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HomeMy WebLinkAbout1976-08-03 Bd Comm minutesSPECIAL MEETING LIBRARY BOARD OF TRUSTEES JULY 7, 1976 3:00 P.M. DIRECTOR'S OFFICE MEMBERS PRESENT: STAFF PRESENT: OTHERS PRESENT: 0 Buchan, Bezanson,Farber, Moore, Hyman, Kirkman, Newsome, Ostedgaard, Richerson Eggers, Prosser, Westgate, McGuire, Carter Library Consultant Robert H. Rohlf City Manager Neal Berlin The meeting began at 3:15 with Robert Rohlf presenting the first draft of his site study. He explained his method and the criteria used for rating sites. Neal Berlin joined the meeting and reported on recent deliberations of the Council and their progress towards a new downtown develop- ment plan. After extensive discussion of library sites within the urban renewal area and the minimum size of such a site, the matter was tabled until discussion on the building program report was completed. Following a recess for dinner, a motion to accept the Recommended Buildin7 Program for the Iowa City Public Library as submitted to the Board by consultant Robert H. Rohlf in June 1976 was unani- mously approved. Newsome/Ostedgaard. The site study was reviewed and referred back to the consultant for revision. Discussion of site location and size was re -introduced. It was decided to send a report of this meeting and the follow- ing resolution to the Council immediately: The Board of Trustees of the Iowa City Public Library requests that the Council reserve a library building site in block 64 of the central business district of no less than 36,000 square feet, exclusive of set backs, vehicle access and short-term parking. Motion unanimously approved. Bezanson/Newsome. Discussion with the consultant also covered the selection of an architect, strategy and techniques for a bond issue election and the possibility of further consultant services from Rohlf. Meeting adjourned 9:00 P.M. Respectfully f`�submitted, ' � avian uc tan CaIMITTEE ON CQZINUNI'CY NEEDS W4AN NEEDS SUBCCI�I!Wrrm- MIu:TING MARK IV MANAGER'S OFFICE July 16, 1976, 2:00 P.M. Participants: Mark .Janiuk, CCN; Flo Stockman, CCN; Tina Nielson, CCN; Diane Martin, Resident Manager; Sharon Van Meter, Assistant Director of Community Service Center; Julie Vann, City of Iowa City Purpose: To discuss the programs available, services needed, and social problems existing at Mark IV, in hopes of developing an improved living environment for Mark IV residents. Mark IV is a federally subsidized "236" housing complex of. 248 apartment units. It is located in a quite isolated area of Iowa City, relatively inaccessible to the downtown area and area grocery stores. The tenant population is approximately 1,000, including approximately 300 children and 35 senior citizens. A bulk of individuals are related to University activities either as students or employees. The majority of the tenants receive rent supplements. It is known as the low-income apartment complex of Iowa City. In 1973 the University of Iowa School of Social Work developed a Community Social Service Center. It was hoped that it could study the social service needs of Mark IV and plan appropriate activities to reduce vandalism, juvenile deliquency, resident squabbles, etc. Today the service center provides many activities and is predominately run by students of social work at the University. These include a Welcome Wagon, a single parents group, a child care list, joint recreation programs with the City, a neighborhood tenant organization, senior citizens program, and community studies. These activities alone don't seem to meet the tenants' needs. Sharon Van Meter listed transportation and physical space limitations as the negative factors restricting the program's success and hopes that by working with other interested groups and institutions, these needs might be met. Park of Mark IV's problem is its lack of identification with any one group. The children often times go to school in Coralville, yet Iowa City's programs for after school activities and recreation activities are all located within the city limits. To participate in City planned activities, the children leave their Coralville friends and commute to less familiar locations and new peer groups for recreational activities. We decided that a meeting with the Coral- ville School officials, Iowa City School officials, Johnson County Social Services staff, and the City of Iowa City staff and CCN should be called to disucss these recreation problems. In the past Iowa City has made several attempts to develop a workable Mark IV recreation program. Last year half day recreation programs were coordinated at Mark IV during the three months of summer vacation. During the school year, the after school recreation program (ASRP) coordinated activities, but because attendance dropped in the spring and because funding became limited, the summer program and the ASRP were cancelled at the Mark IV complex. As a replacement, the City tried to provide bus transportation for commuting to various schools where activities continued, but because this takes the children Committee on Community Needs fhmnan Needs Subcommittee Meeting .July 16, 1976 Page 2 away from their home environment, and no closer totheir thatalvilleefriends) this program has had limited success. Sharon suggested transportation to activities tedavathereble through neverthe been successfulParks incorporation Recreation Department is limited, of Mark IV residents and the Iowa City recreation activities. jon purch ses.soEvidently the), wereaawardedracgrant thisuspring ofd$14 0 fromethe Johnson County Social Services and Tommy Tucker Realty Company matched that grant providing a total of $2800 for playground equipment. Through procrastination specific pieces of playground equipment have never been identified or ordered. Flo stockman suggested that if. the equipment is not ordered soon, the grant could possibly be withdrawn by Johnson County Social Services. The Community Service Center funding comes from the Univers ityand TommyOf Iowa Tuchool of Social Work (1 staff person), United Way (1 staff person), Realty (apartment and phone). When asked if any of these sources could or would provide additional funding for social services, the management thought it questionable. When inquiring about federal monies available for social services or ew if it had been recreation activities at Mark IV, neither SharInquiring aboutefunding for additional researched. A letter will be sent to FR1D ingi g services, which could provide a more decent living environment for Mark N residents. sidents, we found that the Mark N When questioned about physically