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HomeMy WebLinkAbout1976-01-27 Bd Comm minutes• • 1) • 13o MINUTES IOWA CITY HOUSING COMMISSION DECEMBER 3, 1.975 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Branson, Bosserman, Fountain, Hibbs. MEMBERS ABSENT: Ramath, Retish, Sheets. CITY STAFF PRESENT: Seydel, Vann, Hillis. GUESTS PRESENT: Boaz, Leonard. RECOMMENDATIONS TO THE CITY COUNCIL: Recommendation Rents, Paragraph B, be tatementof policies This is deleting the direction of last part . HUD, sentence. SUMMARY OF DISCUSSION Ahin I Branson -� `�1UNS TA$EN; called the meeting to order. r 1gl BOSserman moved Novembe, 1975 that the the motion. be 2. approved as minutes of the meeting of Motion passed. written. Fountain seconded Public Discussion discuss Boaz and Leonard the possibilithousing need;. theirTOf he Unlimited were present to Will l of leasingCommission is cons' be rehabilitated °r selling one of the considering Branson has to systems Unlimited. houses that to work with appointed outline the staff on Rehabilitations (Sheets and house. the Parameters to be followed Retish) in looking will g for a suitable 4) -2- • . 3. Coordinator's Report. Seydel submitted one application for approval. The agency audit, required by HUD, by an independent audit agency, has been completed. There were no findings. The Housing Commission will be receiving copies. Seydel stated that HUD has asked that our Statement of Policies, Part VI, Rents, paragraph B, be changed deleting the last sentence, "In the case of recipients of standard Will welfare grants the utility allowance for tenant Welfare duced by the amount provided for utilities byaid thechange Department in the payments to their recipients.-, g in policy should be effective Januar 1976. . This Hibbs Y 1. 1976' Of Policies moved that under the direction of HUD, the Statement the last sentence- IV, Rents, paragraph B, be changed deleting Fountain seconded the motion. Motion passed. HUD has provided the Housing Coordinator with samples of a Program. HUDrwouldrl and admission policy for the Section 23 Pro r Will be provided andlthisike t? seesthese PoPolicies adopted. copies meeting. discussed at the next 4. Old Business. Since some Commissioners are having difficult meetings, Branson contacted all the Commission a new meetingY coming to at 4:00 p time. The second and fourth members concerning P.M. seems to be a time a Mondays of the month agreeable to all. Hibbs moved to change the regular meeting second and fourth Mondays of the month at 4: seconded the time to the motion. Motion 00 P b Fountain passed. Bosserman abstained. The next meeting will be December g, 1975. This will be the last meeting in December. 5. Fountain moved that the meeting adjourn. Bosserman seconded the motion. Motion passed. Approved 40 • • MINUTES IOWA CITY BOARD OF ADJUSTMENT NOVEMBER 19, 1975 -- 3:30 P.M. CIVIC CENTER COUNCIL CHAMBERS 0 • MEMBERS PRESENT: Dueker, Goedken, Park MEMBERS ABSENT: Malcolm, McBride STAFF PRESENT: Kraft, Kushnir, Schmeiser, Child LIST OF MATTERS PENDING BOARD DISPOSITION: None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: • Chairman Dueker called the meeting to order and asked if there were any corrections or additions to the minutes of the September 4, 1975, Board of Adjustment meeting. A motion was made by McBride, seconded by Park, to approve the minutes as written. The motion carried unanimously. Chairman Dueker asked if there were any corrections or additions to the minutes of the October 1, 1975, Board of Adjustment meeting. Chairman Dueker stated that he would like the minutes to more adequately reflect that the intent of the Zoning Ordinance concerning the separation of residential and commercial uses was met by the applicant's protective covenants and restrictions (which prohibits building or utilization of the fifteen foot green strip except for locating air conditioning units and liquid propane gas tanks). A motion was made by Park, seconded by Goedken, to approve as amended the minutes of the October 1, 1975, Board of Adjustment meeting. The motion carried unanimously. Don Schmeiser, Senior Planner, briefly summarized the City Staff's position regarding the proposed variance request and explained reasons why the Staff had recommended denial of the application. Mr. D. Keith Borchart, attorney speaking on behalf of David J. and Annette Lilly, stated that when Mr. Lilly purchased land In 1965, an additional 20 feet was acquired with the intent to construct a home for Mr. Lilly. Mr. Borchart stated that the P67. Commission had advised against building because of the possibility of a thoroughfare being built in that area. With that idea in mind, Lilly's requested the land be rezoned from RIA to R2. This request was rejected on July 14, 1970, by the Planning and Zoning Commission and the land was retained as an RIA Zone. The Lilly's approached the P67. Commission with a request for a five -lot subdivision; however, a subdivision consisting of four lots in the Gilbert Wood Addition was approved by the 31 • -2- Commission Lot Z and part on October 27, 1970, Since that time Lot of Lot 1 were sold. Mr. Borchart stated occasions the 1.111 Mr. Borchart said, n casions t e Lilly'ssponse find been thwarted b that on several the part of the City. he City and would now appreciate Mr. Daniel Bray, attorney representing Constance Merker, Merker acquired a house from the Urban Renewal area locating it on a � stated that Ma. l variance in la Portion Of fwLot I Of Gilbert Wood with the intent of a gra granted b Addition providing that Y pointed out that property taxes on thethouseawoulof d bejustment. the house is located within the City limits of Iowa Cit with the suggestion that there was a lost unless the 40' frontage requirement of self-imposed hardship He took issue sideration. the Zoning P and said he felt g Code should not be a major con- an ucker ed toaLotI utilizingk[heIf It would be Physically Possible to provide access indicated that it would 0' strip if the variance were in provide a walk -out dbasementsbble and explained thatthe to granted. Mr. Bray utilizing the terrain. byDbuildin the lot can be used runoff g °t the side he the hill and would create problems in the holloweandoned whether the amount of served by sewer and water. Mr. Borchart stated that consulted how the lot would be sewer and water hlines ey dwouldnot anticipate an that plumbers had been Y problems with runoff. He said connect to those off of Gilbert Street. Chairman Dueker asked Mr. Bray on what basis he thou Adjustment should grant the variance. Mr. variance should be thought the Board of granted on the basis Bray stated that he felt the loss of land use without the variance, that (1) there would be a would grant the Citymore (2) the u total to the taxable dollars upgrading of the property proposed property would help facilitate the Urban3) the moving of the house Mr. Dennis Kraft Renewal plan. stated that the IntentcOfrthe P6Z of the Department of Community Development, would consist of g the platting of the subdivision _ October 27, 1970, four lots instead of five. the subdivision Mr. Phil Leff, attorney representing Mr. Ra reaffirmed the City Staff's position on the proposed variance and the Board Y Mosaman, 818 N. Linn Street, to deny the variance request. Mr. Leff stated that the the Board of Adjustment was encouraged self-imposed. limited because the hardshippower of explained He stated that the property would have marketability that Mr. Mosaman case was Mr. Leff submitted a had a verbal agreement to Y and area who objected petition signed by 23 Purchase the property. jected to the variance request. property owners in the subject Mr. Leland Novotny, 5 Taft Speedway, questioned whether [here would be a total loss of use of the land if the variance were not • that he eoPurchased his property approximately 27 time there had granted- He stated never been use years ago and during that Perimade of the subject property. He -3- • questioned how there could be a loss of something when there had not initially been use of the property. Mr. Novotny also questioned how it would be Possible to move a fully constructed house onto the lot without trespassing on someone's property. Mr. Bray explained that Ms. Gertrude Ann Cummings had agreed to grant an easement for this purpose. Mr. Albert W. Potts, Jr., 814 N. Linn, also objected to the requested variance. Board member Goedken pointed out that of the five lots, four lots had been legally approved but one lot had not been legally approved. Mr. Tony Kushnir, Assistant City Attorney, questioned how the resubdivision of a fifth lot could be reconciled according to the requirements of Chapter 409 of the Iowa Code. Chairman Dueker suggested that the matter be taken back to the Planning and Zoning Commission for their consideration and recommen- dation. He further suggested that the definition of a parcel of a lot be clarified in the City Code. The best solution, he said, would be for the lot in question to be divided down the middle with Mr. Mossman purchasing one half and Mr. Novotny purchasing the other half. Board member Park stated that she did not feel there was sufficient hardship to warrant the granting of a variance. Chairman Dueker stated his concern about proper drainage for the area and said he would like to see a site plan. A motion was made by Park, seconded by Goedken, to den y th Constance F. Merker for a variance of Section 8.10.24.A ofethepCodetofn by Iowa City to permit 20 -foot frontage in lieu of the required 40 -foot frontage of an interior lot located north of Brown Street and west of Gilbert Street. A vote was taken: Dueker-aye, Goedken-aye, Park -aye, Malcolm -absent, McBride -absent. The variance was denied. The meeting adjourned. 11 Donald Schmeiser, Secretary • 0 4) MINUTES IOWA CITY PLANNING AND ZONING COMMISSION JANUARY 15, 1976 -- 4:00 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ogesen, Cain, Jakobsen, Madsen, Hines, Blum (arrived 4:30 p.m.) MEMBER_ S_ ABSENT: Larew STAFF PRESENT: Schmeiser, Jones, Child RECOMMENDATIONS TO THE CITY COUNCIL: 1. To approve S-7529, revised preliminary and final Large Scale Residential Development plan of Lot 24 of Macbride Addition, Part 1, located east Of Calvin Court. 2. Not to approve 7_-7506, rezoning of a triangular shaped tract of land located west of Highway #1 and north of Interstate 80 from an RIA Zone to a CH Zone. 3. To approve the rezoning from an R1A Zone to a CO Zone the triangular shaped tract of land located west of Highway #1 and north of Interstate 80. 4. To approve Planning and Zoning Commission's By -Laws and to transmit these By -Laws to the City Council for their consideration. None TO THE CI FF LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 77.-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. C-7405. Objections to prohibited and non -conforming signs. Council referral: 11/6/74. 5. P-7403. Revision of M1 and 112 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Chairman Ogesen called the meeting to order and asked if there were any additions or corrections to the minutes of. the Planning and Zoning Commission ® meeting held on December 18, 1975. A motion to approve the minutes as written was made by Hines, seconded by Cain, and carried unanimously. I ■ -2- S-7529. 