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ROLL CALL;,
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MEETING OF December. 23;.1975,
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7.30 P:M
PRESENT i ABSENT.'
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BRANDY -.
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CZARNECKI
DAVIDSEN
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dePROSSE
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NEUHAUSER
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f1IfIUTES OF OFFICIAL ACTIONS OF COUNCIL
DECEMBER 23, 1975
- 7:30 P.M.
Tile cost of publishing the following.proceedings and
claims is $ Cunulative-cost°to date during this
calendar year for said publication`is $
The Iowa City City Council met in Regular Session on the
23rd day of December, 1975, at 7:30 P.M. in the Council Chambers
at the Civic Center. Present: 'Brandt,- Czarnecki, deProsse,
Neuhauser. Absent:_ Davidsen. Ma Czarnecki presiding.
It was moved by deProsseandseconded by Neuhauser to con-
sider_the amount read thus far to be a full reading and to
approve the minutes of Official Actions of Council meeting `of
December 9, 1975, subject to correction. Motion carried, David
sen absent.
Mayor Czarneckiproclaimedthe month of January, 1976, as
Alien Address Report Month._
Robert Welsh and former Mayor Loren Hickerson appeared ex-
pressing sincere gratitude for service to the community by the
City Council during the year 1975. They,_as.well as Council-
women deProsse and Neuhauser-expressed particular thanks to
Tim Brandt for his 8 years of service -and Ed Czarnecki for his
4 years of service.
It was moved by Brandt and seconded by deProsse that the
minutes of the meetings of Human Relations Commission Public
Meeting, 12/11/75; Electrical Board, 12%9/75; Library Board
of Trustees, 11/20/75; and Human Relations Commission, 12/8/75,
be received and filed. Motion carried, Davidsen absent.
It was moved by Brandt and seconded by deProsse that the
Mayor's re -appointment, as a citizen representative, of Allan
Vestal, 1704 _Glendale Road, to the Regional Planning Commis-
sion term expiring September 26, 1978, be approved. Motion
adopted, Davidsen absent.
It was moved by Brandt and seconded by Neuhauser'that:the
letter from Des Moines Office of HUD, concerning the old Capitol
Associates proposal for housing for the elderly, which indicated
that HUD will not; approve the current proposal,but offered
several alternatives for the developer, one of which was to
continue ,with the conversion to Section 8 changing the original
proposal only to the extent of deleting the 38 non -subsidized
units be received and referredtothe City Manager and City
Attorney, and Mr. Rubin be informed of the majority decision
of theCounciland the reasons for past actions, a meeting to
be scheduled with him to straighten this all out.,Motion-
carried, 4/0. -
Page 2
Council Minutes
December 23, 1975
It was moved by Brandt and seconded ,by deProsse that the
7.
Resolution No. 75-436, recorded in Resolution Book 33, page
179, Amending Contract with Shive-Hattery for Administering._.
the Urban Renewal Demolition Contracts;-byincreasing the "not
to exceed" figure from $49,000 to`_$59,000 and extending the
completion time to May 28, 1976, be-adopted.
After discussion, it was moved; by Brandt and seconded by
Neuhauser_to_amend the Resolution by including "subject to
approval by Federal Government legal counsel". Motion adopted,
4/0,--Davidsen'absent. It was moved by Brandt and seconded` by
deProsse-to adopt the Resolution as amended. Roll call: Ayes:
Brandt, Czarnecki, deProsse, Neuhauser. Nays: none. Absent:
Davidsen. 'Resolution adopted, 4/0.
It was moved by Neuhauser and seconded by Brandt to adopt
Resolution No. 75-437, recorded in Resolution Book 33, page 180,
Accepting Sanitary Sewers, Storm Sewers and Paving in Village
Green Addition, Part 5. Roll call:----Ayes: deProsse,Neuhauser,
Brandt,' Czarnecki Nays: none. Absent:` Davidsen. Resolu-
tion adopted, 4/0.
- It was moved-by Neuhauser and seconded by Brandt to adopt
Resolution No. 75-438, recorded in Resolution Book 33, page 181,
Accepting Sanitary Sewer for Lots 190 through 220 in Washington
Park Addition, Part 9. Roll call:` Ayes: Czarnecki, deProsse,
Neuhauser, Brandt. Nays: none. Absent: Davidsen. Resolu-
tion adopted, 4/0.
It was moved by Neuhauser and seconded by deProsse to adopt
Resolution No. 75-439, recorded in Resolution Book 33, page
182, Accepting Sanitary Sewer Improvements in University Lake
Apartments-Melrose Lake. Roll call: Ayes: deProsse, Neuhauser,
Brandt, Czarnecki. Nays: -none. Absent:-Davidsen. Resolution
adopted, 4/0.
It was moved by Brandt and seconded by deProsse to adopt_
Resolution No. 75-440, recorded in Resolution Book 33, page 183,
Accepting Sanitary Sewer in Streb South Industrial Park. Roll
call: Ayes: Neuhauser, Brandt, Czarnecki,` deProsse. Nays:
none. Absent: Davidsen. Resolution adopted, 4/0.
It was moved by Brandt and seconded by Neuhauser that the
letter from K. R. Miner, Chairman, Johnson County Citizens'
- Committee for the Handicapped, regarding Section 502 of the
Iowa Building Code be referred to the City Manager, City Attor-
ney, Housing CommissionandBoard of Appeals. The motion was
adopted, 4/0, Davidsen absent.
COMPLETEDESCRIPTION OF COUNCIL ACTIVITIES
DECEMBER 23., 1975
7:30 P M.
The Iowa City City Council met .in:Regular Session,_ on the
23rd day:of December, 1975, at 7:30 P.M.`in'the Council Chambers
at the Civic Center. Present:.- Brandt,; Czarnecki,;_deProsse,
Neuhauser. Absent: Davidsen. Mayor Czarnecki presiding.
It was moved by'deProsse and seconded by Neuhauser to•con-
sider the amount read thus far to be a full reading and to
approve the minutes of Official Actions of _Council meeting of
December 9,_'1975, subject to correction. Motion, carried, David -
sen absent.
Mayor Czarnecki proclaimed the month of January, 1976, as�/
Alien Address Report Month
Cn
Robert Welsh, 2526 Mayfield, appeared expressing his `sin-
cere gratitude for service to the community by the City Council
during the year 1975.- He expressed' particular' thanks to Tim
Brandt for>.his-8 years of service and Ed 'Czarnecki for his 4'- j/
years of service
f,
It was moved.by Brandt and seconded by deProsse that the
i
minutes of themeetingsof Human Relations-Commisson Public
Meeting. . Fl��+r;ca7 Board, /9/75, T•; a v Boa d o
to
Trustees. 11J2QZ75..; and Human -Reda ionG Comm;aa;on. I2L8fJ5, /f
Trustees,
be received and filed. 'Motion carried„ Davidsen absent.
Mayor Czarnecki noted the recommendation from the Iowa City
Library Board that the Council empower the,Mayor-to sign "Joint
Agreement' between Iowa City Library, Board and Council to Coor-
dinate Negotiating Procedures for Purpose of Collective Bar-
gaining" had been adopted by a resolution at a"previous meeting.
r f
It was moved by Brandt and seconded by deProsse that the
Mayor's 're-appointment,as a citizen`representative,of Allen
Vestal, 1704 Glendale Road, to the Regional Planning Commission,
term `expiring 'September 26, 1978, be approved. Motion adopted,
`Davidsen absent
Councilwomen Neuhauser and deProsse shared'thoughts with
Council on the years of service given to the Community by Ed.
Czarnecki and Tim Brandt.
Mayor Czarnecki expressed his appreciation for whole -hearted
support from the Staff for cooperation over the past years, and
- Councilman Brandt noted it had been a privilege and pleasure to
work with the present and past 'councils and staff members and
complimented the news media on their coverage of Council meetings.
Page 2
Council Activities
December 23, 1975
CI IL4a ager Berlin commented on the Nate Rubin letter
Des Moines Office of HUD concerningth�-apitol Associates
proposal -for housing for the elderly,'; which indicated that HUD
will not approve the current proposal, but offered several
alternatives for the developer, one of which was to continue
With the conversion to Section 8 changing the original' proposal
only to the '_extent of: deleting the 38 non -subsidized units.
A;meeting 'was set for January 6th to review the status of 'the
application with Old Capitol Associates and the Housing Comm"
sion. Chairperson of the Hou_sing-Commission Fredine Branson
appeared for discussion. `It was moved by -Brandt -and seconded
by Neuhauser that the letter be received and referred to the
City Manager and City Attorney,
-and Rubin: be informed of
the majority decision of the Council and the reasons for past
actions,_a meeting to be scheduled with him to straighten this
all out. Motion carried,-
.,4/0. -
City Manager Berlin informed Council that the arrangements
with Johnson Count Social Services will not-continue_bevond
Januar 1 1976 and recommended we continue to service Youth
Agencies=with-the level of funding Council'has ap,rov_ed_in_the
budget until other administrative`arran ements`can be made.
i e un ing of various programs was; also -discussed,; and the
City.Manager said he would provide the new_Councilmembers a
detailed financial statement on funding of these programs.`
It was moved by Brandt and seconded by deProsse that the
Resolution No. 75-436 recorded in Resolution Book 33, page 179,
Amendin ,'Contract -with Shive-Hatter for Administerin
Renewal Demolition Contracts- b increasing"not not to e cee �
figure from $49,000 to $59,000 and extending the completion
"
N
time to May 28, 1976, be adopted C
`. After discussion, it was moved by Brandt and seconded by
` Neuhauser to amend the Resolution by including "subject to
r,.
•-, approval by Federal` Government legal counsel". Motion adopted,
4/0, Davidsen absent. It was moved by Brandt and seconded by
deProsse to adopt the Resolution as amended Roll call: Ayes:
Brandt, Czarnecki,,deProsse, NeuhauserNays: none. Absent:
.
Davidsen. Resolution adopted, 4/0.,
It was moved ,by Neuhauser and seconded by Brandt to adopt
Resolution 'No. 75-437 recorded in Resolution Book 33, page 180,
AcceRtinq Sanitary Sewers Storm Sewers and=Pavinin Villa - e
Green Addition Part 5 Roll call: Ayes: deProsse, Neuhauser,
Brandt, Czarnecki..- Nays: none. Absent: Davidsen. Resolu-
tion adopted, 4/0._
It was moved by Neuhauser andseconded_by Brandt to adopt
Resolution No. 75-438•, recorded in Resolution Pok 33, Page ggy,
Accetin SanitarySewer for`Lots 190"Throu h'220 in Washington
Page 3
Council Activities -
December 23, 1975
Park Addition 9 Part f7
I _--- -_ Roll call: Ayes: Czarnecki, deProsse,_
Neuhauser, Brandt. Nays: none. Absent: Davidsen. Resolu-
tion adopted, 4/0.
It was moved by Neuhauser and seconded by deProsse to adopt
Resolution No 75-439 recorded in Resolution Book 33, page
182, AcceptInS
Sanitar . ewer improvements in University Lake
Apartments-MgIggsp Lake. Roll call: - AyesT d�eProsse, Neuhauser./
Brandt, Czarnecki. Nays: none. Absent: Davidsen. Resolution
adopted, 4/0.
It was moved by Brandt and seconded by deProsse to adopt -
Resolution No. 75-440 recorded in ResolutionBook33, page 183,
Accepting Sanitary Sewer in S-t-r_eh_S_Q_U_th__1ndus 11
Neuhauser Brandt, Czarnecki, deProsse. Nays:
UCL": Ayes: trial Park Ro 22�y�
none. Absent: Davidsen._ F Resolution adopted, 4/0.
It was moved by Brandt and seconded by Neuhauser that the
letter from K. R. Miner Chairman, Johnson County cit!
__zeAg!
Building Code be 2 of f-hf- Tom
-C.ItyAffnrney
housingCommission and Board of Appeals._ Brad Meyers appeared
TOM the Johnson County Citizens' Committee for -the Handicapped,
discussing accessible housing units for the handicapped, -off -
campus, and requesting Council approve the change requested in
their letter. Council discussed the responsibility of the land-
lord to leave the listing open for rental by.handicapped before
listing it for the general public. Sharon Bonney advised that
the University does convert units whenlneeded. The motion was
adopted, 4/0, Davidsen absent.
It was moved by Brandt and seconded by deProsse that the
letter from Esther Boulton expressing
nice iob the City _appreciation for khe
has done on bothlti -I! KI
11 [ton and Washington
Streets in the downtown area be rergIved and
carried, "av-Lu.5en absent. __�eA, -Motion ay
It was moved by deProsse and seconded by Neuhauser to
adopt the following permit resolutions recorded in Resolut'
Book 33: 3.on
Approving Class C Liquor License
ahamrock, 525 South Gj]bQrt. g, -q APP—Ac4—ti9_n_tQxthe,
No- 75-443F
Approving Cigarette Permits for Waterfront Lounge 21 W.
Benton,
and Needs. 18 S. Clinton and Country Kitchen,
1401 s. Gilbert, Res. No. 75-442, page f8-5.
Roll call: Ayes: deProsse, Neuhauser, Brandt, Czarnecki.
Nays: none. Absent: Davidsen. Resolutions adopted, 4/0.
City of Iowa city
MEMORANDUM
DATE: December 19, 1975
TO: City Council
FROM: City Manager
RE: _ Material in Friday's Packet
Memorandum from City Manager to City Council regarding Title XX Funds.
Memorandum from City Manager to City Council regarding Senate File 292.
Staff Meeting Minutes. of November 26, 1975.,
Copy of letter from Paul Coates regarding an orientation session for f�0
newly elected Mayors and Councilmembers. -_
Memorandum from the Department of Finance to the City Manager regarding the
newsprint recycling program.
Letter of transmittal from The Council on Aging of Johnson County to
the City Council of Iowa City, Iowa, regarding review and consideration
of proposed budget,program, and structure.
Vacancy notice for Board of Adjustment.
Article from Wall Street Journal, December 3, 1975, regarding Federal
Aid for the Cities.
_ Article from Des Moines Register December 9, 1975, regarding public
bargaining Y�
employes' talks. _
Article from Wall Street Journal, December 12, 1975, regarding public -
employee unions.
-- Memorandum from, The Board of Supervisors, Johnson County, to mayors
of all incorp. communities in Johnson County ,r egadin election of new
members to Functional Classification Board. I�
Memorandum from City Manager to City Council regarding alternate date
street parking.
Summary of informational meeting between Old Capitol Associates and City
of Iowa City of December 16, 1975.
Farewell address by Penny Davidsen.
Information from Community Development Department rcFnrding he Teased
Housing` Program Conversion from Scction 23 to Section B.�//
J,
t�;. .. ,. _. _.__.,_. .__h.rj;,
Page'2 Council Minutes
•
December 9, 1975`
5
It was moved by Neuhauser and seconded by Davidsen to
concur with City Attorney Hayek's recommendation regarding
Towncrest:Mobile Home that the Citynot pursue their request
for the Court granting a permanent injunction. 'Motion adopted,
- Brandt absent. _;: _.._ ,
It was moved by, Davidsen` and seconded by deProsse to adopt
the following permit resolutions recorded in Resolution Book 33:
Approving ClassB Beer Permit Application, regular and -
Sunday for Hamburg Inn,;119 Iowa Avenue, Resolutions
--
75-421 and 75-422, recorded on pages '161 and 162.1-
Roll call: Ayes: Czarnecki, Davidsen, deProsse, Neuhauser.
Nays: none. Absent:; Brandt. Resolutions adopted, 4/0.
--It was moved by deProsse and seconded by Neuhauser that
the disbursements_ in the amount of'$864,773.60.be approved :sub-
ject to audit. 'Motion adopted, 4/0, Brandt
It was moved by Davidsen and seconded by deProsse-to ad-
journ the meeting, 8:50 P.M. Motion adopted.
•
`A
more detailed and complete description of activities of
Council and disbursements available in the City Clerk's office -
and Finance Department.'
_ Mayor . -
by:
-- Abbie Stolfus, City Clerk
•
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
-- DECEMBER 9, 1975 .
7:30 PIM,
The Iowa City City Council met in Regular Session on the
9th day of December, 1975at 7:30 P.M. in the Council Chambers .
,
at the Civic Center. Present: Czarnecki,',Davidsen, deProsse,
Neuhauser. Absent: Brandt. MayorCzarnecki presiding.
It was moved by deProsse and seconded by-Neuhauser to con-
sider-the amount read thus fartobe a full .reading and to apw
prove the minutes of the Official_ Actions of the; Council meeting
of-November 25, 1975, subject to correction. .Motion carried,_
unanimously.
Mayor Czarnecki -pointed-out that in the Informal` Minutes':
of November 25, 1975, he wanted to'add that -he-did -object to
the method of reviewing ;,the -extra items in the'budget.to the
discussion of unfunded activities onpage2.
Mayor Czarnecki proclaimed the week of December 7-13, 1975,
as Thanks-for-Giving Week for Goodwill Industries. -
.'
It was, moved by Neuhauser and seconded by Davidsen,that
the minutes ,of the meeting of the Public library Board of Trustees, -
11/6/75 and 11/13/75, be received and filed. Motion carried,-
unanimously.
The Mayor noted receipt of (1) a letter from.`the Highway
Division of the Iowa_Department of Transportation asking Council
to name a representative for the Intergovernmental Relations
Committee of the Iowa Department of Transportation -- Mayor '
Czarnecki noted he would check"with the City Manager, and (2)'
a request from 'Dorothy Douglass concerning the replacement for
Penny Davidsen on the Transit Advisory Committee of the Regional " '=
Planning Commission. Council concurred in the suggestion that
the appointment be deferred for the. new, Council's action.
The Mayor`` informed Council of a letter-.addressed to the
_City Engineer on inspection of the bridge carrying Highway 1
over Ralston Creek and -the study'_shows the structure to.:be in-.
adequate for 2-lane legal loads at allowable operating stress.
Mayor Czarnecki inquired about the, meeting schedule since
there" are appointments coming up next Tuesday. After discussion
it was decided to have an-executive`' session after the Informal
session on Monday, December '15th, to-discuss `the 'appointments.
•
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- rs
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Page 2 Council Activities
•
December 9, 1975
The Mayor called attention to the request from the -Arts -
Council for (1) an additional $250.00 for incidental expenses'
and (2) Council approval of the form for the'application; now
that CETA money is available, the proposal needs to be:for-
mally accepted. After discussion, it was.decided therewas
not -support for--the-allocation of the $250.00.
The Mayor inquired on the status of the Union negotiations.'
City Manager Berlin commented he would begetting back with
Council after thenegotiationmeeting.
,Council noted that the Steering Committee of Housing and
Community Development' was still short several members. Council-
woman Neuhauser"pointed out that the question of citizen finan- ='
cial'participation in the HCDA'Grant was brought up at -the
recent National League of Cities meeting.-City.Manager-:Berlin;
noted that instead of the way.Iowa City is 'interpreting this --_
participation, the intent is to mobilizeprivate resources so.
that they may be added on -to public resources, sothatif
Federal resources are no longer available in the future, there
would be a-program-in;the'private-community_;that,would-carry'-on.
.
Mayor Czarnecki noted a letter received in the packet from
Director McKinney, Real Property Division of the -Public Building
Service of General Service Administration,'informing the City_
-that further negotiations are not feasible'aoncerning'the,$200'000 ..'
offerfor thePostOffice, unless the City would make a`sub-
stantial increase in the offer.
After discussion it was decided to defer review of the
policy on street 'lights for the new Council::
Council discussed, the island on Court Street, east of Summit
-
Street and the problems involved. Councilman -elect Vevera was:
present_offering suggestions. There was not `a consensus to
proceed with the project.
Mayor Czarnecki inquired -as to the status on the Urban Re-
newal Elderly; Housing.' City,Manager"Berlin`' replied that no
-
word had been received from FHA at this time, and the matter
would be discussed at the next Old Capitol -City Staff meeting.
Councilwoman Neuhauser commented"on the Comprehensive Plan
process. She noted all agencies in 'Regional Planning would
receive copies of the study design to see if they wanted to
;participate and in which areas, "`so;they-could talk about ;these'-
internally and have representativesgo to the Regional Planning
commission. A work program could be'started `to decide which
portions Regional Planning would be 'interested in`funding. The
"possibility of contracting out to do certain' elements was also
AGENDA
REGULAR COUNCIL MEETING
DECEMBER 23, 1975'J7:30.PM
Item No. 1
- Meeting to order
Roll call
_.Item No. 2
- Reading of minutes of official-actionsof Council meeting of..
December 9, 1975.
Item No. 3-
- Mayor's Proclamation.' -
.Item No. 4--
Public Discussion. - - -. -- -
Item No. 5
- Receive minutes of Boards and Commissions.
a. -Iowa City. Public Library :Board .ofTrustees meeting of -
November 20, 1975.
b. Human -Relations Commission meeting of December 8, 1975.
c. - Human Relations Commission Public meeting of December 11, 1975.'
-
d. Electrical Board of Examiners meeting of December 9, 1975.
- Item No. 6
-._Recommendations to_.the .City -Council. -
-a.- Consider recommendation of Iowa City Library Board of Trustees,-;
-__
.that the Council empower the Mayor to sign "Joint Agreement
Between Iowa City Library Board.of.Trustees and City Council
of Iowa City to Coordinate Negotiating Procedures for Purpose
of Collective Bargaining."
Item No. 7 -
Business from the City Council. ;
a. Consider appointment to fill vacancy on Regional Planning
`.:Commission. - - .
Item No. 8
— Report on items from the City Manager and City Attorney.
Item No. 9 -
Consider resolution amending contract with Shive-Hattery for
- `-:administering-the
urban Renewal Demolition Contracts. -
Item No. 10 -
Consider resolution accepting sanitary sewers, storm sewers and
paving in Village Green Addition; Part -'5.
_.. .Item No. 11 -
Consider resolution accepting sanitary-sewerfor lots 190 through -
220 in Washington Park Addition, Part 9.
Item No. 12 -
Consider resolution accepting sanitary sewer improvements in
University Lake, Apartments -,Melrose Lake.
Item No. 13 -
Consider resolution accepting sanitary sewer in Streb South _Indus-
trial Park.
4'
•
AGENDA
REGULAR COUNCIL MEETING
_ DECBfBER :23, 1975 7:30 PM
Item No.
1
- MEETING TO ORDER
ROLL CALL - Do V14 -Te". o aSP�
Item No.
2
- READING OF MINUTES OF OFFICTAL ACTIONS OF COUNCIL I.EETING OF
DECDIBER 9, 1975. �� /teu 2i c l�; cis r r' .Q
Item No. ,
-3
- MAYOR'S_ PROCLAMATION
a. Alien Address Report -Month Ak, t97lo. -
Item No.
