HomeMy WebLinkAbout1976-08-24 Bd Comm minutes7.
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L'(hpil"lTfiE ON•
4, 1976 AUN1'!7 NJ_
IOWA CITY RE CRF 4.00 phi.
MIFFING ROQ+I A ATION CI VEER
hIITIBERs PRI -,SL.:
Dennis, Conley, Amidpn
Bolnick, Bridgeman , Hall,
hflatDliRS ABSEN!•: Bonney, Janiuk, stockman,
Mauer, Aske
CITY STAIrr PR. rooth , Hibbs, Hintze
GUI :STS h FSFM . Burke, Vann, Wilkinson Klnnamon, Neilson
RFSINf: 11inifr
ed Brooks, citizen interested in Old Post Office building
Swmnar of Discussion and Formal Actions
1• the meeti.n Taken:
and g was called to
seconded by Amidon to ander by Chairperson
Z, PProve the minutes C°nley.
I't as moved by Dermis and of July 7,
Needs Subcommitt seconded by St )�
3
4,
5
It was moved by I)ennis
1976• Motion carried
ee. Motion carried. an to approve the of the
It was movedminutes
Committee e by Dennis and seconded b
these minutes.
Update submitted b DennisOr
to
Motion carried, Y ll, and t approve the Coordinating
It was mov hat it be made a part of
submitted b by Janiuk and seconded F
attached), by the Communications y Dennis
det to is Proposed HbCO ittee. to approve the resolutions
Ped to facilitate that Motion carried
general public exPlanationsloIng listing and distribu (Resolution
vidi informing individuals of issues and tion plan be
D(,, a Public relation program_ munici programs to the
Pal activities and thus pro -
Code
Burke
llousiDivision Prese
Code EnForcement program. was
(Sutmnary °f presentationnt to di
'Scuis the Minimum Housin
6. lyinifred Brooks is attached,)
an inter g
Oftturnedllding, presented shed citizen re
It into a ideas garding the use
she sees a cafeteria on inn" forrlowraq�g its use, °f the Old Post
With rooms Persons. She would like to see
ms also availablohe main Floor Income
a 24 houthey5c She stressed and geducationaIng rooms ln the UPPerSpecificallfloor
r/36a Place Y basis. for recreational
go in emergency situationsthe fact that low income p rsons need
It was Pointed out
S on
center and thatout Dennis that the Wesley
limited funding was also Ouse as used
Copies of the Annual Report for e. a transient
members. there.
Conley pointed Iowa Cit
did not appear out that CCN did were distributed to
in the report, not submit a report committee
The 6 -months plan of Cp and, therefore,
members Might have the committee Peects proposed activitieswasdistributed to
to Julie Vann, y were asked to read and get any feedback they
1 2 � c-
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CaAIITPEE ON CO�VUNI'IY NEEDS
August 4, 1976
Page 2
9. "Phe Ihunan Needs
Regional Planning
Subcommittee met with Linil Brandt of
the meeting Msng at comm es- on August ; the Johnson County
the C subcommittee The consensus of those who attended
oimnission before the third Year
would not et
subcommittee should Year appli�tiong any 1�Oins and from
used in the fund allocation do its own survey, process begins and that the
Process.
Y, if human needs data
lU, f71e C is to be
Communications Subcommittee will meet Monday evening at 7:30 at the Library.
Survey g Subcommittee was asked to read the Architectural Barrier
Y Report and to critique as needed.
12. 'the next scheduled meeting is September 1.
that the meeting be adjourned:
Amidon moved and (fall seconded
Diotion carried.
9 •
CO'*MI-ITEE ON WkWUNHy NI:I:US
CC`V'JUNICATIONS SUBC0M1AfI71FLE
RESOLUTIONS PRESENTIM ON AUGUST 4, 1976
Resolved:
l• That the Committee on CommunityCommittee
Needs authorizes the C
organize a CCN newsletter, Communications Subcormnittee
2• That the Communications Subcommittee
newsletter and will have the responsibility
will have editorial power over the
that the Communications F.ubcommittecl�illtselectpandeditorthe
newsletter and
coordinate and
Organize the newsletter.
3. That the City
Y staff will provide the typing, printingand
layout work for the
4• That any expenses shall come out of the HCDA allocation to CCN.
5• That at least 1/2 of the content of the newsletter must pertain to HCDA
allocations and projects.
6. That the newsletter will be distributed b
such as the Public Library, the Recreation ting copies at
University of Iowa M1femorial Union Center, the Civic Center places
and by mailing a copy to all Union,
the and the Universitythe
appeared before or People and of Iowa M11ain Library;
to ea presented statements to CSC oroCCN;ps landho hbVe in the past
bni.zations that have been selected by the Communications
Erom the lists compiled b theY mailing a copy
Y Public Librar bythSubcommittee
and by mailing a copy to any person or organizationthat has Chamber p es
desire to receive one. Of Commerce;
expressed a
7• That the City Council members should be asked for their ideas and suggestions
concerning CCN's plans for its newsletter. ggestions
Submitted by Mark Janiuk
[3I
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h1INIh1UM 110USIN(; CODE FNFORCQfEhTf PROGRAM
SUhPdARY OF BRUCE BURKE'S pRE.SarrATION
August 4, 1976
The CDBG "stepped-up" code enforcement program began in February 1976 following
a month of training. The purpose of the program is to monitor housing conditions
as they relate to health and safety standards, and through preventing hazardous
deficiencies, to assure safe and sanitary
the center of the city surroundihousing. The project area is located in
ng the central business district (a map is attached),
The Minimum Housing Code is enforced through block by block, structure by structure
inspections. This program has been funded through Block Grant funds in both the
first and second year programs.
The inspectors are conscious of individual rights to privacy and try to be
courteous throughout all their activities. A typical inspection procedure includes
the following activities. First an initial notification card is left at structure
notifying the occupants that all structures within that area would be inspected
during the next two weeks, and that an appointment for inspection will be made with
the owner or occupant. During the inspection, deficiencies are identified and the
Potential health and safety hazards explained. Limited explanation of possible
remedies might be discussed in an effort to explain how the deficiencies might be
alleviated. After an inspection, a letter is sent to the structure owner listing
the deficiencies. Landlords are requested to bring the structures up to code if
their rental permit is to remain valid. Owner -occupied single-family dwellings
are only informed of the deficiencies but not required to make the improvements.
The first minimum housing ordinance was passed in 1965, but health and safety ordinances
governed housing standards before that. The city had two inspectors until the
current "stepped-up,, program began. Part of their salaries is funded from the $12,000
per year collected in rental permits. Three additional inspectors were added to the
staff in January, with salaries funded with 11CDA-CDBG funds, to staff a thorough
block by block inspection program and thus upgrade the housing (predominately
multi -unit) surrounding the downtown central business district.
CCN MEMBER CONCERNS VOICED:
* In general the
public has tolerated so many inspectors with varying degrees of
expertise and through unfavorable experiences are now leery of housing code
inspectors, especially since they recommend improvements that on some occasions
the residents cannot afford. (Hall)
* It has not been clear to thesingle-family
structures are not forced to maakelthe hsuggested iimenents.oc(Janiuk)
* There must be some special considerations for the low income families who will
be forced out of a hone because of deficiencies; a substandard house provides
more shelter than no house. (Stockman) Special individual circumstances are
evaluated and handled accordingly.
* It would be best if Council, the Housing
agree on the program scope and procedurs. Thesion lack of continuiand staff tydaddos tly
skepticism into the public's view of the program.
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MINUTES
HUMAN RELATIONS CdOSSION
JULY 19, 1976 7:40 P.M.
CITY MANAGER'S CONFERENCE ROOM
•
Members Present: Smith
Matsumoto
Scott
Woodard
Finn (7:45 P.M.)
Madison (7:50 P.M.)
Members Absent: Price
Gilroy
Davidson
Staff Members Present: Bowlin
Ryan
Morgan
Segebarth (Legal Intern Drafting Ordinance)
RECOMMENDATIONS TO THE CITY COUNCIL
The Commission hopes to have to the City Council, by September, the
final draft of the City's Affirmative Action Plan.
The Commission hopes to have to the City Council, by October, the final
draft of the revised Human Relations Ordinance.
RECOMMENDATIONS TO THE STAFF AND CITY MANAGER
1. The Legal Staff will draft private club guidelines and bring them
back to the Commission.
2. The Legal Staff is to review the status of the Moose Club and Grace
s Rubies based on these guidelines and report to the Commission by
memo.
