HomeMy WebLinkAbout2008-10-30 Info Packet~ i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
October 30, 2008
NOVEMBER 3 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Assistant City Manager: 2009 Legislative Priorities
IP3 Memorandum from Mayor Bailey: City Manager Evaluation Forms and Process
IP4 Memorandum from the City Clerk: Budget and Meeting Schedule January -March 2009
MISCELLANEOUS
IP5 Memorandum from the Director of Planning and Community Development: Update on
overall Flood Hazard Mitigation Strategy
IP6 Memorandum from Nasseem Moradi, Flood Recovery: Flood Recovery Update
IP7 Memorandum from the Assistant City Manager: Staff Review of Recommendations from
the Taskforce on Violence Against Women
IP8 Memorandum from the City Clerk: Attachment for HCDC minutes
IP9 Glenn Siders: Pepperwood Plaza TIF Agreement
IP10 Letter from the JCCOG Traffic Engineering Planner to Residents on 400 block of 4th Avenue
and 2000 block of A Street: Speed Humps on 4th Avenue & A Street
IP11 Letter from JCCOG Traffic Engineering Planner to Residents of Kimball Road between North
Governor Street and Whiting Avenue: Speed Humps on Kimball Road
IP12 Lee Grassley: Mediacom channel lineup
IP13 Sheila Crowley: Certificate of Appreciation from the National Housing Trust Fund
Campaign
IP14 Iowa League of Cities -Flood Recovery Update October 24, 2008
IP15 Memorandum from the Neighborhood Services Coordinator: Off Campus Living Expo -
November 12 - 11:00 am to 3:00 pm
IP16 Invitation: Veterans Day Celebration 2401 Highway 6 East- November 11, 2008
IP17 Invitation: Managing Flood of the Future Workshops November 12-13, 2008
IP18 Invitation: MidAmerican Energy Empower U -Regional Meetings November 5, 7, 14, 20,
2008
October 30, 2008 Information Packet (continued) 2
ECICOG Express: September -October 2008 [Distributed at 11/3 Work Session]
Invitation: Dickey's BBQ Pit on November 10 [Distributed at 11/3 Work Session]
DRAFT MINUTES
IP19 Telecommunications Commission: September 22, 2008
IP20 Human Rights Commission: October 21, 2008
IP21 Board of Adjustment: September 10, 2008
IP22 Parks and Recreation Commission: October 8, 2008
IP23 Historic Preservation Commission: October 9, 2008
®,~'~
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
October 30, 2008
NOVEMBER 3 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Assistant City Manager: 2009 Legi lative Priorities
IP3 Memorandum from Mayor Bailey: City Manager Evaluati n Forms and Process
IP4 Memorandum from the City Clerk: Budget and Meetin Schedule January -March 2009
~~ MISCELLANEO S
IP5 Memorandum from the Direct r of Planning and Community Development: Update on
overall Flood Hazard Mitigatio Strategy
IP6 Memorandum from Nasseem Mora 'Flood R
IP7 Memorandum from the Assistant City anac
the Taskforce on Violence Against Wo en
IP8 Memorandum from the City Clerk: Atta
IP9 Glenn Siders: Pepperwood Plaza TIF Ag
Flood Recovery Update
Staff Review of Recommendations from
for HCDC minutes
nt
IP10 Letter from the JCCOG Traffic Engineer' g Planr~r to Residents on 400 block of 4th Avenue
and 2000 block of A Street: Speed Hu son 4th A enue & A Street
IP11 Letter from JCCOG Traffic Engineeri Planner to Re dents of Kimball Road between North
Governor Street and Whiting Avenue Speed Humps o Kimball Road
IP12 Lee Grassley: Mediacom channel ineup
IP13 Sheila Crowley: Certificate Appreciation from the tional Housing Trust Fund
Campaign
IP14 Iowa League of Cities - Flo~(id Recovery Update October 24, 008
IP15 Memorandum from the Nei/ghborhood Services Coordinator. O Campus Living Expo -
November 12 -11:00 am to 3:00 pm
IP16 Invitation: Veterans Day Celebration 2401 Highway 6 East- November 11, 2008
IP17 Invitation: Managing Flood of the Future Workshops November 12-13, 2008
IP18 Invitation: MidAmerican Energy Empower U -Regional Meetings November 5, 7, 14, 20,
2008
October 30, 2008 Information Packet (continued) 2
DRAFT MINUTES
IP19 Telecommunications Comlx~ssion: September 22,
IP20 Human Rights Commission: Oc er 21, 2008
IP21 Board of Adjustment: September 10, 8
IP22 Parks and Recreation Commission: Octobe , 2008
IP23 Historic Preservation Commission: Octol~r 9,
~ = 1 10-30-08
~"®~ IP1
,~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas October 30, 2008
www.icgov.org
• MONDAY, NOVEMBER 3 Emma J. Harvat Hall
5:30p Special Council Work Session
^ Council Appointments
Agenda Items
No Dinner Information Packet Discussion (October 30)
^ Metropolitan Coalition/Legislative Priorities (Reference IP2]
• City Manager Evaluation Forms and Process (Reference IP3]
^ Council Time
• Schedule of Pending Discussion Items
^ Upcoming Community EventslCouncil Invitations
• Discussion of Meeting Schedules (Reference IP4]
7:OOp Special Formal Council Meeting
Continue Special Work Session if necessary
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• TUESDAY, NOVEMBER 11
Veterans' Day -City Offices Closed
• MONDAY, NOVEMBER 17 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, NOVEMBER 18 Emma J. Harvat Hall
7:OOp Formal Council Meeting
• THURSDAY, NOVEMBER 27
Thanksgiving -City Offices Closed
• FRIDAY, NOVEMBER 28
Holiday -City Offices Closed
• MONDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, DECEMBER 2 Emma J. Harvat Hall
7:OOp Formal Council Meeting
• WEDNESDAY, DECEMBER 10 North Liberty
4:30p Joint Meeting
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' ""'W'~~ City Council Meeting Schedule and
~...~
CITY OF IOWA CITY Work Session Agendas October 30, 2ooa
www.icgov.org
• TUESDAY, DECEMBER 16
5:30p Special Work Session
Emma J. Harvat Hall
7:OOp Formal Council Meeting
Continue Special Work Session if necessary
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CITY OF IOWA CITY 1P2
MEMORANDUM
Date: October 30, 2008
To: City Council
From: Dale Helling, Assistant City Manager
Re: 2009 Legislative Priorities
~~~
To assist you in your discussion of legislative priorities I have provided a copy of a memo you
previously received in August that includes information on each of your 2008 legislative
priorities, and also a copy of the Iowa League of Cities 2009 Legislative Priorities.
The Metropolitan Coalition is in the process of finalizing its priorities as well. Generally, the
coalition has identified several broad categories that will be narrowed to more specific issues
within each. Those broader categories closely reflect the priorities set forth by the Iowa League
of Cities.
Council member Wilburn and I attended the most recent meeting on the Metropolitan Coalition
and we can respond to any questions you may have with regard to that meeting.
^,'___-r,~~ C 1 T Y ~ F I O 1N A CITY IP3
EM~RAN
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Date: August 20, 2008
To: City Council
From: Dale Helling, Assistant City Manager
Re: FY2008 Legislative Priorities
Council recently requested that prior to your deliberations to establish 2009 legislative priorities
staff provide a recap of your 2008 legislative priorities. As outlined in your resolution 07-340
establishing those priorities, those priorities are:
Iowa State Housing Trust Fund Approariation
a. It was noted that allocations are determined in each legislative session,
historically in the amount of approximately $2,000,000 annually. Council
expressed a desire to see a dedicated source of revenue rather than having
these decisions made on an annual basis. It was noted that approximately
$6,000,000 annually would be needed to fully fund the trust funds throughout the
state, and it was suggested that State revenue from the real estate transfer tax
be dedicated for this funding.
2. Utility programs that promote energy efficient appliances and other "green" initiatives
a. It was suggested that a more consistent system of rebates from power
companies to their customers for the use of energy efficient appliances be
initiated. Such rebates now vary significantly from one location to another. It was
further suggested that a third party administrator oversee the program.
Presumably, this could be an existing entity or one created by the State.
3. Property tax credits/condos
a. This involves the issue of condominiums being taxed as residential rather than
commercial properties, particularly those that are rented out rather than owner-
occupied. Such units enjoy the tax advantage of the residential rollback even
though they are essentially commercial properties, as are rental units in
apartment buildings that are not classified as condominiums. Tax revenue losses
are significant.
4. Increase the funding for micro-enterprise development
a. Council would like to see increased state funding for small business
development, similar to the smaller loans/grants that the City awards from our
CDBG economic development fund. Some State funding for smaller businesses
would mirror funding now provided to larger businesses from other State funded
program sources.
5. Expand Iowa Earned Income Tax Credit
a. Council expressed an interest m the State not only continuing to fund the Iowa
Earned Income Tax Credit, but to perhaps expand funding for that program.
Additionally, it was noted that it is very important that all entities promote
awareness of this opportunity for Tower income tax payers in the state.
August 20, 2008
Page 2
6. Change in the Iowa Code 562A 12 (Wrongful Retention of Landlord Deposits).
a. This item was raised by the Urnversity of Iowa Student Body liaison and
advocates for modifying State code language that would allow students to get
their rental deposits returned from landlords with less difficulty. No specific
language was indicated.
7. Maintain local control over cable franchising
a. The 2007 Legislature enacted a bill that created a State cable franchise and
allowed cable companies to substitute a state franchise for their local franchise in
the event that effective competition exists in a community they serve. It was
suggested that there be a reexamination of that legislation and perhaps some
modification. The matter was not addressed during the 2008 legislative session.
8. Tax restructuring (rollback etc.)
a. This position involves advocating for a floor to be placed on the rollback as well
as looking at a variety of taxing alternatives in order to create a more diverse
revenue base for local government. In addition, Council expressed a desire that
the legislature look at restoring some of the State revenues to cities that were
discontinued in 2004.
9. Enable local overnment to regulate smoking in public places
a. A Smoking Bill was passed in 2008 which restricted smoking in many public
areas and affords further such restriction alternatives to local government.
10. Support passenger rail transportation initiatives
a. This involves state funding for local commuter rail projects as well as support for
funding for track improvements to the Iowa segment of the Iowa Interstate
Railroad between the Quad Cities and Iowa City for future Amtrak service. A
feasibility study for the segment from Iowa City to Des Moines is underway and
presumably would also be supported.
Positions shared with the Iowa League of Cities
11. Alternative revenues
a. Relating to #8 above regarding a more diverse revenue base, including but not
limited to an increase in the hotel/motel tax to allow up to 9%; allowing use of
Sales Tax Increment Financing funded from sales tax rather than property tax (a
pilot project for the Newton Race Track utilized this concept); and restoration to
cities of the real estate transfer tax revenue that was previously discontinued.
12. TIME-21 Initiatives
a. Advocates for increased revenue to be generated by the State for the Road Use
Tax fund with increased allocations to governmental entities for transportation
related capital projects and operational expenses. Examples could include an
increase in the registration fees for non-farm use pickup trucks (this was included
in a 2008 bill that was passed) and additionally an increase in the statewide gas
tax or possibly an additional allocation from the state sales tax revenue.
13. State funding for water/wastewater infrastructure
a. The legislature is encouraged to allocate more funds to assist local government
in clean water related capital infrastructure needs.
August 20, 2008
Page 3
14. Economic Development Initiatives
a. Initiatives suggested by way of example for expanded funding include Vision
Iowa, Great Places and Community Attractions. In addition, it is emphasized that
the legislature not approve changes that would reduce or eliminate the use of
Tax Increment Financing options as a local economic development tool.
15. Limit costs imposed on local government for police/fire pensions
Historically cities have been required to pay the increased costs for keeping the
fund solvent. Council's position is that the State assume more of these costs,
along with each individual member, particularly for those costs directly related to
increases in plan benefits.
m g rl a s s V m e m/ F Y 08 reca p. doc
N) ~.~ -
4e 3
Prepared by: Marten Karr, City Clerk, 410 E. Washington Sl., Iowa Clty, IA 52240 (319) 358.5041
RESOLU110N N0. ~~-340
RESOLUTION ESTABLISHING CITY OF IOWA CITY
2008 LEGISLATIVE PRIORITIES
WHEREAS, the Iowa City City Council supports Property tax reform initiatives that eliminate
inequities in the current system; and
WHEREAS, the Iowa City City Counaisl Wee a8 the State of lowalsantd n that enhances economic
development opportunity In Iowa C ty
WHEREAS, the City of Iowa City and other cities play a critical role in the future of the State.
NOW, THEREFORE, BE iTwRECSO a feaDiegislat ve de egation for the 2008 Iowa State leg'ISlative
legislative proposals to the o ttY
session as follows:
Iowa State Housing Trust Fund appropriation reen" initiatives
Utility Programs that promote energy efficient appliances and other g
Property tax credits/condos
Increase the funding for microenterprise development
Expand Iowa Earned Income Tax crwron ful retention of landlord deposits)
Change in the Iowa Code 562A.12 ( 9
Maintain local control over cable franchising
lax Restructuring (rollback, etc.)
Enable local government to regulate smoking in public places
Support Passenger Rail Transportation Initiatives
A. Development of local commuter rail
B. Extension of Amtrak service intotthrough Iowa
Iowa City City Council and Iowa League of Cities Shared Priorities
A. Alternative Revenues
1) Increasing the hotel/motel tax up to 9%
2) Implementing a sales tax rebate for specifically defined economic
development
B. Infrastructure Funding
1) TIME-21 Committee
a) Pickup truck registration fees
b) Statewide sates tax and/or gas tax increase
2) State funding for water/wastewater infrastructure
C. Economic Development Initiatives
1) Preserve or expand initiatives such as Vision Iowa, Great Places and
Community Attractions
2) Prevent changes that would impair use of Tax Increment Financing (TIF)
as an economic development tool
D. Limit Costs im ort ofMFPRSI Sy tam ant for policelfire pensions.
1) State supp
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IOWA
LEAGUE Iowa League of Cities
°f CITIES 2009 Legislative Priorities
Disaster Recovery Legislation: Advocate progressive flood and
storm recovery policies and programs that help cities rebuild for
the future.
TIME-21 Funding: Increase funding for the TIME-21 fund to
reach or exceed the $200 million minimum needed annually, to
maintain Iowa's roads and bridges.
City Revenue Options and Property Taxes: Diversify funding
for cities by authorizing additional alternative revenue options and
lessen city dependence on property taxes.
Economic Development Initiatives: Maintain or increase
funding for economic development programs and encourage
policies aimed at enhancing city economic development.
Drinking Water and Wastewater Infrastructure: Address city
drinking water and wastewater infrastructure needs.
For more information on these priorities, contact Jessica Harder, Governmental Affairs
Counsel, at iessicaharderna ioNjuleagt~e.or~,~ or Megan Osweiler, Governmental Affairs
Associate, at me~cmos~a~eiler(~c~ic~walecr trg e.ar~ or call (SIS)-244-7282.
^~®~ C I T Y O F I O W A C[ T Y IP3
~~~~~ N D u Ni
E1VI~RA
M
To: City Council
From: Regenia Bailey, Mayor
Re: City Manager Evaluation Forms and Process
Date: October 22, 2008
I've attached a draft of the evaluation form questions for the City Manager's six month
review.
Please note that the evaluation has three sections: Part 1-Employee Review of Job; Part 2-
Council Review; and Part 3-360° Feedback. Part 3 will be completed by Department Heads,
the City Clerk, the City Attorney, and the City Manager's Executive Assistant. In order to
encourage candor, the forms may be submitted anonymously and may be word processed to
avoid recognizable handwriting. The City Clerk will distribute the forms and provide for a
method of return that will not require identification of the evaluator. The City Clerk will
summarize the separate evaluations received and provide the summary to the City Council.
Michael and I have discussed this approach and he has reviewed the forms. We decided to
use the 360° Feedback section because this is something that he is considering using in his
evaluation of Department Heads.
In my experience with other organizations, a 360° feedback form enables the policy-making
body to receive information about the daily performance of an employee-something that
policy boards do not typically observe. It helps prevent policy board members from
speculating on day-to-day performance and enables them to focus on an evaluation based
upon their interactions and experiences with the employee.
We will discuss the evaluation process and the proposed questions at our November 3 work
session. After our discussion, the questions will be finalized and the evaluation forms will be
formatted. We will distribute the evaluation forms in the middle of November in preparation
for our December 1 discussion with Michael. Please contact me with any questions or
concerns.
cc: Michael Lombardo, City Manager
City of Iowa City
City Manager
Performance Evaluation: Part 1-Employee Review of Job
City Manager,
Evaluation Period:
to
1. Please describe your workplan and accomplishments for this evaluation period.
2. What challenges did you face in reaching your goals during this evaluation period?
3. What do you consider your most significant accomplishment during this evaluation
period?
4. You and the Council will work together to set develop your goals/tasks for the
next evaluation period. From your perspective, what are your primary goals for
the next evaluation period?
5. What challenges do you anticipate in reaching these goals/accomplishing these
tasks?
~~A~~
6. How can the Council assist you in reaching these goals/accomplishing these tasks?
~G~Q~~
City of Iowa City
City Manager
Performance Evaluation: Part 2-Council Review
City Manager
Evaluation Period:
to
This information should be completed by each member of the Council to evaluate the City Manager's
performance in the areas discussed below. We will discuss the results in Executive Session and
present a compiled form to the City Manager.
