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HomeMy WebLinkAbout1976-01-27 Correspondencej J 427 rcrson t\vcnu.. 6", city, lows 522'10 January 15, 1976 Abbie Stolfus City Clerk Civic center 52240 Iowa City, Dear Mrs. SCOlfus. 1 would like to take formal steps to purchase from the City a piece of property which lies directly north of my home at 427 Fersona venue. appears on a City map This property extension of Grove St. on the west side of Ferson Avenue. land was, according to your records, This strip of vacated by the City Council some time prior to 1970 but was never sold by the City. Since I 1970, I have maintained purchased my house in no responsi- the property because the City claimed bility for it. I don't know the exactha out 10to but I would guess that it is a strip 12 feet wide and about 120 feet long. Would you please advise me as to the necessary steps to be taken in this matter. Sincerely, Jo n B. Harper ABDIE STOLE US CITY CLERIC 0 0 February 23, 1976 W. John B. Harper 427 Ferson Avenue Iowa City, Iom 52240 Dear Jdm: 0 We have received and placed on file your letter regarding the purchase of a certnin piece of land owned by the City. Your letter has been forwarded to the City Attorney's office a^.d a reply will be prepared at an early date. IE I can be of further assistance, please do not hesitate to call. Sincerely yours, Neal G. Berlin City Tbnager is cc: City Attorney City Clcrk REC V -7D JA z 1976 \3 //'L t t rCC d. �:d. �cLC't =.L{. LC.. , LC.''c L• li / `—d Fi C_J ccC Y sc. CLs.cc_ /71-5 ,At,. flVdI.,l Si—gAt- 915 Lok ewe, �4pt- d4 oa.a euy, O~a 52240 u®%�t��'�1���a4r , 2ichda.7irajoftYcof:r.the.,!CitY...b; dings ils, A,i=i,etien an i mnell: ::SeemlfiglPOi* S6�urb0. bers7 in def askedl for ty to _report of op- cipita s ft.m'6 im.; recieveloprnent.:,; ow-.�deWossef;,Ihal. 4- Dolothi6;bA,thl the want �, 4 Old }d ft"' ig " mentfiii f Cres ,-DePrOWOM 0 ?1rs. Wilford Stoumhton 916 Oalccrest Apartment 94 Iowa City, Iowa J2240 Dear Pars. Stoughton: is February 23, 1976 l 1� foe have received and placed on file your letter expressing concer._ for housing for the elderly. The Following events regarding housing for the elderly are t,- in place: 1. Midstate revclopers' proposal for housing for the elderl has been approved and their site selection is in northwest Iowa City on American Legion Road and Willow. This is a conditional corritrmnt from HUD awaiting MIA approval. 2. Old Capitol Associates has also submitted a proposal for construction in the central business district and at the T resent time HUD has not ruled on the proposal. A decis:--n should be forthcoming within the next 60 days. Mlile acquiring elderly housing is indeed a slo+a and arduousr;pro-.;s, nevertheless, making sure that the elderly housing program is suitable for the needs of our elderly is also of parinount importance to s. If we can be of fiirther assistance, please do not hesitate to co_- ct this office. Sincerely yours, Peal 1. Berlin City Manager cc: City Clerk is r:i ,l 311 , January 14, 1976 1 Mayor and Council of lava City Administrative Offices Civic Center loo -/a City, Iowa Dear Madam Mayor and Members of the Council, The Religious Society of Friends United Action (Quakers) of Iowa City has provided for Youth space for its offices, for meetings, and for a classroom since tt-� summer of 1974 when UAY no longer had funds to rent the necessary :;pace. We did this because we believed UAY to be an rce important souof help for young people who were having personal or school difficulties. Knowing that UAY is now under a cloud and threatened with the loss of its financial support we would like to tell you how we feel on the issue. Several of us work with young people in public schools or in a medical setting and some of us have personally experienced the difficulties that teenagers meet today- We know the services that UAY offers to young people and are convinced that these meet a pressing need in our youth -centered community. Although we are not involved in their daily activities !-no:: of _ " children .a :. �•�' �� .n•i liCS "i"O have beef, helped by them� a great and we aiso know tnat young people In the city,s junior high schools have come to believe that the staff of UAY cares a lot result of tfor them. One importantthis belief is that junior high students have probably been more influenced by drug counseling from Jim Swaim than from others that they have listened to. The staff of UAY and th•; g Young people who have used our buildinhave behaved responsibly and have wo-i-ked with us considerately. 4!e Have been impressed with the dedication and integrity of Jim Stvaim's staff, and with his ability to organize and lead their group - We urge you strongly to continue to support UAY financially. We feel that the community needs such a group, and if UAY's energetic committment to children has led to mistakus in judgment, tr,e administration of the city should help them to improve rather than abolish their service. Yours respectfully, 94:,f.p ((_ G�..ta, M °"nrw► E P; bu,v, �r r+n • MEETING OF THE CITY COUNCIL � II January 27, 1976 DISBURSEMENTS FOR APPROVAL December 1-15, 1975 GENE- FUND City of Iowa City Dept. of Comm. Affairs Office Supplies Tire Culdes Book 126.27 Connecticut Motor Vehicle Dept. Book 1.00 LL. Pelling Co. Title Information 13.00 Linda Ragland Improvements 2.00 Iowa -Illinois Gas 6 Electric Co. Travel Expense 17,995.41 Northwestern Bell Telephone Gas 6 Electricity 41.25 Chief Kenneth R. Irving Phone Service 1,343.62 Chief Robert L. Parrott Firemen's Food Allowance 3'572.43 Chief Arthur C. Kloos U. Firemen's Food Allowance 400.00 S. Post Office U. S. Firemen's Food Allowance 400.00 Post Office Postage 400.00 Animal Specialties, Inc. Postage 100.00 Noel's Tree Service Animal. Supplies 200.00 Iowa Lumber Co. Nursery Services 21.60 Hawkeye Lumber Co. Construction Materials 184.00 Communications Engineering Co. Construction Materials 60.79 ®Mr. R. Clifton Equipment Maintenance 310.92 Mr- Patrick F. Wolfe Miscellaneous 143.80 Sherman Nursery Co. Damages 16.98 Fosters Inc. Agricultural Material 522.47 Fay's Fire Equipment Inc. Minor Equipment 367.85 Nagle Lumber Equipment Maintenance 128.80 Iowa City Petty Cash Maintenance Supplies 12.50 Johnson County Reg. Planning Comm Recreational 65.26 Urban Renewal ' Study 56.07 Johnson County Agric. Assoc. Building Rental 3,828.40 Gordon Russell Inc. Building Rental 640.00 Freese-Notis Assoc., Inc. Improvements 600.00 Goodfellow Co. Inc. Professional Services 41,448.14 Lenoch 6 Cilek' Office Supplies 87.50 Plumbers Supply Co. Miscellaneous Supplies 75.40 Ed McGinnes Construction Supplies 149.28 Old Capitol Motors Ltd. Mileage Chargee Mila 70.41 Freemen Locksmith Vehicle Repair 34.35 Mercy Hospital Building Maintenance 871.57 Couch 6 Heyle Medical 12.00 Barron Motor Supply Minor Equipment 19.00 Mitchell Manuals, Inc. Sanitation Supplies 139.56 National Record Plan Books 96.89 Portal Publications, Ltd. Serials 23.50 Publications International Ltd. Art 14.00 • Rizzoli International Books 190.50 Science Fiction Book Review Index The Sporting Books 5.50 News Books 8.86 Books 4.00 5.69 • DISBURSEMENTS LIST Page 2 GENERAL FUND (cont.) TM Productions Wayners Books Western Publishing Co., Inc. Books 11.96 Mary Burton Office Equipment 2.65 EBSCO Subscription Services Books 17.80 Gale Research Co. Serials 3.30 Iowa City Petty Cash Serials 30.25 Baker 6 Taylor Co. Miscellaneous Supplies 182.38 Mrs. Panafot Butchvarov Books 54.27 Lee Farnsworth Refund 291.91 Cindy Guzevich Refund 5.95 Diane Hazlette Refund 4.95 Mrs. Greg Heitland Refund 10.95 Mrs. Glen F. Houston Refund 4.95 Mrs. James Kacena Refund 6.40 Jeanne Nelson Refund 5.95 Mrs. Sherman Paul Refund 6.95 Roger Sayre Refund 4.00 Maureen Thomas Refund .5.95 Erica Thompson Refund 4.95 Community Development Conference Brenna Refund 5.95 Davidson Registrations 6.95 John Hancock Travel Expense 75.00 Congressional Quarterly Inc. Life Insurance 31.10 C. W. Associates Serials 50.49 Dodge Building Cost Services Books 8.50 Doubleday 6 Co, Books 7.80 Government Date Publications Books 19.80 Governmental Guides Books 20.96 Iowa State UniversityIc. Books 20.90 Jodetters Belly Dancing Acsd Mainline 8 Acaemy Books 5.50 Records 6.67 Florence K. Davidson Serials 5.95 Edgar R. Czarnecki Travel Expense 5.00 Harvey Miller Travel Expense 7.50 Mary Neuhauser Travel Expense 58.54 Neal G. Berlin Travel Expense 70.73 Oscar H. Powell Travel Expense 38.73 Stevens Sand 6 Gravel Co. Equipment Maintenance 21.11 Interstate Shopper Surfacing Materials 4.00 Radio Trade Supply Outside Printing 224.26 Pyramid Service Inc. Miscellaneous 8.00 Rocca Welding b Repair Vehicle Repair 5.28 Sears Roebuck 6 Co. Vehicle Repair 74.40 Pleasant Valley Orchard 6 Nursery American Minor Equipment 25.37 Management Assoc. Hilltop DX Agricultural Material 51.88 Carwash . Books 244.95 Saylor Locksmithing Inc. Vehicle Maintenance 9.95 Equipment Maintenance 92.25 22.20 LIST •DISBURSEMENTS Page 3 • GENERAL FUND (cont.) Littlewheels Ltd. K -Mart Vehicle Repair University of Wisconsin Photo Supplies 69.60 Johnson County Recorder Registrations 63.01 Capital Implement Co. Recording Services 160.00 Cedar Rapids Gazette Vehicle Repair 9.00 Quad City Times Publications 97.62 Iowa Bystander Publications 180.28 International City ManagementPublications ' Assoc. 186.96 Darold F. Westphal Dues 28.00 Joseph L. Fackler Recording Services 152.13 Iowa Radio 6 Supply Co., Inc. Kelly Heating Building Maintenance 115.80 Service Office Equipment 115.70 Mark W. Dixon Construction Supplies 10.56 Nat. Purchasing Institue Clothing Purchase 13.75 Northwest Fabtics,Inc. Dues 7.21 Institute of Traffic Engineers Recreational Supplies 50.00 Johnson County Treasurer Dues 17.08 University of Iowa Book 37.00 Charles Timmons Registrations 8.00 - Aquila Printing Meals 100.00 J. P. Casway Co, Office Supplies 9.90 Bill Kadera Printing Supplies 309.25 James At. Miller Technical Services 51.14 Wolf Construction Co. Technical Services 14.50 Frohwein Supply Co. Improvements 4.00 The Highsmith Co., Inc. Office Supplies 8'622.24 Quill Corp. Supplies 51.10 Jostens Library Supplies Office Supplies 70.80 Kay Burford Supplies 6.76 General Pest Control Co. Refund 8.27 Midland Bindery Building Maintenance 4.95 Iowa Parcel Service, Inc. Book Service 16.00 The American Co., Freight 52.55 American Film Institute Books 6.03 American LibraryBooks Assoc. 252.00 Antique Trader Books 7.70 American Federation of Astrologers Alva Book 8.30 Museum Replicas Books 23.85 Back Packer Art 6.75 Baker 6 Taylor Co. Serials 616.50 Children's Press Books 7.50 Radio Shack Books 5.21 Madison Bionics Minor Equipment 4.95 Nate Moore Sanitation Supplies 5.98 Churchill Chemical Co. Building Maintenance 115.15 Dictaphone Sanitation Supplies 68.15 • Dick Blick Equipment Maintenance 89.87 Brandt Money Handling Systema Artifactory Recreational Supplies Equipment 25.40 27.36 Maintenance Recreational Supplies 62.75 12.62 C� DISBURSEMENTS LIST Page 4 GENERAL FUND (cont.) Warren S. Ferriss Damages 250.00 Iowa -Illinois Gas 6 Electric Co. Electrical Charges 11,284.30 Veterinary Assoc. Veterinarian Services 46.94 John F. Locher Judgments 7.50 Roxene Redenius Judgments 72.00 International City Management Assoc. Book 5.00 Certified Laboratories Sanitation Supplies 95.30 Iowa City Flying Service Janitorial Services 120.00 Holiday Wrecker, Inc. Services 50.00 Hills Division Riviana Foods Animal Supplies 704.38 Johnson County Clerk of Dist. Court Court Costs 50.00 Little Wheels Ltd. Book 3.55 Hargraves Engraving Outside Printing 51.68 L. L. Pelling Co. Surface Materials 973.50 W. R. Funkhouser, Inc. Outside Printing 30.46 Economy Advertising Outside Printing 166.40 Fredine Branson Travel Expense 17.72 University of Iowa Work Study 55.91 McGladrey,Hansen, Dunn 6 Co., Auditing 1,980.00 Engineering News Record Books, Magazines 32.00 Fin 6 Feather Sports, Inc. Recreational Supplies 306.96 Fleetway Equipment Materials 293.10 Osco Drug Miscellaneous Supplies 15.10 J. C. Penny Co., Inc. Clothing Purchase 71.82 Republic Electric Co., Improvement Materials 3,612.00 Royal Marker Co. Minor Equipment 53.65 Simplex Time Recorder Co. Miscellaneous Supplies 45.16 Micheal Todd 6 Co., Inc. Minor Equipment 45.12 Welt-Ambrisco Notary Bond 27.50 D b J Industrial Laundry Laundry Service 14.60 Clark's Carpets Building Maintenance 75.00 Iowa -Illinois Gas & Eelctric Co. Electrical Charges 227.90 Voss Petroleum Co., Inc. Fuel 666.42 Northwestern Bell Telephone Charges 6.75 Doane Agricultural Service, Inc. Consultant Services 36.00 Crescent Electric Supply Construction Supplies 890.00 All Makes Office Equipment Equipment 3,165.95 Thomas Struve Travel Expense 14.14 Richard J. Plastino Travel Expense 141.91 Tri -City Blue Print Co. Printing Supplies 14.75 Mid -State Distributing Co. Supplies 28.62 Iowa City Ready Mix Surface Materials 811.69 Aero Rental Equipment Rental 24.50 River Products Co. Surface Materials 62.11 P P G Industries Construction Supplies 32.69 Red Carpet Travel Service Travel Expense 151.34 Welt Ambriaco Insurance Bond 72.00 ® Council of Planning Libraries Book 3.50 Dept. of Highway Safety 6 Motor Vehicles Title Information 4.00 Victoria A. Gilpin Damages 57.86 City Electric Supply Construction Supplies 89.79 DISBURSEMENTS LIST • Page 5 GENERAL FUND (cont.) Hartwig Motors Inc. University of Iowa Vehicle Repair Paul's Towing Inc, Film Rental 702.61 Meacham Travel Service Equipment Service 37.90 Breese's Travel Expense 26.92 Johnson's Machine ShopInc' Vehicle Repair 233.47 Rick Kibbee ' Vehicle Repair 119.98 Gerald Stockman Safety Supplies 711.51 Ted Anderson Safety Supplies 20.00 Bontrager Machine 6 Welding Safety Supplies 15.00 Russ Mishak Agency Equipment Maintenance 15.00 Consumers Cooperative Society Comprehensive Liability 109.42 Jake Babcock Fuels 150.33 Harris Truck Repair Inc. Safety Supplies 2.590.00 Union Bus Depot of Iowa City Vehicle Repair 19.05 Blackman Decorators, Inc. Miscellaneous 235.10 Power Equipment, Inc. Equipment Maintenance 24.50 Bob Zimmerman Ford Vehicle Repair 60.65 McKesson Chemical Co. Vehicle Vehicle Repair 5,113.13 Kinney Fire 6 Safety Co. Ice Control Chemicals 62'77 Mike Nicholson Clothing Purchase 956.54 K -Mart ® Electric Refund Recreational 625.65 3.00 -Aire Corp. Supplies Marcy Williams Minor Equipment 24.65 American Society of Plannin g Official Safety Supplies 81.20 McGurk-Meyers Motors, Inc, s Publications 7.94 Econogas Service Inc. Vehicle Repair 94.50 Keith Wilson Hatchery, Inc. Fuels 19.64 Hayek, Hayek 6 Hayek Animal Supplies 4.90 Hospital Service, Inc. Attorney Services 50.10 University of Iowa Health Insurance 1,395.00 Cline Truck 6 Equipment Co. Registration 14,364.82 U. S. Post Office Equipment Materials 10.00 Krall Oil Co. Postage 13.65 Contractors Tool 6 Supply Fuels 40.00 American Public Works Assoc. Equipment Service 55.67 Physicians Desk Reference Dues 351.00 John F. Locher -J. G. McGinnis III Book 25.00 Bill Sharer Kleen King Sales 6 Damages 10.25 Leo Eastwood Service Equipment Maintenance 400.00 Callahan 6 Co. Outside Printing 16.70 Jean Spector Book 47.59 West Publishing Co. Mileage 69.00 Answer Iowa Inc. Books 5.10 Dept. of Public Safety Equipment Rental 15.00 Animal Clinic, Inc. Equipment Rental 25.00 Iowa City One Hour Cleaners, Inc. Veterinarian Service 100.00 Wehner, Nowysz, 6 patschull Laundry Service 70.50 D 6 J Industrial LaundryArchitectural Services 4.60 Sieg Co. Laundry Service 2.132.17 Thomas Decker, Sr. Supplies 1,172.72 Courier Printing Travel Expense 24.67 Outside Printing 79.90 18.00 0 0 DISBURSEMENTS LIST Page 6 GENERAL FUND (cont.) American Public Works Assoc. Des Moines Register & Tribune Daily Iowan Dwayne's Radiator Service Means Service New Process Laundry & Cleaning DEBT SERVICE First National Bank First National Bank Iowa State Bank & Trust Co. Iowa Des Moines National Bank The Merchants National Bank Postville State Bank First National City Bank Albert Soucek American Nat'l. Bank & Trust of Iowa Des Moines National Bank First National Bank • Iowa State Bank & Trust Co. Iowa State Bank & Trust Co. Carleton D. Beh Co. Steven C. Nelson First National Bank Iowa -Des Moines National Bank CAPITAL PROJECTS L. L. Pelling Co. D. C. Taylor Co. Powers, Willis & Assoc. Iowa Road Builders Barton-Aschman Assoc., Inc. Iowa -Illinois Gas & Electric Metro Pavers Metro Pavers ENTERPRISE Urban Renewal L. L. Pelling Co. Iowa -Illinois Gas & Eelctric Co. • Northwestern Bell Telephone Iowa City Glass & Mirror Co., Inc Westinghouse Electric Supply Co. Hawkeye Lumber Co. Seaton Name Plate Corp. Continental 011 Co. U Educational Supplies 25.00 Publication 381.96 Publication 146.00 Vehicle Repair 15.00 Laundry Service 170.17 Laundry Service 293.40 $149,336.94 Coupons 1,775.00 Coupons 251.00 Coupons 2,153.75 Coupons 200.00 Coupons 610.00 Coupons 100.00 Coupons 400.00 Coupons 17.00 Chicago Coupons 5,000.00 Coupons 425.00 Coupons 531.25 Coupons 7,532.50 C Coupons 170.00 Coupons 34.00 Coupons 2,000.00 Coupons 425.00 Coupons 170.00 $21,794.50 Improvements 1,527.15 Improvements 5,074.15 Engineering Services 2,500.00 Improvements 4,368.00 Consultant Services 5,487.32 Improvements 3,757.68 Improvements 3,024.58 Improvements 62,592.65 $88,331.53 Refund 2.64 Improvements 1,177.06 Gas & Electricity 847.28 Phone Service 445.89 Vehicle Repair 128.36 Equipment Materials 672.80 Construction Materials 34.14 Safety Supplies 137.46 Fuels, Lubricants 28.10 DISBURSEMENTS• LIST Page 7 IS ENTERPRISE FUND cont. Boyd 6 Rummelhart Plumbing 6 Heating Deeco, Inc. Sun 011 Co. Construction Su Supplies Nagle 8 Lumber Equipment Materials Fuels 1.76 Lenoch 6 Cilek Plumbers Construction Su Supplies 37.40 16.30 Supply Co. Phil Levitt Construction Supplies 13.86 Verne Horme Construction Supplies Refunds 29.66 Jerry Florence Refunds 315.63 4.41 Robert Roberts G. Garland Refund 3.98 Hershey Barron Motor Supply Refund Refund 1.74 Iowa Dept. of Environmental Quality Hach Brothers, Maintenance Equipment 5.69 9.49 Co. John Nash Grocer Co., Inc. Kelly Heating Dues Sanitation Su 17.13 16.00 John Stevens gTru Sanitation Supplies Supplies 20.50 Trucking Harold F. g Co.CO Equipment Materials 32.65 McCabe Equipment 9 pment Inc. Consolidated Equipment Service Equipment Service 14.00 266.00 Freightways Stevens Equipment 1,118.00 Sand 6 Gravel Co. ® Utility Equipment Miscellaneous Surfacing17.45 182.00 Co. Capitol Implement P Co.CO Materials Improvement Materials 89.00 Thomas Lewis Robert Vehicle Repairs 242.32 Klaus Four Seasons Refund Refund 55.47 Brent Wilson Merlin Refund 2.15 3.14 Stuat Crisis Center Refund Refund 20.90 A 6 A Coins James Refund 10.56 15.00 R. Miller Jack Young Refund 2.44 Doug A. Busch Refund Refund 4.81 12.82 Ronald Raymond Larry Render Refund 6.00 Robert Beelner Refund Refund 5.81 16.44 David Flatt Mary S. Refund 5.33 Baumgartner Neal Praty Refund 5.30 Esther Hills Tate Refund Refund 11.26 2.28 John Bauers Pete French Refund 2,25 Frank Zinkula Refund Refund 32.43 Patrick Boudeways Emma Refund 7.93 4.08 Grizel Mark Huelbeck Refund 4.38 • Phil Levitt Refund Refund 11.08 M. F. Neuzil Powers, Refund 2.30 9.36 Willie 6 Assoc. Renaud Beawens Refund 4.41 Ruth M. Hennessey Refund Refund 4.41 40.57 Rochelle Tullis Refund 9.55 Refund 1.00 -- 5.47 Disbursements • List Page 8 40 ENTERPRISE FOND cont. Jim Plank Greg Lewis Refund Paul Boyd Sherwin Refund 4.41 Williams Co. Skogman Homes Refund Refund 3.79 The Highlander Refund 2.30 4.83 First National Bank Hospital Refund 3,96 Service, Inc, Iowa Public Refund 2,68 Employee Retire.Syst Iowa Employment Health Insurance IPERS 382.50 Security Commissionem Krall Oil Co. FICA 1,801.60 856.27 Contractors Tool & Supply, Dept, Fuels 1,966.21 of Environmental QualityMiscellaneous William Su Supplies 374.23 Paul Nutt George Knottneus Tuitions Safety Supplies 221.00 16.00 David Schendler Safety Supplies 15.00 George Jurecek Rozella Sorrenson Safety Supplies Safety Supplies 15.00 15.00 Ron Cousins Safety Supplies 15.00 Dan Crandall Wayne Stoner Safety Supplies 15.00 Frohwein Su Supply Co. Safety Su Safety Supplies y Supplies 15.00 15.00 ® D & J Industrial Laundry Sieg Co, Office Supplies 15.00 Novotny's Cycle Center Laundry Service Equipment Materials 7.51 553.15 Means Service Miscellaneous 2.77 Iowa City Ready Mix, Inc. River Laundry Service 4.50 Products P P G Industry Surface Material Surface Material 9.64 152.48 Power Drives & Rubber Inc. Breese's Construction Su Supplies 141.90 Johnson's Machine Shop, Inc. Equipment Materials Vehicle Repair 10. 58 74.70 James Wells Larry Funk Vehicle Repair 22.30 Consumer's Co-op Society Safety Supplies Safety Supplies 434.08 15.00 McKesson Chemcial Co. Fuels 15.00 Clow Corp, Shay Electric Inc. Ice Control Chemicals Improvement 742.96 3'218.83 McMaster- Carr Supply Globe Materials Equipment Maintenance 3.709.50 Machinery & Supply Co. Grell Construction Minor Eq ui Equipment Minor 744.29 Co. Rockwell Mfg, Equipment Improvements 221.33 9.90 Iowa -Illinois Gas & Electric Iowa State Equipment Materials 907.90 Bank & Trust Co. Bearing Service Co., Inc. Electrical Charges Accounts ng 39.52 10,791.82 You Smash ' ,� F�-I Fix Hawkeye ateri l Equipment Materials 1,100.00 Safety Equipment ISCO Vehicle Maintenance 293.18 . Boyd & Rurtmelhart Frantz Safety Supplies Equipment Materials 3.50 90'85 Construction Co. Treasurer, Maintenance Improvements 56.25 State of Iowa Clifton Sumpter Rental 124.00 Mrs. Vern R. Miller Sales Tax Refund 2,406.53 2,552.63 Refund 2,20 2.98 DISBURSEMENTS LIST Page 9 • ENTERPRISE FUND (cont.) Fleetway Safety Supplies 23.05 Crescent Electrical Supply Co. Miscellaneous 110.80 Paul Nolan Travel Expense 19.14 $40,622.18 TRUST & AGENCY FUND Petty Cash Purchases for Resale 118.30 9.84 Iowa City Petty Cash Food 13.57 Baker & Taylor Co. Books 20.64 Coffee Time Other Supplies 6.00 Nancy Seiberling Books Photo Supplies 12.00 University of Iowa 5,399.70 Iowa Public Employee Retire. System IPERS 11,590.29 Iowa Employment Security Commission FICA 14.42 Warren Rental Tools, Rental 126.58 Nancy Seiberling Postage Agricultural Supply 73.56 Nancy Seiberling Agricultural Supply 158.20 Dutch Gardens $17,543.10 INTRAGOVERNMENTAL SERVICE FUND Bernard L. Shrader Buildings 984.00 165.00 Cleo Kron Travel Expense Payroll Transfer 132,286.90 Hawkeye State Bank 28.86 City of Iowa City Travel Expense 160.00 Linda Ragland Travel Expense Payroll Transfer 138,796.92 Hawkeye State Bank Iowa -Illinois Gas & Electric Co. Gas & Electricity 407.60 Northwestern Bell Telephone Phone Service 235.27 57.39 Iowa City Glass & Mirror Co., Inc. Vehicle Repair 62.50 Fountain's Transmission Materials Equipment Materials 238.29 Iowa Lumber Co. Construction Materials 115.27 Hawkeye Lumber Co. Construction Materials 105.43 Communications Engineering Equipment Maintenance 90.00 Neal Berlin Travel Expense 692.78 Nagle Lumber Construction Supplies 732.36 GMC Truck & Coach Div. Equipment Materials 6.37 Iowa City Petty Cash Other Supplies 138.88 Midwest Electrical Contractors Building Maintenance 257.63 Northwestern Bell Services 35.00 Goodfellow Co., Inc. Outside Printing 9.42 Lenoch & Cilek Office Supplies 19.62 Plumbers Supply Co. Equipment Materials 22.95 Old Capitol Motors, Ltd. Equipment Materials 673.61 Barron Motor Supply Equipment Materials 30.00 Steve's Typewriter Co. Equipment Maintenance 64.26 Sears, Roebuck & Co. Construction Supplies 95.28 Martin Brothers Equipment Mateials 333.39 Grell Construction Co. Refund E L J DISBURSEMENTS LIST Page 10 INTRAGOVERNMENTAL SERVICE FUND (cont.) Aquila Printing Union Bus Depot Stevens Sand & Gravel Co. Pyramid Service Inc. Hilltop DX Car Wash Shank Office Furniture &Supplies Little Wheels Ltd. K -Mart Capitol Implement Dunlaps Motor Sales, Inc. Hawkeye State Bank Hospital Service, Inc. John Hayek Iowa Public Employee. Retirement System Iowa Employment Security Commission Cline Truck 6 Equipment Co. Krall Oil Co. Contractors Tool & Supply Kurt Hames Frohwein Supply Co. Winebrenner-Druesicke Inc. D & J Industrial Laundry Sieg Co. Dwayne's Radiator Service Means Service Aero Rental Cook Paint & Varnish Co. Dennis Kraft Hartwig Motors, Inc. Breese's Johnson's Machine Shop, Inc. Charles Singleman Craig Lihs Robert Stika Consumer's Co-op Society Wausau Iron Works Commins Mid -West Co., Inc. Union Bus Depot of Iowa City Power Equipment Inc. Bob Zimmerman Ford, Inc. Kessler Distributing Co. Grace Lockwood Southern Police Institute Holiday on Ice Agnes Bowman Union Bus Depot Daryl Spivey Midwest Electric Contractors Craig Lihs Robert Stika Hawkeye State Bank Chestnut Mountain Lodge Outside Printing Reimbursable Travel Surfacing Materials Vehicle Repair Vehicle Maintenance Office Supplies Vehicle Repair Office Supply Vehicle Repair Vehicle Repair Payroll Transfer Health Insurance Travel Expense IPERS FICA Equipment Materials Fuels Miscellaneous Refunds Office Supplies Vehicle Repair Laundry Service Equipment Material Vehicle Repair Laundry Service Equipment Rental Construction Supplies Travel Expense Vehicle Repair Vehicle Repair Vehicle Reapir Services Services Services Fuel Equipment Repair Vehicle Repair Miscellaneous Vehicle Repair Vehicle Repair Rental Refund Dues Reimbursable Travel Refund Reimbursable Travel Services Building Maintenance Services Services Payroll Transfer Reimbursable Travel 170.29 420.60 6.28 27.46 .75 6.12 63.10 3.32 207.87 76.50 52,605.23 1,348.47 225.47 211.70 395.68 79.85 5,967.75 156.00 34.60 51.91 35.50 260.90 54.30 35.00 32.04 66.50 154.80 50.00 1,347.82 2,147.56 434.08 64.98 35.24 78.09 1,285.49 150.08 2.76 2.55 377.66 88.39 26.00 4.00 300.00 182.50 4.00 125.40 69.87 1,674.11 74.39 78.09 140,896.02 1,000.00 0 DISBURSEMENTS LIST Page 11 INTRAGOVERNMENTAL SERVICE FUND (cont.) Neal Berlin Addressograph Machinery Travel Expense 50.00 Elliott Equipment Co Office Supplies 460.86 C. Iowa Bearing Co., Inc. o., Equipment Materials 96.12 Certified Laboratories Equipment Materials 8.66 Satteries Co. Fuels 243.58 Jerry Goodwin -B. Barber Minor Equipment 6.93 Fleetway Refund 1,010.98 Simplex Time Recorder Co. Minor Equipment 23.88 Michael Todd 6 Co., Inc. Miscellaneous 22.59 Crescent Electrical Supply Co.967.10 Equipment Materials Mid -State Distributing Co. Vehicle Maintenance 34.90 Equipment Materials 3.05 $492,97 070 SPECIAL ASSESSMENT Wolf Construction Improvements 1024.24 $1,324.24 LEASED HOUSING Various Landlords ® Rita Wise December Rental 26,312.50 City of Iowa City Refund 50.00 "K" Apartments Utility Service 16.98 Cleaning Services 33.00 $26,412.48 HCDA City of Iowa City Reimbursment 402868.20 $40,868.20 URBAN RENEWAL S.A.S. Equipment Co., Inc. Washington Park, Inc. Demolition Charges 16 061.09 Welton Becket S Assoc., Architects Hoffman -Waters Office Rental Consultant Services 665.00 Safley Moving b Storage Appraisal Services 31.36 300.00 Hayek, Hayek, 6 Hayek Moving Charges 453.00 Hoffman-WatersProfessional Services 401.00 R-14 Project Temporary Loan Repayment p yment Appraisal Services Transfer 600.00 5,100.00 ■ 1® DISBURSEMENTS LIST • Page 12 URBAN RE -cont. Washington Park, Inc. Florence Fackler Trott 6 Jansen Bob Madget, Inc. GRAND TOTAL 0 Office Rental Relocation Payment Legal Services Demolition Charges The preceding disbursements allocated by fund in represent an accurate accounting of obligations 100.00 2,000.00 855.22 18--1 $44,778.17 923 982.04 the total amount of $923,982,04 Of the City of Iowa City. I/ Patrick- Strabala Director Department of Finance 0 �J ', • • Imo' 729 N. Linn 0 Iowa City, Ia. 52240 a January 15, 1976 4 City Council Civic Center ' Iowa City, Ia. To the City Council: The Dur pose of this letter is to express my support of Carol Aenrossels action of challenging the legality of the city's contract with Old Capitol Assodiatbs. I am sure that it took a great deal of courage and stemmed from deep moral conviction. She is to be commended. I hope that the Council will also support her action. At the same time, I would appreciate the Council's considera- tion of the ramifications of Old Capitol's hiring of Nr. Klauss. Conflict of interest certainly seems to be involved. Whether there was, in fact, collusion is a matter which, I feel, the Council noeds to investt7ate. Sincerely yours, Kossia W. Tomasiini A13BIE S i OLFus CITY CLERIC 0 • 0 CHANGE TO STATEMENT OF POLICIES During December 1974, the Section 23 Leased Housing Program was the subject of a Coordinated Review of Management operations by repre- sentatives from the Omaha HUD Area OfFice. One of the findings of the review was that the Authority was not providing a full utility allowance When computing rent for those recipients of Standard Welfare Grants. This policy was followed by all Housing Authorities in Iowa. Following research by HUD Legal Counsel, it wags determined that the policy being followed Was in conflict with federal public law and we were directed to provide an estimate of the effect the determination would have on our program and to advise HUD of the date the revised policy would be implemented. By deleting the last sentence of Paragraph B, Part VI our policies Will conform to federal requirements. It was estimated that rental income for the program would be reduced by $1,015. per month. Imple- mentation of the change was effective January 1, and will be accomplished as each tenant's annual review is performed. L11 PART VI RENTS A. Rents to be charged eligible tenants will be computed on an individual basis utilizing the definitions and exclusions as provided by the Secretary of Housing and Urban Development. (See Part II) B. Rents will be computed as follows: Adjusted income for rent determination provides entry to Table of Gross Rents shown below. The associated monthly Gross Rent is then modified according to the utilities provided in the unit being leased. In the case of recipients of standard welfare grants, the utility allowance for tenant paid utilities will be reduced by the amount provided for utilities by the Welfare Department in the payments to their recipients. 