with amber lens, to function with directional signals, one under operator's window to rear, one under right hand side belt rail to rear of entrance door above front quarter of wheel -housing. 8. A circuit shall be provided for the directional signals which, when on, will cause them to function as traffic hazard warning signals. 9. A 4 CP rear license plate light shall be provided in license plate well. 10. Two (2) back-up lights -shall-beprovided. -_ 11. White hooded light shall be mounted above rear exit door and aimed so as to light up the ground area directly outside the exit door._ The light will be wired to function when rear door is unlocked. WIRING - 1.All general purpose wiring shall be both vinyl, and fabric insulated and color coded for ease of identification. Engine compartment wiring insulation (except wiring for lights) shall be cross link-ployethylene Engine compartment wiring may numbered in lieu of color code. rlourescent light wiring shall be cross link polyethylene insulation. Battery_ cables to engine bulkhead terminal blockshallbe 4/0 guage with minimum of .075" wall plastic. insulation. Two 1/0 with cross link polyethylene_ type insulation from junction block on engine bulkhead to atazt�-ri shall be used. - 2. Main wiring harness shall be loom covered and concealed within the i»dyfor, pro-. tection from the elements- All harness and wiring shall be securely retained by rubber covered clips Wiring--shall-terminate atappropriate 'junction termin- als set in bakelite or molded plastic material. All wiring end connectors shall be of the soldered insulated type._ All -circuits shall be protected by,auto- matic reset circuit breakers except speedometer which may use line fuse, --and the engine emergency shut-off circuit. Multiple plug and receptacle type connectors shall beprovided _to permit rapid disconnect of multiple circuits for engine, closure door wiring, and directional signal switch. - - - - 4. Wiring for electric fare box to be furnished. -- SIGNAL SYSTEM - Single stroke passenger signal chime, operated by twopull-switches, one each side of coach shall be furnished. Signal cord shall be 3/16" dia. wire center plastic cord with cord guides not more than 30" apart. INSTRUMENT PANEL AND CONTROL SWITCHES - - -- 1 Instrument panel directly in front of driver shall include 3" air gauge (150 psi), electronic speedometer with odometer, voltmeter, oil pressure and collent temper- ature gauges and telltale lights to indicate: Exit door unlocked, stoplights on, headlight high beam, low oil pressure, low air pressure, hot engine, and directional signal action. Directional signal telltale lights shall indicate bulb outage. In addition, a buzzer shall sound for low oil pressure, hot engine, and low air pressure. Control switch panel shall be located convenient tothe operator and shallbe designed for simplification -of_electrical controls and shall be inclided for easy access to control. switches. Top surface of.control panel shallhavemain control or master switch with "eng. stop", "Run", "Lights", and "CL b IUL.PS" positions. separate switch shall control driver's heater and defroster motor.. '- Engine start switch shall be push-button type. Normal control of all electrical units_ except stop lamps, turn signals, hazard flashers, horn and destination sign sha1,L be obtained through positioning of main control switch. .Toggle type swiillhen for emergency stop, alternate controlof interior and sign light- ing, pannenger chime, and any special equipment shall be installed. Emergency -- - stopswitchshall be protected against accidental operation. - - 3. Starting motor switch -tobe wired-'sothatengine cannot be. started when coach is in gear. --- --- ---- _PUBLIC ADDRESS SYSTEM - - 1. A public address system shall be supplied ONLY on the twelve (12) DIVISION II coaches. 2. At least six (6) speakers shall be located on the coach to provide adequate .sound _.. propagation. _. 3. The system shall provide FM stereo and AM radio as well as public address. capabilities. 4. The system shall provide easy operation from .the-driver'sseat and shall be equipped with a hand held michrophone. 5.. Bidder shall furnish specifications for system he proposes to.furnish for pur chaser's approval prior to bidding: BATTERIES 1. Furnish two Delco, Exide, or equal 12 -volt batteries, minimum 17 -plate. with 175 - ampere hour rating at 20 hour rate. 2. Batteries shall be mountedon-pull-outtype tray with access door _in body side. Inside of door shall be covered with a durable insulating material to prevent electrical short if door is damaged.inward. Battery compartment and tray shall- be coated with acid resistant paint. GENERATOR Generator shall be Delco )2 -volt, oil collect br.ushlese type, flange -,punted and gear driven from engine, with output capacity of 330 amperes and capable of developing -19 • • minimum of 190 amperes at engine idle of 465 rpm. Voltage regulator shall be 3. unit transistor type, and must be compatible with the operating characteristics of the generator. HORN Heavy duty dual 12 -volt horns.shall be furnished and installed so as to be protected from wheel wash. - - STEERRIG - 1. Steering mechanism shall be so constructed that coach can be easily steered by operator and shall be such as to make the,. wheel freefromroad shock and vibra- tion. Steering from full left to full right turn shall beaccomplishedin no more -- than eight complete turns of-thesteering wheel Steering mechanism shall be self -centering, requiring little, or no effort for the operator to bring the coach back to a straight -ahead position after turning. Steering wheel shall be not less than 22 inches in diameter and the wheel ring shall be of all plastic or synthetic resin construction off white or similar light color, molded over metal. Further, it shall be provided with puller holas in the hub so that a standard or Universal puller may be used. 2. The following specifications shall be adhered to in regard to ease -of .steering: With a 22 inch steering wheel, the required pull atthe rim will not exceed 40 pounds to turn the front wheel 5 degrees right or left. These requirements are for a wet coach empty on a dry concrete floor, clean and free from loose or foreign material with tiresaired at 70_pounds pressure. The pull at -the -rim for a wet coach with a seated lead (150 pounds per passenger) shall not exceed -.. 60 pounds under the. same conditions as outlined above. - 3. Provisions shall be made for easy external adjustment of -steering -gear backlash.. SUSPENSI0t7 - 1. Full air suspension system is required which functionstrycompressed air, regulated by leveling valves. System must maintain constant height of body in relation to 2. 3. axl.ee; reqardless of load. Source of air shall be a separate tank and a pressure requlatinq valve shall- protect. against .air loss from leaks or. failure of suspen- sion system. To control lateral, longitudinal, and torsional movement adequate radius rods shall be provided. - Shock absorbers are to be provided on each side of axle at front and rear. BRAKES _ 1 1_ 4 Service brakes shall be four wheel internal expanding air operated type, capable of stopping vehicle at a deceleration rate equivalent to a stop within 22 ft. from a speed of 20 mph. All air brake controls shall be Bendix-Westinghouse, with an R-5 rear brake relay valve andE-1 brake application valve. Brake drums shall be 14y" inside diameter with minimum lining width as follows: Front 5 Rear _ 101. Brake shoes shall be equipped with 3/4" ABB N80, bolted lining with bushings at anchor pin end. All anchor pins shall be chrome plated and provisions made for lubrication. Brake camshaft bearing surfaces shall be chrome plated. Parking brake shall be mechanical type with hand brake lever at left of driver and shall be capable of stopping vehicle at a deceleration rate equivalent to a stop within 50 ft. from a speed of 20 mph. Slack adjusters shall be Bendix-Westinghouse lock type with grease fittings. Any modifications to braking or air systems specifications required to comply with any safety standards shall be submitted topurchaserprior to bidding. -. No nylon air lines shall be usedbelowfloor level. AIR SYSTEM 1. The air compressor shall. be flange mounted and gear driven from engine and shall -21- • • ; have a minimum output of 14 cu. ft. per minute at 1250 Engine R.P.M. and shall be lubricated from the engine and be water cooled. Ball bearings shall be used at each end of crankshaft. The air storage system shall consist of three tanks with a combined capacity of at least 4850 cu. inches. 2. The following shall be Bendix-Westinghouse, or approved equal: (a) Tu -Flo 600 air compressor (b) Application valve, E-1 (c) Relay valve, R-5 (d) Brake chambers - - - - -. (e) -Air Governor, D-2 - (f) Switches, stop light and low air Provision shall be made to apply shop air to coach air system using a Shrader valve, or equal, on engine compartment bulkhead. Third air tank for air suspension shall have valve or valves to regulate and protect air system. - Air lines shall be seamless annealed copper tubing with standard brass fittings and supply line to first tank shall be l" minimum diameter. ,Flexible air com- pressor discharge line shall be '1" minimum diameterandshall have flanged type., swivel connector at compressor. All air lines shall be loomed, except supply line to first and second tanks, and shall be protected with rubber grommets at all points where lines pass through understructure components A check valve shall be furnished-betweenlst and 2nd tanks adjacent to 2nd tank.. First air tank shall have 150 psi safety valve.- - All air tanks to be equipped with B -W, or equal, quality type drain cocks. Bendix-Westinghouse alcohol evaporator with one quart aluminum reservoir to - be furnished. Expello valve with heating element- to be mounted in first air tank. WHEELS AND T11dS - wheels to be Firestone with drop center rims, hub type mounting. Wheels shall _22_ • - • be suitable for mounting 1200 x 22.5 14 P.R. -,Nylon Firestone, Goodrich, Good- year, or Uniroyal - 100 level (tires to be furnished by bus manufacturer). 2. Wheels shall be single front and dual rear andofname offset for interchange- - ability. 3. The manufacturer shall provide one additional spare wheel and tire per bus. BUMPERS - TOW EYES - - 1. Stainless steel channel bumpers of .130" minimum thickness and 10" width shall be furnished front and rear and at bottom of radiator side door. Front bumper shall be "wrap around" type. Bumpers -shall be two piece constructionwith interchangeable front sections and interchangeable rear sections. 2. Dual tow eyes shall be provided at front above bumpers. POWER- PLANT COMPARTMENT - 1. Power plant compartment, including the exhaust duct plenum, shall be completely sealed to prevent _smoke _or fumes from entering interior. Engine bulkhead and exhaust duct plenum shall be insulated to minimize heat and noise transfer to coach interior. 2. Compartment shall be lighted by a minimum of-five-(5) 21 CP lamps. An additional -- 21 CP lamp shall illuminate electrical junction-box. -- --- - - 3. Small spring loaded access doors shall be provided to check and fill engine oil and radiator water without necessity of opening large compartment door. 4. Complete power plant including radiator, engine, and transmission shall he cradle mounted and demountable as a unit and so arranged to provide convenient accessibility for servicing. Cradle shall be so mounted as to provide maximum - - .isolation of audible frequencies over the .range of.35 to 275 cycles per second. .. 5. Oil pressure gauge, engine "run" switch, starter cut-out switch, starter switch, and lamp switch are required in engine compartment. ENGINE --: 1. Engine shaiL be two (2) cycle Detroit Dienel 5V-71 Diesel engine; or approved equal, transversely rear mounted with gear driven accessories. The engine must be capable of giving satisfactory. life and performance and shall, with normal maintenance, operate with no smoke or objectionable odors using fuels and oils meeting the manufacturer's recommendation. The engine is to be equipped with appropriate low -sac volume fuel injectors. Bidder to furnish horsepower and torque curve charts. - - 2.Engine shall be equipped with a 2 -quart full flow oil filter and 2 -gallon by-pass type filter. If by-pass is externally mounted, line connections at filter shall be with different size fittings to prevent interchange. - 3.. The engine air intake shall be through removable louvered screened opening at the rear of the coach. Thelouvered-screenopeningand the air duct to air cleaner shall be isolated from theprimary -body structure fornoiseattenuation. A Donaldson EBA type air cleaner incorporating. broad band attenuation centered about 250 cycles per second shall be used. Said engine air duct shall be so --- - shaped as to minimize water entrance into the. air induction system. Apassage -shall be provided so that any water which does find entry into the system can be drainedprior --to--entry into the air cleaner. element.- - 4. All flexible fuel, oil, air and water lines in -engine -compartment sha11 be -- teflon type with braided stainless steel cover. - --- - 5. Engine splash pans shall be furnished. COOLING SYSTEM 1. Radiator fan shall be a thermostatically controlled fluid drive type so as to bei- effectivelypowerdriven only at efficient engine temperatures.. The fan is to be directly driven (no belts) by the engine. - 2. Radiator shall have removable drawn stress relieved brass SAE 85-15 top and bottom tanks, (minimum .080 thick). with inlet and outlet :necks ofbrass. Headers shall be .040 brass SAE 85-15. Tubes shall be -a..00725 to..008brass. Pins shall be. .0032 to .0037 copper. There shall be minimum 85 fins per inch. -24- 3. Radiator -surge -tank mounted above radiator shall be stainless steel, heavy duty copper or brass and equipped with sight glass, safety type filter cap and manual - Pressure relief valve. Vent line to engine water manifold with shut-off valve to be provided to facilitate bleeding of engine. 4. Water hose must be Gates silicone or equivalent, for long life. Hose clamps shall be stainless steel worm type with combination screw and hex head. _. 5. A Kysor radiator winterfront will be furnished. - 6. Electronic loss-of-collant device wired to hot engine light and buzzer shall be _.. installed .in radiator surge tank. - - - - _.- FUEL_ SYSTEM 1. Fuel tank shall be a minimum 95 gallon capacity, internally baffled to prevent surging and rigidly supported by at least four (4) supports, arranged for easy removal. Tank shall incorporate sump with minimum �^ hex head brass drain Plug. Tank shall be equipped with an audible signal to indicate when tank is almost full. Filler pipe shall be removable for easy inspection and shall be capable of taking a minimum of 30 gallons per minute and must be located on the curb side of bus. 2. Two engine mounted 8" fuel filters are required, AC or equal, with replaceable type elements - secondary filter element to remove particles of 10 micron size. A swing type check valve is required in fuel supply line to prevent siphoning Of fuel bark to tank thus facilitating filter service. EXHAUST T SYSTEM - 1- Exhaust tail pipe shall be constructed of metal tubing directed from the muffler or mufflers upward to a location near the top of the vehicle. The tail pipe shall be split so as to provide for aspirated exhaust to increase exhaust dilu- tion. 2• A single muffler, Nelson muffler Company or approved equal, shall be provided. -25- • • Exhaust muffler shall not belocated in.engine _compartment. Flexible tubing shall not be used between engine and muffler. - 3. The use of the vertical exhaust outlet shall not increase the overall length - of thevehicle,- nor shall it be located in such a way as to present a burn hazard to pedestrian traffic. The termination of the tail pipe shall be such that it complies with FMVSS 108 pertaining to side marker and clearance lights. A rain hat or deflector shall be provided at the termination of the tail pipe. TRANSMISSION - - - 1. Transmission shall be an Allison VH fully automatic heavy-duty power shift single fluid hydraulic type. Transmission shall shift from hydraulic to direct drive. at a predetermined vehicle speed. Teleflex transmission shift control cable shall be provided. Transmission shall be so constructed as to permit easy - access to, and removal of, clutch and convertor components. - 2. Transmission shall be equipped with a hydraulic transmission governor, three plate clutch, oil pump with a minimum capacity of 95 GPM at 1000 engine RPM, oil filter, and water -oil heat exchanger. - SAFETY EQUIPMENT AND FIRST AID KIT Safety equipment box including door with at least a 4" r. 5" glass window lock and hammer to break glass to be mounted in dash compartment. Box to include fire axe, ten (10) unit first aid kit and Fyr-fyter 4.5 pound model F5 SKC dry chemical fire extinguisher. - THE FOLLOWING SHALL BE SUPPLIED. ONLY ON THE THREE (3) DIVISION I COACHES AIR CONDITIONING - - 1. A complete air conditioning system of nominal ten ton capacity shall be furnished. Distribution of cooled air shall be through common ducting descfibed unds_•Y. hge3t— ing system. -26- • • 2. The compressor shall be four cylinder Trane driven through bevel gear drive directly from main engine. 3. Condenser shall be mounted on roof of coach at rear for; maximum cooling, effi- ciency and cleanliness and shall be enclosed in fiberglass shroud. 4. Condenser fan drive shall be 48 -volt electric system and shall function only when air conditioning is In operation. 5. Evaporator shall be mounted under floor in same compartment as heater cores and shall be "Reheat" type for humidity control. 6. Bidder to provide details of air conditioning system he proposes to furnish. The following shall be supplied only on the Three (3) Division I and Five (5) Division III Coaches: FARE BOXES - - 1. A keene Model K-25 double vault recording lock box shall be installed in each bus by the manufacturer. 2. The City shall furnish the fare boxes and necessary mounting hardware. -i I I Sealed bids will be recelved by the City Of Town. City,down, nC.tht'.o((Lce of Che City FJao;lgvr In the (:Ivlr Crnter until oclock, , - l) to bc.oprned by the Clty Wronger Immcdiatcly there - the following equipment in nerordnnce with the after for Eurnl.shing and dclLve_rl,ng Office of the City Clerk, Town City, Iowa. specifications now on file in the Fight (8) Now and Unused Registering Fareboxes. - Copies of the specifications and proposal forms may be obtained: at the office of the Transit Superintendent. - All bids shall be filed on forms furnished by the City of Iowa City, Iowa, sealed and plainly marked "Rids for Eight (8) New and Unused Registering Fareboxes." Each bid must be accompanied, to a separate envelope,by a cashier's check, or certi- fied check, made payable to the Treasurer of the City of Towa City, Iowa, in the 'sum of not less than ten (10) pe -cent of the amount of the bid as security that the bidder will enter into contract with the City of Iowa City, Iowa. Said check shall not con- tain any conditions either in the body of the check or endorsement thereon. The emvelope must be addressed to the City Clerk and be endorsed with the name of the bidder and make reference to the egnipment being bill. In the event that the successful bidder should fail to enter into contract or furnish bond acceptable to the City Council as required by law, said check shall be forfeited to tile City of Iowa City, Iowa, as ` liquidated damages. Bids may be withdrawn at any time prior to the scheduled closing time for receipt of bids, but no bid may be withdrawn for a period of thirty (30) calendar days thereafter. The cashier's checks of the unsuccessful bidders will be returned within three (3) days after award of contract. The check of the successful bidder will be returned after execution of the contract in the form prescribed by the, City Council. Payment for the units will be made within thirty (30) days after acceptance by the City Council The City of Iowa City reserves the right to waive any irregularities when by so doing it would be in the best interest of the City, and to reject any or all bids. This project is subject to the terms of a financial assistance contract between the City of Iowa City and the United States Department of Transportation. CITY OF IOWA, CITY, IOWA City Manager Attest: City Clerk GENERAL 1. These specifications provide detailed requirements for electrically operated, registering, locked fare boxes. - 2._.Itis the Intent of this specification to purchase a fare box of substantial _ and durable construction in all respects. In order to properly evaluate a proposed fare box, bids are to be accompanied by a -detailed description of manufacturer's standard product. - _.. _ 3. No advantage shall be Lakenbythe manufacturer in the omission of any parts or details which are required to make the fare boxes complete and ready for service even though such parts or details are not mentioned in these speci- fications. All units or parts not herein specified shall be the manufacturer's standard units. 4. In all cases, materials must be furnished as specified, but where brand names are used, consider the term "approved equal" to follow; however, written approval for any proposed substitution must be obtained by bidder prior to submitting bid. _... 5. Fare box manufacturer shall assume responsibilityfor materials and accessories. used in the fare box, whether the 'same are made by the fare box manufacturer or purchased under sub -contract form an outside source. 6. A supply of replacement parts for the fare boxes specified must be guaranteed by the manufacturer of the fare boxes for a fifteen year period from the date of purchase. Manufacturer shall keep parts and maintenance manuals up to date for that period. 7. Bidder shall state with his bid, concerning the fare box model onwhichbid is -submitted, the number of fare boxes sold, name and address of purchaser and date of delivery for past two years. 8. Bidder shall state with his bid the names and locations of technical_ service and parts representatives responsible for assisting the purchaser, as well as the location of the nearest firm which will furnish a complete supply of parts and maintenance of the fare boxes to be supplied.Bidder shall state his policy on freight charges for parts. 9. Bidder shall state in detail, the warranty provisions offered covering his pro— posed fare boxes and all optional equipment. 10. In determining the successful bidder, consideration will be given to price, re- sponsiveness to these specifications, suitability of thefareboxes offered for - use in the local transit system and the purchaser's past experience. 11. Purchaser reserves the right to accept any bid or to reject any or all bids or to award the contract for the purchase of the fare boxes on such basis as the purchaser deems to be in its best interest to do so. 12. The price to be quoted in any proposal submitted shall include all Ltems of labor, mnterinls, Lools, equipment, and other costs necessary to -fully com- P1eLl. the innnufitrture fold del,lvttry of Che' fnria bor.f!s pursuant to Uw specifications. - - - is _ 13. The bidder's proposal.hall state the terms of payment proposed. lei. Purchaser is exempt from payment. of Federal Excise:. Tax, and taxes must not be included in proposal prices. Purchaser will furnish necessary exemption certificates. 15. As securLty for the acceptance of the contract, each bid shall be accompanied by a certified check or bid bond in the amount of ten (10) percent of the amount bid drawn payable to the City of Iowa City. Such bid deposits of all bidders will be held by the purchaser until all proposals submitted shall have been canvassed and the bids have either been rejected in whole or in part, or the _award of the contracts has-been made. The bid deposit of successful bidder(s) will be held until contrnct(s) are duly executed. Bid deposits will he returned to unsuccessful bidders within one week after the award of the contract. 1f the successful bidder to whom contract shall have been awarded refuses to execute the contract and to furnish .the performance bond herein prescribed within two (2) - weeks after the award of the contract, the amount of.thebid-shall be forfeited to and retained by the purchaser as liquidated damages for such neglect or refusal. 