Performance can be rated based upon the following scale:
Exceeds Objective: Employee exceeds performance objective on a regular basis. Errors are
infrequent and typically detected and corrected by the employee.
Expected Performance: Employee consistently meets the performance objective.
Marginal/Needs Improvement: Employee does not adequately accomplish the objective. If noted,
the employee should be provided a designated time period in which to improve performance.
Not Applicable/not observed: Category does not apply or reviewer has not had the opportunity to
observe performance in this area.
(DRAFT-Suggested questions)
Council Relations
1. Carries out directives of the Council as a whole rather than those of any one Council member.
2. Keeps the Council apprised of ongoing and current situations involving City business.
3. Maintains effective and open lines of communication with the Council as a body and with
individual Council members.
4. Assists the Council in establishing policy, while acknowledging the ultimate authority of the
Council in policy matters.
5. Responds to requests for information or assistance by the Council.
6. Informs the Council of administrative developments.
7. Receptive to constructive criticism and advice.
Planning and Implementation
1. Anticipates needs and recognizes potential problems.
2. Obtains and presents the facts and other information necessary for Council to make decisions.
3. Incorporates the goals and intent of Council in the implementation of Council actions.
4. Reviews enforcement procedures periodically to improve effectiveness.
5. Enforces or ensures the enforcement of City policies and ordinances.
6. Offers workable alternatives to the Council for changes in a law when an ordinance or policy
proves impractical in actual administration.
7. Supports the actions of the Council after a decision has been reached.
DRAFT/Page 2 of 2
Management and Organization
1. Exhibits the ability to arrange work, delegate tasks, and work with Department Heads and other
staff members to efficiently apply resources.
2. Obtains the best possible results for the money spent.
3. Follows through on commitments and requests in a timely manner.
4. Is proactive in recognizing issues and initiating action.
5. Handles people well in difficult situations.
6. Regularly evaluates Department Heads.
7. Periodically evaluates and analyzes the organization regarding its effectiveness, efficiency, and
ability to provide good service to its citizens.
Community Relations
1. Responsive to citizens' complaints and concerns, and communicates with them in an open, clear,
and honest manner.
2. Skillful with the news media.
3. Able to listen to others and recognize their interests-works well with others.
4. Communicates and works with area communities, the University of Iowa, and the County.
5. Communicates and works with area organizations, such as the Chamber, the School District, etc.
Fiscal Management
1. Prepares and presents a balanced budget that reflects the service priorities of Council.
2. Makes the best possible use of funds, ensuring that the City operates efficiently and effectively.
3. Provides regular, timely, and thorough financial and budget updates to the Council.
4. Is creative and proactive when addressing fiscal challenges and changes in the financial
environment.
D~a
~n
Cit of Iowa City ill
Y
City Manager
Performance Evaluation: Part 3-360° Feedback
City Manager
Evaluation Period:
to
This information should be completed by Department Heads, the City Clerk and the City
Attorney to provide feedback on the City Manager's performance in the areas discussed
below. The responses will be compiled and remain anonymous. Please return your
completed form by internal mail or as an e-mail attachment to the City Clerk's office by 5
p. m. on
The following statements should be rated based upon the following scale:
5 =always
4 =usually
3 =sometimes
2 =rarefy
1 =never
NA/NO-not applicable or not observed by me
(Draft-Suggested Questions)
The City Manager:
^ Does not interfere with my ability to complete assignments.
^ Delegates tasks and authority effectively.
^ Treats me with respect and considers my suggestions or ideas
^ Treats all staff with respect and considers their suggestions or ideas.
^ Responds effectively to staff concerns
^ Establishes clear and reasonable deadlines for work.
^ Establishes clear and reasonable standards for the quality and thoroughness of work.
^ Exhibits a clear understanding of my department, my workload, and my areas of
responsibility.
^ Leads by example in meeting deadlines.
^ Maintains and encourages open lines of communication between self and staff.
^ Demonstrates and encourages fiscal responsibility.
^ Leads by example in quality of work.
^ Encourages my continued personal and professional development.
^ Exhibits the ability to arrange and manage work and efficiently apply resources.
^ Works with staff to develop effective and creative solutions to address community issues.
^ Clearly communicates expectations to staff.
^ Exhibits resilience and maintains motivation and energy in spite of multiple demands.
^ Communicates openly, clearly, and honestly with staff members.
^ Exhibits the ability to build and motivate staff.
^ Is respected by staff.
^ Inspires a shared vision and enlists staff support for this vision.
^ Seeks and pursues opportunities to improve the organization.
^ Creates standards of excellence and models this behavior.
^ Exhibits good time and meeting management.
^ Exhibits the ability to handle difficult and complex situations.
^ Meets deadlines and follows-through on commitments.
^ Anticipates needs and recognizes potential problems.
^ Performs regular staff evaluations.
^ Follows through with items in timely manner.
^~®~ C[TY OF IOWA CITY IP4
EMURA
M
~~
DATE: October 29, 2008
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk /j`t ~~
RE: Budget and Meeting Schedule January-March 2009
Mayor Bailey requested a draft schedule for January, February, and March be prepared
for discussion. The draft schedule below takes into consideration formal meetings on the
and third Tuesday; assumes night meetings (unless noted); parenthesis near dates indicate
the use of the meetings in past years; and individual Council absences or conflicts that I
am aware of at the present time. I suggest you review your personal schedules and bring
your calendars to a meeting before finalizing.
DRAFT 2009
January 1, Thursday -New Year's Day, offices closed
January 5, Monday -Work Session
January 6, Tuesday -Formal
January 12, Monday -Special Work Session (BUDGET OVERVIEW)
January 13, Tuesday -Special Work Session (Daytime/8 hours/CIF's)
January 19, Monday -Martin Luther King, holiday, offices closed
January 20, Tuesday -Combined Work session and formal
January 26, Monday -Special Work Session (DaytimeBUDGET DISCUSSION)
January 27, Tuesday -Special Work Session (BDS/COMMISSIONS/EVENTS)
February 2, Monday -Work Session RESCHEDULE (DC Lobbying Trip)
February 3, Tuesday -Formal RESCHEDULE (DC Lobbying Trip)
February 16 -President's Day Holiday, offices closed
February 17 -Combined work session and formal (HOLD PUBLIC HEARING)
March 2 - Work Session
March 3 - Formal
March 9 - Special Work Session
March 10 -Special Formal
(SET PUBLIC HEARING)
(APPROVE BUDGET)
Next regularly scheduled meeting April 6/7.
U:2009budgetschedule.doc
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Date: October 30, 2008
To: City Council
From: Jeff Davidson, Director of Planning and Community Development
Re: Update on overall Flood Hazard Mitigation Strategy
At your October 6 work session, we developed an overall strategy for utilizing the Jumpstart
Iowa and Supplemental Community Development Block Grant (CDBG) funding programs to
assist flood impacted residences and businesses in our city. We also formally outlined the
properties for which we would be requesting FEMA buyout funds through the Hazard Mitigation
Grant Program (HMGP). We further established the overall strategy for the Parkview Terrace
and Taft Speedway/Idyllwild neighborhoods. This strategy is to buyout what we are able to
buyout through the HMGP, possibly assist with the buyout of non-HMGP eligible properties
through the Supplemental CDBG program in order to fulfill an overall flood hazard mitigation
strategy, and then implement measures to reduce the risk to the remainder of each
neighborhood. The goal is to develop flood protection strategies that will allow these
neighborhoods to lower their overall flood hazard risk and remain a healthy neighborhood.
We are starting to get questions from persons whose homes are not eligible for HMGP funding,
regarding the strategies for providing additional protection to their neighborhoods. Many of
these people have referred to the articles in the newspaper where Cedar Rapids has outlined
their plans to demolish homes, open up the 100-year floodplain, and build permanent flood
wall/levy structures to protect the remaining neighborhoods. Our residents have inquired as to
why Iowa City does not have similar large-scale plans available for public review and comment.
We believe our overall flood protection strategy cannot be more fully developed until we know
the City's position on flood protection for homes eligible for HMGP or CDBG buyout but choose
not to accept it. Including these homes in the overall strategies for the remaining neighborhood
will add considerable complexity and expense to any flood control plan. A policy decision is
necessary at this time to allow the City to move forward with developing plans and to guide
property owners in making an informed decision when considering a buyout offer. As a policy
decision, are we prepared to inform property owners slated for buyout that future mitigation
October 30, 2008
Page 2
plans will presume their participation in the buyout, and that further, by not participating in a
buyout their property may be adversely affected in order to preserve the broader neighborhood?
Attached is the current map showing the properties which we anticipate being eligible for HMGP
buyout funding as of October 24. You will note that we have resolved the issues with the
properties that had been shown in blue for which we were not certain if all criteria had been met
for HMGP funding. If all property owners shown in orange were willing to be bought out, it
appears that with two or three additional purchases with non-HMGP grant funds, a logical area
in the 100-year floodplain could be carved out and added to City Park. But to reiterate, we will
not know for certain if this is the case until we receive the final notification on HMGP buyout
funding and we determine which property owners are actually willing to be bought out.
The final piece of the puzzle is the flood protection strategies which will be developed for each
neighborhood. Attached is an outline of three potential strategies for each neighborhood.
These strategies represent a range of options that may be considered and are presented to you
as a starting point for discussion. In the meantime, we are attempting to grant housing
rehabilitation funds so that people can proceed with flood protection strategies such as elevating
mechanical systems out of basements and possibly elevating entire structures above the 100-
year floodplain. All of these strategies will provide an additional level of protection to the
neighborhood above what it has currently.
Please be prepared to discuss at your November 17 work session if you would like to make any
alterations in how we are proceeding.
cc:
October 30, 2008
Page 3
Hazard Mitigation and Flood Protection Strategies
Parkview Terrace Neighborhood
The Hazard Mitigation Grant Program has identified a number of homes determined to be at the
highest risk using the guidelines of the program. If all of the eligible homes are purchased,
there would only be four homes remaining in the 100-year floodplain in this neighborhood.
From this point, there are a range of strategies to consider:
Strategy 1 -Buyout Eligible Homes:
• Offer buyout option to all eligible homes
• Assist with the cost to flood-proof the remaining four homes in the 100-year floodplain
• Do not implement any additional flood mitigation options
This would provide a 100-year level of protection to all remaining homes in the neighborhood,
although access to the area will remain vulnerable during lesser flood events. Remaining home
owners can reduce their potential for future flood losses in a variety of ways including:
• Purchase flood insurance
• Wet and/or dry flood proofing
• Elevation of the structure -Are there some structures that could not be elevated?
Strategy 2 -Buyout Eligible Homes -Improve Vehicle Access:
• Offer buyout option to all eligible homes
• Assist with the cost to flood-proof the remaining four homes in the 100-year floodplain
• Improve the reliability of access to the neighborhood by elevating the most vulnerable areas
of the existing road or by providing secondary access so the remaining homes could be
accessed during a 100-year flood event.
• Closures on the storm sewers with temporary pumps to reduce street flooding
This strategy would provide a 100-year level of protection to the remaining homes in the
neighborhood, including access, and is roughly equivalent to the protection level of a new
subdivision built to today's regulatory requirements. Stanley Consultants estimates the cost to
elevate the existing road to be approximately $900,000. Remaining home owners can reduce
their potential for future flood losses in a variety of ways including:
• Purchase flood insurance
• Wet and/or dry flood proofing (need to clarify what this is)
• Elevation of the structures
Strategy 3 -Buyout Eligible Homes -Provide Some Flood Mitigation for Neighborhood:
• Offer buyout option to all eligible homes
• Provide some level of flood protection for the remaining properties through a combination of
earthen levees, fixed floodwalls and/or demountable floodwalls
A significant investment in planning and engineering would be necessary to confirm the
feasibility and develop the details of this flood mitigation system. If this is an option that the City
would like to pursue, it is important to understand a few basic concepts that may influence near-
term decisions by both the City and residents:
October 30, 2008
Page 4
Land purchased using money from the Hazard Mitigation Grant Program must be
returned to natural floodplain and can not be used as part of the flood mitigation system
or be protected by the flood mitigation system. This means that using Hazard Mitigation
Grant Funds to purchase properties on the inland side of Normandy Drive may be
counter-productive to flood mitigation strategies for the remaining neighborhood. The
City may want to consider a different funding source without similar restrictions for these
homes. Furthermore, if flood mitigation measures are successfully implemented, the
purchase of homes on the inland side of Normandy Drive may be unnecessary.
It is unreasonable to expect that neighborhood flood mitigation measures would be
extended to protect isolated homes remaining on the river side of Normandy Drive.
Property owners should be aware of this when considering potential buyout offers.
Also, because of this, the City should consider an alternate source of funds to extend a
buyout offer to the homes on the river side of Normandy that do not qualify for the
Hazard Mitigation Grant Program.
The cost of a flood control system for this neighborhood would be significant.
Preliminary estimates by Stanley Consultants range from $16 million to $22 million for a
500-year level of protection. The availability of outside funding sources is unknown at
this time. It should also be noted that there will be annual maintenance expenses
necessary for any flood mitigation improvements. This is especially true for a
demountable floodwall system.
• No flood mitigation system can guarantee protection from future flood events.
Residents need to understand there is still a risk of damage from a future flood event
that is greater than the event used to design the flood mitigation system and there is
also a risk that the flood mitigation system could fail in the future.
Idyllwild, Taft Speedway, Parkview Church and Peninsula Neighborhood
All but one home on the south side of Taft Speedway are eligible for the Hazard Mitigation Grant
Program buyout; none of the structures in the Idyllwild or Peninsula neighborhoods are eligible.
Strategy 1 -Buyout Eligible Homes:
• Offer buyout option to the eligible homes south of Taft Speedway
• Do not implement any additional flood mitigation options
Remaining residents can reduce their potential for future flood losses in a variety of ways
including:
• Purchase flood insurance
• Wet and/or dry proofing
• Elevation of the structure; however, elevation of structures is probably not a feasible option
for the Idyllwild condominiums or Parkview Church
This option does not protect Foster Road, so access vulnerabilities would remain for these
neighborhoods during flood events.
October 30, 2008
Page 5
Strategy 2- Buyout Eligible Homes -Improve Vehicle Access:
• Offer buyout option to the eligible homes south of Taft Speedway
• Elevate Foster Road; the preliminary estimate to elevate Foster Road above the 100-year
flood elevation (is this correct?) is $1.4 million
This strategy would provide a 100-year level of protection to the remaining homes in the
neighborhood, including access, and is roughly equivalent to the protection level of a new
subdivision built to today's regulatory requirements (Is this true?).
Remaining residents can reduce their potential for future flood losses in a variety of ways
including:
• Purchase flood insurance
• Wet and/or dry flood proofing (need to clarify what this is)
Elevation of the structure; however, elevation of structures is probably not a feasible option
for the Idyllwild condominiums or Parkview Church
Strategy 3- Buyout Eligible Homes -Provide Some Flood Mitigation for Neighborhood:
• Offer buyout option to the eligible homes south of Taft Speedway
• Implement some level of flood mitigation for Idyllwild, Parkview Church and Foster Road
through a combination of earthen levees, elevated roads, fixed floodwalls and/or
demountable floodwalls
As with the flood mitigation options for the Parkview Terrace neighborhood, a significant
investment in planning and engineering would be necessary to confirm the feasibility and
develop the details of this flood mitigation system. Again, it is important to understand a few
basic concepts that may influence near-term decisions by both the City and residents:
• Land purchased using money from the Hazard Mitigation Grant Program must be
returned to natural floodplain and can not be used as part of the flood mitigation system
or be protected by the flood mitigation system.
It is unreasonable to expect that neighborhood flood mitigation measures would be
extended to protect isolated homes that remain on the south side of Taft Speedway.
Property owners should be aware of this when considering potential buyout offers. Also,
because of this, the City should consider an alternate source of funds to extend a buyout
offer to the home on the south side of Taft Speedway that did not qualify for the Hazard
Mitigation Grant Program.
• The cost of a flood mitigation system for this neighborhood would be significant.
Preliminary estimates by Stanley Consultants range from $14 million to $16 million for a
500-year level of protection. The availability of outside funding sources is unknown at
this time. It should also be noted that there will be annual maintenance expenses
necessary for any flood mitigation improvements. This is especially true for a
demountable floodwall system.
• No flood mitigation system can guarantee protection from future flood events. Residents
need to understand there is still a risk of damage from a future flood event that is greater
than the event used to design the flood mitigation system and there is also a risk that the
flood mitigation system could fail in the future.
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^~®,~ CITY OF IOWA CITY IP6
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Date: October 30, 2008
To: City Council
From: Nasseem Moradi, Flood Recovery ~~`
Re: Flood Recovery Update
The first Jumpstart Iowa application period ended on October 14th and the review process is
complete. The City received 126 applications and the applicants were ranked according to age
(over 62), disability, family size, and single-headed households. Income was used only as a tie-
breaking factor. The top eleven applicants have been contacted and most have met with flood
recovery and housing rehabilitation staff to discuss their options for assistance. If all eleven
applicants choose to take Jumpstart (state) funding rather than CDBG (federal) funding,
approximately $626,000 in funds will be distributed. Seven of the applicants have requested
repair/rehab money and energy efficiency; one has requested down-payment assistance and
three have requested interim mortgage assistance. The CDBG application process is ongoing
and those that applied for Jumpstart funds and are income eligible will automatically be
considered for CDBG funds.