3. The Staff is to mail out a letter to the Iowa City School Board
addressing the issue that women and minorities are not involved in
upper management in the school system.
PENDING ITEMS
1. No further information regarding the EEOC Workshop. The Commission
decided that by September or October a workshop on Civil Rights Law
should be planned for Commissioners.
2. The private clubs committee will recommend action for dealing with
the private club issues. This action will be reported to the City
Council.
SUMMARY OF RELEVENT DISCUSSION
Scott moved to approve the minutes of the June 21, 1976 Commission
meeting. The motion passed.
A. Julie Vann, City Redevelopment Speciali.:;t, reported on the Architectural
Barriers Program for the handicapped in the City. She stated that
15% of the residents of Iowa City had some type of physical handicap.
$100,000.00 of HCDA money is earmarked to be spent over a two year
period for the removal of barriers to City owned facilities.
1316
Minutes • •
July 19,1976
Page 2
$• Jackie Finn reported on a meeting where Commissioners Finn, Smith
Woodard, and Matsumoto discussed with
9erlin the activities of the commission ary Neal
Action Plan, the revised Ordinance, and action to be
Private clubs, Affirmative
taken on
C. COMMITTEE REPORTS
1. Outreach/advocacy - Madison reported on posters. She stated
that hot pink background with black lettering had been chosen.
Slides from the Labor Department werenot available
Smith complimented the Human Relationfor viewing.
s Staff on the handing
Of the Native American Encampment.
2• Affirmative Action - Woodard stated that the AAP is redrafted.
The present timetable to informally present the plan to the
Commission in August is still in effect.
3. Ordinance Revision - Steve Segebarth's draft of the Ordinance
was presented by Matsumoto. The two issues discussed were (1)
is is everything covered, (2) is it readable. The present plan
to present the draft to the Commission in August and to the
Council for public hearing
review the draft is set for in October. A work session to
Center. August 2, 3;30 P.M. at the civic
4. Staff Report - Eleven information complaints were received
during the month. The investigation of E-7606 was completed
and a finding of probable cause made. One complaint was
formalized, H-7602, a housing complaint based on rare.
D. OTHER_ BUSINESS
A memo on the legal status of figure salons was presented b
Morgan stated that three courses of action with regard to Shelly
Lynn Salon could be taken b Y Ryan.
action, (2) to file a complaints Commission. (1) to take no
compliance, The Co � and (3) to request voluntary
Commission then discussed whether action should be
taken in a regular or Executive Session. Scott moved and Madison
seconded to defer discussion to Executive Session.
E. EVALUATION - The Commission was asked to reevaluate the
objectives set for 1976. After discussing Whether goals and
Still revelent, they decided to meet in a brlsessioneon
August 2, 8;00 P.M. Smith also suggested thaain-st rmingt the Commission be
thinking of good appointees as Commissioners for 1977.
The questions, "Where we are?" and "What we ought to be doing?"
discussed. Specific interest was directed toward
completed, and what Co g were
Lobb "mission members would do getting the Ordinance
y for the passage of the Ordinance. Also individually to
that
the Commission get broad community' it Was suggested
academic research to n support for the new ordinance, do
comparabilityof get background for the changes, and stress the
the new Ordinance with the State Civil Rights Act.
MINUTES
JULY 19, 1976
Page 3
F
G
H.
•
Next meeting is set for August 23 at 7;30 P.M. at the Civic Center.
The agenda setting meeting will be held on August 13.
CORRESPONDENCE - The commission has been invited to participate in
the pl� n9 of a Rape Prevention and Awareness Week to
later in the Year. A planning session is set for August q
P. M. and Ra be held
Ragland was assigned to go to the meeting. ' at 7:30
GROUP PROCESS
- A brief evaluation of aro
u
P process took place.
At 9c30 a poll of all members present, Smith, Matsumoto
consider complaints. Scott, Woodard,
Finn, and Madison indicated unanimous agreement to go into Executive Session
MINUTES
IOWA (:ITY BOARD 01. ADJUSTMENT
JUNIi 2, 1976 -- ,i: 30 P.ht.
CIVIC CENTER COUNCIL CHAMBERS
M"B"RS PRESENT c Malcolm, Fowles, Dickens
MEh181iR-ANT: McBride, Goedken
STAFF PRESENT:
Schmciscr, Kushnir, Child
SUMMARY OF DISCUSSION AND FORh1AL ACTIONS TAKEN:
Acting as Chairman, Malcolm called
.or additions to
Aprilto order and asked if there
were any corrections
April 7, 1976. A motion was minutes of the meetin
approve the minutes as written.
by Dickens, seconded b 8,he1d on
Thy Fowles, to
e motion carried
unanimously.
V-7604.
Application
ermit a submitted b
Permit structural alteration Y Mrs. Agnes Huffman for a
Ginter Avenue. to an existingvariance 19
Date filed: April 5 residence located at 919
1976.
Mrs. Agnus Huffman, 919 Ginter
bathroom located on the first floor
AVonue, stated that she needed to have a
residence does not Presentlybathroom
her home and explained that the
and shower which are have bathroom facilities except for a stool
Of the accessible only through a tra
kitchen floor. Ifs. Fluffman indicated that theoor in the
would be the same distance from the street as the house. middle
proposed addition
it
npresentlr'Assistant City Attorne
exists y, pointed out that the dwelling as
Code. Y would not meet the restrictions of the Minimum Housing
A motion was made by Dickens, seconded b
structural alteration it en existin y Fowles
by
structural
to grant approval of a
interpreting the provisions g residence located at .919 Ginter
not be contraryof the Municipal Code in such a way asAwille
_to public interest where owing
literal enforcement of the provisions g to special
in unnecessar of the alCI conditions a
shall Y hardship, and in such a way Municipal Code will result
be observed and substantial y that the spirit of the',Code
justice done.
A vote was taken: Dickens -yes; Fowles -yes; Malcolm -yes; Goedken-absent;
McBride -absent. The variance was granted.
V-7605. Application submitted b
variance to permit a structural alteration to an existin
at 713 P and Bernice Smothers for
Kimball Avenue. Date filed: May
11, 1976 g residence located
Mr. Smothers explained that the variance was
add another bedroom and utility requested so that he could
is ill and is not supposedY room to his residence. He stated that his
to go up and down stairs.
Don Schmeiser, Senior Planner, pointed out that the dwelling is non -conforming
f _'S 17:
-2 -
rind 'i located much close
immediate vicinity. r to the street than other residences within
hardship to grant tIlquestioned the
e whether there would be sufficient
he vnriance.
'Pony Kushnir stated that economic hardship would be an ina
basis on which to grant a variance. lie indicated that the 8oard should
ppropriate
decide whether there would be sufficient hardship to den
basic use of his property, y the owner the
Chairman Malcolm stated that, in essence, denial of the variance request
would deprive Mr. Smothers suitable use of his property,
Dickens stated that he would prefer to table consideration of the 'request
until the Board member
next meeting. Mr. Smothers urged prompt consideration and noted
that the neighborhood had expressed no objections to the
alteration. Mr. Smothers also indicated that on had already
on three sides of his house and would like to know whethePIUtt theuctural
alteration would be pnotthe
could be sided. Permitted so that the remaining portion of the dwelling
A motion was made by
A motion
Fowles, seconded b
ural alteration to an existin y Dickens, to grant approval
Avenue b g residence located at. 713Kmballf a
y interpreting the provisions of the Municipal Coe '
way as the current use of the dwelling would be an
and would be so - P' in such a
interference with the-basiceri'hto constitute an arbitrarysand hardship'
g of private ro and capricious
P , perty.
A vote was taken: Dickens -yes; Fowles -yes; Malcolm -yes; Goedken-absent;'
McBride -absent. The variance was granted.
Consider a request to grant a curb cut wider than
at 518-520 West Benton Street. The Board had
Permitted for a driveway
a variance to permit two parking on March 3, 1976, granted
Parking spaces all within the front yard at the above address. P g spaces in addition to the'two existing-'
submitted
Tom Angerer, 518 West Benton Street, explained that when 'he originally
submitted a request to the Board of Adjustment'(March 3
to show is pr `to the two extra parking spaces he propoJed976 the front
Yard of his � ),'he failed
property.
