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HomeMy WebLinkAbout1976-08-24 Bd Comm minutes7. 0 n� ' L'(hpil"lTfiE ON• 4, 1976 AUN1'!7 NJ_ IOWA CITY RE CRF 4.00 phi. MIFFING ROQ+I A ATION CI VEER hIITIBERs PRI -,SL.: Dennis, Conley, Amidpn Bolnick, Bridgeman , Hall, hflatDliRS ABSEN!•: Bonney, Janiuk, stockman, Mauer, Aske CITY STAIrr PR. rooth , Hibbs, Hintze GUI :STS h FSFM . Burke, Vann, Wilkinson Klnnamon, Neilson RFSINf: 11inifr ed Brooks, citizen interested in Old Post Office building Swmnar of Discussion and Formal Actions 1• the meeti.n Taken: and g was called to seconded by Amidon to ander by Chairperson Z, PProve the minutes C°nley. I't as moved by Dermis and of July 7, Needs Subcommitt seconded by St )� 3 4, 5 It was moved by I)ennis 1976• Motion carried ee. Motion carried. an to approve the of the It was movedminutes Committee e by Dennis and seconded b these minutes. Update submitted b DennisOr to Motion carried, Y ll, and t approve the Coordinating It was mov hat it be made a part of submitted b by Janiuk and seconded F attached), by the Communications y Dennis det to is Proposed HbCO ittee. to approve the resolutions Ped to facilitate that Motion carried general public exPlanationsloIng listing and distribu (Resolution vidi informing individuals of issues and tion plan be D(,, a Public relation program_ munici programs to the Pal activities and thus pro - Code Burke llousiDivision Prese Code EnForcement program. was (Sutmnary °f presentationnt to di 'Scuis the Minimum Housin 6. lyinifred Brooks is attached,) an inter g Oftturnedllding, presented shed citizen re It into a ideas garding the use she sees a cafeteria on inn" forrlowraq�g its use, °f the Old Post With rooms Persons. She would like to see ms also availablohe main Floor Income a 24 houthey5c She stressed and geducationaIng rooms ln the UPPerSpecificallfloor r/36a Place Y basis. for recreational go in emergency situationsthe fact that low income p rsons need It was Pointed out S on center and thatout Dennis that the Wesley limited funding was also Ouse as used Copies of the Annual Report for e. a transient members. there. Conley pointed Iowa Cit did not appear out that CCN did were distributed to in the report, not submit a report committee The 6 -months plan of Cp and, therefore, members Might have the committee Peects proposed activitieswasdistributed to to Julie Vann, y were asked to read and get any feedback they 1 2 � c- • 0 CaAIITPEE ON CO�VUNI'IY NEEDS August 4, 1976 Page 2 9. "Phe Ihunan Needs Regional Planning Subcommittee met with Linil Brandt of the meeting Msng at comm es- on August ; the Johnson County the C subcommittee The consensus of those who attended oimnission before the third Year would not et subcommittee should Year appli�tiong any 1�Oins and from used in the fund allocation do its own survey, process begins and that the Process. Y, if human needs data lU, f71e C is to be Communications Subcommittee will meet Monday evening at 7:30 at the Library. Survey g Subcommittee was asked to read the Architectural Barrier Y Report and to critique as needed. 12. 'the next scheduled meeting is September 1. that the meeting be adjourned: Amidon moved and (fall seconded Diotion carried. 9 • CO'*MI-ITEE ON WkWUNHy NI:I:US CC`V'JUNICATIONS SUBC0M1AfI71FLE RESOLUTIONS PRESENTIM ON AUGUST 4, 1976 Resolved: l• That the Committee on CommunityCommittee Needs authorizes the C organize a CCN newsletter, Communications Subcormnittee 2• That the Communications Subcommittee newsletter and will have the responsibility will have editorial power over the that the Communications F.ubcommittecl�illtselectpandeditorthe newsletter and coordinate and Organize the newsletter. 3. That the City Y staff will provide the typing, printingand layout work for the 4• That any expenses shall come out of the HCDA allocation to CCN. 5• That at least 1/2 of the content of the newsletter must pertain to HCDA allocations and projects. 6. That the newsletter will be distributed b such as the Public Library, the Recreation ting copies at University of Iowa M1femorial Union Center, the Civic Center places and by mailing a copy to all Union, the and the Universitythe appeared before or People and of Iowa M11ain Library; to ea presented statements to CSC oroCCN;ps landho hbVe in the past bni.zations that have been selected by the Communications Erom the lists compiled b theY mailing a copy Y Public Librar bythSubcommittee and by mailing a copy to any person or organizationthat has Chamber p es desire to receive one. Of Commerce; expressed a 7• That the City Council members should be asked for their ideas and suggestions concerning CCN's plans for its newsletter. ggestions Submitted by Mark Janiuk [3I 0 • h1INIh1UM 110USIN(; CODE FNFORCQfEhTf PROGRAM SUhPdARY OF BRUCE BURKE'S pRE.SarrATION August 4, 1976 The CDBG "stepped-up" code enforcement program began in February 1976 following a month of training. The purpose of the program is to monitor housing conditions as they relate to health and safety standards, and through preventing hazardous deficiencies, to assure safe and sanitary the center of the city surroundihousing. The project area is located in ng the central business district (a map is attached), The Minimum Housing Code is enforced through block by block, structure by structure inspections. This program has been funded through Block Grant funds in both the first and second year programs. The inspectors are conscious of individual rights to privacy and try to be courteous throughout all their activities. A typical inspection procedure includes the following activities. First an initial notification card is left at structure notifying the occupants that all structures within that area would be inspected during the next two weeks, and that an appointment for inspection will be made with the owner or occupant. During the inspection, deficiencies are identified and the Potential health and safety hazards explained. Limited explanation of possible remedies might be discussed in an effort to explain how the deficiencies might be alleviated. After an inspection, a letter is sent to the structure owner listing the deficiencies. Landlords are requested to bring the structures up to code if their rental permit is to remain valid. Owner -occupied single-family dwellings are only informed of the deficiencies but not required to make the improvements. The first minimum housing ordinance was passed in 1965, but health and safety ordinances governed housing standards before that. The city had two inspectors until the current "stepped-up,, program began. Part of their salaries is funded from the $12,000 per year collected in rental permits. Three additional inspectors were added to the staff in January, with salaries funded with 11CDA-CDBG funds, to staff a thorough block by block inspection program and thus upgrade the housing (predominately multi -unit) surrounding the downtown central business district. CCN MEMBER CONCERNS VOICED: * In general the public has tolerated so many inspectors with varying degrees of expertise and through unfavorable experiences are now leery of housing code inspectors, especially since they recommend improvements that on some occasions the residents cannot afford. (Hall) * It has not been clear to thesingle-family structures are not forced to maakelthe hsuggested iimenents.oc(Janiuk) * There must be some special considerations for the low income families who will be forced out of a hone because of deficiencies; a substandard house provides more shelter than no house. (Stockman) Special individual circumstances are evaluated and handled accordingly. * It would be best if Council, the Housing agree on the program scope and procedurs. Thesion lack of continuiand staff tydaddos tly skepticism into the public's view of the program. 1 LAND j� - 4 ���L-.�.�r� 1 �� ISL.:,,,.� -/- •j'-:�' � �_•;L IR�� "- i- ? nl ,-- 'y= l_ -._ I II IIF.rii r. , t J�IliII[17jjC1�}i((Jlli =.\\1��'_�' aI���{7JlJUU rLJV t F MINUTES HUMAN RELATIONS CdOSSION JULY 19, 1976 7:40 P.M. CITY MANAGER'S CONFERENCE ROOM • Members Present: Smith Matsumoto Scott Woodard Finn (7:45 P.M.) Madison (7:50 P.M.) Members Absent: Price Gilroy Davidson Staff Members Present: Bowlin Ryan Morgan Segebarth (Legal Intern Drafting Ordinance) RECOMMENDATIONS TO THE CITY COUNCIL The Commission hopes to have to the City Council, by September, the final draft of the City's Affirmative Action Plan. The Commission hopes to have to the City Council, by October, the final draft of the revised Human Relations Ordinance. RECOMMENDATIONS TO THE STAFF AND CITY MANAGER 1. The Legal Staff will draft private club guidelines and bring them back to the Commission. 