City staff worked with the Community Foundation of Johnson County to develop a program to
address a gap in the funding process. The Community Foundation of Johnson County
approved the use of up to $50,000 for interim housing assistance that will be disbursed in the
months of November, December 2008 and January 2009. The housing assistance (rent or
mortgage) awards will be for $1000/month for up to 3 months and will be secured as a lien on
the property for one year. The purpose of the funds is to help individuals in the community by
providing housing assistance so that they can return to and rebuild the neighborhoods damaged
by the flood and also provide housing assistance to Jumpstart applicants who are not slated for
buyout and therefore ineligible to receive this type of assistance under Jumpstart and CDBG.
The City will follow similar prioritized eligibility guidelines that were established for Jumpstart
and CDBG funding except that the assistance will be available to those with 120% or below
median income. The Community Foundation will release the funds directly to the individuals,
payable to the mortgagor and/or landlord and the applicant. The Community Foundation will
also record the liens. A final grants report concerning impact on the community will be
presented by the City to the Community Foundation of Johnson County. Future funds, if
available for this program, may be requested upon completion of the grant report.
Please feel free to contact me at nasseem-moradi(a~iowa-city.orq or 356-5236/356-5479 if you
have any questions.
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~"~f~" '®~,~ CITY O F IOWA CITY 1P7
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Date: October 30, 2008
To: City Council
From: Dale Helling, Assistant City Manager
Re: Staff Review of Recommendations from the Tas force On Violence Against Women
Attached please find a copy of the recommendations from the Taskforce On Violence Against
Women which includes, in italics, information and comments by a staff committee that included
Human Services Planning Coordinator Linda Severson, Neighborhood Services Planner Marcia
Bollinger, Transportation Services Director Chris O'Brien, Police Chief Sam Hargadine,
Transportation Planner John Yapp, Traffic Engineering Planner Darian Nagle-Gamm, and
myself.
We have reviewed the taskforce's recommendations and attempted to advise you as to the
status of current activities or initiatives being undertaken, as well as initiatives that might be
pursued by the City to further address these issues.
This matter will be scheduled for discussion at an upcoming Council work session. The purpose
of sending these comments to you now is to give you an opportunity to review them and
determine if there is further information we can provide prior to your upcoming discussion.
We ask that you convey your wishes for any further staff follow-up at you November 3 work
session.
Recommendations -Violence Against Women Staff Review
Page 1 of 7
Recommendations from Taskforce on Violence Against Women -
Staff Review
ONGOING -These are things that the City is currently involved with
• Public safety and Social Service agencies to make an increased effort to reach
students with information about services available (for example, increased Web
access to the Domestic Violence Intervention Program Tool Kit).
• City of Iowa City to review its website for links to resources for victims of stalking,
dating violence, domestic violence, and sexual assault.
STAFF COMMENT.' The ICPD website does provide links to some service
agencies. We can work with local agencies to expand on this, both with links
from the ICPD site as well as links on the agencies' respective sites. The Police
Chief and the Human Services Planning Coordinator will follow up.
• City of Iowa City to create a process for receiving regular input from UI students
on transportation issues/needs (for example, utilize UISG liaison to the Council).
STAFF COMMENT.' The City could have anon-voting representative to the UI
Parking & Transportation Committee, currently made up of University staff,
faculty and students. This would provide a conduit for regular feedback from not
only students but also staff on student transportation issues and needs. The
Transportation Services Director and the Transportation Planner will follow up.
• City of Iowa City and UI to provide additional bicycle parking, including that which
is well-lit, clean, and covered.
STAFF COMMENT: City staff survey downtown bike racks annually for usage
and our goal is to provide additional parking where demand is the greatest. Bike
racks are placed in the public right-of--way in well lit, highly visible areas. We
have placed nine additional bike racks in the downtown area this year. Bike racks
Recommendations -Violence Against Women Staff Review
Page 2 of 7
in the Capitol Street parking garage have not been popular. Bicyclists, like
motorists, desire to park as close as possible to their destination. Covered bike
racks require more space and can range in cost from $10, 000 to $20, 000.
• City of Iowa City to partner with UISG Women's Safety Forum.
STAFF COMMENT.• We remain willing to participate. The Human Services
Planning Coordinator will coordinate with the Ul.
• City of Iowa City to actively promote its "E-subscription" program to encourage
organizations and individuals to receive press releases from ICPD that can then
be shared on their respective websites, list serves, and/or forwarded to their
members.
STAFF COMMENT.' This is a service that is currently available, but it was
agreed that it might be better promoted. This will be a function of the Crime
Prevention Bureau that is proposed to be reinstated in the Police Department.
The Human Services Planning Coordinator will notify local agencies that this
service is available.
POSSIBLE INITIATIVES -these are things that staff believes can be initiated.
• City of Iowa City Police Department to provide customer safety training and/or
informational brochure to cab drivers.
STAFF COMMENT: The more desirable alternative would be to develop some
sort of brochure that could be distributed on a regular basis to the cab companies
and to each driver as they obtain their license. A brochure will be developed by
the proposed Crime Prevention Bureau staff in conjunction with UI Public Safety.
The means for distribution are in place through the office of the City Clerk.
• The City of Iowa City to work with UI and others to have an ad campaign about
non-violence.
Recommendations -Violence Against Women Staff Review
Page 3 of 7
• The City of Iowa City to fund male-based prevention programs using research-
based practice.
• The City of Iowa City to encourage UI student leaders to provide education on
gender violence.
• Iowa City City Council to convene a group of community leaders, especially men
in positions of influence, to participate in a training program for serving as allies
in ending violence in women's lives.
• The City of Iowa City and Iowa City Community School District to collaborate on
UI Respect campaign.
STAFF COMMENT. The above recommendations are related measures that
could be undertaken and would require the participation and cooperation of
various other agencies, including the University of Iowa and various human
service agencies. There is currently in existence the University of Iowa Men's
Anti-Violence Council and men from the community at-large are welcome to
participate. The City can inform staff and encourage their participation, and we
can provide a link to that organization's website.
• Iowa City City Council members and City employees, especially department
heads, to attend training with gender violence national speakers (i.e., Jackson
Katz).
STAFF COMMENT: This can be encouraged at the staff level.
Initiatives likely to require allocation of significant additional funding.
• City Council and University of Iowa to increase local funding support for victim
service agencies, for example, to consider on-campus advocates to work with
victims of dating violence.
Recommendations -Violence Against Women Staff Review
Page 4 of 7
STAFF COMMENT: Although it is unclear what additional funding would be
needed, it would appear that those initiatives directed toward University students
would be primarily initiated by the University, while those applied in the
community at-large would be the responsibility of the City. Joint grant
applications might be an option. The primary question to be addressed is
whether the goal is to add quality to the services now offered or to expand on
those services throughout the community.
• City of Iowa City to expand hours of IC Transit, including adding Sunday service,
as well as increasing hours and expanding route of IC Transit Free Shuttle.
STAFF COMMENT.' This is something that is continually under review. The
Transit Division is in the process of comprehensively reviewing its entire route
structure and service level throughout the community.
• City of Iowa City and University of Iowa to work together to adequately fund the
UI "Nite Ride" program.
STAFF COMMENT: It might be desirable for the City to consider jointly funding
this program in lieu of some recommendations that may come from the
comprehensive review of the Transit system.
• City of Iowa City to re-establish and fund a Neighborhood Watch
Officer/Program.
• City of Iowa City Neighborhood Services Department and ICPD Community
Services Officer for Crime Prevention will actively recruit in the downtown and
near-downtown neighborhoods to establish "Watch" programs in those
neighborhoods.
STAFF COMMENT. A neighborhood watch program could be an integral part of
a reinstated Crime Prevention Bureau in the Police Department. With the addition
of the newly-approved officers in the Police Department, the Crime Prevention
Recommendations -Violence Against Women Staff Review
Page 5 of 7
Bureau could be restored and activities directed toward the downtown and
surrounding area would certainly be a focus of that initiative.
• City of Iowa City and UI to follow established best practices for personnel levels
for public safety departments.
STAFF COMMENT: The staffing level in the Police Department is an ongoing
consideration and a policy matter that Council continues to address with the
preparation of its annual budget and three-year financial plan.
• The City of Iowa City and UI to develop multi-year funding strategies to stabilize
crime prevention efforts such as UI Nite Ride, UI RAD, and City of Iowa City
Neighborhood Watch. Iowa City and UI to collaborate to assist with stabilized
funding for crime prevention efforts.
STAFF COMMENT: This type of united effort wifh the University would be
coordinated through the Crime Prevention Bureau. An ongoing commitment of
funding would be needed along with strategic planning and coordination of the
various program services.
• City of Iowa City to make neighborhoods aware of the ability to have more street
lights (for example, through Neighborhood Association newsletters and inserts in
City of Iowa City water bills).
STAFF COMMENT: We can look at enhancing our communication efforts.
Programs currently in place involve the ability of neighbors to request security
lighting which is connected to a private meter of the requesting party. We
encourage residents to work directly with MidAmerican Energy and we facilitate
these discussions as necessary.
Street lights are provided at intersections, and at the midpoint of longer blocks.
Additional street lights may be requested for the public right-of--way but are only
installed if there is unanimous support from affected residents, and if there is a
volunteer to whose household the light is metered. Situations where this has
Recommendations -Violence Against Women Staff Review
Page 6 of 7
occurred usually involve residents who desire a streetlight at the end of their
driveway. Streetlights are placed for vehicular traffic circulation and are not
meant to provide sidewalk lighting. Placement of streetlight over traffic lanes, the
height of these light fuxtures, and the tree canopy make additional streetlights a
poor solution fo sidewalk lighting problems. Many residents object to adding
streetlights in residential areas due to glare and light pollution concerns.
• The City of Iowa City and others (for example, the University of Iowa,
MidAmerican Energy, etc.) to encourage landlords, sororities, fraternities,
churches, public entities, etc. to assess for adequate outdoor lighting on buildings
and surrounding private property to increase lighting spill-over into pedestrian
walkways.
• City of Iowa City to identify a source for technical assistance on addressing
recommendations listed above (candle strength, positioning, etc.).
• City of Iowa City to create a pedestrian lighting program (similar to traffic calming
and sidewalk infill program).
• The greater community to contribute to increasing pedestrian lighting, for
example, to keep porch lights on, install landscaping lights, address landscaping
that inhibits safe sidewalks, and the City of Iowa City to assist with outreach
efforts through Neighborhood Associations, advertising, etc.
• The City of Iowa City to review Code requirements for lighting to address
pedestrian lighting needs.
STAFF COMMENT: The above recommendations touch on many issues that
would be addressed as part of a comprehensive pedestrian lighting program. If
funding for a comprehensive program is not available, outreach efforts can still
be continued and, perhaps, structured to better address these specific
recommendations. If is important to keep in mind the cumulative maintenance
and electricity costs when considering any program of enhanced public lighting.
Recommendations -Violence Against Women Staff Review
Page 7 of 7
• The City of Iowa City to encourage UI student leaders to provide education on
gender violence.
STAFF COMMENT. This would appear to be primarily a University of Iowa
initiative. The City would be able to share information with the University and with
student leaders.
mgr/asst/recommendations9-11-O8.doc
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~!l~®~,~ CITY OF I~JWA CITY IP8
~~~~ ~
~~~~
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~~
Date: October 27, 2008
To: Mayor and City Council `' ~
From: Marian K. Karr, City Clerk ~~'F~
Re: Attachment for HCDC minutes
Council Member Correia noted that the Housing and Community Development minutes of
September 18, 2008, and accepted by the City Council at their October 21, 2008 meeting,
referenced an attachment "FAIR! Affordable Housing Consumer Survey". However, the
attachment was missing from the minutes.
The attachment is now archived with the HCDC minutes in the October 21, 2008 City Council
meeting folder, available in the City Clerk's office or on the City website www.icgov.orq.
IP9
Marian Karr
From: Glenn Siders [gsiders@sgdev.net]
Sent: Wednesday, October 22, 2008 10:02 AM
To: Wendy Ford
Cc: Council; Dennis Craven
Subject: Pepperwood Plaza T. I. F. Agreement
Good morning Wendy
In a discussion I had with Mayor Bailey last night it is my understanding that the process to get our agreement
amended is to meet with the Economic Development Committee. Mayor Bailey also suggested that perhaps all of
the players, Design Review Committee, Legal Department and SouthGate should all meet at the same time to
assure we are on the same page and arrive at a method so we do not have to reappear every time an alteration
may take place. There will be people other than myself who will wish to speak on behalf of SouthGate at this
meeting but I am the point person for now.
I would assume that you would be the person to coordinate and facilitate this meeting. Please let me know if there
is something that SouthGate needs to do to get the ball rolling. It is our desire, and the desire of the Mayor to
finalize the amended agreement as quickly as possible. She mentioned that she would be favorable to getting
something resolved that could be approved in one of the November Formal Council meetings. All of my contact
information should be included in this email. We would need probably 4-5 days lead time to get our troops
together.
Thanks for your help Wendy!
Glenn R. Siders
Vice President
SouthGate Development Services, LLC
755 Mormon Trek Boulevard
Iowa City, Iowa 52246
Office: (319) 337-4195
Cell: (319) 631-1179
fAX: (319) 337-9823
10/22/2008
~ r IP10
-~..~ - ----.~.c
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240- 1826
(319) 356-5000
October 23, 2008 (3 19) 356-5009 FAX
www.icgov.org
Residents on 400 block of 4th Avenue and 2000 block of A Street
Re: Speed Humps on 4th Avenue & A Street
Dear Resident:
On August 29th, 2008, I received a petition from a group of residents on 4th Avenue and A Street
requesting the speed humps on their street be removed. The neighborhood was surveyed
during September to determine the level of support for this action. Of the sixteen households
surveyed, eight (66%) requested that the speed humps be removed while four (33%) indicated
they would like the speed humps to remain.
The percentage of households in favor of removing the speed humps meets the minimum
required threshold of 60% as indicated in Iowa City's adopted Traffic Calming Program,
therefore I will forward the survey results to the City Council for final determination on whether
the speed humps will remain or be removed. The City Council will consider this issue at the
November 18`h', 2008 meeting. If the Council approves the removal of the speed humps, the
actual removal will occur in the summer of 2009. Special equipment is required for the removal
process that Iowa City only has access to once per year.
If you have any comments or questions, please contact me at 356-5254 or darian-nagle-
gamm@iowa-city. org.
ly,
~/~
N gle-Gamm
' raffic Engineering Planner
cc: City Council
City Manager
John Sobaski
Jeff Davidson
John Yapp
Rick Fosse
Ron Knoche
Marcia Bollinger
Jccogtp/Itrs/response letter-2008.doc
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240- 1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
October 28th, 2008
Residents of Kimball Road between North Governor Street and Whiting Avenue
Re: Speed Humps on Kimball Road
Dear Resident:
In the spring of 2007, the City worked with your neighborhood to develop a traffic calming
project in response to neighborhood concerns about traffic speeds on the 500-700 blocks of
Kimball Road between North Governor Street and Whiting Avenue. The approved project
resulted in the installation of several speed humps in the fall of 2007.
As part of the City Council approved Traffic Calming Program, a follow up survey is required to
be completed one year after the installation of traffic calming devices. During October, we
resurveyed the neighborhood to determine if there is a majority that supports removing the
speed humps or allowing them to remain. The majority, 17 out of 21 responding households
(81 %), indicated they wished to keep the speed humps in place, therefore they will remain.
The overall household response rate was 78%.
If you have any comments or questions, please contact me at 356-5254 or darian-nagle-
gamm@iowa-city.org.
S~r~cerely,
Daria Nagl Gamm
JCCOG Traffic Engineering Planner
Jccogtp/Itrs/speedhumps-10-08.doc ,
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Mediacom
October 17, 2008
CERTIFIED MAIL
Ms. Marian Karr
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Dear Ms. Karr:
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I am writing to inform you of an upcoming change in your local Mediacom
channel lineup.
IP12
Effective December 18, 2008, WHBF CBS 4, which is assigned to the Davenport-
Rock Island-Moline DMA and carries CBS Network programming, will no longer be
available to Mediacom customers in your community. Mediacom has received a notice
that KGAN CBS 2 within the Cedar Rapids-Iowa City-Waterloo-Dubuque DMA has a
contract with the CBS Network giving that station the exclusive right to carry the CBS
Network programming in your community which is also located within the Cedar Rapids-
Iowa City-Waterloo-Dubuque DMA. Because of this, Mediacom must drop WHBF CBS
4 under the regulations of the Federal Communications Commission. The following
chamzls will be removed:
WHBF -CBS channel 19
WHBF in HD -CBS channel 804
We regret any inconvenience this action may cause.
If you have any questions, please feel free to contact me directly at 319-395-9699 ext. 323
Sincerely,
Lee Grassley
Senior Manager, Government Relations
Mediacom Communications Corporation
6300 Council Street NE • Cedar Rapids, Iowa 52402 • Phone: 800-332-0245 • Fax: 319-393-7017
NATIONAL
HOUSING
TRUST FUND
September 22, 2008
Dear Friends,
A ho
fou
Over the years of the National Housing Trust Fund campaign, the number of endorsements for the campaign grew to
over 5,700, including you. Thanks to you, we achieved a remarkable success this summer when legislation to
establish a National Housing Trust Fund was signed into law.
I can tell you with absolute certainty that the enormous grass-roots backing of this campaign was the key to our
success. Each time you were asked, you made certain that your Representative and Senators in Washington knew
where you stood. Eventually enough of them listened to move the campaign over the finish line.