After a brief discussion, a motion was made by Dickens, seconded,by to allow a curb cut wider than permitted for a drivewa
Benton Street and to allow the width of the driveway Y Fowles,
the sidewalk. Y at 518-520 West
Permission was granted on the recommendation3offthe City
Engineer and on
that interpretation of the provisions of'the 'Mnicipal Code
such permission wi1T be reasonable, will"'utraffic
n
hazards in the area, will facilitate noY createY traffic flow the area, and will
be in the public
ow
interest.
A vote was taken: Dickens -yes; Malcolm-ycs;Goedken-absent;
McBride -absent. The variance was granted.
The meeting adjourned.
j onald S meiser,
ecretary
MINUTES
IOWA CITY HOUSING COMMISSION
MEETING OF JUNE 16, 1976
PUBLIC WORKS CONFERENCE ROOM
•
MEMBERS PRESENT:
Branson, Fountain, Kamath, Hibbs, Lombardi
MEMBERS ABSENT:
Bouschlicker, Retish
CITY STAFF PRESENT:
Seydel, Rodgers
RECOMMENDATIONS TO THE CITY COUNCIL:
Recommendation by the Housing
Iowa City pursue Cooperative A Commission ission that the City of
Y Heights and Johnsongreements with Coralville,
an arrangement with the County and simultaneous)
Assistance University of Iowa Y pursue
Payments through the Financial to make Housing
At such Aids Office.
in Johnson time that it becomes clear
County wish to partic' which, if an
Payments Program through a spate in Y. entities
Commission intends Cooperative A the Housing Assistance
married students to make a judicious Agreement, the Housing
living in University allocation of units
Y owned housing. for
SUM- DISCi7GCTn., ..._
Branson
changing the comlpd the meeting to order*
requested preco
compulsory
Presale inspection
requestedhe Possibility of
that a separate inspection be
was discussed.that of a
Of the ordinance be drawn tatiIt wassuggested
and seller sale inspection up to
the availability
requiring the signature of the buyer
It was suggested by Kamath that the Housing
send a letter to City Attorney, John Hayek, as
constitutionality of the g Commission
is to pursue this Proposed Minimum Housing the
action. q Code. Branson
Further discussion of the
decided that the procedure for oboposed a
be worked Code was held and it was
out and added at the beginning Rental
Housing Code. Permit should
4 of the proposed Minimum
Page 2 • 0
Housing Commission Activities
June 16, 1976
Coordinator's Report:
1. Fourteen applications were submitted for approval.
2• Iowa City was one of three cities chosen to have
the Fair Market Rents increased. The new Fair Market
Rents will be effective when published in the Federal
Register. The new rates are as follows:
Eff. 1 bdr. 2 bdr.
3 bdr. 4 bdr.
$135.
$166. $223.
$286. S306.
After publication in the Federal Register of the
new Fair Market Rents, the Housing Authority may apply
for another increase. At present, it is possible to
permit a 10% increase over the Fair Market Rent.
New Business:
The subject "area of operation" was discussed by the
Commission. Mrs. Branson indicated that the HUD office was
interested in local Housina Authorities covering multi -
jurisdictions.
aqencvThe state code and HUD Regulations will ooeratinq in areas outpermit one
provided e sidits own "a,: -e;.1 -Of operation"
provided the governing body of the other area approves.
This can be done thru Cooperative Agreement. The Low Rent
Housing Agency of Des Moines has Cooperative Agreements
with Polk County fcr unincorporated areas and the City of
West Des Moines.
The Pssbiliyexpanding itslareatOfooperationatolty includelallAOfhJohnson
County was discussed in detail. Some of the advantaqes are:
a. Families will have a wider choice of units
and probably lower rents.
b- More units are available
C. More families can be assisted without requiring
they move into the city limits of Iowa City.
d. There will be no direct cost to the City as
all costs for operating the program are paid by
the program.
Page 3 0
Housing Commission Activities
June 16, 1976
The only disadvantage would be the increase in travel
time for the Housing Specialists and this was not considered
a -serious problem.
The Commission also discussed the possibility of making
Housing Assistance Payments on behalf of eligible student
families living in University owned units. The Housing
Coordinator indicated there was no known reason why this
could not be done. Mrs. Branson will discuss this on an
informal basis with University staff members. Seydel will
check further with HUD. It was felt, however, that only a
limited number of units be allocated for this prupose.
Reasoning behind this is to prevent all the city's units
being taken by students and thereby depriving the other low
income families. Some system would have to be devised
whereby the Financial Aids Office of the University would
select the families that would receive the assistance on the
basis of need.
It was moved by Hibbs and seconded by Fountain to
recommend to the City Council that the City of Iowa City
pursue Cooperative Agreements with Coralville, University
Heights and Johnson County and simultaneously pursue an
arrangement with the University of Iowa to make Housing
Assistance Payments through the Financial Aids Office.
At such time that it becomes clear which, if any, entities
in Johnson County wish to participate in the Housing Assistance
Payments Program through a Cooperative Agreement, the Housing
Commission intends to make a judicious allocation of units
for married students living in University owned housing.
Motion passed unanimously.
Hibbs moved that the meeting be adjourned. Lombardi
seconded the motion. Motion passed.
NEXT MEETING - JULY 7, 1976.
J
Approved J_(, ::_L1 ;•:_
MINUTES
IOWA CITY HOUSING COMMISSION
JULY 7, 1976
P
UBLIC WORKS CONFERENCE ROOM
MEMBERS PRESENT -
0
Branson, Fountain, Hibbs, Kamath, Lombardi
MEMBERS ABSENT:
BOUSchlicker, Retish
CITY STAFF PRESENT:
Seydel, Rodgers
RECOMMENDATIONS TO THE CITY COUNCIL:
None
C
Branson called the meeting to order. It was moved by
Kamath and seconded by Hibbs that the minutes of June 15,
and June 16, 1976 be approved. Motion carried.
Old Business
a. Cooperative Agreement - scheduled to be on the
Council Agenda Tuesday, July 13, 1976 with explanation
and request that Council approve the concept of Cooperative
Agreement and direct staff to initiate discussion that will
culminate in a Cooperative Agreement for presentation to
the Council (to be approved by resolution).
b• Management Agreement - scheduled to be on the
Council Agenda Tuesday, July 13, 1976 with explanation
and request for approval. Essentially the contract calls
for the Managing Agent to perform the steps spelled out
by HUD and calls for Midstates to pay 58 of gross receipts
or roughly $800. per month to the agent for the performance
of these management functions.
c. Minimum Housing Code - will be reworked. Seydel
Will have initial draft for discussion and review by the
Housing Commission at the next scheduled meeting of July
21, 1976.
13100
0 0
Page 2
Housing Commission Minutes
d. University Housing - assistance payments to
married students. Hibbs suggested the Commission do
some serious thinking or writing of policy regarding
ways to approach "judicious allocation" of units to the U of I.
Feeling is that Housing Assistance Payments should be
concentrated first toward those families who appear
to be trapped on a long range basis in a certain socio-
economic group (low-income). Students are in a more
temporary situation and do have alternatives, such as
dropping out of school for a year for income purposes.
Hibbs will write up policy/philosophical stand regarding
this matter, to be discussed further at next HC meeting.
2. Coordinator's Report
a. In total, twelve
to the Housing Commission
from persons presently in
five were new applicants.
3. New Business
applications were submitted
for approval. Seven were
the Section 23 program and
a. Conference in Omaha -Lyle Seydel and Dennis Kraft
will participate in the Omaha Conference, July 15, 1976.
Nancy Chisolm, Section 8 Coordinator at the Central Office
of HUD will discuss inherent problems or potential
problems of the program.
4. Audit Report - Letter from HUD stating results of
management review of Section 8 Existing Housing Program
which was conducted on May 20, and May 21, 1976 was
discussed. According to the letter, only two items
should be considered when issuing a Certificate of
Eligibility: income and family composition. Seydel
stated that he is in favor of continuing to check into
the history of housekeeping habits of applicants. He
feels that owners expect issuance of certificates is a
kind of screening.
s. Kamath moved for adjournment, Lombardi seconded the
motion. Motion carried.
NEXT MEETING - JULY 21, 1976
n
u
7
M I NUTIES
10RA CITY PLANNINC AND ZONING
AUGUST S, 1976 -- 7:30 P,M• COMMISSION
CIVIC CENTER COUNCIL CIIAMBERS
MEMBERS PRESENT: Ogesen
Jakobsen, Cain, Kammermeyer, Lehman, Blum
MEMBER ABSENT: Vetter
STAFF PRESENT:
Schmeiser, Osborn, Glaves, Child - _-
RECOMMENDATIONS To THE ClTY COUNCIL:
l• To approve Z-7610
rezone a tract application submitted by Bryn Mawr g , Inc,
southern of land from RIA Heights
extension of Sunset Street and (Location of tract includes to
and Penkridge Drives and a southern extension of Denbigh .
