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Home My WebLink About1975-12-16 Regular MeetingC2ARN1 <:-NEUHAUSER - Y C2ARN1 <:-NEUHAUSER - MINUTES OF OFFICIAL' -ACTIONS OF COUNCIL DECEMBER 16, 1975 The cost of publishing the following proceedings and to date during this claims is $�_• Cumulative cost for said publication is $ calendar y�ar' cimet in Regular ession on the, The Iowa City City 1975unat17:30 P.M. in-theScouncil Chambers 16th day of December, at the Civic Center. Present: Brandt, CorrCzarnecki Vpaesiding. deProsse, Neuhauser. Absent: none. May It was moved by deProsse and seconded by Davidsen to con- sider the amount read thus far to be of full reading and toap- -prove the minutes.of Official Actions carried," of the Council meeting of December 2,-1975, subject to correction. Motion unanimously. Paul Nolan, 1805 Gleason Avenue, appeared concerning the Mt. Prospect,Addition, Part.III rezoning and presented a tran- script of _remarks made by concerned citizens. They requested deferring the vote on therezoninguntil the new Co and uhclseconded office in January, 1976. It was moved by by deProsse. that _the statement be received and filed. _Motion carried, unanimously. It was moved by Neuhauser and seconded by deProsse that the minutes of the meetings of -Planning -and Zoning Commission, 12/4/75; Housing Commission, 11/19/75, and Design Review Com- mittee;Hou0/75, be received "and filed. Motion adopted, unani- mously. It was the consensus of the75ooncDesign il to SRevieweofhe report from Attorney Hayek of 10/17/ -- - Development in Iowa City for discussion at an informal session. Motion adopted, -unanimously. It was moved by deProsse and seconded by Neuhauser to ap- prove the Mayor's appointments to the following Boards and Commissions: Dick Pattschull reappointed _to Board of Appeals, ions COm- term expires 12/31/78; reappoint Barbara Woodard, and appoint Ethel Madison and Patricia79iland-Lorenroy eWillat Rthe tcitizens' mission, -terms expire 1/1/ Tonal Planning.Commission.- motion - Advisory ,Committee to Reg ointment adopted, unanimously. The Mayor announced that the app for the Board of Adjustment will be extended for 30 days. - Harold Wessling appeared regarding installation of a stop sign or crosswalk at California anitGwastDrive wood allow moved byBrandtand school -children to cross safely. ger inves seconded by Neuhauser that the City Manatigate the: possibilities of a stop sign on, Grant Wood Drive and California and report back to Council.- Motion adopted, unanimously. Page 2 Council-Minutes December 16, 1975 Councilman Brandt noted that this was the last-council meeting Councilwoman Davidsen would be attending and expressed his and the Council's appreciation for her dedication-and-in- terest in the community, commenting that he enjoyed working.=- - with her as a citizen and councilperson. Councilwoman Davidsen presented'a statement reflecting; and sharing her thoughts and challenges for the future, ex- pressing thanks to the people of the community-who gave her the opportunity to serve on the Council. She also thanked the citizens of this community who care about the improvement of- the f-the 'quality of life and are willing,to-take the time and effort to 'attend Council and Commission meetings and serve on the various Boards `and rCommissions 'to bring their 'concerns to the Council and Administration. City Manager Berlin informed Council ,that he and Dennis Kraft would be out of town attending 'a HUD meeting concern in money and requested Council appoint Candy Morgan as Acting -;City Manager during their absence. It was moved by- deProsse -' and seconded by Davidsen, to approve the appointment. -Motion adopted, unanimously. It was moved by deProsse and seconded by Brandt to.adopt_ Resolution No. 75-4231 recorded in Resolution Book 33, page 163, Authorizing.the_Abandoned Bicycle Sale ,'on `December 28,_ 1975,-- at 1:00 P.M. at the Old Post°Office. Roll call: Ayes: Brandt, Czarnecki, Davidsen,deProsse, Neuhauser. "Nays:none. Reso- lution adopted, 5/0.< City Manager Berlin -questioned"which Councilmembers would be present for the upcoming meetings.. It was the consensus of the Council that the Regular Meeting of December 30th at 7:30 P.M. would be cancelled: It was moved by Brandt and seconded by Davidsen to adopt - Resolution No. 75-424, recorded in Resolution Book 33, page 164, Authorizing the Execution of a'Settlement Agreement between the City of Iowa City and Westinghouse Learning Corporation in connection with previous litigation. Roll call: Ayes: David- sen, Neuhauser,-,Brandt.- Nays: deProsse and Czarnecki -Reso- lution adopted, 3/2. It was moved by Brandt and seconded by, Davidsen to adopt Resolution No. 75-425, recorded-in-Resolution Book 33, pages 165-166, Authorizing the Redevelopment Contract with Old Capitol Associates. Roll call: Ayes: Davidsen,-Neuhauser, Brandt, Czarnecki. Nays: deProsse. Resolution adopted, 4/1. Page 3 Council Minutes December 16, 1975 It was moved by deProsse and seconded by Brandt that the letter received from Peggy McAtee requesting, deferral on the Ordinance to Rezone a Tract of Land for Frantz Construction Company in the Mt. Prospect Addition Part III area be received and 'filed. Motion adopted, unanimously. itwasmoved by Neuhauser and seconded by Davidsen-that the rule requiring that ordinances must be considered- and voted on for _passage_ at two Council meetings prior to the"meeting.at which it is to be finally passed be; suspended, that the ordinance be voted upon for final passage at this time. Roll call:' Ayes: deProsse, Neuhauser, Brandt, Czarnecki,-Davidsen. Motion adopted, 5/0. After further 'discussion and 'explanation by Councilmembers of their proposed -vote, it was moved by Brandt and seconded by Neuhauser to adopt the Ordinance No. 75--2791, Amending the Zoning Ordinance by Rezoning =a Tract of.Land.from`R1A ZonetoR1B and R2Zonefor Frantz Construction Co, in Mount Prospect Addition, Part 3. Roll call on adoption:' Ayes: _Davidsen, Brandt, Neuhauser. Nays: Czarnecki and deProsse. Absent: none. Motion failed, 3/2, Ordinance not adopted, because an extraordinary vote was required. It was moved by Brandt and seconded by Neuhauser to adopt Resolution 75-426 recorded in Resolution Book 33, page 167, Accepting the Work on the 1975 Slurry Seal Project by Slurry_ Seal Project by Slurry Kote Service. Roll call: Ayes: Brandt, Czarnecki, Davidsen, deProsse, Neuhauser. 5/0. Resolution adopted, It was moved by Davidsen and seconded by -Brandt to adopt Resolution _No. -75-427, recorded in Resolution: Book 33, page 168, Changing the Time Limit of Parking Meters on the south' side of College and north side of College in Bus Depot area. Roll call: Ayes: Czarnecki,:Davidsen, deProsse, Neuhauser, , Brandt.'"Resolution adopted, 5/0. -It was movedby Davidsenandseconded by Brandt that the letter from Attorney Lovelace regarding Streb South Industrial Park be -received and filed and made -part of the record. Motion adopted, unanimously. It was moved _by deProsse and seconded - by Davidsen to adopt Resolution 75-428, recorded in Resolution Book 33, page 169, Approving the Revised Preliminary Plat of Streb South Industrial Park. -Roll-call: "Ayes: Davidsen, deProsse, Neuhauser, Brandt, Czarnecki. Resolution adopted, 5/0.- Attorney Downer appeared explaining the revision. It was moved by Brandt and seconded by.deProsse to adopt Resolution No. 75-429, recorded in Resolution Book 33; pages 170-171, Approving the Final Plat of Streb South Industrial Park. Roll call: _Ayes: deProsse, `Neuhauser, 'Brandt, Czar- necki,;Davidsen., Nays: None. Resolution adopted, 5/0. Page 4 - Council Minutes December 16,1975 It was moved by deProsse and -seconded', by Brandt to adopt' Resolution No. 75-430, recorded in Resolution Book 33, pages 172-173, Approving the Final Plat of Washington Park Addition,' Part 9. Roll call:- Ayes: _Neuhauser, Brandt, Czarnecki, David- -sen, deProsse. Nays: none. Resolution adopted,=5/0. It was moved-by-deProsse and seconded by Neuhauser that" -the letter from Norman Coleman, President, UICAC, U of I,`expressing support for temporary -closing of Madison Street, along with City Manager's acknowledgment be received and filed. Motion adopted, unanimously. It was moved by Brandt and seconded by'Neuhauser that the letter from Robert Downer submitting his resignation as a member of the Board of Trustees of the Public Library be-received"and filed with regret, and the Mayor to convey_Council's_appreciation to Mr. Downer -for his services.- Motion adopted, unanimously. It was moved by Neuhauser and seconded by Davidsen that the letter from Sycamore Investors, Inc., regarding jurisdiction of -50 -foot strip between Mall Shopping.Center property and Highway _6 be received and filed and referred to the City Mana- ger and City Attorney,; for report.- Motion adopted, unanimously. It was moved, by Brandt and seconded by Neuhauser to adopt the following permit resolutions recorded in Resolution Book 33: Refunding cigarette; permit for lst Avenue Deep Rock, Res. No. 75-431, page 174 Approving Cigarette permit for Doc's Riverside Standard, 801 -S. --Riverside, Res. No. 75 -432, -page 175 Approving Class C Liquor License Application for Waterfront Lounge, 21 West Benton, Res. No. -75-43.3, page 176, and Lazy Leopard Lounge, 122 Wright, Res. No. 75-435, page 178 Approving Class C Beer Permit Application for Randall's Food Store, 1851 Lower Muscatine, Res.: -No. 75-434, page 177 Roll call: Ayes: Brandt, Czarnecki, Davidsen, deProsse,, Neu- hauser. Nays: none. Resolutions adopted, 5/0. It was moved by Brandt and seconded by Neuhauser to adjourn to executive session to discuss Whitehouse litigation. Roll call: Ayes: Czarnecki, Davidsen,_deProsee, Neuhauser, Brandt Motion adopted, 5/0, 9:15 P.M. - DESCRIPTION OF COUNCIL ACTIVITIES COMPLETE DECEMBER 16, 1975 7:30 P -M. - Session on the City Council met inpMRegulhe Council Chaffers City in Davidsen The Iowa 1975, at 7:30_ Czarnecki. residing - of December. Pre$ent: BrandtMayor Czarnecki P 16th day • Center- Absent: none. the Civic Davidsen to deProsse, Neuhauser• to ap- b deProsse and seconded by ameeting moved Y thus far tobe a full It was read of ;the Council amount Actions Mptipn.carried,- siders, the,jninutes of Officit to correction- proveof December 2, 1975, sub7e°t concernin the unanimously Avenue a eared a tran- Z resented uested 1805 Gleason rezonn�gt- They req takes Paul Nolan part III Addition, ncejri�d S Council Mt. Prospect ade'b rezoning:until-the neSen and seconded Scr f -remarks mon:-the moved by David Motion deferring ,the vote -1976. --It was 'received and filed. office in JanuarYthe statement be by-deprosse that that unanimously• seconded bY;dePrcoission carried, and zonin �r m - moved by Neuhauser and �1 It was eetin s of Plannln and D�si9ed, unani' the m notion adop the minutes of Commiss�n•-17/ 12/ / Housin4_ be - -- anat el�ouncil'to schedule the q 1S;12 1p received 75,_ 75 -on Design Review Session. ttee It was the conseksof 10117/, at an>informal =eport.from Attorney,Ha3 for discussyOn_ Development in Iowa City- a - adopted, unanimously• Seconded by Neuhauser tom ` Motion Boards aneals moved by deProsse and following It,was , a ointments -to the to' -Board and_appolnt the Ma or s reaper — -Woodard m- ointed PCT -c) �attTeaulo nt Barbara. Relations ems_ Commissions: Dick.- 31/78, term expires 12/ r is Czl°toh� Motion Madison and P e� ��9 and _IS>Sion.• ointment Ethel terms . exppnal�ls�I►niII4 d that ;the aPP _He mis�3Qn. unanimousys ly- ent will be extended the eeek t 30 athe Re AdY C� adopted. of Adjustor ointment n -the 'parks and for the Board the aPP ointments:tO Council of plumbeYs for also xeminded ission and.aPP - COMMission and Board of Examiners °f gional'Planning Comm Paul Retish� S Recreation from the letter from Com - January eter of Housing cal led,_ attention to Chairperson be changed it 'he Mayor edine B nson. could not City 2 to F times t e commission. 75 if the meeting dated l stating for him to:.reB] this situation. mission .7ould check into would be necessreplied he Manager Berlin Council Activities Page 2 December 16 1975 arnecki called attention to the letter from the Mayor Cz i \(/ Cit Manager-relative to the a ointment of o�akDepartmenttof } the InteXgoyern=MtA Rei ati_o�9�tt►iS�] on-I " !\ Transportation. Councilman Brandt noted that this was the last council dsen would be attending and expressed meeting Councilwoman Davi -s appreciation for her_rdecat his and the council'and in- di terest in the community, commenting that he enjoyed working with her as a citizen and council ers Councilwoman Davidsen presented a statementreflecting and sharing ex- her thoughts and challenges for the futuave her pressingthanks to the peopleof the ' ''community who t the opportunity to serve on the Council. she also thanked the citizens of this community who care about the improvement of the quality of life.and__are willing to take the time and effort . to attend Council and, Commission meetings and serve on the various Boards and commissions to bring their concerns to the Council and Administration.- Councilman LER David Perret a eared re ortin on the-anal Transit Advisor Committee meetin of the Johnson Count Re y�i rming Commission. He commented that the committee passed P a unanimously a proposal to set -up a taxi service for the elderly and handicapped which is alternative 1 of ;the initial report of the transportation study. He noted that under this system they propose „that the total budget will; not exceed $40,000; for City involvement. -other transit needs and improvements were also discussed. Mayor Czarnecki pointed out several complaints triad been received on the taxicompanyand expressed concern about fare increases. It was suggested that the new council might in- / vestigate requlatinq the rates The Mayor commented on the Article concerning changes occur - ring _in council-Manage r.governments;and ,stated,as he was leav- ing office he had given a memo to the City Manager with some observations and comments on various matters: - (: ") The .funding for the Information and Referral Service was J /J�� also discussed; the cityManager re ort will be forthcomin City Manager Berlin informed Council that.he and Dennis " Kraft would be out of`town attending a HUD meeting concerning _s HCDA money and requested Council appoint Candy Morgan asT� A�t?n$ City sseand Mana er during thei�en�e- It ointmentwas s bmotionoadopted, XJ� seconded by Davidsen to approve the app unanimously. Council_ Activities Page 3 December 16, 1975 It was-moved by deProsse and seconded by Brandt to adopt Resolution No. 75-423, recorded in RePosnle nonooD3m;a28,_�� Authorizin? the Abandgnad_�i9Yc� Roll call:- Ayes: 41975, at 1 0_0 P_ M _a_t_the_Q d o9 offi�� s; none. Brandt, Czarneckir Davidsen, deProsse, Yleuhauser. Nay Resolution adopted, 5/0. /�rjZ le e File Cd coun it Mana er Berall Statlin e buildinll ro'ecof tstto obtain 2a a proposal requiring overnmental-agency having juris- buildincr nerinit from the ,local g however, authorize the :diction. He noted this:would not, ro osal would collection of the fee. It is--=oximatelystimated t$50,000saP year to-handle cost the City of Iowa City app requested this particular item for the University of Iowa. He t Council to take.necessaryofficial action to move ithe n he direc- tion that is to the City's best Mr. Berlin questioned which Councilmembers would be present of _ for the upcome co ing meeting. it was Meetings sof Deceemberh30thnatnsus 7:30 P.M.ewouldcil that the Rego be cancelled. Cit Attorne John Ha e r sen a. 1 t' n u z- Ln the Execution of a Settlement A reement between the Cit of Iowa'Cit and Westin house Las moved Cor Brandtnand seconded connection /p with previous litigation. It was moved`by' recorded in Reso- tiOn No by Davidsen to adopt Re4. Rollcall75 Ayes: Davidsen, Neuha3/err lution Book 33, page; 164. Brandt. Nays: deProsse and Czarnecki- Resolution adopted, A torne Ha ek also resented `a Resolution Auth rizin theal GJ Execution of the Seventh Adden 0 ` Redevelo ment Contract with Old a itol`Associate After dis- ek of -the changes, it cussion and explanation by Attorney Hay pages 165-166. was moved` by Brandt and seconded by Davidsen k adopt es 16 lution No. 75-425, recorded in_Resolution nrandt,3Czarnecki. Nays: r. Roll call,: Ayes: Davidsen, Neuhauser, `deProsse.,- Resolution adopted, 4/1. City; Attorney Hayek requested_ executive sssion after the e meeting for discussion of Whitehouse Enterprises Assessment Case. Those a Barin for discussion on the Ordinance to Rezone om an a Tract of Land for FraaYeaCwererMichaeuctionL Karceskin reprthe esenting pect Addition Part-III Y 1728 Gleason. It was: Shive-Hattery & Associates; Michael, Mart , moved-by deProsse and seconded,by Brandt that the and filed. from Peivel e McAtee re uestin deferral be ager Berlin advised of a Motion carried, unanimously. City Manag Page 4 = Council Activities December 16,1975 call from Richard Hettinger, 2014 Hollywood, favoring>the rezoninq.> It was moved by Neuhauser and seconded by Davidsen that the rule requiring that ordinances -must be-considered and voted on for passage at two Council meetings prior to the meet- ing at which itisto be finally passed be-suspended, that the first 'and 'second consideration' and vote be waived, and.that ` the ordinance be voted upon for final passage at this time. :Roll call:' Ayes: deProsse, Neuhauser, Brandt, Czarnecki, Davidsen. Motion adopted, '5/0. -After further discussion and explanation by_Councilmembers of their proposed vote, it was moved by Brandt. andsecondedby Neuhauser to'adopt-the Ordinance No. 75-2791;: Amending-the zoning Ordinance by=Bazoning a -Tract-o and_fr0 R1A_ZQne �1B_eIId-R2 Zone for Frantz Construction Co. in Mount Prospect Addition, Part 3. Roll call:on,adoption: Ayes: Davidsen, Brandt, Neuhauser. Nays:''' Czarnecki-and-deProsse.- Absent: none. Motion failed, 3/2, Ordinance not adopted, be- -cause an extraordinary vote was required. 'Harold Wessling. 1822 Western Road appeared-questioning , the sewer-:capacity and requesting an investigation into -the,water " problem in his area. The City Manager advised'that'he and the Public Works Director were investigating-"this problem. It-was moved by Brandt and seconded by Neuhauser _to adopt Resolution 75-426 recorded in Resolution Book 33, page 167, Accepting the Work on the 1975 Slurry Seal Project by Slurry Seal Project by Slurry Kote Service.,- Roll call,: - Ayes: Brandt, iJ J Czarnecki,- Davidsen; deProsse, Neuhauser. :Resolution adopted, 5/07- It 0.It was moved by Davidsen and seconded by Brandt to adopt Resolution No. 75-427, recorded in ResolutionBook33 page-168, Changing the Time Limit of Parking Meters 'on'the south side of , College and north side of College in Bus-Depot area, Roll, call: Ayes:- Czarnecki, Davidsen, deProsse, Neuhauser, Brandt. Resolution` adopted, 5/0. It was moved by Davidsen and seconded-by Brandt that the 3�etter from Attorney Lovelace regarding Streb South >Industrial _ Park be received and filed and made.part`of the record. Motion Jf adopted, unanimously. It was 'moved by`deProsse 'and seconded - by Davidsen to adopt Resolution 75-428, recorded.-in Resolution Book '33,"page 169, Approving the Revised-Preliminary Plat of Streb South Industrial Park. -Roll-call:,: Ayes: Davidsen, -deProsse, Neuhauser, Brandt, Czarnecki. Resolution adopted, 5/0.v v Vs Attorney Downer appeared explaining the revision. Attorney Lovelace also appeared representing jja_v_e Baculis of_Baculis Mobile Home Park. It was noted that the agreement with Streb y��J for a buffer zone was reaffirmed. Page S CouncilActivities December 16, 1975 It was moved by Brandt and seconded b Resolution No 75=429, recorded in Resolution Book y deProssee to adopt _ 170-17I; A covin the Final Plat of St �� • pages Park. Roll call• Ayes deProsse, Neuhauser, Dayidsen. Nays: none. Resolution adopted, 5/0. - Brandt, Czarnecki, It was moved by deProsse and seconded by Brandt to adopt Resolution No. 75-430, recorded in of .Book-33,..pa es 172-173, A covin the Pinal 4 Part 9, Roll call: A sen, deProsse. NaYes .Neuhauser, Brandt_CDavid- zarnecki,• Nays none. Resolution adopted, 5/0. _ It was moved by deProsse and seconded b letter from Norman Coleman Y Neuhauser that the su ort`'for tem orar President UICAC U of I Manager's acknowledgment bsing o veddandnfStreet alongex with City unanimously. _-with City Motion adopted, It was moved by Brseconded by Neuhauser letter fro andt and secdthat tm Robert Downer submittihe Board of Trustees of n his sesi nation as a member of the the Public Library be received and filed with regret, and the Mayor to convey, Council's a to Mr. Downer for his services. Motion 'ado ted unanimouslation P imously. It was moved by Neuhauser and seconded by Davidsen that the letter-from'S camore Investors' of 50 foot stri • `re ardin 'urisdiction Incbetween`Mall`Sho in Center ro ert and Highway 6: be received and -filed and referred to=the City Mana- ger and Cit Attorney for report. P Motion adopted, unanimously. It was moved by Brandt and seconded ,by Neuhauser to adopt the following permit resolutions recordedinResolution Book 33: Refunding cigarette permit for lst Res. No. 75-431P. Page 174 Avenue Deep Rock, Approving Cigarette permit for Doc' 801 S. Riverside s Riverside Standard , Res. No. 75-432, page 175 , GJ/�- A covin Class C Liquor- License A lications for Waterfront 7 . Louncre 21 West Benton,' Res. No. ati e °176 //// �Y Leopard Lounge 75-433 g , and �j�yjyt 122 Wright' Res No 75 435 acre 17R %v[7r Approving Class C Beer Permit Application for Randall's Food Store 1851 Lower Muscatine Res-.DOL75-434 Roll call: Ayes: Brandt, Czarnecki, Davidsen -deProsse hawser. Nays: none. Resolutions adopted, 5/0. Neu City of ,Iowa City MO"R`ANDUM - DATE: December, 12, 1975 TO: City Council FROM: City Manager RE: Dtaterial in Friday's Packet Memo to City Council from Director of Community Development regarding /9S3 informational meeting. -Copy-of-letter to Mrs. Cleo A. Atarsolais, Director, Department of Social Services, from City ,tanager regarding youth services. Copy of memo to all City employees from City Manager regarding City's jJ.S financial situation. Copy of memo to City Manager from Assistant City Attorney regarding reduced AN water and sewer rates for the elderly. Memo to City Council from City-Nianager regarding purchase of filing cabinets./M Copy of memo to City Dtanager from Director of Community evelopment regarding attendance records of various Commission members. /J Copy of memorandum to City Manager from Housing Coordinat<o regarding conversion of Project IA 22-1 from Section 23 to Section 8. 7N 7 btonthly reports for the month of November; 1975, for the Departments of Finance, Police, Community Relations; Public Works, Transit, Community Development, Fire, Parks $ Recreation. /kS C) Minutes of Safety Committee meeting of December 3, 1975. Copy of letter to members of. the Towa City -Johnson County Arts Council. Employee Scope dated December 8, 1.975. Announcement of meeting regardiln��gtransportation for elderly and handicapped. Annual Report of United Way. AGENDA Agenda Regular Council Meeting December 16, 1975 7:30 P.M. • Page 2 CITY COUNCIL.- Item No. 5 - RECa"ENDATIONS TO THE and Zoning Commissions a. Consider recommendations of the plglat of Streb South 1. To approve S-7524, revised preliminary p Industrial Park located east and$west Riverside the��River. River- south of the CRISP Railroad, This appears as Item No. 11 on the agenda. 2. To approve 5-7526, final plat of Streb South Industrial Park., This appears as Item No. 12 on the agenda. 3. To approve 5-7525, final plat of Washington Park Addition, Part 9, d north of located east of Mount asrItem NO.13the agenda. Princeton Road. This appears No Item . _6 - BUSINESS FRCM THE CITY COUNCIL. _Consider appointment to fill vacancy on the Board of //Adj a. ustment. ( lrt-r _7�OO tiS f . Action' 1, > • fill on Board of Appeals. b. Consider appointment vacancy / Action: ointments to fill vacancies on Human Relations C. Consider app Commission. Action: d, Consider appointment to fill vacancy on Citizens' Advisory- Committee to Regional Planning Commission. re Action: C' 3 r 7 i C la 1, = Y' 4 qw- Agenda • Regular Council Meeting December 16, 1975 -7:30 P.M. Page 3(.�m. continued) - BUSINESS FROM C�nCtOUNCIr_(Gt�tr'r.,"�/nk<`° Item No. 6 (continue u!� p -� IJP < t f A- l . 1 Item No. 7 - REPORT ON-ITF1AND CITY ATTORNEY• 4S FROM THE CITY MANAGER (�1 A ^ rfr r i 11T is j.• J'� Item No. S - CONSIDER'ORDINANCEZTO50 Z(rstconsideration' �` R1A 201E AN RIB AND R2 ZONE- - The Comment: This item was deferred from the December 9 COUfrom Mr. Frcil antz Council received a letter, dated November 21), requesting this item be' -reconsidered by ;the Council. The Planning and Zoning Commission on September 11, 1975, recommended by a i to 0 vote approval of an application; submitted by Frantz Construction to rezone a 31.5 acre tract Of land located south of. Highway Company- - _ from 6 Bypass and east of SycamoreStreet the-approval-is taR he2one to stipulation1B and R2 Zone. Contingent up_ -shown o the that the tract not be subdivided into more lopa than shown before preliminary Plat of Mount Prospect Addition, Commission). Public hearing was held October 7.4. Action: !-1_}:� 1 q Lr =;<; }. _ ,.., __ o G _.- .. I... __ . _ - :.. _. � �'� .: � �. / .' .i I . • • ...t I. J (IIA � ..• F 1 � _ .: -. �� _�.: _ _LL � �'. :. � f - if __ _._ �. � I ..____ I :„-� e �, , ,. ,, - � _ __f . , %-t �.� I, r -- ... _ � �. r.� ,. i ..... _. _. _ - -. �.- - -�•- ,._.• _ r :Y .. _._ _ ( `r. �A .I �� .._ r Iry I 'i .. _. ___ ____ I . � �.. r 1 �_b' �y_I� .. il' .: +-,: �. r — . �. �� _. :. .. s � ! �� 1. .. i '_. 1. �..: .� � <' __ 1•.� _ � R+ - � ,_ IIS .. __ ,. ,; 1 _ -- _ _ • _ __ I ♦ • .� • ._ r r - _ .... .�.. . r j // V [ J ..J . �. _ _ �_e _ _ _... � �..... �_ -- - � _ T _ I __. � - _: - 11., _, _ - I __-.�... ___.._« .�. .....�..._....1 � . J r G ' J ;^ As , _ __.: :. -. 11 �`l' i:.% µ_4.f � ._/ - �• - i i L ej — ,�. 7_ ,r JU c �,: - �, -- .. ' .� J1. '� J- ..�.. i.. _. .__ - (( 1.-. '� �� Vii...✓CJS /� � J4f i< `'�'_ / / _- { _ _. .. .,_ _ % _ _ � _ _. _. • /r _ / ,_. ._-_ _ _ _ _ _.. -. 1 _ _ ��, _ - _ _ (� l , / .._ �.J� _ � '. 'i ♦. __ h �� l 1. � 1 / - - f , _ _ .. l ). . c. _. T Agenda Regular Council Meeting • December 16, 1975 Page 4 Item No. 9-- CONSIDER RESOLUTION ACCEPTING WORK ON THE 1975 SLURRY SEAL PROJECT. Comment: This resolution accepts the work done by Slurry Kote Service of Minneapolis, Minnesota, for a portion of. the 1975 Slurry Seal Project. The contract was terminated early by the, City due to cold weather conditions.' The final contract amount on this portion of the project was $16806.09 and the contractor complied with specifications on the work completed. Action: Itemq No. 10 - CONSIDER RESOLUTION CHANGING TIMELIMIT OF PARKING METERS. Comment: Due to the operation of the bus depot, it desirable to change parking in that area from long term to short-term parking. This resolution will change the seven meters on the south side of College in the 400 Block from ten-hour meters to two-hour meters and the two meters on the north side of College from ten-hour meters to 30 -minute meters. f • Action: (�a c Item No. 11 - CONSIDER A -RESOLUTION APPROVING THE REVISED PRELIMINARY PLAT OF STREB SOUTH INDUSTRIAL -PARK. S-7524. Comment: A preliminary plat of the subject addition had, been approved by the --`City Council on August 26, 1975. However, because of a change in theconfiguration of the rear lot lines of several lots, a revised preliminary plat was submitted. The_Planning and Zoning Commission at a regular meeting: held on December 4,`1975, .recommended by a - 5 t 0 vote approval of the revised plat. Action; tie. 1 �e ✓ NJ Item No. 12 - CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF STREB SOUTH ]5 INDUSTRIAL PARK. 5-7526. Comment: The Planning and Zoning Commission at a regular meeting held on December 4, 1975, recommended by a 5 to 0 vote approval of the subject final plat. The proposed subdivision submitted by Mr. Alvin Streb is located east of South Riverside.Drive,'south of the CRI$P Railroad, • and west of the Iowa River. Since the industrial subdivision is located along the Iowa River, the subdivider is dedicating a 100 -foot adjacent strip to the City for riverfront use. Action:h_ c� vim✓ �J/Q V Agenda - •{ ,Regular Council Meeting December 16, 1975 7:30 P.M. Page`6 Item` -No. 15 (continued)`- ISSUANCE OF PERMITS. `i-3 3 8. Consider resolution approvingClass C Liquor License Application West Benton, Iowa City, Iowa. 75-- for the Waterfront Lounge, 21 Action: -- _ 7T_ yj t�„-Consider resolution approving Class C Beer Permit Application for Randall's Food Store, 1851 Lower Muscatine Avenue, Iowa City, Iowa. -- Action: �S j d.., Consider resolution approving Class C Liquor License Application Wright, Iowa City, Iowa. qa for the Lazy Leopard Lounge, 122 Action: Item No. 16 - PUBLIC DISCUSSION. / t - 67, r Item No. 17 - AIJOURIVENC /( • MINUTES OF OFFICIAL ACTIONS OF COUNCIL DECEMBER 2, 1975 7:30 P,M, cost of publishing the following proceedings and The co claims is t Cumulative cost to date during this calendar year for said publication is'$ The Iowa City City Council met.in RegularSession the on the 2nd day of December, 1975, at 7:30 P-M. in the Council Chambers at the Civic Center. Present: Brandt, Czarnecki, Davidsen. Absent: DeProsse,-Neuhauser. Mayor Czarnecki presiding. - and seconded by Davidsen to con it was moved by Brandt sider the amount read.thus far to be a_full reading and to approve the minutes of the OfficiaeCActionscorof the rection. Motion meeting of November 18, 19751 subs carried, deProsse and Neuhauser absent. onded-by Brandt that the It was moved by Davidsen and sec minutes of the meetings of the Riverfront Commission, 12/13/75, and Human 'Relations Commission 11/17/75, be received and filed. Motion carried, deProsse and Neuhauser absent. dsen to It was moved by Bran dt and seconaeTractd by Dof1Land,�Mtdefer the Ordinance No. 75-2791, by oning Frantz Construction Company Prospect Add'n., Part -III, by deProsse to R1B and R2 Zone, for one week.''