4
- PUBLIC DISCUSSION
-
// h 's
Soh Ward 2Sllo �vfn a�r•�� V`Y i)vo cg-e..�- Sry�ox..Q _ -
..
/'!l If,1 �nnr T^/��, •I \i 1rCC
Item No.
5
�RECEIVE MINUTES OF BOARDS AND COMMISSIONS.
)a.
Iowa City Public Library Board of Trustees meeting of
/
November 20, 1975.
:. Action:
b.: Human Relations Commission meeting of December 8, 1975.
Action
Agenda
Regular Council
Meeting
7:30 PM
.• December 23, 1975
Page 2
Item No. 5
(Cont'd)
Public meeting of December 11, 1975.
/C.
Human Relations Commission
1/
Action:
Board Examiners meeting of December 9, 1975.
`.
d._ Electrical
Action:
-
RECCE TIONS TO THE CITY COUNCIL.
Item No. 6 -
City. Library Board of Trustees
a. Consider recommendation of Iowa
the Mayor- o sign "Joint Agreement
Council
that the Council empower
City Library Board of Trustees and City
for Purpose
Between Iowa
City to Coordinate Negotiating Procedures
of Iowa
of Collective Bargaining."
Wes
Action:
FRCM THE CITY COUNCIL.
Item No. 7
-BUSINESS
fill vacancy on Regional Planning
a; Consider appointment to
Commission..
_ Action:
`
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Agenda
Regular Council DSeeting
• December
23, 1975 7:30 PH
Page 3
Item No.
8 REPORT ON IT IS FROM THE CITY MANAGER AND CITY ATTORNEY.
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1100 CA, j U�.i is
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Item No. 9
CONSIDER RESOLUTION AMENDING CONTRACT WITH SHIVE-HATTERY FOR AD-
MINISTERING THE URBAN
RENEWAL DEMOLITION CONTRACTS.
• Comment:
This resolution approves an amendment to the existing contract with
Shive-Hattery. The amendment increases
the 'not to exceed" figure
from $49,000 to $59,000 and extends the completion time
to 14ay,28, 1976.
Unusual expenses were incurred by the Engineer in administering the
contract with S.A.S.
Equipment Co. of North Bergen, New Jersey, on
Contract No. 4. Public Works
Action:
recommends adoption of this resolution. -
6 -4
-Item No. 10
CONSIDER RESOLUTION ACCEPTING SANITARY SEWERS, STORM SEWERS AND
PAVING IN VILLAGE GREEN ADDITION,
y ;7
PART 5.
Comment:
-This resolution accepts work done -on the sanitary sewers, storm
sewers and paving. These improvements:have
been OrlStrUcted in
accordance with City specifications and Public Works
recommends
approval of the resolution.
Action:
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Agenda
Regular Council
Meeting'
• December 23,
1975 7:30 PM
Page 4
Item No. 11
- CONSIDER RESOLUTION ACCEPTING SANITARY SEWER FOR LOTS 190 *nIROUal
Ir/S_220
IN WASHINGTON PARK ADDITION, PART 9.
Comment:
This resolution accepts the work for the above named improvements.
These improvements have been constructed 'in'accordance 'with City
specifications and Public Works recommends adoption of the resolution.
Action:
�n,. f?„� �o o ,� r.. �'d
Item No. 12
- CONSIDER RESOLUTION ACCEPTING SANITARY SEWER IMPROVEMENTS IN
•% _ y 9
UNIVERSITY LAKE APARTMENTS - MELROSE LAKE.
Comment:
This resolution accepts the work done on the above improvements.
These improvements havebeenconstructed in accordance with City
specifications and recommends adoption of the resolution.-
. Action:.
�Works
/{Public
•
Item No. 13 -
CONSIDER RESOLUTION ACCEPTING SANITARY SEWER IN STREB SOUTH INWSTRIAL
PARK.
Comment:
This resolution accepts the work done on the sanitary sewer improve-
ments in Streb South Industrial Park. These.,improvements have been
constructed in accordance with Cityspecifications and Public Works
recommends adoption of the resolution.
Action:
t✓1 !
Item No. 14 —
CORRESPONDENCE TO THE CITY COUNCIL.
a. Letter from K.R. Miner, Chairman, Johnson County Citizens'
Committee for the Handicapped, regarding Section 502 of the
IowaBuilding Code. µ..•
Action:
%)A l t t r, r, , f A ��0. A, 111
b. Letter from Esther A. Boulton, 603' Brookland:Park Dr.,
expressing appreciation for the nice job the City has done on
both Burlington and Washington Streets in the down town area.
%%�� /
Action:
[y1
i12t
_
:j
3.
Agenda
Regular Council Meeting -
•
December
23, 1975 7:30 PM
Page 5
Item No.
15 - PUBLIC DISCUSSION
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Item No.
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L
• ELECTRICAL BOARD of EXAMINERS MEETING
December 9, 1975
-
MEMBERS PRESENT: James Hynes
John:`
Robinson
LaVerne Shay
Edwin O'Brien
STAFF PRESENT: Paul Bowers
The meeting was called to order at 1:00 P.M. by Paul Bowers.
The first order of business was the election of a new chairman.
O'Brien made a motion to nominate Jim Hynes. Shay motioned
to nominate O'Brien. Hynes seconded Shay's motion. A vote was -_
taken and unanimously passed. O'Brien was elected the new chair-
man of the Board.
The subject of Bruce Glasgow using romex in 'future apartment
complexes was brought up and discussed. The Board decided
against the use of romex in new apartment complexes. Presently,
because of our restrictive code, requirements, the City's fire
insurance rates have been lowered. -The cost of wire is soon
recovered by the savings obtained in insurance.
Reciprocal agreements between the following cities, concerning
• licensing, was brought up and discussed: Keokuk, Burlington,
Mt. Pleasant and Cedar -Falls. - It was agreed that we will find
out --what. type of insurance or bond is -required -in-each-of the'
above cities, and how future licensing would be charged out.
A definite decision was tableduntil' we work out our differences
with Cedar Rapids.
A_meeting was scheduled with the licensed electricians of
Iowa City concerning code problems. The meeting will, consist
of an open forum with topics -,on -inspection and code compliance.
this meeting is scheduled for January; 7, 1976, at 7:OO P.M.
The subject of test re -writing was brought up and each 'member
was furnished .with a past -test copy to be read and up -dated.`
After review and correction, these tests will be returned and
discussed at a future date.
The meeting was adjourned at 3:00 P.M.
Respectfully submitted,
Paul Bowers
Secretary
-Z -
OAA -N aM k
avian uc an`,' ecretary
DIRECTOR'S REPORT
NOVEMBER 20, 1975-
Financial
Inflation is making mince -meat of the library's FY176 budget.
Books are up 191 in the first nine months of .175 compared to
that period in 1974. Publishers are decreasing the number of
items on which high discounts are given, adding shipping
charges and sometimes raising the list sprice -of a book as much'
as 25-50% after it is announced and ordered. `_'Almost all paper '<
productsarebeing quoted at 50% higher than out last order -
book pockets, catalog cards, transaction slips, overdue forms,
etc._ Recordings have gone up 14-25% since this budget, was approved
and -plastic -jackets for recordings, 25%. Utilities are 25%
higher rather than the 7% predicted by_the-City Finance Dept.
a'year ago with the natural gas -season yet ahead of us. - Postage
goes up 30% January 1. We are cutting back severely on the number
of books purchased.
Income from the Myron Walker Trust for the year ending August 31,
1975 was $2,727.00 This is our principal'' support for the Gifts
Bequests Fund. Fund. Annual income has grown substantially since 1970.
Circulation of Materials
• The newfinesystem initiated July 1,-1975 shows a 48% increase
in income in the first 4 months compared to a year ago with a
55% drop in the number of people paying fines.
The results "of'action taken in SmallClaimsCourt by the City
Attorney's office against six library users with long overdne-
library materials valued at $50.00 or more is inconclusive.
Three have returned materials orarepaying off fees for lost
books and records, one admitted to having them but has not yet
settled with the library and two the court was unable to locate.
Since that time claims against 77 individuals for 220 items
worth over $1,600.00 have been forwarded to City legal department
for further action.
Circulation continues to increase at a rate of 10-11%. Only part
of this can be attributed to the new security system since it
wasn't installed until May and circulation jumped, by 10% in Janu-
ary and has been 10-11% ahead each -month. Libraries all over
the country ,are experiencingthis same increase and much of it
must be attributed to people using the free services of a library
-instead of spending money for books, records and other forms of
entertainment in a -period -of recession.
DIRECTOR'S REPORT
-2
CORRESPOME`CE
1. An IAOIIRA Publication, "Principles of the _Law of Equal Educational
Opportunity" was received.
2. A letter from Sandy Boyd was received in response to the Commission letter
supporting the regent request of -funds to make U of I more accessibe to
the handicapped.
REr�oR•rs -
'rhe lilucation Committee coordinated by ,Sally Smith reported on the proposed
1976 Education Program for the Commission.
1. ' Arrangements are being made for IAQtHA to do commissioner training.
Proposed dates are for January 18 afternoon and January 19 morning.
2. Explore the possibility of setting up a workshop with the county on how
to implement an affirmative action program.
3. Develop a program to educate the community after the ordinance -revision._
4.- Invite the "Urban Awareness Encounter Group" to present a,workshop on
sexism and 'racism.
S. Invite the EEOC to present a regional commissioner training workshop in -
• Iowa City.
6. 11ave the staff meet with the new commissioners to -give -them -information
on the ordinance and the procedures used: in the investigation of complaints.
7. i•1:rke use of tho media by developing 'IV spots sponsored by NCIH, use films-_
provided by the Iowa Civil _Rights -Commission ; and. develop s
newsletter item
concerning recent decisions in civil rights legislation to submit to local
clubs and organizations to be published in their newsletters.
Ordinance Revision Committee had no report.
Chairperson Costantino suggested that the ordinance might incorporate a clause
which would give power to the, Commission to provide services in the event
there should be intergroup tension in -the City.
Commissioner Price reported on the EEOC training session in Council Bluffs.
Agencies in -Iowa and Nebraska were invited. Subjects discussed were the training
for _staff members,, investigative techniques, conciliation, a -review of recent
court decisions which have major implications for civil rights work and a role
playing session on how to investigate complaints.
STAFF REPORT
A written staff report was presented by Linda Ragland. Seven informal complaints
• were taken. Two formal complaint files were opened this month. Both are in the
area of employment.' Two files were administratively closed.
'* -RECEIVED DEC 1 6� L
o`e [!1 rtl �% DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
ial y
y�*II- FEDERAL HOUSING ADMINISTRATION
(�I�f Imo^ DES MOINES INSURING OFFICE
FEDERAL BUILDING. 210 WALNUT STREET -
REGION VI[ -- - - - DES_ MOINES, IOWA 50309 - - -
Federal Office BuildiRR ` - -- -- -
_ 91/. W.I..t sure[.:
- XyRus city. MI»ovri 64106
-- December 16, 1975 IN REPLY REFER To.-
O:77.4U
.4U
(Van.Vleet
515-284-4687)
Mr. Lyle Seydel
Civic Center -
410 East Washington -
Iowa City, Iowa 52240 -
Dear Mr. Seydel
Subject: 074 -35042 -PM -L8
IA05-8023-002
Housing for the Elderly
Iowa City, Iowa
In our letter to you of October 1, we advised you that we would continue
processing -the conversion of the captioned project from Section 23 to
Section 8,subject to several requirements., These requirements have been
met. - However, during processing of -the developer's request for the SAMA
stage, of mortgage insurance processing, we have discovered that the scope
of the changes in the proposal are greater `than `we had previously understood.
The:site is. -now smaller and the building itself has been redesigned causing
the project to be significantly different than the original proposal: The
original proposal was evaluated against proposals submitted by other
developers and was chosen as the best submitted. Major alteration of the
proposal isnot allowable because of the competitive nature of the selection,
the rights of all participants, and legal and programmatic requirements:
lie feel that the developer has several alternatives he.may consider. These are:
1. Continue with the conversion_to_Section 8 changing the _original
proposal_only_to the extent to deleting the 38 nonnsu6s di_zed—
�nits.. This was the basis is upon which our October 1,.1975 letter
was written.
2. Request processing of a 221(d)(4) project without benefit of
either Section 23 or Section 8.
3. Apply under Section 202 (to HUD Central Office) for direct
financing, and a Section 8 allocation.
RESOLUTION N0. ,75-436
RESOLUTION AUTHORIZING AMEND?IENT TO CONTRACT
DEMOLITION $ SITECLEARANCE 'PROJ.'NO. 4
WHEREAS, the City of Iowa City has awarded a contract to.
Shive-Hattery and Assoc:
said contract entered into on December 8, '1 - and,
1
WHEREAS, it is deemed that certain changes in the plans and
-' -.specifications
are necessary due to construction changes.
--
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
That the contract dated Dec. 8, 1971 entered into by
the City of Iowa City and Shive- attery Assoc.
for x]ixxawaa=mwtYl4xxof_administerinv Urban Renewal Demolition
Contracts with -S.A.S..Equipment Co. on Contract No. 4
hp
ampndpd
as follows:
increasing the "not to exceed" figure from $49,000 to $S9,000
and extends the completion time to May 28, 1976, subject to
approval by the DepartmentofHousing and. Urban Development.
2. That the Mayor and City Clerk are hereby, authorized and directed
to execute an amendment to said contract_ incorporating the above amendmenta.
It was moved by, Brandt and seconded by "Neuhauserthat the
- resolution as read be adopted, anduponroll call there were: -
AYES: NAYS: ABSENT:
x
Brandt
X -
Czarnecki
_ x
Davi.dse❑
deProsse -
.X.
xxxejx Neuhauser
Passed and approved this 7.3rdday of Dec. 1.975
,
ATTEST: > L Gc ti-- J: Mayor
City`C rk
SHIVE-HATTERY& ASSOCIATES
j AMENDMENT NUMBER TWO
L 'CITY -UNIVERSITY PROJECT
---IOWA PROJECT R-14.
THIS AGREEMENT, entered into this ` 23rd 'day of
December , 1975, by
and between the CITY OF IOWA CITY, STATE OF IOWA, hereinafter
referred to as
the _'LOCAL PUBLIC AGENCY" and SHIVE-HATTERY AND ASSOCIATES, INC., hereinafter
referred to as the "ENGINEER", WITNESSETH
WHEREAS, the Local Public Agency and the._Engineer
entered into an Agreement
dated December 8, 1971, confirmed by Resoltuion Number
75-20,_ Project R-14,`
covering engineering services to be performed in the Project
R-14, designated in
said:Agreement, -and
WHEREAS, the Local Public Agency has determined that
work is not completed
within the time designated in the original agreement at
no fault of the Engineer
and wishes to retain the services of the Engineer to complete this: work under
the "conditions -of_said Contract Amendment Number], and
this`Amendment Number 2.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. Section 11. TIME OF PERFORMANCE
Extended the completion date 150 calendar days to a
total of 1,634 days
or May 28, 1976.
2. Section III. COMPENSATION -
Delete the schedule of hourly rates and insert the
following; schedule of
hourly rates.:
Classification
D011air/Hour
z- Grade "A" Technician
'4.35'
- Grade "B" Technician
6.10
Grade "C" Technician
7.40
Grade "D", Technician
8.70
Grade "E" Technician
11.30
Grade l Engineer,
7.25
Grade 2 Engineer
8.30
Grade 3 Engineer
9.60
Grade 4'Engineer
10.45
Grade,_5 Engineer
12.15
Grade 6 Engineer
13.90
Grade 7 Engineer
16.80
Grade 8 Engineer
19.70
3 -Man Survey Crew
20.15
2 -Man Survey Crew
15.90
SHIVE-HATTERY& ASSOCIATES
Engineer's Report
Engineer's Report
Engineer's Report
- •- � -
ICJ �� -
JOrfti5ON COUNTY CITIZENS COMMITTL'E FOR TIIE IIANnICAPPED
•
AFFILIATED WITH
- GOVERNORS COMMITTEE ON EMPLOYMENT OF'T14E HANDICAPPED
_:iovenber 13," 1975
City Council
-
City of Iowa City
Civic Center
Iowa City. Iowa 52240
Dear Iowa City Council ttembern:
un 5cptcdibcr 23, 1975, .tile. Johnnan County Citizenn'-Committee,
at._itn regnInr bunincxu muuting, nddrunned itnclf,to the Iown
" Llding_(:ode, Section 502, Pnrngraph (f). Decnuse-very few
—five plc::cn;arc being built in Iown City while a much larger,
number of four plexes are being constructed, and because the
•
Iowa City area line so fesr accessible housing unite :and seeus
to be entering period
-a of,grotirth in the number of apartment
units being built, the Johnson:County Citizens' Committee for
the handicapped recommends that.`you adopt the following nodi-
-fied wording of section 502, paragraph',(f):
In every multiple -duelling -unit building containing
four (currently reads five) or more individual dwell-
Ing units the requirement ofthischapter which apply',"
to apartments shall be net at least one dwelling -unit
or by,at least twenty per --cent (currently.reads ten per
cent) of the unite, whichever is the-grester ndmber,
on the ground floor level and on each of the levels in
the building which are `accessible to the, physically
handicapped......
This'chanro would be more appropriate in meatitng"the mads of
the physically handicapped and we therefore urge your •e'rious
consideration of this reeosuandaelon.
r
Sincerely. ,
K: R. Minor
•
Chairman
I•
r
KRM:ck I
i
City of Iowa city
nr& RVEMORAN®UM
_
DATE: December 19, 1975
TO:; City Council
FROM: City Manager
RE: Material in Friday's, Packet
Memorandum from City Manager to City Council regarding Title XX 'Funds. -
Memorandum from City Manager to City Council regarding Senate File 292.
�G p
Staff Meeting Minutes - of November 26, 1975. 8G%
Copy of letter from Paul Coates regarding an orientation session for /u
-newly elected Mayors and Councilmembers.
Memorandum from the ;Department of Finance to the City Manager regarding
newsprint recycling program. �i��C�7
he
Letter of transmittal from The Council on -Aging -of Johnson County to
the City Council of Iowa City, Iowa, regarding review and consideration
of proposed budget, program,
and structure.
/aQ
Vacancy notice -for Board of Adjustment.
Article from Wall Street Journal, December 3, 1975, regarding Federal
Aid for the Cities. / -'�
t i
Article from Des Moines Register December -9, 1975, regarding public
employes' bargaining talks. j ,':' !"
Article from Wall Street Journal, December 12, 1975,; regarding public -
employee unions.
Memorandum from The Board of Supervisors, Johnson County, to mayors
incorp.
of all crrtumnities in Johnson County regardin election of new
members'to Functional Classification Board. /
Memorandum from City Manager to City Council regarding alternate date
street
parking.
Summary of informational meeting between Old Capitol Associates and City
of Iowa City of December 16, 1975.
Farewell address by Penny Davidsen.
Ini'ornwtiun from Community Development Department regarding the Leased
Housing Program Conversion from Section 23 to Section 8.
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CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
DATE: December 12, 1975:
✓Neal Berlin, City, Manager and John Hayek, City Attorney
TO;
FROM:
Dick Plastino, Director of Public Works
RE:
Legislative Committee on State Buildin C
is working on Senate File No. -292 which
-
A Senate committee
has serious implications for Iowa City.
that any city which adopts a Building Code
-
The bill states
Code. it further states that all State
"government
' -
must adopt the State
Building Permits from the -local
agencies must obtain
-it also sjurisdiction
fees shawould
thengbe responsibletforsallat
but no
the local government agency
on-site inspection.
plan checking and
When one considers that the amount of construction work on
cost ofall
entirthiscouldbe
Iowa campus is moreithan the 71
the University it seen
buildings for the rest of Iowa City,
a real disaster for us.
mum f
min
Chuck Timmons estimates we would absolute
time iplan
ectorsneed
andnone
rsement
at least two additional field inspectors
ithe
checker. All of this would come. out of.City permiticharging
law would not p
by the State since the proposed
State agency for its permit.
I recommend that the City Manager instruct the City Attorney
City Manager and
to obtain this bill, insect it and advise the
iate action.
City Council on appropriate -
cc: Chuck Timmons
Gene Dietz
City of Iowa City
MEMORANDUM
DATE: December ll, 3975
10: Dick Plastino, Director of Public Works
FROM: Charles Timmons, Building Official
RE: Legislative interim committee on the State" Building Code
-I attended the interim committee meeting on :the State Building
"Code, December 8, 1975,
in Des Moines. The discussion
centered around re -writing Senate File #292; sponsored
last session by Senator Lamborn. It was _felt. that this
bill was basically what they wanted, with some modifications
to makeitmore compatible to both Houses. `This 'amended
bill will come out of committee and be submitted as a new
bill, so the file number will not bethesame. I, have asked
Toriy Kushnir to advise me when the proposedbillcomes, -
through his office so I can follow the progress.
If this bill; is adopted as presented, it will require any
--governmental-body that adopts a building code to adopt the
state Code. While the State Code uses the same model codes
we presently use, any amendments or variances we desire to
make to a code, must be approved by, the State.Building Code
;mean more "red tape" and possibly
Commissioner. This will
delays in impli'menting improvements to our building codes.
Another provision in the proposed bill would require that
all state building projects obtain a -building permitfrom
the local_ governmental agency having jurisdiction. However,
we could not charge a permit fee, as we do.with privately
owned buildings: With the ;issuing of -a permit, we would be
expected to do all plan _checking and on site inspection.
The amount of construction work just :on the University of
Iowa Campus, is more than the_, total building costs for all the
rest of lowa City. Taking on this additional work load
would require two -additional field inspectors ::nd a full-time
plan checker. Where- the -Forty-five ;to Fifty Thousand Dollars '
($45,()00-50,000) to fund this will come from, I have no idea,
---especially with budget cuts all around!
Inspection of state buildings could be self-sustaining if we
could charge permit—fees,-but without -the income from fees,
this proposed bill, if passed, could be areal disaster for
Iowa City. --This proposed bill will also ,include a housing
code provision, but at this time, there is not a proposal for
icular action to
consideration of any part:be taken.
'
T
MINUTES OF STAFF MEETI,`G I
November 26, 1975
Council meeting of November 25 was discussed. Dennis Kraft was asked to
investigate the possibility ofprovidinga raiding on-Brown and Ronald
Streets-to help elderly citizens climbtheincline there.: The possibility
of using funds from the removal of architectural barriers will be investi-
gated. An answer will be provided in two to three weeks. -
Billie Hauber- will _investigate _and provide more information regarding the
removal of playground equipment from City Park to .North Market Square.
