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HomeMy WebLinkAbout1976-08-24 Info PacketCity of low C- MEIe/1ORAND V M DATE: August 5, 1976 TO: City Council and Department Heads FROM: City Manager rn RE: Council Meetings The summer schedule of Council meetings has been revised to include an informal Council meeting on August 30 and formal meetings on Au and September 7. An informal,session will not be held on September 6 because of the Labor Da gust 31 Day holiday, 1 377 City of Iowa Cit• MEMORANDUM DATE: August 5, 1976 TO: City Council FROM: City Manager RE: U Smash rh The U Smash Fm property at 126 South Gilbert Street is on the market with an asking price of $100,000. The assessed value is approximately $66,000. The information indicates that possession may be had in ninety days, The Property is approximately 80 x 90 feet. The City currently owns all of the land in that block with the exception Of U Smash Em, Wilsons Sporting Goods and the transformer facility. the question of the new library and the unanswered question of joint With and fire or separate facilities for police and fire, it certainly would appear appropriate for the City to acquire that building. Because I am on vacation and do not wish to allow an opportunity to pass by, Linda will call each of you to determine if you feel we should explore the matter further, Dfy personal opinion is that we should. In the interim, I will call and indicate that the matter is presented to the City Council for lconsideration. 1 3 7, 0 0 City of Iowa City MEMORANDUM TO: City Council FROM: City Manager RE: Vacation w tment Heads DATE: August 5, 1976 From August 4 through August 20, Harvey Miller will serve as acting city manager. The manager will be on vacation from August 4 through August 17. August 18 through August 20, I will be attending a workshop in Chicago, entitled "Managing in a Tight Economy," sponsored by the National Training and Development Service and partially financed by HUD. The program will include topics such as determining program effectiveness, increasing productivity, measuring community needs, and additional revenue resources. Other staff members on vacation are: Dennis Kraft (will return August 16, Rick Geshwiler acting director), Dick Plastino (will return August 23, Gene Dietz acting director), John Hayek (will return August 23, Tony Kushnir and Angela Ryan on duty for the Legal Department). 3�q City of Iowa City MEMORANDUM DATE: August 6, 1976 TO: Neal Berlin, City Manager FROM: Paul Glaves, Redevelopment Specialist F0 RE: Urban Renewal Activities, Weekly Progress I. Following is a listing of Urban Renewal activities carried out this week: a. Sent letters to the consultants other than Zuchelli, advising then of the selection of the Zuchelli firm. b. Performed a review of the Relocation Account, to correct an erroneous Procedure discovered the previous week. C. Performed a review of the delinquent rent procedure to insure compliance with HUD directives. d. Prepared a contract and resolution for sale of the house at 122 E. Court Street to Max Yocum, pursuant to Council motion of August 3. e. Began estimation of costs incurred due to the non -removal of the house at 122 E. Court Street, to be offset against the return of the prior payment, pursuant to Council motion of August 3. f. Reviewed the Urban Renewal cost implications of the draft settlement letter to Welton -Beckett. g. Drafted responses to four letters to the City Council which had been referred to the Redevelopment Division. h. Discussed with Don Zuchelli the preparation of the scope of contract, staff level decisions, and the need for rapid counsel regarding basic marketing strategy. i. Began a review of the appraisals received from Iowa Appraisal and Research, and Arthur J. Frahme and Associates. j. Began review of the proposals for appraisal services received to date. k. Attended the informal meeting of the Planning and Zoning Commission on Monday, and the formal meeting of the Planning and Zoning Commission, at which times discussion and action on the Urban Renewal Plan took place. 1. Compiled and sent to Don Zuchelli information, including the Land Use Marketability Study, The Link Programs Market Data, the materials prepared byDoug Lees University students, the Court decision, Section 403 of the Iowa Code, the library site study, the Walker parking study, and parceliza- tion data for the R-14 project area. M. Discussed the parking policy revisions with the Finance Department personnel. PG/ssw )38Q u CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin City Council FROM: Richard J. PlastinO RE: Landfill Charges A situation has developed is less than desirable for DATE: July 29 1976 at the sanitary landfill which the Iowa City financial situation. The billing system at the sanitary landfill is on the "honor. System-. When haulers come across the scale they give a permit number identifying where the solid waste originated in Johnson County. The Finance Department then bills the appropriate community for the solid waste. There apparently is a breakdown in the "honor" system as indicated in the table below. This table shows the solid waste production from each community for the last six months. To obtain these figures the actual monthly tonnages taken at the sanitary landfill, were divided by the population of thefrom tons into pounds. town and again divided by 30 days per month and then converted In other words, the table indicates the average solid waste month lgenerated each day of any particular by eachthat the solidpwaste fibe guresrson in thecforueach communityIt shoulincludetall residential, commercial and industrial solid waste. Based upon the actual tons of solid waste that come across the scales per month, Iowa City bills that city at a rate Of $3.62 per ton. The major cause of concern is the unusual characteristics indicated in the table. As you 'Vill note the Iowa City rate runsaround five pounds (5 lbs.) per person, per day Ci the winter months, and starts to increase in the summer months. This is to be expected since there is a great deal more yard waste and to some extent, more household solid waste in warmer summer months. Two things stand out when looking at some of the other towns in Johnson County. First, the volumes generated per person are much lower than Iowa City's generation rate. There may be some extenuating circumstances which explain the low generations, such as: a. the private haulers serving some communities may be going to another landfill; b. the community may he totally residential in nature with no high outputs from industry; and C. the community may have a high percentage of elderly 1.384/ page la • Landfill Charges • Pop. Jan. Feb. March April hIay June Iowa City 48,925 4.2 5.3 5.6 5.8 7.4 6.4 Lone Tree 936 0.8 0.7 1.2 0.7 0.7 0.8 Riverside 758 1.6 1.1 3.4 3.3 2.7 3.0 Solon 960 1.7 1.8 2.2 2.8 2.8 3.1 Tiffin 311 0.2 0.1 2.8 3.2 1.3 0.8 N. Liberty 1,408 3.1 1.8 1.9 1.8 3.5 2.0 Hills 518 2.0 2.8 2.5 2.8 2.9 3.1 Kalona 1,488 3.2 2.1 3.2 3.2 5.1 4.9 Coralville 6,605 3.4 3.1 8.0 5.4 5.5 6.1 Swisher 607 - - - - _ 4.0 TABLE 1 Solid haste Generation , lbs per person per day page 2. • • Landfill Charges people who traditionally have lower generation rates. Even given the above extenuating circumstances, there is no logical explanation for the extremely low rates being generated by Lone Tree and Tiffin. Another discrepancy that occurs is the actual decrease in solid waste weight when comparing summer against winter months. It can be noted from the table that Lone Tree, Riverside and North Liberty actually have less solid waste in June than in some of the winter months. It is extremely difficult to find the exact reason for all Of these unusual solid waste generation rates. The only way to get an absolutely accurate figure for each community is to run a test under controlled circumstances to insure that all solid waste from the community is being charged against the proper permit number and is not inadvertently or deliberately being charged against the Iowa City permit number. While a controlled check of another community's solid waste might be done, it is not seen as a proper function for Iowa City to undertake this action. Two types of action that might be taken by Iowa City that are more feasible are listed below: 1. Charge every truck that comes across the scale a fee based on the tonnage on that truck. This has the disadvantage that commercial businesses in Iowa City would be heavily penalized. They now pay for private commercial pick up and these rates would increase significantly if commercial haulers from Iowa City were charged a fee for crossing the scales. At the present time, all residential and commercial solid waste from Iowa City enters the landfill with- out charge. 2. Charge all cities having a contract with Iowa City a flat rate based upon the population of the community and an agreed upon generation rate per capita per day. It is recommended that Iowa City select option #2 and that a generation rate 5.3 lbs. per person per day be used for all communities having contracts with Iowa City. While the 5.3 lbs. generation rate may be in excess of the amount generated by a community during some months; as mentioned above, the procedures to determine exact generation rates would be extremely difficult. In summary, it is recommended that the following communities be billed monthly on a flat rate based upon the population of the community and a solid waste generation rate as follows: Page 3. • Landfill Charges July 29, 1976 Coralville Lone Tree Riverside Solon Tiffin North Liberty Hills Kalona Swisher Oxford *This represents nationwide per 1968 averages. • 6,606 5.3*lbs/cap/day 936 It 758 It 960 it 311 1,408 518 1,488 607 666 the amount of solid waste collected capita per day in urban areas based on It is recommended that the University of Iowa, and the Iowa State Highway Commission continue to be billed on an actual tonnage across the scales basis since their trucks are readily identifiable. Rural residents of Johnson County should continue to charge against the Johnson County permit number and the continue billing the county on actual tonnageCity should . T onhis is the ly way to handle rural residents since no popu can be established for a flat rate billing sylation base stem. If Council wishes to pursue this matter, it is recommended that notices be sent to all parties involved and a Public Hearing be held to more fully discuss the situation. While Iowa City has no interest in unfairly charging other communities within the county, there is a responsibility to insure that Iowa City citizens are not subsidizing solid waste collection throughout the county. At the present time, Iowa City has contracts with all the communities listed in the table above; however, many of these have expired or are due to expire and new contracts can be written reflecting changes desired by Iowa City. Failure of the communities to use the Iowa City sanitary landfill poses no problem to Iowa City since the revenue generated by other communities is low compared with the total cost of operating the sanitary landfill. Iowa City sOf hould not take advantage of its position as sole supplier described linsthisces memoshouldberrectfied nJohnson County; iwever, the inequities RJP:bz cc: Pat Strabala 0 CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: ALL DIVISION & DEPART 'NT HEADS FROM. Richard J. Plastino � % RE: Equipment Superintendent's Position DATE: July 30, 1976 Chuck Lloyd, who is presently the Equipment Superintendent in Riverside, California has accepted employment with Iowa City has Equipment Superintendent. isr. Lloyd has been with Riverside seven (7) years sed in all aspects of equipment, maintenance and management. Mr. Lloyd and his family are originally from Iowa and I believe he will make a fine addition to the City work force. Mr. Lloyd will be in Iowa City to assume his job responsbility as soon as he completes makingItis arrangements for selling his house and moving. expected he will be here mid to late September. When he arrives I will bring him around to meet all of you. RJP:bz 139, • UNITED STATES OF AMERICAIfECEIVEO JUL 2 6 1976 GENERAL SERVICES ADMINISTRATION July 21, 1976 Mr. Neal G. Berlin City Manager, City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Dear Mr. Berlin: Re-.(ian (i 1.500 $act Dnnniit,.? knad Kansas City, .110 61131 6t C/1 rv�f jj This refers to your July 15, 1976, letter concerning the former main Post Office property, 28 South Linn Street, Iowa City, Iowa. Thank you for conveying the results of the City Council's recent review of interest in acquiring the former main Post Office property. Please advise us, as soon as possible, when you desire to discuss the city's interest in acquisition of the property. In response to your inquiry concerning private proposals, we are not able to provide assessments of the viability of indicated private interests. Sincerely, CHARLES W. MC KINNEY _ Director, Real Property Division Public Buildings Service Keep Freedom in Your Future With U.S. Savings Donde - )38,3 • RE`IVED AUG ?. 1976 i' OAT[: July 30, 1976 70: Gene Dietz, City Engineer / FROM: John I-Iayek, City Attorney IIJVrG '� Washington Street Sidewalk Vaults Dear Gene: (' y You have requested my views concerning the obligation of the City to repair leaks that have appeared in the streetside walls of some side- wall, vaults along Washington Street. As you know, in 1974 when the City reconstructed Washington 1 Street, the City Council, with a few exceptions not material here, decided to reconstruct at public expense the walls and ceilings of the sidewalk vaults along Washington Street. This decision was based upon the long- term use of many of these sidewalk vaults and the fact that in many cases the vaults or passageways were necessary for access to the properties. For these same reasons the City Council decided not to charge :any rent to the property owners making use of these vaults even though in many cases the property owners receive a substantial benefit by the use of public property in connection with their buildings. During the course of the construction work the City did undertake in some instances to repair walls that had leakage problems. These repairs were undertaken by the City in an effort to maintain good will with the property owners along Washington Street and because of the ease of doing them as a part of the construction project. It seems to me that at the present time and for the future the City should not attempt to repair sidewalk vault walls along Washington Street. The property owners along Washington Street are already receiving a substantial benefit without the City assuming an obligation to keep the j walls and structures in good repair. If the property owner is experiencing problems with a sidewalk vault, it seems to me that the property owner's solution would be to either repair the existing wall or else wall off the sidewalk vault with a new wall which of course could be totally sealed "• against ground water seepage and the like. I realize that in some cases this may seem like harsh alternatives but I believe for the City to do otherwise would be to assume on the part of the public a continuing liability of considerable magnitude. Jbh�i Hayek JWH:vb oc..c \oal Berlin �38y 0 o o s3�IOE Sr,/^y CNBC CENTER. WASHWOTONSIOWA CRY. I0wA=,0 \ John K. Kammermeyer, M.D. 2 19001f Avenue, Ct. Iowa City, Iowa 52240 Dear Dr. Kammenmeyer: I am writing to respond to your letter of June 25, to the City Council, in which You raise questions pertaining to public hearings and street closures. As we have discussed, there are several points at which street closure decisions may be made. First, any closures may be included in the Urban Renewal Plan, which is currently undergoing revision, and upon which a public hear' held. hearing will be are Second, closure decisions may be made at the time the land marketing documents for pTepared and approved by Council. Such documents will be readily available public inspection, and subject to public comment. Thir street will be Thisdcontract willubesf led for publicdin the ins inspection, notice contract (if at all). be published. P ,and notice of. this fact will ate r concern . I as minimum be afforded theeo odic input into this decision. The/public will, at a min' once a redevelo tunities to comment as cited above. However, gntai contract is entered into, many of the developers decisions, its ability to obtain financing and its building plans, will depend upon i public comnittment to close streets if such a commitin P is made in the contract. Redevelopment of downtown Iowa City will to a large extent depend on the public committment to that effort. Once made, this commtittment needs to be stable; absent compelling changed conditions. Accordingly, full public discussion should occur Prior to, and at the time that redevelopment contracts are entered into that time, redevelopers must be able to rely on that contAfter racted comni. ttmenA If I may provide any further information concerning this.subject, please contact me. Sincerely, P;VufGloves, Redevelopment Specialist cc: V6fenbers of the City Council Neal Berlin, City Manager Dennis Kraft, Director, Department of Comminity Development PRG/ssw 13e 9 0 INFORMAL COUNCIL DISCUSSION JUNE 28, 1976 1:30 P.M. The Iowa City City Council met in informal session oat n the 28th day of June at 1:30 P.M. in the ConferenBalmers, Foster, the Civic Center. Councilmembeers preserret.ennSeneYe,Vevera. Staff- deProsse, Neuhauser, Selzer, members present: Berlin, Stolfus, Schreiber. COUNCILTIME Councilman Balmer advised that he would bring up the Barker request at the formal meeting on the 29th when Attorney Meardon will be present to discuss the problem. He also as ed if the letter from Robert Tyson, office of Programming & had solved the questions concerning the handicapped. The City Mana- ger replied that some questions were larified, but some inter - c pretations seemed inconsistent whetherthe or notintent there wouldbelaw- Councilman Balmer q The City Mana- ger by going to bi-monthly utility billing. The and there ger pointed out that we would be sending ht be higher but they would average would be less complaints with the actual readings. He advise that initially the bills ou adopt the ordinance at the next out, and requested that Council thedin sst. meeting. Council concurred that they WOnto effectonAugdings ust and adopt the Ordinance so it could go Councilman Selzer questioned Item #19, ordinance Vacating Streets Relative to Urban Renewal, noting that the area described is not the one intended, and asked that it be estedrthatebesides Elect the diagonal. Councilman Perreifsthe other reason was closing the area for safety reasons, then the re - an experiment to see what college the ishould also bempact would closed. The Manor mainder of Dubuque and Colleg to Burlington. Rig ht agreed, except not closing all the way however, she wanted to close only the area in the ordinance. Councilman Foster questioned if service vehicles seoftbetallowed on Dubuque between College and washing ton, becaualley in Block 65 is bloifhservicelvehiclesswouldlbekallowed Councilman Selzer questioned,81. to cross os sorig Dubuque nal from plan.Block 65 Councilman Perreteinformed the Council rs that he had received several phone calls concerning the lack of recreational facilities at Mark IV. The Mayor reminded all the memo received from the Staff. Councilman Perret pointed out that conclusions reached after a meeting with the City Mana- ger was that the City would offer a bus pass to be used to go to Ernest Horn school, bus to be chaperoned. Steve McCurdy, staffperson at Mark IV,requested rides to the swimming pool or 1386 Page 2 W 0 Council Discussion June 28, 1976 Recreation Center on Wednesdays and Saturdays. This request would not be taken up by the Parks and Recreation Commission until their meeting on July 14th, and Perret asked for a special meeting before this. Mayor Neuhauser commented that unless the Parks and Recreation Commission could come up with a scheme that would be fair to everybody, she would not support it. There are other children in other parts of town who have the same problem, and Mark IV can use the Cambus. The City Manager advised that the past problem has been with the staff at Mark IV; there is a lack of cooperation or interest in the programs offered, although the staff had made a real effort. The consensus of the Council was that the Council had no objec- tion to the Parks and Recreation Commission having a special meeting. The City Manager advised that the City Attorney would give an oral report concerning Aycori Manufacturing, Inc. dba/Copper Dollar, 211 Iowa Avenue. He also explained the coverage of the lease on the Davis Building. Mayor Neuhauser explained problems the citizens are having with the new brush ordinance, and it was suggested that the Director of Public Works could advise Council what the alternatives are. She also commented that the reply from the Appeal Board concern- ing the budget was incredible, noting that they are encourag- ing the City to borrow money, which would ruin our rating. The City Manager pointed out that the City could appeal or deal with it with the State Legislators, but we should get Hayek's opinion on our options. (1) The City Manager presented two items for the agenda: Setting public hearing on the West Park Lift Station Pro- ingtplans andproject Specificationro gram. sbfor etheaAsphaltRResurfacingpprov- Councilman Selzer reminded the Staff that he had not re- ceived the list of downtown merchants tenant owners who were replaced. Glaves noted that it would be ready on Friday. Councilman Selzer asked for an overlay over the urban re- newal map to show the street closures and another overlay which would show the parking now. He suggested adding the area for two blocks each way, so the total picture would be available. Councilwoman deProsse asked what Council would be discuss- ing concerning the statement in the emergency bulletin put out by APSCME. The City Manager advised that as this was a part Of negotiations, it could be discussed at the executive ses- sion. The Mayor noted that the appointments to Mayor's Youth would also be discussed. Page 3 URBAN RENEWAL Council Discussion June 28, 1976 Director of Comm. Dev. Kraft and Redevelopment Specialist Glaves were present for the discussion. The memo Council re- ceived on Block 101 was explained by the City Manager. Mayor Neuhauser pointed out there are two different situations in urban renewal: (1) south of Burlington, where all public im- provements have been constructed and (2) north of Burlington. Her preference for marketing was to designate the uses South of Burlington St. and market them individually, one area for housing. It was pointed out that installation of telephone, gas and electric utilities would be inconveniences, and phas- ing of construction, if Blocks 83, 84, and 64 were marketed together so that parking would be available, could be stipu- lated inthe bidding documents. Mayor Neuhauser read the design criteria from the Land Marketing Document. The City Manager inquired of Council where more control would be wanted and the nature of it, if more con- trol is what Council wants. Council discussed how specific they wanted to get in order to insure an overall good level of de- sign, and the level of detail required to meet the marketing method attached to specific parcels. The consensus that South of Burlington Council would allow any permitted use, housing preferred, was pointed out. In refer- ence to Sec. 304 of the contract, HUD has advised that it can be deleted. The Mayor did not want to change it but let the developer set the schedule when things were going to be built, but not take possession of the land until construction is ready to start. The City Manager advised that this gives more control. Councilwoman deProsse outlined her ideas: selling portions of Block 82 as one parcel; selling Blocks 65 and 64 separately; putting housing on 93/101; keeping Capitol St. open; and en- couraging expansion of the motel on Block 102; elderly housing in Block 103; a probable use for Block 64 would be for the library, not splitting up the block. Councilman Foster stated that the Council had a moral commit- ment to allow those displaced a chance for prime land, and com- mented on the potential for second and third story housing across from the campus. Glaves distributed an alternative concerning the acceptance of the highest responsible bid which was taken from the urban renewal handbook, #65. He pointed out that any parking garage accommodating 600 cars would need one-half block, the facility would be four stories high, sloping floor design, and there would be 300 square feet per car. • 0 Page 4 Council Discussion June 28, 1976 In connection with the consensus that a Class A depart- ment store was a top priority, the City Manager explained that for this item, a consultant could be hired and the cri- teria Council had established could be used. This included: goosenioreandnother, theation of a departmentlstore,�,andloritfor provision forspark- ing for retail space. He noted that he was not aware of any- one locally who could do this. Council discussed whether or not to hire a consultant. The City Manager reported that Council- man Vevera had commented that he agreed with staff that there would have to be some compromise or there wouldn't be any urban renewal. He is not interested in splitting up the major parcels, and wants one developer for the major parcels. Possibility of a new EIS was mentioned again. City Manager Berlin asked if he should procedd to deal with the question of housing. There were no objections from Council. It was moved by Perret and seconded by deProsse to adjourn to executive session for discussion of negotiations and appli- cation for Mayor's Youth Committee. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Motion carried, 6/0, Vevera absent. Meeting adjourned, 4:15 P.M. THE WALL WEET lQq K .JT BENT CONTROL BLIGHT,.: Rent control has long been a de Yf��itt`�phington's lush wa- symptom of the diseased political ,ter(�ta':complex are protected by economy of New York City, and— controlled rents? Rent control also may not survive the current fiscal` tends to favor established red- crists. Indeed, because of his stat- dents over transients or newoom- utory responsibility to protect the ere and therefore whites over mi - viability of the federal loans to the norities. city, Treasury Secretary Simon has been pressuring the New York politicians to abolish or modify the system. Unfortunately, rent control is not merely limited to New York City. Indeed, it has recently been spreading, largely as a oonse quence of unusually sharp infla. tion. Rents are now controlled by government In 106 other cities in New York State, 100 municipali- ties in New Jersey, Boston, Cam. bridge, and two other cities in Massachusetts, a half dozen com• munities in Connecticut, Balti- more and three Counties In Mary.. land, the District of Columbia, Miami Beach, and several Alas- kan cities. ,According to the rent control expert, George Sternlieb, direc- tor of Rutgers' Center for Urban Policy Research, approximately one eighth of all American rental units are subject to some sort of rent regulation.. While the slack- ening of inflation has somewhat weakened the pressure, rent con- trol has been under serious con-. aideration In many other jurw diction, including Washington, Oregon, and Callfornla,, so it is necessary to- tediously review the arguments against it. Rent control makes no sense economically or socially. Holding return on investment below mar- ket levels lowers the value of prop- erty investment, and therefore re- duces assessed valuation and real property tax revenues, pushing the local tax burden onto Commercial and Industrial propfrty and owned single-family housing. Perhaps it is needless to note that rent control, and even the threat of rent control, dries up in- vestment. Keeping rents artifi- cially low also contributes to hon- ing decay by discouraging rein. vestment and ordinary mainte- nance. No one should be cozened by claims that rent control helps the poor. In most slums, as much rent is charged as the pitiful market will bear; the beneficiaries are more prosperous, including some very prosperous. Would you be. lieve that the down.trodden real. But the politics of rent control are even more perverse. Rent con. trol represents the crudest at, tempt to legislate something for nothing. Since tenants outnumber landlords, cynical politicians count heads and vote accordingly, disregarding the economic and fis. cal .viability of their governments, not to mention simple equity.,One could argue that the politicians are merely: behaving rationally,, ex- cept that they are conai0erably less receptive to the wider public demand for lower taxes.' The political pressures are such, in fact, that rent�rontrol is beginning to show its ugly head at the. federal level. Many.,'hdusing experts are troubled by.an appara entiy trivial tax amendment ppro- posed by Senator Sparkman._ cer- tain tax preferences tkow gran d to all-new housing construction would henceforth be limited to units renting for leas a per-, centage =the "fair mark rent," as more or less arbitr eter- mined by HUD regional ees. IrV itself, the amendment innotiu oust but it has a nasty potential fo 1 establishing an official level of a': "fair" rent, a camel's nose to the'' tent of federal rent regulation.Jt i But the main threat co tinuea at the local level. If given a en op- tional "renf control autho col ty by state legislatures, count! and municipalities will be' subject to organized tenant pressure. The po- tential for rent control agitation is an argument for limiting the pro- Portion of rental units in any juris- dictlon. Home owners' and taxpay. era' organization should+ con- stantly remind the politicians that artificially lower rents for "tomean higher: taxes for evertbody else. This Is an extremelys4rious business. U developers and•land lords cannot expect a�market,re- i turn on their investment, therental . Will not be met needs of our people y private,; enter. prise, and government will'surely fill the gap with exorbitantly ex pensive public, subsidies, pith as. sorted ,.social engineering', strings attached, to the evenknl consternation of landlordandten. ant: Nike 138 DATE: August 13, 1976 TO: City Council FROM: City DLanager RE: Material in Friday's Packet Memorandum to City Council from 3edevelopment Specialist regarding Urban Renewal 13&g Plan. Urban P.enewal weekly progress report. 1 3 s q MemorandUml to City Council from Acting Director of Con -amity Development regarding Innovative Project Grant status. 1act 0 temorandinn to City Council from City- N. "eager regarding gifts and gratuities. 13`L i Copies of responses to letters which have been on recent Consent Agendas: a. PLs. Rebecca Johnson 392 b. MS. Judith A. Svendsen 1 Sq 3 c. Mr. Donald D. Duncan, First Federal Savings and Loan Association 134y Monthly reports for the month of July for the Departments of Co=mity Development, Yuman Relations, Parks and Recreation, Fire and Police. 1395 Report of modular account's receivable. 1 3 91e Pending Council Items. 1387 !j Informal Session Agendas. a 1f "` u l City of Iowa City MEMORANDUM TO: Members of the City Council DATE: August 13, 1976 FROM: Paul Glaves, Redevelopment Specialist �� RE: Urban Renewal Plan 1•At re the City Council meeting of July 13, the Council referred revisions to the Urban Renewal plan to the Planning its review and findings. the Proposed g and Zoning Commission for 2• The Planning and Zonin took formal actig Comm?.ssion held discussion meetion at its meeting of August 5, 1976, ngs on the Plan and 3• The results of this formal action are as follows: a' The of and Zoning Commission made a formal finding Renewal Plan is not inconsistent with the Comprehensive Plan. ng that the Urban b The Planning and Zoning Commission made the following concerning streetZoning ung • recommendations All street closures be deleted from the present plan, with the exception of the one block segment of College Street between Clinton Street and Capitol Street. A policy be adopted stating the acceptability of street closings and the use of physical (one-way streetsand operational changes plant , signalization, narrowing, the use of ings, etc.) to restrict vehicular traffic and aid pedestrian movement so long as those closures are desirable in the overall plan and access is maintained in one form or another for the elderly and handicapped. The City staff be directed to study the total CBD traffic flow and circulation pattern and those of adjacent areas which impact on the CBD to devise a complete circulation proposal in conjunction with any recommended street closures in the Urban Renewal area. At such time that marketing documents are developed, proposed and/or acceptable street closures should be included. The street Planning and Zoninges Co miision rests a review of any recommended documents are finalized. 0 0 Members of the City Council August 13, 1976 Page 2 c. The Commission made the following recommendations concerning the nature of the downtown redevelopment: To consider the concept of the desirability of pocket parks. To provide for internal circulation within a block so pedestrians can move within the block without taking the circumference. To provide connections, possible temperature controlled, from block to block without auto pedestrian conflict. These connections might be in the nature of second story covered walkways. Innovative development techniques are encouraged so that the redevelopment can stand the test of time without becoming outdated any sooner than possible. That a limited number of on -street non -ramp parking spaces be provided within the central business core which are designated and reserved for the handicapped. That redevelopers be allowed to incorporate privately owned parking facilities into their building designs Ci.e., rooftop or underground). That restoration of historical or architecturally significant buildings be encouraged in the Urban Renewal plan. 4. There was one unresolved staff recommendation at the time the plan was referred to the Planning and Zoning Commission. As shown on lines 25-28 of page 14 of the draft revision, the plan allows up to 100% lot coverage (the amount of land actually covered by the structure) in the CBS area. This level of coverage clearly is not appropriate for the larger parcels, though it might be for the smaller parcels. At the same time, the parking requirements in the CBS zone would make it unlikely that 100 percent coverage would be possible even owe smallest parcels. Therefore, the following paragraph is appropriate and should be substituted for the section shown on page 14, lines 25 through 28. .provide for up to 100 percent lot coverage of all parcels of less than 15,000 square feet; and up to 80 percent lot coverage on all parcels larger than 15,000 square feet; and a floor area ratio of up to five times the development area; provided that the parking and other requirements set forth in the zoning ordinance must be fully met. Floor area ratio premiums may be allowed for inclusion of plazas, open space, street arcades, canopies, passenger loading, and freight loading facilities. 0 0 Members of the City Council August 13, 1976 Page 3 S. In order to expedite the Plan amendment process, I have started drafting the amending resolution, on which the public hearing is to be held. Prior to the completion of this draft, it will be necessary for Council to consider the Planning and Zoning Commission's recommendations, and any other changes to the draft which the Council may wish made. The Resolution may also be changed following the public hearing, in response to public or other inputs, prior to adoption. PG/ssw 0 0 City of Iowa City MEMORANDUM DATE: August 13, 1976 TO: Neal Berlin, City Manager FROM: Paul Glaves, Redevelopment Specialist RE: Urban Renewal Activities, Weekly Progress 1. Following is a listing of Urban Renewal activities carried out this week: a. Completed sale of parcels 92-1 and 95-2 (less acquisition parcel 95-5) to the University of Iowa. Payment of $264,460.00 was received. b. Completed a review of the environmental assessment requirements for the use of CDBG funds for Urban Renewal activities, and the purchase of land from Urban Renewal. c. Completed an estimate of the costs incurred by the City due to the failure of Mrs. Merker to move the house at 122 E. Court Street: such costs to be deducted from the return of money to her. d. Completed the Annual Relocation and Real Property Acquisition report for the CDBG program. e. Received, reviewed and received corrections to the appraisals of the North 310 feet of the east half of Block 101. f. Received the first two proposals to perform appraisals of all Urban Renewal land South of Burlington Street. g. Received from HUD approval to retain Zuchelli, Fainter and Associates. h. Began a management review of the Affirmative Action Requirements which apply to contractors and redevelopers. This review remains in progress. i. Began drafting the Resolution to amend the Urban Renewal Plan. j. Reviewed, and sent to Zuchelli, the listing of HUD concurrances required during the land marketing process. k. Began a staff review of the Draft Parking Policy, to insure that it meets the program needs of Urban Renewal. PG/ssw 1388 0 City of Iowa City MEMORANDUM DATE! August 13, 1976 TO: City Council CL(/ FROM: Rick Geshwiler, �lctingrDirector of Community Development RE: Innovative Project Grant Status It has been informally announced by the offices of Representative Mezvinsky and Senator Clark that the City's grant application for an Innovative Project Grant from HUD has been approved in the amount of $109,382. This project, "An Impact Evaluation Approach to Neighborhood Preservation and Enhancement," will be directed by Dennis Kraft and Project Leader Douglas Lee of the University of Iowa. This project is complementary to our work program in comprehensive planning and will enable the City to direct more attention to maintaining and enhancing its older neighborhoods. *City of Iowa Cite MEMORANDUM DATE: August 12, 1976 TO: City Council FROM: City Manager RE: Gifts and Gratuities After speaking with various city administrators across the state and after reviewing literature on the subject, three alternatives to the problem of gifts and gratuities can be offered. 1. A complete prohibition against accepting any gift or gratuity of any amount. This prohibition would be all encompassing and would include meals, drinks, etc. Any offering, regardless of worth, would have to be refused. 2. A more moderate approach would involve a simple reporting process. It would allow councilmembers to use their own good judgment on which gifts to accept or refuse. Any gifts accepted would have to be reported (in written form) as to the nature of the gift, its cost and the identity of the donor. This reporting system would neutralize any future accusations that COLIncilmembers might encounter. 3. The third alternative would be the maintenance of the status quo. A policy in gifts and gratuities would not be adopted.. The individual councilmembers would decide on a case-bTcase basis what gifts and gratuities, if any, should be accepted. There would be no written prohibitions nor any reporting system. The Code of Iowa addresses the subject of gifts and gratuities in Chapter 741.1. "It shall be unlawful for any agent, representative or employee, officer or any agent of a private corporation or public officer, acting in behalf of a principal in any business transaction, to receive for his own use, directly or indirectly, any gift, commission, discount, bonus or gratuity connected with, relating to, or growing out of such business transaction; and it shall be likewise unlawful for any person, whether acting in his own behalf or in behalf of any copartnership, association, or corporation, to offer, promise, or give directly or indirectly any such gift, commission, discount, bonus, or gratuity.' None of the cities contacted has specific dollar amount guidelines on gifts and gratuities. The policies adopted were ambiguous; a public official is pro- hibited from accepting any gift that might affect his/her official capacity. Specific guidelines could be established by setting dollar limits on gifts offered or received by councilmembers. It is largely left to the individual community and councilmembers to decide what policy would be most appropriate considering the moral and political climate of the community. ) 3q1 . CD,IXIIIC �• 1/y//y� ��/�/)l CIVIL CENTERIIOE. WASLINOTON ST. I0WA L1TY.lOWA 52240' u /� 1]191 ]S118D] 71Fx1{E9y1 August 11, 1976 WYOR ""Y NEUNAUSER C0UNCILSIEY9ERS ANN lAW ER CAROLtl R053E L P.EOSTER DAVID AERPET NAXSEUER ROSSRT VEVERA Ms. Rebecca Johnson 1100 Arthur, #A-5 Iowa City, Iowa 52240 Dear Ms. Johnson: At the regular Council meeting of August 3, the City Council received and;,, placed on file your letter of July 15. The City Council as well as the City staff and planning and Zoning Commission are closely examining the subject of street closures in downtown Iowa City. At this time, no definite decision has been made regarding -the closure of _ Dubuque Street, The City isfacedwith the difficult problem of dealing with the very real needs for a pedestrian orientation in downtown Iowa City while, at the same time, ensuring adequate access to all commercial establishments. The need for both a pedestrian orientation and auto access will be made more pressing as new retail, office, and residential buildings are constricted with- in the urban renewal area. The City staff and Council will be very carefully looking at the problems which might be created by the closure of arty specific streets. Before such a decision is made, a thorough analysis of downtown traffic will be conducted. I share with you your concern over the.problems which pedestrians have crossing Burlington Street. .This is a subject which has been discussed by the City Council on several occasions. No firm decision has been made regarding where elderly housing should be located. Consideration is being given to -including such housing north.of Burlington Street, but the cost of construction in this area will cause very real problems. I would like to assure you, however, that wherever elderly housing is located special attention will be given to providing good pedestrian -access from -this housing to the downtown areas.where the elderly need to go. The location of the bus depot is also undergoing considerable discussion. Con- sideration is being given to trying to locate the bus depot at a location more centrally located and more readily accessible to both the dawntown and to the bus systems operated by Coralville, Iowa City, and the University of Iowa. No specific locations for any specific facilities have been selected at this time. As the City proceeds with marketing land, reviewing proposals, and entering into redevelopment contracts, desirable locations for all facilities will .be actively sought. Your comments concerning these specific facilities are very much appreciated. • 0 cmc termor ago a w•snwo ac vy' "// �lJ/ ��// �av� ON. awe m.o aioaea.ieao YY August 9, 1976 Ms. Judith A. Svendsen 529 Olive Street Iowa City, Iowa 52240 Dear Ms. Svendsen: Your letter dated July 12, 1976, to the Mayor and City Council, has been referred to me for reply. I appreciate your interest in the Urban Renewal project, and the time you have taken to let us ]mow about your concerns. 