2. The Legal Staff is to review the status of the Moose Club and Grace s Rubies based on these guidelines and report to the Commission by memo. 3. The Staff is to mail out a letter to the Iowa City School Board addressing the issue that women and minorities are not involved in upper management in the school system. PENDING ITEMS 1. No further information regarding the EEOC Workshop. The Commission decided that by September or October a workshop on Civil Rights Law should be planned for Commissioners. 2. The private clubs committee will recommend action for dealing with the private club issues. This action will be reported to the City Council. SUMMARY OF RELEVENT DISCUSSION Scott moved to approve the minutes of the June 21, 1976 Commission meeting. The motion passed. A. Julie Vann, City Redevelopment Speciali.:;t, reported on the Architectural Barriers Program for the handicapped in the City. She stated that 15% of the residents of Iowa City had some type of physical handicap. $100,000.00 of HCDA money is earmarked to be spent over a two year period for the removal of barriers to City owned facilities. 1316 Minutes • • July 19,1976 Page 2 $• Jackie Finn reported on a meeting where Commissioners Finn, Smith Woodard, and Matsumoto discussed with 9erlin the activities of the commission ary Neal Action Plan, the revised Ordinance, and action to be Private clubs, Affirmative taken on C. COMMITTEE REPORTS 1. Outreach/advocacy - Madison reported on posters. She stated that hot pink background with black lettering had been chosen. Slides from the Labor Department werenot available Smith complimented the Human Relationfor viewing. s Staff on the handing Of the Native American Encampment. 2• Affirmative Action - Woodard stated that the AAP is redrafted. The present timetable to informally present the plan to the Commission in August is still in effect. 3. Ordinance Revision - Steve Segebarth's draft of the Ordinance was presented by Matsumoto. The two issues discussed were (1) is is everything covered, (2) is it readable. The present plan to present the draft to the Commission in August and to the Council for public hearing review the draft is set for in October. A work session to Center. August 2, 3;30 P.M. at the civic 4. Staff Report - Eleven information complaints were received during the month. The investigation of E-7606 was completed and a finding of probable cause made. One complaint was formalized, H-7602, a housing complaint based on rare. D. OTHER_ BUSINESS A memo on the legal status of figure salons was presented b Morgan stated that three courses of action with regard to Shelly Lynn Salon could be taken b Y Ryan. action, (2) to file a complaints Commission. (1) to take no compliance, The Co � and (3) to request voluntary Commission then discussed whether action should be taken in a regular or Executive Session. Scott moved and Madison seconded to defer discussion to Executive Session. E. EVALUATION - The Commission was asked to reevaluate the objectives set for 1976. After discussing Whether goals and Still revelent, they decided to meet in a brlsessioneon August 2, 8;00 P.M. Smith also suggested thaain-st rmingt the Commission be thinking of good appointees as Commissioners for 1977. The questions, "Where we are?" and "What we ought to be doing?" discussed. Specific interest was directed toward completed, and what Co g were Lobb "mission members would do getting the Ordinance y for the passage of the Ordinance. Also individually to that the Commission get broad community' it Was suggested academic research to n support for the new ordinance, do comparabilityof get background for the changes, and stress the the new Ordinance with the State Civil Rights Act. MINUTES JULY 19, 1976 Page 3 F G H. • Next meeting is set for August 23 at 7;30 P.M. at the Civic Center. The agenda setting meeting will be held on August 13. CORRESPONDENCE - The commission has been invited to participate in the pl� n9 of a Rape Prevention and Awareness Week to later in the Year. A planning session is set for August q P. M. and Ra be held Ragland was assigned to go to the meeting. ' at 7:30 GROUP PROCESS - A brief evaluation of aro u P process took place. At 9c30 a poll of all members present, Smith, Matsumoto consider complaints. Scott, Woodard, Finn, and Madison indicated unanimous agreement to go into Executive Session MINUTES IOWA (:ITY BOARD 01. ADJUSTMENT JUNIi 2, 1976 -- ,i: 30 P.ht. CIVIC CENTER COUNCIL CHAMBERS M"B"RS PRESENT c Malcolm, Fowles, Dickens MEh181iR-ANT: McBride, Goedken STAFF PRESENT: Schmciscr, Kushnir, Child SUMMARY OF DISCUSSION AND FORh1AL ACTIONS TAKEN: Acting as Chairman, Malcolm called .or additions to Aprilto order and asked if there were any corrections April 7, 1976. A motion was minutes of the meetin approve the minutes as written. by Dickens, seconded b 8,he1d on Thy Fowles, to e motion carried unanimously. V-7604. Application ermit a submitted b Permit structural alteration Y Mrs. Agnes Huffman for a Ginter Avenue. to an existingvariance 19 Date filed: April 5 residence located at 919 1976. Mrs. Agnus Huffman, 919 Ginter bathroom located on the first floor AVonue, stated that she needed to have a residence does not Presentlybathroom her home and explained that the and shower which are have bathroom facilities except for a stool Of the accessible only through a tra kitchen floor. Ifs. Fluffman indicated that theoor in the would be the same distance from the street as the house. middle proposed addition it npresentlr'Assistant City Attorne exists y, pointed out that the dwelling as Code. Y would not meet the restrictions of the Minimum Housing A motion was made by Dickens, seconded b structural alteration it en existin y Fowles by structural to grant approval of a interpreting the provisions g residence located at .919 Ginter not be contraryof the Municipal Code in such a way asAwille _to public interest where owing literal enforcement of the provisions g to special in unnecessar of the alCI conditions a shall Y hardship, and in such a way Municipal Code will result be observed and substantial y that the spirit of the',Code justice done. A vote was taken: Dickens -yes; Fowles -yes; Malcolm -yes; Goedken-absent; McBride -absent. The variance was granted. V-7605. Application submitted b variance to permit a structural alteration to an existin at 713 P and Bernice Smothers for Kimball Avenue. Date filed: May 11, 1976 g residence located Mr. Smothers explained that the variance was add another bedroom and utility requested so that he could is ill and is not supposedY room to his residence. He stated that his to go up and down stairs. Don Schmeiser, Senior Planner, pointed out that the dwelling is non -conforming f _'S 17: -2 - rind 'i located much close immediate vicinity. r to the street than other residences within hardship to grant tIlquestioned the e whether there would be sufficient he vnriance. 'Pony Kushnir stated that economic hardship would be an ina basis on which to grant a variance. lie indicated that the 8oard should ppropriate decide whether there would be sufficient hardship to den basic use of his property, y the owner the Chairman Malcolm stated that, in essence, denial of the variance request would deprive Mr. Smothers suitable use of his property, Dickens stated that he would prefer to table consideration of the 'request until the Board member next meeting. Mr. Smothers urged prompt consideration and noted that the neighborhood had expressed no objections to the alteration. Mr. Smothers also indicated that on had already on three sides of his house and would like to know whethePIUtt theuctural alteration would be pnotthe could be sided. Permitted so that the remaining portion of the dwelling A motion was made by A motion Fowles, seconded b ural alteration to an existin y Dickens, to grant approval Avenue b g residence located at. 713Kmballf a y interpreting the provisions of the Municipal Coe ' way as the current use of the dwelling would be an and would be so - P' in such a interference with the-basiceri'hto constitute an arbitrarysand hardship' g of private ro and capricious P , perty. A vote was taken: Dickens -yes; Fowles -yes; Malcolm -yes; Goedken-absent;' McBride -absent. The variance was granted. Consider a request to grant a curb cut wider than at 518-520 West Benton Street. The Board had Permitted for a driveway a variance to permit two parking on March 3, 1976, granted Parking spaces all within the front yard at the above address. P g spaces in addition to the'two existing-' submitted Tom Angerer, 518 West Benton Street, explained that when 'he originally submitted a request to the Board of Adjustment'(March 3 to show is pr `to the two extra parking spaces he propoJed976 the front Yard of his � ),'he failed property. After a brief discussion, a motion was made by Dickens, seconded,by to allow a curb cut wider than permitted for a drivewa Benton Street and to allow the width of the driveway Y Fowles, the sidewalk. Y at 518-520 West Permission was granted on the recommendation3offthe City Engineer and on that