HomeMy WebLinkAbout1975-09-09 Regular MeetingR O° L L C:'A A
MINUTES OF A REGULAR COUNCIL FEETI ;G
SEPTEM ER 9, 1975
7:30`P. M.
The Iowa City, City Council met in.Regular Session on the 9th
day, of September, 1975 at 7:30 P.ti.
in the Council Chambers at the
Civic Center. Present: Brandt Czarnecki, Davidsen, de-Prosse,
Neuhauser. Absent: none. Mayor Czarnecki presiding.
It was moved by;;deProsse and seconded by Davidsen that the
minutes --read thus gar constitute a full reading of `.the minutes of
the --august 26, 1975 Regular Council meeting and that Council approve
tinen subject to correction. Motion carried unanimously_
Mayor Czarnecki proclaimed the meek of 9/14/75 as Iowa City
Community Theatre Week and September 12th through 13th as Budd+
Poppy Sale.by Veterans of Foreicrn Wars. - d
Nancy Sieberling appeared representing Project Green congratulatin
Council for their efforts regarding Phase I of the Washing er St -Prof
It was moved by,Neuhauser and seconded by 'Brandt that the minutes
of the meetings of P-6 Z, 8/28/75; Design Review, 8/28/75 and Housing
Comm-, 8/22/75 & 8/28/75 be received and filed. Motion carried.`
City. Attorney Hayek advised that Item 13, Resolution Approving
the Sixth ,addendum to the Contract with Old C l 41ssnQiates
could be considered at this time alona with -Item 6 Council discussed
removal of the restriction ;oeriod'.oi five years; three months `from_
the addendum. Freda Hieronymus, representing` Old Capitol, stated
they;had no objection to the removal. It, was moved ,by Neuhaus�r and
seconded by Davidsen to amend the addendum by deletion of:the -last
two sentences in''Amendment -1, and the last sentence in Amendment 2,
-in the 6th Addendum .to Part I of Contract for Sale of Land for
Private Redevelopment with Old Capitol Associates. Motion carried,
deProsse-voting 'no'. Doug Smith, representing ISPIRG.appeared"con-
cerning Old Capitol's intention to build ,100 units. =Robert Welsh
discussed this also and requested that -Council -ask Old Capitol to;_build
the elderly housing ;at the corner of Dubuque -'and Court_ Council
discussed; economic feasibility, equity per unit
Brad :deyers, reeresen`ing the Universit; of ow" yet -t -rang. Assoc a iQn VOicud cQn er',, abalat k
91.3.9 the 10 accessible units for
2ptnaiapped,and review of plans by the Governor's Com;nittee on Emplov-
ment_of the handicapped. He ,ras=informed 'of,the.ne;v.:proposals for
housing. ;puncilwoman deProsse read a statemen�`which :said that
Council's action was,.not justifiable, in the approval of Old Capitol's
site plan ,for Section 8 housing on other than urban renewal property,
and questioned the figures presented by Don Scatena. ;She colmme_r.te_d
"at there is a`good basis to challenge Council action in aooroa
,-g a site, other than on.Bioc}: 103-3, and to avoid this, succested<
teat Old Capitol try to obtain f'.i.nancing:on 103-3, andl ,��„ted
that Council had a moral. obl.idation,to request a:heavi+_'r inve t-
menL of equity, the mortgage remaining at $1,303.00_
..�..auavluiu4"-11llUl t.yllaluCtci l_1u11 c.ne e`CLCrlor-=DlanS-=ror `. .:.
the Housing for the Elderly-Prol.- Motion carried, 4/l, deprosse-voting.
nos. This allows -the building in, the middle -`of the':block. Concerning
" ...a_ allegations made by Councilwoman deProsse," Councilman Brandt' ,
asked Attorney,Hayek to comrlent on -'the legal implications and
ramifications. Hayek_ statedthat he stool by what he said Thursday.
Regarding the recalnmenda-ion by the Planning and -zoning Commission
concerning the rezoning of a tract of land in the Count', south of
Io• = it was 'noted r>that this item had been
discussed at the September 2nd meeting,,and motion `adopted l3/2, to
- approve the recommendation and forward it to the Johnson County �a9J
Board of Supervisors. J
Public Hearing washeld on the -Plans, -.-Specifications -Form of -
Contract and Estimate for De-olition and Site C'lpa-an=e rom- -_f— s
Community Development Director Dennis Kraft stated there were six
interestedPersons who contacted him about moving houses. =Council
discussed bid procedure auction procedure and disposal. of ,property.
Max -Yocum and Debra Cagan, 1030 E. Court appeared for discussion
It-was moved by Brandt- `and_:seconded_ by-Davidsen `--that the -form of cont-
ract`be amended to include the 'separation of the superstructure and then
foundation`. Motion carried unani-mously. `'It was moved by Brandt and
seconded by Davidsen to adopt Resolution -75-330, Approving Plans
Specifications, amended Form of Contract and Bid Notice receipt
of bids on September-9-
eptember5thas recorded in Resolution Book. 33, page �a
U. P.olL call: Ayes: Czarnecki, Davidsen, Neuhauser, Brandt.
Nays:' deProsse. Resolution adopted, 4/1. Public 'hearing `closed.
Mayor; Czarnecki advised that the present timetable for -Council
action on the Comerehen:;Dfe Plan-urns,'October-199t. Ile'also 'stateCYthat
- the:. -Ra l.fi toff CC c Coo rd1 na Ll it t:UmmILLeoU filiejht`have! a Y��C1....T.�a;�a L'.C9CJ
Page 3 Council Minutes
September .9,.1975
from the consultant next week. Title XX funds were discussed,
deProsse informing the Council that the Human ServicaQ Coot7dinato /���'
would not be fundacl.. City Manager Berlin was asked to check other
funding for the SPI Program. Mayor Czarnecki stated that -Iowa City
was still in thQ running for the Arte rQuncil Grant as they had
asked for -further information. :He advised that two reportswouldB
soon be forthcoming, one on the budget process; discussion=with
department heads on goals and objectives. The 'other`, a`flow chart
on -the status of each of the items using Housing and '_Community
Development Act monies, which the Community Development Department
-- will prepare. .The Mayor.called'attention to a`catalog in the
,Council reading, room on programs for Neighborhood Preservation,
material Pron the Boston convention.
Councilwoman Neuhauser expressed concern over the Drinan Revenue p
Sharing proposal as outlined in Nations Cities. The City Manager w� 7
was asked to report on this -item. I-
Councilwoman deProsse questioned if Council could provide
temporary public restroom facilities downtown at night, as` propert
ownersareobjecting to present practices. Even in thefuture- plans,
restroons will not be open at night. She 'suggested Council'dis-
cussing-this problem. She also -noted --several--cormplaints received
because of the crowded buses. The City Manager advised he would
explore alternatives.to alleviate the problem.
City _-Manager Neal Berlin called attention to Iowa State Senator
Minnette Doderer's proposal to have the -state r:ag;slatUrr`mPA` ;n
Old Capitol as a part of the Bicentennial observance.-
;:Council �3D,
agreed to endorse the proposal- .._Mayor -Czarnecki commented that +
Ralph Oxfordwouldpresent a report -on the elderly taxi service at
Moaaay's inforcal session.
It was moved by deProsse and seconded by Neuhauser that the
rules be suspended and the third readingo` proposed Ordinance No -
75 -2779, Authorizing -the Creation of a Departrtent ofParks and `Rec-
reation, a Deoartment of Community Develo ment-and a p r
-Human-Relations,'and Providing for Heads thereof, and Amending
_---Urainance No. 257,0 be given -by title only. Upon roll call`Davidsen,
deProsse, Neuhauser, Brandt, Czarnecki "voted.'aye'. - Motion carried
-and-third-reading.-given by title only. It was °moved ,by Neuhause_
and d
"seconded by deProsse to adopt Ordinance 2779. :recorded book 10
9, page 49.` Upon roll -call deProsse, Neuhauser, Branat, Czarnecki;
Davidsen voted Faye'. Motion carried and ordinance adopted`.
It was moved by Neuhauser and seconded by deProsse to -adopt
Resolution No. 75 -331 -recorded in book 33 page--61,-Amendina
Salaries and Compensation for Classified Per onnAl�_ solLtj�n
to Eliminate the'POsl`; on Of' tha i r o pc tthl *c Sam+-, �a 1
the Position or Police Chief from the Administr t;ve rjai!il 3 n- Sr
vidina for the _Position -of Police Chief at the `Director Lever _Upon / �'
rollcall Neuhauser., Brandt, Davidsen, deProsse voted 'aye's Czarnecki
voted 'no'_ Motion carried 4/1, and Resolution adopted.
-and -COMpen4^ti-nn^''fnr--C1-a
Revoking R SQ1utlon 75 -323 -
Salary Ranges for the --'Posit'
_Cic.il Rights SDecialist and
Ayes: -Czar
Motion car
=- It
was
_hY Establish I ing the -Posit
i
ons =of -Director of Human
Personnel Specialist. Rc
_151, and
ins° of an
ala til:
L call: i
necki,sDavidsen,'-deProsse, Neuhauser. Nays: -Brandt.
ried, 4/1, resolution adopted.-
moved by deProsse and' -seconded by Neuhauser to a.opj__ --
75-333. recordad in hnnl- 11 63 d'
Kote Sery
-uzarnecki, Davidsen, deProsse, Bi
Motion carried d
, ,war ing Contract I
Roll call: Ayes:
isFr. Nays:, none.,.
an reolution adopcea. u �7 YlE L!i>i �L `{�•� ;
It -was moved by deProsse and seconded -by , Davidsen to adopt
Resolution -75-334, recorded in book 33, oage 64 Prohibiting Park'
on the South S
Dartmouth from
Barking on -the
Centerline of
Days- Roll ca
A. M. to
side of
ing
St. 100 -feet East "and 'West from
O P.M. School days and Prohibit
sningtoa 100 feet -east and -west o` the-
n 7:00 A.M. to 5:00 P.M. School
Ayes: .-Davidsen,' deProsse, Neuhauser, Brandt,
Czarnecki. Nays: none.- Motion carried andresolution adopted.
It was moved by deProsse and seconded -by Neuhauser to -approve
the Official 1974 Street Finance Report for period beginning 1/147-4
J j3o/
an endin 6T30/75, Roll call: Aves: deProsse, Neuhauser, Brandt
Czarnecki, avidsen. Nays: --none. Motion carried and resolution
:
adopted. %��er 1Z4&d7L: �.5-,56
It was moved by Neuhauser and -seconded by Brandt that the letter
r`rom'Della -Grizel, 1530 Sheridan Ave.= regarding Iowa Cit 's tae-
subsidized congregate neal oro�ect for the elderly he recieved and
_filed and referred to the County Board of S ,n - v�rs'__M_0tiDn 31-fJ
carried, unanimously. -
-It -was moved by Neuhauser and seconded by deProsse that the
letter from Ann Kabel, 124 Grandview rCourt, regarding bus service
and overcrowded buses be received and filed. Motion carried unarimousl
It was moved by Neuhauser and 'seconded by Brandt -to receive
the1974 Annual Administrative Report . Motion carried unanimously.w�Jo
It was moved by deProsse and seconded by Neuhauser to adopt
Resolution 75-336, recorded in book -33,_page 66, Approving Class C
Liquor License- -Application for the `-Deadr�ood and Resolution -75-337, �,
recorded ,in. book 33, ;page 67,; Approving 4 'cigarette permits Roll+ -'
call: Ayes Neuhauser, Brandt, Czarnecki, Davidsen,;deProsse. Nays:
none. 2-Iotion carried -and resolul.ions -adopted:
Agenda
Regular- Council Meeting
September
-
9, 1975 7:30 PM
Page 3
Item No.
7 - PUBLIC HEARING ON PLANS, -SPECIFICATIONS „ FORM OF - CONTRACT AND ESTIMATE
FOR DEMOLITION AND SITE -CLEARANCE -CONTRACT -NO. 5 `
A. iCONSIDER RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF:CON-
`'
TRACT AND ESTIMATE FOR DEMOLITION AND SITE CLEARANCECONTRACTNO. 5`.
33•-
" COMMENTARY ON COORDINATION BETWEEN -THE -DEMO - L -, I T , I - 0 .. N CONTRACT NO. 5 AND
(0 0
BID PROCEDURES FOR REMOVING HOUSES IN THE DEMOLITION CONTRACT.
p-cy
I'I
In order to allow for successful contract administration of the
Demolition Contract and bidding for moving of.the houses on Urban
Renewal parcels, two contracts -must be properly meshed.- These con-
tracts and details concerning them are listed below:
-`
DEMOLITION AND SITE CLEARANCECONTRACTNO.,5
July 22nd Resolution passed setting public hearing.
August 19th' Hold public_hearing;(deferred).
August 26th Hold public hearing (deferred).
September9thScheduled public hearing and, if Council
approves, approval of plans and specifications.
September 18th Open Bids.
September 23rd Award Bids. "
HOUSE MOVING BIDS
Dates for exact sequence of operation have no t yet been firmed
up; however it appears that after we put an Advertisement for Bids
in the paper, HUD will want a 30 day waiting period after' which' time
we will open -bids. ;We will then give the -successful bidders 30, or
possibly 60 days,to move the house.- This =means, 'for instance, if'we
were to advertise in the paper the 15th of September, all structures
would be off the sites by about November 15th or possibly =December
15th.'
d'
L
COORDINATION OF HOUSE MOVING CONTRACT AND DEMOLITION CONTRACT
It is possible to continue moving ahead on.the demolition contract,
but make provisions for moving any houses that are successfully bid
upon in the following manner:
At the present time, the bid specifications list each house as
a single entity; that'is,'the bidder will bid on removal of the house
aboveground and the foundation. This means that if anyone were to
move a'house we would have to negotiate with the contractor, for Just
removing the foundation since his:bid covers the entire house. -In`-
Agenda >-
Regular Council
Meeting
September .9,,1975
7:30 PM
Page 2
`
Item No. 5,= --(Cont'd)`
C. Iowa City Housing Commission minutes of meeting of August 22
and of meeting of August 28, 1975.-
Action:
Item No. 6 -
RECOMMENDATIONS TO THE CITY COUNCIL.
a. Consider recommendations by the Housing Commission-and, the
Design Review-Committee-for approval of the Site Plan, ,Typical
Floor Plan, and the overall;configuration'withholding final
.
=consideration of the exterior plans for the Housing forsthe
Elderly project. -
Comment:
This item appeared on the draft of the August 28 Housing Commis-
sion's'minutes.r This item was discussed at the -September '2
- Council.meeting, but no action was taken.
Action:
i s-
b. Consider recommendations by the Planning and Zoning Commission
that -the City Council ask the County --Board _of Supervisors that,
the rezoning ,of a tract of land in the County south of Iowa
City for an extraction pit (C-7501):
1. Not be rezoned until Phase Two of the River Corridor Study
is completed (tentativelyOctober 15th), and,
2. In the event of rezoning, the area not be rezoned until -
provisions are made for buffering or screening area; on
,the
the western, northern, and southern boundaries and for`the
control of blowing sand particles.
Comment:
This item did not appear as an.agenda item but was discussed
at the September 2 Council meeting. No-formal-aet-ion-taken:
Action:
V
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Agenda
Regular_Council-Meeting
September'9,
1975 ° 7:30 PM
Page 5 -
Item
Item No. 10
- CONSIDER ORDINANCE_AUTHORIZING THE CREATION OF A DEPARTMENT OF PARKS
AND RECREATION, A DEPARTMENT OF COMMUNITY DEVELOPMENTAND A DEPARTMENT
OF. HUMAN RELATIONS, AND PROVIDING -:FOR :HEADS THEREOF, AND AMENDING
_
ORDINANCE NO. 2570 (2:16.1, MUNICIPAL' CODE) (THIRD READING).
Action:
� , ') �'.�� : r �t C � . -:: '• - ' ..F�� _
Item No. 11
- CONSIDER RESOLUTION AMENDING SALARIES AND_COMPENSATION,'FOR CLASSIFIED
PERSONNEL,_ RESOLUTION NO. 75-1, TO ELIMINATE THE POSITION OF:THE
_
DIRECTOR OF PUBLIC SAFETY,_REMOVE THE _POSITION -OF -POLICE -CHIEF -FROM
THE ADMINISTRATIVE LEVEL AND PROVIDING FOR THE POSITION OF POLICE
CHIEF AT THE DIRECTOR LEVEL.
Action:
(<
Item No. 12 -
CONSIDER RESOLUTION AMENDING SALARIES AND' COMPENSATIONS FOR CLASSIFIED '
PERSONNEL, RESOLUTION NO 175-1, AND REVOKING:RESOLUTION`NO. 75-253,
BY ESTABLISHING. THE POSITIONS OF AND -SALARY -RANGES FOR THE POSITIONS
- -
OF DIRECTOR OF HUMAN RELATIONS,` CIVIL' RIGHTS SPECIALIST -AND PERSONNEL
SPECIALIST.
Item No. 13 -
CONSIDER' RESOLUTION APPROVING THE SIXTH ADDENDUM TO THE CONTRACT -WITH
-
OLD CAPITOL ASSOCIATES.
Comment:
The Sixth Addendum limits uses on the south 108 feet of disposition
parcel 103-3 (s6a ast corner of=intersection of E. Court and S_
;i7
-Dubuque Streets) as specified in the: attached` addendum and limits the
maximum height ofany structure on the parcel to'3 stories or 45:feet. ,
PJ
This change was developed with Old Associatesas result of
direction, given by Council to the staff at`- the _September 4 Council
informal meeting.-
eeting.
Action
Action:
rvn(
Item No. 14 r
CONSIDER RESOLUTION:AWARDING•-CONTRACT FOR THE -FY 75 SLURRY SEAL PROJECT. -
'Comment:
This resolution awards the bid for a maintenance application of slurry
seal on_miscellaneous streets throughout the city. The project -was
discussed -at a public hearing -held August 26.-1975. -A'-bid tabulation
1s attached -to the-ngandd paCkot.
P��
-
• •
-Agenda
Regular Council Meeting -
September 9,
1975 7:30 PM
°Page 6
Item No. 14
--
- (Cont'd) -
Action:
r J -
-Item No. 15 =
ASHINGTON
CONSIDER RESOLUTION PROHIBITING.PARKING ON THE -SOUTH -SIDE -OF WASHINGTON -
STREET 100
STREET'100 FEETEASTAND WEST FROM,QARTMOUTH FROM 7:00 A`.M. to 5:00 P.M.
SCHOOL DAYS AND PROHIBIT PARKING ON THE NORTH SIDE OF WASHINGTON 100
FEET -EAST 'AND `_WEST OF THE CENTERLINE OF DARTMOUTH `STREET =FROM 7:00 A.M.
to 5,00 P.M. SCHOOL DAYS.
loComnent:
Asa result of a school route plan that is being developed ina -
cooperative effort tween the City and the safety committee at
Lome School, ;it issrecommended that parking be prohibited to facil-
acil-
itatecrossing safety ,at'the above' described intersection. ° The City
itate crossing
Traffic Engineer recommends adoption`of this resolution.— in vz" •°
Action:
Item No. 16 -
CONSIDER RESOLUTION APPROVING THE OFFICIAL 1974 STREET FINANCE REPORT.
Comment:--
As required by the'State_Code, each.municipality is to -file a financial - -
report for municipal streets and parking with the Iowa -State Highway
_
-Commission on an annual basis. A report has been prepared for the
J
-
period beginning January 1, 1974 and ending June 30, 1975: This report
must be filed on or before September l0, 1975, and it is recommended
pc(ps
that the report be approved as presented.
I
Itern =No. 17 -;CORRESPONDENCE
TO THE.CITY COUNCIL.
--
a. Letter from Della`Grizel, 1530 Sheridan Avenue, regarding Iowa
City's tax -subsidized congregate meal project for the elderly.
Action:
-b.
- Letter from Ann Kabel, 124 Grandview Court,', regarding bus service.
Action:
Agenda
_
Regular CouncilMeeting
September -9,
1975 7:30 PM
Page`7
r
Item No. 17
- (Cont'd)
—
c. Consideration of motion to receive 1974 Annual Administrative
Report.
Action:
Item No. 18`=
ISSUANCE OF PERMITS.
a. Consider, resolution approving Class C Liquor License application
for James Strabala dba/the Deadwood, Clinton St. Mall.
r
b. Consider resolution approving Cigarette Permits.
1AVc Ti
Item No. 19 -
APPROVAL OF BILLS.
Comment:
Bills in the amount of $896,757.01 for the period of August 1-15 are
submitted for Council; approval.
Action:
-Item No. 20 -
PUBLIC DISCUSSION.
Item No. 21 —
ADJOURNMENT.
i ,n /
MINUTES OF A -REGULAR COUNCIL [IEETING
AUGUST 26J:1975
-7:30 P.M.
•
•
- _ Page 6
Council-Minutes
August 26, 1975
Upon roll call Neuhauser, Brandt, Davidsen voted 'aye', -_
Czarnecki and -deProsse=absent. --Motion
carried 3/0,-_and Reso-
lutions-.adopted.
It was moved by Brandt and
seconded by Neuhauser to adopt
Resolution No. 312,-recorded 'in
book 33, page 40,'-Approving 9
Cigarette Permits. Upon roll call.Neuhauser,
Brandt,. Davidsen
voted 'aye', Czarnecki and-deProsse-absent.
Motion carried, 3/0-
and resolution adopted.