11 The points that you raise about the changes which have occurred over the past several years are indeed primary considerations which must be considered as decisions are made. Your expression of concern regarding the Public Library is indeed a matter of importance. As youY the City has obtained a report from a library consultant concerning the City's needs for public library services. One of the main elements of this report concerns where the library should be located in the future. The consultant has emphasized that the library should be centrally located in the downtown area. As you pointed out in your letter, there are many competing needs for the available land in downtown Iowa City. The balancing of these needs is a matter of primary concern to the City staff and the City Council. A'o decision has yet been made as to where a new library should be located when one is built. There have been discussions, concerning several possible locations, but all of these locations have been in the downtown area. As discussion continues and decisions are made, the concerns which you expressed in your letter will certainly be considered. If I may be of any further help to you regarding the public library or any other aspect of Iowa City's Urban Renewal project, please feel free to contact me at any time. -- Sincerely, Pm��M; er s� Redevelopment Specialist " PRG/ssw Angust 3, 1976 :;r. Donald U. _)incan PTesid; nt Firs_ r-'- rnl `nein s ^n3 Loan Association C.." on ;o.:a ir,, irnc_ 5"_'240 ;t ar Mr. R.incan: I h eve roe Oved year letter of July 26 in which ynu express potential Vaurvst in Urban Renewal property. I appreciate you taking time to cypress yoar interest. At the present time we have solicited proposals for the appraisal of t.;;is par.cl nn.l nll of. the other parcels south of Rorlinrton Street. ' ' of ion -se, r-innot co,aplete this appraisal process until cc+rtain ll::sic Noisions relating to the Urban Renewal Plan and the land. marketing proc;raui have been made. I am filing year letter with other expressions of interest arnl lull keep yru :•'.visctii of the status of this parcel and other parcels in which you :Tty Le interesteNt. Sincerely, ^::u L R. (;laves 1?alev lel<sent Specialist /3�7y city of Iowa city MEMORANDUM DATE: August 12, 1976 TO: Neal Berlin, City Manager FROM: Rick Geshwiler, Acting Director, Department of Community Development RE: Department of Community Development Monthly Report -- July Following is a summary of the activities.of the department in July. HOUSING DIVISION GOALS: I. 237 UNITS SECTION 8 EXISTING UNITS 72 SECTION 23 UNITS.,.._. onvert a itional units o Section to ection 8 units. Continue to provide assistance to families under Section 23 reducing the number of units to 72 by June 30, 1977. II. 126 UNITS NEW CONSTRUCTION UNDER SECTION 8. To assist.in providing additional housing units or ow income,,elderly and handicapped persons. III. HOUSING ASSISTANCE PLAN. Provide input to the Housing Assistance Plan for t e second year HCDA application.. IV. HOUSING COMMISSION. Provide administrative support to the Iowa City Housing Commission. V. ENFORCE MINIMUM HOUSING CODE. In the interest of public health and safety increase efforts and revise plan for enforcing the city's minimum Housing Code. JULY ACTIVITY: I. During July, nineteen units were brought into the Section18 " Program. Five units were lost to Section 23. One hundred: twenty-eight (128) units were under lease.in the Section 23 Program as of July 31, 1976. Seventy units were. under hease' in the Section 8 Program as of July 30;_1976. Total number. of units, both programs, one hundred ninety-eight (198) Twenty-seven annual, initial, or final inspections were performed. Nineteen applications for the Section 8 Program were received. Eighteen applications were approved. l3:4s 0 • Neal Berlin, City Manager - August 12, 1976 Page 2 II. The sixty-four units proposed by Mid States is still being processed by FHA. Final drawings have been submitted to both the City and FHA. A Management Contract between the Housing Authority and Mid Ztates has been finalized. Approval by Council should occur during August. HUD has terminated the ACC for the sixty-two units as proposed by Old' Capitol Associates. III. Completed. IV. The Housing' Commission met on July 7, and July 21, 1976 for their regular monthly meetings. Topics of discussion included Cooperative Agreements, Management Agreement for Autumn park Apartments, HUD audit of Section 8 and the Omaha Conference. Initial rewriting of a portion of the Minimum Code was distributed to Housing Commission members.. V. Enforce Minimum Housing Code - see attached. - PROJECTED ACTIVITY: I. During August, thirteen units will be converted from Section 23 to Section 8. It is projected that four new units will be'brought into the program. Fair Market Rent increases were published-in'the. Federal Register as follows; 0 bedroom -$145.00, 1 bedroom -$170.00, 2 bedroom -$199.00, 3 bedroom -$230:00, 4 bedroom=$249.00._ While this increase was 'less than anticipated''it will 'help for one bedroom units.: Comments were provided to the Secretary concerning the FMR and additional increases requested. II. Actions will be taken to complete the close out of Project 22-2 (Old Capitol Proposal). It is still anticipated that construciion_(site work) for Autumn Park will start in August:' III. Completed. IV. Housing Commission - There are no meetings scheduled for the month of August. V• Minimum Housing Code Rewriting of the Minimmmm Code will continue. It is projected this will be completedfor presentation to the' Housing Commission during September. Approximately 600 units in 140 structures will be inspected during August. The Kirkwood Trainee Program will be completed. I , •OU • MINIMUM HOUSING SECPION JULY -1976 1. Number of structures inspected Single family owner -occupied 18 Single family Rental Duplex structures Multiple Family 2. Number of Dwelling Units Single family owner -occupied 18 Single family Rental 28 Duplex 86 Multiple Family 308 3. Number of Rooming Units Single family owner -occupied 2 Single family rental 14 Duplex 9 Multiple Family 43 4. Of the 147 structures inspected. 54 were found to be in compliance and Certificates were issued. The break down by number of tvoe units. Single family owner -occupied Single family rental Duplex Multiple total Dwelling_unir s 18 Z�- 147 440 W Roomin4 Units 9 0 11 total 22 5. Of the 147 structures inspected 93 were found to be deficient for one or more reasons and corrective letters were issued and reinspection scheduled. The breakdown by number and type of unit. ---in Units Single family owner -occupied Single family rental Duplex Multiple family total Dwelling Units 0 og 0 5 9 32 —off— total 46 6. Inspections performed as a result of complaint calls 19 a. Handled by Minimum Housing Section 13 b. Referred to another department —� 7. Inspections performed by request of buyer, realtor, or other party prior to sale or transfer Number found in compliance 1 Number found to have deficiencies 0 • -4- 8. 8. Units noted that did not appear in prior records. 4 Dwelling units 2 Rooming units 2 9. Corpliance Certificated issued for newly constructed structured/units` 14 Single Family 0 Duplex p Multiple —IT4— 10. Recapitulation: 147 structures were inspected containing 440 dcelling units and 68 rooming units. 54 structures containing 152. dwelling and 20 rooming units were found to be in compliance withAhe.code. 93 structures containing 288 dwelling units and 48 roaring im;ts ;,ere found to be deficient. A break down of the deficiencies noted is attached. • -5- 0 M I NIMLi1.1 NOUS IPIG iJe f::i r. i enr_-ies I,oted rJur i ny I.he 1;on I_h Of JULY P•�ragraph Referral -- 1976 by 1 -7-OG Nuisances 9.30-1_B Ila i:hroom 17 9.30.4.:( Plumbing 2 _ 9. 30. 4. L Hot Water 7__ _9.30.4.k Ey.ress 40_ 9. 30.4. U 11andrai.ls 8" 9. 30. 5.A -0% Window 4 9. 30. 5.0 IIaLh Vent 1 9.30.5.D Hall Lights 46 _9. 30. 5. F. OutleLs 70 9. 30. 5. EEJ.ect.r..i.c 4 --9.30.5.E Main Ser.v.ir.e i 9. 30. 5.F Ileat- 2 —9 - 30. 5.c Vents & Air 199.30.5.I P&T ExLens.ion 1 — 9-30.5.j. P&T Valve 24 _9.30.5.J, sr-_recns ,1.12_ 9-30.6.A 14a.11s, Floors, windows 9.30.6.D Doors Fit 2., 9.30.6.E (cath Floors �i 10.9.30.6.11 Outside .27 9.30.6.K Outside B]dg- r,nd F,aves 9-30-7.A Floor Space 9-30-7-A Bedroorn Size _9.30.7.0 Path of Bath 1_ 9.30.7.D Ceiling __9.30.7-E- -- Cellar ---_9-30.7.F.1 Basement Dampness 9.30.7.F.2 Basement 14indow �! _9 .30. 7. F. SA IIasernent lief yht _ 9.30.8.A Shared Area --4 _9.30.8.E Tnsects _ 9.30.9.11 Cubic Feet 34 9.30.9.) Fi.re Ext. 10 9.30.9.L Furnace Iso].aI-i On 18 __Section 1.5 Iowa SL -ate Fire Rules and Regulations One Hour Fire Door 913.96 State Code of Iowa -3rd Floor Dwellings 9 UnifOrrn Fire Code Section 15.11.2 -Sources of Ignition __Uniform Fire Code Section 27.201 -Accumulation of h7aste:.Material r 0 -6- 0 ADVANCE. PLANNING DIVISION GOALS: I. C(MPREIIENSIVE PLAN - to continue work in six main areas,of the Comprehensive Plan with major work occurring in Tree Planting Plan and Ordinance, Sidewalk Report and Plan, Population Report, Land Use Analysis, Landforms Report, base mapping, and Utilities Report, as well as to initiate the Housing Report. II. RIVERFRONT CaMISSION - to continue staff assistance to the Riverfront Commission. III. URBAN RENEWAL - to provide assistance as needed to other DCD divisions.' IV. PERSONNEL - to fill the vacant planner position. JULY ACTIVITY: I. Work in Comprehensive Planning continued as follows: 200 scale base maps were completed. Population Report - completed. Environmental Reports - proceeding on schedule. Transportation - proceeding on schedule with ATS phase 2 report being reviewed and bike regulations incorporated into new draft of Title VI City Code. Tree Planting'Plan and Ordinance - The CPCC approved the revised documents and sent them to the Planning and Zoning Commission for adoption. Utilities -Report - proceeding on schedule. Land Use - proceeding on schedule. Housing Report - one month behind schedule. II. Staff assistance to the Riverfront Commission continued with final_ preparation of a prototype public information flyer concerning.the.use and potentials of the Iowa River. III. Staff assistance to urban renewal activities included recruitment and selection of a consultant firm to assist in marketing of U_rban:Renewal property. Additionally, one planner has resigned to return.to school out of state. IV. The vacant planner position was not filled. The lack of these planners will put a severe strain on our work schedule as we approach:the more intense work program of this fall. Applications fora temporary - technician were accepted in July. PROTECTED ACTIVITY: I. Comprehensive Plan activities will not continue on schedule due to lack of personnel. The CPCC adopted a policy that an interim Land Use Plan is the first priority work term. The Housing Report will begin when our assistant planner is hired. II. Staff assistance to the Riverfront Commission will continue. III. It is expected that increased staff assistance to urban renewal projects will continue. IV. It is hoped that the vacant planner position will be filled. Detailed Report of Comprehensive Planning Activities Planning Technicians - During July the planning technicians completed,the,base maps, prepared the Population Report for printing, began preparation of land use maps, edited the Architectural Barrier; Removal Program Report, began preparing the Riverfront Pamphlet, revised elements of the. Bikeways Report and plan preparing developed the Vegetation guide, gave staff assistance to the,Riverfront Commission and presented planning information to the CCN,. Additionally, the planining technicians provided graphics for other projects.. Assistant Planners - The assistant planners worked on the laridforms,,ervironmental, utilities, ;population and housing reports in Jul, base information for the 1980 census acid provided Additionally, they coded'. assistant planners resigned effective August 20, 19 61iin ordelrr tooretu�ne'o6f the hool out of state. Associate Planner - The Associate Planner analyzed and analysis of various lanai use information. AdditionallyPrtherassocbae block by block assisted in utility report data collection and presented the Sidewalk Report and Plan to the CPCC. Senior Planner - the Senior Planner directed planning activities, prepared final drafts of the tree regulations, reviewed the Johnson County Regional ATS Phase Z Report for CPCC comments, assisted in the preparation of the Vegetation Guide, and the.Riverfront Pamphlet. Additionally, the senior planner worked on proposals for Citizen Participation, helped recruit and interview an urban renewal consultant and served as Acting Director of the Department. CURRENT PLANNING DIVISION JULY ACTIVITY: Staff reports were prepared for a variance request, five rezoning applications, two preliminary plats, a final -plat and two final plats of county subdivisions. Work on procedures for'the submittal, review and approval of rezoning applications, subdivisions, large scale residential developments; large scale non-residential developments,°'planned area develop- ments, and vacation requests progressed and is near completion. The Planning and Zoning Commission has reviewed an ordinance revising the Nil and M2 Industrial Zones and has referred the ordinance back to the staff for final revision. PROJECTED ACTIVITY: No specific numeric objectives for subdivision plat review; rezoning application review, etc. are established due to the impossibility of' predicting the number of submissions which will be filed.' =Procedures' for the submittal, review and approval of, applications submitted for consideration by the City will be completed in -August. Tinal revision of the aforementioned ordinance revising the M1 and M2 Industrial Zones may be completed in August pending the'completion'of" higher priority items. Pending completion of these items, work will commence on the revisions to an ordinance establishing an RMH Mobile Home Residence Zone. Goals: 9 0 REDEVELOPMENT DIVISION URBAN RENEWAL SECTION I• Prepare project management documents andcarry out procedures consistent with LPA policies and HUD requirements. II. Carry out a program of land marketi and requirements. Ing consistent with LPA decisions HUD July Activities: I. Planning: a. Met with the Planning and Zoning Commission regarding review and amendment of the Urban Renewal —Plan. b. Held staff discussions regarding downtown traffic'cirailation and parking. c, Met with representatives of the University of Iowa regarding' review of the Urban Renewal Plan. II. Marketing: a. Interviewed four real estate marketing consultants; made selection Of firm of Zuchelli, Hunter, and Associates. b. Requested HUD clearance of Zuchelli firm. c. Requested proposals for appraisal of all Urban Renewal land South of Burlington Street. d. Prepared listing of all commercial acquisitions, e. Prepared documents for sale of land to the University of Iowa. III. Program Management: a• Prepared and secured approval of a revision to the authorized staffing for the redevelopment division, b. Performed a review of the delinquent rents, and of the rent write-off procedures, IV, General Administration: a. Completed two HUD annual reports. b. Continued work on outstanding relocation claims. C. Carried out property management: repairs to College Block building and d. Reviewed relocation drainage demolitions situation oflthe ISBT drive-in facility. l3 4?� Pro'ected Activities: I. Complete land sale to the University of Iowa. II. Secure appraisals on block 101, and enter into negotiation for the sale of the North 310 feet of the East half of block 101. III. Negotiate and enter into a contract for land disposition services with Zuchelli, Hunter, and Associates. IV. Complete environmental review procedures required for the CDBG purchase of Urban Renewal land. V. Continue the administrative review of all program management procedures to insure compliance with policies. HUD`regulations`and City Council IV. Continue the process of review and amendment of the Urbain Renewal Plan. REDEVELOPMENT DrvISION HMA-CDBG SECTION GOALS: 1• Program Administration: Continue the establishment of CDBG Project administrative procedures. II. reports Iof ng: Establish BG sound nds.accounting procedures enabling monthly III. Project Development: Coordinate the CDBG projects to accentuate their success and effectiveness. JULY ACTIVITIES: I. HUD Correspondence - Amended FY 1976 and FY 1977 CDBG applications were approved by HUD and contracts awarding the grants signed. II. Personnel - A departmental personnel chart was developed"'defining a'' personnel plan for the next year. The Redevelopment Division was divided into three new sections: Redevelopment -Urban Renewal, Block Grants, and Housing Rehabilitation. Staffing needs were identified, presented to Council August 3, and authorized. III. Program:Administration - A chartidentifying six months of project's' activities was developed to allow for better project coordination and the establishment of project time tables. IV. Program Activities - See accompanying chart. AUGUST ACTIVITIES: I. Finance - A CDBG budget for both FY 1976 and FY 1977 activities will be presented to the finance department to adopt. Monthly reporting pro- cedures will be defined and negotiated. II. Personnel - Applications for all advertiz and interviews set up. ed positions will be reviewed III. Project Activities will develop as indicated on the attached chart. /3 9S CUBG projects 1• Comprehensive Plan 2. Neighborhood Improvement Program a• Code Enforcement 4, Architectural Barrier Removal 5. Park Improvements and Additions 6. Urban Renewal Land Acquisition 7. CCN $. Ralston Creek • -12- July Activities Population report was Published and distributed See Planning Report for details and additional information. *Consultant was employed. Staffi:ig needs were identified and authorized by Council. *A time schedule of project development activities was established. The Program continues. Data per number of inspections, etc. is presented.in the Housing DivisionReport. The drafting department reviewed the report. No improvements were carried out. This is a future activity for which the urban renewal Plan and plans for land disposition are being developed. E Projected August Activities Two topical reports will be completed and published *Applications for staff Will be received and reviewed. . *Rehab -property standards will be defined. *Financing plans will be - explored Inspections continue and area N2 will be completed. `-The Program report will be=printed after the drafting department " cartpletes the sketches. Environmental reviews must`be completed, so "improvements can begin. Activities will continue as:defined in the Urban Renewal report. Communications plan ,was developed; New members Budget will be developed. were added. Finian needs Arch. Barrier Program Plans were discussed:,: and Code Enforcement The program are to be reviewed. contract was prepared for execution with.Powers Willis: The contract is to be The Storm Water man executed. Designs for Ordinance was presentedtofour Council. projects are to be completed. Storm Water Management Ordinance rules and regs. are to be developed. n L� Placement Activities Human Relations Department Monthly Report For June - July, 1976 August 9, 1976 40 Persons hired: 1 Account Clerk - Finance (June) 1 Library Clerk - Library 1 Clerk Typist - Community Development 2 Parking Enforcement Attendant - Finance Persons hired: 3 Bus Driver - Transit (July) 1 Mag Card Operator - Administration 1 Recreation Program Supervisor - Parks and Recreation 1 Senior Library Clerk - Library Persons terminated: (June) 1 Clerk Typist - Finance 1 Clerk Typist - Administration 1 Account Clerk - Finance 1 Police Officer - Police Department 1 Zoo Keeper - Parks and Recreation (Lay off) 1 Library Assistant - Library 1 Deputy City Clerk - Administration 1 Zoo Manager/Naturalist - Parks and Recreation (Lay off) 1 Community Relations Director - Administration 1 Bus Driver - Transit 1 MW I Streets - Public Works 1 MW I Solid Waste - Public Works 1 Senior Housing Inspector - Community Development Persons terminated: (July) 1 Therapeutic Recreation Specialist - Parks and Recreation 3 Clerk Typist - Police Department 1 Account Clerk - Finance 1 MW I Solid Waste - Public Works 1 Senior Library Clerk - Library 1 MW II Traffic Eng - Public Works 1 Recreation Program Supervisor - Parks and Recreation 2 Bus Driver - Transit Temporary persons (June and July) 3 1 1 1 3 1 1 terminated: MW I - Public Works Library Aide MW I Parks Mayor's Youth U.A.Y. Administrative Intern Arts Council Secretary 0 0 Human Relations Monthly Report Page 2 Persons transferred: 0 Persons reclassified or promoted: (June) 1 Clerk Typist to Deputy City Clerk 1 Clerk Typist from part-time to full-time 1 Clerk Typist to Temporary Cashier 1 Library Clerk to Library Assistant 1 CEPA person transferred to City employee 1 Parking Enforcement Attendant to Water Meter Reader 1 MW II to Senior MW 1 temporary MW I to permanent MW I 1 Bus Driver from part-time to full-time 1 Mayors Youth to Assistant Director Persons reclassified or promoted: (July) 4 Library personnel 1 part-time Clerk Typist to Radio Dispatcher - Police Department 1 Rehab Specialist/Housing Inspector to Senior Housing Inspector (Acting) - Community Development 1 part-time Animal Control to full-time - Police Department 1 temporary part-time Clerk Typist to full-time - Police Department 1 part-time Clerk Typist to Radio Dispatcher - Police Depariment 1 temporary part-time to temporary full-time - Parks 1 temporary part-time to permanent full-time - Legal 1 Clerk Typist to Account Clerk/Cashier - Finance Persons laid off: 2 (Due to Zoo closing) Temporary employee tally; (June) 2 Clerk Typist - Administration 1 Research Assistant - Arts Council 1 Library Clerk - Library 17 Instructors - Parks and Recreation 4 Recreation Supervisors - Parks and Recreation 16 Recreation Leader - Parks and Recreation 8 Lifeguards - Parks and Recreation 6 Recreation Aides - Parks and Recreation 1 Scorekeeper - Parks and Recreation 1 Recreation Specialist - Parks and Recreation 8 MW I - Parks and Recreation Temporary employee tally: (July) 1 Clerk Typist - Administration 1 Animal Control - Police Department 1 Intern - Administration 4 NN I - Parks and Recreation 5 Lifeguard - Parks and Recreation 2 Recreation Leader - Parks and Recreation 2 Sport Officials - Parks and Recreation 1 Librarian - Library 1 Library Aide - Library 1 Instructor - Parks and Recreation Hunan Relations Monthly Report • Page 3 Complaint Activities (Civil Rights) Formal complaints: Informal complaints: Cases closed: Complaints in conciliation: Complaints in litigation: Requests for information: Progress on Objectives Personnel Objectives: 1. To evaluate 3 (2 race/housing; 1 employment/sex) 37 (10 housing; 22 employment; 5 public accommodations) 3 (2 probable cause - race/employment; 2 probable cause - sex/employment) 4 (3 sex/employment; 1 race/employment) 2 (both sex/employment) 32 MMI Continued negotiations with AFSCME through June and July. Continuing evaluation of each opening prior to placement. Assisted Community Development Department in assessing com- pensation levels for Rehabilitation and Redevelopment Divisions. (To Council on August 3.) Surveyed sick leave extension systems for use in collective bargaining. Began further development of recovery and rehabilitation program for problem drinkers. Two films were viewed by supervisors and preparation of employee and family information letters were initiated by one student. 2. To develon a an adequate a merit Day M. Many of the job descriptions are ready for review by departments as a result of student work during the summer. We are rethinking whether this is an appropriate activity outside of the context of union negotiations. Collective Bargaining Objectives: 1. To negotiate contract with AFSG E with minimal loss to City. Team meetings were held on June 10, 16, and 30 and on July 1, 7, 14 and 28. Most of these meetings were in conjunction with regular staff meetings. Negotiation sessions were held on June 1, 3, 26 and July 1. u Human Relations Monthly Report Page 4 Civil Rights Objectives 0 Mediation: Commissioner Bergstrom: June 9, 15, 21 and 23. Public Employee Relations Board: August 2-3 Reports to Council: June 14 and 28 Tentative agreement reached August 3 at 2:00 A.M. To administer current contracts in a consistent manner. AFSCME: Grievance Committee met on June 16 to choose arbi- trator for Equipment Maintenance grievance. Although contract had expired, a meeting was held July 15 for Step 3 discussion on Traffic Engineering grievance filed prior to June 30. FIRE: No grievances; no committee meetings. First negotia- tion meeting for fall is set for September I. POLICE: No grievances; no committee meetings. First negotia- tion meeting for fall is set for August 11. A complaint was filed pursuant to the Personnel Rules and Regulations because of the change in the vehicle policy by Council. An employee who had been taking a vehicle home for fourteen years was understandably aggrieved when the policy on taking vehicles home was changed by Council action. Given the clear guidelines of the Council directive, we had no choice but to deny the grievance. 