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HomeMy WebLinkAbout1976-06-08 Bd Comm minutes0 9 g2_5 MINUTES IOWA CITY RIVERFRONT COMMISSION •CITY MANAGER'S CONFERENCE ROOM MAY 16, 1976 MEMBERS PRESENT: Brandrup, Fahr, Lindberg, Thayer MEMBERS ABSENT: Bassett, Hines, Horton STAFF PRESENT: Flowers, Milkman GUESTS: Kathryn Gillies, Roger Hunt, Bernadette Knight, Kathy Laughman RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Riverfront Commission recommends that the Council make an offer to purchase portions of the Showers property according to the Commission's recom- mendation of April 8, 1976, concurred in by the Park and Recreation Commission at their April 14, 1976, meeting, using the Crane and Iowa appraisals as a basis for the purchase price. RECOMMENDATIONS TO THE STAFF: 1. That the Riverfront Commission recommends acceptance of the concept of a brochure regarding the River Corridor Study and that Staff proceed with its development and report costs back to the Commission at its May 27 meeting. • SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Riverfront Commission met in Regular Session on May 13, 1976, with Chairperson Fahr presiding. * Thayer moved and Brandrup seconded that the minutes of the April 22 meeting be approved as written. Unanimous. The appraisals for the Showers property were discussed along with a confidential report by Dennis Showalter comparing the two appraisals and the asking price for * the property. Following discussion, Thayer moved and Brandrup seconded that the Riverfront Commission recommend that the Council make an offer to purchase portions, of the Showers property according to the Commission's recommendation of April 8, 1976, concurred in by the Park and Recreation Commission at their.April 14, 1976, meeting, using the Crane and Iowa appraisals as a basis for the purchase price. Unanimous. The Commission's request for an additional $2,000 required to amend the Stanley contract was discussed. The $2,000 is for the plans for the Showers property, which were not included in the original contract. It was pointed out that the Riverfront Commission and the Park and Recreation Commission couldn't have made their joint recommendation as requested by the Council without the plans and that circumstances have changed since the original contract was first drawn up as _the focus of the Study has shifted from the west bank of the river to the.east bank. It • was also pointed out that the plans for the Showers property have already been used by the Commission. 0 Minutes Page 2 May 15, 1976 Roger Hunt reported that the III II Report was be completed and delivered onase not available but that it should Tuesday, May 18. He outlined the report as follows; a, Part I - South Corridor Design. This is a master plan concept showing continual elements in the corridor. b. Part II - Special design areas plus cost estimates: 1• Area between 3urlington Street and Highway #6- 2. Area between Highway #6 and the Iowa River Park; 3• Area south of the City limits. C. Pa rt III - Summary and Action Program. This part of P is a summary of costs and ideas about what to on implementinghale III the River Corridor P do to Bet started Commission will hold Plan. the Plan. a special meeting on May 27 in order to discuss Phase III of Fahr reported that he campaign worked out, had talked to Julie Zelenka and that the a list of all the Brandrup indicated that he was in the Y had a newspaper a-lisorganizations and process of compiling Publicity campaign and suggestedinstitutions in Iowa Cit on the Showers rdthat a surve Y to use in the Property property in order to see what they cone one of the people who live in terms of park land He felt that the thought should be done with the before the Stanley Study was ever begun survey should have been done the Commission still gun and that even thou that three positive things could know what 8h it was late in the i2) dataan out of suchpa�survehink. Lindberg at made and for the idea of where minor adjustments in the in order Y' il) information, to make a status Plan to work, Milkman Plan might have to be citizen report shortly to HUD Pointed out that the Cit Participation in H• and that they will ask about Y will have C.D.A. projects, the amount of Laughman, a student in Journalism and Geography hasn't publicity campaign. She also cow;entedethat nted a tabloid to aid gone to the public enough and that more cooperation was City, the Co the Commission tabloid linty, Coralville, and other City Commissions, needed between the could be financed by advertisingHunt commented that the * provide any information from [heir Study and that Stanley provided that the information roo theirCommisiody for the•• Y Consultants would help brochure that the recommend acceptance Thayer moved and Brandrup development and re the River Corridor Study and thatcStaffCe of the concept of a port costs back to the Commission Proceed with its There was a at its May 27 meeting. Unanimous. coby Bras of Commission that Staff should also take idea proposed by Brandrup and report back at the Ma a look at the survey * Y 27 meeting, Thayer moved and Lindberg the Iowa City Press Citizended forhis that articleserfiont UnCommission commend Mark .Rohner Of on the River Corridor Study• Unanimous. 0 • 11 Minutes Page 3 • May 15, 1976 Discussion of setting a new date for the canoe trip down the Iowa River, setting up a C.I.P. five year plan for expenditures, and correspondence with the Natural Resources Council regarding the Baculis Trailer Court was deferred until the May 27 meeting. Lindberg reported that, at the Project GREEN Steering Committee meeting he had attended, it was suggested that the Riverfront Commission use Federal funds for projects. There being no further business, the meeting was adjourned at 5:20 p.m. Respectfully submitted, G��GirJ � 7rLl�fC,�fita� Ellen R. Flowers Secretary • • RIVERFRONT COMMISSION REQUEST FOR ADDITIONAL FUNDS IN THE AMOUNT OF $2000 REQUIRED TO AMEND THE CONTRACT ACCORDING TO A LETTER RECEIVED FROM STANLEY CONSULTANTS DATED MARCH 1, 1976 (SEE MINUTES CODtk1ISSION MEETING, MARCH 18, 1976). OF RIVERFRON7' The original outline for Phase III of the River Corridor Stud concen- trated largely on the west bank of the Iowa River in the southern section, including Y and Sturgis ludig details of design for Highway 218 South Entry, Stud Ferry and Mesquakie Parks. As the Iowa River Corridor Y proceeded, the focus shifted more to the cast side of the river. When it appeared that the Showerfs property would be a good area to consider for purchase with the allocated HCDA funds, the Commission felt it essential to have a more detailed study of the area before making any recommendations. Roger Hunt of Stanley Consultants went ahead with obtaining more detailed information and makinga for South End Park. This information was used in discussing the Shower's plan property purchase with the Parks and Recreation Commission and at an informal meeting with the City Council March 29, 1976. The Riverfront Commission feels that the expenditure of an extra $2000 is necessary in this case to justify a recommendation for the expenditure of $200,000 in HCDA funds. Stanley Consultants proceeded with the work with the knowledge that the $2000 expenditure had not as yet been passed by the Iowa City Council. is 0 rMINUTES IOWA CITY RIVERFRONT COMMISSION ®ENGINEERING CONFERENCE ROOM MAY 27, 1976 MEMBERS PRESENT: Caroline Bassett Leonard Brandrup, Samuel Fahr, Loren Horton, James Lindber, g, Charles Thayer `EMBERS ABSENT: N William Hines STAFF FF PRESENT: VickiBrei � Marianne GUTS: Milkman Kathryn Gillies, Bernadette Knight, Marion Kozlowski, Roger Hunt RECOMMENDATIONS TO THE CITY COUNCIL• 1. That the RiverfrontCo Of the River Corridor P1 '"mission recommends that Rivean as official the City Council adopt Phase III tan on i 2• That the Policy. tori rfront Commission recommends that the City Council place a mora- ssuance of further building permits in the 100 RECOMMENDATIONS TO THE STAFF- Year floodplain. I. That the Riverfront • Corridor Study. Commission recommends acceptance of Phase III of the River 2• That the Riverfront Commission and Fahr, draft a letter to recommends that Milken Council's direction the issuance Iowa Nabuial esources counciloobjewith ctinBr andrup 8 Permits in the 100 g to the Year flood plain. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Special Meeting of the Iowa C Chairperson ity Riverfront Commission was called to order by * The minutes of the to change the the May 13, 1976, meeting were discussed with Brandru indicated sentence in the second indicated lenka, that he was in the paragraph on p making a motion all the Process of selectingPage two to state, "Brandrup organizations and institutions in Iowa Citist campaign and suggested that prodded by Julie Property in ardor a survey be done of the y to use in the Of to see what the people who live on Publicity * to park land." It was seconded by thoughtHorton should be done with the the Showers the second paragraph on and unanimousl property in terms * was Passed unanimouslyPage three. Thayer secondedthe Lindberg moved accepted as amended. . Lindberg moved and Thayer seconded that the Minutes and it Unanimous, minutes be Bassett gave a brief summary ChairpeoPle at the{i of the meeting between the Cit like for all City it Highlander on May 20. She indicated y Canncil and Commission the Cit ygCommcesion to: (1) use Management b that Mayor Ne Y budgeting uhauser would existing problems (3) let City Staff or y Objectives, (2) have input in dates and ' and (4) notify interested Council know about times. organizations Potential and In advance of meeting M Minutes •Page 2 May 27, 1976 Brandrup mentioned that he could compile a list of organizations for each member of the Commission to be responsible for. * Bassett moved that the Riverfront Commission recommend that the City Council adopt Phase II of the River Corridor Study as official policy. The motion was seconded by Horton and was unanimously carried. Roger Hunt presented Phase III of the River Corridor Study. He stated that he had tried to take a realistic view of the corridor and outlined the plan, to which details could be added depending on the time and money available. Starting at the fairgrounds, large trees would be planted. More trees would be planted directly across from the fairgrounds with a shrubbery reinforcement to create a buffer for the residential area. Flowering trees would be planted at Iowa River Park with an arrangement of flowering trees to be planted at Sturgis Ferry Park to highlight the river. As stated in the Plan, he proposes maintenance by the City. He indi- cated that a great deal of the expense of this plan could be eliminated if Project GREEN would be willing to participate. There was some discussion of plans for the property now owned by the City at Sturgis Ferry Park. It was mentioned that it would be an ideal place for a Parks and Recreation maintenance building. Marianne Milkman will make sure,Dick Plastino, •Director of Public Works, is made aware of the situation for planning purposes. Bernadette Knight, Project GREEN, suggested that a limit be placed on the height of stock -piling in the river corridor area, Chairperson Fahr will look into present regulations concerning this. * Thayer moved that the Riverfront Commission accept Phase III of the River Corridor Study, It was seconded by Bassett and was passed unanimously. It was decided to obtain input from the Planning and Zoning and Park and Recreation Commissions and the City Staff before making a recommendation to the City Council. Milkman recommended that some of the Riverfront Commission members meet with the City Planning Division every three months to keep it aware of their plans and projects. Members accepted this recommendation by concensus. It was also decided that Fahr and Brandrup should meet with the Chamber of Commerce's Environmental Quality Committee in order to discuss obtaining support from private developers located in the corridor. Bernadette Knight stated that Project GREEN is going to meet on June 2, 1976, at 3:30 p.m, in the vacant lot next to Sambo's on Riverside Drive. They will be cleaning up the area from Burlington Street to Highway #6. Several Riverfront Commission members expressed their interest in participating. Brandrup stated that the Iowa Natural Resources Council has continued to direct the issuance of building permits in the 100 year flood plain against the City's * wishes. Thayer moved and Brandrup seconded that the Riverfront Commission recom- mend that Milkman, along with Brandrup and Fahr, draft a letter to the Iowa Natural Resources Council objecting to the Council's direction of the issuance of building Minutes Page 3 May 27, 1976 * permits in the 100 year flood plain. Unanimous. Brandrup then moved and Thayer seconded that the Riverfront Commission recommend that the City Council place a moratorium on issuance of further building permits in the 100 year flood plain. Unanimous. Brandrup presented preliminary plans for a flyer to be distributed to citizens which would include a map of the Iowa River and a brief summary of the history of the River, ways to preserve it, and facts about fishing. It was decided to include other river -related activities in the flyer. Milkman will design a new pamphlet for discussion at the next meeting. The publication of the booklet proposed by Corridor Development Plan" was discussed. be improper to support a definitive plan, Two possible alternatives were suggested: or J. C. Hickman of the Press Citizen, or Kathy Laughman entitled "Iowa River Since the City Council feels it would some outside sponsor must be obtained. (1) Lou Eichler of the Interstate Shopper (2) the Izaac Walton League. The new date for the canoe trip was set for June 29. Members should be at the Civic Center by 8:30 a.m. Milkman will extend the invitation to the City Council and will inform Chuck Malloy of WMT -TV and Des Taylor of KCRG-TV. It was decided to hold future meetings at 3:30 p.m. instead of 3:00 p.m. L] There being no further business, the meeting was adjourned. , 0 MINUTES • IOWA CITY PLANNING I; ZONING COMMISSION • `� MAY 20, 1976 -- I:OD I'.M. CIVIC CENTER COUNCIL CI IAMBIiRS MEMBERS PRESIXI'c Cain, .lakobsen, Vetter, (lines, Blum MEMBERS Ogesen, Kammermeycr STAFF PRESENT: Schmeiser, Boothrov, Child RECOHMENDATIONS TO THE CITY COUNCIL: 1. To adopt the concept of the Storm Water Retention Ordinance and to suggest that further consideration be given to some provisions of the Ordinance, e.g., enforcement responsibility. To approve 5-7612, Autumn Park Apartments, final plan of a Large Scale Residential Development (LSRD) under Section 8, Elderly Housing (Vic. northwest corner of Willow Street and American Legion Road) contingent upon the plan being brought into conformance with the Staff's final list of deficiencies prior to submission of the matter to the City Council. 3. To approve 5-7613, Village Green, Part. 7, final plat, located south Of Village Road and east of Village Green, port S, contingent upon the plan being drawn to the proper scale. 4. To accept the intent of the proposal entitled "An Impact Evaluation Approach to Neighborhood Preservation and Enhancement". REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That the Planning Staff communicate with the City Manager the concerns of the Planning and Zoning Commission regarding legal assistance from the Legal Staff to review the legal papers for subdivisions prior to the Commission's consideration of the subdivision plats. That the Legal Staff clarify the following, two questions: (1) Can under a PAD plan the City legally restrict the occupancy of a dwelling unit?, and (2) Since under a PAD plan it is assumed that variances are granted to the normal requirements of the zone in which the PAD is located, is not the occupancy normally permitted for a duplex a variance to the RIB Zone regulations? LIST OF DISPOSITION: 1, 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile home Residence Zone (RMii). 4. P-7403. Revision of Nil and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Acting as Chairperson, Commissioner Cain called the meeting to order .and asked if there were any corrections or additions to the minutes of the: meeting held on May 6, 1976. A motion was made by Hines, seconded by Vetter, to approve the minutes as written. The motion carried unanimously (Blum was not present when the vote was taken). -2 - Consideration of Storm Water Retention Ordinance previously reviewed by Planning and Zoning Commission. Commissioner Jakobsen stated she would prefer that the City Engineer rather than the Building Official be the City official responsible for enforcement of the Ordinance. Chairperson Cain concurred and noted that since the City Engineer is responsible for checking the calculations, he would be most familiar with the procedures involved and would seem the most appropriate official responsible for enforcement. Chairperson Cain pointed out that the P6Z Commission as well as other boards and commissions have received the Storm Water Retention Ordinance for review and comment. A motion was made by Hines, seconded by Vetter, to recommend to the City Council adoption of the concept of the Storm Water Retention Ordinance and suggested that further consideration be given to some provisions of the Ordinance, e.g., enforcement responsibility. Tile motion carried sent when the vote was taken). unanimously (Blum was not pre 5-7610. Fountain Subdivision - Riverdale Addition. Preliminary plat of a 60+ acre subdivision located between Old Sand Road and the Iowa River, south of the Iowa City corporate limits. Application by Jean Fountain, Emil Trott, Attorney. Date filed: 4/28/76. 