5-7529. Revised preliminary and final Large Scale Residential Development plan Of date filed: Lo212/24/75; 454 of ed: lZ��76ted east of Calvin Court; daylimitation/ A motion was made by Madsen, seconded by Hines, to recommend to the City Council approval of 5-7529, revised preliminary and final Large Scale Residential Development plan of Lot 24 of Macbride Addition, Part 1, located east of Calvin Court. The motion carried unanimously, 5-0 (Commissioner Blum was not present when the vote was taken). Z-7506. Rezoning of a triangular shaped tract of land located west of Highway #1 and north of Interstate 80 from an RIA Zone to a CH Zone; Council referral. A motion was made by Madsen, seconded by Hines, to recommend to the City Council approval of Z-7506, rezoning of a triangular shaped tract of land Located west of Highway Al and north of Interstate 80 from an RIA Zone to a CH Zone. Commissioner Madsen stated that he would vote against the motion. He noted that the PS'/. Commission had previously recommended the subject area be zoned CO and the Commission's recommendation had not changed. ® Chairman Ogesen stated that he did not feel CH zoningwas appropriate the subject property and pointed out that thsubject for tract was anticipated to be residential inptheefuturerth of the subject The motion failed to carry by a 0-5 vote (Commissioner Blum was not present when the vote was taken). Commissioner Hines suggested that the Commission attach to their negative vote na affirmative recommendation that the City Council zone the property to CO. A motion was made by Hines, seconded by Madsen, to recommend to the City Council the rezoning from an RIA Zone to a CO Zone the triangular shaped tract of land located west of Highway #1 and north of Interstate 80. Commissioner Madsen noted that he would vote for the motion on the basis of the Court order and not because CO zoning would be the highest and best use of the property. The motion carried unanimously, 5-0 (Commissioner Blum was not present when the vote was taken). Application submitted by Mr. Lawrence Short to rezone land along the Iowa ® River In the County for gravel extractlon. ■ 0 0 -3- The following motion was made by Hines, seconded by Madsen: Be it resolved that the Planning and Zoning Commission wishes to convey to the Johnson County Zoning Commission its concern that use of the Short property for mineral extraction purposes would appear to preclude residential development In an area highly suitable for residential development in close proximity to Town City. Commissioners suggested that Chairman Ogesen convey the motion to the Johnson County Zoning Commission and that a copy of that letter be attached to the minutes. The motion carried unanimously, 5-0 (Commissioner Blum was not present when the vote was taken). Adoption of By -Laws for the Planning and Zoning Commission. Commissioner Jakobsen suggested that the words "to recommend" be added to the fourth paragraph on page 4. The sentence should read " , and to recommend appropriate regulations and restrictions to be enforced therein". A motion was made by Cain, seconded by Hines, to recommend to the City Council approval of the Planning and Zoning Commission's By -Laws as amended ® and to transmit the By -Laws to the City Council for their consideration. The motion carried unanimously, 5-0 (Commissioner Blum was not present when the vote was taken). Consideration of the Goals and Objectives for the Planning and Zoning Commission. Mr. Mel Jones, Administrative Assistant, discussed with the Commission information to be contained in the Pb7. FY77 Budget and the Commission's Coals and Objective,. A motion was made by Blum, seconded by Cain, to recommend to the City Council adoption of the following P&Z Commission's Goals and Objectives: Goal: To proceed with the development of the Comprehensive Plan. Objectives: To adhere to the schedule of the adopted Study Design for the Comprehensive Plan. To increase public awareness and involvement in the Planning process. Coal: To provide the best possible course of action to the 40 City Council on matters covered in the By -Laws. 0 0 -4- Objectives: To have regularly scheduled meetings. To work with the City staff. To provide Commission members with appropriate education. Goal: To maintain an appropriate Zoning Ordinance for use of the City. Objective: To propose amendments to the Zoning Ordinance. Goal: To maintain and improve close communication and relations with other boards, commissions and governmental entities. Goal: To encourage dialogue between the P&Z Commission and citizens of Iowa City. The motion carried unanimously, 4-0 (Commissioners Hines and Madsen were not present when the vote was taken). The meeting adjourned. J ne Ja{ been, Secretary `ity of Iowa City MEMORANDUM DATE: January 19, 1976 TO: Johnson County Zoning Commission FROM: Robert B. Ogesen, Chairman, Planning and Zoning Commission RE: tti� Lawrence Short Rezoning Request At the meeting of the Iowa City Planning and Zoning Commission on January 15, 1976, the following motion was Passed relative to the location of a mineral extraction Site north of Iowa City on the Iowa River: Be it resolved that the Planning and Zoning Commission wishes to convey to the Johnson Co,inty Zoning Commission its concern that use of the Short property for mineral extraction purposes would appear to preclude residential development in an area highly suitable for residential development in close proximity to Iowa City. If you wish further discussion or have questions about this matter, please feel free to call on me. RBO:ac • MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 18, 1975 LIBRARY AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Summary of Discussion Buchan Farber, Fritsch Kirkman Ostedgaard Newsome Richerson Hyman Burton Grove Kelley Prosser Eggers McGuire Formal Actions Taken President Farber called the meeting to order at 4:00 P.M. Motion to amend agenda to show Dave Kirkman's slide show of the November 15 model railroad display at the Library approved. Richerson/Newsome. Board members thought the slides would be useful to demonstrate the use of the library by groups who need meeting places and to show the kind of support the library staff can give such groups. Motion approved to accept minutes of regular meeting of Novem- ber 20 and informal meeting of December 11. Newsome/Richerson Motion approved to accept disbursements. Kirkman/Richerson. Director's report attached. President Farber proposed appointing a Board committee to begin exploring relations with the public school system to bring about better communication and coordination between the schools and the library. It was suggested that firm proposals and ideas be developed jointly by the staffs of both institutions before contact is made at the policy-making level. The library's goals and objectives and plans for FY1977 to be presented to the City Council on Monday, Dec. 22 were reviewed for those who has not attended the informal budget meeting of Dec. 11 and priorities were discussed• There was informal agreement to explore the possibility of a joint contract between Johnson County Board of Supervisors and the four public libraries in the county. The Public Relations Committee met on Monday, December 15 and additional candidates to chair Friends of the Library were suggested and reviewed. The official letter of resignation from Robert Downer was re- ceived and placed on file. The proposal from the staff not to store gift books for next Years book sale until June 1 and then only if there is a volunteer chairperson named to oversee the operation was approved. Newsome/Richerson. In the meantime attractive gifts not needed by the library will be placed on a sale table in the library's front entrance. Motion to adjourn at 6:30 P.M. approved. Respectfully submitted, avian Buchan, eccretary 4► DIRECTOR'S REPORT Financial The memo to the City Manager of December 15 pretty Plained the status of the current budget. Spending November 30, 1975 was well ex - 42$ °f total budget. P g as °f Preliminary figures for 1975 indichacate that the avers cost is UP oks from , sed by the library during This is � 55 average unit in 1974, a 23% increaseg 1975 was $8.07. Building $ Equipment Roof is not yet completely sound. Leaks still exist at front door and possibly the Linn Street entrance. services Preliminary circulation estimates for 1975 indicate adult circulation is up 11%. The Children's figure will be than 1974 because of a change in loan methods. It will be another Period and lower is a trend Year before we can determine ding Of the s aiintowards lower children's circulation becauif se ®diming numbers in this age bracket. The inadequacy of the current phone equipment to handle the number of incoming telephone calls is becoming each month. In December, when calls isn and calls are heavy i more apparent s Y, the problem is especially is thinner than usual system and a two -path intercom line are that must be added. A paging Personnel The library will complete 1975 with only the permanent staff during the entire two resignations from have had especially good luck in recruiting In addition, wef students for our work/study and paging employees are as good as an $ library science g y we've g Positions. The three CETA Helen Murphy, ever had. programleaves P y' who started in 1971 as a 9th grader the library le aveslDecember 31 for military serice. in the NYC / years of outstandin She has given Joy Schlessleman 8'temporary' help. two weeks , Grinnell College Junior, will be spending at the library in January on Grinnell vocationalintern Program. She is especially interested in Children's services and will be spending much of her time in that department. • v, JANUARY DIEL"PING OF I,IBRlUZY BOARD OF TRUSTEES NS RY 5, 1976 ® DIRECTOR'S OFFICE 134 MEMBERS PRESENT: MEMBERS r\BSENT: STAFF PRESENT: Buchan, Farber, Fritsch, Hyman, Kirkman, ,'Newsome, Ostedgaard, Richerson None Eggers President Farber called ollowing extethe meeting to order at 7:50 P.iI. Fnsive discussion of the FY1977 budget request as drat -%n tip by the Director, motion was approved et executive session to discuss the proposed FY1977 sto go alar - subject to contract ne salary into salary. Hynan/Fritsch9otRollocaland to discuss the Director's Motion to adjourn executive session at 9:45 P.M. News Motion to set Director's salary Newsome/Fritsch. Unanimous. Motion to Technical Supervisor Unanimous. ome/Ostedgaard. for 1Y1977 at $20,500 approved. recvassiE)' one ServiceLibrary Assistant (Range 5) to Library s Supervisor*and to move Library. Circulation from Range 7 to Range 9 approved. Kirkman/Richerson. Motion to accept budget as presented by Director Board approved. Kirkman/Newsome. Unanimous. Aleeting adjourned at 10:00 p.,\l, Respectfully submitted, Vi— vian Buc tant,�'Sc i•ct1rY * (Range 9) and revised by PROPOSED BY-LAWS Iowa City Planning and Zoning Commission ARTICLE I MEETING - - - Section 1. Regular Meetings. Regular meetings of this Commission shall be held on the first and third Thursday of each month and informal meetings on the Tuesdays before. Section 2. Special s Meeting �,�. Special meeting of the members may be called by the Chair and shall be called by the Chair or Vice -Chair at the request of three or more members of the Commission. Section 3. Place of Meetings—. Regular meetings shall be in a place accessible to handicapped. Section 4. Notice of Meetings. Notice of regular and special meetings shall be required; meetings may be called upon notice by telephone not less than six (6) hours before the meetings and twenty-four (24) hours if a written notice of a special meeting is given. The news media shall be notified by staff in a similar fashion. Section S. orum. A majority of the members of the Commission shall constitute a quorum at any meeting. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. (Article I - (Cont'd)) Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. ARTICLE II MEMBERSHIP - - _ Section 1. Qualifications. tions The Planning and Zoning Commission shall consist of seven (7) members. Seven members shall be appointed by the City Council. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation but may be reimbursed for expenses incurred for travel outside the City on designated Commission business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the City Zoning and Subdivision Code, By -Laws, and other documentation that would be useful to Commission members in carrying out their duties. They may also be given an orientation briefing by members Of the City Council, the City staff, the Commission and others as may be deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Commission member from regular meetings may result in a recommendation to the City Council from the Commission - 2 - (Article II, Section 4 - (Cont'd)) to discharge said member and appoint a new Commission member. Section 5. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days notice has been given by announcement of said vacancy to the news media and by recording in the minutes of the City Council. ARTICLE III OFFICERS - - - Section I. Number. The officers of this Commission shall be a Chairperson, Vice -Chairperson, and Secretary, each of whom shall be elected by the members of the Commission. Section 2. Election and Term of Office. Officers of the Commission shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4. Chair. The Chair shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of MW (Article III, Section 4 - (Cont'd)) a Chair, and such other duties as may be prescribed by the members from time to time. Section S. Vice -Chair. In the absence of the Chair, or in the event of death, inability or refusal to act, the Vice -Chair shall Perform the duties of the Chair and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair. Section G. Secretary. The Secretary shall have the responsibility of insuring that the Commission's minutes are accurate and are circulated as prescribed. ARTICLES IV DUTIES - - - Section 1. Planning and Zoning Commission. In order to avail itself of the powers conferred by Chapter 414 of the Code of Iowa, the Council shall appoint a Commission, to be known as the Planning and Zoning Commission, to recommend the boundaries of the various original zoning districts and subsequent amendments, and to recommend appropriate regu- lations and restrictions to be enforced therein. The Commission shall provide opportunity for public discussion before submitting its recommendations, and the Council shall not hold its public hearings or take action until it has received the recommendations of the Commission. The Commission shall develop and maintain a comprehensive Plan. It shall also develop such specific plans as may be -4- (Article IV, Section 1 - (Cont'd)) necessary or desirable. It shall review the capital improvements program of the city and comment on its impact upon the adopted comprehensive plan. The Planning and Zoning Commission will coordinate and cooperate where applicable with other civic commissions and boards. It shall perform such other functions as the legislative body may provide. Section 2. Powers. Iowa City Planning and Zoning Commission shall have full power and authority to make or cause to be made such surveys, studies, maps, plans, or charts of the whole or any portion of such municipality and of any land outside thereof which in the opinion of the Commission bears relation to the comprehensive plan, and shall bring to the attention of the Council and may publish its studies and recommendations. Section 3. Recommendations as to Improvements. No statuary, memorial, or work of art in a public place, and no public building, bridge, viaduct, street fixture, except approved traffic regulatory devices, public structure or appurtenance, shall be located or erected, or site therefore obtained, nor shall any permit be issued by any department of the municipal government for the erection or location thereof, until and unless the design and proposed location of any such improve- ment shall have been submitted to the Planning and Zoning Commission and its recommendations thereon obtained. - 5 - 0 (Article IV - (Cont'd)) L-A Section 4. Coordination and Coo eratin with Other Governmental Entities. The Iowa City Planning and Zoning Commission shall coordinate and cooperate where applicable, with other city advisory bodies and governmental entities on matters of mutual concern. Specific agencies which may be contacted include the following: (1) Board of Directors of the Iowa City Community School District. (2) City of Coralville. (3) City of University Heights. (4) Johnson County. (5) Johnson County Regional Planning Commission. (6) University of Iowa• Section 5. Federal Program Application All Federal program applications which would affect the physical or economic structure of the community or the adopted comprehensive plan shall first be submitted to the Planning and Zoning Commission and its recommendation obtained before approval by the City Council. Section 6. Regulatory Ordinances. All regulatory ordinances which would affect the physical or economic structure of the community or the adopted comprehensive plan shall first be submitted to the Planning and Zoning Commission and its recommendation obtained before approval by the City Council. Section 7. Approval of Plats. All plans, plats, or replats of sub- divisions or resubdivisions of land embraced in said municipality or adjacent thereto, laid out in lots or plats - 6 - (Article IV, Section 7 - (Cont'd)) with the streets, alleys, or other portions of the same intended to be dedicated to the public in such municipality and all proposals for the vacation or partial vacation of a street, alley, or public ground shall first be submitted to the City Planning and Zoning Commission and its recommendation obtained before approval by the City Council. Reviews of plats shall include but not be limited to review of easements, dedications, and off street parking sites. Section 8. Approval of Street or Park Improvement, No plan for any street, park, parkway, boulevard, trafficway, river -front, or other public improvement affecting the adopted comprehensive plan shall be finally approved by the Council, or the character or location thereof determined, unless such proposal shall first have been submitted to the Planning and Zoning Commission. The Commission shall subsequently have forty-five (45) days within which to file its recommendations thereon. Section 9. Approval of Parking Facilities No building permit shall be issued for any parking facility which contains four or more spaces until the plans for such facility have been approved by the Commission. In its review of the parking facilities, the Commission shall consider the size and location of access points, pedestrian ways, landscaping, lighting, traffic circulation and other relevant character- istics which will affect the design of such facilities. Section 10. Comprehensive Plan - adoption conditions. For the purpose - 7 - ® 0 (Article IV, Section 10 - (Cont'd)) of making a comprehensive plan for the physical development of the municipality, the Planning and Zoning Commission shall make careful and comprehensive studies of present conditions and future growth of the municipality and with due regard to its relation to neighboring territory. The plan shall be made with the general purpose of guiding and accom- plishing a coordinated, adjusted, and harmonious development of the municipality and its environs which will, in accordance with present and future needs, best promote health, safety, morals, order, convenience, prosperity, and general welfare, as well as efficiency and economy in the process of develop- ment and in the provision of municipal services. Section 11. Hearings. Before adopting the said comprehensive plan, or any part of it, or any substantial amendment thereof, the Iowa City Planning and Zoning Commission shall hold at least one public hearing thereon, notice of the time of which shall be given by one publication in a newspaper of general circulation in the municipality, not less than ten nor more than twenty days before the date of hearing. The adoption of the plan or part or amendment therof shall be by resolution of the Commission carried by the affirmative vote of not less than two-thirds of the members of the Commission. After adoption of said plan by the Commission, an attested copy thereof shall be certified to the Council. If the plan, or any modification or W:M (Article IV, Section 11 - (Cont'd)) amendment thereof, shall receive the approval of the Council, the plan, until subsequently modified or amended as authorized by this section, shall constitute the official city plan of Iowa City. After the City Council has adopted all or part of a comprehensive plan, the Planning and Zoning Commission shall: (a) Investigate and make recommendations to the City Council upon reasonable and practical means for putting into effect the comprehensive plan in order that it will serve as a pattern and guide for the orderly growth and development of the city. The measures recommended may include plans, regulations, programs, financial reports, and capital budgets. (b) Prepare an annual report to the City Council on the status of the plan and progress on its implementation. (c) Endeavor to promote public interest in and understanding of the comprehensive plan and regulations relating to it. (d) Consult with and advise public officials and agencies. public utility companies, and civic, educational, professional and other organizations, and citizens generally, on the implementation of the provisions of the comprehensive plan. (a) Every five (5) years update and amend the comprehensive plan and make other changes as necessary. Section 12. Recommendation of Pro osed Public (Yorks; Coordination of Program. Any major public works project proposed to be - 9 - • 0 (Article IV, Section 12 - (Cont'd)) constucted by the City of Iowa City shall be submitted to the Planning and Zoning Commission for review as to conformance with the provisions of the comprehensive plan. Sectionl3. Ac uisition or Dicnn�;.;,._ .. Buildings; Requirements Before Action. (a) If a comprehensive plan or part thereof has been adopted, no real property shall be acquired by dedication or otherwise for street, square, park or other public purposes, and no real property shall be disposed of, no street shall be vacated or