-Motion adopted, and Neuhauser absent. andt to adopt It was moved by Davidsen and seconded by Brpa Resolution No. 75-420, Yeorahe Northssidelof Iowa Avenuege 160, Prohibiting 4 parking on the from Van Buren East 160 Feet and Prohibiting East Side of Van Buren from Iowa �z Avenue North tha150 Feet. Roll call: Ayes: Davidsen, Brandt, 3/0. Absent: deProsse and Neuhauser. Resolution adopted, It was moved by Davidsen and seconded by Brandt to adopt Hoursinfrom 6:00 P-M- adfill the motion to change thenWinterCl�Motion adopted, 3/0. deProsse to 5:00 P.M. During_, and Neuhauser absent. it was moved by, Brandt and seconded by Davidsen that con- y re arding the to concur with cerning the letter from Attorne Robert Downer, g Turtlet assignment of the leaseestionfor uforethe-assignment of the lease, 1 the City:be the City. Manager's Sugg ; -_ three conditions: ( ) subjecttothe following- an back sent be, informed of and approve of the buyer, (2) Y made current, and (3) the City review the operation and main- tenance costs to see-if the rent is adequate; if not, adjust- ment be made. Motion adopted, 3/0, deProsse and Neuhauser absent. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES-' DECEMBER 2, 1975 7:30 PM, The Iowa City City Council met in Regular Session on the ` 2nd day of December, 1975, at 7:30 P.M. in the Council Chambers at the Civic Center. Present:_Brandt, Czarnecki, Davidsen. Absent: deProsse'Neuhauser. Mayor Czarnecki presiding. was movedbyBrandt and seconded by.Davidsen to con- _It sider'the amount;;read thus far 'to be -a full .reading and to approve the;,minutes of the Official Actions_of the Council meeting of November 18,:1975, ;subjectto correction. -Motion carried, -deProsse,. and Neuhauser absent. Mary Jo Small appeared -represent ingJohnson:County-Politi- -_ cal Women's Caucus thanking Council and the Mayor for proclaim- ing U.S. National' Women's' Agenda Day"for December' 2,'1975. It was moved by Davidsen and seconded by Brandt that the minutes of the meetings, of -the -Riverfront Commission, ,12/13/75, and Human Relations Commission, 11/17/75, be received and filed. Motion carried, deProsse: and Neuhauser absent. • City Attorney John Hayek informed Council he will attend a conference in Dallas' next' week and that Tony,Kushnir will ', represent the legal department.at the Council Meeting. After discussion of the petition_'- objecting to -the rezoning for the Frantz Construction Company and the percentage of vote' required to consider a reading of the,ordinance, it was, moved -o by Brandt and seconded by Davidsen t defer the Ordinance No. 75-2791, Rezoning a Tract of Land, Mt. Prospect Add'n.,;Part III, by Frantz Construction -Company to R1B`and R2 Zone, for one week. Motion adopted, deProsse and Neuhauser absent. It was moved by Davidsen and seconded by,Brandt to adopt Resolution No. 75-420, recorded in Resolution Book 33, page 160, -prohibiting` Parking on'the ;North Side; -of Iowa Avenue from Van., -East Buren East 160 Feet and Prohibiting Parking -on the Side of Van Buren from Iowa Avenue North 150 Feet-. :Roll call: Ayes: Davidsen, Brandt, --Czarnecki. -Nays: 'none. `Absent: deProsse and Neuhauser. Resolution adopted,,3/0. It was.moved by Davidsen and seconded by Brandt to adopt the motion Changing Landfill Closing Hours -from 6:00 P.M. to 5:00"PM.'During the Winter. 'Motion adopted, 3/0, deProsse and Neuhauser absent. Honorable Iayor and City Council -Civic'Center -Iowa City, Iowa -52240 December 16, 197$ Subj: Mount Prospect Addition Part 3 j re: Letter of December 15, 1975 from Concerned Citizens of Mount Prospect Addition We the neighborhood residents of Mount Prospect Addition request that vote for rezoning from R1A to RIB and R2 be deferred to the new Council which takes office in January 1976 for the following reasons: 1) Voting record shows flagrant inconsistency. (See attached records) a) Councilman Brandt_ originally on October 14th requested the first consideration be delayed to October 28th since he would not be there for the firs'.considerationon October -21st, -anted he felt he - would like to be there. b) On October 28th Frantz Construction -Com; -any requested the -first consideration be deferred' citing construction schedule and approaching winter season. We the petitioners requested a vote citing a need_to_know how she Council would ,vote. The consider- ation. was deferred. - c) On November_21st-Frantz Construction Company requested the rezoning issue be voted on, neglecting however, to cite any change in the reasons stated in the original reuest for deferment. idoa we, the Concerned Citizens of Mount Prospect Addition, would ; like to 'know shat happened to the approaching winter season. d) On Nodesiber 25th Council voted on the Frantz request, voting to put it on the agenda for December 2nd, knowing 'full well two council members wIould be absent, and it would --take four out of five members to vote on it On December 2nd Council vas willing tW vote on the issue with only three members, present on -the - assumption they only needed a simple majority. Only the last` minute efforts of the neighborhood committee succeeded in verifying for the Council the needforat least four votes. They were then- forced to defer the consideration. iiowever,•Councalmzn Branca requested only a one week deferment, knowing lie would be absent from the December 9th meeting.- This is in spite of the fact that on October 28th he requested a- deferment to enable him to be present for the vote. Concurrently Councilperson'Davidsen was r , also present and made no mention of her 2 Sive rembers present for votin personal desire to have around on Decenber 9th and g °n December 2nd and yet-tu.-ned there were did request a one week deferral since not Tive members present, Councilmzn Brandt being absent. -five Davidson has stated on-Decrandt would be absent from final council,meetinv9th she 30th. This would prevent the issue,fron comingal December final two mAcard and j _etings of 1 to a vote the cl`�, 975 ---- since their vote on De 1 stated the would not vote o December 9th members were resent. � four out of-Sive l�suThe signatures of 230 individuals are on file o , and do_they not have the right to i PPosed to the their nsighboring property? uence"she rezoning of 3) Council has alreadydeferred as witnessed b eetitionsome action over to the new Council y we the petitioners at'the December 9th meeting, thu,^ } setting the precedent for which this letter of"oeferr 4) If Council al is write en. suspends rules and votes all three considerations on December 16, 1975, then we the citizens could o- process of the city code uhich.c Possibly be denied due f consider- ations which would-rove alts for a series of three- J thereby allow for further citizen decision on the issue, and a change of Councilotes citizen input_to,continue to'tr substantiate our or at a mininum collect p Y and effect Position, urther data to 5 Finally, given the record of i Council handling of this issue Construction Com an and Frantz P any's failure to give reasons in their letter of Novemberto 21sT substantiatetheirletter of October.27th it is fair to assume that in sP=rit, if not in fact, we the citizens are not being given equal treetment before the Council! COMPLETE DESCRIPTION OF ACTIVITIES OF COUNCIL OCTOBER -14.0 1975 7:30 P.M. The Iowa City City Council -met in Regnlar theSessionlon the Chambers 14th day of October, 1975, at 7:30 P.M., at the Civic Center. Present: Brandt, Czarnecki, Davidson, deProsse, Neuhauser. Absent: none. Mayor Czarnecki presiding , It was moved by deProsse and seconded -by Neuhauser to•con- ap- Sider•the amount read thus fartobe a full reading and to Co prove the the Offic rove the minutial Actions of the uncil meeting of to correction. Motion carried; September 30, 1975, subject unanimously._, _ John Harper, representing Iowa Community Betterment Program, appeared and presented a draft of Iowa City's entry in.the Iowa Connunity Betterment Award Program.: -Harper asked Council's con- sideration -o£ meeting with judges as stated in the letter. It was moved by Neuhauser and seconded by Davidson that the minutes of the meetings of the Housing Commission, 9/17/75, and Human Relations Commission, 9/$/75, be received and filed. Motion carried, unanimously. Public Hearing was held on rezoning of Frantz Construction located south of Highway 6 By -Pass and east `of Company property sycamore Street from R1A to R1B and --R2 Zone. Planning and Zoning Commission recommendation was contingent on a stipulation that the tract not be subdivided into more lots than shown on twas he preliminary plat for Mount Prospect Addition, p moved by Neuhauser and seconded by Davidson that the petition from residents objecting to the rezoning to R2earineCforedisnd filed. Motion carried unanimously. Those, appearing g George Hands, Shive- cussion were Michael DSartiShany liro,728 G1818�Gleason. The Mayor de- Hattery Engineering; Gary P Brandt ,and seconded dared the hearing closed. It sidewas rationved o by Neuhauser to defer first consideration of the Ordinance to October 28th, as Councilman Brandt will be absent on October 21st and a 75% Council vote will be needed because of the p Councilwoman deProsse reported i. the Area Legislative Meet included she attended with Mayor zneck freezet,cetc iscMayor Czar - property publications, tax Land Use, necki questioned what --the status °f.eal the by someone efrom pthe lcjity.-- and -encouraged attendance at the app Y The City Manager noted that he would investigate. Councilwoman deProsse also reported on her -trip -to -Washington, D. C., meeting with the Bureau of Census and theOffice of Management and -Budget concerning designation of Johnson County as an urbanized area, and Iowa Shelcalledaattention toSthe adifference inard tfunding an lunder l Arca. the SMSA formula, or the HCDA Entitlement Grant. Page 3 Activities of Council October 28, 1975 -It was ;Moved by Brandt and seconded by Davidsen to approve the financial summary for the Department of'Finance for"July and August. .lotion carried, unanimously. It was moved by Neuhauser and seconded by Brandt to ap- prove the additionalposition of Senior Clerk -Typist in the Department of Community Development ,to up -grade the position of Clerk -Typist currently employed in that Department.Motion carried, unanimously. It was movedbyBrandt and seconded by Davidsen that the- rule requiring that ordinances be considered and voted on for passage at two`Council-meetings prior, to the meeting at, which it is to be finally passed be suspended, and the first and second consideration of Ordinance 75 2787, `Rezoning Plum Grove' Acres Tract of Land from R1A'Zone to CO Zone be waived, and tha- the ordinance be voted upon for final passage'at this -time.. Roll call: Ayes: ,_Brandt, Czarnecki,-Davidsen, deProsse, Neu- hauser. Nays: none. It was moved ,by Brandt and seconded by Davidsen that the Ordinance No. 75-27S7 as recorded in Ordinance Book 9; page 64, be finally adopted.- Roll ;call: Ayes: Czar- necki, Davidsen, Neuhauser. =-Nays: Brandt, deProsse. Ordi- nance adopted, 3/2. It was moved by Neuhauser and seconded by Davidsen that this zoning be considered by the Planning and Zoning Commission for a -less restrictive use. Motion carried, 4/1, Brandt Voting "no". It was moved by Davidsen and seconded by Neuhauser that the -letter from Bruce ,Glasgow, President of Plum Grove Acres, objecting to the CO Zone be received and filed. Motion carried, unanimously.' tention to the letter -from Wil Mayor Czarnecki called at bert Frantz asking for deferral of action on their rezoning request in Mount Prospect Addition, -Part 3, from R1A to R1B and R2 zone. It was moved by deProsse and seconded by Brandt that / the request be deferred indefinitely. Michael Martin appeared V for discussion. Roll call on -the motion, Brandt voting "aye"; -- Czarnecki, deProsse and Neuhauser voting "no", Davidsen not voting. Motion not adopted, 1/3. After further `discussion, it was moved by Davidsen and seconded.by Brandt that 'the pre- vious motion to defer the rezoning as requested.' Robert_Ivelsh appeared for discussion.'' Roll call on the motion, Czarnecki and Neuhauser voting "no", Brandt, Davidsen and deProsse vot ing "aye". Motion carried, 3/2. It was moved by Brandt and seconded by=Neuhauser ,to adopt Resolution 75-383, recorded in Resolution'Book`33; page 114, Accepting the Work on the -1975 Asphalt Resurfacing Program done I L: L.'Pelling Construction. Roll call: :Ayes: Davidsen, deProsse,_ Neuhauser, Brandt, Czarnecki. Nays: none. `Reso- lution'adopted 5/0. lace Council Activities - November 25,;'1975 David Perret, _3,935; David Clark, 3,583. _District B: Max Selzer, 3,959; Warren Block, 3,057. __District C: Mary-Neu- hauser, 4,710; Harry Baum, 2,744. Motion adopted, unanimously. It was moved by Brandt and seconded by Neuhauser that the letter from Iowa City-Johnson-County-Arts Council requesting permission to continue to display sculpture on,the street ' right-of-way in downtown Iowa City, be received.and filed and approved subject to waiver of liability and other legal impli- cations. Motion adopted, unanimously. It was moved by deProsse and seconded ,by Neuhauser that the letter from Frantz Construction Company, requesting the Council to act on their request for rezoning Mt. Prospect Addi- tion, Part 3, part of ,Section 23-79-6, from RIA to R1B'and R2, be received and filed and the Ordinance be`putfon the agenda next week for first consideration. Motion `adopted, 4/1, Brandt voting no. It was moved by deProsse and 'seconded by Neuhauser to ap- prove the petition for Suspension of Taxes for 'Mildred Jennings, 815 River. Motion adopted, unanimously. It was moved by deProsse and seconded-by Neuhauser that the letter from Linda Stevenson regarding the closing of Madison Street be received and filed:: and made part of the Madison Street closing public hearing. Motion adopted, unanimously. Attorney Joe Johnston representing C.O.D. Steam Laundry was present regarding the liquor-permitfor that establishment which was deferred on November 18th.' Rev.. Welsh, 2526 Mayfield. Road, was also present. After discussion, it was moved by Brandt and seconded by Neuhauser to adopt Resolution No. 75-416, " recorded in Resolution Book 33f page 156, approving Class C Liquor License Application for BMF, Inc. dba/C.O.D. Steam Laun- dry,-211-213 Iowa Avenue. Roll Call: Ayes: Davidsen, deProsse, Neuhauser, Brandt, Czarnecki. Nays: none. Resolution adopted, -5/0. David Smithers and John Kammermeyer appeared with suggestions concerning traffic on Madison Street'. The Mayor suggested that the, Staff bring up these suggestions at the joint discussions with the University- Rev.-Robert Welsh, 2526 Mayfield Road, appeared concerning the memo from Director of Public -Works Dick,Plastino;on snow removal on Washington Street-sidewalks.`- After discussion, it was the consensus of the Council not to change the existing ordinance regarding snow removal.which now requires the removal of snow by the abutting property owners. MINUTES IOWA ;CITY ;PLANNiNG AND ZONING COMMISSION )CCEMBER,4. 1975 -- 4:00 P.M. CIVIC CENTER COUNCIL. CHAMBERS - MEMBERS PRESENT: Ogesen, Cain, Jakobsen, Madsen, Blum MEMBERS ABSENT: Larew, Hines ---STAFF PRESENT: Schmeiser, Child RECOMMENDATIONS TO THE CITY COUNCIL: 1. To approve S-7524, revised preliminary plat of Streb South Industrial iCRI&P Rail - Park located east of South Riverside Drive, south of the road, and westof the Iowa River. ndustrial Park• -St South Industrial-Park- 2, To approve S-7526, final plat of , 2. 3. To approve 5-7525, final plat of Washington Park Addition, Part 9, h non Drive and norto located east of Mount Verf Princeton Road. • REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That the comments from the Director of Public Works be put in writing.- - f 2. That the Legal Staff and the'Director opother pW eliminary'subdivision -comment regarding when the submittal of another plat should and should not be reouired. LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: 1• 72-04. Board of Adj uatment Appeal Amendments. 2, P-7317. Creation of a University Zone (U)• MH 3, P-7410. Creation of a Mobile Home Residence Zone (1) 4. C-7405. Objections to prohibited and non -conforming signs. Council referral: 11/6/74- 5. P-7403. Revision of Ml and M2 Zones. • sZ • Chairman Ogescn called the meeting to order and asked if there were any the November 6, 1975 ,Planning corrections oradditions to the minutes of A motion was made by Cain, seconded by and Zoning Commission meeting. recommend `approval of the minutes as written. The motion Madsen, to carried unanimously. 5-7524. -Revised preliminary -plat of Streb South Industrial Park located CRIFIP Railroad, and west of cast of South Riverside Drive, south of the filed: 11/11/75; 45 -day limitation: 12/26/75. the Iowa River; date Mr. Robert N. Downer, attorney representing Streb South Industrial Park, He statedthat the Riverfront urged the Commission to act on the request. approval of the original preliminary plat as Commission had recommended filed. - — — Mr. Don Schmeiser, Senior Planner, stated that the minor discrepancies in Commission should the final plat had been corrected -and that the Y of the Subdivison Code. { consider waiving Section 9.50 .5A.4.j. A motion was made by Madsen, seconded by Blum, to recommend to the City of-Streb South Industrial Council approvalofS-7524, revised preliminary plat Drive, south of the CRI&P Railroad, Park located east of South Riverside that the Commission waive ,Section 9.50.5A.4.j. • and west of the Iowa River, and lot angles. The motion carried unanimously. oftheSubdivision Code regarding Final of Streb South Industrial Park; date filed: 11/21/75; S-7526. plat 45 -day limitation: 1/5/76. A motion was made by Cain, seconded by Jakobsen, to recommend to the Streb South Industrial City Council approval of S-7526,' final plat of Commission waive Section 9.50.5A.4.j. of the Subdivision Park, and that the lot angles.- The motion carried unanimously. _. Code regarding Commissioners requested the city Staff to notify the Riverfront _Commission regarding Streb South of the Planning and Zoning Commission's action it was determined that _- After P$Z Commission Industrial Park.review, the recommendations of the the subject request was in ,compliance with Riverfront Commission. 5-7525. Final plat of Washington Park Addition; Part 9, located east of date filed: 11/18/75; Mount Vernon Drive and north of Princeton --Road; 45 -day' limitation: 1/2/76.' Don Schmeiser explained that the Commission could recommend approval of a from the preliminary plat. The ght deviate final plat even though it mior has the alternative, he said, of approving • Commission and Council v the basis of how extensive they feel the deviation denying the request on -z- - 5. Old Business. a. Code Revisions. A special meeting to discuss code revisions will be held - November 25th at 7:00 P.M. in the Community Development Conference Room. b. Meeting Time. -. The regular meeting time will remain the same for now. Special evening meetings will be called to discuss important - and lengthy topics 6.- Hibbs moved that the meeting adjourn. Sheets seconded the motion. Motion passed. Next Regular Meeting ---December 3, 1975 Special Meeting ---November 25, 1975, 7:00 P.M. Approved<�(l� i u n Ulm • i 1j •MINUTES 01' '1'111: UESIGN RCV197SCOMM1TfI:E 4;00 p.m. - December 10, Engineering Conference Room Eshin, will,, Louis, Alexander, Seiberling, summer Gutheinz, Wegman, Sinek, Nowysz, Lilly, Hartman M1S111L•R$ PRESENT*. {aupert, Lafore, Wockenfuss PTEMBERS ABSENT: Brei CITY STAFF PRESENT: Plastino, Dietz, Sullivan, OTHERS PRESENT: Michelle Fisher RECOMMENDA'T'IONS TO _CITY MANAGER Review Committee's functions in Comprehensive Plan. 1 To include Design required on this. City Council action is req ed to and Community Development 7, That the Design Review Committee's Resolution 74-48 is enlarg • include all projects under the (lousing Act of 1974. DISCUSSION the tentative sequence A Dick Plastino began the meeting by presenting of events for Design and Review. (see attached memo) - 1. amenities plan is a basis It was agreed that Welton-Becket starting point.- 2. Consultant will"meet with Engineering and Design Review Committee separately. t 3. Selection of a committee to and Don consultant includes Sinek Gene Dietz, Paul Alexander, ower including informational B. There was a discussion of ordinance p memos from Bruce Tlaupert and John Hayek. ,(see attached memos) 'hitectual I, The Committee felt theat the first sep ComprehensivetPlanninrthattheTComprehensive I- was throughobjectivethrough which the Committee c outld Plan would provide s exander and seconded by was bin work. A motion was made by ee function in include CommittComprehensive Plan. Motion • carried unanimously. - CITY..OF IOWA CITY DEPARTMENT OF PUBLIC WORKS • MEMORANDUM DATE: December 10,'1975 TO: Design Review Committee FROM: Dick Plastino, Director of Public Works RE: Proposed Sequence of Events for Design G -Review; of College -Dubuque Greenway. Below is a proposed sequence of events for designand review of the College -Dubuque Mall and other_ public_ development of the downtown area This ;plan assumes retention of an architectural consultant by about January, 1976. 1. Architectural consultant willreviewthe plan developed by Welton Becket. 2. The Consultant will get comments from Engineering and . the Design Review Committee concerning deficiencies. 3. Develop a plan basically utilizing the Welton Becket plan, but with modifications reflecting input from the 'City Engineering staff, the Resign Review Committee and the Consultant: 4. The Consultant will submit the plan to the Engineering staff and Design Review Committee. S. The Consultant, the Engineering staff and the Design Review Committee will meet, discuss the plan and work out compromises as necessary.' - 6. The plan -will be transmitted to the City Manager who will then arrange to have it presented to the City Council in an informal session. 7. --If necessary, the plan will be amended to reflect Council decisions. 8. Engineering will startconstructiondrawings. Various design details encounteredduringpreparation of construction drawings will be worked out between the Consultant • and the Engineering Division. The Design Review Committee will be informed if any major changes are nrcera.ary due to conditions encountered during design of the.construction drawinps. DFSICN REVIEW COMMITTF.L•' COMMENTS AND SUG(:ESTIONS REGARDING PROPOSED ORDINANCE: 1. NEED: The Design Review Committee is presently powerless to enforce anye A. recommendations. If we disagree caval isrnotJnecesaaryopoeuctWenonly e� it matters little because our app riate make recommendations to the City Counc=atg�ctthanld seem roa suggestion for'' if our recommendations were the rule, Of the rule, and that the City Council not be involved in each there decisions made by the Design Review Committee merely us must be a delegation of authority. L. LEGAL ASPECTS: t get into Iowa law. A. I performed extremely cursoryreview, and did no if properly drawn, B Aesthetic considerations and architectural controls, have been upheld _by_Supreme_Courts of various states. C. Aesthetic considerations may not be the sole justification for restrictions upon private property. Some have been upheld because property values, and thereby serve -the public welfare. they preserve prop y D. Ours would be upheld if it were a proper exercise of the police power which means thatitmust be directly related to the health, safety and welfare of the inhabitants of Iowa City. E. In moot ordinances, reliance is placed on the general delegation of nt of community appearance egis- zoning authority for the developme lation and, therefore, it might be well if ours were made a part -of of - the zoning ordinance. F. Several municipalities have assumed legal status for enacting design control ordinances under the 11ome Rule powers. In these cases. favorable tothat typ the _Courts are apparently very `e of authority, C. There appears to bean increasing trend by the Courts to sanction architectural control ordinancesgiven to the eA. sign Comttee by -the view H. Whatever ordinance should bee designed in accordanceewith the comprehensive Comm appearance plan so ,that the Courts have reference base of design standards. In this way, aesthetic considerations would not be the sole reason for the rejection. be tented on the ordinance, CONCLUSION: We will, no doubt, and ertrcme care should be used to draft one incorporating all of the pr.ovie,bu which have been approved by any of the Courts in the United Staten, to date, but we should'q;o ahead and draft one. 3, SUCCI S1'ipNS AND/OR PROBLP:MS: A, in most oithout rdinances, a building permit will not beissued by�tile Design _ the plans having first been submitted to and approved Review Committee. architects, City Planning B. --Makeup _of Design Uiredwto°IIhp°vetbeen citizensof the �dinances that I read, members were req building inspectors, historical Commission members, real estate broklarer ,e members, etc. It would be my museum members, at— a zoning mm-rber society members, lanning'member and perhaps _ suggestion -that a land use p be considered. C. `Name of the Board should be considered. For some renson, most ordinances the "Board of Architectural Review". call it a month. D. -Meeting times these vary from once a week to once E, Terms — these varied, with renewal options. but most were staggered terms F. l(ow, members are selected - some were appointed by the Mayor, some were voted by the City Council,; some consideration; should be.given to the election of members from the Design Review Committee. Probably a safe - method would be to make recommendations from the Design Review Committee • to the City Council, for its approval. J G. Arca of the city which should be covered —'should it be cotothe__ urban renewal area, or tile_entire City limits? What problems might neights over rine in Coralville or University slwhich City control would be fruitless? building models, Of materials, written statement of H. what must builders submit to the Review Committee? Elevations, _. plans, sections, scales, location of walks, driveways, pedestrian and vehicular proposal, time "schedule for construction. and landscape,featurea, P lighting, signs, parking, service areae, went, specific, plantings, flow, surrounding land +develop roof elevations, exposed mechanical parking. spaces, perspective sketch . etc. equipment, vents and roof protrusions, I. Advance notice to DRC for plenty of consideration time, J. Changas required in time limitations. exterior architectural feaons restorations, lighting ld buildings K. Area of DRC interest — alterations, plantings, reconstructed, new construction, any es, p within the city, bridges, gates, fences, street n col a etc. changes in texture, changes in design,,changee in color, p y, L. Open meetings. • M. Appeal procedure. .�'1.01 HAYHK, j IAYEK d HAYEK Ana• COOK sl[ -- - ATTORNKYS AT LAW 337.960E • .WILL J.. NAVK JOHN W. "NK - 110. ■A[T WASHINGTON [TII[[T IOWA CITY. IOWA 52240 C. P[T[■ wATKK October 17, 1975 The ]ionorable Mayor and ? City Council of Iowa City Civic Center Iowa City, Iowa 52240 Re: Design Review of Development in Iowa City Mayor and Council Members: Sometime ago the City; Council at the suggestion of the Design Review Committee requested that the Legal Department report on the ntrols on building authority of the City of Iowa City to impose design co and development in Iowa City. I am pleased to report to you that we have -completed our initial study on this matter. Mr. Pau] Lauritzen, a law clerk in our office, has prepared a lengthy memorandum of law on this subject. Althoughthis memorandum- `" was intended for internal office use, it does contain.a thorough discussion, I believe, of the legal pointe involved and I.have therefore filed a copy of the memorandum with the City Clerk. Because of its length I am not sending copies of the memorandum to all members of the Council but would invite anyone interested to study the memo further at the Clerk's office. -We are aware of no city in the state of Iowa that at the present t design control of building or development. time exercises any significan ourt decisions supporting the power of There are no Iowa appellate c cities or towns to exercise design control over development and indeed there are a few decisions by ,the Iowa Supreme Court rendered several years ago which would indicate that cities and towns do not have that authority. We believe, however, that the situation with respect to design controls has changed_ considerably` in recent years. First of all, the Iowa Constitution has been amended to grant Iowa, municipalities home rule. Secondly, the general attitude throughout the country with • respect to design controls and the importance of, aesthetics in protecting and enhancing the public welfare has changed considerably. Mr. Laurit- zrn cites in his memorandum decisions in two neighboring states, v October 17, 1�J75 The lionorable Mayor and City • City Council of lows unicipalities -- the proposition that m supporting develoPment in order isconsin, design control over munity• Missouri and W to exercise the welfare of the citizens of the com have the general w ertain that the to enhance means c design its older position and alloww do While we -do not believe that it is de any ality. would reverse muni argument n development in a that a strong Iowa Supreme C°urt City, would have controls to be tmPoBed upon ed eufficientla that the has chang In order to the legality of such controls an ;in court believe that the situation design controls ce or canbe_made for orting such that the ordinanc exam it is important drafted.For -a good chance of suPp controls be carefully design be related carefully to be successful in ogling endeavor COntroI ordinance could and °ordinances Imp the dee}gn Ii1e comprehensive plan aesthetic or rtant that to be used in making it is imp° rtant l s comprehensive dl etandarde the City criteria'an that would reBalso impo to avoid the about design. It is t will not should develop decisions adop design Judgments in order, Ce which we d° Any arbitrary or Personal respect to'design- purely design control ordinanth resp building Plans to recognize that anYcapricioue decisions w to. review fairly - ittee or board empowered permit arbitrary or iven, as indicated, . -- comm to applied. The design review would need to -dards design such an or, re8Pect to star outlines of the under .Aith and the exact o it`seems to specific instructions ed in conjunction, airs standards Ian and will req ce ill need to be develop exact nature of those tia comprehensive -P - review ordin development of me. with the this general subject further work. discuss e City Council the Council wishes est that th whether ornoa es wish a,desi� I would suggest to determineif the council at an informal b ursued further. then proceed with that work in this matter to be drafted, we can review ordinance-- City staff. fitted, _conjunction with the ectful sub _- -Resp._ JJohW. Ly JWll-vbtl City _ of Iowa: City. MEMORADUM DATE October 6, 1975 TO: Neal Berlin, City Manager FROM• Richaid E._Wollmarshauser, Urban Renewal Director(/ RE: Site Plan Approval Process for Old Capitol Associates As a result of the Council -discussion on Monday, September 29th; as well as previous discussions concerning processes to be followed for -- - well a ofproposedconstruction plans by Old Capitol, the following two alternatives are presented. Alternative A. This alternative follows edeveloper shall n llsubmiitly tto that to obtain approval by the City, drawings, specifications, the agency, for approval by the agency, plans.