1. To establish revised time tables and Goals and objectives for the Affirmative Action Program are now ready for review by Council and the department heads in more of an MBO format. Included are listings of all laws identified to date which prohibit discrimination and require or encourage affirmative action. Scheduled for discussion at the September or October informal session. Letters were sent to all restaurants and taverns explaining what the Hunan Relations Commission interprets to be sex discrimination. The Commission is using this form of informing people of what the law is when they observe possible discriminatory acts but do not receive a complaint. The film, "We Are Women," was shown July 9 to any employee who wanted to attend. 2. To develop a workable and effective 0 Human Relations Monthly Report Page 5 Guidelines were prepared work continues in making effective. Roger Maxwell with this. u for non -construction contractors as legal requirements workable and of the Board of Regents assisted Powers -Willis contract reviewed. • E • Dennis Showalter, Director of Parks and Recreation Bob Howell, Park Superintendent July Monthly Report undertaken during the month • August 6, 1976 The following is a list of work projects OL July: upper Cit Park is 1. A complete renovation of the two log cabins in Y near completion. The small cabin is finished. Both structures have a new roof of cedar shinglOs that will add to their authenticity. 2. Five (5) new fireplace grills wertheeAerotHawks waaalled in City provided for at 3. An additional area for use by the old landfill.k re repaired 4. The ends of the bridge at the large pond in city Park were by building a retaining wall wing and backfilling t. 5. Twelve (12) grass paver blocks were installed on a portion of the ban of the large pond in City Park as an experimental test for bank stabil- ization. 6. The drainage tube from the pond to the river was cleaned by a crew from Pollution Control. 7. Several low areas along the new road in City Park were backfilled and seeded to provide better drainage. 8. The evergreen berms on Washington Street were mulched with -a selected commercial product to retain moisture and add protection to the plantings. 9. The plantings on College Green bank were mulched with wood chips. 10. Several storm damaged trees and limbs were removed from parks and streets. 11. The main parking lot in City Park was enlarged and a new lot was added north of the maintenance building. Both areas have ea=nfuturear and recycled asphalt will be applied to the lots in the very 12. The extened bike path on the west end of City Park was changed to correct property lines adjacent to the street. in 13. A new wooden bridge was installed across the drainageditch for this Willow Creek Park. This is the first part of a development project planned park. 14. Two dead trees were removed from Brookland Park and Hickery Hi ll respectively. 15. Playground equipment in all parks was checked and repaired where necessary. 16. Regular maintenance was carried out on the following: a.Equipment and Buildings b.Mowing operations c.Trash pickup d.Downtown areas 1)clean-up-128 hrs. 2)urban renewel mowing -180 hrs. 3)Washington Street planting e.Flower beds f.Tree and shrub plantings • • • is 0 'Recreation Department Report for July 1976 Bob Lee, Superintendent August 6, 1976 July is a month of maximum outdoor participant activity on the recreation calendar. A. Administration Two major staff changes took place: Larry Wolf, Center Supervisor since August 16, 1974, resigned effective July 16, 1976 to accept'the position of Superintendent of Recreation with the City of Muscatine, Iowa; Judy Boersma, our first Therapeutic Recreation Specialist, hired on September°15;'1975,`resigned effective July 31, 1976 to move to Boston, Mass. Following advertising and intern positions were filled. The Center Supervisor position was filled by !tike Unger who was advanced from a part-time position. Janet Lown, a summer University of Iowa student intern with our department, was employed to begin in an act- ing capacity on August 2'and full time on August 16, 1976. 'Staff feels very comfortable with these new appointments and we are all 'looking forward to pleasant productive relationships. I believe both of..'these people to be very dedicated and capable people and feel certain that the city recreation program will progress and prosper under their leadership. An in depth review of the application of our new fees and charges policy resulted in a report submitted on July 29, 1976. The report covered adult league programs and public use of the three city swimming pools and how receipts compared with expenditures. B. SPI 1. All SPI activities seem to be going quite well with the poetry and arts and crafts groups having very good attendance. The softball program at Mercer Park has good participation but has`been rained out a'few-times. The garden- ing program has had several very interested senior citizens and it has real value for them but it does take considerable staff time. 2. A swim meet was held on July 24 and was quite successful. This was a special project for intern, Jan Lown. People from Cedar Rapids were invited but none attended. 3. The program concluded on July 31 with `a program recognizing the 19 volunteers. During the summer 55 different swimmers participated in the program. 4. On Sunday July 18 a successful ice cream.social was held in City Park to raise funds for the Brookfield.Zoo Trip. $100 was.cleared`in order to pay the expenses of the volunteers who will'accompany'the handicapped people. C. Playground Activities 1. Special events: a. Dog Show in City Park July 8. b. Pint Size Carnival in City Park on July 14. [ 3q� 0 • 3 1975 1976 City Park 52,415 49,322 Mercer 36,456 31,358 Center 14,643 17,473 103,514 93,153 3. Season ticket sales were down over 1975 with singles showing a drop of 31Z and family tickets dropping 127. Planning for the month of August included: A. An adult swimming stroke clinic at the Center pool during mid August. B. Closing of Center pool for one week August 23-29 for repairs including re- lamping, gutters and deck work. C. A family water safety class August land 5 at City Park. D. A dinner for those involved in the SPI gardening program planned for August 12. E. Men's slo pitch softball tournament with 16 teams is scheduled to begin August 9. F. The last session of adult tennis lessons begins August 9 at City Park. G. The rifle range will be closed beginning August 6. H. The gym and game room which was scheduled to close August 13 will now re- main open for the balance of the summer. I. A foosball tournament is scheduled for August 23 in the game room. J. The Golden Age Club will have an indoor fair on August 12. K. Trips planned for August: 5th Galena, Ill. 7/8 Kansas City, Mo. 10th Brookfield Zoo, Chicago, Ill. 14th Chicago Cuba game, Chicago, Ill. 25th Iowa State Fair, Des Moines, Iowa I c Z 0 0 • Recreation Department Report for July 1976 Bob Lee, Superintendent August 6, 1976 July is a month of maximum outdoor participant activity on the recreation calendar. A. Administration Two major staff changes took place: Larry Wolf, Center Supervisor since August 16, 1974, resigned effective July 16, 1976 -to accept the position of Superintendent of Recreation with the City of Muscatine, Iowa; Judy Boersma, our first Therapeutic Recreation Specialist, hired on September 15;1975,�resigned effective July 31, 1976 to move to Boston, Mass. Following advertising and intery Positions were filled. The Center Supervisor position was filled by Mike Unger who was advanced from a part-time position'. -Janet 'Lown, a summer University of Iowa student intern with our department, was employed to begin in an act- ing capacity on August 2 -and full time On August'16,'1976:' Staff feels very comfortable with these new appointments and'we'are all lookinj forward to pleasant ese productive relationships. I believe both of thpeople to be very dedicated and capable people and feel certain that the city re creation -program will progress and prosper under their leadership. An in depth review of the application of our new fees 'and charges policy resulted in a report submitted on July 29, 1976. The report covered adult league programs and public use of the three city swimming pools and how receipts compared with expenditures. B. SPI 1. All SPI activities seem to be going quite well withthe poetry and arts and crafts. groups having very good attendance. The softball program at Mercer Park has good participation but, has been rained out a few times. The garden- ing program has had several very interested senior' citizens and it has real value for them but it does take considerable staff time. 2. A swim meet was held on July.24 and was quite successful. This was a special project for intern, Jan Lown, People from Cedar'Rapide none attended. were invited but 3. The program concluded on July 31 withla'program recognizing the 19 volunteers. During the summer 55 different swimmers participated in the program. 4. On Sunday July, 18 a successful ice cream,social was held in City Park to raise funds for the Brookfield Zoo Trip. -$loo was"cleared1n order to pay ' the expenses of the volunteers who will'accompany`the handicapped people C. Playground Activities I. Special events: a. Dog Show in City Park July 8. b. Pint Size Carnival in City Park on July 14. l3`?S. 2 c. Swim Feat in City Park pool on July 20. d. Field Day in Mercer Park July 29. 2, The program closed on July 30 after 8 weeks of activities at 10 sites with a total attendance of 11,281 people compared with 15,407 in 1975 at 13 sites. This is a 27% drop in total attendance from'1975'and a drop of 5% per playground from 1975. The average registration per playground was 121 children, 125 in 1975. Grant Wood had the most children.with 213 and Lincoln the fewest with 45. Roosevelt had the lowest totalattendance with a weekly average of 63 while Wood had the most attendance with an average of 232. D. Physical Activities 1. The annual lesson tennis tournament was held during the week of July 6-9 with 96 participants both youth and adult. 2. The third annual Johnson County Tennis Tournament co 'sponsored by the University of Iowa Division of Recreational Services was held July 16,17 and 18 with ,286 registered in singles and 'doubles play for youth and adults. Matches were played at City Park, Field House and Libraiy`Courts. 3. Responding to popular demand the Center gym is now scheduled for volleyball only on Thursday evening. • 4. The adult golf league played on the Finkbine course concluded the season. 5. Two activities were not conducted due to insufficient interest: a baseball trip to Milwaukee and a 3 on 3 basketball tournament. E. Social and Cultural Activities 1. The Art and Farmer'a Market held on Saturday morning under -the College Street bridge opened on July 3 and will operate through mid September. 2. The summer craft classes have all been completed. 3. A senior citizen barn dance.with fiddler'and caller was held in the Center during the evening on July 30. 4. A bus trip to Adventureland was enjoyed by 38 people on July 31. F. Swimming 1. The last session of summer swimming lessons began at the end of the month and will finish in early August. 2. Attendance figures for the first two months of June and July indicate a drop of about 3,000 at City Park and 5,000 at Mercer from 1975.Center attendance is up about 3,000 over 1975. 3 ® 1975 1976 City Park 52,415 Mercer 36,456 49,322 Center 14,643 31,358 103,514 17.473 93,153 3. Season ticket sales were down over 1975 with singles showing a drop of 31X and family tickets dropping 12%. Planning for the month of August included: An adult swimming stroke clinic at the Center pool during mid August. i B. Closing of Center pool for one week August 23-29 for repairs including re- lamping, gutters and deck work. C. A family water safety class August land 5 at City Park, D. A dinner for those involved in the SPI gardening program planned for August 12. E. Men's slo pitch softball tournament with August 9, 16 teams is scheduled to begin F• The last session of adult tennis lessons begins August 9 at City Park. • G. The rifle range will be closed beginning August 6. H. The gym and game room which was scheduled to close August 13 will now re- main open for the balance of the summer. I. A foosball tournament is scheduled for August 23 in the game room. J. The Golden Age Club will have an indoor fair on August 12. K. Trips planned for August: 5th Galena, Ill. 7/8 Kansas City, Mo. 10th Brookfield Zoo, Chicago, 111. 14th Chicago Cuba game, Chicago, Ill. 25th Iowa State Fair, Des Moines, Iowa 17J E City of 0 Iowa City IANDU DATE: August 4, 1976 TO: Dennis E. Showalter, Director of Parks 6 Recreation FROM: Billie Hauber, Superintendent of Cemetery -Forestry \ ki RE: July Monthly Report I. Operational A. Interments 7 $ 450.00 B. Lots sold 6 560.00 $1010.00 II. Maintenance (not including budgeted projects) A. Forestry (inside Cemetery) - 5 hours. B. Forestry (outside Cemetery) - 50.25 hours. C. Cemetery- general grounds maintenance -'378.25. D. Cemetery - general shop 6 office maintenance - 9.75 hours. E. Preventative maintenance and repairs (vehicles and mowers) - 26 hours. F. Lot locations, sales and related records -15 hours. G. Outside mowing - 65.75 hours. H. Funeral time - 70.25. III. 1977 Goals A. Council approval of new Cemetery Ordinance by mid-August, 1976 - unachievable. B. Updated burial records by September 1, 1976 - progress, but not probable by stated date. C. Acquire additional land for expansion - accomplished by .regaining part of Hickory Hill Park. D. Monument for Babyland - eliminated by Council at budget time. E. Improved operational efficiency - progress. F. Annual preventative maintenance program: 1. Street drain repaired with assistance of Street crew. 2. Sewer line repaired with assistance of Pollution Control. 3. Church Street exit repaired. 4. Church Street sidewalk removed, filled, graded and seeded (3 & 4 with the assistance of the Park crew). 139S 0 • Cemetery -Forestry Division July Monthly Report Page'2 IV. Contracts and Specifications A. Street Tree Planting Contract on par with agreed schedule. B. Washington Street from Clinton to Van Buren - being_ directed by Public Works. C. Washington Street from Van Buren east - still in planning stages. D. New Forestry contract - specifications 90% completed, proposals to be accepted August 18, 1976. V. Special - Crew. A. Post office hedge - 12 hours. B. Tent for swimming meet - 3.5 hours. C. City entrance sign plantings - 14 hours. D. Urban Renewal berms - 35.5 hours. E. Civic Center parking lot and Washington Street tree wells - B1.5 hours. F. Planter and parking stall at Cemetery office - 17 hours. VI. Special - Superintendent. A. Meeting with Herm Thompson regarding Washington Street. B. Filled in as Maintenance Worker III while Jim was on • vacation for seven days. C. Conference with University of Iowa on mutual problems. D. Complaints solved: Forestry - 22; Turf - 36. /ef • • City of Iowa City MEMORANDUM DATE: Aug. 2, 1976 TO: Mr. Neal Berlin, City Manager f( FROM: Robert P. Keating, Fire Chief p , RE: Monthly Report: July 1976 Mr. Berlin: The following is a report for the month of July 1976. JULY ACTIVITY Responding to a total of 37 alarms. Iowa City Fire Department hosted the July meeting of the Johnson County Firemen's Association. Mr. James Hurd from Lbployees Mutual of Des Moines was guest speaker. Mr. Hurd presented a slide program on fire hazards as viewed by insurance companies. The program was very informative and beneficial to all. FUTURE. ACTIVITY Preparations are being made for a three—day program, Sept. 29-30 and Oct. 1, on the inspections of schools. The program will be conducted by Deputy Fire Marshal Robert Leber. The classes will be held at Central Fire Station making the program available to all for the full three days. Inspections of schools, normally completed during the month of August has been postponed at the request of the State Fire Marshal's Office. The inspection of schools will be started after the program is completed. 9 I•'Llil: LWPARTMPJIT A[:TTVTTTFS U MONTHLY REPORT FIRE DEPARTMENT THIS MONTH THTS V£AR Tn nATE Month of JULY 1976 LAST YEAR TO DATE VIHF ALAIUIS 1 21 179 128 HKSCUL•' OR k2MGENC O HONEST MISTAKES 1 FALSE 8 INVESTIGATIONS 41 TOTAL EMFRGENCy 37 348 238 INSPECTIONS 26 319 870 BURNING PERMITS 2 106 35 BEER PERMITS 0 6 9 FIRE PREVENTION PROGRAMS 1 13 42 FIREDRILLS 1 12 16 COMPLAINTS 15 14 MONEY T IN 9274.95$1,646.65 2 1 0 DRILLS 1 5a 1030 1174 FIRST AID INSTRUCTION 0 4 PUBLIC RELATIONS 17 STANDBY DUTY 03 FIRE SCHOOLS STATION TOURS 1 373b INJIRIIES TO FIREMEN 0 10 15 DEATHS OF FIREMEN INJURIES TO CIVIL DEATHS TO CIVILI S 0 0 ('1XJ*:;IFICATION OF FINE ALARMS THIS NO. MONTH LOSS THIS MONTH I VALUATION LOSS THIS YEARYEAR LOSS IN BUILDING , 28 + ROLLING STOCK $2,1 .00 135,300.00 57,783.00 OTHER T_ 25.00 1 25.00 1 2 00 75-00 USE OF EQUIPMENT THIS MONTH THIS YEAR AT FIRES AT FIRES THIS MONTH AT TRIS YEAR AT DRIIJA FT OF ^ HOSE u 6DO00 FT OF " HOS FT OF • HOSE 25 2970 FT OF ^ HOSX00 550 2�R FT OF BOOS 4 OF LADDERS 10944 11 #360 0 3 8 8 41CAR CAR #36011 0 0 0 0 TRUCK 1 0 3 2 2 TRUCK36215 1 4 105 15 92 0 tU J 60D 0 0 DATE JULY 1976 TOTAL TO DATE Fires in Buildings Number Ent. one Number Est• Lose 71 870.449.00 a5 $283,992.11 Fires In Motor Vehicles 3 $2,129.00 30 Fires in Rubbish8 2 .o0 20 Other Fires Outdoors.00 5 25.°0 1,525.00 Malicious False Alarms 1 Other False Alarms G '00 28 .00 .00 31 .00 Apartments 2 200.00 16 Dwellings 4 8.460.00 70,200.00 26 Hotels — Motels 0 6 62 17 .00 p Other Residential .00 1 S49.00 14 Institutions 1P533.00 0 .00 3 Schools — colleges 20,225.00 ° .00 1 2000000.00 Public Assembly O .00 Stores — offices 2 .00 4 .00 Manufacturing 14 13,364.000 .00 2 Storage 254.00 O .00 Miscellaneous z 2,500.00 0 .00 5 1,032.00 The Fire Department officers and Training Officer conducted a total of 138 various drills. The firefighter received a total of 725 man hours of firefighting instruction. Also all shifts wereinvolved with the annual testing of all ground ladders in all stations. An extensive driver training program was started and complete this month. All firefighters and most of the officers went through this exercise. There were three fire extinguisher and linen hose demonstrations given at the U. of I. Hospital this month. Lieuts., Hansen, Ciesking, Firefighters Edwards, Nealson, Heinsius, Allen,Schaapveld assisted by the Training Officer presented the demonstration. Approximately 250 persons participated in these demonstrations. Made 6 special inspections with housing personnel due to the absence of the Fire Marshal. The apprenticeship training committee held 2 meetings during the month. The committee was very fortunate to have a meeting with Mr. Lloyed E. Yocum. Mr. Yocom is a retired Fire Chief from the Washington, D.C. Fire Dept. Iiia assistance and help in our training program'was greatly appreciated. Some of the drills performed thJa month were: aerial ladder water tower operations, stokes basket operations, 4" hose evolutions. The Training Officer acted in the absence of the Chief during his vacation, also the Training Officer used 48 houravacation during the month. TRAINING REPORT • JULY 1976 Shift #1 No, of Hours 234 No, of Drills 44 Shift #2 No. of Hours 257 No, of Drills 51 Shift #3 No. of Hours 234 No, of Drills 43 TOTAL NO. OF HOURS 725 TOTAL NO. OF DRILLS 138 EQUIPMENT AT DRILLS 4" Hose 900 Truck #354 9 3" Hose 600 Car #36CD 16 2111 Hose 750 Truck #361 3 1+s" Ilose 350 Truck #362 11 Ft. of Booster 175 Truck #363 3 it. of Ladders 298 Truck #364 8 Times Pump Used 18 Truck #365 7 Nozzle Lines 18 Truck #366 15 Other Minor Equipment : Indian Pump, handlights, Truck #367 12 smoke ejector, air masks, cord and tool box. Van #369 9 The Fire Department officers and Training Officer conducted a total of 138 various drills. The firefighter received a total of 725 man hours of firefighting instruction. Also all shifts wereinvolved with the annual testing of all ground ladders in all stations. An extensive driver training program was started and complete this month. All firefighters and most of the officers went through this exercise. There were three fire extinguisher and linen hose demonstrations given at the U. of I. Hospital this month. Lieuts., Hansen, Ciesking, Firefighters Edwards, Nealson, Heinsius, Allen,Schaapveld assisted by the Training Officer presented the demonstration. Approximately 250 persons participated in these demonstrations. Made 6 special inspections with housing personnel due to the absence of the Fire Marshal. The apprenticeship training committee held 2 meetings during the month. The committee was very fortunate to have a meeting with Mr. Lloyed E. Yocum. Mr. Yocom is a retired Fire Chief from the Washington, D.C. Fire Dept. Iiia assistance and help in our training program'was greatly appreciated. Some of the drills performed thJa month were: aerial ladder water tower operations, stokes basket operations, 4" hose evolutions. The Training Officer acted in the absence of the Chief during his vacation, also the Training Officer used 48 houravacation during the month. S TRAINING OFFICER REPORT Lieut. Nicola and Firefighters Bogs and Brenneman presented a Fire Safety Demonstration to a Mercer Park Summer Playground Group. 