abandoned, and no public building or stucture shall be constructed or authorized, if the adopted comprehensive plan or part thereof applies thereto, until the location, purpose and extent of such acquisition or disposition, such street vacation or abandonment, or such public building or structure have been submitted to and reported upon by the Planning and Zoning Commission as to the conformity with said adopted plan or part thereof. The Planning and Zoning Commission shall render its report as to conformity with said adopted comprehensive plan or part thereof within forty-five (45) days after the matter was submitted to it, or such longer period of time as may be designated by the legislative body. The provisions of this paragraph (a) shall not apply to acquisitions or abandonments for street widening or alignment projects of a minor nature if the Council so provides by ordinance or - 10 - ® 0 (Article IV, Section 13 (Cont'd)) resolution. (b) The City shall not acquire real property for any of the purposes specified in paragraph (a) above, nor dispose of any real property, nor construct -or authorize a public building or structure.within corporate limits of Iowa City or any territory over which the Iowa City City Council has jurisdiction without first receiving a recommendation from the Commission. Failure of the Planning and Zoning Commission to report within forty-five (45) days after the matter has been submitted to it shall be conclusively deemed a finding that the proposed acquisition, disposition, or public building or structure is in conformity with said adopted comprehensive plan or part thereof. If the Planning and Zoning Commission disapproves the location, purpose or extent of such acquisition, disposition, or the public building or structure, the disapproval may be overruled by the City Council of Iowa City. Section 14. Amendment of Plan. When such comprehensive plan has been adopted as provided for, no substantial amendment or . modification thereof shall be made without such proposed -11- 0 (Article IV, Section 14 - (Cont'd)) change being first referred to the Planning and Zoning Commission for its recommendation. If the Commission disapproves the proposed change, it may be adopted by the Council only by the affirmative vote of at least three-fourths of the entire membership of the Council. Section 15. Professional Consultants. The Planning and Zoning Commission may recommend that the Council contract with professional consultants, the State of Iowa and federal government, or with any combination of the above, for local planning assistance. ARTICLE v ORGANIZATION OP COMMISSION BUSINESS - - - Section 1. Committees. The committees of this Commission including composition, duties, and terms shall be designated by the Chair. Section 2. Secretary. A Secretary will be a Commission member and shall be in attendance for all regular and special meetings. Section 3. Agenda. The Chair, or a designated representative, together with staff assistance shall prepare an agenda for all regular Commissionmeetings. Agendas are to be sent to Commission members and the media at least three days prior to regular and special meetings. Section 4. Minutes. Minutes of all regular meetings are to be prepared and distributed to Commission and City Council members within two weeks of the meeting. 8 Specific recommendations requiring - 12 - • 0 CITIZEN PARTICIPATION SYSTEM STRUCTURE PREVIOUS TO THE PASSAGE OF THE COMMUNITY DEVELOPMENT PROGRAM, THE CITY HAD ESTABLISHED AN URBAN RENEWAL BOARD TO REVIEW OUR TWO CONVENTIONAL PROJECTS AND THE OAK -HILL AND RIVERSIDE LIAISON COMMIT- TEES TO REVIEW OUR TWO NEIGHBORHOOD DEVELOPMENT PROGRAMS (N.D.P.). IN DECIDING ON AN APPROPRIATE VEHICLE TO FULFILL THE CITIZEN PARTICIPATION REQUIREMENTS OF THE NEW COMMUNITY DEVELOPMENT PROGRAM, MAYOR CANVEY DECIDED TO ESTABLISH FOUR (t{) QUADRANT COMMITTEES COM- PRISED OF APPROXIMATELY FIFTEEN (15) VOLUNTEERS. THE QUADRANT COM- MITTEES WOULD IN TURN, NOMINATE TWO PERSONS EACH TO A PRIORITIES COMMITTEE, IT MOULD BE THROUGH THESE CITIZEN COMMITTEES THAT IDEAS AND RECOMMENDATIONS WOULD COME FOR THE CITY'S FIRST-YEAR COMMUNITY DEVELOPMENT PROGRAM, THE QUADRANT COMMITTEES HELD TWO MEETINGS PER WEEK FOR ABOUT TWO MONTHS IN VARIOUS LOCATIONS WITHIN THEIR SPECIFIC QUADRANT SOLI- CITING CITIZEN VIEWPOINTS. RECOMMENDATIONS WERE SOLIDIFIED AND RECOMMENDED TO THE PRIORITIES COMMITTEE, THE PRIORITIES COMMITTEE CONSOLIDATED THE VARIOUS PROPOSALS AND HELD ADDITIONAL PUBLIC MEETINGS FOR ABOUT THREE WEEKS. FINALLY, A GIRST-YEAR PROGRAM WAS RECOMMENDED TO THE CITY COUNCIL. IT WAS ADOPTED IN ITS ENTIRETY --WITHOUT CHANGE, IT SHOULD BE NOTED, THE EXISTING OAK -HILL AND RIVERSIDE COM- MITTEES WERE EXTENSIVELY UTILIZED AND APPROVED THE PARTICULAR QUAD- RANT COMMITTEES PLAN PRIOR TO IT BEING PRESENTED TO THE PRIORITIES COMMITTEE. TWO ADDITIONAL CITIZEN COMMITTEES WERE ESTABLISHED DURING THE FIRST YEAR. 0 THE FIRST COMMITTEE FORMED WAS THE TIME -CHECK ST. PAT'S COMMITTEE. A NEW N.D"P.'­T'YPE AREA WAS DESIGNATED AND AN APPROPRIA- TION OF $275,000.00 WAS SET ASIDE FOR THIS AREA. THIS WAS AN AREA PREVIOUSLY DESIGNATED AN H.D.P. AREA, BUT THE EARLIER PLAN MET WITH OVERWHELMING OPPOSITION, THIS TIME, THE MAYOR INDICATED TO THE CITIZENS OF THE AREA THAT THE MONEY WAS THERE --THEY WERE TO DECIDE HOW TO EXPEND IT. A MASTER PLAN WAS DEVELOPED ACCORDING TO IOWA LAW AND THE PROGRAM IS IN FULL SWING --THIS TIME WITH OVERWHELMING NEIGHBORHOOD SUPPORT. THE SECOND COMMITTEE FORMED WAS THE COE-MT. VERNON HOUSING REHABILITATION COMMITTEE. THIS PARTICULAR COMMITTEE WAS FORMED TO SET UP PROCEDURES AND TO GOVERN THE EXPENDITURE OF COMMUNITY DEVELOP- MENT AND REVENUE SHARING FUNDS TO BE USED FOR REHAB ACTIVITIES. NEAR THE END OF THE FIRST YEAR OF COMMITTEE WORK, THE CITY RECOGNIZED THE SYSTEM WAS WORKING FAR BEYOND OUR EXPECTATIONS AND ASKED THE COMMITTEES TO RECOMMEND PROGRAMS FOR REVENUE SHARING FUNDS AND FOR INCLUSION INTO THE 5 -YEAR CAPITAL IMPROVEME14T PROGRAM, TIME WAS TOO SHORT TO EFFECTIVELY DEAL WITH THESE AREAS, BUT WE KNEW THIS WOULD BE AN OBJECTIVE OF OUR SECOND YEAR ACTIVITIES. THE URBAN RENEWAL BOARD, CITY PLAN COMMISSION, AND ENVIRONMENTAL REVIEW COMMITTEE OF THE REGIONAL PLANNING COMMISSION, ALL REVIEWED THE PROPOSALS PRIOR TO FINAL CITY COUNCIL ACTION. ALL FORMAL HEARINGS WERE HELD AT EVENING MEETINGS, THE CHIEF CHANGE IN OUR SECOND YEAR PROCESS WAS ONE THAT SEEMED MINOR AT THE TIME, BUT PROVED TO BE VERY IMPROTANT. ALL DURING THE FIRST YEAR, THE COMMITTEES DEALT WITH PROJECTS THAT WERE ELIGIBLE FOR COMMUNITY DEVELOPMENT FUNDS, OTHER NEEDS AND CONCERNS WERE IDENTIFIED AND PASSED ALONG TO THE RESPECTIVE DE- PARTMENTS, WITHOUT INTENDING TO DO S0, THE CITY WAS RESTRICTING THE COMMITTEE WORK. - 2 - 0 AS NEW AND OLD VOLUNTEERS WERE APPOINTED TO THE SECOND - YEAR COMMITTEES, THE PAYOR CHARGED THE MEMBERS WITH IDENTIFYING THE REAL NEEDS AND PROBLEMS FIRST --WITHOUT CHECKING TO SEE IF THE APPROPRIATE ACTIVITIES WERE ELIGIBLE FOR COMMUNITY DEVELOPMENT FUNDS. IN THIS MANNER, THE COMMITTEE COULD LOOK TO GENERAL REVENUE SHARING, FUNDS, REGULAR BUDGET FUNDS, WHATEVER, CLEARLY, A TREMEN- DOUS RESPONSIBILITY WAS GIVEN THE COMMITTEE. THE CITY COUNCIL REALIZED THE POTENTIAL PITFALLS IN GIVING CITIZEN COMMITTEES THIS MUCH RESPONSIBILITY. THIS SUBTLE CHANGE PROMPTED A GREATER SENSE OF RESPONSIBILITY AMONG MEMBERS AS WELL AS ENHANCING THEIR FEELING OF REALLY BEING INVOLVED IN THE COUNCILS DECISION-MAKING PROCESS, TO DATE, THE SYSTEM HAS WORKED WELL. THE LATEST OUTGROWTH OF THE COMMITTEE WORK HAS BEEN THE ESTABLISHMENT OF A NEW, TWENTY- ONE (21) MEMBER, CITIZEN DOUSING, CODE REVIEW COMMITTEE. THIS COM- MITTEE WILL REVIEW OUR PRESENT CITY CODE AS WELL AS STATE LEGISLA- TION AND REPORT DIRECTLY TO THE COUNCIL AS TO ANY RECOMMENDED CHANGES THEY MAY FEEL ARE NECESSARY, THIS COMMITTEE WAS THE CHIEF PROPOSAL COMING FROM ALL THE CITIZEN COMMITTEES. CLEARLY, THIS TYPE OF SYSTEM CAN PRESENT DIFFICULT PROBLEMS FOR THE CITY COUNCIL, BUT, THE RISK WAS DETERMINED TO BE MANAGEABLE, THE RESULTS HAVE BENEFITED THE ENTIRE COMMUNITY. SPECIAL AN & GRANT 'OMr4 IT TE E 13 Mem. Quadrant SW NW 15 Iem. 15 Proie COE VERNO:• TIA]E CIiEC ST. PATS 9 :gem. 27 Mem. 19 Mem. BLOCK SPECEAL REHAB S UB- REHAB C OMDIIT TE L•' MAYOR COUNCIL URBAN RENEtaAL BOARD 5 Idem. Committees NE SE 15 em. 15 gem. PRIORITY Cv c.'e va nvan,j COMMITTEE 8 Mem. t Committees OAK HILL RIVERSIDE 16 i4em. 19 Mem. BLOCK BLOCK REHAB REHAB ADVISORY ADVISORY COMMITTEE COMMITTEE %ity of Iowa city • MEMORANDUM DATE: January 20, 1976 "T1 TO: City Council I �� FROM: City Manager RE: Boards and Commissions Budgets Boards and commissions budget requests will be discussed at the informal Council session on January 22. Human Relations Commission, Parks and Recreation Commission, Housing Commission, Riverfront Commission and Plan- ning and Zoning Commission will present their goals and budget requests at that time. Goals and objectives and budget requests for each commission mentioned above are attached for your review prior to this informal session. Attachments n U M, LAN RELATIONS Staff Report November 17 through December 5, 1975 ORIENTATION AND ORGANIZATION Attended training program sponsored by ICRC, November 11-120 n:Des--Moines, Iowa. Attended training program sponsored by EEOC for staff persons with less than one year experience, December 1-2, in Council Bluffs, Iowa. Prepared minutes, agenda, memos, correspondence, etc. Attended weekly staff meetings and prepared staff report for Candy. Compiled list of local clubs and organizations which servicepersons in protected classes. Several requests have been made for this list:,:_. Have contacted several individuals at State and Federal agencies to introduce myself as the new specialist. Attended Brown Bag luncheon 'at Women's Resource and Action Center with -Chair- person Costantino. Contacted Minority Student Aid Office to develop liaison efforts D I., article inaccurate'and the office does refer people to the City or University Human Rights Committees. Drafting letter to send to taverns and cocktail bars concerning recent develop- ments on allowing sex discrimination and other BFOQ in the hiring of personnel. CCUPLAINT PROCESSING Opened two new complaint files (E-7515 and E-7516).• Both are in the area of employment one sex, one race. Received seven additional inquiries about gro0nds for complaints. All individuals were provided sufficient information.ornreferred to appropriate resources. Administratively closed E-7510 and E-7509. .E-7514, E-7508, E-7511, E-7512 and E-7503 under investigation.` Researched pregnancy and promotion topics. Spent lengthy amount of time with June trying to resolve an inhouse.problem concerning denial of merit raise with possible racial implications. Met with Education Commission to establish a working outline for'.1976 Human Relations Commission education program. In the early part of the year: 1. conduct commissioner training for local commissioners sponsored by IAOHRA (costs to be shared with'Des Moines Commission). 0 2. Sponsor a workshop for County officials on how to -set up a county personnel program and implement affirmative action policy. Remainder of year: 1. Develop a community-based education program to present and explain the,- revised Human Relations ordinance. This might include a returning visit by IAOHRA to present a workshop on civil rights law. 2. Sponsor a workshop on racism and sexism presented by.the."Urban Awareness Encounter Group." 