0 1M 0 Page 2 11 Council Minutes January 13, 1976 Letter from Larry E. Crane regarding burning of leaves. This letter has been referred to Public Works Department for reply. Letter from John M. Oler of "That Deli_" regarding street lighting. This letter has been referred to Public Works Department for reply. The motion was carried -by the followingroll call vote: eyes: deProsse, Foster, Neuhauser, Perrot, Selzer, Vevera, Balmer. Nays: none. Mayor Neuhauser advised it was agreed at executive session to defer filling the vacancy on the Board Of Adjustment- because of lack of applicants and requested that this vacancy be read- vertised. She also noted a vacancy on the Parks and Recreation Commission to be filled. The Mayor announced Councilman Vevera will serve on the Civil Defense Commission, and asked for Council volunteers for the Legislative Committee. Councilmen Perrot, Foster and Balmer Volunteered. Mayor Neuhauser asked for volun- teers from the Council for the Rules Committee. Councilman Selzer and Councilwoman deProsse: volunteered. The Mayor recom- mended that Councilwoman deProsse be temporary chairman for the Ad Hoc Committee for Youth Services. Councilwoman deProsse read a statement .for the official re- cord regarding the Urban Renewal Contract with Old Capitol Asso- ciates, claiming illegal action on the part of the previous City Council by not rebidding the urban renewal disposition proposal after the failure of the referendum in March of 1974, as per the advice from the City I,ttorney. It was moved by deProsse and_sec- onded by Vevera to seek a declarator ud ment_,on _of __R_ __R_ ].e alit 1-J �g g y_ of the old Capitol nssocLi ates__Uxl�p�Renez•ral_cpiztrac.t anti further that the City Attorney directed to immediately take steps to' pursue this action for theCouncil. It �•� moved by seiner anconded by Balm r to defer the matter for revte3�.___It etas suggested that the matter be tabled or that it be deferred to a specific time. It was moved by Selzer and seconded by Balmer to table action. Roll call on the motion to table: Ayes: Balmer, Neuhauser, Selzer. Nays: Foster, deProsse, Perrot, Vevera. Mo- tion failed, 3/4. City Attorney Hayek urged Council to allow time for a report from staff on possible ramifications. He noted that acting on this tonight would be acting precipitously without a staff report. It was moved by Balmer and seconded by Selzer that the subject be deferred until Attorney Hayek's report is received. City Attorney Hayek's report is received. City Attorney Ilayek noted a report could Possibly be prepared in a week. It was moved by Perrot and seconded by Selzer to amend the original motion Page 3 • 0 Council Minutes I January 13, 1976 L�T to cider for one week (Tdonday) . It Was moved by Foster and Se- conded by Selzer to a;aend tae amendment_ so that the c _ motion would read as follo:as: "To_ defer action ont_ e_ or_i _i_n_a1_ ` iginaZ motion to eek a declarator Sud with a legal sta_£f report on _gment to two c•�eeks__from tonight, Contract and— _ the_ tatus_. _of. t11e_grban_ReneWal �os_tbilitLcs of seeki� DeclaratorY_JudgmenYdue u soon as POSSible, no later than _a c��n}'xom_ton.ight., " _ Ilo-__ tion carried, 6/1, deProsse votinn_ no".—Mayor Neuhauser sue this natter. be discussed in Informal Session. 4 - City Manager Berlin noted it appears the City will be han- dling the i•Act* s Youth Program payroll and accountin for United Action Youth Program, we will receive a budget, and other materials, When this is g' and that to the Ad Iloc more detailed committee and would become ther alis , it Would t ego City would consider the payment of basis on which the additional money. It was moved by Balmer and seconded by ferret to a the appointment Of Angela Ryan as Assistant the City approve } of. Iowa City, as recommended b• City Attorney for at a salary of $13,000 a y the Legal Department, "no", 6/l. year. Motion adopted, Selzer. voting It was moved by deProsse and seconded by Selzer to adopt Resolution P?o_ 76-11, recorded in Resolution Book 34, page 13, Accepting Sanitary Sewer for Business Development, Inc. Roll Poll: Ayes: Neuhauser, Perrot, Selzer., Vevera, Balmer, deProsse Zoster. Nays: none. Resolution adopted, 7/0'. It was moved by deProsse and seconded b/ ' Resolution No. 76-12, recorded in Resolution Acceptingto adopt Accepting 1975 Store: Sewer Project tdo_ 1 on Gilbert Court b Schmitt Construction. Roll call: Court 14, ve Balmer, deProsse, Poster Ayes. Perret Selzer,y era, tioned the effect of � ,,call: Councilwoman deProsse eques- for of Public Works Plastipooject advised thereRalston wasCreek, problemlthis time_ Il' . m76-13moved ):)Y Balmer and lution T10seconded by Foster to adopt Reso- , rer_orded in Resolution Book 34, page 15 Set- ting Public (tearing on Proposed Plans, and Estimated CO:;t for the Park g Set - Road Bridge Deck Repair. Project at 7:30 P.M. on Janu- ary 27, 1976. Roll call: Ayes: Selzer, Vevera, Balmer, foster, Neuhauser, Perret. Nays: none. Resolution adopted, 7/0. deProsse, It was moved by deProsse and seconded by Perrot to adopt the Resolution Establishing five 2 -hour parking spaces on the north side de the College Street bridge. It was moved by Foster and seconded by deprosse to amend the Resolution moved substitute the number 8 in the places cahere the number 5 is indicated and in I have decided to maintain m i Y Original position and vote in favor of the City seeking a declaratory judgment as to the validity, or non-validity of the contract between the City and Old Capitol Associates, My reasons for this Position are: _. 1, Legal counsel of my choosing has given me reason to believe that there are grounds to assume that the contract is not a legal document. 2. In my study of a letter from City Attorney John Hayek to the Iowa City Council dated April is, 1974 I quote, "In conclusion, I believe that the risk of harmful litigation is considerable if we proceed without a rebidding. I can give you no guarantee that even if we do rebid litigation may not still result but at least a considerable problem area will have been minimized or eliminated, I therefore believe that a short rebidding would be best for that reason," Litigation did result and was settled out of court without any kind of judgment on the part of the court as to the legality of the actions of the Iowa City Council, The plaintiffs withdrew the suit according to the information I have. g. In the same letter Mr. Hayek also says, "Also the Council must take into consideration the fact that at the present time (April, 1974) there appears to exist in the community persons with the resources and the apparent inclination to litigate this matter with the City.,, I think the same fact is in existence today and that there will be litigation brought. Therefore, I respectfully submit that it would bode the City Council well to vote in favor of this action and get the "air cleared." I have no desire to delay this rebuilding any longer than possible, but in my humble judgment it will take far less time to get a declaratory judgment than it will to fight outside litigation. L. P. "Pat" Foster, Jr. January 27, 1976 DATE: January 23, 1976 TO: City Council FROM: Dennis R. Kraft, Director, Department of Community Development RE: Impact of a declaratory judgment on the R-14 Urban Renewal Project Last week the City Council was provided initial comments on the impact of a declaratory judgment on the City's Urban Renewal Project. At that time it was indicated that City staff members would be visiting the Omaha HUD area office and additional information would be obtained. While the staff does not have complete information on the impact of this proposed action, we have been able to come up with additional facts which should aid the City Council in making its decision on this subject. Under any circumstances, the Urban Renewal Project must be closed out this year. Apparently, the latest time that this action can occur would be in October. It also appears to be to the City's advantage to sell as much land as possible as soon as possible and to close out the Project this spring. If this occurs, the City will save an appreciable amount of money. The amount of outstanding debt on the Urban Renewal notes as of April 16, 1976, will be $4,793,000. As of that time there are twoossible methods of p paying off these notes. These are (1) a HUD direct loan which will have an interest rate of approximately 7-1/8 percent, or (2) a loan on the private market. At this point it appears as though the private market interest rate will be in the vicinity of 4 to 4-1/2 percent. Initially it would appear to be clearly advantageous to go to the private market because of the lower stated interest rates; however, in certain instances this is not accurate. Variables which will affect the amount of money paid for interest include (1) the length of time for project closeout; (2) the timing of the disposition of various parcels of land; and (3) the receipt of the major completion grant (which will be approximately $1,200,000). Note: the major completion grant can be applied for only after most of the activity on the Project has occurred. Specifically, 0 • City- council January 23, 1976 Page 2 it will be necessary for the City to have sold sixt ad [}te Project land and to have under contract of sale an additional thirtent Y Percent seek a decl.aratoryitidgme. In other words, if the Cit s land to Old Capitol Judgment, and if the Cit y hould Pitol Associates, it would not should not convey receipt of the major completion qualify have occurred. Brant until those activities on an T$1, would mean the CLty would be additional $1,200,000. paying interest If the City is able to close out the Urban Renewal Project in a relatively short period of time, the HUD direct loan a to be more financially advantageous. UD direct Specifically, loan method will allow the amount of Outstandin ppears reduced incrementally ever the direct This method will y time a g debt to .be not be available ifati1el ri land is sold. used to fund the Project until closeout, private market is private market will bear a definite ex Also, notes on the Will be possible to pay off the HUD expiration date, while it time. direct loan at an earlier If the City seeks a declaratory judgment and if the City does not sell the major amount of the Project land b Project closeout, the City Council will be forced h time land from Y the time hof e the Local Public Agency. If this occurs, Y the result in both a reallocation of funds from the fiscal 1976 t in b this will g and Community If Act as well as ear Possibly tying up the entire $2,000,000 allocation for fiscal Year 1977. quite Another predictable outcome which will likely result if the City seeks a declaratory judgment will be that the Cit ownership of Urban Renewal parcels of land for a Of time and will obviouslyY will retain land during not receive longer period g this period of time. In taxes on those Parcels of financial condition, this could be looked upon as being light of the City's present If the City requests a declarator undesirable. suit is filed against the Cit Y Judgment and if a counter - is no way to determine the length ofrtilellitigationt of this awhich may Follow. If lengthy there Contract is g y litigation does occur, and if the Old Capitol subsequently broken, it is not possible at to determine what impact this will have on the future sale of desirable this point parcels of Urban Renewal land. Experiences in other lesS Cit; Council January 23, 1976 Page 3 communities where land has been sold on a parcel by parcel basis has indicated that while it is not difficult to sell the more desirable parcels, less desirable parcels of land often remain in public ownership for extended periods of time. it is not possible to precisely quantify the impact of this. If additional information becomes available, the Council will be immediately made aware of this. DRK:sc �ti�... C 4v(•L/ L -^^--CSL 1 (•l.i..f, i�LVLi�oLl�ti�-� Lf .��1tie �;LC✓u_eE_ �.- � -tom •a�/1,1-, tet•, f vy`-ice ,: r�•G ;;:mac--� � c 11 �, v I C,I-,_J AA C%C'•L;-� c,"tic.'" c,t--:.c` . �J TO: FROM: RE: �ity of Iowa c ty nnE�n®RAN IJ DATE: J y City Manager Neal Berlin City Clerk Abbie Stolfus Council statements on Freeway 518 February 7, 1969 February 2, 1971 f Je Preliminary Resolution to Iowa State 1 Highway Commission --adopted by Council. (\// Letter designating support by Council, approved. February 3, 1971 Public Hearing on Design. Iowa City's letter was presented and is attached. A transcript of the hearing is on file in the City Clerk's office. January 4, L973 Draft of Environmental Statement distributed. A copy is on file in Clerk's office. In- cludes Project Description and Purpose, Probable Impacts, Alternatives, etc. February 27, 1973 Council comments on Environmental Impact Statement, adopted, 4/1, Councilman White voting 'no'. Comments are attached. �IiM SIL C.. .r CITY OF IOWA A CITI office of the mayor February 2, 1971 Loren Hickerson Re: Public Hearing on Highway 518 Iowa State Highway Commission Ames Iowa 50010 Gentlemen: The City Council of Iowa City wishes proposed construction oto support the f Highway 518 and the related work of Route 1. The proposed improvements are consistent with the City's own road and street planning and with projected land use and development. Ple.do wish to bring to your attention the fact that improvements to the intersection of Highways 218, 1 and 6 are not included in this project and request assurance that the intersection will be included in scheduled im- provements to Route 218 immediately south of Highways 6 and 1. Sinccrelly yours, Laren Hickerson Mayor LH:alo CVIC CWe59ST IOWA CIN.IOWA 32J4t, February 27, 1973 IOWA CITY CITY COUNCIL COMMENTS ON DRAFT OF ENVIRONMENTAL IMPACT STATEMENT FOR FREEWAY 518 Since 1thw there has been discussion of the need for a bypass around the southwest side of Iowa City by the Iowa Highway Commission mentalfagenc City,Withinntherast of Iowa and other affected agencies the Council's the past six months it has been the Cityrn- P�sition that it was extremely important that this project be started and that such a bypass he constructed now rather than delayed even further. Not only is this delay causing increased traffic congestion on streets within the corporate limits of Iowa isa but it is fairly obvious that with the passage of time }` a continuing increase in the cost of constructing such a highway there },hway it is important to keep in mind that with the Universityr development of a state-wide medical complex on the Westside campus it becomes increasingly de Iowa s to the University Flos y important to provide quick and easy access }his can best be achievedlthrougheconvenientd in the eaccessnter ffromaaCb p around the southwest side of Iowa City such as is proposed with the construction of Freewayitass 518. T n reviewing the draft document and the additional comments which have been prepared by various individuals the City Council would submit the following statements for consideration by the Iowa High- way Commission. 1 On pages 7 through 12 considerable reference was made to reports prepared Planning Commissionby the Johnson County Regional , 7'he impression is given that the various studies and data included in this Environmental Impact Statement had been approved by the Planning Environmental mission. Clarification should be made he as to point out that the data which the Highway Commission refers to was really in the form of technical papers and memoranda that were prepared either by the staff of the Regional Planning Commission or by the Policy and/or Technical Committees working on the Area Transportation Study, No implication should be made that the information contained in those reports has been accepted by either the Planning Commission or by any of the governmental agencies, -z- especially the City of Iowa Ci.ty. In addition, it is suggested that each of the reports used as reference material should be footnoted and included in the bibliography found on page 60 of the Impact Statement. Z. On page 14 there is reference made to channel changes that would be required in the construction of the road- way. It is our feeling that these changes are not particularly significant and any changes to the channels would be reviewed by the Iowa Natural Resources Council and approved by them if the watershed drainage area exceeded two square miles. 3. Some discussion was held on page 30 concerning the impact of noise caused by traffic on the proposed free- way. While there are no major residential developments taking place now along the east side of Freeway 518 between Iowa Highway 91 and Melrose Avenue, nonetheless it is felt desirable to plan for the planting of vegeta- tion along this area so as to reduce the impact of vehicular noise on residential properties that might develop in that area at some time in the future. 4. In the section on fire protection discussed on the bottom of page 31 it is pointed out that fire protec- tion for the rural area outside of Iowa City would be provided through contract with the City's Fire Department. The City of Iowa City does not provide fire service out- side of its corporate limits except on a special mutual - aid arrangement with the City of Coralville. It is not felt that there would be detrimental effects to the property on the west side of Freeway 518 and within the corporate limits of Iowa City through the construction of the proposed freeway. This property could still be served by the Iowa City Fire Department. Long range planning for additional fire service would take into account the Freeway location. 5. There is a brief discussion of alternatives to the pro- posed design of Freeway 518 found on pages 37 through 43. It is our feeling that every alternative that the Highway Commission reviewed should be listed within the Impact Statement but not discussed in great detail. By simply listing all of—tTe alternatives that were reviewed it would provide for a more comprehensive understanding of the complete analysis which the Highway Commi.-sion design personnel investigated prior to arriving at the present proposed alignment as the most desirable one to build. -3- 0 6'• On page 43 reference is made to the fact that as develop- ment occurs along the proposed project corridor it is currently not subject to zoning regulations. Actually, this statement is in error since all rural areas along the corridor in Johnson County are subject to the provisions Of the Johnson County Zoning Orainance. 7. It is felt that the section found on page 49 discussing the total Freeway 518 project as it pertains to the over- all freeway and highway system should be expanded. Specifi- cally, discussion should be carried out in further detail as to the impact that a major north -south highway facility will have on eastern Iowa by providing a through link from Minneapolis, Minnesota, to Saint Louis, Missouri. It must be kept in mind that the Freeway 518 segment that is located within Johnson County and bypassing Iowa City on the south- west is an extremely important link in the entire highway network system. 8. A minority report from the Policy and Technical Committee of e Area he ro- posedfreewayrwouldrhaveoa serious n Study neffect donhthe at tSecondary Road Department of Johnson County. Specifically, it made reference to a possible reduction in Road Use Tax funds to the County. It is our feeling that this particular comment is not pertinent to an evaluation of the construction of such a highway. For many years the municipalities in Iowa have received far less than their fair share of revenue from the Road Use Tax Fund to support not only maintenance opera- tions but also the construction of new facilities. 9. The comment has been made that considerable mileage will have to be constructed by Johnson County as a result of the proposed freeway. Again, it should be pointed out that the City of Iowa City is in the same situation but we do not view this as a problem. In fact, specific plans have already been made by the City to accommodate for the im- provement of facilities that would be directly affected by the construction of Freeway 518. In particular, on the south side of Iowa City U. S. 218 is already under construc- tion and will be widened to a four -lane facility so as to accommodate the traffic off of the proposed interchange at Freeway 518 and U. S. Z18. In similar fashion, the City . planning to widen and pave that portion of Melrose Avenue from the proposed interchange with Freeway 518 east to the Present four -lane divided section on Melrose Avenue. The City is also making plans, in conjunction with the University Of Iowa, for the improvement of Melrose Avenue from the east side of University "eights to its intersection with Riverside Drive. -a- 10. Modification to Mormon Trek Boulevard will not have a significant effect on the movement of traffic in a north -south direction and, in fact, might even facili- tate the movement of traffic u road. tilizing that particular 11, The question has been raised in regard to the impact on the Iowa City Municipal Airport by the construction of the 518 Freeway. It should be pointed out that the Municipal Airport is already restricted and bounded by highways, rivers, and topography. The staff has re- viewed possible expansion of the Airport in the past and concluded that it was not feasible or desirable to extend the length of any of the runways. Furthermore, with the discussion underway of some type of regional airport it is not considered that funds should be used to expand the Iowa City Airport. In other words, since this airport is already restricted the construction of Freeway 518 would have no adverse effect on the airport. 12. If there is in fact concern about the fuel crisis and making more efficient use of other transportation systems as is mentioned in one of the drafts by a re- viewing agency, then it appears to us that this is a matter requiring an energy policy level to be adapted at the national level and not by representatives of the City of Iowa City, 13. Although the sewage lagoon presently serving the Johnson County Home will have to be relocated it is our under- standing that the Highway Commission would be construct- ing a new lagoon for them. If, however, the County Home, or other affected residents, desire to have sewer service provided by the City of Iowa City it would be possible to construct a sewer from the existing lift station located in the Hawkeye Apartment complex westerly along the Clear Creek watershed to serve this property. It should be kept in mind, however, that the property owners would be required to pay for the cost of such a sewer line in accordance with the previously established City's policy on extension of sewer services. In conclusion it is the feeling of the City Council that the above mentioned comments should be forwarded to the Iowa Highway Comm.i.ssion and included in an Environmental Impact Statement which they must submit in accordance with their requirements for preparing such Impact Statements. Overall it is our feeling that the beneficial aspects Of the proposed Freeway 518 project should be stressed in the report 6 -5- as well as the negative ones which do exist in some instances. In summary, we would simply reiterate the City Council's position adopted in August of 1972 -- that the proposed construction of Freeway 518 be started as soon as possible and carried out to an early completion. Respectfully submitted, C. L. Brandt, Mayor Adapted by the Iowa City City Council at formal session after public hearing on the 27th day of February in the year of 1973. johnson county / regional planning commission 221/2 south dubuque street, lo.vo city tp,,,o 52240 (3191351-8556 coroi deoro;;e NIDIl January 21, 1976 TO: Johnson County Regional planning Commission Members FROM: ,James Harris, Chairperson CACI RE: F-518 Draft EIS The Citizens Advisory Committee on Transportation, as a part of its review process of the draft 518 Environmental Impact Statement recently issued by the Highway Division of the Iowa Department of Transportation, has developed a statement opposing the proposed 518 project. The CACT presented a short letter addressed to Leon Larson, District Federal Highway Engineer, at the January 14, 1976, 518 public information meeting, briefly outlining our response to the draft EIS. We forwarded copies of this letter to Mr. Larson and the JCRFC. In the letter we informed the Iowa DOT that we intended to develop an expanded statement which we would forward to the Commission for its consideration. The CACT has identified six areas of concern that we believe are not completely addressed in the draft EIS. The six points are identified by title below; the attached appendix provides more specific detail for each point. The points are: 1. An evaluation of the stated goals for achieving a state- wide freeway system, as they relate to the 518 proposal. 