The holiday schedule for the bus routes were resolved. Pat Strabala was
named Director of Finance. Memorandum will be,sent.to Public Works regarding
Madison Street closure which was defeated at last, night's meeting.; Jim
Brachtel was asked to investigate the possibility of a three-way stop at
Jefferson and Madison Street and a four-way stop at Madison and Washington.
Dick Plastino will write a memo to the Council outlining the problems of a
median on Court Street. The lease to rent the building on 4-H-grounds will
proceed. The Mayor has been authorized to sign the Powers-Williscontract.
Last night there was some discussion that there would not be a formal Council
meeting held on Tuesday evening. This, has been changed. A meeting will be
held; however, no budgeting discussions will be held Monday and Thursday
because a number of Council people will be out.of the City. _ Department -
heads were encouraged to use the extra time to meet with their boards and
commissions regarding the budgeting process. A'cover memo and budgeting
information will be sent to boards and commission chairpersons discussing
their involvement inthebudgeting process...,Council indicated yesterday at
their informal session that negotiation with AFSCME group will be initiated
even though they are not certified.'`If you have contract matters that
should be discussed in this negotiation process, contact June or Candy as
soon as possible:
Staff was asked to provide information by December, 15 on the following items:
1. What could your department do to-reduce-by 10% your budget in the
last half of this current fiscal year?
2. What could your department do to reduce by 20% your budget in the
last half of this current fiscal year?
3. Explore any alternatives to increase revenues in your operation.
It is becoming evident that expenditure adjustments will be necessary in
January, 1976, unless expenditure and revenue trends change significantly in
the next couple of months.
Sunday parking will be in effect for the Thanksgiving holiday.
Employees have expressed concern to their department heads about the articfe
that recently appeared in the DI regarding monies available for salary increases.
Meetings will be scheduled within the next couple of weeks with division heads
and a memorandum will be sent to each employee outlining the problems.
January 142 1976
Stub's Ranch -Kitchen
Louie Hansen
Extension Area Office
Highway 71-
Spencer, Iowa 51301
1823 Highway Boulevard
Spencer, Iowa 51301
(7-12) 262-4843
January 15, 1976
Starlite Motel
169
Clarence Rice
Extension Area ,Office
Highway
Fort Dodge, Iowa 50501
418 Federal Building
Fort Dodgge, Iowa 50501
(515) 576-7257'
January 19, 1976
Area- Extension Office
illiamByers Office'
Industrial Airport
Ottumwa, Iowa` 52501
Industrial Airport
Ottumwa) Iowa 52501
(515) 682-8324
January 20, 1976
Ramada Inn
52001_
Charles Colvin -
Extension Area Office
Dubuque, Iowa
1890 John F.=Kennedy:Road
Dubuque, Iowa '52001'
-`(319) 582-3466
January 21, 1976
Location to bedeterminedNorm
Riggs
Extension Area Office
contact Area O ffice.
-
3839 Merle Hay Road,- -
Des Moines Iowa 50301
(515) 276-4597
(OVER)
For More: Details Contact:
Date
Location,
January 229 1976
Canbury,Inn
61
Rick Persona
Extension Area.Office
Highway
Muscatine, Iowa 52761
326 West Third Street
Davenport, Iowa 52801
(319) 326-2314
January 262_1976
Holiday Inn
Wayne Kobberdahl
Extension `Area 'office,
Highway 34
Red Oak, Iowa 51566
2 Northcrest Drive
-
Council Bluffs, Iowa L 51501 -:
-
(712)"328-0077
Del Yoder
Extension Area Office
January 27, 1976
Meeting -will _be in Ida Grove
- --actual location_will be
announced later by Area
4th and Jackson Street
-
Extension Office.
Sioux City, Iowa 51101
(712) 258-0651
Bob Cole'
Extension Area Office
-January 283 1976
Bernie's Cafe
301 West Adams
Creston, Iowa 50801
501 West Taylor
Creston, Iowa 50801
(515) 782-7066
Clair Hein
LExtension Area Office
January 29, 1976
Sveden-House
2112 Kimball
Waterloo, Iowa 50701
335 Fletcher Avenue
' 50701
Waterloo, Iowa
(319)<232-6654
MEMORANDUM
To: Neal Berlin,
Re'p
News rint'R cli ram
City Manager
12/15/75 -
The following is
a summary of the financial results of the n prin
recycling program
for September and November,
1975. There was no
newsprint pick-up
in _October.
NEWSPRINT RECYCLING PROGRAM
September, 1975''
Surplus/Deficit_O
Beginning
$(7,966.43)
Receipts
366.93
Expenditures
_
Labor
$513.34
Equipment
204.74
718.08
Surplus/Deficit (-)
Project to Date ._
$(8,317.58) -
November, 1975_
Surplus/Deficit (
) Beginning, _
$(8,317.58)
Receipts
-
52.5 tons X 40% of $35.00 per ton
- 735.04
Expenditures
Labor
$492.17
Equipment
255.22
747.39
Surplus/Deficit (
) Project to Date -
$(8,329.93) -;-
.E/Ath
Pat'Strabala
-
The election of members to fill vacancies intheBoard of
Directors shall be -held -at the Annual Meeting.Any individual
member present shall be entitled to one vote. There shall be
no proxies.
The annual financial report shall be given at the Annual
Meeting.
Special Meetings of the, corporation may called by a major-
ity of
ajority.of the Board of Directors upon at least five (5) days written
notice to members by mail.
VI. BOARD OF DIRECTORS
The Board of Directors shall consist of directors
elected by the membership and the `immediate ;past President of
the corporation. Any member is qualified to be a director.
Directors shall be elected to two-year terms, with one-half of
the directors being elected each year.
The Board of.Directors-'shall hold monthly meetings unless
otherwise directed by the Board. A quorum shall consist of one.-
half
ne_half of the total number of directors. All _action, unless other-
wise provided, shall be majority vote.
VII. OFFICERS
The officers of the Johnson County Council on Aging, Inc, shall
be the President, Vice -President, Secretary, -and Treasurer. These "
officers shall be elected to serve one-year terms by the Board of<
Directors. Any director is ,qualified to been officer,'' provided
that no director may serve more than two consecutive terms in
the same _office.
VIII. VACANCIES
Vacancies occurring in the Board of Directors or officers due
to resignation or inability to serve may be filled by the Board
of Directors until the next Annual Meeting.,
IX. EXECUTIVE COMMITTEE -
The Executive Committee shall consist of the Officers of the
Corporation and the immediate past President. The Executive
Committee is empowered to transact ordinary business between
meetings of the Board of Directors, and shall be called into
session at the discretion of -the President.`
3
X. POWERS AND DUTIES OF OFFICERS
1. PRESIDENT - The President shall -preside at all meetings of
the corporation, -'of'the 'Board of Directors, and the Executive
Committee and shall have general supervision of the affairs of
the corporation.
2. VICE-PRESIDENT - The Vice -President shall assist the Presi-
dent'and act in his absence. The Vice -President shall have such
other and additional duties as from time to time may be delegated : =
to him or as may be required by these Bylaws.
3. SECRETARY - The Secretary shall keep or cause to be kept a
book of minutes of all meetings of the ;Johnson .County Council on
Aging, Inc.,, of the Board of Directors, and of the Executive
Committee and shall have such other and further obligations and
responsibilities as shall -from time to time be delegated to him
by the Board of Directors or amendments to: these Bylaws, and those
specified by the Articles of Incorporatinn+`or'amendments thereto,
4. TREASURER -'The Treasurer shall supervise the custody of the
funds of the corporation and make reports of receipts and disburse-
ment, in such form as the Board of Directors may direct at.each of
its regular meetings, insure that, the -fiscal policies and>practices
_of the corporation -are properly observed and carried out, and.
supervisethe maintenance of its financial records.
XI. CHECKS AND DRAFTS -
All checks and drafts of the corporation shall be signed by the
Treasurer and the ExecutiveDirector or such other officers or
assistants as the Board may from time totime by resolution determine.
XII. AMENDMENTS
These Bylaws may be amended by a majority vote of the; Board of
Directors, provided a written notice containing the suggested
changes has been provided to each Directorat; least ten (10) days -
prior to the meeting at which amendments are made.
XIII. COMMITTEES
There shall be the following standing committees of the corpor-
ation:
1. Finance and Budget Committee, which shall be responsible for
-- reviewing the annual budget, recommending' the proposed budget to
the Board of Directors, examining:_ the financial matters of the
corporation, and assisting in all grant applications.
COUNCIL on AGING
December, 1975
of
Johnson County
Iowa City, Iowa
PROPOSED BUDGET: 1976
Personnels
Executive Director 16,500-
Resource Secretary 8,000
Fringe Benefits (10%)_2,500
27,000
Office Expense:
Rent 3,600
Utilities 600
Telephone 1,000
Furniture &,Equipment (Donated)
Postage & Supplies 600
Printing 250--
6,050
General Expense.
- National C.O.A. Membership 50
Education & Training 500
Travel: Professional & Membership 1,000
Local Travel: Staff & Membership _ 500 -
Books & pamphlets` 30
2,080+,'
TOTAL BUDGET: $ 35,130
Estimated cost for necessary liability
,s
insuranceunknown at this time.
December, 1975
-0OMCIL on AGING -
of
Johnson County
PCOGBAII PROPOSALS
Specific programs are suggested below with the understanding that needs
of older persons in this county will determine program development and
direction. These represent possible programs which "have proven helpful
and successful in other communities which have active councils on aging.
ADVOCACY: the council's -role -would be to inform and assist older persons
in connecting with needed services and service -providers.
The function of the Council would also be to assure persons
of their entitlements and 'to -intervene if service -providing:
organizations fail to respond in individual cases.
FINANCIAL & LEGAL ASSISTANCE: The Council _would extend the service offered
- by A.A.R.P.-in assisting older persons with income and property
tax matters. Information 6 -assistance vrould-also-be-available
in terms of wills, contracts, etc. All resources ofour
community would be utilized in this cooperative assistance.
HOSPITALITY CE1TTER: The Council feels there is "a `need for a central meeting
and rest facility for older persons in the doemtoern area.; This
could serve as a "rest stop", a waiting_ place; between buses,
appointments, etc. -
TELECARE & FRIENDLY VISITOR: For the olderperson` who lives alone, the
shut-in resident, or a persons recuperating from illness, a
daily contact "can `be both reassuring & a necessary. health
' safety precaution. The visit can take place by phone or with
a home visit. These activities would be:primarily older
persons volunteering to assist their peer group.
HANDYMAN _& HOI-M-MAKER: Frequently, an older ,person may have difficulty in
performing household -tasks. While there are some services in
the community to meet these needs, not at all elderly people
qualify; for theae'services and others have difficulty in
obtaining them. The Council would explore ways of helping
older _people obtain the services they need, i
--
COUNCIL on AGING _ December, 1975
of
Johnson County
STAFFING STRUCTURE
The C.O.A. office
would be staffed by an Executive Director and a .
Resource Secretary plus volunteers of the older persons group.
The Executive
Director:
-- - Duties: 1.
Assist COA Board with information needed in policy
determination. - - -
--- - 2.
Be responsible for reports to the COA Board & other
groups.
3.
Represent the Council at those planning meetings, where
staff rather than consumer -participants are deemed
appropriates
4.
Represent the needs of older persons with community
services and facilitate securing of needed services
for individuals.
5.
Provide brief counseling & guidance to identify individual
needs and appropriate services.
G.
Locate unmet needs and work with Board members in '
locating organizations to meet these needs.
7.
Recruit, train, & supervise older persons as volunteers
in coordination with Board members.
G.
Assist in planning with educational institutions and
others in program development for older persons.
9.
Where appropriate, work with Board members in the
advocacy ,role.
The Resource
Secretary:
Duties: 1.
Serve as an office resource and information provider.
2.
Perform necessary secretarial and clerical work needed.
3.
Represent the office and the COA when Director not available.
4.
Assist older persons in locating neededinformation,
- -
services, and'.meeting'other needs.
5.
Assist Director in organization and coordination of programs
agencies or within the COA.
"' G.
-with-other
Serve as media liaison to disseminate information.
Wt�'"�j./V Federal Aid he Cities.
f7a hulls. can wring
At t ery time n confer of -many
dollars city.
mayors Was culling for increased
New York
out of Washington. ddlotion'which
is made in Washington, has had
federal aid to cities,..The
Times reported that NowYorkCity_ -considerable
_impact on local gov-
large
plans to buy some $300,000 worth of
ernments. And , Washington's
is a smaller
equipment for the Yankees' baseball
this npwwspaper sold
tax take means_ there
tax pooh: 'for `local and 'stale
'
team. Moreover,
the direct cost of rehabilitating Yaa-
, Eiid is as
treaasir�es. ;But fbderal
help'. We hear
kee Stadium is already three times .-
likely -to Hamstring as .
Fremont, :.(population•22;
what thQ Public was told originally
that -
000) recently turned back 'an $800
and may eventually run six times -
higher. City officials defend the eta- .
federal grant,thet.would have coat
in'papentork And
diem Project as vital for rehabilitet- :
more than the}
there is growing evidence that then
lag the surrounding' aeighborbood.
But -it:remained:for:aportswnter -
communities are:. becoming
federal' aid.
Red Smith to note, with, :an eye on :.
50 "years,
larly_ disillusioned ;with
Local and _state problems were
Yankee Stadium's first
that, "Ballparks' do not' Improve
:greatly eggr avated. by acre` pndleae
'prog, whish set off'
their surroundings. Ballparks make ',
'
grant-in-ai rams,
intense lob*iag for. each $ew. pro-
_ -slums':'.
- ' The rehabilitation plan . has
,gram. Mangrants such grabecatae fi-
especially those
- caused embarrassment mostly be-'
`- New York's distressed fi- -:-
nenciaF albatrosses,
requiring matching funds.) For even
cause of
nencial condition. As it happens, the
municipalities.thatdidn't need the
proffered
mwou signed
ss-
local governments applying i the
federal help often
he be
so they
way, juat sontiel
most presnurefor
are also the most reckless with the
ingbargain'
SalvaOtio �:.the cities depends ,
money they do have.
Moreover, blaming their plight
ultimatelyon;how well the cities
to demographic
on Washington parsimpny may be
themselves respond
shifts, -whether -they avad;-putting
_
- good for rallying hometown spirit,
it doesn't accord with the facts..
business and middle class taxpayers
but
Both in dollar amounts and as a pro-
to flight; how well they resist unrea-
demands' from municipal
portion: of total state and local
aid has risen
sonoble
'Finally, it depends less on
spending, federal
steadily during the past 15 years or,
Washington than on the willingness
live
so. Yet many cities are worse off
of localities to
rejecting notion that t
than ever.
That's because the future of the-
means,.
they should be all things to all peo
cities does not really depend on how
P1e• < .
Says public employes'
bargaining talks can be open
- By DAN PR.LER l 24 cv7 5....
The chairman of the Town school superintendent, said he State of Iowa Employes Asso-
Public Employment Relations has. had no problems in the ciation (SIEA), agreed with
(PER) -Board said Monday bargaining with teachers and Mlnkklnen and said"private
public employes' collective custodians. employes bargain In closed
bargaining- sessionscan be "Whether bargaining- is sessions — what's different
open to the public if both open or closed is not the big- about public employes?"
parties agree to it. gest factor," said Ramsey, Criticizes Rule
This is despite a section in who is In -his first year al Ray' also said Monday the
the 1974 Iowa law setting up superintendent. "The most im- PER Board's rule requiring at
public employe collective bar= portant factor is the willing- least .24 hours between the
gaining that exempts the nesy of both sides to bargain Ume an agreement Is publi-
procedure from the open in good faith, and fortunately, cized and is acted upon by a
meetings law. we have had that in Clinton.": government body may not al -
"We have interpreted the Low-j(ey Affair low:a long'. enough: time for
- - -law to mean that if the par- Ramsey said the Clinton Public reaction.
ties involved want to either sessions, which,began in Au- .Ray suggested at his news
open, or close the, meeting, It gust, have been low-key af- conference thattherule be
is -up to them," said Edward fairs, with just a few report- eliminated. Willey said laler
Kolker of Waterloo, chairman en and citizens in attendance. the governor plans no action
of the PER Boaid. toward the PER Board' on
"The PER Board itself has He said opening the sessions
not taken a position on wheth• has perhaps made the bar- that rule, either,
uses It with , until he dis-
er or not bargaining should be gaining period longer, but that on.
opened or closed," he added. he does not believe it has led Kolker said the 24-hour rule
Gov. Robert Ray said at his to excessive "grandstanding" is _ only a "Floor on -the
news "conference Monday that by the participants. amount of time, z..
the public should be kept in. The fear of grandstanding "The public bodies can not -
formed of the progress in bar. led Jerry Minkkinen, director Ify the public for as long as
gaining sessions, and that he of : the. stale organization of they want, just so long as it is
may be inclined to see the the American Federation of 24' -hours before' they act,"
law changed to permit it. Stale, County and Municipal said Kolker. . ;
"Great Deal at Stake - Workers (AF5CME) to say , Kolker said he did not want'.
"The general public has a Monday he opposes open col: to comment on Ray's -remarks
real deal at slake tic has
tia- lective bargaining. ' Monday because "the _gover-
great said Ray, i and they ,That would be a fishbowl nor may. be a party In action
and `very detrimen before, the PER Board al a
should be entitled to know situation,
what Is being offered and tall to the public," said Mink= future'date, so it would not be
what is being' demanded and k i ne n,'. who. added that pruFer. for me to say any -
what progress is being made AF5CME would fight any at- thing.":
on both sides. tempt to change the law In 7be public employe colli.
Ray's executive .assistant, the coming session of the Leg-, Uva "bargaining law was
Wythe Willey, said latertheislature.passed by' the 1974 Legisla-
governor will not decide about "Some' people have -drawn ture. It took effect for local
the matter. until he discusses the analogy between bargain- and educational employes last
It with his employment rela- ing and the legislstive; ses- July 1, and will be effective
tions director, Gene Vernon, sions, where there is consid- for state employes next June
who is on vacation. erable grandstanding, Mink- 1.
Kolker said two Iowa school kinen said. "But I think we . T h e three-member PER
districts Clinton and Towa all realize the real work' of Board, composed of Kolker.
City — have bargained openly the. Eegislature is done behind John Loihl of Davenport and
this year "by mutual; agree- closed doors away from the Vernon Cook,of Clinton, over-
menl."Floor.•, sees the entire process. They
Dr. Marl Ramsey, Clintw Tom Cannon; "director of the wan appointed by Ray.
1975
THE WALL STREET JOURNAL, Friday. DK l2, {�
-Fm love Unions H i t Tough Going
Public P
ork's Ills Stir Opposition
As Strikes, New Y
—�— PolAte i mala Hanle advised U.R. may. recent bargaining with the fighters with "w
By. WALTZ* MoaRRrad : ors at It 1076 wove to run against Very,. hard-line poRfllon" against suikM, in.
$Pell Rrr.wlrr M Te[ w,u.. sr.e[r Jal es,l. the " he told
can, now• almost surprising ia"rsn-. - , seri g a detailed Over R dema D
IM: When
.. in.-New Haven. Qmn.. last month. " teed." he. told them. "that some orapla strike did come, over w demand for partly
Judge ImprlsoMd dozens of striking school* candidates will -emerge _running on -a D with poll" pay. NsUonal G endPolice
mayor c _
teachers In _an Air National Guard carol" In Corm whichmay,mal the modern clue cap units manned. Nrehoaees. and Pa a strike
Chicago, some, young. doctors Wound up In t trade •5
IW: In no .longer survive with etand-pa cased the firemen al using arson
Jail forstrikinga-COLIVAP^s'^ed hoRp - .tactic. -.- • -
unionism M usual." ... An angered W. Howard McLennan. na•
Seattle, city workers have walked out to _.. Mr. Wurf .and otiteF unionists:, have bit• :Donal pyye.Flghtere President' accused the
- tight bilYOfflelala4 densis that they_ glue lerly denounced the Harrls_sPee but more.
IlUcfsns seem to be taking his city "unfair, preludiclaiettorb to have ,
up liberal cork rules won yeare ago. - _ the Flre Flghters" -_..
Things are-rough all over for the nation's and:more to Invesifgatlon
put unions. end they .may advice. In fact. some public officials had al•. public opinion: against
- Dig p -ready latched onto the Idea. .and even Invited a ga d the strike's causes. -
stay rough for a while. The unions are being -- Seattle's Mayor. Uhlman wM one of the of the arson charges_.
castigated by the Press, politicians and tax- - pemege b Union cause _
--payers-blamed for causing cities` financial rfrnt_liberal Democrat to Make o^ the But Kansas City Manage unions. Leat July he decisively beat a recall r Klpp bellevee
woes by. demanding. exorbitant wages and Cam al launched against.. him by the••tYe'atrike Ret the union cause back a long
-. bmeflb and winning them through strikes P gn which w a angered Mr.-Zegorla,- the city: govern'
Of his cub in the fire budget and the aacking ment consultant. Ray$ that, In other cities M
cit R firefighters union. way.' -And
and Political influence. Nmv. farther union Y r ova to treat
Reim come. hard• and. outright setbacks sr•..Of.h s cutsre let who oPlxwed them. ' well, . "There are efforts undo _ y
en'l uncommon.: - strikes M It they ware's the end of the -
1'u lic officials have grown bolder In re. Fears of"Takeover•' '
world. and to refuse to be forgiving about
and Judges have -"The Public perceived the Issue as an al' lhr«K who Conduct them."
- sfsting: union demand".. tempt b the municipal. union to literally - ._ having
grown tougher. to enforcing antistrike lase. P Y ". Mr. -Uhlman i=
s.of winning a mount a. polltkalaaktoveq. ._Public-employe--keadero ate R
The unions are IOnI Dupe says today. But. he. chargee, the lesson that -trouble taehloNrhg an effective oounter•stB� -
Fedem, law toendhistoric restrlctiorn on er- that.. Campaign hasn't reached the -- big egy,..One .union considered a fn11110n-60
ganlydng. bargaining and strikes by: state -I hear Jerry ad Campaign to refute the Idea that unions
onlOne-:'Soma W:We t, of ..His eventually ro•
and local employee. State Iowa favoreble to WWI saying Indicate hes out of teach... cause most orbs" w.,t o Mid even ;
the unions are harder and harder to secure. like a man dancing In a ballroom during the Jected the plan M "loo Madison Avenue"
Just a year ago,. this kind'Of resistance Russian revolution. while the revolutlonarles and thus likely to bolster public cyniclem.