16. The successful bidder shall furnish at his own expense, a performance bond equal " to the full amount of the contract as a, guarantee of good faith on behalf of the - contractor that the terms of the contract shall be complied with in everypartic- ular. 17. Successful bidder must agree to -save, -keep bear harmless, and fully indemnify the purchaser and any of its officers or agents from all damages, costs, or ex- penses in law of equity, that may at any time arise or to he set up for any in- fringement of the patent rights of any -person -or persons In consequence of the use by the purchaser, or by any of its officers or agents of articles supplied under the contract, arising from bids submitted and of which the contractor is not lawfully entitled to sell provided the purchaser gives contractor prompt notice in writing, of any suit and all information necessary to defend same. 18.- All units or parts not specified shall be_contractor's standard units or parts and shall conform to material, design or workmanship to the best practice known in the fare box industry. Any one part used shall be an exact duplicate in manufacture and design and construction in each of the fare boxes of each class in this contract. Equipment throughout each fare box shall be so installed that -- it will be interchangeable among the fare boxes. 19. Workmanship throughout shall conform to the highest standard of commercial accepted practice for the class of work and shall result in a neat and finished appearance. All exposed surfaces and edges shall be smooth, free from burrs, and other projections and shall be neatly finished. 20. In case the delivery of completed fare boxes under this contract shall be nec- essarily delayed because of strike, injunctions, government controls, or by reason of any cause or circumstances beyond the control of the contractor, the time of completion of delivery shall be extended by a number of days to be de— termined in each instance by. the. Authority and the contractor(s). 21. Each propnsal will he submitted with the understanding that the acceptance -. In writ Ing by the tally of Iown.City of the offer to furnish tiny or .111 of : the faro boxos do:acrthed heroin, s11nII cons tItut c it contract between the _ bIgldrr and Iho I'nrrhh rr whI,-Ii nbaIl bind the blddcr on Iln part to furnish and deliver ;it the--prlc,•n glvcn and In accordance with the conditions of . said ac-cepLed prnponnI and spec Ifi.cntloils. 22. Conditional hids, or those whichLakeexception to the specifications,.will - be considered non-responsive and will be rejected. 23. Aids must be submitted on the form provided. Aids submitted in any other form will be considered non-responsive and will be rejected. 24. Protests concerning the specifications or bidding procedures, requests for clarification of the specifications, or requests for the substitution of "approved equal." items must be submitted in writing to the City of Iowa City .not less. than 28 days beforebi.d-opening. Any protest relating to restrictive -- specifications must be fully supported by evidence that the substitute offered is equal to or better than the specification requirement. 25. The City of Iowa City will accept or reject any protest or respond to any ' request under the foregoing paragraph In writing no less than 17 days before bid opening. Any change in the specifications will be effected by issuance of an addendum. 26. Any appeal from the decision of the City of Iowa City must be submitted in writing to II,ITA not less than 7 clays before bid opening. :Appeals received by UMTA later than 7 days before bid opening will. not be considered. 27. All bids received shall remaLn in effect for thirty (30) days after bi.d opening. SPECIAL REQUIREMENTS This purchase agreement is subject to a financialassistancecontract between- -- the City of Iowa City and the U. S. Department of Transportation. The following paragraphs will be Included In any agreement between the Purchaser and the successful bidder. 1. EQUAL EMPLOYMENT OPPORTUNITY "In connection with the execution of this contract, the contractor shall. -- not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. The contractor shall take affirmative actions to insure-thatapplicantsare employed, and their - employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include, but not be limited to the following: Employment, upgrading,_ demotion, or transfer; recruitment, or re- -- cruitment advertising; layoff, or termination; rates of pay, or .other forms of compensation; and selection for training,_ including apprenticeship." 2._ INTEREST OF MGNBRRS OF CONGRESS "No member of or delegate to the Congress of the United States shall be admitted to any share or part of this contract or to any benefit arising therefrom." 3. INTEREST OF PUBLIC OFFICIALS "No member, officer, or employee of the public body or of a local public -- -body during his tenure orfor one year -thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof." iv (;ENFRAI, I)ll,l:NSTONS - SPECIFTCATTONS The equipment provided must be of modular construction to allow for maximum mileage, passenger count, flexibility for future conversion to vacuum e venue removal, automatic data collection and reporting of bus number, dat route/run subdivided data and garaga. All bidders must include e servicing with their bid, evidence of their expertise in these areas. conditional 1 with this specification and any the All bidders are required to fully comp Y ustecin Clarificatioei or ht or qualified bids will be rejecter}'ecifiEach cation inmall respe in writing twenty- g rovrd equals musthenPproved inwriting. Ears boxes offered w11T meet the sP requests for deviation or nPP (28) days before bid opening, The fare collecting and registering device shall consist of two parts: the fare receiver, the fare inspection area, the mechanism, including counting and totaliziregistering cyclometers, and 1, An upper Part containing ng other required parts. art or tach to both the vehicle floor vault housing which shall at 1.. A lower p � - and "grab rail' or stanchion. upper inspection register- �, The vault housing shall rigidly support the app lace the coin deposit slot at forty-nspectionnregisf ing section and p upper it sing without the (42 1/2") inches from the vehicle floor. The uPP le clamps, access tering section shall be onlyrm niPulatiole from neOfatwo toggleclamps, and removal use of tools, requiring �.of the vault housing to which is through the unlocking of security seals. - - direct current ete fare box shall perform a1 4) volts without miscounting or b, The compll operations on a to fourteen (1assed voltage of from nine (9) circumstances shall coins ootokens thencyclometer jamming. Under no operating registered correc through the fare box withoutly t being dials. ister, discharge, controls g whose use may jam the reg register c Any driver -operated coins or direct uncounted lectricaltconnection o areas hto then fare box ashall be made shall be „ Polarized connectors. through twist lock orients shall be protected by a manual reset circuit break - the removal of a security rod and seal. d. Electrical comp - er, accessible through- . routinepreventive e. Pertinent parts catalog, installation instructions, maintenance, and general service and maintenance manuals shall be pro- vided. INSPECTTON AREA cr eltnn a quarter can he to The coin de- l. re- 1, The coin" and topers S111111 enter the fare box through a single slot of such adjustable for maximum pnnaenger cm a length that to posit area is t° be adj ositioning• striction due to fare box p INSPECTION AREA, continued 1 2. Deposited coin is to he held on a horizontal viewing; plate for inspection by the driver. it shall he possible for the driver, inspectors or passen- gers to view the deposited fare.Lhrough,a 160 -degree range. ACCO.'s tn- deposited --- - -coin -shall he prevented by appropriate slot baffles anti fixed, double thick- -- - ness transparent viewing surfaces 3_ Advancement of the deposited coin Into the registering mechanism shall. be controlled by the driver by the depression of an external bar. Such de- pression of the bar shall also set the registering mechanism into motion. --Deposits-which have been advanced by the driver shallbe-passed..through an area which will hold ferrous foreign material before proceeding to the _. registering mechanism. Illumination of the viewing area is to be by two long life shockproof bulbs, shielded from driver and passenger's eyes and controlled by an external switch. REGISTERING AND TOTALIZING PiECIIANISPf 1. The outside structure housing the mechanism shall. he constructed of stain- less steel.- The mechanism, complete with motor drive, timecyclecontrol, counting mechanism, registering cyclometers, etc. shall be a self-contained "plug-in" removable unit. Access to the mechanism shall be made through the removal of a security rod and seal. 2. The mechanism shall. be capable of registering onone -set -.ofcyclometers, -- -- quarters, dimes, nickels, pennies, In dollars and cents, and up to two sizes of tokens in units on separate registering cyclometers. Except during a counting cycle, the cash and token cyclometers shall be locked against rota- tion. It shall not be passible to restrict the rotation of thecyclometers during a counting cycle. A selective coin plate construction shall be used - to avoid miscounting due to thin, worn coin and shall. provide no possibility of double register operation or miscounting due to outsize coinage. 3. Any objects not conforming to eithernewor worn coin or token diameters shall' be retained inside the mechanism. The registering mechanism shall be protected -- against damage due to jamming by use of a slip clutch.- Operation of the clutch shall also automatically reverse the coin plate in an effort to dislodge such mutilated coin or foreign material responsible for jamming. 4. The registering cyclometers shall be Illuminated by a non -glare lighted system using two long -life, shockproof bulbs. PEDESTAL 1. The pedestal shall. accommodate fare box. 2. It shall be constructed of 13 gauge steel treated with a corrosion -resistant material. Z PEDESTAL, continued 3 It shall accommodate the vault, described below, In the following fashion. it shall he arranged so that when vault is removed, Its cover is closed -- - and locked. The vault cavity closure shall be equipped with a Pour -way Lock. 4. At a location accessible to driver, a slot shall be furnished which will permit insertion of scrip envelopes, at least 2Z' X 31t" into the vault container. 5. All mounting hardware, electrical connector, security seal rods and seals, mounting base, and drilling template shall be provided with each fare box. 6. Pedestals must be of modular construction to allow for future conversion to vacuum revenue removal system. VAULTS 1. Two vaults shall be furnished for each pedestal. 2. All vaults shall be completely compatible with the pedestals. 3. They shall be constructed of 13 gauge steel. 4. They shall not be subject to corrosion. __... 5. To provide for dumping of contents and easy service,_the locking cover function shall be detachable from the vault housing. 6. The vault shall contain at least 360 cubic inches of useable volume. _ - 7, Separate compartment shall be furnished in the vault, positioned and di- mensioned so as to accept insertion of scrip envelopes in a fashion which will afford the inserted material security. This implies a means for pro- hibiting the removal of such material through the slot once if has been inserted; top of vault shall also cover this separate compartment. 8. The vault top shall be equipped with a means for closing and locking auto- matically upon removal of vault from pedestal, also vault will not have ability to be inserted in pedestal in any position except when in open position, ready to accept coin. 9. The vault top shall be equipped with Four -Way Lock or approved equal. LOCKING SYSTEM The locking system shall employ the use of one Four -Way Lock on the vault hous- ing which controls ous-ing-whichcontrols the vault removal and one Four -Way Lock on the vault cover - controlling coin removal from the vault. 3 Cit of Town CtL (Transit Authority) Clvlc Center (Address) 52240 -- Iowa Clt Tows (City> State, Zip Code) P R 0.P 0 city listed below in accord - TO: City of Iowa ui ment as been care - furnish the eiocation) which have _ Theundersig ned hereby agrteso °file (sPecif.y_ once with the --spec ifications fully examined and which are attached hereto, Delivery Date: FXTF.,TDED RC TOTS UNIT PRICF DFSCRTPTION OF ITEM The following terms of payment are Proposed: condition stated above, clarification made that any n that The undersigned understands t or with this form -- ether-tha submitted on above, or information bid unresponsive, to the l render the requested -_wil - Name of Individual, Partner or Corporation Address 'flue Authorized Signature TABLE OF CONTENTS 1111: I:OMMUNICAT IONS SYS'11IiMS invitation for Bids - - Information and Instructions for Bidders Bid for Radio Communications System for the City Of Iowa City Part I Contract - (Bidder to insert proposal here) _ - Part II Terms and Conditions Part III Authority to Purchase. _.. Part IV Specifications - - -. - 1_ Installation Requirements - - - -- 2. system Requirements - - 3, Equipment Performance q. Maintenance Requirements. Technical Data Section - - - Signature and Corporate Seal _.. -2- . NOTI -Epo BIDDERS _ hr_ recoiv,�d by the City Of Iowa City Iowa, at the office of the o'clock,- �---'. Sealed bids will .� — Nanayer immediately tho Civic Center o be ened by the. city with - C1.Cy.Manager in l,f to be of i❑ accordance - the following low delivering th,,City C1erk,Iowa-City. thereafter for rurrnow y the vpecificatiuu, now oft f.ilf� in the Office of cifications- _ with the attached sPe Radio communications system in accordance a of the ecifications and proposal forms may be obtained at the office f the sP Department of Works. Copies o sealed - AdministrativeEngineer,,. P: - - .the City. of Iowa City,. Iowa,. - forms furnished by Stem, Transportation Department". All bids shall be filed on Comm by Sy and Plainly marked "Bids for or certi- b a cashier's check, in a separate envelope, Y Iowa, in the --sum Each bid must accompanied, Of Iowa City, that the bidder fieri check, mado payable to the Treasurer of the-Citynot of not less than ten (10) 1 _Iowa. saidcheck shall The con - amount of the bid as security percent of the - _ of Iowa:City, - - ract w h the body of the check or endorsement thereon. will enter into contract with the Citythe twin any conditions Clerk and be endorsed with e must be addressed to the City bid.- in Council envelop equipment being table to the City as bidder and make reference to the co P City, Iowa,.. law, said check shall be forfeited to -the_. Cityof. Iowa 'bidder should fail to enter into contract or furnish bond accep as required by liquidated damages- - time for receipt of prior to the scheduled closing days thereafter. be withdrawn at any time P thirty__ Bids may bid may be withdrawn for a period of :days bids, but no will be :.returned within three (3 The cashier's checks of the unsuccessful bidders Council. the form prescribed by the City ter award of contract. The check of the successful bidder will be returned after of contract in the execution of the co thirty (30) days after acceptance by Payment for the units -will be made within y so doing City Council. irregularities when by - -- ht to waive any reject any or all bids. _ The City Of Iowa City reserves the fig and to in the best interest of the Cityr the it would be between subject to the terms of a financial assistancitationact the United States.Departll of Transportation This project is sub? . City Of Iowa City and _ IOWA CITY OF IOWA CITY, Mayor ATTEST:.__ - city clerk - _3- BIDS FOR PURCHASE OF RADIO COMMUNICATIONS SYSTEM INFORMATION AND INSTRUCTIONS FOR BIDDERS These instructions and the contract proposal provide detailed legal and technical requirements for the purchase of a radio communications sytem for the _. Where the word "Authority" or "Purchaser" is used in these instructions or the contract proposal, reference is made to the City of Iowa City. .The words "bid", "offer", "contract proposal and "Proposal" are synonymous, and it is understood that once the City accepts the same, the document will constitute the contract - contemplated by these instructions. .The words "bidder", --"contractor"- and "manu- facturer" are also synonymous. 1.0 SCOPE - - 1.1 Scope. _ These_ instructions, contract proposal and specifications set forth performance criteria to be used in the design and implementation of a radio communications system for the City's .Transit .operation. The system described - will provide efficient two-way communications to.support and enhance the operation of. the City's bus system. Voice communications, .selective - addressing of buses and all other fixed radio equipment necessary for a two-way radio system will be provided. The performance requirements herein cover the central. control transmitting and receiving equipment, and mobile - radio equipment for buses, maintenance and supervisory vehicles. - 1.2 Frequencies. The System will utilize a -single UHF channel in the Local Government Radio Service. 1.2.1 The bidder, in developing his proposed system, shall adhere to all provisions of the FCC rules and. regulations as they apply in the Local Government Radio - Service. - '-- -- 2.0 CONTRACT PROPOSAL.. The City has -prepared --and attached -to --these instructions the required form of the contract proposal. Bidder will insert his completed contract proposal in the designated place. The contract proposal and all other accompanying documents or materials submitted by the bidder will be deemed to constitute part of the bid. Bid must be submitted on the contract proposal form provided. Bids submitted in any other form will be considered non-responsive and will be rejected. 3.0 PROPOSAL ACCEPTANCE. Each contract proposal is to be submitted with the - _ understanding that the acceptance in writingby the.. City of the offer to - -- furnish the radio communications system described therein, shall constitute a contract between-thebidderand the purchaser which shall bind the bidder on its part to furnish,. deliver and install at the. prices given and inaccor- dance with the terms and. conditions of said accepted proposal and these instructions. The contract shall he considered as made in Iowa City and the -- - - - COn81:ru(,AAOn ilnd (•11tH rC h,10?/t 1. Of 11. ?ilial I h,% it; ' it1 ) fli„ )i,w!* ref - -.. the State of l:owa. - _n- 6.0 6.1 BIDDING. Bidder:; are responsible for furnishing a complete, satisfactorily operating System. Bidders shall familiarize themselves with inewhich9pron- ditiOns Of the Systems and with all facilities and equipment not posed equipment is to be installed. Failure to do so shaProspective bidders bidders of their responsibility for system contracting. may make arrangements to inspect the system by ac EXuEC�e fur. r sha111 biddersthe must actual explainf intcompleteof a detailelectronic equipment to bhow the system will: function. operationally and electronically,. _ _ ro osals. Elabor- PROPOSAL RE9DIRE''�NTS. The following is intended to indicate the minimum re- quirements for the preparation and submission of contract proposals. ation for the purposes of clarity and withathe general s is not intent ofbthe format r_ntire proposal, however, must comply response one complete, carefully described. Each bidder must submit in his respo. um described system which re in the bidder's estimation, the optimum performance. system which has been set forth in this document. In determining the op system, each bidder shall consider cost aswellas technical p y ion of requirements CONTENT. The Contract proposal. shall contain a detailed description of the proposed system. Any recommended changes to the basic hasessormsteps intowhich set forth herein shall be included. .Such items as p uired this project might logically be divided and estimated time and conies contract to complete each phase or step must be detailed. Additionally, proposal shall include a technical discussion of the operation of the proposed system, its capabilities and limitations, and the detailed operating charac- ystem, its all equipment to be supplied. Such operating characteristics shalt include, but not en limited to, the list of items contained in the t IV of the contract. Technical Data section contained in Par- FORMAT. To aid in the evaluation of the proposals, it pr required that all ct pr bidders follow the same general format. Each contra dance shall contain as a minimum the information specified below in accordance with the following general format: I Table of Contents II - List of Tables and Drawings III Short Introduction and Summary IV Technical of Approach .the major portion of the technical This section IV shall contain d in'as--much .detail as necessary and proposal. It shall be presente contain as a minimum the following: a, Complete detailed statement of proposed system design layout inrludi,ng transmitter site profiles and Ycpacation pred c- innn, nro� of-hf.r inform.•,tinn dcrm�d pnr.tirrnt. b, specific statements of any exception to all sl,ecificati.ons in all the exhibits. -5- - V Project Organization This section V should include the following: a. General organizational experience and background fbidder in similar projects. Available specifications, photographs, technical descriptions or other data are welcomed, and may be submitted to support the proposal. - b. Estimated percentage of subcontracting anticipated together with a list of items or effort to be subcontracted. C, Itemized list of equipment, .materials and services to be furnished. VI raci.l ities and Equipment Data This section VI should include a statement of available roplant, ect whichatory equipment and test facilities proposed for statement on this project assigned System personnel shall have the privilege of inspecting and observing. - - - - _... VII Project Schedules This section VII should include the period ofcontract performance, incif ludingdurationofproject inweeks, by.pses _. s of alltimes. applicable, and delivery schedule. -.VIII Maintenance I POs meeting maintenance This section vill shall. detail bidder's. proposa ide sufficient information requirements for the system. Bidder shall prov with his proposal to permit the City to assure itself of bidder's capa- bilities to perform in this area. Bidder shall list by allled test equipment required to efficiently service the egeiuipment bid shall state the Furthermore, the manufacturers of the equipment availability Of system engineer s,. field, engineering personnel and: field service representatives available to assist in the installation and maintenance of the proposed contracted, a list of proposed hall not be construed to relieve the City approval. This approval s successful bidder of any responsibility or liability in regard to the contract. _ IX Technical to - To aid in the evaluation of proposed equipment, pertinent technical information shall be provided in the format outlined in the Technical Data Section contained in Specifications in Part Iv of the contract. The latest EIA measurement standards are to be used where applicable. 6.3 PERi•'ORMANCE SPECIFICATION SHEETS. .Performance specification sheets shall be provided for all, items shown on the_equprovidpment list. I=at r ocharacterif these stics are tO I),! npncilicnl.ly manufact:ured'rr provide Lt"r'l ,rrif�caLirint�, Lhrr. desired in these instructions, contracL proposal F -- specific Operational details shall be provided. -6- --- 0.4 DELIVERY.. Delivery .and installationof..equipment-specifiedherein shall be made in accordance with the following schedule: - a. All spocified equipment shall be delivered within 163 calendar days. - after award of contract. b. Complete system installation shall be accomplished within 30 calendar days after delivery of thecompletesystem. C. System evaluation tests shall be performed within 15 calendar days following completed installation and submitted in writing to the City. 7.0 PRICING. -- Bidder's price to be quoted in the contract proposal shall include all items of labor, materials, tools equipment, transportation, and other costs necessary to fully complete themanufacture, delivery and installation of the radio communications system pursuant to these instructions and the con- tract proposal. Warranty on parts and labor shall be provided for :one year. All prices shall be guaranteed for 12 months from award of contract. The completed system shall consist of the following numbers of equipment: - a. Bus Radios 17 units - b. Dispatcher's Control Facility - - - 2 --units. C. Fixed Station Equipment 1 unit- d. Full Line Telephone Remote 1 unit e. Supervisory and Maintenance VehicleRadios4 units f. Hand Held Radios 6 units 7.1 TERMS OF PAYMENT. Bidder shall state in his proposal terms of payment offered. - 8.0 EVALUATION OF PROPOSALS - Proposals will be evaluated according to the following criteria: a. Conformance with the technical and :performance aspects of this speci- fication. - - - b. Procurement, installation and operating costs of "he system proposed=- C. Demonstrated performance on similar projects in the United States. 