-
It was noted there was no action
necessary on the memo from
the City ;Clerk 'on 50% compliance
"rule for Sunday Sales for
Towncrest Inn,-Ltd.
It was moved by Brandt and
seconded by Neuhauser to
adjourn the meeting 'at-9:10 P.M.-.=Motion
carried, unanimously." _-
<_
Mayor_Pro tem
City Clerk
_2_
SUMMARY OF DISCUSSION AND FORMAL`. ACTIONS TAKRN:
.Chairman Ogesen called the meeting to order and asked if there were any
additions or corrections`' to the minutes of the meeting held on August 14,
1975. Dr. Ogesen suggested that the words "one Commissioner" in the third
paragraph :on; -page -.3 be -changed -to read "the Consultant". A motion to'
approve the minutes as amended'wasmade by Jakobsen and seconded by Cain.
The motion carried unanimously, 4-0 (Commissioner Blum was not present when
the vote was taken).
Z-7506: Plum Grove Acres, Inc. Consideration of rezoning of triangular
tract'of_land-on west side of Highway 1, north of -I-80 interchange. Result
of court litigation makes rezoning mandatory. Sixth JudicialDistrict Court
decree 'handed down: July 30, 1975.
Chairman Ogesenexplainedthat recent litigation in the Iowa District Court
in 'Johnson County resolved that the RIA zoning classification of the ;subject
propertyowned by Plum Grove Acres, Inc. is invalid and, therefore, rezoning
is mandatory.
Mr. Ed -Lucas attorney representing Plum Grove Acres, _Inc., questioned the
meaning of the terminology in the phrase, "except as otherwise, provided" in
Chapter 8.10.11.1 of the Zoning Ordinane. He suggested that the meaning
of the phrase is unclear and in need of revision. Mr.Lucas stated that -a
CO Zone for the subject area, as 'suggested in the August 28,-1975 Staff Report,
would seem unreasonable' and not consistent with the District Court order.
Commissioner Hines asked if the Council had determined' whether the case -
might be appealed to a higher court. Tony Kushnir, Assistant City Attorney,'
indicated.that-Counci L_ determination was that the case not be appealed to a
`higher court -and -that a=satisfactory, zoning would have to be worked out by
the City. Mr. Kushnir indicated that the District Court Judge had strongly
suggested that a CH zoning classification would seem reasonable. Mr. Kushnir
also stated that the Judge felt the North Side Study of the City, developed
by,:_the Planning Departmentin1968, was inadequate.
Mr. Bruce Glasgow, President of Plum Grove Acres, Inc., stated that he would
consider adoption of a CO Zone in defiance of the court order and, if the
area is rezoned to CO, he would have no alternative but to take the matter
back to Court. lie cautioned the Commissioners to consider what is the highest
- and best use of the land and 1) recommend CH zoning for the subject area, or
2) take no action and allow:the_CityCouncil or the District Court to; have
jurisdiction.
Commissioner Hines asked if the Legal Staff had checked into the legality of.
imposing a 70 -day time limit on the City to rezone the subject property.
Mr.-Kushnir indicated that it.would be necessary for the City to show -a
good faith effort to implement` zoning in order to ask for'an extension of
time. Ile pointed out, that. if tho City would not be_granted a,time extension;
and would not act before the -70 -day dead)Inc (October 8, 1975), the property;,
would be zoned CIL
•
'-3-
operation as it
would-be a substantial nuisance to "planned"
residential use
and "possible" recreational use.
2.
Suggest that the
area ,not be-rezoned-until Phase Two of the River -.
Corridor Study is
completed (tentatively October 15th).
3.
''Suggest that the
area not be rezoned until provisions are made
forbufferingor
screening the area on the western, northern
and southern boundaries and for the control of blowing sand
particles (this
would benefit both existing residences there
and any future recreational use). -
4.
Indicate that we
envision no serious,potential conflicts between -
the proposed use
and plans for City land adjacent to that area.
S.
Express our concurrence with the County Zoning Commission in
recommending-the-rezoning
of the property as requested.
Commissioner Patricia; Cain
�V
MINUTES
IOWA CITY,HOUSING COMMISSION -
AUGUST 22, 1975 -
DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM -
-MEMBERS PRESENT:
Branson, Fountain, Hibbs, Retish.
MEMBERS ABSENT:
Bosserman, Kamath;'Sheets. -=
CITY STAFF PRESENT:
Seydel, Hillis. -
GUESTS PRESENT:
Jim Mullendore.
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
Branson called the meeting to order.
Fountain moved that the minutes of the meeting of August 13,
Motion passed
1975; be approved. "Hibbs seconded the motion.
unanimously.
Seydel reported on the status of the present and proposed
projects.
1. The request for conversion of Project IA 22-2
to';Section`8`has been submitted to HUD. It is
have the revised
anticipated that Old Capitol will
ten days. joint meeting
drawings ,ready _within _A
Design -Review.
of the Housing_Commission_and
Committee will then be held to review the plans.
2. The request to convert Project IA 22-1 must be
filedby September 2-1975.-` Seydel will -determine
during the first
which units are to be converted
withdraw the units from the, FY 1976
six months,`
budget and preparea revised budget for Section 23
and a budget for Section 8 units.`
3. The staff is working on a plan to support an
application for. unite new conetruct:ian under
_100
Section 8. This application must be filed by
September 19,;1975.
' SHIVE - HATTERY & ASSCafTES
P. O. Box 1803
'CEDAR
I.
LSLS IJ
o� �acaa�o��iad
RAPIDS, IOWA 52406
-
-
Prone 319 364-0227
-"
DATE _
9-2-75
on ND. 175705
- - -
6TTENTIOY
-i
T0: City Clerk
NE Contract Number Five'
Civic Center
Demolition
and Site Clearance -- '
Iowa City, Iowa 52240
City -University Project
Iowa R-14
Iowa: City,
Iowa
.GENTLEMEN: - -
--
- _ -WE ARE SENDING ,.YOU xx Attached ❑. Under separate cover via_
the following items:
❑ Shop drawings -- ❑prints ❑ Plans
IJ Samples
❑Specifications
❑ Copy of letter .. _ ❑. Change order _ ❑
-
COPIES .DATE
NO.
-- - -DESCRIPTION
1 8-29-75
2
Addendum to above referenced
contract -changing hearin and
letting dates
---
--
j
THESE ARETRANSMITTEDas checked below:
-.❑ For approval - _. ❑ Approved as submitted
--" ❑ Resubmit
copies for .approval
xx For your use ❑ Approved as noted
❑ Submit
copies for distribution
— ❑-As requested _.. ❑ Returned. for corrections
'. ❑ Return
corrected prints
❑.-For review and comment-
- ❑.-FOR BIDS DUE - 19 _. ❑
PRINTS RETURNED
AFTER LOAN TO _US -
.REMARKS
-
-
COPY TO
SIGNED:
It enclosures are not as noted, kindly, notify. us at once.—'
r
I
& U.
75-2779
:ORDINANCE NO. -.
.
- _- -:--ORD114ANCE-AUTH0RT7,ING-- THE -CREATION OF'A DEPARTMENT OF PARKS ---
AND:. RECREATION, : -A DEPARTMENT -OF -COMMUNITY -.DEVELOPMENTS, AND
AND
- A'. DEPARTMENTS OF' HUMAN -_ RELATIONS,. AND: PROVIDING_ FOR HEADS
-.-:THEREOF ,'AND .AMENDING ORDINANCE NO. 2570.(2.16.1,. -Municipal
-
Code).`r
-- BE IT -ENACTED BY THE CITY COUNCIL OF -IOWA CITY, IOWA.':
'
SECTION -I. PURPOSE. The purpose of-thisordinance is to -provide -for the
health, safety and welfare of the citizens of Iowa City, Iowa, by amending
..: Ordinance. No. 2570 (2.16.1, Municipal Code) of the City: of Iowa City, Iowa; to
provide for departments of Parks-.-and-.Recreation, Community Development, and
-
Human Relations, and to provide for department heads thereof.
-- ---SECTION II.ESTABLISHMENT. -rThe following departments and -heads -thereof-
,I
arehereby ..established: -
._-Departmentof Parks and Recreation. - Director of Parks &`Recreation
-
Departmentof-Community Development"- Director of -Community Development '
Department of Human.. Relations - Director of. Human Relations
III. SEVERABILITY CLAUSE. ;If any--_section,provision or part of -the
Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication
shall not affect the validity of the Ordinance asa whole or any section, provision
or part` thereof not adjudged invalid or unconstitutional.
.--_SECTION IV. REPEALER: All --other Ordinances or parts of Ordinances in con-
-
flict with the provisions of -this Ordinance are hereby repealed.
SECTION V. EFFECTIVE DATE. -This Ordinance shall . be in effect after its
final passage, approval -and -publication -as required by-law. -
It was moved by Neuhauser - and seconded by deProsse
that the Ordinance as -read -be :adopted, and upon roll call there were:
-`-.-AYES: NAYS: ABSENT: -
-
} - Brandt
g _ ..Czarnecki
g - Davidsen -
-.
x _ deProsse -
X..
Neuheuser
- MAYOR
ATTEST:- , ,
_. CITY CLERK
First Reading
Second Reading
Third
- -Reading
- Date of Publication_ -
-
=F
Nai •
dos"
RESOLUTION NO.- 75-333
!RESOLU'CION-AWARDING.CONTRACT F_OR-THECONSTRUCTION OF
1975 SLURRY SEAL PROJECT-
.WHEREAS, Slurry Coat Service, -Minneapolis, -Minn.
- has submitted the best bid for the construction of the above-
named project.
- -NOW, --THEREFORE, BE IT RESOLVED BY THE-- .COUNCIL OF THE CITY OF,:_IOWA
CITY, IOWA:
_ 1.1. That the contract for the constructionof the above-named project
is hereby-
.awarded to .` Slurry Coat _.Service ;--Minneapolis, -:-Minn. -:--
--..- ---:-
in amount of $29,050.06, -,subject to the.condition that
-'_awardee-secure adequate performance bond and insurance certificates.
It was moved by deProsse and seconded by Neuhauser
that the Resolution as read be adopted, and upon roll call there were:
-
AYES: NAYS: ABSENT:
x Brandt '
x Czarnecki
-x Davidsen
x deProsse
x Neuhauser
Passed and approved this 9th day of September
1975
ATTEST: �-�
_� CITY CLERK
Ali TiOh'S 1.� be aon8 instr1CL CO!1p� LC3 4iltl t le plans and
Specifications .7repared by kicha=Lr• ..`•.- Masti.o; Actin- City Ensi ea- l
O:I IO:+Z .city; it. .:=1��-`hich`-hav2'nereLO'=ore Jetni approver) by t-e<. L.ity
councl l-� and are art Lille `-Lor public exar!linatlOR in the t7 it2Ce Of thE.'.
City: Clerk.
ever_-refer.er.ce 1s Made to the_: spec)"fica L20n 2n-.th2 plans, Or
CQn_trElct prODOt;a'l, 1 jhail be under's toad t0 inc IUd:; the- "Standard
SJe7c1.ficz L"1-0rls L 'COnst.-uCtiOA- on P�.._,^:IOry� ,:.F a:,T. t0 filar ket, and .`
$eCOndary -Roads _-rd Maintenance-',/lora-...0n the.::-P i—marY Road System", _
Ser1�S of 19 i.?, Io:•ra. Stat_ - H ioghP:ay_.. Comimission.
Each proposal shall Oe made on a-.form fu nlshed b'✓:the Cl LY
and moist, be acro 1pani. ed b;/ a Check dra. i On,, aI `d CCa tlf:ed b an
- y
101a 'Ban: and -filed -in a sealed envelope separate from the one:call-
talning the proposal; and in theamountof -.j 2,.000.00 'made bl
to the City Treasurer of the City of Iowa City, !o::a,r-and may be
cashed b:1 the.. Treasurer of the city ofIowa -city-,_Iowa, as liquidated
dar�iages in the event the successful bidder fails toenterinto_'a
contract within teil (10) days and post bond.. satisfactory . t0 the City
insuringshe f?_t,hful performance Of the contract. Checks of -tile
loirest``two or-Fore-bidders may be retained ror a period of not to
ce=_d £i£teen Cls) da/i i(ntil a-contract is awarded or rejection
_
Je. otherl.CaCC{s :via oe returned.:. a:ytei the canvass and tabulation:
of bids is completed and reported to the City Council.
Pa;:ent to file CcnLr ector idil be --made in cash from such funds
y --
of the City aha_ ,ra} oe legally uses for suchsaurnoses on the basis
_- r -- - -
O__ monthly estimates in amounts equal to nines ! percent %) Of the
_ - C50�.
acco .pl.ished as ;: in--'r'Ife.tiiod az Pari, ens
By virtue o-.s=at.utor`j authority; preference -Jill be given t0
products and provisions. --rows. and coalProducedwithin '. theStateof -
_. :l0}Ill, a.'ld p-"`cfep-�^Ce :511.
�
1 b- ',__n t0 Iowa domestic 'labor in the
c OastruCtiOP.'-Ai tilll::proveruent.: ,-
The successful bidd=_r-Bill -be regGired t0 "rLlrnish- a: bond in an
amount-equal :-a o ie..hlundroel parcent rlOJi) of, tl , contract price,
nbdCity--
Council
_
said bond to e issueby a responsible surety approtied by the City
Council a_.d.-that 1 u?rante-_ the -.ro7z - _
..shall � !._un.p t. _p �',+'; L'i1� OL-.a11 ::^„ateZ'1315 and
'.-l-abo.-:. aff•'1- protect and save ha_mlcss the .City- from: claims: and da:maoes -
0=. any.. kind caused t)j', -- Operation O£th`.7 COn traL t., and 'cfi2li --3150 -
iaYantOe- the ,maintenance of the -'im-orovement-:=o: a.. period.-of -I
}.cars from and after its completion and acceptance`by tae-City.
The work canner the p-aposed-o_._raCt iJlll De COa..._..CCd itiiti!iIl
'-'- 10 ) dais a ter si5n4_I:- of the contract and shall be
c_-• 1e_Sd uccoi)a- 17, -1915
Ti.^.:e is an C5s0rit iai-le.ilent`.-oil the Con: tract. - Ligl:i?a ted! `- -
du:-ages :in til : mount of_tl
S50.o(!. ir11i be..assd3s.dr._. in accordance `th r�2S::- Sp, 2�2CatlOnS•r
_Ion
The pl.ms and sPeci FicatlG ns`governing the Con truct-or of `+C
prop os ed_,inPravrcim nts h<^..c'bcen p
r^ �p..
rcd- bi '(::chard J. nln:[*._o, v.
-Acting Ci:., _nz;noar OL. lova. .C1 ty"--_Iowa, ;aich .p_�ns -a. n(1
'sJecitie`tionsy-:..a-iso'prior -proceerin,2s of the 'City-COunc ll-...rerTing
to and def .nii:._ said proposed improvements are 11Creby -made a part
Of-,, this: notice by refere cC and. the proposed cantract shall be
-executed ,in _c:aoii.aince therewith.
The .ulan:i,se7CCi t1C2t?^ns aP. .-I. P- C.p05:: Ci COi'..r3C t, COcum ents Iia% -
bCeXaRlil?:. CL -$t the -.7 lCC.-0� =ll^. ".C1 tV-.1:;rY LOD i?SOf t'P.9 said
plans ani s-o= 3 ica`t ons ani, form of proposai blan;<s nay be s-_,cu.ed =
at the-Officc'of Richard J. Plastino, P.E. 'Actir.� �lty En _:ear of
?Oi:C Clt/..., IO:{a, D;':--oona-=Lae o1G urs` upor. payment of F_tteaa
dollars "($15:00 _ ) whichwill be.returnac_e to the
0 4_de2s `PG 1Cie Ci B :D1215 and 'S-D8C7tICatlOi?s are r-turned to Ln-
City
il:
City`En.uineer's`'officein good4coadition .lithln fifteen (15) days
1 _ .
after the-'Opeling _OiO'ids.
,
Tile City reserves til- right `to reject- any, or all proposals and
to waive technlC2l-sties-and lrreoula..itles. _ -
Published- Upcn order of the City Council of T_Y a Cit„ Io:.a.
City Cl'erlc of "I01.; City) Ioxa
A-3_
FORM -11310.74 P-1975 - -
STREET FJNANCE
REPORT'-
i rW
Ail Sources ForSireat
Pur s
,Municipality Cit4-oi io'.r3 Cit'r
ROAD USE
FPOti1
TOTALS
C000iJohnson
..y
- TAX ACCT
STREET
orNEq
Official
Census Figure - 47.744 ,.
"ON�_v
OUNT
ACCOUNT
. ACCOUNTS • •
.
--`(Round F9urer to Nesre,r ooa*')
A.
1. Ending Balance. Last Financial Report
S 748,542-
S'(162,073):
S 586,469
2_ Adjustment (Explainon23) -
-
-- '-- -
- ---
'
3. Actual Book Balance Jan. 1, 1974-
- $ 748,542
$ (162,073)
-J 586469
-ACTUAL RECEIPTS
-''-
-:-3.:
1. Road Use Tax .....................
S1,406,770
'
$ 1,406,770
:-
2 Property Taxes ........... . ... .....
$ 221,380"`
$501,783
723,163
3. Special Assessments .................
127,987-
119,550
247,537
4.; Mi Otemize on Next Page)......-......
-=-
263,950
-263,950
5. Proceeds From Bonds Sold ......:.....
400,000
400,000
6. Interest Earned ......... ...........
-1,736
200
1:936
C.
Total Receipts -_(B1-6)...:' ..........
..... .`. $1,408,506
$1,013,517
$621,333
-$ 3,043,356
D.
TOTAL FUNDS AVAILABLE IA�CI
S 2,157 048
851 444
$ ,
$621,333
3,629,825
$
'ACTUAL
EXPENDITURES
E.
tlaintenance , .. ,. ; .. , , . , .......
$ '403,710
$ 403,710
1. Roadway Maintenance ................
-
2. _Snow and Ice Removal ...............
-: 102,983 _-
3. Storm Sewers -......................
-
_._.
-'
4. TraHic'Se_ ;ces ....................
.
$ 272,959
_
272, 959
5. Street Cleaning ....................
72,807
] T'
F. _:
Construction or Reconstruction ...........
-- -- _
1 -.Engineering.......
$ 1,275
$ 21,836
$ 23,111--l-
3 1112.`Righ[-ofYlayPurchased-......,.......
2. Right of Way Purchased ..............
-
- 735
735
3. Roadway Construction ...............
676,304
495,833
1,172,137
4- Storm Sewers ......................
1,1311,131
' S_ Traffic Services :......... . . . ......
20,914:
103,288 --
11,202
6. Sidewalks .........................'
1,166
9.105
10,271
-:- G.
Administration .............. . ...
24. - ,616
" 38,674
63,290
K
Street .Lightirg..:. ...:........... .....:,
-
:::- '.:108,325:
_:_
;=_: 1
.08,325 .._
1.
Tees - . -- ...... -
.. . 4, 687
-�
J_--_Eou,pman[
Purchased ..........-.........
K.
Mise (Itemize on Next Pagel
L:_'.
Bonds and inter+±st Paid...... ........ .....
..
1- Paid an Bonds Retired_' ..............
$ 276,000
$ 276,000
2. InterestPaid.on,Bonds...............
... '`-.-
206,169
=' 206;169 _-
ill. -
,don Street Purposes ....... -
--- `--
N.
Total Expecditur_s(E-10)...:........1.
.... '--$1,309,593
-- '$1,050,755 --
$482;169-'-$2-B:Z,Sii
0. -
BALANCE .tune 1.0, 1975...............
$ 8472455
(199,311)
$ 139,164
$ 787)308--
P.
: TOTAL FUNDS ACCT. FOR. (N-9) -
-" $2,157,048
$ 851,444
S 621,.333
-53,629,835 - `-
_..
(') =-Road
Use Tax -Expenditures for those six items must be divided to Arterial and local -street on Form 2-B-.. (•-}-.Debt Service,
General, ".Sanitation; Public Slfety, Utility. -etc- include the for
ac
accounts Cvre u
hich are sred
entirely -,for streets.`
Head Your +-
--New-:Instructions.
MV
STREET FINANCE REPORT
COM1t M11155fOPt .: - •_'
-
T.VA STAT HIGHY/AY
H-1975
PORM 113 10.71
Cit? of ImJa Cir'
--
Uuniciaolity -- -
-
ARTERIAL
LOCA
- '
RECONS I RUCTION
& R
TAX ACCOUNT
-
sTaEE�
sqSET
S
CONSTRUCTION
USE
FROMOA
EXPErIpITURES
CNLY)
1,275—
—
(USE FIGURES FRO. u COL. 1,
��
61
$139,161-
—_
676,304
131
)
L e�gineenng .
537,143
537x
1;131
20.924
'2. Richt oi.'Nay Pvri:hoz _d
Construction. •
2.0,914-----1.
��
�
1,100
-.3•.. Rood+ cy
' .1. Storm. Seers - -•, . . •
5, Traff.c Services •
.;
S700790
6. Sid"01'4- ......
$141 ,45
$559,332
�-
1 C0%
TOTAL
7
20.2
• .-- - T -2A. indicate date resolution Mas passed
percentage ..• -... - `-..
F-6 on RUT
_
- 75% of Col. 1, F-1 thru
•tt less than
by suodividers.)
_
Commcn ts: (Including streetez0enditures
(Line iid)• jee instructions.