Please accept the enclosed certificate as a modest, but heartfelt, expression of my deepest appreciation for your good
work.
I must warn you, however, that it too soon to rest on our laurels. Much more work remains. You will have a crucial
role to play in the determination of which agency in your state government will administer your National Housing
Trust Fund dollars. We must work with HUD to develop the regulations that will govern the program. We must
protect against any threats to the National Housing Trust Fund as the debate on the future structure of Fannie Mae
and Freddie Mac heats up. And we must make the case for more dedicated sources of revenue to grow the National
Housing Trust Fund, so we can reach our goal of 1,500,000 homes in 10 years.
We will keep you up-to-date on all new developments.
The affordable housing crisis in the United States is a solvable problem. A safe, decent home for everyone in our
country is within our reach if we stay focused and work hard.
Thank you.
_y
Sincerely, `~' r:
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Sheila Crowley, President and CEO ~ ~~ ~~~ ~ ~ ~«~~
National Low Income Housing Coalition ,,1 '~~~:.
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IP14
FLOOD RECOVERY UPDATE Issue #10
October 24, 2008
Iowa League of Cities
As disaster recovery efforts move forward, the League will provide
updates on the Rebuild Iowa Advisory Commission (RIAC) and the `RIAC T(mellne:
Rebuild Iowa Office (RIO), as well as provide important information
to flood and storm damaged cities. This flood recovery update October 6-24: Task
contains information on upcoming events and the RIAC task force Force meetings
meetings.
• October 24:
Iowa Disaster Recovery Conference Planned Long-term
Expert advice on rebuilding after floods and storms is available at the Recovery
upcoming "Iowa Disaster Recovery Conference: Learning from the Planning Task
Past/Planning for the Future." Force Meeting
9:30 a.m. - 3:30
The conference will convene at the Marriott Hotel & Conference p.m. Iowa
Center in Coralville on December 9 -10 with an optional Community Department for
Design workshop on December 11. The conference is aimed at the Blind-
architects, engineers, contractors, small businesses, industries, city, Assembly Room
county and community leaders, consultants and the general public. 524 Fourth St.
Experts will present overviews of past and present recovery efforts, Des Moines
health and safety issues, environmental regulations and requirements
and examples of sustainable and green rebuilding. November 6-7: RIAC.
second long term
Attendees can meet Mayor Bob Dixon of Greensburg, Kansas. The recovery meeting
town was devastated by a tornado in May 2007. Mayor Dixon will
share his experience of rebuilding Greensburg, including November 13:
incorporating green design into its rebuilding efforts. Parris Teleconference to
Glendening, President of the Smart Growth Leadership Institute will finalize RIAC long term
be the keynote speaker on the second day of the conference. Also, report.
Major General Ron Dardis of the Iowa National Guard, will discuss
issues Iowa communities faced, during the floods of 2008. November 17: Long
Term Report to
The event is hosted by Iowa Department of Economic Development, Governor
Rebuild Iowa Office, Iowa Department of Natural Resources and the
Iowa Waste Reduction Center.
Registration is $100 for the December 9-10 conference. There is an
additional $50 fee for the design workshop on December 11.
Professional Development Hours (PDHs) can be earned for attending
this conference. To register, visit:
www. iowalifechanging. com/register
1
RIAC Task Forces Discuss Long Term Recovery
Nine RIAC task forces have been holding meetings during
October on their designated topic areas, to discuss long
term recommendations. The focus has shifted from
immediate recommendations included in the initial 45 day
report to Governor Culver to thinking ahead to the next ten
to twenty years.
The recommendations the Task Forces make, will be
reviewed by the Commission as they compile suggestions
for the 120 day report due to the Governor by November
17.
The Flood Plain Management and Hazard Mitigation Task
Force met Wednesday in Clive. Presentations from DNR,
and the Corp of Engineers provided background
information and sparked discussion on floodplain mapping
and planning and flood insurance.
Information provided by the DNR to the Task Force
included facts about existing flood plain maps. 600 of the
947 cities in Iowa are considered by FEMA to have flood
hazard areas. Of those, 150 cities, including many of the
heavily flooded cities, have good quality flood maps that
were being updated or were recently updated. The
remainder have poor quality maps.
The RIAC Task Forces are:
• Housing
• Infrastructure and
Transportation
• Economic and
Workforce Development
• Public Health and
Healthcare
• Education
• Flood Plain
Management and
Hazard Mitigation
• Cultural Heritage &
Records Retention
• Long-Term Recovery
• Agriculture and
Environment
A Nebraska mapping technique may be adapted to Iowa, and used to update all of the
state's floodplain maps at a ballpark cost of $15 million over a ten year period, said Jack
Riessen of the DNR.
The Long Term Recovery Planning Task Force meets today. This marks the last of the
Task Forces that need to meet before the November 6-7 RIAC meeting.
State Receives $23 Million for Roads
In Cedar Rapids Thursday, federal officials announced $23 million will be immediately
released to help rebuild flood-damaged road infrastructure in Iowa.
About 1,500 miles of Iowa roads were damaged by this year's flooding. $10 million in
unmet needs for road and bridge repair still exists, despite the $13 million already
received from FEMA to do repairs.
Most of the $23 million in federal money will be used to reimburse the state, cities and
counties for flood repair work, while about $740,000 will fix damage caused by 2007
storms.
2
Communities to Hold Rebuilding Events
Two communities severely affected by recent flooding are planning events to discuss
recovery and rebuilding for their cities.
Rebuild Palo Visioning Day is set for Saturday, October 25, 2008 from 10 a.m. to 5 p.m.
at the Cedar River Garden Center, 2889 Palo Marsh Road in Palo. A "Thank You Palo!"
lunch will be served from 11 a.m. to 1 p.m. by Venture Crew 1024, Boy Scouts of
America.
Visioning Day is an opportunity for residents of Palo and the surrounding area to express
their hopes and dreams for the community. They will be able to share what they value
most about Palo, and what challenges still need to be overcome following the June 2008
floods.
Representatives of the Rebuild Iowa Office (RIO) and recovery professionals from
FEMA's Long-Term Community Recovery (LTCR) branch as well as members of other
FEMA program areas will be on hand to answer questions.
Similarly, the Oakville Community Vision Committee will host an Open House October
23, 2008, from 6 - 8 p.m. at the Oakville Community Center. Residents of Oakville, Eliot
and Huron Townships, and the surrounding area will have an opportunity to review and
comment on the recovery projects developed by the Oakville Vision Committee and the
Oakville Recovery Task Force.
The suggested projects were developed by members of the Oakville Recovery Task
Force, assisted by representatives from the Rebuild Iowa Office (RIO) and members of
FEMA's Long-Term Community Recovery (LTCR) program. The projects are the
culmination of a series of meetings by the Vision Committee and the Recovery Task
Force with input from the citizens of the Oakville area. Each project addresses a recovery
need identified by the community, and will become part of Oakville's Long-Term
Community Recovery Plan. The Vision Committee and Recovery Task Force members
will be on hand to answer questions and discuss the projects.
RIO Publishes "Iowa Recovery Times"
The RIO in coordination with the Federal Emergency Management Agency (FEMA) has
begun publishing a newsletter targeted at Iowans impacted by this year's storms,
tornadoes and floods. The newsletter includes feature articles that discuss and explain an
array of topics centered on recovery and rebuilding efforts. The newsletter can be viewed
online at www.rio.iowa.gov.
317 Sixth Ave. Suite 800
Des Moines, IA 50309-4113
Phone: 515-244-7282
Fax: 515-244-0740
www.iowaleague.org
3
~~ o i .
~ 1 II II I
I C~WA
LEAGUE
°f CITIES
~;,r,®~ CITY OF IOWA CITY ~P15
E~~R
Date: October 29, 2008
To: Iowa City City Council
From: Marcia Klingaman Bollinger, Neighborhood Services Coordinator
Nate Kabat, Neighborhood Services Intern
Re: Off Campus Living Expo -November 12 - 11:00 am to 3:00 pm
The City of Iowa City Office of Neighborhood Services has been working with the University of
Iowa Off-Campus Housing Services staff over the past several months to coordinate the first
annual Off Campus Living Expo scheduled for November 12, 2008, 11:00 am to 3:00 pm in the
Old Capital Mall. The event has been designed to provide vital information and tips to all
students considering off-campus living for next semester or already living off campus.
Over 25 expert service providers on tenant-landlord topics, entertainment and recreational
opportunities and health and safety concerns will be present to provide advice to students about
making a healthy and safe transition from on-campus living into the community. Students are
encouraged to bring questions and concerns they have regarding the opportunities and
responsibilities involved with living off campus.
The participating agencies and organizations include:
University of Iowa -- University Apartments
Student Legal Services
University of Iowa Recreational Services
UI Civic Engagement Program
Office of Student Life
University of Iowa Cultural Centers
UI and Local Entertainment
Health Iowa
University of Iowa Police
Rape Victim and Advocacy Program
(RVAP)
Parking Services
Student Credit and Money Management
Service
University of Iowa Student Government
Iowa City Animal Care and Adoption Center
UI Off Campus Housing Service
University of Iowa Community Credit Union
Iowa City Parks and Recreation Department
Iowa City Office of Neighborhood Services
Iowa City Rental Housing Inspection
Iowa City Landfill and Recycling Center
Iowa City Police Department
Iowa City Fire Department
Iowa City Transportation Services
Coralville Parks & Recreation Department
Johnson County Public Health Department
The University of Iowa Community Credit Union is the exclusive sponsor of the event and has
donated fifteen $50 community gift certificates to be raffled away during the expo. The
University of Iowa Student Government and Student Legal Services have also provided support
throughout this process.
We hope to see this Off Campus Living Expo the first of many annual expos. We are also very
pleased with the growing relationship being established between the City and University staff as
these types of events are developed. Please consider stopping by if you are in the area!
THE UNIVERSITY OF IOWA OFF
CAMPUS HOUSING SERVICES &
THE CITY OF IOWA'CITY PRESENT:
EXPO
LIVING OFF GAMPUS
DOESN'T HA1/E Tq MEAN
JUST SURVIVING.
COME LEARN NOWTq
THRIVEON YOUR OWN.
NOVEMBER 12
11 am - 3 pm
Old Capitol Mall
Chance to win one of fifteen
$50 community gift certificates
EXPERT ADVICE ON:
• Leases & Landlords • Noisy Neighbors and Parties
• Parking and Public Transit • Staying Safe and lots more!
SPONSORED BY:
UNIVERSITY OF IOWA
COMMUNITY
CREDIT UNION
SUPPORTED BY UISG AND STUDENT LEGAL SERVICES
mamduehwirhaiw6i0re,ememnumycarenn<edeuwi~e„dyenewe,pee,ereaeeem,.nyoenrcepe,~e~whh
odsohJhy who requi,es eaammodmionn order to porlidpdein thk p,agram, pleou ra11319~3353058 in adwnee.
WEDNESDAY,
10-30-08
IP16
Marian Karr
From: 2C Realtor [arvind100_us@yahoo.com]
Sent: Friday, October 17, 2008 9:11 AM
To: Amy Correia; daily-Iowan@uiowa.edu; dpawebmaster@mail.idpa.state.il.us;
editorial@gazettecommunications.com; george@kcck.org; Imeyers@co.johnson.ia.us; Matt Hayek;
Mike Wright; newsreleases@kcrg.com; newsreleases@kgan.com; nicholas-Petersen@uiowa.edu;
pharney@co.johnson.ia.us; psa@kcck.org; Robert.Dvorsky@legis.state.ia.us; Ross Wilburn;
rsullivan@co.johnson.ia.us; Andy Douglas; Craig Willis; Deb Briggs; Greg Smith press; gregg smith
press; holly Hart; Holly Hart; Council; Jennifer hemmingsen press; Jerry Anthony; John Yapp; kcjj
Radio; Matt Johnson; Mike Warden; Roger Jensen; Sam Hargadine; Sara Greenwood Hektoen;
Steve Captain; steve crane; Stephen Long; Tracy Hightshoe; Wendy Ford
Cc: rajinii verma
Subject: Veterans Day
Good Morning,
On behalf of the Dolphin Lake Point, I would like to invite you all to the Veterans Day celebration at
2401 Highway 6 East, Iowa City, Iowa on NOV 11th at 2.00 PM.
Our Local Veterans shall be performing the color guards and it will be an excellent opportunity to thank
our brave citizens.
Thanks
Arvind Thakore
224-622-1171
10/20/2008
IP17
Marian Karr
From: Deering-Hansen, Tara [RIO] [Tara.Deering-Hansen@rio.iowa.gov]
Sent: Wednesday, October 22, 2008 2:20 PM
To: Deering-Hansen, Tara [RIO]
Cc: Potthoff, Tina [RIO]; Hajek, Emily [IGOV-RIO]; Sachs, Drew [RIO]; Riley, Bill [RIO]
Subject: Upcoming Workshops of Interest
Attachments: Managing Floods of the Future Workshops.pdf
Good afternoon,
The Rebuild Iowa Office would like to inform you of a couple of workshops being held in the coming
weeks that focus on disaster recovery topics.
First, the RIO is helping to sponsor a workshop titled "Managing Floods of the Future: Concepts, Tools,
and Success Stories." The workshop will be held in both Cedar Falls and Iowa City on Nov. 12 and
Nov. 13, respectively. Some of the nation's top experts will be on hand to discuss the following topics:
. Managing floods of the future.
• Communicating flood risk at the local level.
. Mitigation tools available to communities.
. "No adverse impact" strategies to reduce community liability.
•Charlotte-Mecklenburg: Floodplain management success story.
Following the presentations, there will be a panel discussion with members from the RIO, the Iowa
Department of Natural Resources, the Iowa Homeland Security and Emergency Management Division,
the U.S. Federal Emergency Management Agency, and the Association of State Floodplain Managers.
Please see the attachment for additional details.
WHEN: Wednesday, Nov. I2
WHERE: University of Northern Iowa Center for Energy & Environmental Education
(Just south of University Avenue, between Main Street and Hudson Road)
Cedar Falls, Iowa
WHEN: Thursday, Nov. 13
WHERE: Johnson County Fairgrounds, Montgomery Hall
Iowa City, Iowa
COST: Free
The second upcoming workshop titled "Leaning from the Floods of 2008: Practical Strategies for
Resilience" will be held Monday, Dec. 8, at the Gateway Hotel & Conference Center, 2100 Green Hills
Drive, in Ames. In four general sessions, each featuring a panel of experts, workshop attendees will
hear about:
. Flood 2008 realities (what really happened and why).
. Farming systems (how can we protect our agricultural resources).
• Urban systems (how can we safeguard our cities and towns situated on waterways).
. River systems (reshaping our relationships with the state's rivers; how we can reduce damage and
improve water quality).
For more information about this workshop, please go to www.flood.leopold.i,astate,_edu.
10/22/2008
Page 2 of 2
Regards,
Tara Deering-Hansen
Communications and Media Affairs
Rebuild Iowa Office
(515) 242-5234 (o)
(515) 778-7865 (c)
www.rio.iowagov
10/22/2008
November 12, 2008 I Cedar FaIIs (@ UNI Center for Energy & Environmental Education)
November 13, 2008 I Iowa City (Q Johnson County Fairgrounds-
8:30 a.m.
REGISTRATION
9:00 a.m.
OPENING REMARKS
,John Miller, Black Hawk County Board of Supervisors
• Welcome
• Workshop Overview
• Introduction of Participants
9:30 a.m.
MANAGING FLOODS OF THE FUTURE
George Riedel, Deputy Executive Director, Association of State Flood Plain Managers Association (ASFPM)
The nation's population, demographics, and climate are charging rapidly which will ultimately result in moderate to major
impacts on Hood damages and the environment. Tomorrow's floodplains will not be like today's floodplains. We will have
to manage flooding events in the future based on these changing factors.
10:15 -10:30 a.m.
BREAK
10:30 a.m.
COMMUNICATING FLOQD RISKAT THE LOCAL LEVEL
Bruce Bender, Bender Consulting Services, Inc.
Property owners living in high-risk flood areas continue to roll the dice and not financiclly protect themselves with flood
insurance, resulting in persona! financial ruin and slow communiy recovery. What con be done to change their perception
and have them take action before it floods again? Local community officials, floodplain and storm water managers and
others play an important role in communicating local flood risks. This workshop will explore ways to more effectiveh~
communicate flood risk to help motivate property owners b take action.
11:15 a.m.
MITIGATION TOOLS .AVALLABLE TO COMMUNITIES
Jim Russell, Iowa Homeland Security and Emergency Management Division JHSEMD)
There are five mitigation grants that comprise FEMA's Hazard Mitigation Assistance programs that are available for
communities to use in order to reduce or eliminate the effects of natural hazards. This session will explore these mitigation
programs focusing on the Hazard Mitigation Grant Program, which is available after a Presidential Disaster Declaration.
12 noon-1:00 p.m.
LUNCH
(Alight lunch vti~ill be available, please register early]
[cv!tinwd D
MANAGING FLOODS OF THE FUTURE:
CONCEPTS, TOOLS, AND SUCCESS STORIES
A workshop for elected officials, planners, economic development staff and community leaders
n corrinued
1:00 p.m.