9.0 _ BID FORM.. -..PROTEST a. Conditional bids, or those which take exception to these instructions or the contract requirements or specifications,will be considered nonresponsive and will be rejected. b. Bids must be submitted on the contract proposal form provided. Bidder's proposal shall be inserted L'c in-tkc ,• form provided herein.— Bids submitted in any other form will be con- sidered nonresponsive and will be rejected. -7- - C. Wherever brand, manufacturer, or product names are used, they are included only for the purpose of establishing a description of minimum quality of the item. This inclusion is not to be construed as advocating or prescribing the use of any particular brand or item or product. Whenever such names appear, approved equals or better ..._ will be accepted upon-priorapprovalof.. purchaser.- --- - i e f. ira 1 i j - The City reserves the right to postpone bid opening for 30 days from the bill opening date for its ownconvenience.and to reject any or all bids as it deems necessary tobein its best interest.-..-Partial-- bids will not be accepted. Changes to the specifications will be made by addendum. Prime contractors and subcontractors may make appointments to discuss - these specifications. This, however, does not relieve them from the written, documented requests required by paragraphs g and i below. Requests for approved equals, clarification of specifications, and protest of specifications must be received by the City, in writing, not less than 28days before the date of scheduled -bid -_opening. Any: request for an approved equal or protest of the specifications must be fully supported with technical data, .test results, or other pertinent information as evidence that the substitute offered is equal to or better than the specification requirement.Where an approved equal is requested, the contractor must demonstrate the equality of his product. to the City and must furnish sufficient technical data test results, etc., to enable the City to determine whether the contractor's product is or is not equal to that specified. The City's replies to a request under paragraph g. above will -be-post---: marked at least 17 days before the date scheduled for bid opening. Appeal from the decision of the City by a prime contractor or an adversely- affected subcontractor must be inwritingand received by Urban Mass Transportation Administration ("UMTA") not less than seven full working days before bid opening. Appeals received less than seven full working days before bid opening will not be considered. The City must receive _ a concurrent notice, indicating the nature of the appeal. UMTA must be furnished a copy of all previous correspondence pertaining to the subjects covered by the appeal. in deciding appeals, U4TA will consider only the documentation developed during negotiations between the City and the supplier, and the information obtained through specific requests for such to the City,contractor, or other third party. _ Upon receipt of -a notice that an appeal has been submitted to UMTA, - the City will immediately notify all prime contractors and subcon- tractors who have been furnished a copy of the specifications that an appeal has been filed and that bid opening is postposed until UMTA has issued its decision. Appropriate addenda will be issued resched- uling bid opening - Any appeal t:o UMTA may bq withdrawn at; any time br-fors. UMTI,, hLJ, is ued i.ts r1n_cis-ion.. - - - UMTA's decision on any appeal will. be final. No further appeals will be _ considered by _UMTA.. - - 10.0 - PROPOSALS -14ECEIVED - Sealed bids will be received by the Iowa City City Managar, Civic Center, Iowa City, Iowa, 52240, until P.M. CST, , 1975, .for radio communications system iu accordance with these instructions,_ specifications and the contract proposal, at which time all bids properly received and in proper form shall be publicly opened and read aloud. Bids received prior to the-advertisedhour of opening will be kept securely sealed. Any bid received after the time to which refer- ence is made will not be considered and will be returned to the bidder; except that when a proposal arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the - satisfaction of the City that the nonarrival on time was. due solely to delay in the mails for which the bidder was not responsible, .such bid will be received and considered. 11.0 BIDDER'S BOND - A bidder's bond, cashier's or certified check, made payable to the City in the amount of ten percent (10%) of the amount of the bid, must. _ accompany each proposal. Said bond or check will be returned to unsuccessful bidders within one week of awardofthe. contract,- and to the successful bidder upon receipt of a performance bond in the amount of the contract awarded._ - - Said performance bond is subject to approval by the City.` 12.0 WITHDRAWAL OF CONTRACT PROPOSALS a. Bids may be withdrawn on written request received by the City prior _ to the time fixed for bid opening. The bond or certified check of any _. bidder withdrawing his bid in accordance with the foregoing condition will be returned promptly.-- b. No bid may be withdrawn for a period of sixty (60) days after the time set herein for the public opening and reading of bids. 13.0 BID REJECTION - The City shall have the right to reject any or all bids or quotations whenever in the opinion of the City such rejection is necessary for the protection of the interest of the City. 14.0 15.0 16.0 17.0 INSPECTION - Bidders may inspect bids after tabulation. AWARDS - The contract will be awarded within thirty (30) days after the bids- are opened tothe-lowest reliable and responsible bidder complying with the _ conditions of these instructions and the contract proposal, provided that, if the City decides that the public interest will be best served by accepting other than the lowest bid,the City _shall have the right to acceptthebid -: that will best serve the public interest. - - - - TAX EXEMPTION - The City is exempt from payment of federal and state taxes, and such taxes must not be included in the proposal price. City will furnish the successful bidder the necessary. tax exemption certificates. AUTHORIZATION OF BID If the -bid ismadeby an individual doing business under a fictitious name, the bid shall so state. If the bid is made by a copartner- ship, the full names and addresses of all members and the address of the copa rtnernh i p shall he given and I:he bi.d shal1, be signed for al 1. members by rine member Lh%•rcot. I:Y the hid In mado, by n corporator', it :01n11 hit a6JJ/i44 in the corporate name_ by an authorized officer, and the corporate seal shall -9- be affixed thereto. In addition, a certified copy of the corporate resolution --authorizing-said officer to execute the bid shallbe-attached thereto. If - -- thebidis made by a joint venture, the full names and addresses of all members of the joint venture shall be given and the bid 'shall ,be signed by each venturer. IR:O FINAL ACCEPTANCE - Upon final acceptance by the City of all work to be per- formed by the contractor, the City will so notify the contractor in, writing. CONTRACT FOR PURCHASE OF RADIO COMMUNICATIONS SYSTEM PART I The undersigned, as bidder, upon receipt of contract acceptance, hereby agrees to furnish a radio communications system for the City in accordance with the Instructions accompanying the contract and in accordance with all the terms of the contract, both of which have been carefully reviewed and examined by bidder. - Bidder shall state proposed lump sum price for the total of all items listed below. Bidder shall also provide price breakdown for each component as installed. Bidder has submitted this bid with the understanding that the acceptance in writing by the City of this offer to furnish the system described herein shall constitute a contract between the bidder and the City which shall bind the bidder on its part to furnish and deliver at the prices givenandthe City to payforsame-inaccordance. -with-the terms and conditions as set forth in this contract, the following: Delivery Date: - __.. _ ....Unit Price `- Descriotion of Item Unit Quantity Installed Bid Price a. Bus Radios 17 - b. Dispatcher's Control Facility 2 C. Fixed Station Equipment 1 d. Full Line Telephone Remote 1 -- - e. Supervisory and Maintenance Vehicle Radios 4 f. Hand Held Radios 6 Total System Bid Price, including one - - - - - - year warranty on parts and labor - $ A bidder's bond or certified check drawn on a solvent bank and payable on sight to - the City in -the amount of ten percent (106) of the amount bid, is attachedhereto and deposited with the City to guarantee the furnishing of the performance bond as required by this contract. Bidder is to insert contract proposal in accordance with all requirements herein. This contract proposal, along with all instructions, terms, conditions, specifications, and accompanying documents, upon. acceptance in writing bythe City becomes a binding contract. - - - - - PART 'IL Ridder hereby express Ly warrants and covenantstothe Following terms and conditions: I INSTRUCTIONS COMPLIANCE -- All requirements and conditions as set forth in the instructions have been satisfied by bidder and all information furnished and representations belief. a by bidder are true and -.correct to the best of his -informa- tion and belief. 2. PERFORMANCE BOND -_Bidder agrees to furnish a corporate surety bond in a penal sum not less than the amount. of_this contract as awarded to guarantee the faithful performance of this contract and as--securityforthe payment of all persons, firms or corporations to whom it may become legally indebted for labor, materials, tools, equipment or services of any nature employed or used by it in performing the work, within ten days after receiving notice from the Authority to furnish such bond. Such bond shall be in form satisfactory to the Authority and is to remain in force until acceptance of all work by the Authority under this contract. - --- Should bidder fail or refuse to furnish a performance bond within ten days after receiving notice from the Authority ..to...furnish such bond, the Authority may, at its Option, determine that the bidder has abandoned its bid and may accept the bid of, and award the contract to, another bidder.. Thereupon, the award of said contract to the first bidder shall be null and void, and.the security, con- sisting of the bidder's bond or certified check accompanying this bid, shall be presented for collection and the proceeds thereof shall be retained by the Authority as liquidated damages for failure of bidder to furnish the corporate surety bond herein required. - 3. EQUAL EMPLOYMENT.. OPPORTUNITY -- Bidder shall notdiscriminateagainst -'any employee or applicant for employment because of race, religion, ser., color or national origin. Bidder. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, religion,-sex,coloror-national origin -- - Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay- off or termination; rate of pay or other forms of compensation; and selection for training, including apprenticeship. 4. PROHIBITED INTERESTS -- No member, officer, or employee of the City or of a local public body during his tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds hereof or any interest in the bidder. No member of or delegate to the Congress of the _United -- -- States shall be admittedto -:any shareor'part of the contract or to any benefit arising therefrom. This shall not be construed to prevent any such person from owning stock in a publicly owned corporation.. 5. COLLUSIVE AGREEMENTS - SUBCONTRACTORS APPROVAL - - - a. Bidder has not colluded with any other person, firm or corporation in regard to any bid submitted. b. Before executing any subcontract, the bidder shall sUbmit the name of any proposed subcontractor for prior approval of the City. - --12- _' 6. COMPLIANCE WITH STATE AND FEDERAL LAW - The radio communications system and all components thereof shall be in complete compliance with all requirements of all applicable laws ,and regulations ofthe state where -the work -is -tobe- performed, ..-- and the United States of America. 7. ACCEPTANCE OF SYSTEM - -NO-RELEASE Unless the City otherwiseagrees,-acceptances - of any portion of the system prior to final acceptance shall not-releasethe bidder from liability for faulty workmanship or materials or for failure to fully comply with all of the terms of this contract. The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time during the manufacturing or installation process and shall have the right to reject all materials and workmanship which do not conform with the Instructions contract requirements and. specifications; provided, however, the -:City -is -under -, no dutyto make such inspection and no inspection so made shall relieve bidder -- from any obligation to furnishmat-erials -and workmanship in accordance with the instructions, contract requirements and specifications. - 8. PAYMENT DOES NOT IMPLY ACCEPTANCE OF WORK - The granting of any progress payment or payments by the City, or the receipt thereof by bidder, shall not constitute in any sense acceptance of the work or ofany portion thereof, and shall in no- way lessen the liability of the bidder to replace work or material which does not conform to the contract documents, though the character of such work or material may not have been apparent or detected at the time such payment was made. Materials, components or workmanship which do not conform to the Instruc- tions or these contract requirements and specifications, or are not equal to the samples submitted to and approved by the City, will berejectedand-shallbe replaced by_.the. bidder without delay. - 9. RETENTION OF SUMS CHARGED AGAINST BIDDER - When, under any provisionofthis - contract, the City shall charge any sum of money against the bidder, the amount_ of such charge shall be deducted and retained by the City from the amount of the next succeeding payment, or from any other moneys due or that may become due the contractor on account of the contract. If, on completion or termination of - the contract, such moneys due the contractor are found insufficient to cover the City's charges against the contractor, the City shall have the right to recover the balance from the contractor or its sureties. 10. INTERPRETATION OF CONTRACT -.The City's determination ofmeaningand ,intent ofany;- .- ambiguities in this contract shall be final and conclusive, except that such decision shall not preclude the contractor from exercising his rights and remedies under the law. 11. ASSIGNMENT OF CONTRACT - This contract may not be assigned, except with the prior - written approval of the City. - - -- - - 12. MODIFICATION OF CONTRACT - The City may order changes in the work herein required, and may delete materials-andwork or may order extra materials and extraworkin. connection with.the performance of the contract, and the contractor shall promptly comply -with -such.- orders, --except ,that: a. If changes ordered in design, workmanship or materials are of such a`nature as to increase or decrease the cost of any partofthe work, the price fixed in the contract -.-shall be increased .or decreased by such amount as the - utntractur and Lha Cl.l.y may m1rou Upton nit Oho rerlr.oriable Ind prriiier nilcrr- ance for Lhe increase or decrease in the cost of the work. If prompt agree- ment as to the change in price is not reached, City may order contractor to -13- proceed with the work under protest. Except it is agreed that the City may not decrease the cost of the work by more than ten percent (109) of the contract price. - b. No order for any alteration, modification, or extra which shall increase or decrease the cost of the work shall be valid unless the resulting - "-- --- increase or decrease ill price -shall:. have been agreed .upon in writing and -- approved by the City. c. No oral ntatement of any Person whomsoever shallinany manner or degree modify or otherwise affectthe terms of this contract or the requirements of the Instructions. - - 13. INSPECTION •• The manufacturer and installation of the system or any component thereof, shall be subject to inspection by the City either at plants of the contractor, or upon installation at the .City's site. - - - Any work or material found to be in any way defective or unsatisfactoryshall -- be corrected or replaced by the .contractor-:atitsown-expense at the order of the City, notwithstandingthatit may have been previously overlooked or passed by any inspector. Inspection shall not relieve the contractor of its obligation -- to furnish materials and workmanship in accordance with this contract and its specifications. 14. TITLE - Title to each component of the system shall pass to the City when such component is delivered, installed and accepted by the City. The contractor shall bear all risk of loss until passage of title and adequate documents for securing __. title shall be provided the City by the contractor. 15. PATENTS - COPYRIGHTS - TRADEMARKS - Contractor shall assume the defense of all claims and suits against the City, .its officers, agents and employees for infringe- ment of the patents, copyrights, or trademarks of any person arising out of the use by the City, its officers, agents and employees of any articles manufactured by contractor and supplied under this contract. The City will give the contrac- tor prompt notice in writing of the institution of any suit or proceeding and permit the contractor through his counsel to defend same and will give all needed information, assistance and authority reasonably necessary to enable the contrac- tor to-do so.. 16.WARRANTY - GUARANTY - Contractor shall be solely responsible for all materials and workmanship, including all parts and accessories,, whether manufactured by it or others, used in the manufacture and installation of the radio communica- tions system, and for adequate installation and connection of all equipment, accessories, parts and components.. Contractor, guaranteesthe radio communica- tions system and all components thereof for a period of one year from the date of the installation of the system against defects in design, workmanship, and material, unless failure is due to negligence of the City. Any part or parts that prove defective either in design, material, or workmanship during the period of the guarantee shall be replaced by the contractor without expense -. to the City. _. _.Contractor also guarantees that a stock of replacement parts for .the system, and all components thereof, will be available for a period of not less than ten - yearn after tlra rl.3tn of installation of the completed system under this contract- lnformat Lon to pads and 1l,9Lrur_rt1bti mhr,unl,: Al`011. Fay V/41t l.;iTCf.A1= - during this ten year period. Revised manuals shall be available for a -nominal. charge- -14- I NSt1Cr - The contractorshall at his own expense maintain in effect at RAN "a Ll Limes duri.nq tilerk under. the - performance of wocontract at least coverage and liMILn of insurance which shall be maintained the fol.iowing with insurer!; and udder forms ofpolicius satisfactory the City. (1) Workm<n Compensation and hmploycr-'s Liability State Workmen's Compensation coverage as required by law. (2) (3) Employer's Liability-limitsofat least $100,000 per occurrence. I In-ur Liabilit - Automobile Comprehensive Bodi $500,000 per person; $1,000,000 per occurrence- Comprehensive ccurrence.Com rehensive i3odil In'ur Liabilit — Except Automobile $500,000 per person; $1,000,000 per occurrence. ComprehensivePro pert Dama e Liabilit Automobile - $500,000 each occurrence. Comprehensive Property Damage Liabilit - Exce t Automobile $500,000 each occurrence. fire and extended coverage, and malicious mischief on 100 percent of the completed value A11 Risk Installation Floater -- Including vandalism, naming the city as a co -ice a - providing that writ (a) All policies shall contain an endorsement �ior notice shall be given to .the city at least thirty (30) days p to .termination, cancellation or reduction in coverage in the policy. erty Damage Liability policies shall (b) The Bodily injury and Prop contain the following: 1. Provision or endorsement (a) naming the City as an additional out Of named insured as respncesofttheaworktunderies rthencontract, and bi contractor's pe the - (b) that such insurance as respects the interests byhefCity is City and that any other insurance maintained by excess and not contributing insurance with the insurance required hereunder. - or "Severability of interest" clause. 2. "Cross Liability". 3, Elimination -:of any_exclusion -regarding. loss or damageto property caused by explosion or resulting from collapse of buildings or structures or damage to property underground, as tip "f �" y`uds. commonly referred to by insurers ,at q. provinlon or outdornm eenC tstntlnq ts, I'allnliesntolsubject thu to all of its other terms and conditions, Liability, liability assumed by the contractor pursuant to (ei below. -15- (c) Promptly on award of the contract and prior to commencement. of any work thereunder, the contractor shall deliver to the City Certificates of Insurance issued in duplicate to the City cover- ing all policies providing the insurance required hereunder. Such certificates shall make reference to all such provisions and endorsements referred to above, and shall be signed on behalf of the insurer by an authorized representative thereof. The con- tractor agrees, upon written request by the City, to furnish copies of such policies, certified by -an -authorized representa- tive of the insurer. - - - (d) The foregoing requirements as to types and limits of insurance coverage to be maintained by the contractor are not intended to and shall not in any manner limit or qualify.. the.. liabilities and -_- - - obligations otherwise assumed by -the contractor pursuant to the contract including, but not limited -to contractor's liability assumed pursuant to (e).- Liability, .below. (e) Liability - As between the City as one party, and the contractor. -_- - as the other party, the contractor isdeemed toassume responsi- bility and liability for all damage, loss or injury of any kind or nature whatever to persons or property caused by or resulting from or in connection with the fault or negligence ofthecontractor or any of his officers, agents, servants, employees or subcontrac- tors in his or their performance of the work. The contractor shall indemnify and hold harmless the City and any and all of its officers, -agents, servants, or employees from and against _any and all claims, loss, damage, charge or expense, including reason -- -- able attorney's fees, . whether directorindirecttowhich -any of them may be put or subjected by reason of any such loss or injury. In addition to any other remedy authorized by law, so much of the money. due the contractor under. the contract as shall be considered necessary by the City may be retained until disposi- tion has been made of any .claims for damages attributable to the - fault or negligence of the contractor, its officers, agents, servants, or employees or subcontractors. - 18. TAX EXEMPTION----Cityis-exempt .from payment of federal and state taxes and will furnish contrator the necessary tax exemption certificates. - 19. PROJECT SUPERVISION - The contractor shall --employ -, a, factory... trained project manager who shall be technically competent with all equipment furnished.He shall be assigned to coordinate the installation and scheduling of all materials to be furnished. 