limited re apartments are filled with architectural barriers been restricting allow by severely limited individuals. No apartments have been imp wheelchair occupancy. wheelchair meeting closed, it was decided that we should begin working together As to solve the Mark N problems as they relate ye court the City. DriAddve, Coralvilleonal ngs will be planned to include -residents of SocialeServices,aandnd IItheeCity of Iowa and Iowa City Schools, residents living City in an effort to better meet the needs of the Iowa City at Mark IV. COMM111'EE ON C(TAfUNITY NERDS MINUITS JULY 7, 1976 -- 4:00 p.m. IOWA CITY RECREATION CENTER MGETIM; ROOM A MEMBERS PRIiSF.NT: Hauer, Amidon, Hall, Nielson, Stockman, Conley, Janiuk, Bolnick, Hibbs, Dennis MITIBERS ABSENT: Kinnamon, Askerooth, Hintze CITY STAFF PUSENI': Glaves, Milkman, Rodgers SL2461ARY OF DISCUSSION AND FORMAL ALTIONS TAKE14: The meeting was brought to order by Chairperson Conley. It was moved by Bolnick and seconded by Janiuk to approve the minutes of June 16, 1976. Motion carried. Elections of FY '77 chairperson and co -chairperson. After much discussion on whether or not the elections should be held in July, at the beginning of the second program year, or in September when all members would be more likely present, the chairperson ruled the discussion out of order and suggested the appropriate time for the bylaws to be revised would be a Future meeting. Elections proceeded. Nominees for chairperson were Askerooth, Bolnick and Conley. Bolnick moved that the nominations for chairperson close and if one nominee does not get clear majority vote, there be a run-off vote between the two top nominees. Motion seconded by Hauer. Motion carried. On the second ballot, Conley was reelected chairperson. Nominees for co -chairperson were Dennis and Hauer. Hibbs moved to close the nominations for co -chairperson and to proceed with the same format as in the election of chairperson. Motion carried. Hauer received the majority vote. Marianne Milkman, Planning Technician, was present to discuss the Iowa City Comprehensive Planning process. She emphasized the necessity of a good Comprehensive Plan as a basis for decision making in City government and throughout the community. Five members of the advanced Planning Staff are working with the Comp. Plan Coordinating Committee (which consists of three (3) City Council members and five (5) Planning and Zoning Commission members) to formulate recommendations to be submitted to the Council. It was suggested that CCN Comp. Plan subcommittee members receive all Coordinating Committee agendas, to permit CCN members the opportunity to attend meetings when items oC interest are scheduled for discussion. 12%7 CCNril=; ON July 7, 1976 Page 2 0 W441UNF17f NEMS MINurm 0 Subcommittee reports. Written report on Communications Subcommittee activities was distributed to CCN members. It was recommended that CCN approve plans for talk shows or advertizing on "1 -tow Can 14e Communicate with You, the Citizen, and How Can You Communicate with Us?" and basically instruct the subcommittee to move in that direction. Motion by Conley, seconded by Janiuk. Motion carried. Next scheduled meeting is August 4, 1976. Members unable to attend this meeting are asked to contact Chairperson Conley. A MINUTES •IOWA CITY PARK AND RECREATION COMMISSION RECREATION CENTER ROOM B JULY 14, 1976 MEMBERS PRESENT: Boutelle, Cilek, Davis, Kelley, Mascher, Powell, Sangster, Stockman MEMBERS ABSENT: Thayer STAFF PRESENT: Batts, Flowers, Hauber, Lang, Lee, Lown, Morris, Showalter GUESTS: Phyllis Doyle, Steve McCurdy RECOMMENDATIONS TO THE CITY COUNCIL: 1. That any fees collected for use of tennis courts be used specifically for tennis court maintenance. RECOMMENDATIONS TO THE STAFF: 1. That Lee's recommendations of allowing the use of three tennis courts on August'7 from 1:00 to 5:00 p.m. for the purpose of a tennis match between Iowa City and Grinnell citizens be accepted. •2. That $120.00 be charged for the use of three tennis courts for four hours on August 7 by Iowa City and Grinnell citizens. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Park and Recreation Commission met in Regular Session on July 14, 1976, with Chairperson Cilek presiding. * It was moved and seconded that the minutes of the May 12 and June 9 meetings be approved as written. Unanimous. Showalter announced that two Recreation Division Staff people, Judy Boersma and Larry Wolf, had resigned. Hauber reported that she had met with several Community Development Staff people, Project GREEN representatives, and Herm Thompson, the Landscape Architect who is designing the Washington Street project east of Van Buren Street. Showalter and Lee reported that they had visited Mabel Woods regarding purchase of her property as an addition .to Hickory Hill Park. Showalter indicated that it was not practical to dredge the large pond in City Park and that it would not be possible to pump a slurry mixture into the Iowa River. He recommended using grass paver blocks to be installed by the Park crew. He also reported .that the log cabin renovation had begun with the Park crew replacing logs • and shingles. Powell indicated that he had received complaints about the City Park tennis courts and asked the Staff to investigate their condition.` " 121's Minutes • Page 3 July 14, 1976 A request from the Babe Ruth League to charge admission to a tournament in Mercer Park was discussed. There was a consensus that the present policy of allowing donations to be taken at events was acceptable and that people should not be charged admission to events in City parks. Stockman reported that the Park Naming Subcommittee was trying to get word out to the public that the Commission is in the process of naming Northeast Park. The Subcommittee - Mascher and Stockman - requested Staff to check on the correct pro- cedure for the naming of parks. Discussion of the request for pool time from the Diving Club was deferred to the next Commission meeting. Showalter indicated that there was a possibility of obtaining a park site east of Scott Boulevard. There was a concensus of Commission that the Staff should pursue any possibilities. The Commission deferred discussion of Black Springs Circle Park to the next regular Commission meeting. Showalter reported that the lease for the Hayek property adjacent to Happy Hollow * Park expired November 19, 1975. Following discussion, Kelley moved and Boutelle • seconded that the Park and Recreation Commission recommend that the lease with Peter Hayek for the property adjacent to Happy Hollow Park not be renewed. Boutelle, Kelley