Part 7,) strip of land south of Bryn Mawr Heights,
2• To approve Y-7617 Bryn Mawr Heightsar Part 8, prelimin
submitted b Bryn Mawr Heights, Inc.'
Y plat
3• To recommend
the following regarding the revised R-14 Urban Renewal Plan:
The revised Urban Renewal Plan is not Inconsistent
current Comprehensive Plan of Iowa City,
with the
All Street closures
the exce be deleted from
ptiof the the present .one block segment ofla
between Clinton StreeCoColle
Capitol Street. 8e Sn, with
Lt and Catreet
A policy be adopted statin
and the use of g the acceptability of street closings
signalization physical and operational changes .(one-way streets,
vehicular traffic and aid plantin s
closure pedestrian g , etc,) to restrict
s are desirable movement so
main-
tained in the overall long as those
in one form or another for plan and O Ions
the elderl is main-
The Cit Y and handicapped.
City staff be directed
and circulation pattern a to study the total CBD
on the CBD to devise a and those of adjacent areasrw whiafficch
flow
With any recommended a complete circulation in c impact
closures in Proposal in conjunction
the Urban Renewal area,
.t At such time that marketing documents are developed
and Zoningeet closures should be included p 'he proposed and/
closures beforeissiondocuuests a ts are finalized
of any recommendedstreet
said Planning
finalized,
To consider the concept of the desirability of pocket parks.
To provide for internal circulation within a block so
pedestrians
can move within the block without taking the circumference.
To provide connections, possible tem
block to block without auto temperature controlled
might be in the nature Pedestrian conflict. from
Of second story covered walkways, connections
1-4 I,d
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9
Innovative development techniques arc encouraged so that the
redevelopment can stand the test of time without becoming
outdated any sooner than possible.
That a limited number of on -street non -ramp parking spaces be
Provided within the central business core which are designated
and reserved for the handicapped.
That redevelopers be allowed to incorporate privately owned
parking facilities into their building designs (i.e., rooftop
or underground).
That restoration of historical or architecturally significant
buildings be encouraged in the Urban Renewal plan.
4. Because of inadequate background material, the P&Z Commission was
unable to make a recommendation on the extension of a sanitary sewer
across Scott Boulevard permitting development beyond the present
urbanized area.
Kl:gUE5'1'S TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
That a meeting be held with the City Manager and/or City -Attorney
to resolve some of the problems encountered with the procedures
followed for review of legal papers on subdivisions.
LIST OF MATTERS PENDING COWISSION-COUNCIL DISPOSITION:
1. 72-04. Board of Adjustment Appeal Amendments.
2. P-7317. Creation of a University Zone (U).
3. P-7410. Creation of a Mobile Home Residence Zone (RMH).
4. P-7403. Revision of M1 and M2 Zones.
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SUMMARY OF DISCUSSION AND FORMAL ACTIONS 'TAKEN:
Chairman Ogesen c;filled the meeting to order and asked if there were any additions
or Corrections to the minutes of the meeting held on .July 1, 1976. A'motion was
made by Cain, seconded by Kammermeyer, to approve the minutes as written.'
motion carried unanimously. The following corrections were su
minutes of the meeting held on Jul 15: The
should read 88ested'`for the
July 1, 1976 meeting"yinstead lofp"Jul paragraph l of'the'text'
(2) P. 2, paragraph 2, line 3 „ Y 1, 1976.minutes";
"an RIA Zone , should read an RIB Zone
A motion to a instead of
1976 meeting was made b yerovc as amended the minutes of the July 75,
A motion was made b y Kammermeyer, seconded by Cain, and carried unanimously.
minutes of the Jul y2Gap ermeycr, seconded by Cain, to approve as written`the
Y $Z Special Meeting. The motion carried unanimously.
Z-7610. Application submitted by Bryn Mawr Heights Inc.
Attorney, to rezone a tract of land from RIA toRIB. LocationtofBtract includes
southern extension of Sunset Street and southern extension of Denbigh and
Penkridge Drives and strip o
filed: 7/2/76 f land south of Bryn Mawr Heights, Part - 45 -day limitation: 8/16/76. 7. Date
A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the
City Council approval of Z-7610, application submitted by,Bryn Mawr Heights,
southern rextension roftof n
Sunsetd from RIA I(Location of Stet and southern extension of Denbigh and
trac
reincludes
t
Penkridge Drives and strip of land south of Bryn Mawr Heigh
motion carried unanimously. ts, Part 7). The
Z-7609. Application submitted by Bryn Mawr. Heights, Inc., for rezoning various
contiguous tracts of land, all in Bryn Mawr Heights Addition south of Bryn
Mawr Heights, Part 7, to corporation limits. Rezoning requested is from R1A
to R18, R2, R3 and Cl as follows:
Parcel 1 -- R1A to R3
Parcel 2 -- RIA to Cl
Parcel 3 -- RIA to R3
Parcel 4 RIA to R2
Parcel 5 -- 111A to R3
Parcel 6 -- R1A to R2
Parcel 7 -- See Z-7610 above
Parcel 8 -- RIA to RIB
Date filed: 7/2/76. 45 -day limitation: 8/16/76.
The following people spoke in opposition to the proposed rezoning:
1. Kenneth L. Lowder, 1211 Wylde Green Road,-.
2. Dr. Daniel Sheldon, 1300 Ashley;
3. Dr. Horowitz, 1132 Wylde Green Road;
4. Margaret Bonney, 1021 lVylde Green Road;
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S. Mohamed Khowassah, 806 Wyldc Green Road;
6. Leonard Brodsky, 918 Wylde Green Road;
7. Craig Pastenow, 1207 Wylde Green Road.
Kenneth Lowder, 1211 Wylde Green Road, submitted petitions bearing the signatures
of approximately 112 people who oppose the proposed rezoning. Mr. Lowder
explained that there were two different petitions; one set was signed by
homeowners whose property either adjoins or is directly across from the
proposed rezoning area, and the other set was signed by homeowners who
reside in the immediate neighborhood but whose property is not contiguous
to the proposed rezoning. The petitions are on file in the Department of
Community Development.
Some of the reasons given for objecting to the proposed rezoning are as
follows:
1. I£ the area were rezoned, a subdivision progressing southward could
create smaller and smaller lots with cheaper homes and thereby reduce
the value of those homes in the neighborhood.
2. Rezoning would change the character of the neighborhood -_two properties
currently zoned RIA would be immediately adjacent to 'property zone& u .
3. Traffic is already a problem on Wylde Green Road and increased development
would worsen the traffic situation. Wylde Green Road presently serves as
an arterial street between Highway 1, Coralville and the University'
Hospital.
4. If the area is developed as proposed, Ashley Road may be needed as an
access road and, therefore, may not be closed as originally planned'.'
S. Many residents purchased their homes with the understanding that the
area would remain s':ngle family residential.
6. Increased density would cause further over of schools.
7. There has been no demonstrated need that additional land is needed for
commercial use in or near the subject area. Commercial areas presently
exist which are accessible for residents in the area.
S. The topography of the area would allow many single family homeowners
to "look down" into multi -family development.
9. People who bought homes in the area should be able to rely on the
developer's word of honor that the area would remain single family
residential.
10. The developer has neither contacted residents nor explained what is
proposed for the area.
Mr. Charles Barker, attorney representing the developer, stated that the
developer's intent was to try to follow what they understood to be the desire
0
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Of the Planning and Zoning Commission; that is
from single family residential to thatis,
,dto implenent step-down
He said their efforts were aimed at the merci zoning
hope that the reopening step-down formula og commercial.'
thereby P 8 of Sunset Street can be completed
together s p the
y reducing the volume of traffic on IVlde Green
Rod . soon as
asked when the Highway Commission Y Green Road. Possible,
Saeuglin planned to close Ashley,Chairman Ogesen
was cont�ngentkoneSun�eteStreet indicated that the closin Drive- ' Dennis
Commission's five-year plan, he saidg in with Highway1. g °f Ashley Drive
It is in the Highway
Tony Osborn, Associate Planner
providing traditional transitional1ted that the plan was a good
under a Planned Area Development zoning but the staff would'" attempt eof
l
control over the t P ordinance which would Prefer development
type of development that would take give the City greater
Ur. Ogesen explained place.
fact that there are commercial rareas ato the South le for datntheCit
and somewhere there should be a zoning was based on the
single familytransition zone of ste yzoninty line
Chairman residential areas will not directly p d°wn zoning so that
Ogesen noted that apartment units usually abut commercial areas.'
than single family residences. 8enerate fewer children'
Commissioner Blum suggested that pidentialowners might seek a y at law
if reliance upon single famil
contractual zoning rens
negotiations when the for the area was part of
Y purchased their homes.