interpretation of the provisions of'the 'Mnicipal Code such permission wi1T be reasonable, will"'utraffic n hazards in the area, will facilitate noY createY traffic flow the area, and will be in the public ow interest. A vote was taken: Dickens -yes; Malcolm-ycs;Goedken-absent; McBride -absent. The variance was granted. The meeting adjourned. j onald S meiser, ecretary MINUTES IOWA CITY HOUSING COMMISSION MEETING OF JUNE 16, 1976 PUBLIC WORKS CONFERENCE ROOM • MEMBERS PRESENT: Branson, Fountain, Kamath, Hibbs, Lombardi MEMBERS ABSENT: Bouschlicker, Retish CITY STAFF PRESENT: Seydel, Rodgers RECOMMENDATIONS TO THE CITY COUNCIL: Recommendation by the Housing Iowa City pursue Cooperative A Commission ission that the City of Y Heights and Johnsongreements with Coralville, an arrangement with the County and simultaneous) Assistance University of Iowa Y pursue Payments through the Financial to make Housing At such Aids Office. in Johnson time that it becomes clear County wish to partic' which, if an Payments Program through a spate in Y. entities Commission intends Cooperative A the Housing Assistance married students to make a judicious Agreement, the Housing living in University allocation of units Y owned housing. for SUM- DISCi7GCTn., ..._ Branson changing the comlpd the meeting to order* requested preco compulsory Presale inspection requestedhe Possibility of that a separate inspection be was discussed.that of a Of the ordinance be drawn tatiIt wassuggested and seller sale inspection up to the availability requiring the signature of the buyer It was suggested by Kamath that the Housing send a letter to City Attorney, John Hayek, as constitutionality of the g Commission is to pursue this Proposed Minimum Housing the action. q Code. Branson Further discussion of the decided that the procedure for oboposed a be worked Code was held and it was out and added at the beginning Rental Housing Code. Permit should 4 of the proposed Minimum Page 2 • 0 Housing Commission Activities June 16, 1976 Coordinator's Report: 1. Fourteen applications were submitted for approval. 2• Iowa City was one of three cities chosen to have the Fair Market Rents increased. The new Fair Market Rents will be effective when published in the Federal Register. The new rates are as follows: Eff. 1 bdr. 2 bdr. 3 bdr. 4 bdr. $135. $166. $223. $286. S306. After publication in the Federal Register of the new Fair Market Rents, the Housing Authority may apply for another increase. At present, it is possible to permit a 10% increase over the Fair Market Rent. New Business: The subject "area of operation" was discussed by the Commission. Mrs. Branson indicated that the HUD office was interested in local Housina Authorities covering multi - jurisdictions. aqencvThe state code and HUD Regulations will ooeratinq in areas outpermit one provided e sidits own "a,: -e;.1 -Of operation" provided the governing body of the other area approves. This can be done thru Cooperative Agreement. The Low Rent Housing Agency of Des Moines has Cooperative Agreements with Polk County fcr unincorporated areas and the City of West Des Moines. The Pssbiliyexpanding itslareatOfooperationatolty includelallAOfhJohnson County was discussed in detail. Some of the advantaqes are: a. Families will have a wider choice of units and probably lower rents. b- More units are available C. More families can be assisted without requiring they move into the city limits of Iowa City. d. There will be no direct cost to the City as all costs for operating the program are paid by the program. Page 3 0 Housing Commission Activities June 16, 1976 The only disadvantage would be the increase in travel time for the Housing Specialists and this was not considered a -serious problem. The Commission also discussed the possibility of making Housing Assistance Payments on behalf of eligible student families living in University owned units. The Housing Coordinator indicated there was no known reason why this could not be done. Mrs. Branson will discuss this on an informal basis with University staff members. Seydel will check further with HUD. It was felt, however, that only a limited number of units be allocated for this prupose. Reasoning behind this is to prevent all the city's units being taken by students and thereby depriving the other low income families. Some system would have to be devised whereby the Financial Aids Office of the University would select the families that would receive the assistance on the basis of need. It was moved by Hibbs and seconded by Fountain to recommend to the City Council that the City of Iowa City pursue Cooperative Agreements with Coralville, University Heights and Johnson County and simultaneously pursue an arrangement with the University of Iowa to make Housing Assistance Payments through the Financial Aids Office. At such time that it becomes clear which, if any, entities in Johnson County wish to participate in the Housing Assistance Payments Program through a Cooperative Agreement, the Housing Commission intends to make a judicious allocation of units for married students living in University owned housing. Motion passed unanimously. Hibbs moved that the meeting be adjourned. Lombardi seconded the motion. Motion passed. NEXT MEETING - JULY 7, 1976. J Approved J_(, ::_L1 ;•:_ MINUTES IOWA CITY HOUSING COMMISSION JULY 7, 1976 P UBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT - 0 Branson, Fountain, Hibbs, Kamath, Lombardi MEMBERS ABSENT: BOUSchlicker, Retish CITY STAFF PRESENT: Seydel, Rodgers RECOMMENDATIONS TO THE CITY COUNCIL: None C Branson called the meeting to order. It was moved by Kamath and seconded by Hibbs that the minutes of June 15, and June 16, 1976 be approved. Motion carried. Old Business a. Cooperative Agreement - scheduled to be on the Council Agenda Tuesday, July 13, 1976 with explanation and request that Council approve the concept of Cooperative Agreement and direct staff to initiate discussion that will culminate in a Cooperative Agreement for presentation to the Council (to be approved by resolution). b• Management Agreement - scheduled to be on the Council Agenda Tuesday, July 13, 1976 with explanation and request for approval. Essentially the contract calls for the Managing Agent to perform the steps spelled out by HUD and calls for Midstates to pay 58 of gross receipts or roughly $800. per month to the agent for the performance of these management functions. c. Minimum Housing Code - will be reworked. Seydel Will have initial draft for discussion and review by the Housing Commission at the next scheduled meeting of July 21, 1976. 13100 0 0 Page 2 Housing Commission Minutes d. University Housing - assistance payments to married students. Hibbs suggested the Commission do some serious thinking or writing of policy regarding ways to approach "judicious allocation" of units to the U of I. Feeling is that Housing Assistance Payments should be concentrated first toward those families who appear to be trapped on a long range basis in a certain socio- economic group (low-income). Students are in a more temporary situation and do have alternatives, such as dropping out of school for a year for income purposes. Hibbs will write up policy/philosophical stand regarding this matter, to be discussed further at next HC meeting. 2. Coordinator's Report a. In total, twelve to the Housing Commission from persons presently in five were new applicants. 3. New Business applications were submitted for approval. Seven were the Section 23 program and a. Conference in Omaha -Lyle Seydel and Dennis Kraft will participate in the Omaha Conference, July 15, 1976. Nancy Chisolm, Section 8 Coordinator at the Central Office of HUD will discuss inherent problems or potential problems of the program. 4. Audit Report - Letter from HUD stating results of management review of Section 8 Existing Housing Program which was conducted on May 20, and May 21, 1976 was discussed. According to the letter, only two items should be considered when issuing a Certificate of Eligibility: income and family composition. Seydel stated that he is in favor of continuing to check into the history of housekeeping habits of applicants. He feels that owners expect issuance of certificates is a kind of screening. s. Kamath moved for adjournment, Lombardi seconded the motion. Motion carried. NEXT MEETING - JULY 21, 1976 n u 7 M I NUTIES 10RA CITY PLANNINC AND ZONING AUGUST S, 1976 -- 7:30 P,M• COMMISSION CIVIC CENTER COUNCIL CIIAMBERS MEMBERS PRESENT: Ogesen Jakobsen, Cain, Kammermeyer, Lehman, Blum MEMBER ABSENT: Vetter STAFF PRESENT: Schmeiser, Osborn, Glaves, Child - _- RECOMMENDATIONS To THE ClTY COUNCIL: l• To approve Z-7610 rezone a tract application submitted by Bryn Mawr g , Inc, southern of land from RIA Heights extension of Sunset Street and (Location of tract includes to and Penkridge Drives and a southern extension of Denbigh . Part 7,) strip of land south of Bryn Mawr Heights, 2• To approve Y-7617 Bryn Mawr Heightsar Part 8, prelimin submitted b Bryn Mawr Heights, Inc.' Y plat 3• To recommend the following regarding the revised R-14 Urban Renewal Plan: The revised Urban Renewal Plan is not Inconsistent current Comprehensive Plan of Iowa City, with the All Street closures the exce be deleted from ptiof the the present .one block segment ofla between Clinton StreeCoColle Capitol Street. 