20. MANUALS - Four (4) copies of comprehensive installation, operation and maintenance manuals and parts lists shall be supplied as a part of all equipment furnished. The manuals shall provide sufficient, precise information including logic and block diagrams, detailed schematics, circuit diagrams, layout drawings, test and alignment procedures, cabling diagrams, and parts lists. - 21. THAMING OF PF.PSONIIEL - - 21.1 Driver Training. The contractor will assist for a period of time not to exceed one year from the date of acceptance ofthe system as required in the training of all drivers, maintenance and supervisory personnel in use of on -board radio equipment. One hour per man is considered adequate. -16- 21.2 Dispatcher Training. The contractor -shall offer a controlroom operating course for the City for a period of time not to exceed one year from the date_of acceptance of the system. The course shall be offered for up to ten (10) employees and shall instruct theseemployeesin the proper operation of.the control room equipment relative to its operating functions in relation to the complete system. This course shall be included as part of the contract at no additional expense to the City. Course shall be open to all employees who will be operating dispatch control centers in the system. 22. DELAYS - Contractor shall not be liable for any delay in manufacture or delivery resulting from any cause beyond contractor's control. Such causes shall include, but are not limited to, compliance with any regulations, orders, acts, instruc- tions, or priority requests of any government, or any department or agency thereof, acts of civil or military authorities, acts of God, acts of the public enemy, acts or omissions of the City, fires, floods, strikes, lockouts, differ- ences with workmen, embargoes, wars, riots, insurrections, accidents, shortage of cars, fuel, labor, or materials, delays in transportation and loss or damage of goods in transit, or defaults of contractor's suppliers or subcontractors due to any such cause. The delivery and/or installation schedules shall be extended by the amount of any delay resulting from any such cause. In no event will contractor be liable for any incidental, special or consequential damages. 23. Licenses. Contractor shall assist in preparing forms for all necessary licenses for the system, and in their final approval. - PART III The Grant Contract for Urban . Mass Trans - 1 '---pEPARTMENT OF TRANSPORTA'PION GRANTProjectNo. portation Administration ("UMTAs)mainloffice and provides for the Federal as amended, is on file at City Cit under this contract. UMTA's concurrence shares Of the money to be paid by Yobtained- in �. in the expenditureofGrant funds under this contract has been obtained. CITY'S AUT110RI2AT ION OF PURCHASE.- All necessary and proper action has been taken by the City to authorize the acceptance of this contract and the erpen- Z, diture of City and Staff funds pursuant to the contract's terms. -1E1- _ PART IV _. SPECIF�ONS 1.0 INSTALLATION RREQU7REMIiNTS provide sufficient 1.L Instate The contractor shall be responsible for, the installation of all equipment furnished under this contract. The contractor shall p bcopetent emprosecuted iinethe amanner nd haccording toulocals conditions, instalbesnicians to spervie the tocalculated All itachall F to secure safety to life, person, and property, promote rapidity and accuracy, - to assure safe and continuous operation of the transit systems and to reduce to a minimum any interference with the public and with other contractors in or about the property. 2.0 SYSTEM REQUIREMENTS - ications system to be supplied must provide cover - 2.1 Coverage. The complete communradius throughut within a 10 toiinsurethatftwo-wayavoicetand data communi- shall cations will be provided to at least 90% of the area at least 90% of the time. o degradation of service from such natural phenomena Radio systems are subject tnable control of the as scatter propagation and other causes beyond the reaso contractor, such as motor, ignition and other electrical noise, and interference he Federal Communications Commission. The City fromotherusers assigned by t freedom from interference and noise cannot be understands and agrees that guaranteed. 2.2 Capability- teed. The system shall provide the following operational capabilities: 2.2.1 Voice. Facilities for normal two-way voice communications shall be provided for in the fn all users of the system. This provision shall not be unduly hampered by the in ture additional functions which may berequired of these system theseadditionaluaspecte shall negat voice communications transmitted at the beginning of each call originating from a bus. Uponreceipthe t 2.2,2 identification. Automatic identification of each bus. The bus number will be layed at of the bus identification at the control location, istused exclusively for pvoice contact control console on an L.E.D. display rovided to display up to six (6) incoming calls. In addition, provisions must be p isplayed "Call Request" calls simultaneously. ldisplayedfirstocthe leftall iofdthelfirstdcall, and on the right;will be remaining calls so on up to six calls. As a call is cleared from the display, shall move over automatically to the right. -19- 2.2.2.1 Emergency Alarm. _In the event of an emergency, the bus driver will have the capability to send an alarm to the control. location by the operation of an Inronsplcitous switch approved by the. purchaser. The technique ofsending the alarm shall nssure that It will be sent without any indication on board the bus .(as a protection for the (Iriver).- when an alarm message is received, tile bus ID - (Ilsplayed .hall rlash nn and off. An audible alarm shn1l automatically be sounded. 'rhe alarm is cleared by depressing a reset button. 2.2.2.2 Selective fall. The system shall provide for selectively calling an individual radio, group of radios, or all radios in the combined fleet. The radio or radios called shall be alerted via an audible signal from within the radio control head. A pulsing alert tone shall be used for individual calls and a continuous tone for group and "all -calls.' `2.2.2.3 Intercom. An intercom capability shall be included providing a direct non -radio communications link between all base station control units. Control of this sub- system shall be designed into the dispatcher's control centers. 3.0- FIXED STATION RQUIPMF.NT_- 3.1 Requirements. Ridder shall propose transmitter power levels, antennas, trans- mission line types and antenna heights which, based on its analysis of terrain factors and coverage, requirements, will provide the most cost-effective system design. Proposals shall provide complete detail concerning proposed system parameters. rhe fixed station equipment shall meet the following requirements: 3.1.1 It is the intention of these specifications to set forth the minimum requirements for a transistorized two-way FM repeater base station. In all details not sP ecif- scally stated herein, it is understood that the equipment shall meet or exceed those requirements of the F.IA and FCC which are current at the time of award. 3.1.2 The FM repeater base station shall be capable of operating on a single transmitter and single receiver frequency in the 450-470 MDz band. 3.1.3 Minimum RF output power shall be 60 watts, maximum input power shall be 120 watts in order to comply with the Rules as set forth -in -the Local Government Radio Services. 3.1.4 The station shall be designed and constructed as a compact, highly reliable, two- - - way FM repeater base station consisting of a transmitter,receiver and power supply in a cabinet unit. Transistors and other solid-state devices shall be used through- out the receiver, power supply, transmitter -exciter, and for all control functions to maximize the life expectancy of the-radl.o equipment. 3.1.5 The base transmitter shall have the capability of transmitting either continuous tone coded squelch or carrier squelch. The control of this shall lie within the control consoles. --3.1.6 Remote control shall be accomplished by means of audio tones from the control points and shall not rely on D.C. line continuity. 3.1.7 The station shall operate from 120 VAC, 50/60 llz. 3.1.9 panel desktop housing, with provisions for displaying up tosixM incoming calls_ - simultaneously on solid-state L.E.D. display modules. The first message received is to be displayed on the right module. The bus ID - - number.is -shown near the top, and -a red--indicator-lights--immediately below, designating a "Call Request" from a particular bus. The next "Call Request" shall be displayed to the left of the first message and so on for up to six (6) calls. As messages appear before the dispatcher, lietakesaction according to the order of the call received. Then he`clears the call on which he hasactedvis a reset button and the remaining calls move over to the right. This provides the dispatcher with a logical sequence for handling multipleincoming calls and elim- inates keeping notes on radio traffic. In addition, a separate L.E.D. display module shall be provided which indicates the identification of each bus as it transmits a voice message. This module shall also provide the display for emergency alarm calls originating from any bus in the fleet. The L.E.D. display shall have both flashing and audible signals to which the dispatcher will be alerted. .The dispatcher control centers shall also include the ,provision for direct non - radio intercom between all control points in the system. Both CAMBUS and the Coralville bus fleets will operate on the same channel and will share the base station. Each console will be able to communicate with the Coralville full line desk set telephone remote. -Each console will have the capability to display any combination of identifiers for up to three fleets. The system shall have the capability of receiving alarm messages while the base transmitter is activated throughtheutilization of a four -wire system design, thus assuring the alarm message will be received by the dispatcher at all times. The alarm message shall repeat three times as an additional safeguard to assure that the message will get through to the dispatcher. In cases where the channel is busy at the moment an emergency alarm from a bus is activated, the „system will transmit the message. Each control. center facility shall also provide provisions for headset operation and adjusting the audio volume and squelch. In addition, the dispatcher -'s panels shall includea VU meter, 24-hour clock, two speakers, monitor and transmit bar, and swivel microphone. Pushbutton encoders shall be supplied to activate the selective signaling decoders in .the radios. The encoding equipment shall provide not less than AO selective`. paging tone combinations. The system shall provide individual, group, and all -call capability. 3.1.10 One Technical Products Company printed circuit card (part #TPE Assy. 998-1169) - and any necessary additional parts will be supplied to enable control of the base station from the University Communications Control Console which will allow interface with local law enforcement and emergency radio frequencies. 3.1.11 One full -Line telephone remote will be provided to connect the Coralville opera- tions center with the CA141SUS dispatch station. _21- 3.2 Antennas. Antennas and transmission ]file shall conform to applicable ETA - standards and be designed -to --meet their stated performance levels in the - environment In which they will be utilized. Indoor application type -line will not be accepted. 4.11 BITS F(IIJIPMENT 4.1 Requirements. The radio equIpment shall consist of a radio set, control unit, interenbling kit and such other Items as shall he required for -a;complete, highly reliable, two-way FM mobile installation. It is the intention of these specifications to set forth the minimum requirements for F74 mobile two-way:; radios. 4.1.1- The radio sets shall be designed to transmit and receive on specific frequencies in the 450-470 MHz band. Bus radios shall operate on a single channel but be capable of up to two channel operation,_ The following operational specifications must be met or exceeded. - Transmitter: Output Power: Frequency Stability FM Noise: - Audio Distortion: 25 watts + .0005% 70 dB below, +3 dB for 3.0 KHz deviation at 1000Hz Less than 3% at 1000 Hz Receiver: EIA SINAD Selectivity: More than 90 dB down at + 25 KHz Audio Output: - 5 watts - - - Audio Distortion: Less than 52 ETA SINAI) intermodulation: 80 dB down at + 25 KBz Sensitivity 20 dB Quieting: 0.50 uV An A+ filter is to be furnished for each mobile unit to reduce the interference caused by the fluorescent lighting power supply used in the base. 4.1.2 The radio set shall be a self-contained, compact, rugged, single -drawer type unit consisting of a transmitter and receiver assembly in a fully enclosed housing. Solid state circuitry shall be used throughout the radio to minimize battery drain and maximize life expectancy _of,the _radio. The radio.shall operate without the need for an-internal--power-supply and no vacuum tubes shall be used in the radio. 4.1.3 The equipment shall meet or exceedallapplicable FCC requirements. All -- electrical measurements shall be either referenced to a specific test procedure, or shall be described in full by the manufacturer. The equipment shall be capable of operation without significant degradation when subject to applicable shock and humidity tests as set _forth _in EIA Standards RS -152B and RS -204. 4.1.4 A key lock on each unit shall be provided to lock the drawer into the mount to prevent the unit from being removed or opened by other t1lan authorized personnel. -22- I 4,1.5 The radio set shall be capable of being easily installed in any suitable location. All mountJng hardware shall be furnished. - 4.i.6 The radio set housing shall consist of a rugged chassis, with top cover, base cover and front panel.. The assembled housing shall be tight fitting and shall have nolouversor other openings, so that the radio shall be protected from dust, dirt, moisture, and splashing water. 4.1.7 The housing cover and base shall be made of heavy guage steel to protect the radia from damage. - - 4.1,$ The radio set shall. operate from a nominal 12 volt negative ground U.C. source. Provisions shall be made to accommodate 12 volt positive ground vehicular voltages through the additionof an optional conversion kit which shall auto- matically convert the radio to permit positive ground operation. 4.1.9 A bus radio control unit shall be provided and include the following: a. An armor cable handset with integral positive action hang-up facility. b. Control unit shall he designed for rugged environments to withstand the shock and vibration experienced on buses. C. Control unit shall contain a volume and squelch control which are not accessible to the bus operator. d. The control unit shall internally contain a selective signaling decoder and an audible enunciator. The decoder shall be a frequency sensitive device which responds to correctly coded audiotonesignals. The decoder, when indi- vidually activated, wil.1 cause the audible enunciator to sound with an intermitt- ent tone for individual call and a continuous tone for group and all-call. This will alert only the driver selected by the dispatcher. When the handset is removed from the hang-up receptacle, the decoder is reset and the enunciator is silenced. - - e. A handset push-to-talk switch shall be provided to key the mobile transmitter during voice messages. it is released to receive.` f. A transmit indicator shall be located on the front of the control unit and will light when a transmission is initiated. 14.2 Antennas. A rugged low-profile antenna, suitable for bus transit applications, such as Sinclair Excaliber-450 or equivalent, approved by the Authority, shall be provided. Technical data and drawings must be submitted for approval. 4.3 Supervisor and Maintenance Units. Mobile units shall be supplied eomplete with speaker, microphone and control unit. The control unit shall provide volume and squelch control, and transmit indicator. These units shall include tone coded ective call The mobileunitsshall operate on a single channel; squelch and sel however, must have-two-channel capability. L,4 Hand-Held Units. Hand-held units shall be-at least four (4)- watt -single :-channel with two channel capnbllity. Units shall be powered by rechargeable `i-Czc batteries. A charger unit 1111111) be provided with each hantiheld rnnit. F;�_rd- held units will be compatible with the system and shall have tone-coded squelch and selective call. -23- _ - 5.0 MAINTENANCE REQUIREMENTS 5.1 Maintenance. Each bidder shall -quote onthefurnishing of parts and warranty for the entire system in accordance with these specifications for a period of one year following completion of installation. It is imperative that all equipment in the system be serviceable and in good operating condition at all times during normal operating hours, so as to assure maximum working efficiency at.,: prevent unnecessary outages. Contractor shall provide a preventive maintenance check on all radio equipment at least once every 180 days during the -one-year period. - 5.2 Equipment and Parts. A test equipment complement and replacement -parts -inventory shall be maintained at the service station to handle all types of repair work. 5.3 Procedure. Maintenance work on the base stations and other fixed equipment shall be performed at the location of the equipment on a twenty-four (24) hour per day 1 emergency basis. Mobile units will be reported out of service daily to the radio maintenance shop. The bus shall be -.ready -for radio dispatching within twenty-four.- (24) hours. In the event a spare chassis is used to replace the defective unit, _ then the defective unit shall be repaired and available for use the following day. 5.4 Records. The contractor shall maintain a unit record card for each unit or equipment and enter the service performed on this card by date, work performed, parts used and service technician. This card shall be maintained locally under the contractor's control but shall be available for inspection by the City upon request. The record is the property of the City and is to be surrendered upon _ termination of the contract. In addition, the contractor shall submit in detail a description of his proposed service facilities, methods of recordkeeping, and management of the maintenance program of the proposed system for City approval. -24- TECHNICAL DATA SECTION A. EQUIPMENT ON RUSES (1) General Radio: - - (a) Size L W _ H Control Unit: (a) Size L W H (b) Weight: Radio lbs. Control Unit lbs. (c) Current Drain Transmit (d) Mounting Configuration (e) Operating Temperature Range (f) Servicing Features (g) FCC Type Acceptance Number for all equipment requiring type accept- ance (h) Power Output (2) Alarm and Identification Equipment (a) Description (b) Method of Entering Data (3) Fixed Station Equipment (a) Operating Frequency (b) Power Output (c) Type Emission (d) Frequency Stability Over (e) Audio Distortion (f) Audio Output (g) Rec. Sensitivity (EIA) (h) Rec. Selectivity (EIA) (1) Intermodulation (EIA) (j) Spurious and Image -Rejection (k) Modulation Acceptance - B. CONTROL EQUIPMENT (1) Control and Encoder (a) Continuity (b) Number of tone combinations (c) Size L W _. U (d) Features (2) Antenna(s) (a) Number Required _ (b) Type (c) Transmission Line Upon receipt of the contract award, the undersigned hereby warrants, covenants, and agrees to furnish all articles within the dates specified, in the manner, form_ and price as stated to this contract, and instrictaccordance with the terms and conditions of the Instructions and this contract. DATP.D TITLE - BY (CORPORATE SEAL) Accepted this day of 197 BY 4. i r -- Bus Lease This lease agreement is made this day of 19 by and between the .City of Iowa City, Iowa, hereinafter called LESSOR, and The University of Iowa, Iowa City, Iowa, hereinafter called LESSEE. - ' WHEREAS, the City of Iowa City, as lead agency has filed a unified capital grant application with the Urban Mass Transportation Administration, Department of Transportation on behalf of the City of Iowa City and the University of Iowa, for capital assistance in purchasing 20 forty-five pass- enger buses, an operations office and training center, and bus shelters; and .WHEREAS, the University of Iowa desires to lease 12 buses to be used in a coordinated bus system in the Iowa City area; NOW, THEREFORE, for and in consideration for the mutual covenants and agreements contained herein, and the performance thereof, the LESSOR hereby leases and delivers to the LESSEE the property herein described on the follow- ing terms, covenants, and conditions. 1. Leased Equipment. The leased equipment consists of twelve (12) - forty-five passenger buses, the make and serial numbers as follows: - - --- 2. Use. During the term of the lease, the leased buses shall be used for the transportation of the general public as part of a coordinated bus system in the Iowa City area. 3. - Term. The term of the lease shall be for twenty (20) years from 19 through 19 4. Rent. As consideration for thelease of .the equipment, LESSEE - - agrees to pay (here enter proper amount - 20% match of federal funds - not known til bids are in). Rent to be paid within thirty (30) days of receipt by LESSOR of invoices from bus manufacturer. - - 5. Insurance. LESSEE agrees to carry public liability insurance in the amount of S -S -$ ;$ -- deductible collision insurance;. and.-$ deductiblecomprehensive coverage on the leased equipment. 6. Maintenance. LESSEE shall be responsible for all maintenance on the leased equipment. - - 7. License. LESSEE agrees to provide State of Iowalicense-plates for the buses during the term of the lease LESSOR agrees to provide LESSEE with a -letter. of transfer of the buses for the lease period for the purpose of - - obtaining the state license plates. - IN WITNESS THEREOF, we have hereunto affixed our. signatures on the date first above written. - LESSOR City of Iowa City BY LESSEE The University of Iowa By: - RESOLUTION NO. 75-42 RESOLUTION OF APPROVAL FOR TRANSIT DEVELOPMENT PROGRAM WHEREAS, the Johnson County Regional Planning Commission has developed and adopted a Transit Development Program for the area transit system; and, WHEREAS, such a short-range program is required for federal assistance in area transit improvements; and WHEREAS, since 1971 the City of Iowa City has continued to operate and financially support a public transportation system which is effectively meeting community transportation needs, TIiEREFORE, BE IT RESOLVED by the City of Iowa City that the Transit Development Program for the Iowa City-Coralville_urban area is approved by the City Council of Iowa City as a planning document which will serve to generally guide the short-range improvements in area transit service subject to annual update and future financial constraints and resources. It wasmoved by deProsse and seconded by Neuhauser that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X Czarnecki - g Davidsen g deProsse X Neuhauser Passed and approved this 25th -day of February 1975. Attest: City Cle k Mayor Pro tem # • • CERTIFICATE The undersigned duly qualified and acting City Clerk of the City of Iowa City, Iowa, certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the City Council of the City of Iowa City, Iowa, held on the 25th day of February 1975. M'. Abbie Stolfus_ ell City Clerk City of Iowa City, Iowa -. - - 76 Date RESOLUTION NO. 75 -43' - RESOLUTION AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING WHEREAS, the City of Iowa City, Iowa has negotiated a Memorandum of Understanding_ with the City of Coralville, the Johnson County Regional Planning Commission and the University of Iowa, a copy of said Memorandum of Understanding being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in -public --interest to enter into said Memorandum of Understanding concerning Transportation Planning for the Johnson County Urban Area, NOW THEREFORE BE IT RESOLVED BY THE CITY, COUNCIL: 1. That the Mayor/Prang tte City Clerk are hereby author- ized and directed to execute the Memorandum of Understanding with the City of Coralville, Johnson County Regional Planning Commission and the University of Iowa. 2. That the City Clerk shall furnish copies of said Memorandum of Understanding to any citizen requesting same. It was moved by Neuhauser and seconded by Brandt that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X Czarnecki X X X Passed and approved this David.sen deProsse Neuhauser 25th ATTEST: � y.