"NO ADVERSE IMPACT" STRATEGIES TO REDUCE COMMUNITY LLABILITY
Sam Riley fw~,edlock, Folicy and Partnership Cocrdinator; ASFPf~'1.
ivo Addverse !f!lcact (N;1!! Ls a ;`loudc)lain management principle .fhu! addresses !r,e shoricomir `qs of tedavs ;ypiav
'OCa' Ii00dp!ajn r!lan~^3F„11P.,'1', f~Qiher then depend;ng or, iFle minir!?urn (eC7Ull°m6'ni5 Of ieC:era! OI Jfaf,° F'i~.'.?3r:iY!5.
i
±he NAI approach pra~.'ides taols for communities tv orfer nigher level of protecfrvn for tnerr cdfzens crd rv avn. id
InCreaJed ir'UOdinq nvw and in the futuf°.
1:45 p.m.
CHARLOTTE-MECKLENBURG: FLOODPLAIN MANAGEMENT SUCCESS STORY
D%ve Canaan; Director; r'>l~eckler;aurg Count' ~;Narer & Lard Resources; North Carolinc,=
In %`./~~J aria I yy7 l..flar~ai`tc~!~Jletikie!lbur-g B.)iDer!enC:'d Sigrlltti:a!;t fIGCd(ng. TlieSe Bi'entS.a!ld :]rl InC(eaS~'d
c nVlranrnelltCf SerlSltlb'l ~' is Chal~Off<~ ~~li?CKlefl i}U!JCS Greens led r0 lh:: d~ b'~~IOpment crna' uppiOY'al of c Flvvdplclti
;1'":,;ragmen ~~uidanae dacumert tnat set %orth Sir StrG'ieC~l2S t0 fesBJlih the pros end cons of overhauling por;o;ls
cr the entire ftoadplain management prvgrom. l:his Y~-~rkshvp wilt discuss the strrtegies and the changes made to
F4~odN.'ain tl'lanagernent program and the corresponding, measurable benefits.
2:30-2:45 p.m. j, :;, e.MC~a.tsacurilra~;,, .~ '
BREAK k ; w o ~~~.~-. ~ ~
• w ... a..r. ~.i
•.r~r... ~rw...... „.,
2:45 p.m. ''~.."' ,,~~..~,...,,
,,; ,~ Wis.
PANEL DISCUSSION AND QUEST[ON &ANSWER = -....~.., '~
RIO, lov.'a DNP., Icwa HSEfv1D, FEh1A; ASFPM '~~ °~ -
. ~.+r.
Ali presenters and others discuss periicipani questions in cn open. forum .~.;..,.--",:°~-
~ w....-.. M wa.,...m
4:00 p.m.
ADJOURN
FOR MORE INEO['.~11ATLON:
_.I ~~ - rc~_il f~~n ,~ar.Enshar~n~'uni ~~u or ~'~ ~; ~ ~`,~'S.
-;TO REGIST[R:
FOI c lih~~ '~+Ili of tlr~-_H h'OI~r.SIiOP~; CC7~~ Of r?~,JL~ ~ar~~al~'1.1"C~yf~ll~~?'JI I .~J_1 Or ,: ~ ~i ~ ~7% ,j.
NOVEMBER 12, 2008 I CEDAR FALLS
Center for Energy and Environmental Education; www.ceee.uni.edu
The CEEE is located just south of University Avenue, between Main Stand Hudson Rd.
From North. ,air 53 Sor~'n, E:tit at lJr v~r ^~: Ave frn a 'e't cn ::amr;'.)s L ;and take the seco^d ~,~h: nto the gavel ;x x ng I;:d.
CEEE !s o the sa)th of lilts lot.
From US 20: Take the Hudson P.d Exa neadn?g narPh. Turn r gH o~~ Unia~rsify A.v , and turn nd~ ~ at ti=~ first slopl:aht jCampw iJrj.
u .., ;1.,. s>~_~, 7,: i ~ t n;o f'r ~~,>! pa 1, ny !oi. CEEE is t~ f i~ ;out'r~ ~ t is I~".
NOVEMBER 13, 2008 I IOWA CITY
Johnson County Fairgrounds, Montgomery Hall; www.johnsoncofair.com
From Hwy 80: TaKe 218 South (on the west side o` Iov+a C'hy',. Get !,~ c,n 'E,:it S9-Fairgro :'ids."' Wc~ c, t '4 mile on the E.+t side c,i tl?e read
From South: Tare 218 Ncrth. Get oft on "[xit 8~ Airoort." ~'~/e are 1 /~ mie o;t the ;eft slde. al the r~;od.
®P University of
fi-
Sponsors ~ Northerntowa ~-
Black Hcwk Coun,y' Bocrd of Supervisors; Johnson County Board of Supervisors; FUt1CI@CI by: 1""~ t
} FE1~ZA.
Center for Energy & Em'ironmenfel Educfion, UNI {`~.'`~"`
IP18
Marian Karr
From: Payne, Michelle L [MLPayne@midamerican.com]
Sent: Wednesday, October 29, 2008 5:11 PM
To: Marian Karr
Subject: MidAmerican Energy Empower U meetings
Importance: High
Attachments: 2008 EMPOWER U LETTER ON LH.PDF; M754-6651 Meeting Save the Date email flyer.pdf
MEMORANDUM
Date: October 29, 2008
To: Mayor Bailey,
Iowa City Board Members,
City Manager Lombardo,
City Clerk Karr
From: Michelle Payne
Community Contact Volunteer
MidAmerican Energy Company
Re: MidAmerican Energy Empower U-Regional Meetings
MidAmerican Energy is hosting four regional meetings across the service territory and they
have been themed MidAmerican Energy Empower U. The theme will be used and carried
throughout all of our future "educational" opportunities to inform and communicate on the
industry and company issues affecting our customers and communities. Following is some
information about the meetings:
Tlie meetings are the first step in starting along-term conversation with our partners -
customers, communities, elected officials, etc. - on the industry and its issues that will be
impacting our partners and MidAmerican. MidAmerican understands and recognizes the
importance of many issues at the local, state, national and global level. These meetings will
provide the opportunity to start the discussions on how we can and must work together to
address and resolve these high profile, and at times controversial, issues. Tltis confere~tce will
highlight the issues, how they are inter-related, what the stakes are and how we all need to be
involved and working together to minimize the potentially negative impacts on economic
development, community sustainability, and future growth.
1. The meetings are scheduled and are as listed:
November S - Davenport -River Center
November 7 - Sioux Ciry -Sioux Ciry Convention Center
November 14 - Des Moines - Hy-Vee Hall
November 20 - Cedar Rapids -Kirkwood College
2. All of the meetings are from 10:00 am - 2:30 pm.
3. Lunch is being provided for all of the meetings.
4. The agenda topics and speakers for the meetings are:
10:00 -10:30 am - Wind/Tom Budler
10/30/2008
Page 2 of 2
10:30 -11:00 am - EnvironmentaUKevin Dodson
11:00 -11:30 am -Regulatory/Dean Crist
11:30 -11:45 am -BREAK
11:45 -12:15 pm -Lunch
12:15 -1: 00 pm -Keynote/Bill Fehrman
1:00 -1:15 pm -BREAK
1:1 S -1:45 pm -Operations/Barry Campbell
1:45 - 2:15 pm -Energy Efficiency/Diane Munns
2:15-2:30pm-Q&A
2:30 pm -Adjourn
5. A Web site has been built in order for attendees to register online as well as information
about the meetings, etc. The Web site is www midamericane~zergyetnpoiv~ru.co.nz.
6. Groups that have been to invited to the meetings include:
a. Mayors, city council members, city economic developers and city
managers/administrators
b. Large customers in the community
c. School Superintendents
d. Board of Supervisors
e. Legislators
f. Chamber directors
g. Eco~:omit Development organizations and board members
h. HVAC partners and contractors
7. A "Save the Date"post card was mailed on October 2. (ATTACHED)
8. The formal invite letter from Bill Fehrman was mailed October I5-17. (ATTACHED)
Please consider attending one of these meetings. If you would like any additional
information, please give me a call.
Thank you,
Michelle Payne
Michelle Payne
Community Contact Volunteer
MidAmerican Energy Company
(319) 341-4432
10/30/2008
Midl~~inerican
ENERGY
C SFSSiVEI;Y,REt..~NTt,~SSCYATYQ(lASERVICF:
I~idAmerccan Energy Company
106 East Second Street
P.0. Box 4350
Davenport, Iowa, 52808-4350
In these uncertain economic times, it is more important than ever that MidAmerican Energy Company
partners with our customers and the communities we serve. To enhance that partnership, MidAmerican is
hosting a series of informational meetings throughout our service territory to provide important
information and answers to questions that you, and other community leaders, may have.
In November, MidAmerican will host a series of MidAmerican Energy Empower U meetings. The
meetings are designed to address key issues affecting you, your business and your community and the
influence MidAmerican has on those issues as your electric and/or natural gas provider.
During the meetings, we plan to address:
• Wind Energy in Iowa -What is MidAmerican's role in wind energy development, how does wind
energy impact you, and what does the future hold for the wind energy industry?
• Environmental RESPECT -MidAmerican abides by our
Environmental RESPECT policy. We will explain why we are
committed to providing leadership in the ever-changing
environmental arena and what we are doing to live up to our
Environmental RESPECT policy.
• Utility Regulation -MidAmerican works with a variety of regulatory
bodies to set energy policy for our customers. We will examine
policies that are used to set your electric and natural gas prices, guide
our infrastructure investment and provide the framework for our
customers' energy future.
• Utility Operations -MidAmerican prides itself on customer service
and the reliable delivery of energy to our customers. Whether it is a
tornado, flood or winter storm, our team is ready to respond and
restore service 24 hours a day, 365 days a year. We will provide a
look into what we do to prepare and how effective service restoration
happens, so you can rely on us for safe, reliable energy service.
Nov. 5, Davenport
RiverCenter Adler Theatre
Nov. 7, Sioux City
Sioux City Convention Center
Nov. 14, Des Moines
Iowa Event Center
Nov. 20, Cedar Rapids
Kirkwood Community College
Register online at
www.midamericanenergyempoweru.com
• Energy Efficiency Programs - MidAmerican's energy efficiency programs can help everyone. Homes,
businesses, schools and communities all can benefit, and we want you to know how.
Please join us at one of the meetings listed to learn more about our business and how we can help you in
these important areas. We hope to learn from you, too.
Sincerely,
Q~~ R I C A !V F~F
William J. Fehrman q ~
President, MidAmerican Energy Company ~
PLOW ER
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SEPTEMBER-0CTOBER 2008
EC I C: G~~~~'~"~"
ECICOG invited to submit application for
$1.5 million RLF
In October, ECICOG was invited to submit an application for $1.5
million to the Department of Commerce, Economic Development
Administration (EDA) to establish a business assistance revolving
loan fund (RLF). The funds are being made available as part of the
federal $100 million supplemental appropriation to the EDA, as a
result of the natural disasters of the summer of 2008.
The RLF will make loans to businesses at a rate no less than 4%.
Other terms may vary, depending on the purpose of the loan,
which may include working capital, purchase of machinery and
equipment, and/or purchase of real property. Initially, a significant
portion of the assistance provided may be for the benefit of
businesses and business sectors adversely impacted by the natural
disasters. However, as the region's redevelopment progresses, the
RLF will have the opportunity to support business development
and start-up throughout the region.
To assist in meeting EDA matching requirements, ECICOG
received a generous grant of $85,000 from the Washington County
Riverboat Foundation. ECICOG hopes to receive confirmation of
EDA funding in November.
Flood Recovery Update
ECICOG is one of eleven designated disaster recovery areas
created in partnership with the Rebuild Iowa Office, the Iowa
Department of Economic Development, the Iowa Finance
Authority, and local governments. As such, ECICOG is
responsible for the administration and distribution of the
Jumpstart Housing Assistance and Small Business Assistance
programs. To date, ECICOG has distributed $1.496 million in
housing assistance and nearly $1.9 million in business assistance.
Additional assistance will soon be available through a
supplemental appropriation of Community Development Block
Grant funds. For additional information, contact Tracy DeKoter
or Kristine Chiafos at ECICOG.
New numbers in November
ECICOG is installing a new telephone and voicemail
system in November, and staff extension numbers will
change. The target date for installation is November 15,
and updated extension numbers have been provided on
the back page of the Express.
Simon named Recycler of the Year
Kristin Simon, solid waste planner at ECICOG, was named the Recycler of the Year by the Iowa Recycling Association (IRA). The
award was presented to Simon at the IRA's conference in Ottumwa in October. According to IRA executive director Teresa Kurtz, the
award is the association's highest honor, given to a person whose career reflects contributions to the advancement of recycling and
waste reduction in Iowa.
During her four years at ECICOG, Simon has developed several
~:;
original recycling education programs. Among the most popular is
the annual program she's developed in conjunction with the State Library of
~~ Iowa summer reading program. Each year, Simon selects a book that she
~_ believes conveys a positive message or lesson about waste management and
the environment, and builds an educational program around it. Much of her
~, summer is spent giving the presentation at libraries throughout the region.
~,,,.;_ In the past four years, Simon has reached more than 6,500 persons
• ' ~'"' ~ ' =through similar programs presented at such diverse locations as county
~.A fairs, trade shows, community organizations and service clubs, teacher
workshops and conferences, and day care programs throughout the region.
The ECICOG board of directors congratulates Simon on this prestigious,
and well-deserved, award.
Simon demonstrates the Mini MRF at the IRA/ISOSWO conference.
Date set for legislative open house
Mark your calendars for Tuesday, November 18, 2008, to attend the annual
legislative open house. Sponsored by ECICOG, the Iowa League of Cities,
the Iowa State Association of Counties, and the City of Coralville, the open
house provides an opportunity for local elected officials and staff to meet
one-on-one with their state legislators. The event also includes a formal
question and answer period
where legislators give their views
on the important issues of the
upcoming legislative session.
Once again, the open house will
be held at Coralville City Hall,
and will begin in the late
afternoon. More specific details
will be sent out soon, so plan to
attend!
'AFF NOTES
istine Chiafos and Tracy DeKoter joined the ECICOG staff in October to
ist the region in disaster recovery efforts. Chiafos most recently was the
trict representative for Linn County for Congressman Dave Loebsack. In
duties at ECICOG, she will concentrate on assisting individual
neowners and communities with housing issues.
eKoter has more than ten years of experience in the banking profession,
l prior to coining to ECICOG, was a mortgage loan broker with Great
3west Mortgage in Coralville. She will be assisting business owners and
nmunities with economic recovery efforts.
ry Hughes, ECICOG planner, recently completed the second level of a
r-part certification process through the National Development Council's
zsing Development Finance Professional program. Hughes' participation in
program is provided through a partnership with ECICOG, the Iowa
once Authority, and the Housing Fund for Linn County.
COG executive director, Doug Elliott, was elected to the board of
ctors for the National Association of Development Organizations
,DO) at the annual meeting in Anchorage, Alaska in October. NADO
es as the national voice for regional development organizations primarily
~ing small metropolitan and rural America. This is Elliott's third term
esenting the Midwest region on the national board.
November 6 ECICOG SWTAC Meeting, Ronneberg Inn, 4408 220th
Trail, Main Amana, 1:00 p.m.
November 11 ECICOG offices closed in observance of Veterans Day
holiday
November 18 ECICOG Board of Directors Meeting, Coralville City Hall,
1512 7th Street, Coralville, 2:00 p.m.
Legislative Open House, Coralville City Hall,
1512 7th Street, Coralville, 4:00 p.m.
November 27-28 ECICOG offices closed inobservance of Thanksgiving
holiday
ECICOG was established in 1973 to promote regional
cooperation and provide professional planning
services to local governments in Benton, Iowa,
Johnson, Jones, Linn and Washington Counties.
ECICOG also provides solid waste planning services
to Tama County and transportation planning services
to Cedar County.
Members of the ECICOG
Board of Directors:
Regenia Bailey Marty Kelzer
Lu Barron Don Magdefrau
Leo Cook Charles Montross
Bill Daily Randy Payne
Gary Edwards David Plyman
Don Gray Ed Raber
Dennis Hansen Justin Shields
Pat Harnev David Vermedahl
Ann Hearn Larry Wilson
Henry Herwig (Chair) Linda Yoder
James Houser
ECICOG Staff NEXT
Doug Elliott, Executive Director 122
Gina Peters, Administrative Assistant 120
Mary Rump, Transportation Services 128
Robyn Jacobson, Transportation Services 134
Chad Sands, AICP, Comm. Development 127
Lisa Marie Garlich, Comm. Development 133
Gary Hughes, Comm. Development 129
Hilary Copeland, GIS Services 125
Cary Stowe, Housing Services 124
Jennifer Ryan, Solid Waste Planning 131
Kristin Simon, Solid Waste Planning 126
Dick Stater, Iowa Waste Exchange 121
Kristine Chiafos, Disaster Recovery 135
Tracy DeKoter, Disaster Recovery 130
* effective on or near November 15
East Central Iowa
Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
(319)365-9941
Fax: (319) 365-9981
e-mail: ecicog@ecicog.org
www.ecicog.org
ECIC: G
EAST CENTRAL ICyWA
CCfUNCIL CAF C~]VERNMENTS
YC}UR REGIC)NAL PLANNING AGENCY
Express is a bimonthly electronic publication of the East Central
Iowa Council of Governments.