--
-
COIUrM -
iee^-ipls
- f hliscelloneous _..- _
1temltatlnn o
.-
- CO -'
$. 20.,9393 1-'
for Services
103 7
ms=s
Ghar�
1
u
2.6L3
f. -^7^00'_.:
o ms's
7 L 0
-------- _
cr
-
4=
ye
r, r- �
Ltw.i:FjcS.OiZ�Ys
—�-�—
r
-
-$2632639
-
y' _
2ropert/
TOTN
-
Sale of
(Line X)-
5•:e instructions.
_-.-
-1'•mizotion of Hiscrlloneous cs penditur�s
-
Line;< Totals
-----------
`-�
S'T'REET FINADLCE-PEPORT
Form RUT -2C
On and Off Street
Rev. 3-21-75
Parking ---Statement
Municipality City of Iowa City
A.
ACTUAL BALANCE January 1, 1974 ..............
$267,931
ACTUAL R?CEIPTS
B.
Parking and -Meter Receipts
-1. Street Meter Revenue .....................
$220,061
2. Lot or GarageMeter' R.evenue......`........
145, 83 --
3.- Other Lot or Garage Revenue `(Rentals) ....
4.. Property Taxes.................::... -
---.`
D. Miscellaneous (Itemize below) .............
38,986 -
Total.(B1-5)....................... ........
$430,635
C.
Proceeds of Parking: Bonds Sold .......... _-_-•-
D.
-_Total,P.eceipts (31-5) + (C) ...................
$430,635
E.
TOTAL PARKING FUNDS AVAILABLE (A & D)........
$698,566
ACTUAL EXPENDITURES
F.
For On and Off Street Parking
- -
1. Acquisition and Installation of Meters_._
$ ---
2. i-aintenance and Repair of Mleters..........
50;553
3. Acquisition and Improvement of Parking...
185,577
4. Mainten.)nce and Operation for Parking..`:.
53:779
5. Policing and Enforcement...'. ............
---
Total(Fl-5)........... .................
$289,909
G.
--Parking Bonds and Interest Paid
1. Paid on Bonds Retired.....` ...............
$ ---
2. Interest 'Pay..
-
---
H_
:Street Work Paid from Parking.......:---..
---
(Amount claimed on Form RUT -2A)
I.
Total Expenditures (F1-5) (G1-2) and (H).....
$289,909
J.
ACTUAL BALANCE June 30. :1975..........
$408;657
K.
TOTAL PARKING FUNDS ACCOUNTED FOR (I--. & J) ....
$698.566
Miscellaneous Receipts_(itemized)
Interest on Investments $33,168.57
-_ :ental of Builciinas 3,362.50
r- itiscellaneous Sales 597.20 =
-
Reimbursements for Damages 356.38
-
Commisslons 334.87
IteCund of Cas b liLuct rGY `.'.01.`:'1.1)
Refund of''Salen Tax 965.08
$38,985.80
h�Oq
/ September 3, 1975
RECEIVED SEP 4 1975 124 Grandview Ct.
Iowa city, Iowa
Iowa City City Council- Civic Center
Iowa City, Iowa
Dear City Council: for the
This morning I stood out in the rain with my husband waiting
destination was the University Hospital and his was
fifteen minutes ;late, it was
West Benton bus. MY passed us by: I was late
the campus. When the
that1thes dri'verUSimply P ht a'Cambus,
So packed full c, people of there. My_husband„caug to,com-
for work and drenched when I 9
but was still late for class. 4ls had
I calledtheTransit Compathat ny
plain,'I was informed-that.a so-Thisnis no doubt part earlier aof the Wreason,
the 8:00 bus was sa late eo le -06 the West Benton -
but you should realise that there are many p P
of us do not own cars or bikes and we have
Lakeside route who ride the buses and that these buses are full even in
the best circumstances. Many
to ride the buses.
I was also told this morning that the Specils -als will not begin
running until _January. This is absurd. 15Pen�session iare n order ded �toaaecomodate
should be run 'whenever the Universityst
the huge student population living _in e Wbetweent7-30nand a8:30dand
reas.'
I believe extra buses would o needed only and I can walk to work,
I bel levessibly a the afternoon around 5:00. I myself can walk several blocks
and catch a Cambus when I have to go to class,
but there are many people who convenient. but IWe Ucannot afford to take the City
buses since they are more et a seat. If you --do not believe -that--
buses
on whether or not I will. g
Specials are needed, I suggest the next time it rains (or snows) You
rest
come and stand those ofrus-rwho haveof walking nwalkingas-oud oakc r onlyalternative
and see for
yourselves. For
means of-trabusestwillnithiosespissa ersoand mmoney. Please investigate
or -the City -
Thank you. Sincerely,
=6141
Ms. Ann C. Kabel
CONTENTS
City. Clerk -
Community Development
3
Community Relations
13
Finance
15
Fire
19
Legal
32
Library _
36
Parks and Recreation
44
Personnel
58
Public Safety
61
Public Works
74
Transit --
102
GRAPHIC DESIGN
By;, Mike Kintner
Senior Design Student, University of Iowa
City Clete
Abbie Stolfus,'Clerk
*
The completion of the R3A Area Study.
*
The compilation and preparation, in conjunction with the
Finance Department, "of_the FY 1976-1980 Capital Improve-_
`
ments'Program.
*
The preparation of a neighborhood park study for the
-
-Hollywood Manor Area.
*
Preparation of a neighborhood park study for the East Side
Area.
*
The preparation of "a Sidewalk Policy ,Study -for review by
the `Planning -Nand.Zoning:-Commission and the -City Council.-_ -
A subsequent request for and implementation ;plan 'according
to the basic policy was requested by the City Council and
should be finishedearlyin 1975.
*
A -Bikeways Plan was initiatedin 1974 to be completed in
1975.
Aerial photography of the City was accomplished in April- _'of
1974 and two series of aerial photographs, " ' = 250' and
1" = 5001, were obtained. This activity has subsequent
bearing upon flood ,plain mapping in that it provides the
basis for contour "mapping :at two -foot- intervals.
*
The City cooperated with the Geological Survey in the
preparation of flood plain maps.for.the lows River, Willow
Creek, Ralston Creek and `'Clear -Creek `in:accordance with
the -Federal Flood Program. ,-A contract -was
-Insurance
negotiated with Stanley: -Consultants for the preparation
-
of the 'Riverfront"Plan for the Riverfront Commission.
*
A combination land use and building condition survey was.
conducted during the summer of 1974 for every parcel
within the `"City -of Iowa City. This represents the initial
-- -
- data gathering phase for comprehensive planning activities.
*
The preparation of a report delineating the 'steps and
procedures -for -Mandatory Dedication for Park Land.
*
The preparation of a Parking -and Side Yards Study which
wassubsequentlyreviewed, and approved by the Planning: -'-
lanning
andZoning Commission and City Council resulting in
and Zoning
modifications to the parking requirements of the Zoning
ordinance. - -
S
Division
Urban- 1974
h November,
Dyrector, throug
Jack Klaus,
auser,`Assistant Director
Richard Wollmersh the
valleys for
oaks and the obstacle" -
one of extreit Was the year °f the and the
Tho year 1974 was forecasted
Department of Urban Renewal.
Report 'optimisticandyland,clearance,
Annua,jo That forecast was
wrong, -n, That
of land acq of redevelopment. the
a ainst the City, acting as
commencement filed g of an environmental
a suit was adequacy of }{ousing and
In February a envy,.over-the the Department.ect. On, March:28'
local public -g prepare by ro). of general
for the Urban Renewal the issuance
impact'statem ntPrep to authorize:; of"the CitY�s
Urban Develop held a major portion ercent Voted for
a referendum was While 54_..p to pass the
1974 to finance ram: on he
obligation bonds ority was neaes,freeze
to renewal PYOg .
percent ma) HUD put the
commitment a 60 P In April
and it failed. funds for any new:actiV ainstnthe
the referendum,, was sought against
bond issue federal legality
o£'the
Of any unction th, leg itol
expenditurIn July another injunction old Gap..
pro)ect. Capitol Associates the city and ,low points.
city and old 6t between significant
Dent Were the most sig nificant as
redevelop These oints-as sig
Associates. eaks had high P City executed an
ment
Un the other side, the P 17th the the redevelop reme
he_valleY Old Capitolon aAssociatearea. In May, -
the
tax
s had road use with of -the renewal case that haVe
agreement•or_Portion City which would
of the ma) the; Douglas v . streets well as revenue
ruled` in maintain facili
Court be used t° m revenue -as arking _that
funds 'could; and on -street meto finance new P
parking meters,
could be used satisfied,11UD °fthelp=o�ect, ,
from parking City finally worked out'for This
ties.[, In May, the_ `could be arking facilities•
feasible financing plan .credits:for p- and financing plan
claiming,_local or contract imposed i.n April was
withoutof an amendat_, Y on funds
suits''were resolved
led to approval freeze,
at which:time the City in the.environmental
in July, the two remaining he plaintiffs.
1n octoberp of the OCA) as
lifted. ruled in favor dropP
e Stuart and the _other suit was Assoc, ( the
Judg Capitol, The OCA
impact case, 1ND approved Old: Dent agreement- submitted
redevelopment
pr9JeCt land
In November, roved a redevelop on November 7-,
developer and app and became=arbitrative date for
urchase
proposal ,to P 8 9:1973 finally the contract initiation
area by_old Capitol°Associates.
on Octobnreffect, this waaowntown
to the first piece -of
1974. ment of the conveyed',titie Dent.
the redevelop the 'LPA
for private redevelop
Also In Novembland sold site_imprpVe-
renewal _ _ demolition and uisi.tion-
urban he
management, the Year. Acq
Property smoothly during. roximately'eleven
Relocationwent rather leaving app
One hundred thirty-
Rel
all parcels, were relocate . al'
was limited to, -nine _P condemnation: of an rig
In
in 15 mostly by and 21 businesses
15'f.amilles, 50 individuals out
nine indileaving#approximately
in 1974, 6
BUILDING PERMIT ACTIVITY
TYPE OF PERMIT
N ISSUED
$ VALUE
N ISSUED
$ VALUE
1974
1974
- 1973
-=1973
Single Family
Du P
160
5,330,907
175
5,156,346 '
Multiple Dwelling Units
1
-9
36,000
1,141,000
4
3*
88,500
Schools
Churches
0
0000
0
777,000'
0
Industrial'
163000
- 1
310,000
Garages $ Carports
4
3g
79,517
5
56;
317,655
Service Stations_.
1
16,500
2'
110,701
Professional 8 Office
12
376,154
9
40,000
Commercial
0
0`
709,750
Public Works
0
0
0 :
0
Other Non -Residential
8
123662
0
6
0
Residential Remodeling
Commercial -Remodeling
199
91
716,954:
158
13,334_
504,749 "
Public Works Remodeling _ _
9
3,666,169
5371375
91
4'
2,451,295`
Hospital F, Institutional
216,713
Buildings
0--
0
:=
0
TOTAL VALUE REPRESENTED
BY ALL PERMITS
515
12,766,238
518
10,696,543
Fees Collected for Moving
Buildings
8
370
11
530'
* In 1974 nine (9) permits were
three (3)
issued, representing 82
dwelling units,
and in 1973,
permits were issued
representing
S2 dwelling
.,units.
Housinjoivision
Lyle;Seydel, (lousing Coordinator
�n
The.Leased Housing Program was the subject of an occupancy
financial
audit
audit and a combined management, -operations,
the combined:atidit hrivc
not
during the year. The results of
It is anticipated that report will
_
contain
been received.
a_listing minor' discrepancies and willbe
the
,of -numerous
impetus to make several -changes -in operating procedures.
Statistical information on the Leased (lousing Program
follows:
- 1973
1974
- No. 'of -applications reviewed_ 127
108--
47
No. of tenants placed"' 49
Reasons for families leaving program:
4
8
Abandonment y
13'
Over -income
Health, inability to live alone/death 7
16
2
Moved from area 2
9
1
Evicted 0
1
Purchased home 4
5
Change in family status
No. of units withdrawn from program
- and reasons: 9
12
Sold
`
Owners withdrew due to tenant 2
3
damage and/or conduct
Leases not 'renewed as rent requested
4
by owner was too high; 5
Leases assigned to over -income 6
6
-tenants
Option 1, tenant left_program and
owner terminated or 'lease was
terminated, mutual consent of
14
owner and administration 4
-
Total 26
39
No. of households in leased -units
201
Six leases were terminated
effective December 31, 1974
le'aving_8_ leases available for
assignment.
11
13
-- eCtlVltics WaS_
s9,nificint aspects of division with all
One of the more L relationship
business_with the City and making
thc.cstahli.shmcnt of_a formal workin}
vendors who; are now doing hours of work, but is now
contacts with new"supe iers who could he of benefit to this
organization. This has consumed many
to produce very favorable'resultof referencethe year
information,
beginning an to assemble a Library
this division beg
agreements which ill be advan-
and also began to cstablisll-buyinF
tageous to the City During 1975.
Accounting Division act;�;t;es
a roll, and
budget preparation, P'Y
'Phis division is---r�sP°uditin};(O�• has�c accountin}, enditures of
including-reporti.n , with the exp
,st -year :r'Frcat Je'llao_catn'�otr�inliegn
other miscellaneous duties having to d°in he
City funds, Uuring the P'_ cs ccially who
being
-staff development, accounting personnel
spent to = second 1eveL_' was planned that
and supervising onsib.ilities It
assigned more: and varied resp stem of accounting and
would include the background work
the work program for 1974 accrual system cI federal programs,
necessary to develop a modified the
however, the work `load f:ocover in the City's fiscal
reporting and the chang airing a higher ;
such as Urban Renewal,
year provided other areas ofactivities req
priority• Job in improv -
this division is doing a Ies for this
J artment-
In our opinion, or ing activities for this,dcP
accounting and rep oar ,will be 'a very important
ing the mcnt-during the'next '. in .order to improve On
St;, (( dcvoToP re are for
part of the division heads resbecnimadetand to a1s0 P p
the progress,that has already crformance auditingsystemthatthas
the establishment oC-;_morclof:.11 lndPcation of the performance
has now
should be: mentioned that
been given by this di.vision`is the fact that the City
orate federal Program -audits istaff cooperaotion
undergone four:sep_ tion -noted. 1n addition,
years Wit an-cxcc' reparation has been of val-
;,nd conscientious cCfort to budgetP
uab}e as,
to the organization.
Treasury Division the
onsibility includes all receipt aviolations
utility billing, parking
"This div is ions__: resp -and invest -
custody of funds received, debt adminiatration,,
Follow-up and accounting control, o for this division during.
•or art of: the workload lesion and refine-
ments. -The mal P to electronic data
the early part of 1974 was devote comp problem areas
f -utility all of the P
ment of the converslyear drew to a close,rsion to ;
process! _.As they its COnvcQrrected.auHowever,.
t.
In this system brought to 1i; ht by art Of 19f5'
processing had not yeti been satiseted, and the early P
re--Prpgramming has now been comp ctes'stem-in operation the way
- lctcly functiOr system this division has
should_: see a comp envisioned. In our fop
it -was originally.
16,
done an outstanding J011 in handling the conversion process, espec-
iaLly in the area -or public relations. As an indication -Of... this
-it
should be pointed out that during, tile peak time of changeover
employees be pointed Out
t were handling well over 1,000 telephone
calls per week, with very few. complaints and satisfactory results
on citizen inquiries. _-
Because most of the divisions 'in the Department of Finance were
newly created as of .January 1, 1974, ,a good deal of time has been
spent in sorting _out duties, especially asbetween
year, this
the
Division and the Accounting Division During
particular -division has :been assigned all of the -receipt coding
and check issuing' procedures, the responsibility 'C or which had
formerly been scattered___ throughout the organization. _Because
will remain in the Treasury Division,
the utility billing system
certain changes -in personnel assignments were al o made with
very good -results -and no significant` backlog inthe wor}:-in-`
the --year. Although the number of park -
process developed during
-ing-tickets issued declined slightly during 1974, there continues
to be a,great deal of activity necessary with the follow-up on
t of
unpaid parking tickets. Ilowever[ully 70$owererds �eventuallyndicate acollect-
all_ the tickets issued in 1973, process.
ed 'through this divisions efforts or through the Court
A_grcat amount of help will be available [or this activity in
1975, when the -state T RACIS system becomes (ally operational -and
license data information on Iowa residents will be available in
computer printout form.' Overall, the work product turned in; by
this division is outstanding and contthe excel-
inues to rcflect
lent supervision being given.
Parking Systems, Division arking system and its
This division is responsible for the City's-p
work includes parking lot maintenance; installation, repair, and
-of meter
maintenance o£ -parking meters; superviandnassistanceeinothe nplan-
collection-of,meter and lot -revenues; g
Hing and reconstruction of parking ,facilities. During the past
year substantial;_ improvements were"made in three of the City's
oiE- trcet parkiirg facilities. The Civic Center lot wamplete-
ly redesigned, paved,-andlighted,for the first time, providing.
a credesigned,,paved,tary a ent to the .overall Civic Center complex.
The Recreation Center 'lot was reconstructed and: redesigned in
such a way as to the free flow of traffic between
Burlington Street and; Washington Street, -thereby internalizing
traffic circulation to better serve, the east entrance - to the
e
Of
Recreation Centers hOf mohtainedofromctheDodgeSStrthecothilitresurfacing
the City to use P
a base thereby exacting;-- considerable savings in the
project as
overall project cost. -'.In addition, the :attendant controlled
facility atthe corner or I,j.nn and College Strc�i� Was erp nds�
amount of parking spaces available in ordertt
to double the P
betterser an an interim:off-street parking facility for the
17'
Deaths and Injuries
►r
Supres! Division
Arthur'Kloos, Robert Parrott, Kenneth
I -
Irving, Battalion Chiefs
Fire Calls
Fire Alarms
-' 280
Rescue or Emergency;
37 .
I. Honest Mistakes
24 -
False Alarms
22
Malicious False Alarms
57 -
Total False Alarms
79
Tnvestigations
77
- - Set Fires
34 --
Total Emergency
486
Fires in Buildings
Number of Fires Value -
- Loss - -
112 $59;624,590.58
$279,710.87
Fires in Motor Vehicles
Number of FiresValue
Loss
73 _ $170,389.00
$27,003.87
Other Fires -
Number of Fires Value
Loss
-= 90 $13,117.00
$7;631.00
23
m
orTj
a
o
En
a
M
y
VALUATION
LOSSES
cn
a
cn
z z -
r.
❑y
nEn -
20
24
64 433 .$18,509,357.00
$465,922:75
1965
280
45
27
59 529
9,770,563.00
117,029.82
1966
353
53
39
24
49
59 473
43,773,383.15
112,258.00
1967
278
63_
25
63
85 578<
56,649,016:00
284,318.00
1968
354
51
66
21
57
61 501
66,608,202.00
462,847.00
1969
396
16
50
80 525
22,526,375.00
768,016.41
- 1970
318
61
20
58
55 527
10,668,552.00
377,929.00
1971
352
42-
26
62
67
519
64,718,600.00
155,653,58
1972
326
38
26
33
81
482
82,614,911.20
467,303.04
1973
278
64
24_
68
77
486`
59,808,096.58
315,041.46
1974
280
37
TEN
YEAR
-COMPARATIVE -=
---STATISTICS ON
ANNUAL FIRE LOSSES
'25
-
1 1
• 1 11
®®
1 11
1 INS
I�
11
1
A®® ®I
11 111
®®
�® t
1 111
I®
01 1
sm MOM
1 111
I
iji .,
0.; .,. 1
eve 61
28
Public- Relations. -
3
`D.ivision Meetings .............. .....
2
Red Cross Retraining'-.... .......
21
and Conferences ........
11
_Meetings
Juvenile:Conferences .....:.
8
Safety; Committee Meetings- ••••• ...
2
Safety-Talks
2
School ...:_..................-
--2-
Court Appearance
Total .
Fire Prevention
(ire Prevention Conferences .....
s
30 ;
Building Plans ...........
48
1-*:*Lrc Prevention Programs .•••••• ........
28
"Tank _Pests ........i.................
13
Tank Installation .......................
8
fi.re'Safety Talks ......................
3
Material 'Tests ......... _ _
_.
IiirePrevention Meeting ..........
l
-
Liquid,petroleum Plans .•• ... .
..
2
Liquid Petroleum Installations..
6
Sprinkler=Plans .._. ••
''
5
Sprinkler Installation .• ••• • "
2
hydrant Plans ......................
3
AlarmPlans1
Tank'Removal
Total ......
28
Conferences, Schools and Activities
The Training Offi.cer__attended a four day National-Fire-Instruc -.
toy's -Conference at 'Memphis;_ Tennessee, a four'day Instructor's_"
-Conference-at-Ames and also attended the Annual Fire School at
Ames; was elected to the Board of Directors of the"Iowa.Society
of .Fire Service -Instructors -and -attended_ two, boardmeetings -held
in Ames and Marshalltown; and continued -to -be an 'instructor` for
Kirkwood Community College. Several Civil Defense Meetings,
City Division and Department [lead Meetings were attended by. the
Train.Ing Officer who also performed Fire Chief's duties in his
absence.
Training Officer Kinney and'Batt. Chief.Kloos were very proud to, -
become Certified Fire Instructors for the Area'10 Community-
College in conjunction withtheFire Extension Service. The Lire
Department also has 'Lieut.--Whi:ttaker-and Lieut.'Ilansen who' -have
nearly met-the'rcquirements` to be Certified -Fire -Instructors.