45 -day limitation: 6/12/76. Don Schmeiser, Senior Planner, stated that a waiver of the 45 -day time limitation is expected prior to June 12, 1976 and, if the waiver is not received, the item will be placed on the agenda for the next P$Z meeting. Chairperson Cain suggested that the Staff remind the applicants that the waiver is expected. A motion was made by Hines, seconded by Jakobsen, to defer consideration of 5-7610, Fountain Subdivision, Riverdale Addition, and refer the item to the Parks and Recreation Commission and the Riverfront Commission for their review and comment. The motion carried unanimously (Blum was not present when the vote was taken). 5-7611. Towncrest Addition, Part 4 - Tract C. Preliminary plat of a Planned Area Development (PAD) (vic. cast of Dover Street and north of Parkview Avenue). Application by M. H. Enterprises, Tom Lyon, Attorney. Date filed: 5/5/76. 45 -day limitation: 6/19/76. Commissioner Hines stated that the Commission at its informal meeting on play 18th raised some questions about the concept of the proposed develop- ment. The commission, he said, was concerned about the somewhat novel stipulation limiting occupancy of duplexes and questioned whether, the proposed development should be considered as a Planned Area Development or if the applicant should consider the possibility of rezoning the area to an R2 Zone. Hines stated that the Commission was concerned that 0 0 -3- (1) the PAD is perhaps not as innovative and creative in site design as it might be, and (2) the location of the duplex lots might not be optimally located. Mr. .Jerry Hilgenberg, one of the owners of the subject property, stated that a PAD and the separation of duplexes from single family dwellings would seem preferable. Chairperson Cain stated that some Commissioners had suggested that the spacing requirements for duplex units should be approximately twice that of single family dwellings so that each unit. in the duplex would have about the same amount of yard space as single family dwellings. Commissioner Jakobsen stated that sketches indicating the general design of building types and overall character of the development should be provided. Mr. Hilgenberg stated that his partner would be the builder and indicated that it would be difficult to submit definite plans and specifications at this time. Snapshots of existing homes which would be similar to the proposed development could be provided, he said. Commissioner Hines questioned whether it would be possible for the P&Z Commission to recommend approval if the developer sells "raw" land and seeks to obtain from the builder covenants regarding building types and overall character of the development. The proposed development should conform to all the requirements and the intent of the PAD Ordinance in order to receive a favorable recommendation from the P$Z Commission, he said. Commissioners indicated a desire to see sketches indicating the general design of the property before making a judgment about the subject request. Chairperson Cain suggested that a clarification from the Legal Staff be obtained regarding whether land submitted under a Planned Area Development must be developed by the applicant. After further discussion, a motion was made by Hines, seconded by Blum, to defer action on S-7611, Towncrest Addition, Part 4 - Tract C, preliminary plat of a PAD, and to request from the Legal Staff clarifi- cation of the following two questions: (1) Can under a PAD plan the City legally restrict the occupancy of a dwelling unit?, and (2) Since under a PAD plan it is assumed that variances are granted to the normal requirements of the zone in which the PAD is located, is not t)le occupancy normally permitted for a duplex a variance to the RIB Zone regulations? The motion carried unanimously. S-7612. Autumn Park Apartments. Final plan of a Large Scale Residential Development (LSRD) under Section B, Glderly (lousing (vic. northwest corner of Willow Street and American Legion Road). Submitted by Mid - states Development, Inc., Alan Leff, Attorney. Date filed: 5/7/76. 45 -day limitation: 6/21/76. • 0 Mr. Schmeiser stated that there were some discrepancies noted in 20 Staff Report which remained to be corrected. Engineer, explained that comments from the Engineering DiMr. 81-11 Shoemakers May been received a few hours prior to the meeting g Division had that when a y to what he had been told g and the comments were final list of discrepancies Mr. Shoemaker indicated take very little time to P is determined, it would conceptual problems a to the corrections. Unless there wererobably favorable :action b involved, he said, the applicants would appreciate A motion was made by Hines, seconded b Council approval of 5Hines y Blum, to recommend to the Large Scale Residential Development Apartments City Large final plan of a g (vic. northwest corner of Willow D) ender Section 8, Elderly Road) contingent upon the Street and the Staff's final list of deficienciesAmerican Legion broughtinto conformance with matter to the City Council. Prior to submission of the Commissioner Blum stated that he was generally in favor of the development but was reluctant to approve a final plan subject to contingencies. He stated that he dideel Proposed. considering a preliminary plan but felt oitfwas ahPFZis TCommissio when bility to ensure that a final plan was in , Commission responsi- bility motion carried q_ Proper order. 0 with Commissioner Blum abstaining. S-7613• Village Green, Part 7, final plat. Located south of Village Road and cast of Village Green, Part S, Submitted b ment Co,, Edward W, Lucas, Attorney, Date filed: limitation: 6/24/76 / Iowa City Develop - 5/10/76, 45 -day Mr. Schmeiser stated that comments had Staff. He expressed concern in obtaining assistance from not been received from the Legal to review legal papers for subdivisions prior to :ition of the subdivision the Legal Staff "t alare Plats. Commissioners indicated fission's consider- receivedponstime or otherwto be sub iseted to the PF,Z at that if he subdivider, rather than to they should be review of It may become a custom to a� unjustly delay the the legal papers by the Legal the plat subject to the bal Staff. Commissioners indicated that because the Commission is in the middle of a transition period regarding administrative procedures for If legal papers, the Commission should consider the subject request as though operatingthethe review Schmeiser communi aterwith thepasCity Commissioners regardin y Manager requested that Mr. g legal assistance from the Legal Staff tonreviewo he legal papers for the Commission subdivisions prior to the Commission's consideration of the subdivision plats, all A motion was made by }lines, seconded by Blum, to recommend to the City Council approval of 5-7613, Village Green, Part 7, final plat, located south of Village Road and east of Village Green, Part 5, contingent upon the plan being drawn to the proper scale. The motion carried unanimously. Z-7604. Reconsider rezoning of north 84 feet of Lot 14, St. Matthias, Second Addition, located east of Prairie du Chien Road, west of St'. Clement Street and north of North Dodge Street, from R2 to CH Zone. Application submitted by Home Town Dairies on March 1, 1976. Denied by P$Z: April 1, 1976. A motion was made by Jakobsen, seconded by Blum, to defer until the next meeting (June 3, 1976) consideration of Z-7604, reconsideration of rezoning of north 84 feet of Lot 14, St. Matthias, Second Addition. The motion carried unanimously. Chairperson Cain explained that P$Z endorsement was requested for a grant application entitled "An Impact Evaluation Approach to Neighbor- hood Preservation and Enhancement" submitted by Professor Douglas Lee of the University of Iowa. Commissioners indicated that they were in agreement with the intent of the proposal and requested that they receive copies of the detailed proposal on or before May 27, 1976. A motion was made by Blum, seconded by Hines, to recommend acceptance of the intent of the proposal entitled "An Impact Evaluation Approach to Neighborhood Preservation and Enhancement". The motion carried unanimously. Commissioners noted that additional comments may be made after review of the detailed proposal. Chairperson Cain set the date for the next informal P$Z meeting for Tuesday, .June 1, at 4:00 p.m. Commissioner Blum noted that the item regarding rezoning of three sub- areas in North Central Iowa City should have been included on the agenda. A motion was made by Blum, seconded by Hines, to table until the next P$Z Commission meeting consideration of rezoning three sub -areas in North Central Iowa City. The motion carried unanimously. Commissioners suggested that a special subcommittee be appointed to review the MI and N12 Zone revisions. Pending approval of Chairman Ogesen, the following Commissioners would serve on the committee: Ogesen, Jakobsen, and Vetter. • • -6- Pending 6_Pending approval of Chairman Ogesen, Acting Chairperson