3. Sponsor an EEOC regional training program for commissioners. Use of the media: I. Present TV spots developed by the National. Committee Against Discrimination in Housing. These spots are free and can be tagged by the -local commissions. 2. Coordinate with special interest groups in the presentation of-films.`on various types of discrimination. These films, in conjunction wit}i`a commissioner, can be used as a program for clubs, and organizations. 3. Develop news items concerning the ordinance revision and changes in civil rights law to submit to newsletters of local clubs and organizations. Proposed Education Program Budget: Publications: 1. Update brochure $195 2. Publish newsletter 110 3. Advertise new ordinance 205 $525 Conferences and Training: 1. In-state conferences- $960 2. Out-of-state conferences 700 3. Fees for IAOHRA and Urban Awareness Group '600 - $2,260 Library: 1. Legislative services - (IAOHRA.and EPD) $300 2. Recent publications '175 . '$4751 Film Rental .:..$Z75 TOTAL BUSINESS It was moved by Scott and seconded by Means that the Commission have input into the Human Relations Department budget. The motion passed. It was moved by Means and seconded by Scott that a committee be appointed to see that funds are made available in the department budget for the implementation of the city's affirmative action program. The motion passed. Commissioners Smith and Scott were appointed to the committee. A budget for the 1976 Education Program was also presented. The Commission defined their goals and objectives for 1976. I. Revision of the ordinance. 2. Provide extra training to the Commissioners on the conciliation process. 3. Closer adherence to the local ordinance in the investigation and conciliation of complaints. 4. Revive the affirmative action committee to be involved in setting the goals and timetables for the city's affirmative action program. 5. Establish a process for monitoring past agreements with respondents. 6. Provide a good education program for the community about the functions of the Commission. 7. To discuss possible removal procedures for commissioners. OTFIER BUSINESS It was reported that the ten extra large parking spaces requested by the. handicapped are being provided. Commissioner Means suggested that the Human Relations Commission ought to seek separate funds from the other boards and commissions because of the distinct problems that this commission handles. It was moved by Scott and seconded by Price that January 26 be set for the next meeting date of the Commission. The motion passed. At'9:00 p.m. a poll of all members present indicated unanimous agreement to go into Executive Session to consider complaints. 04 qx IrMn DATE: January 20, 1976 TO: City Council Al✓}-��(��'YL� FROM: Director of elations RE: Budget for Human Relations Civil Rights Function Attached is a survey of several budgets for civil rights functions around the State. It appears to us that there is a significant savings by including the Commission staff in the City administrative staff rather than by making the Commission staff autonomous. Members of the Commission will be available on Thursday night to tell how important it is for the Commission to have a staff in order to be effective within the community. Local Human Rights Commissions with Staff Number of Staff Population 17Y Bud et E Cedar Rapids 5 full time Relationship to City 11$,000 70,000 Commission Autonomous Council Bluffs 1 full time 65,000 $ 15,883 Director 6 Ass t. Director City Dept. of to City Manager '� Human Relations (Staff $ - - - - - - - - 76-77 (increase - - - - - - - - - - - - budget in City Mgr. budget) staff 1.5) $ 25,500 Davenport 3 full time 97,000 $ 42)000 Autonomous 40.- 0'11.5 Des Moines 11. 5full time 225,000 $140,000 . Autonomous $ City Dept_ but directly responsible' . to Commission Dubuque 3 full time 66,000 $ 42,700 Iowa City 1 full time .5 full time 50,000 $ 20,000 City Department .5 full time Sioux City 2 full time (EEOC Officer 87,000 $ 34,000 Semi -autonomous separate F, (Same + cost Of City employees Separate budget) living) Waterloo 4 full time 1 78,000 $ 49,000 part-time - - - - - - - - - - - - (part-time City Department - (increase of 1) public service employee) ® 9 FY1977 PROPOSED BUDGET PARK AND RECREATION COMMISSION I. Memberships a. Iowa Park and Recreation Association $ 15.00 b. National Recreation and Park Association $100.00 TOTAL $115.00 II. Travel a. I.P.R.A.-Dubuque-200 miles @ 15C/mile b. Field trips -Quad Cities, Cedar Rapids, Des Moines 450 miles @ 15C/mile c. Meals for above TOTAL GRAND TOTAL $ 30.00 $ 67.50 $150.00 $247.50 $362.50 4kity of Iowa City* MEMORANDUM DATE: January 16, 1976 TO: City Council FROM: Iowa City Housing Commission RE: Goals and.objectives, budget requirements, for the Iowa City Housing Commission January 1, 1976 through June 30, 1977. 1. The goal of the Housing Commission is to promote clean, decent and safe housing for all.residents of Iowa City. 2. To attain the goal the following specific objectives are established. a. Meet on a regular basis twice each month in open public sessions. Additional meetings will be announced and held as necessary. b. On a continuing basis investigate and determine if any slum or blighted areas exist and make recommendations to the Council for corrective action. c. Continue its efforts to recommend actions which will provide dwelling accomodations for the low income, elderly, handicapped and disabled. 1) Maintain an overview of the 309 units of existing units. 2) Continue to support efforts to obtain new construction for elderly occupancy. 3) Continue to support, study, and make recommendations for rehabilitation of substandard existing units. d. Continue its study of the Minimum Housing Code and make recommendations for needed changes. (April 1976). e. Continue its study of a draft rent withholding ordinance and submit recommendations concerning this subject (May 1976). • o K �W co � CMC CC y. E WASHMGION ST. IOWAWA Ci 11 (/ CITV.IOWA y'Zy ]18-751.1lb IOWA IT, IOWA +.Mi...1�.t� January 19, 1976 Mr. Neal Berlin Civic Center Iowa City, Iowa 52240 Dear Mr. Berlin: The FY77 budget for the Riverfront Commission is based upon previous Commission activities and expenditures, and antic- ipated activities and expenditures for FY77 which includes a riverfront canoe trip, outside publications, and general office supplies and materials. An anticipated FY77 budget allocation of $750 is summarized as follow;: Canoe Trip ------------- Outside publications, general office supplies and materials ---------- -------------- $250.00 ------ ------- $500.00 Total ------------------------- -------- $750.00 The above budget allocation of $750 is Supported by the attached goals and objectives adopted by the Riverfront Commission to give specific guidance to the formation of a River Corridor Plan. More detailed goals and objectives will be included as part of the phase III River Corridor Plan Report. This final plan report is scheduled for completion in the latter part of March, 1976. Thank you. Sincerely, -0'a) Chairperson, Sam Fahr SF/jp Enclosure cc Dennis Kraft Riverfront Commission Goals and Objectives Goals: • *To protect and preserve the Iowa River as a natural drainageway and source of water. *To promote and develop the use of land along the river for overall capability. *To make the most of the scenic potential and aesthetic values of the Iowa River and the flood plain adjoining'it. *To develop to the fullest the recreational capacity of the river and flood plain. *To heighten awareness of the Iowa River as a part of the heritage of this community. *To ensure that use of the river can be enjoyed by all in the safest possible way. Objectives: *To develop land use policies that will guide the appropriate development and redevelopment of the Iowa River area and environment. *Preserve and increase open spaces and green areas along both banks of the river and acquire scenic wooded sites to conserve them. *Identify and preserve unique or outstanding topographical or geological features of the river. *Develop scenic areas and outlooks. *Expand opportunities for aquatic activities such as boating and fishing. *In conjunction with other parties, public, or private, acquire river.front and flood plain property for public use and enjoyment.• *Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river and flood plain. *Improve public access along the river and flood plain. *Reduce all forms of pollution to the lowest Possible level. *Preserve and interpret historic landmarks and sites along the river. 1 * tl I �� �• CIVIC CENTER. 0 E wAS ,M TON 0 yI' ■ IOWA CITU. IOWA 517U 319 354 1 IIoo January 16, 1976 Mr. Neal G. Berlin City Manager Civic Center Iowa City, Iowa 52240 Re: FY77 Budget Allocation for the Planning and Zoning Commission Dear Mr. Berlin: In regard to the FY77 budget for the Planning and Zoning Commission, anticipated activities and expenditures include the Commissioners' attendance at conferences, magazine subscriptions, and general office supplies. It is my understanding that inside printing costs totalling approx- imately $300.00 for Staff Reports, agendas, minutes, etc. have been included within the budget for the Department Of Community Development. Anticipated expenditures, in FY77, therefore, based upon the above activities, previous years' dispersements, and a presumed budget allocation of $900.00 for FY77, is summarized as follows: Conferences Publ' a y ns $600.00 P1nn g Magazine, ASPO----------------------- The Job of the PlanningCommissio70.00 n, ASPO------ General Office Su lies 36.00 Commissioners Hand ooks and Materials -------- A 50.00 The above budget allocation of $756.00 for the Planning0 and Zoning Commission is supported by the attached goals and objectives established by the Commission for FY77. If you have any questions concerning the above matter please do not hesitate to contact me. Sincerely, Dr- Robert O esen Chairperson RO/jp cc Dennis Kraft GOALS AND OBJECTIVES FOR THE PLANNING AND ZONING COMMISSION FY77 Goal To proceed with the development of the Comprehensive Plan. objectives To adhere to the schedule of the adopted Study Design for the Comprehensive Plan. To increase public awareness and involvement in the planning process. Goal To provide the best possible course of action to the City Council on matters covered in the By -Laws. objectives To have regularly scheduled meetings. To work with the City staff. To provide Commission members with appropriate education. Goal To maintain an appropriate Zoning Ordinance for use of the City. Objective To propose amendments to the Zoning Ordinances. Goal To maintain and improve close communication and relations with other boards, commissions and governmental entities. Goal To encourage dialogue between the P&Z Commission and citizens of Iowa City. DATE: January 16, 1976 TO: CITY COUNCIL F80M; DENNIS R. KRAFT, DIRECTOR OF COhib1UNITY DIVE LOPMENTi� RE: CITIZE \ N PARTICIPATION REQUIREMENTS FOR THE HOUSING 1 AND C0b1MUNITY DEVELOPMENT ACT (HCDA) . HCDA citizen participation requirements are delineated in