Public Relations
The Department,in conjunction with the high schools,impl.emented
it's "Fire and Rescue training Program with six young men`in
attendance. This program was completed in three months. The
Batt. -Chiefs and Lieuts. from all three -shifts -were 'involved in
these training, sessions.
The Training Officer and officers and firefighters were very
active in conducting a variety` of demonstrations and fire.drills
at all elementary schools. Our new pumper was demonstrated` for
all children. -
Fire Extinguisher and hose Demonstrations were_,given.at several
industrial plants. Fire Safety Talks were given to.;Supervision
Personnel at Proctor and Gamble 'Plant, >American '=College Testing,-
Westinghouse` Learning Corporation and Sheller Globe Industries.
Talks on safety were also given at [fills, Oxford and North
Liberty Elementary Schools.
The_,new pumper was displayed at the Northwestern Bell Telephone
Company in observance of their Family` Safety: Night.
31
33
0
Cases Disposed of During 1974
Smith v. City ,
Zoning suit
Stalkfleet v. City
Auto case
City v Ryan, et al. -
Publicrecords suit
Oelson v. City
E110C"case
Douglas v. City
Ramp appeal..
City v. Rock Island
Railroad crossings
- Mulual,ProLective, v. _ llein
- Insurance
City v. Black
Zoning
C:iL,y v. lloffman
Auto case
Katzenmeyer v. City _
Bidding Suit
Laitner v, deProsse-
Environmental suit
St.rch v City _ _
Zoning suit
Pending Cases
State v. City & Korsho;j Construction
Damage suit
Slezak v. City
Assessment appeal
V. CityCondemnation
appeal
Penny.Bryn v. City -
Paving approval case
City v. Westinghouse Learning Corp.
human relations case
,
Rabenold v. City
r
Clay v. Ci Ly
Access claim
Oakwoods Development Co. v. City
Assessment appeal
J'lum.Grove Acres v. C:iL,y
Zoning
13jornsen Investment Co. v. City
Contract suit
Woodburn v. City
Condemnation appeal
SLecle v. City
Condemnation appeal
City v. O'Brien d/h/a Vine -Tavern-
Condemnation appeal
Stasi; Inc. v. City
Condemnation appeal
Henry's I,easing v. City
Condemnation appeal
Braverman. Hamburger, Inc, v. City
Condemnation appeal
I)ividend_Bonded Gas v. City
Condemnation appeal
Little _Caesar5 v. City
Condemnation appeal
Jacksons, Inc. v, City
Condemnation appeal
Annex, -Inc. v. City:
Condemnation appeal
Kinney v. City
Condemnation appeal
-. Cahill, et a]. v. City
Condemnation appeal
Farris v. City
Condemnation appeal
Nall Motors, et a], v. City
Whitehouse Enterprises v. City
Assessment, appeal
Simmons v.'City &: Rock Island
City v. john Nolan z
Parking tickets
Virtnr-lndur+l.rir x v., City-
Assessment' appeal
34
Pending Cases Continued
Lovelace, et al, v. 'City
Angelsburg v. City` -
Assessment appeal
rarkus v. City
Assessment appeal '
Beetv. City
Assessment appeal
Will White Boulevard cases
Assessment appeals
City v. Towncrest Mobile (tome Court
Ordinance enforcement case'
Korshoj Construction Co. v. --City
Digester suit
Penny Bryn v. City
Damages case
Rock Island Railroad v. City_,
Quiet title -South Market Square
Amerex v. City
Damages suit
Short; v. -City
Discrim, damages suit
Van Orden v. City
City v- Parrott & Meyer
Eviction suit- -
City_ v. Eric Ileintz, Magistrate
Sign ordinance case _
Their dedicated service
as well as'that of
the entire staff-
ngr
LS the on-goi,sccret—ingredient
library service in
that is
creating exceptional
this
community.
- -
1974 Circulation _
Adult
Books
207,446
Records
23,690
Art Prints
1,102
8mm films
2,411
16mm Films
'_614 (14,470
viewers)
35;2 3
Children
-
Books
281,435
Records
61731
Art
746
Total -
524i175
Other Activities
Library sponsored events
447
Attendance at; Children's
programs
25,000
Class 'group visits to
Children's Dept.;
- 285
Attendance at Adult
pgorams $ Tours
31527
Groups, using the meeting
rooms
168
Information requests
answered
16,,501
Interlibrary loan requests
handled
325
Packets sent to homebound_users-
-159
Displays arranged
49
Publications`
22
39
40
Library Materials
Books added, 1974
A-V"added 1974_
9,009
Materials withdrawn
855
Net Growth
— 3L-838
Materials available December 31 1974
BOOKS - -
Adult
Juvenile
70`,415
-
1
-- AUDIO-VISUAL MATERIALS
Records Tapes
8mmFilms
3,058
Art Prints
430
392
3,8
CURRENT PERIODICAL TITLES
442
Also available but.. not tallied: telephone directories;
college catalogs; corporation
reports; unclassified paper-
backs;.newspaper>clippings; pamphlets;
of
governmental bodies; -commercial
hearings; and thousands
minutes and reports
catalogs; congressional
of back., -issues
newspapers on microfilm, microfiche,
issues.
of magazines and
.bound
volumes and single
40
45
46
Recreation Center Attendance
Activity
General Supervision: 'Administrative Services
NUMBER
Equipment Loans
181
Park Shelter Permits Issued
455
Ball Diamond Reservations
90`
Santa Suit Rentals
50`
NUMBER
Activity
Youths
Adults
- Social Activities (Center)
Golden AgeClub
4,536
Senior Citizens' Card Club
1,296
'teen Dances
577
S.P.I. (wages provided by U. of I.) -
354
457
Arts $ Crafts (Center)
Classes and workshops
4.44
Craft Room, public use
344
Photo Roan, public use
723
Exhibits -
775
Footliters,
145
Demonstrations
99
Physical Activities (Center)
Archery, public use
762
356 :-
Fitness, women's Class
1,220
Game Room,; publicuse -
31,374
14,962
Gym, public use
15,161
27,531
Handball, public use
40965 =
--Paddleball Class -
" 179
Child Care -
1,466
Rifle Range, public use
241
1,080
Volleyball, Women's Open
1,092
= Shuffleboard, Senior Citizens
72
-Special Events
Pool Tournament - -
48
17-11
Table Tennis Tournament
76
42
Halloween Parade`
52S
Garden. Clinic
91
Ski Clinic
93
Synchro Show -
220
6,498
Play Day
TOTAL
57,671
__61,902
-. 48
-.
NUMBER
Youths
At
Activity
571671_`
()1,902
Total Brought l:onward
Recreation Center Swimming,
48,335
72869
Public Use "
17,813
Classes ":
122,919
70,671
TOTAL Swimming and other _
193,590
-
TOTAL Department Supervised
16,910
Pool Ilse by others (includes 875 meet spectators)
18,967
Room Use by Others
229,467
GRAND TOTAL (ENTER USE
Neighborhood Attendance;
Youths
Adults
- Activity
2,185
Babe Ruth Baseball
Winter. Sports park, public
Skating City
2,773
1,134
743
250
42
Ice public
Ice Skating Mercer Park, p
Hill Park)`
118
-
Ski Clinic (Hickory
Ski Trips _
City Boys, Baseball (not Dept. supervised)
Iowa
Softballt. supervised)
City Girls, League (not `Dep supery
40736-
Iowa
1,095
Men's Leagues
Women's League . - -
1,221
1,546_ '_
Tennis -
121
156
Classes
7,188
Tournaments
Public Use (3594 reservations x 2 people)
-
1,847
Football
-14,769
Summer Playgrounds
Scheduled Activities
681
481
Regularly
Special Events
of youths and adults is
estimated.
* The proportion
Note:
-___ 49
Activity
Youths
Adults
Misc. Outs We ncitivites
Golf league
338
'Drips (other than ski)
244
106
Dances at Mercer Park *
900
200
_
Farmers' Market (dealers only)
123
- - Cultural -Arts -Series -&- Demonstrations
;405
Senior Citizens' Trips
.301
School Centers
ASERP
21086
Week -end Gyms, public use-* --
1,166
200
Holiday Gyms, public use
258
Men'sBasketball, =Fast _Break League
514
Women's Basketball League` °'
423
TOTAL
29,463
18',847
- City Park Pool
Public Use
46,947
7;647
Classes
___-6,552--_-
-
Mercer; Park Pool
Public Use *
35,961
Classes
7,341
TOTAL Swimming and Other
126,291
32,348
IDTAL Department Supervised
153,639
= Use of Pools by Swim Club and Other Groups
6,535
* Note: The proportion of youths and adults
is estimated.
so
In accordance with prior Planning,, Park crews assumed no specific _im-
provement projects in 1974 except as they worked at nein park sites and
statistics
Park
Cemetery
STAFF
- Full Time
16
4
8
- Part Time
8
4
- Mayor's Youth
0
0
- Neighborhood Youth
8
Park
Cemetery
BUDGET
- Operations
$289-443
$51,317
`
Construction
$. 234,400
PROPERTIES
Parks
418_Acres -
`Acres
1 Cemetery
40
1 Zoo
19 Picnic Shelters
23 Ball Diamonds (3
lighted)
6 Tennis Courts
2 Skating Rinks
2.7 Miles Riverfront
6.0 Miles Trails
4 -Food Concessions
21 Trucks, Tractors,
Mowers (Parks)
- 6 -Trucks; Tractors,
Mrnaers (Cemetery)
303 Park Benches
283 Tables
i
56
in this area in 1975.`
The position of HumanRelations Coordinator was established and'-
the Coordinator, and. the Personnel _Office"worked-together-on sev-
eral Affirmative Action placements.
Safety
The City,s first formalized Safety program was-initiated in_1974
The.Personnel Technician served as the Safety-Coordinator, pro-
viding impetus ;for a`five-member Safety_:Committe__ which r. to
serve-as an advisory-body to the City Manager. Follow-up_inspec-
tions were carried out by committee members on the recommenda-
tions of an inspection our insurer conducted in 1973. All-City:
departments were advised of properly equipping employees in per
traffic vests, etc.)
tonal safety equipment>(i.e. hard hats.,-steel-toed shoes, safety. '-
. Investigations of'serious accidents-were
conducted and corrective directives were issued to department
heads.
The 'Safety ,Committee is presently seeking to expand to i
safety representatives Conclude
in each divisional :operation. •ntinued
emphasis'will be directed toward developing safety consciousness
and "motivation through training sessions and a violation citation
program.
Future
In 1975 there will be increased activity in all the above areas.
Improved means of J ob analysis will be investigated toffurther
redress any remaining inequities in 'the classification and pay
plan. As of this writing, the City _is beginning negotiations'
with a local Police association toward a-labor contract.- Nego-
tiations with'AFSCME are'scheduled -to re-open in-`October and we
will provide documentation and resources 'through 'job analysis
and salary and benefit surveystosupport_management's.-positions
atthebargaining.table.
There.will be continued involvement of the Director and the Human
Relations Coordinator to insure the -success of Equal, Employment
Opportunity goals which are to be met-in-February.-of 1976.
A problem drinking referral system exists
toexpand it to include at present. We hope
=referrals on any problems (i.e. financial,
emotional, marital`, etc.). }With the cooperation of-the -Problem
Drinking Center, the labor unions and the troubled employee, the
referral' system will provide-the means for`the`City to retain
its investment in-employees rather than seek what appears to be
"the easy way out" by-summarily__aerminating the-tra�rht�f' �,"p—
ee.
Public Saf*Y
David G. Epstein, -Director of`Public;Safety
Police Statistics
No statistic is worth anything; in a vacuum: Statistics must
be tied to -a specific set of circumstances'before they will
`tell anyone anything. For example, --until this year, Iowa City
reported its statistics -to the FBIwithoutincluding data on
crimes that took place :on the University Campus. This ,year,
through mutual agreement with University authorities, campus
statistics are transmitted to!the `FBI:as part of a total
Iowa City report The figures, you see are a:combined
total comprising university data and Iowa City data. The
university ,data ,does .not, however,_include 'the entire year.
- sincethe joint procedure was -instituted in September 1974.
The year1975will represent.the'first full calendar year
using a combined; system.
It is logical that joint` statistics be the rule since,
geographically and politically,there is no, significant
division -between -the campus and, for: example, Clinton Street-
----which-borders it. There.is little sense in excluding an
offense which took place on the Pentacrest while including
an identical one--which-took place in front of a store on
Clinton Street -between Iowa and`Washington Streets. This
remains true even if the campus has :a separate security
apparatus.
Statistics are also affected by the method and efficiency
of -'their collection. This is true no matter what area of
statistics -we area concerned with. Statistics on business or
statistics on crime are equally affected by approach. One
must consider the ability, insight,=methods and purposeof _
the statistical.collectors'and analyzers before a decision
can be made as to validity of a particular set of statistics.;
For example, in the criminal field,-,apolice-office I r might
interpret -the -loss of a kitchen sink as a larceny -or -as a
breaking and entering. The circumstance surrounding the par
ticular'commission of a particular crime will determine how,
I
he loss of that -sink -is tallied. If the kitchen` were: -in a
house, the door to which, was locked, and entry was gained by
picking the lock, this would be,a breaking and entering:(burglary).
If;the.sink were in an abandoned urban renewal house, the -'door
to which was half off its hinges, the crime might then be
classified as a larceny.A-:particular'statistical classifica-
tion can
lassifica-tion'can rise or'fallthen,on how thoroughly events are:in-
vestigated and how stringently records personnel' interpret
facts: -_
61
Part I Cont.
OFFENSES ARRESTS
0/18 yrs U/18 rs
b. Knife or. Cutting
` Instrument 1
1
C. Other -Dangerous
Weapon 8
1
d.--Hands,-fists,-feet,
"etc. aggravated injury 47
28
e. -Other assaults -simple,
not aggravated30
23 9
5-1 Burglary, 317
24 = 7
a. Forcible` Entry_ 178
14***
b. ,Unlawful entry -no
force 101
9*** 7a**
c. Attempted forcible
-
entry 38
1***
6. Larceny-- Theft _(except
motor--vehicle-theft) 1768
225 109--
7. Motor _Vehicle Theft 155
20 7
a. Autos 114
20 7
b. Trucks and busses 17
_
C. Other vehicles - 24
*This 'includes those instances where a'robber kept his or
her .hand inside a pocket implying that
weapons were .-
**It is'suspected, but -it -could not
,present
be;;proven, that; several
robberies were perpetrated by persons arrested foronlyone
;such :act.
***It is known -that-several-of these
defendants perpetrated
many burglaries -numbering in -the. -dozens - even more -were
suspected but could not be proven.
-:-
PART II OFFENSES'
ARRESTS
- (Includes University of -Iowa
Statistics for entire -year)
Offenses Against Family
g
Forgery -$ Counterfeiting
3
Stolen Property: -- Buying, Poss°. ,'-_Rcvng,
etc. 6
Narcotic Drug Laws
60
DrivingUnder Influence
139*
Liquor Laws _
24*
Drunkenness
289*
Disorderly Conduct
78.
Vagrancy -_
3
Embezzlement
4
Fraud
14
Weapons: Carrying, Concealing,` etc.
18
Gambling _ 64
4
question. Finally,
There was utter silence in reply to the 9 "Are you trying
one member of this group stood up and said,
artment is different
_ departments?" The answer to this was,
'to=tell us that the Iowa-City-Police Dep
than all other police dep but your:silence has answered
"I
am making no comparison, -police Department-behave
whether or not the-IowaeakeCitr alleged other `police departments
the way the previous sp
behave." prove--' in terms of the results of complaints
This point has been p
made against the departmentUblictcanone
beeassured thatlthe.
nt has
art-
ever_been-sustained. The p arsons or practice
administration, supervisors :and officers of the. police dep
out of any persons
public can
ment"are :dedicated to ferreitimate complaint.
-- ---which can be a cause of leg dedicated
assured that the:_officersins this department
also be totally of`persons and instances,
-dedicated
the vast majority iven the humanitarian
If this were not the case, given
ulace, most
professionals. found ground
complaints
intellectual-structure of the Iowa City P P,
complaints would be sustained as opposed„to being
less`as is the actual-case.
Personnel Changes -- year.
All
ment-with other police agencies.
Three officers resigned from the department last y
three resigned to seek eraduates.' while the educational
over the
All three-were college g departure of
-level of'` he:-department has -lectedsthat uthe adepally.
- past two years; it can be exp .tedrently ten personnel are
personnel>will also increase. ursuit of an
bachelor degree, holders and one engaged
officer in°the P masters yeas.
degree. Ten more are `,actively B ursuit of advanced deg
undergraduate-degree._.Two are in p
A'total of personnel have attended college.
f
Communication8 I
telephone system was instituted
A metropolitan-wide emergency
stem. The Iowa City ;Police
in November 1974. This •is c the 911 communications telephone 11
- Department serves as the onemin1thelIowacCityr for the 9e
-system.` This enables any
gain access to all
change area to dial three :digits and g Johnson:County Sheriff's
- ency,services to include Coralville Police Department,
emergency Security, Iowa City Police,-
University ,Tows City Fire_;_Department, CoralviPleFire Depart-
Department-- Ambulance Services. poison Center
ment, and -Johnson County_
currently being discussed to include the University Poison
increased
in this listing
The operation,,of the 9II system ions-personnel.
the work load for Iowa City Police communicat
73
SICK LEAVE
D1v1s�oN
1972 'e--
1973 01111 1974 cumin
Engineering
s� asf asses
_
I
nnum un
S1roe1s
-
lips! no sof_
_ =
main tsLuw
wnsl
-
- Refuse
ss s of s'
somas
m
uuuu lscoil)
Water
s�
..
uuuuu unnns
Pollution1011111
a' ssst
as ssf s� �'
sss+ sz' ss ass
a• asp
_
muss, uuu-
-
Tra111c
a' asf s*
Equipment
wuuu u _
0 1 2
3 4 5 G 7 9
PERCENT: OF MAN-HOURS
WORKED
OVERTIME
DIVISION
1972 ; o`
` 1973 Poll sngs 1974.nuunns
Engineerii& Division
George R. Bonnett, P.E., Deputy Director/City Engineer
General
76
79
-
SUBDIVISION "PLATS
REVIEWED
BY
ENGINEERING
=
NO. OF
LOTS
PrallrnInor,
Plats :
Final'
Plats
400
300
.
200
100
'
- 1969
- 1970-
1971
1972
1973 -
1974 -
YEAR
83
Street Di*ion
Paul T. Dvorsky, Superintendent
84
1968 1969
1970 1971 1972
1973
1974 .
YEARS
AMOUNT
OF MATERIALS
USED FOR - ICE CONTROL
TONS
3000
2500:
- 2000
1500
1000
500
O
196E 1969
1970 1971 1972
1973
1974
SALT
YEARS SAND
-
87
-
AMOUNT
OF
REFUSE .
COLLECTED
BY
CITY
CREWS
TONS
' 1100
1972
��
1973'����
1974
nnnuum
-
1
:
1000
1
.
1
1
- _
1:
1
900
1
�
1
1
Soo
700
600
Soo,
400 °
-
-
J F
M A
M J
J A
S-
O -N D
_ 5
MONTH
91
;.
Pollutionontrol Division
Ila rry- E. Boren -,Superintendent
Pollution Control Plant
93
94
rm
®Im
r■I.■
m
WE
HE
®®
MLMMMMMMIMMMMHMM
®MMMM
MM
HMrN
■1®H■roLo
nmL=1=
-■I-■L■H■rM
DAILY
`WATER '
CONSUMPTION
MILLION
GALLONS
Average Day's
PER DAY
-
=
Peak Dai unnnnnm
7
•.o
O'sit
mown
00000000
3
T-fl4
J F M A
M J
J A S O N D
-
MONTH _
97
.... _. -.. . .. .
USAGE
-
.'
PILAM1
GH`OR�NE
-
1974
IBS. OF USED
1973...........n
GHLORIHE.
24.p00
20.000
7
16p0 0
`
•
12.000
8000
•
4000
p
N
S �
J �
M � M
J
_._MONTHS
F
_
98
HYDRANT;
& VALVES
INSTALLED
No. OF
INSTALLATIONHydronla
�o
Valves
90`
80
'
70
'
60
50
40
30
20
15
1968 1969
1970 1971
1972 1973
1974
YEARS
MILES OF
WATER
MAIN
NO. of
-
MILES
140
130
120
110
100
1968 1969
1970- 1971
1972 1973--
1974
-
YEARS
99
Summary of Operations
Service operated 13 hours per day,
1,60.0 vehicle miles
six days per;
operated daily
week
npproxima-tely
147 vehicle hours op-erated Monday
thru Friday.
_
required
--18--full-time and three part-time Bus
Drivers are
are carried
on an
Between ;4;000 and 7,000 revenue pas
sengers
average weekday
System productivity was 3.0 passengers carried per
mile operated
System cost per passenger was 34.4¢
197.4 Statistics
_
Miles Operated -
Hours Operated
475,057
40,600
Scheduled
'
307
Days Operated
Revenue Passengers Carried
1,413,410
Passenger Revenue
$2129000
$486,556 '
__Operating Expense
$274,556
Deficit
Average Daily Patronage
4,604
Monthly Patronage Comparison
Month 1974
1973
o Change
January 154,177
123 844
Y
129,556
+24'S
+14.9
February 148y844
133;717
114,618
+16.7
March
April 125,938
110,985
86 500
+13.5
+ 12.0
M1-1
96 909
ay �
90,761
�
85,733,+6.5
+5.9
June
July 88,627
83252
+3.1
August 81,787
September 114,750
1,035
2,031
112
+2.4
+_6.9
October 135,844
127,124
123,971
0.0
November 123,917
118,139
126,875
_6,9
December
1,413,410 1303,824
+8.4
104
DENTS LISTISBURSEM=
Page.2
-:-: GENERAL -FUND - (cont.)