Previous Legislative Open House
~._.®~~
~m~~r ~
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-~a.ar__
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL
Regenia Bailey
Mayor
Mike O'Donnell
Mayor Pro Tem
Connie Champion
Amy Correia
Matt Hayek
Ross Wilburn
Mike Wright
council@iowa-city.org
410 E. Washington Street
Iowa City, IA 52240
November 3, 2008
Dan Disenhouse
Dickey's Barbeque Pit
2500 Corridor Way
Coralville, IA 52241
Re: Complimentary Tickets to City Council
~Op~
Mayor Bailey has provided me a copy of the email she received on the VIP opening
for your restaurant, and the request for a mailing address to send a card for a
complimentary meal on Monday, November 10. It is my understanding that similar
emails were sent to other members of the City Council as well. While the Council
appreciates the thought, Iowa law prohibits them from accepting such gifts.
Mayor Bailey wishes you success with your new restaurant.
Sincerely,
L
Marian K. Karr
City Clerk
Cc: City Council
Phone: (319) 356-5010
Fax: (319) 356-5009
Page 1 of 1
Marian Karr
From: Regenia Bailey [bailey@avalon.net]
Sent: Monday, November 03, 2008 12:29 PM
To: Marian Karr
Subject: FW: Dickeys BBQ Pit -new Restaurant in Coralville
From: Dickeys. Coralville [mailto:dickeys.coralville@msn.com]
Sent: Monday, November 03, 2008 11:08 AM
To: jfausett@ci.coralville.ia.us; tgill@ci.coralville.ia.us; jlundell@ci.coralville.ia.us; mgross@ci.coralville.ia.us;
jweihe@ci.coralville.ia.us; hherwig@ci.coralville.ia.us; rex@rexrb.com; simonhouse@aol.cam;
mlcanicola@hotmail.com; john-Schmidt@uiowa.edu; librarian@coralville.lib.ia.us; Idepley@inav.net;
juliepulk@aol.com; fx.cretzmeyer@rbcdain.com; kajones@hillsbank.com; sciclonel@home.com;
smithjamesm46@mchsi.com; regenia-bailey@iowa-city.org; amy-Correia@iowa-city.org; matt-hayek@iowa-
city.org; ross-Wilburn@iowa-city.org; mike-Wright@iowa-city.org; tgunn@engineering.uiowa.edu; alexis-
swedlund@uiowa.edu; tasalm@terracon.com; iccoleen@southslope.net; hoffmanchris@hotmail.com;
hzhonor@att.net; fames.Wozniak@northlibertyiowa.org; gerry.kuhl@northlibertyiowa.org
Subject: Dickeys BBQ Pit -new Restaurant in Coralville
All,
Hello I am the proud owner of Dickey's BBQ Pit getting ready to open on November li. You are receiving this
email because you are vital people for our local community and understand the value of having local small
businesses grow and prosper. I am a local small business owner and expanding in the Coralville area. I would
like to personally invite you to what I have put my heart and soul into for the past 6 months since dealing with all
the local flooding.
I am having a VIP Party for community members by invitation only done at different times. Monday November
10. starting at 5:30,6:30, nddca e a time II Th sdwill be forlfree mdeal to tryunout and spread the word tAll you nd
when you respond please
need to do is bring your BBQ appetite and the card.
The sooner you get backone tt me oc~curren a and beldiscarded afterwardsVePlease respond soonsure you this list
will only be used for this
thanks
Dan Disenhouse
Dickey's Barbecue Pit
2500 Corridor Way -Coralville Iowa
( By Buffalo Wild Wings and Game Day Iowa)
When your life is on the go-take your life with you. Try Windows Mobile® today
11/3/2008
IP19
IOWA CITY TELECOMMUNICATIONS COMMISSION
DRAFT
MONDAY, SEPTEMBER 22, 2008--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Robert Kemp, Gary Hagen,
Brett Gordon
MEMBERS ABSENT:
STAFF PRESENT: Mike Brau, Bob Hardy, Dale Helling
OTHERS PRESENT: Beth Fisher, Josh Goding, Lee Grassley, Susan Rogusky
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Grassley reported that the technical problems encountered during the Iowa-Iowa State football
game were due to a bad feed from the Big 10 Network. Their satellite uplink facility is in
Houston, which was experiencing hurricane Ike. The problem causing the tiling of some
programs may have been identified and a fix is being implemented. Mediacom will be working
with the City Cable TV Office on the Video Voter Project to playback the U.S. Senate and 2"a
U.S. House of Representatives district candidate statements across the state of Iowa on their
Connections channel and to make them available on their video-on-demand service. Mekies
asked about the letter the City sent Mediacom regarding repair service call windows. Grassley
said that Mediacom has re-allocated how technicians are deployed through out the region to
accommodate 4-hour repair windows. In accordance with the Iowa City franchise a 2-hour
window will be offered in Iowa City. A written response to the City will be made soon. Hardy
reported the Community Television Group (CTG) met to discuss proposals for funds from the
pass-through fund. Hardy said the CTG wishes to use some of the annual $17,500 to fund
development of programs on a cooperative basis. The funds may be spent on staff wages for a
program project. The CTG would also like to start an Internet site for all the access channels and
develop capabilities for web streaming.
APPROVAL OF MINUTES
Mekies moved and Hagen seconded a motion to approve the amended August 25, 2008 minutes.
The minutes were unanimously approved. Gordon was not yet present.
ANNOUNCEMENTS OF COMMISSIONERS
Hagen thanked Mediacom for reaching a carriage deal with the Big 10 Network.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy reported that there were four unresolved complaints over the last month. There has been a
persist problem with varying audio levels across channels. This is more evident on the local
access channels and is being investigated by Mediacom. Hoerschelman asked if testing for such
problems is done on a regular basis. Hardy said he could request Mediacom to test the output
from the City Channel at anytime and Mediacom has been quite accomedating in the past.
Hagen asked if complaints are tracked and categorized. Hardy said complaints are compiled and
saved but not organized into categories.
MEDIACOM REPORT
Grassley reported that the technical problems encountered during the Iowa-Iowa State football
game were due to a bad feed from the Big 10 Network. Their satellite uplink facility is in
Houston, which was experiencing hurricane Ike. The problem causing the tiling of some
programs may have been identified and a fix is being implemented. The ad insertion technology
is believed to be the cause. Mediacom will be working with the City Cable TV Office on the
Video Voter Project to playback the U.S. Senate and 2°d U.S. House of Representatives district
candidate statements across the state of Iowa on their Connections channel and to make them
available on their video-on-demand service. Goding asked about placing a public service
announcement on the Mediacom system. Grassley said the psa should be routed through the City
Cable TV Office and provided to him 21 days prior to when it is desired to be played. Mekies
asked about the letter the City sent Mediacom regarding repair service call windows. Grassley
said that Mediacom has re-allocated how technicians are deployed through out the region to
accommodate 4-hour repair windows. In accordance with the Iowa City franchise a 2-hour
window will be offered in Iowa City. A written response to the City will be made soon.
Grassley said Mediacom will be making some minor channel changes in the analog bandwidth,
possibly as early as November.
UNIVERSITY OF IOWA REPORT
No representative was present.
KIRKWOOD COMMUNITY COLLEGE
Kirkwood provided a written report. KSP (Kirkwood Student Productions) have returned for
another fall semester and the return of their monthly KSP newscasts. The Kirkwood Channel
continues to produce "The Involvement Report" on a monthly basis in partnership with the
Heritage Agency on Aging. The Kirkwood Channel will begin airing a series on 90 second
home improvement tips from the nationally syndicated radio call-in show "Homefront" with Don
Zeman. The pre-produced home improvement tips will be localized for The Kirkwood Channel.
Video recording and pre-production work continues for the Linn County Master Gardener
programs that will begin airing in March 2009. Video recording and pre-production work
continues on 14 three minutes videos that will promote and market Kirkwood's High School
Career Academy programs. Kirkwood's Career Academy program gives high school students
hands-on work experience in various careers.
PATV REPORT
Goding reported that PATV will hold a chili cook-off fundraiser Sept. 25 at Old Brick. PATV's
Live and Local program has recently featured the Bicyclist of Iowa City, Goodwill, and FEMA.
Future organizations include the Women's Resource and Action Center, Project Holiday, and the
Johnson County Democratic and Republican parties on early voting. Another episode of
Education Exchange was shot by PATV for the school district. The next Open Channel program
will be on the last Sunday of the month. The central states region of the Alliance for Community
Media will hold a conference Oct. 16-18. Goding has additional information for anyone
interested. The next guidelines workshop will be held Oct. 5 at 10 a.m. Other workshops are by
appointment. PATV is planning to conduct a class on media literacy. The next board meeting
will be Oct. 16`n
SENIOR CENTER REPORT
Rogusky distributed ayear-end report. Episodes of the Spanish-speaking program and the "At
the Center" were recently taped. The intergenerational program will begin taping in October.
The two University students were recently hired and are working out well. Hoerschelman asked
about the commitment of the University's Intermedia Department to web stream Senior Center
programs. Rogusky said that the person responsible has been out of the country and no new
programs have be put on the website since May.
LIBRARY CHANNEL REPORT
Fisher reported that the library had 14 live shoots in September and has plans for 19 in October.
IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT
The school district provided a written report. New programs in August and September include
an episode of Education Exchange and a program called "Sports Beat 2008", both of which are
produced by PATV. "PE 4 Life", "Meet the School Board Candidates" and 2 new school board
meetings were also cablecast. Coverage of the District Parent Organization meetings may be
done by PATV staff for the school channel.
CITY MEDIA UNIT REPORT
Hardy reported that the Police Citizen Review Forum was recently cablecast. A video on the
flood is planned. Photos are being organized and categorized and audio collected. A program
for the Iowa City Housing Authority explaining section 8 is planned. Coverage of the Human
Rights Award Banquet is planned. The Meet the Candidates program is also underway. The
Community Television Service recently completed the last of the Friday Night Concerts.
Programs for MECCA, the Johnson County Conservation Board, a candidate forum, and the
Johnson County chapter of the National Association for the Mentally I11 are planned. The
Community Voice finished the third mayor's program. Future shows include one on parks and
trails and one on winter activities. Putting all the access channels programs on an on-demand
video-streaming site is being explored. Mekies said that the City needs to follow-up on the
complaints received regarding sound and synch problems.
TRIENNIAL REVIEW
Hoerschelman said there will likely be areas that overlap the committees. Each committee will
meet for a short period after the regular meeting.
COMMUNITY TELEVISION GROUP PROPOSAL
Hardy distributed a brief summary of the most recent Community Television Group (CTG)
meeting at which discussion was held about proposals for funds from the pass-through fund.
Hardy said the CTG wishes to use some of the annual $17,500 to fund development of programs
of a cooperative nature. The funds may be spent on staff wages for a program project. The
funds would be spent gradually over time and the CTG would update the Commission on how
and when the funds are being spent. The CTG would also like to start an Internet site for all the
access channels and develop capabilities for web streaming. Both initiatives would also use
funds to promote those efforts. Gordon moved to allocate $10,000 of the $17,500 for a trial
project to produce programs. Mekies seconded the motion and suggested that the proposal be
discussed at the next meeting when the idea can better be explored. Hardy said he would provide
a written proposal.
ACCESS CHANNELS AND THE DIGITAL TRANSITION
Hardy said that the long term future for the access channels in over the Internet. The CTG's
steps towards streaming video is one step.
ADJOURNMENT
Gordon moved and Hagen seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 6:50 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
01/01/03 to CURRENT
Meeting Date Kimberly
Thrower Saul Meikes Brett Castillo Terry Smith Jim Pusack
6/2/03 x x x x x
7/28/03 x x x x x
8/25/03 x x x x olc
9/22/03 x x x x o/c
10/27/03 x x x x olc
11 /24/03 x x o/c x x
12/ 15/03 olc o/c x x x
1/2/04 x o/c x x x
1 /26/04 x x x x x
2/23/04 x o/c x o/c x
3/22/04 x x x x x
4/ 26/04 x x x x O/C
5/24/04 x x O/C x x
6/28/04 x x x o/c x
7/26/04 olc x x x x
8/26/04 did not meet did not meet did not meet did not meet did not meet
9/27/04 X X X X X
10/25/04 X X
11/04 Did not meet Did not meet Did not meet Did not meet Did not meet
12/20/04 X X X X X
1 /24/05 X X X X X
2/28/05 X X X X
Ga Ha en
3/8/05 X X X X X
3/25/05 X O X X X
4/25/05 x olc X X X
5/23/05 X o x vacanc X
James
Ehrmann X x Bebe
Balant ne x
6/27/05 X x X X X
X Michael
Chritians
7/25/05 O X X X X
9/26/05 0 X X 0 X
10/31 /05 X X o/c X X
11 /28/05 X X X X X
1 /23/06 o/c X X O X
2.27/06 X X X 0 X
3/27/06 o/c X X John
Weaterson
X X
4/24/06 X X X X X
5/22/06 0 x x/o 0 X
6/26/06 0 X Vacant 0 X
Nick Parker
7/24/06 x x x X
8/24/06 X x M. Wietin o/c X
9/25/06 x x x 0/c X
10/23/06 x X x olc X
10/30/06 x x x vacant X
11 /27/09 x x x X
12.18/06 X X X X
Brett
Gordon
1 /22/07 X X X X X
2/26/07 X X X X X
3/26/07 Vacant x o/c x x
4/23/07 Vacant X X X X
Hoerschelma
n
521 /07 X X o/c X x
6/26/07 x x x x X
7/23/07 x x x x X
9/24/07 X X olc olc X
10/22/07 x x o/c o/c x
11 /26/07 x x x x X
12/18/07 X X o/c X X
1/28/08 X x o/c x X
3/3/08 X X X X X
3/24/08 Bob Kem
x x o/c X X
4/28/08 X X X X X
6/3/08 X X X X X
6/23/08 X X X X 0/C
7/28/08 X X X X X
8/25/08 X X X o/c X
9/23/08 x x x x x
(X) =Present
(O) =Absent
(O/C) = Absent/Called (Excused)
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, October 21, 2008
LOBBY CONFERENCE ROOM, CITY HALL
Ip20
Members Present: Kate Karacay, Joy Kross, Newman Abuissa, Eric Kusiak, Florence Ejiwale, Martha
Lubaroff.
Staff Present: Stefanie Bowers.
Call to Order
Karacay called the meeting to order at 7:02 p.m.
Recommendations to Council (Become effective only after separate Council action): None.
Consideration of the Minutes of the September 23, 2008 meeting
Abuissa noted a correction to reports of Commissioners. Amended Minutes approved 6-0.
Attendance
Karacay went over the by-laws as they pertain to attendance. and reminded Commissioners to make
every effort to attend all meetings, especially in light of Commissioner Stoglin being deployed.
Award Breakfast
The 2008 Human Rights Award Breakfast will. be held October 23rd. Commissioners are to report no
later than 7 a.m. the program will begin promptly at 7:30 a.m. Commissioners Karacay and Abuissa
will me the event and Commissioners Lubaroff and Kross will sit at the table to collect tickets and sell
any last minute tickets to the., public.
Connections Kickoff
Lubaroff and Kusiak reported the Connections Kick Off was well attended and enjoyed representing
the Commission at the event.
Building Blocks to Employment'Job Fair
This event was held on October 7th at the Eastdale Plaza and participation by both the public and
employers exceeded expectations. The Committee will meet soon to do follow-up to determine the
number of participants that actually received gainful employment from the Fair.
National Hunger and Homelessness Awareness Week
Lubaroff, Kross, and Kusiak came up with a tentative plan to hold a fundraiser. Kusiak is still in the
process of contacting .venues to host the event and will report back to the sub-committee.
Human Trafficking Presentation
Karacay and other panelists including law Professor Mark Sidel will do a presentation on Human
Trafficking the week of the Martin Luther King Jr. Human Rights Week. Bowers will look to see what
days the library has available to hold the event.
Mr. Eze Presentation
Commissioners Abuissa and Ejiwale reported that the program with Mr. Eze went well and the
audience asked very thought provoking questions.
Reports of Commissioners
Abuissa reported on his disappointment in some of the tactics being used in the Presidential race.
Adjournment
There being no further business before the Commission, the meeting was adjourned at
8:15 p.m.
Board or Commission: Human Rights
ATTENDANCE RECORD
YEAR 2008
lMootinrr T)at-e)
NAME TERM
EXP.
1/22
2/26
3/25
4/22
5/20
6/24
7/22
8/26
9/23
10/21
11/25
12/09
Florence
Ejiwale 1 /1 /09 X X X X X X X O X X
Kate Karacay 1/1/09 X X X O X X X X X X
Martha
Lubaroff 1/1/09 O X X X O X X X O X
Newman
Abuissa 1/1/10 X X X X O X X X X X
Joy Kross 1/1/10 X O X X O X X X X X
Eric Kusiak 1/1/10 X X O X X O X X X X
Dell Briggs 1/1/11 O X X O X O X O X O
Yolanda Spears 1/1/11 X O X X X X X O X O
Corey Stoglin 1/1/11 X X X 0 X X X p X O
KEY: X =Present NMNQ - No meeting, no quorum
O =Absent
NM = No meeting
10-30-08
IP21
MINUTES
IOWA CITY BOARD OF ADJUSTMENT
SEPTEMBER 10, 2008 - 5:00 PM
EMMA J. HARVAT HALL
Members Present: Karen Leigh, Caroline Sheerin, Edgar Thornton,
Members Excused: Ned Wood
Staff Present: Sarah Walz, Sarah Holocek
Others Present: Russ Arlen
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Karen Leigh at 5:08 p.m.
Preliminary
An opening statement was read by the Chair outlining the role and purpose of the Board and the
procedures governing the proceedings.
ROLL CALL: Leigh, Sheerin, and Thornton were present.