2. The inadequate treatment of alternatives to Freeway 518. 3. Accidents and safety. 4. The impact of 518 upon the Johnson County Secondary Road and General Funds. 5.• A consideration of the impacts of 518 upon Melrose Avenue and Highway 1. 6. The inseparability of the Environmental Impact Statements for the Highway 1 improvement and the Freeway 518 proposal. (over) z n E O� johnson c• ty I / ® regional planning commission(MeI ®22®2 south dubuque street io•,vo city, u�,ve 52240 (3191351-8556 cord a Froze ND)O: January 21, 1976 TO: Johnson County Regional Planning Commission Members FROM: James Harris, Chairperson CACT RE: F-518 Draft EIS The Citizens Advisory Committee on Transportation, as a part of its review process of the draft 518 Environmental Impact Statement recently issued by the Highway Division of the Iowa Department of Transportation, has developed a statement opposing the proposed 518 project. The CACT presented a short letter addressed to Leon Larson, District Federal Highway Engineer, at the January 14, 1976, 518 public information meeting, briefly outlining our response to the draft EIS. IVC forwarded copies of this letter to Mr. Larson and the JCRPC. In the letter we informed the Iowa DOT that we intended to develop an expanded statement which we would forward to the Commission for its consideration. The CACT has identified six areas of concern that we believe are not completely addressed in the draft EIS. The six points are identified by title below; the attached appendix provides more specific detail for each point. The points are: 1. An evaluation of the stated goals for achieving`a state- wide freeway system, as they relate to the 518 proposal. 2. The inadequate treatment of -alternatives to Freeway 518. 3. Accidents and safety. 4. The impact of 518 upon the Johnson County Secondary Road and General Funds. 5.• A consideration of the impacts of 518 upon Melrose Avenue and Highway 1. 6. The inseparability of the Environmental Impact Statements ~ for the Highway 1 improvement and the Freeway 518 proposal. (over) Page 2 ; ., v,enf0FL= January 21, 1976 • In 'short, we are strongly o • Project as identified as either to the Environmental Impact AltoFreeway518 the draft Env. Statement. in the nmental Impact Statemee 1c Of the draft benefits despite the extensive proposal and costs. itie are a environmentlal revealed no substantial expensive concerned about the , social improvementrmonieslm maJOr Impact that this extremely plies for the general allocation of transportation Potential disru In td state and Melrose Ption and increased In our area. Despite Avenue and Highway } traffic on such facilitiesnaslcant within traffic Problems tin thehe e(}aS,5218bypass would solve the urban area. in not so e would represent a serious con siderationaof Ilighwa Priorities for s misunderstanding this y 6 corridor the Johnson ndeistanding of the project follows, thorough consideration Area. true transportation and less environmentally ideration should be given the Planning and less en transportation ally damn given to g which ging solutions to more feasible current and future The CACI believes that t}te views City on January 14 , 1976 wereafair?resed a hearing in Of Johnson t the numerical distribution both in the Presentation of Iowa lstriUution of su, nature of the comments ache citizens project. The Committee asks that and o� the Commission as a le that those viesltbnts of the 518 legitimate basis for considered b The CACT makes the followin refecting 518. Y the g recommendations: 1. That the JCRP Freeway C formally y 518 oppose the construction of Alternates 1, 2, or 3. 2• That the JCRPC finds the draft EIS document to be impacts that 518 will consideration of tall ro cause. p he inadequate and unacceptable robable TO: City Council) FROt4: City Manager RE: Senate Hearing DATE: January 23, 1976 'f1te full Senate hearing on tltc proposed legislatio expenditure cap will be held on Wednesday evening, 6:30 T'.AI. IVe will provide additional information n to provide a 6 percent January 28, 1976, at as we receive it. CITY OF IOWA CITY DEPARTMENT OF PUBLIC 11O�KS M E M O R A N D U M T0: Neal BeDATE: January rlin 22 107p City Counc:L1 FROM: Dick Plastino RE: PLAZA CENTRE ONE PLAN CHECKING FEE Recently plans were submitted for the design of PLAZA CENTRE ONE - at the corner of College and Dubuque. Prior to issuing a building Permit for this project, the City must review the compliance with the Uniform Building Code, which the Cit under. Tn most cases the Cit Plans to assure in-house and then issues the y reviews s the plans for y operates large or unusual structures where checking all structures building permit. In the case of consume an inordinate amount he time and the normal functions of Code amount time Plans re house would Place s severe strain on to the International Conference of Building Officals office in Kansas City. In these cases, the City .i.s charms y sends the plans out the plan review. The City i.n turn, charges ethe bby uil for B'0. for an equal fee so that the City incurs no cost in having the by an outside agency, plans checked In the case_ of PLAZA CENTRE ONE, the City received the Plan check fee from Old Capitol Associates on January 20, 1976 and on that date the plans were sent to the Kansas City office of the I.C.B. p, After the City receives the plans back from Kansas City, and assuming are no major changes, the Ci Cy will be in a there building pei.7nit. There will be an add iti.onalochaIon rge for the building iSsue the Permit and thrs e Char ges will in part, help defray the costs of inspecting the building, dnri_izg construction. Such inspection will be done with City Inspectors. City of Iowa City* 11„� MEMORANDUM DATE: January 21, 1976 TO: CITY COUNCIL FROM: ht. PAUL ALEXANDER, REDEVELOPMENT COORDINATOR RE: REVIEW OF IOWA STATE BANK DRIVE-IN The Design Review Committee is meeting January 28, 1976, at 4:00 p.m. in the Council Chambers. At this time, Dale Johnson - Hansen Lind Meyer, will present the site plans for the Iowa State Bank Drive - In facility. As your approval is needed prior to the issuance of a building permit, you are urged to attend this meeting. /vb n U 9 DESIGN REVIEW COMMITTEE AGENDA: JANUARY 28, 1976 4:00 P.hi. - COUNCIL CHAMBERS 1• Presentation of Iowa State Bank Drive -In Facility Dale Johnson, Hansen Lind Meyer. 2, Washington Street Amenities Financing. 3. Review of Buildings in R-14. 4. Bicycle Parking in R-14. I- Esbin's Resignation. �Vity of Iowa Cit ijo MEMORANDUM DATE: October 6, 1975 r/n TO: Neal Berlin, City Manager + v FROM: Richard E. Wollmershauser, Urban Renewal Director RE: Site Plan Approval process for Old Capitol Associates As a result of the Council discussion on Monday, September 29th, as well as previous discussions concerning processes to be followed for -review of proposed construction plans by Old Capitol, the following two alternatives are presented. Alternative A. This alternative follows the contract explicitly in that to obtain approval by the City, the agency, for approval by the agenc"the redeveloper shall submit to y, plans, drawings, specifications, and related documents, and the proposed construction schedule (... called by the "Construction Plans") with respect to the improvements to be constructed redeveloper reasonablyextens venseteofrdocuments prioropertyfl. Thisrtouanydinddicationboft a favorable approval by the City. Alternative B. This alternative represents a modified course of ise priorntohich allows for the development a Oftanwextensive isetmoficonstruction planslysis and specifications. This process allows for an early decision point with respect to site plans, elevations of the building, preliminary construction schedules and proposed land uses and space uses of the buildings without having to develop a complete set of construction Plans and specifications prior to an indication of approval by the City of Iowa City. The steps of this proposed process are as follows: I. Old Capitol Associates (OCA) submits to the Urban Renewal Director/Redevelopment Coordinator 15 copies of a) site plan, b) elevations, c) other pertinent data including a preliminary construction schedule, proposed land and building uses, and other information pertinent to making a decision as to whether the proposed construction meets the Urban Renewal plan and the redevelopment plan. 2. A presentation is made by Old Capitol Associates (or their architects) to the Design Review Committee and the City Council (either jointly•or at separate times). 3. Council reviews the proposed building and land use and makes initial comments to the City Manager .for review and analysis as part of the staff analysis. Neal Berlin October 6, 1975 Page 2 4. The City staff engages in an internal review of the proposed development including reviews by the Urban Renewal Division, Public Works Department (with respect to traffic and construction plans), Fire Department, Finance, Police, Community Development (from a zoning and planning viewpoint) and by the City Attorney to determine if the submittal meets contract requirements. At this time, the staff attempts to work out with Old Capitol Associates the resolution of any obvious problems and difficulties that are apparent as part of the analysis. The staff then prepares a report for Council review. S. The Design Review Committee makes recommendations on the design to the City Council. engage in n as necessary 6 explorenthe proposed fdevelopment aand rresolve oany o difficulties that might be apparent. 7. The staff works out with Old Capitol any remaining problems that need to be resolved as a result of the Council/staff work session. 8. Upon resolution of all remaining problems, the Council gives pre- liminary approval to the proposed building and/or development. 9. OCA proceeds to prepare construction plans and specifications and submits an application for a building permit complete with a construction schedule and other detailed information necessary under the contract. lo. The Urban Renewal Director and the Urban Renewal Attorney prepare• a brief report for Council giving the construction schedule and indicating compliance with contract documents and the preliminary approval of the proposed building. Council gives final approval and the building permit is issued by the Building Official. While the above procedure may seem somewhat cumbersome, with some diligent effort it can be followed(1)alowing anlrly earlyhindirt cation to olderiod of ecapitollso has Associates the advantages of (1) g proposed of City agreement with the proposed construction, and (2) that the construction complies with the Urban Renewal plan and the contract documents. cc: John Hayek Dennis Kraft Dick Plastino Pat Strabala REW:sc CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: December 10. 1975 TO: Design Review Committee FROM: Dick Plastino, Director of Public Works RE: Proposed Sequence of Events for Design fa Review of College -Dubuque Mall Below is a proposed sequence of events for design and review of the College -Dubuque Mall and other public development of the downtown area. This plan assumes retention of an architectural consultant by about January, 1976. 1. Architectural consultant will review the plan developed by Welton Becket. 2. The Consultant will get comments from Engineering and the Design Review Committee concerning deficiencies. 3. Develop a plan basically utilizing the Welton Becket plan, but with modifications reflecting input from the City Engineering staff, the Design Review Committee and the Consultant. 4. The Consultant will submit the plan to the Engineering staff. 5. The Consultant, the Engineering staff and the Design Review Committee will meet, discuss the plan and work out compromises as necessary. 6. The plan will be transmitted to the City Manager who will then arrange to have it presented to the City Council in an informal session. 7. If necessary, the plan will be amended to reflect Council decisions. 8. Engineering will start construction drawings. Various design details encountered during preparation of construction drawings will be worked out between the Consultant and the Engineering Division. The Design Review Committee will be informed if any major changes are necessary due to unexpected conditions encountered during design of the construction drawings. Design Review �0ttee _Z_ JOber 10, 1975 An agreement will have to be drawn up after consultants have been interviewed. The Scope of Services will must: state that the Consultant 1. Advise Engineering on architectural and engineering aspects of the Mall 2. Attend meetings and present recommendations to the City, the Design Review Committee and the Council After preparation of a more detailed Scope of Services, the agreement will be given to the Design Review Committee for final comments. cc: City Manager Ity of Iowa City ME ORAND?J DATE: January 21, 1976 jb TO: City Council FROM: City Manager RE: Comprehensive Plan A meeting of the Planning and Zoning Comprehensive Plan Committee has been scheduled on February 2 (Monday) at 7:30 P.M. in the City Manager's Conference Room to discuss the progress of the Comprehensive Plan, methods of obtaining citizen input and obtaining status reports on land use, environment and population. Mayor Neuhauser and Councilpersons deProsse and Perret are members of the Comprehensive Plan Committee; however, all Council members are invited to attend this meeting. TO: FROM: city of Iowa City* MEMORANDUM 1"116NEAL BERLIN, CITY MANAGER DATE= January 21, 1976 I M. PAUL ALEXANDER, REDEVELOPMENT COORDINATOR WELTON BECKET CONTRACT' 1 This is to inform you that because of more pressing matters which have come up-to-date, I do not expect to have a report on the Welton BecceT�t contract to deliver to the Council by Friday, January 23, 1976. t the moment I am directing all my effort toward the rt Renewal close-out and HCDA application. I will k ep you informed about when I can have the report on th Welton Becket contract. J /vb OcIty of Iowa Cit e • DATE: January 19, 1976 TO: Bob Bowlin, Assi. tant City Attorney FROM: City Manager RE: Airport Property - Highway H218 Your memorandum of January 13, 1976, provided recommendations to resolve the Airport - 218 impasse. Please direct the efforts necessary to insure that your recommendations are implemented at an early date. Obviously it is preferred that the City pay the Department of Transportation at the same time as payment is rendered to the City. If you have any questions, please contact me. cc: City Council Director of Finance Director of Public Works City Attorney city of Iowa City 0 MEMORANDUM DATE: January 13, 1976 TO: Neal Berlin, City Manager FROM: Bob Howlin, Asst. City Attorney RE: Airport Property - Highway #218 Dear Neal: With this memo please find copies of a congeries of letters and documents concerning the proposed airport property purchase. I will briefly state the facts as I see them, and then my step by step recommendations for resolving this matter. George Bonnett's memo of July 7, 1975, to Dick Plastino will provide useful background information. FACTS: 1. The City and the United States of America (Army Reserve) have a 99 year lease on property near the airport. This lease was entered into in 1958. There is an outstanding problem with regard to an access road for the Army Reserve leasehold property. Apparently the lease provisions need to be revised. I understand the U.S.A. will consent to this as their access has not been impaired by the new access road. I understand there will be some fairly substantial surveying problems in establishing the lease descriptions, however. 2. In 1952 and 1964, the City entered into grant agreements with the U.S.A. for purchase of airport property on a 50-50 basis. Regulations Promulgated pursuant to the statutes authorizing these grant agreements provide that as long as there exists an operating public airport owned by the City, the total net proceeds of the sale or lease of airport property must be reinvested in the airport, so the U.S.A. can protect its interest in the airport. 3. The grant agreements are authorized by the Federal Airport Act, 60 Stat. 170. See also the headnotes under 14 C.F.R. 9155, "Authority". The regulations that pertain directly to this problem will be found in 14 C.F.R. an, "Release of Airport Property From Surplus Property Dis sal Restrictions" (1975). 14 C.F.R. 8155.11(10) concerns the form and content Of requests for release. "If the release would allow sale of any part of the property, a certified copy of a resolution or ordinance of the governing body of the public agency that owns the airport obligating itself to use the proceeds of the sale exclusively for develop- ing, improving, operating, or maintaining a public airport." Neal Berlin, City Managlo -2_ • January 13, 1976 4. On page 2 of the contract for both Project #9-13-041-102 and Project 09-13-041-05O3, the City obligates itself to obey these rules and regulations. 5. On January 6, 1971, the Council passed resolution 71-251, execution of an agreement with the Iowa State authorizing Highway Commission for the reconstruction of US 218 near the airport. The City then signed this agreement. 6. The Iowa State Highway Commission approved the project on August 18, 1971. See a letter of that date to Abbie Stolfus from the Iowa State Highway Commission. 7. The Iowa State Highway Commission, on January 6, 1972, offered to pur- chase property for $84,749, an offer that has not yet been accepted by the City by resolution. B. The Iowa City Airport Commission approved the proposed sale on January 20, 1972. 9. The City proposed to set a public hearing on the proposed sale on August 1, 1972, without having received a release from the Federal Aviation Administration as required in the Federal regulations cited earlier. 10. In a letter of March 20, 1972, the Federal Aviation Administration indicated that it had no aeronautical objection to the proposed sale. 11. On July 27, 1972, Fred Moore wrote to the FAA asking if we could grant the property to the Highway Commission by easement rather than by sale. 1 do not know the exact purpose of this attempt to obtain FAA a p �QSdr4e r 'A°-� as opposed to a sale. By letter of Jul 26 Ray Well sfor a Richard Summerwill, Mr. Summerwill indicated that the 7 t from theFAAwould have torrrelease the property if the conveyance were by sale or by easement. 12. In a letter dated August 25, 1972, from Fred Moore to the Iowa State Highway Commission, Mr. Moore granted the Commission permission to proceed with the project, despite the fact that the City has been unable to convey title to the land. 13. In a voucher dated April 25, 1975, the Iowa State Highway Commission billed the City $81,767.75 for money due under the 1971 agreement. 14• On May 28, 1975, Joe Pugh, former Finance Director, wrote to d Mr. Hilts of the Iowa State Highway Commission stating that we will pay the money after the lease with the Army Reserve is cleared up. 15. On July l5, 1975, Mr. Hilts o ent Of Trans the Iowa State Highway Commission) wrote opJoe mPugh requestingtation immediateerly payment. 16. In a letter of November 3, 1975, from a Mr. Callahan of the Department Of Transportation to Pat Strabala, Acting Director of Finance, the Department of Transportation closed the file on parcel 36, our project, on the basis that the City had furnished them the land in question. . Neal Berlin, City Manager® -3- January 13, 1976 RECOMMENDATIONS: 1. Assuming that the entire $84,749 to be received from the Department of Transportation is for the sale of airport property, (and I believe that it is) the City has no choice, in my opinion, but to turn this money over to the Airport Commission, for use for purposes as approved by the FAA. 2. In my opinion, we owe the Department of Transportation $81,767.75 under the terms of the 1971 contract with the Iowa State Highway Commission. This amount is now due and owing. 3. The City should immediately move to acquire a release from the FAA for conveyance of the airport property. 4. The City should immediately move to straighten out the property descrip- tions with the Army Reserve in their lease. 5. We should convey the property to the Department of Transportation as soon as possible. We should then request our $84,749 from them. We will need to have a public hearing on this sale as provided by State law. 6. We should obtain written assurance from the Department of Transportation that they will pay us our $84,749 upon conveyance of the property, if we pay them the $81,767.75 we owe them. 7. If this assurance is obtained, I believe we should pay them as soon as possible. This situation has been drawn out for a long time. Basically the City Director of Public Works gave the Iowa State Highway Commission permission to go ahead on this project. At that time we did not have the matter of the release with the FAA and the lease agreement with the Army Reserve cleared up and we still do not, two years later. I don't believe that there is any way that the City can avoid,having the pro- ceeds of the sale of the airport property go to the Airport Commission. They would need to go to the Commission under the regulations cited earlier in this memo. As an independent legal ground, the sale or proceeds from an airport, where there is an Airport Commission, go to the Commission under Iowa law. This conclusion is based on an opinion of the Attorney General, but we believe that this opinion is an accurate interpretation of the statute. I will be attempting to establish from the Department of Transportation if they will be willing to give us our share of money when we can convey the property to them, if we will pay them. I will let you know the results of those attempted communications as soon as possible. Thank you. Bob Bowlin cc: Pat Strabala, Dir. of Finance John Hayek, City Attorney *City of Iowa Cito MEMORANDUM DATE: January 20, 1976 I�j� TO: Neal Berlin, City Manager FROM: Dennis Showalter, Director of Parks & Recreation RE: ASERP Reports In answer to previous questions about the ASERP Program, I submit the following information: 1. Receipts vs. Expenses There was $1,835 collected for the fall ASERP. Direct operating costs are as follows: a. Jean Spector's salary b. The cost of 18 leaders $1,924.00 c. The coat of 4 assistants $1,945.00 d. The coat of materials $ 511.00 334.00 $4,714.00 I am informed that the original concept which was approved by the Parks & Recreation Commission and Council was that fees should pay for leaders' salaries. We were $110 short of doing this. 2. Class Size You will notice that there were a few times when class size was small -5 to 7. For the spring sessions, minimum class size will be 8 -the maximum will remain at 15. I am attaching 12 copies of the fall ASERP Report. /ef Enclosures 0 IOWA CITY PARK AND RECREATION DEPARTMENT Report 12/10/75 A S E R P tall 1975 Jean Spector Recreation Supervisor n U FAC ILITII?S i The Iowa City Park and Recreation Department and the Iowa City Community School district once again cooperated in the ASERP gram the schools and custhe proialgram care while tl�e IowaoCity Parkeandhool dig Recreationtrict providedartment was responsible for the provided his all the Iowa City schoolsaatithelsamef. TtimeWas eeonlyst timeschoolsthat ASERP nwas ot offered in to the program were orHorace the Mann and the Catholic Grade School. The program was offered to both principals for [heir schools, but because of participate principals felt they could not have the program at theirschools during space fa the session. g the fall ENROLLMEN'r 1.1 Iowa City Schools participated in ASERP. There were 34 activities offered with 367 children registered and participating in them. We did have several instances Where children were registered for the ASERP class and then discovered that Scouts would be held that particular time. In such cases refunds were requested and because of this conflict. There was a capability of holding 42 classes with a registration of 630. Not all the classes that were held were filled. We offered R Nature Awareness classes that had 97 children enrolled. We had the potential enrolling 120. We offered 9 Arts and Crafts classes that had an enrollment of 85 and Potential to take care of Potential of 135 children. There were 9 Physical Activity classes for grades 1 - 3 with an enrollment of 131 and a potential enrollment of 141. We had 6 Physical Activity classes for the upper grades with an enrollment of 46 and a Potential of 90. We considered a class filled when 15 children had registered for it. We found this to be the Absolute maximum number the leaders were able to work with comfortably. We did keep names on a waiting list and if their were facilities available in the school we started another class. We had several waiting lists, but actually only one where there were enough children to start an additional class. At the outset we offered 42 classes. 