two sections of the Federal Regulations (24 CFR 570.303 (e) (2)) and (24 CFR 570.900 (d)) Section 303 mentioned above, relates to various certification procedures which must accompany the application for funds. The Federal rules do give some latitude as to how the citizen participation input is made; however, there are certain requirements,as described below, which must be met. These include: 1) The citizens must be provided with adequate information concerning the amount of funds available for proposed community development in housin the range of activities that may be ug activities, undertaken, and other important program requirements; 2) The City Council must hold at least two public hearings in order to obtain the views of citizens on community development and housing needs; and 3) The citizens must be Provided an adequate Opportunity to participate in the development of the City Council January 16, 1976 Page 2 - Memo application and any amendments to it. The rules further state that the above-mentioned comments should, in no way, be construed in such a manner as to restrict the responsibility and authority Of the City Council for the development of the application and the execution of the program. It is also stated that the citizen participation requirements do not include the concurrence by any person or group involved in the citizen participation process in making the final determinations concerning either the findings or the contents of the application. The sole responsibility and authority to make these final determinations and decisions rests exclusively with the City Council. Section 900 of the Act lists further requirements for citizen participation activities and the citizen participation plan. This plan, which must be made public, must indicate to the public how the citizen participation process will work. Specific plan require- ments include; 1) A time of scheduled activities; 2) When and how information will be made public; 3) The amount of money available for programs; 4) When the required public hearings for the program will be held; (0 City Council January 16, 1976 Page 3 - Memo (9 5) flow input will be received from citizens during the application process; and 6) When and how technical assistance will be provided to the public. Information is forthcoming on the above-mentioned Program requirements; however, some decisions must be made by the Council on this process. Section 900 also states the requirement of affording those citizens likely to be affected by community development and housing activities, including low and moderate income persons, an adequate opportunity to express their views and preferences about the activities proposed to be included in the program and also to allow them to assist in the selection of priorities and otherwise participate in the process. All of the aforementioned Federal requirements clearly indicate that a relatively extensive level of citizen participation must be obtained during the preparation of the HCDA application. The City Manager received a letter from HUD Area Office dated January 9, 1976, which also addressed the subject Of citizen participation. In that letter it was stated that while the citizen participation procedures which were used in Iowa City for the fiscal year 1976 application were City Council January 16, 1976 Wage 4 - Memo adequate to meet the statutory requirements at that time, it was suggested that a more comprehensive type of citizen involvement be explored for the fiscal year 1977 application. It was also recommended that a larger number of citizens be involved in the initial stages Of the process and that information be obtained on citizen views on community development and housing needs. Therefore, in an attempt to comply with both the Federal statutes and the HUD Area Office comments, the following recommendations for citizen participation are made: 1) The citizen participation committee (or Steering Committee) should include representation from various ` segments of the community not just from low and moderate income persons. Other organized groups should be represented and an attempt should also be made to secure representation from one or more financial institutions. The latter is specifically desired because of the likely involvement of financial institutions in the City's housing rehabilitation programs. 2) The citizen participation process for the Housing and Community Development Act should be tied to the entire comprehensive planning process rather than being merely CO City Council January 16, 1976 Page 5 - Memo (0 an ad hoc FICDA group. It is also desirable that this process be ongoing throughout the year. Although it is desirable that it be ongoing there should be periods of rather intense activity and periods where the citizen groups are not involved so intensely. If the level of activity is continuously high throughout the year, there is a good likelihood that interest in the citizen participation process will wane on the part of many committee members. 3) The citizens group should be viewed primarily as a policy -decision making group rather than a second City staff. Their primary responsibility should be that of discerning needs in the community and making recommen- dations on programs and priorities to the City Council. The citizens group should not be viewed as a budget formulation group or one which has the primary responsi- bility of either conducting technical aspects of the program or providing interpretations of Federal regulations. 4) Once the citizens group has been selected, the purposes of the HCDA Act, the constraints of the Act, and the role of the citizens committee should be carefully delineated prior to the committee starting its work. This was not done in preparation for the citizen involvement element in the fiscal year 1976 application process and City Council January 16, 1976 Page 6 - Memo problems arose as a result of this omission. 5) At the present time the City's Finance and Community Development staffs are determinining the level Of commitment of funds for administration and ongoing program continuation which will reduce the amount of funds available for the fiscal year 1977 program. Once this amount has been determined this information will be provided to the citizens committee. 6) The role of various City commissions as relates to the 11CDA application should be evaluated at this time. Most of these commissions have been involved in a community needs identification process over a period of years, and they can provide valuable input to the application procedure. It should be recognized that these commissions are also composed of citizens of lowa City. 7) It is essential that a stong effort be made to establish a feeling of mutual trust between the various groups involved in the process. If an adversary relation- ship is allowed to develop between the City Council, citizens groups, and City staff, this could well result in a counterproductive impact on the entire application process. The establishment of an effective two way communications system between the citizens committee and City Council January 16, 1976 Page 7 - Diemo the formal City organization should aid in Promoting the feelings of mutual trust. 8) It is desirable to have the citizens group arrive at decisions by consensus rather than by a formal vote if at all possible. While it is recognized that, in some instances, a vote aill have to be the method used to make decisions, previous studies have indicated that parties on both sides of a controversial issue will generally have a better appreciation of the Position of those on the opposite side if a consensus procedure is used. 9 In that the amount of time available for the preparation of the application is quite limited, and in that applications which arrive late will not even be reviewed by HUD, it will become necessary to have a rather intensive period of citizen involvement during the next month. It is also necessary that a detailed schedule be provided to the citizens group and that all parties involved in the application process closely adhere to the scheduled times. 10) When conflicts do exist between various members of the citizens committee, and it`s most likely that this will occur, an attempt should be made to resolve these City Council January 16, 1976 Page S - Memo conflicts in an open meeting rather than in a variety informal settings. This will tend to give a greater degree of credibility to the entire planning process. 11) If time permits, the citizens committee should be encouraged to evaluate alternative means of solutions to problems rather than merely considering one particular solution. Preferably, three alternatives should be the minimum number considered where possible. Additional information on the HCDA application procedure will be forthcoming within the next week and this information will be subsequently made available to the City Council. It is also recommended that the Council expedite the appointment of the citizens committee so that the application procedure can be initiated in the very near future. /vb r . �, ®��ti cod ���.� ���� ^• 1 � i 4 DAT:: January 16, 1976 TO: CITY COUNCIL 41 FROM: DENNIS R. KRAFT, DIRECTOR OF COMMUNITY DEVELOPMENT RE: CHANGING OF HCDA PROGRAM YEAR Revised Federal regulations allow communities to either shorten or lengthen their program years by as much as thirty days without HUD approval. This request must be submitted to HUD no later than February 1 of the fiscal year. In that the Iowa City fiscal year runs from July 1 to June 30, and in that our current HCDA program year runs from June 6 to June 5, and in that late applications for HCDA funds will not be considered by HUD, it is recommended that the City Council notify HUD that the Iowa City program year will run from July 1 to June 30 so as to correspond to our fiscal year. , If the Council takes this action, this means that the application will have to be in the HUD office no later than April 15, 1976. This further means that the application must be completed and submitted to the State and Regional Clearing Houses for A-95 Review no later than March 1, 1976. The timely completion of activities in order to ad- here to these deadlines cannot be overemphasized as a late City Council January 16, 106 Page 2 - Memo admission by the City of Iowa City will result in the direct loss of funding for the 1977 fiscal year of $2,061,000.00. If there are any questions about this program year amendment, please do not hesitate to contact me. /vb C � � a®wa Clot'* DATA: January 16, 1976 TO: CITY COUNCIL FROM: NJ. PAUL ALEXANDER, COMMUNITY REDEVELOPMENT COORDINA RE: APPLICATION PROCEDURES FOR THE HOUSING AND CONIMUNITY DEVELOPMENT ACT (HCDA) " The primary objective of this title is the develop- ment of viable communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. " - Housing and Community Development Act of 1974 - Title I - Community Development Sec. 101 (c) {ghat is ff.C.D.A? II.C.D.A. refers to the Housing and Community Develop- ment Act of 1974 which was landmark legislation that changed the whole concept of federal aid to cities. Instead of a whole series of categorical grants to meet various urban problems, this Act provides a consolidated Block Grant to be expanded