Cain appointed Juanita Vetter as the P$Z representative to the Sign Ordinance Committee. The meeting adjourned. Attached to these minutes are copies of the resolutions expressing appreciation to Dr. Donald Madsen and Louise Larew for their terms of devoted service on the Planning and Zoning Commission. • A ' J t ne Jakop en, Secretary R 1, S 0 L UTI O N WHEREAS, with the meeting of April 15, 1976, Mrs. Louise Larew brings to ; close a term of devoted service on the Planning and Zoning Commission of the City of Iowa City, and WHEREAS, she has been an untiring and resolute worker for the betterment of the City of Iowa City, and WHEREAS, she has through her firm determination supported high standards and contributed greatly to the work of the Commission, and WHEREAS, through her efforts, she has rendered that service to both the Commission and the community: NOW, THEREFORE, the Planning and Zoning Commission hereby resolves: That we express our appreciation of her term of dedicated service on the Commission and our gratitude for the countless hours which she has given to the work of the Commission, and That this resolution be incorporated into the minutes of the Commission and that a copy be given to Mrs. Larew. Dated at Iowa City, Iowa, this 15th day of April, 1976. Robert B. Ogesen, C�Yairman &Donad .Madsen • G1/ N. william-Hines - - 0 0 R E S 0 I. U T 1 0 N WHEREAS, with the meeting of April 15, 1976, Dr. Donald li. Madsen brings to a close a term of devoted service on the Planning and Zoning Commission of the City of Iowa City, and WHEREAS, he has been an untiring and resolute worker for the betterment of the City of Iowa City, and WHEREAS, he has through his firm determination supported high standards and contributed greatly to the work of the Commission, and WHEREAS, through his efforts, he has rendered that service to both the Commission and the community: NOW, THEREFORE, the Planning and Zoning Commission hereby resolves: That we express our appreciation of his term of dedicated service on the Commission and our gratitude for the countless hours which he has given to the work of the Commission, and That this resolution be incorporated into the minutes of the Commission and that a copy be given to Dr. Madsen. Dated at Iowa City, Iowa, this 15th day of April, 1976. 'Robert B. 'Oges�Chairman C.«�, c l-4LZ Patricia Cain Louise B. Larew N. liam Hines • i 53D MINUTES IOWA CITY PARK AND RECREATION COMMISSION • RECREATION CENTER ROOM B MAY 12, 1976 MEMBERS PRESENT: Boutelle, Cilek, Mascher, Powell, Sangster, Stockman, Thayer MEMBERS ABSENT: Davis, Kelley STAFF PRESENT: Adams, Connell, Flowers, flauber, Howell, Johnson, Jones, Miller, Showalter, Wolf GUESTS: Anne Glenister, Marilyn Nickelsburg RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Park and Recreation Commission recommends adoption of the Fees and Charges Policy with the amendments proposed by Showalter (see attached Policy). 2. That the Park and Recreation Commission accepts the concept of the proposal for a Children's Museum by Marilyn Nickelsburg and enthusiastically endorses the program. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: • The Iowa City Park and Recreation Commission met in Regular Session on May 12, 1976, with Chairperson Cilek presiding. * Sangster moved and Mascher seconded that the minutes of the April 14, 1976, meeting be approved as written. Unanimous. Showalter indicated that he had been notified of a proposal to develop 67 single family dwellings, 32 two family dwellings, and 96 apartment units to the south and west of Willow Creek Park including dedication to the City of a 20' easement to be used as an entrance to the park. The Fees and Charges Subcommittee Report and Showalter's recommendations for the policy were discussed with Cilek indicating that the Commission should approve the * policy either with or without Showalter's suggested changes. Thayer moved and Mascher seconded that the Park and Recreation Commission recommend adoption of the Fees and Charges Policy with the amendments proposed by Showalter (see attached Policy). Unanimous. Showalter reported that in the future, the Iowa City and Coralville Park and Recreation Departments were going to try to reciprocate on non-resident user fees for recreation services. A study will be done this summer by both departments to determine if the proposal is feasible. There was a consensus of Commission that Staff should proceed with this plan if possible. •Showalter also reported that the appraisals of the Showers property were finished, but that a temporary freeze had been put on all Park H.C.D.A. projects pending review of the City's Urban Renewal situation. Commission requested a confidential report from Showalter on the outcome of the appraisals. 0 Minutes Page 2 • May 12, 1976 0 Hauber reported that the Cemetery Ordinance is in the process of being revised to include an updated fee schedule and to change the policy from a negative to a positive form. Showalter indicated that the bike tour sponsored by the Des Moines Register and Tribune would be in Iowa City in August and that the City Council would like the Park and Recreation Department to cooperate with the group and provide camping space in City Park. He will report to the Council on the costs. Cilek suggested that the City close Lower City Park for the bikers and Thayer voiced support for that action. Staff will pursue the matter. Showalter also relayed a request from Peter Dreyfuss that a permanent place in City Park for transients to camp be established in conjunction with the Youth Hostel at Wesley House. Cilek voiced opposition to the proposal. There was a consensus of Commission that Dreyfuss should present a report for consideration at its next meeting. Anne Glenister, Project GREEN observer, reported that Project GREEN had hired Herm Thompson, a Cedar Rapids Landscape Architect, to design Washington Street between Van Buren and Muscatine. Project GREEN will also be paying for plant materials for the project. Showalter will give progress reports periodically on this project. • Police Chief Harvey Miller was present to discuss behavior problems at the Recreation Center. He indicated that procedures had been worked out with the Recreation Center Staff so that the police can make an arrest on the first call of someone refusing to leave the Center. Cilek reported that he had had com- plaints about the rough atmosphere at the Center. The proposal by Marilyn Nickelsburg for a Children's Museum at City Park was dis- cussed with Showalter indicating that the City would attempt to make the log cabins in City Park structurally sound and waterproof for such a project. Nickelsburg explained that the museum would not be ready for operation until May of 1977 and would have an October 1 closing date. She also staed that the Friends of the Children's Museum, a non-profit organization, would be responsible for the funding, maintenance, and security of the museum and that they would possibly be charging an admission fee of no more than 50C to cover expenses. There would also be specified times when there would be no admission fee. Showalter stated that he whole-heartedly endorses the concept of the museum and would like to pursue a 10 -year contract to * include an "escape" clause so that each party would know its limits. Thayer moved and Sangster seconded that the Park and Recreation Commission accept the concept of the proposal for a Children's Museum by Marilyn Nickelsburg and enthusiastically endorse the program. Unanimous. Showalter announced that he had arranged a field trip for Commission and Staff members to Davenport and the Quad -Cities area for Saturday, June 5. Cilek will invite the Council and the City Manager. • Powell asked for Glenister's opinion on whether Project GREEN was receiving cooper- ation from the City. She responded that she felt there was a consensus of the group that City cooperation has improved markedly. 0 • Minutes Page 3 May 12, 1976 er reported that there had been no further progress on the bike race pro- Showaltyear by a local bicycle group. He indicated that the Police posed earlier in the ain streets for two to three hours for such Department was willing to block cert a race but not for an entire day. .Black Springs Boutelle requested that Staff look into the possibility of selling Circle Park as he feels it is underutilized. Showalter added that the park as but that there to selling limited potential use and that the maintenance coats were high, e to a e. Cilek would park land hayerdrequestedcShowalterlto report on: objection the park land Thayer 1. 2. 3. 