_ -
4_.00 - -
Refund :_
1.00 _
Francis Nolan
Refund..
5.00
Jim McCabe -_
Technical Services
5,00
Karen Hradek-
Recreation Supplies
100.00
Northwestern Fabrics
_
Supplies
12.00
Clarks Carpets -.
Kansas State Highway
Officials
Book - - -
- for Resale
-105.00
.20,47
f Building
International Conf.-of Building
Foocdhase
20.61
Hy -Vee Food'Store
Office Equipment
127.05
Frohwein.Supply
sanitation Supplies
_ 91.43
- : Hawkeye Wholesale Grocery -
-'.,Surfacing .materials
49.60
River Products
-Clothing Purchase
8.78
_
Entenmann-Rovin CO.
Association
` Books
127.20
American Management
Laundry Service
395.96
Kirkwood Kwik K1een
Laundry Service
200.00
New':Process Laundry &Cleaning
_.
Consultant.Services
8 19
`- Duncan -Agency _ _-..
Safety Supplies
1
110.00
Frank Rios
of Building Offi1. cials
Registration
55.00
55.1.00
International Conf.
American public, Works
Land Rental
23.31
C.R. & L C.'_Railway-Company
Mileage
11.70
Hally Adams-
Mileage
17.93•
Robert A. 'Lee
Travel Expense - -
132.11
Abbie Stolfus
Travel Expense
291.62
Thomas Struve
Travel Expense
100.00
Dennis Showalter
Registration'
45.45
University of Iowa
Mileage
3.50
Ed McGinness
-_Refund
-
- Mrs. Ronald Crawford
Refund -
.3.50
,-:3.50 '
-Janet Wood- ._ __.:_
_.Refund
3.50 ,
Mrs: S. R. O'Brien, Sr.
-Refund
3.50
Mary HOY _
Refund
8.00
Janet Jensen
Veterinarian` Services
86.25
Veterinary `Associates
Travel Expense
17.00
Paul H. Moore
Books -
2,106.00
Dept.of public Documents°
Attorney Fees
30.50
Hayek, Hayek & Hayek
Books
48.50
' Regents of Univ. of California
Equipment Maintenance
5,00 c
Brandt Money Handling Systems
Subscription
73.00
Aquatic Management
Membership
15.00
Iowa Engineering Society
I Pool Institute_
National Swimming
gooks
Supplies'
76.59
City Electric Supply
_ _Electrical
Books
3.0,0
2.60
` N'.0 D H
--
Propane _
17.70
EconogasService:-:.
Lumber
160.00
Iowa Lumber Company
Building Maintenance
33.09-
Home Services Agency, Corp,
Recreational Supplies
Iowa City: Sporting Goods', Inc.22.23
6,SupP lies
Minor Office -Equipment
62.65_
Shank office Furniture
Food
74.43
_
Whiteway-Super Market
Equipment Materials
ipment;Co.
-Cline .Truck & F,qu_`
DISBURSEMENTS -LIST
- -
-
Page 3-
3.
GENERAL FUND (cont.)-
GENERAL
"'
19..45 -
Strub-Rocca Welding & Repair_
:Equipment Repair
-
Materials
97.31
Pyramid Service, Inc-
„Equipment
Miscellaneous .Supplies.
77.32 -
Warren Rental, Inc.
Building Maintenance
10.00
60.00 _
Saylor Locksmithing
Equipment Materials
80.75
Sun Line, Inc.
Keith Wilson_Hatchery, Inc.
Animal Food
Industrial Supplies
7.35
Seig Co.
Miscellaneous Supplies
27:00
1.00
Cycle Industries
Book --
.---Gordon B.- Jaeger
_-.Outside:Printing
.13.60
--'
200.00
Law Library_
Appraisal Services
18.03
.,Means Agency
Mrs..'Evelyn'.D. Robison
Damage Claim
Veterinarian Ser-:
52.50
`Animal Clinic, Inc-
vices
Appraisal Services
_ 125.00
Hoffman -Waters Realtors
- 'Miscellaneous -Supplies
10.00
Eicher Florist, Inca
Engraving
4.90
337.50
Hands Jewelers -...
All.Makes Office Equipment Co.
-office_Furniture
Supplies
116.48
---
Johnson's Machine Shop
Miscellaneous
-
Membership
27.39
- Iowa Transit Assoc.'
-miscellaneous
16.66
Barron Motor Supply
Sanitation Supp lies
419.20
37,85
HachBrothers
-.
Miscellaneous Supplies
3.75
Capitol Implement
paint -
4.00
2
Gilpin paint &-Glass
Vehicle Repair
-16.69
:- Dwayne's Radiator Service"
_ Animal'Supplies
Brenneman Seed & Pet Center
VehicleRepairs30.00
15.00
Iowa city Glass &,Mirror -
Safety Supp lies
880.00
_ DaveWOrby
-
postage
1.2.00
U. - S-. post office
-Moore
-
Books-
-
326.00
Virginia B.
Books
32.25
H. --w. Wilson Co.
-
k
Boos
5.00
Weekly Underwriter
Books`
11.75
Smith
Books.
Books
Rizzoli International -
Books
8.10
National Geographic -
Books
41.002.25
The Gazette Company
Books
15.00
Epstein's.Bookstore
Books
29.05
Edmund publications,Films_
13.95
Eastin-Phelan
Books
1.70
Dun Donnelley Publishing Corp.
-
Books
Amer Hostels, Inc.
,=
Books-. -
2.20
American Automobile Assoc.
-Technical Service
21.65
Midland Bindery -
Freight
7 25
Iowa Parcel Service
Equipment
122.50
4.85
Iowa City .Typewriter Co.
&_Sewing Center
Equipment Repair
133.75
Hawkeye,Vacuum
Addressograph Multigraph
Equipment Repair
-
60.09
Quill Corporation-
-
Office Supplies
Office Supplies
85.65
Frohwein Supply, Co.
operating Supplies
j17 50
Coimnercial'Lighting"Products
- lies
Operating Supp
467.75
Demco Educational_Supplies
Equipment Repair
282,00
Hach Brothers CO-
Building Maintenance
16.00
- --General Pest Control
. DISBURSEMENTSLIST
Page 4_
- -
- GENERAL FUND (cont.)
8745
American Library ASSOC.
Books
gooks
165.61
- =13.65
The Baker & Taylor Co.
_ --
--Books -
110.09 - -
Home Library Service
Records
14.50
National Record Plan'
Books
4.10
Paragon Book Gallery, Ltd.
Refund -
131.36
' Cynthia M. ,Stewart -
Books - -
350.00
- Publisher's Central Bureau -
Travel Expense
180.01
Lauretta Eggers
Books --
—�—
$57,036.20
o.
Ingram Book Co-
DEBT
DEBTS CE'
102.50
National Bank
Bond Interest -
`_ --
$102.50
-- .-
Iowa -Des Moines
CAPITOL PROJECTS
-
-
243,757.10
_
Street. Construction
178.26
Metro pavers
Electric Supply Co.
-supplies Supplies
78.25
Crescent
Iowa City Ready MixServices
Concrete
Engineering
6,001.80
362
Shive-Hattery & Assoc.
Building Supplies
94
6,230.25
Johnson's. Machine Shop
- -
-hm-idt
Sewer Construction
--�- -
$256,608.60
Sc Construction
:
- ENTERPRISE
_.: _
16.39
MiscellaneousSupplies
1,192.50
Iowa City Petty Cash
Employees Retirement
Public. Employ
IEPRS
'
2,220.29
Iowa
Iowa Employment Security Commission
FICA Taxes
Gas &'Electric Charges
897.32
1,327.62
Iowa -Illinois Gas & Electric
ti
sewer Construct
1,512.10
Weber Brothers `
Insurance
`900.37
Hospital-5ervices,
Electrical Supply
223.58
Crescent Electric Supply
Concrete
751.34 -
Iowa City Ready Mix
Laundry Service
12,129.49
__D-& J Industrial Laundry
Gas & Electric Charges
7j834.82
Iowa Illinois Gas -& Electric
Chemicals
_
14.67 '
McKesson Chemical Co.
Miscellaneous Supplies
5.19
Lenoch & Cilek
Miscellaneous Supplies
48.08
Breese's
-`
Surfacing, Materials
13.80
River Products -
other_Supplies
15:00
john's Grocery
Safety Supplies
10.40
RobertJ.r_Walker
Refund -
23.60
James V. Fisher
-water .& Sewer Charges
University of Iowa
Instrumentation Specialities Co.
Freight
Miscollancous Supplies
7E. 17
city Electric Supply
i
Supplies_
322.08
50.00
Montgomery Ward .-
Refund
15.50'
-. -.
Perry -'HughesSup
---plies
- r
Warren Rental, 'Inc.
-
DISBURSEMENTS LIST
Page 5
ENTERPRISEFUND(cont.)
John Nash -Grocer
Sanitation.Supplies
18.70,
Johnson's Machine Shop
Construction Supplies
75.45,
Barron Motor Supply
_Operating Supplies
22.97
-Nicholaos Saflekos
Water Refund
2.78,
Margaret McCorkle
Water Refund
7.35
Jean Mallonee
Water Refund,7.22
Robert,zHarper
Water Refund
15.10
William Gilcher.
Water Refund.-
5.59
Boonchuan Chermprapai
Water Refund
7.00�
'William Olesen
Water Refund
6.94
Fred Weissenburger
Water Refund
11.29
Gregory Porter
-Water, Refund.
--38.56- -
Jim McCabe
Water Refund
-..7.29
Elizabeth Jardine-
Water Refund
12.69
Stuart Klugman
-Water Refund
3.45
Duane Sagen
Water Refund
8.23
..Dennis Swanson
-Water Refund1.
44
Marty Johnson
Water Refund---
6.86
Terry Hershberger
Water Refund
15. 12
-Paul-DeLongWater.Refund
8.82
William Stauber
Water Refund
2.11
Todd Ingram
Water Refund
5.53
�John Krahe
Water Refund
2.28
Gary Hardie
Water Refund
5.42
-Neil Anerhein
Water Refund
6. 92.
Mrs. Gerald Hill
Water Refund
11.41 :7
Carl K. Colony
Water Refund:..
14.74
Gedeon Dagan
--.Water Refund
-1:10
Robert Path
Water Refund
4.50
-Capitol Oil
Vehicle Repair.Suppl-ies
61.19
$30,007. 01__
TRUST AND AGENCY
�-Iowa City Petty Cash
--Miscellaneous Supplies
164.10
-Iowa Public Employees Retirement
IPERS
6,325.55
Iowa Employment Security Commission
FICA Taxes
14,052.37
-June-:Higdon
Police Retirement
4,468. 54
June Higdon
Fire Retirement-
-2,301.69-
�Ingram,Book Co.
Books
60.13
$27,372.38
INTRAGOVERNMENTAL SERVICE
'David Harris
Professional Services
90.10
Hawkeye State Bank
Payroll Transfer
24,197._42
-Iowa Cjty Petty -Cash
-Miscellaneous Supplies__.
14:53
Iowa Public Employees Retirement.
IPERS
221.73
Iowa Employment Security Commission
FICA -Taxes
370.59
-k
Hawkeye State Ban
PIJ7r011 Tranafar
worlds of Fun
Raimburaable Travel.
(J6
Prom Sherat - on Motor Inn
Reimbursable Travel
236.50
Robert P. Keating
Travel Expense--,---
180.00
:DISBURSEMENTS LIST
- -
Page 6
:INTRAGOVERNMENTAL SERVICE .(cant.)
-Laura Williams
-- -
- -
- ,Thomas Struve
Travel Expense ---
40.00-
;Iowa Illinois Gas & Electric
Travel -Expense
- 60.00-'
'
Hospital Services
Gas & Electric Charges
-
321.85
R.;. L. Brant, Inc.
- Insurance1,077.31:.'-
Crescent Electric Supply
Animal Supplies
..._-,
52.35 _
D & J Industrial Laundry
Electricalsupply
3.36
Iowa Illinois_Gas & Electric
Laundry Service
326.55
Breese's :
Gas & Electric Charges
15.74
Herman M. Brown Co.
Vehicle Repair Supplies
598.36 -
Overhead Door
-Vehicle Repair
p3;231.75
Phae R. Keemle
Building Repair
159.00
D_ C. Taylor Co.
- Refund
9.60
Adventureland Inn
Refund
20.00
Bureau of National Affairs
Reimbursable Travel
141.00
B-& B Auto Parts Inc.
gooks
300.00 "
- Frohwein Supply
Vehicle Repair
41.25 "
Johnson County ,Regional-Plannin -
' g
Office Supplies
51.48
-
Chicago National League Ball Club
Evaluation Service
288.75
' Marilyn Levin
Reimbursable Travel
156.00
Albert Spenner
Reimbursable` Travel'
39.00
- -..
Mrs. W. A.Young
---- Refund
Rungard Jordan ':
Refund
-
- Warren Dent
Refund n
-
---7.25, :
3.50
Brenda Lynch
Refund
2.25
Nancy Davis' - -:
Refund
13.75
- Steve Jones
- Technical Services -
'. 37.50
University of Iowa
- Technical Services
30.63
Eleanor Hughes
Recreation Supplies
201.20
Priscilla Walker
Refund
7.75
Frieda Sievers
Refund
15.00
-
. W. A. Young
Refund
8.75
- Helen Miller -
Refund
- -
-15.50
Roy -Todd
Refund -
15.50
Ida Roth
Refund
15.50
-
Phyllis Yager
Refund
7.75
Tom Abbott
Refund
15.50Refund
Faith Rassette
15.00
Darlyne Neff
Refund
8.75
- Charter Coaches Inc:
Refund:
_-
22.25
Thomas Clancy
Reimbursable Travel
175.50
Roberts Smorgastable -
Technical services
33.13
Frantz Construction Co.
Reimbursable Travel
200.00
- -
Agnes Schmidt
Refund`
:142.65 --
_ _.
R_ M__Boggs--14.00
=Refund',
-
Hob `,Zimmerman Ford, Inc.
Refund.
-20.00
Cline Truck:& Equipment Co.--
Repair Supplies
32.00
Pyramid -,sex -vice, -Inc. -
"-Equipment Materials
450.68
Warren Rental, inc.`
Equipment Materials
4.08
Martin Brothers Equipment &Supply
Equipment Materials
McCabe Equipment Co.`
1'quJ.ixnrint fletorJal.a
266.06
Johnson's Machine Shop
Repair Materials
45.10
-
'Repair Supplies
60.58
,: •
4452. .
•
- -
_.--...-.ORUINANCF. NVMXI.
-
Approving a PreliminaT
ORD( MANCE FACT SHEET - APPROVAL DEADLINE
BRIEF(
_Community Unit Prof ecl
-
-TITLE
= Plan - -:
a• „- .. • r..:
: REASON
' UEIAILS
POSITIONS RECOMMENDATIONS '-_-
`SPECIFIC ADDRESS
-
Joseph E, it,Director �-
_
Sponsor
City Develogment_LUepartmen_I.
West side of North--Antioch at 77th
.' Street .... `-. -
AREA -
-
CITY WIDE -=
-
-AFFECTED
COUNCIL DISTRICT -
OTHER DISTRICTS (SCHOOL. ETC.) `
`.. REASON PROJECT
North Kansas City School
:District
TO construct 16 duplex units, 65-
patio'units and 36 townhouse Units
,. APPLICANTS/
APPUCANTISI Richard H Kol in_`.
n
_., PROPONENTS.
- berg,_... -
DISCUSSION .(INCLUDING RELATIONSHIP TOOTHER
-" -. COUNCIL ACTIONS)
CITY DEPARTMENT-
- The•CiLy Plan Commission in regular
OTHER
session on July 3,-197-4,-recommended
APPROVAL-of this preliminary Community
OPPONENTS
INDIVIDUALS.
GROUPS oRlNorviouLsslay feunLy
Unit Project Plan, subject 'to-the
= —
followinl; conditions: -'
— -- -=--
Thal all development ;be in
BASIS OFOPPOSITION NO9Den soaCeL
accordance with Section 270 of
left_-inK.C. Dorti4JLand na
-
the =Zoning ,Ordinance.
school site provided
%.-��. That water main :-be.. extended at
STAFF--
-;
i1 FOR =. --. ❑ AGAINST '-
"-
the 'developers -expense in :accord
:. RECOMMENDATION
REASONAGAINST
ance with`- this requirements of the
C ty WaLer Department. All that
portion within'fransas City, `
Missouri -shall-obtain '_their waterDOR
supply from the Kansas City,' Mis
BOARD
DOON
By City Plan Dmmiacinn
'
SOUr] system. -
._... -::
-. RECOMMENDATION--
3. That the sbrage, and maintenance
..
❑ FOR ❑ AGAINST
area in the northwestern section
10 FOR, WITH�NpA��DP CONDITIONS'
- _ --
bcscreened from the. ad-
(See do fail, column /or conCitiond
L. -heavily
jacent properties-and from the
❑ NOACTION TAKEN
units backing; onto this area.
Tne`screening should be of per-
couNcll
00 00 PASS
manenl type of .the evergreen-
plant materials.'
-COMMITTEE
;.
". oO PASS (AS AMENDEDI -"
ACTION
❑ COMMITTEE SUB:'
4. _ That the off-site sanitmy sewers
❑WITHOUT RECOMMENDATION
' be ex tended: into_and__thru-_the - -
❑ HOLO - ❑ DO NOT PASS -
site as required by the City.
fU"thill,pM• for lunM, d.uuu.on. if n•re Yl -
That )oth-the public and private
streets be
named—by—the City Stre/lL
Naming COmmi.ttee'.
ORDINANCE NUMB.ER
•
- •
-
ORDINANCE FACT SHEET - - -
APPROVAL DEADLINE--
_ .BRIEF _
TITLE)
' REASON
- -
POSITIONS / RELATIONS 1
-
DETAILS -
--
REASON FOR LEGISLATION-
'
,_
PROGRAMS.
-----
DEPARTMENTS
DEPARTMENTS
-
OR GROUPS
-
- AFFECTED -
----- _
APPLICANTS
APPLICANT--
PROPONENTS
- -.
- _ -
CITU DEPAR TMEN7_-
-
RELATIONSHIP TO
OTHER
DISCUSSION (INCLUDING
_.
OTHER COUNCIL ACTIONS)
GROUPS OR INDIVIDUALS`
--_:_ -
OPPONENTS
- .
-
BASIS FOR OPPOSITION --
- -
❑-FOR ❑ AGAINST -
_ -. -
- -
STAFF
RECOMMEN-
REASON AGAINST
I
OATION
f
I�
' BOARD OR-
,...
COMMISSION
-
RECOMMEN•
FOR ❑ AGAINST
-
DATION
-H
8
FOR WITREVISIONS OR CONDIT IONS
_.. - -
-
-- -- L- (See deuitr column for candmoni)
❑'. NO ACTION TAKEN
.-
❑ DO PASS Cl DO PASS IAS AMENDED)
- � -'
-
-
COUNCIL
_ COMMITTEE
-
COMMITTEE SUB. ❑ HOLD -
RECOMMENDATION
-
-
ACTIONS
WITHOUT
--
_
DO NOT PASS
ON REVERSE SIDFI_
(CONTINUED
DETAILS - -IMICY
/PROGRAM IMPACT '
-- -
POLICY OR _
:NO ❑ YES =
-
-
PROGRAM
CHANGE
,-
-
OPERATIONAL'
=-
---
IMPACT - I
-
ASSESSMENT
--
-
-
" FINANCES
-
COST AND
COST OF LEGISLATION ---- -
-
REVENUE
-
PROJECTIONS.-
-- - _
-.
INCREASES DECREASES IN REVENUE
- -
EXPECTED ANNUALLY
l
FUND -
- -
SOURCES _--I
-
- (Um this spwe for furMa Ais inion, it n�cswyl -:
APPLICABLE DATES
- -
.-FACT SHEET PREPARED BY
- DATE
REVIEWED BY
DATE ---
-REFERENCE NUMBERS - -
---
-
_ — -
•
•
NUMG"
-
ORDINANCE
BRIEF
APPROVAL DEADLINE__
TITLEI
ORDINANCE FACT -SHEET
-
REASON
PROGRAMS OR ACCOUNTS AFFECT ED
DEPARTMENTS
DLTAI LB
SPonvv
REASON FOR ADJUSTMENT
FROM
-
TRANSFEROR(S) OR FUND TITIEISI
TO -
TRANSFEREE(S) OR FUND TITLE(S) s-�
DISCUSSION (INCLUDING RELATIONSHIP TO
POLICyiPROGRAM IMPACT
OTHER COUNCIL ACTIONS)
..._
NO❑ YES
R _M
I.IS
-- -
rAE
IONAL 'IMENT
- I:
COUNCIL COMMITTEE ACTIONS `
_
_.
❑ , DO PASS ;
_'
_. _
❑ DO PASS IAS A,MENDEDI
❑ WITHOUT RECOMMENDATION
❑ COMMITTEE SUB.-
..
-
❑ ❑ DO NOT PASS
_.
HOLD -
-
IUi. Mil �t for IuRlwr Crrcvuion, i/ RocwwYi
FACT SHEET PREPARED BY
DATE
-- —
REVIEWED BY
DATE
!'