A motion was made by Blum, seconded by Cain, n Mawr Heights,
recommend to the Cit"
approval of the application submitted by Bry, Inc. to rezone
Parcel 1 from RlA to R3. y Council
Commissioner Blum explained that he would Vote against the
motion and stated
that he favored a Planned Area Development for the
Mr. Barker and Mr, subject area.
waive the and
Saeugling stated that the developer would
be become better informed timedme laboution to allow those concerned an opportunity
to
he Proposed rezoning. PPortunity to
Commissioners Blum and Cain withdrew the motion.
One of the residents of the area urged the Commission to take action and
Pointed out that it would be somewhat unfair to expect the residents of the
area to appear at another Planning and Zoning consideration of the,
g: Commission meeting' for; further
and concerns would be a partgof theminutesexplained d'that their comments
City Council. Attendance at future meetings would not be'forwarded "to the
said, but all people are welcome to attend if they desire.
be required, Commissioners
Mohamed Khowassah questioned what the tax benefits were for single family
dwellings vs. duplexes and multi -family
indicated that tax benefits for various units. ` 'and Commissioners
g units
is an 'unresolved debate
0
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U
but pointed out that the P$Z Commission is not in the business of trying to
make money for the City.
After further discussion, a motion was made by Blum, seconded by Cain, to
defer action on Z-7609, application submitted by Bryn Mawr Heights, Inc.
to rezone various contiguous tracts of land, to a special'PHZ meeting,
scheduled for August 16, 1976 unless the developer submits a letter waiving
the 4S -day time limitation. If the waiver is received, the item will be
considered at a later meeting.
Chairman Ogesen stated that he would prefer to vote on the individual parcels
and if there are parcels that would not be recommended for approval, the staff
could work with the developer on those particular parcels. He noted that the
developer has the option of taking the request to the City Council even 'though
the P&Z Commission may recommend denial.
Commissioners Kammermeyer and Jakobsen
1 and 2. Commissioner Blum noted that
the City Staff.
expressed reluctance to vote on Parcels
the developers have worked closely with
The motion for deferral carried unanimously
S-7617. Bryn Mawr Heights, Part 8, preliminary plat submitted by Bryn. Mawr
Heights, Inc., Scott Barker, Attorney. Refer to Z-7610 above for location.
Date filed: 7/2/76, 45 -day limitation: 8/16/76.
Mr. Osborn stated that the developer submitted a revised plan and all.
deficiencies were corrected.
motion was made by Cain,
76seconded by Blum, to recommend to the City Council
approval of 5-17, Bryn Mawr Heights, Part 8, preliminary plat submitted'by
Bryn Mawr Heights, Inc. The motion carried unanimously.
5-7620. Mt. Prospect, Part 3, final plat submitted by Frantz Construction
Co., Phillip A. Leff, Attorney. Located north of Mt. Prospect.Addition,Part
2, east of Sycamore Street and west of Fair Meadows Additions. Date filed:
7/23/76, 45 -day limitation: 9/6/76.
Don Schmeiser, Senior Planner, stated that all discrepancies were: corrected
With the exception of the appropriate signatures of the utility companies.
He indicated that the legal papers had been referred to the Legal St' and
some additional wording is needed on the agreement. .:- ..
Commissioners expressed concern that the procedures to be followed"in review
of the subdivision and the legal Papers involved are sometimes delayed due.
to the workload of the Planning, are
and Legal Staff.' It'was suggested
that a meeting be held with the City Manager and or;
some of the problems encountered with the procedures followed for review of
g / City Attorney to.resolye
legal papers on subdivisions. Commissioners noted that the Planning Staff
0 0
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is preparing a handout so that developers will be aware of the time frame
necessary for filing, processing and reviewing plats and rezoning requests.
Mike Kammerer, Shive Hattery $ Associates, stated that the subject area would
drain into the Snyder Creek Watershed.
After further discussion, a motion was made by Jakobsen, seconded by Cain,
to defer until the next regular P$Z Commission meeting action on 5-7620,
Nit. Prospect, Part 3, final plat submitted by Frantz Construction Company.
The motion carried unanimously.
Review of revised R-14 Urban Renewal Plan.
A motion was made by Cain, seconded by Blum, to state the following:
The revised Urban Renewal Plan is not inconsistent with
the current Comprehensive Plan of Iowa City.
The motion carried unanimously.
A motion was made by Blum, seconded by Kammermeyer, to recommend to the
City Council the following:
All street closures be deleted from the present plan, with
the exception of the one block segment of College Street
between Clinton Street and Capitol Street.
Commissioner Kammermeyer noted that the objective is to eliminate specifics
from the general plan. Chairman Ogesen expressed concern that such a motion
would imply that the Commission is opposed to all street closures.- He stated
that he personally was not opposed to all street closures.
The motion carried unanimously.
A motion was made by Cain, seconded by Kammermeyer, to recommend to the City
Council the following:
A policy be adopted stating the desirability of a limited number
of actual street closings and the use of physical and operational
changes (one-way streets, signalization, narrowing, the use of
plantings, etc.) on other streets to restrict vehicular traffic
and aid pedestrian movement.
Differences of opinion were exchanged over the words "desirability" and
"acceptability". Paul Glaves; Redevelopment Specialist, stated that the
purpose of the plan is to 'provide a degree of guidance to the developers
from whom proposals are solicited.
A motion was made`by Blum, seconded by'Kammermeyer,'to amend the motion to
read as follows:
A policy be adopted stating the acceptability of street closings
and the use of physical and operational changes (one-way streets,
0
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signalization, narrowing, the use of plantings, etc.) to restrict
vehicular traffic and aid pedestrian movement so long as those
closures are desirable in the overall plan and access is main-
tained in one form or another for the elderly and handicapped.
The ammended motion carried 4-2 with Ogesen and Cain dissenting.
Commissioner Cain stated that she would consider a limited number of street
closures to be desirable and not just acceptable provided that access is
maintained.
A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the
City Council the following:
The City staff be directed to study the total CBD traffic flow
and circulation pattern and those of adjacent areas which
impact on the CBD to devise a complete circulation proposal
in conjunction with any recommended street closures in the
Urban Renewal area.
The motion carried unanimously.
A motion was made by Blum, seconded by Kammermeyer, to recommend to the City
Council the following:
At such time that marketing documents are developed, proposed and/or
acceptable street closures should be included. The Planning and.
Zoning Commission requests a review of any recommended street
closures before said documents are finalized.
The motion carried unanimously.
A motion was made by Jakobsen, seconded by Kammermeyer, to recommend that the
City Council consider the concept of the desirability of pocket parks. The
motion carried unanimously.
A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the
City Council the following:
(1) To provide for internal circulation within a block so
pedestrians can move within the block without taking
the circumference;
(2) To provide connections, possibly temperature controlled,
from block to block without auto,pedestrian conflict
These connections might be in the.nature of second story,
covered walkways; and
(3) Innovative development techniques are encouraged so.that
the redevelopment can stand the test of time without
becoming outdated any sooner than possible.
Tho motion carried unanimously.
A motion was made by Blum
Council that a limited m, second dr Of bstreetermeyer, to recommend to the"City
provided within the central business core which are designatedbe
for the handicapped. non -ramp Parking spaces es
gnated and reserved
The motion carried unanimously.
A motion was made by Blum, Seconded by Kammerme er,
CODUCII that redevelopers be allowed Y to recommend
facilities to into to-theCity:
into their building designs incorporate privately owned parking
Sn• (i.c., rooftop or underground).
The motion carried 5-1 with Cain dissenting. Commissioner Cain
voted against the motion because it is in conflict with stated that she
the present.Zoning
A motion was made by Cain, seconded b
that restoration of historical or architecturalllum, to
y significant
to the Cit
encouraged at the Urban Renewal Y Council
plan. Y carried
u nt buildings be
P The motion carried unanimously.