4. S. Usage value; Maintenance costs; Possible improvements; Recommendations for sale of Background information. installing a neighborhood meeting regarding the park; Stockman requested thatStaff set up Park. a basketball court in Reno Boutelle stated that he felt the neighborhood par kpark ballhould bdiamonds pand ed ithe or ulti- use of the City per night. Showalter use purposes to relieve theheavy Little League games p traffic problems resulting stem of ball diamonds would be more difficult to responded that a neighborhood sy maintain. at he had received several complaints regarding the tennis Powell reported th Park and suggested implementing a preventative court nets and surfaces at City ,s tennis courts. Showalter will check the maintenance program fPtrirklcourtsthe City problems at the City adjourned at 9:35 P*m• There being no further business, the meeting was Respectfully submitte� Ellen R. Flowers Secretary 0 F • 0 FEES AND CHARGES POLICY Department of Parks and Recreation May 13, 1976 0 1. User charges or fees are to be levied primarily to defray operational expenses. a. Fees should be assessed to cover all operational expenses of specialized adult activities, such as leagues. b. Eighty per cent (80%) of the operational expenses of swimming Pools should be offset by fees. C. The maximum user charge to be assessed any senior citizen for a program offered by the Parks and Recreation Department shall be $1.00, except that additional charges may be made for costs of trips or entertainment. d. Non-residents shall be subject to higher user charges than residents, the exact amount to be determined by the Director of Parks and Recreation, except when school -aged youth are participating in programs for which the School District is providing and maintaining the facility for the program. 2. The cost of specialized instruction and materials used in programs shall be assessed to the participant except for senior citizens • and S.P.I. 3. The cost of trips and entertainment shall be assessed to the parti- cipant. 4. An appropriate charge should be made to groups and classes or indi- viduals who have temporary exclusive use of facilities and equipment excepting departmentally organized programs, recreation affiliated groups, local school systems, other local governmental units, or local non-profit organizations as described in City Council Reso- lution #72-229, except where the cost of collection in relation to the amount collected makes it economically and/or administratively unfeasible. 5. Unforeseen circumstances and new activities and facilities added to the system, as well as alterations in present operational procedures, may be added and classified under the appropriate policy at the discretion of the Director of Parks and Recreation. Furthermore, the Director shall have the responsibility of determining the proper user charge for any pilot program on a two-year trial basis irregard- less of any policy set forth within. 0 MINUTES IOWA CITY HOUSING COMMISSION MARCH 10, 1976 DEPARTMENT OF PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Branson, Bosserman, Fountain, Hibbs, Sheets MEMBERS ABSENT: Kamath, Retish CITY STAFF PRESENT: Seydel, Hillis, Rodgers RECOMMENDATION TO PLANNING AND ZONING COMMISSION Hibbs made a motion to go on record as being opposed to Special Use Permit. Sheets seconded the motion. Motion passed. 1. General feeling is that residents have a right to maintain original zoning of neighborhood into which they chose to live (No exceptions). 2. Parking was also discussed. Some Commission members feel that more parking should be provided pertaining to elderly housing for reasons such as space for visitor parking and concern for future of building (will it always be used for elderly housing). Other Commission members favored little parking area for reasons such as increased building costs and water run-off. SUMMARY OF DISCUSSION AND FORMAL ACTION Branson called the meeting to order. 1. Bosserman moved that the minutes of the meeting of February 23, 1976 be approved. Fountain seconded the motion. Motion passed. 2. There was no public discussion. 3. Coordinator's Report The conversion of Section 8 is on schedule. Seydel submitted 11 applications for approval. Seven of these applicants are from the present Section 23 Program and four are new applicants. Page 2 . Housing Commission 91ting of 3/10/76 Seydel expressed concern over present Fair Market Rents and conversion of Section 23 participants to Section 8. He is estimating that 120 to 130 of the present Section 23 units will not convert be- cause of the low Fair Market Rents. There is also extreme difficulty with finding new units in Iowa City renting at rates low enough to qualify under the present FMR. A possible 9% Fair Market Rent increase may help with one or two bedroom units but will not help with three or four bedroom units. 4. Old Business. a. Minimum Housing Standards A draft copy of the revised Minimum Housing Standards was distributed and lightly discussed. Insulation was of concern to Sheets. Seydel stated that codes pertaining to insulation would be found under "New Construction" and are not listed in the Minimum Housing Standards. Branson stated that in some cities Iowa Illinois Gas and Electric Co. is loaning money at a reduced interest rate for the purpose of insulation (energy conservation). Sheets moved that the Commission contact Iona Illinois to see if this program is a possibility in Iowa City. Hibbs seconded the motion. Motion passed. Branson volunteered to follow through with Iowa Illinois Gas and Electric Co. Some discussion was held as to enforcement of a required inspection 30 days prior to the selling of a home. This requirement could possibly be enforced with the cooperation of the Johnson County Court House in the transferring of titles. 5. New Business. a. Seydel suggested that Branson call Mary Neuhauser and mention the two Commission positions opening May 1, 1976. b. Branson moved to meet on Monday, March 15, at 3:30 p.m. in lieu of Monday, March 22, 1976. c. Commission members should give thought to an established meeting time for the benefit of new members. d. Branson will work on Annual Report and submit. e. Branson moved that the meeting adjourn. Bosserman seconded the motion. Motion passed. Next Meeting - March 15, 1976 at 3:30 p.m. Approved L wl y Y.�— MINUTES IOWA CITY IIOUSINC COMMISSION MARCH 15, 1976 DEPARTMENT OF PUBLIC MEMBERS PRESENT: WORKS CONFERENCE ROOM Branson, Sheets, Fountain, Hibbs, Retish MEMBERS ABSENT: Bosserman, Kamath CITY STAFF PRESENT: Seydel, Kushnir, Hills RECOMMENDATIONS TO THE CITY COUNCIL: Recommendation that the Revised Minimum Housing Standards be submitted to the City Council for consideration. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Branson called the meeting to order. Tony Kushnir, Assistant City Attorney, was present to discuss the Revised Minimum Housing Standards; as drafted by the Housing Division and Housing Commission. Some of the differences in the revised code which were discussed are: better definitions, procedure for administrative search, provision for dwellings to be inspected before sale or transfer, and the Housing Appeals Board. Kushnir explained the procedure for administrative search warrant and recommended it be adopted as part of the Minimum Housing Standards rather than as a separate ordinance. Sheets moved that the Housing Commission submit the revised Minimum Housing Standards to the City Council for their considera- tion. Motion passed 4/1. Hibbs opposed due to his feeling that there was inadequate time for discussion. The revised Minimum Housing Standards is scheduled to be discussed at the informal City Council Meeting on April 12, 1976. Fountain moved that the meeting adjourn. Retish seconded the motion. Motion passed. Next Scheduled Meeting - April 14, 1976 at 8:30 a.m. Approved MINUTES IOWA CITY HOUSING COMMISSION APRIL 5, 1976 DEPARTMENT OF PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Branson, Bosserman, Fountain, Kamath, Retish, Sheets u1'iu1i0 Hibbs CITY STAFF PRESENT: KUSHNIR, MALONE, RODGER, SEYDEL RECCKAENDATIONS TO THE CITY COUNCIL: None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Branson called the meeting to order stating it was for two purposes: 1) to discuss the Rent Withholding Ordinance and 2) to set a permanent meeting time for the Housing Commission. The meeting was then turned over to Kushnir. Kushnir gave brief summary of the Ordinance stating it was drawn up after a study was done in March of 1975 as to what a municipality can do in relation to landlord -tenant problems. It was the Legal Departments opinion that a Rent Withholding or Escrow type ordinance could be enacted under Hone Rule. The Ordinance drawn up combines both Escrow (money put into a special account) and Rent Withholding (money may be forfeited by landlord). Administration of Ordinance will be done on the basis of a point system. The point system will help to provide certainty as to just how "inhabitable" a dwelling is, provides an efficient method of operation and is flexible; it also protects the landlord from arbitm y type of conduct by Inspectors. Upon inspection violations would be awarded from one to