REFERENCE NUMBERS
ORDINANCE NUMBER
-� _ •
_ _
ORDINANCE FACT SHEET
- BRIEF
- APPROVAL DEADLINE
�-- TITLEI
REASON--
RESPONSIBILIT►ES _
--�- ROLES AND
DETAILS
------'
REASON FOR CONTRACT
SPONSOR
DEPARTMENTS.;
-
OR PROGRAMS-'�---
1,
-. -_
-AFFECTED _�-
--------------
-
RECOMMENDED I
I
- _
AWARDEE
-_ -
CONTRACT ❑ NO 0 YES
RELATIONSHIP TO
COMPLIANCE -
DISCUSSION (INCLUDING
COUNCIL ACTIIONSI -
CERTIFICATION -�-
,._
OTHER
OBTAINED
-
GROUPS OR INDIVIDUALS
-
OPPONENTS-
-- - --
- `= RFASON FOR OPPOSITION -__-.
•.
DESIGN ENGINEERING----7
--
- -
- RESPONSI•-
-
-. - BILITIES
-
INSPECTIO-----
NS
`
CONSTRUCTION OR -.
PROJECT MANAGEMENT
_ -
SERVICE MONITORING—„
/ PROGRAM IMPACT
i;
POLICY
0 NO YES
i
-
= POLICY
-. PROGRAM -
..
-
-.
-. EMPHASIS
_.
_�-_--------
CHANGE ...
-. .-.
-
OPERATIONAL
-
IMPACT ---
- -
ASSESSMENT
- (UK du1 PI , /0/ ro,the Qi�CV pion, �/ nKeasMY�
--
--' DETAILS
FINANCES -
ENGINEER'S
-
ESTIMATE OF
COST
BID DATA --
NO. OF BIDDERS
LOWEST BID TAKEN
REASON FOR REJECTING LOWEST. BID----�
-
- - -.-.
--.
- OTHER BIDDERS
NAME - -BID
-_ -
-.
FUND SOURCE
- I
FOR THIS
CONTRACT
SOURCE OF
-
-
FUTURE I
- - `-
-
OPERATING
ESTIMATED DURATION OF CONTRACT
FUNDS
MAXIMUM
_
AMOUNT OF
I
=
-
PROPOSED
S I
_FACT SHEET
DATE
CONTRACT
--
- PREPARED BY
-,
ENGINEERING ANO
_
-
ADMINISTRATION f
$ -
AMOUNT OF
--
CONTINGENCY I
S
REVIEWED BY -
DATE
_ -
COUNCIL COMMITTEE ACTIONSLi -
DO PASS
-
❑
DO PASS IAS AMENOEDI '
REFERENCE NUMBERS
❑- COMMITTEE SUR. ❑ WITHOUT RECOMMENDATION
-
❑ HOLD ❑
DO NOT PASS -
CHELKLiS7 FOR:ASSESSiNG THE CITY'S POLICY PLANNING
PLANNING a MANAGEMENT PROCFSS
- AND
' -
Adequacy ofthePlanring and
-- Steps. in the Planning and
Mans emer.t System,--- - - - ,_
- mans event. Process :...
... -_ -' YES NU `
-.
QUESTION
Primary Question: 1119 FUNCTDO ItIONING ADEQUATELY?
-
a systematic community roni_toring syster?
Step 1. Identification.
of Problems/Needs
- is there
-- - - -
-constantly teing made shout the .
-_ neighborhood
Are Complaints stout
-'adequacy,of municipal ser
-
-- - -
-. conditions?
- (complaints) get resolved?
Do these problems
judge whether these complaints get resolved
Can
adequately? -`
- -
- which helps me anticipate ---
Am
-- - - -
- ,l getting _information
r;rather-thanrea_ct to situations?
�- -"
- Is information - -
-the
<-..•.timely --- ---- '- --;
._...• _accurate
-
•`concise
Y'analytic and evaluative? - --
-
-.a system exist for establishing cammuni_ty goals? -
step 2. Establishment of
- Community Goals
_ Does _ -- _
_ Do community. indicators and information received
goals'?,
- -..(long-term):
serve as the basis for. establishing
_ Is there adequate citizen participation in the =
goal -setting process?
- Dol know what resources we have at the local level?. -
-
Step }, :.Determination of
Objectives (short-
-
adequate information about resources at
term targets for
_ Is there
:other levels of government?
'achieving, goals)
-__
Of
l the administrative lines the city?
- Da understand
Do
sponsibility and staff capacity
-
the constraints -under which the
- Do.I understand
'city operates?
`
adequate under standing of my resource base: _
. Step 4. Developing and
- analyzing alternative
- Given an
- -
I. know how to determine the feasibil-ity of:
-'-- '--meansfor-achieving
•.Do
-.. alternative -solutions? --:-.
- objectives,
know where-to,get as; istance in doing
`-_teaslbilitystudies?
-• Do.i _
'• trade-offs involved?
00 1 -understand the _ _. ,,-
- -
Adequacy of the Planning and
Steps in the Planning ands
Mona ement S stem
Management Process
-YES N�-
--
QUESTION
-
I understand how to establish priorities? -
Step 5. Establishing
- Do
Am 1 familiar with
-- -Priorities
_• statutory
• budgetary
administrative
a
a time -
a resourceriorities?
able to set p
- ...constraints. Lobe
sentiment about
t
_ Do understand-comnunity
-.-pressing problems?
- _
-- Do pr°grams reflect goals or are they based on --
did it last year)? .
Step 6. Developing -
- tradition (how we
.Programs
---- -- - programs
DO -I understand the relati los accomD ish? g
_
and what they .are trying _ _..
_
-- - Do I understand the budgetary process and its
development?
relationship to program
- -
- - Do i understand the roles of bothline staff and
citizens in developing programs? _
targets of achievement been stipulated?
Step ?• Implementation of
--
- Have
by line personnel? -
Programs _
pre they understood
cation to Implement
--
IS there adequate communi
effectively?
-
- these programs
- - -
- Is there a morotorinperformance?tt on system.
Step B. Monitoring and
overseeing p 9
Evaluation of
-Programs<-
Am i getting n9 reports of program performance and
- -
c
- their impact on communitY conditions?
_
-Are
these reports details of accomplishments or - -
o_ _ - -
the reports
-
merely'activities.(tha set in
the targets set in the budget)?.'- -
relate to
performance?
-
_ Are budgetary outlays tied to program
- meetingtargets? If not, can
-
_ Are programs
'tell if due -to
I (inefficiencies) or
a roblems
organizational prob
(ineffectiveness)?
__.
- '• poor program design.
_ Are the results of program monitoring bet ng relayed -
officials?
Step 9. Feedback
to top management and elected
-- -
` Do the results Of program evaluation help -
di rec N on7
`-
---- modify new program:
HOW TO SPRING THE TIME TRAP
by R. Alec MacKenzie, from
The Time Trap, 1972 American Management
Association
Below are listed the time wasters I'have most
commonly encoun-
tered in'eight years of consulting on time management with senior
executives in a dozen countries. To assist -the rea'der-in
analyzing
;his own wasters, possible causes and solutions
are suggested
-time
for each. These are not intended to be exhaustive
but merely to
serve as guidelines for further diagnosis. Causes
and solutions
tend to: be personal,_ while the time wasters -themselves
are universal
in nature. -
Time Waster Possible Causes
Solutions
Lack of planning Failure to -see -the benefit
Recognize that planning takes -
time but saves timein the end.
Action orientation
Emphasize results, not activity.
Success without it
Recognize that success is often
-_-_
in spite; of, not because of,
methods.
Lack of priorities Lack of goals and
Write down 'goals and objectives.
`ob3ectives
Discuss priorities with
subordinates.
Overcommitment Broad interests
Say no. Put first things first.
Confusion `in'priorities
Failure to set priorities
Develop a personal philosophy
-of time.
Relate priorities to a schedule
of events.
Management by crisis Lack of planning
Apply the same solutions as for
lackof
Unrealistic time estimates
Allow more time. Allow for
interruptions.
Problem' orientation
Be -opportunity -oriented.
Reluctance of subordinates
Encourage fast transmission of
-to break bad news
information as essential for
timely corrective action.
Time Waster
Possible Causes
Solutions
Poor leadership
Use agendas. Stick to the subject.
--
Prepare concise minutes as soon
as possible.
Indecision
Lack of confidence
Improve fact finding and
validating procedures.'
in the facts.
Insistence on all the
Accept -risks as inevitable.
facts.
'
facts-- paralysis of
_` Decide without all
a`mistake
Fear of the consequences
Delegate the right to be
of a'mistake
wrong.- Use mistakes as a
_.
--learning-process.----
Lack of a rational
Get facts, set goals,
decision-making process
investigate alternatives
----_-
and-negative-consequences,
-
make the decision, and imple-
ment-At.
Lack of delegation
Fear of subordinates'
Train. Allow; mistakes.
if,
inadequacy
Replace necessary.
Fear of subordinates'
Delegate fully. Give-credit.
competence
Insure corporate growth to
maintain challenge.
Work overload on
Balance the workload. Staff up.
subordinates
Reorder priorities.
Time Waster
Possible Causes
Solutions
HasteImpatience
with detailz
Take :time to. get it right.
Save the time of doing it over.
Responding to the urgent
Distinguish between the urgent
and:the=important. '-
Lack of planning ahead
Take time to`plan. :It repays
itselfmany; times over.
Attempting too much_ in
Attempt less._
too little :time
Delegate more.
" Paperwork and
Knowledge:explosio_n
Read selectively. ;Learn speed
reading
reading.
"
Computeritis
Manage computer data by exception.
Failure to screen
Remember the'Pareto`principle.
`Delegate reading to subordinates.
Routine and trivia
Lack of priorities
Set and concentrate on goals`.
Delegate nonessentials.
Oversurveillance of
Delegate; then give subordinates
subordinates
-their head.- Look to results,
not -details or methods.
Refusal to delegate;
Recognize that without delegation
-
feeling of.greater:security
it--is.-impossible to get anything
dealing with -operating
done through:; others.-
" detail
-
Visitors
Enjoyment of socializing
Do it elsewhere. Meet visitors
outside.` Suggest lunch if
-
necessary ._:_Hold stand-up
__-
conferences:-
Inability to say no
Screen. Say no. Be unavailable.
Modify the open-door policy.
Telephone :
Lack of self-discipline
Screen and group calls. Be brief.
--
Desire to be informed and
Stay uninvolved with all but
involved
essentials. Manage by exception.
Meetings
Fear of responsibility
Make decisions without meetings.
for decisions
-Indecision
Make decisions even when some
facts are missing.
"Overconmunication
Discourage unnecessary meetings.
Convene only those needed.
t
CITY COUNCIL-- INVOLVEMENTIN_THE BUDGET PROCESS.7.
Fi;1ANCIAL-IMPLICATIONS OF POLiCY,'DECISiONS
It is important first to recognize ghat the council has -year-round
responsibili-ies with
respect to the municipal budget. Tn;s is true
pecause ever] policy decision a counc M makes has_ -financial
impiications
or one city. When 'these .-implications are` -overlooked by
the.councii,`,the
c,.,,:usual ly nds--itself. in an extremel .diff'
Y ;culo ;inarciai
_ situation.'
inree examples N;1i,help illustrate this.po�nt -
A city adopted a -sign control ordinance which required the
staff°to look
at every sign in the entire municipality, classify At, and work
owner,
,with`.the"
to insure that. the sign was-brought:into.conformance withcthe-orde
0.5 conformance
nance,'within-five
years.
progress ;a couoi=_
o years later, i -"pond"that nothing
had.been done on the _sign questionibe-
cause:no money had -been -appropriated --for' staffing.,:
the operation:; The reason=
:vas simple: It would have cost the city. 5100,000 a 'into 'oper
-:the
a ti on year to put
sign ordinance -adopted by,the-council:
'growth,."and
Anotheri city wanted "to stop
nawas.prcceeding to.adopt sage ofd;'-
r,ces to-do that.
;Finally omecne`examinedthe.fnanciai impiicaticns 0oro growth and - found that it_.would have
totallydestroyed the city from
an economic standpoint.
_
ne best examples of- unexamined financial implicar'ons are; capital outlay
Scdgets Cities
are finally-heginning•to wake up to the fact -chat t,ey
rust maintain and operate the capital outlay=fac'I*--
s which they, have
built;.and .this is coming as .a Shocka-number of them.
For instance,
we did a stud'/ several years -ago in• -San Diego which'is_aporcpriate to -this
paint.- We found that, for every $100,000 we spent in capitaloutlay f or'-?=
psrk, it cost
vs 575;000 a year to.operFor`aibraries, e
ateAhat park.
..capitaloutlay costs
,,'.and operating -:costs per_,annum- were -equal::-5100;000=a _-
'Year for -each.' For every 5100,000
of capital�cutiay money we scent for ;f ire
3tatiors, however, _:the citv_wouid need 5125-;000
-or
e. e
the same P year in operating funds..
Si00,000_in capi�al oatlay, OP., ing'costs ranged
-"rom-_57 ;000
to 5125,000• '
This last ex ,hole illustratessone important point: most capital out bud -
Sets i- thin_is country_do
not -take into accountcthe:operating expenses which
l be -incurred as a`result-of
that" capital.outiay°expenditure. --For tr,e
budcet<orocess -to be off=cti�e, these two.budgets:rust be>inter-vela*ed,yand
it is the council's responsibility to -see to -it that the 'of
effectstheir'
poi icy ,decisions on capital outlays are thoroughly `examinec.
Re:rar<s oy'Jhcmas Fie cc' President,
•
.(ational'Training and Development Service
Phoenix Counciimembers Seminar, April 25-25, 19715
A_sessing the needs in your community and getting citizens involved in
zne bedcet is also. a -year-tong-process... Often ci."as mak e.the mistake
of -doing "a reeds assessment atone given time and thenassume--that she
same needs are there one _;year.-iater Actually .the. needs of;tne coruniLy r
•
ar=_,constantly shifting _and .changing....So when=you-are budgeting to`meet
_
those needs ycu must keep that%in:mind and adjust.your_budget:accordingly..
Goal -setting is screthinc we hear:a great deal •;about -today. i prefer to
consider?_goai-settirg within the context of �o other;canceptsI "purpose"
and "function.":. For instance,°what is =the purpose or -a fire d>par went when
-;youset a=__goal for it? _,Many people would say __that tnepurpose is fire sup-
�ression,ibut I"would argue that the real purpose is Tire prevention: if.
ycu wculd,eonsider the di+ference be,.freen those ,4o words --suppress on and,
or=_ver+tion you will ,see a di'ferent-•.vay in which you ..ust budget _,e your
fire department. --Function and purpose,-therefore,.are-the determining. fac-
tors when; -you set coals -;,_for ycur, operations'..."
Much of the confusion which surrounds the budget process could be reduced if
the city's elected and appointed leaders paid:"more attention to what's tail-"
the "three E's" of budgeting. ;%--.'
--The-first="r" is' C-cqL This is a standard measure of -city s_rvice
which has=bee in use for some time. Unfortuantely, we in cit+ s o=_ten give
co much='attention to:ahis concept. vle`begin to assume that the mala +Lnct bn
of govern,,,ent is to be efficient ;he result of this -over-reliance'-on e+f c=
iency measures is that we do. :very. efficientiy what we shouidn't be doing at all
•
- This is equally as imoor ant as effie,aney
;n=_ second "E" ,s HC_I +c SS:
'
e
b=_cause-it requir_s ,.he ci_y'-to realistically -measure' ae Ipect of its s rvices.
`lou set your goals and then determine hover effectively -you have met,the needs of
your community`through,-performance standards =
`e t' - "E" i s - "�.�Uf__" 'tot -� probably have not yet heard much :about tM s bit
The ,third P Y yet
is on:.the horizon for cities and A nvolves a: whole new concent in budgeting.
I,-
it means -.delivering citi_services based cn the.needs of the fir. ividual, and;;not
;
I'- needs -o+ he'city as a xhole, equity to the individual,-:because;.c,t,as :T,ay
in ;stt hale to deliver a e�f-erent level of service to.di�ferert reog;e to --the
ccrT unity -based -upon -their individual needs.-
'
R0 -BASED BUDGETING
C.
i_would like to add one final word on zero -based budgeting. ;any peon; are
_
afraid of -,.he conceptbecause they view their budget -as aJsacred document.
Council'members-especially often.forget that ':they really never de__1 wil toe
y
entire•budget each, year, but are shown`..oniy,a_smali-fraction.'o, i" ,such as"" -she
"additional salary_increase or new program. There certainly -is no ra rg sacra,-
acredabout
aboutthat 95'. of tne_'budget_which councilsnever-deal :fiith,_and --e el�i"_s
have found a very effective way; to explore the rest of the btuaet "ic Burg.''
they take`ro o y ee furls -
Ev-2ry year after the budget -process is_ccm.o e_ted , -t
tions and go back to a -zero base on those items. in=doinc this, s ey _ke the
udgets`for police, fire, library, recreation`, - public ,works or some other
•
activity,' tear :hat ,(hole operation down to the ground cS =` zfirs c` -Y
-smart building is up
!-..ada policy firm -that depart.lent or activity, and then
again. They do this every function at least once every -five years, and:
it -as helped them enormously in improving and rationalizing their entire
budgat process.
•
• - -
statements of direction and; purpose
represent broad statem_-- should focus en, the desired ;
r_.cs1s, .•hick
to other'.conmunital and
where the community should be going
character the city, its'relationship
binds and quality of nus cipal services
of
P
publi d`P ;,;are r i a, quality and bmnensation
, q use,
•
_-a,
development"character :cs rev "In3 1-�c
=d finance �; lobme tcha
to be offered, ,
staff, and.co=un'ty
aad cultural consideration—
economic, social
it lams
for example. the ! P
tens --
state, in broad aI1 esidencs.
ii0815 should be i"s t0 -
Tonal O pOT..un_"
to make available reu -at P_
in tn_� pr°fess neea also
rocesses for citizen involvement
Adequate b- such as "Goals for ➢atlas" and
efforts,
be considered. Goal setung � to cit councils
provide some guidelines to
in
vwa=ni:<_Fcr:-ard" prourams,can difficulty
adaittedly, city councils may
to
in -thi; endeavor.,: _=r ct publicly
n on city goals and may p.-.er n
does. 1towever,
consensus
reaching `'con _o . particularly highly controversial
coals, goals remains :eY
commit on o£ corarunity
_ a y d statement
h_ formalize be avoided. The tine-conswming
apd�OV31 Ot 2.-
t
council-zsoonsibility which should not y having a citizen's ,
somewhat, b,'
task can be reduced,
" this eicmina y goals statement
nature of staff develop a
committee °_ administrative
zi
and amu°�-
£or council discussion,'modification,
r vle'•aiao nd
this council responsibility involves
facet of department ..nich
second levels for each municipal
�' _rnce le• -
s'_ .`unalc�15Cious
aoproviag srecific _-hievable within a Prescribed
be treasured-- and are a F!o'..ever,
can be e'level measures are n°t'e sy to-establish.f
can process is
decision -mm
'
and continuing council i,rolvemen� n -this
directives to city surf regarding
is
P mise
essential o n rovide Tor °Te that the councti clearly
to insure de in to s
tz s ;yi levels =xucc� d and ✓i
budgets in each:depart�ezt will oro'
what approved _ -.
aware_ of
of cit,%_s rices• - _-
'cies for Goal Achievement
POI_ -
u L'ans`and
2. „oorov.n' - o ,r' _ oversee `�e
is �,-uL`_,
of the council
+ key responsibility _r range plans-,nd policies
! long
A secon�
shorter term.and
deve.tcpment, and approve s ^:,. coal s. -and men a1 service
also
of cosmunicy o a'
wemenc
to perm, te achi_ , acti^n; gill
h
derat_ons and,cc
councils ex a.c_se
levels. 0 er-policy-;con,
1 attention.'` incl ung:
-enuire o ghZ ul counc
should be followed,
r.sbonsibility, several guidelines
anticipating _ruture needs and prams
o :ookin ahead and
issues and conditions
+i2 r_chanoing
for d _ -
-
a a° oving plans �n concept"
the olt_ca. ploy °=- P end often;
R
9 .pro-dinc� uncal further, -
b4- dezarring l,..plementation
and
-••ay .is conducted,
perpetual s _•..
r..rp- -
CL-C LIST EO''ASSESSING THE CIT'('S POLIO( PLAitill C
PLXVIINC Z'!AA !ACEilEIIT PROCESS
_
;de.UJCY c t z F'ar.r.irg and -
f{abal.er°ef. •_ $fs.E'� _ - .
_:.. .. :a �_"-ent �rccesS
_..
- �_—-
Fr iira ry. Question: FON -„0 I m:C11 THE SYSTEM
IS`r J:!CTI01ING:?CECUATEIY?
fica ti cn
is t'•ere a s steratic ccrmunity coni Coring sys ter?
G12p
.'.erti
,.
nf Prot Fens/'Needs
Are cerplaints constantly teing rade about tn=
-
adequacy of r..or.icigal ser•iices? atcut neigi-bor'ocd _
-
- -conditions?
Go these probl wrs(corpla i nos) yet resolved?
-- Can I judge .•hether thes=e complaints get resolved -
'_.
adequately?
infor+a ion •which hal os re anticica t? `, -
-
rather: Pharr react to situaticns? '.
'
- - -
- - Is Che_Worm�tion _ -=
-
-
+ t rely -
--•
, accurate
a c nclse
�,.a lytic and_evalua :l•re?. -:
Oo > i system eeist for est9blisning conmun rty..goal,? .