34 classes with 1 class having 2 sections. PRELIMINARY ACTIVITIES We cancelled 8 and therefore wound up with Each principal was visited prior to the start of ASERP. At that time space torae was soughthtoideterminetthties daysand thesactivities couldsse. Te bedheldhprincipal's views were at the school and the type Of activities the principal felt were best suited for the school. Because of space limitations two schools, Hoover and Twain did not offer all the activities. At Twain we had an Arts and Crafts activity that was open to grades 1 - 6. Hoover had Arts 6 Crafts and Creative Dramatics for grades 1 - 6 and an additional Arts and Crafts class for grades 1 - 3. Each PTA president was contacted so that they were aware of the ASERP program and would appoint someone to be in charge of the registration at their school. An orientation session was held for the PTA representatives so that material could be distributed and procedures for registration explained to them. It was also and the first one should be Held in The the evening to accomodate parents who would not be able to make it during school. hours. suggested that there be two registration sessions, al PTA" therenwouldube and atwwhatthe hourstheywouldbe final determiners heldhow many registration sessions 2 CLASS CONTENT The program was loosely structured enough to allow the leaders to use the course suggestions in ways that they felt would best suit their own classes. The children did participate to some extent in all the projects listed for each activity. In Nature Awareness the children talked about ecology, went on nature hikes, made leaf collections, insect collections (most of the time insects were hard to find or completely unavailable, so this led to discussion as to why we couldn't find them), there was a visit from a zoo animal, they made small individual terrariums and a large one that was presented to the school at the end of the session, they made plaster casts of animal tracks plus throughout the session appropriate nature games were played. The Arts and Crafts activity was offered to the upper grades in most of the schools. The exceptions were Hoover and Twain where the classes were open to all grades and Sabin where the class was for grades 1 - 3 (also at Hoover). Projects Included in this session were clay sculpture, making of sock puppets, print making, paper mache halloween masks, scrimshaw art, halloween murals and a diorama emphasizing the Indian motiff for Thanksgiving. In Physical activities the children participated in gymnastics, tumbling, learned sport skills in basketball, volleyball, played relays, worked with various rhythm activities including the lemmi sticks in one class and played with parachutes. In creative dramatics the children acted out songs and plays, learned pantomine and made up and acted in their own stories. PP.RSONNEI, There were 18 leaders who were paid $1945.05 and 4 assistants who worked 5 hours each week for a 10 week period and were paid $511.60. We held staff meetings every other week plus an orientation session before the program began. At the meetings we discussed problems that leaders were faced with as well as activities that would be done during the time period between meetings. In addition, we used 18 volunteers in the program. Some were mothers, some townspeople and the remainder were University students. There was an orientation session especially designed for them in which the purpose of the program was stated as well as a description of the various activities. The volunteers were also encouraged to attend all the staff meetings. There was one volunteer that did not assist in the actual activities but actually came to the Recreation Center and helped in program planning and development in the Arts and Crafts area. She came for a 9 week period and spent 2 hours each week on this task. PUBLICITY Publicity for ASERP included two radio shows - one on WSUI's "Your Turn" and one on the Dottie Ray show. Several articles in the Press Citizen including a feature with pictures of the children participating in the various activities and a display at the Recreation Center which spotlighted the children's work. L COST 3 0 There was a $5 fee charged for Participation in one activity for the 8 week session. Arrangements were made through Johnson County Social Services to Pay the fee for any low income family who could not afford the mone given assistance. Personnel costs for the 8 week session amounted to cost of materials amounted to y• 16 children were $334.07. Total costs amounted to $2456.65. The $2790.72 ATTENDANCE Arts and Crafts 1• School Hoover Class Size (Wednesday) 15 2, Longfellow 2. 3. Sabin 7 4- Hoover(Monda y) 10 12 5. }torn Lucas 6- Lucas 5 7• Twain 5 B. Lemme 12 9• Lincoln 5 10 132 13 Attendance Figure 85% attendance during session 105 51 48 80 34 39 87 38 N A 100% Attendance 120 56 80 96 40 40 96 40 104 80 120 120 120 120 168 80 105 112 48 48 64 48 64 104 Physical Activity (grade 1-3) 1. Roosvelt 2. Longfeliow 1015 68 3. Wood 15 104 4. Lucas 15 120 5. Lemme 15 102 6. Lincoln 12 113 7. Shimek 10 132 8• Horn 15 59 9. Sabin 14 88 N A 86% attendance Physical Activity (grade 4-6) 1. Shimek 2. Lincoln 637 6 627 3. Horn 4. Wood 6 50 5. Roosevelt 8 45 6. Longfellow 13 49 90 79% attendance 100% Attendance 120 56 80 96 40 40 96 40 104 80 120 120 120 120 168 80 105 112 48 48 64 48 64 104 1• School Lucas Class size 2• Lemme 15 3. Roosevelt 8 4. Shimek 6 5- Longfellow 9 6- Horn 13 7• Lincoln 15 8- Wood 15 15 1 Hoover U NA Information not available. 4 Nature Awareness 76Z attendance Creative Dramatics 0 Attendance Figure 76 55 19 57 80 102 %7 92 NA 1001 Attendance 120 64 48 72 104 105 120 120 64 5 RVAI.UATI ONS er 3 We hall96evkluatlonsmrbeturned.,l��All butationR w3rwerevextoout to all the made on the form Participants. Pertained to matters that were really Y punitive. Several suggestions y not under our control. 1. Suggestions for more advanced types of arts and crafts were made. To undertake such a program might create big storage work would require more than one class period to complete and this is where g problems. More intricate storage problems come in. Many schools can give us only limited storage space. 2. One negative evaluation stressed the fact that we had publicized to be part of our physical activity program but the children had noneof that. The reason for the change in gymnastics was hat we were any equipment and therefore had otoachange tthe activitynfor ot athat eschool. Every Thelropinionsder cantbetworked in thsummariized asefollowsProgram filled out an evaluation sheet also. 1• They felt that the program was structured just about right. While specific activities were suggested and demonstrated, they were able to adjust the activities to their own class. If they needed additional help they were -11)3e to rely on the assistants and supervisor. 2. The relationship with school personnel was very good. In almost every si'hool the Personnel were extremely helpful and accommodating. 3. We also wanted to know which were the most successful activities and which were the least successful. This information will be useful for future planning. 4. We asked for comments about the orientation session and any suggestions they may have for future sessions. 5. The leaders agreed that the staff meetings were beneficial. They did suggest that we be more specific in describing and illustrating will be doing with the children, they g the activities they An additional part of the evaluation consisted of contactingprincipals and as many PTA's as possible to get feedback from them. Most of the felt that ASIiRP was beneficial and really had not heard many comments from parents or children. They all stated they felt this was a good sign since usually any rcomment sthey would hear would tend to be negative. MY own evaluation of the ASERP session was that It was Successful. It did meet the goal of providing recreational ex child in a 1 felt that non -threatening and stimulating atmospherelenHoPefullto he elementary school children to ideas or projects that they hadn't thought about to see the schools allocate more storage space and room space to wns iItknow would may be an impossible situation in some schools and realize that our prosgr m I wthisould like be adjusted accordingly. I would like to see all the schools allow us the use of program would have to 6 non—consumable equipment thatASERPch as mats, bestructured sothat inthe'�fall there tberonemeightpweek sessionland ein'thed winter have two 6 week sessions. I would not like to see the session extended to one twelve week period because i feel it would be too long to keep the children's interest. Shorter sessions would allow the children to change activities and also enable those, who could not participate because of filled classes, for the program. I would like to recommend further that fees be reduced but not to have another chance to register eliminated. Until now the fee was used to cover the cost of the l to see this policy changed. I believe a minimal fee is necesders, I would like sary eaea that the can remain structured along the same lines that it is right now. create a feeling Program ( of responsibility to the program. I also believe Athat lclass sizefee d should continue to be limited. 15 children in an activity is about the maximum number that the leaders can handle well. I have had some requests from principals for an expansion of the program at their school. They would like to have 5 activities instead Of the 4 that we had been offering. I would like to see the program and budget flexible `'110u911 so that we could do this in the schools that request it. I would like additional. activities incorporated into the program such as bike safety and bike hikes In the future. If we can solve transportation problems, 1 would like to be able to take Nature participants to various places of interest such as Hickory hill, City Park, or other locations that would expand their knowledge about nature. 0 City of 90wa TO: Neal Berlin, City DIanager DATE: January 14, 1976 FROM: Steve Dforris, Transit Superintendent RE: Investigation of Elderly Transportation Services CAS c l j I have talked with Ralph Oxford of Yellow $ Super Cab Companies concerning his proposal for half fare for elderly residents' use of taxi cabs. We will be getting together with the State Department of Transportation to discuss operational and funding possibilities for this proposal. We will try to prepare a program For Council consideration by the end of February. I will also be meeting with Betty McNamara of the Johnson County SEATS system to discuss coordination possibilities between the County and the City. I believe that both the City and County recognize the need to avoid proliferation of specialized transportation services in the area. I will be sending you a memo late this week with some of my concerns about both the taxi cab proposal and our own operation of a specialized transpor- tation service. It may be appropriate to have the City Attorney consider some of these questions. I concerning elderly and handihave also heard a rumor that Federal guidelines capped transportation may be finalized within the next three to four weeks. For: December, 1975 Passengers: Vehicle Miles: Passengers per Mile: Iowa city transit MONTfiLY REPORT Date: January 14, 1976 Present Previous % Year to Previous % Month Year Chane Date Year. Change 123,698 118,139 4.7% 1,431,775 1,413,410 1% 42,230 38,078 11% 493,072 475,057 4% 2.9 3.1 2.9 3.0 PROJECTS: December ridership rose slightly to end the calendar year with a 1% gain in yearly patronage. Initial budget preparations consumed much administrative time. Rush hour increases in service were prepared for January implementation. We should receive approval from the Urban Mass Transportation Administration for the City's capital grant application in January. Ridership will increase with the extra service and the resumption of classes on January 12. Work on the FY 1977 budget will continue to require considerable time. 1W Iowa city transit ® 0 .: O�M� M ERCE (/ � • CIVIC CENTER3t 94�]SEa.tW B0O iON 5T. IOWA [m - IOWA 52240 m NEWS RELEASE Transit 1/27/76 Iowa City Transit carried more passengers on Monday than it has transported on any single day since the city took over operation of the system on Sept. 1, 1971. The total was 8,060. was set on Feb. 17, 1975. From: Julie Zelenka Community Relations Director The previous record was 7,623 which go t OLD CAPITOL ASSOCIATES January 19, 1976 AJOINTVENTURE of I ;IY OLD CAPITOL BUSINESS CENTER COMPANY and MEADOW LINK INCORPORATED Mr. Nate Ruben, Director Department of housing and Urban Development Federal Housing Administration Federal Building, 210 Walnut Street Des Moines, Iowa 50309 Reference: 7.4U (Van Fleet) Subject: Housing for the Elderly, Iowa City, Iowa Dear Mr. Ruben: In response to your letter of January 9, 1976 we have elected to take the following action on the subject project. We have filed under Section 202 for direct financing and a Section 8 allocation. A copy of the filing acknow- leg7nent, dated 18 December 1975, is attached for your infor- mation. This action conforms to Alternative Number 3 in your letter of December 16, 1975 to Lyle Seydel. We hope that this action will not jeopardize or lose the 62 unit allocation to the City of Iowa City, Sincerely, Don Scatena OLD CAPITOL ASSOCIATES DS:mh DEDICATED TO REBUILDING AND BEAUTIFYING IOWA CITY T'-IeDhune 319.3515775. 319 337-4770 Dawe, 1170 Iowa CGIY. Iowa 51140 Olr•Aryll.11'lll nr II iI'll; Atli '.• . DCVLLUPf r\t- I1 ,. 1'Jlt!, Al "11;:1•,'i12ATlOIJ '/•".11 b1,)fill'. P f, )11.111 December 18, 1975 UAlAp( F*A Of rnu••[o.v.,,.�.un .. Mr. Jay C. Oehler Systems Unlimited, Inc. P.O. Box 288 Iowa City, Iowa 52240 7n reply refer to Request Number _550 Dear Mr. Oehler: This is Co i.nfnr,,; •;,..1 l i1 •I .:. for Fund h(aCfvali. h.'.,. 1'rrei•:rd your Applic!:inn ,"I nn•l,_r lh!• [iccLion :l202 Progr:un for (lousing for the Elderly ;,,,:I IhnlJicappcd. Li k. 1011 1" .,. , 111j`lLfnn ,.'as found r:oulp.lcte all d t+as ar•rvIIL,!,I by fhc Evaluation Conlrlittee for conr;.fdcr;ILiun. �.. k'nnr al,l.l ir.::li.on .:as inco... p.l.ecC, and br. fore Or' I:,•a In:l l.iun Col:nu r0 Con L'II:e it miler rn:: ilCrnlinn Lhn fol l.ni•itr• mild^C br. %u bmil'CCd cilhi.m 1,J day;; 1111011 rcceipC or Chis letter: Thant: you for your inl.crr::L In the SCeLion 202 prol;ranl• This Office will inform yryu 1.lhen final action is Catcall on your request. Sincerely, UaviA . Cool; -.. 0 Local Leagues in Action IFAC! A coal=:on was formed last summer !a:sha�town at the instigation of L�t'V President Sfary Schrader. Its prima.^ purpose is getting more women appointed to city and county boards and commis. Bions. Other o,ganuation; were contact- ed. The coalition was named N,'for the impact it hop�p-makr�ad-� ' f ��P me - A .Ln for '_,h�altPonntme decided otoitilobby tthe candidates for city offices for a more open \ method of appointment, including the use Of application blanks to be available at the court house and city hall for any interested citizen. The application f used in Iowa City ormwas obtained and muni adapted. Letters were sent to all cipal candidates and questions were submitted at candidates' meetings, turn- ing the NAC cause into a minor campaign/ issue. �—Lyomen_w bacted. Ines had been submit- ted were contacted and asked to fill out an application form and to permit the Coalition to recommend them for poli. tions. By January, 1976 the names will be compiled into lists, with'. areas and qualifications, and submitted to officials for use when appointments are made. -\forty, Sklar is sbown at the wheel of his bus in Iowa City. - Driver sa-ys it, e®uld By a STAFF WRITER IOWA CITY, IA. — Morty Sklar, an Iowa City poet -bus driver, would like to bring a smile, or perhaps a bit of inspiration, to the folks who ride city buses. Ills plan is to have placards printed with poetry posted above bus seats. Before autumn, bus riders on the way to work or en route home after a weary day on the job may be reading Sklars "Aly Pants" or other works of the growing Iowa City poet community. My Pants Aly pants are getting old In the tradition of the Beats: No rainbow colors, no patches And I Reach for them getting out of bed And put them on. Sklar, 40, has applied for a grant from the Iowa Arts Council to cover the estimated $1,200 cost of printing the placards and paying the contributing Poets Si each. Action on the request won't come until after a February arts council meeting. "I like to see people enjoying poetry. Some poetry is very deep but there is always something accessible for most people — poetry on a human level," said Sklar who "started thinking of myself as a poet six or seven years ago.' "After my true love left me, the poet- ry just started coming out. I had to write," added Sklar, who estimates he has nade S o9 is the past sev a years a� -;_ .It -.f. - P. bverse buses and change the cards twice monthly, . : .Starting out small with 'poems of about IO lines each on 11 inch by 16 inch cards, Sklar said he may explore big- ger poems — "poster poems on the side of the buses." "Move People,' "The poems will convey some kind of feeling, they would affect people and move them in some way. They may be serious or funny as long as they have an impact on people and are well put together, " said Sklar. -Sklar, who came to Iowa City three years ago, also publishes and finances.! a poetry magazine "The Spirit That Aioves Us." Sklar's over-all philosophy is to ex- pose the local poets to the people and the people to the poetry. "Iowa City is a wonderful city and poetry is the thing that I love best," added Sklar. I One Reservation 1 Sklar's plan has the blessing of the city council in Iowa City, with one I reservation. Mayor MaryC. Neuhauser said Sklar i. and the council agreed "lo have a group look at the poems" to make sure they are not "offensive." "It will cost the city nothing and I can't see that people would object — I hope they would enjoy the poetry," added the mayor. "We've had objections about city bus drivers playing transistor radios and we don't want to inflict things on the public," she said. Sklar, a New York City native, .said he has received "lots of positive feed- back" on the plan and even a contribu- tion of poetry from an Iowa City resi- dent. ' There is no advertising on Iowa City buses now and Sklar's plan is to place cieht poetry cards on each of the city t / DES MOINES REGISTER a -Fd., Jan. 16, 1976 Al� C) U u 0 CD Is V, 0 Iowa City City Council Members Civic Center City of Iowa City Iowa City, Iowa 52240 Dear Council Members; 0 . J(1q January 7, 1976 I have been asked by the United Action for Youth Board of Directors to provide the council with background information about -the -programs we provide to young people in Iowa City. I hope this information will be useful to you in considering the matter of youth services. United Action for Youth is a non-profit agency controlled by a community-based board of directors. U.A.Y. was organized in 1970 by a concerned group of citizens who felt that traditional youth -serving agencies (schools, churches, probation) were not meeting the"total needs of the young people in our community. It began operating out of a drop-in center on Market Street with funds provided by an L.E.A.A. grant. that time it has provided a wide range of services Since to the community through its various programs. I estimate that over 1,000 young: 'people have Participated in U.A.Y. at one time or another over the last five years. The stated purpose of U.A.Y. is to provide assistance to: especially those who are experiencing diffyoung people, iculty in'the community, in identifying their human and community needs and to help them develop effective ways to meet those needs. Stated simply, we are -here to help young people help themselves. There are currently two major components to U.A.Y.; Youth Programa yo and Outreach. Youth Programs is an outgrowth of the drop-Yoin center and seeks to promote youth involvement in the initiation, planning'end production of educational, cultural, recreational, and.social activities for young people. While participation in Youth Programs is open to any.intereated Young person, the goal is to attract the involvement of those young people in particular who do not usually participate in planned group activities. Youth Programs include the following; Tutoring; using volunteers, provides one-to-one assistance with school work to secondary students in Johnson County. ^ime Exchanoe• a volunteer program that matches younger folks lith o� elks to be companions, share ideas and experiences, ind provides both groups an opportunity for personal interaction n the community. The Idea for T/E;came from the'y6uth staff t the drop-in center who wanted to improve relations between dung people and the elderly. edia; provides an opportunity for young people to gain firstvhand Kperience in creative writing, reporting,.photography, video, united action for youth alternatives for young people Page 2 City Coundil Members January 7, 1976 printing, and drawing; currently producing a newspaper (Homegrown) and assisting in the production of a,video documentary to be aired on ILBN this spring ('Whatever Happened to Juvenile Justice?"). iYout�Cs: an opportunity for young people to do research n the area of juvenile rights, juvenile justice, and youth opportunities; recently sponsored; three young people to attend the National Conference on Delinquency Prevention in Niagara Falls, sponsored one young person to 2tend the Bicentennial Symposium on Juvenile: Justice in Des.: Moines. Library; U.A.Y. maintains a lib rnry providing resources (educational, practical, and fun) for youth who may not usually use their school,or public library. Drup, S_ e`re: a multi -media show and other visual aids used to facilitate a discussion among participants about the:problems of drug abuse. Seminars have been given in the Iowa_City;schools,_ the Public Libary and local church groups and are available to any group in the community. Youth Workshops; focus on the roles young people play in the community, their rights and responsibilities; organized the recent youth panel at the Juvenile Justice Project sponsored at Wesley House by the Iowa Humanities Council; currently plena are to sponsor a youth caucus in the spring. Recreational Activities; have ranged from camping and canoeing to roller skating and frisbee throwing; included participation in the SPI Halloween carnival (dunk tank). The function of the Outreach Program'is to seek out young people in the community who are experiencing difficulty and assisting them through outreach services in resolving those difficulties. The outreach services include; Street Couhael , informal interaction in the.youth environment (i.e., the parks, Burger Palace, John's Grocery, the Pentacrest, etc.). Crisis Intervention: includes working with.runsways. U.A.Y. handled over 100 run away,situations last year. Youth Ombudsman: assists young people in their encounters with traditional agencies and institutions. Information and Referral c and activitioncerning other services, resources es , available to Mayot's Youth Employment. young people; includes referrals to Page 3 City Council Members January 7, 1976 anT�eFollow-up: after initial service to check service effectiveness e if any additional support or resources may be necessary. By seeking out those young people who are experiencing difficulty in the community and providing outreach services to them, U.A.Y. can of ton have enough impact to prevent a young person from developing more serious problems. The outreach staff - is also available to the other youth -serving agencies as a resource to them in providing the services they offer. In all of the above activities young people are not only involved as participants but as planners and organizers as well. At the recent National Conference on Delinquency Prevention that I attended, the -representatives Of H.E.W. and the Office of Youth Development stressed time and again that the only youth programs demonstrating a .real impact were to an that were involving young people at all levels, including decision making and evaluation. United Action for Youth has three young people as regular voting board members including our current board president ,''Chris Heffner. As you know, over 75 percent of U.A.L's funding the last two years has come from city revenue sharing funds administered through the Youth Service Coordinator. In planning for the remainder of fiscal i176 we iill be facing a cutback in United Way funds and anticipate:a possible cutback in revenue sharing due to limited funds. If such cutbacks occur, we will be forced to make a reduction in full-time staff. The attached staff. chart indicates the current staff structure. I realize that this is a.lengthy description of our program but I believe such information is necessary to any discussion of youth servi U.A.Y. has provided a great deal for relatively little cost to:thces. community. We are currently seeking other funds from H.E.W., the office of Youth Development, and the Iowa Crime Commission. In addition,;wo are: exploring the possibility of private foundation grants. With support from the city we could begin operating from those funds as early as'fiscal 177'0 'Until then we will be operating on our United Way allocation, work-study reinbursements, and a C,E.T.A, contract, in addition to our revenue sharing allocation. I hope this information has been helpful in understanding our program. Young people are the most valuable resource we have today and the people at U.A.Y. continue to work toward providing effective services to them and the community. Thank you for your consideration in this matter, and if You have further questions please feel free to call on myself or the U.A.Y. Board. For the Board, Staff and Clients of United Action for Youth, Jim Swaim Director/outreach Coordinator t.' x Secretary Bookkeeper* Programs Coordinator U.A.Y. Board of Directors Polly Arp Adrien Myers Maureen Burns Rev. Tom Mikelson Dennis Hedges Roberta Patrick Chris Heffner Jeff Schabilion Mary Larew Robin White Director Assistant Assistant* Assistant* (Youth Rights, (Tutoring) (Time/ Media) Exchange) Ou treal Worker I Outreac Aid* * Part=time or work study -- 10-15 hours/week. Outreach Worker Outreach Aid* Outreach Worker Outreach Aid* • I • 1 0 BUDC?T AS APPRO v.D BY UAY BOARD FOR JAN. 1 - JUNG 30, 1976 During the month of January 1976, U.A.Y. used part of its 1975"`allo cation from United Way to pay the January salary'of the fulltime out- reach position which is being terminated. '".This position was retained during the transition from county to city in order that'the staff'' reduction would have less impact on the outrea work lord to the ch clients and to-faci- itate a smooth united action for youth transfer of the" wremai in g outreach staff. alternatives for young people Salaries by Position: I Director/Outreach Coordinator (Fulltime) 1lonth2z y 825" b Programs Coordinator (Fulltime) 625 Outreach Worker (Fulltime) 525 Outreach Worker (Fulltime) 500 Programa Assistant (Fulltime) 500 Programs Assistant (Work -Study, 15 hra./wk.) 180 CO) Programa Assistant (Work -Study, 15 hrs./wk.) 180 Programs Aide (10 hrs./wk.) 100 Outreach Aide (10 hrs./wk.) 120 U Outreach Aide .