in a more comprehensive way. (For this reason it is also sometimes referred to as CDBG or Community Development Block Grant). This Community Development Program (aka CDP) provides an annual entitlement to cities with a population exceeding SD,000. However, Congress recognized that many smaller cities (such as Iowa City) had developed ongoing community development programs that were dependent on funding through urban renewal and other categorical grants. There- City Council January 16, 1976 Page 2 - Memo fore, the Act also provides for "hold harmless" grants to these smaller cities. These "hold harmless" funds are apportioned over five years FY 1976-1980, after which no further federal funding is envisioned. The "hold harmless" amount for Iowa City is $3,7.40400 which is apportioned in sums of $2,060,000 for the first three years, and decreasing amounts thereafter. (ICDA represents a major shift from the traditional forms of grantmanship in its philisophy of local deter- mination. Consequently, the scope of this Program is much more comprehensive. It allows the local government the freedom to address itself to local needs and objectives without manipulating to meet predetermined federal el- ligibility requirements. On the other hand, local determination places responsibility for fulfilling legal requirements on the "units of local government." (i.e. City Council) This means that it is no longer HUD, but the City who is held accountable for enforcing federal laws related to the Community Development Program. flow do we get HCDA funds? Although the "hold harmless" fluids under HCDA are reserved for Iowa City, an application must be submitted. city Council January 16, 1976 page 3 - Memo This application is prepared in a form designed by the U.S. Department of Housing :and Urban Development (HUD), and contains six parts: 1) Community Development Plan: This is a summary of a three-year plan which identifies community development needs, demonstrates a comprehensive strategy for meeting those needs, and specifies short- and long-term objectives.. Z) Community Development Program: This identifies the activities to be undertaken with HCDA funds during the program year to meet community development needs and objectives (including estimated costs and general location). This program must also identify other resources expected to meet those needs and objectives; and must take into account environmental factors. 3) }lousing Assistance Plan: This includes,a) an accurate survey of the condition of the housing stock in the community; b) an estimate of the housing assistance needs of lower income persons; c) a realistic annual goal for the number of dwelling units or persons to be assisted; and d) indicates the general location of Proposed new housing projects and rehabilitation projects for lower income persons. City Council January IG, 1976 Page 4 - t•lcmo n) Community Development Budget: This budget should include appropriate amounts for administration of the Community Development Program, and allow for reLocation assistance if needed. 5) Certifications: The Mayor, on behalf of the City Council, must give assurance that the Community Development Program will he carried out in compliance with federal law. Specifically, certificates of con- pliance are submitted in eight areas: a) Civil Rights b) Citizen Participation c) Uniform Relocation and Acquisition Policies d) Environmental Policy c) Federal Management - Costs & Administration f) A-95 Reviews g) Priority benelit to low- or moderate -income families or prevention/elimination of slums and blight h) Labor Standards G) Performance Report: The application includes a report of progress on the previous year's planned activities, an evaluation of the effectiveness of the City Council January 16, 1976 page 5 - Memo community development program, a report of progress in providing housing assistance, a listing of environ- mental reviews and their status, an indication of compli- ance with equal opportunity and citizen participation standards, and an indication of the amount of local financial support for community development activities. When must this application be submitted? The application must be submitted to HUD 7S days prior to the program year. The program year for Iowa City will begin on July 1, 1976; therefore, the application must be submitted by April 15, 1976. An application submitted after that date will not be accepted by HUD and will be returned without review. However, before it is submitted to IitID, the, completed application must be presented to the State and Regional Clearinghouses for A-95 review. By law, we must allow 45 days for the A-95 review. Thus, the application must be completed by March 1, 1976. What steps must be taken to complete the application? Because the schedule is very tight, we recommend a concentrated effort on the part of City Council, staff, City Council .J anuarY 16, 15176 Page 6 - Memo and citizens. Jn this effort, the following steps must be taken: .January 21 - Council is informed about the I(CIIA requirements. January 21-27 - Staff prepares materials for Public information about funds available, range of activities, and Program requiroments. .January 21 - February 6 - Staff collects information for (lousing Assistance plan and. performance Report. .January 27 - City Council Meeting • Counci.l takes action to: Sot a Public hearing during the week Or February 2-6 Set a public hearing Appoint a Communfor February 24 ity Development Advisory Committee to participate in the development of the application. January 27-30 - Present information on IICDA to the general public through the media. This Public information effort may continue throughout the application process. .January 28 or 29 - Advertise first Public hearing. February 2-6 - Community Development Advisory Committee meets as often as necessary to define community City Council .January 16, 1976 Page 7 - Slemo neCd!;' goals, objectives (Community Development Plan) February 7.-6 - The first public hearing is held to disseminate I1CDA information and receive citizen comments on needs and objectives. February 9-13 - Community Development Advisory Committee and Housing Commission review housing information and make comments relative to the (lousing Assistance Plan. Staff presents performance report to City Council. for comments. February 9-13 - City Council and Community Development Advisory Committee meet separately and together as often as necessary to prepare action year program (Community Development Prol;ram) and Community Development Budget. Council also reviews (lousing Assistance Plan. February 17 - Advertise second public hearing. February 16-20 - Public information program announces Clements of the HCDA application. Staff prepares final draft of the application. February 24 - City Council Meeting. Council holds public hearing to receive citizen comments on the appli- cation. Council makes final comments and changes, and approves final application. City Council January 16, 1976 Page 3 - Jlemo February 2S - 27 - Staff completes and types final application. March 1 - Application is submitted to State and Regional Clearinghouses for A -9S review. - Application is a1So submitted to State Historical Society for review. March 1 - April 15 - Staff begins to establish necessary environmental records. April 15 - Application is submitted to HUD. Throughout this process, the Community Development staff will be made available for any technical advice and assistance that is necessary. Attached is a full copy of the IICDA Community Development Block Grant's Rules and Regulations. /vb Mr. Neal Berlin City Manager of Iowa City 41u East Washington Street Iowa City, Iowa Dear Lir. Berlin: IOCEIVED 409 Grant Street Iowa City, Iowa 52240 December 29, 1975 Care coDy of`tha 4-0 .(Community Coordinated Child Care) Proposal for the Child and Family Resource Center which we are again submitting for your consideration in allocating funds from thesecond year of the Housing and Community Development Act, we woulappreciate Your being familiar with the proposal and keepingwhat our next step, should be; After your reading of our proposal, please feel free to call on us for clarification. JAN 5 1976 S� 7 Sincerely, —� Co_,t4 14- Ca Day Fra Y Car Caroe Subcommittee of 4-C cassi.ni, Chairpersoin Ruth Updegraff Bobbe Alae Alice Atkinson Kristina Nielson David Schutt .-Pat TCid1Q-Qk— mh 8127 Heihi br;Coordinating Becretary Enclosure O� f77 V11i� CNf �IA6i�Q�. ham t �d A3�16rrrnus I; t7��d CHILD AND FAMILY RE O_a E CENTER A Proposal for a project under Title I of the Housing and Community Development Act, developed and presented by the [+-C (Community Coordinated Child Care) Committee. I• BACKGROUND In 1972 representatives from a number of agencies including the VNA Start Preschool Center, Red Cross, United Action for Youth, the V others held a series of mee and , Head needs, with the tictivto_share information about their space Y borhood FacilitlessActle objective of applying for funds through Neigh - meetings that It was obvious from the discussion at these Neigh - activities op t many had chronic problems related to housing the Programs. There was much real support for the concept of of roam facility. It would bring together into one location a variety programs a number of which serve, or are intended to serve, the same People. It would also bring together a number Of agency staff relate to each other in the process Of providing their se _ vantage of such a facilityw members who would be increased accessibility ofsexisting d services. The possibility of improving and expanding services because of ^ easier coordination was thought to be even more significant. Before the next steps could be taken by the agencies, however, the Neighbor- hood Facilities Act, along with a number of other federal programs suspended probab,y as a preliminary. 6tep towad initiating such block as the Heusi , was Housing and Cza,munity Development Act of 1 Brants Problems of the agencies have continued acre eld. Many the apace concerned agencies have moved, some of them moreithanaon a Many of the loss of continuity, disruption in service, and loss oft 'with o resulting the part of both the agencies and their clients. ime and energy on II. ADT�M BION Facilities Housing eusi gAan andCommunityDevelopment Act of 1974 lists the Neighborhood into Title one of the federal programs which have been consolidated I el the new act, Listed in the regulations among the eligible community development activities are: I. Acquisition of real property for facilities which ezpead the quality and quantity ocommunity services, Particularly Por low and moderate income pcoplc. 2. Prevision of the sUrvices services in those facilities if thec5 secannot be provided by other funding. I (•-2- Specifically 2 Specifically mentioned he Prevention, child care, health, education services are employment, crime ' fare, and recreation. III. COM.M[7tvTmv aA...,____._ The 4-C subcommittee "'"r +uo rxvFOSAL' and Persons has developed this proposal with Input hears with backgrounds in the areae of mental health, from speech B�diea. n8, special education, recreation, health, day care, child development and social services, In evaluating thio proposal it in significant to note that it represent In 4 combination of ideas © °pE1pnt, these services as of well as combination gained ens expressed by cons through professional experiulaarsence. en XPorionce. IV. RATIONALE FOR THIS PROJECT To bring together in onespace complex services which variety of already existing 1. focus n delivery of health for children and families. , education, and social services 2. relate to each other in r ndering these services. s can through improved communication, coordination, and mutual support increase their effectiveness. 