- called and =related ,documents, and'theproposed construction schedule C•• improvements to be constructed "Construction plans,,) with respect to the required.00A to submit a by the redeveloper_, on the property_ . _,This req reasonably extensive set of documents prior to any indication -of favorable approvalbythe City. rocess and analysis Alternative B. This alternative represents a modified course of actionwhichallows for a stepwise decision-making p prior to the development of an extensive set of const n early decision -point and specifications.. This process or elevationswoffthe abui ding, preliminary with respect to site plans,uses and construction ithoutahaving to deval p aules and,proposed and complete etsofcconstruction buildings to approval by the plans and specificatesSPepsrof thislproposednprocess-are as follows - City of Iowa City. 1, 'Old Capitol Associates LOCA) submits es e Urban Res of a) site site plan, - Director/Redevelopment Coordinator 15 copi elevations.,;c).other'pertinent data including a preliminary b) construction"schedule, proposed land an building uses, and other information pertinent to making a decision as to whether the proposed construction meets the Urban Renewal plan and the redevelopment plan. 2. _A presentation is made by Old Capitol Associates (or their architects) to the Design Review_. Committed and the City Council (either jointly or; at separate times). 3._ Council reviews the proposed building and land use and makes initial comments to the City, Manager for review and analysis as part of the staff analysis. ; Neal Berlin October 6, 1975 Page 2 4. The City staff engages in an internal review of the proposed development including reviews by the Urban_ Renewal. Division, Public Works Department (with respect to traffic and construction plans), Fire Department, Finance, Police, Community Development (from a'zoning and planning; viewpoint)-aad by the City Attorney ' to determine if the-submittal,meets contract requirements.- At this time, the staff attempts to work out with Old: Capitol Associates the resolution of any -obvious problems and difficulties that are apparent as part of the analysis. The staff then prepares a report for Council review. S. The Design Review Committee makes recommendations on the design to the City Council. 6. The Council and staff engage in a work session as necessary to explore the proposed development and resolve any difficulties that might be apparent. - • 7. The staff works out with Old Capitol any remaining problems that need to be resolved as a result of the Council/staff work session. 8. -Upon resolution of all remaining problems, the Council gives pre - liminary approval to -the proposed building and/or development.- -9. OCA proceeds to.prepare construction plans and. specifications and submits an application for;a building.permit complete with a construction schedule and ofher-detailed information necessary under the contract. 10. -..The, Urban Renewal Director and the Urban Renewal Attorney prepare a_brief-report for. Council..giving the construction schedule and' indicating compliance with. -contract documents and the preliminary approval of the proposed building. Council gives final approval and the building permit is -issued by the Building Official. While the above procedure may seem somewhat cumbersome, with some diligent effort it can be followed in a fairly short period of time. It also has the advantages of (1) allowing an early indication -to Old Capitol Associates of City agreement with the proposed construction, and (2) that the proposed construction complies with"the Urban Renewal plan and the contract documents. • cc: John Hayek Dennis Kraft DicY Plastino (Pat Strabala REW:sc December 30, 1975 December 30, 1975 December 30, 1975 I)ec� ben 30, 1975 Ist ier Atchursoii 705 SouthSummit loin City, 'Iowa 522.10 Dear HS. Atcitcrson: T}aanic you very much far :avirig your rraz� suisnitted as a candidate for a position on tile Iowa City IBmrara Relations Co.;ission, Tile bsayor acrd the City Council recent considered nominees :or thin ,,, y. III rUt:zough we did not select X�Ll to fill the positia we want to do ="orn c YOU that you were -�iausly,cauidered.` Tile selection p:04--ess involves a cumber of factors. r.: rrT)tir to protiie across-sectionaThe CayZcil is l` The on our boards coro:cissions and in Most cases this is the primary reason ing for select 0:` -'individual oltrr another. It ira.no way reflects ulpn o ' qualifications ^ar tho position. - your Lr fact, .4 Council is pleased by your willingness to serve. 1 ity ir. blcssci_ with a hos: of qualified individuals Willi:; to-l�rfoi3 an a volamtan `.itr In:tix-best interests of theca:alnity, It Is r`�" practice :1? the Council to continue to keep names of indi.vlduals M, file for r n:asonable perriod of time to consider again w'heu '"'Other Vacancy or : si}�aation occurs. "If you do not your name W,, our List cr possible appointeeswish to have , please drop a note or: leave a messago at Ur* Civic Center with'the City Clerk or City Manager. Very truly yours, Wgar R. Czarnecki b(ayor 1:RC:mbm , December_30, 1975 Barbara L. Ettleson 323 Aoiialds Iowa City, Irn+a 52Zd0 Dear ?Ls. Ettle5071; Thank you very much for having your name submitted as a candidate for a position on the Iowa City IIL=i Relations C missieIl. the Mayor the City Council recently considered naninees for tinis vacancy. .'1trougln we did not select you to fill the position, we do want to inform you that you were seriously considered. 111e selection process involves a number of factors. The Council is s and attercp�in�'to Provide a cross-sectional representatreason for selon our ecting con'Ssion_s, and in nost`cases'this is the Irvnary lect' rsonal one individu:el_over another. It in ro way reflects upon Your pe qualificatiots for the position. - - Iowa In fact, the Council is pleased by your willingness to serve. of gialified individuals willing to perform City is blessed with a host on a voiwltary basis in the best interests of the caz enmity. It is the practice of the Council to continue to ,keep names of to consider again' individuals on file fora reasonable Period of tine when another vac ulcy or resignation occurs. If you do not when to have te or your nares on our list Of- bnterle �tl►tthe�cityase Cler}- oraCity 11lanager. leave a message at the Very truly yours, Edgar l:. Czarnecki :•layor ERCmbn December 30, 197S t urold A. Farrier 2823 Brookside ilr. Iowa City, Iowa 52240 Dear Mr. Farrier: T}Lu,}c you very .wch for having you Wane submitted as a candidate for a_position 0" tile Iowan City jk=kin Relatioru Ca�mission. The Mayor and the City Council recently considered nominees for this vacancy. dthougn ,fie did not select you to fill the position, 14C do want to inform you that you were seriously considered. Tile selection, process involves a -&wber of factors. The Council is ion on our boards and attempting to provide a cross-sectional represen atreason for selecting coirmissions, aiad in most cases this is the primary your rsonal`- one individual over another. It-in no way reflects upon yo pe qualifications for the position.. In fact, the Council is pleased by your willingness to serve. Iowa City is blessed with a host of qualified individuals willilug to perform on a voluntary basis in the best interests of the cOnnmity. It is the practice of the Council to continue to keep names of onsider again vhlividuals on file for a seasonable period of tiara to c Vhen another vacant;' or resignation occurs. if you do not wish to have your naan on our dist of possible appointees, -please drop a note or leave a message at the Civic Center with the City Clerk o City manager. Very truly yours, Edgar R. Czarnecki Mayor L-RC:mb December 30, 1.975 Virgjjda Maurer 901 Rider Iowa City, Iowa 52240 Dear ;.Is. :•faurer: Tluuil: yo`� very m u1i for Having Your nam: suwitted as a candidate for a position on the Iowa City Hunan : December 30, 1975 Bradleyj� ester ers 1401 1/2 - Iwa City, Iowa 52240 near :tr. �Seyors: 1Zk� 1k you very much for having; your name submitted as a car,dida;.e for a position on the Iowa City 1ht�1 Relations CaDrussion. Tne ahYor is vacancy. and%itthe city C'UmcilSrecently ct coo fill the Potsidered sition, el do want t inform you we that you were seriously considered. The selection process i-ivolves a_ number of factors. T}xs' Council and is atte�ptin_r, to provide a cross-sectional representation on our arY reason or selecting - comissions, a, -td in rwst cases this is the lreulects upon your personal one vulividual oder another. It in noway _ qualifications far tho position: L� fact, the Co n�cil is pleased by your willingness to serve. Irn.a City is blessed with a Host of qualified ,n-1 viduals wily to l�erfonn sts of tl>c co on a voluntary basis in the best interexep It is the rracticc of the-camcil to centi:aue to Yeep names of Oilreasonable occurs. If yrou do not wish t have inclivIt is he file for a -reasonable p=riot of time to const amu` nrhen another vacancy or resignationinters, please drop a note or your , on our list of possible appo Clerk or City gamgcr. ' leave a r..essage at the Civic Center witi� -fife City very truly yours, lilgar R. Czarnecki ).Sayor 1:TiC:r.;um - 536 flawkeye Drive Iowa City, Iowa 52240 Dear Mr. Slithers: Thank you very muds for having your name-submitted as a c.uldidate for a position on the Irnzi City }}..=, Relatio:s Caraaission. The 11`L3yor- and tine City Council recently consider-1 naninees for t:<nis vacancy. Although tae slid not select you to fill the Position, we do want to inform you tluit you wore seriously considered. The selection process involves a mzixr of factors. The Council is attenipting to provide a cross-sectional-representation on our boards and comnnissions, and iti most cases this is t:� ?rirar7' reason for selecting, one individual.. over another.' It in no way reflects upon you personal qualifications for the position. In fact, the Council is pleased by your willingness to serve. Iowa City is blessed with a host of qualified individuals willing to perfozm on a voluntary basis in the best interests of the cotwi mitt'. It is the practice of the Council'to continue to keep names of individuals on file for a reasonable period of tire to consider again when another vacancy or resignation occurs. -If you do not wish to :—je your name on our list of possible appointees, please drop a note or leave a message at the Civic Center with the City Clerk or City rtter. Very truly yours, Edgar R. Czarnecki ayor bkC:mb: December 30,,1975- Philip E. Stoffrogen 411 1/2 S. Summit St. Ioka City, Idea 52240 Dear A'.r. Stoffregen: Tlianl YOU very Luich for having your name submitted as a candidate fora position on the Iowa City. Hunan Relations Cmmissiou. -the Mayor and the-Ci.tti• Cox'Cil recently -considered nominees for this -vacancy. Although we did not select you to fill the position, we do want to infor" you that you were seriously considered. 'MC selection process involves a number of factors. The Council is -- - attempting to provide a cross-sectional representation on our boards and co. aissio,Zs, and in 1-ast cases this is the primary reason for selecting ono individual over another. It in no way reflects upon your personal e;ualifications for the position. - Li fact, the Council is pleased by your willingness to serve. Iowa City is blessed with a host of qualified individuals willing to perform on a voluntary basis in the best interests of the co=.-&Lzity. It is the practice of the Council to continue to keep names of individuals on file for a reasonable period of time to consider again when another vacancy or resigation occurs If you do not wish to have your name on our list of possible appointees, please drop a note or leave: a ressage at the Civic Center with tho City Clerk or City IUnager. Very truly yours, Edgar R. Czarnecki Mayor ERC:mbn -,)ecember 50, 1975 Stephen i•I. Strauss 556 ?.LahaskaC 522k9 lowa City, l Dear Mr. Strauss: ou very much for having Your nano submitted as ardidate i7�aril Y Itw�an Relations Comwission. ine ;,Layor for a position on the Iowa City and the City Council recently considered nominees for this want to Although we did not select you to fill the Position, ue do want to info „1 you that you were seriously considered. The selection process involves a mr.�'r of factors. CQ�cii and is R to provide a cross-sectional representat moon � boards eccting attemptin;, *cost cases this is the prinLaryn personal coa;..ussions, and in - It in no way reflects i� 1 one individualover zwt-'Or r qualifications for t:le Po In fact. the Coa�il is pleased by your willir cuss m serve. Iowa City is blessed with a host of qualified individuals willin to perform on a voluntary basis in tFce best interests of the calmmudty' Council to continue to ),Coll id xis of It is the practice of the 1e period of time to consider again or resignation ocasrs. - If you do not wish to have individuals on file for a retina' lease:drop a ixte I when another vacancy ssible'appointees, p your name on our list of po Cit Clerk or �y�. phui;er. leave a nessage at-thc_Civic Center «th the Y ours, Ver'l truly Y wgar R. Czarnecki "Mayor FRC:mbm December 30, 1975 By -ford 'Ni. Wheeler_ 212 Park Road Iowa City, Iowa 52240 Dear ;•ir. 'Thecler: Tharil: you very much for having your name submitted as a candidate for a position on the IOW1 City l u Ian Relations Continiss;oa Tiw ;•fayor and the City Council recently considered nominees for t.!5 vacancy' Although we ::id not select you to fill the Position, we do want to inform you that you were seriously considered. The selection process involves a number of actors. the Council is att tu'eg to provide: a cross-sectional representatioonn m for selectiour boardS ng coirnissions, aiui in most cases this is the reflect 1 off; personal one individual over another. It in no way reflects ups Y qualifications for tine position. In fact, the Council is pleased by your willingness to serve- 10fa City is blessed with a lost of Rualifieiel individuals willing to pe rform on a voluntary basis in the best interests of the cas'-Miry. 3t is Liv.- practice of the Council to continue to keep =ws of individuals on file for reasonable Porio`L of: time to cx--i -r again when another vacancy or resignation occurs. if you do mth to have your name on our list of possible appointeo;, please drop a nate fanager. leave a message at the Civic Center with the City Clerk or City Vory trkily'yours, Edgar R. Ctarnca-i mayor MEMO To: Iowa City City Council From: - Ed Czarnecki 1- During my term of office as Mayor of Iowa City, I have on occassion, r -written reports to the Council. I would like, upon leaving office, to -put into -the record, some parting observations; and tie together some of my past comments on' various_ matters. - There seems to me, certain important functions of this City Council. that need to be addressed by the new Council. My ideas on these subjects are in a sense, second thoughts, so that perhaps the next Council can do a better job than we did. ,Certainly in my opinion, the Council/Manager/Staff/Citizen relationships can stand improvements. ,The reasons for our present lack -of direc- tion are blamed on number of factors, not the least of which is my perception of City government. My comments will cover what in my opinion, are the important roles of the City Council. Decision Makino This Is the primary role of the Council, since the quality of our decisions affect the activities and well being of the citizens of Iowa City. This Council made some attempts to improve this area, but for a host of reasons never did clearly define the best process. Regardless of the position of the individual members of the Council, I feel it is best aired in public so that there will be no apparent misunderstanding of the roles, primarily of the Council, Mayor and Manager, (as there evidently was shortly after Neal Berlin was hired). - I have discussed this subject early in the term of 1974 and of course - during this past year. My memos are available to anyone interested. I am enclosing an article on the subject that feel is quite good. Oversee Administration of City Government Decently gave to Neal Berlin a detailed evaluation of his performance since he came to Iowa City. The Council has never -developed -a-formal review process and it seems to me that a committee of the Council and/ or the Mayor should establish a technique to measure periodically, the Manager's performance. This in.turn would be an indirect vehicle to measure performances of departmentswithinthe City. This would tie in with the monthly reports from departments, with the goals and objectives_ sessions and of course with budget allocations to departments: _2_ ole - Council as the Re resentative of the eLween the Council and the Boards This first involves the relationship b I have but much more s an and Commtsstons. Thidefinitive re sponse sarea tfrom the rstaff - butelled outain ast wmemo years to get some defint m "viewpoint on this is_sp Lthtnk it is Important for the Council to not needs o be done. Again, y but to actually 4° out and to the Council. Secondly, faints, and necessary activity only listen to people who have comp parties are encourage citizen input. It is a constant overriding otally true in the Council. This will be espe Ing Funds. Of he Council to insure that the viewpoints of all ante sled Development and Taint presented and available months on a comp future disposition of the Community for many; Finally, the staff has also been working Taints from citizens. process; hopefully in the not too distant future there wills amore effec- - tive -mechanism of review and adjustment of the comp Council as Leaders in the Communtt and a determination This relates to the g o on particular issues Ralston Greek, oafs and objectives of the community of where the Council would like, o go community problems , input to identify and resolve imp Tanning processes. (In a memo Is in turn related to the city's planning that cities such e.g•) This planning P of 1974, I listed some of the innovative P Although this is something v in he as Cincinnati and Dayton had undertaken, have never really 9 one into in Iowa City, hopefully it will take place not too distant future •I have been should be innovative. Transportation, etca The Council in its leadership 0 role, should Manpower Programs,ust sit back and in such projects as the Art ) them by the City Manager, but It seems to me that the people on the Council should not j respond and rev t w tativthe e and ms move t e City esented tc into new areas. should take the "Watch Do Bole Bud et I have tn- progress in the budget areas as We times. There are however, many improvements necessary - We have made some innovative uch as Lake- dicated many ro ess reports of indicators or P de established minimum levels of C1t�yice. We do not have, lemented program.: have good meas wood, Colorado, a 9 We have not really �nP going on to the community what is . ` have not really established the 1975-76 budget process budgeting.In fact, we -3= x_ to my satisfaction. In the past, the Council did receive financial quarterly reports. I hope that the Council will continue that process. In fact, I would like to see a financial committee of -the Council established to work closely with the Finance: Director throughout the year. The only way the Council can insure that they determine priorities is'.to modify the budget recommendations of the City Manager and Department Heads. They can- not do this, unless they are fully cognizant of what is occurring during the budget process. Improvement in Legislative Role of the Council I am referring here to such things as the establishment of various committees of the City Council. The committees can use various expertise of individual Council members to insure that the City's departments and its programs have a close working tie to the City Council. Also, perhaps the Council can establish liasons with commissions; continue the. Urban Renewal Committee with Old Capitol or some variation thereof; consider a Personnel Committee and a Budget Committee. There are some very innovative measures that Kansas City City Council has undertaken in the area of planning, setting priorities and in the ordinance" adoption procedures. I would urge all existing and new members of the Council to review the program improvements in Kansas City. Coordination with Other Agencies One of the most frustrating portions of the work on the Council is the inability of the Council to work closer with some of the organizations.Certainly the participation by Council members in Regional Planning has improved. I hope this continues. We have tried various techniques to .work with the University. The most recent being monthly meetings with the staff. of both entities. We have had fairly good working relationships with the Board' of Supervisors of ' the County, but not such a good working relationship with the School Board Again, these are items that need constant attention and improvement of the City Council. New Role of the City Council as a Result of 'New Federalism' I am referring here specifically to the expanded role in the area commonly called Social Services. I am talking really of crime abatement, housing, youth programs, art programs, neighborhood_ centers, elderly centers. =_ 4 December 15, 1975 I. Implementation of Community Development Housing Projects. The Council has no Idea of the current status thoughrequested' many times. Related to this is the role (status) of the CD6<H Steering Committee. 2. Implementation of a Comprehensive Plan. In checking over some old material, I ran across the International City Manager's Association Report in January, 1974, which has some very innovative citizen participation ' models, plus of course, the material worked up by the Committee establi§hed last year. 3. Productivity measurements or Improvements. Again, the ICMA report of June, 1974, lists some of these. There are a host of other materials on this subject available. 4. Close watch and perhaps an expansion of the Comprehensive Manpower Program. I think the City could do much more next summer and I hope they do. 5. Collective Bargaining Policy. The meeting on the 24th of November -was not definitive and I don't believe gave direction to the City Manager. I hope that in the Immediate future that is rectified.; 6. Space Needs Study. Decision on future space needs, particularly the status of the Post Office needs to be made. 7. Caution about future Training Programs. The Council did conduct a program with the National Training and Development System but my impregsion is there has been no follow up from the Council's point of view although the staff has been involved in various training programs. I think the idea of the program was excellent, the implementation was zero. The Staff -Training Programs and the goals, objectives training sessions, also need to be`coordiriated with the Council. 8. Continuous review of role of Boards and _Commissions. Procedure of selection, by-laws, role in budget process, etc _ - 9. University/City Sewer Negotiations (?) 10. Aging and Transit (recommendations forthcoming) 2 A few years ago an Issue of PM on "mayor-administrator would have been called "mayor-manager vela- currents relations" tions," and discussion would have focused solely on coun- 0i cnang8 cil•manager 'governments. The title of this issue Is reP- of the changes occurring in that relationship. resentative takes a broader perspective and is BY pQIJGLAS HARMAN Therefore, this article not confined to;council-manager experiences. mayor-administrator relationships have Director Research and Statistics Over the years, been influence d by three interrelated factors: formal forms of government); local Office of Fairfax County, Virginia powers (primar ily based on needs, and individual personalities of mayors and STEVEN C. CARTER community `and administrators. For a long time, discussion of this focused on form of government, mayor- Director key relationship council versus council-manager. In part, the preoccupa- of powers resulted Environmental Management Project tion tion with the separation and balance the political and ad- in,adversary-type descriptions' of " .. the future of local government restsTo ministrative components. some extent, the debate over the respective roles became a personification of upon the ability of these leaders to of mayors and administrators Thus, the complex establish effeetivep mutually supportive the debate over form of government. and administrators were - - -roles in governing our urban areas." relationships between mayors of two forces--like the described in terms ,competing Brooklyn Dodgers and the New York Yankees, or perhaps lions and the Christians. While stories of such con- MffYCR Aft MANAGER the flicis make Interesting reading, they add little depth to managing today's WORKlAo- OuT-rv%%R understanding the complexities of RELA-Fo4som cities. Recently, perhaps as a mark of maturity as well as di- i distinctions between forms of government, the r minishing relation between the mayor and administrator has been situation or function of —een less as a natural adversary s more as a response to community needs and form and o individual personalities. The mounting pressures n local to show results influence the mayor-admin- I r governments Istrator relation too. Maximizing seryices requires a re- the re- 1 fective mayor-administrator - team, combining of strong political leadership with strong admin- sources leadership. Let us look in more detail at the devel- - _. istrative opment of this phenomenon and what it means for ad- / `—Manager ministrators of tomorrow. . from an era of corruption and power—Reeling malfeasance in city government, outraged citizens at the municipal reform. These turn of the century called ,for with new forms of local govern- reformDerimented CTheemost mport t of the'; the council manage mens form, was rooted in the corporation model and was wide- the answer to urban ly heralded throughout the nation as ills of that era. The council-manager reform movement intentlonaily - (It Is called coundl- played down the role of the mayor manager government) by; calling for his selection by and from the council. The movement also drew a sharp line between policy. functions of the council and adminis- trative functions of the manager. "Business -like" opera- tion -was ,advocated as a -method to remove"politics" from city government. The mayor had few powers, except those held by the other councilmen. Some persons even questioned whether there was a need for a mayor under the manager plan. Despite the clarity of the reformers' Ideas, practical questions of policy leadership and "turf" emerged even in the early years. A debate, both inside and outside the profession, over the responsibility for policy leadership has continued since the managers' first meeting. In 1916, H. H. Sherer, then city manager of Glencoe, III., noted In response to the conclusion that policy leadership by man- agers would sound the death knell of the plan: "It es- sential that the managerbring to the commission sug- gestions and recommendations for- legislation and while the board initiates a part of it, It works both ways. It Is just a case where men are working for, a, common end ..:' The 'policy debate caused the profession to walk a tightrope on the subject in the 1924 Code of Ethics, and in the subsequent code revisions_ as welly' However, whether the manager was exercising policy leadership or was exercising only administrative leadership in a policy vacuum, in most cases he clearly played a dominant role over the mayor.' The romance with mayors—The 1950's ushered in an era of change that increased pressure for a new type of "re- form'. government based upon strengthening the mayors'. leadership. While it still may not be possible to under- stand completely the forces of change„we can Identify_ some of the key factors, including postwar expectations, housing needs, physical decay In the core of cities, and civil rights politics. As these forces impacted upon the nation, many citi- zens looked- for, an added dimension in municipal gov- ernment—greater political leadership from the mayor. Thus began a period of great romance with the American mayor and his ability to bring about change. Heroes always; have played an important role in Amercian life. In the 1960's, many were singled out to be- come the official symbols of hope for troubled cities. it was only logical that there be heroes in the war against "the urban crisis,” just as city managers symbolized the - war to end corruption during an earlier period. Mayor Richard Lee, of New Haven, became an example of the popular "hero" in the struggle against the urban ills. In 1961 Professor Robert A. Dahl, of Yale, published his Who Governs?, which analyzed Mayor lee's uses of powers and his leadership strategies. Who Governs? was. followed by, an almost unending series of . books and:; articles about New Haven, most of which strengthened the belief that mayors can lead cities out of their dire straits '- Into a new age.