8e Sn, with Lt and Catreet A policy be adopted statin and the use of g the acceptability of street closings signalization physical and operational changes .(one-way streets, vehicular traffic and aid plantin s closure pedestrian g , etc,) to restrict s are desirable movement so main- tained in the overall long as those in one form or another for plan and O Ions the elderl is main- The Cit Y and handicapped. City staff be directed and circulation pattern a to study the total CBD on the CBD to devise a and those of adjacent areasrw whiafficch flow With any recommended a complete circulation in c impact closures in Proposal in conjunction the Urban Renewal area, .t At such time that marketing documents are developed and Zoningeet closures should be included p 'he proposed and/ closures beforeissiondocuuests a ts are finalized of any recommendedstreet said Planning finalized, To consider the concept of the desirability of pocket parks. To provide for internal circulation within a block so pedestrians can move within the block without taking the circumference. To provide connections, possible tem block to block without auto temperature controlled might be in the nature Pedestrian conflict. from Of second story covered walkways, connections 1-4 I,d E Ira 9 Innovative development techniques arc encouraged so that the redevelopment can stand the test of time without becoming outdated any sooner than possible. That a limited number of on -street non -ramp parking spaces be Provided within the central business core which are designated and reserved for the handicapped. That redevelopers be allowed to incorporate privately owned parking facilities into their building designs (i.e., rooftop or underground). That restoration of historical or architecturally significant buildings be encouraged in the Urban Renewal plan. 4. Because of inadequate background material, the P&Z Commission was unable to make a recommendation on the extension of a sanitary sewer across Scott Boulevard permitting development beyond the present urbanized area. Kl:gUE5'1'S TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That a meeting be held with the City Manager and/or City -Attorney to resolve some of the problems encountered with the procedures followed for review of legal papers on subdivisions. LIST OF MATTERS PENDING COWISSION-COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. P-7403. Revision of M1 and M2 Zones. -3- SUMMARY OF DISCUSSION AND FORMAL ACTIONS 'TAKEN: Chairman Ogesen c;filled the meeting to order and asked if there were any additions or Corrections to the minutes of the meeting held on .July 1, 1976. A'motion was made by Cain, seconded by Kammermeyer, to approve the minutes as written.' motion carried unanimously. The following corrections were su minutes of the meeting held on Jul 15: The should read 88ested'`for the July 1, 1976 meeting"yinstead lofp"Jul paragraph l of'the'text' (2) P. 2, paragraph 2, line 3 „ Y 1, 1976.minutes"; "an RIA Zone , should read an RIB Zone A motion to a instead of 1976 meeting was made b yerovc as amended the minutes of the July 75, A motion was made b y Kammermeyer, seconded by Cain, and carried unanimously. minutes of the Jul y2Gap ermeycr, seconded by Cain, to approve as written`the Y $Z Special Meeting. The motion carried unanimously. Z-7610. Application submitted by Bryn Mawr Heights Inc. Attorney, to rezone a tract of land from RIA toRIB. LocationtofBtract includes southern extension of Sunset Street and southern extension of Denbigh and Penkridge Drives and strip o filed: 7/2/76 f land south of Bryn Mawr Heights, Part - 45 -day limitation: 8/16/76. 7. Date A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the City Council approval of Z-7610, application submitted by,Bryn Mawr Heights, southern rextension roftof n Sunsetd from RIA I(Location of Stet and southern extension of Denbigh and trac reincludes t Penkridge Drives and strip of land south of Bryn Mawr Heigh motion carried unanimously. ts, Part 7). The Z-7609. Application submitted by Bryn Mawr. Heights, Inc., for rezoning various contiguous tracts of land, all in Bryn Mawr Heights Addition south of Bryn Mawr Heights, Part 7, to corporation limits. Rezoning requested is from R1A to R18, R2, R3 and Cl as follows: Parcel 1 -- R1A to R3 Parcel 2 -- RIA to Cl Parcel 3 -- RIA to R3 Parcel 4 RIA to R2 Parcel 5 -- 111A to R3 Parcel 6 -- R1A to R2 Parcel 7 -- See Z-7610 above Parcel 8 -- RIA to RIB Date filed: 7/2/76. 45 -day limitation: 8/16/76. The following people spoke in opposition to the proposed rezoning: 1. Kenneth L. Lowder, 1211 Wylde Green Road,-. 2. Dr. Daniel Sheldon, 1300 Ashley; 3. Dr. Horowitz, 1132 Wylde Green Road; 4. Margaret Bonney, 1021 lVylde Green Road; -4- S. Mohamed Khowassah, 806 Wyldc Green Road; 6. Leonard Brodsky, 918 Wylde Green Road; 7. Craig Pastenow, 1207 Wylde Green Road. Kenneth Lowder, 1211 Wylde Green Road, submitted petitions bearing the signatures of approximately 112 people who oppose the proposed rezoning. Mr. Lowder explained that there were two different petitions; one set was signed by homeowners whose property either adjoins or is directly across from the proposed rezoning area, and the other set was signed by homeowners who reside in the immediate neighborhood but whose property is not contiguous to the proposed rezoning. The petitions are on file in the Department of Community Development. Some of the reasons given for objecting to the proposed rezoning are as follows: 1. I£ the area were rezoned, a subdivision progressing southward could create smaller and smaller lots with cheaper homes and thereby reduce the value of those homes in the neighborhood. 2. Rezoning would change the character of the neighborhood -_two properties currently zoned RIA would be immediately adjacent to 'property zone& u . 3. Traffic is already a problem on Wylde Green Road and increased development would worsen the traffic situation. Wylde Green Road presently serves as an arterial street between Highway 1, Coralville and the University' Hospital. 4. If the area is developed as proposed, Ashley Road may be needed as an access road and, therefore, may not be closed as originally planned'.' S. Many residents purchased their homes with the understanding that the area would remain s':ngle family residential. 6. Increased density would cause further over of schools. 7. There has been no demonstrated need that additional land is needed for commercial use in or near the subject area. Commercial areas presently exist which are accessible for residents in the area. S. The topography of the area would allow many single family homeowners to "look down" into multi -family development. 9. People who bought homes in the area should be able to rely on the developer's word of honor that the area would remain single family residential. 10. The developer has neither contacted residents nor explained what is proposed for the area. Mr. Charles Barker, attorney representing the developer, stated that the developer's intent was to try to follow what they understood to be the desire 0 -s- 0 Of the Planning and Zoning Commission; that is from single family residential to thatis, ,dto implenent step-down He said their efforts were aimed at the merci zoning hope that the reopening step-down formula og commercial.' thereby P 8 of Sunset Street can be completed together s p the y reducing the volume of traffic on IVlde Green Rod . soon as asked when the Highway Commission Y Green Road. Possible, Saeuglin planned to close Ashley,Chairman Ogesen was cont�ngentkoneSun�eteStreet indicated that the closin Drive- ' Dennis Commission's five-year plan, he saidg in with Highway1. g °f Ashley Drive It is in the Highway Tony Osborn, Associate Planner providing traditional transitional1ted that the plan was a good under a Planned Area Development zoning but the staff would'" attempt eof l control over the t P ordinance which would Prefer development type of development that would take give the City greater Ur. Ogesen explained place. fact that there are commercial rareas ato the South le for datntheCit and somewhere there should be a zoning was based on the single familytransition zone of ste yzoninty line Chairman residential areas will not directly p d°wn zoning so that Ogesen noted that apartment units usually abut commercial areas.' than single family residences. 