and Stockman voted aye with Cilek, Mascher, Powell and Sangster voting nay * and Davis abstaining. Motion failed. Mascher then moved that the Park and Recreation Commission recommend that the lease with Peter Hayek for the property adjacent to Happy Hollow Park be renewed. The motion died for lack of a second. Cilek commented that he wanted to clarify the listing of the Park H.C.D.A. projects 1n the June 9 minutes. He indicated that the listing was not in order of priority and that he had understood that, due to the reallocation of H.C:D.A, funds, projects one through five would be pursued and projects six through nine would not be pursued. There was a concensus of the Commission that there should not be an August meeting. The next regular meeting of the Commission will be on September 8, 1976. Showalter asked if the Commission wanted the ASERP program to return to Mark IV and if the Staff should continue the fee structure established in the spring of 1975. Cilek responded that the Staff should make these decisions. There being no further business, the meeting adjourned at 10:00 P.M. Respectfully submitted, • Ellen R. Flowers Secretary e m 0 i z O O < z n W Y\ MINUTES • IOWA CITY PARK AND RECREATION COMMISSION RECREATION CENTER ROOM B JULY 14, 1976 MEMBERS PRESENT: Boutelle, Cilek, Davis, Kelley, Mascher, Powell, Sangster, Stockman MEMBERS Thayer STAFF PRESENT: Batts, Flowers, Hauber, Lang, Lee, Lown, Morris, Showalter GUESTS: Phyllis Doyle, Steve McCurdy RECOMMENDATIONS TO THE CITY COUNCIL: 1. That any fees collected for use of tennis courts be used specifically for tennis court maintenance. RECOMMENDATIONS TO THE STAFF: 1. That Lee's recommendations of allowing the use of three tennis courts on August 7 from 1:00 to 5:00 p.m, for the purpose of a tennis match between Iowa City and Grinnell citizens be accepted. •2. That $120.00 be charged for the use of three tennis courts for four hours on August 7 by Iowa City and Grinnell citizens. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Park and Recreation Commission met in Regular Session on July 14, 1976, with Chairperson Cilek presiding. * It was moved and seconded that the minutes of the May 12 and June 9 meetings be approved as written. Unanimous. Showalter announced that two Recreation Division Staff people, Judy Boersma and Larry Wolf, had resigned. Hauber reported that she had met with several Community Development Staff people, Project GREEN representatives, and Herm Thompson, the Landscape Architect who is designing the Washington Street project east of Van Buren Street. Showalter and Lee reported that they had visited Mabel Woods regarding purchase of her property as an addition to Hickory Hill Park. Showalter indicated that it was not practical to dredge the large pond in City Park and that it would not be possible to pump a slurry mixture into the Iowa River. He recommended using grass paver blocks to be installed by the Park crew, He also reported that the log cabin renovation had begun with the Park crew replacing logs • and shingles. Powell indicated that he had received complaints about 1. the City Park tennis courts and asked the Staff to investigate their condition, 1,215 0 0 Minutes Page 2 July 14, 1976 Lee reported that he had received a letter requesting use of the six City Park tennis courts for a four hour period on August 7 in order to hold a tennis match between private citizens of Iowa City and Grinnell. He indicated he felt this exclusive use would set a precedent and pointed out that the City has a limited number of tennis courts for public use. Lee recommended allowing use of three courts for a four hour period and Cilek mentioned charging for that use. * Following further discussion, it was moved and seconded that the Park and Recreation Commission recommend that Lee's recommendations of allowing the use of three tennis courts on August 7 from 1:00 to 5:00 p.m, for the purpose of a tennis match between Iowa City and Grinnell citizens be accepted. Boutelle, Cilek, Kelley and Mascher voted aye with Davis and Sangster voting nay and Powell and Stockman abstaining. Motion carried. • * Boutelle moved and Sangster seconded that the Park and Recreation Commission recommend that $120.00 be charged for the use of three tennis courts for four hours on August 7 by Iowa City and Grinnell citizens. Boutelle, Davis, Kelley, Sangster and Stockman - voted aye and Cilek, Mascher and Powell voted nay. Motion carried. * Boutelle then moved and Powell seconded that the Park and Recreation Commission recommend that any fees collected for use of tennis courts be used specifically for tennis court maintenance. Unanimous. This group use of the City Park tennis courts will be evaluated at the next regular S Commission meeting, with any other such requests to come to the Commission on a case by case basis. The Commission briefly discussed problems the Staff had had in the past with the Inwa City Community School District regarding joint use of facilities. Cilek suggested that the Staff put the problems in written form for use as a record. Phyllis Doyle was present to discuss the regeust by residents of Hawkeye Court to provide on-site recreational programs at that facility. Showalter indicated his desire to establish a policy of not taking programs to the people but having the people come to the facilities. He stated an example of the unsuccessful ASERP Program at Mark IV. Boutelle stated his feeling that Hawkeye Court was the Univer- sity's responsibility and Kelley suggested that the residents contact the University about the possibility of utilizing Recreation interns to provide programming. Showalter announced that bus passes were being provided in order to transport children to and from Mark IV and the Horn summer playground program. Steve Morris, Transit Superintendent, was present to discuss providing bus passes to 'other recreational' facilities. Cilek indicated that he felt that should be a Council decision, and that his only concern was whether the Staff felt it could handle large groups of children at one time. Lee responded that the number of children was not a problem. Showalter reported that a person had been injured at the fireworks display in City Park on July 4 and suggested that the aerial fireworks should be moved to Terrell e Mill Park. He also suggested moving the ground fireworks closer to the river. There was a concensus that Staff should pursue a general policy of having a greater distance between the aerial fireworks and the people. Minutes •Page 3 July 14, 1976 to charge admission to a tournament in resent policy of allowing A request from the Babe