.seemed only a "mall cloud on a bright hoN• -: But Me Wurf. has stepped UP his ached-
are coming down the stairs.:'
_ - non. Thee publfcemplaye union had. Capped __ Other_. pollUclens aPParertUy lNnk Udat ale or a{deechta• ^era Conferences and press
a period of rapid: growth by
winningtheir
public support for_the unions is waning:. Ke•: Interviews.. He talks of the UnIORI modern-
- own department in the AFt,00. The talk In P vetoed a tion In recent bargaining. the poor quality of
the labor . movement then was all of a new cenUy_ Ohio Gov: James tihodes the need for
long•eoughl state public-employe bargaining, much. city management and.
era' of growth for. publicemploye groups• : rights bill. Aid the liberal California legisla- bargaining law$ to make labor. relations
- one that might even see them emerge as tine tare surprisingly declined to page: a broad more orderly..
dnminanl force In organized labor. That talk ni measure backed r alone in that
-- atilt Pereleb,- but It's clear nmv that• for the publlc•employe _bargnl ng _ The unions s'en't Mayor h Alloto.
Pothole' have opened : by - the govetoon Instead It voted a limited- view:: San - P7 says: o: Mayor P
short run at IeMt, big for instal say:."Qty.oUlclais have an
bill benefiting only ilecher$. gh that legis- up on the road to gory. --: �••I-watched a-chill go through Incredible lack d maturity -about Industrial
In-
"Dramatic Turnaround" latum." says Ralph nynn. head Of the relations: They don't know the. Country's fa-
-Tbe euphoria about trming ihe�un�io^ e i NEA's California affiliate' .The. climate on. dial-. history.: or. they'd have' learned
Ing ,hill. about people�� ubllc-employe bargaining took a 160•degdee. workers: aren't going to accept.lbbW On a
doom to signup-that's all gone• There's'! D scare." !take It or leave It' bests." -
u Ram Za• ,turn due to Washington,
New. York (.ley Mr._ But the. negative Image
been a dramatic turnaround: y
Is
herd to change. Partly because some contro-
-
Nation i.eaR^e. of Clues $nd other[ Public I Flynn ^ teal lei. Terry lt l trt •�. eat of the unions to -
- "1've-had a number of. allegedly ,Messily verelal.unlon stands themselves are herd to
employers. art■■men tell me. the, going's: getting modify.:--. -.
AFL-CIO president George Meany DUb much toughed * oo a nationwide bargaining- Some New York uNah m CI z
It another w_ ey. "Public employes havebe-
rights bill. And Andrew' Blemlller• am A� sldered : publicly CanCedl^R
that the
come both the victims and the whiPP ^g- ; C10's top lobbyist, fIst1Y states employe
1m'L a employe Pt^sfO^s sero too lush. and ought
boyo for the recesalon." - - ` - - .. bill. RIs But the idea died '
Public
attitudes reCe toward the unions have good climate to Pass a bergal^t^g to be cut back voluntarily. labor undoubtedly been hardened by. highly publl• people- In' the cities, are mad about the for fear. of criticism from other local
strikes." : leaders.
- Chad strikes of pollee In San Fr&MI co, tire' That hostile climate in being fostered Dispulle in Open
union-opponents LCnR'emoldering Intenadon conflicts
men In Kansas City, doctors In Chicago, end _somewhat by traditional a n - the national
teachers in New York. But most labor and like the Natlonai R1ghtYo:Work Committee. have burst Into the. open W Wurf
management. Officials attribute the unions' which In Cu mmly Promoting a new book level. As a gesture d moderation
troubles largely to the spectacle of New crlUCai Of public employe unions' "Lot Our took the Floor at Octobers AF1,CiO Conan' -
•• by conservative author Rath lion to Propose that labor maauyd, historic
Yolk City teetering on the brink N bank- p
Cities Burn. stand on the right to xtrike by endorsing ar
- ruptcy rather de ToleAana. Ilce and firemen. But AFL
_. 'Thu fMling has developed _ bilration for, I>°
Rtrongly-among citimm and local-otticlai■ Worried by Old Priests - P the Idea. and
mntrthatthe politically greaUy to New York City's prob• : ha unions have But t g. attitude he mon([ old union, are more ufrlends.DThe plo president
chiefs denounced[ public-em -
- " says John y to Ne s, ork C ty R$Yan- liberal New York Times: for Instance.- hM Mr.-- Wur}'s motion was overwhelmUhgly re-
`temg. y - produced S' harvest of
_ oah, Ga. 'The hot level of rhetoric Coming earned, wrath --The public get making d }acted..
from employe OnFanlzxllOnR In New York such arertlOrs: "1Ta° public gets kicked ••Jerry's speech
has turned the public's mind against them." around whenever wrollenlretlefled
union In bitter es." .says Crus Ixim tHaeem d to
Seattle Mayor Wesley Uhlman any. r control of an essential public service doesn't the publicempMye -union He
be trying to make the other" look unreamnx•.
The unlunx aim take the New York ex- gel what It wants." brethren In bbl." _ er, look al
ample nerl^uxly, but : they rrmVnA ..Now Even pore of the t see mtm - the $ twraelaraa and -:
`York"- Ih really urdhing more
than atih � the lhemwTtMrnt'(CA''ss M . Herndon rm to be me• theR{Infl Ilglnting•nlon handlic hostilitys. ust _ abb obeia•
Slogan used by -: "anti-uadon" poll - against
..Public-employe wages and tlinges have Ids• 'calls that a recent teaches strikelabor lead- Cleo 0o the road to ultlroaie �• '�
by local tadane are up against tough
come the glib• easily, cited Cause d the prob• �,: trout abut the. bedrockeut opposition.. fearing publlc-emPIOYe and - tDty're
lems.. that confront New Turk Qty; ' - era. - n for membership.
- whlch causes l
pintos Jerry Wuri preside of the largest Increase" In [Mos. was among union font• Co peon- f%embers$ ��nt`-L-N:
AFI.-CIO publle-employe union. the 700.000 .Ilea. -. NOMUs Mayor animosity, it all in [bel
. member American Flderetion d - State :. Ine"aCb'aa,atr^4�"we - Tn his eluent i Abel slys...-We went through.
times. too: But
County and MuNclpai Employ"- - barmy sees th 36 opportunity'. IO for them like they did for -
bargaining locab, he b seeking 1930x. and we hod real rough h
Wurrs Arguments to eliminate work restrictions and pay. for- things will change -
While Mr. Wurf concedes his 110.000 New ve: One hie- Ue."
malas he; views s. uS t pend
-. York City. members are fairly will paid. he torte practice he wants to end utility
k
says they make less than their counlerPsrts lunch period fk� have gone -
..In tus. Angeles. Detmlt'or- San Francisco. on strike
era.
n and Uwe$
He also xasertr [hal New Yorks city: ser- to tight l]he work-Nle rJsnR• b Robert
vices budget 1" Comparable to that of other In-K.ar�aa -City.. sooNding '
rdti�t H r!lfar• eyd.V.!>K jun, Wirt wA pr'r F'Y,.y, rr rity maMytr, Ur City Rppnw.tWd .
wired by rr'.Arra.are a eho�,-ei -
- rem. Herndon. exe lutive secretary of
' ..the Nations] Education Aawodation._the La-f
rnillion•memtrr teachers union, ertwrs pot.,
Illclana.` ediWra...•.rlaht.wing "11A And _ - -
others of 'striking out al ns M an easy r.,
-get. and exploiting Or: dlfflcnitlea." Adds!.
Mr. Wurf. "µ'$'rt taking a beating on public' '
opinion.'•
SEVENTH ADDENDUM TO PART I OF
CONTRACT FOR SALE OF LAND FOR.PRIVATE'REDEVELOPMENT ,+
By and Between
OLD CAPITOL ASSOCIATES, A Partnership,
and _
THE CITY OF IOWA CITY, A Municipal Corporation -
-
THISCONTRACTis amended as follows:
1. The Project Site Plan is hereby ,changed to conform to the
revised site plan for the improvements to parcels 81-3 and 81-4 .filed
with the City Clerk on December 5, 1975 (a:copy of which is attached
hereto) subject to the final approval of the construction plans by the
Agency.
2. Paragraph b of Section'4 is amended by changing the des-
cription of the improvements to be constructed on -Parcels 81-3 and 81-4
from a three-story building to a five -story building.
3._ Parts I and II of Schedule E are amended by deleting all
references to the alley -in -Block 82 for the reason that thealleywill
remain open for public use by vehicular traffic. The Developer -shall
sell the east 40 feet of the alley in Block 82 to the City for the sum
of Eight Thousand 'Eight -Hundred = Dollars ;($8,800.00) on March 1, 1976, _-
or whenever the Land is delivered to Developer.
4. The, Developer shall grant to the City and the public a
perpetual easement for pedestrian use of the open court yard on Par --
cel 81-3 fronting on College Street and a; perpetual easement for
vehicular use over `the north -four (4) feet of Parcels 81-3 and 81 -
and the service areas at the rear of the building.
5._ The Developer shall cause sheets #5,, #7 and #9 of the Site
and Architectural Sketch Plans to be revised to show the changes
contained herein, and such revised sheets shall become a part of the
Contract when _approved by the City manager and filed with the City
Clerk.
6. Atthetime the City conveys title to the Developer, the
Developershallpay'to -the City, in addition to the purchase price,
the sum of Nine Thousand Four Hundred Seventy_ -Three and 26/100 Dollars
($9,473.26) as the adjustment for the reduction in the size of the
service area.
-These substituted provisions, together with -all -previous amend-
ments not inconsistent herewith, and the remaining unchanged portions
of`the-March`19,`1974 Contract, constitute the Agreement of the:
_parties.
O
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�'0 m Gdi-X (D.? .p
PRESENTED BY PENNY DAVIDSEN AT THE REGULAR COUNCIL NIEETING OF DECEMBER 16, 1975
Tonight is the last night I will sit behind this auspicious barrier with my
name tagged as a -Council member. Tonight is a time when'I would like to reflect
a hi"t and share with you some -thoughts.
First, I wish to speak to you — fellow members on Iowa City's City Council.
You have been great - wonderful people with whom to work. At times there has
been humor, good nature, levity, and frivolity --necessary ingredients to the
intense work; energy, and effort which we all have put 'forth as policymakers
for our incredible City. Dedication and devotion - indeed, love's labor - has
been the name of the game for -this City Council. Our positions have differed
and have frequently been loudly and vigorously articulated. Rancor and bitter-
ness have never clouded our decision-making process. ._Respect for one another
has always existed. I am grateful to have served with each of you. I am grate-
ful to the people of Iowa City who gave me this opportunity.
Second, I -believe that we have not just one of the finest but the finest city
staffs in the United States. Honesty, ent—Tiusiasm, hard work, intelligence,_and
good, nature are only a few, of the fundamental qualities which our staff members
possess and which they employ in-making.Iowa City's city, administration effective,
innovative, and progressive. I am thankful the, Council had the incredible vision
and wisdom to choose Neal Berlin as.our,City's Manager.
Third, I_would like to thank the citizens of this community who desperately care
about the improvement of the quality of life in;our City and are willing to
take the -time and effort to attend Council and commission meetings and to serve
as members of boards, commissions, and committees -..to bring their concerns to
the attention of the Council and the administration. Citizen participation
improves and enlarges our abilities as Council members; citizens come forth with
alternatives, innovations, challenges, criticisms -,all important ingredients
in -a representative democracy. Keeping local government; responsive and respon-
sible is the basic product of a high degree of citizen participation.
Finally, to the new Council, a word or two. I hope you believe as strongly as
I do that the basic institution for insuring -a strong democracy is strong local
government. Ile see this encouraging trend in the concept of new federalism
- — with -the General -Revenue -Sharing monies reverting back to; local general purpose -
governments to spend as is necessary necessary' -as defined by local government - -
city -councils ;-- with citizen input.
Strengthenthisconcept by:
Using Home -Rule imaginatively.
Use your, Boards and Commissions as your citizen arm:
Encourage boards and commissions to hold public forums to solicit
alternative solutions to problems. - - --
Carry on and improve the practice of encouraging broad representation
on boards and commissions. Pat White encouraged us to contact employers
in our community to support citizen participation by encouraging
employees to become members of boards and commissions and adjust work ,
schedules to enable them to do so.
Let me add this: Even if broad representation is not complete on a particular
board or commission, citizen input_to,the commission can and muststill take
Place , so that innovative ideas can be, passed on to the Council.
There has been criticism of the selection process of members to our boards and
commissions. I suggest that no process or procedure will guaranteIe a top-notch
selection of fabulous -citizens 'on our boards and commissions. 'Rather, 'I believe
that the time and the circumstances surrounding the consideration of possible
candidates is of prime importance - when Council members are not tired; when
they are not antsy to get home or back to work, when nerves are not frayed and
tempers short.'; Choose an optimum time to select your commission you
will surely choose the best possible; people to serve. members and
Another thought: There is a shift in city government away from the mechanics
of the efficient management of housekeeping, functions to a concern with the
P()
licy planning function of city government a'shift to the concept of the
city as a planner and resource allocator rather .than just housekeeper. This
is an emphasis shift from efficiency to effectiveness. Along ekethieper.e`Th
of
thinking, there must be; caution taken that the Council is not penny-wise and
pound-foolish. You are really off to a great start in the budget discussions
which _arc ,currently taking place - as you, think of Management by Objectives.
But this is a long process that will.not come to pass overnight. It is a
worthwhile and valuable goal to reach in the near future.
City governments frequently react to the "here and now" instead of planning for
the "thou and there." Think of your actions today and tomorrow in the contest
to'Of the years and 000 adesProg to come. This is the challenge we are all committed
to in our Iowa 2000 Program.
In this regard is our comprehensive planning process - the completion of our
Urban.Renewal Program and a continual emphasis day-by-day, year -by -year on "
Affirmative Action toward the end that all discrimination in this community is
eliminated.
Finally, have patience with yourselves and with °each other. The problems which
You face almost defy solution. Your approach to this work simply must be to:
Honestly recognize the conflicting and contradicting forces that are
involved in the solution of, any problem. 'You may take,a position, but
YOU must honestly recognize another,'s position. You must articulate
Yours and listen to theirs. Then work to "see how the two, three, four,
or more positions can mesh together effectively.
Remember what
isone person's nuisance is another's livelihood. What
seems to be an idealsubdivisiontoxone is costly urban sprawl to`others.
That which adds to the tax base also costs' governmental cost, environ-
mental costs, and personal costs.
There is no
-perfect but if you honestly recognize the conflicts
that arise and are patient in working to resolve the conflicts, problems can
be, if not solved, then alleviated.
The Iowa City Housing Authority received notification
Today that additional funds and unit allocations for rental
subsidy would be provided to the city effective January 1,
1976. This is a result of actions taken by the Authority
and from the application, submitted to the Department of
Housing and Urban Development last September. The city
had applied for converting 209 units -from the section 23
Leased Iiousing Program to the section 8 housing Assistance
Payments Program and for an additional 100 units. The city
has administered the Section 23 Leased Iiousing Program of
209 units since 1969.Iiowever, due to program restrictions,
limited funding, increases in rent and utility costs, the
program has been reduced to approximately 190 units. Section 8
Iiousing Assistance Payments Program will replace the section 23
Lea cd housing Program between now and .Tune 30, 1.978.
The initial contract between ,the city and HUD will
permit converting 49 of the units presently under a Section 23
contract and adding 100 more units. A follow-on contract --
will permit converting the remaining 160 _units presently
under section 23 to the Section 8 Program'. Under this plan
it will be possible to provide housing assistance payments
to as many as 309 persons/families all in existing dwellings
The Section 8 Housing Assistance Payments Program,
established by the 1974 Housing and Community Development
Act, is the federal government's major vFgerat.i.nc, g�< :•3r
decent, safe
for ass.i.sti.ng lower income families to :;ccurc
-3-
being certified for eligibility, find and select .units, comply
'L r
December 15P,1975
FIRE DEPARTMENT
OUTLINE FOR BUDGRP PRESMATION
FIRE SUPPRESSION DIVISION
PRJiSRJT WORK PROGRAMS
This division of the Fire Department furnishes fire protection to
the lives and property of nearly 50#000 citizens -over -an area of 214
square miles.
'Phis protection service responds from any one or all three stations,
so located as to best serve the populated areas. This division responds
on an average to some 500 fire emergency calls a year. We have fire
contracts with the University of Iowa, University Heights and Fairview
Golf. This division has three shifts totaling 48 men
Fire Suppression is by far the largest division -and accounts
---for nearly 95% of the operating budget. Salaries account for the largest
single expenditure in this division. Because we are a somewhat small
department we do have to utilize personnel to the fullest. There are
many times the Training Officer may call upon personnel assigned to
.suppression for assistance in conducting fire extinguisher demonstrations,
hospital evacuation or any of the many programs he conducts. However,
these people are never lost to suppression and can respond with equipment -
by means of radio contact.
Fire Suppression personnel make fire inspections and report to
the Pire Marshal regarding violations, hazards and correction orders. A
good deal of our inspections are.made as in service inspections; This
means sending men out with a pumper and portable radios. Inspections can
be made. Fire calla can be readily responded to.
II MAJOR GOALS FOR FY 77
1. It is the continuing and ultimate goal of the Fire Department
to provide the finest fire protection to life and property of
the citizens of Iowa City.
2. Continue to upgrade skills and knowledge through training and
schooling.
3. Provide to all Divisions and Departmentstheinspections of
- and maintenance to all,fire extinguishero-owned by the City.
4. Determine most economical way to comply with Federal Law
regulating hours worked.
5. Attending technical schools forr-purpose of maintaining and
L repairing equipment.
6. To comply with Insurance Services Office recommendations.
a.- To attain these goals an additional pumper was scheduled
for FY 77.
December 159 1975
FIRE DEPARTMENT
OUTLINE FOR IIUD'GON PRESENTATION
UI;PAli'lMMa1'I' WORK PROGRAMS FOIi COUNCIL CONSI11EJ1ATION
have to look at in the near Futuro tt looker
A project we may a matter-of
short time before therearequalified women
room and-rest room facilities for women. It is
only
time and maybe a very Department.
applying for the Fire Depaz .Another program to bring up for council consideration is the
is by the Fire Depaztment. This can be
the use of Opticon equipment. Electronic eyes
control of traffic
lights tment
accomplished througha11ed intersections.: Fire
get ,the,green
are installed at the sip's powerful strobe lightseater safety to
vehicles are equipped with p -
estimation would offer muc system, once
light. This, in my tment personnel.
citizens and to Fire Depar nc vehicles.
installed, could be used by other emergency
on some Federal
-- The Provisions of
tment. It
In conclusion I would like to talk briefly fighters. Legislation that could affect the Fire kepar fire 1 1975
19759 however, on December 3 .
- this bill were to shorten the Moura-worked by injunction is still
was ;to become ,effective Janus the bill. Th0yr1psaiatant City --
an injunction Was`filed against at this time. _
holding the bill in abeyans requested information as to the status
Attorney, Mr-13ob Bow in
of the bill at this
swtime- As
lit owswae written the schedule for
i reduction in- .240 hrs..�• _
January 1, 1975' 28 day Perioeriod 232 hrs. max.
JanL_= '1, 1976 28 day P 216 hrs. max.
January 1, 1977 28 day Period
problem in 1975•
slightly. However, Jan. 1, 1977.
As it is written the bill would not cause any
In 1976 it would affect us only period it; would have
a in overtime for 384 hours (2 shifts or assign
in8
when it reduced work hours to 216 fora 28 day P ,she time
the effect of P y S g hours)• If I were to assign
the -level
this amount o£ time off(384
seven people to maintain
off it would take an
of manpower necessary- the who bill -
�t say.' Hopefully, possibility
What the 'outcome will be to°fie the council aware of the
will be rejected. I did wan
of this situation.
At this point I th
would like to thank the council as is concludes
my presentation. Thank you.
1) Continue a maintenance program for the airport.
Ln
W 2)'Attempt to increase the useage of the airport by providing more hangar
space and hardsurface tiodown area.
�-
3) Continue a snow removal program which will minimize airport down time.
U
4) Continue to monitor the operation of the airport to make certain the
'o operation complies with the Federal, State, and local laws.
Uj
0
ofw
-CATEGORY
5
EST ATE
FY 1976
'BUDGET -
D ETFY
FY 1977
PERSONNEL
2847
000
000
7446
11087
10450
OPERATING &MAINTENANCE SUPPLIES
CieCAPITAL'OUTLAY
n
CHARGES FOR SERVICE .:8714
—
IIITERFUH0 TR(vFI§fFR3
-:-
21694
28 4
'.
12646
_-_
80000
cc
DEBT SERVICE -
TOTAL
31.653
35781
128344
DEPARTMENT OF POLICE
Outline for BUdRet Preparation
Page 2`'Council °Discussion
December 18,;1975
Tom Cilek was present, as_well 'as Director Dennis Showalter
and Division Heads Lee, -Howell -and Hauber.<`Future receipt
of the"HCDA money was noted and the -change from_ year to year
in proposed use was discussed, as was the purchase of the
Showers property; and effect on'the:operating budget and per-
`sonnel. It'was 'pointed out that games had been scheduled.at
the Court Hill Playground and there were no•restrooms avail-
able. '-Temporary solutions were.suggested...Showalter explained
how they would stabilize the pond banks. Cilek pointed out
"that`the`University will '.not provide -ice-skating anymore, and
-
reiterated the importance of -City Park and the need for, new
playground equipment. Showalter explained.;the parking situa- -
tion and the need for 400 more parking spaces in: -City --Park.
There were.425 spaces, 75 were added,but 900 total spaces are
needed. He advised that shelters are Ireserved at the neigh-
borhood parks and the -City Park. The contract for the rides
at City Park 'will -be _up -. this _year. He noted that the neigh-
borhood around N. Market -Square does not want tennis at the
park,:so this item will be dropped. Council discussed -manda-
tory :dedication of ,park land and the suggestion was made to
not pass along extra cost to homeowners.
Showalter advised that the Parks Division spends 388 of
their time in the'summer in areas other than parks, and if
the plantings along Washington and downtown are to"be given
to the Parks Department, they will need additional personnel.
Provisionfor, a staff horticulturist -and maintenance of,plant-'
ings-were discussed. Hauber advised.that it does save money
tohaveplanting' programs contracted out. ;Merchant partici-
pation was suggested for maintenance 'and the question of main-
tenance fore -the mall area was'discussed.' Kraft and Plastino
are reviewing:this-question.