(10 hrs./wk.) 'V- Secretary (Work -Study, 15 hrs./wk.) 100 180 v 1. Total Salaries: b months X 3,835 e 23,010 2. F.I.C.A. (5.85%) CV 3. Insurance Benefits (Fulltime staff only) 1,350 800 CN 4. Support Services (Accounting, etc.) 300 U-) 5. Mileage 6. Unemployment" 250 3 7. Staff Development 500 600 0 8. Total Administrative: 26,810 9. Maintenance and Repairs -150 10. Utilities i.,11. Phone 210 5 12. Furniture/Office Equipment 250 90 13. Advertising/Public Relations 100 14. Office, Supplies 230'" 3 15. Postage 6 0 16. Recreation 0 17. Programa 26 2000' 18. Miscellaneous 100 N (` 19. Total Operational: 1,820 8. Total Administrative: -26 810 CD 20. Total Cost Jen. -June 30, 1976# 28,630' X Income: 0 21. United Way 22. C.E.T.A..Roimbursement 2,500 23. Work -Study Reimbursement 775 2,592" I 24. 25. City Revenue -Sharing Total Income Jan. -June 30, 1976 2 2817T3-0 During the month of January 1976, U.A.Y. used part of its 1975"`allo cation from United Way to pay the January salary'of the fulltime out- reach position which is being terminated. '".This position was retained during the transition from county to city in order that'the staff'' reduction would have less impact on the outrea work lord to the ch clients and to-faci- itate a smooth united action for youth transfer of the" wremai in g outreach staff. alternatives for young people I. See individual job descriptions. In addition to the reduction of one fulltimo staff position, the salary of the Director will be reduced by $150 and the salary of one outreach aide will be reduced by $.60 for the time period involved. 2. 5.85% of salaries. 3. Pays the full cost of basic Blue Cross coverage for six months "as estimated by the County. This also.included"Delta Dental coverage' but may not cover it under the new group plan. Insurance benefits" are paid for only the five fulltime staff persons. 4. After discussions with Tom Eilers (accountant. for J.C. R.P.C. and I.S.P.I.R.G.), it is estimated that his services for six months would cost $50 _ $100, Cost of computer service (printing checks) would be :'P100 - $200. An audit by a C.P.A. could cost $200 - $400; however, Tom felt that the city could include U.A.Y. in the regular city audit for no cost. Depending on the final cost of accounting services, some of this money will be used to pay honorariums to consultants who do staff training sessions or evaluations.' This also may include Pees paid to the Iowa Youth Advocates Coalition in partial payment for technical assistance. 5. 1670 miles ® l Wmile - $250 1000 in county -- includes transportation during match -ups "for tutoring and time exchange; visits to the schools for the programs; travel for' the outreach workers; 670 out of county __ travel by the Director to conferences in -Des Moines, Ames, and Davenport, and staff development trip to Ames Shelter House,: This also includes travel to I.Y.A.C. meetings. In the past, U.A.Y. staff members have coordinated rides for out -of - county travel with other agencies in order to cut costs. During warmer weather, staff are encouraged to use bicycles whenever possible or to` walk when reasonable. Also, use of masa transit is encouraged. 6. As a private, non-profit agency receiving public funds,,U.A.Y. is required to cover its employees for unemployment benefits. After calling 'Employment Security Commission, it is MY estimate that $500 would cover all employees for the six-month period, however I"am unsure whether that figure is accurate because I have not been able to get complete information: 7. U.A.Y. encourages all staff to increase their skills in the area`of human services. Staff development funds are used for tuition 'costs, conference fees, and workshop fees. Staff development funds are available to any staff member with approval of the Director. Last year U.A.Y. participated in several major conferences including the Bicentennial Symposium on Juvenile Justice'in.Des Moines`and'the' National Conference on Delinquency Prevention'in Niagara Palle." By providing workshops and utilizing_support,'scholarships we ,were able to. defray 90% of the conference expense in Des'Moines'and 75%'of 'the cost in New York. S. Total of items 1-7. 9. Covers cost of maintaining the office at 311 N. Linn. In the spring.the Friends (Quakers) do a spring clean-up and U.A.Y. pays some of,the cost - such as rug shampoo, repairing storms, fixing the furnace, painting the porch, etc. In addition we have tried to improve the basement in order to utilize the additional a ca. Cost of repairing some.equipment (vacuum cleaner) typewriterria also included. 10. The Friends Meeting donate the use of their meeting house to U.A.Y'. for rent-free office space. As part of the lease agreement U.A.Y. PaYs,$35 per month to help defray utility cost (water, heat,lelectricity). In addition U.A.Y. cleans the meeting house for; Sunday: meetings and maintains the yard and premises. U.A.Y. also uses -the kitchen of the -apartment up- stairs for privacy or small meetings and has reimbursed the tenants for six- month use of kitchen facilities. 11. U.A.Y. has one business phone for the entire office. Covere.monthly._ser- vice charge for b months ($18/mo.) plus long distance ($20_25/mo.).-rU.A-Y. has access to the state WATS phone at J.C.S.S, which might.eti,ll:be, pos sible to cut costs or we may have access to the I.S.P.I.R.G. WATS line.. Also as part of the use of the kitchen U.A.Y.,is allowed to.,use:the'tenantai phone for local outgoing calls. .(Both tutoring,and time exchange_ -require extensive use of the phone and access to the tenants' phone keeps the U:A.Yo line open for other business.) 12. U.A.Y. has an Underwood manual typewriter which should be traded for 'an elec- tric. Also we have finished one of .the basement,rooms and would -like, -td, use it as a reading and rap room, which would require.some furniture as well as additional desk space which is needed upstairs,. As Via' United Way agency we might be able to utilize Goodwill furniture ata diacount, 13. U.A.Y. would like to print up a brochure similar to the,one at Y.E.S.' or Shelter House in Ames, which describes the agency and briefly explains the programs and services available. Estimates from the printers (3) range from $50-100 depending on the actual layout and design. -The-re- mainder of this money will include cost of advertising for volunteers in the school newspapers and other publications, cost of publicity flyers for individual activities. 14. Includes the cost of stationary and miscellaneous office supplies (pens, pencils, paper clips, staples, etc). In the past J.C.S.S, al- lowed us to use their copying equipment at.no-cost. We.have,made an in- formal arrangement to pay for the use of,the copying equipment at Johnson County Reg11 Planning Commission. We receive a 10-15% discount on supplies at Iowa Book and Linde Art store. 15. The post office box rental is $8 for six months. The remaining for stamps and mailing. 'pays 16. The key factor in U.A.Y. a program and recreational activities is 17, involving youth in the development, planning, implementation, and evaluation of each activity, as well as involving them as participants. We seek to involve those young people especially who are not usually., involved in planned group activities elsewhere (school, church groups, recreation centers etc.). Ideas on how to spend Program and Recreation funds aro actively solicited from young people and their `input is part of the decision process in determining which activities we will-spend money on. With this in mind the following.is a projection of what. activities we anticipate spending money for; Programs: Tutoring end Time Exchange: ($10420) for one group activity and the cost of one training workshop (materials, etc.) Youth Rights: ($75-$125) for a trip to the Legislature, guest speakers, cost of a youth caucus, and sponsoring youth attendance at workshops and conferences. Media: ($100-$125) for video equipment rental, printing costs of the youth newspaper, video tape, film, and other materials, other equipment. rental (cameras, projectors, etc.), and film rental. Workshops: ($20-$50) for speaker expenses, travel costs, and miscella- neous workshop expenses (materials, films, food, etc.). - Library: ($604100) for new materials and subscriptions (much of the current inventory is donated materials), Drug Seminars: ($2D-$40) for equipment rental, use of materials, purchase of some new materials. Now Ideas:- If young people have ideas on new programs, and activities that require funds -- some mentioned include sponsoring a coffeehouse.,,an. '- adolescent group, or more field trips. It should be noted,here:that if a group of young people wish to plan a new activity, every effort is made to refer them to existing programs that may already offer such,activitieIa. (e.g. some youth wanted to do something for Halloween 1975; rather than plan a separate activity, U.A.Y. worked with Special Populations Involve- ment in involving young people with the Halloween Carnival.);: Recreation: $15-25.Canoe Trip $20-30 Cam .Tri $10-25 Hike Tri P� e P $25-SO Spring Dance $30-50 Cross-Country Skiing $60 Union Rec. Facility $5-10 Ice Skating (bowling,pool) $5-10 Toboganning $10-15 _Kite Contest $5-10 Frisbee Tournament $10-25 Crafts $10-25 Pinball Tournament $30-50 Roller Skating $5-15 Swi=ing 18. Miscellaneous Sunda cover cost of non-office supplies (toilet paper, light bulbs) food items for activities, petty'cash ($20) and emergency funds for youth. 19. Total of items 9 - 18 " 20. Total of items 8 and 19. 21. 50% of the 1976 (calendar year) allocation to U.A.Y. 22. U.A.Y. has an O.J.T. contract with C.E.T.A. for one outresch.worker. 23. Work-study reimburses 802 of the salaries for the three work-study staff members. 24. From the youth services coordinators' letter to the city. 25. Total of items 21 - 24 . TLINE OF SIX-MONTH GOALS • Administrative Goals I. Continue to explore possible sources of funding. A. Complete L.E.A.Ae grant by February 1. B. Submit application for O.Y.D. and H.E.W. grants when applications are asked for (early spring). C. Complete and submit letters of introduction t by March 1. o private foundations II:.. Manage ;and supervise the staff and programs of U.A.Y. A. Complete M.B.O. by January 16. B. Hold weekly staff meetings. C. Complete staff evaluation (performance review) by March 30. D. Weekly staff meeting with outside facilitator. E. Weekly consultation with Programs coordinator. III. Yonitor and supervise budget and spending. A. Set up accounting procedure with Tom Eilers by January 16, B. Submit monthly financial report to funding source and,U-.A.Y. board, C. Submit final 6 -month audit at the and of fiscal t76, Youth Proprams Goals I. Continue tutoring program. A. Maintain 20-30 active matches throughout school year. B. Evaluate and report program effectiveness to school personnel and U,A.Y. board. II. Continue TYme Exchange. A. Maintain 30-40 active matches. B. Sponsor 1 or 2 activities for all participants to have chance for group interaction. C. Sponsor one workshop for volunteer training in both tutoring and time exchange. III. Continue to involve young people in youth rights research. A. Sponsor one visit to the state leg].alature. B. Continue at least three young people in research. C, Sponsor one workshop on youth rights research methods and school advocacy. IV. Continue to support and involve young people in using the media to express themselves. A. Continue support of youth newspaper. B. Complete assistance in production of video presentation (ISBN). C. Sponsor one workshop on using video. D. Sponsor one workshop on reporting techniques, 0 -2- V. Provide five drug seminars prior to June 30, VI. Sponsor youth caucus. 0 A. Develop core group to plan caucus by February 1. VII. Provide recreational activitios to youth that involve them in initiating, planning and carrying out leisure activities. A. Sponsor five planned activities that. involve 10 or more young people. B. Coordinate any recreational aotivities with person in otherrrecreation.J. programs. (SPI, ASERP, etc.) and refer young people to those programs when appropriate. C. Continue to support spontaneous recreational activities as they occur. VIII. Continue to maintain resource library for youth and oonsult with Public Library personnel about progress and use of materials. IX. Solicit new ideas for creative youth programs from other professionals, young people, and the community and develop new programs as directed by U.A.Y. board Outreach Goals I. Maintain an active caseload of 50-65 clients and provide outreach services to them. II. Solicit evaluation of outreach from outside source (or University students). III. Supervise young peoj)le on independent living status in conjunction with agreement with State Department of Social Services. IV. Reduce the number of youth referred to court by 10-15 percent. •1 0 Aaco� In 1975 U,A.Y.. utilized six procedures for evaluating its programs and-•effectiveneset through the U.A.Y, bogrdl through the United Way budget_divisioni through tho`United Way planning division) through the Youth Sorvico Coordinators through staff,e solf-ovaluationj and finally through tho built-in niochaniom of the McBaO, developod. In addition theC; component (now P.S. IV) was evaluated through an evaluation ootmnittee, pre_ post testing, and two questionnaires. Also'it was 4 understanding that Lee Hood Capps, special Consultant to`the city, wad to sub- mit an evaluative report on U.A.Y. to the city manager'a office in September, 1975. In terms of accountability for the next six months, I will address myself to the first six procedures mentioned, I am accountable to the U.A.Y. board of directors for the entire program and its effectiveness. Since June of 1974 I have submitted quarterly statistical reports on the number Of, of aI have served, ,and cli Contacts, services providod;.piograms offered,'. nta budget, and oliont identification data. In addition, a`narratide report was given to the board on the effectiveness and problems encountered with each of the three componentat oatroach; E.E,C., and youth programs. I also report to them at the monthly board meeting, This is not the most desired form -Of 'accountability"since it is a forth of pin -house" but it is accountability nederthela (Board meetings are open to anyono.) ss. I am hold accountable for the U.A'.Y. program at the annual United Way budget division hearings. Since June, 1974 I have appeared`before= the budget Committee five times. At each of those meetings was sub- mitted an itemised budget, program objectives and descriptions, statistics on Clients served, nature of the.servioas, and a rper unit" coat "analysis' for each of the program components. While this prooedure.is'still not as effective as M.B.O.-in `terms ofaccountability, it has`been-a measure ofour effectiveness and has been the basis of our United Way allocution. In late 1974 United Way planning division also developed an agency evaluation procedure. An aBency evaluation form was developed and administered to each agency in United Way'in February'and`again in December. It included our statement of purpose, our short term goals, our long term goals, statistical information about clients and services, and feedback from other agencies. In addition, program effectiveness and problems are regularly reported and discussed at monthly planning division meetings. Again, this is still not as effective as M.B.O., but it in some measure of accountability. 0 Accountability page 2 Since June, 197+ the Youth Service Coordinator has submitted an evaluation report on the youth programs, incluiiing U.A.Y.,every.six months. It is spr understanding that those reports included some statistical data about clients, oto., evaluation of effectiveness and recommendations for improving services and program effectiveness: "In terms of accountability this method was (is) fairly effective, however, because it was narrative reporting, it is still less desirable than N.B.O. which is an empirical method for measuringsuccess. Every three months the staff submits a self -;evaluation of the program as part of their performance review. Included are what they' feel program strengths and weaknessed are, ways to improve service effectiveness, and ways to improve job performance.' As 'this is'wery much an in-house evaluation, this method would be least desirable `in - terms of outside accountability. Finally, in June of 1975 I was instructed by Lee Hood'Capps on methods and process of developing Management, by Objectiv' gas a ' - desirable form of accountability. Measurable 'gosls were 'listed; 'action steps developed, and�zuccess determinants incorporated to measure whether stated goals were achieved. The last M.H.O. was divided into Administration, Programs, and Outreach. Because most of the criticism - from Johnson County Social Services it the time centered around r -W abilities as an administrator, Lee. suggested that' this, should be' the ` strongest part of the M.B.O. Specific objectives were achieved IK all areas with the exception of the development of the outreach queationnaire ` (page 7). This was to be developed by four praoticum students in the School of Social Work and their report should be available ,in February. I feel that the M.B.O. is the most effective form of accountability becauseit in specific and measurable. Lee Hood Capps.has volunteered' his sorvices to help me develop an M.B.O. for the second half -6t F7& While I am more knowledgeable about the process this- r.`his'assistance should further help me strengthen the accountability of U.A.Y.through a better M.B.O. I have included an outline'of'tbe M.B10. which'ahould be in completed form by February 2. In addition to these forms of accountability, the city's ad•hoc committee; should be another method which can hold U,A.Y.'accountable and evaluate its effectiveness. 0 In addition to Time Exchange and Tutoring, U.A.Y. could operate Uncles and Big Sisters at an additional cost of under $1,000,00 Because the work required for that program is similar to that of. tutoring and Time Exchange, the coat of operating the program could be. reduced utilizing one additional work-study person supervised by the Programs Coordinator. Operational costa could be covered in the U.A.Y. budget. Since Johnson County Extension has submitted a proposalforPALS I have not drawn up a formal proposal. However, if interest was.. expressed in U.A.Y. operating such a program, a formal proposal:oould be drawn up by January 12 and the program operational by January 19. U.A.Y. operated the Uncles program for aevoral=weeks in 1974.until,d full-time staff person was hired. Support services for -:the -program could be provided by the outreach staff. If the program is administered by Johnson County Extension, U.A.Y. would continue to aupport.it through referral and coordination of efforts (volunteer recruiting, -etc.)'. I CV U CO X O r� u Current Outreach Clients December 1975 Total number of clients: 48 Male: 20 Female: 28 In School: 37 out of School: 11 Iowa City Resident: 37 Johnson county Resident: 9 Non—residents 2 14 years of age or younger: 21 over 14 years of ages 27 Referral Source: Social Services: 2 Schools: 11 Probation: 2 Child Psych; 1 County Extension: 1 0 n Self: 2 Peer: 6 Parent/family: 6 Staff: 12 MYEP/YES/Uncles: 2 Other: 3 Number of formal referrals to UAY: 12 Schools: 3 Peer: 1 Probation: 1 Parent: 2 Child Psych: 1 MYEP: 2 County Extension: 1 Other: 11 united action for youth alternatives. for young people CO O` M C% 0` CC) Is To racroation: To newspaper: RECREATION 0 Uncle's --4 YES—.5 Psych. Hospital --1 Planned recreational activities --8 0 To tutoring: 24 To time exchange: 9 total referrals to ro ram Event SPI carnival No. of-narticinants Apple booth b Helping handicapped 2 2 Dunk tank Canoe trip 15; Horseback riding 20- Concert in park 300 Pool and bowling 15 Roller skating 45 TOTAL ---- _ -__ _ - - - -410 United Action for Youth also promoted spontaneous recreational activites. During the time period June -December, United Action for Youth provided % equipment and staff Support for an average of 4 informal recreational activities per week with a range of 2-15 and an.average of 5 youth Participating. Activities included basketball, volleyball, football, pool and bowling. YOUTH RIGHTS (Youth narticivation) National conference on delinquency prevention --3 Bicentennial symposium on juvenile justice ----1 ___-_-15 (Of 2 Youth attending)'; What happened to juvenile Justice —- ­15 youth rights 3 Note: One youth rights workshop wee conducted at Regina High School. united action for; youth alternatives for„young .,,People..,,-__, I 0 • YOUTH WORKSHOPS Two youth panels were conducted at the Iowa City symposiums What happened to juvenile justice, on December b. 15 young people discussed their views on the family, schools and the police. MEDIA Number of newspaper issues --2 Number of paper workshops ---3 Fundraisers for paper ------1 Number of youth involved with newspaper --range of b to 20 Number of youth involved with fundraiser --10 Number of youth in newspaper workshops ----14 Number of youth involved in video production --3 (helping with filming of "What happened to juvenile Justice") DRUG SEMINARS Number conductedi Northwest Jr. High -4 West High School ---1 Approximate number of youth involved- 110 united action for youth alternatives for young people- LIBRARY Total Books in UNITED ACTION for YOUTH Library- 4 - Circulation - approximately 37 books (si13 nce file of circulation completed in November. to UAYAto ppro used asla0bbooksranch haveserybeen donatAY ed by the Iota City Public Library sed about' from funds appropriated for the library. The reatrofathe books -were fired from private donations, including a large number of books from the'American Freinds Service Committee. Supplemental to the library is a collection of resource materials ranging from information on Alternative Educational Opertunities to.dru& UAY is Information to recreational data to other youth programs -around the country. interests, alsoe keeping a Periodical file of publications pertaining to.youth 8•- EPS, Youth Alternatives, Soundings on Youth, Youth. Reporter, Intercom, Workforce, etc. 0 Tutoring and Timo Fxchanao 0 A- NUM3ER OF CURRENT MATCHES tutoring - 14 Time exchange - 18 B. NUMBER OF MATCHES (July -Dec 75) tutoring - 20 time exchange 30 C. REFERRALS NOT YET MATCHED tutoring - 6 time exchange - t.e. needs volunteers D. REFERRAL BREAKDOWN tutoring West_ H.S- - 4 City H.S. - 10 Regina H.S. - 1 Central J.H. - 5 SE. J.H. - i Rap, Psych. Hospital- 1 HACAP - 1 Johnson Co. Extension Service - time exchange vbluntehr ServiO6 Bureau Regina H:S."- 2 West H.S. - 2 E. CURRENT TIME EXCHANGE SERVICE AREA Oaknoll Iona City Care Center Extended Care Center Mary 0"Cauldron Home Senior Citizen Center Psychopathic Hospital - Outpatient Department F. DEMOGRAPHIC INFORMATION ON CLIENTS AND VOLUNTEERS CONTAINED IN TUTORING AND TIME EXCHANGE FILES 0 POSITION DESCRIPTION TITIEt Director BASIC FUNCTION AND RESPONSIBILITY: Under the supervision of the U.A.Y. Board of Directors; supervises the operation of U.A.Y. in accordance with the policies of the Board and provides direction to the staff of U.A.Y. CHARACT:'.RISTIC DUTIES AND RESPONSIBILITIES: 1. Develop program objectives and action steps to carry 'out objectives subject to approval of the U.A.Y. Beard. 2. Develop forms, record keeping, and evaluation procedures for accounting purposes. 3. :'olicit funds and develop grants to fund the operation of U.A.Y. 4. Supervise and coordinate the delivery of U.A.Y. cervices and programs to the community. 5. Monitor and supervise U.A.Y. budget and report spending to the U.A.Y. Board and its funding sources. 6. Develop and supervise a program of staff development for U.A.Y. staff members. 7. Act as a spokespereWliaison for U.A.Y. in its relations with the community, other agencies, professionals, and funding sources. RELATED DUTIES: 1, rtaintains thorough knowledge of resources and opportunities for young people in the areas of juvenile ri3hts, juvenile justice, le;islation. education, employment. recreation and citizen involvement. 2. Develops an promotes youth involvement in community affairs especially in the areas of youth services and youth needs, 3, Haintairm thorough knowledge of theories, trends, and alAer- native approches to youth services, and youth programs in other communities. 4. Promotes public awareness of the needs, problems, and opportun- ities encountered by young people. j. Advise the board regarding U.A.Y. policy and programa. 6. Participates in youth service plannin:; and coordination offotto on a local, state, and national level. (United Way, H.A.C.A.P., Iowa Youth Advocate Coalition, National Fadoration of Youth Service Bureaus). Supervision received: U.A.Y. Board of Directors Supervision excerised: Programs Coordinator, Outreach Coordinator, Out- reach and Programa Staff, secretary, students and volunteers. Qualifications: (1) M.A. in human service field or B.A. in human service field and 2 years experience in youth work or (2) two years of college and three years experience in alternative youth programa, Job Descriptions Direos Pato 2 U 2. Experience in staff supervision and program organization, 3. 13xporionce in writing grants. 4. High level of inter-orsonal skills (empathy, communications, counaolinq)i ability to rolate well to young people, families, institutions, agenoies, profeaaionala, teachers, and others in tho community.- - . . 5. Familiarity with/or experience in alternative.youth programs and techniques. 6. r:xpsrienco in identifying, organizitsg, and utilizing community _ reaOUXC0A. 7. Familiarity with Management by Objectives techniques and other methods of accountability. 