---- The ge. The essential viewpoint of these many_ publications is aptly summarized in book, The Mayor's Came, by Allan R. Talbot: "New Haven's message to other cities is writ- ten in optimism, and it says progress is possible and suc- cess is feasible provided funds are available and a sus- tained effort us-tained"effort is made. -It demonstrated that the work of c restoring our cities can be challenging, fruitful„and even fun .. New Haven shows that there can be nobility in action, that It is far better to participate than to watch.” The racial explosions that racked urban areas through- out the nation in the mid -60's served as an affirmation that anew type of reform government was needed. The report of the National Advisory Commission on Civil Disorders concluded that"current trends in municipal administration have had the effect of reducing the capacity of local government to respond effectively to these prob- lems." Further, it stated that "now, as never before, the American city has need for the personal qualities of strong democratic leadership." A new federal -local alliance came into existence during . the administrations of the late Presidents Kennedy and Johnson in the form of direct federal -local programs. The growth in direct federal aid to local governments' was matched by an equally steady growth in guidelines which supported greater power in the hands of mayors. The political philosophy of strong mayor has been strongly supported by the federal government, particularly the Department of Housing and Urban Development.' Problem of simple solutions These historical references ` highlighting the council-manager/and mayor -council re- form movements point up three basic weaknesses in the movements. First, each Is offered on an either/or basis. Either the mayor or the manager was given the authority for effective leadership. Second, they demonstrated a pre- occupation with process rather than product. And, finally, they, showed no appreciation for local diversity. Most discussions of council-manager and mayor -coun- cil governments lead one to expect uniform structures. Yet, this is not the case. For example, the Issue of mayoral strength focuses upon the length of term, method of elec- tion, salary, veto power, staff, and the like. These factors vary considerably from city to city in both mayor -council and council-manager government (see The Relative Power r -` Position. of Mayors in Mayor -Council Cities: by, Ross and Millsap,`or City Councils and City Administrators, PM, June, 1972). Also, the powers of administrators as out- lined in city charters and state statutes vary considerably. The variables of the communiq pcewer strudure'a-d fir- formal power arrangements add even greater. diversity. j There are still more differences due to the different personalities of the individuals holding those positions, Some mayors -prefer a minor role; others want to be heavily Involved—possibly too much. Some managers r prefer, an active mayor; others want one that does little. Atayors,.too, have varying expectations about the role of the city manager. Obviously this leads to possible conflict, as well as productiverelationships. These are additional differences based on the needs of particular communities. And, there always have been great regional variations between such areas as Texas, Cali- fornia, New England, and the other areas with special characteristics, as well as between large cities and small. However, the critical question facing most local gov- ernments is not whether the strong mayor system should be substituted for the council-manager government, nor Is it a question of law formally establishing the preroga- tives of the mayor and the administrator. Rather, attention is on local governmental output, the effective delivery of community services within the con- text of local needs. What are the performance needs which should be met today? What are the policy requirements of local government? How can elected executive leader ship and management skills be combined In an effective mixture? This mixture refers to more than just "teamwork," for that still can encompass;a relationship of dominance of one member and submissiveness of another. Rather, "teamwork should be more like "equal status," where there is an obligation to help upgrade a team member, If necessary, in order for him to function effectively and contribute to the joint effort. The development of the mayor -administrator structure gave formal recognition to a system with both strong political leadership and strong administrative leadership. Where are we going?—In spite of many years of talk about the leadership struggles in our cities, it Is safe to assume that few cities have satisfied their potential lead- ership.needs.lt is possible, -therefore, for the leadership capacity of both mayors and administrators to be strength- ened concurrently, and this apparently now is happening. The trend has been in larger cities to bolster the office of mayor with higher salary, greater power, and larger staff. Even In smaller communities, managersreportefforts to have the mayor do more. If these changes are not oc- curring,_ perhaps they should be encouraged. Recently H. Douglas Weller, city manager of Alameda, Calif., and President of ICMA wrote: "I have come to the view that the principle of equating authority with responsibility must be given application to the city council as well as to the administrator, and to the mayor in particular. If It is true that the people of our cities are imposing greater responsibilities upon elected officials—and I think that it so—attendant authority must be granted of a quality sufficient to insure the power to. perform, or at least to insure that a failure to perform cannot be excused by a lack of authority." (Note: The record of voter approval for increasing the - power of elected officials has been mixed. Recently such propositions have passed in Honolulu, but were defeated in Dayton, Phoenix, and Toledo.) The debate about mayor' power often_ overshadows another important trend—the growing power of profes- sional administrators. Local government rapidly Is be- coming a complex science involving performance budget - Ing, information systems, systems analysis, model build- ing, cybernetics, productivity, measurement, and capital budgeting. These are the skills of the modem manager. They are Indispensable to local governments todayand will be even more critical in future years. The policy leadership questions must be evaluated within the content of the great demands for strongman- agement skills in all local governments. The management profession Is entering a new era in which its contributions will be needed and valued_more_than in any previous' period. The concern over output Is having its effect on local government and the mayor -administrator relationship. Managers in council-manager cities Increasingly are as- suming more policy leadership and spending a greater amount of time working personally with the mayor and council. Perhaps managers are not quite as sensitive to a mayor's Interest in "administration." Similarly, mayors seem to expect an input into policy from managers. Also, mayors in mayor -council cities are sharing their authority with professional administrators, even to the point where those, positions are recognized by our own professional Association. This is the trend. The challenge to the profession—The coming years promise continued debate, and perhaps considerable tur- moil, within the management profession on this issue of mayor -administrator' relations. Each community must, however, assess for itself the need for elected leadership. - In some cases, this may require changes and possibly greater powers for the mayor. Yet, this type of change probably does not mean less responsibility for the pro- fesslonal administrator. Failure to adapt to changing lead- ership needs or to reconcile changes in individual person- alities could result in shorter tenure for both mayors and administrators. ICMA already has made significant changes to main- tain its position in the forefront of urban professionalism. The single most important event was the Goals, process of 1968, and the subsequent constitutional changes alter- ing the name and broadening the membership In 1969. However, continued attention by the Association is neces- sary until these changes are implemented successfully and ` the implications are evaluated. The future is challenging for mayors and administrators. Both must reconsider -their roles and functions in order' to meet the demands upon local government. And, the future of local government rests upon the ability of these leaders to establish effective, mutually supportive roles in governing our urban areas. RESOLUTION NO. 75-423 -- RESOLUTION AUTHORIZING ABANDONED BICYCLE ShLE WHEREAS,.. the Police Department of the City of Iowa City,Iowa,' has during the past months stored a number of bicycles which have -been -abandoned by their owner's: and - - WHEREAS, the Police Chief .has. made every -effort -to locate the owners of -.these bicycles andhas -been unsuccessful in his effort;_ and WHEREAS, the total number of bicycles which have been accumulated have now become, a: storage problem, and the same are a burden on the City of Iowa City, Iowa; and WHEREAS, it is in the public interest that said bicycles be sold at public - _ auction to the highest bidders. -- NOW, THEREFORE,.. BE -IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: - 1. That the Police Chief is hereby authorized and directed to sell the - abandoned bicycles at public auction to the highest cash bidder therefore, and that Notice of said sale shall be published in the Iowa City -Press -Citizen once each week for two consecutive weeks, the date of the last publication being no more than one week prior -to thedayof-thesale. 2: That - he proceeds from the sale of .these bicycles shall be paid into the Public Safety Fund portion of the budget of the City of, Iowa City, after first - deducting therefrom the costs of the sale. 3. Thatthe public auction be held on'December --28,-1975, at.1:00P.M.at the old Post Office on the corner of Washington and Linn Streets in Iowa City, Iowa. ___- --- It was moved by deProsse and seconded by Brandt that the Resolution as read be adopted, and upon roll call there were: AYES: ,.NAYS: ABSENT: - x Brandt _ - g --' Czarnecki_- - - X- _ Davidson... _ -- - YdeProsse Neuhauser Passed and approved this 16th day of December 1975. MAYOR ATTEST: -_ _ _ `.,._ CITY -CLERK - RESOLUTION NO - 75 -424 ETEN TLEMENT MENT RESOLUTION -AUTHORI7.ING.SET WESTINGHOUSE� LEA ING� THE CI'TYOF IOWA CITY AND. _ CORPORATION - ---house Learning Corporation WHEREAS, The -City of Iowa City, Zowa and Westing - Iowa District Court are presently involved in litigation in the Johnson County Iowa) and under the terms OfChapter10..2 of the MunicipalCodeof Iowa City, - - - WHEREAS, the parties -do desire a settlement in this matter according to. agreement is attached to --- --- a copy of which g the terms of a settlement agreement, rence made a part hereof. this resolution, .and by. this refe CITY OF IOWA CITY, LIO�'7A: THEREFORE, BE IT RESOLVED BY -THE COUNCIL OF THE authorized to -- 1_ Robert H. BOwlin, Assistant City Attorncof the hereby _ - agreement on behalf of the City of Iowa City, Iowa - sign the settlement 9 and the City Clerk -to -attest, - ---- --- - 2. _ That the Mayor is authorized to sign, this resolution. Davidsen that the Brandt-- - and seconded by - It was moved by �– there were: - - resolution as read be adopted, and upon roll call AYES:. NAYS: ABSENT:_ Brandt x x Czarnecki Davidsen x dePrOSse _ Neuhauser_ x 75 16th of December 1g day �--�- -- Passedand approved this ____— .. - - - -. Mayo - ATTEST:_ - City Clerk l -IN- THE -I06:A DISTRICT COURT IN AND FOR JOHNSON -COUNTY - '- THE CITY OF IOWA CITY, IOWA, A- Municipal :Corporation and- :. :. STEPHANIE._DAWN POTTER, No. 421.52 Plaintiffs, ) : --WESTINGHOUSE LEARING CORP., ) SETTLEMENT. AGREEMENT Defendant. ) Charges having been filed with the Iowa City Human Relations Commission, (here- inafter the Commission) here irafter'the_Commission) under Section 10. 2,. Municipal -Code of'Iowa 'City, Iowa, by the Complainant, the Commission having found probable cause to believe the charges to be true but the matter not having been conciliated; and the Complainant and the City 'of`Iowa City, Iowa, having filed suit in the Johnson County, Iowa, District Court, the parties hereby agree to and do settle the above styled matter in the following extend and manner: 1. It is understood that this Agreement does not constitute an admission by - Respondent of any violation of Section 10.2 of -the -Municipal Code of Iowa City, Iowa,- or of any state or federal civil rights statute.- and is entered into volun- tarily in order to reaffirm its policy of providing equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and to comply with the above -said equal employment opportunity policy with regard to the above-named Complainant. 2. -. The Complainant deems this Agreement to be fair and equitable, and hereby' releases and convenants not to sue the Respondent with respect to any matters which were or might have been alleged as charges filed with the Iowa City Human, Relations Commission or any state or federal civil 'rights 'enforcement organization, up to and including the date of this Agreement. The Complainant further agrees not to pursue or participate in -further administrative -remedies through. other state: *or .federal civil rights enforcement organizations, and will withdraw with prejudice any com- plaints filed with any local, state, or federal civil rights organization. The Commission shall determine whether the Respondent has :complied with the terms of this Agreement. 3. The Complainant and the, City of Iowa City, Iowa, agree to dismiss with prejudice the petition which is on file with the Johnson County, Iowa, District Court in this matter. 4. The Respondent agrees that all recruiting, hiring, training, compensation,, overtime, job classifications and assignment, working conditions, promotions, transfers, employee treatment, and all other terms, conditions, and privileges of employment shall be maintained and conducted in a manner that does not discriminate' on the basis of race, color, sex, religion, or national origin. 5. The Respondent agrees to inform all applicants for employment, and present and future employees of its policy of providing equal opportunity in all of its operations; and in all areas of employment practice and to assure that there shall be no discrimination against any employee or applicant for employment on the grounds` of race, color, religion, sex, or national origin. Respondent agrees to disseminate the following statement of equal employment opportunity by posting it on all bulletin boards at Respondent's place of business in Iowa City,_Iowa, that are used for the dissemination of information to employees in the normal course of business, by - causing this statement to_remain so posted during the duration of this agreement, and by'providing _a copy of the statement to each applicant for employment: "We wish to emphasize the company's fundamental policy of providing Equal Opportunity in all areas of employment practices.,This_policy is based on Federal, State and City law which requires that there shall be no dis- crimination against any person on grounds of.race, color, religion, national origin or sex. This. policy extends to recruitment, hiring, assignment, working conditions, eMployea-treatment, training programs, promotions, use of the company facilities and all other tenas and conditions Of All. 6m92*ys4-; should feel free to exercise their rights under the policy and report any violations to the management. 6. The Respondent agrees that there shall be no discrimination or retaliation of any kind against any person, because of opposition to any unlawful employment -practice; or because of -the filing of a charge, giving of testimony or assistance, or -participation in any manner in any investigation, proceeding or hearing under the applicable federal, state or local law. 7. The Respondent agrees to pay the Complainant $1,200.00, less standard deductions. B. The Respondent's check payable to the order of the Complainant together with a statement of the aforesaid deductions as withheld, shall be deposited by Respondent on its signing of this Agreement with Mr. Robert H. Howlin, Assistant City -Attorney, to be held in escrow pending execution of the Agreement by the Com- plainant and approval thereof by all parties and dismissal of this action with ` prejudice. The dismissal of this action with prejudiceshall be filed within ten (10) days from the date that the last party to sign the agreement does sign the agreement. 9. The Respondent will delete and remove from its files and records any nota- tions,__ remarks -or ota-tions,:remarks-or other indications evidencing that the services performed by the Complainant were other than or anything less than satisfactory. The Respondent also agrees to correct all its records to indicate that the Complainant voluntarily left- employment with the Respondent, and the Respondent upon request shall provide veri fication that this has been done to the Commission within thirty days of the signing' of this Agreement- 10.. greement. 10. The Respondent agrees that if it is required or requested by the Complain- ant,or by'a prospective future employer to evaluate the services performed by the Complainant, that any such evaluation shall be based on Complainant's period of employment antedating the beginning ofeventswhich led to the subject charges. 11. The Respondent agrees to survey on a continuing basis all salaries, duties, job classifications and assignments within its total operations for the purpose of identifying and adjusting any situation involving any inequality in employment based on race, color,- religiohl -sex,. national origin, -"that may be - required -by -state or federal law. 12. The Respondent agrees to make known to all employees by posting and any other standard mode of communication the existence of job vacancies and to encourage - - -. those who seek advancement.andare-interestedin'filling vacanciestomakeknown their > wishes to Respondent. -13. The Respondent agrees to make job assignments on the basis of merit in conjunction with, where applicable, seniority standing, and without regard to race,: color, religion, sex, national origin. � 14. :The Complainant and the City of Iowa City, Iowa, agree that they will not file a copy of this settlement agreement with the Clerk of the Johnson County, Iowa,' District Court. 15. This agreement will>be -in effect from the date that the last party to sign -the agreement does sign the agreement, through December 31, 1977. RESOLUTION NO. 75-425 RESOLUTION APPROVING SEVENTH ADDENDUM TO PART I OF URBAN RENEWAL CONTRACT WHEREAS, the City of Iowa City, Iowa, acting as Local Public. Agency, has entered into a contract with OldCapitol_ Associates for the redevelopment of certain property in downtown Iowa City, said contract originally dated March 19,'1974, and, WHEREAS, the City deems it advisable to execute certain amend- ments to the redevelopment contract with Old Capitol Associates which- amendments pertain to the development of Disposition Parcels 81-3 and 81-4 and the alley in Block 82 of Iowa City, Iowa, and, WHEREAS, the City Council deems it advisable as above indicated to enter into said contract amendment. - NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the attached Seventh Addendum to the redevelop- : ment contract existing between the City of Iowa City and Old Capitol - -Associates be and the same is hereby approved and the Mayor and City Clerk are authorized and directed to execute the.same on behalf of the City of Iowa City. It was moved by Brandt and seconded by --Davidsen that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: „ ABSENT: Brandt x Czarnecki x Davidsen x deProsse _ x Neuhauser x Passed and approved this - 16th day of December 1975. yl ay ATTEST: City Clerk SEVENTHADDENDUMTO PART I OF CONTRACT FOR SALE OF ,LAND FOR PRIVATE REDEVELOPMENT By and Between OLD CAPITOL ASSOCIATES, A Partnership, and THE CITY OF IOWA CITY, A municipal Corporation THIS CONTRACT is amended as follows: 1. The Project Site Plan is hereby changed to conform 'to the revised site plan for the improvements to _parcels 81 -3 -and '81-9 filed with the City Clerk on December 5, 1975 (a copy of which is attached' hereto) -subject -to the final approval of the construction plans by:,the Agency. 2. Paragraph b of Section 4 is amended by changing the des- cription of the improvements to be constructed on Parcels 81-3 and 81-4 from a three-story building to a five -story building. 3. Parts I and II of Schedule,_E are amended by deleting all references to the alley in Block -82-for =the -reason that the alley will remain open for public use by vehicular -traffic. The Developer shall sell the east 40 feet of _the -alley in- Block '82'to the City for the 'sum of Eight -Thousand Eight Hundred Dollars.($8,800.00) on March 1. 1976, or whenever the Land is delivered to Developer. 4., The Developer shall grant to.the City and the public a perpetual easement for pedestrian use of the open court yard on Par- cel 81-3 fronting on College Street and a perpetual easement for vehicular use over the north -four (4)`feet 'of Parcels -81-3 and 81-4 and the service areas at the rear of the building. ` 5. The Developer shall cause sheets r5, 47 and r,9 of the Site and_Architectural Sketch Plans to be revised'to-show the changes _contained herein, and such revised sheets shall become a part of the: Contract when approved by the City manager and filed with the City -- Clerk. 6. At the time the City conveys title to the Developer, the Developer shall pay to the City, in addition to the purchase price - the sum of Nine Thousand Four Hundred Seventy -Three and 26/100 Dollars ($9,473_26) as the adjustment for the reduction in the size of the service area_ These substituted provisions, together with all previous amend- ments not inconsistent herewith, and the remaining unchanged portions of the March 19, 1974:Contract, constitute the Agreement of the parties. COLLEGE ST I HOTEL City of Iowa City MEMORANDUM SII _ _ _ _ AJOINT VENTURE of '- _ - OLD CAPITOL BUS IN ESSCENTERCOMPANY " - and . - -- OLD CAPITOL ASSOCIATES - - MEADOW LINK INCORPORATED December 16, 1975 The Hon. Mayor and City Council City of Iowa City Civic Center Iowa City, Iowa 52240 Re: Easement areas of Plaza Centre One Ladies and Gentlemen: Old Capitol Associates and other improvements to will pay the cost of .surfacing fronting on College Street the open court yard in Parcel 81-3 and the north four feet of Parcels cost of surfacing the 81-3 and 81-4 areas at the rear of Plaza and the service Centre One. Old Capitol -Associates on College Str_eet_and-that-part will maintain the open courtyard of the service area beneath the over -hang at the rear of the building. that the Citymaintainthe and 81-4 and the It is suggested north four feet of Parcels 81- 3 open service area. - - Very truly yours, OLD CAPITOL ASSOCIATES. By UiJrreoa Hieronymus; President -of Hieron, Inc. DEDICA7EDTO REBUILOINGAND BEAUTIPYIf1G IOV/A CITY -- _ _. _T!•Irpfrom• _ 719351.5775.379-377.4170 _ - - Dra.rer ILO- _ 10" Cd y, 10-a52240 - 77 { J ORDINANCENO.�� 'I'IIE USK HI!CIIIA'I'IrIN: j AN ORDIHANCE AMENDING; ZONING ORDINANCE 2238 Il CHANCING OF CERTAIN PROPERTY FROM - 111A to R2 & 11113 - BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1`.- The property described below is hereby reclassified from its present classification of RIA 'Zoneand the boundaries of R2 Zone and R113 Zone as indicated upon the Zoning Map of the City of, Iowa City, Iowa, shall be enlarged to include the follow- ing .property, -to-wit: From 111A Zone to R2 Zone: Coi�wie++ciiy=mss a point of. reference at the Northeast corner of: the Northwest qu-Irter of Section 23, Township 79 North, Range 6'Was t of the Fifth Principal Neridial,.lowa City, -.Johnson'County, Iowa; . - -• — iota point of inter- - thence south.l"39' ID, East 315.40 feet i N6 section with centerline' Station' 222+12.6 ofU.S. Highway Bypass; thence South V Ol''03'' East 150:00 feet to a point; '.thence North•89' '2714411.East 50.00 feet to a point of inter- j.sectionwith'.the easterly right -of -way_ -line of Sycamore Street and point.of beginning of tract hereln described; thence_ South 0' 01' 03" East 403.07 feet aIong.said.easterIy .. right-of-way line'of Sycamore Street to a point; " thence South 890 58' 57" West 15.00 feet aldng said easterly right -of=way line of Sycamore Street:to 'a point; thence South 0" 01' 03" East 246.93 feet along said easterly - right-of-way line of Sycamore Street toga p6int: thence North 89' 58' 57" East 370.00 feet to a point; thence North 79° 59' 00" Evst,170.00 feet to a, point;` thence North 80" 22' 56" East 1148.'56 feet t6 a`point; thence North,0'- 01''-08". East- 120.00 feet.tols point; ---- - I thence South 89" 58' 52" East 120.00 feet to a'point; thence North 40' 00' 00 East 86.00 feet tosa point; thence South 89° 58' 52" East 240.00 feet -6 a point;; thence -South 50" 10' 30 East 78.10 feet to ii point;-- thence South B9' 58' 52" East, 120.00 feet to a'point -of inter- section with ,the westerly Iine'of Fairmeadows Addition; thence North 0"`O1' 08" East -267.43 feet along said westerly line of'Fairmeadows=Addition to point of intersection with the southerly right=of-way line of U.S.}Hlgln++y #6-9yPass; Ordinance No. Page 2 thence Northr,esterly 180.-51 feet eiong -_2,715 foot radlus ttirve conurg southwesterly, said line being the southerly tight -of -way lineOfU. S. Highway #6 Bypass to a point; thence Itorth 88' 26' 2g' West 688.28 fleetalong saoutherly tight -of -way line of U.S. Highway 406 Bypast Point thence North 30 20' 24'' East I10.006feet along to`asaid southerly , right-of-way line of U.S. Highway ypa point thence westerly 183.75 feet along a 2,715 toot radius curve concavesoutherly.-said line being thF southerly right-of-way line of U.S. Highway 06 Bypass to a point: thence South 89'-- 27' 44" West 229.51 feet along said southerly right-of-way line of U.S. Highway #6 Bypass to Point of beginning - and -con I taininq eginningsandcontaininq _13-3 acres more or less. From -RIA -Zone to R113 Zone: Commencing as a point of reference at the Northeast corner of the Northwest quarter of Section 23, Township -79-North, Range 6`West of the Fifth- Principal Meridian, Iowa City. Johnson County, Iowa; - thence South 1' 39' Id' East 375.40 feet to a -point of -inter - section with centerline Station 222+12.6 of U.S. Highway 46 Bypass; thence South 0° 01'.03" East.. 150.00feet to a -_point; - thence North 890 27' 44" East 50.00 feet to the point of intersection with. the easterly right-of-way line of Sycamore Street. said point being 150.00'feet normally, distant from the centerline of said U.S. Highway #6 -Bypass; - thence South 0" 01' 03" East 403.-07 feet alongtheeasterly right-of-way line of said Sycamore Street to a point; thence South 89° 58' 57" West 15.00 feet along said easterly night -of -way line; of Sycamore Street to a point; thence South 0' 01' 03" East 246.93 feet along said easterly right-of-way line of Sycamore Street to_a point; thence North 89° -58 57' -East 200.00 feet to point of begin- 'ning of tract herein' described; thence continuing North 89" 58':57" East 170.00 feet to a point; thence North 79` 59' 00" East 170.00 feet to arpoint; 1 Ordinance No - Page o:Page' 3 thence North 80' 22' 56" East 148.56 feet to a point; thence North 0. 01' 08" East 120.00 feet to a point; 52" East 120.00 feet to a point; thence South 89" $8' thence North 40° Oo, OU, East 86.00 feet to a point; - thence South 89` 58' 52" East 240.00 feet to a. point;, thence South 50' 10' 30" East 78.10 feet t6_a point; ast 120.00feet to a point of inter - thence South 890 58',52" E section with the westerly line of Fairmeadows Addition.; ' st 715:00 feel thence South 0' 01OB" Wealong the westerly int of intersbction line of -said Fairmeadows Addition to a-po with the northerly line of Mt. Prospect Addition Part [[, -South 88° 59' 27" West 722.93 feet along said northerly [hence line of Mt. Prospect, Addition Part II to a point; 162.07 feet along a 1.420 foot radius thence 'southwesterly line being the p curve concave southeasterly said oint rly line of said Mr. ''prospect Addition Part_ 11 to a P thence South 82° 27' 05" West 305.41 feet along said northerly tine a Sou id Mt. Prospect Addition Part 11 to a p\ nt; thence 65.80 feet along a 580 foot radius curve con thence weste-- said line being the northerly line of said cave northerly. Mt. Prospect Addition Part II to a point; thence .South 88" 57' 05'' West 26.08 feet along said northerly line: Of 1,,t. Prospect Addition Part Il to a point of inter sCction with the easterly right-of-way line of Sycamore Street; '01' 03" Wes 395.14 feet along said easterly thence North 0' richt-of-way line of Sycamore -Street to a point; thence North 89 58' 57" East 200.00 feet to a point 200.00 feet topointof beginning; thence North Oa 01' 03" West and containing 18.2 acres more or less. Section 2. The 'building inspector is hereby authorized and directed to change the'2oning Map oi_the City of Iowa City, -Iowa to conform to this amendment 'upon 'the final passage, approval and publication of this Ordinance_as_provided by law. Section 3. The City Clerk is hereby authorized and directed to nce to the County Recorder of Johnson certify a copy of this Ordina County, Iowa, upon final passage, approval and publication as provided by law. RESOLUTION NO. 75-427 RESOLUTION CHANGING TIME LIMIT OF PARKING METERS WHEREAS, the Ordinances of the City of Iowa City provide that the City -Council 'shall establish parking meter rates and for regulations for on street and off street parking and parking lot Permits, and WHEREAS, the City Council deems it in the public interest; that certainregulations-ibe modified and changed.