twenty-five points (depending on type of violation and seriou--ness). At the accumulation of twenty-five points the Rent Withholding ordinance would go into effect and the rental payments would be put into an Escrow account. Retaliatory Eviction is also a part of this ordinance and offers a six months protection period for the tenant after a complaint has been filed wherein the landlord cannot evict the tenant or raise the rent for that period of tine as retaliatory action. Some discussion of the point system was taken up as to what constitutes an emergency. Tony stated that an emergency is where there creates a dangerous and eminent health hazard. Retish expressed concern about guidelines and Lyle suggested that the Minim un Housing Code (to be discussed at Council on April 12, 1976) establishes guidelines. ®7+privities of Housing Comm -2- l 5, 1976 tyle stated that Section II, Paragraph 1 is in conflict with the present law. 7bny stated that Section II, Paragraph 1 is an alternative to placarding. It was established that Chapter 9.30.13 needs modification to comply with the new ordinance. Several persons expressed concern over the term "Unfit for human habitation" as stated in Section II. Tony stated that the ordinance can only be enacted by using the phrase. Municipality can only enter into this arrangement when the premise is deemed as "Unfit". Several points were brought out as to the administrative possibilities (or impossibilities) of an Escrow Account. Lyle questioned the possibility of a bank handling escrow monies without charging a fee. This point will be taken up at another time. Section II, Paragraph 2 - "...except that any funds deposited in escrow my my be used for the purpose to making such dwelling or dwelling unit fit for human habitation " the words "by the landlord" are to be inserted after the word used in this sentence for clarity, (Escrow monies are landlords m mmonies ). Lyle stated he is against the policy of disallowing occupancy of a premises for one year following tenant eviction (at the end of six month period). The feeling is that the housing shortage is too great to enact this type of action. It was pointed out that the one year time period was there to effect the landlord to make needed improvements within the first six months. Section III - Administration. Enforcing of Ordinance was brought up and it was pointed out that full time city staff would probably be needed. The possibility of utilizing the Housing Appeals Board was mentioned. Lyle expressed concern over the significant expense involved in increasing City staff. Retaliatory eviction was discussed and several members did not agree with the six months protection period of tenant. Kamath expressed her desire to draft Section VII, Paragraph 2 in more detail and stated the six month protection period is too long. Branson suggested that the six months period be lowered to three months. Kamath stated that the complainant (tenant) should be required to contact the landlord before calling inspectors to give the landlord the opportunity to correct the violation before a complaint is filed. 4bny stated that in that way the retaliatory eviction clause would not be effective. Further discussion of Ordinance is to be held at next meeting. Special session scheduled for April 12, 1976 at 11:00 a.m. New time set for Housing Commission meeting is first and third Wednesdays at 8:30 a.m. Next meeting - April 12, 1976 at 11:00 a.m. Approved` MINUIES ICk17A CITY HOUSING COMISSION APRIL 12, 1976 DEPARTMENT OF PUBLIC NARKS CONFERENCE ROOM MEMBERS PRESENT: Bosserman, Branson, Fountain, Retish, Sheets MEMBERS ABSENT: Hibbs, Kammttth CITY STAFF PRFSENr: Kushnir, Rodgers, Seydel RECOKAENDATIONS TO THE CITY COUNCIL: It was reccumended that the Housing Commission submit the Rent Withholding Ordinance to the City Council for discussion at the informal meeting of April 26, 1976. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Further discussion of points brought out in previous meeting of April 5, 1976 was held. It was moved by Sheets and seconded by Retish to retain the Section II, Paragraph 2 policy of disallowing occupancy of a premise for one year following tenants eviction (at the end of six month period). Motion adopted 3/2, Bossezman and Fountain voting "no". It was moved by Sheets and seconded by Retish to leave the six months tenant protection policy as is (Section VII, Retaliatory Eviction). Motion adopted unanimously. After further discussion, it was decided that the oommplaintant should not be required to contact the landlord before calling inspectors. This procedure would have a neutralizing effect on the Retaliatory Eviction Section. It was moved by Sheets and seconded by Retish that Section VII, Retaliatory Eviction, Paragraph 3.c be amended to read, "Compliance with the applicable building or housing code requires alteration, remodeling, reduction of services, (to be added), or demolition which would effectively deprive the tenant of use of the dwelling unit". Motion adopted unanimously. It was moved by Retish and seconded by Sheets that Section VI Emergency, be Patterned after the Chapter 9.30.5.G Minimum Housing Standards. Notion adopted unanimously. Page 2 Housing CcMMission Activities April 12, 1976 Kushnir stated that the Ordinance ends with Section X and that thegales and Regulations Governing Rent Withholding mould not be included with the Ordinance but could be passed by Resolution. It Was also pointed out input or consent from oth that the Ordinance was drafted by Kushnir without er areas. It was established that the majority of Housing Commission members do support the Ordinance as drawn up. It was moved by Sheets and Seconded by Retish that the Housing Commission submit the Rent Withholding Ordinance to the City Council for discussion at the informal meeting of April 26, 1976. Motion adopted 9/0, Bosserman abstained. It was moved by Bosserman and seconded by Fbuntain to adjourn the meeting. Motion adopted unanimously. Next Scheduled Meeting - May 5, 1976. Approved • �? MINUTES IOWA CITY HOUSING COMMISSION APRIL 28, 1976 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Bosserman, Branson, Fountain, Hibb, Retish MEMBERS ABSENT: Kamath, Sheets CITY STAFF PRESENT: Kushnir, Malone, Rodgers, Seydel GUESTS PRESENT: Bob Conley, Pat Foster, Carol deProsse, Beverly Whiting RECOMMENDATIONS TO THE CITY COUNCIL: It was recommended that the last sentence in Section II of the Rent Withholding Ordinance be omitted. RY OFDiSCUSSI Rranson called the meeting to order. This special meeting call_ ed to discuss the revised Minimum Housing Standards with current members of the Housing Commission and members Listing Service. present from the Multiple First point of discussion - Branson called for reconsideration of the one year no Occupancy movedolicy in the Rent Withholding Ordinance. After discussion it s and last sentence in Section IIHbebstrucksfromdtheed bOrdinance. Motion adopted 4/1, Retish opposed. Second point of discussion - Revised Minimum Housing Standards to be discussed with those present from the Iowa City Multiple Listing in response to their letter of April 26, 1976 recommending Of Chapters 9.30.2.B Service 9.30.4 and 9.30.12(which reiterates g9.30�2SBdanation 9.30.4). Letter also requested the re-examining of some portions of Chapters 9.30.6 (Basic Equipment & Supplies) and 9.30.8 (General Requirements) with respect to cost and increased rent effect. - 11rusing Commission Acsties April 28, 1976 0 -2- 0 Chapter. 9.30.2.B - Conley expressed feelings that the administrative procedure rather than the Search Warrant Procedure forces people to give up rights to a more easily obtained form of entry. Lyle stated that Search Warrant laws have undergone several changes since 1965 so that it is increasingly more difficult to obtain a Search Warrant. The attempt in Chapter 9.30.2.B is to enforce an administrative procedure to seek an order to allow inspection. Kushnir explained the difference between a Search warrant and the new Order to Allow Inspection. Order to Allow Inspection is an administrative procedure and probable cause is not required, only reasonable cause. The Order to Allow Inspection would cover routine inspection also. Anything done with respect to obtaining an Order to Allow Inspection would be done under judicial supervision. It would not be an invasion of privacy. Chapter 9.30.4 Conveyance, Transfer or Conversion - New section, requires that a unit be inspected prior to the transfer, sale or conveyance. Conley expressed concern over cost, administrative and housing itself increasing. Lyle stated that in his opinion no new inspectors would have to be hired to cover single family transfers and does not foresee any impact on the cost of housing itself. Conley expressed concern over the enforcement of the mandatory pre -sale inspection (an out of town buyer who is unaware of the requirement and buys