- A e ('w U6, C: - day of February 1975 Qr�oa�c� Penny Davidsen, Mayor Pro tem MEMORANDUM OF UNDERSTANDING CONCERNING TRANSPORTATION PLANNING FOR THE JOHNSON COUNTY URBAN AREA The Johnson County Regional Planning Commission herein referred to as the "Commission," and the City of Iowa City, the City of Coralville, and the University of Iowa, do hereby_ enter into the following Memorandum of Understanding. WHEREAS, the Urban Mass Transportation Administration has stated that the roles and responsibilities for transportation planning of the City of Iowa City, the City of Coralville, and the University of Iowa should be defined in an agreement with the Commission; and, WHEREAS, the federal Urban Mass Transportation Assistance Act of 1974.requires that eligible projects must meet criteria for a unified or officially coordinated urban transportation system as part of a comprehensively planned development of the urban area; and, WHEREAS, the Commission is responsible for conducting and coordinating areawide planning in the Iowa City metropolitan -- areaand throughout Johnson County; and, WHEREAS, -the Commission has administered mass transit planning projects for the Johnson County region in the past and has - administered the Short -Range Transit Technical Study in 1971 and a second technical study in 1974, both with financial assistance, from the Urban Mass Transportation Administration; and WHEREAS, the Commission has established a Policy Committee, a Technical Committee, a Citizens' Advisory Committee, and a Transit Advisory Committee to assist in the preparation of the Area Transportation Study and coordinate transportation plans and programs in the metropolitan area; and, WHEREAS, the Commission's transportation committees include representation of the transit agencies, and their transit directors, specifically including the Iowa City Transit System, the Coralville Transit Authority, and the University of Iowa's CAMBUS system; and, WHEREAS, the continuing, comprehensive, and cooperative transporta- tion planning process of the Johnson County Regional Planning Commission is guided by a Unified Work Program describing the multi -modal Area Transportation Study and its relationship to other planning functions of the Commission; and, WHEREAS, the Commission and the City of Iowa City, and ,the _City of Coralville and the University of Iowa wish to assure continuity - in -the comprehensive and coordinated planning process for the urban_ area, - NOW, THEREFORE, BE IT RESOLVED: 1. That the Commission and the City of Iowa City and the City of Coralville and the University of Iowa do hereby approve and enter into this Memorandum of Understanding relating to the planning, programming, and implementing of urban transportation programs for the metropolitan area. 2. That the Commission will continue to be responsible for areawide planning and coordination and as such will proyid-e the forun rhrolgh which tr n§p,grtR;tjgn and transportation coordination wiififn tie .fohns6n_66n�ty area will be administered; (Con't) E 3. The Commission will proceed in accordance with the provisions of the continuing transportation planning process as outlined by federal statutes and regulations; 4. The Commission will continue to be.responsible for preparation, surveillance and reevaluation of a balanced transportation plan which will include a short-range transit development program and a long-range transit plan;' 5. The City of Iowa City and the City of Coralville and the University of Iowa will maintain -surveillance -of their transit operations and will periodically supply the Commission with data regarding ridership, revenue, operational arrangements, and other pertinent data -as needed for transportation planning; 6. Requests forfinancialassistance from the Urban Mass Transportation Administration will be coordinated by the Commission and Commission staff assistance will be provided for their preparation. IN WITNESS WHEREOF, the parties have executed -this AGREEMENT, as follows: - Adopted by the City Council of the City of Iowa City at its meeting of February Z.W975 SIGNED Ed r Cz & ecki, Mayor Date Adopted by the City Council of the City of Coralville at its meeting of February 25, 1975 SIGNETS Robert Rogers, Mayor Date Approved by the University of Iowa / cr /%/ .3— 1975 SIGNED 'J Elwin Jol 1ffe, Date Vice- esidentfor Business & Finance Adopted by the Johnson County Regional Planning Commission at its meeting of February 26, 1975 SIGNED 4zkJ�l�O�1�� 3 -7 Carol deProsse, Chairwoman ate - -- - 14EMORANDUM OF UNDERSTANDING - CONCERNING TRANSPORTATION.pIJUn1ING FOR THE • JOHNSON COUNTY URBAN AREA The Johnson County Regional Planning Commission herein referred to as the "Commission', and the City of Iowa City, and City of Coralville, and the University': of Iowa, do hereby enter into the following Memo of Understanding. WHEREAS, theUrban Mass Transportation Administration has stated Iowa tity roles f and responsibilities for transportation planning of the City oIowwa City, the and the University of Iowa should be defined in an agree - City of Coralville,on; and, mentwith the Commissi.:_. coordinated PhiEREAS,the federal Urban Mass Transportation Assistance Act of 1974 requires stem as part of a comprehensively planned development of that eligible projects must meet criteria for a unified or officially urban transportation sy the urban area; and v7HEREAS, the Commission is responsible for conducting and coordinating area wide . d throughout JohnsonCounty; and, planning in the Iowa City metropolitan area an. transit for WFIEREAS, theCommission inhthe past land rhas ed madministered the nShorpt-Ranges Transit Johnson _Co Yass -- Technical Study in 1971 and a second technical study in 1974, and, with financial .• assistance from the Urban Mass Transportation Administration; - -- V1HEREAS, the Commission has established a Policy Committee,. a Technical committee, it y Commit a Citizens' Ad isorof theto assist in oAreatTransportationee, and a sStudyVandr oordinateetransportation the p p metropolitan area, and, plans and programs in the lude rep esentation Of WHEREAS, the Commission's transportation committees,pecific lly including the the transit agencies, and their transit directors, specifically ralville'Transit Authority, and the University Iowa City Transit System, the Co of Iowa's CA14BUS system; and, - ng I-airREAS,- the continuing, comprehensive, and cooperative transportationigudby a Unified guided b a Unified ration Study and its relation - process of the Johnson County Regional Planning Commission is g Y Work program describing the multi -modal Area Transpoand, ship to other planning functions of the Commission; WHEREAS, the Commission and the City of Iowa City, and theCity ns Coralville and the University of Iowa wish to assure continuity in the comprehensive and coon- dinated planning process for the urban area; _ 110,11, TTtEREFORET RESOLVED: , BE I 1. That the Commission and the City of Iowa City and the City of Coralville and the University of Iowa do hereby approve and enter into this memor- and andum of Understanding. relating to the-ograms for the metropolitan e ting,._ita • implementing of urban transportation programs far the metropolitan area; plan - provide the forum -through which 2, That the Commission will continue to be responsible for area. wide which ning and coordination and _as such will p transportation planning and transportation coordination within the Johnson County area will be administered; in accordance 3. The Commission will proceed 47ashoutlinedthe vbylons of the federal ccutinuing transportation planning process statutes and regulations; 4 The commission will continue to be responsible for preparation, - eevaluation of a balanced transportation plan surveillance and r a short-range transit development program and a which will include long-range transit plan; sity 5. The City Of Iowa city and the Cit y o� CyxeirvttransitaOper _tiOnsrzndf eA I ds A)l fs.in?'�in surr_iJ1an-- - .will periodically snpplj,..,tne Comm�.s.�6r�witt`;tnfjs(Rir,� l��'�.;1t{itY� revenue, operational arrangements, and other pertinent data as needed for transportation planning; -.6. - Requestsfor-financial'- assistance -:from -the Urban, Mass Transporta- tion Administration will be coordinated by the Commission, and Commission staff assistance will be provided for their preparation. II; WITNESS 47HEREOF, the parties have executed this AGREEMENT as follows:. Adopted by the City council of the City of Iowa -City at its meeting of February 25 1975. `�.�, SIGNED hrl tna - Date Mayor p=o tem Adopted by the City Council of the City of Coralville at its meeting of 1975. SIGNED - Date - -- Mayor 1975. Approved by the University of Iowa SIGNED Date President ---� Adopted by the Johnson County Regional Planning Commission at its meeting of 1975. SIGNED - Date Chairperson -- RESOLUTION NO. 75-44 RESOLUTION RECOMMENDING TIIAT THE STATE LEGISLATURE ADOPT REDUCED PENALTIES WITH RESPECT TO MARIJUANA WHEREAS, the City Council has been apprised of the contemporary problems created by the criminalization of the use and possession of small amounts of marijuana, especially with the youth in the Iowa City area and nationwide, and, WHEREAS, the City Council of Iowa City wishes to voice its opinion and make its recommendations known to the legislature of the State of Iowa, and, WHEREAS, the City Council of Iowa City wishes, as a caveat to any such expression of its opinion, to declare that it does not endorse the use or sale of marijuana or encourage any such illegal activity. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That it does recommend and encourage the State authorities to eliminate all criminal laws punishing the possession or casual distribution of small amounts of marijuana, not for profit, as such pertain to adults. 2. That the position here taken not be interpreted as an endorse- ment of any activity, either in Iowa City or elsewhere, which is at present an illegal activity, with respect to both use, possession or distribution of marijuana, but rather that by this resolution the Council merely encourages the amendment of existing State laws toremovefrom the use, possession and distribution of small amounts of marijuana the onus of criminal sanction and the attendant consequences, which, it is felt,- are not warranted by such activity. It was moved by deProsse and seconded by Neuhauser that the resolution as read be adopted, and upon roll call -- -1 _ 2 RESOLUTION NO. 75-44 there were: AYES: NAYS: ABSENT: Brandt Y. Czarnecki Davidsen - X deProsse X X Neuhauser Passed and approved this 25th day of February 1975. Mayor Pro tem - ATTEST: City Clerk Copy for Cit.Oerk . March 4, 1975 Senator Minnatte Boderez _ State L gialaturn- 4333 Grand Avenuo Mn !'rjince, Iowa 9031.7 D_ar Minnctter At its regular Council meating of robruary`2:, 1A75, the City Council of Iowa City Meted the onolNpcS Reeolutlpt ivy�s anndlnl that the State Lvya M✓rtr, atJopt raraudgJ pan"tJ.ae /t�q respect with marijuana. I am .grAinq a copy of this) pesoledS.oc to you for your Information. Thank you for your efforts concerning Chia matter. Very truly L"dgdr 11. rza=06--i Mayor` rac Imb n _ Fer. I _N7 _ _. -`� .. MID -STATES ENTERPRISES, INC. Op, 225 225 west Sixth/Carroll, Iowa 51401/(7121 792-1300 February 19, 1975 City Council Iowa City, Iowa Gentlemen: I -read in the paper recently where you people were considering the possibility of relaxing local ordinances regarding marijuana. Please read the enclosed reprint before you act on that matter. I am confident you will wish to retain or possibly improve your ordinances against this drug after having read the enclosed. Sincerely yours, obert A. Feldmann, CPA President RAF/bf Enc. Reader's Digest I j.EASAN'tVILLii. NrW YORK 10570 _ - - Marijuana: More Dano emus Than you Know Once regarded as relatively harmless, marijuana is now discovered to be among the most dangerous of drugs• sycjliatrjst explains why A distinguished p By D. IiARVEv PmVEtSON. M.D. in the early t9f�s—`vithoutnoticing EOALI7.E POT. That was the head- rn . ill effects. I had read the medi- on cal literature which, although sparse line in the Daily Californian l our campus newspaper, in out of _date,. indicated that it April tz, 1967• ,,Marijuana is harm- was non -addictive and produced no less;' the article quoad meas saying. cs harmful effects. a trs 1 kncn' I `vas ,There is no evidence that co Iled0 - Within five y anything except make l p total) wrong: What caused me [o thane my mind' it was the conse- good. It has never made anyone into Y qucnce of observing some zoo s[u• a cciminal or a narcotics addict. It g should be legalized:' dents whom I counseled. "Y Can Trust Everybody:' The At the time 1 made [host remarks, cay a student I was chief of the Department Health catalyst was_a z; -y Joan, a �rncd dike whom nlY "'tf0 psychiatry in the Swdelitof Health Y u chiatric social worker, and 1 Center r the University of nv lve treated privately. Mike was a bright ria, 13crkde}S and deeply im•olec[1 psychiatric Y ile Your man who was get - in the debate over hdrolsoLSll and Y and "mind-expanding' g • tin hie law degree and Ph.D. sm l Culcoits}y, - was working just be - and mescaline, I thought, were very g = ' ous. I3u[ marijuana was dila r tss that year. I'd frcn . f had tried it tnysdf two • his pilots license. He had os and again gun using grass but now times -once in the 195 known Mike 1 rofessionally. .Ile. I'owrEy,� if in pwit P•I'chirtri. pnc- 11C \Valllt`d l0 sCe Inc p ,nd i, �l.., t'mgrmn chid 1-ic told us that he had come m rice in Sake[, �1cnr�l Health. Glavcul G,unty, Cili(nrma. 7 WjU,4NA: MORE Dd\•GL•ROUS THAN YOU16u, 4• • =Tell. READER'S DIGEST —__ _ _ _ , Dr. Nahas concludes." It isnot a mild, mind-expanding herb. 1 deplore efforts to make \etc findings e\bout iilarijtruta - - itsuciallyacccptablcorrnJtlyIes.nai1913. I� - - _. for of United cations Narcotics I.aburaulq'. t` n otter \IcdiDoc age chorions \'IStcnchcter and aeu associates pot}sm okertah s �si I ' DR. nt_+e j. _Lxa..ocs; Direct ��z.. -cihc U.S. Senate Internal Security Sulxontntiucc in Scptentlxr I a niuule of the prid+lem could 34 hefur • 1opinionseus that ojxd "a vgnilicant increaseinchromosome breaksh Users itudciN-cracd tile breaks per loo the scientists Working in the field, it �t}io,,, see jhat there is dangernus'll'nsennls` nt 5[ vF ceche xnl cells; non ilcerslaher.lgal only than The m gE the marijuana users eve = cannabis [generic term for both hashes opinion. '•when one considers the number u(' however, on the degree (if the danger tri the individual and to soviet}'. In my { ' _ young people using this drug. -Thc priority assigned to such 5[«dlCc should l+c the -seems that, its pn+gressivelf °otent dttl ngcrsific s''IrC discovered alwut cannabis. the �highests possible.,, . Dr. le Rctruducti •es etiology Itesearch Foundation in St.. L.uuis,. Inure one hecorn s aware I • Mole. ttrrilit -At the 1 I Iktailed studies have. produced report alter re{wrt pinking put to: , marijuana at Icast four times a week to be q; percent lower• • - Uamage to tells. A(mr cxainining lung-term {wt Sol" m New York ter haver. Y , of the use had reduced sperm couna—cnuubh ert C. _ tctrahcJnKann•Ibmul ;Is - mnnc, In men smukin},35xrccn Gabriel ;a Nao c and his ex m chief Columbia ngrcdicnt, �TI IC �ri;ln Jled"l ItIC' Center fr iucl-- chant n''non sslnul.e sr- cods („Ind the Ict'ds of tcstosteronc the pnnopal mahc sex ur- found evidence char mane well as other sllbstanecs in the plant which sycre thought}o Ix:.veep b iterations in tissues as Jucs tobacco -- lxxl s xcxluctiuu of DNA. This is the generic M. Increased that causes cell in several cases Dien ne, [Ib`mll�,' ilx+ut cancenms drug progrim in l.io- here with the. } i del hereditary chancreristics, Id sl � e by inhibiting thctprhKl Ic- and I asldshra rirkt a/ y brit: Medica ancere6 boa' supports thelnokcrslin thcirn H 1-. division and ) - +rKcss, marijuana weakens the body's inttnuniq' to dl. c+w Inure Iq(iH until 197x: reported that he found in than •cs in lung biopsies that:, { + ri aril ••Itting while bhxel cells: t hes damaging elicct of nil ripuan;I on the un- smoke. Da Purest S. Tennant. Jr., who healed the U.S. Army's !. g 6 tion + ( not )CI n,ity .'stem-has-been confirmed by thrcc other indclxnJcm gruuhs 1( rcvulnpl rope ae5uc.'led with patients svbo had}nx+kcd cigsociatcJf wid'tlun{,utluccrbnpnnJi•• mI 1 n+ tis so, (ewer nn- are "acre the same that are as uicntists at Indiana Unircrsiq•, the \lcdical College u( Viigimt ante Sl. Lukt s ph di6l{ and c.lrly zns .I type of acme +rune uus, . center in New-York City. Heat)• marijuana smokers prudu¢d .1 I ' contolune cells—the 'L--lvmphoeyles—than nun-users. "\Ianjuana Is a harmful cuhc[anee, uec; said Dr.Tennant. ret trqu:uta, both his gullibility with patients ss ho used {xtt told us if u u dizc that he had Dole attluaint mused. It seemed unlikely that there others and his hostile sugninutsucparw ss heightened that act trcness' of ICIn ru •of its were aggravated With each ticular_txpericnces •Ind made them antes and no: friends. In. therapy svi\t1dtatttime�thcrc w:u nu medical _ essis a ice noted than \tike's think- use of pot. \{c:utwhile. he was has•- feel mellow and pc world. L hese real fect after ing trouble concentrating un his insight about the world. These self- ing often became cloudy and unreal evidence that marijuana a6cacd• ,�T studies and couldn't finish Itis work. observations were simply not true. :\t such times he was ccr"in orate more ubscrvned nati n ittbe1uune clear «+ � ilotin • -come to rccognlrc as the niarquann - `ever. 'that i is es he tai c Sex months pater. \like was piloting Thcy werepartof what me hive uslghtlit, and clearer than ever. us that the times Mike had the' I11Utt a 5m:111 plane \t'IIICh Crashed, illusion. _ ays hint and two Companions. - What they. didn't tell us—bee use "1 Iccl like escrpunc is nn' Iricnd: luttroeede tile ttimescllie rlitndsssnu+ked Unpredictable Symptoms. An it,- observed one da}•. \1,e ability to thinklo6CAlc, a tendency they` didn't loos. ss is,all t liter- to speak in ehehes :u1J gencr ditic., smail amounts u( ret tnju:m t utter- _ "Du vutl mean cnmi❑ ds are your manju;lna or hashish (a more am-. ated Inends= Gtr-}'outrua_e`vervl>i:1y:' tolJr\tikel'wetthctughttttherc .vasa se ss'ere the memory storage.lheydidlitrealize ielidsh. 1 can' tru. a tcmpurarc loss of nnntory and a fetedsviththesenseo{untcattdtsith cunnectiun..Ind .tskcd him «, stop gnscing ptrtnoia-the \hike said. s ret uuuu \lilt had displayed after that they stere becomin utscmc t 011e' afternoon• as ole Were walk• smoking mariit 411 .Is an uch :11 using manjuaru-- 93%'+`� ice find quare in areas Where ) dg ing back to our house.- Ju.tn nits .aunt: h was nhviuns that such an }'_ 1 them in other patients as w•e[I' It clarity memury and reascouldn't `Cc I arc thinkin_ nut loud atxwt our. session cxperi"'cut u•"old not hurt pun• of didn't take cls.long to conclude that ❑eves.';,._ They eoulJli t-see ,thot .tach hem. I said. - -It sounds -like Ili% r c'""' wit, lwslilc: he s.':'s r-"1 didne was adefinite correlation -Clic their own pastholugical, forms of _ organic burin damage. "f 1e was at going _ :I lxn party three clays ago; • Joan - As lie Ixcunc more ins•alvcd with. • *1lUA,\1A; J/ORE DANGEROUS THAN YOU /11' --.6 Sl ,...- - --- thinking were lxupming more en- ed into the Army, but got out by prc- Prior leve]. He simply couldn't fol- have r who a _ loan- the arcur-amcs :u.p=.oR oar. use: wfio dfdn i actively attempt to _ trenched and that they %were becom- tending to be crazy. He came to us three and a half }•cars later. he still influence friends to use the drug. ing paranoid. Heavy users lost their _ ayondcring if indeed it had been :m cannot. He is convinced that the Across the cowitry, state" legis- - will to du anvthing..sustained, and act. He had used so much marijuana change is permanent and was drug- _. latures are considering proposals to - all users became vulnerable to the that he didn't know. Like all man- induced. P legalize marijuana: This is a mis- , lures of easy solutions to personal juana users, he was totally unable to B the spring oft o 1 had seen take. Legislators and parents should and uxietal problems. For man}•. evaluate a person's character. Nor more than 1000 patients, both in realize there is no argument l for the search for highs. meant other_ molly slay andreserved. Tom had consultation and in therapy sessions. marijuana. Rationalizations such as hard drugs. become promiscuous. and was con- _. - _ _. _ John. a young gradu1) 1ate student. stanch• ina•uWed .with cmouonapy 1 could no longer avoid the conclu- soacq• is sick." re hypocritdy.ical," cls" Was tn. ;I of many graduate Sts who disturbed women. In the process cion that my first opinion of pot was docs it;' "the laws are hypocritical used marijuana every_ day: 1Ic of therapy he Icanicd for himself wrong. and publicly said so. Subse- its no worse than alcohol tobacco couldn't sleep regular hours and had that lie could not smoke dope. The quently, medal research groups etc." arc smoke screens. clergy, n need trouble concentrating. He spoke in withdrawal process lasted two years, a[tcr a generation of neglect, began parents, teachers and Clergy need all to attribute long-range ill effects to the help they can get. At present, the all the current cliches and was un- but today he is totally involved the use of tsec os page backupof the late is all the.heip able to focus his attention. He had in running his own flourishing As a use of pot (c findings and m)• there i. The law should remain on followed me out of a lecture. where. _ business. - - - - own, 1 now bcli"ve that marijuana is.. the honks and b" enforced. had talked about marijuana. He The 'Most Dangerous Drug. The the most don emus drug the have « I Once we legalize marijuana or re - came to see us regularly to argiic ` chronic heavy use of marijuana, we contend wi ngcro for g e have to m We penalties for its use or posses- , about Iva. It was'a"year before he bound; leads «, a deterioration 0f ..Its earl irscyis beguiling. Pot cion, hundreds of thousands of ' gaa•e it up. But the effects of smok- b odily ftmctions that is difficult. smokers arc so enraptured red ti • the young. people who have refrained ing w much marijuana over w lung .sometimes impossible « I reverse illusion of warm- feelings chat they ..from using it will be tempted to ex - I period remained. Even today, John Heavy pot smokers lose their normal are unable to sense the deterioration perimcnt. And many of them will has «, anncinusly focus his attention appetite. They have trouble sleeping f their Dawn mental and physiologi- suffer serious consequences before he can do what other people regular hours. They can become cal processes: - - - do spontaneously sexually imjxnent. • Its continued use fends to le _a P„^,: Oi Ins .rrfdO .re Rasu 500 A sensitive coed named Helen L•ccn innrc serious is the scemmgl}' r r ,,P,;a „ ^HO .aa .: io-sor; lusimml chinking. And along witlp so sz: mo -s 3.sa; .Soo si: so;. i000 - told its that she smoked "only” non permanent buss of mental ability'• the delusions comes thestrone need 370.s Address ReDrl^I Editor, Readds or. three joints a month. But every Consider the case of Steve, an ath- Tn seduce others into using drugs. 1 RIFF.