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HomeMy WebLinkAboutPAAC Agenda Packet 9-7-17 Public Art Advisory Committee Thursday, September 7, 2017 3:30 PM Lobby Conference Room 410 E Washington St AGENDA Call to order Public discussion of any item not on the agenda Consideration of minutes of the August 16, 2017 meeting Review of RFQ for Lobby Stairwell Art Project Committee announcements or Committee reports Staff reports Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact (name, host department) at (phone number, e-mail). Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES PUBLIC ART ADVISORY COMMITTEE August 16TH, 2017 – 3:30 PM LOBBY CONFERENCE ROOM – CITY HALL MEMBERS PRESENT: Juli Seydell Johnson, Wendy Brown, Ron Knoche, Erin Fitzgerald, John Engelbrecht, Tam Bodkin Bryk, Sayuri Sasaki Hemann NOT PRESENT: STAFF PRESENT: Marcia Bollinger, Aubrey Nekvinda PUBLIC PRESENT: PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of items not on the agenda. CONSIDERATION OF MINUTES OF THE APRIL 6TH 2017 MEETING Seydell moved to approve the August 16th minutes. Bryk seconded the motion. Motion passed unanimously. DISCUSSION REGARDING ALLOCATION OF FUNDING OF THE FY18 PUBLIC ART FUNDS Bollinger explained that there was $25,000 budget for Fiscal Year 19. $10,000 of those funds are targeted for artwork in City Hall and the balance would be available general projects. Seydell suggested that a portion of the funds be used for either an artistic entrance to a local park’s community garden or for interactive art to be placed inside a local bus stop. Seydell said there are 5 community gardens in local parks: Chadek Green Park, Wetherby Park, Reno Street Park, Kiwanis Park, and one will be added to Creekside Park after the construction going on now. Brown stated that she liked the idea of putting an artistic entrance to the community garden in Chadek Green Park. Seydell suggested that a budget around $4,000 to $5,000 dollars for the project would be adequate. Seydell said that Parks and Rec could cement a “pad” to place the project on. The committee discussed the possibility of adding interactive art to a bus station around town. Engelbrecht said it would be important to him to have the artist for these projects be local. Fitzgerald said she is drawn more to the community garden entrance than the bus stop interactive art. Bollinger brought the Iowa City Downtown District’s mural project to the committee’s attention, and asked if that is something they would to allocate funds towards. Bryk stated that she was in favor of using a portion of the funding for the mural project. Seydell stated that she would like to use the matching funds to contribute to the mural project. Engelbrecht seconded. Engelbrecht also suggested a project that could fund an artist to be involved in general City projects citing a Twin Cities group that does this same thing - “Springboard for the Arts.” Seydell stated that this would have been useful with the recent park planning project. Funding for this was discussed, and Engelbrecht said he will do research on the subject. Seydell thought it would be useful, Knoche stated that perhaps the cost for this artist could be included in the cost for project itself- not come from the PAAC funds. On the subject of the Longfellow Tunnel mural, Bollinger stated that the committee would need to allocate $400 for every time the mural is redone. Bryk suggested they only do the project once a year- rather than once a semester. Knoche seconded. Seydell stated that the Parks and Rec crew need some warning so they can PRELIMINARY sandblast before the painting begins. Seydell made a motion to prioritize the artistic entrance to community gardens, the Longfellow Tunnel, and matching funds. Engelbrecht seconded. The committee decided to split up the funds in the following way: $400 for the Longfellow Tunnel, $8,000 for matching funds, and $6000 for the community garden project in Chadek Green Park. The committee determined that the deadline for the Matching Fund application would be in October and March. Motion passed unanimously. DISCUSSION REGARDING CITY HALL ARTWORK – locations and process The committee toured City Hall to determine where they would like to see artwork installed. The spots they surveyed were the wall across from the bathrooms on the first floor, the two stairwells on the north edition, and the lobby stairwell wall. Given the size and location of this wall, it was felt that all of the funding be allocated for that project and look towards future funding to expand art into other locations in City Hall. Seydell stated that the committee should incorporate the Facilities Manager for the City, Kumi Morris. Fitzgerald said if she were the artist, she would want to expand the art into the entire lobby- possibly using similar elements of the main piece and incorporating into the front desk, etc. Seydell advised the committee that the City Hall interior was designed to be clean and bright and the artist should keep that in mind in designing the artwork. Engelbrecht mentioned the idea of hanging the artist’s drawings and sketches for the piece around City Hall on the remainder of the blank walls. Seydell asked if there should be a theme for the project. The committee decided not to assign a set theme for the project, but to see what the artist’s come up with. Bollinger asked if the committee wanted a local artist, and the committee decided to set the stipulation that the artist be from Iowan. Fitzgerald asked if there was a timeline for the project. Bollinger said the installation should be done by next spring. Bollinger asked if the committee wanted to do a Request for Proposal or Request for Qualifications – similar to what was developed for the STEAM wall installation. The committee decided to do an RFQ and set the project budget for $9000. The top four artists would then develop a proposal for the artwork to present to the committee and be compensated $250. The committee will ask the final artists to present their idea to the committee. Seydell motioned to commission an artist to design a piece of artwork for the lobby stairwell wall through an RFQ process with a $9,000 budget for the final installation, and setting aside $1,000 to use for stipends for the top four choices. Knoche seconded. Motion passed unanimously. COMMITTEE ANNOUNCEMENTS OR REPORTS: Seydell updated the committee on the Steam projects, stating