- hanged.HOP; HOWTHEREFORE BE IT RESOLVED BY THE CITY COUNCIL as follows: 1. That the seven meters on the south side of College in the 400 Block be changed from ten (10) hour meters to two (2) hour meters 2. That the two meters on the north side of College be changed from ten (10) hour meters to thirty (30) -- minute meters. 3. That the City Manager and Chief of Police are hereby authorized and directed to, establish the changes in regulations herein set forth. It was moved by Davidsen- and seconded by Brandt e adopted -and upon roll :all there -that-the Resolution as read were: AYES: NAYS: ABSENT: x Brandt : x Czarnecki x _Davidsen x _ deProsse x Neuhauser Passed and approved this 16th- day of December, 1975 ayor T� ATTEST:I'`H�t - City cr . - - LAW OFFICES OF. _ " - CAHILL, LOVELACE & POULA TWENTY-TWO EAST COURT STREET - rcLCP. pNc . -- �e wr L.�ovcuee. IOWA CITY IOWA 52240 --" -"- - as.-Yoo .: .wE. cope va - pAV10P POVLA ROOCRT Y.OTTO. - -. _ December 12, 1975 0 2 D FDEC 1 s 191575 Hon. Mayor and Council Persons A D 31 E STO LF U S Civic Center CiTY Y CLERK Iowa City, Iowa 52240 Re: Streb's South Industrial Park - Final approval of Plat Dear Mayor and Council Persons: This letter is being written and filed with you on behalf of David Baculis, owner of Johnson Mobile Home Park, South Riverside Drive, Iowa City, Iowa. We wish to bring to your attention and have filed of record a copy of a letter- signed by Alvin F. Streb under date of February 18, 1974, a copy of which is attached hereto. Mr. Baculis' property. is the trailer park adjacent to and abutting the Streb property on the south. Although the Trailer Park is zoned C-1 it has residences -- trailer homes and we are concerned with the rea- sonable peace and comfort of its occupants by Alvin Streb or anyone purchasing from him. We have-not seen the proposed plat by Mr. Streb, but would hope it pro- vides a buffer zone between any buildings or activities thereon and the trailer court. We further hope that it would either provide or it is contemplated by Mr. -Streb to have evergreen trees I or some other type ; of tree, shubbery, etc. located at or near the boundary between his property and the trailer park. We, therefore, request that this letter and the attached copy of the letter to Mr. Baculis and signed by Mr. Streb be made a part of the official JLL:bkk RESOLUTION NO. 75-428 REVISED -- RESOLUTION ACCEPTING/PRELIMINARY PLAT STREB_SOUTH 'INDUSTRIAL PARK BE IT RESOLWvj1SME CITY COUNCIL OF IOWA CITY, IOWA that the approval of the/ preliminary plat for Streb`South "Industrial Park located east of--South-Riverside Drive, south of t e CRIFP"Railroad -f,'=west of Iowa River be granted with the following conditions: that _Section 9.50.SA.4.j of the subdivision:code regarding lot angles be waived, as per PF,Z recommendation of 12/4/75. It was moved by deProsse and seconded by Davidsen that the resolution as read be adopted and upon roll call there were: - _...AYES: :.. NAYS: ABSENT:. - x Brandt x _ Czarnecki - -_ x _ Davidsen x deProsse x Neuhauser Passed and approved this ' 16th day of December 197 . ATTEST: _ _ CITY CLERK O J 703 %V-st Bent(-: )!.rl — -- Iow:! 'ity, Iowa ; U Ienu:xy 18, lo?I i Mr. David Baculis 2128 South Riverside Drive -Iowa City, Iowa 52240 Dear Mr. Baculis: You have requested that I state in writing the uses which I contemplate for the ,tract `of approximately thirteenacres which my wife and I are purchasing located immediat,zly north of your mobile home court In Iowa City. It is our intention to develop this property for commerci.il , light industrial and warehousing uses. We have requested M-1 Light Industrial Zoning, not M-2 Heavy Industrial Zoning, and would not develop the, property for heavy indus- trial uses. .Examples of the type of contemplated uses are beverage warehouses, auto repair shops (not- salvage yards), wholesale distributors and the like. No use would be made _ of the premises which would emit substantial quantities of smoke or exhaust, or create loud noises or offensive odors. -_ - In summary, we do not contemplate any ust: whatsoever that would interfere with the use of your pro;,:!rty as a mobile home court, or with the reasonable peace and cumfoet of its occupants.'. - Very truly yours, Alvin 1'. Streb RESOLUTION NO- 75-429 RESOLUTION APPROVING FINALPLAT National By -Products, Inc. WHEREAS, the owners and proprietors, , and Alvin F. n Streb, husband and wife, have filed with Streb and Mary Joa pt and subdivision of the following described premises the City Clerk a final la located in Johnson County, Iowa, to -wit: Of the SW 1/ Section Commencing at the NW corner T79N, R6W of the 5th P.M.; thence East -6211 .50 feet; thence h South 453.44 feet to a point on the East R. O. W. of South Riverside Drive, said point being the Point of Beginning; thence North 88 degrees 54' 40" East, 1141.28 feettothe Westerly bank oftheIowa River; thence Northwesterly along said river bank to the South line of'the C R. L. &-P. Rail road Company right of way; thence South 45 degrees 21' 35" West; -1234.14 feet on said right of way to the East ees 0930" way of South Riverside Drive; thence South Oi deg West, 95.29 feet on the East right of way of South Riverside Drive to the Point of Beginning. Said tract of land containing 13.83 acres. and said property is owned by the above named corporation and WHEREAS, ccord- P ersons and the dedication has been made with the free cors ent and in a roprietors , and ante with the desires of said owners and p and subdiv WHEREAS, said final plat were examined by the Planning Commission which recommended that said final plat and subdivision and Zoning d and approved, and be accepted with WHEREAS, said final plat and subdivision are found to conform and all other statutory requirements. Chapter 409 of the 1975 Code of Iowa, Council of Iowa City, Iowa, NOW THEREFORE, BE IT RESOLVED by the City t and subdivision located on the above described real estate be, that said final pla the streets therein as by me is hereby approved, and the dedication of and the sa law provided is hereby accepted. I40V 1 3 RESOLUTION ABBIE STOLFUS r]o. 75-130 CITY CLERK WHEREAS, the owners and proprietors, Frank Boyd, a/k/a Frank A. Boyd,- and Bruce R. Glasgow, have filed with the City Clerk the plat and subdivision of the following described premises located in Johnson County, Iowa, to -wit: Beginning at the Northeast corner of Lot 167, , Washington Park Addition, Part 8, an -addition to the City of Iowa City, - Iowa; said point being 3456. 6 feet south and 1753. 1 feet east of the NW corner of Section 12, T79N, R6W, thence Northeasterly 70. 00 feet, on 477.85 foot radius curve, concave Southeasterly, and whose 69.94 foot; Chord bears N 25°38124" E; thence N 68°34'50"-W; 138.59 feet; thence - N 36033123"E, 200.00 feet; thence N 43`25'00"'W, 218. 09 feet; thence N 87'17'25" W, 215.29 feet to the Easterly line of Washington Park Addition - Part 5, an addition to the City of Iowa City, Iowa; thenceN 02'42'35" E, 225. 00 feet on the Easterly line of said Part 5, to the Northeast corner - of Lot 140, Washington Park Addition - Part 6, an addition to the City of Iowa City, Iowa; thence N 07°42'05" E, 143, 51 feet on the Easterly line of said Part 6; thence N'13°54'05" E, 141.28 feet to the Southeasterly corner of Lot 160, Washington Park Addition - Part 7, an addition to the City of Iowa City, Iowa; thence N 37°46'38" E, 52. 60 feet on the Southeasterly line of said Part 7; thence N 52016142"E, 149.32 feet on the Southeasterly line of said Part 7; thence N 69°59116" E, 206. 38 feet to the Southeasterly corner of Lot 156 of said Part 7; thence S 89" 30100" E, 433. 5.0 feet; thence S 00'30100" W, 545. 58 feet; thence Southwesterly, 382.33 feet on a 430. 00 foot radius curve, concave Northwesterly, and whose 369.86 foot Chord bears S 25' 58' 18" W; thence S 51' 26' 36" W, -186. 32 feet; thence ' Southwesterly 219. 28 feet on a 417. 85 foot radius curve, con- cave Southeasterly, and whose 216. 78 footChordbears S 36' 24'33" W; thence N 68°37130" W, 60.00 feet to the Point of Beginning. Said tract of land containing 15. 57 acres. WHEREAS, said property is owned by the above named persons and the dedication has been made with the free consent and in accordance with the desire of the proprietor. WHEREAS, said plat and subdivision is found to conform with Chapter 409 of 1975 Code of Iowa and all other statutory requirements. WHEREAS, said plat and subdivision was examined by the zoning and planning --- commission which recommended that said plat and subdivision be accepted and approved. WHEREAS. Mary Lucille Boyd, the spouse of Frank Boyd, and Florence Glasgow, the spouse of Bruce R. Glasgow, have joined in the dedication and have released their dower and -homestead rights in and to all streets and property dedicated to public use. f�0 r• December 5, 1975 Is December 18, 1975 71D•135 Revised 7 68 hereunto affixed. ._(Seal) - - - Doric at Iowa City in .the 3rdJune day of y State of Iowa, this _ 19 75 i1•>11I.Mt9A�[4»•'!n�)w`� H:.1Ln+�.STTn-1 in the CITY of Iowa City County of Johnson Iowa ' said premises afore particularly described as Twp. or Highway - addition to - " the town or city of Iowa. This permit is non -transferable, is effective from and after 1915_ and automatically expires on June 30th, 19_76, unless previously reuoked. In Testimony Whereof, 1, have caused the seal of the said CITY to be . hereunto affixed. ._(Seal) - - - Doric at Iowa City in .the 3rdJune day of y State of Iowa, this _ 19 75 i1•>11I.Mt9A�[4»•'!n�)w`� H:.1Ln+�.STTn-1 1 • STAFF REPORT Zoning Commission Planning & December 18, 1975 co meeting has been nd Zoning An informal Planning and Tuesday, December 16, 1975. the Please ' City scheduled for 4:00 P.M. Place has been changed to note that the meeting Conference ROOM. Nana er's • Tentative Agenda Planning and Zoning Commission Iowa City, Iowa December 16, 1975 == 4 p.m. City Manager's ConferenceRoom A. Call to Order by Chairman B. -Roll Call C. -Consideration of Minutes of meeting held on December 4, 1975. D. Zoning Item: Z-7509. Rezoning of tract of land, RIA to CO, on southwest corner of intersection of old Dubuque Road and Highway #1. Request made by Sladek and Lynch. Date filed: 12/1/75. Forty-five day limitation: 1/15/76. E. Subdivision Items: S-7527. Sixth Addition to Bel Aire Addition, Final plat.` . West of First Avenue and north of City High School Athletic Field. Submitted by Iowa City Development Company,' Edward Lucas, Attorney. :Date filed: 12/1/75. Forty-five day limitation: 1/15/76. S-7528. 'Village Green, Part 5, Final plat.- Located south of Village Road and east of Village Green, Part 3. Submitted by Iowa City Development Company, Edward Lucas, Attorney. Date filed: 12/1/75." Forty-five day limitation: 1/15/76. F. Discussion Item: Proposed widening of Muscatine Avenue. Presentation by Dick Plastino, Director of Department of Public Works._ G. Other Business -- Consideration of January meeting dates.` H. Pending ItemsC- 1. Z-7508. McFall, Shubatt:rezoning, Cl to M1. Rectangular tract, 134' x 650', :located on South Riverside Drive immediately south of Streb-South Industrial Park. Requested. by Jim McFall and `Jack :Shubatt; Robert N.:Downer, ,,Attorney. Date filed:: 10/28/75.` Forty-five day limitation: waived. Referred to:Riverfront Commission: 11/20/75. 2. Consideration of an 'amendment to Chapter 9.51 of tb_e -- City Code which would allow minor modifications of LSRD plans to be made without resubmittal of the: plans for approval` by the P&Z Commission and the City Council. - •; Pending Items - Cont'd. 3. P-7317.Creation of University Zone (U) 4. C-7405. Objections to prohibited and -non -conforming - signs in Sign Ordinance. Council referral 1/10/75". 5. Z-7502. ,Rezoning of three sub -areas in northern I. sector of original R3A Area Study. 6. 5-7505. "1750 Rochester" - preliminary plat (vic. 1700 block on north side of Rochester Avenue). PAD submitted by -Plum Grove Acres, Inca -P&Z referred to Parks and Recreation Commission. _Date filed 4/21/75. Forty-five day limitation: waived: 7. P-7503. Revision of M1 and M2 Industrial Zones. Initiated by_P&Z. 8. Z-7507. Consideration of zoning change to accommodate Housing for Elderly as a Special Use. Initiated by P&Z: 9/11/75. 9. ,Z-7426: Rezoning of tract, CH to'C2, east side of First Avenue north of American Legion Road. - Requested by John Lee and Harding Construction Company. Date- filed: 11/26/74 10." 5-7510. Large Scale, Residential Development -- Prelim- inary and Final Plats.'- Elderly Housing Project on northeast corner of Dubuque and Court Streets. Submitted by Old Capitol Associates. Date filed: 7/2/75. Forty- five day limitation: waived. 11. Possibility of residential uses in CO Zone as a special - use. Initiated by P&Z. 12. Request of a status report concerning a program be established to define and identify;_buildings-and neighborhoods of historical or architectural signif- icance andpossibilitythat provisions'be -incorporated into -City Code to preserve and protect these sites. Request made to City Council: '9/26/74. 13. Request for a no -action policy on River -Corridor until final action on River Corridor Study. :Request made by Riverfront Commission: 5/29/75. - 14. Valley Plain (VP) and Valley Channel (VC) Zones to be ' • shown on Zoning Map for entire length of Iowa River within corporate limits of Iowa City. 'Initiated by P&Z. I. Adjournment Regular meeting - December 18, 1975 SLADEK & LYNCH •_Lawrence L. Lynch '._ ATTORNEYS AT LAW John R. Sladek 1222 ROCHESTER AVENUE IOWA CITY, IOWA 52240 Area Code 319 351.1056 November 19, 1975 City of Iowa City Planning and ZoningfCommission Civic Center Iowa City, Iowa 52240 Gentlemen: _ Find attached heretoanApplication property within the limits of Iowa City from R1A property lies to Rezone North just south of Interstate 80 on`Hi to CO. ,This from out of Iowa City It is approximate) ghway 1 leading the Howard Johnson's Motel. mately quarter surrounding the area are As you are mile probably aware, � some residential homes and some farm land. • law practiIt is the desire of this law office to house our ce on the site described at this tir.:e that the in the application. sufficient maximum size of the building would We anticipate._ to house an eight -man law office g would be designed for a four -man law office. ,:but be will be The building will be architectuall back in the trees near the will of Old tec Highway 1, y designed to sit Dubuque Road and then realize If You are familiar with the tract in that a ravine. runs through the southerl question, you the property and t. far takes _up :the vast_ area of_ shown ,on the Tact. Y portion of onthenortheast However, We do --feel the 1.5 acres as parkin place a there :is sufficient room' g - for our long range law office and have ample g Plans. this rezoning We would appreciate any consideration which e g and also would like to be notified yOII can y be held or of an give discuss with any °PPortunities you will Y hearings site: You more fully ourPlansfbr building to come g on this (� 22 Yours truly, L[ n SLADEK 6 LYNCH L DE -C 1 gro LLL:rjs�ABBI S O FU_ •--�;:_ � �-��, ±� Enclosure Lawrence CITY C r.K L. - Lynch STAFF 'REPORT Planning and Zoning Commission December 18, 1975 SUBJECT:Z-7509. Application submitted by Sladek and Lynch to rezone a tract - of land located west of the inter- section of Old Dubuque Road and Highway #1 from an RIA SingleFamilyResidence Zone to a CO Commercial Office _Zone; date filed: 12/1/75; 45 -day limitation: 1/15/76. STAFF Attached hereto is a letter dated ANALYSIS:_ _ November 19, 1975, -from Sladek and Lynch,.attorneys at law, stating the principal purposes upon which the subject application is based. The 1.5 acre tract is presently ; located in an undeveloped area of the City zoned RIA. The closest land uses to the site are single family residences to the southwest along Highway 1 and.across Old Dubuque Road to the north. The area possessesruggedterrain and dense vegetation. • Previous land use planning studies including the comprehensive plan "Land Use and Zoning" report prepared -by Harland Bartholomew and Associates in 1961 the "North Side Study" prepared by the Planning Department -in -19681 and the "Land;. Use Plan_for the Metropolitan Portion of Johnson County" prepared by the Johnson County Regional Planning Commission_ in 1973, are consistent -(or - persistent) in the proposed future development of the area at the intersection of Old Dubuque Road and Highway 1. Although - the official status of these reports is questionable, since none were "adopted" by theCityCouncil,' the District Court in and for Johnson County in Plum Grove Acres, Inc'. vs City of Towa City did recognize the North Side Study as a "comprehensive Fla p -sufficient validity to form the basis for the estab- lishment of zones within the area. Specific policies outlined in the report state "Commercial development along North Dodge Street/Highway l will be limited to the area between Praire _du Chien Road and Old Dubuque Road on the north side of the highway" and "commercial development in the vicinity of the I-80/Highway 1 interchange will be permitted". Such policies are not inconsistent with the other two planning studies. -- Spot' zoning,` in a legal sense, 'results when'a zoning ordinance creates a small island of property with restrictions on its use different from those imposed on -the surrounding property. _ Keller vs. City of Council Bluffs, supra, 246 Iowa `at 206, 66 N.W. 2d • at 116. If the ordinance' constitutes piecemeal or haphazard zoning of a small tract of land similar incharacterand use to the surrounding property for the benefit of the owner, and not -2 - pursuant to a comprehensive plan for the general -we y, unreasonable and invalid. Anderson community it is arbitrar 1682d at :744. vs. City of Cedar Rapids, supra, _N.W• There is little doubt that the applicant is requesting spot zoning - 1.5 acres zoned CO in an area zoned RIA`. It would - appear sincesacemalhtract on uof land simld be alarainncharacvalid tertand use courts - property would_be_zoned for the benefit of to the surrounding_ursuant to a comp rehensive-plan for the the owner and not p general welfare of the community. Such spot coning could, however, be considered valid if there is_a reasonable basis for making the distinction between the spot zoned and the surrounding property. Keppy.vs. Ehlers, 00. As in the case supra, 253 Iowa ;at 1023inllcenter,Zatais2in certain instances of a neighborhood shopp g to accommodaiovidehmaximumiservicewithin highly desirable to the residential neighborhood to p neighborhood. however, little basis for singling out the particular There is, from several of the adjacent property petitioned for rezoning The implied intent of the areas in the vicinity for CO Zoning• CO commercial office Zone was residential cm z nesa(Staff1Report, aMay 9, between lication of such districts for 1974) -- a highly desirable.aPP standpoint office use from .a planning -standp Based upon the above analysis, it STAFF is the Staff's recommendation the RECOMMENDATION: subject application be denied. STAFF REPORT Planning and Zoning Commission December 16, 1975 SUBJECT: 5-7527.. Final plat of Bel Aire Addition, Part 6 located west of First Avenue and north of the City High School Athletic Field; date filed: 12/1/75; 45 -day limitation: 1/15/76. The subject 8.48 acre proposed STAFF ANALYSIS: subdivision consisting: of 22 lots for -single family development_' was submitted by Iowa City Development Company. The preliminary plat of the subject addition was analyzed in a StaffReportdated May; B, 1975. Planning and EngineeriaDandg ions, minor Upon review by the ddiscrepancies deviation from the approved, plat with the regulations of the Subdivision Code were noted as follows: 1. The easterly boundary line of the subject addition should be extended to the existing westerly right- of-way line of First Avenue. To maintain a uniform 66 foot right-of-way width -along the extremity of First Avenue, a strip of land 13 feet in width along the existing westerly right-of-way line of First Avenue should be dedicated to the City. The plat, therefore,should indicate "13 feet dedicated to Iowa City for street' purposes". 2. The 10 foot sanitary sewer easement located between Lots 22 and 23 does not conform with the existing location of the sanitary sewer, The easement, there- fore, should be described accordingly. 3. The angle of intersection of the side lot lines common to Lots 18 and 19, 2 and 3, 3 and 4, 4 and 5, and 5 and 6 with Heather Drive should.be noted. 4. Distances along the graphic scale should be noted. STAFF It is the Staff's recommendation that consideration for approval RECOMMENDATION: - of the subject plat be deferred pending revision of the plat to alleviate the above noted discrepancies. • STAFF 'REPORT --Planning and Zoning Commission `December 16, 1975 SUBJECT: S-7528. Final plat of _Village Green Addition, Part 5 located - --south-of;Village Roadandeast` of Village Green Addition, Part 3 -(Guildford Court); date filed: 12/1/75;'45 -day limitation: 1/15/76. - STAFF The subject "4.46 acre subdivision ANALYSIS: consisting of -13 lots for single - family development was submitted by Iowa City, Development Company. The preliminary plat of the subject addition wasanalyzedin a Staff Report dated September 11, 1975. The final plat does not deviate from the approved preliminary plat anduponreview by the -Planning and Engineering Divisions, isfoundto comply with all the requirements of the Subdivision Code with the exception of the bearing or angle of intersection of Tyler Court with Village Road. STAFF It is the staff's recommendation - RECOMMENDATION: that consideration for approval of the plat be _deferred until the centerline bearing of Tyler Court at Village Road is noted on the plat. = • City of Iowa City DATE: December 12, 1975 TO: City Council - i FROM: City Manager 71 RE:, material in Friday's Packet Memo to City CouncilfromDirector of Community Development regarding- informational meeting: Copy of letter fo Mrs. Cleo.A. Marsolais, Director, Department of Social 45y Services, from City Manager regarding youth services. Copy of memo to all City employeesfromCity Manager regarding City's /JS financialsituation. Copy of memo to City Manager from Assistant City Attorney regarding reduced water and sewer rates for the elderly. memo to City Council from City Manager regarding purchase of filing cabinets. R-57 Copy.of memo to City Manager from Director of Community Development regarding attendance records ofvarious Commission members. J %� Copy of memorandum to City Manager, from Housing CoordinanD regarding conversion of Project IA 22-1 from Section 23 to Section Monthly reports for the month of November, 1975, for the Departments of Finance,- TransitCommunity Development Fire, Police, Community Relations Public }Forks, Parks -$-.Recreation. (l Minutes of Safety Committee meeting of December 3, 1975. Copy of letter to members of the Iowa City -Johnson County Arts Council. %kr z Employee Scope dated December 8, 1975. pp Announcement of meeting regarding transportation for elderly and handicapped. Annual Report of United Way. \ A ( • !! Ij�////{J// C!-�W W ( CIVIC CENTER 410 E WA5NINO10N SL IFMA 1935 11530WA 40 �%� 719JSFJE07 - December 12, 1975 MAYOR _ FURAR "ARNF CRI COUNCILMEMRERS CAROL ddROSSE. _- MARYNEUNAMER. Mrs. Cleo A. Marsolais Director Department of Social Services 911 North Governor Street Iowa City, Iowa 52240 Dear Cleo: The City has been pleased with its relationship with the Department of Social Services in the funding of youth services jointly with Johnson County. However, we do understand that because of-the changing role of the agency, now as a unit of the State government, a change in this relationshipmust now be undertaken. -" < In the preparation of the budget for the current fiscal year, the City Lindertook financial support for these agencies in cooperation with your efforts for the entire fiscal year. Sometime thereafter you indicated that as of July 1, 1976, it would be necessaryfor the Department of --Social-Services-to relieve itself of the-responsibility for the overseeing these youth services. In the last couple of months itbecameapparent that you felt more pressure-_and that a transition on January 1 would be - -- necessary. - Since that time we have discussed `that =transition with the hope that it could be accomplished in accordance with your wish. However- it is now, apparenttome that such a transition on January l will create disruption forthe•agencies and lead to a,'great deal of confusion. Time has not been available foryouor your staff,' the City and the member agencies to workout the details of this transition and particularly when we do not know the magnitude of county financial support for the rest of this fiscal year. Therefore, it appears imperative that the Department of Social Services continue its commitment -for the current fiscal year and that all parties involved work in the next six months to provide for orderly transition. Accordingly, the City will continue to fund these agencies at the level _ that was previously determined` appropriate by the City Council in the approval of the budget.- Mrs. Cleo A. Marsolais -- December 12, 1975 Page,Z , If, because of space requirements, you no longer will be able to house the supporting staff for youth services, please contact me and I am sure we can work out appropriate arrangements. This Plan and procedure will be beneficial for all concerned and, as usual, we appreciate your efforts in improving the level of youth services. Sincereyp yours, it City of Iowa C Y MEMORANDUM DATE: December 11, 1975 TO: All Employees FROM: NealBerlin RE: City's Financial Situation Recently there has been discussion in the news meow of th slinformdia concernng an atble informationis financial situation in city government. The purp what to indicate tyuieinature lmlldlt s and particularly for all who are employed y have for Iowa Ctycitzen _TW by the City. ears With uncertain economic conditionsendha greatercrecent turndown of exp per entage oftheir income income the for of taxpayers to governmental services, each budget year brings about increasingly difficult decisions. While most of the'publicitar publicity-has-concerned to mfeel the pinch. City, other cities across the country Iowa City is no exception. ed lain The current fin ofooking 11oca1trevenuesuation isandrexpendituresearFromxl972 to thn present, ata omp e increased while revenues increased 3 total-expdby budgeting the newbudgetwhich The gap has closed remained from the end of the previous fiscal year. arryover was $1,159,348. This may be reduced to At the end of 1972, the cash c an 'estimated $215,000 at the end of this rollcurrpaymentsnt land aspends e$200 000 requires approximately $475,000 each month for payroll_paym 000 is each month for other operations. Because ah of 'balance of at ,least $500, normally requirproto jectedTendingrbalance the isnconsidered tobemarginal.il tax Theecome departments currently are considering changes which might -be made in the last six months of this fiscal year to increase the -year-end balance. revenue sources may be reduced This problem could be worsened because several in the coming fiscal year. it expected that the City may be able to utilize venue approximately $500,000 in additional evertheeprovisions of the that would rex sting laboresult from caincreased property tax assessments; a 10% rate of inflation tracts will absorb most of this increase. Assuming be 500,000 short of on goods and services, it estcoming ted fiscalayear. city If they State legislature balancing the budget in the coming tax freeze, if `revenue sharing should should initiate a muchthe to le property rtication date in March', or if the not be renewed before the tax levy be as COU special State Nhmicipal Assistance is not 'continued,ot e Citydeficit would ch -as $1,000,000 short of balancing the budget.` This p range from 7% to 1s% of this year's budget. All Fmployees December 11, 1975 Page Z It is expected in the years immediately ahead that there will not be a significant improvement in the City's financial situation unless there is a.major upswing in the economy and particularly significant residential, ' commercial and industrial growth in Iowa City. To deal with the problem, the City Council ,will, together with our assistance, look at all possible alternatives. All operations _of the City will be reviewed to _determine if City government is meeting the needs of its citizens, ifthe.proper priorities are being funded, if there is a better way to do it, and if it can be done for less money. In the end, probably a combination of solutions will be utilized. Citizens may have to pay more and pay service charges for services previously funded by property tax. New programs may not be added _- and/or expanded, and some existing programs may be eliminated or reduced. New employees may not be added. Salary increases for employees may grow at a slower rate than in the last couple of years_. These are all -possibilities which are currently being discussed with the City Council. The ;City Council and the employees of the City must realistically deal with these problems. It is hoped that jointly these matters may dealt with intelligently, expeditiously, and in a manner which will allow the City of Iowa City to remain on a sound financial base and be fair to both its employees and citizens. Your ideas as to how the dollars might be stretched to do a more effective job for the citizens of Iowa City will be greatly appreciated. Attached please find a recapitulatio of the attendance records of members of the Planning 'a d Zoning Commission, the housing Commission, the Board of Adjustment and the ATTENDANCE RECORD PLANNING $ ZONING COMMISSION 9/12/74 TO 9/11/75 BOARD OF ADJUSTMENT MARCH 20, 1974 Dueker McBride Present Park Goedken Absent Malcolm APRIL 24, 1974 Dueker Goedken Malcolm Present McBride Park MAY 22, 1974 Dueker - Goedken Present - - - McBride Park Malcolm _Absent -OCTOBER 30, 1974 - - Goedken Malcolm Present Park Dueker Absent McBride ATTENDANCE; RECORD RIVERFRONT COMiSSION 9/74 THROUGH 9/75 17 Riverfront C ommission meetings' There were December, 1974 14 meetings). Commissioner pointed in Horton was apointed in December, 4 meetings) 1974 (14 • meetings. Commissioner Plumb was apP app ointed in January, 1975 Commissioner Mascher was Absent Present - 4 13 Bassett - 0 17 Cain 4 , 13 Fahr 4 10 Horton - 6 11 Lindberg - 4, 9 '. Mascher 10 4 Plumb City of Iowa City MEMORA V M �% DATE://''Decemmbber 5,, 1975 TO: Dennis Kraft, Director, DCD CC �.