=. FI..FR,,.iu,. `.y. iosTo time she lit up, she heard voices. Ictic young junior faculty member On several occasions she had to be who had earned a degree in malhe- - hospitalized. After months of treat- matics and then gone on to take ment she regained self-control, but graduate w•ork in philosophy. Soon - every time she shared a joint she after he started the daily use of - began to have her old symptoms. hashish. he dropped out of school Her reaction—disturbing because it and did nothing for IS months. was so extreme—%vas not typical. When he -discovered that the drug But it sen cd as a needed reminder affected his athletic timing, lie gave. - that, with marijuana, as with all it op and returned to Berkeley to mind -:freeing drugs; it is impossible stud}' f r his Ph.D. ISut the effects re - to predict the effects on users. rnained. l Ic told me that he could no PEPPINTED FROM THE DECEMBER roc. ISSUE or READER'S DIGEST 'Ibm. a college graduate, was draft- longer handle mathematics at his eIV. THE sis;ER•s mscsT ASSOCIATION, INC.: PLEASANTVILLE, N. r.10570 PRINTED IN ILS... Robert A. Peldmaw, Mid-States EnterprLs", :tr. 225 West sirth- Carroll, lmsa :L4.?1 D-mr fir. yeldmrn: _ At its regular sr.N:lr.7 of Pnbruary 25, 1075, t1%+e City Couaail of Town City offia:aLLy end placed on Ti.j.e y4nr letter raQnmlinq thN d4arlmin„i;lr (on •rt marijuana. A2 thln aoetlnq thn Cbnno.i2 passed a resolution recommending. to the State Legisla turn reduced psnal.ties for possession of tarij _ 1 aI enclosing a copy of the resolution for your information. Than', you •scary much for, exprossinq your concerns on this matter to the city SiiurtlJ.. gerf truly yours, Peal C. Plarlin City Manaqer :7GB : mhm Enc. - _. Forrn C: T. 110-A" Ha11aa4-2WA ROCK ISLAND LIN J- 2-117 / /C �7 l �`' •/�� 1 -r 1 /v ff`l f L✓ 1,' Al T6 -ea, / N ci q �:-ac�✓a f r o f =Cw �.'f-y �••TV n��. Scln Oo lJ aticl wOY.(�r d /ear f PO CL _27 A :+✓ r e/u,'J�/ S �"k r^t C i7 v 5 y R�.� �u.,? -t-0 e -c /'T grout kT/ ;.I 7/`�)- l ,J y�cl = ('La v -c --Ie.�1 tvt�.-'tr rC�.dS Rk Cf lrO7-/,.t-f t"V ,.h -c.l /�r i-,•+ (,'SC 0. 41 aS n Yov�f Qc��l� Z -CL 7 r, ac�t�.� r yo ani co.,5;c�rv,iy ti L .C. S. �v �. I �< �vG l��<--n e -C - !/ r.��.l ..•1 74.* 3 GO✓Inrn v:, -�/: Tu 5 T I •, -t"4 Jra -r �.. k J. / f 7cC hi % ca �• s ti y' c J V.•a :or k 5h5 .L �rd,,.c '5-fe., ct--cl✓'as1 - a' { 7- ;r -r -�!{ c. Vyc/I�CL ti 7 5 rS av c S wf-c IN l2 % t4 }/ _(/.'fl,CIT E %i"J%-�-i..�fCa ll % 7�:% - fS f T�eT t.rr aae reT �•. J-er a / / c p `/ o Y' 7- 'r -.L / izt. i -c o•'7- FEB211975 ABBIE STOLFUS This form to be used for copying train orders from stencil only. Operators must copy direct from dispatcher operator's to handwriting ting will not from He will wrrithen make all ite with typewriter the following, es needed bwh chc s� printed one. On nsthe f form CT -110. At bottom, after signature At the top: "TRAIN ORDER NO:' Cf:E" "AT' _ of Train Dispatcher "MADE COMPLETE" "TIME M,, "BY" "OPERATOR." I gr. Ron Tisinger Pock island Lines 115 wright Iowa City, Iowa 52240 Dear Ns. Tisinger: At its regular meeting of February. 25, 1975, the City Council received and on file your letter of Iowa City officially - regarding the decriminalization of :ar;ndina• At meeting the Council passed a resolution recp;rmedir g to theeState iegisla- S ture reduced penaltien for possession of marijuana. Thank you for expressing your concerns on this matter to the City Council. - - - very truly yours. Neal G. Berlin City manger 1 RESOLUTION NO. 75-45 RESOLUTION AUTHORIZING EXECUTION OF CONTRACT h WHEREAS, the City of Iowa City, Iowa, has negotiated a contract with Frantz Const. Co., Inc. for installation of sewer on property owned by I a copy of said contract being attached :Dava.d Bravermall to this Resolution and by this reference made a part hereof, and WHEREAS, Che City Council deems it in the public interest to enter , into said contract. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL. 1. That the Mayor and City Clerk are hereby authorized and directed' Frantz Const. Co., Inc. for installation to execute the Agreement with of sewer on property owned by David , Braverman z - -2. That the City Clerk shall furnish copies of said `Agreement `to any citizen requesting acme. It was moved by Neuhauser and seconded by Brandt that the Resolution be adopted, and upon roll call there were: AYES: NAYS. ABSENT: X Brandt X Czarnecki X Davidsen X deProsse v Neuhauser 19�r passed and approved this 25th day of Fevary , �� K �Q..��� �,dseJ Mayor Pro tem .City -Clerk i This Agreement is entered into this udy U '--`- '- - by and between the City of Iowa City, Iowa, hereinafter referred to as the City, and Frantz Construction Company, Inc.. an Iowa corporation with its principal place of business in Iowa City, Iowa, hereinafter referred to as Frantz. WHEREAS, the City acting by and through its City Council, has and permitting installation of a sewer over passed a resolution approving and.across certain property owned by David Braverman, the location of the proposed sewer on said property as described in Exhibit A attached hereto, and, WHEREAS, because said sewer services property at this time being developed by Frantz and Frantz has agreed to pay for the cost of said sewer, and, WHEREAS, the City and Frantz wish, by this Agreement, to clarify certain aspects of the payment of said sewer. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: - A. That the City shall proceed to construct a sewer across and through the property described in Exhibit A. B. Frantz agrees to pay to the City promptly as billed by the City and prior to award of contract all of the costs to be incurred by the City in construction of the sewer, as determined by the acceptable bid price, including construction costs, and all other costs reasonably related to the construction of said sewer. Following completion of the project any variance between the amount originally paid and the actual and final costs will be balanced by a refund or an additional billing. C. The City has passed a resolution, being Resolution No. 74-261, which has assessed a tap -on fee equal to the cost of construction of said 2 - - sewer easement against David Braverman, to be charged to him in the event that he would hook on to said sewer, and the City agrees to remit _ - to Frantz any tap -on fee or fees actually received by the City from said s-wer, as reimbursement to Frantz Braverman for tapping on to for its costs incurred hereunder. It is, however, specifically understood and agreed that in the event the City is unable to collect 11 a tap -on fee from Braverman or his assigns or in the event that -.the tap -on fee actually collected is less than the cost of the sewer have no further liability to Frantz construction, the City shall ter except to remit to Frantz any fee in connection with this mat s provided above._ The City agrees to or fees actually received a _ make good faith attempts to collect the tap -on fee above mentioned. However, unless Braverman or his assigns or successors in interest pay the entire project costs plus required interestpursuantto the above referred to resolution, the City shall not permit Braverman, his assigns, or successors in interest to hook on to said sewer, unless so ordered by the Johnson County District Court. FRANTZ CONSTRUCTION COYXANY, INC. �dE_ 5 1975 D BY : . FEB2 F- Wilbert N,ran LZ, Press ent ABBI.E STOLFUS i !CITY. CLERKBY Secretary t CITY OF IO[JA CITY, IOWA BY: MAYOF. PRO ini4 ATTEST: C er . City- aI IC)Wa city MEMORANDUM DATE: March 3, 1975. 7O: John IIayek FROM: Abbie Stolfus RE: Frantz -Braverman agreement Enclosed, please -find executed copy of the Resolution and - Agreement concerning installation of sewer on the property owned by David Braverman by Frantz Construction Co. We have not provided Mr. Frantz with a copy. \7. ,r ci c,r `'r''tiri .r; 1071nl7 �� ,L,•u - Fourth Yj r Iowa r r/- - 2R DCO SL BJ C'1 ! y}:CCLI"tiv n Search _ ALL r: )°i1CILit1,`iP?.Y , fntonl;h aou 't^rr br T ter,,, h`lln 1RSt +:vr t ',+}ln Cf1U.0^r t ... lit iia,)ar::r wan to lnzilct olzr City. ' utz z �;z tact 1rn - t year I nt } p- „+.ler tion pros r._ - ' thl'; Hart Lc1paL'iotl)tln LL �, ly 11Clp 1 l r io n C Pr ' while a air tur c i. '�' 71 and o,lr. rr 11 L OYU `Car iko to int^r. L=::r yan / 1 llr' -rl yt llr aC; ,q7'?t$IIC r- ir_7 T'- X1- _fiitl nr'c: Compiled earli.r-r- ,, be pr r , T`r,mi e th+` (}110 t: LQit i l lt''r.V . )tt Ol.a ,Ur .'rr ✓ r- ri. Ur1 t.)0 ,:, r,. Toon t C trot ld ur. roT ._ u,ti, yt,v parr. "Y +.l )1?1. vi_ o,) my honu;)tnoott) , }. oli tical Ho'-Mrs, •i r'1•-?}�JZ}jr)rAi;) J ". l r. t City Council:nrrmi,r:r:,' February 27, 1975 Stephen D. Varcoe Department of the Army - Fourth FATC Region Senior Instructor Group University of Ioi+a Iowa City, Iowa 52247. - At its reculmr meeting of February 25, 1975, the City Cocr it of Iowa City officially received anti placed or file your letter regarding in:srvivz with City Councilmembers. The Council would be very happy to meet with you to discuss the _executive search. I would nug3ent that you contact the individual members in order to set up irster-iiew tines with :hem. mat of luck with your endeavors. Very truly yours, Beal G. Berlin City Manager �U THE UNIVERSITY OF IOWA 0- - IOWA. CITY, IOWA 52240 4 - 4 i_ Graduate Student Senate Student Activities Center Iona Memorial Union Area 319: 353-4472 -. February, 12, - 1975 - City Council of Iowa City Civic Center Iowa City, Iowa 52240 Gentlemen: Unfortunately, it seems inevitable that the bus fare in Iowa City will need to be raised. A Minnesota city of comparable size (40, 000+population) which has a small college (10, 0004students) charges 25� fare morning and evening and 100 during midday. Admittedly the bus service there is not as extensive as in Iowa City. It seems that a fare schedule similar to the above would be feasible in Iowa City. Thus, we make the following suggestion: If the bus fare in Iowa City must be raised to 25¢, that it be raised only in morning and evening schedules allowing midday fares (from 10:00 a. m. to 3:00 P. M. ) to remain at 150 (or, even perhaps, if possible, lowered to 100). We feel that such a schedule would: 1. encourage patrons who can change their schedule to do so, alleviating some overcrowding of buses at rush hours; 2. increase revenue of Iowa City transit nearly the same amount as raising the fare to 25¢ across the day (since many patrons will avoid using the city bus if the fare increases; 3. make it easier for bus patrons to accept the fare increase. Respectfully submitted, The Executive Committee of the Graduate Student Senate L it FE131 81975 L)� LCt� C�� -� President ABBIE STOLFU5 Vice President CITY CLERK ZC1114 C°Secretary T reasurerGizd� ��j Februzzy 27, 1975 Anna Klein F:cccutive Coanitt©eof. the Graduate Student Senate Student Activities Center Iowa Memorial Union The University of Iowa Iowa City, Iowa 52242 - Dear Ns. Klein- At its lein:At-its regular meeting of reb=aarq.25,.1975, the City Council of Iowa City officially received ani ?laced on filo your letter regarding bus fares in Iowa City. The Council very much appreciates your letter regarding the bus fares. We are presently working on a Irus fare procedure for the transit system. -hank you for expressing your concerns on this matter to the City Council. Vary truly yours, Neal G. Berlin City Managger NGA:nbm R \ 608 Whiting Avenue Iowa City, Iowa 52240 February 14th, 1975 (ity Council C;ty Hall Fast 'riashington street 52240 Ladies and Gentlemen: council has not yet con Apparently your city our city asses for patrons of y ter of you are open to suggestions. here is mine: bussystd the pr heeevent weekly p bus system. In asses could be issed 14ondays' only ,hey could be be valid for 1) The weekly p uor each week. T the entire week ahead, and change col sold for $2, by the bus driver on Mondays only. 2 If a pass passenger rode the bus twice a day for five days 01 the week, each fare would amonnt to 20¢. 0 only bills for those e e entering the pass serviceach week. 3) The $2. fare would mean the driver would be handling jangling chane, ass would encourage a steady and dependable use of the 4) Thep wpurchase a it. It could help establish a bus service by those who - predictable pattern of bus use across the community. for it 5) The pass would not be sold beyond Monday of each week, ated by the next Monday. would become invalid a minimum o£ bookkeeping, change this would be a relatively simple, attractive and I suggest that inexpensive provision,ce to both patrons and drivers. involving making and inconvenien at I am basically opposed to the substantial fare I might say th rise of two -thins at one fell swoop; we all know whare rose soaamtpuiteesuretthere will be patronage the last time ; a twenty cent feecfor all customecsowould e a reduction in patronage; slipping the increa-ed have been a fair, (fare) compromise, PP gentlyto the patron. Sin�ely .Yours Robert E. Belding, FEEL ABBIE S-1 OLc CITY CLERK - Copy i0r Cl.*1ork c March 4, 1975 Mr. Pobert E. Belding 508 Whiting Avenue Iona City, Irma 52240 Dear. Mr. 6aiding. _. At its regular meeting of February 25, 1975, the City Co--r+.t of Iowa City officially received and placed on file your lett ooncerning bus passes in Iowa City. She Council appreciates 7 --- suggestions for weekly passes. He are currently worki:r on * !pis pass system for the City. Thank you for exoreasing gour concerns on this mattes zr the Council very truly yours, Ileal G. Berlin - City Manager *?GB : �Lp t I0/1 / f��� � I • .CMC C'OWA q0 E W0.5Cay. IOWA 22-0 5T. 319-351.1800 CffY'MWPMMd; Wnftfl February 19, 1975 Iowa City City Council and Mayor Czarnecki Civic Center Iowa City, Iowa Dear City Council Members: The Housing Commission has viewed the Housing- Assistance Plan draftedbythe Staff. We recommend approval of the Annual Goal for.Housing-Assistance. In this regard that portion of the Community,Development Block Grants to be utilized for rehabilitation should have a priority system established that will insure first priority be given to providing better living conditions for people rather than beautifying a Particular building. Preference should be given to low income families. Further that the amount established for this year is minimal and for future years the Council may expect requests for larger allocations from Community Development Block Grants. Sincerely, JlLeC�tn-i.C: ��CorrL�U�'� Fredine Branson Chairperson Iowa City Housing Commission pnbrurr-I 27, 1975 Fredine.Branson Chairperson Iowa City Housing Coumcission 410 F. Washington St. Iowa City, Iowa 52240 Dear rriedne: Fr iregular. meeting of February 25, 1975, the City Council of Iowa City officially received and placed on file your letter f the Annual Goal for Hauling Assistance regarding the approval o. omission in the The Council would like to meet with You � the will be informed near futureime to discuss matter. The ibR-`en established- when a meeting ,hank you for bringing this matter to the attention of the Council. Very truly yours, 2,��1 G. Berlin City :".anagen - -Form Approved - OMB No. 63-R1471 DR AF DEPARTMENT-OF -_HOUSING-AND -URBAN LOPMENT - - HOUSING ASSISTANCE PLAN TABLE I SURVEY OF HOUSING CONDITIONS - - 1. NAME OF APPLICANT - - - - - 2. APPLICATION. NUMBER0 3: ORIGINAL - 0 AMENDMENT 4. PROGRAM YEAR From: To: - A. OCCUPANCY STATUS AND - 'CONDITION OF HOUSING UNITS NUMBERS OF YEAR-ROUND HOUSING UNITS TOTAL -- - - - - OWNER - TYPE RENTAL -TYPE 1.e._OCCUPIED UNITS: TOTAL 14,766 6,775 71991 b. SUBSTANDARD. _928 - ... ... 65 _ 863 m ALL OTHER 13,838 6,710 7,128 2. e. VACANT UNITS: TOTAL - _. 413 87. 326 - b. SUBSTANDARD - 97 O 97 m ALL OTHER 316 87 229 3. TOTAL OCCUPIED AND .VACANT UNITS 15,179 .. 6,862 8,317 B. SUITABLE FOR REHABILITATION - 1. OCCUPIED UNITS 170- - - - - 85 - 85 - 2. VACANT UNITS - - - -` 3. .TOTAL SUITABLE. FOR REHABIL- ITATION -.170.. -_85.._ _ 85 C. DATA SOURCES AND METHODS - I_ HUD -70169 (11.74) - --_- OMB No. 63-RIA71- T1 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT -. In HOUSING ASSISTANCE PLAN - - - TABLE II - HOUSING ASSISTANCE NEEDS OF LOWER INCOME HOUSEHOLDS 1. NAME OF APPLICANT. _ _ - --12. APPLICATION NUMBER 3. ❑ ORIGINAL ❑AMENDMENT - 1 4. PROGRAM YEAR - - _ - From: To: - -- - - --- - - NUMBERS OF HOUSEHOLDS - -- ---- - -- - SOURCES OF TOTAL - - -- BLACK• _ ( 1) _. - SPANISH for other --- /density l (2) HOUSING NEEDS Total F Large Families^ Other Total Larw Familtn'• Other Total _ LargeOtM Families— - - - AL CURRENTLY REQUIRING - - ASSISTANCE YexcL disPlaceesl - 1. TOTAL: 41365 150 - 2. ELDERLY AND HANDICAPPED _ - .660 -'--3.-NON-ELDERLY/HANDICAPPED 3,705- -- B. DISPLACED OR -TO -BE DISPLACED .. /+<_.,.., .. --..0 •r,: _. 1. TOTAL: 2. ELDERLY AND HANDICAPPED -. 3. NON-ELDERLY/HANDICAPPED C. ADDITIONAL, HOUSEHOLDS EX- PECTED TO RESIDE IN LOCALITY - 1. TOTAL: 90 - 2. ELDERLYANDHANDICAPPED — 3. NON-ELDERLY/HANDICAPPED 90 D, DATA SOURCES AND METHODS - - -- • (1) According to the 1970 census, the black population constituted 0.98% of the total Iowa City population. ' I j (2) In 1970, the Spanish surnamed population constituted 0.698 of the total Iowa City population. - • Required only it group represents 5 percent or more o/ population - - ••Four or more minors - - - IHU 0.7015.9 (11-74) _ Form Approved _ .I OMB Ne. 63-RI471 U.S. DEPARTMENT OF HOUSING AND URBAN EVELOPM ENT HOUSING ASSISTANCE FLAN i -got l {� j TABLE III - ANNUAL GOAL FOR HOUSING ASSISTANCE 1. NAME OF APPLICANT 2. APPLICATIONNUMBER B. ❑ ORIGINAL - - - ❑ AMENDMENT _. - 4. PROGRAM. YEAR.. -' _ From: - To; NUMBERS OF-UNITS(except es notedl _. FIRST YEAR GOAL - THREE YEAR GOAL' - A. CATEGORY _ TYPES OF. UNITS - TYPES OF: UNITS - TOTAL- TOTAL-- New Exist Reheb.- :New Extn Reheb. 1.- TOTAL *170 100 ' 48 22.. - _ 2. ELDERLY - 100 100 -. 3. NON -ELDERLY LARGE Z _ 3 _ 22 4. OTHEfl. �nJ :'... 45 — 45 — - A SOURCES OF ASSISTANCE - 1. HUD _. 100 - 48 _. e. SECTION 8** AMOU T S S. S S S S S S -- in t o b. CO BLOCK GRANTS 200 - - - c OTHER 2. STATE AGENCIES IDENTIFY PROGRAM: --. b. 3. OTHER 4. FARMERS HOME AD. b. LOCAL PROGRAMS c. OTHER I,ptci/yl C. EXPLANATION OF PRIORITIES A.1. The 1970 units do not include the 209 units presently administered by.this city under the provision of Section 23 Leased Housing Program (existing) nor the 62 units, newconstruction currently being processed under the Section 23 Housing Assistance Payments Program. Two properties are projected to be purchased and rehabilitated through support of the Community Development program -and twenty properties rehabilitated through a loan and grant program. ••ExPI.In any Stele agency amounts Included - - _. _... , HUD -7016.10 _ Form Approved -� -OMB No. 63-R1471 .....:. V%A.S. DEPARTMENT OF HOUSING AND URBAN VELOPMENT r7 HOUSING ASSISTANCE PLAN - — Vi '. TABLE IV - GENERAL LOCATIONS OF LOWER INCOME HOUSING NAME OF APPLICANT 2.APPLICATION NUMBER 3. ❑ ORIGINAL - ❑AMENDMENT 4. PROGRAM YEAR From: ... -To: A. IDENTIFY GENERAL LOCATIONS ON MAP IN THIS APPLICATION. - - 1. NEW CONSTRUCTION: CENSUS TRACT NUMBERS - 2. REHABILITATION: CENSUS TRACT NUMBERS - B. EXPLANATION OF SELECTION OF. GENERAL LOCATIONS - 1. NEW CONSTRUCTION - - -- - - - --- Selection of site under Section `8 new construction is determined by the developer.. Therefore, no general - location can be provided. Final site selection will be in accordance with HUD guidelines. 2. REHABILITATION TABLE I ® AFT:_ A. l.a. 1970 Census of-Population and Housing -- Fourth Count, Summary Tape table 59. b. Same source as l.a. Substandard units are defined as units lacking some or all plumbing facilities. However, it shouldbe noted that since 1970, 94 substandard units have been demolished in the urban renewal area. In addition, 159 units in block 105 (census tract 9501.02) should be deducted from the census total number of substandard units since they consist in new apartments with shared kitchen and bathroom facilities. Then the total number of sub - - standard units should be 675. C. Tabulation. 2.a. 1970 Census of Population and Housing -- Fourth Count, Summary Tape table 59. b. Same source as 2.a. - C. Tabulation. B. The number of units suitable for rehabilitation is based on the number of housing units rated as deteriorating and needing.rehabilitation_in the-1974-exterior-conditions survey-of Iowa-City'"s-housing-conducted-by-the`Department of Community- -Development.---The breakdown-of units suitable for rehabilitation is based ori the same proportion' of owner-occupied to renter- occupied units-for-all occupied units.-in the city by single family, duplex and multi-family. - A. 1. Based on the family income limits for HUD Leased Housing ' -- - Program and FHA 236 Rent Supplement Program (1970), 4820 households are low income. 209 households are currently assisted in the Leased Housing Program and 248 additional households in the "236. Subsidized Program. Then 4355 (round figure) households are currently_ requiring assistance. Large Families include 120.5 -person households and 60 6 -or more person households who are low income, minus 30 who are currently assisted. A. 2. The number of low income elderly households is estimated` in the following way: 939 1 -person households have persons 65 years old and over; this represents.278 of the total number of 1 person households (3488) 1885 1 -person households are low income. If we suppose, that only 278 (percentage computed above) of the 1 -person elderly households are low income we get 509 households. In addition, among.,the low-income husband -wife families (in that case with an income under $5,000) there are 281 households -whose -head -is 65 years-old:_or.more.. The_.result_of -these -computations__is-_790-or.._8.00-inxound__ numbers. As 122 -elderly households are in the Leased Housing Program and 20 in the "236" Subsidized Program, 660 households (round figures) are still requiring assistance. -- No elderly or non -elderly households are expected to be displaced. Between April 1970 and September 1974 the number of households has been increasing by 1261, i.e., 8.68 in 4'h years. or 1.98 per year. If we apply this percentage (1.98) to the 1970 number of . - • •` :DAFT � households (14766) we get 280 households, which represents the eventual increase in households for the next year. i. j All these households won't be in the low income group. To get an estimated number of new low income households we can apply the following percentage: 32.6% which is the proportion of low income households in '1970. Then we get 91 households, which probably is an underestimation j because the main growth in the population between , 1970 - 1974 was in the 15-34 age group which includes mainly students with little income. i C. 2. Demographic comparison of the -1970•census and the 1974, i special census has indicated that there is no net change expected in the elderly group. J Feburary 21, 1975 The Honorable Mayor and Council Members 410 E. Washington Street Iowa City, Iowa 52240 Dear Mayor and Council Members Local 610 International Association of Professional Fire Fighters, Iowa City, Iowa; has the honor and pri- vilege to be the host -,for the 1976 Iowa Association of Professional Fire Fighters Convention. de hone to solicit your moral support for this worth- while endeavor. We feel the convention will be a success and _a credit to Iowa City. :hank ,you for your consideration in this matter. respectively, Don Dolezd Pat Akers ?ebruary 27, 1975 Local 610 IAFF 1976 Convention Chairman Don Dolezal, Pat Akers Central Fire Station - - Iowa City, Iowa 52244 Gentlemen: At its regular meeting of February 25, 1975, the City Council of a<a City officially received and placed on file your letter regarding the 1976 Iowa Association of Professional Fire Fighters Convention in Iowa City. Please do not hesitate to contact me if I can be of any assistance on this matter. Very truly yours, Ileal G. Berlin City Manager City oft 0©VVa City M TMORANDUNW c�8 DATE: February 24, 1975 TO: Members of the City Council FROM: Neal Berlin, City Manager RE: Equipment Service Facility and School District Participation Attached is a memo from Dick Plastino regarding the status of the abovematter. As indicated in the memo, we -will -soon -be recommending a consultant for the feasibility study. I would appreciate any input you might have concerning this matter. - /cb DATE: February 20, 1975 TO: Meal Berlin, City Manager FROM: Dick Plastino, Director of Public Works RE: Equipment Service Facility and Participation of School District in this Facility On June 18, 1974, a contract was signed with Hansen Lind Meyer, Architects, of Iowa City which provided architectural services for selection of a Central Equipment Maintenance Facility Site and design of the facility. When I -arrived in Iowa City on September 1, 1974, a discussion was underway with the school district and various other entities of government considering the benefits of these agencies participating in the Central Equipment Facility both in the location planning and in the actual construction costs of the facility. It was my observation that background material defining the need for a new equipment facility was almost nonexistent. The Capital Improvements Program shows that this item was to be funded with general obligation bonds and I felt that any further work on site locations: was ue would almost surely be defeated with the superfluous since a bond iss total lack of background information that existed at that time. Accordingly, I recommended to the Council that we temporarily terminate our contract with Hansen Lind Meyer and retain another consultant to do a basic feasibility study to examine whether we even needed a new equipment facility, or whether we should simply remodel the one we have. A great many issues need to be examined in determining just what type of facility is needed if any. The entire functional relationship- among the various Divisions of Public Works must be examined and, perhaps more importantly, the impact of mass transit and its relationship to this cility must be examined. Purely operational factors such equipment fa as cold weather storage, part shrinkage, better parts control and storage space, paint shop, violations of OSHA, etc. also need to be examined. We have interviewed two firms, Black S Veatch Consulting Engineers of Kansas City, Missouri, and Barton Aschman of Chicago. We are ready at this time to recommend selection of Barton Aschman. Our normal procedure would be to write a contract with this firm and present it to Council for approval. They, of course, already approved retention of a consultant for this project. BOARD MEETING — July 15, 1974 CIVIC CENTER - 410 EastWashingtonStreet Mayor Edgar Czarnecki Presiding, 7:OO p.m . BOARD MEMBERS PRESENT: Huston, Nelson, Powell, Timmerman, Vermace - BOARD MEMBERS ABSENTS Dane, Cline CITY COUNCIL PRESENT: Czarnecki, Davidson, DeProsse, White CITY COUNCIL ABSENT: Brandt DISCUSSION: This was a joint meeting between the Board of Education and the City Council to discuss subjects of mutual interest. The following items were considered: ; 1) Possible joint use of a central equipment facility. 