0. Public speaking skills. POSITION DESCRIPTION Programs Coordinator Basic function and responsibility: Under the supervision of the U.A.Y. Director, to implement and administer youth programs in accordance with. -the needs and. desires of young people end the U.A.Y. Board. Characteristic duties and responsibilities: I. Assess the needs and desires of young people, in the community in carrying out current U.A.Y. youth programs 'and`establishing new ones. 2. Develop maximum youth involvemont.in -the planning and imple- mentation of youth programa. 3. Supervise U.A.Y. youth.programs and,activities. 4. Develop and maintain forms., records; and evaluations of Youth programs and youth programs staff. 5. Communicate with schools, recreation center, institutions, and agencies about U.A.Y. youth programs and coordinate service efforts. 6. Make referrals to agencies and other resources in the community when other services are needed. 7. Make recommendations to the Director on current programs, spending, new programa, and programs budgeting. 8. Maintain close contact with youth and outreach staff as a mechanism of assessing youth needs'end desires. Related duties: 1. Assist Director in doing research on other programs and funding sources. 2. Participate in the screening, training, and-evaluetion of volunteers, parttime staff, and practicum students... 3. Be aware of resources helpful to the staff and youth. Supervision received: Director, regular meetings Supervision exercised: Supervise programs assistants and program aide Qualifications: H.A. in human services, or 2 yeare.experience; 1. Familiarity with, interest in, and sensitivity -to young Peoples their concerns, their values, their environment, and their needs. 2. High level of interpersonal skills ;(empathy, communication, listening); ability to relate well.with youth, families, institutions, agencies, school personnel, and others in the community. 3. Familiarity with alternative programs and alternative approaches to youth needs. 4. Ability to identify and utilize resources in the community. 5. Ability to create and maintain organizational structures sensitive to and flexible with human needs. 6. Familiarity with outreach practices. 7. Familiarity with problem -solving skills. 8. Ability to work in non -structured atmosphere, and provide human services in accordance with program philosophy and policy. E M- SrHOIi DLSCRIl rION TIT1 i Outreach Coordinator BASIC FUNCPION AND lZ@ PONOIDILI'CI: , t n �J The banic rooponnibility of tho outruach coordinator is to nupor- vino the ouLruach pro,;ram and staff in`providln, ontrouch'noivico: CNARACrEHISTIC DUrIt AND RE0rONUIUILI'rI1,Zt 1. Culwrvino tho U.A.Y. outroach program and staff. 2. Communicato and coordinate outreach efforLc with othor youth serving professionsala in tho.'community and make referral's when appropriate. 3. Re viows individual cases with outreach workers and helps develop service goals for Individual cases.. 4. Develops and maintainsforms, records, and evaluations of the outreach program and staff. 5. Develops and maintain., an intimate.knowledge of resources available to the outreach staff and young'people. ` 6. ;Maintain trust and rapport with the ,young community through outreach contact and visibility in the community. ' 2ELATED DUTISS t 1. Make recommendation to the director on outreach e-ffectiveness and new techniques. 2. Provide outreach services on a limited basis to individual youn3 people. 3. Consult with Programs Coordinator about the needs and desires of youth as they relate to current or new youth' programs. 4. Train outreach staff in the areas of outreach skills (counselig3, Crisis Intervention, etc.) Supervision roceived: Director Supervision excercisod: Outreach Workorn and outreach aides QUALIFICATIONS: B.A. in human services field and,I years experience or two (2) years experience in outreach. 1. Intorost in, and nensitivity to young people, theiroconcerns, their values, their environment,.and their:needs. 2. Iiigh level of inter -personal skills (empathy, communication, listonini;, otc.)► ability to relate well with others,:families, institutions, agencies, teachers,and youth in the community. 3. Familiarity with outreach practices and services. 4. Experience in crisis intervention, street counseling, problem solving, and youth work. 5. Ability to supervise and coordinate outreach°staff, 6. Familiarity with developing and utilizing resources. POSITION DESCRIPTION TITLE: Outreach Worker BASIC FUNCTION AND RESPONSIBILITY: The basic responsibility of the outreach worker is to help young People identify th-eir needs in the community and provide crisis intervention, ombudsman, counseling, information, and referral services to those People in need of human services. young CHARACTERISTIC DUTIES AND RESPONSIBILITIES: 1. Develop and maintain trust and rapport with the young community through regular outreach contact and high visibility in the community, 2, Develop and maintain an intimate knowledge of resources available to young people in the community. 3. Be available and easily accessible to young people and the commun— ity in order to provide effective crisis intervention, ombudsman, and counseling services. 4. Hake refferals to agencies and other resources in the community when other services are needed, 5. Do regular follow—up (daily—monthly) to check on results of services or need for more services, RELATED DUTIES, 1. Participate in UAY programs and inform young People available. of UAY pro - 2. Consult with members of the community about youth affairs and gen— eral youth needs, SUPERVISION RECEIVED: Outreach coordinator, regular staff meetings SUPERVISION EXERCISED: QUALIFICATI0NS: Supervise outreach aide 1. Familiarity with, interest in, and sensitivity to young people, their concerns, their values, their environment, and their needs, 2. High level of inter—personal skills (empathy, communication, listen— ing, etc,): ability to relate well to youth, families, institutions, agencies, teachers, and others in the community, 3. Familiarity with alternative programs and alternative approaches to Youth needs,' 4. Familiarity with crisis -intervention skills. POSITION DESCRIPTO CONT. 5. Familiarity with problem solving skills. 6. Familiarity with outreach practices. 7. Familiarity with street counseling. 8. Ability to identify and utilize resources in .the community. 9. Ability to work in a non—structured atmosphere, and provide human services in accordance with program philosophy and policy, SALARY RANGES $5500-6600 OITION DESCRIPTION TITLE, Outreach aide PASIC FUNCTION AND RESPONSIPILITY, The bnsie r"aponslbillty of the outreach aide is to help the outrAACh wpole in ned oforker utreach and ombudsman, counseling, information, and referral services to those Young people in need of human services. CHARACTERISTIC DUTIES AND RESPONSIBILITIES, 1. Develop and maintain trust and rapport with the young community through regular outreach contnet and youth environment. high visibility in the 2. Develop and maintain an intimate knowledge of resources available to ,young people in the community. 3. Pe available and easily accessible to young people in order to assist the outreach worker in providing effective crisis intervention, ombudsman, and counseling services. �+. YAke referrals to agencies and other resources in the community through the outreach worker when other services are needed. S. Do regular follow-up (daily-Tonthly) to check on results of services or need for more services, RELATED DUTIES, 1. Participate in UAY programs and inform young programs available. people of UAY 2. Consultwith members general youth needs. of the community about youth affairs and gs SUPERVISION RECEIVED, Outreach coordinator, regular staff meetings, Outreach Worker as direct supervisor QUALIFICATIONS, 1. Capacity to a -ern about, interest in, and sensitivity to young People, their concerns, their values, their environment, and their needs. 2. High level of interpersonal skills(eroathy, communication, institutions listening, etc.), ability to relate well to youth, families, , agencies, teachers, and others in the community. 3. Interest in alternative programs and alternative approaches to Youth needs. 4. Capacity to learn crisis intervention skills. DATE: January 23, 1976 TO: City Council b FROM: City hfanager RE: Reading File A reading file for Council members is maintained in the Council office. Your office has been combined with the Administrative Assistant's office. The reading file contains information on various topics of interest to you as Council members. 111is material is not included in your Friday Packets. Information in the reading file is current and is frequently changed. 1 H 4,1h ,,to johnson county regional planning commission =' 22%2 south dutxGue ,teet lOwO city iowa 52240 (319)351-8556cberotnee arg MEMO: 1/20/76 TO: Technical and Policy Committee Members - ATS FROM: Bob Donnelly RE: Summary Traffic Service Analysis - Freeway 518 Following the request of the Technical and Policy Committees at their joint meeting of January 14, 1976, staff of the Regional Planning Commission has assembled and summarized relevant forecasted traffic information which has been developed in the area transportation study. In reviewing the information presented in the attached tables, several important considerations need to be kept in mind: I. The future travel forecasts developed and applied throughout the area transportation study, have been 1995 Average Spring Weekday Travel (ASWT). The traffic counts projected in the draft environ- mental impact statement for Freeway 518 are Average Annual Daily Traffic (ADT). Average Spring Weekday traffic was used for modeling purposes in the ATS because of the important factor of the University school year and lowered traffic volumes in the summer. The relationship developed by the Iowa Department of Transportation to translate average spring weekday travel to average annual daily travel is: (ASWT = ADT/.831). 2. The 1995 travel forecasts developed and applied to the analysis of the existing street system and alternative improvements during the first two phases of the ATS, are the upper level, "auto -dominant" travel forecasts for vehicular travel. The transit and other non -private auto element of the ATS will address itself to transportation improvements and policies which might reduce these auto forecasts. The auto -dominant travel forecasts are useful in delineating the travel demands which might be expected under the "worst possible situation". Memo to Technical 8 policy Committee i•iembers Page 2 January 20, 1976 i 3- As documented in Appendix E of ATS Report 11 the External - Through and the External -Through Traffic Forecasts do not include a trip generation or inducement factor based on the presence of a freeway design for 518. Table 1 shows a comparison of the forecasted traffic counts for both Freeway 518 and existing U.S. 218 drawn from the Environmental Impact Statement and the ATS assignment of the future travel me the existing plus committed network. Representative counts foto r major segments of each of these facilities are shown. Estimated Level of Service C design capacity, - is shown in parenthesis below forecasted volumes. Averageexisting or proposed, Daily Traffic and Average Spring Weekday Traffic is Annual both Freeway 518 and U.S. 218. shown for Table 2 presents the forecasted 1995 traffic forecasts for Freeway 518, U.S. 218, and other urban arterials which would be potentially affected by the construction of a westerly bypass of the urban area. The length of the major road segment considered is shown in column one. In column two, the forecasted travel volumes based on the capacity restrained assignment to the existing plus committed network (with Freeway 518) is shown. In column three, the 1995 travel projected for the existing plus committed system under the free assignment technique is also shown. Assignment of future travel to the existing•street system without 518 is shown in column four. Column five shows the 1995 free travel assignments to the two lane westerly bypass facility tested in Assignment Test Network n6, located within the proposed diagonal right -6f -way for Freeway 518 from I-80 to Highway 1 West, and connecting with U.S. 218 in the vicinity of the airport, approximately one mile north of the 518 S. 218 Interchange. In the last column the two lane alternative -bypass following north -south county section line roads includedin Assignment Test Network #7 and identified as "Alternative C" in the draft EIS, is also summarized. Estimated Level of Service C design capacities for all existing or proposed segments are shown in parenthesis. These estimates are based on the same capacity estimation procedures which have been used in the area transportation study. TA3LE 1 - COMPARISON OF TRAFFIC FORECASTS: G AREA TRANSPORTATION STUD(AUTO- ENUIROJJMENTAL IMPACT STATEMENT FOR F- 518 AND THE ppp11NANT CONDITION) PART A: Freeway 518 1• Average Annual Daily Traffic (ADT) To the Existing and Committed Network FREEWAY 578 SECTION LENGTH (MILES) County Road F-62—� To US 218 Interchange 4.0 US 218 Interchange To Iowa 1 1.9 Iowa 7 to Melrose Avenue 2.3 Melrose Avenue to I-80 3.4 2• Avera �L' To to Average ESpring Weekday Traffic xisting and Conynitted (twor) FREE! -JAY Network 513 SECTION LENGTH (MILES) 7 County Road F-62 (Hills) To US 278 InterchangeT3.4 US 218 Interchange to Iowa Iowa 1 to Melrose Avenue Jelrose Avenue to I-80 EIS (1980) 5,200 (50,000) 2,500 (50,000) 7,800 (50,000) 9,100 (50,000) EIS (7980) 6,300 (50,000) 3,000 (50,000) 9,400 (50,000) 11,000 (50,000) ATS (1995 -AD) (50,000) 2,900 (50,000) 8,100 (50,000) 9,100 (50,000) ATS (1995 -AD) (50,000) 3,400 (50,000) 9,800 (50,000) 11,000 (50,000) EIS (2000) 7,700 (50,000) 3,700 (50,000) 11,800 (50,000) 13,900 (50,000) EIS (2000) 9,300 (50,000) 4,500 (50,000) 14,200 (50,000) 16,800 (50,000) I (Table 1 coni) PART B: Existing US 218 1. Average Annual Daily US 218 Traffic to the Existing and Committed Network SECTION LENGTH EIS (MILES) _ (1980) ATS (1995 -AD) EIS S.C.L. Iowa City Interchange Iowa 1 and US 6 1.18 � 1-,900 (2000) (16,500) 7,700N/A (16,500) Iowa 1 and US 6 to Iowa 1 (16,500) (Burlington Int.) .73 18,300 26,500 Iowa 1 (Burlington Int.) to (16,500) (16,500) N/A (16,500) Int. First Avenue 1,96 21>400 (16,500-19,800) 20,300-32,100 N/A • Int. First Avenue (16,500-19,800) (16,500-19,800) to JCT. U.6 2'31 13,500 26,400 LCT. US 6 to Interchange (1b,500) (16,500) N/A (16,500) I-80 •21 8,100 9+000 (16,500) (16,500) N/A (16,500) 2. Average Spring Weekday Traffic (ASWT) to the Existing and Committed US 218 Section LENGTH Network (MILES) EIS (1 (ATS 1995) EIS S.C.L. Iowa City Int. Io:•ia 1 (2000)1, and US 6 15,500 Int. Io:va 1 and US 6 to ' (16,500) (169,300 ,500) N/A (16,500) • North JCT. Io,:a 1 (Burlington) 73 22,000 (16,500) 32,000 N/A Iowa 1 (Burlington Int.) to 1,96- (16,500) (16,500) Int. First Avenue 25,800 (16,500-19, 00-19, 800) 24,400-38,600 N/A Int. First Avenue to (16,500-19,800) (16,500-19,800) JCT. US 6 2.31 16,300 31,800 JCT. US 6 to Interchange I-80 (16,500) N/A(16,500) (16,500) .21 91800 (16,500) 10,900 N/A(16,500) (16,500) PART B: Existing US 218 US 218 SECTIO: S.C.L. Iowa City Int. I 0,..a1 and US 6 In. Iowa 1 and US 6 to Porth JCT. Sawa 1 (Burlington) Iowa 1 (Burlington int.) to Int. First Avenue I. -,t. First Avenue to JCT. US 6 JCT. US 6 to I-80 LENGTH R:� F-518 MILES1995-AD 1995(FREE) (Ci,PA (RESTR 9,300 1.18 (16,(16,500) .73 2232,000- (16(16,500) 1'96 700 24 400-33,600 (16.300 (16,500-19.800) 2.31 1431,800 (1(16,500) 700 10,900 .21 (1(16,500) 2 -LANE ALT. ATN -7 1995 -AD (FREE) 2,800 (12,200) 5.100 (12,200) 5,800 (12,200) T 2 -LANE ALT. TRAFFIC FORECASTS, 1995 AVERAGE SPRII4G WEEKDAY AUTO -DOMINANT TABLE 2 - TEST NE7rXR(5: COMPARISON OF 00 (16,500)00 10,000 16,50000) PART A: proposed Freeway 518 00 T (16,500)5,400 35.600 16,500) 500) WITHOUT 2 -LANE ALT. FREEriAY 518 SECTION (16,500-19,800) WITH F-518 F-518 1995 -AO ATN" 1995 -AD 35,500 MILES MILES 1995 -AD 1995 -AD (FREE) (FREE) (FREE) 15,000 (10,500) ,500) (CAPACITY) (RESTRAINED) _ _ �O 3; 00- ---- 4.800 (12,200) US 218 Interchange Iowa 1 1.9 4,100 (50.000) (50,000) 10.000 Iowa 1 to Melrose Avenue 2.3 7,000 (50,000) 3,400 50,000) ---- (12,200) 11.800 Melrose Avenue to I-80 3_q 9,000 (50,000) 11,000 (50,000) ---- (12,200) PART B: Existing US 218 US 218 SECTIO: S.C.L. Iowa City Int. I 0,..a1 and US 6 In. Iowa 1 and US 6 to Porth JCT. Sawa 1 (Burlington) Iowa 1 (Burlington int.) to Int. First Avenue I. -,t. First Avenue to JCT. US 6 JCT. US 6 to I-80 LENGTH R:� F-518 MILES1995-AD 1995(FREE) (Ci,PA (RESTR 9,300 1.18 (16,(16,500) .73 2232,000- (16(16,500) 1'96 700 24 400-33,600 (16.300 (16,500-19.800) 2.31 1431,800 (1(16,500) 700 10,900 .21 (1(16,500) 2 -LANE ALT. ATN -7 1995 -AD (FREE) 2,800 (12,200) 5.100 (12,200) 5,800 (12,200) T 2 -LANE ALT. 2 -LANE ALT. AD L- 1995 -AD 1595 -AD FREE) E) (FREE)10,400 00 (16,500)00 10,000 16,50000) 00 T (16,500)5,400 35.600 16,500) 500) 20,700-28,800 28.100-42,600 (16.500-19,800) 9,800) (16,500-19,800) 800 19,200 (16,500)(16,500) 35,500 500) 9,300 (16,500) 15,000 (10,500) ,500) , PART C: Other Arterial Roads Affected OTHER ARTERIALS LENGTH I WITH F -518r T •.;ILE51 F -U4 1995 -AD (CAPACITY) 1995 -AD (FREE) 1995 -AD (RESTRAINED) (FREE) Melrose (East of Sunset) 17 1000 9,700 8,800 (18,500) ( 8,500) ( 8,500) low,] 1 (SS) =xisting 2 -lane .93 7,400 20,200 _ 15,100 (East of Sunset) ( 6,000) ( 6,000) ( 6,000) Forth Dubuque15 (North of Church) 27,500 19,400 26,000 (16,400) (16,400) (16,400) Interstate 80 1st Avenue (Cpralville) to 1.33 37,800 (50,000) 30,400 32,700 Interchange North Dubuque (50,000) (50,000) "Assures 4 -Lane improvement project on Melrose and diagonal connection to Burlington 2 -LANE ALT 12,200 (18,100)' 17,600 (16,500) 21,300 (16,400) 20,400 (50,000) 2 -LANE ALT. 8,700 (8,500) 15,400 ( 6,000) 21,500 (16,400) 32,500 (50,000) ■ rr, IF PRELIMINARY DRAFT PROPOSED STORM WATER MANAGEMENT ORDINANCE FOR THE RALSTON CREEK WATERSHED IOWA CITY, IOWA JANUARY 26, 1976 POWERS-WILLIS & ASSOCIATES IOWA CITY, I OWA AND LINDLEY AND SONS, INC. HINSDALE, ILLINOIS 0 0 STATEMI-NT (IF P111I_OSOPHY AND INTENT The basic philosrjp1,'; of Lhi.s ordinance affirms the storm water manager,ent concel.t which holds, as its goal, the elimination of the storage or transportation of excess; storm water in or through habitable structures. Methods used to implement this management concept are designed to apportion the liabilities and benefits of excess storm water to both dominant and servient land in an equitable manner; this occurs when the rate is decreased at which storm water runoff proceeds by gravity flow from high ground to low ground. Improvement of the landscape with pavements and rooftops tends to accomplish just the opposite effect. In order to manage storm water runoff in a responsible. manner during and following the improvement of a site with roofs and pavements, this ordinance require: that the project in question retain or store a portion of the excels storm water runoff by restricting the rate at which it is discharged ,y downstream. The parameters chosen to accomplish thio: purpose attempt to balance the advantages and disadvantages of storm water runoff in such a manner that dorai.nant and servient- land are treated in an equal manner.. It is not the intent of this ordinance to remove areas from use for the sole purpose of storing excess !:torn water. It is also not intended that land use be restricted but that: acceptable locations for the temporary storage of excess storm water runoff be provlded. .. CJ Y� L'c CHAPTER STORM WATER MANAGEMENT ORDINAiNCE AN ORDINANCE REGULATING THE PATE 0:' DISCHARGE 01" STORM MATER RU::OFF; SPECIFYING CRITERIA FOR UETE'R1.INTNG RUNOFF RA'Z'ES; ESTABLISHING DEVELOPMENT STA.IdDARDS FOR THE CONSTRUCTION OF RUNOFF CONTROL FACILITIES; SETTING FORTII PROCEDURES FOR THE ADr1INISTRATION THERi;OF AND PRESCRIBING PEMALITIES FOR T11E VIOLATION OF THE ORDINANCE. SECTIONS: 1. Title 2. Purpose and Intent- 3- ntent3. Authority and Jurisdiction 4- Defini-ions 5• General Requirements f- Dry Bottom Storm Water Storage Areas 7. Wet Bottom Storm Water Storage Areas B. ttiscellaneous> ` r Storm Water Storac r_ Arca J ' � 1 Control in Excess of Requirements : i 'f,,r` . S .�`= ` `l i lo. Administration and Enforcement .1 J1. Violation and Penalty 12. Effective Date BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, JORNSON COUNTY, IO`rtA: SECTION 1. TITLE I..1 Title. This ordinance Shall be known as and may be cited as the "Storm Water Management Ordinance of Iowa City, Iowa." SECTION 2. PURPOSE AND INTENT 2.1 Purpose and Intent It is the purpose of this ordinance to establish maximum rates for the discharge o4 storm waters into various watercourses of the 1 0 0 City for the purpose of promoting the health, safety and general welfare Of the »pulL,L.ion by minimizing or climi.naLing dangers of flooding to life. .. and prop -arty. It is further the intent. of this ordinance that runoff control devices be Provided as areas of land are developed or redeveloped for urban use. It is not the i.nLent of this: ordinance to utilize areas for the sole Purpose of storing or detaining excess storm water, but to permit such areas to be used for other compaL-i.ble urban uses as well. - SECTION 3. AUTHORITY AND JURISDICTION - 3.1 Authority_. This ordinance an(7 the provisions contained herein are adopted in accordance wit), chapter of the Code of Iowa and under the Home Rule Charter of the City of IOb/a City, Iowa, all for the purpose of pro- moting the health, safety and general welfare of the population and to secure safety from the dangers of fl -c-1 and economic disaster. 3.2 Jurisdiction. The provisions of this ordinance shall apply to those water- sheds or portions thereof lying within the City of Iowa City as are desig- nated on the accompanying map which is hereby adopted by reference and made a part- of this ordinance. SECTION 4. DEFINITIONS 4.1 Storm Wato-r Runoff. water that results from precipitation which is not - absorbed by soil or plant material. 4.2 Natural Drainage. Water which [lows by gravity in channels formed by the surface topography of the earth prior to changes made by the efforts of man. 4.3 Excess Storm water. That portion of storm water runoff which exceeds the transportation capacity of storm sewers or natural drainage channels serving a specific watershed. 2 3.1 Auti_ioriLy 3.2 Jur�;;�i—ction. 0 The basis for establishing this ordinance The area covered by thi; ordinance includes the entire water- shed of Ralston Creek. tA)-. __ (2t is important Co note that this ordinance could readily be adopted for other water_;hcd' affecting the City). 4.3 Gxcecs Storm dater. Ploodcuater. That water which cannot ba contained carried) within the banks of a creek or within a storm sewer. • M-U-IENTARY • 4.4 Excess Storm water Passanr_. A floodway. A natural or man-made channel, pipe or other means for carrying floodwater (excess storm .water) through a specific area. 4.5 :for;-� 1:aer ;:.:noEJ` !•al%•a�: ittt�.�. ;'hc rate, .in cubic feet per second per acre at which storm water (s released from on.2 property onto another. The release rate per acro is the same for the entire watershed. 4.9 Dry Bottom Storm water Storage Area. An area designed to store storm water temporarily as contrasted with a pond or permanent body of water. A dry bottom storage area may include a parking lot, athletic field, a segment of streets, yards,,open spaces, temporary detention basins, etc. 4.9 wet Bottom Storm Water Storage Area. A pond or lake that normally contains water throughout the year but at a reduced level. Available storm water storage would be the additional amount needed to fill the pond to capacity. 4.12 Safe Storm water Drainage capacity. The maximum amount of water that can be transported without causing flood damage to adjacent buildings. (This may in - elude the temporary flooding of open space and is not limited to waters carried within a channel. 4.4 Ex_c`'SS Storm Water storm water runoff 1'as:age, A channel formed th::ough a specific area. in the ground surface to carry 4-`1 Storm Water Runoff ----___-- ltel.C, s stat • c,The rate at which storm water runoff. is relea:ocd from dom-innnt to servient land. 4.5 Storm t•7atec storm water. SCora_qu R_rca. An area designated to temporarily accumulate C7;CCSS 4.7 Tributary F: 0 0 4.13 Volume_ The transport or flow of a typical or common volume of storm WIj-..er as opposed to a hLgh or peak volume which would utilize overflow ac i.Lities. 4.14 City. The City of Iowa City, Johnson County, State of Iowa. SECTION S. GENERAL REQU.CRE"iENTS 5.1 T,Aol Lcation of p-qulations. This ordinance :;hall apply to any residential, commercial, industrial, institutional, governmental, utility or other dcvolopment or redevelopment comprising a gross aggregate area of two (2) acres or more including streets and other dedicated land. 5.2 Safety Precautions. 'fhe entire storm water storage area shall be designed and constructed to fully protect the public health, safety, and welfare. If a condition occurs in a sto cot water storage area that is determined to present a hazard to the public health, safety, and welfare, the agency, person, or porsons r<nspousible for the condition will be required to provide approved corrective measures. in the event corrective measures are not employed, the City of Iowa city will. cause to have the hazard corrected at the expense of the agency, party, or parties involved. 5.3 Frosion control. During the construction phase of land development, approp- riate steps shall be taken to prevent the erosion and transportation of soil downstream. Siltation of the downstream areas shall. be prevented through the strategic use of stilling basins, sodding of drainage channels, limiting the period of time that the earth is stripped of vegetationorby -other methods approved by the City. In the event the storm water storage area functions as a sediment trap, it shall be thoroughly cleaned and restored to its original design storage capacity following the completion of the majority of land- scaping and acceptance by the City. 4 • COMMEPTARY • 5.1 Application of Regulations. Applies to all development or redevelopment comprising an area of 2 acres or more. (Also see section 10.1). 5.2 Safety Precautions. A statement regarding the correction of hazardous conditions which might occur. 5.3 Erosion Control. Rcquir-s temporary erosion control measures to be taken while land is undergoing development as necessary (if used). Requires cleaning of desilting basins • C01-11-.11TARY • - 5.4 Storm tinter — _ 2'n, is release rate is based on the safe capacity of the downstream cyst%m. It i:; the ..amt, thr.r y;r_ ut is expressed in cubic feet- ersh�a]. per second per acre and In computing the release rate for a given structure, the computation shall be ba.