CONSIDERATION OF THE AUGUST 13, 2008:
Thornton motioned to accept the August 13, 2008, minutes with a correction noted for the
record. Sheerin seconded. The motion carried 3-0.
SPECIAL EXCEPTIONS:
EXC08-00015: An application submitted by Harriet Gooding requesting a special
exception to reduce the required front principal building setback from 25 feet to 20 feet for
property located in the RS-5 (Low-Density, Single-Family) zone at 2402 Lakeside Drive.
Walz noted that the Board has some expertise at this point in understanding the criteria required
for a setback reduction and so she hoped to keep her presentation brief. The property in question
is a located in the RS-5 zone at the corner of Lakeside Drive and Nevada Avenue. The property
is unique in that it is the one of only two principal structures on this frontage-the other being a
multi-family structure to the east along Lakeside Drive in the RM-44 zone. Walz stated that
there are different standards for setbacks in the RS-5 zone versus the RM-44 zone which governs
the multi-family structure. In the RS-5 zone, the standard principal building setback requirement
is 15 feet; in the RM-44 zone, the requirement is 20 feet. Part of the reason for the different
setback standards is that multi-family buildings are generally larger and taller than single family
structures. In fully developed areas where the established setbacks are substantially different
from the requirement in the code, setback averaging applies. In this case, the multi-family
building is setback 25 feet (five more than is required in the RM-44 zone) and the applicant's
property is setback 27 feet (12 more than is required in the RS-5 zone). The applicant is
requesting that the setback required by setback averaging be waived to allow for the creation of
an open-air porch. Walz noted that the Board had discussed many times the different affect an
open air porch would have on the feel of separation and privacy than that of an enclosed
structure. The resulting structure would be setback five feet further than what is required in the
RS-5 zone, and the multi-family structure down the street would still be setback five feet further
than the applicant's home. For this reason, Staff believes the request meets the intent of the
setback standard and recommends approval of the applicant's request.
Sheerin asked if setback averaging is always used in developed areas. Walz replied that if more
than 50% of the lots are developed and the established setbacks are more than 5 feet further from
the property line than required, then setback averaging is applied. Walz noted that it is
somewhat unusual in this case as there are only two buildings along the frontage, and only one of
them (the applicant's) is asingle-family residence. The application does not conflict with
current zoning requirements because even with the special exception granted, the building will
be setback further than what is required in its zone and will reflect the five foot difference in
setback from the multi-family structure that is indicated in the current zoning requirement.
There were no further questions for Staff, and Leigh invited anyone wishing to speak in favor of
the application to come forward.
Russ Arlen of Chelsea Homes Remodeling, Box 212, Cascade, Iowa, appeared on behalf of
Harriet Gooding. He gave no statement, and there were no questions for him from the Board.
Leigh invited anyone wishing to oppose the application to speak. No one came forward.
Leigh closed the public hearing.
Thornton made a motion to accept application EXC08-00015, an application to reduce the front
principal building setback from 25 feet to 20 feet to allow the construction of a front porch for
the property located at 2402 Lakeside Drive in the RS-5 zone, subject to the porch being
constructed and maintained as an open-air front porch.
Sheerin seconded.
Sheerin presented the specific approval criteria for adjustments to the principal building
setback requirements (14-2A-4B-5):
1. The situation is peculiar to the property.
There are only two principal structures located on the frontage and the buildings are in
two different zones: the subject property is in the RS-5 and the other is in RM-44. The
properties are separated by a distance of more than 100 feet. The other structure is a
multi-family structure set back 25 feet.
2. There is a practical difficulty complying with the setback requirements.
The parcel is of a shallow depth, and there is little private, open-space in the rear yard.
There is a driveway entrance and a garage in the side yard which makes expansion into
the side yard impractical.
3. Granting the special exception will not be contrary to the purpose of the setback
regulations.
Because the reduction is for the street-side setback and because the resulting setback will
be 20 feet (five feet more than the RS-5 requirement), it will not reduce the space for
light, air, fire-protection or access along Lakeside Drive. Because the reduction will
allow for an open-air porch, not an enclosed addition, the reduction will not have an
effect on the sense of separation for light and air. The proposed setback reduction does
not encroach on properties on either side; it remains five feet more than is required in the
zone, and is separated from neighboring properties across the street by the 66-foot
Lakeside Drive right-of--way, and so privacy between buildings will be maintained. The
only other residence on the frontage is the multi-family structure more than 100 feet to
the east, which is turned at an angle, away from the street.
4. Any potential negative effects resulting from the setback exception are mitigated to
the extent practical.
Because the request is to reduce the setback to allow for an open-air porch, the structure
will be less intrusive than an enclosed one might be, and will give greater separation for
light and air. The current side setbacks will not be altered in any way.
Sheerin addressed the General Standards (14-4B-3), Special Exception Review
Requirements.
1. The specific proposed exception will not be detrimental to or endanger the public
health, safety, comfort or general welfare.
The setback remains five feet deeper than is required in an RS-5 zone, and will not
intrude upon the right-of--way, reduce visibility, or access to police and fire protection.
2. The specific proposed exception will not be injurious to the use and enjoyment of
other property in the immediate vicinity and will not substantially diminish or
impair property values in the neighborhood.
The 20-foot setback will maintain adequate separation between the property and the
street, and will enhance the appearance of the property and potentially encourage other
improvements or reinvestments in the neighborhood:
3. Establishment of the specific proposed exception will not impede the normal and
orderly development and improvement of the surrounding property for uses
permitted in the zone in which such property is located.
The area is already fully developed.
4. Adequate utilities, access roads, drainage and/or necessary facilities have been or
are being provided.
Sheerin noted that there adequate utilities, access roads and drainage for the subject
property are already in place.
5. Adequate measures have been or will be taken to provide ingress or egress designed
so as to minimize traffic congestion on public streets.
Sheerin said that there will be no effect because the reduction will maintain a setback of
20 feet.
6. Except for the specific regulations and standards applicable to the exception being
considered, the specific proposed exception, in all other respects, conforms to the
applicable regulations or standards of the zone on which it is to be located.
Sheerin said that the existing house and proposed porch appear to meet all other zoning
requirements.
7. The proposed use will be consistent with the Comprehensive Plan, as amended.
The use is consistent with the Comprehensive Plan because it encourages reinvestment in
existing neighborhoods.
Thornton said the application seems to be a fairly straight-forward improvement to the property
and the neighborhood. He said it looks like it meets the provisions of the regulation, and he
would be voting for it.
Leigh said she too believed the issues had been well-covered.
Leigh called for a vote.
The motion carried 3-0 (Wood absent).
Leigh declared the motion approved and stated that anyone wishing to appeal this decision to a
court of record may do so within thirty days of the decision being filed with the City Clerk's
Office.
OTHER:
Discussion of the Central District Plan:
Walz distributed copies of the Central District Plan to the Board, stating the she wished to
discuss it briefly as it was part of the Comprehensive Plan, which is frequently referred to in
Board meetings. Walz noted that Iowa City is split into several planning districts. The Central
District is the area surrounding downtown, consisting of most of Iowa City's older
neighborhoods. She said that it is an unusual planning district to plan for because it is already
fully developed. In most of the other districts, a lot of open, undeveloped space is being planned
for. This plan looks at the future of an already-fully developed area. The plan that was put
together was the result of meetings with the public and several focus groups over the course of
12 months. Topics ranged from housing and quality of life issues, transportation and parking
issues, and business and commercial issues. Input was taken from residents and business and
property owners on what they like about the district, what problems they have with it, and what
they wished to see for the future of the district. The plan is divided into topic sections, each
beginning with a bit of historical background and ending with a set of goals and objectives drawn
from discussions with the public. Walz said that there is a lot in the plan regarding historic
preservation, achieving a better balance between single-family owner-occupied properties and
rental property, and a lot concerning the improvement of rental property. Students who attended
the meetings cited the need for better lighting on the streets and a greater amount of both public
and private open spaces in high-density living areas. Walz said she felt the most interesting area
of the district from a planning perspective was the South Gilbert Street business area, which was
affected by the recent floods and has the most potential for redevelopment. The area is seen as a
real opportunity for neighborhoods built around rail connectivity and for new open spaces.
Walz said that the plan would be reviewed by the Planning and Zoning Commission, and, if
approved, forwarded on to the City Council. Walz said that she encouraged the Board to look at
it if only to be informed, and said that she welcomed their comments and questions.
Thornton asked if there was anything in the plan that would drive an increase in applications for
special exceptions. Walz said that she did not believe so. She said that there is a heavy
emphasis on historic preservation, and so they might refer to the plan when requests for setback
reductions to allow home additions or other issues related to neighborhoods.
Thornton asked if there had been school district input on the plan. Walz said she was not sure,
though school administrators were aware of the plan. The only area of the plan where school-
related issues were directly addressed concerned safe routes to and from school addressed in the
transportation section.
BOARD OF ADJUSTMENT INFORMATION:
None.
ADJOURNMENT:
Thornton motioned to adjourn the meeting. Sheerin seconded.
The motion to adjourn carried on a 3-0 vote. The meeting was adjourned at 5:40 p.m.
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IP22
MINUTES
PARKS AND RECREATION COMMISSION
October 8, 2008
DRAFT
MEMBERS PRESENT: Margie Loomer; Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter
MEMBERS ABSENT: David Bourgeois, Craig Gustaveson, John Watson, John Westefeld
STAFF PRESENT: Michael Lombardo, City Manager; Bob Miklo Planning Dept.; Mike
Moran, Parks & Recreation; Terry Robinson, Parks & Recreation,
Terry Trueblood, Parks & Recreation; Sarah Walz, Planning Dept.
GUESTS PRESENT: Lucy Choisser, Sam Cochran, Diana Colgan, Tammie Cumming, Barb
Hanson, Anna Kann, Sue Kann, Marsha Karniski, Natasha Karniski,
Jason Lassner, Sue Longhurst, Barb Musson, Robert Musson, Margo
Schilling, Kay Seely, Michael Tharp, John Yeomans
RECOMMENDATIONS TO COUNCIL:
Moved by O'Learv, seconded by Loomer to decline the proposal by Iowa Wireless to install
a monopole in Willow Creek Park at this time Motion carried 4 to 1, with Pacha voting
no.
OTHER FORMAL ACTION TAKEN
Moved by Raaz, seconded by Reisetter, to approve the September 24, 2008 minutes as
written. Unanimous.
INTRODUCTION OF MICHAEL LOMBARDO, CITY MANAGER:
Michael Lombardo, City Manager, was present and introduced to the Commission who in turn
introduced themselves to Mr. Lombardo.
PRESENTATION OF CENTRAL DISTRICT PLAN (PLANNING DIVISION)
Bob Miklo and Sarah Walz from the Iowa City Planning and Community Development
Department were in attendance to give the presentation to the Commission of the Central
Business Plan, particularly those aspects pertaining to Parks and Recreation. Miklo noted that
this plan becomes part of the entire city-wide comprehensive plan. The comprehensive plan
contains documents that include policies regarding infrastructure, zoning, development,
economic development, and arts and culture. As this document is so broad, the Planning
Department decided to break it down into smaller districts of which there are ten. Miklo
reviewed the boundaries of the Central Business District. Handouts were provided to the
Parks and Recreation Commission
October 8, 2008
Page 2 of 6
Commission. This plan contains most of the older neighborhoods of the city with the exception
of Manville Heights. It does contain some newer neighborhoods by Regina and City High
Schools. During the planning process a number of issues were identified by those that attended
the sessions. These included the need for a positive quality of life, the desire for better streets
and transportation as well as enhancement or development of parks and open space. The broad
theme of this district plan is that there are areas that are appropriate for redevelopment. These
areas include the south side near the Gilbert Street commercial area to the river.
Sarah Walz' presentation of the plan followed. She shared an excerpt of the Parks and Open
Space and Trails section. She noted that they were fortunate to have many students attend their
planning sessions which enriched the discussion. She noted the deficit of open space in this
district, especially in the areas of South Johnson and South VanBuren Streets where there is so
much space used for parking and very little space for students to recreate. A number of people
who took part in the planning sessions suggested acquisition of the Chadek property located on
Friendship St. Walz mentioned that Willow Creek Park is a model of what a regional park should
be. She also spoke of some undeveloped lots near Woodlawn and property near the wastewater
treatment facility that could be developed. She noted that when there is a new subdivision being
developed they have to set aside land for open space or pay a fee. It was suggested that since
there is such a deficit of land to set aside in this area, that perhaps when using land in the Central
Business District that they pay a fee and that the money be used to provide amenities and
maintenance to existing parks. A lot of the longtime residents asked that there be more parkland
developed in this area for students. Walz also suggested that there be wireless zones in these
parks. It was suggested that the City make the most of the public space that is available, this not
being necessarily traditional space. Perhaps look at landscaping some of the islands in the streets,
consider designating certain streets as "festival streets," such as Linn Street which could be
easily blocked off for such events. There is also a desire to improve awareness and access to
Ralston Creek and the Iowa River. Another idea discussed was the possibility of running Amtrak
through the area or a commuter train between Cedar Rapids and Iowa City. Michael Lombardo
mentioned that there has been talk about adding a skating rink to the wastewater treatment area
as well as perhaps an amphitheater for outdoor events. He noted that despite challenges, he feels
that this plan is really going to bring forth some fun projects. The next step in this process is to
present the full plan to the City Council which is scheduled for October 21. Sarah also noted that
the full plan is available in the Planning Department or on-line.
CONSIDER PROPOSAL FROM IOWA WIRELESS TO INSTALL MONOPOLE IN
WILLOW CREEK PARK:
Trueblood noted that this proposal is now at a point where Iowa Wireless is ready to give a
presentation. A number of neighborhood residents have been notified of the proposal. Trueblood
has received a number of responses via email, all of which were shared with the Commission,
and there were a number of residents in attendance. Trueblood reminded those in attendance that
the Commission is a recommending body to the council; however, this particular proposal has a
few more steps. It will go from here to Joint Staff, from there to the Board of Adjustment and
then to City Council, if the Commission recommends approval. Bill McNally was present from
Iowa Wireless to give a Power Point presentation to the Commission and the public present. In
Parks and Recreation Commission
October 8, 2008
Page 3 of 6
summary, Iowa Wireless would like to locate a monopole in one of the city parks. He stated that
they investigated several sites before deciding on Willow Creek Park. He reviewed the two
proposed sites within the park. It is their preference to locate the monopole north and west of the
shelter. The pole itself would be a 100' monopole with a flush top so that no antennas would be
exposed at the top of the tower. At the bottom of the tower there would be a "compound"
approximately 15' by 28'. He mentioned that it could be made smaller but that the proposed size
could accommodate further equipment if needed. He discussed the city policy regarding cell
towers and said that while it did not match up perfectly to what Iowa Wireless wants, they feel
they can work with it and would not want to give up the location due to a policy difference.
Questions were then taken from the Commission members. O'Leary asked if Walden Square had
been considered as a location. McNally said that this is outside of the area they need. Pacha
asked Robinson how high the tallest trees are in this section of the park. Robinson indicated
approximately 50'-70' tall. Reisetter asked what the annual rental fee required is. McNally
reported that $15,000 was under discussion. Reisetter further asked if there had been an appraisal
done of this land. Trueblood reported that it was deemed not necessary as there had been an
appraisal done at City Park for a previous proposal, therefore, used this as a guideline. Loomer
asked if it would be necessary to remove any trees. McNally stated that it would be necessary to
remove some smaller trees but that Iowa Wireless would expect to replace those. O'Leary asked
if there is concern about the proximity to Mid American Energy. McNally said that this is not a
concern. Pacha asked about the color of the pole. McNally said that they are all manufactured in
one color (silver/gray) but that they can be painted any color. Raaz asked if it would be necessary
to construct a walkway to the tower. McNally answered no.
At this point Pacha turned the discussion to the public. Several people mentioned that this park is
very heavily used and that the placement of this monopole would not be aesthetically pleasing,
that it might present a safety hazard, and there was also concern about what this would do to
property values. Some stated feelings that this is not an appropriate use for a park. It was felt by
the majority that the pictures shown in the presentation were not a true representation of how the
pole might look. For example, it was noted that the picture did not show the pole towering over
the trees when they believe, in fact, it would. One member from the public mentioned that he felt
the notification process of this proposal was lacking, that the letters should have gone out sooner
and to more residents. Pacha noted that the letters were not sent out sooner because there was not
sufficient information available to include in the letters. Trueblood further noted that 57 letters
were sent to area residents, and the agenda was posted and sent to the media as required by law,
and was posted on the website.
Michael Lombardo mentioned that perhaps the new radio towers to accommodate the new joint
communications center may provide a place for such antennae.
At this point discussion turned back to the Commission. Pacha gave the Commission Members
the option to delay a vote since there were four members absent. O'Leary thought perhaps the
Commission should look at forming a task force to further discuss, but this did not receive
support from other Commissioners. Reisetter proposed that the Commission move forward with
the vote tonight. Raaz noted his concern that if he were to vote for the monopole placement in
Parks and Recreation Commission
October 8, 2008
Page 4 of 6
the park he may later regret it if indeed the communications towers would provide a place for
such equipment and that he would like to find out more about that possibility.
Moved by O'Leary, seconded by Loomer to decline the proposal by Iowa Wireless to install
a monopole in Willow Creek Park at this time. Motion carried 4 to 1, with Pacha voting
no.
Pacha indicated he voted no because the Commission had asked staff to look into this proposal,
indicating they would be willing to consider it. He didn't feel right about turning it down when
both staff and Iowa Wireless had done what they asked.