Chairman Ogesen stated that because Commissioner Vetter could
the "IZ Commission meeting ,"her personal c0
Plan would be P not attend
attached to the minutes, comments regarding the Urban Renewal
Commissioners pointed out
Personal view that the comments were representative i
points and were not necessarily the viewpoints of otheretter s "
Commissioners.
------------
Consideration
Of proposed ordinance establishing requirements for
lots into two parcels.
subdividing
A motion was made by Jakobsen, seconded by slum, to recommend deferral of
consideration of a proposed ordinance establishing requirements for subdividing
lots into two parcels. The motion carried unanimously.
Commissioner Cain indicated that she Voted in favor of the motion onl
the City Council is not scheduled to meet
until August 24, 1976 Y because
Consideration of the extension of a sanitary sewer across Scott
permitting development beyond the present urbanized area. Boulevard
A motion was made by Jakobsen, seconded by Kammerme er
City Council that consideration be given to a sanitary
Boulevard Y to recommend to the
permitting development beyond the present urbanized across
Scott
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0
Chairman Ogesen stated that because specific information regarding the sanitary
sewer was not available, he would oppose the motion.
The motion failed to carry by a 1-4 vote with one abstention. (Jakobsen voted
in favor of the motion; Cain abstained.)
A motion was made by Jakobsen, seconded by Blum, to inform the City Council
that, because of inadequate background material, the PBZ Commission was unable
to make a recommendation on the extension of a sanitary.sewer across Scott
Boulevard permitting development beyond the present urbanized area.
The motion carried 5-0 with Cain abstaining.
A motion was made by Blum, seconded by Cain, to defer consideration of S-7621,
Court Hill -Scott Boulevard, Part 5, until the next P$Z Commission meeting.
The motion carried unanimously.
A motion was made by Kammermeyer, seconded by Blum, to include with the
minutes a memorandum from Don Schmeiser regarding the Commission's request
to meet with the School Board.
The motion carried unanimously.
Commissioner Jakobsen noted that the PF,Z Commission is aware of school
problems and is appreciative of communication with.the School Board about
potential problems.
Attached to the minutes is a copy of the resolution expressing appreciation
to N. William Hines, Jr. for his term of devoted service on the Planning .
and Zoning Commission.
The meeting adjourned.
J e Ja}obsen, Secretary
0
Commissioner Juanita Vetter was unable to attend the August 5, 1976 Planning
and Zoning Commission meeting at which the revised R-14 Urban Renewal Plan
was discussed. Following are personal opinions of Commissioner Vetter concerning
the R-14 Urban Renewal Plan.
My preference for Urban Renewal is contingent on the sale of two large
parcels for a conference center/hotel and a large department store in
the square bounded by Clinton, Washington, Capitol and Burlington.
I. College Street might then be closed from Clinton to Madison.
2. Madison would remain open to two-way traffic.
3. Washington might be one way (east) from Madison to Linn.
4. Clinton might be one way (south) from Market to Court and should be
restored to full width, with angle parking on east side only.
S. Dubuque might be one way (north) from Court to Market.
6. A parking ramp should be located as near the hotel and department
store as possible, with entrance on one street and exit on another,
to take advantage of traffic circulation around the square (Clinton,
Washington, Capitol, Burlington). Parking �X attendant only should
be considered for night patrons.
7. College Street should be one way between Linn and Clinton.
8. The hotel should accommodate tour buses, taxis, in a protected
curb lane on Washington or Capitol Street.
9. The building at the corner of Clinton and Washington should be
encouraged to provide a covered, (curved plastic roof) arcaded
sidewalk and benches for convenience of city bus passengers.
10. The Inter -city Bus Terminal should be located where Cambus and
City bus service would pass, to aid patrons from out of town.
11. If possible, Whiteway should expand (basement, upstairs?) or
perhaps a new full grocery could be located on one of the smaller
parcels.
Its:
1 i 0l"01u
® r r
v '
♦ 11
I'I:♦nnin}; :md ?Luing Comm
Don .'n 111L.`i atl', tir'I1i01• Plal11
L
i I
I_ l
iDATE: August 3, 1976
�I
PE: t;nld:'e'S.it) n'S request to meet ,kith the School Board
As was requested by the Commission, the staff had called
the Chairman of the School Board and requested that at
their next regular meeting of the School Board, they place
on their agenda for discussion the.adequncy of elementary
schools in the southwest arca of fowa City. 'Me Chairman,
however, suggested that we meet with the Superintendent of
Schools to relay to him our concerns, and if.he felt it,
was appropriate, they would meet with the Planning
Zoning Commission. 77ie Superintendent of Schools was out
of town at that time, and the Assistant Superintendent had
requested that we meet with the Superintendent. Tho staff
did meet with the Superintendent of Schools to.express our
concerns and it appeared to us that they were very sympathetic
and appreciative of being kept informed although,. however,
lie did not feel it was essential to meet with.the.Board.
I feel it is importantrthat we establish a close rapport
With the School Board, especially in the preparation of
the Compr%licnsive Plan. It would appear that the location
of new elementary schools will require a considerable 'amount
of input from the Planning Staff.
DS:sc
CJ
R E S O L U T I O N
•
WHEREAS, with the meeting of .June I7, 1976 Mr. N. William Hines,
Jr. brings to a close a term of devoted service on the Plannin
g and Zoning
Commission of the City of Iowa City, and
WHEREAS, he has been an untiring and resolute worker for the
betterment of the City of Iowa City, and
WIIEREAS, he has through his firm determination supported high
standards and contributed greatly to the work of the Commission, and
WHEREAS, through his efforts, he has rendered that service to
both the Commission and the community:
NOW, THEREFORE, the Planning and Zoning Commission hereby resolves:
That we express our appreciation of
his term of dedicated service on the
Commission and our gratitude for the
countless hours which he has given to
the work of the Commission, and
That this resolution be incorporated
into the minutes of the Commission
and that a copy be given to s Hines.
Dated at Iowa City, Iowa this 17th day of .June, 1976.
Robert D. Ogesen
firman
C�
ne akob en
Juanita Vetter
� CCAS (3 i
Patricia Cain
MINUTES OF A SPECIAL MEETINC
LIBRARY BOARD 01. TRUSTERS
WEDNESDAY, JULY 14, 1976
5:00 P.M. DIRECTOR'S OFFICE
PRESENT: Farber, Hyman, Kirkman, Ostedgaard,
Richerson
ABSENT: Buchan, Bezanson, Moore, Newsome
STAFF PRESENT: None
The special meeting was called to accept the Site Study as
revised and submitted by Robert 11. Rohlf. It was moved by
Kirkman and seconded by Richerson that the Site Study as
submitted by Rohlf be approved and sent to the City Council.
Motion carried unanimously.
It was moved by Hyman and seconded by Kirkman that the meet-
ing be adjourned. Motion carried.
Respectfully submitted,
MINUTES
REGULAR MEETING OF LIBRARY BOARD OF TRUSTEES
THURSDAY, JULY 29, 1976 4:00 P.M. AUDITORIUM
PRESENT: Buchan, Farber, Bezanson, Newsome,
Moore, Kirkman, Ostedgaard, Richerson
ABSENT: Hyman
STAFF PRESENT: Eggers, Burton, Prosser, McGuire, Westgate
Summary of discussion and formal action taken
President Farber called the meeting to order at 4:08 P.M.
The minutes of the regular meeting of June 24 and July 7th
meeting were approved with one correction. Bezanson/Newsome.
Motion to approve disbursements passed. Newsome/Kirkman.
Director's Report attached.
President Farber reported on the reaction he had received to
the Board's request for a site for a new library building with-
in the urban renewal area. Ile and several other board members
explained to those who objected that: 1) It is the Board's
job to recommend what they think will be best for providing
quality library service to Iowa City. 2) Their recommendation
reflects the best judgement of the consultant who was engaged
to make a site study. 3) The consultant was hired with the
approval of the Council and they were anxious to hear from the
consultant and the Board on this matter. 4) The Site Study
gives extensive information on the criteria for selecting a
library site and evaluates other sites both within the urban
renewal area. 5) The Library Board can only recommend, and
realizes that any final decision must be made in terms of what
the Council and community needs is best for Iowa City. 6) The
Board's consideration so far have been based on the premise that
the present building would be retained; consequently the pre-
sent site has not been considered. 7) The Library Board continues
to believe that a new library building would be a positive
element in any downtown redevelopment plan whether in the urban
renewal area or not.