8enerate fewer children' Commissioner Blum suggested that pidentialowners might seek a y at law if reliance upon single famil contractual zoning rens negotiations when the for the area was part of Y purchased their homes. A motion was made by Blum, seconded by Cain, n Mawr Heights, recommend to the Cit" approval of the application submitted by Bry, Inc. to rezone Parcel 1 from RlA to R3. y Council Commissioner Blum explained that he would Vote against the motion and stated that he favored a Planned Area Development for the Mr. Barker and Mr, subject area. waive the and Saeugling stated that the developer would be become better informed timedme laboution to allow those concerned an opportunity to he Proposed rezoning. PPortunity to Commissioners Blum and Cain withdrew the motion. One of the residents of the area urged the Commission to take action and Pointed out that it would be somewhat unfair to expect the residents of the area to appear at another Planning and Zoning consideration of the, g: Commission meeting' for; further and concerns would be a partgof theminutesexplained d'that their comments City Council. Attendance at future meetings would not be'forwarded "to the said, but all people are welcome to attend if they desire. be required, Commissioners Mohamed Khowassah questioned what the tax benefits were for single family dwellings vs. duplexes and multi -family indicated that tax benefits for various units. ` 'and Commissioners g units is an 'unresolved debate 0 -6- r� U but pointed out that the P$Z Commission is not in the business of trying to make money for the City. After further discussion, a motion was made by Blum, seconded by Cain, to defer action on Z-7609, application submitted by Bryn Mawr Heights, Inc. to rezone various contiguous tracts of land, to a special'PHZ meeting, scheduled for August 16, 1976 unless the developer submits a letter waiving the 4S -day time limitation. If the waiver is received, the item will be considered at a later meeting. Chairman Ogesen stated that he would prefer to vote on the individual parcels and if there are parcels that would not be recommended for approval, the staff could work with the developer on those particular parcels. He noted that the developer has the option of taking the request to the City Council even 'though the P&Z Commission may recommend denial. Commissioners Kammermeyer and Jakobsen 1 and 2. Commissioner Blum noted that the City Staff. expressed reluctance to vote on Parcels the developers have worked closely with The motion for deferral carried unanimously S-7617. Bryn Mawr Heights, Part 8, preliminary plat submitted by Bryn. Mawr Heights, Inc., Scott Barker, Attorney. Refer to Z-7610 above for location. Date filed: 7/2/76, 45 -day limitation: 8/16/76. Mr. Osborn stated that the developer submitted a revised plan and all. deficiencies were corrected. motion was made by Cain, 76seconded by Blum, to recommend to the City Council approval of 5-17, Bryn Mawr Heights, Part 8, preliminary plat submitted'by Bryn Mawr Heights, Inc. The motion carried unanimously. 5-7620. Mt. Prospect, Part 3, final plat submitted by Frantz Construction Co., Phillip A. Leff, Attorney. Located north of Mt. Prospect.Addition,Part 2, east of Sycamore Street and west of Fair Meadows Additions. Date filed: 7/23/76, 45 -day limitation: 9/6/76. Don Schmeiser, Senior Planner, stated that all discrepancies were: corrected With the exception of the appropriate signatures of the utility companies. He indicated that the legal papers had been referred to the Legal St' and some additional wording is needed on the agreement. .:- .. Commissioners expressed concern that the procedures to be followed"in review of the subdivision and the legal Papers involved are sometimes delayed due. to the workload of the Planning, are and Legal Staff.' It'was suggested that a meeting be held with the City Manager and or; some of the problems encountered with the procedures followed for review of g / City Attorney to.resolye legal papers on subdivisions. Commissioners noted that the Planning Staff 0 0 -7- is preparing a handout so that developers will be aware of the time frame necessary for filing, processing and reviewing plats and rezoning requests. Mike Kammerer, Shive Hattery $ Associates, stated that the subject area would drain into the Snyder Creek Watershed. After further discussion, a motion was made by Jakobsen, seconded by Cain, to defer until the next regular P$Z Commission meeting action on 5-7620, Nit. Prospect, Part 3, final plat submitted by Frantz Construction Company. The motion carried unanimously. Review of revised R-14 Urban Renewal Plan. A motion was made by Cain, seconded by Blum, to state the following: The revised Urban Renewal Plan is not inconsistent with the current Comprehensive Plan of Iowa City. The motion carried unanimously. A motion was made by Blum, seconded by Kammermeyer, to recommend to the City Council the following: All street closures be deleted from the present plan, with the exception of the one block segment of College Street between Clinton Street and Capitol Street. Commissioner Kammermeyer noted that the objective is to eliminate specifics from the general plan. Chairman Ogesen expressed concern that such a motion would imply that the Commission is opposed to all street closures.- He stated that he personally was not opposed to all street closures. The motion carried unanimously. A motion was made by Cain, seconded by Kammermeyer, to recommend to the City Council the following: A policy be adopted stating the desirability of a limited number of actual street closings and the use of physical and operational changes (one-way streets, signalization, narrowing, the use of plantings, etc.) on other streets to restrict vehicular traffic and aid pedestrian movement. Differences of opinion were exchanged over the words "desirability" and "acceptability". Paul Glaves; Redevelopment Specialist, stated that the purpose of the plan is to 'provide a degree of guidance to the developers from whom proposals are solicited. A motion was made`by Blum, seconded by'Kammermeyer,'to amend the motion to read as follows: A policy be adopted stating the acceptability of street closings and the use of physical and operational changes (one-way streets, 0 WE signalization, narrowing, the use of plantings, etc.) to restrict vehicular traffic and aid pedestrian movement so long as those closures are desirable in the overall plan and access is main- tained in one form or another for the elderly and handicapped. The ammended motion carried 4-2 with Ogesen and Cain dissenting. Commissioner Cain stated that she would consider a limited number of street closures to be desirable and not just acceptable provided that access is maintained. A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the City Council the following: The City staff be directed to study the total CBD traffic flow and circulation pattern and those of adjacent areas which impact on the CBD to devise a complete circulation proposal in conjunction with any recommended street closures in the Urban Renewal area. The motion carried unanimously. A motion was made by Blum, seconded by Kammermeyer, to recommend to the City Council the following: At such time that marketing documents are developed, proposed and/or acceptable street closures should be included. The Planning and. Zoning Commission requests a review of any recommended street closures before said documents are finalized. The motion carried unanimously. A motion was made by Jakobsen, seconded by Kammermeyer, to recommend that the City Council consider the concept of the desirability of pocket parks. The motion carried unanimously. A motion was made by Jakobsen, seconded by Kammermeyer, to recommend to the City Council the following: (1) To provide for internal circulation within a block so pedestrians can move within the block without taking the circumference; (2) To provide connections, possibly temperature controlled, from block to block without auto,pedestrian conflict These connections might be in the.nature of second story, covered walkways; and (3) Innovative development techniques are encouraged so.that the redevelopment can stand the test of time without becoming outdated any sooner than possible. Tho motion carried unanimously. A motion was made by Blum Council that a limited m, second dr Of bstreetermeyer, to recommend to the"City provided within the central business core which are designatedbe for the handicapped. non -ramp Parking spaces es gnated and reserved The motion carried unanimously. A motion was made by Blum, Seconded by Kammerme er, CODUCII that redevelopers be allowed Y to recommend facilities to into to-theCity: into their building designs incorporate privately owned parking Sn• (i.c., rooftop or underground). The motion carried 5-1 with Cain dissenting. Commissioner Cain voted against the motion because it is in conflict with stated that she