O'Leary noted that he did suggest that it be placed on the other side of the park and that he felt
the proposal should have presented more creative solutions such as placing it in a grove of trees
or place a light at the top of the pole to illuminate a ball field, etc.
UPDATE AND DISCUSSION OF MASTER PLAN:
Trueblood reported that Pat O'Toole, consultant from GreenPlay L.L.C., is scheduled to give a
30 minute presentation of the Master Plan at the City Council at their work session scheduled for
Monday, October 20 at 5:30 p.m. Trueblood did let O'Toole know that the Commission would
like to see some enhancements to the presentation. Trueblood encouraged commission members
to attend if possible.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Raaz noted that he had the opportunity to ride the new Court Hill bike trail from Creekside Park.
He said that there were 30-40 other people on the trail and that it is a wonderful addition to the
trail system.
Reisetter expressed his thanks to Terry Robinson and Parks staff for the wonderful job they have
done in cleaning the trails after the flood. Reisetter also asked if it may be possible to add bocce
courts to Mercer Park. Trueblood and Robinson reported that staff is in the process of discussing
that possibility.
O'Leary reported that he is happy to receive feedback from the community as we did this
evening.
Raaz mentioned that we need to better utilize our website and perhaps post notices at parks that
are involved in issues such as cell phone towers/poles.
CHAIRS REPORT:
Pacha updated commission on the progress of the Sand Lake Recreation Area fund raising effort.
He noted that the prospects have been identified. Gary Vance from Ad-Vanced Fundraising
Opportunity is putting together a Power Point presentation that members will use when meeting
Parks and Recreation Commission
October 8, 2008
Page 5 of 6
with prospective donors. Members will preview this as well as discuss marketing strategies at the
next meeting.
Pacha also reported that the Parks and Recreation Foundation will hold their annual meeting on
Thursday, October 9. He noted that, in accordance with the bylaws, the Foundation needs to have
three active Parks and Recreation Commission members on the board. As he will be ending his
position on the Commission later this year, he is looking for a volunteer from the Commission to
serve on the Foundation Board.
DIRECTORS REPORT
Trueblood reported on several items.
Court Hill Trail: Court Hill Trail is complete, and being used, but will be officially open at the
end of October.
U of I Boathouse: University of Iowa has again requested some changes in the plan for the
boathouse. They are changes to the inside of the facility, and Trueblood noted that the changes
will not affect the community use areas.
Bicycle Planning Meeting: Trueblood announced that JCCOG is holding a bicycling planning
session this evening at the Senior Center starting at 7 p.m.
CIP: CIP priorities and parks and recreation fees and charges will likely be discussed at the
November Commission meeting.
CAT Grant: Governor Culver has designated all CAT Grant funds be used for flood recovery for
2008. Hopefully, this will not affect the Sand Lake Grant proposal as this will take place in 2009.
It is hoped the Vision Iowa budget will be restored next year.
ADJOURNMENT
Moved by Loomer, seconded by Reisetter to adjourn at 6:45 p.m. Unanimous.
Parks and Recreation Commission
October 8, 2008
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2008
NAME TERM
EXPIRES o,
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~ 00
~ ~ o
David
Bour eois 1/1/11 O/E O/E O/E X X X X O/E X O/E
Craig
Gustaveson
1/1/11
X
X
O/E
X
O/E
X
O/E
X
O/E
O/E
Margaret
Loomer
1/1/12
X
X
X
X
O/E
O/E
X
O/E
X
X
Ryan
O'Lear
1/1/10
X
X
X
X
X
X
X
X
X
X
Matt
Pacha 1/1/09 X X X X O/E X X X X X
Jerry
Raaz
1/1/12
X
X
X
O/E
O/E
X
X
X
X
X
Phil
Reisetter 1/1/09 X O/E X X X O/E O/E X X X
John Watson
1/I/11 O/E O/E X X X O/E X X X O/E
John
Westefeld 1/1/10 O/E X X X X X X O/E X O/E
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
MINUTES
HISTORIC PRESERVATION COMMISSON
THURSDAY, OCTOBER 9, 2008
EMMA J. HARVAT HALL
IP23
Preliminary
MEMBERS PRESENT: Esther Baker, Lindsay Bunting Eubanks, William Downing, Pam Michaud, Ginalie
Swaim, Alicia Trimble, Frank Wagner
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
CALL TO ORDER:
PUBLIC DISCUSSION
There was none.
Thomas Baldridge, Jim Ponto, Viktor Tichy
Christina Kuecker
Helen Burford
Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m
OF ANYTHING NOT ON THE AGENDA:
DISCUSSION OF PUBLIC FORUM:
Bunting Eubanks said that there is a virtual forum update in the Commission's packet. She said that perhaps the
Commission would want to have a 30-minute forum instead of an hour. Bunting Eubanks suggested the Commission
discuss what it wants to cover and then get help from Kuecker in building those segments.
Bunting Eubanks suggested a piece on the Salvage Barn or a segment on typical things that need to meet guidelines,
such as windows and siding, or a segment on introducing new guidelines. She suggested the Commission come up
with a list of items and then narrow it down to perhaps five segments with five minutes for each item on the list and
then perhaps five or ten minutes for questions and answers.
Kuecker said there was some concern about people not calling in with questions and having some dead space. She
said the idea was to have people submit questions beforehand and also have a live call-in segment at the same time.
Bunting Eubanks said that if there are more questions phoned in, the forum could stay available to answer questions
without being on the air.
Trimble suggested that one of the biggest issues with things being done correctly concerns windows. Swaim said
that another issue is the need to apply for a permit in the first place. Kuecker said the Commission wanted to include
a combination of naming things that must be done along with showing the best way to do them. She said that home
improvement tips will hold people's interest.
Swaim asked if there is any example of the process showing changes that a homeowner has made that would make a
very compelling case visually. Bunting Eubanks said the Commission had talked about using a historic preservation
award winner with before and after photographs. She said that might be a good thing to be done at the beginning,
with Commission members introducing themselves and talking about historic preservation successes in the City.
Downing suggested having a segment of the boundaries of current districts. Bunting Eubanks said Friends of
Historic Preservation could do a piece on its organization. Bunting Eubanks asked if Burford would be willing to
come and introduce herself and the organization on camera.
Kuecker said it would be most effective if Commission members help develop the segments. She said she is
available to help and do a lot of the work, but it won't be as effective if she does all the work versus the public
hearing the voices of people who live in the community and are on the commission.
Wagner asked, assuming there is a segment on how to restore something, if there could be a crew to come out and
film the process. Kuecker said it would be possible to have something pre-recorded.
Swaim asked if the Wetherby exterior is complete. She said that would be a good example that could be filmed.
Burford said there was a series of videos done by the Mount Vernon Historic Preservation Commission. She said
that once a year a specialist was brought in to do some kind of seminar, and they were videotaped over the years to
produce a library of preservation techniques. Swaim said that could give the Commission some topic ideas, but
Historic Preservation Commission
October 9, 2008
Page 2
noted that the examples shown should be local. Bunting Eubanks said that any in the field segment would be the first
thing to accomplish. Kuecker said she would contact the people working on the Wetherby House. Bunting Eubanks
said that the Wetherby House presents an interesting case that a lot of people have heard about.
Swaim said she likes the idea of having segments on a couple of different things, including different styles and ages
of houses. She said there will be a lot of opportunities for the Wetherby House to continue to be a storyteller. Swaim
said that if the Commission is trying to build an audience, a small old cottage may not appeal to someone with a
1920s house.
Bunting Eubanks suggested that segments could be done on both. She said there could be a segment on the
Wetherby house, a segment on typical housing styles in the area, a segment on the guidelines, a segment on the area
boundaries, a meet the Commission segment, and possibly questions for five to ten minutes. Bunting Eubanks said
she wanted it to be organized, and that more than five minutes on any one thing might lose the audience's interest.
Michaud said that in the beginning the Commission will want to have something visual that people can relate to. She
said it could be three examples of architecture or maps of neighborhoods. Michaud said that then it could move into
when a building permit must be applied for and then move on to guidelines or a before and after segment of
common repairs. She said there is a lot of material to be drawn from. Michaud said there could also be a reference
for getting information from Friends or the Salvage Barn.
Swaim said that, in terms of the guidelines, that could easily be boring. She suggested comments on what the basic
goals of the guidelines are and then information on how to access them. Kuecker suggested referencing the
guidelines on windows and then giving a tip on windows. She said the how-to should keep people's attention, and
then there could be a reference to the guidelines in between.
Michaud suggested the segments encompass the need for a permit; implications of a certificate of appropriateness;
the guidelines, specifically for windows and rooflines; the fact that there are many more points; and the fact that
help with the process is available. Bunting Eubanks said she likes the idea that the guidelines for windows can be
read and then an example can be shown so that the forum can focus on the guidelines that people have the most
problems with.
Kuecker said the issue of interior gutters has come up frequently and would be a good item to discuss. Michaud
added that with regard to windows, it could be pointed out that it is good not to just use plain sash, with comments
about muntin bars and design. Bunting Eubanks said there are a lot of examples in Iowa City to use. Regarding
guidelines, she said the forum could cover windows, siding, built-in gutters, and how the guidelines differ from the
Building Code.
Swaim suggested the forum also include some information on porches. She said that it is a very simple concept to
convey, in terms of scale and style, but she said it makes a big difference on the house. Kuecker agreed that
discussion and examples of windows, siding, built-in gutters, and porches would probably cover most of the
applications the Commission receives.
Bunting Eubanks said she liked Michaud's proposed order starting with inspirational photographs and then maps.
Swaim said this would point out how some changes improve and increase value for the whole community. Kuecker
said it will be important to keep the comments positive. Bunting Eubanks said there could be a link to the segments
of the forum on the website.
Kuecker said it might work to discuss gutters and roofs together. She said it could be pointed out that if a
homeowner goes below the shingles, a permit is needed.
Bunting Eubanks asked if there was enough information to cover without mentioning the Wetherby House. Swaim
replied that some of the points the Commission really wants to get across clearly might work well as bulleted points.
Bunting Eubanks said that it could be very simple. Swaim said that the Wetherby House could be discussed at a
future forum. Bunting Eubanks said that separate segments could be redone as needed over time, particularly the
question and answer session.
Historic Preservation Commission
October 9, 2008
Page 3
Bunting Eubanks stated that notification could be sent to area realtors. She suggested that the sessions be pieced
together, but the question and answer session would need to be live so that people could call in. Bunting Eubanks
said there would be the bullet points, the video, and then the live question and answer session at the end.
Michaud said there would need to be diagrams, particularly of something like built-in gutters and perhaps divided
light windows as well. Kuecker replied that staff is attempting to create illustrations as the guidelines are being
rewritten, so those illustrations would hopefully be done and available before the forum.
Bunting Eubanks suggested that there be a test run of the forum, perhaps at the Commission's January meeting. She
said that if all runs smoothly, the forum could be done in February. Bunting Eubanks agreed to help Kuecker with
the PowerPoint presentation. She said that if the Commission wants to do something onsite, such as the Wetherby
House, that will need to be done before the weather turns. Bunting Eubanks suggested something on the Wetherby
House be done now, and it could be used as filler if there isn't enough information for the entire forum.
CONSIDERATION OF MINUTES FOR SEPTEMBER 11, 2008.
MOTION: Baker moved to approve the minutes of the Commission's September 11, 2008 meeting, as written.
Wagner seconded the motion. The motion carried on a vote of 7-0.
SELECTION OF HISTORIC PRESERVATION AWARD WINNERS:
Kuecker stated that originally the Commission had felt that the award winners could be selected by staff and the
chair, but since then it was decided that it would be better to have the entire Commission participate. Kuecker said
that she had narrowed down the nominations to about 45 properties. She said that when she looked at the properties,
compared them to the guidelines, and determined when the projects were completed, she then was able to decrease
the number of properties to 30.
Kuecker said that it is okay if all of the 30 receive an award. She said there is no obligation to determine that one
paint job is better than another. Kuecker said she just wanted to introduce all of the nominated properties to the
Commission for input but did not feel the Commission would need to spend a great deal of time on any one
property.
'fhe Commission discussed properties nominated for the historic preservation awards and selected the winners by
consensus.
Kuecker said she would be sending a letter to all of the owners to get information, including more before pictures
and to find out who did the work. She stated that the awards ceremony would be held on November 10`h.
Kuecker stated that the Johnson County Historic Preservation Commission wanted to recognize a couple of
properties. She said the issues are whether they meet the standards and if it is something the Commission wants to
endorse. Kuecker pointed out that the awards ceremony is sponsored by Friends of Historic Preservation and the
Iowa City Historic Preservation Commission.
Kuecker said that one property had a restoration and addition. She said that owners of both of the County properties
wanted to recognize the use of recycled materials. Kuecker showed before and after photographs of the first
property. She said there has been an addition to the rear of the property and some dormer additions.
Kuecker said she feels strongly that the other property does not deserve a historic preservation award, but it may, if
the Commission wants to recognize the use of recycled materials, receive some type of award. Burford said that the
owners of this property really wanted to use recycled materials, and the contractor was very adept at using the
materials that had been collected.
Kuecker showed before and after photographs of a stable in Solon that was restored. Downing said he has seen this
property, and it is a striking restoration. Kuecker said there is some interest in making the building an art gallery.
Bunting Eubanks suggested the Commission, in order to keep a good relationship with the County, select one of the
three properties for an award. The consensus of the Commission was to select the third property for an award.
Historic Preservation Commission
October 9, 2008
Page 4
Bunting Eubanks said that a lot of the before and after pictures of the houses would go well with the forum in that
they show the progression of a project.
Burford said she thought it was good to recognize as many projects as possible because of the economy. She said
that money is so tight that next year there may be a real problem finding projects, but the awards encourage people
to do the work and spend time thinking about these things. Burford said the women who used the recycled materials
wanted to support a way for people who don't have money to consider repairs by putting sweat equity into the
material. Swaim said that the properties mentioned by Kuecker that reused materials -windows, siding, and
flooring, give an opportunity to mention recycling efforts.
Burford said there are many local examples of people using recycled materials for construction projects. She
suggested they be eligible for some type of commendation. Bunting Eubanks said the projects that used recycled
materials could receive some kind of green star. She said that when Kuecker contacts the owners, there could be a
question about whether or not they used recycled materials.
Burford said there were a few houses in Coralville for which no one responded, but they actually received some
funds from the state. She said that could be part of the presentation. Kuecker said the flooding could be mentioned,
but she didn't think too much time should be spent on that. She said it could be mentioned that the Ashton House is
a National Register property that is being restored with help from a grant by the State.
OTHER:
Summary of Statewide Historic Preservation Conference
Kuecker stated that Bunting Eubanks has requested a short presentation about the Conference in Sioux City.
Kuecker stated that this was one of the most organized, best presented conferences she has ever attended. She said
that the quality of speakers and the venues at the conference were interesting. Kuecker said the architecture left in
downtown Sioux City is amazing, and one of the greatest buildings she has seen is in Sioux City. Kuecker
proceeded to describe the sessions she attended and her impressions of Sioux City.
Bunting Eubanks said that one of the Commission members, Tichy, has attended only one meeting since being
appointed in March. She said that she and Kuecker have each e-mailed him regarding his term on the Commission,
but neither has received a response. Swaim said future e-mails could state that if there is no response within a certain
time frame, there will be an assumption that he is willing to resign. Bunting Eubanks said there is a letter that needs
to be sent to the Mayor to remove him from the Commission, and she wanted to ensure that was acceptable to the
other Commission members. The consensus of the Commission was to send the letter to the Mayor.
Kuecker said she was made aware of a project that was not being completed as approved. She said the homeowners
would like to come before the Commission, possibly at a second October meeting, in order to get their windows
replaced for winter.
Bunting Eubanks asked if it would likely be approved by the Commission. Kuecker said she had informed the
homeowners that the project would probably not be approved.
Kuecker said the owners applied to replace the windows on a house in a conservation district. She said she and
Bunting Eubanks reviewed the application as an intermediate review. Kuecker said the owners have now not
installed the windows as they said they were going to. She said there were two windows beside each other with a
four-inch mullion in between. Kuecker said the owners have eliminated that mullion, and the windows now butt up
each other with about aone-inch mullion in between. She said that the house now looks significantly different, and
the rhythm of the windows has been altered quite a bit. Kuecker said the owners state that they need the windows
this way for egress, but it is not likely that there is a bedroom in every location and there is no need for multiple
egress windows in each bedroom.
Swaim said that if the windows are not likely to be approved, there isn't a reason to waste staff's, the Commission's,
or the homeowners' time. Bunting Eubanks agreed she would not want to give the owners false hope. Bunting
Eubanks said that if an applicant is not going to follow the certificate that has been issued to him, that is his own
Historic Preservation Commission
October 9, 2008
Page 5
fault. Michaud said she did not know what the recourse would be. Kuecker said the owners have the option of
putting in the windows as they were originally approved.
Kuecker said that the owners came through historic review but never got their building permit. She said that if the
homeowners would have received a building permit, they would have known which windows had to be egress
windows, and the Building Department would have had them come back to Kuecker and ask for what they wanted.
The consensus of the Commission was that this does not warrant a second October meeting. Kuecker said she would
notify the homeowners that they would be on the November agenda. She added that now the Building Department
will not issue a building permit until this issue is resolved with the Commission so that the owners cannot proceed
on any work for the time being.
ADJOURNMENT:
The meeting was adjourned at 7:37 p.m.
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