75 children and 10 adults were in attendance. The Fast Side Station personnel has continued to recharge and do maintenance work on all city owned fire extinguishers. A new Chevrolet Station Wagon was placed into service this month, to be used by the Training Division. All physical examinations were completed on the Fire Department personnel during the month. An excess of 600 photon were taken by Firefighter Nathan Hopkins during the Convention of the Iowa Association of Professional Fire Fighters. Slides of the Conventions were shown by Mr. Hopkins during the month of July. Installation of fire alarm systems continues in the sororities and fraternities. The intent of the system is to discover a fire at an early stage, anywhere in the house. Iawrence H. Kinney Training Officer POLICE DEPARTMENT Monthly Report: July, 1976 Departmental activities continued at a substantially higher volume as compared to the same month of -the previous Year. Some progress was noted in accomplishing the earlier stated Departmental goals. The refurbishing of the basement area to accomodate the locker room for women officers got off dead center with the Preparation of a contract by the Department of Public Works for detailed design drawing, specifications and cost est- imates for the facility. New police vehicles were received and placed into service. Initial selection interviews were conducted by the Civil Service Commission, staff members of the Department of Human Relations and Police Department representatives for selected candidates for police employment. A list will be presented for Council certification in the near future. Actual hiring Of new people to replace vacancies occasioned by resignations will probably not occur until early in 1977, the earliest date a basic training school will be available. The Collective Bargaining Agreement between the City of Iowa City and the Iowa City Police Patrolmen's Association, approved by Council on February 10, 1976, became fully effect- ive on July 1, 1976. Statistically, total requests for police service in July numbered 2,275. Sixty incidents required investigative follow- up and were referred to the Detective Bureau. Animal Shelter activities increased slightly over the Previous year. A few more dogs no longer reside in their doghouses. A few more cats no longer reside in their..... homes. Both dogs and cats apparently grew weary of the constant and trying attention forced upon them and indicated their annoyance by sinking -teeth into owners or other antagonists. One rabbit was pulled out of a hat or elsewhere, while approx- imately one-half of the raccoon population felt'a primal instinct and abandoned the City for surrounding cornfields. One skunk was captured... very carefully. Back on the Police side again, twenty-nine breakins were reported in Iowa City during July. Total loss amounted to nearly $48,000. Additional plain clothes officers have been /?5� ;':>n1_hly F.eport: .Y, 17/G-'i'o].i.ce • %<igc 2 assigned to the late nightshift and are patrolling uptown and areas adjacent 'to the CBD, we hatevr that is. No additional change of assignments. brcakins have been reorted thesince salientthe factere is the aount Isn't that interesting' of business establishments Doorshat aand re nwindowsras well as employees at the close of business• en continually. The various other access points are found op. business associations will soon hear about this insurance well ase thei -the individual business ownersraadtmentrthat uownerscand iers. It seems to us in the police D_p employees have more than a minimal obliga ioust ntt The City jdosecure alltheir premises and merchandise. Finally, a survey of communications neeand shouldds of the be and Fire Departments was undertaken September.JuAYproposal will be completed about the firma erSand Council shortly thereafter. presented to the City g our consideration as to Included will be suggestions for Y financing the project - %7 0:i:L'•.1._:iil(L'!�?R,:'J::'JiLY R_F.i'_0_aT• Dov, Complaints % � ':/-1 _C 9f'e•_( t.at {•nlaplfllnin Ir 19 f � 1! �l � ,Month This Month ihl 'I'utnl C,,:plal.ntn This Year Last Year „r _J ;% i17r1 II .,te l- vim... -'I O ���C� — to n„te to Mite (:) f't n., -. P -C, G! ,j = 1) OLI S Dov, Complaints % � ':/-1 _C 9f'e•_( t.at {•nlaplfllnin * "1 1.`� _ f � 1! �l � 'I'utnl C,,:plal.ntn l• �. ,yt � +� „r _J ;% i17r1 �'�I Irl _•i(/ %.^ •l O ���C� — Impounding Record Voluntary (Dors) )��y 1�,�] N ""-e Pick np (Dors) U St.> IF) ,''i rr ,4 f a S�'r+ n _ " 41 %1 _ _ �f— IJ j ( O::ner (Cats) _ Stra Cats --_Z' _._L� ._�—_ __ J !;� - Dlsposnis Dogs '.dopted' `1 % — `� 17 Dors Reclaimed _ Cats 'adopted Cats Reclaimed SUI t� / P.T.S. Dogs P.T.S. Cats Revenue (in dollars) I .1-y -� �.� '71? dr `> s ,�f a .3 0� n Adoptions if) +� J )�v n SUI Impounding Tickets Issued (dogs) gi Q Other i.nimals Picked Up Raccoon •- 9 _9 I Opposum / �} Bats Birds, Fowl Wild, other I Skunk Livestock" ! Other /Ila3J2 __ • / riNea fniq Dog Bites �eC�Vi C Cat Bites /n % Rabies (Confirmed) Dead Animals Picked Up 9 1-/ (:) f't n., -. P -C, G! ,j = 1) OLI S CATO August 4, 1976 TO: Chief Harvey Miller FROM: Cassie Williamson RC: Monthly Activity Summary The month of July produced several interesting cases for the Detective Bureau to investigate. Much time was dedicated to f017.0w-up work on cases opened during previous months. Many,. many hours were also spent- assisting the Federal Bureau of Investigations as well as the Bureau of Criminal Investigations with cases that originated in Iowa City. Not reflected in this report are manhours spent gathering intelligence information relating to present cases, previous cases, and just information in general. Our Narcotics Offiger has worked long hours gathering intelligence information to assist him in his drug cases as well as assisting State Special Agents. No drug arrests were made, however, many reports were made which will most likely be reflected in arrests in the future. Below you will find a listing of new cases opened and investigated by the Iowa City Detective Bureau during the month of July. B&B 23 Closed 3 Rape 1 Closed 1 ATL 1 Thefts q Closed 1 Forgery 3 Closed 1 Harrassing Phone 2 Calls Closed 2 I3 7S on .Juvenile Problems 9 Closed 9 limbezzlemenL of Meat Shipment 1 Closed 1 Fraud 2 Found Boat 1 Closed 1 Stolen Money Orders I Traffic Violation 1 Closed L Armed Robbery 1 Threats I Information I Vandalism 1 Closed 1 Stolen car 2 Closed 2 Suspicious Person 1 Larceny in Niglit- time & Shooting 1 Closed 1 .False Use of Credit Card I Closed 1 Fire Investiration 1 Closed 1 Possession of Drug, without prescription and Receiving Stolen Goods 1 Closed 1 MODULAR ACCOUNTS RECEIVABLE Year -to -Date (7-6-76) 1396 Prior Months July Total Due Epsteins $7,371 $ 706 $ 8,077 Bivouac 1,168 1,168 Nemos 178 178 Buc Leather 398 398 B -J Unlimited 12 12 Associates 317 317 Elysian Fields 392 392 $8,931 $1,611 $10,542 1396 DATE: August 6, 1976 PENDING COUNCIL ITEMS W W W 5 r W oM SUBJECT ¢w REFERRED DATE 2M5 ~ CC z � � TO DUE S- W W Cc Investigate liability for rifle range at rec center 8-3 Finance Determine cost of modification to rifle range to compile with 8-3 Parks state and federal regulations Parking policy for council and travel allowance 8-3 Review Municipal Campaign Finance Ordinance 8-2 legal Interpretation of State Bldg. Code Requirements: handicapped 7-13 legal Repair plank on Ralston Creek 7-13 e Public Works Explore old Post office wiW7-13Legal GSA Condemnation of property by mini park Determine legally who must v clean debris from Ia. River ■ COMMENTS/STATUS ` 1[ 3 14W. U During budget cycle Review limitations set on contributions (See Ryan memo 7-27 Brad Myers asked Council forsupport to charge requirement from 208 to 258 Aft Negotiations Can City purchase property PAGE 2 DATE : 8-6-76 SUBJECT PENDING COUNCIL ITEMS 0 W 8 REFTOOICr I Memo to Council on legal background for housing inspec- 7-12 Legal tions 11 Memo re: lack of circulation sync. and walk segment 7-12 Publi orkE Corms with JCRPC re: Housing Coop. Agreement 7-12 Comms Memo support Autumn Park Apartments 7-1211 -12ommunity nevelooment Revise letter to single family units on Rehab. Program -12 Revise notice to single family units 1 7-12 Calendar Parking 17-12 'Public W WL ATE 2 DC) W Determine City's liability I 'II Relating to rotation left turn skip cycle Include in Parking Pblicy Report on recycling 6-22 inance Sidewalk along 1st Ave. by 6-22 ommunity Letter to Supt. of Schools to see City High evelopment if interest PACE 3 DATE PENDING COUNCIL ITEMS � w } ~ q: LLI 3 SUBJECT aw REFERRED DATE 7�� COMMENTS/STATUS pM o� TO DUE Pw a:= ac w Cr Status of Air Conditioning Public contract 6-22 Works Brush tw big to fit in garbage 6-22 Public Alternatives to Council truck Works Possibility of using HCDA community money for subsidizing elderly 6-14 Development housing College Block bidding date 6-14 Community Development Urban Status of Children Museum 6-14 3 Status for Prairie Dogs 6-8 Parks Underground utilities 1) desirable 2)legal 6-8 Legal From Agenda #18 - Review Mininimum HousingV5-24 Community Standards for suggested chaDevelopment Method of financing,required Housing inspection at sale? I prefer mandato Purchase City Maher Property Manager Write letter after referendum PAGE 4 B-6-76 DATE' PENDING COUNCIL ITEMS W W ow QUjM R LjaCOMMENTS/8TATUSTO EFERREDI DATESUBJECTDUE Lj U�j Uj cr.=)Z cc CC CL (L Report to Council on Building City 11 When on Board official 5-24 Manager Status pull -type scraperT Pub is Works Letter to residents on ublic Vevera request Friendship 5-24 orks Uniform signage in downtown- 5-24 ublic proposed by DRC. orks Transit Bulletin Board in downtown 5-24 Transit included are routes I I - outdoor for City information City Bus shelter competition 5-24 Manager Community Human Revise Human Relations Ordinan 5-24 Relations include protective groups Public Status of Sign ordinance Revi 5-24 Works Code Send method of keeping city minutes to all Boards & Comm. 5-24 Manager PAGE 5 DATE: PENDING COUNCIL ITEMS 0 OW Wj Q¢ W H 3 Co SUBJECT ow REFYW ERRED � v COMMENTS/STATUS D�t1E w a z °C Procedure for filinv minutes 5-24 City for Boards and Commissions Manager Letter from DOT referred to 5-24 ICRPC Area Transit study Schedule meeting in Ames to City arrange meeting in September - letters view resource recovery 5-24 Manager sent Authority of Council to evict tenants -24 Legal Amend.subdivision design - standards to include sewer 5-24 Public location Works Model By-laws City Get all by-laws for Council and send all Brds and Commiswions -24 Manager Human Relations Airport status discussion with -24 Finance Report to Council DOT regarding road payment Design Review Ordinance City design criteria spelled out by -24 Manager view authority roll with new Urban Community Renewal ordinance W W W !- ULU ~ W SUBJECT gw REFERRED DATE COMMENTS/STATUS a TO DUE 1- - CC=) W az W Check Ordinanace if can deny building connection when 5-17 Legal CIP7 line v to d 5-17 Human Review Affirmative Action Relations Program 1008 Tower Court 5-11 Public Drop in elevation between Tower and Works Oakcrest Palmer Circle 5-11 Public Works Dust problem Court Street no right turn on red 5-11 Public Works Budget Commission established On going Reportson Park Road Bridge 5-4 Public Works Status reports periodically Animal Control Ordinance 5-4 Humane Then refer to legal and Council Society Community Review Rent withholding 5-4 Development Housing DATE: PAGE 7 8-6-76 PENDING COUNCIL ITEMS COMMENTS//STATUS L periodically Update Council 0 W W ~� W W aW¢ t m SUBJECT ¢w REFERRED DATE g�� ¢� o8 TO DUE ~� (LZ cc W c Ban the Can 5-4 Legal Muscatine Avenue 5-4 Public Words Report on Parking Policy 4-16 City Manage Status of cabs at Bus Depot 4-:6 Public Works ommunity Monthly Comprehensive Plan 5- 6 evelopment Report ompre Plan Status of coffee breaks 4-6 ity anager Foul weather gear for refuse 4-6 Disposition of surplus 4-5 Finance Public 1st Avenue -junk cars 4-6 Works COMMENTS//STATUS L periodically Update Council 0 a City of Iowa City MKMORANDUM DATE: August 13, 1976 TO: City Council FROM: City Manager RE: Informal Session Agendas 23, 1976 1:30 - 4:00 P.M., Conference Room 1:30 P.M. - Review Council Agenda 1:45 P.M. - Presentation by Old Capitol Associates 2:00 P.M. - Discussion of Urban Renewal 1976 7:30 P.M. - Regular Council Meeting, Council Chambers August 30, 1976 Monday 1:30 - 4:00 P.M., Conference Room 1:30 P.M. - Review Formal Agenda 1:45 P.M. - Council time 2:00 P.M. - Discuss Urban Renewal Review consultant's contract with Council and Zuchelli August 31, 1976 Tuesday 7:30 P.M. - Regular Council Meeting, Council Chambers Pending Items Anti -Trust Ordinance Campaign Finance Ordinance Design Review Committee Authority Discuss Resource Recovery with Coralville and University of Iowa Review Budget Process Review Title XX with Bob Hibbeler 3/8 Section 8 Housing Proposal and Application 2/16 University Heights Contract Model Traffic Ordinance Housing Coop Agreement 7/12 • cuay. C)'r 70 (CW DATE: August 20, 1976 TO: City Council FROM: City DLuia, RE: Di:Iterial in Friday's Packet bfemorandre From Paul Glaves, Redevelopment Specialist: ;I. Urban Renewal Activities, Weekly Progress � 3 b- 7'he Urban Renewal Plan See T� F, ,Q �r.z3. 13 CI C- Scheduling of Urban Renewal Actionsqj d• Urban Renewal Contracts fH O0 • IyO� service -urn to Animal Shelter Diaster from City Manager regarding services Eor surrounding counties. 1902. 02 animal shelter Memorand= to City Dtanager from commitment of Human g equal I `l03 opportunitcommitment of City. Relations regarding Letter to Council members from Ira Rolnick regarding Committee on Cot^tstity Needs. Letter to P•Lryor Neuhauser from HUD annouacin a 1404 and Neighborhood Preservation Program. g pProval of Innovative Housing r p y 140 5 Monthly Y e oris for the month of Jul for the departments of Transit, Works, and Finance. Public 1906 Dfinutes of the Rehabilitation Advisory Board meeting of August 17, 1976. C 14077 � ' °�-� ��^ C.ps.�ee•e I-}aye-�( -�0 7a�o slto�alLtv.,�� c�tc "q Otll" o -t I y 1908 SSbN�-� RE.por.t - —PC* 2 C ovkw.- . 14 oq 'fIp 4,, IWO ,Ad. l�o lGpFs "7�cy 7 i?E: C r J. City of Iowa cit0 DATE: August 20, 1976 TO: Neal Berlin, City Manager Dennis Kraft, Director of Community Development FROM: Paul Glaves, Redevelopment Specialist P RE: Urban Renewal Activities, Weekly Progress 1. Following is a listing of Urban Renewal activities carried out this week: a. Completed review of draft parking policy. b. Completed a review of the status of two property tax pro -ration payments. One pro -ration payment was made. Contact with the County regarding the other property tax payment was made. C. Continued the review of the Labor Standards and Non-discrimination requirements imposed by FUD. d. Compiled a listing of all consulting contracts entered into by the City of Iowa City, acting as LPA for Urban Renewal. e. Met with representatives of the University of Iowa regarding the revisions to the Urban Renewal Plan. f. Began a review of the special appraisal requirements imposed by HUD for Urban Renewal and which will be used for low/moderate income housing. g. Began drafting a required land disposition schedule, which must be sent to FUD. PG/ssw City of Iowa city OgraA , ,� ; z �` 441.23 DATE: August 19, 1976 TO: Members of the City Council FROM: Paul Glaves, Redevelopment Specialist 9 RE: The Urban Renewal Plan 1) Members of the City staff have met with representatives Of the University of Iowa to discuss Renewal Plan. any inputs which they had concerning the revision of the Urban 2) Following are several reccymnendations which were made by the representetives of the University. Page and line numbers refer to the draft revised plan. a. Page 3, lines 20-21 should be changed to reflect the desired pedestrian orientation of the University, in addition to the statement regarding the downtown. b. The "Permitted Land Uses" set forth for the Central Business District Core on pages 5 and 6 should be chaged by adding a provision which allows inst- itutional uses, above the ground floor only. This is desired, because it would allow the University to arrange with a developer to use space above retail or other uses, on land purchased by the developer from Urban Renewal. This is a modification of the prior "transition zone" concept, which would allow University expansion at some time in the future, while at the same time keeping the land and lower story structures on the tax roles. C. The "Permitted Uses" set forth on page 7, lines 16-18 should be changed to read, "Petted Uses: Classrooms, laboratories, meeting rooms, faculty and administrative offices, research facilities, service facilities, and off-street parking"' d. The "Additional Controls and Objectives" set forth for the University Area should be modified in the following ways: I. Page 12, line's 15-22 should be changed to read, "Provide sites for the orderly establishment and expansion of the State University of Iowa: such uses North of Burlington Street to be limited to classroom teaching and research facilities, faculty offices, and academic support facilities such as library, museum, student and administrative services. Uses South of Burlington Street are limited to those uses permitted North of Burlington Street, and auxillary facilities such as off-street parking, physical plant services, and research facilities." 2. The provision for a plaza set forth on page 12, lines 35-38 should be deleted. Members of the City Council August 19, 1976 Page 2 3. The provision calling for off-street parking South of Burlington Street set forth on page 13, lines 9-12 should be deleted. This is a carry over provision from the earlier version of the plan which placed Block 93 in the University Area. Under the existing version of the plan, there is no land South of Burlington Street, in the University Area which is suitable for University parking. 4. The provision calling for a pedestrian overpass over Madison Street, set forth on page 13, lines 14-17 should be deleted. S. Consideration should be given to changing the eight story restriction imposed on page 13, line 19, to fifteen stories. The eight story limit coincided with the zoning restriction for the CB zone at the time it was written. This zoning restriction has subsequently been changed to fif- teen stories. 3) Staff will make several additional recommendations for changes at the time the Planning and Zoning Commission's report, and these University recommendations are discussed. Depending upon Council decisions regarding the Planning and Zoning Commission's recommendations, several additional changes may be required. There are several provisions in the Plan which relate to plazas, pedestrian ways, and other uses of closed rights-of-way. If the Council concurs with the recommendation that most street closures be removed from the Plan, these provisions will have to be deleted or completely re -written. 4) At the time these changes are discussed, additional changes desired by the members of the City Council can also be discussed. TII OLD CAPITOL ASSOCIATES MEMORANDUM TO: City Council FROM: Ivan Himmel DATE: August 23, 1976 4JOINTVENTURE of OLDCAPIlOL BUSINESSCENTERCOAMPANy and /.MEADOW LINK INCORPORATED In order not to lose the momentum being created through construction to of our PC -I building, to show a real the intent by the City to carry on with urban renewal some degree of credibility with tenants and necessary to maintain Y to the future of the urban renewal lending institutions we want the program to continue, we are program, and because time, to propose two specific immediate aotionforward, at this renewal back on the road. s for getting urban 1• OCA hereby submits its offer_to_purchase., immediately from the City, the Clinton Street parking lot described asthe North 310 feet of the East one-half. 120 _101 and North 120 feet of the alle - ._ _ ... also the price of h in Block 101. We offer the $319,350.00 for the above described tract. Purchase Bents the average_appraised v_a__lue of the by two independent a This rived Pprai.sers hired b property as determined y the City. OCA has expended its time, money and effort to market this property. It was OCA, and no one else Of the two financial institutions Loyether. [9e had real contracts to build for both institutions. that put the package red to begin construction March 1 on the auto We were estate Bank & Trust Co., and anticipated commenc* for cthe onstruction on to Perpetual Savings and Loan June 1. We intend to abide b contracts and have stated our willingness to do institutions tbothth institutions. We are eager to begin this year to bring Y these fruition the two improvements which will add an estimated annually to the tax tO rolls. - _ $50,000.00 2• 19e are at that time Of Year when we are all made too painfully aware of the critical need for housing It is our understanding that there is a consensus of the to devote some 4 in our community. use. We thereforerecommend south Of Burlington Street to residential immediate attention that the Council bids, to Putting give urgent and We are prepared to purchasecthese3sitesa lith out for with the vacated DEDICATED 7O RC BUIL DING AND BEAU7IFYING IOWA CITY T 1. Pnon. 31935 L 5175. 