Ruth League Mercer census that the P Park was discussed. There was a conshould not be charged donations to be taken at events was acceptable and that people admission to events in City Parks. et word out to an reported tnaming Northeast Park. The that the Park Naming Subcommittee was trying g Commission is in the process of Stockm Subcommittee - Mascher and Stockman - requested Staff to check on the correct pro - the public that the cedure for the naming of Parks. Discussion of the request for pool time from the Diving Club was deferred to the next Commission meeting. a ark site east of Showalter indicated that there was a possibility of obtaining pursue Scott Boulevard. There was a concensus of Commission that the Staff should any possibilities. The Commission deferred discussion of Black Springs Circle Park to the next regular Commission meeting. Hollow Showalter reported that the lease for the Hayek property adjacent d Happy * Park expired November 19, 1975. Following discussion, Kelley moved and Boutelle . cr scent to Happy Hollow Park not be renewed. Boutelle, seconded that the Park and Recreation Commission recommend that the lease with Peter Hayek for the property j Mascher, Powell and Sangster voting nay Kelley and Stockman voted aye with Cilek, ro * and Davis abstaining. Motion failed. Mascher themoved that erty adjacent to the Park and Recreat on Commission recommend that the leaeemo ion HayekPeter the p second. Happy Hollow Park be renewed. projects Cilek commented that he wanted to clarify the listing of not ihe n order pof priority in the June 9 minutes. He indicated toatht reae 1 llocaistintion of H.C.D.A. funds, projects and that he had understood U1at, dueued and projects six through nine would not be pursued. one through five would be p ust meeting. September of the Commission will be on pr 8, 1976. There was a concensus of the Commission that there should not r anAug The next regular meeting ro ram to return to Mark IV and Showalter asked if the Commission wanted the ASE p rin of 1975. if the Staff should continue the fee structure established in the sp g Cilek responded that the Staff should make these decisions. There being no further business, the meeting adjourned at 10:00 p.m. Respectfully submitted, • Ellen R. Flowers Secretary • MINUTES IOWA CITY HOUSING JUNE: 2, 1976 RECREATION CENTER MEMBERS PRESENT: COMMISSION MEETING ROOM A Branson, Fountain, Hibbs, Lombardi MEMBERS ABSENT: Bouschlicker, Kamath, Retish CITY STAFF PRESENT: Seydel, Rodgers RECOMMENDATIONS TO THE CITY COUNCIL: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Branson called the meeting to order. 1. It was moved by Fountain and seconded by Hibbs that the minutes from the meeting of May 19, 1976 be approved. Motion carried unanimously. 2. There was no public discussion. 3. Coordinator's Report. Eight applications were submitted to the Housing Commission. Two of these applications were for discussion. Applicant and owes the Authority2in excesseoft$100.00.enant Seydelostatedethproe atparty letter will be written to this applicant to inform her that her application cannot be accepted until past accounts are cleared and give her the opportunity to appeal this decision. After discussion of applicant #8129, it was recommended that the Housing Commission approve this applicant for a Certificate of Family Participation. Page 2 Housing Commission Activities Meeting of June 2, 1976 4. Old Business a. Proposed Minimum Housing Code. Branson read letter from Mr. Downer of the Johnson County Bar Association, asking for statistical data, reports, surveys and other studies which have formed the basis for the determination of need for the new code. Reply to Mr. Downer's letter was also read and it was stated in that reply that a member of the Johnson County Bar Association will be asked to serve on the committee being formed to further review and make recommendations on the proposed Minimum Housing Code. Branson stated that previous minutes from City Council do not necessarily state that a committee be formed. Rather it states that the Housing Commission communicate with interested groups on the proposed Code. After further discussion, it was decided that the Housing Commission should meet with various groups or individuals, corresponding in writing as to recommendations and meeting with a few representatives at a time. Final decision making to be left to the Commission. A letter to various groups will be written in an attempt to obtain imput and comments. b. It was mentioned by Branson that charging for inspections on pre -sale and not charging for routine inspecF.ions would be discriminatory. Seydel stated that the way to eliminate this discriminatory action is to charge for all inspections or possibly rental permits. Seydel will look into this matter further regarding State Codes, etc. 5. New Business a. Housing Inspection statistical data. Seydel stated that the methods for keeping statistical information in the Minimum Housing Section have been revised. The new method will cut off approximately one hour per day inspection time but will produce better records. Statistical information from the Minimum Housing Section for the month of May is attached. 6. It was moved by Lombardi and seconded by Fountain that the meeting be adjourned. Motion carried unanimously. NEXT MEETING - JUNE 16, 1976 at 6:30 a.m. Approved MINUTES IOWA CITY HOUSING COMMISSION SPECIAL MEETING OF JUNE 15, 1976 PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Branson, Fountain, Hibbs, Lombardi MEMBERS ABSENT: Bouschlicker, Kamath, Retish CITY STAFF PRESENT: Seydel, Rodgers GUESTS PRESENT: Bud Means, Realtor RECOMMENDATIONS TO THE CITY COUNCIL: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Branson called the meeting to order. Hibbs suggested that the Commission begin discussion with comments from Bud Means on the overall philosophical view by the Board of Realtors on the proposed Minimum Housing Standards. Bud Means stated that some realtors feel that the inspections are being done for inspection's sake alone, rather than reason to believe a property is substandard or a health hazard. It is felt that violations are being noted that aren't necessarily health or safety hazards. There is opposition to the mandatory inspection of owner occupied single family dwellings on a routine basis. There is also opposition to the mandatory pre- sale inspection of owner occupied dwellings. Feeling is that more emphasis should be placed on multiple units and less on owner occupied single family dwellings. The following specific comments were brought to the attention of the Housing Commission concerning the proposed Minimum housing Standards as written: 1. Pg. 5, Chapter 9.30.2, "C" - What is meant by "proper demand" and "properly permit entry ? ��20 Page 2 f June 15( 1976 Special Meeting Housing Commission Activities 2. pg. 7, Chapter 9.30.4 - Conveyance, Transfer or It is felt that this chapter is unnessary and Conversion. should be omitted from the Code. 3 pg, g, Chapter 9.30.5 "B" - Corresponds with the It is felt that the Certificate Of above, Chapter 9.30.4. Compliance should transfer with the dwelling. X II 4 pg, 12, Chapter 9.30.6 - Questions on "V" and 5 pg, 14, Chapter 9.30.7 "J" - Feels this should not apply to owner occupied single family dwellings. 