2) Timing of future bond issues. 3) 4—C's Program. + Superintendent Ludwig suggested that the agenda for future meetings include: 1) Operating costs of Regional Planning Commission to be the responsibility of the county. 2) Problems created by daylight savings time in the winter months. 3) Traffic safety. It was agreed that another meeting should be held in the near future EXECUTIVE SESSION: Motion by Powell, second by Timmerman, that the - Board go into executive session to discuss a personnel matter. Roll call vote: Ayes: Huston, Nelson, Powell, Timmerman, Vermace. Nays: none. Motion carried. No action was taken in executive session. ADJOURNMENT: On motion and vote the meeting was adjourned. L;, President 4.1 Tuesday. July lli,1577.1—lo Iftdl-Pi6iClhzen-3Q city -7 School Board Discuss i. _; :. 61n Moi f ice buldi i City Manager Ray S. Wells he will report to the board a Wells told Ludwig -we'd.be ch asked the Iowa City School week from today on his staffs very interested In exploring e- Bnard '.Monday to indicate, study of the school districts that" for training nand Jy before designs for a proposed needs if it %were to share in such recruitment purposes he municipal equipment main- a facility. - - - - -Iftheschoolboarddecidesto tenance building are prepared, He -said representatives -of share thebuilding ,' the igh'_ywhether.-•the 'school district the :: school '-administration operation: : could'-be'ad- iv- would be interested in sharing 'already have met with the ministered jointly, or the school it'll the new building. - `r:',city's design team to discuss -district-' could ;purchase - ser- - A -- - the The school board and the City - sharing the proposed structure. - vices from the city, Wells said.- Council aid.Council met 3louday afternoon - The proposed S2 -million Another possibility, hesaid. Board of t - to discuss`: the proposed equipment .maintenance would be for both the city and - - :astructure, which is in the city's facility would replace the city's the school district to use the .•.,�, -- capitalimprovementsprogram existing service building, which building as tenantsofabuilding - a'3 o - for construction next year. - -Wells has said is -seriously authority. i.! 1;-; n, Facility John P.'. Gillespie, school outmoded.' It also. 1would _.1 district business manager• said provide space for storage and OFF[ Ctar.FuatICAT1oN maintenance of the city's :Ins '.'NOTICE TOVACATE W fleet, which currently is housed F,eoe,ict- ,nauy. rn cr sr.�n^e / v , and SeCVICed in a structure on Dr ve, NW. Cedar Hands Iowa y/✓ �Fred Wilbert. 3977 Crestod Orive ,1 Area Gilbert Court. • . , JTe ,- _: City officials plan a ring referendum this fall on a Sid- u _ million bondissue to finance °H'n { H the equipment. facility and f Cf /i t new $100.000 animal shelter. dean's The architect - for:the _7/,u•� .4 Iowa's equipment facility—Hans it ides 17 Lind - Meyer of - Iowa , City, cT1- - _ whom currently is selecting a site for a,,- the structure. too °ire Wells told the school board "O T 1 V^ "Y�,Glb Monday it is "very important - wesr - ddd Q 111 ��1� _if you have the interest, to get - Rr``/%w i sra in right now while we are in the East IV Verybeginning of the design , - stage.s"tsri".:.... ile% He the school district's Co' rt, ,woe 2G operation "would in many ways ovine at dovetail with ours" in such a.m. oa or a - }TI dovetail .ori n categories. as equipment road or iao - „, r- e /f.. /y'/✓vA'l maintenance, asphalt. and salt• road or Ia -Q storage and fuel purchases., -"•l'a'airneaWrit �i _ - Schnnls Supt. Merlin A., oaled ae 1 Ludwig also suggested the da, of Ju - l W the - facility might be used: for - - B0 nia career education in auto er = ron mechanics- -,. - -f arY city ®- Iowa City DATE: February 24, 1975 TO: City Council Members, Dennis Kraft, Joe Pugh FROM: Neal Berlin, City Manager RE: Johnson County Regional Planning commission Evaluation Questionnaire Attached is an evaluation questionnaire from Johnson County Regional -- Planning-commission. I would be interested in how you would like the City to respond to it. Please give me a call at your convenience. /cb - - --- - - .. � • • February 1975 )CRPC EVALUATION QULS'PIOi� Je�IRE Tile follot.ing, questionaire is addressed to governments and public_enti ies partfc Dating in the support and functioning of the JOI'.1`ISO\ COUNTY REGIONAL. PLANNING NINE CG:✓r1.4IS�IQ1d. It is a part of the nrocuss of soliciting feed be,ci: to the Commission (Executive Board and the -staff II"?articular) and also a Part of an evaluation being carried out by an ad hoc' comrl_t±ee for Lc Executive Board For nie,nber gwern:nents it the intention of the committee to solicit agile response from each ru'iernment (City Council, Board of Supervisors, etc.) to reflect a consensus. 1'IO'v�'2Verr eilollgi` forms are to be. supplied for- individuals on these governing bodies to state v r12ng_ c•?'.r:ions • For other bodies (University of Iowa, Ievja City Conlm. Sch. Dist. and the john -.-on t ounty Conservation Commission) a similar, single :espouse is requested but provisi.cn for individual opinions, comrrrents, etc. is provided in the sante manner, with extra forms. PLEbSE G0.MiFLET:, T E FOLLOlVIieG IDENTIFICATION: - This r, -Ply is from: _ (rn i`Jribel' government or entity) r= -ply re_ sar:anis cc.rnbincd evaluations of members of the follow: ing bo•9y: reply repro cuts eValuatio!ls of an individual (or individuals) identified as or he'_ding the foiloarfng position(s) Do not identify individual respondents by name. --- The questionaire is dividedintofour Part_ -as seen. space for longer essay responses should be found by u::ing the back of each sheet and keying the response to applicable question. Separate sheet attachments are acceptable also: The puraosc is to contribute to self evaluation by the Commission end i.ts staff and to a531 teaGll aftlCaPatillg Ontit}' In evaluating the COm111iS S10ll� ; V•JO1K end fUnctlon. it not the intent to evaluate the performance of individual stat.`. about t e performance lcShould any restonndant desire to raise quo tions or offer criticisms about the thsut individuals, it iS requested that such he sent to _tile Executive Board, with ouif]C7Cnt dotail to convey the issues being raised. PROI'APT REPLIES TO THIS IIQQUIRY SHALL -BF, APPRECIATED Cjnr'.a.ltiu!i :cLP'llri hn, rlddres;:�d t,i lrahcrl 'Turner 337 .1414 (home), or 11ob 11119c'iibeig 351 01 6 (MfJcr:), JC'PC EVALUATION - ESTIOic NidRE • P 2 A Work Program: Each year the Executive 3o5rd and the Commission establish a wor), program to'di.rect the ec i�. Cies of tl;e_Commission and staff. Very deliberate policies have'aeen followed to "'vole elected offici:;IS, staff, appointor] commission members and citizens in the work of the Commission through the functional committees. It is already clear that full under standing of the Co:PmiSsiOr"S function and output requires a great deal of time on the pact of individuals. Often this is more than can be ailocated.-- However, partici- pation in Policy and the understanding of the various work program items is essential, if the JC;RPC is to have the support of its members. For these reasons, it is important to evaluate: (1) the committee system (2) policy making as it'now -occurs - - - (3) communication -with elected officials and others involved in government functions - particularly suggestions for improvement In July of 1974 the Commission adopted a three year work program which includes the major studies and services listed for evaluation on the f011ocving pages. In order to acSe55 the ieleVallCc? Of thCaC prOj-ects to the needs of individual governments or agencies, plea'See indicate which are di'-CCtly rC!Ovanl, Should receive-moremphasis, etc For i.'. data ifcd discussion of each hro_iram ii2:n, please sea e the JCR! Cis Program heoort, ulv 1973 terojj Docem._r 1974, published Jan. 7, 1875. EVALUATION • QU.IONitiAIRE p. 3 .r .. - '.0 .. 'ti VI L C7 •J C -• - S - Y.. v O v C • Y. U f fl 13 u u Q C1 U (Circle the numbers that best o v o r� indicate your views. You may -- L �� o r c\ .� 0 o. C) c mark more titian one number for c e c each item. --•n - f' __ U.. J .. —. 1 r _. ... .-1 � � • . Central information Services ...... 1 2 3 4 5 6 7 8 Community Involvement Program .... 1 2 3 4 5 6 7 8 9- County -wide Data Information System 1 2 3 4 5 6 7 8 9- Services to the Johnson County Commission on Environmentat Quality ... 1 2 3 4 5 6 7 8 9 ---Program Planning . . . . . ... . . . . 1 2 3 4 5 6 7 8 9 Sub -state, State and Federal Coordination . 1 2 3 4 5 6 7 8 91 Current General Planning . . . .' . . . .' 1 2' - 3 4 5 6 -7 8 9' • J=.RPC EVALUATIOF QOTIONP1AME p. -4 N U o T, r •a c, ` r T.. r C G j J .0 rJ u O a, 0 o J U o o r> ri c- N. •7 O C\ r ., 17 VIRO:•ii: JCRPC EVALUATIO QUESTIONNAIRE • P. 5 ,o to rn p U... - y, C y 0 0. O a 10 n Q o - rJ -. v O. L . -.. -.4- .0 p, p pL o NL U r) L �_� U. 0o- - p0 0 0 . U .J. L Q_ O .� O. p J p o .0 L a O. 6 U o �.. a �• U - `� HU.'MAN NEEDS r r o o" O p o p Johnson County Resources Directory . , , 1 2 3 a 5 5 7 S o Human Needs Analysis -2 . 1 3 4 5 6 7 B 9 Housing Planning . •. ' . 1 2 Grant Assistance, Administration and Evaluation of Human Needs • . 1 2 -3 Q Comments: JCRPC EVALUATION &STIONNAIRE . n 6 N U p c o ° p fl - ca N rJ w 1 OC. O 7 J _Q U p. ..�1 p U C +-' is f p - �I rD G rJ > Y Y 1-. rp U 0 n CJ U E .. O �� c - .' 1 y N c p Y _ .-pi Y L 10 -. n > ..y N 0 L L' Tj .r ri 7 U U rv.. C C). U: 4 -- SPECIAL STUDIES These projects are :: ° m o o o funded through contractual arrange- o [ N -.. -U o C c o ments with individual jurisdictions.) e. 0 o o p• > o C po U ro -.0 - 0 .0 U En ' O U U C.` - U Governmental Services and Facility Analysis ........ 1 2 3 E 5 6 7 8 9 joint Law Enforcement Planning ..... 1 2 3 4 5 6 7 8 9 Capital Improvements Planning and Coordination . . . . . . . . . 1 2 3 4 5 6 7 8 9 • Riverside Community Improvement Plan and Program ....... 1 2 3 4 5 6 7 8 9 North Liberty Community Plan 1 2 3 4 5 6 7 8 9 Coralville Community Plan .. 1 2 3 4 5 6 7 8 9 Small Area Site and Architectural Planning 1 2 3 4 5 6 7 8 9 Interjurisdictional Operating Organization Analysis ....... 1 2 3 4 5 6 7 8 9 Pilot Program: Small City Public Administrators . . . . . . . . . . . 1 2 3 4 5 6 7 8 9 • • p. 7 JCRPC EVALUATION QUESTIONNAIRE B. General Administrative Policy, Procedure and Operations: check appropriate responses. 1. Identification of the program and budget for the Commission (see attachment no. 1' "Proposed Sequence for FY 76 RPC Work Program and Budget Development" dated Jan. 21, 19 75) a. yes Is this procedure (attachment no. 1) adequate for member agency participation, in addition to member agency representation on the no Commission and/or on the Executive Board? If no, can you suggest changes? b. yes Do you feel that you and your agency should have more control over the size, composition and scheduling of the work program (and no indirectly over the annual costs to member agencies) ? If yes, how can such control be accomplished? and yes Should member agencies be able to choose which parts of the JCRPC budgeted work program each agency is willing to support? no If Yes, how can the time for general program development and execution be supported? Also, if yes, are you advocating another basis for JCRPC support? yes, no - rzplaln: JCRPC EVALUATIOQUESTIONNAIRE • P. 8 c. On many occasions throughout the year the Regional Planning Commission is asked to perform "special tasks" which are outside the regular work program. Do you feel that the staff time made available for these special _ projects is: excessive about right insufficient d. Do you feel that time in the wort: program should be budgeted for such ad hoc time demands ? Yes no comments: 2. Please comment if you have specific feelings about any of the following: a.) review functions - A-95, Environmental Impact, other. b.) relationships to planning within and between member governments, e.g„ within the JCRPC functions, etc. conflicting policies, competition for funds for planning, competition for control C.) relationshipto ar eawide plannin via Commission g t he East Central Regional 9 1 PI arming d.) relationship to Linn County Planning Commission. • • P. 9 JCRPC EVALUATION QUESTIONNAIRE 2. e.) relationship to state planning agencies and special projects, etc. 3, yes Should JCRPC have an ongoing evaluation process with staff time budgeted therefor? no Any further comments ? 4. Comment on the public relations functions of the JCRPC 5. Does the general mission of the JCRPC as reflected in its, operations differ frctu your belief about what it should be? Explain. ■ ■ -_ ■ CRPC EVALUATION TIONNAIRE • P. 10 C. COMMITTEES AND MEETINGS The following three questions are concerned with an evaluation of the various functional committees of the Commission. Generalh!, it should be noted that the committee membership is comprised of public officials, Commission members, and citizen appointments. (See publication entitled "JohnsonCounty Regional Planning Commission: An Introduction for an Elaboration on the Organization Characteristics of the Commission.") (1) Please evaluate the operations of the Commission relative to the work of the committees. (Check one or more.) - The committeestructure is proper and functions well. _The committees should assume greater responsibilities and should meet more frequently. There should be fewer functional committees. Other: (please specify) (2) On occasion the Commission meetings have become quite lengthy; which of the. following suggestions do you think might best accelerate the deliberations of the Regional Planning Commission? (Check one or more.) - The Executive Board should screen the RPC agendas. The functional committees should do a more thorough job of examining the issues, and should provide clear-cut recommendations. The functional committees should conduct their meetings more in the manner of a public hearing. Greater efforts should-be_made_to involve all relevant participants in matters which come before the functional committees. The Regional Planning Commission should limit its agenda by finding more items as "not of regional significance. " The RPC should set time limits for debate on individual agenda items. Other: (please specify) (3) Do you feel that the structure for soliciting citizen participation Is adequate or inadequate? Do you have any Suggestions for improving -the process? CRPC EVALUATION ESTIONNAIRE • P. 11 D. SERVICE TO MEMBER AGENCIES (1) Please assess your overall satisfaction with the services of the Regional Planning Commission to your individual jurisdiction or interest. Check one. _EXCELLENT _GOOD _FAIR POOR (2) Do you favor amendments to the current Work Program to' provide increased communication to local agencies ? If yes, which of the following techniques do you feel would be most effective? Newsletters Annual Report Media Coverage Periodic meetings of all public officials in Johnson County jurisdictions, The Commission should host more special meetings on items of general public interest. Other: (3) Please list the services provided by the Commission which are of the greatest value to you: (4) During the past year the Commission has significantly expanded its activities relative to state and federal legislation. Do you feel that these services (e.g., Grant Information Service, Legislative Bill Analysis, and the Legislative Monitoring Service) are of significant worth to you? ADDITIONAL COMMENTS: •. ATTACH,INIENT • PROPOSED SEQUENCE FOR FY76 RPC WORK PROGRAM AND BUDGET DEVELOPMENT (January 21, 1975) January 23 Executive Board Discuss and adopt a procedure January 27 Executive Board _ Meet with previous Executive Board and Iowa City Council to review past work and discuss new priority rankings (fill out questionnaires) . January 27 Small Towns Meet with old Executive Board - to review past work and discuss new priority rankings Week of January 27-31 Repeat as necessary with remaining Commission members. January 30 Executive Board Review priority rankings and :review staff's initial project cost assignments. Week of February 3 Staff Develop 3 alternate budgets and programs February 6 Executive Hoard Review Alternate Budgets and programs Week of February 10 Member Agencies Presentation by Executive Board ' to agencies, discussing alternate budgets and programs February 13 Executive Board Select a recommended budget and program February 14-25 (optional extra meetings with member agencies) - February 26 SPECIAL RPC Discuss, revise, and adopt budget MEETING and program City of Iowa City EmRDI DATE: February 24, 1975 TO: Members of the City Council FROM: Neal Berlin, city Manager RE: painted Wall Graphics and the Iowa City sign Ordinance I recently met with Donna. Freedman to. discuss an idea she had to paint wall graphics related to the bicentennial in Iowa City. The attached memo from Dennis Kraft indicates the relationship of painted wall signs and our present sign ordinance. I will be keeping you informed on the status of this project afterfurther-discussion with Donna Freedman. /cb r® 1 As we discussed yesterday, there appears to be certain instances under which some types of painted wall graphics Ccould be allowed i I ' it Y, with a fair degree of artful interpreowa tation of the Ordinance. Section 8.10.35.3 of the Sign Ordinance is on signs prohibited in all zones. Subsection F of this section contains a prohibition` -against painted wall signs and reads "such on -premises and/or Off -premises signs painted on any building walls". I believe -this effectively disallows the painting Of virtually any type of painted wall sign. i am further convinced that this is the case after reading the definition of a sign which, as I indicated to you yesterday, is rather all-inclusive. However, Section 8.10.35.2 of the Sign Ordinance is on signs permitted in all zones. Subsection E of this section does allow the construction of signs Of a non-commercial nature and in the public interest which are either erected by or upon the order of a public officer. This definition further - allows such signs which may be considered to be of historical interest Therefore, I'am of the opinion that signs which are painted on the walls of buildings which specifically relate to commemoration of the bicentennial are allowed. As we also discussed yesterday, I think it would be a good idea to inform the Council prior to any signs of this sort being painted, because -undoubtedly - there is going to be`some-questionning:and conceivably criticism by certain segments of the community. I will continue working with Donna Freedman jn-t")ljs endeavor.. IDRK:sc TO: Members of the City -Council FROM: Meal Berlin, City Manager ; RE: Speed Enforcement on Muscatine Avenue -- --- - - - - Attached is information you requested concerning this matter. If you would like to discuss this with Dave or me, feel free at any time. - /cb City of Iowa City EMORANDUM A DATE: February 17, 1975 TO: City Manager FRONT: David G. Epstein RE: Speed Enforcement - Muscatine Ave. From July through December 1974,'75 speeding tickets were I given on Muscatine Avenue. All tickets were given on radar. The bulk of tickets (over 70) were, given in the 1800 block of Muscatine or near vicinity. In January 1975, 10 tickets were given on Muscatine. Eight of these were in the 2500 to 2800 block of Muscatine Avenue To date (February 14, 1975) 36 tickets have been given on Muscatine Avenue. Of these, 25 tickets were given in the area of the 2600 to 3000 block of Muscatine Avenue. Muscatine Avenue has always been a speed -way. We had been concentrating in the more populated areas of the street until January of this year when we began to get complaints that people were speeding further out on Muscatine, thus the emphasis shifted. I am sure that some of the complaints were due to concern over comments that the street may be widened. Last year however, a child was struck and killed by a car>in -this area. Whatever the motivation of the callers we do see a roblem p We do not give speeding tickets unless people are going_ a minimum of 10 MPH over the limit. In other words, you will not see any 34 mile -an -hour tickets, but you will see many at 36 miles -per -hour and up. Thus, what this total represents is, not speedingear se, but speeding at more than 35 miles an hour. I think the totals indicate an engineering problem in this area. George Bonnett and I have done some preliminary consulting about the Muscatine speed problem, but I don't know what his view is. r David G.LEpstein Director of Public Safety Dc:r : ew e I it A JA" Tentative Agenda Planning and Zoning Commission - Iowa City, Iowa February 25, 1975 -- 4:00 p.m. Dept. of Comm. Development Conference Room A. Cal:1- to Order by Chairman B. Roll Call C. Approval of Minutes I. Meeting of February 13, 1975 D. Zoning Item: 1. Z=7401. Rezoning of parts of Lot 6 and Lot 7, Block 42, Original Town of Iowa City, located on the north side of Burlington Street east of Van Buren Street, from C2 and R3A to R3B.>-Date filed: 2/4/75. Deferred: 2/13/75. 45-day limitation: 3/21/75. E. Discussion Item: I. C-7301. Revised Design Standards for Public Works Improvements. Council referral: 8/27/74.- Previous • consideration and recommendations by Planning and Zoning Commission: 10/16/74. F. Committee Item: 1. Regulations for parking and storage of recreational and commercial vehicles. Initiated by P&Z. G. Pending Items: 1. V-7408. Closing of Madison Street between Iowa Avenue and Washington Street. _ Requested by University of Iowa. Council referral: 10/17/74: 2. V-7501. Possible vacating of Lafayette Street between Gilbert and Dubuque Streets and/or abandonment of bridge. Council referral: 1/10/75. - 3. C-7405. Objections to prohibited and non-conforming signs in sign ordinance. Council referral: 11/6/74. 4. C-7403. Letter from Dr. George R. McCormick concerning lot restrictions in multi-family zones. Council referral: 10/4/74. Referred to P&Z Subcommittee. • • -2- • 5. Z-7426. Rezoning of tract, CH to C2, Lee Harding Construction Co. requested by (vic. east John and side of First Avenue north of American Legion Road). Date filed: 11/26/74. 45 -day limitation: waived. 