319-337 4 710 .. D.an.1170 10" Cnv. Iona 57710 u MEMORANDUM to City Council August 23, 1976 Page Two CM01 OLD CAPITOL ASSOCIATES Captiol Street, for residential use in the hope that construction can begin yet this year. While the construction on these sites continuity of the project, these buildings us any nearer to the primary objective of redevelopment of the commercial center of to diligently pursue a timely solution to remaining commercial sites in the project will help maintain the alone will not bring urban renewal, the the City. We urge you the marketing of the area. DEDICATED TO REBUILDING AND BE ALIT IFYI NG IOWA CITY Telr Phone 319 351.5775,319 337-4720 Drawer 1270 10wa C.ty, 11-1 52240 • C PRESS RELEASE Old Capitol Associates August 23, 1976 Old Capitol Associates was formed by a group of local residents who were not political and who felt their one purpose was to get the downtown rebuilt in the manner most consistent with the unique quality of life in Iowa City. We felt that this re -building of the tax -base was in the best interest of the whole community and was not a political matter. However, there are those who appear to be dedicated to preventing anything happening downtown and therefore have chosen to make this urban renewal and Old Capitol a political issue. Ile, and the community as a whole, have now waited over three months since the Judge's decision without any action to re -market the land and we feel that none of us can wait any longer. We must have positive action to see this project re -started. To date, we have all seen a serious deterioration in public confi- dence that anything good is going to happen in the foreseeable future downtown. Even potential tenants are asking what assurance they have that they are not going to be an island in a sea of vacant lots and surface parking areas. Our investors are question- ing the advisability of expending more funds and time on a project that only we seem dedicated to see move forward. We want to make it clear that the single developer concept was succeeding --we were building Plaza Centre One, we were ready to construct the auto bank and Perpetual Savings and Loan. Ile were negotiating with a major department store in the mall area. -2 - we were negotiating the building of 120 units of housing which would now be under construction and we would have paid two and one-quarter million dollars for land that is still off the tar. rolls. Nowhere in our plans did we include one-story block buildings. [ie were ready to add seven to eight million dollars to the tax rolls by actions we would have taken this year. Improvements to those properties that O.C.A. now owns downtown will increase their real estate taxes by 5-1/2 times. Because our commitment is toward getting buildings built, not Court suits, we made the decision to pass up the appeal of the Court ruling, for an appeal would have meant a long delay and further substantial loss of taxes, jobs and retail opportunities. The primary objective of urban renewal as stated in the urban renewal plan of 1969 was "to stimulate private investment throughup blic action and commitment." To date, the private commitment has been $400,000.00, excluding equities in our properties, with little to show for it. Where is the public action? Where is the public commitment? In order not to lose the momentum being created through the construction activities of our PC -I building, to show a real intent by the City to carry on with urban renewal, to maintain some degree of credibility with tenants and lending institutions necessary to the future of the urban renewal program, and because we want the program to continue, we are going to the Council at this time, to present two specific immediate actions for getting urban renewal back on the road. -3- 1. OCA hereby submits its offer to purchase, immediately from the City, the Clinton Street parking lot described as the North 310 feet of the East one-half of Block 101 and also the North 120 feet of the alley .in Block 101. We offer the purchase price of $3.19,350.00 for the above-described tract•. This repre- sents the average appraised value of the property as determined by two independent appraisers hired by the City. OCA has expended its time, money and effort to market this property. It was OCA, and no one else, that put the package of the two financial institutions together. We had real estate contracts to build for both institutions. We were prepared to begin construction March 1 on the auto bank for the Iowa State Bank & Trust Co., and anticipated commencing construction on Perpetual Savings & Loan June 1. We intend to abide by these contracts and have stated our willingness to do so to both institutions. Ile are eager to begin this year to bring to fruition the two improvements which will add in the neighborhood of $50,000.00 annually to the tax rolls. 2. We are at that time of year when we are all made too painfully aware of the critical need for housing in our community. It is our understanding that there is a consensus of the Council to devote some land South of Burlington Street to residential use. we are therefore recommending that the Council give urgent and immediate attention to putting Parcels 93-1 and 101-2 out for bids. toe are prepared to purchase these sites, with the vacated Capitol Street, for residential use in the hope that construction can begin this year. -4 - While the construction on these sites will help maintain the continuity of the project, these buildings alone will not bring us any nearer to the primary objective of urban renewal, the redevelopment of the commercial center of the City. We are urging the Council to diligently pursue a timely solution to the marketing of the remaining commercial sites in the project area. Every citizen of Iowa City, whether renter, homeowner, or employee, has a stake in this urban renewal project. Our downtown has been a commercial vacuum for almost two years. Ile urge every citizen to assist the Council .in the decision-making process regarding the completion of this 15 year old project. 0 City of Iowa CHO MEMORANDUM DATE: August 20, 1976 TO: City Council FROM: City Manager RE: Informal Session Agendas August 23, 1976 Monday 1:30 - 4:30 P.M., Conference Room 1:30 P.M. - Review Council Agenda 1:45 P.M. - Presentation by Old Capitol Associates 2:00 P.M. - Discussion of Urban Renewal 4:00 P.M. - Executive Session for consideration of appointments to United Action for Youth Board and to discuss litigation. August 24, 1976 Tuesday 7:30 P.M. - Regular Council Meeting, Council Chambers August 30, 1976 Monday 1:30 - 4:00 P.M., Conference Room 1:30 P.M. - Review Formal Agenda 1:45 P.M. - Council time 2:00 P.M. - Discuss Urban Renewal Review consultant's contract with Council and Zuchelli August 31, 1976 Tuesday 7:30 P.M. - Regular Council Meeting, Council Chambers Pending Items Anti -Trust Ordinance Campaign Finance Ordinance Design Review Committee Authority Discuss Resource Recovery with Coralville and University of Iowa Review Budget Process Review Title XX with Bob Hibbeler 3/8 Section 8 Housing Proposal and Application 2/16 University Heights Contract Model Traffic Ordinance Housing Coop Agreement 7/12 0 0 City of Iowa City DATE: August 19, 1976 TO: Dennis Kraft, Director of Community Development FROM: Paul Glaves, Redevelopment Specialist VV - RE: Scheduling of Urban Renewal Actions As you have requested, I am setting forth a schedule of Urban Renewal actions to he taken in the immediate future. This schedule applies to the consideration of the Zuchelli contract, to the determination of a land marketing strategy for the land north of Burlington, and for the consideration of the Urban Renewal Plan. The draft of the contract between the City of Iowa City and Zuchelli, Hunter and Associates will be available for staff review by Friday, August 20. This draft should be available for Council on Monday, August 23. The City staff and City Council will review this draft and will, by telephone to Don Zuchelli, make any required revisions. Concurrent with the completion of the scope of services in this contract, Don Zuchelli will be working on a review of the available market data, to formulate a marketing strategy for the land north of Burlington. On Monday, August 30, Don Zuchelli will be in Iowa City to present to the City Council his recommended marketing procedures for the land north of Burlington. These recommendations will then be reflected in the final scope of services contract which is presented to the City Council on August 30 for formal consideration on August 31. Hopefully, following Don Zuchelli's statement on Monday, August 30, the Council will be in a position to formally set a marketing strategy for the land north of Burlington Street on Tuesday, August 31. 3. The Planning and Zoning Commission has completed its review of the Urban Renewal Plan and I have forwarded these recommendations by memo, to the City Council. We are to meet with the University of Iowa's representatives on August 19 to receive any comments they would like to make regarding revisions to the Urban Renewal Plan. I have been working on a draft resolution to amend the Urban Renewal Plan. I would like to receive from the City Council instructions concerning the drafting of amendments which will incorporate the input from the Planning and Zoning Commission, the University, or additional changes desired by the City Council, at the informal meeting on Monday, August 23. If this is possible, I will be able to complete the resolution to amend the plan by August 30, and a date for a public hearing and official notice thereof can be established at the formal meeting of August 31. This time schedule is a bit uncertain, because it is necessary to get direction from the City Council on what additional changes need to be made. The amending resolution should be in final form at the time that notice of the public hearing is published, because it is necessary that this notice states that the amendments under consideration are on file for public inspection. Section 403 of the Code of Iowa, which requires the public hearing, does not set forth any time limits for holding public hearings. However, Section 362.3 of the 1975 Code of Iowa stipulates that notice of a public hearing should be published no less than 4 nor more than 20 days prior to the hearing. We should thus be 4/00 • Dennis Kraft Director llirector August 1919of Community Development , Page 2 able to Schedule a hearing for sometime during or the following week. PG/SSW cc: Neal Berlin, City Manager Members of the City Council 0 the week of September 6-10, • s city of Iowa DATE: August 18, 1976 TO: Dennis Waft, Director of CommunityDevelo Neal Berlin, City Manager Pment FROM: Paul Glaves, Redevelopment Specialist RE: Urban Renewal Contracts 1. The following is a listing of the consulting contracts entered into by the City Of Iowa City, acting as LPA for Urban Renewal. the contracts for legal services, the public works Excluded from this listing are demolition contracts. construction projects, and the The dates of the Planning and Survey Grant and the Project Loan and Grant are also included for time reference. DATE FIRM Feb. 1965 SURVEY AND PLANNING GRANT APPROVED March 1965 Mid America Research April 1965 Barton Aschman April 1965 Sasaki, Dawson, Demay April 1965 Soil Testing Service May 1966 Marshall $ Stevens July 1966 Real Estate Research Corp. Aug. 1966 Veenstra and Kinin Aug. 1966 Hawkeye Engineering NOTE: April 1967 -- R-14 Loan & Grant Application filed April 1967 Shive, Hall, Hattery May 1970 PROJECT GRANT Aug. 1970 S.M. Dix Co. Oct. 1970 Larry Waters Oct. 1970 William Nowysz Nov. 1970 S.M. Dix March 1971 Iowa Appraisal and Research June 1971 Barton Aschman (done for City - 1968) July 1971 E. Norman Bailey Aug. 1971 Iowa Appraisal aad Research Dec. 1971 Shive-Hattery Dec. 1971 Peters and Martinson SERVICE $171,969 Land -Use Marketability Study Planning Urban Design Sub -soil Studies Acquisition Appraisals Re -Use Appraisals Water and Sewer cost estimation Public improvement cost estimation Plat Maps $9,538,605 Property Analysis Appraisals Project Model Fixture Appraisals Acquisition Appraisals Parking Study Update Appraisal Reviews Re -use Appraisals Engineering Design Mall /yo E Dennis Draft and Neal Berlin August 18, 1976 Page 2 DATE FIRM March 1972 Roy It. Fisher March 1972 E. Norman Bailey March 1973 E. Norman Bailey Nov. 1973 Iowa Appraisal and Research Roy R. Fisher June 1974 {Velton Beckett Oct. 1974 PG/ssw Hawkeye Engineering 0 SERVICE Re -use Appraisals Appraisal Reviews Appraisal Review Re -use Appraisals Amenities Program Parking Ramp Surveys of Parcels 0 City of Iowa Cit• IVIE11s ORAN®VM TO: Animal Shelter Master FROM: City ManagerGJ RE: Animal Shelter Services DATE: August 16, 1976 for Surrounding Counties As of September 1, the Animal Shelter will not accept animals other than Johnson, The officers at the Shelter should instead refer animal control problems to agencies within each individual county. from counties None of the counties that we contacted earlier have made negotiate fees for our services. Therefore do not wish to any attempts to use our facilities. I can only conclude that they to open discussions relating If counties do contact me in g to this matter, I will contact you. an attempt Is cc: Police Chief / you City of Iowa City DATE: August 17, 1976 TO: City Manager FROM: Director of Human Relations RE: Equal Opportunity Commitment of City Agreement with EEOC, Kansas City, as amended requires that each vacancy be "opened up" to women and minorities and that over a two-year period which ended in February, 1976, the City hire 33 1/3% females. The agree- ment also required that the first three top level vacancies be filled with women. Neither requirement was met by February 1976. We are presently attempting to obtain a report of our status with respect to the Agreement from the EEOC. (Copies of the agreement and amendments are attached as Exhibit A.) The federal money received by the City requires that the City not discrimi- nate on irrational basis in providing services or in its employment practices. The major sources of federal money presently are HUD and Revenue Sharing (Exhibit B). A broad variety of statutes at the federal and state level require non- discrimination and/or affirmative action. Attached is a list of applicable laws (Exhibit Q. The City Council adopted affirmative action program which appears at pages 37 - 41 of Personnel Rules and Regulations (Exhibit D). A copy of the statement made by Barbara Woodard on behalf of the Human Relations Commission to the Council is also attached (Exhibit E). is Attachments /yo3 EXHIBIT A EQUAL QMPLOYMKNT OPPORTUNITY COMMISSION t11 WALNUT tTR[[T • ROOM tat •�• KANNA/ CITY. MISSOURI n .. 44108 T[L[rNON[ NO. •AREA COOK D[81tlt {74'{777 OR 774•{061 March 13, 1974 Mr. Ray S. Wells, City Manager Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Mr. Wells: Attached is your copy of the executed agreement for your file. Thank you for your consideration in this matter. Sincerely, !: Le:..�-L�, o-_.. ..1..:.11. -�. • 1-�_2-_ - Marilyn Skinner Equal Employment Conciliator Enclosure SETTLE14ENT AGREEMENT In the Matter of: U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION and Iowa City, Iowa Respondent Charge Nos. TKC3-1470 TKC3-1471 TKC3-14.72` _' TKC3=1473. Charges having been filed under Title VII of the CivilRights, Act of 19643 as amended, with the U.S. Equal Employment Oppor- tunity Commission, by the Charging Parties against the Respondent, and the charges having been investigated, the parties do resolve and conciliate this matter as follows: Page 1 Charge Nos. TKC3-11170 thru TKC3-1473 SECTION I. STANDARD PROVISIONS I. It is understood that this Agreement does not constitutean. admission by Respondent, the City of Iowa City, Iowa, (herein- after referred to as Respondent) of any violation of Title VII of the Civil Rights Act of 1964, as amended; and this Agreement is entered into by the parties in a good faith effort to comply with current laws and regulations, and amicably to resolve existing disputes. 2. All the parties to this Agreement hereby acknowledge and confirm that all facilities on Respondent's premises are presently available for the use of any employee without regard to race, color, religion, or national origin; and further agree that there shall be no discrimination against any employee on said grounds with respect to the use of such facilities.and that the notice required to be posted by Title VII of the Civil -,Rights Act of 1964, as amended, is posted by Respondent in conspicuous places such as customarily are used for the posting of notices. 3. Respondent agrees that all hiring, job assignment, progression and regression of employees, compensation,..and all -other terms and conditions and privileges of employment shall be -and have been conducted and maintained in a manner which: does not discriminate on the basis of race, color, sex, religion, or national origin in violation of Title VII of the Civil Rights Act of 1964, as amended. 4. Respondent agrees that there shall be no discrimination or retaliation of any kind against any person because of oppo- sition.to any practice of the Respondent which may be in -viola- tion of Title VII of the Civil Rights Act of 1964, as.amended, or because of the filing of a charge, the filing of a court action, giving of testimony or assistance, or participation in any manner in an investigation, proceeding, or hearing pursuant to Title VII of the Civil Rights Act of 1964, as amended. 5. Respondent agrees that the Commission may review_ compliance with this Agreement. As a part of .such review, the:Com mission, after giving reasonable notice'to Respondent, may -ye - quire written reports concerning -compliance; may inspect the premises, examine witnesses, and examine and copy documents. • 0 Page 2 Charge Nos. TKC3-1470 thru TKC3-1473 �• The parties to this Agreement expressly rights and protection afforded b e VII o that all Rights Act of 1964, as amended Y Title VII of the Civil Parties. are reserved by the Charging 7. The Commission agrees that on its own motion, it will not Issue any Notices of Right -to -Sue, under Section 706 the Civil Rights Act of 1964, as amended , of pliance by the Respondent with the , conditional upon cpm terms of this Agreement. SECTION II. AFFIRMATIVE ACTION A• Adver_ t�s 1. Respondent agrees to inform thepublic through any ad-' vertising media of its own choice of their new to give females equal consideration for Kirin policy Iowa. Statements that the Respondent is an "E in Iowa City.,, Opportunity Employer" shall not ,suffice for "Equal - this paragraph. purposes of B. Recruiting ?. Respondent agrees to actively.recruit and -consider per-' sons of both sexes and every race for all new -job Opportunities, training programs and other career develop mwhere sex is a ents for the same rate of compensation except.those,positons Title VII of the oCivil na dRights pAct oof11964,iascaamendedithin' 3. Respondent agrees to promulgate their new hiring Policy to t every outside source for recruitment utilized by Respondent. C. Hirin`oals 4• Respondent agrees to attain the goal of having female representation constitute at least 33.percent.of its work force within two years after the signing of this, Agreement. Further, Respondent agre,es.to fill the',next three (3) vacancies available in Grade 23 to. 30 of ex ' classification plan adopted by the Iowa City il in' c January, 1974, with qualified females. If this goal'iCity Counc unobtainable, Respondent will document the reasons. Page 3 Charge Nos. TKC3-1470 thru TKC3-1473 5. The Commission recognizes that Respondent has been continuously hiring minorities but also realizes and agrees that the city shall hire four (4) more minorities within one year of the signing of -this Agreement. If this goal is unobtainable, the city shall document the reasons. D. Job Classifications 6. Respondent agrees to continue to open all job class- ifications, specifically but not limited to, Grade_19. and up to any qualified individual regardless of race,.color, sex, religion, and national origin. 7. Respondent.agrees to review the Griffenhagen-Kroger Report and conduct a factor analysis on the entire classification system and make any necessary adjustment of inequities in the system. F_ Dissemination of policy 8. Respondent agrees to disseminate the following.state ment of Equal Employment Opportunity by including it in each employee's pay envelope following the'-exeeffti"on of this Agreement and by posting it upon all bulletin boards: "We wish to emphasize the city's fundamental Policy of providing Equal Opportunity in all areas Of employment practices. This policy is based on Federal law which requires that there shall be no discrimination against any person on grounds of/race, color, religion, national origin or sex. This policy extends to recruitment, hiring, assign- ment, working conditions, employee treatment, training programs, promotions, use of company facilities and all other terms and conditions of employment. All employees should feel free to exercise their rights under this policy. 0 0 Page 4 Charge Nos. TKC3-1470 thru TKC3-1473 The importance of fulfilling this policy cannot be overemphasized. The City of Iowa City cannot permit any violation, of it. Therefore, any, violation of the letter, or thespirit of this policy by an employee of this city shall result in disciplinary: action UP to and including discharge.' SECTION III. REPORTING 1. Respondent agrees to report in writing to the District Director, Equal Employment Opportunity Commission, Room 500, 911 Walnut, Kansas City, Missouri 64106, when it has com- pleted its undertakings hereinbefore set forth. This report.shall be submitted not later than 90 days from the date of.this Agree- ment. 2. Respondent further agrees that for every six months, until which time their hiring goals are met, it will submit: a. Number of existing vacancies denoting if it is an entry level job or promotion from within. b. Number of applicants denoting sex and race of each applicant. C. List of new hires denoting sex and race ofemployee, Position into which hired, and rate of compensation. • Page 5 Charge Nos. TKC3-1470 thru TKC3-1473 SECTION IV. SIGNATURES I have read the foregoing Conciliation Agreement and I accpet and agree to the provisions contained therein: kR�esdent Io w Mayor Iowa City Manager Respondent Z recommend approval of this Conciliation Agreement: DATE_ Marilyn Skinner Equal Employment Conciliator I concur in the above recommendation for approval of this Con- ciliation Agreement: DATE / 7$I IF ke orpofeConcili ions APPROVED ON BEHALF OF THE COMMISSION: DATE 31,17 5z //j/yftG �' �is�� Franc W. Herndon, Director Kansas City District Office Our Reference: TKC3-1470, TKC3-1471, TKC3-1472, and TKC3-1473 Diecke, et. al. va City of Iowa City Mr. John W. Hayek Hayek, Hayek 6 Hayek Attorneys At Law 110 East Washington Street Iowa City, Iowa 52240 Dear Mr. Hayek: Enclosed please find a fully executed copy of the amendments to the Settlement Agreement in the above referenced matter. We wish to thank you for your cooperation in resolving this matter. We look forward to receipt of your future compliance reports. cerely, Ly ose h P. Doherty Supervisor of Conciliations Enclosure EQUAL EMPLOYMENT OPPORTUNITY COMMISSIOO J�1 A�;.f �' OI I WALNUT STREET - ROOM 500 KANSAS CITY. MISSOURI 66106 r. TKLKrNONE NO. - AREA COOK 616 376.0773 OR 316.5061 October 11, 1974 Our Reference: TKC3-1470, TKC3-1471, TKC3-1472, and TKC3-1473 Diecke, et. al. va City of Iowa City Mr. John W. Hayek Hayek, Hayek 6 Hayek Attorneys At Law 110 East Washington Street Iowa City, Iowa 52240 Dear Mr. Hayek: Enclosed please find a fully executed copy of the amendments to the Settlement Agreement in the above referenced matter. We wish to thank you for your cooperation in resolving this matter. We look forward to receipt of your future compliance reports. cerely, Ly ose h P. Doherty Supervisor of Conciliations Enclosure DieckeTKC3-14, 70 TKC3-,1471,• T KC3-1472 and TKC3-1473 r04js%Q et. al. ys, City of Iowa City EEOC. KC4O AMEN--- DOTS above The parties to the agreement concluded arch 8 follows: matter, agree to amend theOn Moriginal1974 - , in the agreement as 1• Section ent II' C, paragraph 4 shall read as follows: tion constitute CO attain the goal of after at least 33% of its having female resnts - the sig work force. 