the present.Zoning A motion was made by Cain, seconded b that restoration of historical or architecturalllum, to y significant to the Cit encouraged at the Urban Renewal Y Council plan. Y carried u nt buildings be P The motion carried unanimously. Chairman Ogesen stated that because Commissioner Vetter could the "IZ Commission meeting ,"her personal c0 Plan would be P not attend attached to the minutes, comments regarding the Urban Renewal Commissioners pointed out Personal view that the comments were representative i points and were not necessarily the viewpoints of otheretter s " Commissioners. ------------ Consideration Of proposed ordinance establishing requirements for lots into two parcels. subdividing A motion was made by Jakobsen, seconded by slum, to recommend deferral of consideration of a proposed ordinance establishing requirements for subdividing lots into two parcels. The motion carried unanimously. Commissioner Cain indicated that she Voted in favor of the motion onl the City Council is not scheduled to meet until August 24, 1976 Y because Consideration of the extension of a sanitary sewer across Scott permitting development beyond the present urbanized area. Boulevard A motion was made by Jakobsen, seconded by Kammerme er City Council that consideration be given to a sanitary Boulevard Y to recommend to the permitting development beyond the present urbanized across Scott 0 -10- 0 Chairman Ogesen stated that because specific information regarding the sanitary sewer was not available, he would oppose the motion. The motion failed to carry by a 1-4 vote with one abstention. (Jakobsen voted in favor of the motion; Cain abstained.) A motion was made by Jakobsen, seconded by Blum, to inform the City Council that, because of inadequate background material, the PBZ Commission was unable to make a recommendation on the extension of a sanitary.sewer across Scott Boulevard permitting development beyond the present urbanized area. The motion carried 5-0 with Cain abstaining. A motion was made by Blum, seconded by Cain, to defer consideration of S-7621, Court Hill -Scott Boulevard, Part 5, until the next P$Z Commission meeting. The motion carried unanimously. A motion was made by Kammermeyer, seconded by Blum, to include with the minutes a memorandum from Don Schmeiser regarding the Commission's request to meet with the School Board. The motion carried unanimously. Commissioner Jakobsen noted that the PF,Z Commission is aware of school problems and is appreciative of communication with.the School Board about potential problems. Attached to the minutes is a copy of the resolution expressing appreciation to N. William Hines, Jr. for his term of devoted service on the Planning . and Zoning Commission. The meeting adjourned. J e Ja}obsen, Secretary 0 Commissioner Juanita Vetter was unable to attend the August 5, 1976 Planning and Zoning Commission meeting at which the revised R-14 Urban Renewal Plan was discussed. Following are personal opinions of Commissioner Vetter concerning the R-14 Urban Renewal Plan. My preference for Urban Renewal is contingent on the sale of two large parcels for a conference center/hotel and a large department store in the square bounded by Clinton, Washington, Capitol and Burlington. I. College Street might then be closed from Clinton to Madison. 2. Madison would remain open to two-way traffic. 3. Washington might be one way (east) from Madison to Linn. 4. Clinton might be one way (south) from Market to Court and should be restored to full width, with angle parking on east side only. S. Dubuque might be one way (north) from Court to Market. 6. A parking ramp should be located as near the hotel and department store as possible, with entrance on one street and exit on another, to take advantage of traffic circulation around the square (Clinton, Washington, Capitol, Burlington). Parking �X attendant only should be considered for night patrons. 7. College Street should be one way between Linn and Clinton. 8. The hotel should accommodate tour buses, taxis, in a protected curb lane on Washington or Capitol Street. 9. The building at the corner of Clinton and Washington should be encouraged to provide a covered, (curved plastic roof) arcaded sidewalk and benches for convenience of city bus passengers. 10. The Inter -city Bus Terminal should be located where Cambus and City bus service would pass, to aid patrons from out of town. 11. If possible, Whiteway should expand (basement, upstairs?) or perhaps a new full grocery could be located on one of the smaller parcels. Its: 1 i 0l"01u ® r r v ' ♦ 11 I'I:♦nnin}; :md ?Luing Comm Don .'n 111L.`i atl', tir'I1i01• Plal11 L i I I_ l iDATE: August 3, 1976 �I PE: t;nld:'e'S.it) n'S request to meet ,kith the School Board As was requested by the Commission, the staff had called the Chairman of the School Board and requested that at their next regular meeting of the School Board, they place on their agenda for discussion the.adequncy of elementary schools in the southwest arca of fowa City. 'Me Chairman, however, suggested that we meet with the Superintendent of Schools to relay to him our concerns, and if.he felt it, was appropriate, they would meet with the Planning Zoning Commission. 77ie Superintendent of Schools was out of town at that time, and the Assistant Superintendent had requested that we meet with the Superintendent. Tho staff did meet with the Superintendent of Schools to.express our concerns and it appeared to us that they were very sympathetic and appreciative of being kept informed although,. however, lie did not feel it was essential to meet with.the.Board. I feel it is importantrthat we establish a close rapport With the School Board, especially in the preparation of the Compr%licnsive Plan. It would appear that the location of new elementary schools will require a considerable 'amount of input from the Planning Staff. DS:sc CJ R E S O L U T I O N • WHEREAS, with the meeting of .June I7, 1976 Mr. N. William Hines, Jr. brings to a close a term of devoted service on the Plannin g and Zoning Commission of the City of Iowa City, and WHEREAS, he has been an untiring and resolute worker for the betterment of the City of Iowa City, and WIIEREAS, he has through his firm determination supported high standards and contributed greatly to the work of the Commission, and WHEREAS, through his efforts, he has rendered that service to both the Commission and the community: NOW, THEREFORE, the Planning and Zoning Commission hereby resolves: That we express our appreciation of his term of dedicated service on the Commission and our gratitude for the countless hours which he has given to the work of the Commission, and That this resolution be incorporated into the minutes of the Commission and that a copy be given to s Hines. Dated at Iowa City, Iowa this 17th day of .June, 1976. Robert D. Ogesen firman C� ne akob en Juanita Vetter � CCAS (3 i Patricia Cain MINUTES OF A SPECIAL MEETINC LIBRARY BOARD 01. TRUSTERS WEDNESDAY, JULY 14, 1976 5:00 P.M. DIRECTOR'S OFFICE PRESENT: Farber, Hyman, Kirkman, Ostedgaard, Richerson ABSENT: Buchan, Bezanson, Moore, Newsome STAFF PRESENT: None The special meeting was called to accept the Site Study as revised and submitted by Robert 11. Rohlf. It was moved by Kirkman and seconded by Richerson that the Site Study as submitted by Rohlf be approved and sent to the City Council. Motion carried unanimously. It was moved by Hyman and seconded by Kirkman that the meet- ing be adjourned. Motion carried. Respectfully submitted, MINUTES REGULAR MEETING OF LIBRARY BOARD OF TRUSTEES THURSDAY, JULY 29, 1976 4:00 P.M. AUDITORIUM PRESENT: Buchan, Farber, Bezanson, Newsome, Moore, Kirkman, Ostedgaard, Richerson ABSENT: Hyman STAFF PRESENT: Eggers, Burton, Prosser, McGuire, Westgate Summary of discussion and formal action taken President Farber called the meeting to order at 4:08 P.M. The minutes of the regular meeting of June 24 and July 7th meeting were approved with one correction. Bezanson/Newsome. Motion to approve disbursements passed. Newsome/Kirkman. Director's Report attached. President Farber reported on the reaction he had received to the Board's request for a site for a new library building with- in the urban renewal area. Ile and several other board members explained to those who objected that: 1) It is the Board's job to recommend what they think will be best for providing quality library service to Iowa City. 2) Their recommendation reflects the best judgement of the consultant who was engaged to make a site study. 3) The consultant was hired with the approval of the Council and they were anxious to hear from the consultant and the Board on this matter. 