Step 2.
E,tahli rr• kit. of
- ,.
Cs-runi y Goals
Go-cnnrunity indicator: and in`nr.a.ion receiv'�d
'
(lCng- tem ) -
Lne Nasi: far establishing-:goals?
,erve__as
J'.R participation .r.-
adequate Ci.
- -
pi;-jetting pro? ss?
Oc I know what resources we have at the local -level? -
r. ,ret i/ 5
°Lr
'^aL LL�gJa t? in`G r^ati n about -?source; At -
4 -
.... arrets
.. -
- vt9ern9ewis of -;o r_rnne_nt? _
a:hi_virg-goals%
- -
- Co i--und r tang t'• ad injs ra .ve 1_ines of - -- - -
capacity within the.clty?
rrsponsibilitY.and stagy'
- j=uaders:ano, the constraints kinder wnicn the -_
-.
---- ---
ci'Y-operates?: ----
S.
Cev?Napo r.S +kid
- Given an adequate under :tandire of ry r?;euro? :rase:
St?o
;:�alyzirg-alt_ lit ive-
-
- - - _
u Co 1 know how..to d ter.*,ire �'ie feas_ibiltt•_�_nr -
:-,tans for zch nviry
fors.-.-
-altnrnitivc-solutions? -
;ns
ting r ram t0
tle Lrada Oi f3 invol'ied? - -
5 .n
•
'ap;
_be Planning and
-_ Adequacy o` the Planning and
V-m-nt System - ;
ac
--•-;n-S'+"ent
Process
.yf$ '10. '
- ..
QUEST 108
Oo I und>_rstand hca to establish criorities? -
5ta�-�•
- - -Priorities
Establi;ning
-
Am [:.`°miliar with-
;:
-'a' -statutory
_
- budgetary :.
administrative -- i
-._4
time
resource -•- °_ ,:. _ -
:constraints, to be able to set priori les?
_
-
Do 1 understand`- co-n'unity sentiment: about — - -
-
-
pressing problems?
6.
Developin
Developing
- Do programs reflect goals or are they based on
-.
last
Step
-
tradition (ha- _e did it
Year)_?Progr
_
-ms
Co :-understand---he relationship a'ong procrams _
-
and what they are trying -to accomplish? -
- Co i understand the budgetary process and its
relationship to program developmen t? -
-
- Do (understand. the roles of both lino staff -and
-
-
-
- citizens in developing programs.
.•
Step 7.'..
isplerenca tion. of
- Have t argecs of achievement been stiPulated?
-
- -
Programs -..
-
- Are they understood by Line personnel? ,
ation to imm?n t
Is to re adequate ccricunicpl?
these programs_ =rtively? :. -^_ _-
- -
il.
t?onjtoring and
is here monitoring and evaluacion system+-
�te�
-_
- -Evaluation.. of
overs _irg proc ram perfonance.
_..
-Programs
-
_ ;;m igetting reports of program performance -and
- --their-impact an roMunity conditions?
-
- Are these reports details of ac�r•^ptis n's._cr _ -
- ;are iY activities -:(that i do the reports
- relate -. to'the -targets -set-In t':e-5udc .t)?
-
Are budgetary. outlays ci=_d to program per7crm e?
Are --p comms -ane irg their targets? If net.: on _
'
_(.x211 if it due tJ: __•
organizational prool-ar (in ..in nc._s)ror -.
n
-:inea_..9
-:a-.poo r._' pregrtr„design,(.•
- :-
- Are t results of program monitoring being felayed -
-
Sr. ?p g
Fe?d5a ck
- -
to t7a manag rent and -al ccec officials?
On @ results Of Program eval .align help _
_.
rod::y riga- program -di_recti^n? - -
lir_ .e_'aster Possibi =s
Solutions
Use agendas. 'Stick to the subject.
Poor leadership
Prepare concise mi nines as soon
•
as possible.=
Lacof confidence
Indecision _
improve fact-,irdinq-and-
validating orocedures.
in �;facts.
Iasi>ter,ce on all t„e
"-
Accept risks as inevitable.'
Decide witii0❑•"- aii faCtS.
- ... _fa CtS-- paralysis-0i
-:a-. mistake
Fear of the consequences
Dele ate the right to be
Use mistakes as z -_
of a Mistake
wrong. 1
learning process.
Lack of a rational
Get facts, set goals,
investigate alternatives
9
decision-making process
and negative conseouences,
make the de ision,;and impl -
_. ,
Ment- it.
Lack of delegation Fear o' sucordinates'
Train. A;icw nistak=_s.
Replace if necessary.
-
inadequacy
_
ibordinat2s'
Delegate `u liy. Give credit-
, s
Fe o-
Fear
Insure corocrate,growth to
comoetzr_a
-
-Mai ntain:cha.lange.
•
'
Balance the 'rorklead. ,teff up-
'-
Mork overload on
Reorder prio.ities.
subordinatas
Time `Master
Possible Cages
Solutions
. ' Haste
TMDatience with detail
Take tine toget it right.
_
Save thetiate of dotrg i.t. over.
P.esoonding to the urgent
Distinguish bet•..een the urgent
and the important.
Lack of planning ahead
Take tine to plan. it repays
=
itself_nany times over.
Attemoting too much in
Attempt less.'
too lictle'cime
Delegate more.
= Paperwork and
Knowledge explosion
Read selectively. Learn speed
reading
reading.
Computeritis°
Manage computer data by exception.
:
Failure to screen
Remember the Pareto principle.
Delegate reading ;to subordinates.
Routine and trivia
Lack o' priorities
Set and ccncentrate on goals.
_
Delegate=nonessentials.
0versurveillanca of:
Delega.e; then give sutordinates
suhordinatas
their head.: Look to rasults]
not details or me :hods.
•
_
Refusal tc delegate;
Recognize that without delegation
_. -
_ i -
feeimo a greater security
... e to et any'
t is trposstol_ g_ g
`
deaiing with n„erating
done through oti•zrs.`
- detail
Visitors
Enjoyment of`socializing
Do it elsewhere, i•teet. visitors '
outside -Suggest-lunch if
.
.-.
nareg$a.-V.:-- Hold ..5tann-up:
-
-
conferences.....
Inability to say no
Screen: Say no. Be unavailable.
Aiodiry.:-he open=dcor'policy.
Telepho.r=
Lack of self"-discipline-Screen=and
rtroun _ails. Be brie,`.
Design to be informed and
Stay uniw"lved with::aiI but
involved
essentials. Manage by exception.
: tieetings
Fear of res?onsibiIity
Ma decisions wit`out meeti
Indecision
Make decIsicns even .4hen sore
facts are r:.issin-
Overcarnunicatton =
Discourage unnecessary meetings.
Convene only t owe ren'ed.
-
j
J
y
• •
Sp=-cific -Impac C
The Policy and Ku Les Committee has established itself as 'a policy,
•
the rest. of ci.Cy government.
d,-makingaid to -_-the who council and _- -
`-
. -_t
in addition tn--::elf-:initiaCed.'subjects the PSK CoimntCtec tsrecew�-ng more-
rererraLs from other ;cu; nnittees on subjects requLring policy analysis.
Current subjects or projects of this committee include: 11
international -Trade,')) HUD/foundation project, on government capacity
5uilding, 3) Development expediting and permit consolidation, 4) Bidding
?rocedures, 51 -City -Wide Citizen Participation, and 6) Role of the Auditor
in Program Evaluation. ,
The concept has struck responsive notes with respect to 'a - -
_
national [rend'. The chairman of -the committee was asked to host a-Lsession
the.. National -League of Cities meeting inj:--San Juan. There.
.for councilmenat
was a high level of-interest`in the concept shown by several hundred councilmen,
a result of this exposure one other large city has reported establishing
and as
a Policy and Pules Committee.- 'A recent national survey of councilmen -indicates:"--,
dramatic 'change in the involvement of councilmen in quality of life problems
a
of cities and more intense need for improved policy planning mechanisms for
councilmen.-
The Ordinance Fact Sheet forms are attached to this report. These
sheets accompanv the 'ordinances whentheyare introduced to the council and
-le
far more information for decision -makers than the previous gal
provide _
-surmaries. :-Several-formats -are,-used-._depending on the subject of the ordinance.
6
• Dri DINANCE NUMBER
ORDI-7ANCE_-FACT SHEET
flRIEI=) -.
A?PROVAL DEADLINE
-
TITLE .. -
REASON
_
POSITIONS / RECOMMENDATIONS
REASON FOR LEGISLATION
SP"^�'
--- -- i
PROGRAMS,
DEPARTMENTS
-
OR GROUPS
AFFECTED_-..
APPLICANTS 1.
APPLICANT '
-- -
--.PROPONENTS
CITY DEPARTMENT
DISCUSSION (INCLUDING RELATIONSHIP TO
OTHER
Q T HE R COUNCIL ACTIONS)
`. )
OPPONENTS-:
GROUPS Oq INDIVIDUALS
----
BASIS FOR OPPOSITION _.
❑ ❑ -AGAINST
_ - --
STAFF
FOR:
-
RECOMMEN
I REASON AGAINST
DATION
-.BOARD OR
RY - i'•_
CONIMISSION
RECOr-IMEN-
-- ---
- FOR ❑ AGAINST
-
DATION
P
FDR WITH REVISIONS OR CONDITIONS I
- - - - _,-
_
($qg drsuds column lo, cond•nonsl -
❑ NO ACTION TAYEN =
-COUNCIL
❑' DU PASS ❑ CO PASS IAS AMENDED) i
COm.NIITEE
- CCM^�ITEE SUB.
❑
-ACTION$'-
- PNTHOUT RECOM,AENOATION HOLD
DO NOT PASS
-
-
- (CONTINUED ON REVERSE SIDE)
_--
_ - - -CY
/ PROGRAM IMPACT
1:
D_TAILS
- _
❑ YES
._
POLICY OR
.NO
PROGRAM
CHANGE
•
_
CPERATIONAL.-
-.
_ IMPACT
--------ASSESSMENT
�
FINANCES
-
COST AND
COST OF LEGISLATION _
-- .
.-:REVENUE
--
INCREASES/DECREASES IN REVENUE
-._
-- - -
EXPECTED ANNUALLY
- _ -
FUND
-
SOURCES
-
fUs Mn ro+'e for futtber d,Kuzi0m- rf ne[ersarYf -
APPLICABLE DATES
PACT SY.EET PREPARED BY
- DATE
--
DATE -
- -
REVI=_YIED BY
REFERENCE. NUMBERS
• _ -
_ ROLES AN R£S?ONS1B�.���?��� —
REASON FOR CONTRACT
SPONSOR
- -
DEPARTMENTS - —•--,�
,OR PROGRAMS
AFFECTED
RECOMMENDED"--
AWARDEE
- -- _
CONTRACT a,NO YES _
cl
NCLUOING RELATIONSHIP TO
DISCUSSION (INCLUDING
CEpTIFICATION ,
OT-iER COUNCIL ACTIONS)
OBTAINED?
- -
-GROUPSOR INDIVIDUALS -
OPPONENTS
-
RFASON FOR OPPOSITION _
DESIGN EPIGINEERIMG _
:,•
RESPONSI•--
- BILITIES --—•
INSPECTIONS
- CONSTRUCTION OR ;.
PROJECTTAANAGEMENT_
SERVICE MONITORING _ .
POLICY / YROGRAM 1NIPACT
- _NO
❑YES - -
-
POLICY OR _
PROGRAM
EMPHASIS
-- -
CHANGE
-
- OPERATIONAL I -
IMPACT
-
ASSESSMENT
fua this tnaC! la/. /urfh�r dacussinn. J n��g�rY)
•
IRE:VC'c NUMBERS
,-
The manager expects the council to:.
1.;
Give nim the tools he needs for the job assigned to him.
Z.
Make clear the scope of work assignments, and the timetable
- for completion of the work...
3.
--Criticize the work of the manager-when,it,is deserved. Such
criticism should be of an impersonal or private 'nature„so that .;
the issue can'be`objectively:.analyzed in a .atmosphere of mutual.--. -
understanding.
wr-
4._
Assure the manager of a fairinearing in controversial situations;
5.
Act in an understanding and sympathetic manner: - _
o".'-
Give the manager a respectable hearing, -on his recon-mendations and.
_
_proposals.
7.-
Keep -public meetings on a high plane by avoiding ridicule and ;
sarcasm in reiations'withifellow.councilmembers,sthecity manager,
-
--
or other city employees.
8.
Deal with administrative officers or employees under -the -jurisdiction
of the manager solely- through.the manager ;in any matter -of importance.
•
Issue its directives only body-. tothe-manager.
4
as -a
Now does the; council and the manager live up to: these expectations and
deielop.a.-relationship which`maxim zes the.results for;.the public? Since
every
manager and every councilmember'is-different.-the nature of each
-
relationship will be different. ,There are a feW general -"do's and don'ts"
which>councilmembers
should keep in mind in their dealings with most
rianacers,however.(again quoting the Vi-rginia mayor)
3-
Do show some leadership
i 'Do
back your manager up -
o _Do
disagree with the manager and -other councilmen -
Do try to understand the manager's situationand staff workload,
o
Don't let your manager become an election issue
o''
Don't' autcmatically'assume the manager is wrong
o 'n »o
•C� nn�.+.�mm�=
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1
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/-
-_ -19.75
7111 )VI W YO127 Ifi111S ,UNDA1 iUGU.S1' _-0,
•-� bili oftilln Cs- 111 Vi
QJ C s
tJ.1 unit for
Ing, or-heating—and -'male melt," s'eort1 meze i cPo!he tom- t he[c purL11aSCShY of
nm Pik-,t= ORt 1 1 '!'he conn}rttt•c note.l. Ih-n t f tl' d � l7omsenJor iition
rng �'t!s_ out--such �s irrlurel ireji:.lrs a ince sf _
S.10.000-1
1 G 000 � an ap:'rb = axeral ulg $1 500 .lo
: CuutiuuEa tr- 1'ibcre is 11 new a , st !loci tit limited sn t ten nisi. or nonprofit
..., ,a _r : c;. ,.cit •d ---ii!e-,dr.'_tl at cold, mI.I a Lu- r. ::ummcuilatiuns Lot [blit, 6 from air. existing _F.o
, ,..i'tt _ Numencal Advanta' c
vo mcu` felt • leak,°.windows-arc in p1rc� 11ie - 1eP0tt :.added that - nc`i nat�c actu a
ami c"'Aiii-el itw:i?• 'nd `tile ibonr•f [.toting icsulcn- -h1r. V uvut _stud was only % is be hal I s-are In don't
.."his hind vF :renovation "while=.l1'¢ modertitcly have " va _ -
i'at has-• or-i"-d :o ' pgr d� - ti I P'oPcrty Pn•scnts a s' mi(- It w because tet tt � v,
null; for <x• it nv.Jd he '!ivapprupriatc a anJ-=buildings are sell-bilitalcJ unit [may: oat have--_tS,0001e SIO,000.,r
it nl aGha y -
pandmg t,:e-.vpply. of docent. -r-tor uuenJ. In ourseh'es :u 1 -
- - r_-istieo: housing in ',�..b�ars- 1'; .: the same I:pecte tY as a new 'Gtven.a one-t$12,0ime
0 r
s:irc and sanitary -.dwelling .`, Program in' which -Loth of 's more than lled,;unit; its bxpected life should * a 54,000. one-time wr
In Sp mime '-0, S'''es,.:.units,' fol.:low-income farm- tic hall been involved
An'1.7he lesi ucotstly lessextensive
nsto c hitt ..nuc be proportionately less sic Jsidy duce I
city
ream `..f*e SGu+h':' for th lies. --Ilut it suit - Ihat such -before- luiaine -. .less rehab'litanon,- W •than its, lesser cost, and it an 40-Year.
I •.Trill-: ih �.a'uc: -,cr iJc_;, ••.h:JiilitaCnq=lhus;.fa' had -;t ndy group- hail begun 'ts; ,;invulvcsgWting.must: or-all
-of 'he httertor. of a'st., or tvc will - pcnnil -. considerably: 7 P?r .ten annual
i
arca ui'hat•spur:,dc-v:ork m 1975.' _ inure h'bitable units (rough•` to (in
the In a-
' .ciuJ_�s So.un First to cuth eti}_ fi :ire htnr ,iul that 6'sts .0:dlcd l.oua'r' `,tmd creating new apartments --
llth `:r-4 t:. . —_- i:lu:'tanirn bot eter�in.ded ly,'tthree -tines. afore) to UI UQU,. [h)artm in: n--
.+_.:.. o_ter,._r i,.. ,. les; In fact,-.hir. Garvin-smd wit' bn,ughtto_tnecJstaveub under- hetproposed
\ ' r v. -a• hn uml w_ l ncr,d's fit , he _tl;ough:.` the sWdy-group "hioderale .. so:desperately.
sits[wig fFv I Ire T m fir .lh„u:whale t.; needed ht re. to live''on'-stintial tmprovemenl as.-its i ould,he $1)2 a to
tile- city r.( -.Neto Yu,k. 1.0, _ _s,uhesm:,n fnnhrliouving 1''n dooe a "rcmul attic job , ant be carried out with ten- ;:.
u-••ctLcr -:or:. -.A 1 ': 4<Iovnie-.. 'ihc ❑curve ttlmmisirntion'r tints premises.
Continuing•low end' for Persons Oftom•l study his¢ says' 1)crnii'
sums li[nla�hl an.l - UcveloPmen[=_ - _-__.i+its ,iva"I C<I-to etp:uld sh�'p t• :tile prC'n ISCS; WI'lIC gul'1'cho �lrmivel low.incomes. -
• .la-loci'):-r `camnattee of `[ration :sxia that, iia 1)71. - rnbabill "1 9- G1301 a l .
.a'.' .,-._ f;'n •. .__: ,hihta-. •en-- team, :ouLes�p.. .. :: VI lc cast estinuties In 'w'th m mcume •a
_PCupl� lut-'n. hot b_ Iv 1lta_ci'y's housmf,-is heti of tenon requires rclocnuon t I • Y car to o
cc's.-ch.unn, publicly _a_.,kteil _', h•! 1!•51U : it:iuun el III but has he of un rum are difficult 8 ,
IL+:-u,a..ndt ..-.---lion ivas-.,talked . v' _ IuunpcPcd by lhcthYsgcur'• ;; ry -.that' post-rchahJttnuun-suc�'.n 1 li
µ1s t)i>!:alJ; it I.Lruot. fu. v'u_-_.• .,.melts an ail-hornnghs. ;:-•.af• <:'variety aL huihitiis tyPS}:iii Thumb that
.:.that nu u
t e <:7rt�.. Yfamm�g.. °Pa_ t .rues �huw- .il 1,+c�1 _woes. 'I he aJm'ms- Heats will he.- htyhu; than' - to make, beca'ae of the wide. apartment using t
-head d t -Ile(-: vcre na fig . - trrtionshoped-for expan- . the previous-tenants cmi. the'cit .and -the dtfte_rent, _lu Pay
rester a d! „-. nghovrm.uryuf-thvsc unit_ would [u furl to pay;': the committee __.degrcesyol_deterioration,.)Ite 25 per -cent uf-ii
iectCr-: h't+ "'f.'`itu.. ,,-J 1 sun',_howetcr._ - -. : -: .:..:
odvc: -m fit New ;tori: _ tnvoiVel umJern'eJ chabuua• :..7,.0!1. apart n'rnt;-a year. far -says.
b„i -lion and luiw many n'vo Net ' isialso lar less. Prograt:' would en000 rol.costs be obtaof ined ohne
e ri
'University I a•.J `Srhoul and - short of 38000 u' .,0.000 - l'hc cost of moderate res•'- committee estimates that its for she Icr.
.ihern.embcr-'ncit!d•,•1': more erten n•e wm'k.: -
-'s c 'I\vu officials of the-11.l). A. l'rged
by the study -:{;roup. hililaumI.Os Stores, 255
,'1,-le lesenta- own ' �su•uction costs 'which'.,nre .menti const ` u(-. il financed StrcLl. Broo6 }•'t,nI
,local---offtu 1 _.. inn -Roger. Stair. the \dminir `- Ih'dcr} the dwuli;-dcfua• of course. than new-con- of uP to $12,
51'ves ,: of cm nuumn'.�t 1e. -orator. and AI Xuu icr [ •uvm.. lion . nndcl"arc ' clnbilita
tt, -es: an' nrnc':r u- tell
- 9'his 's hY sed on utimatcs 11211;
Itg�i..hr r. sn1 an..;lcx Ick tv-ca•'tnc.iuner_fur c cons+;is of 'cPL•uing.,buic n,iw conservatively al'vcly estin'nt bytite'cpa able-loan.
iIC. --aeon—v<c!c' rit�a'b- g '`stems Ilial may be'worn cd 't Leine in the neighbor - _ -
City °of
MEMORAN�JM
DATE: September 2, 1975 -
10: All Department Heads
FROM:Neal Berlin, City Manager
RE: Rotation -schedule for.chairing
staff meetings:
As was:discussed a couple
of 'weeks ago, it appears that it
-heads with Linda in _
would be beneficial for department -,to -work
for staff meeting and then chairing and
preparing thie agenda
expediting the meetings. The following persons will rotate
chairing staff meetings beginning September- 5.