� "4 Y i Neal Berlin, City Manager FROM: Lyle G. Seydel, Housing CoordinatorG��fn��Y'-7c RE: Conversion of Project IA 22-1 from section 3 o e ion 8 Last August, at HUD's invitation, the city submitted &/S a request to convert 209 units of Section-23 to - Section 8. The council by resolution_ approved of the action. An 18-month schedule was proposed with 59 units being converted betweenJanuary 1,-1976 and June 30, 1976 and the remaining 150 units during FY 1977. With the passage of time several factors have changed which necessitate a change in the schedule and the overall approach to converting. After several discussions with HUD representatives, two alternatives appeared likely and they are discussed below.- Factors which have changed includethe fact that some units have been terminated, tenants have changed, rents and utilities have changed. 'Iowa city will be awarded-the 100 units - existing and two elderly_ projects have been tentatively approved £or.this-area. Alternative 1. HUD will offer an ACC for 149 units, Existing, under Section 8, leaving 160 under Section 23. Advantages:` Provides the Authority with more flexibility in meeting its goal of, providing assistance. If a particular tenant/unit cannot convert for any reason it could be retained _under Section 23 until June 30, 1977..- Disadvantages: Administrative nightmare. Two sets of criteria for eligibility, income, rent computation, -utility allowances, and accounting will be required. Two ACC's to comply with. Alternative 2. HUD cut an ACC for 309 units, Existing, Section 8 and terminate Section 23 as soon as possible. An operating subsidy would be utilized to support the phase out of Section 23. Advantages:, Only one set of rules and guidelines would be required and only one ACC to comply with. - -z- FINANCE DEPARTMENT - MONTHLY REPORT'- NOVEMBER, 1975 The month of November marked the beginning of budget preparations forFY1977, and the Department of Finance therefore directed much of its effort towards the preparation of budget briefing documents, Budget and"Capital"Improvements Progra-n.Manuals, and instructions to individual Departments for their budget formulations. In addition to this concentration on budget preparation and normal daily operations of the Department, departmental personnel also made progress toward the achievement of goals as.outlined in the previous report for the month of October. This report will serve to provide an update of current project activity in this Department and projected work remaining before completion. I. ,EQUIPMENT MAINTENANCE SYSTEM - This information system will provide timely and accurate information in a usable format so that efficient, decisions may be made regarding vehicle maintenance and replacement. CURRENT ACTIVITY: The process of program writing has begun. The input of test data into the first aspect ofthecomputerized system, fuel.usage, is anticipated to be completed December 31, 1975. PROJECTED ACTIVITY: The implementation of the second division of the'system,work order processing, will begin late in December -with preliminary, design to be completed no later than January15,'1976. Consideration is being given to the problem of -;implementation work; load.' We estimate.a total of 360 hours of keypunch time, in addition to staff reports-editing- time eportseditingtime will be' needed °to -complete -the design phase of the equipment main- tenance system. To offset this temporary work load problem, we, are acquiring on a -rental basis for a period of 60 days one additional keypunch machine and we are hiring a full time temporary individual as per our FY 1976 Budget to alleviate some of the day-to-day operating problems we are experiencing. II. EVALUATION OF MINI -COMPUTER APPLICATION AND -INSTALLATION IN FINANCE' DEPARTMENT Adaptation of our current accounting system to an encumbrance method is required by the City Finance Committee under the Home Rule Act of 1972. The implementation of an encumbrance system should alleviate problems now experienced in the carry-over of items ordered by not expensed during the current budget year. CURRENT ACTIVITY: Tom Stnive,_Purchasing'Agenf, attended this month a three-day seminar that dealt with the application of EDP procedures to purchasing functions. It appears from preliminary -discussions that purchasing procedures can be implemented which will lead us to an encumbrance and smoother operating system however, implementation of an EDP procedure may not be justified at this time. Finadce Department November Report Page 2 ". IZI. I PLEMENTATION OF NEW CASH-HANDLING SYSTEM rocedures in the Utility Division, Traffic CURRENT , and miscellaneous Finance Dept. ACTIVITY: The conversion of on, City Clerk's area, Enforcement Division, leted during the month of November. The transfer receipts has been comp of the Finance Dept. of petty cash responsibilities from the lacesecrinaDecember, to the department cashier should take p onsibilities by the Finance Department PROJECTED resp Engineering System ACTIVITY: The assumption of cash handing - from the bicycle licensing system and Code Enforcement in January. will be discussed with departments concerned for imp - PROJECT TO DATE ACCOUNTING SYSTEM• UNTING accessible information concerning contracts LV. MODIFICATION OF CURRENT ACC toCprovideUNTING PROCEDURES rovide This system is desig budget year to budget year.,-It is designed to p which carry, over from g per project, comparison of actual to budgeted detailed information on costs p P j amounts, revisions and sources of funding. on past history, and CURRENT Controller, has completed initial work ACTIVITY: 'Debbie Rauh, h the month of October, the files are current throug PROJECTED projected expenditures through the completion of ACTIVITY Additional being compiled ed p j the month of January FY 1976 is being iled at this time and detailed reports from the project-to-date system should be available during for budget use* ureas are sub-goals mentioned in our original memo which may be of some The following is to interest to you and the Council The, P ,t fleet; _ purpose of activity erating and maintaining the City 1, Revision of Vehicle Utilization Pofor equitable manner. establish closer control of coats for op and to insure that vehicles are used in the most efficient and re aced a preliminary document for CURRENT Agent, has P P and recommendations' AClVITy: Tom Struve, Purchasing A8 osed changes discussion purposes which outlinea_:oul with changes to to the system. This information shssary.eItlis°antiipat the Department Heads and alterations made as necessary. 11 1976. the system would take place no later than July urchase order awarded by The Y-_ Bids have been taken and,a p System. Z, Tornado Warning S stem - 1 the equipment for our Tornado Warning Communi- the Purchasing Agent to suPP Y - - rovidiin ._ award was given to the Iowa City Alarm Co.', which is p Acquisition of equipment and installation should be - cations of America equipment. completed, by Mny 70; ]975. A that Kn Schillingberg of thc'UMT _ rant. The City La submitting-a 3. UMTA Bus Grant - The City has been notified by Y radio final s taking place on IOWinCitythebeatimated costs of vehicles, revised budget to reflect the changes MONTHLY REPORT - - DEPARTMENT OF COMMUNITY `DEVELOPMENT NOVEMBER, 1975 Administration Personnel activities during the past month included the hiring of a Typist Clerk in the Redevelopment Division (Vicki Brei), the beginning of employment with the City of a new Senior Planner in, the Planning Division (Rick Geshwiler), and the initiation of the advertising process for the vacant City Planner position. Planning Division - — - Staff reports were prepared for a rezoning application for a tract of land on South Riverside Drive to be rezoned from Cl to Ml, a revised preliminary and final -plat -for an industrial subdivision, the final plat of a -residential subdivision, and a variance report for a reduction in the frontage requirement for a -lot located on.Gilbert-Street. Work 't continued on the revisions to the Ml and M2 industrial'' zones and on the special use permit amendments for elderly housing. During November, 326 sign inspections were made, _135_non-conformingsigns , were noted, and - - 191 signs were brought into conformity with the Sign Ordinance provisions. Long-range planning activities included the submissionof recommendations' to Stanley Consultants for the final report on the-Riverfront Plan, and the completion of a draft of the Sidewalk Policy and Improvement Program report. Also, work continued on background activities relating to the preparation of the Comprehensive Plan for Iowa City. These activities centered around the areas of housing, population, land use, and a Bikeways Report. - - - It is anticipated that the Comprehensive Planning Process will be accelerated during the month of December, with a detailing of activities for 1976. Community Redevelopment Division Demolition activities in the City's Urban Renewal Project were virtually completed for those properties located in Block 92, with the exception of some back filling. Also, Old Capitol Associates met with some of the new members of the City Council, and they also indicated that -they have filed for financing for the proposed Plaza Centre One building. Work has been initiated on the housing rehabilitation program and the -Housing Commission indicated its willingness to appoint;a-rehabilitation subcommittee to work with the Redevelopment staff in the establishment of a housing rehabilitation program for Iowa City. It is anticipated that during the month of December visits will be made to other communities in Iowa which have succennful relfnbilftntion programs s.urrent)y underway, - -2- Housing Division One hundred ninety-two units were underlease as of November 30th; and 10 new applications were received during the past month. Also, 5 units were vacated and were reoccupied by tenants on the waiting list. _ There was no turnover of units in the program during the month of November. During -the past month, 26 annual inspections and financial reviews were performed. The Housing Commission sent three members to the NAHRO Housing and Redevelop- ment Conference in Ames on November 13 and 14. The City's Housing Coordinator was also in attendance at that meeting. A budget revision for the Section 23 Housing Program was also completed and submitted to HUD for their review. The request for reconsideration submitted by the City for the City's proposal for 100 units of new construction Housing For the Elderly was denied, and it was recommended that no further action be taken on this application at " this time. During the month of December, it is anticipated that two units will be lost from the program and that HUD will announce the names of successful - developers for the new construction Section -8 Housing_ Allotment for South- eastern Iowa. It is also anticipated that HUD will offer an annual;contri- butions contract to Iowa City for an additional 100 units of Section 8 Existing Housing. If the additional 100 units are authorized, it is anticipated that personnel changes will have to be initiated in order to administer the increase in the size of the housing program. These increases will include the changing of the part-time temporary Typist Clerk position to a full-time position, and the creation of an additional Leased Housing Supervisorposition. Minimum housing ordinance activities during the past month included the inspection of 277 dwelling units and the subsequent detection of 26 units in non-compliance._ Also, 14 violation notices were issued and 12 violation _notices were satisfied. Seven certificates' of compliance and occupancy were issued and 9 unitspreviously,not in compliance were subsequently brought into conformance with the provisions of the ,ordinance. Also during November, 9 units were demolished. MONTHLY REPORT FIRE DEPARTMENT Month of taovFrrusm �ooc Ell*,' DEPARTMENT ACTIVITIES -THIS MONTH'-- iF{IS YEAR TO DATE LAST YEAR TO DATE S RIIiF• ALARMS 19- X27 RESCUL OR EMERCEl7CY 262 HONE ° MISTAKES1 2 FALSE ALARMS 1 26 1 INVESTIGATIONS 11 5 5 66 8-, TOTAL EMERGENCY 52 435 450 INSPECTIONS`' 196 1628 BURNING PERMITS 1782- BEER PFRMITS p S _ U " FIRE PREVENTION PROGRAMS d 10 U FIRE DRILLS__ 179 3 COMPLAINTS 3 , 51 MONEY' TAS�N IN 8 o DRILLS - -$3 11 9 2.00 $ 04. 55 FIRST Al INSTRUCTION 1- PUBLIC RELATIONS - 16 STANDBY DUTY 0 42 4 ` - FIRE SCHOOLS p 5 STATION °TOURS 1 10 it INJURIES TO FIREMEN 67 82 ` DEATIIS OF FIREMEl7 _ 1g INJURIES TO CIVILIANS 0 0 DEATHS TO CIVILIANS 0 _ CLASSIFICATION OF NO. LOSS FIRE, ALARMS THIS MONTH IN BUILDINGS THIS MONTH' `VALUATION LOSS THIS YEAR LOSS LAST YEAR 115 ROLLING STOCK 2 890.24 1 12 .500. .281,798.2A 5219 11 .8 OTHER -,00 .00 . 1 64 22 0, - .00 .00 6 0 9p941-00 : USE OF EQUIPMENT THIS MONTH THIS YEARTHIS THIS -MONTH YEAR AT FIRES FP OF "HOSE' 400 ATTIRES_, AT DRI AT DRI FT ,OF if 'HOSE 0 1300 pp - U0 , FP. OF 2 ^HOSE 0 0 90 UO 62 0 FT _ OF 1. "- HOS$ 890 1450 - 1250 24550 FT. OF BOOSTER 1280 12130 185 1 d00 FP OF LADD&PS ' 85 9 d30 TIMES Fu)e Ti 3D 1 168 - U io70 CAR 0 2u 259 CAR UCIC UCK' 2 8 192 5 59 III Urs 12 TRUCK 60 0 TRUCK 0 66 5 82 107 THUS 9' 13 1 0 �9 9 3 T Uri #Y,54 19 6b 97 1 b -Fires in Buildings 11 &5,890.24 100 5328074.24 2 Fires in Motor Vehicles 2 .00 52 18,643.55 .` Dwellings Fires in Rubbish 0 .00 23- .00` 23: Other Fires Outdoors 6 00 52 655.00 0 Malicious False Alarms Other False Alarms 11 .00 52 .00 2 - :o0 29 .00 Apartments 6 2,201.24 21°: 259274.24 Dwellings 1 140.00 23: 77,95g.00 <Hotels - Motels 0 _ .00 0 00 .00 - Other,Residential Other, R esidential 1 49.00 22 _. 171,238.00 Institutions 0 .00 7 155.00 Schoola — Colleges 1 3,500.00 2 3,500.00 Public Assembly 0 .00 2- 409000 -00 - 0,000.00Stores- Stores —Offices 1 •00 10 8,813.00 Manufacturing_ 1 .00 4.: 1015.00 ; Storage 0 .00 2.. .00 Miscellaneous 0 .00 7 410.00 The -personal property loss of 330,795.00 from the October 14, 1975 has been added to our, October loss adjusted in other residential and fires in buildings Beta Theta Pi fire of sheet. Figures have been column: STOVE%®ER 1975 TRAINING REPORT 'Shift {1 No. of yours 245_ No. of Drills 43 ,Shift #2 No. of Hours -_ 234 No. of. Drills 40 shift #3No. of Hours 204 No. of Drilla 36 TOTAL NO. OF HOURS 683 TOTAL NO. OF DRILLS 119 ERUIPI,MMT AT DRILLSTOTALS: TOTALS: _- 600 Track #354 12 4" Hose 3" Hose 500 car #360 15 23" Hose 1450 Truck -#361 6 - 1250 Truck #362 13 -1-1i" Ifose _ 185 Track IJ363 5 Ft. of Booster Ft. of Ladders 0 Truck X364 .7 Times Pump Used : 28 Truck {f365 5 - - 28 Truck #366 1311, 'Nozzle Lines other Minor Equipment — ropes, deluge, monitor, Truck 1/367 9 fog nozzles, rope tools, -fire extinguishers, Van /369 ( 9 slides, straight nozzles. The Training Officer and officers performed a total of 119 drills and the firefighters received a total of 683 man hours on various drills. The T.O. and Fire I-arshal gave a First Aid talk to 130 students at Central Jr. High. During the first part of november all shifts spend daily training schedules with the use of the monitor nozzle and pump operation. . T.O. and members of the department gave eight fire extingdisher and linen hose denonstrations to Mercy Hospital employees. There were 230 persons receiving instruction in these classes. All members of the department did -an excellent job in helping with these demonstrations. Also new N.F.P.A. aerial ladder slides were shown to all members of the department in training sessions. Training Officer hosted a meeting for the officers and directors of the Iowa The s. A11 -officers were in attendance from all Society of Fire Service Instructor , parts of Iowa. - - - Lawrence.H. Y.inney Training Officer City of Iowa City IVIEMOFIRANDtann DATE: December 5, 1975 TO: Ts. Heal Berlin, City Manager i FROM: Robert P. Keating, fire Chief RE:, I4onthly Report for Idovember 1975 III GENKUL In general the department performed duties as assigned. In - addition to responding to 52 emergency calls for the month, shift personnel made 196 fire inspections. The Chief gave two slide presentations the evenings of the 5th and the 6th to residents of Purge, Currier and Carrie Stanely Halls. The purpose of the presentations was to instruct these people on "How to Survive a Fire When Trapped in a Idulti-Story Building". =It appeared to be well received .and 'generated a= good deal of interest. This was followed up with a meeting, the following-day,-with Dormitory Director I•hr, Ted Rehder and resident assistants. The purpose of the meeting was to discuss false alarms in the dorms.I feel some progress has been made as evident the past few weeks. Respectfully submitted, Ila _ _ _ ._.Robert -P.-Keating Fire Chief Total number of complaints reported to the Police this month - 2,104. Y AXIK.L 5.1 F. LTr.R- MONTHLY REPORT _ y MONTH 1 1 9I This Month This Month This Year Last Year, ` (Lost Year) to Date` to Date Do, Complaints Cat Complaints Total Complaints _ (dogs) owNers eats - Impounding Record Voluntary Boarded._.. Pick up 60 c.CLA S rec.laiir»ec( S Disposals _(dogs) Adoption Reclaimed ,_- Q SUI Licenses Sold dee / Revenue (in Dollars) Boarding Fees Adoptions vO - SUI b Impounding Tickets Issued dos Cato Impounded Other Animals Picked Up - Raccoon -— Opposum . Snakes' -- Ground Hogs Skunk -Sheep .. ---Other_ Do Bites ;. Cat Bites17 Rabies Confirmed d f' -Dead Animals Picked U ALL USES OF MACE OR DISCHARGE OF FIREARMS": A report must be made to -the officer in - charge. --Any additional information that you have or dish to report concerning' "your work should also be reported 'tothe"officer in charge.- cads ao%feo/ 3!5t q . . • / s�u�rr�/ b: �e Sept, / 'h4ins�er b•Ve - / ocoati-bile "00U. \fir=— OF - T I:� I a v OLV. D -. _ I:ATU3. 0' CO:�i%IKT C LLS HOU?S ' N,I :mr 5 I _ Do -,S: LOOSE, WISA:lC: 03KD4L - DO:: DISPOSAL-' i I IA_� L 3IT�: DOG}1 C AT.1 o -i =..-L �D CATS: WILDvSTP.�Yo2itJISAi7C3 VEDIASS--CAT DISPOS.A.L YIILD AND -TMILP BIOS UP'S v /•� D 4D ;:iI2/3L PICK DP DW- 3I C IVIC GENUM C ITA TIONS / SUPPLIES -3d - ga s ;` TOT-iL - - 1975 1974 Releases 6 issued - 16 Phoned - 4 Releases 6 Dottie Ray-- Show 1 WSUI Shows 2 - Special Assignments: Liaison with city Spirit Grant Committee._ Continuing Projects: Urban Renewal Update (Normally every two weeks. Next issue Dec. 15. - -- -- won't be out until after when Paul Alexander, Redevelopment coordinator, completes `his 'move to Iowa Cit . Employee Scope, once a month. Public Service Spots, as needed (animal shelter, snow removal).. Complaint and service request follow-up, as needed, no tabulatio . Manager's and Council correspondence, as needed, no tabulation. Pending items: Revision of Project GREEN Bikeways Booklet. Hasn't been returned by Project GREEN 'layout. committee doing Revision of Transit Map. In; progress. Recreation Facilities map: Due back from printer first week in Jan. Employee Benefits Booklet. Being revised. 1 CITY OF IOWA 'CITY - DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: December 9, 1975 TO: Neal Berlin, City Manager FROM: Dick Plastino, Director of Public Works RE: Monthly Report for November, 1975 ENGINEERING DIVISION For a complete description of projects being undertaken by Engineering, please see the, Monthly Report for October, 1975. Engineering has moved from inspection of construction projects into the design phase of the Washington Street Amenities Program and the Dubuque -College -Street Mall. Aid is'also being given to Public Works Divisions and other Divisions of the City in preparing rough cost estimates used for preparation of the FY 77 Budget. Veenstra F, Kimm Consulting Engineers of West Des Moines, Iowa,` are continuing on the Facilities Plan for the Sewage Treatment Plant. The Facilities Plan consists of: 1) an Infiltration/Inflow Study; 2) Ad Evaluation Study if needed and 3) A complete Wastewater Treatment Plan. Work is proceeding on Phases -I and 3. Phase2 will -be done-oni if Phase I indicates a need for it to be done. This work byy ra_Veenst F, Kimm must be completed as -a prerequisite to receiving a 75% Federal Grant to upgrade the Sewage Treatment Plant to meet Federal discharge regulations and improve the Plant to meet Estimated cost is in the millions. ammonia removal requirements. The Architects, which is the name of a local consulting firm are doing a $1,500 study of ways to build a Womers' Locker Room`Facility in the Police Station. Due to the increasing number of woman officers ,it is necessary to -provide facilities -.for them. At the present time - they are:using closets and other substandard facilities for their needs. Powers -Willis Consulting Engineers have begun work on the Ralston Creek Watershed Management Plan. They wish .to meet with the City Council and the Ralston Creek Coordinating Committee during.the month' of January to outline their exact work plan and they also want to- have the group ask questions at that time. They have begun work storm water mapping system. on the Hawkeye Engineering has been given a $1,SOO,contract to do surveying in the Urban Renewal Area prior to transfer of thelandto Old Capitol Associates. A notice to proceed was sent 12/9/75. Monthly Report -2- December 9,1975 Architects will be interviewed to work with the Design Review Committee and the Engineering Division in the preparation of the final drawings for the Dubuque-Collegc Mall.The Consultant will be funded out Of Urban Renewal funds, and the total amount of the contract will be between $7,000 and $10,000. Work is continuing on Urban Renewal Demolition Contract No - 5. No unusual problems have occurred. Barton-Aschman is continuing their study of the Equipment Maintenance Facility. The firm has-been over and has done in-depth interviews with supervisors and employees and they have acquired actual cost figures from Finance. Estimated time of completion is four to five months. The Federal Highway Administration and the Iowa State Highway Commission will be touring Muscatine Avenue 12/10/75 in conjunction with the Muscatine Avenue reconstruction project fromFirstAvenue to Scott Boulevard There is about a 50-50 chancethat we will be able to get this project pushed througbin-time I -for the 1976 construction season. EQUIPMENT-DIVISION 1. The City was reinspected by the Bureau of Labor of Des Moines and was found to be in compliance regarding previous violations. 2. Equipment has completed moving all parts to a new portion of the Service Building and the unit repair, room is 75% completed. The tool room is SO% completed. An exhaust system has been installed. There-is-60% completion of the general shop area. 3. All snowplows and sanders are ready for service. TRAFFIC ENGINEERING 1. The City made 23 calls for defective traffic signals and replaced or installed 33 traffic signs and 4 street-name-signs. 2. Street painting was done using a total of 85 gallons of paint. 3. Street lights north and south of Washington-on Linn and Gilbert were rewired into the system now that the Washington Street Project is complete. 4. A portion of the lights on Interstate-80 and-North Dubuque Street are out. A new relay has been ordered for the system. This part has not yet been,received-. S. The controller cabinet on First Avenue and Lower Muscatine was rewired.- Monthly Report -3-December 9, 1975 6, Three y high winds and have been signal heads were blown down b replaced. 7. The new shop facility is still being worked on. 8, The_Traffic Engineer is proceeding on: 1) development of a School, Safety Manual; 2) Federal funding requests for the FinalizationJeffeof alization Project; 3) laps and i East-West Couplet Sign Lighting Project including p - Washington Street Amenities Lig g specifications; 4) Analysis of high accident rate 5) 5) FY 77 Budget preparation. CODE ENFORCEMENT 1. Normal building, plumbing, electrical and mechanical inspections were carried out. 2. Charges were filed in court against Bernard Shrader for building without a permit. orneys are preferring charges for -a dangerous building 3, City Att207 Myrtle Avenue. This is an unoccupied home in located or _.. -.. very poor condition. - STREET DIVISION y and ditch patching, mowing 1, The Division did its normal routine of unlit cuts, curb replacement, sidewalk replacement) weed streets and alleys and and culvert cleaning, blading of gravel cleaning of storm intakes: 2. Approximately 320 curb, miles of street were swept with resulting clean-up of 400 tons of material. water were used in street sweeping. 3, 12,000 gallons of 4. 350 mil es`of streets were plowed and 240 tons of salt and 150 tons of sand were used in snow and ice control. for Tanglewood Lane and property A S. The City paid for 7 tons of rock •75 tons of rock for unimproved alleys. owners paid for ' 6, Approximately 475 man-hours were used in picking up 135 tons of leaves and 48 man-hours were used picking up 15 loads of leaves with dump trucks. IWV Road. 7, 175 man-hours were used hauling and leveling dirt along 175 tons of dirt were used in this project. 8. -9 man-hours were spent leveling up an area at the old Landfill town if necessary - for a place to dump snow from down - City of Iowa City 1 b w � MEMORANDUM DATE: December 10, 1975 TO: Dennis E. Showalter, Director of Parks 6 Recreation FROM: Bob Howell, Park Superintendent RE: November Monthly Report Projects completed in November included: 1. Construction of three (3) bulletin boards (5' x 8') for - modular units on Clinton Street. Hopefully, advertisements will be posted on the boards instead of all over the buildings._ The Urban Renewal office reports the plan is working well. - - 2. Installed 80' of new sidewalk on Linn Street across from - - the Library. We also filled and graded the parking in the same area. - 3. Filled and graded the ball diamond at N. Market Square. Also drilled holes in existing concrete slab for volley ball poles. This work.was done at the suggestion of the North Side Neighborhood; Association. - 4. 'Completed sealing of the concrete -parking lot at Mercer ._ Park for ice skating. 5.Repaired steps and started work on the rock wall at the old bear cage area at City Park. This area will become a - permanent outdoor stage for _the -performing arts. 6. Assisted in planting of lilac hedges and evergreens at the - Cemetery, Keokuk Park, and Qty Park. 7. Assisted Pollution Control in the hauling of sludge to Mesquakie Park to cover areas where soil is in poorest con- dition. Also started hauling junk from-Mesquakie Park. - 8. Routine maintenance work included twice weekly sidewalk - cleanup downtown, leaf mulching, work on flower beds and tree containers in downtown mini -parks, snow removal, crushed rock parking lot maintenance, and equipment maintenance. Projects started in November to be completed in December include: 1. Construction of concrete block chlorinator room at City Park pool. 2. Construction of a ramp at the east entrance to the Recreation Center. Zoo -projects completed include:` 1. Winterizing of quarters for the coyotes, arctic foxes, red foxes, woodchucks,' raccoons, and skunks. -- 2. -Nine (9) mouflon sheep were sold to a game ranch. Cfty of Iowa Cfty 1 b�� MEMORANDVM DATE: December 10, 1975 TO: Dennis E. Showalter, Director of Parks '& Recreation FROM: Billie Hauber, Superintendent of Cemetery -Forestry RE: November MonthlyReport Interments 5 $440.00 --Lots Sold - 3 $310:00 Graves dug for St. Joseph's 9 @ $25.00 - $225.00 $975.00 I. -Items Anticipated and Accomplished. A. Project GREEN replacement plantings on Iowa Avenue (23 plants). B. Lilac hedges planted at Highland and Keokuk Park. C. Seven (7) additional_Pfitzers from City Park to bankat College Green and to two areas in Oakland Cemetery (Noel). D. Nine (9) Scotch Pine from growing area to new Park Road - area (Noel). E. Seasonal work (grave filling and leaf mulching) completed. F. _Snow removal schedules ironed out. " G." Cemetery Ordinance completed -ready for Administrative approval. H.'; Three -(3) forestry problems` solved. I. GREEN Machine to Transit. J. Civic Center Parking Lot repairs (sod removal, extra gravel removal, and replanting). - - K. -Three (3)emergencytree calls. II. December Schedule. A. Snow removal as needed. B. Repair_ summer equipment. _ C. Small tree trimming on City streets. D. Ornamental trimming at Civic Center and Library. E. Budget. F. Washington Street plantings. /ef ON REPORT FOR NOVEMBER RECREATION DIVISI1975 Bob Lee, sup erint dent t Boersma, Therapeutic 1, Completed. was organized by Judy A for SPI on Saturday afternoon November t a• A Halloween season carnival planning, construction and Recreation Specialist,,_ participated in the p anizations P firms-contribute offood fun,and number of org Several business ated in the day operation of the booths. articiP drink and many children and adults P also was held on the 25th. Thanksgiving program including h. A SPI Thanksgan the week of Nov. 17 C. Regularly scheduled SPI activities beg a family swim instruction session on Saturday• swim for Play we are now conducting a '1i hour free activity of 20 - 30• d, On Saturday 2_8 team Day children with an attendance at the Center and at West High. ( e, Mena basketball leagues began play and 1-7 .team league. at Central and South East f, An 8 team women's volleyball league is playing Jr. High schools. are playing at the Center. leyball leagues Two _ ten team men's vol gskwas held for 125,peoPler i clinic (indoors) h• Across country on 11/18. , 1• A Chicago bus trip to the Museum of Science and Industry of Carousel Eighty Golden Age Club memberswereguests at the dress rehearsal j• at Hancher Auditorium- is being conducted by one of our k. A pilot after school air rifle program interns. are;now using the pool from im 3 - 7 P'm club and public school Swunspring- I. Swim Cl for practices so lessons are suspended 2. Projects in Planning• and girls senior high basketba a• A boys ll league. e to play at West Hi. b. A mixed volleyball leag u c, The annual loaning of Santa Suits' i trip to Galena, d. An _overnight skI11. oor cross country ski clinic. e• An Outd f• A Christmas crafts workshop- -Christmas parties for Golden Age, play Day and IPI- g. IWA CITY•-JOHNsoli COUNTY ARTS COliNCIL Pf3l4l'TES OF THE C(�,;;;CIL [.IEL`T1NG.. December i =975 R-72 KTl -P"17 Li Co, -mi -" wlis a:nnourced t1;aT thc. Amer%can Rev,, ut.ru es:Gn zFnrcved �, rGU {s(i The,,Aures are tv �rart far BSe:entennna aer,enn_ei b rui GCrFd by t:h-e City Caunc s-v-t:.esa Aist � thetheApr ,• Arts L our.t r s1. needs . ta. Pian an evening for IIT GRANT: 1-Z, has announced that the Ar -t -s Cr ,, s rsr, the spe4,at steerrno ccmmitree•' 11 »1 in beim J'_m Wackenfuss - rePr". erred Alar: ,-7id's�, by Glary- Jane ilcLauah There will bA Lwo and Andrea snc�,cdt: ' C.