1 o years to fill the fining of this agreement, within two years, Grade next three vacancies Further, Respondent to of the classification available in Grade agrees-- c" in January, 1974, with plan ado 16 through unobtainable qualified adopted by the Iowa City Coun. . Respondent w females, If this ill document the reasons, goal is 2. Section II ent agrees 't°�continuepto6open181iead as follows: Respond specifically but not limited to Grade l6 job c Individual re lassification°, origin, regardless of race, color and up, to anY qualified`' sex, religion, and national 3• It ie mutually Y agreed by all parties that if of Iowa modify the'classification a City in Januar Plan adoptedRespondent mentdesignated in that Plan will Continuethathtosbecificjob.Categories by the y covered by this agree- 4• It is mutually agreed =y all parties to the agreement Y paragraph o statute local ordinance f this agreemenC_the v is in that the provisionsthisvalidity conflict with.. the Respondent not be affected Y of the remainder' the to inform Chereby, It is °f lict as soon as the Commission in w the burden of be made to the Respondent is writing of any such District Director aware of it. Such Commission, 911 Walnut Equal:E notice shall Kansas ours. ent Opportunity City, Missouri. In addition the Board of libraryCittrustees of the ally Public Library joins with the parties provisions of the Settlement City of Iowa and all amendments , and hereby agrees that exception me thereto in Agreement concluded March 8 ption of Section II the above captioned 1974, to said Library ' para8 Paragraph C4 matter,. with the Y. It r . as amendedapply equally by Section III ie further understood that epis City of Iowa °f said agreement shall the reports re ees of City but shall include be submitted only by eheuired shall- the-City of Iowa City Public similar data relating employ- Librar g to em y- • SIGNATURES • I have read the foregoing Amendments and I accept and agree the provisions contained therein: DATE Lr DATE. %1 DATE / `vVP DATE G KG CEO iyor ty Manager to President, Board or Library Trustees, Secretary. B and of Library Trustees I recommend approval of these Amendments: DATE /� _ .. J Y %�(_ �4 � ��;,, , . Y•�, _ Marilyn Skinner Equal Employment Conciliator I concur in the above recommendation for approval of these Amend- ments: DATE o eph ..Doherty pervieor of 'Coucillat ons APPROVED ON BEHALF OF THE COMMISSION/:�./�j p DATE H �li �C�C CL/'C�lli`"9 syC Villarreal Acting District Director r?- • EXHIBIT B • RESOLUTION NO. 76-65 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR FEDERAL ASSISTAINCE UNDER HOUSING AND C3tJUNITY DEEVEL041` qCT OF 1974 AND AUTHORIZING ASSURANCES. UNDER SAID ACT WHEREAS, the City of Iowa City, Iowa, has prepared an application for federal assistance under -the Housing and Com mity Development Act of 1974 pursuant to federal regulations, and, WHEREAS, the City Council of Iowa City, Iowa, believes that the public interest will be served by filingsaidapplication with the United Stat es government, and, WHEREAS, the City Council of Iowa City, Iowa, has held the necessary public hearings and other proceedings preliminary to the filing of the application. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the City Manager of Iowa City be and he is hereby 4irected to file with the United States Department of Housing and Ur an application for federal assistance under the Housing and Community Development Act of 1974. The City Manager is further authorized and directed to provide the necessary understandings and assurances required by the Department of Housing and Urban Development"in connecticn'with said application. The City Manager is specifically authorized to give the assurances contained in HO Farm 7015.12(12-74), a copy of which is attached to this Resolution and by this reference made a part hereof. It was moved by Balmer and seconded by Perret that the Resolution as read be adopted, and upon roll call there were: AYES NAYS: ABSENT• BAIMER x DEPROSSE x FOSTER x NEUHAUSER x PERRFr x SELZER x VEVERA x Passed and approved this ATTEST: < City Clerk • U S. DEP11I0r OF HOUSING AND URSAN DEVELO PMEnT • ASSURANCES OMS No. 63_RI471 (IrVY cxcudT; OI; j; ey oPPlicunr must provide assurances and or certify to all of the following items; The o^lY excu r,or rs itos tlo. 10 for which the applicant must cervi/y as fo either (o) or (b), or to both.) The apa!icaat assures and certifies that he f requirr�wn(s of 01!B Circ,Ilar leo. A has complied with the regulations, policies, requirements of Fcde:al Ltaaage:rent C icand thjq he will comply with the regulations, l guidelines -and . and use of Federal funds fur this federal) ar 4 and 74_ g policies, guidelines and' - with respect to th- Y•• "listed program.7Also,1[heralON to the Jpplication, acceptance Stant that: Pp gives assurance and certifies 1. It possosses legal authority to apply for the grant, and to execute the Proposed tion, motion or similar action has been duly adopted or passed as an official rico of thea _ ernirg bid)., , Program; that a go S authorizing the Fling of the yplication, including all understandings and assn arces can_ rained thore!n, and directing and designating the applicant's chief executive officer as the autharize) ropre,ationis of the applicant to rlct in connection with the application and to provide such additional intonation as may be required, 2. It will comply u•i the - (a) Title VI of the Civil Rights Act of 1964 P.L. 88— no person in the United States shall, on the 352) and in accordance with' Title V Lof that Ac,, from rozra i or in, be denied the be of, or be otherwise subjected to discrimination under ground Of face, Color, or national origin, be excluded any program ar nativity for which the Applicant receives Federal financial assistance and will im•ne d�atcly take any measu:cs nehichtessa uate thereon s provided os all o li with the aid off Federalfinancialtassistance extended to the Appli- ' cant, fns assurance shall obligate the Applicant, or in the case of any t trans. If any real fer of the Applroperty or ie i any transferee, for the period during which the real property or structure is used fora i which iF.e Federal financial assistance is extended or for another purpose involving the provision Of simiia� services or benefits. purpose for (b) Title Vlli of the Civil Rights Act of 1968, (P.L. 90— and . etivities relatin to housing and community • dev28l as a g g ) mended, and will administer all programs p housing. 3 elopment in a manner to affirmatively further fair , (c) Suirerl 109 of the Housing and Community Development Act of 1974 and in conformance with all re- quiremeats imposed by or Pursuant to the Regulations of the Department (24 CFR Part 570.6()1 1 pursuant to that Section; and in accordance with that Section,- no person in the the ground of race )issued color, national Dtigin or sex, be excluded from participation int,: be denied the,bene- fits of, n be lace United States shall, on. the co coed to discrimination under, any program or activity funded in whole or in part enc •n�CartY development funds. (d) Executive Order 11063 on equal opportunity pportunity in housing. � (c) Serono 3i 0( the Housing and Urban Development Act of 1968, as amended, requiring that to the greatest extent d contr- Opportunities for training and La to • ` area and contact:; for work in connection with the project be awarded to eligible esidbusienss conceal P 3ment be given lower income residents of the project whicS are located in, Of Owned in substantial part by, persons residing in the even of the project. 3. Prior to the submission of its aPplication, the applicant has: (a) Provided citizens with adequate information concerning the amount, of funds available for community development and housing activities, the range of activities that ma •'be Other important progrum requirements; p:apoand, nd, S .. undertaken. and , (b) housihousing needs; and at least two Public hearings to obtain hthe views of citizens on community develo pment and (c) i'e deed citizens an adequate opportunity to part icipale in the development of the application and is the development of any revisions, changes, or amendmens. 4. The applicant will: t� - - ... (a) Provide fair and reasonable relocation 203, and 204 Of the 1aYments and assistance in accordance u•' 2W- L03, and r Uniform Relocation Assistance and wit Se tie; s Act 6,6) and applicableReal Property Acquisition Potic' ora,inns at associations displaced as regulations, resultof any acquitu or for sition of re 1 ilies, individuals,PropeP for Partnerships. or . Partnerships, coque ll assn•^d undsr the Program; HUD -701 s.1I (17_74) , 1 • vices described in Sect••20i of 1'.L• 91-646 aering the s rvicornt'ons or associations in the manner I (b) Provid. relucatioa assistance ilies individuals, is offering the ser to s:}h displacod flicable I ;Cgulations; Pco;:,ed under app sale, and sanitary replacement (c) Assa:e that, within a reasonable time prior to displacement, decnnt, dw-'ilinZc will be available to surf displaced families and individuals in accordance with Section 205(c)(3) of P.L. 91-646: (d) Inform aE(ect_rl persons of the benefits, policies, and procedures Provided (or under E(UD regulations; and persons with uniform and (e) C':ry out lho relocation process in such a manner as to P`will beravatil ble in the same range or echo such housing to all.dcsplaced persons regardless of race, color,religion, consislent services, and assure that replacementaced phousing choices with resp national origin• rani rogram.-.be. 5. The applicant wi1L• antPTset out under ac uisition Policies (a) In acquiring real prooerty in connection with the community roperty 3 t Acquisition policies Act and the guided to tire extent permitted under State law. by the real property q Section 301 of the Uniform Relocation Assistance acrd Real Property ereof: provisions of Section 302 th (b) pay or reimburse property owners for necessary expenses as specified in Sections 303 and 304 of the Act', and policies, and procedures Provided for under HUD regulations. (c) Inform affected persons of the benefits, P authorized representative access to and the books, papers, or documents related to the grant. 6. It will give HUD and th>_ Comptroller General through any oliticalactivfty of tight to e:tomine all records, 7. The applicant will comply with the provisions of the Hatch Act which limit lire p c:r:ploye icr relating to evaluation of flood hazards. B. It will Co -'ply with the provisions of E:tecutive order 11296, - 9• The applicant's certifying officer. Provisions of such act apply pursuant to this Parti and (a) Comenl.: to assume the status o[ a responsible Federal official under the National isd eCon of the Policy Act of 1969 insofar as the p applicant and himself to accept the jurisdiction (b) is autl-.ori=ed and consents on behalf of the app Fed^ralcaua for the In of enforcement o[ his responsfbilities•as such an official. Ir 10. The Community Development Program: ( h Gives nnximu;n feasible priority to activities which will benefit(a) enefit low- or moderate -income families h r or aid in the p:'vantion or elimination of skims or blight; articular urgency s ;c ifically identified and described in the applicant's community development plan su�- Q (b) Co:'tairtY activities desr (ned to meet other community development needs having a P v:hich are P ro ram. to ees from using positions for a purpose that is or gives the ra:y :,'.d community development p 3 articularly those 11. Et will t•stublish safeguards to prohibit omP Y aPPearance of befog motivated by a desire for Private gain for themselves or others, P business, or other ties. co ram. with whom they have family, special requirements of law, p g 12. It will co,^PTY roved n accordance with Federal flanagement with all req imposed by BUD concerning sp requirements, and other administrative to app - Circular 74-7. locant and an attorney -at -tion admitted d in Assure.ance in ti'N State in Leval Certifi• cation: As counsel ;' the app r re resentations contained in Assurance No. 1 above ahic1 .. r-11- licant is located, 1 c.:rtiE that the facts and P are true ural in accordance with State sad local low. - (neral. ' ' -TTP r ar Print Name bf drplicunr's Cuunself . . _ ( t (Sil;nnbrr.• of arrfi.'nnr•� C.masel) .::•( 1 :J -j-7015.12 (12-74) U.S. DE10MBNTO: MOUSING AND URBAN DEVEL OPO ASSURANCES The applicant tachy aswree and cartifues With respeca to the grant that; (1) It possess" legal authority to apply for the grant, and to execute the proposed pr a (2) its gowm ng holy hduly adopted or passed as an officograta ial act a rcolutlon, motion or similar action authorizing the filing of the application. Including all undetstandin Lhe authorised rrpresentative of the applicant to act In connection wi conte application and [o provide such additional ga and assurances contained therein,"arae directing and dcsiysat ing information astray be required, _. (3) It has complied swjrlt all the zequicementa of OMB Circular Vo. A,9S as modified by Sections 570.300(c) (for 0 en tiUement applic"u) ar 370.400(d) (for discretionary applicants) and that either (u7 any comments and recommendations made by or through clearinghouses us attached and have been co prior to submission of the application; or n nsi.le: ed (W the required procedures haw been followed and no comments or recommendation (4) Prior to submission of its application, tha applicant has: s have been received. () Provided citizens with adequate information conceminamount- ' development and housing activities, the range of aetivitinth t may f funds available for proposed requirements; Y undertaken, and other importantcommunity . program C7 at leant two pulite heuings to obta and in the views of citipment and housing on community develo and _ rr; credo; 617 Provided citizens an adequate opportunity to articulate assneeProposed activities, in the selection of priorities, and otherwise to particiP2ten edd in the development of theas, express p«ferenw about " p ppGntion. (5) Its chief executive offiat or other offrar of appliant approved by HUD: (i) Caweb to sastxae the status of a responsible Federal official msdet the Nati .. 1969 imofar u Use prwisiori of such Act apply to the appl cants ptpased National E'svirorersenta( 13Uq Act or is _ Progam Ps- cont to 24 CFR 570.6,:.reel �ss7 for Prsoeand � b on lsefuU d the, applicant and hirmeU toaccept the Jrriadiction of LheFedeyai eosa•5 enrnt of tela rnpwviblfitiea as such an OUicial- (6) The such Development Program has been developed so.as to give wits benefit low or moderate income families or aid in the prevention or e0mination of stoma or Dlight: a'lseie all or part ,.I emaximum feasible priority to activiuea which of the community development program activities us designed to meet other community development needs having a particular urgency, such needs ars: specifically described in the application under Use Community Development Plan Summary. (7) It will comply with the regulations, policies, guidelines and requirements or Federal Management Qucaslass 7.1.4 and 74.7, as they relate to the application, acceptance and use of Federal funds for this federally -assisted program• (8) It sued administer and enforce the labor standards requvementr, set forth N Section 570.605 and HUD reysistions Issued W Implement such force he lab (9) It will comply with all requirements Imposed by HUD concerning specieI «r_ments of l quiaw, Program and other administrative requirements approved in accordance with Federal h qui P gram requirements, (10) it will com l _ gement Circular 74-7. P y with the provisions of Executive Order 11296, relating toeraluatlon of noon tazuas. (t l) It will comply with: n 7"ttle Vf of the Civil Rights Act of 1964 (P.L 88.352) and the regulation hewed pursuant theieto (24 CFR Part I), excluded Provfrom Pa that no person in the United States or on thegroundorractcolor; or "tlo(24 origin, be. excluded from partidpation in. be denied the benefits of, or be otherwise subjected. to discrimination under say nealu m or xcisary for which the applicant receives Federal financial assistance and w.0 immed'u 00 Dake any. measures necessary to effectuate this aaaunnce. IC any real property or structure thereon -iaprorided or improved with the aid of Federal financial assistance extended to the applicant• this assurance shall oblipt, the aPpliant, or in the case of any transfer of such property, any transferee, for the period during which the cal property or stricture is used for a purpose for which the Federal r'mandal assistaaee is extended or for another Pu -Pose invoising the provision of similar services or benefits. G) Title VIII of the Civil Rights Act of 1968 (P -L 90.283) al amended, administering ail programs and activities relalin. 10 housing and community development In a manner no affumatiwely further fair homing; and will h.e action to a!(cmatively further Gtr housing in the sale or rental Of housing, the financing of housing, and Um provision of brokerage services within the applicant's jurisdiction. HUD -7015.12 (11-73) i I A • utations Issued pursuant veloPm•nt Act of 1974, and the ter - - (ui) Section 109 of the Housing and Community Destates I _ thereto (24 CFR 770.001), which pfovidu that no actici person in, beUnited denill he bencrits of the ground be subjectedeto color, notional origin or sea. be excluded from p ? t with Title I funds. disatftn'ination undar,anY pioinm of aetirity funded in whole of in past j fir) Executive Order 11063 on equal opportunfry in housing and nond'uctirninatian in. the vie or rental of h0uSU1$ i built with Fedaml usistanm (v) Exmulire Order l l''-46, and a0 teguhdons issued pursuant thereto (24 CFR Port 1307. which provides all phase n f i pawn shad ba discrim inattd ag=Inst on the bays of race, color, religion, sex or. natiorul onbin inddemoti n. or the pedormmr. of Fcdent or federally - assir::d mntraeta ,Su contractors ntneton and employment duffing a or other. forms Of �� (etfareeruitmentaor peruitmen[ idvettlsingwlayoiff of altermritution, prams oC• P Y - _ t compensation and selection [or tta fining PP airing, that to the greatestextsrit roject uea and i (v0 Section 3 0[ the Housing and Urban Dpelopmenl Act of 1968, u amended, req ; [easible opPortunittas for coming and employment be given lowtt Income residents of the p contracts tar work in eanneetbn with the Ptojeet be awarded to eli;ible business eoncems which we Located iii+ or owned in substantial part by, parsons tesfding in tha area o[ the profeee (12) S[ will: block gyaot tyo6am, be Rui.ted to the (17 In acquittaQ reel prop+rV in comyction with the coreaaairO drrveloPment . Ve t.st .xt" practicabla tasder State law, by the rr4l prop+rtY ac4sils.Ucit policies set o(p.T_ 9 Secivan d t �. o[ the Uniform Relocation Asaietanee +red Reel pmpwry Ac4`siaiu°n Policies let of 19;0 (P.L 9L -W) and the prorisiorvs of Section 302 tha.eo[:' (ii) Pay or «'unbutse property Owners for n,,,,WY <.penws as specified in Section 303 and 304 of the Act;and •iu Inform 31reet•d persons of the benefits, policies, and ptomdurea provided for under HUD regulations (24 CFR :� (•••) Put 42). ' (13) It will: 3. and 204 oC O Provide fair and tea:onabla relocation payments and assistance uisitioen Poli a Act of Sections applicable HUD the Uniform Relocation Assistance and Real Property AWactn•nhlps.corpora lions orassodationsdisplaecd regulations (24 CFR Part 42), to of for families, individuals. p - -. .. as a result of any acquispfon of real property for an activity assisud under the program. Provide relocation assistance program oced rf,,ing-the services de in Section 205 of the Act to such ble HUD - provlva>, individuals, putnetships, corporations or associations in the manner provided under applicable HUD fami tsgul3tions: - - - cement dwellings will (Si0 pyur• clot, within a rnsonabl• time prior to displacement, decent; sore, and sanitary c) (3 dress at then n.: PC" regu be availatii• to.�pcyodisplaced araiUbie in the I and sameirange or choices to all suchtdisplaaed pcon ;(c) (3) of the Act,and that such housing color, reGgn, national origin# sex, or source of income; - Mations; and (h.7 Inform affected persons of the benefits, Policies. and plocedu ,, provided for udder HUD teb acm (vi GrcY out the reiontion pruRsi in such a manner as to provide such di;Phced yerwns with CIt M and different or separate tludin3 t to such displaced persons on. account of tt•�r nee,.color, rd'egon, national consistent xrrices, including any services required to insole that the mlonlinn c. coos does not tesulr in origin, sex, at source of income. (IS) I employers from using positions for a Purpose that u or g� L appeuano of It will establish safeguards to prohibit thou with whom they have family, beir.3 motivated by a desire for private gain Cor themselves or others, Particularly business, or other ties (L5) itch Act which Umit the It Will comply With the provisiorn or the HpoGlinl actfriryo[etuployees. . flu) it will Sive HUD and the or u Comptroller ntS Ge ens thf uSh an oath orired ceprexnUtive access to and the rbht to examine he a0 rcafds, books. P P .. 1 0 EXHIBIT C 0 The Affirmative Action Program insures compliance with: 1. Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunity Act of 1972. 2. Executive Order 11246 as amended by Executive Order 11375. 3. Title VI of the Civil Rights Act of 1964, Non -Discrimination in Federally -Assisted Programs. 4. Title VIII of the U.S. Civil Rights Act of 1964, Non -Discrimination in Housing. S. The Age Discrimination in Employment Act. 6. Equal Pay Act of 1963. 7. Rehabilitation Act of 1973. 8. Vietnam Era Veterans Readjustment Act of 1974. 9. Executive Order 11914, Non -Discrimination of Handicapped in Federally -Assisted Programs. 10. Code of Federal Regulations 41, CFR, Chapter 60 Department of Labor, Office of Federal Contract Compliance. 11. Chapter 601A of the 1975 Code of Iowa (The Civil Rights Commission Chapter). 12. The City of Iowa City HLmu--m Relations Commission Ordinance 2598, Chapter 10.2 and any applicable local, state and Federal rules, regulations and policies pertaining to the advancement of Equal Opportunity Employment The City will comply with any Federal rules and regulations that pertain to equal employment opportunity where such rules and regulations are found to be applicable to the City of Iowa City. 1 CCr EXHIBIT D ]>ZIItS 1MtOl]NI]rT 0rl0RM11,1 POLICY - Idd, 1 AITIMMAyivr ACTION PAOGNa ' A. GOIOUI. POLICY, - It is the policy and positlea objective of the City of lova City to rrmte ' and ensure equal Opportunity for dl perauns vtirout regard to race, creel, color, national origin, religion, ses. pa or ancestry wplc/'ed of seAuq ' aepla,sent, ming City facilities or being serviced by the City. The policy of egNlity &Miles to Ivory aspect of City rv,loj+ nt rractiar and polity _ involving All activity areas. It le In the general welfare And Interest of Ne City of IwA City to ptouote it. sonnoey. security. and Internal Mevoy thn.uah the at efficient and _ effective utlllution Of available ampo er and resources. It le in addition, the policy Of the City to assert leadership within the tpilality And to pat forth the NlfeYe effort to achieve na ldiscriui Ntarye equal saplOyNnt Oppartunitles, It !e u.deratard that the rftccv Nee applica- tion of this policy involves cora than the s[atrment of the pu:i'y. Affireati•e� _ will be taken tO Nke known that equal wplolavnt cl,.Mt_N:itles Are Actions available on the basis of the Merits of the individual and consistent with the City's poets AM tWtables for staffing in ter, Of faale and Minority representation on the City's work for". Ins Lipl Nentip this ins policy. the City of Awa City ..suras non-discrieWtion In recrulelaq, hiring. training, placement, advancestat, cuprNaCio,, workiOg conditions, - tion, lay -Oft and terainstico. Ty City will t1Ae the necessary steps w insure that all Departeent Heads And ' oUar se.pleryees and all potential employees areaof this policy at Ndvised ,n-dieerleltion. and of s City's interest In actively And atfivtivr nNNly • providing equal egdoywnt Opportunity. ' Tess Steps will Lnclude. but Are not limited re, the :ollaing: 1. A brief atatemtnt Of the policy is all advertLwants for saplaytent. I. DlasemlNtiom Of the policy through the media. new e,ployee erlentatlm Qecoes/ons. bulletin boards. etc. 1. Advising all per"" in a position within the City governsent th irple- want this policy O: thele responsibility with regard to the policy• ' a. g6aNl,aGrtN Alfie aLiew &than will consist Of active serultaent of bale. dlsadtantaged .