Recreation Superintendent Bob Lee explained the SPI program
rioted
and the ASERP program. Showalter that they are still
_planning an -;expansion for the_Recreation Center. Alternate site
"suggested It --suggested
for -relocation was Elm Grove Park. was
_at
also that metered -parking defeats the purpose of ,the Recreation
ouncil
Council-
Center. The City has a -commitment to.the Water Resources
for'a'retainIing wall added to:Chauncey Swan Plaza wall.- Council
for
discussed `the 'tie-in with the`Library expansion. .-
Concerning the Cemetery Division and Hickory -Hill'; Park, the
-
expansion to include the Zetek property 1 1/4 acres was men-
tioned. A new ordinance has: been drafted -for --Cemetery. Sho
walter discussed the need to separate the Forestry.;Division
from the Cemetery Division. ,24% of the Cemetery Division's time
- - is spent on projects outside the Cemetery. The agreement for
f.� P
T ._
(Iowa -City)
'1 /1617
--TRANSIT ADVISORY cbmITTEE RECODL`•fEA'DATIQNS
(Coralville)
PRIORITIES FOR ALTERNATIVE:TRANS IT
- 4.
TRANSIT
Staggered work hours,
Low
`IMPROVEMENTS
PROMOTION
=i `Employer=.Sub_sidy;`'School
(TDP- FY77 F181)
=Trips, etc.'
Estimated. Cost`:
EVENING
Policy
-
and
Priori ty.`0:
riority-
Area
-Option(s)' Reconm`ended.
"h: C.'
' "' Coral..:"
1 .
INCREASED
1 Route (Hawkeye)`, .. 5 min
a
Low
6.
EVENING
PEAK -PERIOD
Headway; paired'with inner;
SERVICE
SERVICE
loop _College &, Mall area: 30 ,
(Iowa City) --11-Routes'.High
min. Headway/9 months
2.
INCREASED
-*20 min ..Ileadways/9 months
High "-
7.
WEEKEND
PEAK PERIOD
4'Routes ,'(I.C.)
Low
SERVICE
2 Routes (Coralville)
Med.
*6 min.>Headivays/12 months
91 T)rrrnt i-�a rrAATRTTC-i:;RnA
Un
(Iowa -City)
Low
(Coralville)
Low
- 4.
TRANSIT
Staggered work hours,
Low
Low. L
PROMOTION
=i `Employer=.Sub_sidy;`'School
=Trips, etc.'
5.
EVENING
1 hr. lieadiaays until -12:00 `pm;
-
-
------
SERVICE
SERVICE
6 day/wk.,_'12. months,;, all, routes
(Iowa City)
High
6.
EVENING
30 min. Headways o-10:00 pm;
SERVICE
12 months - all routes -
(Iowa City) --11-Routes'.High
(Coralville)--=2 Routes
High "-
7.
WEEKEND
Reduced Saturday Headways: -
_7
t
agt t
TRANSIT ADVISORY COMMITTEE RECOMMENDATIONS
PRIORITIES FOR ALTERNATIVE TRANSIT`
IidPROVT:AfF.NTS
(TDP FY77-FY81)
_
Policy-
Estimated Cost.'Leve
Priority Area -
Option (s) Recommended
and Priority Oide'r
I'. C."''.Coral.: 'Uni
_
_.
1.
-INCREASED
1 Route .(Hawkeye), is min.
Lown
PEAK PERIOD Headway;: paired with 'inner--
SERVICE
loop College F, Mall :area: 30."
min. Headway/9 months
2.
INCREASED`
*20 min. Headway s/9 months
PEAK PERIOD
4 Routes.(I.C.)
Low
SERVICE
2 Routes (Coralville)
Meda:
*6 min. Headways/12 months _
2 Routes (CAMBUS - Red
`
Dfed
$ Blue)
3.
ELDERLY $;_
i.)- Half-fare taxi service'--
HANDICAPPED(Iowa-City)
Med.
(Coralville).-
Low '
_
ii.) Off-Peak free fare
(Iowa 'City)
Low:
(Coralville)
Loty
4.
TRANSIT
Staggered work Hours,
Employer Subsidy, School
Low. Low
LO}j.",PROMOTION
--.Trips,'etc .
S.
EVENING
SERVICE
1 hr. Headways until 12:00 pm;
6 day/wk.,'12
months, all routes
(Iowa City)
High
6.
EVENING
SERVICE
30 min. Headways.:to 10:00 pm;--.
12 `-
_
months all -routes'
(Iowa City) -'ll Routes
High
(Coralville)-; 2•Routes
High.°
7:
WEEKEND
Reduced Saturday Head ways:
SERVICE
30 min./12 months--all routes.:
-
-
(Iowa City) -.11 Routes
Died.
(Coralville)- 1 Route
Low — -
t
8.
WEEKEND
SERVICE
Add Sunday service, 60 mein
Headways/12' months, `all routes
-
-
(Iowa City) - 11-Routes
Dfed.
(Coralville) 1"Route
Low.
9.
INCREASED
20 min. Headways, 9 months -
IPEAK HOUR
Remaining T routes
SERVICE
(Iowa City) 1!led
10.
ROUTE`
CAMBUS to serve Harrison Lot
COVERAGE
(University)
Meda:.;
..
11. -
EXTENDED-- from 12:00'to 2--OG-la.m
EVENING
.--
SERVICE
aCost
estimates reflect each systems operating budget:
Low ==Less :than S';pf. PY75
M@ciilun LEt�innn 'SS rind 151 of P'l75
Eligh More than 15$ oi_fY75 -_-
City of Iowa City
MEMORANDVM
DATE: December 2, 1975
TO: -City Council, City Manager
t
FROM: Steve Morris, Transit Superintendent
RE: History -of_Transit System
The City of Iowa City began an operation of a mass transit system on September, 1,
1971, as the private operator ceased operation. Transit operations nation-wide
had succumbed to the spiral of increasing costs and fares, and decreasing rider-
ship, services, and revenue. The City obtained 'a $400,000 federal grant fromsthe
Urban Kass Transportation Administration that was matched by $200,000 in local_
funds.` -These funds were used to purchase twelve General Motors Corporation
45 -passenger buses and the garage used by the private operator. Ten routes were
designed to operate radially from the central business district to minimize
travel times and the routes were paired to minimize the number of necessary
transfers. Hours of service were 6:00 A.M. to 6:30 P.M., six days a week.
Headways (interval between buses) were established at 30 minutes. The fare was
set at 15t. It was realized at that time that the system would require financial
support regardless of the fare charged. Since -a'higher fare structure would
result in some loss of ridership ata given service level, total subsidy may
decrease whiletotal cost per passenger will increase. The decreased traffic
congestion, financial savings to citizens, and environmental improvements
realized by the community at high ridership levels were considered to be more
than adequate compensation for 'the required tax subsidy.
Public response to the new system was immediate. Ridership for the first full
year was close to 1.3 million, or almost three times higherthanthe last year
of private operation. This ridership level required the addition of extra
rush hour buses from January through April to handle the increased ridership.
Rush hour overcrowding has occurred during the nineschool months since incep-
tion of the system. The Hawkeye Apartments -North Dubuque route has maintained
`20 -minute rush hour headways throughout the year due to continued heavy rider,
ship on that route. One 1952 used bus was purchased in 1972 to provide this
service.
Ridership in 1973 increased by about 3% to over 1.3 million with no substantive
change in service.- Considerable demand for provision of, service to the Bon Aire
mobile home lodge, Mark.IV Apartments, and the`Wardway area were evident. Early
in 1974, plans were drawn up to alter routings to serve these areas. Since
additionalmonies were not available to increase the service, it was decided -to
compensate for the cost -of serving these areas by reducing the, Saturday service
level from -30 -minute to -60 -minute headways since Saturday y
ridership is normally
lower than weekday and fewer people would be inconvenienced. Shortly before`,
this change was to be initiated, the City Council responded to input from those
along the West Benton route who needed to use the service to get to the 'University -
Hospitals and continued to operate the route to the Hospitals after leaving Mark
IV and Seville Apartments areas. This change -did -not provide service to the
City Council, City Manager
December 2, 1975 -
Page 2
Wardway 'area. The resultant service to Mark IV and Bon Aire generated some
new ridership, but losses occurred due to the reduction in Saturday service
and the fact that passengers from the Towncrest area had to transfer to get to:
= the University Hospitals. The effect on total ridership was probably :negative.
The route changes were instituted on July 1, 1974, and ;while_the'ridership increase
for the first half of 1974 over the equivalent period of 1973 was over 14%,.the
increase for the second half ,of the year was less than 3%. This illustratesthat
we cannot expect a mere change in routing or`scheduling Sto significantly impact
ridership levels. Total ridership for 1974 was over 1.4 million passengers, or
an increase of over 8% as compared to 1973.
Changes in monthly ridership in 1975 have been erratic, but for the year-to-date
it is up about 1%. Work has continued on a capital grant: application for twenty
buses to replace outdated Cambus'and Coralville equipment and to provide three
buses to Iowa City for operation of the Wardway route and.to increase rush hour
service. We hope that the new buses can be available by fall of 1976.' On
October 6, 1975, the City instituted a -route to the Wardway and lower West
Benton areas using one of two twenty -year-old buses leased to allow the increased
service. Ridership has been extremely low, but will improve somewhat over a ;
period of time. It should not be expected that this route will ever have signifi-
cant- ridership since there is not enough residential, industrial, or commercial
- development to generate a large number of trips.' Heavy ridership is generated
by work and school trips that occur eight to ten times each week, not by the
occasional shopping trip.
Planned improvements to the system include: an increase in Saturday service to
-30-minute headways, some increased rush-hour service during the school year (after
" the arrival of new buses), and a -free midday fare for elderly and handicapped
passengers.
Citizens' supportforthe system has been extremely high. Ridership in 1973 was
higher both` per capita and per vehicle mile traveled than in any other city in
Iowa, Missouri, Nebraska or Kansas.- Costs for the operation ,of the system are,
also high.' The budget for FY 1976 is $547,953 and fare box revenues will"total
about $220,000.' We hope that operating assistance will become' available at the
federal and/or State level, but no predictions canyet be made as to amounts
or timing.
Several important directions' need to be set by the City Council to allow consistent
administration and direction of= -the -system. :Should the system attempt to serve
- all those who wish to use -it, `_or should a given level of service be provided
regardless of demand? Does the City plan to continue to try to reduce auto
traffic in the central business district, and, ,if so, does it intend to provide
an alternative mode of travel to,the area? What form of transportation shall
be made available to those elderly and handicapped residents who cannot readily
use the present system? Should operating subsidies become available, can they
best be used to provide increased rush hour service, increased hours of service,
or service to special groups? In other words, what 'are 'the priorities of Iowa
City regarding public transportation?
_ I
City of Iowa City
MEMORANDVM
DATE: November 25, 1975
TO: City Council, City Manager o/
FROM: Steve Morris, Transit Superintendent
RE: Preliminary Budget Presentation v v
This presentation will define the goals which have directed the ,transit
System in the current fiscal year and provide some _alternatives :for it
consideration for FY 77. _ As with many other City; services, demand for
transit service has outstripped the resources available, to supply that service.
Many needs are becoming evident. Present rush hour capacities on most
are inadequate to serve all of those who wish to use the service. . ostTheroutes.
demand for some form of evening service. -There is `a need for some form ofis
specialized service for those who, due to age or some handicap, =find it "
difficult or impossible
to use the present system:
I. -Fiscal Year 1976 '
{York programs for the system in FY 76 have been directed at some of
these problem areas. Work has `been completed on a capitalgrant appli-
cation to the Urban Mass Transportation Administration to provide 80%
federal funding to: add three buses to the Iowa City system, replace
12 buses in the_Cambus fleet, and replace five buses in the Coralville
fleet. We expect that this application will be rapidly approved and
that the new equipment will be available by fall Of1976._ In the last
budget preparation cycle, we projected a'delivery date in March, but
various delays have pushed that back _four or five months.
Proposed operating improvements for FY 76 include a new route and an
investigation of various changes in fare structure. A new route to the
Wardway:area was initiated, on October 6,-;1975 upon receipt of two older
buses leased to operate the service. One of the three new buses; to be
purchased will be used on; this route. Work on a new bus route map has
been started and we hope to have it completed near the beginning of
calendar year 1976. Additional rush hour service will be added with
three additional leased buses from January through April of 1976 as has
been done in the past. This additional servicewillnot eliminate all
overcrowding, but it will alleviate the., most serious problem areas.
The system has been investigating the proper mechanism to provide a
midday free fare forelderlyand handicapped residents.- A proposal
should be ready for Council consideration ,early in 1976 with'"implemen-
tation possible .in March We plan to return Saturday'service to 30-
minute headways at the same time.`
IL. Fiscal Year 1977
There is currently a lack of definition of, clear goals for the transit
system. Within the -system, we operate with several perceived goals
that are listed for Council' consideration.
A. The service should be. structured for maximum use by the public, both
to keep the cost per passenger at the lowest possible level and to
minimize traffic congestion and long-term parking in the central:-.
business district.
B. Since the system will be tax supported regardless of fare charged,
it should be available to the largest possible percentage of the
public.
C. The system should attempt to provide maximum access to the community
for those who have no other mode available. This goal relates both
to access to the present system by elderly and.handicapped residents
and to the hours of operation of-thc system.
Council input is necessary both to prioritize these goals and to add others
that are deemed appropriate. A clear definition of goals will allow the
system to develop work programs to meet them in the most economical fashion.
Some possible areas of consideration might include: a specialized service
forelderly and handicapped residents, provision of night service, or even
the cessation of transit service in favor of some other program. We should
continue to try to extend to our community federal operating subsidy pro-
grams which are already available to larger cities.
Work programs planned for FY 77 include the addition of two rush-hour
buses for the nine school months. These buses willoperate approximately
18,000 miles each year which, at the current ridership level of three
passengersPer vehicle, -mile, wouldVr6v_fd&__&i additional -54,000 annual -
passengers. By utilizing the equipment only during,the rush hours, we %-7
hope to generate an additional passenger per vehicle mile for a total
ridership increase of 72,000.
To increase the accessibility of the present system to those who are unsure
of how to use it, we would like to provide an escort to show the citizens
how to use the system. Often, age or infirmity cause citizens to avoid
a service because of a fear of the unknown. A one-time.walk-through
would provide many of our residents the confidence to allow them'a more
active part in the community. This -service could be provided on a limited
basis by the elevation of one position from three-fourths to full time.
A 1972 survey of the system indicated that our elderly annual ridership
was about 65,000 passengers. We project that this program could produce
an additional 20,000 annual passengers, but the benefits of increased
mobility to those people cannot be estimated.
III. Cost -Effectiveness
Public transportation must be viewed as only apart a community's
transportation system. We are onlyin the early, -stages of developing
more than a subjective method of cost -benefit analysis of transportation
investments. The Area Transportation Study -will provide some estimates
of total costs of various combinations of street and -transit improvements
but it is very difficult to assign a dollar value to the changes brought
to a neighborhood by a new four -lane -arterial street. Since no one has
yet developed a way for a driver to operate more than one bus at a time,.,
we can predict that the cost per vehicle hour will continue to increase.
it we desire to maintain revenue increases= -then -either the numhcrr of
passengers or the fare must increase.
2
DEPARTMENT OF PARKS AND RECREATION
bUTLINE FOR BUDGET PRESENTATION
Park- Division
Present Work Programs -Operations and
Capital Improvements.-
The Parks Division, which consists of 14 people, is responsible for
maintenance and development of the 28 city parks which cover 480
acres. This division is also responsible for some snow and ice
removal, trash clean-up, and grounds beautification in the -downtown
and Urban Renewal -_areas. In the summer,
38X of our mowing time is
s ter in ision gro r tom -parka, such'as Pollution Control
Water Division grounds, and medians. We also operate a smagrounds,
in City Park.
The Park Division is able to realize a substantial monetary saving
in the majority of park construction and development projects because
it has personnel capable of performing such work. This eliminates
the necessity for some contract: labor.
The goals and objectives for FY 76 were as follows:
I. Hold the line on labor hours through improved management.
2. Improve user pleasure in City Park through improved walks and
trails and the elimination of (a) pedestrian -automobile conflicts
and (b) dust: problems.
- 3. Increase, park, activities in several neighborhoods as outlined in
the Capital Improvements Program.
4. Maintain and expand downtown and park horticultural displays. v ~
For the most part, these goals have been or will be met in FY 76.
The status of FY 76 Capital Projects is as follows:
1. Neighborhood Park Improvements, $80,000. This is HCDA money which
hasn't been released yet. We plan to spend
additional to lightan-
additional two (2) ball diamonds -in Mercer Park and to lig0 for
initial development in Willow Creek, Villa, Northeast, and South
Hollywood Manor Parks.
2.' Southside Park Acquisition, $50,000. This is the 14 acres in the
South Hollywood Manor area South of where Taylor Street dead ends.
The, agreed price is $45,000 and the -transaction will be closed
when the HCDA money is released.
3. Recreation Center Planning, $15,000. Any extension of the Recreation
Center to the east will be intheRalston Creek flood plain, which
may make a major extension impractical. Also, any extension would
eliminate some parking stalls.The .probable cost of a 45' x 85'
addition housing four (4) handball courts is $100,000. The matter
is under study by the Park and Recreation Commission
4. Eastside Park Acquisition, $70,000. - The City has purchased 3.3 a
of land on Green Mountain Drive for $35,000, which cres
is now referred'
to as Northeast Park. -
Budget Presentation - - -
Page Z
December 18, 1975
5: Riverfront Acquisition, $50,000. This has been expanded to $200,000.
The Park and Recreation Commission has suggested that.this' money ;74
be used to buy some of the _Showers property south of Iowa City.
6. Public Tree Planting Projects, $15,000. Contracts will be let in
February, 1976, for street tree plantings "for the area bounded by;.
Muscatine on the south, First Avenue on -the west, 'Rochester on
the north and Scott Boulevard on; the east. These
projects are to
be completed by May, 1976.'
-7.- City Park Improvements, $195,000.This is'HCDA money which hasn't
been released yet. The money is to be spent on roads and bicycle
'paths, playground apparatus, pond stabilization, log cabin
restoration, ramps and resurfacing,' and the spray pool
II. Major Coals and Objectives for FY 77.-
1. Construct additional parking areas in_City 'Park to help relieve
the parking problem during peak use periods.
2. Add two -(2) more softball diamonds for -use 'in 1977.
3: Initiate a programforthe, acquisition and development of the pro-
posed riverfront property.
4. Adoption of an ordinance providing for mandatory dedication of
park land by, developers.
5. Provide additional floral displays in various parks throughout the
city.
6.---Establish-a, system of identification of plant materials with the
use of signs 1n Hickory, Hill and Willow Creek nature areas.
7. ,Upgrade the park areas with additional playground equipment on a
continual `annual `budgeting `program
.
8. Utilize BOR federal matching funds for capital` improvement projects.
The specific work programs which will be used to implement the proposed
goals and objectives are as follows:
1. Use of contracts for major development projects.:
2. Utilization of existing manpower for such projects as ball diamond
-
repair and construction, parking lots, building, etc.
3. The addition of 3-4 vehicles already.budgeted and a strict
maintenance program for existing equipment.
4. Taking advantage of all `available federal funds for park acquisition -
and. development programs. -
III. Program Priorities.
The first and foremost.priority of the Park Division is to do the best
job possible in maintaining present facilities. In order to properly
attain this goal, we need adequate and work -producing equipment. The
proposed purchase of 3-4 additional vehicles.from FY_76-- budget -fuadn
should be given top priority at this time. Capital improvement projects
will be rated in priority as funds become available and the most need '.
arises.
V
DEPARTMENT OF: PARKS AND RECREATION -
OUTLINE FOR -BUDGET -PRESENTATION
Cemetery Division
I. Present Work Programs Including Operating and Capital Expenditure
Budgets -
The Cemetery Divislon must (1) provide dignified interment procedures"
in (2) an efficiently operated and well maintained Cemetery and (3)
still have sufficient time to share other City -activities -and obli-
gations such as snow removal and turf_ maintenance.
- We currently spend 24% of our time_on_.projects outside the Cemetery.'
The major expenditure in the FY 76 Budget is salaries followed by
the capital expenditure of vehicle replacement and annual-repairs/re-
placements instigated as a vital form of preventative maintenance.
-'
FY 77 should include money for Cemetery expansion and development of
- - acquisition.
The Cemetery Division has completed the majority of its FY 76 goals.
Realistic goal setting and efficiency of operation has been a prime
concern here since late in 1973.;
II. Major Goals for FY 77
1._ Administrative and Council approval of the new Cemetery Ordinance
by mid-August of '1976,
2. Acquire additional area for expansion.
3.'; Completely update burial records -by September 1,"1976.
4. Continue with annual preventative maintenance for:
a. Cemetery roads;
b.- Water system;
--
C. Shop and office building.
S. Monument for'Babyland established by November 1, 1976.
6. Continuance of,,present level'of=efficiency. -
The specific work programs that will be used to meet these goals
consist of preparing and letting contracts for major items and pro-
viding the necessary guidance andadvancedplanning for the general '
operation. - -
III. Program Priorities
The acceptance of the new Ordinance is to be considered of prime im-
portance in the growth, development, and'safety`of employees and
continued efficiency of operation at Oakland Cemetery. All other
items will subsequentlyfall into line.
Page -2 - CouncilDiscussion
December 22,-1975
Community Development Director Dennis Kraft gave his pre-
liminary budget:;presentation. He-advised that the Sign Ordi-
nance was
rdinance'was being; reviewed by a Committee concerning ,the con-
stitutionality of some of the provisions;"and-that when, there-
is a question, the City does not litigate. The City Manager
suggested`, that the Council meet with ---the -legal -staff and tell;--
them`the concernsvoicedhere. __Kraft called attention to spe-
cial reports being prepared, such as the University Zone, the
Ml-M2 Zone, Handrails, Sidewalk policy, and commented that the
Planning and Zoning Commission has had a heavy workload, and =
some`of-these studies had been 'displaced-with.-projects with
higher; priority.. The-Commission is working on their bylaws,
_ which are required under"Home -Rule.
The Mayor asked for a list.of items pending,-the priority,
and possible completion date, and the City; Manager replied that
this could be an item for the monthlyreport,;and -that an Ad
ministrative-Impact Statement-for.new.ordinances„ as previously,-,
discussed, would be helpful.
Concerning the proposed legislation oninspection by the
City of University construction,-without'collection of fees,
it was the consensus of the 'Council-that the City Manager corres-
pond`with our legislators noting Council's opposition to the
legislation. Council discussed the distribution of proposed-
legislation by
roposedlegislation'by the legal department._.