[a'Cf- DirerLt_ Grrd Fc_gEa;d ucs,t zn3 3. rtc.? o� ra^.t vir. the a .end will be funded ^,�ssistan�„ Rath ars fu -1 -time -_. Assc: rr,r u F. PA, time pcsit3.cns f'pr.attedehy4repGrthe�.rt.s C,-,uDe a That S4Cocc Gf the S7j u(7 app:-. r, i+estkvs ;$;y t.� lithe;Caen�.iElrNshments at the Sculpture re4u_for "ed Tj ;AR'PROgRiMS, Tr_sr� a,zs a arcfr „f earl den�u �n suFPa.rt of tort Pr�,j aC fur Po .-trY in Pub's. P_'.ai es• No f unds were a Y Skiar's prrcPr%a.�Ed� .SPACE: Chris 'lasr uera announce ll that the 26. renti.n, spa= a `•rs the o�.d Presl>> L --Lutheran Campus 61£nxstry - GhOu)d contac;t'Rev _theBCb 03-w. Yterian Church., A Lr r rt.sts interested S1� e Wilbers', Secretary M 0 I INTRODUCTION Public, private and voluntary agencies and services stand' ready to assist the sick, the troubled and the distressed people of Johnson County. However, it is often difficult for people to find the correct agency to help them with their particular problem.' -Uni+-.ed Way of Johnson County realizing -this established an Information and Referral Service on November 25, 1979. It is the official central service to provide a link between people in need with the appropriate social service agency' or direct service designed to eliminate -or-alleviate that need. While the Information and Referral office itself does not have all the detailed knowledge on the the_exten- sive spectrum of services within each agency or service its responsibilities include working closely with all agen- cies and services. The goal is to achieve maximum service for the citizens of Johnson County with a minimum of refer- rals. - - Information requested maybe on community health and welfare resources;_institutions available; camping facilities; -rec- reational facilities for youth, aged or -.handicapped; adoption; housing or„any other phase of normal or "alternative- living. All calls handled by the United Way Information and Referral Service are confidential. An essential part and responsibility of the service is the - public relations involved in interpreting servi.ces provided by -both_public and voluntary agencies and services. There is a great deal of misunderstanding on the part of the gen ral public as to the specific functions and services provided. Another function of United Way Information and Referral i.s to accumulate data on services and identify unmet human needs, overlaps and duplication in services in Johnson County and feed suchinformationinto community planning bodies. How do you measure the value of a service? One way is by statistics. Those on -the -following pages___represent the - kinds of requests received and their disposi.tion ----- but . they also represent people. People of all types ----men, women and children, rich and low income, young and old, university students. People with one thing in common = the need dor assistance. The true value of -a service cannct be tabulated, you cannot record happiness, eva]uate relief from sorrow or measure the return of pride and self-confident(,. PROGRAM DIRECTOR'S REPORT u`ckaround History in response to the difficulty encountered by Information and Referral Services have developed e this or country and abroad es find the most appropriateant and with their problems. The quantity People in need. of -,help _ provided in the governmental and vwell service ,to assist them a s in those 'services, complexity of services Paring g P oath, handicapped) tary sectors, and the glaring s (elderly, youth, all contri as the problems` special g P abuse) or specialized_ problems (need forch as onepoint`of service where bated to pointing up gain access to the services he or the individualcanturn.to g she needs.in the A survey conducted by United Way in Johnson County ring of 1973 for a one month period demon - need in our area for a comprehensive ser fall of 1972 and spring revision for clear,. correct , strated the pressing the vice whose principle task ismunity resources to people seekng help. information about enciess surveyed' made;a totthat11 fmoneI inresponse The 16 local arrals g source) the greatest (not always to the proper public. Agencies making Department to 'calls for from the p Johnson County Dep Iowa`City:Police Department,:and the Iowa- number' -of referrals were City olicesrreferred callers to no less Of Social Services, The 16 agencies City Public Library. _ to find soluresentedrwere es of problems most often P than 141 different source in attemptsenC,University related; their problems: The type em loym legal and Social medical, housing, transientovernment red tape, eligibility requirements, g Security. - encies found it agencies for help, they At the same time that these 16 local ag necessary ublic inquiries themselves necessary their to refer .756 callers to other ag were answering countless p agencies will continuelin ecial Purpose strugg g own ,resources. These Sp but most of the are toa r ral, state, to handle such requests, due with heavy workloads and short staffing 'local funding crises and increased demands is services. prior - and ainst the major :function of the agency•. A Referral services -are often far down on their lists o ties when weighed ag an improved service to specialized Information snwhile providing er could v of assist- ties to-existing ag - the community generally. - - ..had a definite need for It was believed that this a informal le in need with the believed the,'viable information and referral service a unified,`comp other things, link people - which could' amongother - planning processes by a ro riati agencyor service designed to alleviate that need, whilepassisting the long-range-commlications in'services already discovering gaps, overlaps, and dup available. 'Thus United Way Information :and Referral was esta - Nov emher n5 3 Funding; Johnson County Revenue Sharing funds provided the monies year. The funds were adminsterednthrouhls program for one Of Social Services of Johnson County, gh the Iowa Department Governing Body. The governing body of Johnson County, the program was United Way of Developmental Months The first three months were spent developing the program into a viable service Information and Referral was the public on March 3, 1975, open to Johnson County Regional Planning g had done 'a Human Services a read y and published a Services Index which provided y -made data base for the I & R service. _Additional data was collected to fill in the.gaps in order to provide a prehensive information bank. com- A reliable reporting system was established be no gaps in accurate -record keeso there would Pin inquiries from the first da y I -g I & R was receiving arrived.. Communications were established earl services and their representatives so I y with agencies and ommendations as to how - could responsible to `Information and Referral could ebe more information to heir needs. This time was also s more a information them and orientating them to pent sharing & R. the concept of Site visits were made to key Information and Referral Services throughout the state to observe first hand their opera- tion. I found this to be an invaluable experience. I spent ten hours of inservice_training at the info tion desk of the Iowa City Public Library. for the wide range of d me g uestions that I Y' 'This prepared me '. q & R would be receiving. During -this period I was also as I could squeeze into my schedule attending From thes many meetings e-I was able to gather additional information on the provided by our communiteast scope of services :y: and of the unmet needs. opening six weeks prior to the official March 3 g date emphasis was placed on organizing the publicity for the program. Speaking engagements were scheduled so I would be able paced i large,groups;_of people and exchange information. I participated i❑ a Center so I training session Of volunteers for. Crisis ciate `could better understand their function a the goals of 1 & R. As the opening -nd �.hs_,f releases and announcements were-sent;n all the county area ��V E g date drew near, press 4 - _ newspapers, churches, organizational newsletters Pose of I &I appeared on several talk radio and r R. The weekend' shows to; explain the'e r- passed out at the Mall. prior avenues tOf-publiciz- ing were established and have sbeenamaintainedo to were in the community.g I"& R p &,R visable OperationalMonths The community responded to the nature of some of favorably to our program the requests, I-& o and due mensions for expanding service.. R explores new di- Since there was no training teaching personnel how program in our state for uate an I & R to establish, develop, operate, eval- eo le about_ then gram, your director spoke with several local p p possibilit of a one da workshop. people were so enthused that in May Y conference was held, These It was the first Ofnitsmkindninithee'I Midwest and we drew people from-several-statesIt was sired by the Campus Information Center and the-Extension sDiv- `sion of the University formation United Way Information & Referral. In June I & R untook the hugh task Of,updatin Services Index. CETA for six weeks, which enabled me to finish-the majo�'bulkthe Jof provided us with clerical assistance the job by mid August. g The update information will be avail- able-to the owners of the directory sometime in December. The major part of the operational months have been spent running I & R, sponsoring and promoting small informal meetings when necessary to solve particular problems ways of communications to assure a continued -good with all agencies. creating better - good working rela- tionship the past two months I & R has taken an active part in assisting with the campaign for United Wa ' another way of promo tin- Y• It has been g the program to a large number of people. We have been strugglingall governing structure and a year ,wi.th program development, sentl financing of the program. We are y funded through December 31, 1975. monies for November and December for the program. After that we United Wav has 'allocated don't know.. We have been unable -to-expand the staff and fundingprogram due . I presently When I look to lack of back though, Y maintain the service alone. far we've come It'sga feelmnvery please and surprised at how Thanks to many people le g of awe and satisfaction.... became a reality p the dream of a few dedicated individuals y in our community __5 - OBJECTIVES OF UNITED W:\1' 1NFOR"MON h REFERRAL SERVICE C. IMMEDIATE 013JECTIVES A* To provide a single phone number where t ]he public may obtain r: -orma t i on ; rom among t1]r� following types o a*: sr rvi_r•es avail-, - Llc• in Johnson County: Health - fluusi ng Welfare Le al g - Educ-atign Transportation Employmont Recreation _ Government: Sr-rvi:c•c< Consunrc'r Counsol i nq- R. To prov]dr di cl assisLan o Lo;.members of the publ is who, in thy • judgcrrr•nt- ": ;h- I rc P• Program Coordinator r•,r,uirc •icr i.vc• help in making connc•r't i.an With sc•rv] Ces-providing agcnr i r (could .includo c scrir.l , i.nt.toduc'tions (wr.i.ttell or verbal) aSsislance ill sLa-Ling a coso in te!rms the agency (:an dc"ll r:]-th.) C. To _accumulate data on services and .i.de1]ti Sy human ncv,ds 117 Johnson County and feed -;"(:If fsuch data into-thy=:social plarnrirlcr process -111 1911 1:1W United Way Planning Ui.vi.s.i or7 and f:he Johnson Cnlln t y Req i orra l Pl .,n Comm i t tare. di ng--. Ccrmmi tis.i.onfirx •:i.a7: 'Sart• i � •, •5 D. To assist in the ac•c•untul., t ion of-accuri to and np Lo doIC, rn- sourt_e information .Md provi.dcr regular- npda to information for thr-, servir'es dire-:ctory..to Oo published by th<:_:',l�,hnson-i'�,unt�• Regional Plonn.inq Commission. E. To develop follow-up cahrrb.i l I ty to dotc'nninr Lh.rl IJn• r l i..•nl _. ac•Ln., Lly rer•r.•1Vr'd hul p. - - _ f]. LONGER-PANGE OP,rEC7'IVES (To be implrrnavrtr•d .,s time „nd unctrncl l,. A. To provide r •ompl vtz• 7_'I-hqur sorv.i co as soon as joss B. To add an Outreach capability (actively sook:ing out`'I„•up7; ili n •ed o; help dnd enabling them to Lako advaneagn or tIM sorvicfl.S._) C. To c Panc] informr,liun , h.mru•ls „boerl Lor.;,l govr,rnmeni. to .rl-low rgut s].t]nn .ind'dlssa ntln•Il irin of .i.nrorin-1ion bIi(lrat Llrtll •;-., 1}],ir'r •y and agendas of pul;J,ir'_Meetings. D. To p;-o,notr r•mr•rn• nr'} t7•:u:�l,.,rl.al..ion, housincq, ..ndassistanan _ for those in_urvri - sLtl•II 11r•Ili. _ 6 _ POLICIES OF UNITED WAY INFORMATION REFERRAL .SERVICE' 1.: United Way i R will not duplicate services already existing in LIP: community, but instead will develop relationships frith-exist- inc] anomies so that al. United Way I £. R staff receive training and orientation to allow Lhem Lo use the resourcesand cxpv• s" : M these agencies whenever possible. 2. I & R ,Policy Advisory Body will include representatives of somr=� of these agencies insofar as possible and will utilize their ex- pertise in developing training programs for the 1:6 R tit:aft' (working especially closely with Johnson County -Social Services, Crisis Center, Iowa City Mico, Iowa City Public Library, 'a"n- sumers, tenant prot"cLive:associations, and health'servi.c:es.) 3 Information provided to the public will include verbal information pamphlet distribution for: community agencies, and referrals loth ins:id(� zinc] outside tau, community; long disl_ancr• _t(-.lephono mny be used if necessary.. 4. Volunteers zinc] pracLicnm st udcnts will be an intctgr+cl puri o`- th( se+rvi.cc, but in no way subsiiLuLes needed funding for -prcr:,-ss;or,.,l staff. `,. As a camnuatity-wi-do service, Uni-ted Way i & R wi.l.l. seek fundi support --rom both the governmental and the volunteer dollar: 6. _united Way :.l F 7R w0l strive to oporaLe in cooperation will, 1 -.it indepe d •n t or, "on Lro.l from local govcrnmen t or s"rv.i to -g.i v i nil ayencics, always cepural..i.ng in " manner. to furl.hcr .Ll., besi.::intcrosi:s ol" Lhc_ cl i e -n i s _wh i.ch spelt [Ls he.l.p. i. ltr,ited W.,y I b R wi:l..l adhere to the principle of uonfidenGslitl. Information and Referral Budget ' 10/1/74 10/31/75 Line Items Budgeted Program Director ............................. $7,560.00 Benefits ........................ 904.00 Supplies ..................................... 1,221.00 Telephone .................................... 1,150.00_ Postage .................•.................... 400.00 Occupancy .................................... 1,000.00 Outside Printing ........................... 265.00 Mileage.............. ........ ......._....... 400.00 Subscriptions... ............................ 100.00 Equipment .................................... 1,000.00 Total $14,000.00 Johnson County Revenue Sharing funds provided the moniesforthe establishment and operation of this program for one year. The funds were administered through the Iowa Department of Social Service of Johnson County. Line Itemswerenot set, so we were able to -borrow from other lines: when necessary. Xeroxing and use of a'copy center had not been allowed _for _in the initial budget nor had the addition of an, answering service, but because some of the Line Items were budgeted for more than was needed the total amount of the budget - was not exceeded. - Balance at end of budgeted period of 10/31/75 was -0-. 8 - INTERPRETATION OF INFORMATION AND REFERRAL (November 25, 1979 - October 31, 1975) The period of time from November 25, when United Way Infor- `mation and Referral was established -_,until -it-was officially opened `to the public March 3, was spent developing the pro- gram into a viable service. _Calls were being received from the very beginning and tabulated, so there would be no gap in record keeping, _ Geographical Location of Caller Iowa City Coralville=.•=. 716 .92% g County .01� % a• _ Other... ._. 6 __..,_..• . .___ 36 .05% Most of-the inquiries were received from the Iowa City area. Other inquiries have been received from areas Outside of the county; Cedar Rapids, Waterloo, Des Moines, Washington, Fair_ field, Chicago, I11. Salem, Ore. and Kansas City, -Kan. Method of InitialContact Phone..... Walk-In.. .. 726 Letter.94'/0 Answer service (Code-A-Phone). 17 •02% . Personal ....• .0 ................ ... 3 .003% ; ................ 28 .036%_ Telephone calls represent the greatest number of requests. Statistics, however, cannot provide an estimate of the time - involved. A call may-be_completed -with a brief exchange'O information, or it may need to go further with a longer con - to determine the basic need. Perhaps it will entail one or more calls to another agency or service.to find the most ance,suitable answer. This applies not only to those seeki.e a servi but also in-connection wi.lh groups wishin service. g §Sist- q'to provide :a Personal contact requires additional staff time, but result Perhaps bein a better referral, cause it,s ea to develop a good rapport face to face= it A small Percentage-of the original contacts were b Phone. Many of these 'did not leave a messages y the Code-A_ A percentage of the original. contacts were by letter... out of town ingni:ric-s fall :inle this c_ati•yciry,. .most- 9 - Classification of Calls Information only Referral... r.. 126 .16% Advocacy. .. 646 g3� t Service inding.... 16 020, Information calls are calls in which the individual knows who he wants to ca].1. He is asking only for specific such as: names, addresses phone numbers, etc. facts, Example: Where is ,CETA located? -Referral are calls in which the caller describes a problem or needs in considerable detail and shows a need for I & R to list or contact tile_ agency or service for him. Example: We are having some problems with our teenager. y;e don -t know what to do with him. He will not -.respond to our requests or discipline guidelines. If we don't get some help, our family will disintegrate. Ca we canturn? n you suggest someplace where -. - advocacy calls are when the caller has been (or help from an agencbutis) receiving y , for some reason; there is a problem with service. Example: I was referred to anagencyfor personal counseling. The person who was assigned to me was not empathic at all. When I talked with the receptionist about it, she became very defensive. I -don't understand thereason behind her rudenes or the counselors lack of interest in my problems s? Is there something I b._ R can do regarding this? Ser indino 7re those calls in which Vice caller asks for help to meet a specific need at a time when ,agencies or ser- vices are not open (usually -weekends or holidays); or asks for help not provided by, any agency for a person in his cate- gory. I & R-then_seeks the needed service from any source. Example: I need transportation to church on Sunday. SEATS is could running. Is there another service orindividual who could pick me up? I am willing to `pa y a small amount, ContactNumber _ Initial...... Second... . 744 967 Third -Fourth..... .......'.......... 16 Fifth Plus...... ................ 14 .005% _ _10 _ Indicates -the -number of the call regarding the same problem: Each newproblemby one, caller is considered - as initial contact The majority of calls were referred to the appropriate agency or service on the initial contact. In several calls the agency was appropriate for the problem stated, but the individual after contacting the agency decided for one reason or`another ---not -to use the services. -- - Ranking of Problems Presented 1. General agency or services information... '291 .38% 2. Children's Services....<:...a.. 85 .11% 3. Aging. ......... ................. 66 .09% 4. Employment....., .... ....... 44 .06% 5: `Housing........ ..e..e........�. 39 .05% 6• Medical or dental care .................. 41 .052% 7. Recreation services ... .._.• __•_. -30 .04% 8.- Financial assistance....... 29 .0377 9. Transportation.. ....................... 19 024% 10. Adoption ......... .•................ ..... 16 .02% Five (5) or more inquiries were received regarding the following problems: - Alcoholism, consumer rights, counseling, drugs, educa- tion, half -way houses, handicapped, in-home services, legal aid, transients and youth. -.-- - Source of Referral Business .............. ........:............ 10 .012% University..,..:. .. .................... 27 034% Church. ............ 7 009% School.. ....................................... 2 .002i'- Hospitals.. ............ ........... -1L .014% Private agency (profit oriented).—......... 9 -.011% Public agency (non-profit) ..............•• 114 146% Professional Person :..;.e......•...e 37 047% Self.., ..... ......... ....... ........ 536 .69% Other .... _.,...<.............`.............,. 70 .090`' The above sources used Information and Referral at least ---once._ ' -- The greatest number of inquiries came from the general - public, who contacted Information and Referral directly - - or. -on whose hehalf rel 1Liv0;;, fr.iend,,_or neicin- hors requested-_infonnal_.ion ur asSIkit-unCe. -' Health or social service agencies were the second largest users of the service. This shows a, very positive feeling - r toward Information and Referral. I_& R serves as a valuable reference for agency personnel, helping, to direct them to the agency or service providing a need: Service Assessment Received service'....... ... 635 .81% Service not available.. ......... 17 _.02"/0 Individual refused -service. Service_ no longer needed..........2 •002% Unable to contact individual ..................4 .0057 ......... 10 .012% As the above figures show, our community stands ready to assist with the needs of the _people of Johnson County., In spite of the scope of services in our community there are still some calls for assistance that remain unmet.'' - "Needed Services Not Available,, 1. Boarding houses for the elderly; who due to limited income, age or choice do not wish to maintain their own dwelling. 2. After care (half -way house) for mental patients. 3. Low cost door to door transportation for elderly and handi- capped. 4• Low cost or free dental and medical care. 5. 'Sitter placement service to fill short-term needs for evening and weekend child care emergency child care for short-term ill children of working parents. To also place paid, live-in companions for the elderly 6. Budget planning assistance and debt counseling. 7. A 24-hour transient aid and referral center. 8. Foster homes for youth, (need more). 9: More group homes and semi -structured independent living for youth. 10. Handyperson (people bank) service to provide volunteer or - low cost assistance to the _elderly in maintaining their homes. 11 Low rent housing. 12 Garden plots (Victory Gardens) 12 Annual Comparison Summary of Information and Referral Services Delivered for 1974 --1975 I. Total Number of calls: 776 II. Calls received: _ Dec Jan Feb Mar Apr May Jun Jul Au Sept Oct 4 20 22 92 107 78'- 111 113 52 104 73 Calls AM: - 1 13 12 62 62 45- 62 69 27 65 33 Calls PM. 3 7 10 30 45 33 49- 44- 25 39 40 Code -A -Phone: - 8 2 3 10 10 1 4 3 - (, Code -A -Phone was not begun until Information and Referral - became operational in March: - Days -of Week: Monday 2 4 1 27 15 12 14 28 6 29 9 Tuesday _ 2 Cy 3 16 41 10 20 25_ 6 34. 17 Wednesday 0 5 4 19 15'` 14 25 38 10 34 17 Thursday 0 1 6 14 14 29 19 15 10 16 15 - Friday 0 5 6 -- 16 22 __13 - 33 7 20 12 ' 15 Afterstudyingthe above statistics it becomes apparent - _ in the eight months of being operational Information' and Referral is unable to see any type of trend as to; which day might be heavier in intake calls or which period of the day is preferred to requesting assistance from our Service. A comparison of information a>year from now `- should provide such informational data. man Mail;:, Gas ''9rr® ® ,fir®fir • • rlll�rirr�i- ®® rr�l►®/� Maill ��jrrr/�®r'fr�� i � • ® ,rr � 1/■rr1��t//�� ..:.alas �rrri *fin® �� a Naomi awl' rr .• 'irru�Ir�°r'°rrr� ®reerrr®rr rrr�rr •®®�Sr�llr�l�■r■�I�I�t11mutagamus 111,1r®a�r®t ®r®Mr ■w■®om®up- man - Was a �Now � rr ■�ir� St DIRECT USAGE BY FACILITIES ACCUMULATIVE General Electric AAA Auto Club Girl Scouts of America Church Area Agency on Aging & Referral Gloria Dei Goodwill -Information -Legal Assistance _ Great River Conv. of Schoolmasters,. -Prime Time AARP HACAP,, Is -Preschool ACT Happiness American Red Cross Happy Days Preschool ASERP Head Start Hills Early Childhood Center Beta Sigma Pi Home Service Agency Birthright_ Horn School, Boy Scouts of_America 'Info Zine -Waterloo Camp Fire Girls Iowa Commission on Aging Soc. Serv.-J.C. ' Campus Information Iowa Dept. of - Cedar Rapids Information, Iowa Humanities Cerebral Palsy Iowa State Bank Safety CETA Iowa Public Chamber of Commerce Iowa City - ISPERG I.C. School Counselor City of -Animal Shelter -Community Relations J C -..Board of Supervisors -Council Members J,C, Extension Service for Retired Citizens _Human Relations - J.C. Assoc. Council ' -Low Rent Housing Department- J,C,;Health J.C. Commission for Handicapped -Police -Planning Division J.C.-Regional Planning` -Public Library - -Reception Desk KentPark -Recreation Dept. KRNA - -Urban Renewal KXIC College ofNursing Community Coord. Child Care Lake Mc Bride Congregate Meals Service League of Women Voters Consumer Protection _ I Legal Aid - `Services Copy Center, U of Coralville American Legion Lutheran 'social Crisis Center Mark IV Social Services Employment Daily Iowan Mayor's Youth Mental Health Center Dental Science Bldg, Mercy- .Hospital office Des Moines I & R Mezvinsky s Disabled Veterans Drivers License Bureau Northwestern Telephone Co. Drug Fair , _ Oaknoll Easter Seals Clinic Parents Without Partners Emma -Goldman 14et11odist Church-COrtll. Pizza But Proctor. & Gamble First First National Bank - 15 REFERRALS 304 different facilities have beenusedfor referrals. AA Information & Referral 36 Close Mansion, 1 AARP 5 Commission On Aging 3 ACT-- 3 Com. Coord. Child Care 10 Adult`Parole 1 Congregate Meals - 5` Alamo Motel 1 Consumer Protection Serv. 5 -Alice Bijou 2 Coralville'Cham. of Com. 1 Amanas 2 Coralville City Hall I American Red Cross 3 Counseling Aid Service 1 —_Armstrongs 1 Creative: Intelligence 1 Army ;Reserves 1 Crisis Center- 21 ASEPR ' 2 Czech Protection Serv. - " 1 ASCS 1 Daily Iowan 1 Bankers Advertising 1 Dance Center 1 Baptist Church 1 Dane Farms 1 'Barker &'Barker 1 Delta Zeta 1 Bartley & Bartley 2 Dental Science Bldg. 7 Beta Sigma Pi - 3 Democratic Central Com. 2 -Better Business Bureau 5 Denton Insurance 1` Beverly Manor 1 Des Moines; T & R 4 Birthright 5 Developmental Disabil. 2 Blue Top Motel 1 Dist. X Drug Abuse '2 Bob'& Red's Odd Jobs 2 Dum Dum Preschool 3 Boy Scouts of America- 4 - Brenneman Seed & Pet Center 1 Eades`School 2 Eagles Lodge 2 Camp Courage 1 Easter Seals 5 Camp Good Health 1 -- EmmaGoldmanClinic 2 Camp Flitaga 1 Environmental Newsletter- 1 Camp Sunnyside _2 Epilepsy Foundation 6 Campfire Girls 2 Extended Day Care 1 Campus Information_ 9 -`Cancer Fund 1 Faces 1. -' Cannon II - C.R. 1 - Families, Inc. 2- Cerebral Palsy 6 First Christian Church 1 CETA 10 First' Methodist Church Chamber of Commerce;- 15 Foster Maytag l Christus House 3 - -- Fountain Falls - 1 City Carton Co. 2 Free Clothing Store 1 City of Iowa City 10' Free Medical Clinic 10 -City Attorney 3 Friends of Child. Of V.N. 3 -Low Rent Housing 5 - " -Personnel 2__ Gay-;Liberation 1' -Police Department 2 Gays Locker 1 -Planning Division 7. General.-Peel =Cant rol -Public Works 1 Gibson Repair. Civil Defense` 1 Girl Scouts 3 , Clergy Couseling 1- -17- Gloria Dei Lutheran Church 4 J.C. Historical Society 1 = HELP- 2 J.C. Lung Assoc. 1 Goodwill 7 J.C. Medical Assoc. 1 Green--Beverage Co. 4 i.C. Probation` Office 5 Group Home For Girls _ - 2 2 JCRP J.C. Women's Calcus 1 Guys & Gals Junior Achievement 1 HACAP 41 L Kelly Cleaners Hamers 1 Kent Park - 5 Hay, Atty. 3 Kent Studio 1 Headstart _ Health Maintenance Program 1' Killians- 1 2 Heart Assoc. 2 1 - Kinderfarm Kirkwood Com. College 1 Heartline 2- Kirkwood Learning Center 1 Hera -2- KRNA Hesse, Dr; Highlander Conf.Center 1 1 Lake Mc Bride 1 Hill & Dale >- Dubuque _ LAM 1 Home for Aged Women -C.R. 1 3 Legal Aid Society 12 Home Service Agency 2 - Life Light 2 Hoover Health - Linds 1 I.C. Care Facility 2 Linn Care Facility Lutheran Social Service 1 1 I.C. Coach Co. 1 1 Lystad, Inc. I.C. Little League I.C. Recreation Dept. 2 1 Mall Merchants Assoc. 1 I.C.l Parents Preschool 49 MarDimes I.C. Public Library _ V Social Serv. mark IV 5 Illinois Labor Board ` 1 Mary-O-Coldren Home _ 1 IMUCraft Center - -D.M. Masonic Temple 2 Industrial Comm. -1 6 Mayors Youth Employment 1 Interstate Shopper :Iowa Asso. Of Elec. Coop. L Meardon, Atty. Mental Health Inst-Cheorkee -'Iowa Civil Liberties _ l 1 MECA 2 Iowa Comm. for the Blind 1 MERC 2 Iowa Development Comm. - 1 Mercy Hospital-C.R. 2 Iowa Diabetic Assoc. 10 Mercy Hospital-I.C. 3 Iowa Eoyment Comm. mpl Iowa 'Dept. of Soc.Serv.-J.C. 55 -Dietetic Dept. 1 1 Iowa.Family Services 5 1 -Volunteers Mid Eastern Mental Health -Iowa Humanities 1 Military Wives (ROTC) 1 1 Iowa Hwy. Patrol & Elec. 1 Ministers Eccum. Assoc. 1 Iowa-I11. Gas. Iowa Medical Facility 1 Minn. State Soc. Serv. Cham. of Com.. 1 - -"- Mt. Pleasant 1 Jack & Jill Preschool 1 _ Muller 'Guest House Muscular Dystrophy 3 Jaycees 3 J.C. Assesors Office 1 1 Nati. Assoc. for Blind 2 J.C.,Atty. Office J.C. Assoc. of Ret. Cit. 2 Nelson`Daycare 1 J.C. Board of Supervisors 1 Nemos 1 J.C. Care Facility 1 NOW -New Pioneer Co-Op- J.C.