Building Chairman Kirkman outlined the agenda for the next informal
meeting. The Board needs to map out plans for getting the build-
ing program under way. The meeting was set for Tuesday, August
3, 7:30 P.M. in the Director's Office.
Motion to approve expenditures for equipment and materials of
approximately $2,095.00 from the Gifts & Bequest Fund as outlined
by the Director was passed unanimously. Richerson/Moore.
J 3�p
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Resolution approved to
East Central Regional L
to areas without access
with a minimum of $100.
per year for the period
mous. Newsome/Kirkman.
accept the proposed contract with the
ibrary Board to provide library service
to a public library at 40¢ per item
00 per month and a ceiling of $2,000
July 1, 1976 to January 1, 1977. Unani-
Resolution (attached) to authorize payment to Robert H. Rohlf
for consulting services approved unanimously. Kirkman/Newsome.
Resolution (attached) to establish pay scale and personnel rules
and regulations for all employees of the Iowa City Public Library
included in the bargaining unit of AFSCME, Local 183 approved
unanimously. Richerson/Ostedgaard.
Discussion on the possibility of Iowa City Public Library hosting
the 1977 Iowa Library Association annual meeting led to a decision
that it could not be held in Iowa City unless the date (Oct. 12-14)
was changed since this overlaps with Homecoming weekend.
The proposal to amend library rules concerning withholding of
service to users owing the library money was tabled pending a
more specific staff recommendation.
Meeting adjourned 6:00 P.M.
Respectfully submitted,
)tA-N- dk
Vivian uc an, ecretary
0 0
Director'sReport
.July 29, 1976
Services
The statistical summary for FY1976 has been completed and each
Board member has received a copy. Because this is the first
complete year of records for many of the items and because we
also produced a calendar year 1975 annual report, there is no
narrative or comparative statistical data.
A few interesting items or interpretive comments:
1. Circulation of A-V materials has doubled since 1971 and
now account for 11.80 of all items.
2. In FY1976 the public made 62,572 photocopies on our coin
operated machine; twice as many as in 1974. Spot surveys
indicate well over 50% of the items copies are non -library
related. In 1973 6% of the people who entered the building
during a user's survey did so to use the copier.
3. Service to contract and reciprocal areas has doubled since
1970 (our contract income has more than tripled) and now
accounts for 12.2% of total circulation.
4. Use of our information denartment has doubled since 1972.
Approximately 250 times a month telephone callers must be
asked to call back because all information staff members
are busy.
5. Over 45,000 booklists, program announcements, calendars and
information sheets were Printed. 16,000 of them were dis-
tributed by mail. Posting. or distributed to groups. Welcome
Wagon, etc.
6. Since January 1973 and the advent of Permanent adult regis-
tration, 28,342 library cards have been issued to local
residents age 12 or older. In addition there are 5,318
currently registered in the children's department. The
children's total is down 1.000 since 1971 because of the
decreasing number of children in Iowa City. About 69% of
library card holders are 18 years or older.
7. During FY1976 11,544 overdue notices were Prepared. This
figure is about 2.50 of total circulation and in line with
national averages.
8. The 5.127 reserves Placed during FY1976 accounted for 1.7%
of adult circulation. Over 91% of all reserves placed were
filled within eight weeks.
9. Reserves f, Interlibrary loans arc the most expensive of
our circulation services because of the snecial handling
required. ICPL borrowed twice as many items on interlibrary
loan in FY1976 as in 1974, yet ILL loans accounted for
only .002% of total circulation. One-third of all inter-
library loans are 16mm films.
Collections
Durin¢ FY1976 11,218 new items were added and 6,428 were with-
drawn for a net growth of 4,790 or 4.30. Out Qoal for FY1977
is to keep net growth below 2,000 items. This would be a growth
rate of less than 2; on a total collection of 115,315 items.
This growth rate becomes a crucial figure to watch as space
within the building becomes more and more scarce. A heavy weed-
ing program is already underway this summer for all areas of
the adult collection.
The new statistical reporting system now counts all non -cataloged
items acquired and prepared for library use in addition to the
cataloged materials described above. This has tallied an addi-
tional 9,534 paperbacks, puzzles, clippings, pamphlets, telephone
directories and college catalogs for a total of 20,752 items ac-
quired and prepared in FY1976.
Personnel
Maureen Moses has resigned effective July 31. We will recruit
a librarian with experience in the fine arts, general reference
and A-V materials and equipment to fill her spot.
Recently added to the library staff: Diane Ingersoll, senior library
clerk in Technical Services; David Iliff, library clerk (1/2
time) in Technical Services; Susan Sandness, senior library clerk
in Adult Circulation. Both Ingersoll and Sandness have substantial
experience in other public libraries.
Building $ Equipment
The main water line to the boiler was replaced in June and the
water pump was repaired in July. The insurance inspector returns
in late August to approve the boiler's condition.
A leak in the roof around the sky light above the dome on the old
wing of the building damaged several books during a rainstorm in
early July. The maintenance staff tarred the seam around the sky
light and two subsequent heavy rains have produced no further leaking.
An additional photo copier has been added to the office. This is
saving much staff time. Increased use by the public of the coin-
operated machine was causing staff members to stand in line too
frequently.
0 -3-
The new microfilmcr at
the check-out the adult circulation desk
Of operation Procedure consider has slowed
Primarily because °py during the first down
Of use by stat[ members, the need few weeks
items which and because to build new patterns
mittee has beer,named
elated following
the large number of 7 -day
to investi ate g check-out. A staff com-
going to a single library - wide loan he cost and consequences of
They will report by October 1, Period For all items.
RESOLUTION
The Iowa City Public Library Board of Trustees has received
Program, Iowa Cit Public Librar
FI- RohlF and Frank (Robert
E. Gibson - June 30, 1976
Library Sita Stud ) and Iowa City Public
y (David R. Smith and Robert Fi. Rohlf
and hereby accepts these documents as - July 1976)'
Of the contract between Robert H. fulfilling the requirements
Rohlf and the Iowa City Public
Library Board of Trustees
dated July 18, 1975, and authorizes the
Payment of the agreed upon fee of $14,200.00
It was moved by
Kirkman and seconded by
that the above resolution be approved.
— Newsome_
Passed this 29th day of July, 1976.
res, ent
ecretary
MEN
RESOLUTIONESTggL OYEE•
RULES FOR ALL EMPLOYEES PAY
LIBRARY BOARD OF PLAN AND PERSONNEL
THE BARGAININGLIBRgRYOTRUSTEESWI CITY PUBLIC
PUBLIC UNIT
OF THE JOHNSON IN
IN
LISHED By , AFSCDfEI LOCAL 183COUNTY AREA
THE IOWA PUB ORDER OF CERTIFICATION AS ESTAB_
EB
RUgRy EMPLOYMENT RELATIONS ISSUED By
g' 1976. BOARD ON
WHEREAS a
Library Trustees labor agreement
and Munici between the
since Pay Employees a American Fede Iowa City Public
January I Local I83 ration of
WHEREAS tn
1975, and and has been Sintepfeou ty
this said
WHEREAS agreement expires on June
necessarythe Iowa City Librax 30> 1976
rules and desirable Y Board and
rules
included all employees to establish a °f Trustees deems
Count in of the Iowa City Plan and
the i t
Y Area Public Em bargaining un' y Public Library
by the order of c Employees AFSCME it
Ment Relations ertification Loca1fl83e Johnson
Board on F issuedpby the estab
February g Iowa Public Employ_
BOARDhed
NOF, THEREFORE 1976, ploy-
TRUSTEES; BE IT RESOLVED BY THE IOWA CITY
I. That PUBLIC LIBRARY
resolution be a Pay Plan dated Jul
June 30 1977) with ed cto the , 1976) and 1 is
a ° for e 1
referenceYear 1997(July attached to this
Z That the above named em 1976, through
Regulations Manuallowa C1tY Public ploYees.
regardto
1977o(JulyailY adopted May 22rso and
re nnel Rules
above named em' ly7esthrough June 30, be adopted
It was employees. 1977
that the .Moved by ) with
resolution be a °Pte .
and seconded by
Passed and approved thisas ��
29th day of July, 1976.
J
pre
siaent
IOWA CITY PUBLIC LIBRARY
PAY PLAN
July 1, 1976
6 mo.
Annual
Range
ji
F
Library Aide
la
524.
548.
574.
600.
628.
658.
Library Clerk
1
548.