Councilwoman Neuhauser suggested that the Council should'
take amore active. role in legislation, and should appoint a
committee of the Council =for.this.-.Council>then discussed
the Comprehensive Plan. _City Manager-Berlin commented :that
as there was no Council support for the Regional` Planning
Commission plan, the Staff had been working„on anew ,plan.
Some of the data from the RPC plan is still valid. The City.
Manager.advised-that as part of the budget` process, there will
be a.session- with `Regional Planning. .Neuhauser reminded all
.that.an A-95 review by R.P. is'needed`for-all Federal projects.
_ Council discussed need for mechanism for citizen partici-
pation concerning.HCDA funds. deProsse commented.`on the Cedar
Rapids process, and advised that their Administrative Assistant
Tom Allard would come down and discuss it with Council. Kraft .
pointed out that studies of p population, housing, and environ--`
ment`will be heeded for the next HCDA`application. The target
date for application to HUD is°February ,l4th:and concerns re
ceipt'of $2,061,000. The anniversarydate`.is June 6,'-and can
be amended 30 days, plus or minus. The-City;Manager commented
tha t_.the`Staff is recommending;:that'- the ::date be amended to
July 1, to correspond with our Fiscal Year; the submission
STAFF,
BUILDING;
EQUIPMENT
MAJOR GOALS FOR FY1977
Background
The library recognizes that this is not the year`to'expect
to expand services. we realize, however, that whatever
resources are provided the library must, plan for at least
a:10% increase in use and must provide new andreplacement
materials which are costing 18-25o more than a,year ago.
addition, space for gr
Therefore, our 1976 -77 - objectives owth is rapidly being 'depleted. sic
In are built around two ba
.
necessities:
(1) Find ways to increase effectiveness of present staff
by upgrading equipment and streamlining procedures.
(2) Findways to satisfy user demands without substantially
increasing the size of the collections.
Library collections/Processes
(1) Select, purchaseand process 7,000 new volumes and
select and process 600 gift volumes which will pro-
vide greater diversity and depth in areas ofgreatest
use and demand without increasing the size of the col-
lection by more than 2,000 volumes.
(2) Select, purchase and process 1,000 new recordings, -
films and artreproductionsin order to replace '300
`worn, lost and damaged -_items -and increase the -total--
A-V collection by 10%.
(3) Reduce the numberofmailings to patrons £or fines,
overdue materials and reserves from 5°s to 2 1/2$ of
total circulation by finding the most effective com-
bination of loan periods, retrieval methods an&
search procedures.
(4) Improve the quality and maintain the paperback deposit
collections at United Actions for Youth and the County
Jail; expand the collections at Close Mansion and Mark
IV by 100%.
- Library .Services -- ------ - -
(1) Organize the library's audio -visual -services around a
- designated full-time staff person by June, 1977 as a
- first step toward.an A-V department capable of coordina-
ting A-V needs of library and other city departments.
(2) 'Maintain current level of library services withanex- permanent
pected 10% increase in use without increasing
staff through increased use of temporary overtime help
and re-evaluation of service hours
2
(2) CapitalImprovement Program Phase ;
There are no items in the Capital Improvement Program
which -are -the direct responsibility of the Current = >_
Planning, Section.
(3) Anticipated Accomplishments
a. Inasmuch as it is not possible to predictthenumber
of zoning ordinance amendments, subdivision plat reviews,
etc. which will be generated during any particular year,
no specific numeric objectives were established, however,
all submissions were reviewed and analyzed, and reports
were prepared by the Current Planning staff within a
-----reasonable period of time (usually ,two to three weeks).
b.' Also, the number of specialreportrequests generated
- were not predicted in advance.- As of this time, it is
anticipated that most, but not all, of the requests
will be met within FY 1976.
C. Staff reports will be prepared for all Board of Adjustment
cases within legally prescribed time periods, and this
--- -- ---level of performance will continue for the remainder of -
the fiscal year.
d. All requests for zoning 'ordinance >interpretations have
been made, -and will continue to be made in a like manner
for the, remainder of the fiscal year. - -
e. Zoning ordinance enforcement activities continue to be
made at a pace consistent with new construction activity
and ordinance violations; complaints continue, to be
Investigated in a timely manner. This level of performance
will be maintained for the duration of the fiscal year.
f. Sign ordinance enforcement activities are presently being,
carried out -at a reduced -rate because of questioned
legality of certain ordinance provisions. Specifically,
- the constitutionality of certain amortization provisions
of some classes of non -conforming' signs, the area of super
graphics, public art, murals and painted wall signs,
and certain conceivable conflicts between the local
ordinance and applicable state and,- federal sign regu-
lations are presently being reviewed by an ad hoc sign
ordinance amendment committee. Itis anticipated that
sign ordinance enforcement activities will be accelerated"
once appropriate amendments have been made to the sign
ordinance. __.-
a. In FY 1976 the Comprehensive Plan work program was
prepared and ultimately adopted by the City Council.
Background studies are -presently -being prepared in
three areas, specifically (1) physical, (2) human;
and (3) environmental.- Also, the base mapping program
will be completed by theend of the fiscal year.
Specific topical areas of inquiry and analysis will be
in the following areas: - —
1. Housing
2. Population
3. Environment
4. Land Use --
5. 'Transportation
6. Economic
7._ Community Survey
8. Utilities
9. Urban Design
10. Community Facilities and Services
11., Human Needs and Activities
12. Opportunities and Resources.
b. The Riverfront Plan which is being prepared by Stanley
Consultants will be completed by the end of the 1976
fiscal year. This project is being carried out in
conjunction with the Riverfront Commission.
a. Background studies on Housing, Population, Land Use,
and Environmental Conditions will be completed during
this fiscal year.
b. Advance Planning Section input will be provided in a
timely manner so as to allow the completion of the
HCDA'application during February, 1976 for the FY 1977
application. Also, a citizen participation program will
be prepared and initiated during this fiscal year.
C. Initiation of the Issues and Problems Phase of the
Comprehensive Plan.
(4) Program Problems/FY 1976-
a. The work on-the Comprehensive Plan was initiated
appreciably, later than had originally, been anticipated
Although an initial draft work program had been prepared
during November, 1974, Council approval to the Compre-
hensive Plan Work Program was not received until November,
1975.
b. Initial delays have been experienced as a result of
required time lags encountered for hiring qualified
personnel, and a further delay was experienced as a
result of the resignation of a key staff member.
C. Advprao a:.,.a..._-- _
3. Conduct of start-up activities for 149 units
-of existing Section 8 Housing Assistance Payments
Program (IA05-E022-001). `
4. Continued work efforts in an attempt to provide
for the construction of 62 units of new
construction— elderly housing by Old Capitol
Associates under an allocation received by the
City under Section 23 of the Federal Housing Act
(IA05-8023-002).
5. --Provision of necessary staff -assistance for the
- construction of 64 units of new construction
elderly housing to Mid -States Development
Corporation under the Section °8 program.
6. Provision of relevant data for the HCDA application
for FY 1977, with special emphasis on the Housing
Assistance Plan (HAP) portion of the application.
7. Continue the task of converting the City's Section
23 Existing Housing Program to.a Section 8 Program.
(2) Present Work Program - CIP Phase -
Resubmission of the City's application :for 100 units of
new construction Section 8'Housing for -the 'Elderly `in
February or March is so directedby the City Council.
(3)- Anticipated Accomplishments for FY 1976
a. Enter into 70 new lease_ agreements under the Section 8
Existing Housing Program by :the end of the 1976 fiscal
year.
b. Preparation of a second` application for 100 unite of
new construction Section -8 Housing for the Elderly.
C. Reduction of number of units in Section 23 Leased Housing
Program from 209 to 160 by the end: of the fiscal year.
(4) _Problems Incurred During 1976
a. The application submitted in September for 100 units of
Section 8 elderly housing was rejected because of an
alleged minor technical deficiency' relating' to the
financing of the project. - `;
9
(3) Anticipated Accomplishments for FY 1976
all complaints of alleged
a. Continued timely response to
violations of the Minimum Housing Code.
b. Establishment of an accelerated housing inspection
program,' in conjunction with_ the hiring of two additional_
housing inspectors.
C . -The-utilization of housing inspection staff in the
tion of a housing rehabilitation
organization and implementa
program fundedbyfederal Housing and Community Development
Act. monies.
(4) Problems Incurred in 1976
a. The level of staffing during the first part of the fiscal
year was at a level which did not,'allow a sustained
rogram to be carried out`on all rental units
inspection p.
Both complaints filed and house moves ended to diminish
this effort.
- planning
b. An organization problem was, perceived relative to
and supervision of the minimum housing inspection program.
This was subsequently remedied by a departmental-reorgani-
zation which resulted in the Minimum Housing Section being
moved into the Housing Division.
(5) Program Priorities for FY 1977,
which will enable all rental
a. Establishment of a program
housing units in Iowa City to be inspected on,a two-year
inspection cycle.
for the continuation of the
b. Provide necessary support `
housing rehabilitation program.
C. Establish record keeping system which will enable the.
information obtained during housing inspections to be
readily utilized in the updating of the Housing
Assistance Plan.
- - (6) Productivity_ Increases
a. `Provide housing inspectors will portable dictating
ing and related correspondence
machines so that record keep
in a more efficient manner.
will be handled
b. Inspection personnel will be provided additional ltraining
so as to upgrade their inspection skills.
to
one inspector will be sent to the University of
Wisconsin Extension Division for this purpose.
E. Urban Redevelopment Division -- Urban Renewal Section
(1) -Present Work Program - Operating Phase .
a. Administration of Iowa City's Urban Renewal Program
(Iowa R-14).
b. Control and maintenance of temporary modular commercial
relocation structures (Clinton Street Mall).
-
C. Provision of necessary information to Urban Renewal
attornies for litigation purposes. r
d. - Liaison with Old Capitol Associates on both land dis-
position and subsequent plan review and other construction-
related activities.
e.- Liaison with University of Iowa on land disposition
activities, and monitoring of related construction
_activities. _.
(2) Present Work Program - CIP Phase -
Redevelopment ofWashington Street right-of-way.
(3) Anticipated Accomplishments for FY 1976
a. Completion of project close-out activities with the
federal Department of Housing and Urban Development
(HUD).
b. Sale of nearly all project.land to either Old Capitol
Associates for the University of Iowa.
C. Beginning -of construction of Plaza Centre One office
building, 62 -unit housing for the elderly project,
Perpetual Savings and Loan Building and Iowa State
Bank drive-in building.
- d. Completion of Washington Street redevelopment project.
(4) Problems Incurred During FY 1976
a.- Inadequate level of staffing, exacerbated by resignation
of Acting Urban _Renewal Director.
b. Inability of Old Capitol Associates to secure financing
for elderly housing project.
12
(2) Present Work Program - CIP Phase
of two houses for
ion
a. Acquisitioand
subsequentnrental etoblargetlow-income families-
"Me Too" Building.
b. Acquisition of
I Program for Public
C. Architectural Barrier Remova
Buildings. _-
d. City Park improvements.
e. Neighborhood Park Purchase (Hollywood Manor)•
f River Corridor Acquisition.
g. Washington Street reconstruction project-
lishments - FY 1976.
(3) Anticipated Accomp
a. Preparation and submission, of fiscal year 1977 appli
cation. -
abilitation program and
b. Initiation of a housing` reh
accelerated code enforcement plana
C. Acquisiton and rehabilitation of "He Too" Building.
d. Completion of City Park Improvements Scope of Services.
e. Neighborhood parks improvements (Villa, Hollywood Manor,
Willow Creek, Northeast and Mercer Parks).
f. Completion of Phase 3 - River Corridor Plan.
g. Acquisition of Hollywood Manor Park.
(4) Problems Incurred During FY 1976
a. Lack of adequate staff to carry out designated programs.
b. Delay in initiating Comprehensive Planning Program has
resulted in a delay in the HCDA program.
-
C. The role of HCDA has apparently not clearly been under-
- nd subsequent
stood, i•e.., the development awill
aidin theIDpreation
of a multi-year--program which (1)
vention of slums and blight, (2) will 3) is designed
to_
low and moderate income persons, and (3) is designed to
meet urgent community development needs.
City of Iowa :City
MEMORANIDVM
DATE: December 19, 1975
TO: City Council
FROM: City Manager
RE: Informal Session Agendas
December 22 1975 Monday
Informal Session
1:00 -P.M. Conference Room
Discussion of goals and objectives in budget process for the
following departments: 1) Library, 2); Community Development,
3) Human Relations, 4) Administration, 5) City Clerk,
6) City Attorney.
Executive Session to consider Johnson County Regional Planning
Commission..
December 23 1975 Tuesday
7:30 P.M. Council Chambers - Regular Council Meeting_,
December 25, 1975 Thursday :
Christmas Holiday
December 26, 1975 Friday
Holiday - Civic Center Closed. -
December 29, 1975 Monday
Informal Session
1:00 P.M.-- Conference Room
Establish goals and priorities, review FY 77 receipt program.
December 30, 1975 Tuesday
7:30 P.M. - Council Meeting Cancelled.
January 2 1976 Friday
11:45 A.M. - Council Chambers - Swear in new Council.
City of Iowa City.
MEMORANDUM
DATE: Dec
eober 19, :1975
TO: Iowa City City Council
FROM: Abbie_Stolfus, City Clerk =.
RE: 1976 Salary
You have asked for some information on the City Clerk's
salary, for your discussion. `
1973_'$9864,
1974 10872
1975 12576
1976 14400 ?
`In 1975 the classification for the Clerk was changed from
Range 12 to Superintendent, so that there would be no
question that I would not qualify for overtime under ,the
new Fair Labor Standards Act; Unless it has changed, the
Clerks were in a different situation, either -the Council
decided to allow overtime or compensated in the yearly
salary. My overtime hours in most months can vary from
20 hours to 40 hours. The personnel who were in my
r' :..previous Range 12 are now :-receiving -since `July, -$1092 -- '
a month, I'm still at $1048. I am probablythe only
employee of the City who has not hada cost -of -living
raise, even the department heads received a'comparable
raise. _-
A merit raise will put me on the leve'l which my peers (Range 12)
have been receiving for ki year, $1092 I would like to
point out that our office is as responsible and important
to the smooth operation.of the City as many, in the
administrative level and I'have not heard from the public
or the Council any comment that we are not'performing our
duties as we should. Then a. cost -of -living raise at the
present projection would result in the 'yearly salary of
- $14,400.- This will still be_:less than theprojected, merit,
and c -o-1 for workers in Range 12, Step D.
- The added responsibilities of working with new personnel due
to the turnover in -all the- departments, the increasing number
of Council meetings, the changeover to Home Rule,:and the
lack of an up-to-date municipal code add to our work load.
I do want to add my appreciation for the additional hours -
allowed for the clerk -typist position and for the category
of Deputy City Clerk in the classified pay plan.
4
Page 3 Council Discussion
December 29, 1975
and talk on Affirmative
:Action and Steve Reineke would talk
--
on the fundamentals of collective bargaining, if Council 'wished.
" Problems with thesafetyregulations were pointed' out,, and pro-
visions for employee rewards and suggestions were mentioned
along with departmental meetings. Selzer advised that the
Associated General Contractors.had good films. Morgan noted
several employee promotions inside the city organization
The City Manager presented his goals and objectives and
material concerning Notes of Meetings; with.Department-Heads.
He advised'tha t when he: -first -started here thatsthere would be
five maareas where he thought attention `.should be given:
fmajor
ive or as not -enough attention paid to`IonIg-range -planning,
(2) there was a serious problem in communications, both internal
within -the `City `Government and -external in the community also,
(3) there was a long way to go ;in the budget and 'program evalua-
--tion process, (4) within City -Government, -there was no overall'
sense of direction or no feel of stability:from the standpoint
of policy; and; administration, and (5)'there needed to be a strong
effort to build some kind of team approach, irecognizing -that the
Council has responsibilities -as -well as administration, but that
there was no grouping of.efforts. He noted;he.would be sending
council 'the 'evaluation Czarnecki had prepared on him.
Areas of major concerns that the City Manager will be deal-
ing with include: -_(1)_developing and:improvingathe management
decision-making capabilities;
by training Council and em-
ployees, (2)`trying to make the Finance Department more a staff
function rather than a policy or decision-making function,
(3) ,the Comprehensive Plan dealing with the whole management
structure of the City, -not just a physical plan; ;increasingly
reviewing all department operations and functions -- are we
doing the right thing, -are we doing it the -:right way, what are
alternatives? --'reviewing the,;citizen complaint process, and„
trying to come up with a better way:to handle citizen follow-up,
(4).developing ,.priority .goal policy directions of both Council
and Staff, and (5) continuing with collective bargaining and
the personnel function.
It was suggested that the Council should be apprised of
the nature of:complaints.so that.they could direct attention to
those areas. The City _Manager pointed out that the Councilmem-
bers are the eyes and ears of the community -,and the Staff needs
their input.- If complaints are routed through the City Manager's
office, -the process will give some mechanism to control what's
roblem
going on in the community and whether or not we have ebased
with a`specific department. Responsibilities should be based
on principles, not on personalities. Procedure for citizen
complaints was discussed and the City`Manager pointed out that
a policy concerning complaintsduring snowstorms; had been
Meeting adjourned, 5:15 P.M.
w�
..OBJECTIVES
Because the Legal Department actsas-Attorney for the City-ofIowaCity, 1
its Boards and Commissions, the nature of its duties are broad and varied.
Among its various duties,the Legal Department, underthedirection of the
CityAttorney, is to provide the following services:
1. Advise and render opinions to the City Council when requested
upon all questions arising in the conduct of Council business.. The
City Attorney attends all regular Council meetings and such informal
Council meetings as the Council directs.
2. Advise and render opinions -to the City Manager upon his/her
request and provide advice and opinions to the Department Heads on
all routine matters. - Provide aid 'in`legal matters -to the various
departments of the City and advise Cityofficialson proposed or
existing federal or state legislation. _Act as attorney.for all Boards,
'..-Agencies and Commissions. -TherCity-Attorney -serves on the Pension
Board. -Prosecute all matters before the Civil Service Commission and
represent said Commission. 'Prepare, approve or direct the preparation
- of all contracts, and negotiate contracts on behalf of the Council.
Negotiate on behalf of the City in the purchase of real estate.
3. Represent the City of Iowa City in all suits to which the City
-
or an employee is a:party in. the ..District -Courts,`the::. SupremeCourt of
Iowa and in all Federal Courts. 'Prosecute all cases, in the Magistrate's
Division of the District Court involving ,City --.charges and :represent the
City on all small claims against the City. Represent the City in all
-- administrative hearings.._..-
4. Prepare, approve ordirectthe preparation of all ordinances,
resolutions, contracts and other documents -at -the requestofthe
-City Manager and "the direction of the City Council.
5. Provide other such services as may be directed by the City Council.
.� 12/22/75
%(IA
HUMAN RELATIONS DEPARTMENT
REPORT'OF GOALS AND OBJECTIVES FOR FY76 AND FY77
Present i4ork Programs
The Human -Relations.Office currently provides a. comprehensive program of
personnel services to_the City_,o-rganization. Included are the traditional
personnel functions of technical assistance in placement (recruitment, hiring,
-`transfers, promotions), compensation (wages, salaries, benefits), staff develop-
ment, as well as new areas'of-importance in safety, equal opportunity and _
collective.bargaining., Also, staffing' is provided for the -Human Relations arad
Civil Service` Commissions. Because of the change in personnel and organization
within the Human Relations function during the past year, there have been
changes in the directions and a reevaluation of the goals for the Human Relations
Department.
Current staff members include a Director, who assumes responsibility for collective
bargaining,' supervision of the other functions, and direction for the Department,
Uersonnel specialist, who assumes responsibility for the implementation of the
areas o placement,' compensation,' and staff development and evaluation,_a civil
rights specialist, who implements 'the ;affirmative action program as well as pro-
vidrng�the staff support to the Human Relations Commission, and a senior
clerk typist. Additional clerical support is received from the City Manager's
clerical staff which involves a small amount of the`;time'of two people. _
U°e have been cleaning out and moving forward in a number of areas which had not
previously been adequately staffed, and we continue to work out the day to day
relationships and division of labor essential) which go into the establishment of
a staff service.` Much time is allotted to making an assessment of the current
processes` which vary from department to department so that consistent personnel
administration' will be_available _in -the future. - In a number of areas we observe4
that the staff was going through the motions of providing programs without concern
for results. These include the areas of staff training and development, affirmative
action, and safety programs.
Goals for FY76
1. Establishment and staffing of the Human Relations Department as an alternative
to the segmented staff services previously provided.
2. Reaching 33 1/3% for affirmative action andreevaluationof the Affirmative
Action Program and policies in the; area ofemployment.
3. Minimizing loss from voluntary collective bargaining and computerize available
- support data for bargaining.
4. Create a consistent personnel function.
a. Reevaluating both scope and administration of compensation and benefit
programs. (Computerize payroll and accruals).
IOWA
CITY PARKING
SYSTEM
-
-REVENUES AND OPERATING COSTS
-
1967 - 1975
-
- REVENUES
EXPENDITURES
-
ON
OFF
-
OPERATING
STREET
STREET
OTHER
TOTAL
COSTS
AVAILABLE
1967
$142,364
$ 83,310 -
$ 4,374
$230,048.
$ 81,556
$148,492
1968
170,219
83,467
9,338
263,024
88,278
174,746
1969
172,830''
86,928 -
11;946
271,704
109,999
161,705
1970
178,758
87,426 =
--15,898
282,083
65,843
216,240
1971
172,248
85,750 _
27,782
285,780 '
166,996;
118,784
1972 -
170,702
86,560
12,550
269,812
50,203
219,609
1973
150,899.
93,732
26,296
270,927_
73,334
197,593
*197S
217,889
145,483
62,455
425,827
104,170
321,657
*18 month
period 1/1/74-6/30/75
IOWA CITY PARKING SYSTEM
DEVELOPMENT OF CONTROLLED; MUNICIPAL
PARKING SPACE
FALL
-FALL-----
FALL
FALL
FALL
-1971
- 1972
1973
1974
1975
1453
1349
1304
1087
1019
On street
1039
957
957
1103
1215
Off street
2421
2306
2261
2190
2234
Total
ST -WEST
1976`-- --
-
STREET
TYPE METER"-
10, 51
21 1D
30" TOT--=
Davenport
(DA)
PCS!(automatic)
8
8.
Bloomington:.