-Conservation Office 1 Next-To-New Shop 1 J.0Council on Aging 1 Northwestern Bell - 1 J.C. Dental Society _ J.C. Extension Office 5 Oakdale Detor.. Center 1 J.C. -Handicapped Assoc. 1. Oakdale Family Practice 3 J.C. `Ilealth Assoc. 1. Open Door Society 5 J.C. Health Inspector -18- Over Eaters Annoy. 5 U of I'Counseling'Serv. 3 " Owen Brush 1 _U of IiEarly Childhood 3 - - U of I'Financial Aid 3 PAT _- 2 U of I-Hospital School 1 -Palisades Park 2 U of I- Museum 1 Parent Without Partners 3 U of I_Personnel 4 " Peace Corp` - - 1 U df'I'Reasearch-& Train. 1 . Peoples Bicentenial Com. 1 _ U of 'I'Recyling Dept. 1 Perpetual Savings - _;1 U of I School of Nursing 1 Play School 3 U of`I'School of Soc. Work 5 Post Office-I.C. 1- U of I Statistical Dept.._ 1- Preschool Haven 1 U of I Upward Bound 1 Press -Citizen 3 University` Hospital 3 Prime Time 2 -Alergy--Clinic 1 Problem Drinking Center 3 -Business_Office, 1 Project Green 5' -Emergency 1 Project Hope 4 _ -Family Planning 2 Psycopathic Hospital __ 3 .-Nutrition Dept. :2 Pyramid Service 1 -Opth. Dept. 1 -Ob-Gyn - 2 Rape Crisis 1 -Student Health 2 Rality Ten 1 Urology- 2 Rental Directory 2 United Action for Youth 4 Rental by Ivette-. 1 Uncles 2 Pevenue Tax Dept.-D.M. 1 United_Way 2 R:I. Fruit Co. 1 United Way of Amer. 1 Ron's Auction 1 United Way Budget Com:-' 2 Rotary Youth Club 1 United Nations 1 United .Parcel 1 St. Partick's Church 1 St. Paul's Church 1 Valley. Produce-C.R. 1 St. Thomas Moore Church 1 Vending Co. 1 -- SalvationArmy-C.R. 10' Veterans Asst. 2 Salvation Army- D.M. 1 Vet. Adm. Assoc. 4 Salvation Army- _Peoria 2 Vicariate 2 SarahCoventry1 _ Vicariate Soc. Awareness 1 Sears 1 Visiting Nurses Assoc. 7 SEATS 6 Voc. Rehabilitation 2 Senior Citizens Center 2_ Volunteer Serv. Bureau 10 -Serendipity Preschool 2 Sertoma 2 Welcome-Wagon 2 Seville Preschool 1 Welfare Rights Organiza. 1 Skills Exchange 6 _ Wendell Johnson Speach 1 Slagers Appl. 1 Wesley House 3 Social Security __ 6 Wildcat Den State Park 1 Soil Conservation Off. 2 - WMT 1 Solo Parents- C.R. 1 1400 1 Special Problem Center 2 14REC 4 State-Agriculture Dept.- 1 ` State Income Tax Off. 1 Yellow Cab 1 Systems Unlimited 8 YWCA-C.R. 1 YWCA-I.C. 3 Travelers Aid 3 Y-CREST-C.R. 1 Trinity Day Care 2 UNICEF 4 U of I Afro-Amer. Studies 1 U of I 'Art School L U of.I Ath. Dept. 1 U of-.T Center for Mgt. 1 -19- -: OFFICE OF ., - C.17Y ASSESSOR , VICTOR J. BELGER - - - IOWA CITY, IOWA December h, 1975_ Dear Conference Board Member: Enclosed you will find a copy of my 1976-77".proposed budget for the Iowa .City Assessor's Office. I am doing this --- - - so that when you come to the meeUng,£or the .proposed budget hearing on Wednesday, December 10, 1975, at h:C)o PM, at the Iowa City Civic Center, -you will have had -time to study the _ ..,budget. I have, as always, tried to be very conservative in my askings. According to the_law, which limits my spending on the City Assessment Expense Fund to 270 per 31000 valuation, S could ask for 51167500• 'I am asking for only 3102,830 to be levied.. In other.wo>ds, my budget is about 12% under the limit allowed. S have had the same number of'neople:working for me now, that I had when I took office in 1952• I doubt that you will find this true in any other office. :Most of them have doubled their force since 1952. -I believe that in this _type of office, experience is very valuable. In my office I have -92 years of experience. I believe in quality not quantity, and I believetheway to keep experienced help is to pay a _ living wage. I am asking for a 10% raise in salaries. In 1973, we received a 5.5% increase for -a year -and a half, last year I got an 8% increase. We are just catching up -to the cost of living for the last three years.. I believe experience and hard work should be rewarded. My office opens at _7:00_A14 and closes --at lt:OO PM. - This gives the public nine hours of service. The three taxing bodies of Iowa City have always been fair to me and my employees and I>appreciate-it very much. In return, we have always -worked to;.keep the office up to a high standard.- The City Assessor's Office is a_very important cog in the local taxation `system. When you consider the fact that we determine the"amount of taxes each individual and business enterprise pays in; taxes, you can see the responsibility we have. -Fair and equitable treatment for all taxpayers is a must. I'am looking forward, to seeing you next Wednesday at our scheduled hearing. Si cer ly our , Victor J. gelger - City Assessor of Iowa City _ O=FILE Or CITY ASSESSOR _... - VICTOR J. SEL -GER IOWA CITY, IOWA CITY. ASSESSMENT EXPENSE FUND 1975-76 1976-77 City Assessor 20,100 16110 22,020 171720 Deputy Assessor 14,400 15,840 1st`Assistant' 14,400 15;840 2md Assistant 13,900 15,300 Appraiser h 000 h,250 Extra Help Total Salaries 21910 --90,970 office Expenditures 2,500 3, 000 Supplies BoardofReview 31600 3,600 Car Allowance. 500 500 60 Exam. Board Assessor's School 1,200 1,200` Court Costs 3,600-* 3,500 1,400- Telephone _ 1,100 2,1400 2,600 _ Group Life Insurance - - 2,11.00 3,000 Blue Cross 17,360 18,860 Total Total Budget 100,270 109,830 Estimated Balance - $r000 -93-2 70 79000 102—,830 Raised By Taxation- Social Security 6,000 h9500 7,000 5 500 IPERS IPERS 10,500 12, 00 Total: Soc.Security & 1,000 None: Tort Liability Total Budget 111,770 122;330 Estimated Balance :5;000 10 7,000` 115,33 Raised By Taxation ,770 - r .th rjr - _'..__-..OFFICE OF CITY ASSESSOR - _- - VICTOR J. BELGER -. IOWA CITY, IOWA- ..• !% CITY ASSESSOR'S SPECIAL APPRAISAL FUND 1975-76 ` 1976-77 Salaries ?c Extra Help Supplies &-Commercial Appraisers 109000 10,000 .Total 10,000 ._ 10,000 Estimated Balance 109000 1030000 ' Raised By Taxation None None Grand Total of Budget. 13Y, Estimated Balance 15,000.. 17 000 ' Raised B/ Taxation 10,770 11 ,33Q OFFICE OF CITY ASSESSOR - -- -VICTOR J.6ELGER IOWA- CITY IOWA CITY ASSESSMENT EXPENSE FUND- 1975-76 1976-77 20 100 ' 22,020 City Assessor 16,110 17 720 ' Deputy Assessor 14,400 15,8110 lst Assistant 100 15,840 2md Assistant, 133,99 15,300 Appraiser 1,000 4,250 Extra Help $ g0, 970 Total Salaries 1910 Office Expenditures z, 500 3,000 Supplies 3 3,600 Board of Review , 500 500 Car Allowance 60 6 60 Exam. Board 1 20, 1,200 Assessor's School 3,600 31,500 Court Costs 1,100 1,400 Telephone 2,400 3,06 Group Life Insurance 2,400 00 Blue Cross 17 3� 1� Total 100,270 109,830 Total Budget S,D� 7,000 Estimated Balance 9 7 102,1330 Raised By Taxation 6,000 79000 Social Security 4�5� 5 500 IPERS Total: Soc.Seourity'� IPERS 10 00 12 0 None Tort Liability 1,000 1119770 122,330 Total Budget -590007,000 Estimated Balance 103 1--!5,33 RaisedByTaxation . _ OFFICE..OF CITY ASSESSOR - -vICTOR J. BEL -GER .Iowa clrv, Iowa CITY ASSESSOR'S SPECIAL APPRAISAL FUND - 1975-75 1975-77 Salaries & Extra Help Commercial 00 Appraisers 10 0 10,000 10,0100 Supplies & 10,000 - 10,000 Total 10,000 None Estimated Balance None 133 Raised By Total Taxation- of Budget 1�17b 17,000 Grand Estimated Balance 15,000 106 115,330 Raised By Taxation res +1! Lone F adar Rapids ' a, + +13 +21 Linton .'..Z +16 _ +. avenport res +1! Lone t adar Rapids ' +27 + +13 +21 Linton +16 _ +. avenport es,Moinae _ +21 iubuque ,. Tort' Dodge +23 -or .t Madison Iowa city - 5 f Keokuk ; ' + tfaishalltown .+21 Mason :City; -+21 -' Muscatine Newton` +21 oskaloosa Ottum:ba Sioux city :. +17 +23 :witerlOO - 6�1 2 +16 E4 u L) COUNTIES -:7 - COUNTIJ C) ul- -Adairf. 5L;+16 +39 Dallas' -Adams"--- 2 +1 3.-.- 12 Davis' -% -ila- A k ee ma ----'�- +28 - �Decatui JAppanoosep +62"-- +26 +1'8- +30-' D-elawai +40- DesMoi +34 11 +13 �---Dfc-kinf tDenton ,t BlackHawk:`,,+30 +22 +17 :;' Dubuque is �Boone— +42- --+24 +40 4'- 5L Emmet +28t. +26- +29. FayettE ,."uchanan �11--+�34 +14�- +19, - 7 Floyd i Buena Vista +12_ J Frankli -Butler +28 r,. '+29 -+15T YFremont ---w23- Greene CarrollG +2L' +15: � Y, :,'.Z +29, +15 +43 Cedar +24.%, +35 3 +12 -Hamiltc Cerro Gordo" +24-t 4. 2 6 +23 +23� -,'Hancock .Cherokee�-- 4 8 Hardin -+wIT-:, -10 Ha'rrisc Clarke - +75 f+41 +2. +10...' -HenryClay; :+14F� :+13: �! Howard Clayton, +48 8 -+l 2 -Humbold +'9:1 '+37 � +19, +17:z Ida� cr,awford-1,,.'.., - +54-. + 8 +12 m Mt 6�1 2 +16 -+4 4: + 15 - - :A:t +42, 17, +30--�% +,7.< +50 .-,+21: .+15, E4'z� go• +44 -+10--: +3 r4 14 C) 'C4 -+2 -2 F:q fn 0 CO IM JQ4 -05 J -+35. +19 a C :43 8 +18 -+13' Tlym 7 =11j. �'-,POC6 +28 Polk -+49 Pott ..t24' - Powe ...,+25-. +28 -'+18 +26--: Ring '+39 8 :Sac,. 52 -+35 -� '+3 6 + 20 Scot '+5 6Shel +26 26 +38 Z's IOU. ' ,+18-- 4-29,: 12 8 Stor t41 +19 +35 Tama -+22 +23 +16 ja-;12 Tayll +45 +35, 69,: 19 U n i di +20: Van .tJ +28 +,9 - ..+16 +11 +275 411. 11 Warr( +41 -77 +14 =Wash. +57 +31- +46 - `.:Wayn( 26'. :+l -Webs I -�-6:-: 31 _+16 Winn( --37 :4-4 6 -�21� -Winn n,ri -+40.-1 +12 -+47 Woodl .+431" ;:+20 7" -'-Wrisil -+4 4: + 15 - - :A:t +42, 17, +30--�% +,7.< +50 .-,+21: .+15, -8-:- 4 6'- 7 .+401- +23:t, go• +44 -+10--: +3 +51 ` +20.--, -+2 Page 2 Council Discussion 10, 1975 •December They requested a-list of vehicles assigned as a fringe benefit: -'Strabala commented.that"'a memo had been sent to:the_City Mana- ger concerning a policy for _city vehioles,_suggesting classi- ' fying each employee, noting occupational needs and justification for usage.- He discussed the comparison program on the police cars. :6,000 miles is the breaking point at which it is cheaper to pay mileage than to incur capital expense. Council dis- cussed awarding contracts to the lowest bidder. Plastino called attention to thein-house training for mechanics. Mayor Czarnecki arrived, 2:15 P.M. Plastino advised that-the-Traffic-Engineering Division was a-division where funds could be reduced without considering - them inflexible. They have been installing capital improve.,,. mentsi at;the p - "ex ense of;doin :routine':maintenance. Selzer ,-4 . - suggested the bids for improvements.include the installation as well as the purchase of equipment. The, intersection at i Riverside and Highway #1 had 40 accidents, Benton/Riverside is right behind in number of accidents. For the intersection of-Keokuk--and-Hollywood therewillbe from $200,000 to $500,000 in the budget for: -a new road. Their solution is to dead-end Hollywood and rum -a new road between the liquor store and the Iowa State Bank. They had looked into signalizing the inter- • section where it ties into Keokuk now, coordinated with the Bypass signals, and concluded that there is`'no`way•to signalize that without completechaos. He suggested-. giving Council, for each budget year, ,a list,of the 5 largest dollar items and 5 or 6 smallerdollaritems to consider.--Highway-#1 and High - .Way '#218 intersection at Wardway would cost $500,000 minimum to do it up right. FAUS_'money Jcould :not be used, as it is.a : State Highway.' The Highway Department has been talking about coming in with cost participation: early in .that-intersection and Brachtel is pursuing-that. - Concerning the Refuse Division, he noted that the program costs`Ihad doubled since 1971. it costs about $50,000 a year to excavate at the Landfill. Also equipment replacements are_` expensive.- Plastino explained the present status of the Ames project. The present paper recycling project and the bidding process was discussed,:along with `the-litterproblem caused by "take-out" businesses: The City Manager advised that he had been working on this-problem. Plastino announced a savings in the paper recycling project by reduction of the number of 'personnel `per `truck. He'-suggested more publicity on 'the pro, ' ject. In answer o the=-question of who would police the new -Mall area, the-City-Manager advised that the Parks and Recrea-_ __ :tion personnel will have the responsibility for the public areas with the Refuse Department emptying the containers. • tnat Iowa Citystay '__� .� y from He also advised that we were ready to apply ,for federal funds for the 201 program. In.the CIP there will be expenditures for upgrading the plant or a new one. The.City;'Mana en suggested having -the -Regional Planning Commission irnvestigate further 'the relationsei g ggested p between 208 and sed Operation of.the -lift stations was discussed. e lastino advised that both the water and divisions were well m anaged ;and he would not seekma'or sewer ductivity increases from the 3 pro- management;and supervision personnel. He noted -were The City Manager Problems.'in some Of his departments. s pointed out that technicians had,been assigned management responsibilities for which the- were not prepared or did not want, and `solutions would be both in training, and new personnel. Councilman -elect Selzer complimented Dick Plastino stating ad goo had done a fine job since he ;,has .been in Iowa City and had good rapport with the contractors. He,proposeowa Ci the City manager identify the problem areas h 'where 1- e thinks a clearly defined policywisre no Policies exist, The meeting adjourned at 3:20 P.m. - December 10, 1975 DEPARTMENT OF PUBLIC WORKS OUTLINE FOR BUDGET PRESENTATION ENGINEERING DIVISION i PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS A. Technical assistance to Streets, Pollution Control, Water, Refuse, Equipment and Traffic Engineering Divisions. Technical assistance to other Departments of the City such as Parks _& Recreation. B. Review of subdivisions for streets, sanitary sewer and water design.' C. Design and inspect major projects such as streets, sidewalks, roof repairs, asphalt resurfacings„mudjacking,.parking lots, demolition contracts, surveys, slurry seal, -Sanitary Landfill excavations, tennis ` tations, various assessment courts, sanitary sewers, bridges, lift "s programs: D. Write contracts for and administer contracts with consultants to obtain federal monies. Such programs include -a Facilities Plan, which is aimed at obtaining 75% federal >funding for the Wastewater Treatment Plant. _2Z' E. Handle citizen service requests -_related to storm sewers, sidewalks, streets, retaining walls, assessment projects,, surface drainage and - a wide variety of other miscellaneous requests. The bulk of the funds in Engineering are spent for salaries. This Division is presently composed of the City Engineer, Assistant to the City Engineer, two Civil -Engineers, -four -Senior -Engineering Technicians and three Technical Assistants. Engineering has completed the majority of projects assigned in the FY 76 Budget; however design and inspection both suffer due to an excess of projects. One_of.the more important ones, such as the Washington Street Project, was com- pleted in a superior fashion because personnelworked under "wartime” conditions with a sense ofurgencyand esprit de corps. This pace cannot be maintained indefinitely. Alleviating this major problem is a major goal as shown in the next section. II MAJOR GOALS FOR FY 77 1. Ensure a more realistic match between workload and ability to produce superior design and competent' inspection. 2. Provide better services to other Divisions and Departments of the City. 3.- Upgrade City ordinances relating to physical construction in the City Themajoralternatives that will be used to reach these major goals include: a.- Reducing the workload by making the Council alw9re G, cur caPabili:ie x approving projects. December 10, 1975 _Z_ Budget Presentation b. Increasing staff: C. Utilizing more consultants l -Vae� ab le a.1ie•✓,rte �r L' na„I � rK.- i Itri ng projects of _other Divisions and goals will be reached by a ual effort on all projects. Other g lace ordinance Departments with those of Public instructingnthe 1City4F.ngineer to p The.last,-goal will be reached by upgrading as a`priority item. III PROGRAM PRIORITIES The demands placed on Engineering are directly related to the projects .The work either et done. No priority ranking can be established for developed by"other Departments and Divisions within the - City. gets done or it doesn't g in service are not possible. The service Engineering since incremental decreases_ is either present or it is eliminated. IV_ PRODUCTIVITY INCREASES ineering because -Personnel time is not being utilized effectively in Eng of the overload of projects. Personnel cannot stay with one project long enough to give it thoughtful considered attention with ectsialAereducti nphasis n of jectsproblem. The situation minor detail which create problems later on in the p J g the presence of a multi-nized workload or an .increase in staff will alleviate this project in the downtown area were not recog is critical. The demands placed upon Engineering lbs Washington -Street Project million dollar public improvement proj - Project or reflected in the FY 76 Budget. The $Bc0,OOCpublic works projecti,done by exceeds by a large margin any 'other sing going projects calls for either This additional workload together with all ong increased staff or increased use of consultants. STREET DIVISION PRESENT WORK PROGMMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS I tens in the City. Large expenditures The Street Division is responsible for maintenance of streets, alleys, bridges, sidewalks and other miscellane osramsl This Division is also responsible-- -- - - avin in subdivisions, are spent on contract maincostnparticipation:in extra-width as Muscatine Avenue. for snow and ice removal, P utilization of federal funds for construction proj paving ton Street paving, _ Major expenditurltalnexhendituresuincludeefunds �for Wash ingsed of ries and materials. Major cap 1? - the Gilbert Street Storm Sewer and asphalt resurfacing• however lack of a The Street Division completed most of its 76 goals; _ precise measuring system for work output precludes an accurate assessment of productivity. December 10, 1975 Budget Presentation II MAJOR COALS FOR FY 77 slurry sealing, slabjacking and halt concrete overlays, f streets. I, Utilize _asp. air Program' in the maintenance o throughout concrete rep. hate pavement policy Use salt and snowplowing to maintain 2. wfall. Park Road Bridge.' the community during snowfall. Improvement and 3. Utilize federal aid funds for Muscatine Avenue P 4.Udc-patching of excavation cuts, pgrain subdivisions- - sharing for extra- width paving S. participate in cost of-bikeways- 6. f bik' 6• Continue minor construction eways• Provide City's share of assessment 7, programs for sidewalk repair and g installation. Dubuque-College Street Mall. Spruce Street S. Provide funding for 'ects such as P Provide funding for miscellaneous small pro) 9• Schemmel Sewer• goals consist Storm Sewer, meet these g ui ment which will be used ;tO good eq P rams ects, maintaining 8 writing- The specific work programs ursual of federal funds, improve- The major maintenance or capital imp contracts o erat. ns, aggressive P funds for ma) fo letting lowing P cuts, providing for salt and snowp excavation - of a new ordinance for - ments projects. of the City such as III PROGRAM PRIORITIES facilities the investment in streets-', other physical one priority- f dollars and Maintenance of es is felt to t number of millions o facilities - and bridges in the hundreds f these sidewalks hys.Cal facilities , t'each year on maintenance o- Ranking of the City'sP seen cars or less. work is funds should be a life of SO years Fy 77 budget significant will be one -as the facilities have time• since most o PrOJ Tete_at._this. - - - various capital improvementsnot comp completed. Such work is information system. PRODUCTIVITY INCREASES ement to be done IV setting up a manag how much work there is' w can be increased bnventorying work should be done by ho Productivity work, for any specific of identifylnstandards as-to how muche ui ment costs hout the This consists establishing ersonnel and work item. Throng of each type, how much money P - to _that within the guide- men. determining certain funds Completed logical many then allocating work is being work item and made to see whether the "can be measured and log check is roductivie each Particular item• year a In this manner P ent on lines established. should be sP ade on how much mo decisions mney Budget Presentation -4 December 10, 1975 EQUIPMENT DIVISION I PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS This Division is responsible for maintenance of all City -owned vehicular equipment including Police vehicles, Transit vehicles, Refuse vehicles, etc. Major expenditures in this Division are for repair parts and salaries. In FY 76 the Division did provide adequate-service.to Transit-vehicles;- however ransitvehicles;- however service to all other Divisions of the City was, at best, marginal. II MAJOR GOALS FOR FY 77 1. -Provide priority service to Police vehicles, Transit vehicles, Refuse vehicles and snow removal equipment during the winter season. 2. Continue cooperation with Finance in the development of a computerized equipment management information service. - 3. Work in cooperation with Engineering on preparation of equipment specifications for equipment acquisition. 4. Maintain $100,000 plus inventory of parts. S. _Develop, and implement in-house training program for Mechanics. 6. Cut down overhead time. 7. Upgrade skills to allow in-house welding. Specific work programs that have been implemented to meet these goals include the minor remodeling at the Equipment Service Building to allow more efficient work and parts storage, more prompt ordering of replacement equipment to avoid maintaining worn out equipment. upgrading Mechanics' skills and attempting large increases in Mechanics' salaries to allow hiring of competent mechanics, implementation of`in-house `training program starting January '1, 1976, working with parts vendors to provide twice a day delivery service to the Service Building. -III -PROGRAM PRIORITIES - An Equipment Maintenance Study is presently being done by Barton-Aschman consultants to determine whether major upgrading of the present facility should be done or whether outside shops should be used for at least part of the City's maintenance. No major capital or operational expenditures are being programmed in the FY 77 Budget pending the results of this study:' - IV PRODUCTIVITY INCREASES The Equipment Division has been running one to two Mechanics short for the last year and a half due to either; 1) unavailability of mechanics at any price, or 2) inadequate salaries. This lack of trained mechanics has ,resulted in too December 101-1975, Budget Presentation much work for the remaining mechanics with resultant inefficiency and frustration. The present Equipment service Building is very substandard and contributes to lack of esprit de corps crowded conditions, lack of parts storage, lack of space, etc. f the Equipment Study, either a new facility Depending upon the results o , must be built or the present facility must be substantially improved. TRAFFIC ENGINEERING DIVISION I PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS The Traffic Engineering Division provides maintenance and minor construction for all signs, signals and pavement markings within the city. The Division has been doing minor capital improvements proiccts_such as traffic signal installation and street lighting projects The City Traffic; Engineer is a newly created position . and individual is responsible for responding to very numerous citizens' re - and this and school safety and has made substantial quests concerning pedestrian cross progress in completing the Division's work assignments since the Traffic Engineer position was created July 1, 1975. In the past the Division was strong on technical skills, but lacked long range, management planning; therefore the workload was often out of balance with the personnel available. - Expenditures in this Division are mainly in the areas of personnel and materials: used in maintenance of signs, signals and pavement markings Capital improvements projects include traffic signals on Washington Street, traffic, signal installation proAvenue and Lower Muscatine, installation of the Burlington Street signals. at Firstjects 11 MAJOR GOALS FOR FY 77 1. More emphasis on maintenance versus installation of capital improvements. 2. Heavy emphasis on developing a, workable school crossing program that is accepted by the City Council, the School Board and parents and children ^, 3. Obtainingfederal funds for traffic signals on Jefferson and Market I JCI�tCK F�J Streets and at summitandBurlington..�a t 4. Aiding Engineering with construction plans for Muscatine Avenue, Washington - Street and the College -Dubuque Mall. _ these goals, Traffic Engineering, will make a concerted effort to To reach : hes,out to consultants rather than doing them with let capitalimprovements _projects force account. The City Traffic Engineer is working with a Safety Committee from each school on development of a school.safety_manual. The Traffic Engineer is to signalization also submitting the applications for federal fundings related of several keyintersections throughout the community. He will also be pursuing - federal funds available for reconstruction of high accident experience intersections. III PROGRAM PRIORITIES First priority should be given to maintenance of existing signs, signals and pavement markings. it is desirable to increase and - the City's attention to high: - accident locations and fix these locations by improvements in signalization and/or Budget Presentntion _f�_` December 10 1975 improvements to the roadways approaching intersections This attention toward _decrease of accidents is important, but should fund cuts be imperative in the Road Use Tax fund; particular emphasis on analyzing high accident locations and correcting such problems can be deferred. IV_ PRODUCTIVITY INCREASES Traffic Engineering was housed in extremely cramped quarters at the Equipment Service Building. Due to minorremodeling, the size of the space for Traffic Engineering has been doubled and this should result in increased efficiency due to -adequate working room, adequate storage room, cleaner facilities, pride in the working area. The new City Traffic Engineer will also help: increase productivity by, laying out work programs in advance and doing short and long term planning for Traffic -Engineering. REFUSE DIVISION I PRESENT WORKPROGRAMiNCLl1DING OPERATING AND CAPITAL EXPENDITURE BUDGETS The present work program of this Division consists; of once a week collection of all garbage and refuse from one through four family dwellings, continued pickup of up to 15 cans from other dwellings to whichservice' is presently provided, collection of bulky refuse,_ operation of State ,approved Sanitary Landfill, collection of refuse from public litter cans in the downtown area and maintenance of these_ litter cans. The highest percentage of the Refuse Division's' budget is involved in salaries, although periodic equipment acquisitions create heavy burdens on ,the General Fund. Significant problems have been experienced in the past year with equipment break- downs due to old trucks and packers. Gradual' replacement of ,these units during the past six months has resulted in more normal operations. II MAJOR GOALS FOR FY 77 In addition to the goals presently being_undertaken, the Refuse Division plans to:inspect-collection vehicles used by private solid waste collectors in Iowa City; inform the public of rules governing refuse collection and ensure that the new, ordinance regarding solid waste is enforced. A rudimentary management information system measuring tons collected each day, man-hours per ton, time spent on the routes, and miles traveled is in existence and analysis o€ these figures can be done to -determine whether objectives are being met.- The Refuse Division also maintains records of service requests from citizens regarding missed pickups, etc. and analysis of these records will indicate whether good service is being delivered. III PROGRAM PRIORITIES Refuse service i an indispensable item in the Citys Budget and all aspects of the Budget must by necessity be top priority. -7 December 10, 1975 Budget Presentation IV PRODIICTIVITY INCREASES During FY..77 comparisons will be made of the productivity'of City crews compared with the private sector. Based ont�'eenumber tof personnel 1per ntruck productivity will he increased by reducing or exploring alternates to municipal pickup service. WATER AND POLLUTION CONTROL: DIVISIONS l PRESENT WORK PROGRAM3INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS - 1. These two Divisions are responsible for treatment all watersanitary supply sewage from throughout the City and providing potable for the City. Both Divisions have large operating and capital expenditure projects. Major projects in the Water system includeworkinginthe Urban Renewal Area, ,_ onver of er ins in ions, c cost participation on oversizedradwatertmainaextensionsdandsimprovementssofnthe water meters to remote read, Water Plant to meet federally mandated requirements regarding sludge treatment. Major capital expenditure projects in the Pollution Control system include s funds needed to improvements in the Urban RenewgI Area, reconstruction of a lift station near City Park, and rete a_consultant to obtain 75o matching goal set for FY 76, which are upgrade the municipal sewage Treatment Plant'.to meet federal regulations. Both Divisions have completely fulfilled their work g treatment of municipal wastes to a standard which will meet present effluent guidelines and provision of treated water to the municipality. Ii MAJOR GOALS FOR FY 77 WATER POLLUTION CONTROL 1. Continue existing work programs 1 Meet Federal B State Wastewater effluent guidelines 2. Determine most economical way of treating sludge, to meet federal 2. Set up regular sewer cleaning program guidelines on sewer lines throughout the City 3. Continue pursuing 75% federal funds `'to meet federal effluent guidelines 4. Continue maintenance and operation of 10 lift stations throughout the com- munity _ _, No additional personnel are needed in either Division to meet present and proposed work program goals. lneccssnryficant ptado tain 75% federal itures will be afundined in g far t�an Control to meet federal guidelines upgrading, the Sewage Treatment Plant.