directly form the seller). Lyle stated there would be at least four checkpoints of awareness: realtors, lending institutions, attorneys, and the court house itself would require an inspection sheet before actually transferring the deed. If an inspection has been done within 180 days prior to the time of sale, no inspection is required at time of sale. An occupancy permit will not be issued to the buyer until deficiencies are corrected. Chapter 9.30.6 (Basic Equipment and Supplies) and 9.30.8 (General Requirements). Conley expressed concern over the actual need for some of the requirements listed, such as storm windows (plastic could be used). There were several requirements in question and it was decided that the MLS would list their points of concern on paper and submit them to the Housing Commission for re -consideration. Meeting was adjourned at 1100 p.m. The next scheduled meeting of the Housing Commission will be Wednesday, May 5, 1976 at 8:30 a.m. Approved JQ IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF A REGULAR MEETING OF APRIL 22, 1976 4:00 P.M. LIBRARY AUDITORIUM MEMBERS PRESENT: Bezanson, Buchan, Farber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson STAFF PRESENT: Eggers, Carter, Halevy, Westgate Summary of discussion and formal action taken President Farber called the meeting to order at 4:05 P.M. and wel- comed new board member Rosalind Moore to her first regular meeting. Minutes or the March 25 meeting was approved. Richerson/Bezanson. Director's report attached. President Farber announced the appointment of David Kirkman as the coordinator of planning for a new library building. As the building program coordinator, Kirkman will outline the task and lead a dis- c,ission on how to proceed at the April 29 informal meeting. Mayor Neuhauser and City Manager Berlin will be invited to attend. President Farber appointed a nominating committee to prepare a slate or candidates for board offices for FY 1977: Vivian Buchan, chair- person, Suzanne Richerson and Jerri Newsome. Election will be held at the May board meeting. A report on the April 12 meeting of the temporary steering committee to organize a Friends of the Iowa City Public Library was given by Louane Newsome. Their next meeting is scheduled for Monday, May 10. The Board reviewed the first draft of the revised Materials Selection Policy. Several substantive changes were made and it was referred back to the staff for final revision. It will be submitted for approval at the May board meeting. A motion by Newsome seconded by Richerson to go into executive session to discuss union negotiations was unanimously approved on a roll call vote. Meeting adjourned 6:05 P.M. Respectfully submitted, k e.a.. Vivian Buchan, Secretary Director's Report April 22, 1976 Budget & Finance We are beginning to evaluate spending patterns for the balance of F,y'76. The Finance Department reports are too far behind to be of much value except to verify our own records. Many of their Journal vouchers - charges for items the library purchases from the city (printing charges, office supplies, telephone, WATS charges, water, etc.) are months in arrears. As predicted, we will be over -expended in Commodities (7000) and Services and Charges (8000) but have been reserving funds from other parts of the budget to cover these unexpected expenditures. A more detailed breakdown by account number will be provided as soon as it is available from Finance. Building Program The staff task force meetings were completed early in April and used as a basis for discussion with building consultant Robert Rohlf during his April 8 - 9 visit. The report and Rohlf's visit were discussed at the April 14 Informal Board meeting. A second draft of the building program and the beginning of the site study are scheduled for May. Services & Programs The sculpture pieces went into circulation beginning April 19 following a display of the entire collection during National Library Week. The library's plans for its Bicentennial program on Sunday, April 25 are complete. The temporary steering committee for the new Friends organization will be providing the refreshments and trying to recruit potential members. Several older Iowa citizens have been specifically invited to attend the program to aid in narrating the slide show of Fred Kent photographs. We are hoping Mr. Kent will attend. The Children's department has added films especially selected for upper elementary children for showing on the last Saturday of each month and will show films each Monday for this age group throughout the summer. There will be feature films each Wednesday afternoon and evening during the summer. These films are available as a part of our membership in the 16mm film cooperative, FILMS Inc. There is an attractive list of feature films available. • -2- 0 s Statim A review of the first quarter of 1976 indicates a continued 051 items checked out, up 10% over Increase in use or services. March set an all-time high n adult circulation with 26>- March figure of 74,445 is 8.2% March, 1975• The January but this reflects higher than a year ago. Total use is down 3.3% a change in circulation Policy for children's materials and the two periods are really not comparable. Traffic at the Information desk was up 18% in March, 16% for the first quarter period. In March we recorded 236 times in which callers were told to call back because all information desk staff were busy. Personnel_ Eight staff members and one boardWashingtonber emltandeCllnton.d Iowa City Association district meetings s This is the first time owned cars were usedfor botle trips.nce it was just discoveredthat we we have used a city could have th"m. I will be attending a 3 day meeting at Springbrook State Park on April 28 - 30 for long-range planning for Iowa libraries. This meeting is financed by fedeing ral LSCA fundsadiisoa updto of the State Library Commission's long range plan continue to be eligible for federal funds. Representative school, college and public librarians will attend. Barbara Williams, who has been with the library since 1969 will leave her position as Library Assistant for Serials on May 1 to move to California. Former employee Mary Shaffer will assume her responsibilities on a temporary basis. Considerable restruc- turing of the job is being considered. YOJ1•if i.::c Li:Y!•!'liT i30AHD 17. 1976 ..t=:iITV EPI"CUPAL CHUUC!i .IT: iiolzharrer, lli]liams, y3ofar, Johansen, Cartar, and Lar A35c::;T: Barbar, Stockman, and Sciiroiber. FtE; u:DATICNS T:;.THE CITY COUNCIL: T`:o bylaws for thio iayor's Youth Employment Board were discussod and ar..ended, Tito Board unanimously approved the amended bylaws and rocommends that the C,nncil adopt tho bylaws. A copy of the bylaws is attached. Oi' DIdC'JaSli.: Ai:D rC XJ+L ACTIC:15 TAIG:N: T -n3 Board discussod the lott,;r sent to the Council ratardi o a now appoint.r;.� rt t� the board. Discussion was hoard concorning agenda an,3 it was unanlmousi,'; cucided that th,: Board chairperson will be contacted about any desired iss•-,:> t� bo voted on a:,uad of an t pcomin; moeting. Tho chairperson. :rill contact 311 Dnard members to inform them of th3 i:,sucs to be voted on. Van Steenhuyse and Evarts informed the Board about the present progress concerning the Sumner C:;Tik Program. The frequency of s moor Board wettings was discussed, and it .:ao decided that to Board will meet at regular monthly intorvals. The nett meeting will convene at 4.00 P -I., on June ?9th at tho 'trinity Episcopal Church, Iowa Cit Jana Evarts r� u I•IAYO:�IS YCOTH c.•IFLOYIW,VT BOARD - BYLA':1S Article I _ The Board Section 1 - The name of the Board shall be the Mayor's Youth Emplo;.-jment ,jjard or Iowa CiLy, Iowa, as ostablished !,, a 1953 resolution upon recommon:ation b,; the ,iayor. article II- Plrnoso Section 1 - .he Nayor's Youth Empl.oymont Board will attempt to analyze and meet the needs of Johnson County with regard to youth employment. Section 2 - The Board will develop the policies of the agency and interpret the program. It will be responsible for the evaluation of the program and the personnel, assist in fund raising, become involved in the area of legislation, and appoint the director of the program. .article III - Board Siembershi Section 1 - Six members shall be appointed by the Mayor of Iowa City. Sc-ction 2 -Members shall be appointed annually in Fobruary by th-. Mayor. Section 3 - Any resignation occurring during the year shall be replaced by an appointee of the Mayor. Section $ - A quorum, will consist of four board members. Section 5 - Voting shall be limited to board membership. A."ticlo IV _ CfPicers Section 1 _ The officers wili ircicdo a chairporson and a secrotar. - `..ree�uror. Section 2 _ The officers shall be elected annually- in March by a ajoritr of tho beard. 