(HL)
PCM (automatic)
14
Market
(M)
AMERICAN-POM
15 9
1 �5
Jefferson
(1)
AMERICAN`
Ioxa
(I)
DUNCAN-POM (M)
39
39
22 86 146
12 266
Washington
(W)
DUNCAN-POM (A)
College
(C)
25 19 37
81-
DUNCAN-PoM (A)-POM (M)
14 34 66
Court
(CO)
it 125 i
POM (A)
• 33 8
Total
117 33 161 266
24 599
NORTH-SOUTH
STREET
TYPE METER
Madison
(MA)
10i 51 21
30" TOT.
POM (A)
10 _20
Capitol
(CA)-
DUNCAN-POM (p)
30
89
3 92 .
Clinton
(CL)
DUNCAN-POM (A)- POM (M)
21
33 16
6 70
Dubuque
(D)
DUNCAN-PCM'(A)
Linn
(L)
_
�5, 57
10 82
DUNCAN-POM (A)
21 20 46
Gilbert
(G)
8 95
POM (A)
14
14
Dan Buren
(D)
PCM , (A)
LOTS
18 3
21
I0TA LOTL
_ ----Total
70 35, 142 36
37 _ 20
WASHINGTON LOTLyr
PON A
6
-.
6
MARKET LOT
(�)
DUNCAN
0 20
".
SCHUMAN IAT
(LS)
DUNC AN
MOOSE LOT(LAfO)
POM A
2
CLINTON.
LC
BURLINGTON LOT
(LB)
_
POM' M
LIBRARY 1,01-
CrTOT
—�--
OT
R
-- — —
PIRICAN-W4
—
PLAZA-LOT
(LCP)
DUNCAN-
TOTAL STREET METERS_____1019
--�—
2
TOTAL-LOT METERS-
-- ----- 820
Total
_453 185 -170 3 37
1830
"METERS ---------1859
- - PARKING POLICY -
After consideration of the above analysis of the parking
system, the City Counciladopted by: Resolution No. 72-132 on
`April"4,-1972 the following parking policy:.
1 The City Council hereby recognizes and determines that
local government will provide the major; share of future
parking requirements for the central business district
in the City of Iowa City, Iowa.
2. The City Council deems it in the public interests to
eventually eliminate all on -street metered parking in
the central business district area.
3. The City Council hereby establishes and"determines -that
- the policy of the City of Iowa City,- Iowa, will be to
concentrate parking, facilities in convenient and economical
off-street locations in the central business district area
and the areas adjacent thereto.
4. The City Council hereby determines that, to put the
provisions of this Resolution into effect, the following
steps_ shall be -taken as may be approved by the City
Council in the future:
a. Parking meters on -street will be eliminated in
stages as off-street facilities are constructed;
b. Future off-street parking needs will be provided for
intheconstruction of multi -story parking facilitiea
and/or complimentary surfane"lots;
C. off-street parking facilities should be attendant
operated whenever possible and it shall be the goal
of the City Council to establish attendant controi,4ea
off-street facilities;.
d. The planning and construction - of all off-street
facilities, whether multi -atony or surface lots,
shall; be so designed to be astheticaZly pleasing and
a -compliment to the downtown, business district;
e. All parking facility construction shall be coordinated
with the development of a_viable masa transportation
system for the City of Iowa -City, Iowa, and the
surrounding region, and specific provision for bicycle
use and parking. -
f. It is hereby directed that the staff develop a
detailed parking plan to carry out the overall policy
contained in this Resolution.
S. The City Manager is hereby authorized and directed to
carry out the provisions of, this Resolution.
MEMORANDUM -
RE: Finnncing of Publlo Improve -
0: City Council meats for R-14 -
FROM: City MnnaRer - DATE: April 30, 1974
The purpose of this memorandum is to present for consideration a financing
plan recommendation for the required supporting facilities associated with the
offer to Purchase Urban Renewal Land, as revised, submitted by Old Capitol Associ-
ates"on'October 18, 1973. This recommendation takes into'coneideration the most
recent negotiations between the City and the developer as a,result of the failure
of the $6,000,000 _tax allocation bond issue to receive -'a-60% plurality on March 28,
1974.
As a result of current negotiations, it is; proposed that the City's commitment
to parking facilities be changed ,to include the -staged construction of no less than
1,000 car spaces in the parking facility in blocks 83/84 and the eventual construction
1,00smaller facility of no less than 600 spaces in block 64. The first stage,of park -
of aing construction in -blocks 83/84 would include approximately 650 spaces andwould begin
the contract for redevelopment. The second stage of
immediately after initiation of
in no earlier than July '1, 1978. All other project
approximately 350 spaces would beg
improvements would be constructed as previously discussed and approved by the Council
A summary of the current cost estimates for project improvements is as follows:
Parking Facility #1 $ 3,200,000
Parking Facility 02 3,000,000
Parking Facility U3 1,800,000
Streets, Utilities, Signals, etc. 2,600,000
Malls, Pedestrian Ways 260,000
$10,860,000
Financed by Federal Government 260,000
-
Net City Requirement $10,600,000
REVENUE BONDS:
The lack of the 60% voter approval of the Tax Allocation Financing Plan creates
the necessity for the City to rely to a much greater extent on parking revenue bonds
for the construction of parking facilities. In -order to accomplish the program with
this constraint, the parking facility on -blocks -83/84 will need -to be constructed in
two segments to accommodate the'anticipated availability of parking revenue. Schedule
I has been prepared to illustrate the use of revenue bonds for this structure (identi-
fied as Parking Facility O1; /3), and to 'demonstrate the City's capacity under this
method if the second facility (identified as Parking Facility G2) is not constructed.
a viable alter
As this information indicates, revenue bonds_nre native if the second
facility is constructed through some other financing vehicle._ The elimination of
the second structure would make a second parking revenue bond issue less predictable
at this time, although certainly not unfeasible.
GENERAL OBLIGATIONBONDS
In order to make the entire financing program most viable, it is recommended
that considerationbegiven to a subsequent tax allocation authorization in 1916.
This approval could be for either $4,000,000 or $5,800,000 depending on the conditions
April 30,
1974
Memo to: City Council
[ax allocation financing for
existing re ared to'llluetrntc both
at the time and the feasibility of using inn would provide the
Parking Facility 43. Schedules 1I and 1T[ have
� PThis p
of these plans as they relate to the entire program. mand allow conditions at o
greatcat'flexibility for City Council decision
ermi making fa
en[ to be the determining factor in what direction should
litter stage of redevpublic
This arrangement would=eviously approvedcontinue to i
bi taken to finance public_Lmprovementa.
1;600,000 in general obligation bonds llocation method.
pate the,'issuance_of $1,600,000
with regard to the tax
no matter what is finally
S AND CONCLUSIONSle -_ --
ion for
lund
in represents the most feasebcurrenttposition fwith
The recommended financing p the CitY
Ing that can be estimated at this time considering rester emphasis on the ,
of
arrangement places significantly g
the redevelopment agreement and financial estimates on
produce sufficientnrevenuerto
menta now available. he parkinggSysCem' in order es
proper management of the present system and to create'reeerves in an amount that will
operate and maintain pas outlined.
facilitate the total program
SCHEDULE I
CITY OF IOWA CITY
PROJECTION PARKING REVENUE BOND ISSUES
APRIL 30, 1974
$ 3.2 MILLION ISSUE
REVENUE
Operation b
Current Garage Total Maintenance
Net
Revenue
LDS
Covera e
g
1973 Annual Operation -
Parking Facility 41
Parking Facility #1 6 02
265,000 - 265,000 65,000
265,000 272,160 537,160 135,000
265,000 505,440 770,440 195,000
200,000
402,160
575,440
257,876
257,876
257,876
.78
1.56
2.23
ADD $ 1.8
MILLION ISSUE:
Parking Facility C1 b_#2 6 U3
265,000 660,960 925,960 235,000
690,960
402,931
1:71
-ASSUME #2 FACILITY NOT CONSTRUCTED
-
Parking Facility #1 6-0380
265,000' 427,6 692,680 175,000
5171680
402,931
1.28
Assumptions
1. Maintenance of current revenue at $265,000 per year.
2. Full cost of construction -to -be borrowed.
3. Level debt service at 7% maximum rate. eration per year.
4. Garages at 20C per hour; 2,400 hours of op
5. ' Occupancy at 81.,0%,average. __ per year.
6. Garage operation and maintenance at $100.00 per space p y
7. Coverage as per typical revenue bond ordinance.
8. Use of all available cash flow.
9. -.Provide for 1,100 garage spaces in total -blocks 83/84.
CITY OF IOWA CITY
URBAN RENEWAL FINANCING
PLAN
APRIL 30, 1974
SCHEDULE I2
General
Revenue Bond
Obligation Bond
Federal Aid
Parking dl,
$ 3,200,000
Parking d2
$ 3,000,000
Parking #3
1,800,000
Streets, etc.
2,600,000
$
260,000
Malls, etc.
$ 5,000,000
$ 5,600,000
$
260,000
(TAP $4 MM)
SCHEDULE IIT
General.
_
c.
- Revenue Bond
Obligation Bond
- Federal Aid
Parking O1
$ 3,200,000
Parking 02
$ 3,000,000
'Parking 83
= 1,800,000
2,600,000
-
Streets, etc.
$
260,000
Malls, etc.
$ 30200,000
$7'7,400,000
$
260,000
(TAF $5.8 MM)
@384Z% CITIES---CITY- PINANCI9
397.27, 39728, 398.10; 062,14381.15,-382.5,385.3,
bond or •pledge order is a proceeding,In lair
In equity by suit; action or mandamus
' duc s-
385.6, 386B.8, 390.4, 390.5, 392.11,:394.5;- 394.9,-
397.4, 397.27, 397.28; 088,1636824, 38119, 382.5,
or h).
enforce and compel performance of the duties ?
terms,
385.3, 385.6,.386B.8, 390.4, 390.5, 392.11, 394.5,
required. by, this division and of the terms of Sall'
res,
bonds r
394.9, 397.4,. 397.27,:394.28, 398.10; C71, 73,
the resolution authorizing the Issuance of it* t
1136824;' 378A.7-378A.9, 38119,-382.5,'385.3,.
revenue bonds, or pledge orders, or-to"oblate,
etandl-
385.6, 386B.8, 390.4, 390.5, 392.11, 393.14, 394.5,
the appolntment of a receiver to take poems,
Homo F
!
394.9, 397.4, 39727, 397.28, 398.10; 64GA, ch 1088,
slon of and operate the city utility, combb*1
38
11651
utility system, city enterprise, or-combtud;
city: enterprise,and to perform. the duties re,
be; brol.
R.r.4..a In 1. 1390.6
Homo Rule Am.ndm.nt ,doll,. July 1. 1976
quired by this: division and the termsroG7tJe li
revenut-,
- 384b5 Books and records. ' - - ". •
' resolution-. authorizing., the Issuance
revenue bonds or pledge orders,` [CS.k 62;•
.Issue re
proceed}
1. The governing body of each city utility,
71, 73,13888.10; 64GA, ch 1088,6188] t
Issuance
combined utility system,_ city enterprise, or
Referral to Iv 13OZ ._ aV s
'sixty d-
combined city enterprise being operated on
Home Rol. Am•ndm.nt .a.tU•. July t, IM
-
issued
• -
a revenue producing basis shall maintain a
system of books, records, and accounts.,-*--
ccounts..
- - -- •
399.89 Transfer o[ surplus. govaafa� f
39,§6267:
-
WGA, c
proper -
u
body of a city utility, COM utuity systme
2. The gross revenues of each city ut llty,
city enterprise, or combined city- enterpdw
Ret,
.m. l
combined : utility system, city enterprise, or
which has on hand surplus funds, after tnaifttg
!f
-
combined: city enterprise must be deposited
all deposits: Into. all: funds required bp•thP E
t84A3
with the treasurer of the governing body 'and
-. terms, covenants; conditions, and Dfwlsfooa
2don Ar-
r-keptby
kept bythe treasurer In a separate. account
of outstanding revenuebonds; -pled ordan4
[ t
j 1
apart from the other funds of the •city and
P
and: other obligations which are-payable >Yrs
ties,'
cities,' Y
i
from each other. The treasurer -shall apply
the revenues of the city utility, combined
the pro
the; gross revenues of each city utility, com-
utility system; city enterprise,` or combined
powers :.
bined utility system, city enterprise, or com•
city enterprise and after complying with:tll
vision t,
hinted city enterprise only as ordered by the
with
al the requirements, terms, covenants, • IJ1a ,
conflict'
governing body and In strict compliance
dltions and:provlsions of the proceedings and:
'•
tion, III
i'.' -- --
-- such orders, -including -the :provisions, terms,
..-resoluttonspursuant .to which revenuebaadls
:sn•Ith-th-
conditions, and covenants of any and all reso-
- orders, and other_ obligations` are
eh 1083,'
lotions of the governing body pursuant to
'pledge
issued, may transfer such surplus.ftttlds W
'
R.r.rrr
which revenue bonds or: pledge orders are
any : other fund of the city An :accordance
x.mal
Issued and outstanding. If the council Is the
with any -rules promulgated by the city,$..
governing body, It may designate another city
Hance committee created in section 3M.13 If
367.94
i
-officer to serve' as treasurer. [C97,1748; 313,
the transfer is also approved by the cityrlofm•
and pri
11741-w2, 748• C24, 27, 31,- 35, 394139M 6158;-.
cll, provided that no transfer. may be made It l
bonds, ?
048, 50, 54; 58, 82, 88, 71; 73,11 43(12), 88691
it conflicts with any of the requlrements,jarma. '=
ohligatl
64GA, ch 1088,11661
covenants, conditions or provisions of any r'es
date: of
4 at.rr.d m In 1300soluUon
authorizing the issuance . of rermw
and con
`
HomRule. a. Am.oam.ot .oast.. July t 1976
- bonds,`-Pledge'- orders.;- or '_other- _obUg1t7olaa
statute
'04GA,
584.66 Pledge valid and effective to others.
which are: payable from the: revenues-of lbs .'
-- -.
The -pledge of any net revenues of a -city
city., utility,' combined utility: systON'• cdhtr�
:or amt
utility, combined utility system, city enter-
combined city enterprise Is valid and
enterprise, or combined city enterprise witkb
or
are then ' [C27,-31„35,116151.11•-
rights
protect,
prise, or
effective as to all persons and other govern-
.6151-b3; 6151cl; C39,116151.1-6151A; CA 60, K
64GA, ch 1061
larceab:
o
mental bodies when It becomes valid and
the holders of
58, 62, 86, 71, 73,11397.38-397.41;
:: •=••
may'
effective between the city and
1170] - <:
'
` bond3 `
i
the revenue bonds or pledge orders. [64GA,
,
wf.rr.d se I» 1390.6 aI
.Hom. R.I. Am.udm.nt M�etIH•. Joy 1, t►t6. rl-,
'. llgatlon
t -
Ch 1666,1167]
m - -
t:';
al revs•
- 384.90 Part from generazp
law or..
Rdar.d t. 1390.6
Role Am.odmmt .sour. July t, 197e
payment
This division does not prohibit or: prevent a
pledge
7184.87 Payable from-revennee. - Revenue
%city from using funds derived from the 126”'-Poses
bonds,°the IM 4�r
o.
i ect Incl''
bonds and pledge, orders are payable both as
ance of general obligation
and the Issuance of s =
by the ,-
to principal and- Interest solely out of the
special assessments
other source"rbJeft
fix a
-- portion of the net revenues of the city utility,
assessment bonds, and any
for such
-:.connect
combined utility system, city' enterprise, or
combined city enterprise pledged to their pay-
are nota debt or charge against
may be properly used
[64GA,e h 1�
a part of the cost of a protect [64GA ,
Ir
1171) J_ s
a�3
commel
of reve
-tem on
P
went and
} .
the city within the meaning of: any. conetitu-
Referred to In fr90.e
Jwr 1. t976 ,1 „''
III limited
S
tional or statutory debt limitation provisloa.
H.• R.I. �e'dIDe't •aeeH..
f- Vin-
1 t0 IIX e.
[C58,62,-66, 71, 73,1386B.10; 64GA, eh 1088;
za7.�1 Paym.at-tn:ezv rTrvlrys-rhe-�
for the use of or; tk,* acrlua i�
! _-tas_.�t,
bald•,
R.f rr.e m 1. 1790.6
o. R.I. Amdmt .Riau July 1, 1976
nmm.n
shall pay
vided by the city-utllltY, combined H:11tti
system, city. enterprise, orcom bined c! �'
rations ;
ixsued.,
364.66 Sole remedy. The sole remedy fot
terprise as any other customer, eicept•t10e�
cervi ce. at a i►.
1 R.NM
Rome
a breach or default of a_ term ot_a revenue
the city may pay for use or
i,
s ,
t`
CITY OF IOWA CITY
DEPARTMENT OF FINANCE
MEMORANDUM
RA: Finance Dept. Monthly Report
To: Neal Berlin, October, 1975
-- City -Manager
11/13/75 " T have discussed the implementation of ,'a monthly report system from my'-
personnel to provide you and the Council with, information concerning our
goals, activities, and performance. :The information: generated at this
rganized.and tends to verview at this be more of a point, ance-
point is relatively diso
quantity type measure. As a departmental ove'pointI have
recapped the general departmental goals which -were specified during our
budget discussions for completion in FY 1976.__The following items have
been identified and were considered to be a significant and agressive work
- schedule.
1. Development and Fundamental -Work on an Accrual Accounting-System-
A.
ccountingSystem.A. The preliminary ground work and Chart of Accounts is to
be completed in FY 1976.
Fund is scheduled to be completed
B. Conversion of the Revenue
in FY 1977.
C. Conversion of the General 'Fund and remaining City accounts is
scheduled for FY 1978.
2. _ Computerization of Equipment Maintenance Reporting System -
A. Reports design and programming is to take place and be
completed by January 1, 1976.e reporting
--
B. Complete implementation and establishment of th
structure is.to be accomplished no later than March 31, 1976.
3. Evaluation of Mini -Computer Application and Installation within the
Finance Department.
A. Evaluation and modification of purchasing procedures to allow
encumbrance accounting methods to be completed no later than
June 30, 1976.
B. Conversion of reports and -detail edits to internal processing, -
e reduction of reliance on outside computer: service
and possibl
for minor internal reoccurring reports should be evaluated for
FY 1977. -
4. Development of a Personnel Reporting Procedure which will allow
computerized access to the payroll master file to sort on depart-
ment/class/range and bargaining unit information is to be completed
-- prior to negotiations`requirement.:.:,This goal has. effectively
transferred to the Personnel Division.
5 Completion of a total City Risk Management Evaluation.
A. The initial phase would be that of collection of risk
exponure dnta_to be completed during the, second half of FY 76.
B. Scheduling of a professional review, recommendation of a.CJCy
luation of possible self-insurance
wide risk policy and eva
would be completed in FY 1977.
_ To: Neal Berlin - -
November 13, 1975
Page 2
6. _ The Modification_ of Current Accounting Procedures.
A. The implementation of a contract project -to -date file system for the
Capital Projects area to be completed prior to FY 1977 Budget period.
B. Implementation of Federal Grants Control and Reporting System.. -
7. Review of the Parking Revenue Systems in anticipation of new parking
- facilities scheduled with -the Urban Renewal Redevelopment Plan.
8. --Implementation of a new Cash Handling System.
A. Formation andImplementationof new internal Department cash handling
procedures to coincide with acquisition of a new_cnsh register.
B. Reviewandconsolidation of total City ,procedures .which -affect .-cash
deposit procedure.
9. The development of a Budget ;Manual and CIP- Procedure _Guide.
''
A. Development of a general comprehensive manual to be completed prior
to the budget cycle of FY 1977.
B. Modification of current budgeting cycle tocoincidewith general
manual concepts.
C. Feedback and review of the completed` budget cycle to be conducted
after certification 'ofthe FY'1977 Budget.
Tn addition to the above mentioned goals, the Department of Finance is carrying out
Its regular daily activities. Some of these activities, however, are not routine
yet not significant -enough to be Justifiably called major objectives. The following
activitiesare-listed to indicate the scope of those items:
1. Urban Renewal Functions - which include preparation for project close out
In March, 1976.'
2. Leased Housing Accounting Changes - to accomodate Section 8 procedures and
modification of current accounting systems.
3. Preparation of Policy Documents for Internal City Use such as the travel
regulation and vehicle usage policy manuals.
4. Participation in specific project activities such as: (a) EquipmentMaintenanceStudy; (b) Labor Negotiations; (c) Pollution Control Plan Completion; (d) High-
way 218 Bight -of -Way Purchase; (e) Lafayette Street-Bridge/Rock Island RR
Contract; (f) Magistrates Court Procedures Review and Court Action on Boot;
and (g) UMTA Bus Grant Activity. -
Implementation of many.of,the departmental goals as established -for -this year is pro-
ceeding slowly in many cases because of the level of general department activity and
numerous personnel changes which -have occurred since -the establishment' of these goals.
As time permits, I would be happy to discuss each of these specific goals and their
status, either personally or in written form in following monthly reports, as you wish.
If you have any additional questions regarding the, general goals of this Department,
I would be happy to discuss them at your convenience.
PJS:bac Pat Strabala
Acting Director of Finance
�r
DETAILED ORGANIZATION CHART
- DEPARTMENT
OF FINANCE
DIRECTOR
OF FINANCE
Supervision
Debt Administration
Fiscal Policy
Reporting
;
Budget
Risk Management
Investments
_-- -ASSISTANT
DIRECII:R
CONTROLLER
TREASURER
PURCHASING AGENT
Parking Systeas.Suer ;:
Purchasing Division
'Parking
Treasury Division
Accounti Division
Audit
Accounts Receivable
__
Purchase Goods F, Services
Meter -Enforceaent r
Payroll
-
Custody of Funds
Standards S Specifications
Neter Repair
Accounts; Payable-
PensionBoard-
Testing $ Inspection
Lot Operation .&
Naini:
Records
Parking Violations
Central Service
Cost Control
Licenses & Permits,-
Central Stores
Billing
Contracts $ Bonds `
x
Inventory Control
-
=:
Data Processing,,
January
1, 1974
r.
Revised
July 11-1974
CITY CLERK
Budget Presentation
"I. PRESENT WORK PROGRAMS
A. Attend and make accurate record of all Council
meetings.
B. Maintain records by indexing system, filing and
microfilming. Also keeping project files.
C. Make required newspaper publications of ordinances
legal notices and Council meeting minutes, and make
required recordings at the Courthouse, and
certifications to the 'County -"Auditor.
D. Sell assorted licenses, dog, peddler, auctioneer, taxicab,
going -out -of -business, etc. Process beer, liquor, and
cigarette permits,and record cemetery lot deeds.