6. P-7317. Proposed ordinance -creating a University Zone (U)• 7. P-7410. Proposed ordinance creating a Mobile Home Residence Zone (RMH). H. Adjournment. Regular meeting -- February 27, 1975 i COMMITTEE REPORT Planning & Zoning Commission February 27, 1975 • SUBJECT: Proposed regulations for the parking and storage of recreational and commercial vehicles. COMMITTEE The special committee of the REVIEW: Planning and Zoning Commission, appointed to review the problem of the parking and storage of recreational and commercial vehicles in residential zones, has completed their analysis and recommends the adoption of proposed regulations asattachedhereto. It should be noted that the parking and storage of recreational and commercial vehicles on residential lots or streets has apparently been of little concern to neighbors or at least few objections have been filed with the City as the Building Official has indicated only one such complaint as long as he can remember. • • • RECREATIONAL AND COMMERCIAL VEHICLE - - - - PARKING AND STORAGE REGULATIONS-- Recreational and commercial motor vehicles and trailers (non motorized vehicles), of all types including pickup campers or coaches, motorized_ dwellings or mobile homes, boats, and travel, camping, hauling, tent and boat trailers shall not be parked or stored on any lot or street in a residential zone except in accordance with the following provisions: 1. All recreational and commercial trailers shall not be parked on any residential street except for a period of 24 hours for the purpose of loading and unloading. 2. All recreational and commercial motor vehicles that exceed 7 feet in height, 8 feet in width, and 20 feet in length shall not be parked on any residential street except for a period of 24 hours for the purpos, " loading and unloading. 3. Commercial motor vehicles and trailers hauling materials or flammable solids, liquids and, gas, • not be parked on any residential street or par: stored on any residential lot. --7r-f f• Page-12 Page 2 Council Discussion February;21', 1975,_ ,` on your letter of credit, and the: money is deposited in the bank, the same process we'use_for Urban decrease: in RenewaI The t the -City Attorney''budget was ;the the lesser attendance in result ofc meetings tiythe Attorney. -'The-reduction of Street Trees to $15,,000was dis- cussed The $5,000 match to Project-GREEN;was,;added,,:and it was recommended thatil` a specificspro3ect_;be outlined; with,;:understanding of what will be`done For one ,year; the tree trimming=project will:. be lessened: 'The'Council congratulated the Staff on the balancing of the budget: - Mr. Pugh ;asked that Council let the--City'Manager know their impressions of the process,Cou_ncil'wentthrough on the budget. He also -stated that:Aid to'.'Agencies was taken out of -Revenue Sharing.; Council discussed not being:able o match it with grant money It was -'noted.- that the Staff was "of - not aware what'Council wanted,in this instance. Meeting `adjourned,• 3: 30 iP:FI • .,, ,. r . TO: Members of the City Council FROM: Department of Finance DATE: February 21, 1975 After considering all of the Council deliberations since January 24, 1975, and after again reviewing the estimated resources to be available in the coming fiscal year, the following will summarize the recommended budget for the City of Iowa City for the period from .July 1, 1975 to June 30, 1976- The purpose of this summary and attached schedules is to identify some of the decisions that Were made in bringing the budget estimates into balance and to provide a means for sdiscussing teps in these decisions with the City Council prior to proceeding with the next the budgeting process. Providing overall agreement is reached today, the full budget document and -_the tax certification form required by the State will be published on Tuesday, February 2S. Copies of the full budget document will be available at the Public Library, the Department of Finance, and the City Clerks office for review by the public. The City Council has scheduled a public hearing on the budget for March 4 at 7:30 P.M., and is scheduled to adopt the budget at its regular meeting of March 11. I proposed budget will be accompanied by comments The complete printing of the -- ----ice included within each of the functions and pertinent to the activity or sery programs. Therefore, the following outline is not meant to be co-mpletely explanatory but should cover the items we feel are most important for discussion at today's meeting. ..Adjustments in general fund receipts and expenditures combined to produce a $1,010,363 increase in available funds which were used to balance the budget and provide for a year ending working capital balance of $213,189. An outline of the changes can be found in the attached materials. ..A major adjustment in the general revenue sharing program has been required in order to provide the additional funds necessary to complete the balancing adjustments. An additional allocation of $262,790 was made to the operating budget which makes the total revenue sharing committment in FY 1976 $472,790 Some additional changes in the revenue sharing program are as follows: A. An assumption has been made that the revenue sharing programs for Code Enforcement, Park Development, and Riverfront Acq- uisition projects will be committed from now on to Housing and Community Development Act funds, thereby making available to the operating budget the revenue sharing funds previously allocated to these projects. B. The recreation and library roof re -building projects have been allocated from revenue sharing funds, and can be completed this spring. C. An amount of $105,000 in revenue sharing has been allocated to provide the last half of FY 1977 funding for the Mass Transit system. it will be recalled that only $105,000 has been previously revisions from those previously given to the City Council with the Budget Briefing Document, and reflect the changes as outlined above. ..The year ending balance (6-30-76) is $189,637 short of the original recommendation. Ilowever, it has been decided not to proceed to level of service reductions to come up with the additional amount beyond those that the Council has already identified, and instead we are recommending that the $181,005 balance in the general revenue; sharing program estimated to be available at .June 30, 1976 be considered a contingency reserve that will remain unallocated and therefore available in the General Fund if needed in an emergency. The total amount unallocated in the general revenue sharing program is $202,827; however, only S181,00S will be available during FY 1976. ..As outlined in the attached materials the major receipt adjustments have been made possible by the use of general revenue sharing funds, an increase in the estimated amount to be available from the University Heights contract, and an increase in revenues from bus fares. Minor adjustments were made as a result of a further review of estimated receipts since the budget briefing document was prepared. ..Servi.ce level increases for Traffic Control, Library, Recreation, Mass Transit, and Parks Programs have been provided as discussed and approved by the City Council. ..The Capital Projects Fund has been adjusted and funds have been allocated based upon Council decisions with regard to the Mass Transit Program, the Housing and Community Development Act allocation, and other projects identified in the Capital Improvements Program for FY 1976. You will - note that $2,600,000 in general obligation bonds will require the approval of the voters to be issued during the coming fiscal year. An amount of $216,750 of general obligation bonds has been indicated for the completion of the Washington Street project; however, that amount will be available from special assessment construction funds, and as a result no additional general obligation bonds beyond the voter authorized issue will he required. ..Because of the current uncertainty with regard to the changes in the IPERS program an additional amount of $148,000 has been added to the Trust F, Agency Fund as a contingency for the cost of increased benefits. This amount represents an additional 1.54 mills which would enable the City to accommodate the most generous increase in IPERS now being discussed which calls for an increase in the percentage to 9.5% with no maximum salary. We have investigated this item thoroughly and find no other prudent course but to provide for an almost certain, but as yet undefined, increase as of July 1, 1975. ..The water and sewer operations funds have been adjusted to reflect anticipated increased receipts sufficient to cover projected cost estimates for operations in FY 1976. The increase in receipt estimates were made only to the extent necessary to bring the year ending - balance to zero. ..'rhe total property tax request for FY 1976 will be $4,119,634 divided as follows: Dollars Mills General Fund $2,892,150 30.000 'tort Liability 69,000 .716 Debt Service 396,225 4.110 Trust G Agency 762,259 7.907 Total $4,119,634 42.733 This levy reflects a 1.132 mill decrease from the levy certified by the City Council for the FY 1975. ..IVc have estimated that the increase in the tax base now being realized as a result of reappraisals by the City Assessor will produce approximately SS60,000 in additional new tax money at_30_mills in FY 1977. Combined with an estimated $90,000 in additional funds to be available from State Municipal Assistance, this increase will provide the resource support for as much as a loo growth in expenditure levels for FY 1977. Although we do not now estimate that a 10% increase will be required, this additional resource availability will provide the City Council - with a way out of the currentfinancialconstriction and/or the ability to expand service levels in FY 1977. _--- -- - - Est. Bal. Property -- Other - Transfers Total Funds - Transfers Expenditures -Total - -`-' Est.. Bal.-:'; -------- FUND BUDGETED: - 7/1/75 Tax Receipts _ In Receipts ..Available Out Disbursements 6/30/76 ..GENERAL:- -$1,227,296 ADMI:ISTP_ATION S 390,606 S 69,000 3 809,165 S- 118,348 S _.996,513 $1,387,119 S 60,779 -.$1,166,517 ' $ 23 CO C.JNITY DEVELOPMENT (I,IS3) 377,047 123,947 - 500,994 499,806 - :499,806 499,806 _ PUBLIC SAFETY - (80,857) 1,416,388 228,314 60,779 1,705,481 1,624,624 - 1,624,624- 1,624,624 -TRANSPORTATION 454,355 - 1,464,126 - 1,464,126 1,948,931 378,500 1,517,115 1,895,615 53,366 G- ENVIRONMENTAL PROTECTION 22,264 398,277 198,171 - 596,448 618,712 22,790- 595,922 618,712 LEISURE AND CULTURAL OPPORTUNITIES 27,023 700,438 267,214 --- - - --- - 967,652 994,675 15,000 -979,675 - 994,675 --_--SUBTOTAL--• 3 842,703 52,961,150 -53,090,937 S 179,127 - 56,231,214 $7,073,917 $ 477,069 $6,383,659-. 36,360,728-- $ 213.189= DEBT SERVICE S 333,384 S 396,225 S - S. 213,300 S 609,525 S 942,909 S - S 942,909.5942,909 S -. - t. CAPITAL PROJECTS 163,340-- -- -- - - 5,346,695 891,359 -6,236,OS4 6,401,394 - 6,267,807- 6,267,807 - _.,..133,587.-:- -. ENTERPRISE: _ _.. - .._ PARKING REVENUE 441,103 - 287,900 - 287,900 729,098 258,723 65,132. 326,855 - '402,243 - SE%ER OPERATIONS _ .132,883 -. 574,373 _ - - 574,373 757,256 383,669 - 373,587 - 757,256 --.`SEWER RESERVE -----252;145 - - - = 133,285 133,285 385,430 50,322 95,610 --- 145,932 '239,498.= - NATER OPERATIONS 65,179 - -- - -1,133,540 - 1,133,540 - 1,198,719 456,414 742,305 -1,198,719 --. - .WATER -RESERVE -- 633,099 - - 301,626 301,626 934,725 135,000 235,626 370,626 - S641099, TRUST & AGENCY - (36,239) 762,259 17,864 - 780,123 743,834 -. 743,834 743,834 - -, '- SPECIAL ASSESSMENT CONSTRUCTION 204,433 - - 5,000 - 5,000 209,433 - 174,000 -174,000 - 35.433-. $3,DA2,075 $4,119,634 $10,451,309 $1,723,697 $16,294,640 $19,376,715.51,761,197 516,027,469. $17,788,666 SI,S88, 049:,- 49 -MILL .TOTAL MILLLEVY ESTIMATED: - GENERAL FUND 30.000 - - - - TORT LIABILITY .716 DEBT SERVICE 4-110.- - TRUST '& AGE9CY 7.907 TOTAL 42-733.:- CITY OF IOl9A CITY - General Fund Projected Financial Summary Estimated Estimated Balance Balance Total Di sbursements 6/30/76— 7/�_ Receipts . •- General: $ 390,606 $ 996,513 $1,227,296 $ 159,823 Administration (1,188) 500,994 499,806 Community Development Public Safety: (50 750) 981,595 930,845 - Police(30,107) 723,886 693,779 . Fire Transportation: (35,317)_ 6,346 299,422 (328,393) Traffic Control 547 953 (73,754) (107,301) 581,500 357,904 Mass Transit 528,943` 845,020 1,016,181OS9 97,609 Street System 31,260 32;181 98.530 Airport Environmental Protection: 631111 487,649 550,760 (40,847) Sanitation 108,799 67,952 Cemetery_ Leisure $ Cultural Opportunities: 330,764 341,266 - 12,502 ,890 301,409 - Recreation 23,519 277- - Parks 8 998 3581998 350,000 Library 213,189 Fund Total $ 842,703 $6,231,214 $6,860,728 $�>_ 3 ,= CITY OF. IOWA CITY _. Balance Adjustments General Revenue Sharing Fund' General Revenue Sharing-, Totals Available Additions— Subtr_ a_ t=°ns Program/Function $ 96,607 Unallocated Reserve Project Reallocation Study $ 30,000 230,000 River Corridor Neighborhood Park 50,000 Southside Park Acquisition 10,000 Eastside Park Acquisition 150,000 Rivcrfront Acquisition 55,510: Code Enforcement $ 95,500 Recreation Roof 16,000* Library Roof_10_ Transit (FY 77) 5 -- $ 216,500 $ 5 5158 5 36 9010 Mass Operating Subsidy Additions 15,000 Recreation Center Planning _ ___25,000: Johnson County Social Services 22,790 - Sanitary Landfill Acquisition -100,000 --- - - Recreation Activities 100,0_00' _-- -- $ (262,790) Sanitation Activities $ 262,790: $ 202,827 Unallocated Reserve from current $35,000 Library allocation 514,000 will be reallocated CITY • • CITY OF IOWA GeneralRevenueSharing Total Project Allocation Project Rcvcm,c Sharing Pro cct Allocation 1 Allocation GG/1�- Adjustments 2/1-�- Rccci ts: $2,440,229 $ $2,440,229 33,315 83,3]5 Federal Revenue Sharing 50,000- $� '33,315 $2,52- 3,54-4 Interest $2,499,229 Total Receipts _ Expenditures: $ 4,490 Operation and Maintenance: 000 $ _ 60, $ (55,510) - 105,904 824,404 - Cod. Enforcement - 718,500 _ 25,000 299,919 Mass Transportation 274,919 1,595 66,162 Social Services 64,567 - 38,000 Public Safety - PoIicc 38,000- - 10000 - 1:ire 10,000 (14,000) 21,000 t Financial Administration Repairs OdP 35,000 30,000 S0,000 and Library - 122,790 122,790 Roof Repair - 100,000 100,000 - Sanitary Landfill _ - 95,500 �- 95,500 51,6 liccrcation---Operptions - Roof Repair $1,2_00,986 $ 41 0 T, M Subtotal Capital Improvement Program: $ 60,000 $ (30,000) 20,000 S 30,000 20,000 Ralston Creek - River Corridor Study 221,574 5,978 (9 571) 227,552 40,429 Civic Center Remodeling 50,000 - 7,500' Central Equipment Facility _ 7,500 (25,000) 10,000. Animal Shelter 35,000 (230,000) 10,000 Parks - Walks F, Paths 240,000 _ 127,000 Parks - Development 127,000 400 70,400 Park Road Construction Court 70,000 25,000 25,000) - _ Mercer Park Tennis Willow Creek Development 70,000 (70,000) (2,680) 22,320 Fast Side Park Acquisition 25,000 2 680 2;680 rs Headquarters Public Safety q facility study _ 24,000 , - 24,000 Joint Law Enforcement 150,000 (150,000) - Bikeways Riverfront Acquisition 50,000 0,000) (50,000) 25,000 Southside Park Acquisition 25,000 - 62,000 Public Library Study 62,000 - 9;571 571 9,571 - Fire Truck Purchase Space Study - 5, 5,000 15,000 Government Johnson County Bike Path 15,000 $ (5� 22) � $ 70_ 8 Recreation Center Planning S1.242,04 Expense Subtotal S l3_3_6�= S 202,827 S 47 69 ---- Contingency Reserve $-- $2 523,544 $2,499 Expenditure 'Total ----- 5 • CITY 01: IOWA CITY • General Revenue Sharing Revised Program Summary by Fiscal Year Act./Est. Proposed Proposed Proposed Program Program to lixpens0 Expense Expense FY 1977 FY 1978 totals 6/30/75 FY 1976 $ - $ _ $ 235,745 $ `181,005 $ 210,827 Beginning Balance _ Receipts: 1,547,037 501,050 392,142' - 2,440,229 83,315 Federal Revenue Sharing 83,315 - - - $2 523,544 interest $T.630 $ 501.050 $ - 392,142 $ - Total Receipts Expenditures: Operation and Maintenance $ 4,490 - - _ $ 4,490 824,404 -Code. Enforcement 404,404 $ 210,000 $ 210,000 - 299'919 Mass Transportation 164,919 100,000 35,000 - ' 66,162 Social Services Public Safety - Police 66,162 - - _ ` 38,000 - Fire 39,000 - _ _ 10,000 Financial Administration 10,000 - 21 000 - _ 21,000 30,000 Library - Operation & Repair , _ 30,000 - _ 122,790 - Roof Repair _ 122,790 - 100,000 Sanitary Landfill _ 100,000 - 95,500 Recreation - Operations - Roof Repair$1,612,265 95,500 - ' 5 245,000 $ _ - 0 f, M Subtotal $--W.-54 ,475 $ 532,790 Capital Improvement Program: $ 30,000,000 _ $ 30,000 20,000 Ralston Creek Corridor Study 20- - - _ _ 227,552 River Civic Center Remodeling - 227,552 _ 40,429 _ 40,429 7,500 Central Equipment Fac. 7,500 - _ 10,000 Animal Shelter f, Paths 10,000 - _ _10,000 Parks - Walks Parks - Development 10,000 - - - - _ _127,000 Park Road Construction 127,000 70 400 - - _ 70,400 _ _Mercer Park Tennis Court - - - Willow Creek Development Side Park Acquisition $ 22,320 - 22,320 East Public Safety Headquarters Study _ 2,680 - - - 2 680 24,000 Joint Law Enforce. Fac. $ 9,000 8,000 58,000 Bikeways - 25,O00 Southside Park Acquisition _ - 25,000 02,000 Public Library Study _ 62,000 - 2,571 Fire Truck Purchase - - Study 9 571 - - - 5,000 Government Space Co. Bike Path _ 5,000 --g000- 15,000 Johnson Recreation Center Planning Recratione - 15,000 $ 2__ 3_ -S 117,320 5 .5 7 s�2 ExpensSubtotal $ 560,132 ,000 $ 8,000 $2,320,717 $1,394,607 $ 5551790 $ 3G_ 2,320 Expense Total $ '181,005 $ 210,827 $ 202,827 $ 202,827 $ 235,745 Ending Balance y • _ CITY OF IOWA CITY • Balance Adjustments FY 1976 Budget General Fund Increase Decrease Remarks Receipts Federal Revenue Sharing $ 247,790 $ - F.R.S. reallocation Mass Transportation 151,500 - Increased fare revenue Community Development Act 63,400 - Planning_support Monies and credits 29 080 - Additional state revenues ` University Heights 16,460 - Contractural Increases Recreation Receipts 7,200 - Expanded ASERP Project Green Contribution 5,000 - Expanded Maintenance Total Receipt Adjustment $ 520,430 $ - Expenditures Administration: Legislative: $ - $ 7,500 Council salaries City Council 3,354 - East Central Planning contr. 25,000 - Inc. Soc. Ser. contribution - 8,400 Professional Service City Attorney 5,000 - Increased service over FY75 Boards & Committees Executive: - 3,000_ _Technical services training City Manager _ 2,000 Vehicle replacement Personnel - 401 Equipment replacement _ 1,000 Training - 12,900 Administrative Assistant Community Relations - 500 Additional equipment _ 1,500 Publishing costs' Financial Administration - 6,000 Risk Management study _ 850 Travel expense 700 Training Government Buildings - 30,000 Flood proofing project Total Administration $ 33,354 $ 74,751 Community Development: - $ 500 Equipment replacement Planning -- _ - 14,000 -Project engineering Engineering _ 600. Telephone - _ 750 Publications Total Community Dev $ - $ 15,850 Public Safety: - - 5 3,338 Overtime salaries - Police Department _ 1,300 1 Health care 6,680 Training Tuition , Travel _ 6,000 Vehicle repair - 8,000 Building modifications _ S,000 Gasoline _ 500 Construction materials _ 3,550 Equipment" --- Increase Decrease Remarks Public __Safety (Continued): _- - $ $ 1,050 Vehicle materials tuition & travel I:irc pepartment _ 600 Training, 'Dotal Public Safety S 67,p1g Transportation: 5 $ - 275' Office, supplies lies & supp Traffic Control 2,000 - - - - Building construction Office rental - 9,000 7,500 Equipment Additional personnel Mass Transportation 14,761 2,635 - - Fuel & lubricants 12,604 - Repair & maintenance transfer 36,000 - 58,219 Grant matching lies Repair and maintenance supplies Street Maintenance 19,000 Repair and maintenance to veh. _ 5,000 134,200 Equipment R-14 Street transfer 4,000 Landscaping Building modifications Airport _ _ 2,000 11000 Legal contingency 68,000 $�— $ 240,194 - Total 'Transportation Environmental Protection: $ $ - 300 Telephone service Sanitation _ 15,000 Excavation Total Environmental Pro. $ $ 15,300. .Leisure $ Cultural Opportunities' $ $ 16,000 Recrecation study Roof (FRS) Recreation _ 95,500 Rec. Center Rec. Center Planning (FRS) _ 15,000 3,500 Additional vehicle _ 200 Communication & Maintenance to Imp. Parks 5,000- Repair 10,000- Tree trimming 15,000 Street Tree Planting _ 8,042 Additional staffing library300 _ Fuels & lubricants r 4:426 Truck van -_ 5,915 `Audio-Vis Equipment 250 Library materials Total Leisure & Cultural $ $ 179,133 Opportunities - 101,354 $_� $ 592>246 Total Expenditure Adjustments - $ 520,430 Net Receipt Adjustment 490,892 Net Expenditure Adjustment --.$1,011,322 Subtotal 959 Net Tax Adjustment $l p Total Adjustment — . CITY OF IOWA CITY -. - -Capital Improvements Programs _ _ - - - FY 1976 Budget SOURCE OF _ ROAD USE HOUSING 6 FEDERAL BONDS.}.. .% - 1 co I.. CIP PROJECT - LOCATIONREVENUES I II Ii �ol ALLOCATION AnquS KENALLOCATION t Repair Faeility4 : .i IJ da!a - Sri l d.i •� L I; I I •_� 1 I 0-i.. EquipcenU- i i i i l i l Civ lo-ic Center Flood Proofing 1300 30 2 - — I ! I t I i Lor Income Housing _ Ralston Creek Plnnnin- River Corridor Study 3p g Urban Renewal Project 30-1� AnimalShelter _ _.. 10 ,I I It is /op ! l 'I I I 1 1 1 I .I•_ V 41-1 R-14 Signals .. _ 1 I' qr� i I I �.i. i III -. ,. 1..: - 1 u R-14 Lighting _- �1� told ; 8 loi ' S HHS_ 75 Traffic Signalixasion Pzoi. 4 _1 Bus Ac msition ,l�;o-o lig ddo ' I i I_ -q2_Z Bus Shelters j I ,' ( tj I i 7! oo• i 1 12_3 Bus Stoigning gl °ob ui enc i 1 - I ! • (- Id a'7Sa 42-4. Communication Eq lm R-10 Streets Storm Severs s- _ :4s-3 R-14 Trees 6 Plantings ddd I I i I / ls'S !o I jj 1 44-3 R-14 Sideralks I 4 I d '. Is ep 44-5 Asphalt Resurfacing I -- 5� °� I _ Sidewalks- I /° innnlll I� -7 Cit Share Extra Width Pav- 44-8 - wscatine Ave. Improvements SSIo ; 1 '44_9 Gilbert Court Storm Serer lsb r I I ° 44-10Benton Street Bridge SidJ. 44-11 Bikeways - •' i I Is I DDG --BUDG 0 ERAT CIP I PROJECT ALLOCATION LOCATION REVENUES RESERVES TAX ADJUSTMENT ALLOCATION MM. DEVE. AID Rnvnq - 01 110 SO Parking Fa Facility �1 [4 1-1 R-14 SewerImprovements' 1 0 9 ^ ( - '' I I S 1-2 River Corridor Trunk Sewor S1-3. Sanitary Assessment Proj6ct I Id I I 51-4 Grit Remov I Equip. lmprqve.t. aift si-S i West Park Station I Infiltration -Inflow Analisi! -- . 156 -n , 'I - , , I I ! i I 1 1 1 , I : '. : t 52-1 ' R-14 Water Improvements New Subdivision Water Mains I .52-2 S2-3 Remote Read Conversion Al I 1 j ' I. _`_j I j , I I i I l ( I : _l - - S2-4 Two Inch WaZtr,:i:,,Rep] ice I/�f�Iol� ��^I I I j ..' I S2 -S I water main , .I Sludge Treatment Project 53- 1_ Sanitary Landfill.Acq. S4-1- Cemetery Road Neighborhood Parks Imp. 61- 61-2 1- Public Tree Planting Pro 1 61-3 Southside Park Acq. j 61-4 Recreation Center Plannik 61 -S East Side Park Acquisition I 11 1,7� 61-6 Riverfront Acquisition Total j WAP7 loab FLO Represents local share of I I lj03zi0ol University share of 156,70 city of Coralville of 65,2g�% Total Resources S __.— .:_.-- Total Requirements S. ---- _ ...... Estimated Saxes per 51000 valuation.. S ...— .. 1973 Actual Expenditures S._—._.—__:..._. r�..� ..m-•• --• — -- -1. --_-- 1974.5 (18-maj Est. Expenditures S____------- — — ----- �� .t F, M6- ( Iowa BUDGET ESTIMATE SUMMARY July 1, 1975 = lune 30,19.76: PR0GRA61 E%PFtiOITUflES- flESOUflLES flE-0UIREMENTS 10 Protection - Human Development Ham eBCom munity --- Policy and Total Beginning NorrProperty Property iax Less. Working Net Resources Total Resources S __.— .:_.-- Total Requirements S. ---- _ ...... Estimated Saxes per 51000 valuation.. S ...— .. 1973 Actual Expenditures S._—._.—__:..._. r�..� ..m-•• --• — -- -1. --_-- 1974.5 (18-maj Est. Expenditures S____------- — — ----- �� Line I 2 - 3 4 5 6 7 FUNDS - o1 -GENERAL: - Within 30 mill levy - Liquor Profit Account— !Municipal Assistance Account Ag Land levy a,= Tort Liability lery. _... ................. _.—levy ....... ... .. ...... o -levy 10 203040 : Environment 506070 Adminislraiion 80 Cash Balance Tax Income - 74-75 FYE G3076 Asking FYE 030.76 Balance (Reserve) for Expenditure 7-1.7: FYE 63076 -. (H) F - _ _.._ _. . -- ---. ---- - --- -- - - ---- -- - 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 OS—ELiERGENCY 06—ROAD USE TAX 07—rEDERAL REVENUE SHARING I"EBT SERVICE (G.O.) 2D—TRUST 8 AGENCY: City Share -HCA. [PERS Pension—fire. Police Other -................. _._._............. ---- 30—CAPITAL 10PROVEMENT RESERVE SO—UTILITIES: Water Sewer : - - ....Electric .... ............... ........ —_—.�_..._...�_--._. .... _....... ..__._....... _..... .. 55—ENTERPRISES Parking System Airport System -. Solid Waste System- - Hospital System Transit System - - - ........9.... ..... _.......... .... _....... — ...._..:. .._..-........... _. ..._...._. _._____..:: 6D—SPECIAL ASSESSMENTS -- ------ - - -. - - - _ - _- ._. - - - - _. - - - - - - -.. I -. ( 34 Tatals z. e Total Resources S __.— .:_.-- Total Requirements S. ---- _ ...... Estimated Saxes per 51000 valuation.. S ...— .. 1973 Actual Expenditures S._—._.—__:..._. r�..� ..m-•• --• — -- -1. --_-- 1974.5 (18-maj Est. Expenditures S____------- — — ----- ��