4) The Site Study gives extensive information on the criteria for selecting a library site and evaluates other sites both within the urban renewal area. 5) The Library Board can only recommend, and realizes that any final decision must be made in terms of what the Council and community needs is best for Iowa City. 6) The Board's consideration so far have been based on the premise that the present building would be retained; consequently the pre- sent site has not been considered. 7) The Library Board continues to believe that a new library building would be a positive element in any downtown redevelopment plan whether in the urban renewal area or not. Building Chairman Kirkman outlined the agenda for the next informal meeting. The Board needs to map out plans for getting the build- ing program under way. The meeting was set for Tuesday, August 3, 7:30 P.M. in the Director's Office. Motion to approve expenditures for equipment and materials of approximately $2,095.00 from the Gifts & Bequest Fund as outlined by the Director was passed unanimously. Richerson/Moore. J 3�p 0 -2- 0 Resolution approved to East Central Regional L to areas without access with a minimum of $100. per year for the period mous. Newsome/Kirkman. accept the proposed contract with the ibrary Board to provide library service to a public library at 40¢ per item 00 per month and a ceiling of $2,000 July 1, 1976 to January 1, 1977. Unani- Resolution (attached) to authorize payment to Robert H. Rohlf for consulting services approved unanimously. Kirkman/Newsome. Resolution (attached) to establish pay scale and personnel rules and regulations for all employees of the Iowa City Public Library included in the bargaining unit of AFSCME, Local 183 approved unanimously. Richerson/Ostedgaard. Discussion on the possibility of Iowa City Public Library hosting the 1977 Iowa Library Association annual meeting led to a decision that it could not be held in Iowa City unless the date (Oct. 12-14) was changed since this overlaps with Homecoming weekend. The proposal to amend library rules concerning withholding of service to users owing the library money was tabled pending a more specific staff recommendation. Meeting adjourned 6:00 P.M. Respectfully submitted, )tA-N- dk Vivian uc an, ecretary 0 0 Director'sReport .July 29, 1976 Services The statistical summary for FY1976 has been completed and each Board member has received a copy. Because this is the first complete year of records for many of the items and because we also produced a calendar year 1975 annual report, there is no narrative or comparative statistical data. A few interesting items or interpretive comments: 1. Circulation of A-V materials has doubled since 1971 and now account for 11.80 of all items. 2. In FY1976 the public made 62,572 photocopies on our coin operated machine; twice as many as in 1974. Spot surveys indicate well over 50% of the items copies are non -library related. In 1973 6% of the people who entered the building during a user's survey did so to use the copier. 3. Service to contract and reciprocal areas has doubled since 1970 (our contract income has more than tripled) and now accounts for 12.2% of total circulation. 4. Use of our information denartment has doubled since 1972. Approximately 250 times a month telephone callers must be asked to call back because all information staff members are busy. 5. Over 45,000 booklists, program announcements, calendars and information sheets were Printed. 16,000 of them were dis- tributed by mail. Posting. or distributed to groups. Welcome Wagon, etc. 6. Since January 1973 and the advent of Permanent adult regis- tration, 28,342 library cards have been issued to local residents age 12 or older. In addition there are 5,318 currently registered in the children's department. The children's total is down 1.000 since 1971 because of the decreasing number of children in Iowa City. About 69% of library card holders are 18 years or older. 7. During FY1976 11,544 overdue notices were Prepared. This figure is about 2.50 of total circulation and in line with national averages. 8. The 5.127 reserves Placed during FY1976 accounted for 1.7% of adult circulation. Over 91% of all reserves placed were filled within eight weeks. 9. Reserves f, Interlibrary loans arc the most expensive of our circulation services because of the snecial handling required. ICPL borrowed twice as many items on interlibrary loan in FY1976 as in 1974, yet ILL loans accounted for only .002% of total circulation. One-third of all inter- library loans are 16mm films. Collections Durin¢ FY1976 11,218 new items were added and 6,428 were with- drawn for a net growth of 4,790 or 4.30. Out Qoal for FY1977 is to keep net growth below 2,000 items. This would be a growth rate of less than 2; on a total collection of 115,315 items. This growth rate becomes a crucial figure to watch as space within the building becomes more and more scarce. A heavy weed- ing program is already underway this summer for all areas of the adult collection. The new statistical reporting system now counts all non -cataloged items acquired and prepared for library use in addition to the cataloged materials described above. This has tallied an addi- tional 9,534 paperbacks, puzzles, clippings, pamphlets, telephone directories and college catalogs for a total of 20,752 items ac- quired and prepared in FY1976. Personnel Maureen Moses has resigned effective July 31. We will recruit a librarian with experience in the fine arts, general reference and A-V materials and equipment to fill her spot. Recently added to the library staff: Diane Ingersoll, senior library clerk in Technical Services; David Iliff, library clerk (1/2 time) in Technical Services; Susan Sandness, senior library clerk in Adult Circulation. Both Ingersoll and Sandness have substantial experience in other public libraries. Building $ Equipment The main water line to the boiler was replaced in June and the water pump was repaired in July. The insurance inspector returns in late August to approve the boiler's condition. A leak in the roof around the sky light above the dome on the old wing of the building damaged several books during a rainstorm in early July. The maintenance staff tarred the seam around the sky light and two subsequent heavy rains have produced no further leaking. An additional photo copier has been added to the office. This is saving much staff time. Increased use by the public of the coin- operated machine was causing staff members to stand in line too frequently. 0 -3- The new microfilmcr at the check-out the adult circulation desk Of operation Procedure consider has slowed Primarily because °py during the first down Of use by stat[ members, the need few weeks items which and because to build new patterns mittee has beer,named elated following the large number of 7 -day to investi ate g check-out. A staff com- going to a single library - wide loan he cost and consequences of They will report by October 1, Period For all items. RESOLUTION The Iowa City Public Library Board of Trustees has received Program, Iowa Cit Public Librar FI- RohlF and Frank (Robert E. Gibson - June 30, 1976 Library Sita Stud ) and Iowa City Public y (David R. Smith and Robert Fi. Rohlf and hereby accepts these documents as - July 1976)' Of the contract between Robert H. fulfilling the requirements Rohlf and the Iowa City Public Library Board of Trustees dated July 18, 1975, and authorizes the Payment of the agreed upon fee of $14,200.00 It was moved by Kirkman and seconded by that the above resolution be approved. — Newsome_ Passed this 29th day of July, 1976. res, ent ecretary MEN RESOLUTIONESTggL OYEE• RULES FOR ALL EMPLOYEES PAY LIBRARY BOARD OF PLAN AND PERSONNEL THE BARGAININGLIBRgRYOTRUSTEESWI CITY PUBLIC PUBLIC UNIT OF THE JOHNSON IN IN LISHED By , AFSCDfEI LOCAL 183COUNTY AREA THE IOWA PUB ORDER OF CERTIFICATION AS ESTAB_ EB RUgRy EMPLOYMENT RELATIONS ISSUED By g' 1976. BOARD ON WHEREAS a Library Trustees labor agreement and Munici between the since Pay Employees a American Fede Iowa City Public January I Local I83 ration of WHEREAS tn 1975, and and has been Sintepfeou ty this said WHEREAS agreement expires on June necessarythe Iowa City Librax 30> 1976 rules and desirable Y Board and rules included all employees to establish a °f Trustees deems Count in of the Iowa City Plan and the i t Y Area Public Em bargaining un' y Public Library by the order of c Employees AFSCME it Ment Relations ertification Loca1fl83e Johnson Board on F issuedpby the estab February g Iowa Public Employ_ BOARDhed NOF, THEREFORE 1976, ploy- TRUSTEES; BE IT RESOLVED BY THE IOWA CITY I. That PUBLIC LIBRARY resolution be a Pay Plan dated Jul June 30 1977) with ed cto the , 1976) and 1 is a ° for e 1 referenceYear 1997(July attached to this Z That the above named em 1976, through Regulations Manuallowa C1tY Public ploYees. regardto 1977o(JulyailY adopted May 22rso and re nnel Rules above named em' ly7esthrough June 30, be adopted It was employees. 