574.
600.
628.
658.
688.
Sr. Library Clk.
2
600.
628.
658.
688.
720.
754.
Maint. Worker II
4
-
658.
688.
720.
754.
790.
Library Assistant
5
658.
688.
720.
754.
790.
826.
Librarian I
9
790.
826.
866.
906.
950.
998.
Librarian II
11
866.
906.
950.
998.
1042.
1092.
Senior Librarian
13
998.
1042.
1092.
1144.
1194.
1244.
0 0
DLinutes
Civil Service Commission
Entry Level Examinations for Police Officers
RECOMENMTIONS TO THE CITY COUNCIL:
That the July 29 list of seven (7) names be accepted as candidates eligible
for Police Officers.
SLMRARY OF RELEVANT EVENTS:
A ri1�28 19�76 - Commission met to discuss examination procedures and directed
t e sth aff to arrange with American Physical Qualification Testing Corporation
to provide and score the physical agility tests, Dr. Jacob Sines of the Univer-
sity of Iowa to administer and score the psychological test, and selected the
Lorge Thorndike Intelligence Test which Jane Anderson will administer on June
2 and make arrangements to have them scored.
Jame 2 1976 - Commission members were present as the intelligence, psychological,
andppTiys al examinations were administered.
,June 24, 1976 - Commission reviewed examination scores and selected applicants
or oral interviews.
July 22 and 29, 1976 - Thirteen candidates were interviewed with seven being
selected by t Coe�irmussion for certification.
�3
STAFF REPORT
Planning and Zoning Commission
July 15, 1976
SUBJECT: Z-7610. Application submitted by
Bryn Mawr Heights, Inc. to rezone
a tract of land from 111A to RIBlocated south,
Part 7. Date filed: 7/2/76. 45 -day limitation: 8/16/76f Bryn Mawr Heights,
STAFF
ANALYSIS: The request area of approximately
20.3 acres is currently vacant and
zoned R1A. The topographic condition
of the request area is characterized
by gently rolling terrain and limited natural vegetation. The subject property
is highly suitable for low density residential development. Most of this land
is presently devoted to agricultural purposes. High quality single family
residences are found to the north and northeast and west of the request area
in an R18 Zone. Vacant agricultural land abuts said property to the south
and west.
The rezoning is being requested to incorporate RIB, low density owner -occupied
housing -- a compatible development to the surrounding area. The current
zoning of the request area (RIA) is most compatible with the surrounding
development pattern and the proposed RIB zoning of the subject area may be
compatible depending on the overall density of development. Nevertheless,
the average lot size in RIB developments may not be consistent with adjacent
residential areas since lot sizes of 6,000 square feet are permitted.
A subdivision plat submitted in conjunction with the subject rezoning request
illustrates lot sizes in excess of 6,000 square feet and consistent with existing
average lot sizes in the surrounding area. To rezone the area to an RIB zone
would be acting on a good faith reliance that the subdivider would be pursuing
the approval of said plat. Approval of the plat simultaneously with the approval
of the rezoning application, with a further word of caution to the subdivider
that any revised plat with smaller average lot sizes would be inappropriate,
would be the City's only recourse other than denying the request. Any such
attempt to do so would, in the Staff's opinion, be reasonable grounds to
instigate rezoning the property back to an R1A zone.
Present conditions in the immediate vicinity of the request area (Ernest Horn
School District) indicate that overcrowding of Ernest Horn Elementary School
is a critical area of concern. This area of the City (southwest) is rapidly
becoming the prime development area of the community. See Staff Report -
the Southwest Area Development Study of 1969.
Mr. Richard Lahr, a school official of the Iowa City Community School District,
has indicated to staff that additional elementary school age children residing
in the area will be bused to the elementary schools, Roosevelt or Coralville
Central. Mr. Lahr also indicated that there are no current plans for future
school sites in the area or elsewhere in the community. Mr. Lahr did mention,
however, that in order to meet increased school enrollment demands, an addition
to Ernest Horn School may be constructed before the end of the year, 1977.
J3`J
0 •
2 -
The busing of elementary school age children to other parts of the community
is very costly and one of the main arguments for the establishment of a no -
growth policy. The City must eventually address itself to this issue to
prevent such high cost in providing services to urban type developments.
Land held in "urban reserve" or preserved until such time that services can
be provided on an economical basis is one solution, but until the City
refrains from extending sanitary sewer services to these areas, it is doubt-
ful that the City legally has the prerogative to stop development in these
areas.
STAFF
RECONNENDATION:
Based on the foregoing analysis, it
is the Staff's recommendation that
the request area be zoned R1B.
STAFF Overcrowding in Iowa City schools
COMMENT: stems mainly from two factors:
(1) entry of large, young families
with school age children into the
area, and (2) gradual increase in population density in the area due to new
urban development. In selected instances, the overcrowded condition is
temporarily due to family relocation and transitionary change in neighborhood
population composition.
Portable or mobile classrooms offer a solution to rectifying a temporarily
overcrowded school facility. These units enable school officials to respond
immediately to classroom requirements in specific neighborhoods. They can
also prevent double sessions or excessive travel time to other schools.
Long range solutions to inadequate school facilities can be rectified through
the use of the neighborhood concept. This concept recognizes the elementary
school as a central focus of residential neighborhoods. Acceptance of the
concept implies that adequate housing consists not merely of individual homes,
no matter how well planned or located, but that all residential and community
facilities and services (i.e., schools, recreation areas, utilities, streets,
etc.) required for shelter, health, and convenience of the residents in a
neighborhood be included within the neighborhood.
r r LAO
A' T
TO: Chairman Robert DATE: August 25, 1976
Ogesen
FROM:
Planning and Zoning Commission
Iowa City City Council
RE: Referral of items from August 24th meeting.
At their regular Council meeting of August 2q, 1976
Items No. 11, 12 and 13 were deferred and referred
back to the Planning and Zoning and
for
recommendation. The items from the agenda are attached.
Mayor items suggested recommendations
make them workable. on how to
City Clerk
Abbie Stolfus
- I I b(1
Agenda 0 ,!
Regular Council Meeting
August 24, 1976 7:30 P.4N1.
Page 8
Item N0. 11 CONSIDIiR SETTING A PUBLIC I
ORDINANCE AMENDING O HEARING 23 SEPTEMBER TJ[EZONING 21
IO1VA CITY �L\CE N0. 2238 1976, 0� AN
IOSVA BY ESTABLISHING REGU' TIS ZONING ORDIMNCE OF
TREES 1VITHIN IOiVA CITY, IOiVA BLISHIS FOR THE PUNTING OF
Comment: !Tris ordinance will BY ESTABLISHING SECTION 8.10.40.
requirements for the planting
the Zoning Ordinance b
major provisions requireplanting and preservation of trees. Itsg
an be
development or redevelopment proposals! her thanesinglelfamily
residential; that trees be planted along public streets
trees be planted based on residential lot
trees be planted that
as part of the In parking lots. coverage; and that
comprehensive1e ordinance has been developed
planning process.
Action:
item No. 12 - CONSIDER SETTING A P
ORDINANCE E PUBLIC HEARING ON SEPM1BER 21
IRDI CITY (ENDING ORDINANCE N0. 2584, THE FORESTRYlORDI AN q\r ,
OF THE FORESTRY
BY REPEALING SECTIONS 3.38.8.q .38.11NCE OF
THERF,OF. TRY ORDINANCE AND ESTABLISHING NE1V SECTIONS BINILIE3
Comment: This ordinance amends the Forestry Ordinance so that the
Of the Forestry Ordinance and Tree Regulations are consistent.
amendment is necessaryProvisions
regulation of trees in thethatya single standard will apply to tTe s
Action:
item No. 13
Comment:
Action:
CONSIDER SETTING A PUBLIC BEARING ON SEPTIMBER 21 19762 ON AN
ORDINANCE AMENDING ORDINANCE NO. 2238, THE ZONING ORDINANCE CITY, IOWA, BY ESTABLISHING ADDITIONAL PO{VERS FOR' OF I01VA
OF ApNST��. ESTABLISHING SUBSECTION 8.10.28.H. 3� ZING BOARD
This ordinance amends the Zoning( )
Of the Zoning Board of Adjustment
Ordinance by expandin
concerning the tree regulationnss. so that the g the powers
due process of law This changey may aessary s e appeals
ordinance will a may be ensured to the i is necessary , that
apply by established appeal to whom, this
ppeal process.