Neal Berlin
Bob Bowlih
September -5
Lolly Eggers
September 12 -
Dave Epstein
September19
Bob Keating
September 26
Dennis Kraft
October 3
Tony Kushnir
October 10
Candy Morgan
October 17
Steve Morris
October 24 -
Dick Plastino
October 31
'Dennis Showalter
November 7
Abbie Stolfus
November 14
Pat Strabala
November 21
Dick Wollmershauser
December,5
Julie Zelenka
Dec ember ,:12 -
n
• . 5-
•
(1) "MUNICIPALITIES MAY NOT USE ZONING TO -EXCLUDE
LOW AND MOIiE'-?ATE INCOME HOU:3ING"
(2)_rTHE COURT HIiQUIIfED MUNICIPALITIES TO TAKE
"POSITIVE" ACTION TO REWRITE ANY EXISTINGJ.ONING
THAT HAS THAT EFFECT." --
(3)"THE COURT AFFIRMED THAT A -MUNICIPALITY, IN
ACTING ON ZONING MUST CONSIDER THE GENERAL
WELFARE INCLUDING THE HOUSING NEEDS OF THE
MODERATE INCOME, POOR AND -ELDERLY OF THE REGION
IPI WHICH IT IS LOCATED.".
(4)"SOME ZONING RULES, THE COURT FOUND WERE AIMED
AT ATTRACTING HIGH TAXES AND DISCOURAGING LOW
OR MODERATE INCOME HOUSING -OR HIGH DENSITY
DEVELOPEMENT." THESE ZONING RULES SPECIFIED
LOT AREAS AND WIDTHS THAT WERE MORE RESTRICTIVE
THAN THE FOR SEEABLE NEEDS."
(5)'THERE WAS HOUSING FOR THE ELDERLY BUT IT WAS
HEDGED WITH RESTRICTIONS -THAT, THE COURT -FELT
KEPT OUT ALL BUT THE RELATIVELY AFFLUENT.,
THERE CANNOT BE THE SLIGHTEST DOUBT, THE TRIBUNAL
RULED THAT THE REASON FOR THIS COURSE OF CONDUCT
HAS BEEN TO KEEP DOWN LOCAL TAXES=OR THE RELATIVELY=
AFFLUENT: THERE CANNOT BE THE SLIGHTEST DOUBT, THE
-TRIBUNAL RULED THAT THE REASON FOR THE'-COURSE.OF
CONDUCT HAS BEEN TO KEEP DOWN LOCAL TAXES OR PROPERTY.
S '
(6)°THE COURT REJECTED LOW TAXES AS A JUSTIFICATION
FOR.THESE PRACTICES." IT HELD: - HOUSING IS
SO IMPORTANT AND OF SUCH 'BROAD `PUBLIC INTEREST
November 18"1975
----�� L
DATE: 1975 nugtist 21, \ ,1
l T0: 17eal Serlin
r r
$ �e1n
r2Onc DavLd G. perS `
RE: COt:_:ents on
joint Law Enforcement Center
-d in the schematic not
dovisualize
The Par rovide ,htlin_ g
space for cahat I
f :ing
spaces as
�arkino P 2foreover,
of'visi-tors Co+such a center•
- �2Pear Cop oli_ce
Co be the numbe- designed to accomodate p
is the case , ;the
' this Par and
vehicles_ If this if the
and sheriff s cut one-third_ and
vehicles ill -be
spaces allocated police vehicles
60 spa fact to accomodate P laced_ Tha officers
j }
parking is in, it is improperly _p
sheriff's vehicles, long distance to caalk toConerly
trill nava a selaTQansythat
the*carscannot be pmipht be
cars •rhich also
�aatcned during the hours-oE darknessna onerp2Yiengbehnd the
We certainly directly
subject to vandalism• asking area realer
narked car p erience even g -
vandalism in the m could `e pect to exp
vehicles are parked at:tne distance they
golice`stat_on thematic. :It is also my
if'these to
appear that be parked a on
.-he
area be given over.
o eater p� east g0 vehicles
emendation t,tat estimate at 1 ies should
ca()uld s vehic.
�f
! ting venlcles O the police and snerl� a in e secure
a.minlmwR building 1Cseli, in
�• ( - be vehicles • ay be
t be arealawiahcsomeLtype ° We
R onrduty despite ir_clefnnaintenanee
- inspected
before -they
Problems are
to -be caught
Ti1i-s has been found to 'be almost an essential
is.to -be KeP
t current and large 1
early- venal deficiencl`=s•
el area appears to have area =
The hasc.:,2nt le -".0 the civil defense ran -ea does not
-
1 -appear
�vi defense is to e
•-r , t :one is -that_ If c_ hale.
! The T: -,_t ost. of ral �o
ha,like ane cplar_ati on robably more
LO o have a : chen, ldF;oul a c P cocnnand post is P-
t havz a kitchen, _hat a• den it Co the Po'-nt -
i behind it.: I iaauld say ver well r an 3- f we har i be
than a ki.Cchen attack, we might y
necessarythan
resisr_ atomic
„here it funds.
} federal should be
t alio: ed and shrooss
and'
room the washi
on ne erg
The.training shift
rooms or loc�er makes it very
i.�c to tnc 1 the basctaent dressed
( placed c o_ eibr rod a[ter they get
i Tttelx placement,
} � to s c:ashrooms in
+ ji: ghe
leve. c t- L r off.icec� Lem- ,women
n ^nicn� 1°- filen s and Place
I ! into They s'nouZd be
on shLft.
�, ox -Lu ,,°? n%� lta_zarci. - no;
and.a C n sccuJ ] ty duty-
+ 1e ° t t ,.:rn �' r �onnel on jCe nubl.i c) in the
;i c,n be seen by P
,n^rc thcY sake both, they
thee
ubLi-c c�:ashrounts ,(i.E Y and
i reason to 1 -ave 2 Sa^e and security
basE:1ent.' For convenience Det to them easily
+ Laced •:hent tha ptolLc- can T duty.
+ should be } ht c,f .personnel o -t_
r t_ e are 'i n si.,,
� _ t
_ - VL
• CIA.:VAICi Fr`t. �T -
_ La "'�sE_ e purpose o` this or
dlr:ance 1 ,.dpromote tna
gera_a-
I. PJB i . - o c ply'. n '
Iowa b• n_a6in•- real -i^ and _ o
1 � Y
n
L,L^ C.LtL/ :S Of T_Owa C1t:/, , f
i oz
_c'2 1.::oun individuals Ma cont_i6u .to polit Lal c.=-)oa gas : 1n
.
Co ,u_rc-full p�inl diselosu o� campaign con lbutlor -
1 -elections r a.^rt tl':c"t 0.1r
_ red, ------
t:f:G nc'l.:s .ad addr>5 Ci= -Of -cont lbutors of such c3-�.palyns,
oe >rd1t1-es in political c:unotigns-ln sniclPal elections;
a11- dt_ ?-�o+�+>of this ction_
-:;_de _'xlt - ..d _:r ea_orcen>_nt o:
This ordinance nay -b cited as the Iowa Clay :.u, ici-
. ral--� MVR. �.d-x7.tly.t t.V.tLri.tLLLlutt grill.^•a1:C_.
TIZFuil
e -po ed according to a
(a} a1i-R ..c..T�-'-R... shill Rech an iteM d r=
C-
hen c,tr.plG edl and
ba supplied by the city cicr{ alien _
orm pr serine 1 r..d 2_
filed, provide-. the info^ation racuired in section IIT.'
rb)
Candidate shall z'_ -n aril' L-idividual listed on a ballot for.ncunation
�!'• tion -to- a-ty Cit- office or ho )cas gua_i-t ed ro nage -write-In -
4,
or
ben°1=-eoe rated by election o£_ici�Zs for election to any
-- �o es on n s/i - - - _.
e.l_cution Or
tir_ o_flc -or Jnu Yeceires a contribution or makes an exp-and_ture,
or gigs .itis/h-r consent fOr any. other Person to receive sahc�=nc�ndidacy or
taa.:e.an expenditure with a view toward bringing about hi_/
- �' whether or-not.-the-=specl<lc_e ctive of ic_e _
et tion -to any Office, - .
-a- which h2/5-^-�. Jill seek election 1.5 kR0'dR at t23_ t1-�e. L..e COII�-_1b! ti0❑
-r ed or -,he.exp_zdit=-e is made. -
`- h_ ecei.v
(c) r:Om lit`__ --hail mean any person or combination of
t:✓o or more Parsons
acting jointly in aid of Or In Opposition to:(.L) he nomination or
- candidates Or (2) the auallfication for the ballot
election of0 1_ or':aO
re
or vater approval or disaooroval of one or more measures-
(d)-Contribi!ti.on shall meal a gift, sub;crlp
tion to -i advance, deposit.
contract, •i-Sreement or promise of money or anything of value or
olccs-_. _ -_ y._nforceable, nade directly or .
oLh�- obli,ation,,:;hether o. not-lerall
. 1 th no:.u_nation o election
indirectly in aid o£ or Ln Opposition to: ( ) `or t1•e ballo Or VO-er
2 ..h_ qualificat_on -
0;: 0:1e or mor caaci-'-ares or ( ) e r,easures..- The term "contr.lPutlon•,
aFprn Val or-d__aoProval of on. or more
tickets to events such as dinners, ;luncheons,
includes: th purc-i se of 1 -
rallies and-Lmilar fund-r.�_s,ng events;=the granting to a candidate or
c».�-aictee o�_dl counts orrebates-:.not avillable-to the general_,pubLic;._
y„-��..o,y...zns lo.. -he sc,r✓ices of arty per.,ol serving on behalf of a
O
e not mad_ from contributions,
car,-'; or ce 1I_t`ee, paymentsorh;-ch -. a- re ort under the terms o<_ this
the"candidate ar C37nittee otheniLse mus' F _rsonal'services
- the Cance. I hall not :ot -revise include volunteer P� -
Provided wit'lout GOT -P nsation
r>_ra general or special election held
ra) Electio shall mean e.- P 1
_ in:.:t_he Cit1, al
initiative, re£erendum_or recall election.
I shall mean the officer, agent or Organization'
(f) Enforc_r_ _at authority
t ; nated by rezoiutloa o the
Council to enforce lite provisions o£ this
c�� =7 4 however, 'nhall be construed as
ordinance. O hind in
this ordinance,
i.ni.tinc the _u" ority of: any Lad enforccrent agency or prosect ting
E`orney_ to ^., Orc'a the i ro s ons o £ this ordinance under any c rc n- .
��ances.=.+her. such law ell fo..cementaye nc1 or prosecuting attorney Other-
t authority to do co.
^rad u.e f.ha1L m -,gin a nay�enr pledgz, or »ro i c »£ payment of
(g}-- - :wh=_ h== or not lry3lly
nbnay...or un tiing o` Valu: ns Other obligation,. of _
r,abl_•,
'or goods, est r ais _�ervaces or facilities yCandll idates or
enfo - _ or-:RO�c
in,Os; tip to :.he -rap nation or -election of
t -r ati»n for the ballot, pa .,dg or defeat of_ one Or,, pr
n�-- Ltialili
r It _i;;-l,udc:; any tran�i.ar of anything o"c valuemade b-,1 One
c..- -LtE^� tcx . o�irer ce:^ti_�t_°'•- - _ -
_<n a v Proposition ubaitt�d to a poi)ular vote at
+ndu . o r^_ct11 procedure or
i/;l _,-L CtlAn, !ll-. CIi.2r b'/ i .y. tl.7 tl.�e rC,. r
- - _ uyy •s to a ,upul r rote
•:: 1 •rts l' 'O-'' L)VY,)U a=S of 1 S nn L _
(i) Y non �ll nears a..y_ individual, gar...#a_p, corporation,- assoc_---
' .. .:
_.:• __ .anon,. :.i^, _ cn.:anitte2, - cl•� or -otaer organization or group o;=.-p__sons
,_owe r orgy -dd. -
SECTION I':- .>i1 _M�ENT OF COMIMITTE : -ORGANIZATION. -
Each .J..__h receives or antici?ales rec_ivinc COntrib-lt;ons
ra=ring a cal ndar v:ear in an aggregate aaount of $100�or ..ore scall file
Titint.:_r a ste-n>- tnith.the mi-with ter its
- organization or iwithin 10'riays after the date on which ':it-receives or::has
nfo-7aticn 1__n cava2-s .it to anticiJate that`it will -receive -contributions '
aygrec,at.i;ly.'.Sn�.,O or pore.- Each such co
Tlittee `.ir. existence at:..the date of -
.:,sat.._n� urciirnance shall : file -.a.. states_.^.t with- 'the city clerk
thin 30 days after the efcective date oP this ordinance.
(b) The State:
TT
tr be made cu eP.t POt
e the au a coat ribu�on Or of
more_r_.n_ (7) C 1_r3 1_._c.r an ex
Otln :iture.
c leas hre--
(d) Ee o_ds L.__a` b_r L-_ area r-' sha_l be arcs •rved or n -
a_r J a- = r av cy tae el.ac,ion for +._ch`
�cou
_or..r_- .._ .a ••s aft the -.1_.._ of moiling 0f the
lama
ra, L d u
-.hicaever is later.
.
v u;_ed by ciection VI-,
taived shall be under the cL oc the =
-, nd not be '.
cn.pai••,..shall be segrec ted f_o--t.. .
individual, aroun
ttnd� v_ any - .:.
OL
C'rIOS Vit. ___]IC., __
CNT FILING.
• --. e L. file -a campaign statement
Each G1:.9 a - '-
ca co_L.-,itte s1�1 --
- C:-._._ng 0-:1-1, of -0 1.}. ing ^-ri.Od3: -
(1) -h t� the 35tH day prec•di.ng-an eiec _on in which
-1 Pe?... an oica
ti?� ca t-! is s -cinq nomination for or election to
or in c.l:utac-ion .+l,�il. w`'iuh -tit_ cO^a�t..ee has recaiv�3 contribu-
(�)
7_ t0 L"Ih da preced_ng such elec.ion.
r....the 0• ]r
Following such election or not lz,er thin the
(3) lie n �5. may_ _ "".
day pr•-c_.!i.nq the - day -ucon .which thecandidate ta::es O[rice,
- [
o cdr first; (seersaction -RBI] -
h
non hsFoltoairg sL_h-el ctio. solo as a candi-
( ) 1 the balance of Funds
as un_ obligations,-
-r mitt >, unpaid ,
date ontributions aro received
rcmain: nj is L:.o_e then $100, or an•i'c
during this period- - --- `
P hall b2 filed with the `city clerk during racular
(b) Ca-.pzicr. t;-_azem.e -
b. _rim r._.._
the cit} cl nay ex'end the
(c) iipon a sro•ri.ng o" practical hardship n days; now=_ver,
3n statement or uI three
ti : for r1i ; a carapai ent that is
granted For each statem
only On _�___nsia_. ray be - '
(d1 Canpaig 5t�= shall
be available to th= public as Iescribe3 in
section ..II (s) (^.) and
S�C.lION VII?_ - •r. •�•(?. .1J,1 J1.etI .:!uL:T C.QIiT u\i�J •
V I shall .Oataan
ent filed pursues^-t �osection C
Each C�
th :1 _niOr la ion:
n_ c ?' 1,LCi. t�tsl artounL- of all con"ibucio and expel
{1) t
aha can iclate or co li ttee Ou ny the calendar..
tures r eu by eons a ;a e.c'a:i-
d co, u'
�_.. r. •.
year, r. 1 9i: „ .,u-
not-limited tea to, ( )
.lidatP o :r a
dibir"S suras before:
ad Of Or.ossositioII to ca
(__-
they nuality f r lite• bollat; b)-con contributions and eypenditures
r le;.t on, (c)=-`and contribution ;.Lnd, rcL,an:iiru ^>
fo110-+ ny :L•- a
}'ca-
r in .rhicit the eleatijn was
ii•.y `_he :calenar..
i.n -thy e ~. �-ec —I -.. - :.
held_-
rs occ}nation, and prin-
(3) `Th iuL1 n Ae, cO.p]...Le r.:ail..in, aL_re t
i • __o b L :ilw _i.i- any, of n t1 her.sotl L[on Vhn=i= d CORtrl-
'cipal n that caatribu-0r; -
buti.o., .i, sc
d and t_)2e ar..OuaU roc -_rcd fran
co[niute mailing
address Or-'•• nation and P--In-
(3) a Or
r OF each persel to no a n3
c-L -li iii L o :iia �Z 1` to :.e with the
c_ .S i0 or r..are h s been ,-. 7 -
o _ elfin
c .,;•_;: LL t ;.: J LI_ to _;u _h:pr_r._�on and a-brief ,ieacr, p t.aa o_ lite
Luta.! - . i
o-eiLitias pro'rided;
c,o-ale a -a�ih lg addressez,._. occ o ._ion
uE.-. ,u it ;c Of
the
Of
_nd -ids l) : a_nc th fu 1 r�-3_s a, d a_d ess-
s>_oa ._
c:,.._ . _ fu11._ha,.e, cocc z ^a111••g::� dress_ , oc a-.. -
t er
oa..loa . O� cioal place o?-'riusl_._3s_Of tilt -:committee's e yu
._ _
if ,.11 -'r1 D j -
-"�L L `.5 111t_eS Or anti Hi ng O -v31ue^
- (,t n GJ a c �.^ r..
3
1-d- the mon-
,
on ...-�.'_+1t a .-
_ C1_2OL
th?a ,..0 •^ C:J _D•1te- Or a cD _.. ,
:a'�araC .lL:d. -
_ ll - -
or ot} r things made to a candidate or.
( 1
Loans O-. 3 ,,F J ertV - - _ -
. -t g ricid C0 e
-d by the :carOaign state: , nshill
ca:.: tt_e pari3
u: tii•� u.-c,Ti_u'-, •.vl th the LvatJeiiey -talo :'..3
-
tio1:va,lz2 0- - ri
all loans received during the Pei' 04
cover_., 5f ; n c ..�s gn statement; -
('L) Th._. roll :1a. n•td ddrass of each le^.der., to • -a-e o-;_th_•
to „t, in_are�_ Yte, and .the
a.-.o•.tr,_ o,. the loan s_..,_i .ing
a .
Unpaid;c
(3) Tire cI,1 ,1 lat_.e total value O= all loans -received; and
( "-) -
T::e total aount"of loans remaining unpaia.
_ third >rson, it shall be
zi If a i a:L has beect >o -given or pal- �! a p -
(d
reported _pursuant to phis section..
O:I C?_LPAIGN' COMIRIBUTIONS.
(a) t o ne.._:on shall
-take, and no :candidate Or con aittae. i1a11 �Olicit'or
ac ^_gt, an
on. sb3lution which will cause the total amount contributed
br ;;y _,u.:n contributor with res_ozct to a single'el}c�ipntonpoli cal upport.of
or opaoai for o c' cl:diaate, inclu'iag concribu Lots
a
_;t._ _ Jr _in j. "r cOnosing ti candidate,- to R.:�eed $125.
s.
erson si1a11 make and no campaign` treasurer shall solicit or ac eot,
(b) ,Io p ributcd b y such
•``., 1 hicl +i11 cam .e= th • total asoun con r _
u.:� co . r _
_
to a �tnglO e1ec"77.
.oR n-'•tppo_t Of or.-.oppositior. to
con?-ributo:;,,,._n resa__c _.
'- -._da or=accepted_
(c) "NO an-z",,.,o�.:con•_«...itlons shall be
SECTIOM X. C'n%Ie'TC;,LIG:: :O^ Cl:•IP1IG.! S A_ r�rT'='T_
i 1 variL in wry ag, unC r pa'1r11 ; `o O rjLrv, that
(a):=:l Candi v h_ i e nd -
�oaigR stat°_�_nt an ten.._:is t _
/�h= has re c e _s/h r or -R e _
-- - `areas h•_/_ha`-knows.
C, mplet_,:-
(b) In addition, -a ca,.2ai'q-1 statement L"i-led led -by _or on b�_n if of O^.. -tinea -
shall be -Prepared and v?rifl_d by the ca,.paign tr�asurerh-/rye nrsareadrt the
c. 1 veriI_, 11 _n ng.:un'_r penalty.:�� Perjury, _ _ -
_. that it is.
and coaale_e - -
campaign
(t: )
rash 1ci1 t•'riCLritlan tau:r. be notarized by a nota^/ public o.`. "the state.
•,'CT 1011 }:I: 3 1•-_._>-YiU..S ':6: Cr,:•1P;,lGN ST1T^E%'ZNT.
_
be renaiz d to ,_Lt^ c mpaig
r -�nr , Or a CO +'.LLt a sh�Ll ^.O� ."
c Ti o the col .rib"tion : r^c I -eu
to Ict o •,II if itn -
ar n t1� - a100e-er,
S c u oa n c
_ rr t1-, _arc ma?m`o't b halo o �lec_:on, -a o gain be c;een -
'J t' and ?SC!1-r(1, IJraC 4 7�-,� ._
7t_h a.. lOt:e d / p _cr_1ing the el._ctioa, such a can
1a oz cv it -ca,
t 't I nr con ri
I 1 f Llc 3
R6ta L C..1 Ci "11rat1Jn atte5 1Rg t _
n`.i_ uros, or the candidata Or eo7rm Ltt ^-
j. !tion_ nJC - -
t'-YrZ OF THE C1TY'
-- --
The Ci..,• r t S'.ta-' I hives til_-ollo.aing
-
-yJ - r. 3.,tcructiLne; r olliniR7 the du..Lrs of candi- -
(2)41L e d1n.n inciu+iin7
• ,air -t':^ -ttoal :on�'o _
- _
Ul
CA