E. Custodian of contracts; deeds, appraisals, abstracts -
bonds, and the official seal; of the City.
F. Provide information for City At private
attorneys, City Staff and the public, also making
copies of information if needed. We accept all
items filed and referred to the Planning and Zoning
Commission and process final=legal ,papers.
Only 30% of our budget is spent for salaries. I do not
Plan to ask for additional, personnel at this time. The office
is composed of the City Clerk, Deputy City Clerk and one
Clerk -typist. ' Routine operations make up_the :bulk of our
work program which is to maintain City records and perform
--other duties prescribed by State of City law.
II. Goals for Fiscal Year 1977
A. To improve the operation of my office by developing
procedures for signing of contracts authorized by
Council to insure receipt of original signature
contract for the City.
B. To update the Clerk's procedure manual_
C. As presented previously to the Council, and in con-
junction with the City Manager's staff, to implement
the consent agenda.procedure.
D. To investigate issuance of business licenses as an
add'.tional source of income
E. To keep abreast of the rapidly changing developments
in government.-_
-- 12/22/75
CITY DMGER'S OFFICE
I. Present Rork Programs
A. The administration is involved in planning, coordinating and, directing
the work of City departments. This includes study and research on a
variety of administrative matters which include:
1) organization, procedures and general City operations,
2) budget preparation and control of City expenditures,
3) developing community and -public relations programs to strengthen
City relationships with individuals and groups,
--4) advising and assisting the Council on administrative matters,
5) coordinating the work of various departments of the City,
6) playing a major role in collective bargaining and labor negotiations,
7) providing clerical -assistance in the form of, ordinance, resolution,
minutes and agenda mailing for the City Council and salary and pay
plans for the staff, and
8) development of staff functions.
B. Programs now under way include:
1) feasibility study on the implementation of a "general leave" policy
for the City,
2) feasibility study on the improvement of citizen complaint handling
procedures for the City,
3) initiation of an effective Safety Program,
4) feasibility study on organizational cohesiveness, communication
and chain of command (e.g., organizational chart) within the City,
5) feasibility study on the implementation of a transportation for
the elderly program,
6) day to day priority projects set forth by Council as well as long
range projects,
_7)updating, of the administrative manual,_ _
8) assessing the space needs for the City,
9) reviewing the projects and consultants of various departments
for coordination purposes,
10) _ assessing the procedure for Street lighting replacement,
-2
11) developing a word-processing center that will be used by all
departments,
- 12) study of prevailing wage,
13) feasibility study of rent control,
14) liaison between City Manager, department heads and City Council
as it relates to the operation of the City and employee relations,
- 15) liaison between boards and commission members, City Council, and
staff.
II: Goals and Objectives of Administration for FY 1977
A. To analyze and evaluate municipal operations to,provide the City Council
with the information necessary to ensure maximum productivity from
available resources. -
1) Coordinate departmental operations to promote efficiency and,
effectiveness.
2) Advise Council on matters of importance to City government and the
_. community.
3) _ Relate City Council policies to City administration and ensure
their implementation and execution.
B. To plan, develop and recommend alternative ways of meeting current
-
and future community needs for Council consideration and determination.
Represent the City in contracts with federal, regional, county,
and other 'City government to secure cooperation and grants-in-aid.
C. To provide -liaison with community organizations, other government
agencies and professional groups as they relate to City administration.
1) Inform public of City programs and matters of general interest.
2) Communicate citizen requests for service to executive management
for appropriate action.
3) Seek and weigh citizen input in arriving at decisions that are
in -the broadest possible community interest. -
D. To plan and implement administrative procedures to efficiently
coordinate and direct City operations: E. To provide effective leadership in the administration policy objectives
formulated by City -Council.
Provide leadership in formation and implementation of comprehensive
City plans and goals for -continued orderly; growth of the community. --
NOTES OF MEETING WITH DEPARTMENT HEADS
L Informed.
Become sensitized to the types of issues which require communication.
Develop and utilize lo
boardstand coiivnissionsWueshthe managerwill �andaotherr
prises for the
departments. team approach to a degree which will enableyou
-Attempt to develop the memb
to anticipate them ositionees of.th without directldiscussionother department heads,
the manager an P
sue .you .understand what your clientele, the community, is
-Listen.. Be r
saying.
which permits the press to be supportive of your
-Develop a relationship
efforts and provide imput. arty line" in the city administration,
-Even if there is a so-called.._ p
they wish to the press. However,
department heads are free to say_anythingbe to problem
-
it must be
rthe9deve development of consensus.nication shThouldprovider �ofainformation
solving for the rel ease of incomplete or erroneous in -
must accept responsibility
formation.
2. Mistakes or bad decisions.
- Admit it. Such action usually
concludes the issue. ht' to
the administrative staff).
-Recognize that elected officials and the citizenry have the rig
out those decisions to the best -of our
make mistakes or bad -decisions (as viewed by
It is our responsibility to carry
ability.
3. Team Work.enerally_.
It's_ never a one man show, within a depiwn artment or for the City g
nts. Be
-concerns of employees oshouldaextend11
beyonanothed depart men ttheir Cd orathe eCity gen-
alert to areas where y
erally.
-Whenever pole Attempt employeinateatheaattitudecof"Is just workions in here".
mental decisssib
or that "down thenemployeerent-
eoraboard/caommissionPresent interests dibeesome-
-than thosethe initial decision making process may
=With effective teamwork,,
what slower -
but the results will b,
better decisions and increased of
ficiency and effectiveness.--
4.
ffectiveness.- 4. open Door. both physi-
-For citizens and employees the door should always be open, that you
tally and psychologically. ng tha .
-A person should really feel welcome and leave
orfsuggn9
are seriously concerned about the business,:problem
2
-A calling citizen should never receive the 3rd degree on _the tele-
phone A citizen has a right to talk to you without having to give a
name and/or -explanation.
5, Win -Lose.
-Avoid turning problems and discussions into win -lose situations.
A tendency to develop win -lose situations will reduce necessary input
and new ideas from public officials, citizens and employees. -
A previously simple problem may become an emotional issue if you reduce
it to a win -lose situation.
Personnel problems frequently develop into win -lose situations. Attempt
to devise an action which will in the long -run benefit the City and the
individual.
-Don't fight all win -lose situations. Only fight real causes which have
long -run significance.
6. New Ideas.
-Local government is more fun with new ideas and the increasing scarcity
of resources requires innovation.
-If you listen and search you will find good ideas in the public. The
University can be supportive here.
-Innovative techniques and service delivery will build public support
for your efforts.
7. Roles.
-A significant one for the manager is; to be supportive of department
heads in a manner which yields a better job and decisions.
For the department heads - solve problems - not create problems. Also
seek to build consensus. -
8. Integrity. -
There will be no back -room deals.- If a policy or procedure is changed,
it is changed for every citizen.
-There are 2_guiding questions. Is it wrong] Does it represent the
appearance of wrong -doing]
9. Communications with Council.
Free and open; anytime and anything.
-However-manager and other council members also must receive the same
information. -
Provide a process for determining whether we are off the track at an
early stage.
3
INFORMAL COUfJCIL DISCUSSION
.
DECEMBER 30, 1975
7:30 P.11,
The Iowa City City Council met in informal session on
in the Conference
the 30th day of December, 1975, at 7:30 P.M.
Councilmembers present were: deProsse,
Room of the Civic Center.
and Neuhauser. Councilmembers-elect_=present.were: Balmer,
Perret, Vevera, Selzer, Foster: Staffinembers present were:
Berlin, Stolfus, Taylor, Schreiber, -Hayek, Strabala.
City Manager Neal Berlin called attention to the following
outline for -discussion of the Budget.
I. Priority Problems/Conflicts
A. Existing Programs --
-- B. Council Policy Present/Proposed
II. Program Priorities
A. Primary
B. 'Secondary
III. Council Operating Procedures
A. Meetings
B. Communications
C. Training, etc.
D. Other
The City Manager inquired if there were any major problems
in existing programs,
_- in priorities presented -by Department, Heads
asked to determine what their primary priorities are
and Council
In answer to the question of the reapplication for the housing
location
program, because our,Sectiom,6 program is in the same
Mid -States application which was ,accepted, the City Manager
as the
advised there were other issues, the financial situation, other
and the rehabili-
ways to deaf with the, housing question, exploring
is interested in the rehabili-
tation program. He noted that HUD
The HCDA application should be in in February/
tation programs.
March, but a'change to coincide with the `fiscal year is planned.
for
Berlin suggested encouraging private developers to come in
the
elderly housing programs. This would put the property on
for the rehabilitation pro-
tax rolls. Neuhauser advised she was
noting -that the City would be creating better existing
grams,
housing. Concerning 'Old Capitol's application, he stated HUD's
would
Director would not overrule the legal staff's opinion, and
Old Capitol could come up with
not change their position unless
an acceptable proposal. He advised that Old Capitol Associates
had indicated a position on this project, ,and Council should
indicate what its position should be with Old Capitol ,as it re-
the elderly first,
lates to the entire commitment for housing for
Page 2
• Council Discussion
,December --30,_1975
but Council feltsomeone from HUD should beat a special -'.meeting.
t
to answer the; questions, 'The _Cit
HUD has giy Manager pointed ou-:,that
ven
Old Capitol four:[options::
Concerning -old Capitol's obligation to provide .housing,,.
City Attorney Hayek stated there.::were-awo:issues:'-:(1);'the
question if 'Old Capitol`,could use:Block-;103,:-next to'St "Patrick's
Church, -for some other'commerci.al use
required, them to hold the land;'for five' The original .con_tract '
get financing-£or'elderl .,.and;.attem t.to,
years - p
an amendment. Y housing:_ The contract was changed by
assuming the housing;program•does not 'go forward,
Council-will,need to discuss amending,: back'.that.contract-to re
insert the five year, requirement, <(2) _-the City, is selling "the
Dubuque Street Parking lot toOld Capitol at:'$3.00 a;square,foot
on the basis in;the_appraisal that it,.is'_used,for housing;. i£.
it is not used`for housing, -Council .needs to:;look at this'com-
mitment. He suggested meeting With Old Capitol for -discussion.
Councilman -elect Se
for 1976lzer presented his goals and objectives
-, as written to the city _Manage -r. He noted°that the
Council, is looking at one tiny area, and:`needs to look at the
big picture for priorities and stated Counto lookhas not hre-
far• ceiVas information that
to mak! intellige�� deci�ionQ a�
PrYi� �ie� ars eo gapped
-- .quest that the City ma na er ,-.:and propOsed,that=Council re- f
ment provide the information,asrough listedhinhhissstatementDonaPage 3,,
under Item 3, priorities, using the Department .Heads' expertise
to help the Council-give'the'City the direction"it needs. He
noted that Council should realize that they do have;a budgetary
problem and should do something'about it,.- Councilman -elect'
Ferret agreed on the necessity,for-more information, -but noted
that some; -departments deal in.intan ibles.
that -Would -_ g " 'It 'was: pointed out
Department
t ntHeads easier -for Council, the„City Manager`_and the
Department Heads if they knew exactly.twhat Council wants,to'do,
This would instill confidence,in the Council for; the -citizens
and the employees. Council discussed.the:'difficult in
the data as discussed. Councilmap.Vevera Y getting
see no way to set priorities -'for- said:that-he'could
expanding, until the anything classified as new or
questions concerning Federal money and the
tax freeze are itionaed,`but take 'care of. °what"they have to take care
of, and if additional money comes -in, it can betakencare of
at that time. The City Manager -advised that -the `Staff -would
make assumptions on the be available to them would
at
the time the final budget'is prepared, but -if -there were any
major changes in priorities by this Council, or something new
added, the Staff would have-to`deal with ongoing a different'wa
Y• -Councilman-elect Selzer called 'attentionito
his statement, Item 3.c. concerning effect of each budget item
• on the budget of the department in terms -of dollar amounts.
Page 3 Council Discussion -
December 30, 1975
He read through Item 4, Budget, which listed six requirements.
Councilman -elect Perre t stated that he did not think it was
the function of Department Heads to determine priorities,but
is what Council is elected to do. Selzer suggested using the
recommendations of the people directly involved in the depart-
ment and temper them with the thoughts of the community.-
Neuhauser agreed with Perret.-
The City Manager asked for discussionon how this Council
saw the role of the City Manager in that process and the role
-of the Boirds and Commissions. Councilman -elect Vevera stated
that he thought that the job of City Manager was as the expert,
he would ask the City Manager for his.opinion, then he would
weigh that against what he thinks the majority of the people
want. Councilman -elect Selzer stated that he perceived that
concerning the role of the Council, and the role of the Manager
and the role of the Department Heads and the role of -the em-
ployees, the City Council is in the POliCY7making and priority
setting position, -Mr. Berlin as City Manager is to run the City
-within the parameters of prioritiesand policies of the Council,
and anything coming to Council should come with the City Manager's
recommendation. The City Manager pointed out that thislis-in
'a
very different direction than the budget process was moving last
•
year. Selzer called attention to Page 1 of his statement,,Goals
#1 and #2. Neuhauser commented that she had no problem concern-
ing that chain of command, but questioned where Council policy
would come from. Selzer answeredd-that it should be based on
professional judgment of:employees and -citizen input, for Council's
establishment. Councilman -elect Foster commented that the City
Manager was -the expert, and Council's role'was ,te set broad poli-
cies and -priorities, and not to monitor departments continually.
Councilman -elect Vevera noted that Council would-be asking.for
the City Manager's expert advice,..,but in.,the long run the Council
will make the decisions. Councilwoman.deProsse did not think that
the Department Heads should1make recommendations -on which pro-
grams Council should be involved in,,but have input and alterna-
tives later -
Concerning the monthly report, it wassuggested that once
priorities are established, the department heads should:report
on a percentage-basis,,what is happ,eningto�a particular project
or activity. The City Manager commented that the -Staff could
deal -with the basic concept ofthe;budget,-but-it wouldn't hap-
pen precisely as outlined, because if the Staff came to Council-
with,specific trade-offs on.programs and priorities, they would
have to.have a very rigid program budget, which would allow Council
to identify every single dollar- which is involved in eachprogram.
As this is not what was envisioned by Council, the Department
Heads would,prepare their -budgets as they are doing now,-.identi-• ,
fying new
programs, major existing programs program direc- 1.
tions. If there were conflicts, he -would have to try to faring
Page 4 CouncilDiscussion
December 30, 1975
them in line. The budget would come to Council with the Mana-
ger's revisions, and any discussions or disagreements generated
during the process would ,be identified. Councilwoman deProsse
expressed concern over thow to avoid devising a mechanism which
would maintain a status quo in each department,and questioned
how to change the direction of the City, before the budget is
too far down the road to reverse "the process. The budget will
have to be ready to set for Public Hearing by February -l7,'-1976,
approved by Council by March 9th, and filed with the, Auditor
by March 15th.
The City Manager advised that the capital projects in Public
Works, Housing and Community Development Act programs, Community
Development studies and consultant studies can be identified, but
there is a need to identify and quantify major programs. Council-
man -elect Balmer indicated that the gravest problem is the budget,
and, the projected deficit, and he would have to know where Council
is going and what it will '-cost, _to be able to be answerable to the
taxpayers, and as yet did not have enoughinformation' for that.
Finance Director Strabala-pointed out that -in -the procedures. -and -
processes that are being gone through now, Council does have an
opportunity to change the budget, but it is difficult to insert
• new programs, and the budget is slow in responding from year to
year. He referred Council back'to`the -Statistical Chart Summary
and Financial Data presented the first _part of November, which
has comparisons between expenditures and receipts. To illustrate
a point he advised there is a prioritizing' of`expenditures and
receipts from year to year. The financial budget briefing docu-
ment will be ready by, the end of January. This month has been
an attempt to find out what the general goals are,_and where
Council's priorities lie and if this Council is, consistent with
the last Council or if there are directional changes they can
feed into the process. The City Manager asked if Council wanted
from the Manager a balanced budget betweenexpenseand revenue
for the preliminary presentation. Selzer and Vevera -- yes.
Neuhauser and deProsse -- no.- Perret'suggested`alternative
budgets depending on funding received. Balmer asked that: the
Capital Improvements Projects be looked at in conjunction with
the budget.` Foster thought Council could assess what was needed
in most of the departments,, with flexibility in the few depart-
ments left.
The City Manager said that because of the shortage of money
this year, it would be more difficult. He outlined procedure as:
Department Heads turning in'budgets; `he and Finance prepare the
briefing document and work out 'a proposed revenue budget and
an expenditure budget,_, that either balances or comes close to
• balancing; and that they will identify everything where they -dis-
agree with department• heads or change prioritiea. And he will
use this same process, with capital projects as well.
•
Page 5 Council Discussion
_ December 30, 1975
Selzer called attention to Item 4.d, on page 4 of his state-
ment. The other items were also -discussed. It was decided that
the bylaws and ordinances establishing all the boards and com-
mission be sent to Councilmembers. Neuhauser noted the need
for discussion of the mak-::up and charge for the Citizens Citi-
zens Steering Committee for'HCDA funds. An informalsessionhas
been scheduled.
The City Manager noted that there was a consensus of.Council
to follow rules of parliamentary procedure for meetings, and to
go ahead ,with the consent agenda. It was noted that a short
memo onitemsnot dealing with priorities or policies,' but on
day to day items which will not be on the agenda, from the City
Manager is helpful, such as a recommendation to do something un-
less
Council objects, or even a recommendation that nothing will
be done
on a certain item.
City Attorney Hayek advised that at the Organizational Meet-
ing, Councilshouldelect the Clerk as Chairperson Pro Tem, -an . d
should adopt the procedures for the election as the first item
of business. He outlined these procedures, and explained the
differences between Ordinances, Resolutions, and Motions. Dis-
cussion of the number and times of Council meetings was held,
and it was decided that there would be one informal session on '
Monday afternoon at 1:30 P.M. and one on Thursday evening, 7:30 P.M.
to 9:30 P.M. Limit to 5 minutes participation in Public Dis-
cussion was discussed. Council decided to settle the Council
seating arrangement by picking numbers out of the hat. Meeting"
adjourned, 10:30 P.M.
•
To: City Manager r r
From: t9 /yJvy� Iz�w
t:e: Goals S Objectives
or
1976 City Council
' GOALS
(1}
M
I (2)
■
Operate city government in an efficient and effective' -
manner to provide the maximun benifits to the
majority of the citizens with -in our finiancial
limitations.
Establish a clear cut written chain of command
with -in city government so that each employee knows
where he fits in the total operation of city government
and to whom he is responsible for his actions. This
cnaiin of commands and a brief description of the
responsibility and authority of each level is as follows:
City Councils Responsible to the citizens of Iowa City
for all city government. Establish
Policies and priorties for city government.
Directs the city thur the city manager.
City Manager= Responsible for the day to day operation
of the city within the paramle
ters of the -
policies and priorities established by the
city council. He is responsible for all
actions within city government and reports
to the city council..
Heads of Depts. Responsible for the day to day operations
of their departments and reports to the
city manager.
Supervisors= Responsible for the day to day activities
of employees under his supervision and
reports to his department head.
Workers= Responsible for their individual day to day
actions and reports to their superviainr3.
Page 2
Ways to reach these Goals and Objectivies:
1. Administrative;
city council will establish policies and priorities
of a general nature bennificai,to-the city.
The City manager will provide the top level mangement
for the operation of city governement. Department
directors will provide management of their individial
departments. Supervisors will provide management of _
their -employees. Management at, all levelr--vns&_zbe
within the policies and ,priorities established by
city council.
2. Policies;
Require from city manager thru the head of each dept.
the following information in order to eliminate any
misunderstanding on any, one's part concerning the
city's policy on items or questions of a general nature.
a:
b.
C.
Written list of any problems or questions or areas`
within each dept. where their is any question concernig-
the city's policy or where their is reason to question
the present policy either written or understood.
Written recommendations with reasons from heads of
dept. and city manager for estabishment or of
written policy. If there is no present written
policy on any matter or question and the city manager
and dept, head feel a written policy would be
adviseable then this information should be furnished
the city council.
Provide the council with written policies for
adoption, revision, or rejection within the month
of January 1976.
NOir,S;We are talking•in:this item of policies of a
general nature and not policies required for day to
day operations of an.individual depts. The Council
feels that it is the responsibility of each dept.
head (with the approval of the city manager) to
establish written policies within each dept so that
all employees within the dept are arare of the
written policies under which they will be required
to work.
page 3
3. Priorities:
the city manager thur the heads of each _
Require from
following information in order that the city
deot the
council may establish priorities under which the
C; --,y manager,and dept heads may operate during the
of FY 7b and FY 71.
.balance
A complete written list of projects'.or problems vi th
a,
in the dept as of Jan 1, 1976.
b,
Written recommendations with reasons from the city
and dept heads establishing their priorities for
manager
item listed. Priorities shall be placed in.one of the
each
following catagories:
I , Eminent c z. Wet -,-"7 i3`j I
IZ. Desirable and advantageous
Advisable
IN. APproprate
V. Unimportant or busy work -
In order to as the city 'council in establishment of
c,
the FY 77 Budget, each item listed shaouId be inden`ifed
as to its effect upon the budget in each dept. This
identification shall be in terms of dollar amounts and
tied directly to the induvidual dept.'s budget.
4. Budget:
the city manager thru the dept head the
Require from
in order City council
following information -that _the
may properly establish the budget for FY 7�
A complete and detailed copy of the budget being used by
a.
each dept. now:
Recoraaendations and suggestions for operating each
b.
dept wore efficently and economically.
A complet anddetailed budget request.
C.
d.
Detailed cost saving mechanisnams and changes required
dept within the same budget now being used.
'o operate
Detailed cost savings changes required if it is
e.
to reduce the budget by aporoximatly 10%.
Z%essary
f,
Sane an (e.) only 20%.
page 4•
4.
Boards and Commissions:
Require from the city manager thru each Boards and
commissions the following infromation in order that
City council, city manager, dept heads, and all
member of every board and commission fully
understand their responsibilities,and authorities,
a. Current written policys outlining the
responsibilities and authority of each board and
commission.
b. Current written policy which clearly outlines where
and to whom the recommendations of the individual
board and commissions findings are to be delivered,
c. Recommendations concerning any changes in the
responsibility and authority of the board and
commissions which would be advisable to make them
,more effective,
A clear written policy concerning the use of city-
employees to assist the work of the board and
commissions,
e, A wirtten evaluation of each -board and commission
with recommendations concering the following,
8 (1) Abolishment of a board or commission
(2) Additional board or commission desirable,
(3) Changes in the make-up of each
board and commission
(4) Changes in the responsibility or
authority of the board or commission