4• can operate more efficiently and economicall certain parts of their facilityy by sharing . S• are Ill in serious need of space which is tory Permanent, and less more functional,they now occupy, costly to the agencies than that which V, AGENCIES TO BE BASED IN THE FACILITY The agencies aru Visiting aurae Association MICAP Neighborhood Services 'including Well Child Clinic, will be space for a number of other services Day carr d Center agencies wrii There also Which feel a need for an outreach facility• y additional VI. GOAM OF TEM CHILD AND FAMILY P. ,^,O URGE CEr3BR 70 provide a visible and accessible resource center where f a range Of services whish are easily utilized, have no strings attached, and focus ymilies can find Providing prevention, The emphasis will not be on problems or crises but on fami1 n8 BePPort services to families in meeting the eve J life and child rearing. While each agen wju' demands of philosophy and purpose, and continue to offer sorry ill retain tin its own nag 8ryup3, there will be a particular emphasis on name services children, and �ug,;�,ss VII. ACTIVITIES TO BE CARRIEDA. OUT Y the three' or part of, the activities b presently being ng carried out Vinitinz tiursc lssoct t maternal child health well Child Clinic, diecase control, consultation. , health promotion, and health education and HACAE Nei hborhood 8cxvicys: out to find low income families Pith nods, Sluing information clients with Giving it and doing referral, advoc or and home winterization agoncic:a, Supplemental food �Y for project. distribution, aha d�etnrt D are Contort �y Dara for thi*fivo len inaomo education social o ncluding co -r ehensive aarvicoe �.n al services, nutrition, medical and dental care Intel health, parent involverent, and employ -ant and dental development for low income people, B. In addition to the services of the three agencies basea in the Child and Family Resource Center, this facility will serve as an outreach resource for other community agencies which serve children and families. It will provide space for scheduled activitise such as speech and hearing screening and consultation, mental health services, and parent education. C. The joint location of all these resources provision of new services. will stimulate the services which are presentlyIt will also facilitate.the utilization of existing not utilized fully because people don't know about then, are intimidated by complicated in -take procedures, or find them Physically hard to get to. Some a::purples of new activities or new e using thea; people Vision, speech, and hearing screenings for children who come' Child with parents to supplemental food distribution. opment dja cclients3ussiOn roups, films, and hand-out materials for well child clinic Iuvolvicecnt in an organized drop-in child care program for familos as they use the well child clinic. Training viginettes in first aid for visitors in tee center. Nutrition demonstrations for parents using the day case program. Family counseling for supplemental food clients. D. The Child and Family Resource Center can also serve as a resource center for the community in organizing and operating child care programs. VIII. LOCATION OF THE CENTER Any site with good accessibility cid with ample outdoor space for children's Play activities and for parking. IX. SPACE REOUIREWLTS These are estimates of the amount of space needed. A. VNA: 1200 sq. ft. office space _reed mor e _, as e B. HACAP: 515 sq. ft. office space P C. HEADSTART DAY CARE; 2500 nn. ft. children's indoor play area 250 sq. ft. kitchen and laundry 576 sq. ft. office D. Shared apace: 120 sq. ft. observation space 1. MMI•ti-purposo room for well child clinic,oup meetings, supplemental food distribution, children's active play, demonstrations : 1000 sq. ft. gr 2. Adult toilet facilities: ).$p a 3. Four conference rooms: 400 sq. q• ft. 4. Utility room: 100 so. ft, ft,j;er use by Vor�ous 5. Storr�3u: 550 sq. ft - 6. G. Si:nff room: 100 sq. ft. 7. Outdoor npaca for parking, play arca 4- COST Using a rough figure of S per square foot for coproxi:�tcly 7500 square foot, construction of the facility would cost $187i500, in addiiion to the cost of land. ll renovated building might cost less. XI. AD14MISTRATIVE STRUCTURE Each of the threcc agencies will continue to operate with its own o.dministrative structure. There will be a Joint Coordinating Committee with representatives from the three agency boards. XII. TIME FRAM January - June, 1975,,plenning by 4-C Day Caro Committee, the agencies, end the Iowa City Husau Needs Planner. July, 1975, begin construction or ronov:r%ion. XIII. CONCLUSION In surveying the community one finds facilities and coordinated services for McetiCo the needs of other age groups and special problem groups, but not one for young children and families. A local effort in the form of a Child and Family Resource Canter, such as the one proposed here, can serve as a modest Pilot example. Concentration on the development of young children seems. to be a most productive investment of community resources. 4-C Chairperson: Alice Atkinson (337-4856) 4-C Subcommittee on Day Care Carol Fracassini, Ruth Updegraff Hcbbe Akre Kristina Nielson Dave Schutt Pat Tadlock Chairperson (351-8550; i Mary Hcininger, Coordinating Secretary . • • � as COUNCIL on AGING j� December, 1975 of� - Johnson County Zo"a City, Iowa PROPOSED BUDGET: 1976 Personnel: Executive Director 16,500 Resource Secretary 8,000 Fringe Benefits (107.) 2,500 27,000 Office Expense: Rent 3,b00 Utilities 600 Telephone 1,000 Furniture & Equipment (Donated) Postage & Supplies 600 Printing 250 6,050 General Expense: National C.O.A. Membership 50 Education & Training 500 Travel: Professional & Membership 1,000 Local Travel: Staff & Membership 500 Books & pamphlets 30 2,080* TOTAL BUDGET: $ 35,130 ' Estimated cost for necessary liability insurance unkno%m at this time, r COUNCIL on AGTSIG December, 1975 of Johnson County PPOGP ;i.I PROPOSALS Specific programs are suggested below with the understanding that needs Of older persons in this county will determine program development and direction. These represent possible programs which have proven helpful and successful in other communities which have active councils on aging, ��: the council's role would be to inform and assist older persons in connecting with needed services and service -providers. The function of the Council would also be to assure of their entitlements and to intervene if service - providing organizations fail to respond in individual cases, persons FZiVAIICIAL & LEGAL ASSISTANCE: The Council would extend the service offered in assisting older persons with income and tax matters. Information F: assistance would also be available in terms of wills Property communit contracts, etc. All resources of our Y would be utilized in this cooperative assistance. HOSP ACENTER- —LITY — The Council feels there is a need for a central meeting and rest facility for older persons in the doemtcnM area, could serve as a "rest stop", a waiting place be appointments This etc, tt�een buses, TELECARE & FRIENDLY VISITOR: shut-in resident For the older person who lives alone daily contact can be bor a th recuperating the safer g from illness, a Y precaution, The vis g e a necessary health a home visit. These activities wouldebel ri by phone er with Persons volunteering to assist their primarily older i�NDYI Peer group, fAEI 6 IIOEIEI•IAKBR perf forming householdlt an older person may have difficulty in the communityto tC 3- Uhile there are some services in qualify meet these needs, not at all elderly for these cc;v4ces and others have dificulty inople Obtaining them. The Council would explore ways of hel in g older people obtain the services they need. P f - 2 - 0 TRANSPORTATION: Older persons with physical disabilities, low income, lack of close friends or family or a combination of these factors have need for transportation to the Doctors, drug stores, & other facilities. The Council would explore ways of meeting these transportation needs. RECREATION: The City is fortunate in having programs which are already established. The Council would hope to build on existing programs and extend participation for a greater proportion of the county as well. The Council would explore develop- ment of additional programs as well as possible establish- ment of a richer variety of recreational activities, especially in outlying communities. EDUCATIO114: The Council would help in further development of the efforts of KirkMood College and the University of Iowa in educational opportunities. The O.R.E.O, program has demonstrated the need & success of education; the Institute of Lifetime Learning might be developed with the cooperation of our institutions of higher education. For example, low tuition or tuition -free coursework and courses designed for older persons' interests & needs would receive consideration and effort. I2EPRESEMfATION: The Council feels strongly the interests of cider persons need representation in government at the city, county, and state levels. Older persons need to be informed of decisions which may directly affect their welfare and to make their needs & opinions known. D COUNCIL on AGL`IG December, 1975 of Johnson County STAFFIIIG STRUCTURE The C.O.A. office would be staffed by an Executive Director and a Resource Secretary plus volunteers of the older persons group. The Executive Director: Duties: 1. Assist COA Board crith information needed in policy determination. 2. Be responsible for reports to the COA Board & other groups. 3. Represent the Council at those planning meetings where staff rather than consumer -participants are deemed appropriate. 4. Represent the needs of older persons with community services and facilitate securing of needed services ( for individuals. 5. Provide brief counseling & guidance to identify individual needs and appropriate services. 6. Locate unmet needs and work with Board members in locating organizations to meet these needs. 7. Recruit, train, & supervise older persons as volunteers in coordination with Board members. E. Assist in planning with educational institutions and others in program development for older persons. 9. Where appropriate, work with Board members in the advocacy role. The Resource Secretary: Duties: 1. Serve as an office resource and information provider. 2. Perform necessary secretarial and clerical work needed. 3. Represent the office and the COA when Director not available. 4. Assist older persons in locating needed information, services, and meeting other needs. 5. Assist Director in organization and coordination of programs with other agencies or trithin the COA. ( 6. Serve as media liaison to disseminate information.