6• pg, 15, Chapter 9.30.8 "C" - What is meant by "easily cleanable"? 7, pg. 15, Chapter 9.30.8 "E" - Should read "safe and sanitary condition" - S. pg. 15, Chapter 9.30.7 I, - Needs revision. 9. pg. 16, Chapter 9.30.8 "M" - How long a period of time before fencinq is needed? 10. pq• 17, Chapter 9.30.9 "C" - the word "bedrooms" should be inserted. ecito the owner and tenant. fication 11. pg. 19, Chapter 9.30.10 - Opposition to sp of duties. Negotiations should be left 12 pq. 22, Chapter 9.30.12 "B" - pavment of inspection should be left negotiable between buyer and seller• Written comments and suggestions on the proposed Minimum Housing expected to he submitted to the Housing Commission Johnson County Bar Association, who was unable by are also P by Robert Downer, to attend this meeting. NEXT SCHEDULED MEETING - July 7, 1976 Approved Minutes Civil Service Commission Entry Level Examinations for Fire Fighters 0 RECQ4ESIDATIONS TO THE CITY COUNCIL: That the July 9 list of six (6) names be accepted as candidates eligible for fire fighters. Si MARY OF RELEVANT EVENTS: rill 28 119976 - Commission met to direct the staff to employ the Iowa State UmversitY engineering Extension, Fire Service Education, to administer an entry levee examination for fire fighters. May 26, 1976 - Commission members were present as the written and physical examiTna it ons were administered. July 8 1976 - Ten candidates were interviewed with six being selected by the ssion or certification. 122` IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF REGULAR MEETING OF JUNE 24, 1976 7:30 P.M. AUDITORIUM MEMBERS PRESENT: Bezanson, Farber, Moore, Ostedgaard, Richerson MEMBERS ABSENT: Buchan, Hyman, Kirkman, Newsome STAFF PRESENT: Eggers Summary of discussion and formal action taken President Farber called the meeting to order at 8:20 P.M. as soon as a quorum was present. Minutes of the regular meeting of May 27 and informal meeting June 2 were approved with one correction. Richerson/Bezanson. Motion approved to accept Financial Report and approval of dis- bursements. Bezanson/Moore. Director's report attached. President Farber reported on the request from the City Council for more information about possible sites for a library within the urban renewal area. Preliminary reports from the consultant favor some area east of Clinton, north of Burlington, south of Iowa and west of Gilbert; especially block 64, bounded by Burl- ington, College, Dubuque and Linn. Following discussion of preliminary totals for library expendi- tures for FY 1976 and explanations from the Director about the over expenditures for commodities (7000) and services (8000) the Board approved a motion to transfer remaining funds in Personnel (6000) and Capital Outlay (9000) to services (8000) and commodi- ties (7000). Bezanson/Ostedgaard. Unanimous. There was a pre- liminary estimate of a $1,000 to $2,000 balance in the library account on June 30, 1976. The Board discussed a suggestion to revise its agenda format but decided informally that the present format is flexible enough to be useful, yet structured enough to keep the meetings on the sub- ject and efficient. The attached Resolution Establishing a Pay Plan for fiscal year 1977 for those permanent library employees exempt from the bar- gaining unit of AFSCME, Local 183. Richerson/Ostedgaard. Unanimous. • -2- 0 it was decided to meet at 3:00 P.M. July 7 in the Director's Office to review he consultant's is g building and site e recommendation reports with t On a motion from Richerson/Moore, the Board voted to go into exec- utive session to discuss union negotiations. Roll call vote was unanimous. Meeting adjourned at 9:55 P.M. Respectfully submitted, e� �� Lyn Ste gaar ing Secretary RESOLUTION The Iowa City Public Library Board of Trustees wishes toestablish a pay plan for the Fiscal Year beginning July 1, 1977 for all employees of the Iowa City Public Library except those employees included in the bargaining unit of the Johnson Count? Area Public Employees, AFSCNIE, Local 183, as established by the order of certification issued by Iowa Public Employee Relations Board on February 9, 1976. It was moved by .It(�5«✓l11 and seconded by CSS I -Pte Qaul that the above resolution be approved. Passed this 24th clay of June, 1976. Ronald E. Far er, Presi ent 4Ld tstedgaard- ecretary Range Secretary 6 Library Circulation Supervisor Technical Services Supervisor Children's Services Librarian Adult Services Lihrarian • 0 IOWA CITY PUBLIC LIBRARY PAY PLAN July 1, 1976 6 Month Annual A B C D E F $ 732. $ 764. $ 798. $ 834. $870. $ 910. Minimum Maximum $ 840. $ 1048. 840. 1048. 1050. 1400. 1050. 1400. DIRECTOR'S REPORT JUNE 24, 1976 Financial Unbudgeted expenses related to the electronic detection system, the decision to buy a new microfilmer and the higher than ex- pected rise in the cost of postage, telephone utilities, freight, printing, book processing supplies and other fixed costs were the principal causes of the over -expenditures in the 7000 and 8000 sections of the budget. As a consequence, nearly $4,000 budgeted for library materials had to be held back to cover those expenses. Administrative The time spent by the Director during the past year on building planning and labor negotiations have left little time for the day-to-day activities of administering the library. Staff ill- nesses and resignations this spring have made the problem more apparent. The Lone Tree City Council was not willing to let Iowa City Public Library bill them for cards issued to Lone Tree residents but insists that they appear at Lone Tree to get reimbursed for their library card. We have been notifying Lone Tree residents as they come in. This method will cause a problem for the resi- dents of the Lone Tree Care Center and East Side Village Retire- ment Apartments who have been using our mail service to shut-ins. We will not issue any institutional cards to Lone Tree without a special request from