0 • Article V - Advisory Corv:ittoo Section 1 - Board mombni•s may solicit additional representatives fron co .munity interest groups, such as churci:es, Johnson County Social Service, Job Service, School of Social Mork, hoards of Education, Chamber of Commerce, iE1CAP and so forth. Section ? - The representatives will serve as resource people, advis-jr:1 to the board. Articlo VI - ,Moetin7s Section 1 - The Eoard shall meet once a month or at too discretion of tho chairperson. Proper notice of the meeting will be given to all members. Section 7 - The chairperson may call a special meeting as deemed necessary notifying all members of the Board is advance. Article VII - Amendments Section 1 - These bylaws may be altered, amended or repealed and new bylaws adopted at any regular meeting at, which all board members are Present. or at any special meetinP called for that purpose. � 0 M1,NUI'L'S IMOLN RL'1r1TIQNS COAh11SSION MAY 24, 1976 7:10 PAI Cl'IY MNAGER' S CONFERENCE RO0\1 Members Present: Smith Firm Madison Woodard Scott Davidson (7:25) AL'Itsiunoto Price Gilroy MCInhors Absent: None Staff Alembers Present: Bowl i n Ragland RI:CMIENDATIONS TO 'DIE CITY COUNCIL None RI'COHIJENDATIONS 70 Till: STAFF AND CITY DLWGER 9 The Commission requests that a summer law .intern be assigned to the drafting o[ the revised sled. Relations ordinance. The motion made by Scott and seconded by tale revised Passed. PENDING I-FBIS 1. 2. 3 Troy Scroggins stated that the EEOC Workshop orkshop for commissioners would probably take place in .J Joe Tate, Executive Director of the Iowa Civil Rights Commission, the June Commission meeting. His visit will attend to the DL3y meeting was cancelled. Pri-,,ate Clubs a. Scott moved to reconsider items 1, 2 and 3 in "Recommendations to the City Council of the April 26 Commission minutes. The motion passed unanimously. Woodard seconded. b• Scott moved to rescind items 1, 2 and 3 in "Recommendations to the City Council" of the April 26 Commission minutes. Gilroy seconded. The motion passed unanimously. C. Scott moved to accept the action outlined in the memo from Sall to the Human Relations Commission dated 5/17/76 as followed in dealing with the private club question. Price secondedith Procedures to be Discussion followed. Guideline number 14 which referred to fees was specifically questioned by Jenny Blair and Sue Norman of Grace & Rubies. They requested the Commission consider the possibility of dropping that g 2)� lluman Relations Commission ® • Diay 24 , 1976 Page 2 item from the guideline list. Clara Oleson discussed the issue of selective enforcement and suggested that the research of the case law could possibly be biased because it was done with Grace F, Rubies as the specific case at hand. Dwayne Rohovit, Attorney for Grace $ Rubies, also agreed. After informal discussion about the possibility of biased guidelines, Scott withdrew his motion. Matsumoto moved that the Commission request the City Attorney's office to examine the V.F.W., Elks and Doose, who also have class A liquor licenses, in the same manner as it examined the operations of Grace $ Rubies for the purpose of drafting bona fide private club guidelines. Scott seconded. The motion passed. Chairperson Smith designated the Committee of Finn and Gilroy to oversee the writing of the guidelines and to handle the private club issue. SUITI U2Y OF RELEVANT DISCUSSION Gilroy moved and Finn seconded the motion to approve the minutes of the April 26, 1976, meeting. A. Indi,m Encampment Nilak Butler, wife of one of the two defendants being tried in Cedar Rapids on the charge of murdering two FBI agents, addressed the Commission about the expected arrival of several American Indian supporters to be in attendance during the trials which start June 7. She stated that the encampment was to be a spiritual camp to provide support for the defendants. The purpose is non-violent. B. Committee Reports Complaint Procedure a. Scott moved Article IX, Section 7 be deleted aid the following added. "First notice of the filing of a discrimination complaint shall be provided to the respondent upon the initiation of the investigatory process. In those instances where probable cause is found by the Commission, both respondent and complainant shall receive a summary of the investigation report. In those instances where no probable cause is found by the Commission, only the complainant shall receive summary of the investigation report. The respondent shall receive notice of the Commission's finding." Davidon seconded and the motion passed. b. Scott moved the following. so used shall be designed to be inserted in Section sentence which ends....if the complainant. Davidson "All prede terminat ions settlement(s) y both the complainant and the respondent," S, following the sentence after the first uch settlement is in the interest of seconded. The motion passed. C. Scott moved that a new Section 16 be adopted as follows. "Satisfactorily adjusted cases shall be an informal settlement of a complaint by both complainant and respondent. There need not be anywritten agree- ments) between the parties or the Commission in satisfactorily adjusted cases." Ihiman Relations Commission • j"lay 24, 1976 Page 3 d. Scott recommended to the Ordinance Revision Committee that tile), make all necessary revisions in the affected sections of the ordinance to agree with the revised bylaws. '• Outreach Advocacy Sally stated that she had attended the 'I'rado Union IVO111011's Conference. Shc also reported on the sleeting silo attended in response to the racial incident at the dormitories at the end of the semester where discussion took place on how to deal with racial problems in the dorms. Ethel stated that Donald Saunders of Northwestern Bell, would be a good resource person to contact for doing sensitivity training to improve employee relations. By consensus the COHIMission agreed that a written statement in support of the American Indian encampment addressing the issues of education to the public and the hope that no discrimination would be directed toward these individuals be issued. 3. Affirmative Action The Affirmative Action Connittee met May 3, to discuss the placement Of Mel ,Jones as Administrative Assistant in Finance. Barb Woodard addressed the City Council holy 4, on behalf of the Commission, on the issue of affirmative action. There was discussion about the need for public input into the City's Affirmative Action plan. 4. Ordinance Revision a. Matsumoto moved that the Commission approve the drafting of a proposed amendment to the present ordinance deleting ancestry from the provisions prohibiting discrimination in public accommodations and service, housing and employment. Scott seconded and the motion passed. b. Matsurnoto moved that the Commission approve the drafting of the proposed amendment to the present ordinance adding the protected categories of age, disability, affectional preference, and marital status to the pro- visions prohibiting discrimination in all categories. Finn seconded. The motion passed. C. Matsumoto moved that the Commission approve the drafting of a new provision prohibiting discrimination in credit based upon race, color, creed, sex, religion, national origin, age, physical disabilit affectional preference, and marital status. Finn seconded. ly, motion passed.lie d. �41tsumoto moved that the Commission approve the drafting of a now provision prohibiting discrimination in insurance based upon race, color, creed, sex, religion, national origin, age, disability, affec- tional preference, and marital status. Finn seconded. 171c motion passed with Scott opposed. Human Relations Commission • • %lay 24, 1976 Page 4 Matsunoto moved that the Commission approve the drafting of a revision of the Iowa City Human Relations ordinance which will emphasize the paramount importance of the substantive provisions outlined above by placing these provisions at the beginning of the ordinance to be followed by provisions setting the authority and procedures of the Commission. Woodard seconded. The motion passed with Scott opposed. Staff Report 22 informal complaints were handled. No were formalized, E-7605, sex discrimination and 11-7601, race discrimination. Other Business Ragland will send a memo on the upcoming conferences. Joe Tate has been rescheduled for the June meeting. The Commission agreed to change the meeting time during the summer months from 7:00 to 7:30 p.m. Ragland is investigating the possibility of having an affirmative action workshop dealing with unions and management working together for an effective affirmative action program. Smith reported on the meeting of Commission Chairpersons with Council persons. D. Feedback Several minutes were spent by the Commissioners in a feedback session. The commissioners felt that Barb Ettleson's assistance had been helpful. At 10:35 a poll of all members present, Gilroy, Madison, Scott, price, Davidson, Matsumoto, Woodard and Finn indicated unanimous agreement to go into Executive Session to consider complaints.