^.ed on the sLoragc E.cci.l.iLy bci.ng at 50 porcent capacity. The release of ;storm water shall not exceed 0.15 cubic feet per second per acre drained. In tl,e event a Proposed development- has additional watershed tribu- tary to .it, the total release rate shalt be computed as a direct ratio of the area drained. :-:here it is not feasible to store storm water at a specific location, oron a specific site, the owner may, upon approval by the City, provide compensating storage (stora(Je for a like an,,unt) elsewhere. S.S F,xcess ;Corm Slater P_L2a_Z. Floodwa ). This provision requires all future ?= ( y R developments to Provide a channel, Pipe, ditch, etc, to carry eycess storm water through the development-. Such passage (which is necessary irregardless of this ordinance) must have sufficient capacity to accommodate the upstream runo£E from a 100 -year ;;Conn as--;umi.nry further that all upstream areas are deve.Loped in accord with the City's land use plan. `c•4 Storm Water.Reld:ase Rate. The controlled release rate of s- form water runoff shall not exceed the existing safe storm water drainage capacity of the downstream sys.tem. Thu release ra!:e shall be the average value com- puted with excess storm waLcr representing 502 of the available storage volume. Such release rate shall be computed as a direct ratio of the area of the tributary watershed and shall not exceed cubic Peet per second per acre drained. For areas which drain to an existing storage area, deter- mination of the release rate shall be made in such a manner so that soil erosion in the downstream channel is a).leviated. Where a proposed development contains only a portion of a watershed or portions Of several watersheds, the release rate and storage requirements shall be based upon the proportion of the area being developed as compared to the entire watershed tributary to the proposed storage area. In the event compensating storage of excess storm water is necessary for the orderly management of the proposed development, the feasibility and details of storm water control shall be approved by the City. As a watershed is improved with a series: of storm water storage areas, consideration shall be given to the allowable storm water runoff release rate and the safe storm water drainage capacity. 5.5 Excess Storm Water Passage. An excess storm water passage shall be pro- vided for all. storm water storage areas. Such passage ssage shall have adequate capacity to convey through the proposed development the excess storm water from the tributary watershed. The capacity of such excess storm water Passage shall be adequate to transport the peak rate of runoff from a 100 Year return frequency storm assuming all storm sewers are inoperative, all upstream areas are fully developed in accordance with the City's current 5 land use watershed_ plan, and that antecedent rainfall has saturated the tributary Nu bn ilding at be constructed within such passageh ever, streets, packing , ow - lots, playgrounds, park, areas, pedestrian Walkways, I casement'% and other open ;;Pace ;res shall be considered compatible uses. Design of th,, er:cess storm water passage shall include control of storm water velocity to cl.imin.,te soil erosion or other damage which From t}+e prirary use, of the area. could detract Ease,nents for excess; storm o:ater passages shall be granted to the City L+ the -_vent such passage;✓ay is reshapedor its capacity to transport excess storm water oLherW;F;0 resLricted, the City will cause to have an restrictions removed at the e-- y expense of the: agency, party, or parties causing said restriction. Should the proposed development contain existing natural drainage, approp- riate land planning shall be undertaken to preserve said natural drainage. as part of the excess storm water passage. 5.6 D^termination Of Stornce The volume of required storm water storage shall be calculaL-ed on the basis of the runoff from ,100 year ance with return frequency storm_ Such calculation shall be accomplished in accord- t;ethod for the accomplished method of analysis as discussed in "A computerized the ttydrOl-Ogic Design of Culverts," I.Ft.R.Lt.Y. IIR-164 published 1'y the Engineering Research Institute, Iowa State University, Ames, Iowa. Russrailler and Dougal., February, ].974. The applicable storm water runoff relec+sc rate shaLl be consid,.red when calculating the required storm water storage capacity. The control structure selected shall be designed to mrintain a relatively uniform floc;, independent- of storm water storage volume. G 0 co,aaearPnry • Easements for such passages shall be granted the city for possible future maintonance or alturation. 5.6 Determination of st.ora<e cd�nc.it . The storage capacity or volume will be calculat,.d on the basis of a 100 year storm and will include the rate of inflow from th^ upstream watershed and the rate of outflow or discharge from control ::tructnre as previously e_:tablished by this ordinance. • COhLMR'NTARY • G.1 Dry nottom s _ .1 serv,other or: ,n sp.-iCo X10:e> 4: ili.r,21 occasional inwtdaLion will not adversely affect. (Although this states other uses .,, ordinance_ water sL-orayc, many other- j "u rnat of storm u_es, succi etc., as .recreation areas, parking lots, would in fact become the dominant or principal use). 3• D::ain S stem. The drain :;ysLcm is .i-ut-ended to completely drain dry -bottom table, storage areas and to transport low flow drainage .resulting from high water !:prangs, seepage or other sources that might cause a creek or stream to continue fl.nwing long after storm waters have been removed. C. Storaaga Duration. It is �- IloPosed that storage areas will be completely drained within 48 hours after n 100 year storm ends. D. Grades. Criteria for grades for turf areas are established to assure adequate drainage of storage areas to Prevent erosion of embankments and Lo .lessen adverse visual impac'. 0 0 SECTION 5. DRY BOTTOM STORM 14ATER STORAGE AREAS G.1 Design Criteria_ A. Piimary end $('.Co-p(i_:._J ll; ;i___, Dry 1Y). I'.Ui9 si(')rlll WAIter storage areas shall be designed to serve a secondary purpose Por recreation, open space, or similar types of use that will not be adversely affected by occasional intermittent flooding. B. Drain System. A system of: drains shall be provided to transport low volume storm water runoff through storage areas. Such drainage systems shall have a positive gravity outlet tt, a natural passage or storm drain with adequate capacity as described in Section 5.2. Multiple out-lcts from a storm water storage area are to be avoided if the outlets are designed to be less than four (4) inches in diameter. C. Storage Duration. The combination of storage of excess storm water runoff from a 100 year return frequency storm and the allowable release rate shall not result in a storage duration in excess of forty-eight (48) hours. D. Grades. where turf areas are used for the bottom of dry bottom storage areas, Lhu minimum grades for such areas shall be two (2) percent (50 units horizontal to 1 unit vertical). Maximum side slopes for turf shall be twenty-five (25) percent (4 units horizontal to 1 unit vertical). Storage area side slopes shall follow the natural ].and contours as closely as pr.-Act.ical in order to minimize the amount of earth work necessary to create the storage fa• :1ity. E. Erosion Control. Suitable erosion control measures consisting of mulch, hydro -seeding, nurse crops, sod installation or other approved means shall be utilized to control soil movement within and around the 'storage basin. 7 0 0 Adequate st.illiny basins shall bo..Provided to ensure that do•.mstream soil. erosion ir< all^vi.a Led „nd thr roai^•,• of- tiledrainage <kransLrcam facility i. s not di._,turb:!+l. Coptrnl Str�cture;. Control. structures shall be dusigncd as sime pl ,, normal operation. as possible and shall not require manual adjustmentc for Inlet structures shall he constructed in such a manner to Prevent high ption of trash turd debris velocity f.Low; to Provide for. the interce ol. Inlets shall be designed to eliminate and for soil erosion contr turbulent floe+ condi.tion:i during any Portion of the storm water storage cycle. (;. Over.floa+s. Each storm storage arca shall he Provided with an overflow in the event a storm i.n exec- s of the design capacity occurs. Such overflow shall. be constructed to function without specific attention the excess storm water passage. and shall b^_come Part of SI.:CTIoid 7. WFT BO'I"PO?i STORii 19ATER STORAGE AREAS criteria. 1•let bottom storm water storage areas shall be designed 7..1 Design— in accordance with the design criteria governing the const-nrction of dry for drains as required by Section bottom storm water storage areas, except follo•++ing additional regulations shall apply= A. Consr- _ruction- Tile water :,ur!:ace_ arra shall not eyceed J./10 of the tributary watershed. t-linimum normal water .depth shall be. four (4) st 1/4 of the Pond feet. if fi::il are Lo be used to keep the pond clean, at lea area shall have a minimum depth of ten (10) feet_ Facilities shall be Provided to lower the pond elevation by gravity flow for cleaning Purposes and land/water interface maintenance.Protection of the land/water interface shall be provided to alleviate soil erosion due to wave action. 8 F. Control Strtrctures. Controls should be designed to function without occassional adjustment, clogq_ing and without creating turbulent flow aCroct the capacity of the structure and which might cause erosion at the outlet. G. Overflows. Overflowsare ' necessary to accOnunodate runoff in excess of a 100 -year storm which would be beyond the capacity of a storage structure. SFr^IOV 7 l•JFT I3O4"PO:i STORAGg AR7 ,'tS. It is anticipated that wet bottom storage areas (ponds) would most likely be developed by a public agency i.e. SCS, City, or countY park agencies n,- ,- water.operation where the arca would serve a primary function i.e. recreation, stock watering, fish rearing. T+• ------- Construction_ Wet _ bottom storage'provide an optional means of trolling storm water. if- Lhis option is selected, con - the water area should deep. Ot}rer Prov not exceed one tenth of the watershed area and should be at least four feet ision;; arc included to help ensure a pond which is useable for other purposes and will not become a stagnant mudhole. COPIMBNTAFRy �• nr'tcrmination of. Storage Ca acity. Only that amount of c above the normal or Permanent water level can be considered as pro- viding storm water storage capacity. 8.1 Paved Surfaces R'hcre — --_ Paved surfaces such as Parking lots are used for storm water storage, they shouLd be constructed in such a manner so as to minimize Potential damageto the facility as well. as other uses. B- Control Strutt, rr=_-• Control be dO qa structures for. storm water release shall . Jn_d to or,erat.e nt their niax;-mil m rate with only minor increases l u in the water surface .1^_ve:L• Phis feature i:; intend^d to minimize the c7 surfnc• wetted by frecluent minor runoff conditions and to he minimize 1p f.I nctuat inns in pond C• SCagnatiou Control. I4easures shall be .included Pond in the design to prevent stagnat.i,-r:. Such mcasnros may include fountain aeration or other approved means to en.^.ure aerobic l,ond conditions. D- Determination of to 1 7hen calculatinc of wet bot torn -7 the storage capacity storage areas, only the volume available to store excess storm water shall be considered. Permanent water. storage does not con- s �i tut^ control. of excess storm water runoff. SL;CTIOPI a- NISCELLAIJEOOS STOFV.1 WATER STORAGE' AREAS 8•1 Paved surfaces , ---_.__. raved surfaces, including automobile parking lots in pro - Posed storm slater r:torage areas shall have minimum grades of one (1) percent (100 units horizontal to one (1) unit vertical) and shall be limited to storage depths Of one and one-half. (1-1/2) feet maximum. Pavement base design and construction shall be accomplished in damage such a manner as to prevent from flooding. Control- structures in paved areas shall be easily accessible for maintenance and cleaning. The use of vortex control facilities at inlets to ensure that the maximum allowable release rates are being devel.opad shall be required as necessary. Where parking areas are used to store storm water, the areas of greatest depth shall be restricted to the more remote, least used areas of it:g facility. the park - 9 with pernnanent-type control, inlets and parapet walls to contain excess storm water. Adequate structural roof design shall be provided to ensure that roof defloction does not occur which could cause roof failure. Over- flow areas must be provided to ensure that the o:eight of stored store water will never exceed the structural capacity of the roof. 8.3Uncier.1round Storage_ Underground storm water storage facilities shall be designee'. for easy access and removal of. accumulated sediment. Such facilities shall be provided with positive gravity Outlets - SEC U10, .1 utlets. SEC"rI01 9. CON'CROL IN EXCESS Oc^ REQUIRGi•IENTS 9.1 Provision of Control Exceeding Requirements. In the event storm water runoff control can be provided in excess of the requirements of this ordinance and the benefit of such adcli.ti.onal control would accrue to the City of I0•.va City at large, the City shall retain the right to provide public participation in the increased co_;t of the control of storm water runoff in proportion to the adclit.i.onal benefits received. SEC'r ION .10. ADMINISTRATION AND ENFO:;CMENT 10.1 AdmIni.strat.ion. This ordinance shall be administered and enforced by the Building Code Official. A building permit shall be obtained prior to the construction of any building or structure on the site llo such permit shall be issued until. the plans, specifications and all cal- culations for the control of storm water runoff as required by this ordinance shall have been approved by the appropriate agency or agencies designated by the City manager. l.acil.iti.es for. the control of storm water runoff shall, insofar as practical, be constructed prior to tite start of, any bui.ldiug construction or the site. Construction of the storm water control. system is intended to be accomplished 10 0 • 8.2 aooftoo Surfaces. Rooftop storage of excel, storm water shall be designed with pernnanent-type control, inlets and parapet walls to contain excess storm water. Adequate structural roof design shall be provided to ensure that roof defloction does not occur which could cause roof failure. Over- flow areas must be provided to ensure that the o:eight of stored store water will never exceed the structural capacity of the roof. 8.3Uncier.1round Storage_ Underground storm water storage facilities shall be designee'. for easy access and removal of. accumulated sediment. Such facilities shall be provided with positive gravity Outlets - SEC U10, .1 utlets. SEC"rI01 9. CON'CROL IN EXCESS Oc^ REQUIRGi•IENTS 9.1 Provision of Control Exceeding Requirements. In the event storm water runoff control can be provided in excess of the requirements of this ordinance and the benefit of such adcli.ti.onal control would accrue to the City of I0•.va City at large, the City shall retain the right to provide public participation in the increased co_;t of the control of storm water runoff in proportion to the adclit.i.onal benefits received. SEC'r ION .10. ADMINISTRATION AND ENFO:;CMENT 10.1 AdmIni.strat.ion. This ordinance shall be administered and enforced by the Building Code Official. A building permit shall be obtained prior to the construction of any building or structure on the site llo such permit shall be issued until. the plans, specifications and all cal- culations for the control of storm water runoff as required by this ordinance shall have been approved by the appropriate agency or agencies designated by the City manager. l.acil.iti.es for. the control of storm water runoff shall, insofar as practical, be constructed prior to tite start of, any bui.ldiug construction or the site. Construction of the storm water control. system is intended to be accomplished 10 4 0.2 R.)oftop Surfaces. POOftop storage is particularly applicable for other than detached single family dwelling units. Large buildings could be modified during construction to serve as storage areas. This section also contains a c'.anse intended to relieve the city of liability in the event of roof failure. 0.3 Underground Stora. use of underground storage appears very limited, but does provide an additional alternative. SECTION 9 CONTROL IN EXCESS 01' REQUIREMUNTS. obviously certain areas are well suited and easily adaptable for storm water storage. Where a developer is willing to provide excess storage (if it would in fact- provide a benefit to the city) the city should participate in its cost. 10.1 Administration. The Building Inspector reviews applicaton for building permits and is therefore in an excellent position to administer this ordinance. where runoff determinations arc necessary, the proposal can be referred to the appropriate agency for review. Runoff control facilities should (where practical) be constructed during the initial phases of land development in that they may also serve to control erosion when the land is most vulnerable. 0 COI.*IFNTARY • Where a proposed subdivision is involved, or a planned area development as provided for in the zoning ordinance, provisions for storm water management could be reviewed simultaneously by the City Planning Commission. t!;];I:—' j ':ui: ✓.._ �� ,..:dc �:h„City l3mitc, but within the 2 - mile u,ntrol Irea, wirL i.hie: oziii.ncnce could lm n�Ide a condition of plat approval. Fortunately the entire Ralston Creel: watershed lies within the two-mile ::ubdivi.sion control area. SECTION 1.1 VIOLATIO11 AID PENALTY. Violation would be a misdeameanor. 0 0 entirely as Part of the cost of land development or redevelooment. where: the proposed dcv!.lopment- involves the subdivision of land or the dcvelolm Blit Of a Uev �loment as provided for in the zoning ordinance, the ,_ p Propos%ed Plans shall also be referred to the City Planning Commission for review and recOlmnendation. SECTION 11. VIOLATION AND PENALTY 11.1 Violation and Penalities Any person, firm or corporation who shall violate or fail to comply with the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction shall be fined not more than one hundred dollars ($100.00) or imprisoned for not more than thirty (30) days. Each day such violation continues shall constitute a separate offense. SECTION 12. EFFECTIVE DATE 12.7. Effective Date. T"'S O'2DltJaNCE SHALL BE IN FULL FORCE AND EFFECT AFTER ITS PASSAGE AND PUBLICATION AS PROVIDED BY LAI. -I. PASSED THIS DAY op SIGNED ATTEST 11 19 A.D. MAYOR CLERK '! t c i, S '- c J f 3 5 ! � . i ,� _ �. � i .'{ J b s o v. 3 _ { -. t � � .� i T �? i I f 2 i .. a= - -, .. _ J � 1 _ _ _ .� � ,; ' � _ i S:{ 5 � E _ � � t 1 _ ; - F i f _ i { i i • r� L v {IA't{{En >nF�r7aGE ENS N RALSTON CRL. page PIZOGP1t1 Or STUDS 1 3 n UCTIO'� q ISTR-D T {VSS 1 GOALS Ar1D OLyJRC. 7 8114 SOLUTIONS AND ?'7EEDS 11 7Z INTL' S1{ED PROBLEMS pN5 {9ATER'- STING COND-ITI 18 IlI IDEN'T`IFY OF F,y,I INVE4T'rc)R't Ai1D A.7ALYSI �T4EN'r PLr N 22 I RSHED L4� G . V DEVELOL' tdA'>E VI Ii4PDEMENTATIpr7 0 INTRODUCTION • The Ralston Creek Watershed has developing i. been Iowa most rapidly P area over the past two decades. New residential areas such as Court Hill, Bel Air Washington Park, Oakwoods and Windsor Heights have both increased and accelerated rate. As theirthe storm water runoff runoff passes through previously developed areas such as Morn-ingside Addition, The Longfellow area, Business District and the Central the South Gilbert Street area, it encounters limited channel capacity due to obstructions by past development and street crossings. The net result has been an increase in the magnitude and frequency of flooding. This has been studied and documented by a number of sources Including the Corps of Engineers, Soil Conservation Service, and Iowa Natural Resources Council. The City and especially the citizens residing in close proximity to the channel are well aware of the problems. The basic decision has been made to develop a Ralston Creek Watershed Management Plan. The philosophy old concept of that plan will determine its success. A program of study that is both innovative and realistic, both effective and econo:ni_ca7, both comprehensive and achieveable developed_ It is based on has beenthe premise that no one single solution is available, but that a sound total watershed management plan is a combination of structural and non-structural measures in the pro- portions determined to be most effective, beneficial, and feasible for the Ralston Creek Watershed. I. one of the basic concepts used 'in developing this plan of study is to �'rovide stv..-m wni:cr. mun.. jement by "controlled Clooding" in alternative locations outside of habitable structures and in a manncrr which can be tolerated by the affected parties. Throughout the planning process a series of: sequential steps will be undertaken which involve data collection, public education, studying and conceptualization solutions and coordination with several agencies. Through frequent meetings and discussions with the Ralston Creel: Coordinating Committee and City staff the scope of the study will be continuously re-evaluated and re -directed as further facts and ideas become formulated. The plan which follows represents the initial plan as developed by Powcrs-Willis and Associates and Lindley & Sons, Inc - 2 I GOALS AND OBJECTIVES I... Purpose 0 The formulation of the overall goals and objectives which establish a priority for subsequent planning must occur first in the development of a watershed management plan. Because such goals and policies cannot be generated in a vacuum, Lhis planning is continued throughout the rest of the planning process. It is an evolutionary process sub- ject to revision as details concerning costs, benefits and the consequences of a1L-ernat.ive types of action are made clear from subsequent planning activities. This is particu- larly true when social and environmental impacts must be measured and described in terms meaningful to the general public. B. Formulation with Respect to: 1. Flood damage to public and private property 2. Utilization of land for human habitation and enjoyment 3. Environmental compatibility of solutions 4. Beneficiaries of solutions 5. Conservation of natural resources 6. Cost effectiveness of solutions 3 II INTERI14 SOLUTIONS A. Ob jcctivcs The primary objective of the interim solutions is to quick- ly identify presently known or readily identified flood- ing problems and implement solutions to minimize flood damage. A secondary objective is to begin the process of public awareness of the overall planning, problems, and real solutions to watershed management by early implementation of a few key concepts. B. The budgetary limitations for implementation of interim solution;; .is $100,000. The study would consider and rec- ommend other potential interim solutions which might ex - Geed the budgetary limit for further consideration. In order to be effective as an interim solution and to develop public awareness. the activities should be complete and functional within 12 to 18 months. This phase of the study is to be completed within 90 days after initiation of the contract. C. Investigate Alternate Solutions A brief study and summary of the various reports prepared by other agencies in the past should reveal several gener- al and specific problem areas which have been clearly defined. The initial examinations of the drainage basin and maps should indicate any recent modifications to problem areas 4 identified in the past. "his field inspection should also serve L -o .identj.r'Y arias for early implementatio potential sol.ut.ions, n of other On the basis of presently known Solutions may information,four general tions. Y be specifically evaluated for interim solu 1. L_�2islat.ivc Action -= - review current City codes and or- dinances and consider potential changes to implement runoff. control with subsequent changes in land use or structures. *2• Runoff Control maps and review drainage basin and storm sewer field conditions to identify those afford an opportunity to areas which control runoff from the tribu- tary watershed, 3 Channel to determine ?movement inspect the_ main drainage channels Possible restrictions which may be modified. Bob" runoff control and channel improvement solutions I"ou.ld be evaluated on a COSL-/benefit analysis which Wou those result• The benefits identified would include th' ed would be gained downstream. The projects thus iden- according be or.4ani ed in proper economic order to the cost /benefit ratio for further approval. `}• Flood Proofin /F].°od Fi htind - study the feasibility of gathering and distributing information which has already been prepared by the several Public agencies on Inclicates the subject of flood proofing and flood k modification fighting o r ScoPe u E Work. See :-Itis t tag° . 5 • techniques• Consider the creation of a public office to collect information regarding local flood damage and to di.ss(�mi.nate information. Consider public educational meetings and workshops to discuss and educate residen- tial and commercial owners and contractors. Consider the development of a local plan for flood fighting and training persons in flood fighting techniques, D. Recommended Action Prepare a draft of interim solutions for review and comment by the Committee and City. Furnish 30 copies of the final report following receipt of final written comments on the review draft from the City and Committee, %• Public_ Information Meetings Attend monthly meetings with the Ralston Creek Coordinating Committee and periodic meetings with the City staff for coordination of activities. Assist with a public information meeting after the comple- tion of the report for interim solutions to initiate public awareness and assist with the implementation of the solu- tions. F• Adopti.o�a Implementation It .is important to undertake the implementation soon to realize the benefits of minimizing flood damage and develop- ing Public awareness, I:CI IDENTIPy WATERSIIL'D PROBLEP.IS AND 14EEDS A. [listcry Or Flood Damac7c. ----------- 1. 