the Lone Tree Council and the negotiating of a special fee. We will be compiling a FY 1976 annual report which will cover some of the same period of the 1975 report. This will smooth the transition to a fiscal year report. The library is getting short of shelving space for books and records. All recordings cannot be put away during periods of lowest circula- tion (May, August, December) and book shelves are jammed. No additional shelving was planned for the coming fiscal year. Rather, we are planning to keep net growth to only 2,000 volumes by ex- tensive weeding. Both the children's and the general collection are being reviewed carefully this summer and any item that cannot justify shelf space by virtue of its use or potential use is being withdrawn. In planning for fiscal year 1978 we must decide whether to take out more seating and add shelving, or continue to check the growth of the collection by eliminating margional items. I don't believe we can continue to limit the collection size with- out seriously altering the quality of the collection and our ability to provide needed materials on demand. These decisions can be made more intelligently when a target date for a possible new building has been set. • 2 • Services After a respite during April, May circulation rose over 11% in the adult department. 33,034 items were checked out from both departments, over 3,300 questions were answered, 2295 people attended library programs, $150.00 was spent on postage notify- ing people that they had overdue library materials. Personnel .Jane Vandruff, senior circulation clerk, has resigned effective .July 16. She will move to Washington D.C. Aaron Caplan, son of former board member Ellen Caplan, is spending 9 hours a week at the library this summer as a volunteer. n `r MINUTES -- SPECIAL MEETING IOWA CITY PLANNING AND ZONING COMMISSION .JULY 26, 1976 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Ogescn, .Jakobsen, Kammermoyer, Blum, Vetter, Cain STAFF PRESENT: Schmeiser, Osborn, Glaves, Child RECOWIENDATIONS TO 'I11E CITY COUNCIL: None. REQUESTS TO THE CITY M.ANAGFR FOR INFORMATION OR STAFF ASSISTANCE: That the City Staff draft an ordinance regarding one -lot subdivisions for consideration at the next regular Planning and Zoning Commission meeting, August S, 1976. LIST OF MAT'ITRS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Chairman Ogesen called the meeting to order. S-7618. Lakeview Knoll of River Heights, Third Addition -- Final Plat. River Heights area located easterly of Old Highway 218 and approximately two miles northerly of Interstate 80. Submitted by River lieights Development Co. Date filed: 7/13/76. 4S -day limitation: 8/27/76. Chairman Ogesen explained that the City of Iowa City had been granted a courtesy review of the subject plat by the City of Coralville, and pointed out that the ultimate decision of whether or not to grant approval of the plat would rest with the City of Coralville. George Kantz, Shive flattery and Associates, stated that he anticipated no problems in correcting the discrepancies noted in the July 26 Staff Report. A motion was made by .Jakobsen, seconded by Kammermeyer, to relay to the City of Coralville comments made in the July 26, 1976 Staff Report regarding S-7618, Lakeview Knoll, Third Addition. A motion was made by Blum, seconded by Jakobsen, to amend the original motion to relay to the City of Coralville comments made in the July 26, 1976 Staff Report regarding S-7618, Lakeview Knoll, Third Addition, by changing item 47 in the Staff Report to read as follows: "Streets and other public improvements should be either consistent according to City of Iowa City or City of Coralville specifications or an assessment waiver and agreement be submitted to the effect that if the area is annexed by the City of Iowa City, the roads will automati- cally become public streets and that the streets and other public improvements can be reconstructed according to the City of Iowa City's specifications and entirely assessed against the adjoining property owners." A vote on the motion for amendment carried unanimously. A vote on the amended motion carried unanimously. S-7619. Final plat of West View Acres, an Addition to Johnson County, Iowa, located approximately 1/2 mile west of Coralville Dam. Submitted by 11 F, S Enterprises; Dale Sanderson, Attorney. Date filed: 7/15/76. 45 -day limitation: 8/29/76. Don Schmeiser, Senior Planner, stated that items 7 and 8 could be deleted from the list of discrepancies of "most concern to the Staff" noted in the July 26 Staff Report. Commissioner Jakobsen expressed concern about access to Lots 6, 8 and 9 in the proposed plat. A motion was made by Cain, seconded by Kammermeyer, to relay to the City of Coralville comments made in the July 26, 1976 Staff Report regarding S-7619, Westview Acres Subdivision, subject to the following: 1) Deletion of items 7 and 8 from the list of discrepancies of most concern to the Staff in the 7/26 Staff Report; 2) Rewording of item 10 in the 7/26 Staff Report to read: "Streets and other public improvements should be either consistent according to City of Iowa City or City of Coralville specifications or an assessment waiver and agreement be submitted to the effect that if the area is annexed by the City of Iowa City, the roads will automati- cally become public streets and that the streets and other public improvements can be reconstructed according to the City of Iowa City's specifications and entirely assessed against the adjoining property owners." 3) Inclusion of the following comments from the Engineering Division: a) Establish a uniform right-of-way width for West Overlook Road. 0 • -3- b) Street intersection angles are too severe. C) All distances should be measured to 100th of a foot, and so recorded on the plat. d) Error of closure is more than one in three thousand feet. The motion carried unanimously. Mr. Paul Glaves, Redevelopment Specialist, gave a presentation regarding revisions in the C.ity,s seven-year-old Urban Renewal Plan. Revision and readoption of the plan is part of the preparation for placing urban renewal land on the market for bids for prospective redevelopers, he said, and the City Council is looking for comments from the Planning, and Zoning Commission on the Revised Plan. After a lengthy discussion regarding possible street closures, traffic circulation patterns, and other elements of the Urban Renewal Plan, Chairman Ogesen asked the Commissioners to be prepared to discuss the plan again at an informal PEZ meeting on August 2 and to take action at the next regular P$Z meeting, August S. Commissioner Blum expressed concern that a determination be made as to whether the ownership of streets in Iowa City is with the City or the State. A motion was made by Cain, seconded by Blum, to request that the Staff draft an ordinance regarding one -lot subdivisions for consideration at the next regular PF,Z Commission meeting, August S. The motion carried unanimously. An informal discussion was held with Jerry Hilgenberg, realtor, regarding potential zoning of property on Kirkwood Avenue which is presently zoned M1. The meeting adjourned. JPne Jakobsen, Secretary 0 0 MINUTES IOWA CITY PLANNING AND ZONING COMMISSION .JULY 15, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: MEMBERS ABSENT: Ogesen, Cain, Jakobsen, Kammermeyer, Vetter RIME STAFF PRESENT: Schmeiser, Osborn, Child RECOMMENDATIONS TO THE CITY COUNCIL: To approve S-7611, Towncrest Addition, Part 4 - Tract C, preliminary plat of a Planned Area Development (PAD) located east of Dover Street and north of Parkview Avenue. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That an opinion from the Legal Staff be given on whether platting requests can be denied because of school overcrowding. LIST OF MATTERS PENDING COMMISSION - COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAI. ACTIONS TAKEN: Chairman Ogesen called the meeting to order and stated that consideration of the minutes of the .July 1, 1976 minutes would be deferred until the next regular meeting. Z-7608. Application submitted by Court Crest, Inc. to rezone a tract of land located north of American Legion Road and cast of Gay's Funeral Home from R2 to R3A. Date filed: 6/21/76. 45 -day limitation: 8/5/76. Chairman Ogesen explained that Commissioners had reviewed the rezoning history of the subject property. Richard L. DeGowin, 3022 Pinecrest Road, and Paul D. Meyer, 2706 Friendship, spoke against the rezoning. Some of the reasons given for objecting to the proposed rezoning were that further development in the subject area would increase traffic congestion, overcrowd the school, and create more serious flooding of Ralston Creek due to the increased amount of water runoff. A petition bearing the signatures of approximately 17 people -;�a5 0 -2- who object to the proposed rezoning was submitted and is on file in the Department of Community Development. A motion was made by Jakobsen, seconded by Vetter, to recommend to the City Council approval of Z-7608, application submitted by Court Crest, Inc. to rezone a tract of land located north of American Legion Road and east of Gay's Funeral Home from R2 to 113A. Commissioner Jakobsen stated that she intended to vote against the motion. Chairman Ogesen noted that an R3 and/or an 113A Zone would have less impact on schools than if the area was zoned R2 or R1B. Statistics have shown that an R1A Zone generates more school age children because of the age of people who buy single family homes, he said. Commissioner Cain stated that the density allowed under an 113A zoning designation for the subject property would seem inappropriate and incompatible with the surrounding area. The motion failed to carry by a 0 - 5 vote. Z-7610. Application submitted by Bryn Mawr Heights, Inc., Scott Barker, Attorney, to rezone a tract of land from R1A to RIB. Location of tract includes southern extension of Sunset Street and southern extension of Denbigh and Penkridge Drives and strip of land south of Bryn Mawr Heights, Part 7. Date filed: 7/2/76. 45 -day limitation: 8/16/76. Dr. .lames Diamond, 1114 Penkridge Drive, expressed concern about the impact the proposed development would have on Ernest Horn School. Chairman Ogesen stated that denying the rezoning request would not necessarily stop development of the area. Because there are commercial areas to the south, somewhere there should be a transition zone of "step down" zoning, he said. Chairman Ogesen noted that a petition hearing the signatures of approximately 17 people who object to the proposed rezoning was submitted and is on file in the Department of Community Development. Ed Thomas, developer, stated that the size of homes would be controlled more by restrictive covenants than by the zoning classification. Darrell Sallee, 1104 Penkridge Drive, questioned why it was necessary to rezone the area. Mr. Thomas explained that the rezoning was requested because there were a few lots in the subject area that were approximately five feet less than what would be required in an RIA Zone. Mr. Scott Barker, attorney representing Bryn Mawr Heights, Inc., urged prompt consideration of the request so that construction of the project, if approved, could begin during the remaining good weather. He explained that the lots would be sold with protective and restrictive covenants similar to those sold to present homeowners in the area. He stated that -3 - it would be unlikely that the school would want any portion of the subdivision 'is a school site. Mr. Barker expressed confidence that the deficiencies noted in the ,July IS Staff Report could be corrected within a short period Of time. Chairman Ogesen stated that he would prefer not to take action based on contingencies. Commissioners expressed a desire to discuss school overcrowding in south- west Iowa City with the Iowa City School Board before reaching a decision on the rezoning application and subdivision plat. Tony Osborn, Associate Planner, explained that lie talked with the Assistant Superintendent of Schools and had been advised to speak with Merlin Ludwig, Superintendent, when Mr. Ludwig returned from vacation. Commissioner Cain suggested that, due to time restraints, the Chairman of the School Board, Robert Vermace, be contacted. A motion was made by Cain, seconded by Jakobsen, to defer action on Z-7610, application submitted by Bryn Mawr Heights, Inc. to rezone a tract of land from RIA to RIB, and its companion item, 5-7617, Bryn Mawr Heights, Part 8, preliminary plat submitted by Bryn Mawr Heights, Inc., and to request an opinion from the Legal Staff on whether platting requests can be denied because of school overcrowding. The motion carried unanimously. 5-7611. Towncrest Addition, Part 4 - Tract C. Preliminary plat of a Planned Area Development (PAD) located east of Dover Street and north of Parkview Avenue. Application submitted by DJ 11 Enterprises, Tom Lyon, Attorney. Date filed: 5/5/76. 