1977 that the .Moved by ) with resolution be a °Pte . and seconded by Passed and approved thisas �� 29th day of July, 1976. J pre siaent IOWA CITY PUBLIC LIBRARY PAY PLAN July 1, 1976 6 mo. Annual Range ji F Library Aide la 524. 548. 574. 600. 628. 658. Library Clerk 1 548. 574. 600. 628. 658. 688. Sr. Library Clk. 2 600. 628. 658. 688. 720. 754. Maint. Worker II 4 - 658. 688. 720. 754. 790. Library Assistant 5 658. 688. 720. 754. 790. 826. Librarian I 9 790. 826. 866. 906. 950. 998. Librarian II 11 866. 906. 950. 998. 1042. 1092. Senior Librarian 13 998. 1042. 1092. 1144. 1194. 1244. 0 0 DLinutes Civil Service Commission Entry Level Examinations for Police Officers RECOMENMTIONS TO THE CITY COUNCIL: That the July 29 list of seven (7) names be accepted as candidates eligible for Police Officers. SLMRARY OF RELEVANT EVENTS: A ri1�28 19�76 - Commission met to discuss examination procedures and directed t e sth aff to arrange with American Physical Qualification Testing Corporation to provide and score the physical agility tests, Dr. Jacob Sines of the Univer- sity of Iowa to administer and score the psychological test, and selected the Lorge Thorndike Intelligence Test which Jane Anderson will administer on June 2 and make arrangements to have them scored. Jame 2 1976 - Commission members were present as the intelligence, psychological, andppTiys al examinations were administered. ,June 24, 1976 - Commission reviewed examination scores and selected applicants or oral interviews. July 22 and 29, 1976 - Thirteen candidates were interviewed with seven being selected by t Coe�irmussion for certification. �3 STAFF REPORT Planning and Zoning Commission July 15, 1976 SUBJECT: Z-7610. Application submitted by Bryn Mawr Heights, Inc. to rezone a tract of land from 111A to RIBlocated south, Part 7. Date filed: 7/2/76. 45 -day limitation: 8/16/76f Bryn Mawr Heights, STAFF ANALYSIS: The request area of approximately 20.3 acres is currently vacant and zoned R1A. The topographic condition of the request area is characterized by gently rolling terrain and limited natural vegetation. The subject property is highly suitable for low density residential development. Most of this land is presently devoted to agricultural purposes. High quality single family residences are found to the north and northeast and west of the request area in an R18 Zone. Vacant agricultural land abuts said property to the south and west. The rezoning is being requested to incorporate RIB, low density owner -occupied housing -- a compatible development to the surrounding area. The current zoning of the request area (RIA) is most compatible with the surrounding development pattern and the proposed RIB zoning of the subject area may be compatible depending on the overall density of development. Nevertheless, the average lot size in RIB developments may not be consistent with adjacent residential areas since lot sizes of 6,000 square feet are permitted. A subdivision plat submitted in conjunction with the subject rezoning request illustrates lot sizes in excess of 6,000 square feet and consistent with existing average lot sizes in the surrounding area. To rezone the area to an RIB zone would be acting on a good faith reliance that the subdivider would be pursuing the approval of said plat. Approval of the plat simultaneously with the approval of the rezoning application, with a further word of caution to the subdivider that any revised plat with smaller average lot sizes would be inappropriate, would be the City's only recourse other than denying the request. Any such attempt to do so would, in the Staff's opinion, be reasonable grounds to instigate rezoning the property back to an R1A zone. Present conditions in the immediate vicinity of the request area (Ernest Horn School District) indicate that overcrowding of Ernest Horn Elementary School is a critical area of concern. This area of the City (southwest) is rapidly becoming the prime development area of the community. See Staff Report - the Southwest Area Development Study of 1969. Mr. Richard Lahr, a school official of the Iowa City Community School District, has indicated to staff that additional elementary school age children residing in the area will be bused to the elementary schools, Roosevelt or Coralville Central. Mr. Lahr also indicated that there are no current plans for future school sites in the area or elsewhere in the community. Mr. Lahr did mention, however, that in order to meet increased school enrollment demands, an addition to Ernest Horn School may be constructed before the end of the year, 1977. J3`J 0 • 2 - The busing of elementary school age children to other parts of the community is very costly and one of the main arguments for the establishment of a no - growth policy. The City must eventually address itself to this issue to prevent such high cost in providing services to urban type developments. Land held in "urban reserve" or preserved until such time that services can be provided on an economical basis is one solution, but until the City refrains from extending sanitary sewer services to these areas, it is doubt- ful that the City legally has the prerogative to stop development in these areas. STAFF RECONNENDATION: Based on the foregoing analysis, it is the Staff's recommendation that the request area be zoned R1B. STAFF Overcrowding in Iowa City schools COMMENT: stems mainly from two factors: (1) entry of large, young families with school age children into the area, and (2) gradual increase in population density in the area due to new urban development. In selected instances, the overcrowded condition is temporarily due to family relocation and transitionary change in neighborhood population composition. Portable or mobile classrooms offer a solution to rectifying a temporarily overcrowded school facility. These units enable school officials to respond immediately to classroom requirements in specific neighborhoods. They can also prevent double sessions or excessive travel time to other schools. Long range solutions to inadequate school facilities can be rectified through the use of the neighborhood concept. This concept recognizes the elementary school as a central focus of residential neighborhoods. Acceptance of the concept implies that adequate housing consists not merely of individual homes, no matter how well planned or located, but that all residential and community facilities and services (i.e., schools, recreation areas, utilities, streets, etc.) required for shelter, health, and convenience of the residents in a neighborhood be included within the neighborhood. r r LAO A' T TO: Chairman Robert DATE: August 25, 1976 Ogesen FROM: Planning and Zoning Commission Iowa City City Council RE: Referral of items from August 24th meeting. At their regular Council meeting of August 2q, 1976 Items No. 11, 12 and 13 were deferred and referred back to the Planning and Zoning and for recommendation. The items from the agenda are attached. Mayor items suggested recommendations make them workable. on how to City Clerk Abbie Stolfus - I I b(1 Agenda 0 ,! Regular Council Meeting August 24, 1976 7:30 P.4N1. Page 8 Item N0. 11 CONSIDIiR SETTING A PUBLIC I ORDINANCE AMENDING O HEARING 23 SEPTEMBER TJ[EZONING 21 IO1VA CITY �L\CE N0. 2238 1976, 0� AN IOSVA BY ESTABLISHING REGU' TIS ZONING ORDIMNCE OF TREES 1VITHIN IOiVA CITY, IOiVA BLISHIS FOR THE PUNTING OF Comment: !Tris ordinance will BY ESTABLISHING SECTION 8.10.40. requirements for the planting the Zoning Ordinance b major provisions requireplanting and preservation of trees. Itsg an be development or redevelopment proposals! her thanesinglelfamily residential; that trees be planted along public streets trees be planted based on residential lot trees be planted that as part of the In parking lots. coverage; and that comprehensive1e ordinance has been developed planning process. Action: item No. 12 - CONSIDER SETTING A P ORDINANCE E PUBLIC HEARING ON SEPM1BER 21 IRDI CITY (ENDING ORDINANCE N0. 2584, THE FORESTRYlORDI AN q\r , OF THE FORESTRY BY REPEALING SECTIONS 3.38.8.q .38.11NCE OF THERF,OF. TRY ORDINANCE AND ESTABLISHING NE1V SECTIONS BINILIE3 Comment: This ordinance amends the Forestry Ordinance so that the Of the Forestry Ordinance and Tree Regulations are consistent. amendment is necessaryProvisions regulation of trees in thethatya single standard will apply to tTe s Action: item No. 13 Comment: Action: CONSIDER SETTING A PUBLIC BEARING ON SEPTIMBER 21 19762 ON AN ORDINANCE AMENDING ORDINANCE NO. 2238, THE ZONING ORDINANCE CITY, IOWA, BY ESTABLISHING ADDITIONAL PO{VERS FOR' OF I01VA OF ApNST��. ESTABLISHING SUBSECTION 8.10.28.H. 3� ZING BOARD This ordinance amends the Zoning( ) Of the Zoning Board of Adjustment Ordinance by expandin concerning the tree regulationnss. so that the g the powers due process of law This changey may aessary s e appeals ordinance will a may be ensured to the i is necessary , that apply by established appeal to whom, this ppeal process.