1_r_onom5.c Lo___s - The history of flood damages must be surv•eycd, recorded and summarized early in th- Pl. nning process to provide the basis for any cost/ benefit analysis, identify specific flood prone areas and of equal significance, identify the flood produc- ing areas. The history would be assembled from avail- able records and a survey of residents and commercial Property owners. The history would be essential to develop Public support of potential solutions to flooding problems. Economic_ losses are the primary reason for concern wittl flooding Problems. The losses may include property damage, decreare in real estate values, loss of income or productivity while diverted from the normal course of business, reduction in tax base for the community and expenses due to disruption of community or utility services. 2 • P.nvironmen tal D<imac e —_—- to vegetation, soil and wildlife should he documented to identify the measure of this problem. Environmental damage includes personal and Public losses to the natural and man made environment which cannot be included in any monetary evaluation. Examples would include the aesthetic reaction of an individual to a .Large deposit of sediment or sewage solids on their Property as a consequence of flood 7 I waters. 3• Social Coots -- -� - (in nonmoneta.ry terms) should be fied if possible to determine the sn ignideti- ificance of Parti- ncularly troublesome social problems related to flood evets. Lxamplt,s t.�hiclt may be appropriate include traffic disruption, employees unnecessary diversion of public crud individuals from their normal activities, Personal sc,fety threat of illness, injury or loss of life. h• Socia Concern, There are a number of watershed ed as Problems that may be classi- social concerns. The extent must be to which these exi t cstab.l..ished and used as one of judthe criteria for ;ring potential. solutions and recommendations. 1. Land utili.,,t. -- -On - Have flood events altered land use Patterns, affected marketability of land, caused a transition from otaner to renter occupied dwelling or inhibited maintenance and/or improvement values? Thof unit, Property The study will attempt ansteer these and other relevant questions, 2. Trans ortation Needs - also within the watershed area must for btisn con 'thin not only for the automobile. ses, bicycles, and pedestrianbut :iss. frequency of- drupt.i.on, is -ion of properties, and alternate methods of access should be examined. Of importance also are opportunities to improve capacity of the flood channel by eliminaLinq some transportation crossing. 113 0 3• Recreo,i rI=ds _ "to be met in the watershed area gay a:L o Pl-Ovide « ducil. opportunit} of usi.nu ares for temporary storage or otherwise slowing down runoff. Acceptability of this dual use must be care- full}' considered with respect to possible damage, maintenance costs, and safety hazards. 4. Aesthetic Values Of the community must be considered both from the standpoint of losses Or damage through flooding and preservation and enhancement of community tural solutions. ��PPear.ance through controlled flooding or. other struc- Existing appearance problems may be a reflection of unwillingness to invest in improvements trhile periodic flood damage is a recurring event, 5• Safety Considerations - involve a wide range of concern to be examined. These include personal hazards of flood waters, swift currents at bridges and culverts, and contamination of water supply as well as limitations on access Of fire, police, ambulance and other emergency services during time of flood. An evaluation of the extent to which problems exist or ma} occur under various flood conditions would be made and po-r:.ible soLution and recommendations would be con- sidered in the light of their potential effects in each Of these areas Of social concern. C• Environmental Concerns While the development of a watershed management plan is concerned Principally with improving the Human Environment 9 as the affected area, hurna n values also dictate that cerin tr e%:crcircd aver the con- _gctatioit as 1101 .tem aff:ecLing -'-l— and Ve ----_ a result of flood conditions. An fildijt.ion of the Prob.l.ems and needs facing the human. tvildl.i.fe, and vegetation environments would he made and utilized in developing acc effects ePtable aPDroaches to minimizing of flooding on each environment. g D. Potential rutu r -- e Problems Left unclle:ckerl, watershed Problems will pound themselves. The study continue to com- would briefly address the forcasting of. future condition not adopted andif viable solutions are complemented, 7.0 E 0 IV INVENTORY AND ANALYSIS OF EXISTING CONDITIONS A. Pit sical Char cleri<,iics of Watershed This planning sten _involves collection, study and summary of the pertinent- ph_•;sical features of the watershed in descriptive and map drawing form. The resources for the study would include primarily the studies preparedin the past reinforced with new or additional information if necessary. 1. Tonography - Topographic maps at an excellent scale are available for most of the areas. Additional USGS or other topographic mapping may be required. 2. Boundaries and Sub -Areas - would be identified to facili- tate isolation of problems and solution analysis. 3. Natural and Man Made Features - would be identified if they relate to problems or potential solutions. 4. Hydraulic Features - Dimensions, geometry, and hydraulic related features of the main drainage streams would be documented. 13. Existing Hydrologic and Hydraulic Studies The existing hydrologic and hydraulic studies prepared by several public and private organizations in the past would be reviewed and summarized as they relate to the plan. These studies include: 1. U.S. Army Corps of Engineers - 1966 Detailed Project Report & 1963 Reconnaissance Report 2. Iowa Highway Research Board. - Bulletin No. 16 3. U.S. Geological Survey - Flood Plain Mapping 1l E 4. U_S. Soil ConservationService - Studies and investiga- tion. 5- Iowa natural Resource Council - 1972 Determination of Flood Plains and I•'loodwav Limits 6. Engineers Club of Iowa City - 1952 Report - 7. Others C. Land Resources The resources of the land which is affected by runoff and flooding or which might be affected by or would influence selection of solutions to watershed problems would be inven- toried and studied, 1. Aesthetics of Natural and Man Made Features - Aesthetic qualities of both natural and man made features would be noted, identifying both those features to be preserved and protected and those problem areas to be improved. 2. Geol.ou-y - the geologic structure of the watershed would be studied and factors such as soil absorption capability, type, depth, and location of bedrock, location of aqui- Fier wells, water table variations. and structural bear- ing capacity would be noted, from existing records and surveys by the Iowa and USGS and information from con- struction activity where available. 3. vegetation - The location and distribution of various types of vegetation throughout the watershed would he examined and mapped from aerial photograph and field i.nvestigat.ions. 12 `• 0 4. Wildlir-e - habitat o:ould be locate d and its importance "aluai.eci WiLL rcSP�cL to ].imitations imposed upon Watershed management proposals. D. Land tlti.li.zation Through sound waterShed utanagement, optimum utilization of the land by man can be achieved in harmony with the natural environment. A thorough inventory of Present utilization P<<tterns and related factors is an essential base,for plan development. Among the data that would be gathered and anal- ized from existing sources and field observation are: 1- Existing Land Use 2. Public and Private Ownership Patterns 3. Population Characteristics including number, location, density, and composition with respect- to age -sex, income, and length of residence. 4. Trends in Values of Land and Variation of Land Values With respect: to location within the watershed 5• Existing regulatory measures such as zoning, subdivision control and building codes and their relevance to flood Prone conditions. Aoalicablc state or federal statutes would also be examined. The resulting information would be carefully analyzed and the findings discussed or written text as Well as illustrated graphically. E. Social Characteristics 1. Life St le/Social Environment.^ The social character of the population of the watershed would also<be observed 13 and sirjniEi cant features noted. Of particular impor- tance arc the .i.�`c s[.,ls and social environmen'!s of the people, the ways in which they utilize their pronerty for thei-r enjoyment and social activities, or the limi- tations the., watc,rslied location may impose upon them. 2. Emp1o'✓ment/Education - The employment and education characterist=ics o the population must be considered also. They may be indicators of the acceptability of solutions, capability of undertaking individual activities, or potential mobility of the population. 3. Health _and Safety - Incidence of health problems, accidents, or safety hazards in the study area would be e::amined to determine correlation of such condition with flood incidence and flood prone locations. F• Water Quality The nature of water quality under normal and flooding conditions will be researched briefly and discussed in regard to water pollution related problems of water transported through a rural and urban watershed. The most significant flood related water pollution pro- blems are erosion and sedimentation. Systems which con- trol soil erosion and sedimentation by their nature will control. storm runoff and help with flood control. This Plan would include an analysis and summary of erosion and sedimentation aspects in descriptive and map drawing format. 1.4 El Other forms of cratoYk pol.lution which may be significant and �: i-1 ? b', const Lo include gross pollution from debris and foreign substances, pathogenic organisms, h .rbic.jde:: or pest".i.ci.de from rural and urban sources and .indusLr.i.al or domesl-ic waste discharges if encountered. The pollution sources and depositories will be investi- gated and identified as broad classes in general areas or in detailwhere specific sources can be easily isolated. G. Sever utilities It is essential to have accurate, current and complete storm sewer utility mapping information including location, size, and slope to determine specific capacity to transport storm runoff. This mapping together with detailed hydro- logic analysis and the survey of historic problem areas will give insight to causes of flooding and potential areas for runoff control. Sanitary seder mapping will be studies in conjunction with other consultants studies to determine flooded areas which are potential sources of excessive inflow into the sanitary sewers or where the sanitary sewers may overfloca to cause stream pollution. 11. Legal Issues In the course of this study, a legal firm would be con- sulted to review and write on pertinent issues with regard to watershed management. These issues will in- clude water rights and responsibilities, drainage laws, * Indicates modification of Scope of Work. See last page.. 15 a 0 easement or property acquisition eas rights, flood damage "nE=nts, rind dominant } servient and intermediate propert , oc:ner.s rights and responsibilities, The .1ey.11 reVlew will be addressed authority to the statutory case law allowing for undertaking activ't• and defining responsibilities '1es also tO carry them out. It will to to define the constraints placed viduals and the public from Upon indi- certain activities, 1. Governmental Admin' ------� mini,-trative structure SePrivate veral public andand Jurisdict' ton. and intcrta"epG1es will hand contacted o determine their specific le a1, ad_,,,,,_as strat.i.ve and funding capabilities ziliLies agal, they responsibilities relate to watershed management of Ralston These agencies include; Creek, 7-• City of Iowa City Z• Johnson County 3, Regional Planning Agenc9.es 4' Iowa Natural Resources Council 5. U.S. Dept-. OF Agric ulture/Soil Conservation Service 6' U•S• Army Corps of Engineers 7- U.S. Geological Survey $• Iowa Dept. of Environmental Quality 9• Local Citizens Groups J. Analysis and Summar y of Sinifica A review p t nt Findinqs report or. 11 be p parcrl and the Coordinating re submitted to comments. committee and the City for review and 16 A public meeting wi11 be held to present the findings of the InvcwLory 01 Existing Conditions, to keep the public informed of progress, continue the public educa- tion of watershed management concepts and possibly gain further input_ or emphasis for the report. The preliminary draft would be reviewed with several coordinating regulatory and Potential funding agencies for. completeness. The final report will then be prepared with sufficient copies furnished to the City for their use and distribu- tion. Six months will be required to complete the Inventory Of Existing Conditions after the Interim Solutions report is completed. 17 V DEV-T�LOP 1'iICCEIiSiiEDtih:'iAGE-iEP P PL fit A. Inves �—tJ�[:c�iiJ_te-_rttcti ✓e "t t't c'tur� [r1ve:,tigat, —1 1 Solutions study and consider s to flood;n several structural solutions g and Other related watershed problems. concept- dracaings, description; Prepare ably and map locations 3 practical new structures for reason - accordance cI.i.t11 or '.^,tructural modifications tions in Y recognized engineering principles. Structural solutions will be considered with regard to impact on envirunmental and socia -al the detriment 1 needs and potential .resu.l-ts. Landscape es -en architectn.re will- be an tial role -i-11 conjunct with hydraulic, structural and soil engineering. The general goal for structural runc,f solutions is controlledi f and flooding tO mi-nimize effects on residential commercial areas. and The alternative structural solutions to be considered will includes Channel deepening Widening, straightening, clearing, 7.. 13r— .idc` and Culvert ]m rovements - enlargement, rest' removal, control devices r..cation 3 RotinL'i-011 Reservoirs ___'------_ - multipurpose. "wet" or "dry., or modiLy existing land new use 4. Storm S _gr,c:er -- new construction, restriction or control Stream Div —--__�rsioll - c1WIngel or tunnel- to other watersheds is or "short cut" Floodera:(1.s - where levees are difficult to construct &. Pum inc talions - t:here absolutely necessary and in conjunction with levees 9. Runoff Control - in small tracts, where possible, in storm sccver.s 10. Soil ErosionControl. in rural and urban areas 11. Sedimentation Cunrr.ol - to maintain channel capacity 12' Enerly Disci ators - to prevent erosion and structural damcige R• Investigati_ vc Alternative Non -Structural Solutions Solutions to causes of flooding or other related watershed problems of legislative or administrative nature will be considered. Such solutions are generally intended to remove or protect the property being damaged or provide for long range actions to prevent future increases in factors contribu- ting to the problem. These solutions include: 1. Relocat-.ion - of affected land users 2. Flood Insurance - programs, benefits and Possible result for property owners 3. Rui.lc._ ting Codes - to prevent additional construction in flood prone areas or to provide minimum level of con- struction for structures modified 4. Subdivision Regulations - to control future encroachment on drainage and provide runoff control from flood pro- ducing areas 19 0 5. Zoning - to location and type of future development and gradually encuuraye el..imination of conflicting use patterns. 6. Flood Proofing - to protect properties remaining in flood prone areas 7. 11.003 hi<;}itinq - plans, procedures. equipment and training Of public employees and private individuals 8. Data Systems - public, continuous, accurate record keeping Of woather conditions, stream flow and drainage areas and amounts for evaluation of the management plan. C. Draft .latershed Management Plan Prepare a preliminary working draft of the possible watershed management plans solutions for committee and City review and comments. D. j-'ya-Luat�e_Propn;in P. an Evaluate the proposed solutions individually and in selected groups .For economic, environmental, legal and administrative assessment. Economic analysis of proposed solutions will include capital cost, operation and maintenance costs, annual costs and cost/ benefit analysis. Sources of potential funding will be included.. Environmental and social assessment- will be conducted to the extent necessary to determine significant beneficial and detrimental effects of all solutions. An evaluation of the significant legal and administrative ac- tivities or consequences for each solution will be included. 7.0 0 ! r • Presentation and Recommendations Pr. eL are. pre:u ;:j .n' - j review draft of the prpposed water- shed mana:;e:nent plan for Committee and City review. Alloor suffic.iont time for comments, response and revisions. hold a public information meeting to present the plan and further educate the general public in watershed management concepts. Undertake a statistically reliable sampling of the residents and ta:;payers to obtain feedback on proposed actions. Review the plan of action with the several coordinating, regulatory and funding agencies. Revise and complete the final watershed management plan report. I•'urni;;h sufficient copies to the City for .heir use and distribul-ion, This portion of the study should be accomplished within 6 to 9 months after completion of the inventory phase. 21 0' • vl RECO:-IMENDGp ADOPTION AND IMPLEMENTATION PROCEDURES FblloA'Jing COMJ)leti.on of the plan by the consultant, the City, Other public agencies and general public will be responsible for the adoption and implementaL-ion procedures. The appropriate legislative new or modified leactions are taken to create the gal framework required for some of the non- structural soluL-i.ons. Each implementation agency prepares detailed plans for struc- tures and PI'ovides the funding and administrative system to carry out the now construction and operation. Tlie non-structural solutions are established through appropriate institutional ar.r.anclement s. An administrative orclanization is charged with the responsibility to develop and monitor the implementation process. Select committees would review the development of each set of plans and encourage those modifications which improve the benefits to be derived from each action. Periodic review, appraisal and reports on the results of actions the would be necessary to evaluate the costs and benefits and guide further. projects. New records of flood damage or lac], of damage' and storm water runoff would be important appraisal factors. 22 Excerpts from the Engineering agreement which modifies the scope of work: Paye 5, Paragraph 2 shall be deleted and shall read as follo-,7s: 2. kunotE Control - The Consultant shall prepare a storm water detention ordinance suitable for application to all undeveloped land lying in watersheds which contribute to water flow through Iowa City. As part of this ordinance a report shall be pre- pared analyzing the following factors related to storm water detention. a. Degree of effectiveness in preventing or reducing flooding b. Advantages and disadvantages of storm water detention C. Ease of implementation d. Initial construction costs and operation and maintenance costs C. Legal basis (to be coordinated with City Attorney) f. Public acceptability of storm water detention Pie 15, Section if 1. Legal Issues - This section shall be amended to read as follows: Throughout the course of the Study the City Attorney will be consulted to review and write on pertinent issues with regard to watershed management. These issues will include storm water detention, water rights and responsibilities, drainage laws, easement or property acquisition rights, flood damage easements, dominant, subservient, and intermediate property owner rights and responsibilities. The legal review will be addressed to the statutory authority and case law allowing for undertaking activities and defining responsibilities to carry them out. It will also attempt to define constraints placed upon individuals and the public from certain activities. The legal implications of the various financing methods foi interim and long range solutions will also be coordinated with the City's legal staff. DRAW 1 N76 Mr. Itubu'rl 1.. llun; xey Prnjrcf. Planing f:u;;inecr Ihr p:c rt m••nL of Transp;urta i.inn Ili gl r: -:y I)i ,inion R26 Lincoln W,,y Amies, low, SOOab Upar Ph'. Iln••;plrl't•y: In responqu to your requesL for comments, on the Kn•✓i.roumental ImpacC Statement prepared for the proposed Freeway 5.1.8 route. in .lohnsoo County, the C/ity Council. of the City of Iowa City would like to 1`091;t•er 61 .t. U 00- r_d 6- /r = 1 _ , f -L -t Ln opposition to the construction of this expressway. The City Council is of the opinion that Lhc proposed Freeway route will not suEf.icient'ly allevlab• fulnry traffic c•ongostiou which is projected for R veruide. Drive (Ili };1n:ay- 6-218) arca nI town City. 7:hc Council. :is also concerned abuut the ''Pact the pruposcd freeway would have on other streets in Iowa City, and specifically the impact- on My l rose Avenue,. Upposi Lion by rhe city Counr iJ to this project should not he const -rued nlq,osLtion to Chu rouKiruction of a bypass load around the west,rly !:ide of the Iowa City nl;,;!Il n. Thu Council docs: recognise Lhat it in iiad,•simlc for through IPuck traffic using Ili.ghways< 6 :u:d 218 to go lnuu;•.h a hi;;hly cuog.•.ted pert of Iowa City and to traverse the Uni.v:r- ::iLy of 101%1 campun. She C""neil sPerifically requests that both the State and Federal. Uepartuent._ of Transportut Eon reevaluate this proposed freeway construction, and that th"Y give greater consi.deratLion to other modes of transportation. SL,.,cific niternrrl i.vc•: ,.which tnil•hC he WorUty of _I. invc-sCi1[:rti_on :Lncludc: the rc•ns[r;:rLion of a hro—Inns• facility in pincc of Clic pr,'Iro.ecd fvur--Irtnc ��• Lhc can"trur'I:]un of I'YI'rtcos rouLc which ahaul(l ho located furthr:r wc:.i of ]c,;.;n C].L}' nod \which \couldrIl.ro not Cho go thruq•}t Lndi.an Luo:couC nt_ •a :rad Lhc 3. ncnrh}' mnhile hoc:c Lhc• construc•l.i.on of n faei I ity which taou]d nuC rosult 'in Lhc Fenc rat ]em o[ nn : tppr;.•c inh iJ' l,ren Cct" voluGre of t,:nfCic on :Ic.l rose /\vcn•;::; fir• the gi inl; ol. a t;rcaLc', degree of cons ra ti o° Lu providing :rdd]Cion',1 t:.iunnr:irt1. ::upp<'t-t to t:hc' railCo,9tl sl':^,Coati.n 1o•,.�a ChnC :r Gro re effici.r•nf r,:i.l Ct:ut:oPctrt s)'sCetn could J,, developed tt tw i.th Chr' o1iJ r'r'tive of r,xluci]Is'Che ;unu,tnL Lhu oC troch Cr:tfLi_c on I�ri,:rr"Y and ir.Cor::t:rCc roods Lhrr,ughouL Cite ::talc; and i. Phr• Ir rrrvisinn rrf ol,o rnl :nt; nuLn idic.:: fn I: r:r II::iI ,Y::Lvm:: in r.ir,li rrrn :;irr• cit ir• City. 1,: you would lil: c• nd!li tonal inforrnat:ion on nn}' oC Che .c points of ni.f �•uu would .lil,r• LYlow:.t Gi: dr, nut hcsit;etc Co ty, p'caso r�on�:: Sinccrcl.S• }wart., ":"I_ L;• Berlin Ci ty Elnuagc•.r It OF T04 0 ¢;r n IOWA 0 • HIGHWAY DIVISION 826 LINCOLN WAY AMES. IOWA 50010 515-296-1101 February 5, 1976 RE'• RO• F-518-3, Washington F -518-y., Johnson 518 Arterial Improvement Ms- Mary C. Neuhauser, Ma City of Iowa City Yor Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor Neuhauser: This is to acknowledge receipt of your letter conc the recent action by the City Council of the City oferning Iowa City in voting to register its opposition to the con- struction of the 518 Arterial Improvement, The epartment Of g all asuubmittals whichrhaveobeenlreceivedrforon 'Is t Y reviewec - ing comments will be thorou hl ca - is made on the future course gofytheviewed beforealdecisiont� be included it, the Final EnvironmentaloIpa It will also respo together with a more detailed Impact Statement nse. GAF: db L7-�r• giro f1 r 9:173 Very truly yours, obert ��i Humphr y �F Project Planning Engineer COMbIISSIONERS DONALD K. GARONER STEPHEN GARST WILLIAM F. MCG RATH !WN PELLEGRENO ROBERT R. RIGLER Cane• Rap;tlf Coon ReP;tls ntehme Stor L. STgNLEY SCNOELERMAN StoryCity New Hampton ALLAN THO MS -Spent eC Dubuque 0 January 30, 1976 .4r. Robert L. --=, phrey Project Planning Engineer Department of Tranaportaticn Highway Division 826 Lincoln :day Aeras, Iowa 50010 Dear Mr. M=Whrsy: In responses to your request for.comments on the Environmental Impact Statement prepared for the nrcoosed Freeway 513 routs in Johnson County, the City Council of the City of Iowa City elected by a vote of 5 to 2 to register its opposition to the construction of this =Prossway as follows: "The City Council of Iowa City records its 0000sition to the construction of the proposed .reexay 518 and fu_ --'-.her moves that the Depart= is of Transportation at both the State and Federal levcla be officially requested to reevaluate this proposed freeway construction. ire City Council further' tsor_s that the Dopar ants of Transportation be regcssted to give greater consideration to modes of transnor+-anon otter than fou—lane freeway construction in plan. -ling alternatives to the proposed Freeway 512." The City Council is of the opinion that the proposed freewav route will rot sufficiently alleviate -future traffic congestion which is Projected for Riverside Drive (Highways 6-218) area of Iowa City. The Council is also concerned about the impact the proposed freeway would have on Other streets in Iowa City, and specifically the impact on Melrose Avenue. Opposition by the city Council to this project should not be const-aed as opposition to the construction of a bypass road around the westerly side of th., Iowa City urban area. The Council does recognize that it is undesirable for through truck traffic using nichways 6 and 218 to go U=Ough a highly congested part of Iowa City city of Iova carpus. and to traverse the Dnivar- The Council z2ecificalfy rocuests that both the State ars Federal Depart_ nenta of Tr1.3port<ition reevaluate this proposed freeway construction, and that they give greater consideration to other modes of transportation. ■ mr. P.abet L. uu=hrey January 30, 1976 Page 2 specific alternatives which might be worthy of investigation include: 1. The construction of a two -lana facility in place OZ the or000ea.l four -land facilityr 2. The construction of a bypasa route which should be located fu�her :test of Iowa City and :+nidi would also not co -h--ot gh the Indian Lookout area and the nearby rcbile hcas parkr and 3. The construction of a facility which would not result in the generation of an appreciably greater volur-a of traffic on Italroae Avenue. If you would like additional in=ormation on any of these pointz, or if you would like assistance by the staff of the City of Iowa City, Please do not hesitate to contact me. sincerely yours, Alary C. tleuhausar mayor is