45 -day limitation: waived. After a brief discussion, a motion was made by Cain, seconded by Vetter, to recommend to the City Council approval of 5-7611, Towncrest Addition, Part 4 - Tract C, preliminary plat of a Planned Area Development (PAD) located east of Dover Street and north of Parkview Avenue. The motion carried unanimously. Don Schmeiser, Senior Planner, stated that the City Council at their meeting on July 13th referred the revised Urban Renewal Plan to the Planning and Zoning Commission for their recommendation and asked that they adhere to a 30 -day time deadline. Revisions made by the City Council involve updating the plan to eliminate concepts that have become outmoded since the plan was written in 1969 and to reflect new ideas accepted by past Councils but not added to the Plan. Commissioners expressed a willingness to review the Plan at a special meeting scheduled for Monday, July 26, 1976, at 7:30 p.m. 5-7619. Westview Acres, a final plat of a subdivision to be located approximately one-half mile west of Coralville Dam in Johnson County. Date filed: 7/15/76. -4 - Mr. Jerry Hilgenberg, representing Westview Acres Subdivision, stated that the City of Coralville has granted the City of Iowa City a courtesy review of the subject plat since the area which the plat covers is located within the potential annexation area of Iowa City. Mr. Hilgenberg explained that the property located within Westview Acres is located within the two-mile limits of Coralville's extraterritorial jurisdiction but is not located within two miles of the City limits of Iowa City. Commissioners indicated their willingness to discuss the request at the special P&Z meeting on July 26, 1976. The meeting adjourned. J ne Jako sen, Secretary 0 • MINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEE JUNE 24, 1976 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM Blum, Ogesen, Jakobsen, deProsse, Ferret, Cain MEMBERS PRESENT: STAFF_ PRESENT: Neuhauser, Vetter Geshwiler, Schmeiser, Child GUESTS John Kammermeyer, Leon Lyvers SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Blum called the meeting to order and asked if there were any corrections or additions to the minutes of the meeting held on May 27, 1976. Ogesen suggested that the second sentence uestionednthethe proprifirstety ofrpoug be changed to read as follows: "Ogesen q Lee being the project leader because he in actions thats in hcould ecome nfrom gthis". have something to g lo seconded by deProsse, to approve as amended 0ese A motion was made by g The motion carried unanimously. the minutes of the May 27th meeting. Chairman Blum asked if there were any additions or corre n June 10, 1976. Blum suggested that tions to the minutes of the meeting held o Kammermeyer be listed as a guest instead of a member. he following changes be made: (1) lastlsentencebons suggested that t page 3 should read: "Mr. Geshwiler stated that theeconomic ofcthe lvalue of lot with mature trees is estimated to be 7 to 15 p paragraph on page 4 the lot", and (2) The second sentence in the first seconded by Ogesen, should be deleted. A motion was made by The motion to approve as amended the minutes of the June 10th meeting. carried unanimously. Committee members discussed a memorandum from James Brachtel, Traffic Engineer, regarding the impact the proposed tree ordinance would have on the traffic engineering effort for Iowa City. Mr. Geshwiler, S' ,ture Planner, explained that the Traffic Engineer was concerned thak. reduction in lateral sight distance )r the trees produce a significant vehicular driver as h move vereciestreet. ationforMr. Brachtelfr scommentsc , ndion ed Chairman Blum exp PP mbers read the memo in detail and comment suggested that Committee me on it at a future meeting. Committee members suggested the following: (1) that amendments be made so that all ordinances regarding trees would be consistent; (2) that a list of recommended trees be established for public property and a list of trees not recommended be established for private property; and 12 2,fo µ .' F MINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEE JUNE 24, 1976 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT Blum, Ogesen, Jakobsen, deProsse, Ferret, Cain Neuhauser, Vetter STAFF PRESENT: Geshwiler, Schmeiser, Child GUESTS PRESENT: John Kammermeyer, Leon Lyvers SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Blum called the meeting to order and asked if there were any corrections or additions to the minutes of the meeting held on May 27, 1976. Ogesen suggested that the second sentence in the first paragraph be changed to read as follows: "Ogesen questioned the propriety of Doug Lee being the project leader because he lives in this area, and might have something to gain or lose in the actions that could come from this" A motion was made by Ogesen, seconded by deProsse, to approve as amended the minutes of the May 27th meeting. The motion carried unanimously. Chairman Blum asked if there were any additions or corrections to the minutes of the meeting held on June 10, 1976. Blum suggested that Kammermeyer be listed as a guest instead of a member. Committee members suggested that the following changes be made: (1) The last sentence on page 3 should read: "Mr. Geshwiler stated that the economic value of a lot with mature trees is estimated to be 7 to 15 percent of the value of the lot", and (2) The second sentence in the first paragraph on page 4 should be deleted. A motion was made by Jakobsen, seconded by Ogesen, to approve as amended the minutes of the June 10th meeting. The motion carried unanimously. Committee members discussed a memorandum from James Brachtel, Traffic Engineer, regarding the impact the proposed tree ordinance would have on the traffic engineering effort for Iowa City. Mr. Geshwiler, Senior Planner, explained that the Traffic Engineer was concerned that mature trees produce a significant reduction in lateral sight distance for the vehicular driver as he moves down the street. After further discussion, Chairman Blum expressed appreciation for Mr. Brachtel's comments and suggested that Committee members read the memo in detail and comment on it at a future meeting. Committee members suggested the following: (1) that amendments be made so that all ordinances regarding trees would be consistent; (2) that a list of recommended trees be established for public property and a list of trees not recommended be established for private property; and 12 2G -2- (3) that the City Forester not give tree planting permits to those wanting to plant trees which are not recommended. The Tree Ordinance was discussed and some changes were made. The Ordinance was referred to the Staff for revision. A tentative meeting of the CPCC was set for July 8 and a meeting was scheduled for July 22, 1976. Mr. Geshwiler briefly described a possible downtown traffic circulation route. The meeting adjourned. Patricia Cain, Secretary