the one in the Rec Center will be ready by the end of October, and the one in Mercer will be ready in September. Bollinger mentioned the idea of having an open house for the Steam murals. Seydell also said she has only heard positive comments about the Farmers Market mural. STAFF REPORTS: Bollinger stated that the Farmers Market mural and the Welcome to Downtown Iowa City mural were both a success. Engelbrecht mentioned that Hannah Givler had told him that she is unsure where to rehome her Prairie Box display after October, he asked the committee if that is anything they would want to consider. Bollinger stated that the city may not want the all responsibility that the Prairie Box entails. Fitzgerald asked if it could be used inside the parks as they are being redesigned. Seydell said there could be too much liability having children using it. Bollinger described the result of the Rummage Redux event and also that they learned a lot doing the project that they will use when planning the event next year. ADJOURNMENT: Meeting adjourned 5:01 pm. 3 Public Art Advisory Committee Attendance Record 2016 - 2017 Name Term Expires 3/3 5/5 8/4 9/15 11/3 1/5 2/5 3/2 4/6 7/6 8/16 Bodkin Bryk, Tam 01/01/19 O/E x x O/E x X x O/E O/E x x Brown, Wendy 01/01/20 -- -- -- -- -- -- x x x x x Engelbrecht, John 01/01/18 X x O/E X X X x x O/E x x Hemann, Sayuri Sasaki 01/01/18 X X X X X X x O/E x O/E x Erin Fitzgerald 01/01/20 -- -- -- -- -- -- -- x x x x Knoche, Ron X X X X X X x x x x x Seydell-Johnson, Juli X X X O/E x x x x x x x Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member REQUEST FOR QUALIFICATIONS Iowa City City HAll Lobby Stairwell art INTRODUCTION The City of Iowa City’s Public Art Program is seeking artists, artist teams, engineers, architects or others interested in creating a permanent wall installation at the Iowa City City Hall, 410 E Washington Street, Iowa City. This wall space, approximately wide x tall is located on the south wall adjacent to the lobby stair well in City Hall. This is a very visible, high traffic location for the pub- lic who visit City Hall to conduct business. The lobby of the building was recently re- modeled with very clean, warm white fin- ishes including white terrazzo floor, brushed aluminum hand rails and signage, contemporary Louis Poulsen artichoke lamp fixture hanging in the stairwell and maple paneling accents and white corian in the main lobby area. Because the lobby provides public access to the Iowa City Po- lice Department, it is open to the public 24 hours a day/7 days a week.   The goal of this project is to design and install an eye catching, creative art installa- tion that may reflect some connection with the Iowa City community including but not limited to physical features, the diverse de- mographic of visitors to City Hall, educa- tional excellence, cultural amenities, etc. The wall itself is concave as it wraps around the curved stairwell. Rather than ignore, it is preferred that the artwork high- light this architecture detail utilizing as much of the available space as possible but keeping in mind the high traffic volume using the stairwell and the continual access to the lobby area to the public. The medium utilized by the artist is flexible. There wall itself is constructed with con- crete block covered the sheetrock so is structurally sound for most installations. A secure installation is necessary and prefer- able out of easy reach to the public. A preference to Iowa residents will be con- sidered as part of the selection process. DEADLINE: ? HOW TO APPLY The submission must include all of the information and materials described below. Applicants contact information including name, business name (if applicable), physical ad- dress, mailing address, telephone and email. Teams must identify one primary contact, as well as contact information for each applicant on the team. Statement of Interest. Explanation of any connection to Iowa City, University of Iowa and/or State of Iowa. Maximum Two-Page Resume that outlines professional accomplishments. Three professional references including: name relationship to applicant email address phone number For applications involving multiple partners, include two-page resumes and three profes- sional references for each member. A minimum of six (6) and maximum of eight (8) images of past works. Images may be submit- ted via email, flash drive, CD or through a link to a website. Identify images with project title, location, date completed, media, dimensions, budget, commissioning agency, project part- ners, and/or brief description of the project/ conceptual information. All materials must be emailed to Marcia Bol- linger, Iowa City Public Art Program Coordina- tor at Marcia-Bollinger@iowa-city.org no later than 5:00 p.m. CST on Friday, ?. Incomplete and late applications may be deemed ineligible at the sole discretion of the City of Iowa City Public Art Advisory Commission. QUESTIONS Please contact: Marcia Bollinger, Iowa City Public Art Program Coordinator at 319-356-5237 or Marcia-Bollinger@iowa-city.org.  APPLICANT ELIGIBILITY Successful applicants must demonstrate vision, past experience and professional qualifications required to design and create the work and willing- ness to work collaboratively with staff and other professionals to finalize the design. Team applica- tions should demonstrate the qualifications of its individual team members, as well as their qualifi- cations to work together on projects. This RFQ is open to artists, artist teams, engineers, architects, student teams or others with priority given to those with ties to Iowa City, University of Iowa and/or the State of Iowa. PROJECT BUDGET The total budget for the completed and installed artwork is $9000.00 and the project is funded through the Iowa City Public Art program. SELECTION PROCESS A preliminary staff panel will review applications and select up to four finalists. A stipend of $250 will be provided to the finalists to develop a more specific proposal. PROJECTED TIMELINE Friday, September 29, 2017- Response Dead- line Friday, October 6, 2017– Selection of Finalists December 7, 2017– Presentation of design to Public Art Advisory Committee December 8, 2017—notification of finalist se- lection. January 5, 2018 – Execution of project agree- ment January 8, 2018—February 9—design phase and review by Public Art Advisory Committee June 1, 2018- Project completion