� and airority candidates for positions within the City at all levels. 1. Active reorultaent will NaaN } a. yint tcNldaratioe toe filling all vacaeoies in a departaent shall be gives " Waliflad employees of lower rant w1th the . depart- seeNt or q alifled eMpl rsea Items ether departesnts. -1,- 1 CCr -Ia- b. Tdentificatlon in Iva, am other meas, tsps. saevaeaq. of .gamlea and progra•a com*Cwd with. Mucstlwul SM aapen loyat opportunities [or fawle and/or aisorlty. webevs. C. [very effort will be aadl to tonbtt a variety of &gene,&$ am imi. 1 vWuAIs to identify prospective applicants, and wrletan notification rill he sent CO arr_h a9entlef of all .. pulltlon. sand the rpuireeenee 9f each as soon As each poattLon boors sea liable. 1 d. 'All vaeaneies AM now posltlwu In City departeents or agear(es, not Initially filled by a Presort City savior., shall be publicly dw.- tl*dh and that the sbtewet 'The City of low City Is a writ, &"rims!" action, equal opportutty ea;lvyArr . MLE/r[MAI2' shall he • Part of Inch d.gtteewent regarding twployeant. I. Thr Cit cat law City o v A large adreOf .Lqfew L nd-ILOClons with a broad C..CuletloI to that • latTe •umber a[ taw,& and will be r tat" can he rushed. - In addlrlw. seployrK advert,&sono will b placed in rewa- Pepera Within the 9"raPhie Cites of Iowa City Mich Are Widely read. 1, tntasatic contact rill be [apt with the local state CsPLoy.ent security mmlea ton ornw. maoulty, Action Agency and the City. 9uln relations Qvettalm to entourage "Cenral Of APDILCutb for positions which might hetv.r ase 11&bla. a. rse...t .Ptorvef ase .,.!arae" to rifer fewalw or wlwrlty applicant. whew. plaitta,a are available. T. The City wilt gtasilvtlr wet wu" female and minority Camldatas In all areas of the Organizations by rkLn, It boa to all "c"Leant sour", that Bale am minority asabass era being soght for mntideca. tion Mrn pu.ttlon, eau available. _ e. Tia City will Continually sac w,I,Lss she following to d.t.Loa if. a. Thera are any Job cateptrls. Milch, In practical Affect, ars [las" to female am alrority groups. b. Mtring pr.1111-1 IMiwte that it applicants are considered solely on the hest• of their guallticatlons for the Job openings [CC which they hee..ppli". e. The Initial Job In which • new eaployse Is placed IA det..I.d Oc materially influenr" by wathar oC no, he or sha 10 a whet of a oimrity group, d. Mlntwal entry qualification• Am in fact necessary, valid, and Juatllyabl. In carr of acceptable and requtr" Pact ocassma levels u dot."!nid through [actor and bet analysis. It any of the*. Comltlons cal at they will be lrsaedlately rAsedl". T. Th* City .Ill establish a seta UVOtrgh Mulch Lt to possible to .city the n•aaher or sloorlty aPOICan" and the "Char of minority workers newly �piored or p.ted in reverence to the number of applications "wtv.d am oPanlree avN iasis. -]F 1. TralRing am esyloyrnt thrvph such Proerans as Mayor's Tooth DA qO w nt mugs&, we Lghborhood vwth Corps, OPeratton st iron.., am s.►e['ty_-b prograw will b given to Irrsons Pr frnilp' wino ritl'. An.l Cir lis,-41rtax! 9rouPe [oC for Incas, within linite of the l.t.t arproved budget. f. renals am aL.rity' aployeen As well A. others will two ermaiad to Increase their stills and lob potential through par ticlpar ton In traislg am educative Pcograa and the City will regularly. reriew Am hclr CO use" that such program are adequate am are, in fete, avallable to all Amptoyw.: .The City will sees-to,haws fellate and nlnority ewp•loyees sate advantage of claln(g opportunities fn.nu.bsrs . chat are repreaeetatlee when cuwpr" to the sine of the vort force, AM when tratnisg is await- - able generally to Othet. aPb yeas In the Case !tali tCICatiow. 1. As aawy tails aM wihoi(ty and/or dlaadvan"ged_cralnees am$ srmver part - Lim &ploy.$ will be used As sort we ds,po"it. and CepeMitores allou - fro at least a repnuntative relattonghtp to the general tsmaclty. a, that university or town, sm u,twood Cbwuniiy Cull ICs am a,y other cl,le- sell batitvtms tAat ars establish" rill. aw A,IsLsd of the skills and aobjtcts and the 1eT912 thsrw[.that. shoulA La taught to wet the training wale of tA. City eaploye.s -Man am If nrA classing Pm,,raar are lnstitutd. D. �19tTiDll. r1Jit]Omtrw AMD ►ADIVIIWt .. I. IeplOywent appllCatlon rorty will be fro of blas Toth-mfera•rre to raw, creed, .ler. aatlen.l .r/91., nIlgi...w age, on..."q .eCa t u a separate reference Section of the appl(ntlon In order to ldent(fy appltcanta for mpo.kig-am stati.tic.l pwrpe..-w,r.qu1"! by re, ... 1. - cute and local rO0 agami.s. I. All qualitfeatiowa for mplotesnt about on Cully lob relit". Any tots given by the, Cltr will be egultable am Identical. for all a Itc"ts far U Vie. Positron: mntlroacs mvlw of the tests. given by the City ohosld be ons I ted to Insure Chet. validity In terse Of_the porpow of their - see. y. The goallfleatt." Of All �savloree A, including Cowles and/or those of aloorlty background. will be revleved "galaily'ts AuC,ma that they a" Conkider" C.0 promati. am yr g dtng. e. K1 pr®tion• and/ortransfers of rsploytes fru, one lob to a.ot_1er will be WAM without regardto raa,,eteed, mict.'national 9r14/n, ralf.san. ga. age or ancestry. - S. All fa91e And/or aincrlty group employees will receive. adequate mKlder.- tins, for advancsent opportunities. S. Any mll"tive bUlatalog agracmuts;which tity y ter Lato will be LA accOadanCY with :the PTLuCIP,&s of ylacvent;: he Cpeomaymtia .angor transfer of esplorees.with"tregord: to ram._cred. color. mucoal origin. religion. - ow. age or aneswtryI sell ahkil be consistent with no goals. 0 0 -4G - s. Tbe City will review. lets eateyarles Men rev fevule and/er wInnelty gm.p stere are presently eaptohed, and Root to datem(ne the rause (or such a ituationi. Who nonmate"t resedlsl efforts Our include such actions a the follwing. - i a. Men vlgemes reCreltaent of qualified (sale and/or M/rorlty candidates. b. Speed dlsmadon with epprep'late ssageoant, oupervlsery, ec other personnel• regaedi.g the City's policy and its desire to Inure full utilisation of gea lified [rule aM/or mtou'l'y group paremel at all leb levels. C. Cnluate quslificoti.. of the Iowa, echelon of (route and/or sirorlty getup eeploywes to dnmmins whether their stills and eapabilltlea rtuld b. sere fully utlllsed at higher lob levels or would warrant their transfer to athar types of lob nom readily loading to advan.m. rant. r. yLo+ent, proeotlon* and it far activities at all levels will be soul - cored to Insure that full msalderauon, se required by the City policy. he been given to qualified finials and/or minority group maplvyeoo. L. intEIC.AL CtrCCNICATION dr POUCT. - The City Vill teke appmpr/ate Step% m Insure that all sployre% am advised of this pally/ of non-discr/sl odors and of its Interest In actively and Afrtr,atavely proylding equal Mploywent opportunity such an 1. Coeraniz.11..Mia. Including bulletin• e.pleyee handbooks, discussion of Ml[I'M totw ea orlsnt neesglyyS, AM In-house publication. will sphae las I 1. All ssnegvusnt and any otters In a position eo leplesent this polity, lneluSing those ergaged In rec:mtingo training and other personnel activ- /tl.e. wilt be fully advlsed of w policy and of their responsibilities with respect to it. 1. Tow City '"Or wlll.establith • %rstM of feedback contwi within all deprtoonts to " Sure'applleatlon of the policy thttughout the entire City. f. A ptltdlr report to the Nissan Ralatlons C.Lo.Ltn shall be made by the City Manager mnmrntnq progress of the Affireetive Action Rrogru. S. The City will designate a Specific person aM Mame that person with the responsibility of roordlating the afflro tive action progrre and record keeps". The person in charge should hone clear responsibility and ties W actively adslnlseer tbe Aftlrsutivv action Rmgra. f. VT -Off. TTRMIMAT 34MSo CO, htTnCRA03MGn The city will Insure that layoffs, umlnatlons. and doagradings .111 be wade Only for cause, aM that such actletu. a wll a recalls fres layoffs, will be sada without reqasd as race, Rand, color, national Origin. religion. Ona, age, or aMootry. -ad- G. Y.14171n AMO STATIM. no City will insure that than is m disparity between the cospersation received by feasles and/or minority group sployees and other Moplayeesn aM that opportunity for perforelnq Oeertine wort or othe ise earning increased compensation is afforded without discrimination to all mpleyees. •� it is the City`s policy that none of Its facilities will be segregated on tut bests of ranee. Reed. mine, national origin. religion. . its, q.,or ancestry and the sae policy will be observed Withrer(vct,to any esgloyes progress or activities Mich are sporacm4 or supported by.tbe.City... - 1. orsare atyfDNw "a City will, also -entourage atrocity group, mwteaetors. awbaontractore.. W contractors with dmrlty-representation among tMlr. eoployees to bid for - contracting rock and when cegueaud to the deqre rear ible withwt anovieq praferentre assist'tM with respect ro aerwrinq perfomance lvndso writing mnsraets. aM'Aing bids ^: ;..- Tirsuant W tha lwi City Mogan Relations Ordlnanee 1159x. equal and lust that - sent shall beguaranteedbr'all sunielpal a"mits to perfoniM their services- - to the pbllc$ and there will be not-dlscrlalRttlon s the bests or ram, creed. color,atlon.&I origin.- religion.1". rage or Onces", In the use of Rsenletlal fae111ties. .Tbost In chat" OF the vaclom ssntelpal facilities shall tale special care that is seniclyl"facility to sed in Use furtheraute of any LLRLlatery practim. .. .... . � 1. p2IMIT10M, 1. Minority Group _ so, eubgrogn wlthln • celtsre which is distingwtahable fro %be dosiuunt groups In that culture and to subjected,ro Mcain.escluSioao dl%Rlaln-. atlon, and otter differential ueatae.we. by. mason ef.rre;'miec..ational origin. religion. logo alit, ancestry or any coMlnation or them factors. `. 1. Illrorlty Group RMIlconts parsons, who are mesbre of mLworlty gtotps as derMad above and. who apply for esplolret with the City of Iowa Clty. 1. city -. City is the City or Iess City. loss. As a lonwldpal mrparation. 9 �,_E 0 AFFIRMATIVE ACTION Why should an employer have an affirmative Action Policy? For two reasons primarily: 1. It is to ensure the fair opportunity for employment of all classes of people. 2. There may be serious legal implications if it does not. 1. Historically, women and minorities have been the victims of discrimina- tion in employment, as well as in other areas of their lives. -It is only in recent years that the law has attempted to.'change this situa- tion, and changes have been coming so rapidly that it is often difficult to keep up with them. Even so, unemployment for blacks, other minorities and remains far higher than that of white males. For the past is years the unemploy- ment rate for nonwhites has been twice such .;that for whites ..:In .industries as.,building construction, higher education," and.govemaint:civil service, minorities and women are consistently absentor found in dis- proportionate numbers in low-wage, low status jobs. In.faci, in our country as a whole, minorities suffer discrimination in;their incomes. In 1971 the median family income for whites was $10,672 -compared with $6,440 for nonwhites. Similar figures can be found to.shaw the low end of the income scale as well. .women on -We have not had fair opportunity for.employment for women and, minorities, and it is not easy to correct this situation. — How do you move women and minorities into a system"that is domi- nated by whites and men? — How do you provide / they have not had thheopportunities tt get -the minoritiee*4rien�n�t the white men have who are competing for those top level jobs? These are just two critical questions that must be dealt with through affirmative action. Affirmative Action is a remedial program to correct staffing patterns which show flagrant underut— tration of minorities and women because of the consequences of past discrimination which are Perpetuated into present employment systems; and Affirmative Action is to prevent future employment discrimination which would tend to prolong, these SLd's&r inatOT, patterns. Affirmative Action deals with recruitment, hiring, promotion, salaries and wages, and other personnel matters in order to bring measurable, impro__ vin hiring, training and promotion of minonties an earlwomen. 0 In order to achieve these results, one area that must be closely scrutinized is the matter of qualifications or standards or tests that are required of applicants for a given job. Such requirements must be validated to be sure that they are absolutely essential for . job performance. For example, a high school`or a college education ` may be part of the job description, but the employer must be able to, prove that this, in fact, is absolutely essential for the performance of the job. Even previous experience may not be absolutely essential if the applicant has the ability to learn on the job. In an Affirma- tive Action Program, the applicant does not always have to be qualified, but s/he does have to be qualifiable - in other words, in order to provide upward mobility to one who has been denied this opportunity for so long, it may be necessary to give some extra training to this person if it appears that s/he could then do the job. Affirmative Action ensures the fair opportunity for employmentlor all classes of people. 2. There may be serious legal implications if an Affirmative Action Program is not implemented. In the first place, an employer leaves itself open for complaints to be filed against it if it does not follow procedures which ':are ,non -discrim- inatory. This may be costly if probable cause is found and.'financial remedies are required, and it is costly as well in time consumed' by the employer in dealing with these charges. Furthermore, if the employer receives federal funds, it"is_mandatory to have an Affirmative Action Program. In order to ensure affirmative action, anemployer should adopt.; and imple- ment a policy an wwh ci promotes ensures equal opportunity for all persons without regard to race, creed, color, national origin, religion, sex, age and disability. The policy of equality should go beyond employment policies and apply to every aspect of its operation and activities. This statement was prepared by the Iowa City Human Relations Commission, 1976. 0 • S25 Iowa Avenue Iowa City, Iowa Phone 338-8619 August 10, 1976 Dear Councilperson: The Committee on Community Needs has been allocated $5,000 in this fiscal year to permit it to perform its numerous functions. According to the resolution that officially established the committee, City Council stated that, as one of CCN's duties, CCN will "provide a systematic communication interchange between citizens and policymakers with regard to all Housing and Community Development Act, Community Development Block Grant applications and programs." As one element of this communication process, CCN has decided to initiate a newsletter. A description of the newsletter can be found in the minutes of CCN's August 4th meeting. Since the City Council has in the past expressed a great amount of interest in the citizen communication aspect of CCN's duties and has indicated a desire to tie into any communications system that CCN develops we felt a need for some feedback from the City Council members in regard to our proposed newsletter. We would appreciate any ideas, suggestions or criticisms. We would also appreciate it if your input could be in writing because of problems that arise in passing information by word of mouth in our rather large group. The other members of the Communications Subcommittee which will be in charge of the newsletter are: Jim Hall, 712 Second Avenue (337-S365); Horace Amidon, 830 N. Dodge (338-6438); Bill Dennis, 702 Iowa Avenue (338-8861); and Mark Janiuk, 1110 N. Dubuque (351-3583). Please feel free to contact us. Thank you. Sincerely, Ira Bolnick �yoy RECD AUG 1 G 1976 bjil�y+ DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT I I WASHINGTON. D.C. 10410 I.p i.3 ♦3lISTAN t 3ECR E I.TRV 60R POLICY DEVELOPMEN I♦ND RESE.RCH I : i Honorable Mary C. Neuhaus's REFIv NI.{CN TD Mayor of Iowa City Iowa City, Iowa 52240 Dear Mayor.Neuhauser: Subject: Notice of Award—HUD Research Grant rhoo5-76-SI-19-0001 Innovative Housing and Nei ghbod PreservationPrngrain. I am pleased to inform you that Neighborhood Preservation NThe Innovative Housing ani grant for ZYre Dipact Lvaluation Approach to Neighborhood Preservation" has been approved, and the Depart Of Housing aril Urban Develcgment her Of $109,332. �' awards a grant � in 'the aI11C=t Until a grant contract --HUD Form 7028 entiticrgnunied, under Title I of the � Approval is executed, you are Housing tsaugthori y Development lit o> 1974°.— This grant contract, includingan urrler"tlrrs grant. be sent to y .special- ter ms and conditions,, will You shortly. When the.grant agreement is Incur costs in accordance with your ;HUD :745, "Cost and ceexixiited YOU, May as it appears in the grant agreeiment. Analysis," The Government rbnitor for this project will be Acting Director, Division of CamnvrityCon yvaco1lcPhlll�ps, of the Assistant Secretary for Policy °eve ; Office _ _ Department of Sousing and Urban lolxr�etit and Pesearch, 1b= 8138, WashinMs. Phillips' telephone number is (220255-590 �n� D.C. 20910. Again, congratulations on being awarded an Innovative Projects Grant. It has been a vigorous arrpetition withOver t1wee .hrurlred applications submitted and only eighteen grants awarded. T look forward to making with you to achieve the same high caliber'of wok during the life Of the"project as was indicated in the project application: An announcement of the awards is enclosed. LSin ly, CGZ Serirard J. Carl Acting Assistant Secretary Enclosure Yom Boston, Mass., $278,000 To develop public information and promotional.strategies focused on the personsl whose collective actions strongly influence neighborhood housing markets--realtors, bankers, existing and potential residents, and local public officials. Bradford, Vt., $91,500 This project involves the adaptive re -use of two his buildings. One building will house apartments for the elderly and the other will provide a broad array of programs for the elderly including training seminars Ion restoration and 'a' -novel cottage crafts program. Caguas, Puerto Rico, $110,000 To help the elderly by rehabilitating the housing units of 50 lower income elderly homeowners with a work -force composed of a chronically unemployed segment of the Population --elderly craftsmen. Carbon County, Pa,, $350,000 To create group home facilities for elderly residents in three central business districts in the county;:and in turn rehabilitate the elderly -vacated housing, which would be made available for family occupancy. - Fort Wayne, Ind. $15,108 A.project to convert properties into housing adapted to the special needs of low income mothers raising- 'families alone. Frankfort, Ky., $325,000 The project will employ- a development.team to work with the owners of commercial stores to convert.the:.vacant second and third floors of downtown buildings to dwelling units for the elderly and small, childless couples. Iowa City, Iowa, $109,382 To utilize several existing planning techniques and instruments to evaluate land -use impacts within neighborhoods as a basis for establishing neighborhood environmental Performance standards. Jersey City, N J , $193 000 "Retail-Steading--"to revitalize a retial shopping - district by demonstrating innovative methods of re -cycling city -owned vacant storefronts and commercial structures. - Louisville, Kv , $260,974 To set up a revolving rehabilitation loan fund to leverage private bank loans in two transitional -historic districts --one residential and the other mixed residential/ commercial --to reverse current trends toward deterioration and blight. Massachusetts, State of, $173,064 To develop and test ways to assure that the State building code, zoning, capital improvementsr and local housing - authority policies facilitate the preservation and"re-use-of existing housing and older buildings. Minnesota, State of, $360,000 To create and maintain a State delivery system for rural areas that will encourage resident participation in the home repair loan and grant programs of the Minnesota Housing Finance Agency. New Haven, Conn., $372,300 Regional Rehabilitation Institute --to develop a technical support team from the New Haven Redevelopment Agency's rehabilitation and mortgage program to assist and train rehabilitation staff, as well as homeowners, in the five smaller neighboring jurisdictions. _ Nevar:., N.J., $161,750 To provide matching grants of up to $2,000 to homeowners and absentee owners in two low and moderate income neighbor- hoods to rehabilitate residential properties. Pennsylvania, State of $347,850 To develop, test,'and implement a State-wide comprehensive Neighborhood Preservation Support System to provide technical services and guidance to communities inexperienced in community development activities. Plainfield, N.J., $300,000 The City will rehabilitate 15 foreclosed properties t_o be sold through a lease -purchase arrangement to upwardly - mobile moderate income families. The proceeds from the sale of the property will be placed in a revolving fund.to. continue the program. Rhode Island, State of, $90,000 To improve local, housing code administration, the State will establish a computerized system to provide guidance to local jurisdictions on proper housing agency operating - procedures and practice, and appropriate relationships between administrative and judicial processes to improve:. court preparedness as a final remedy. South Bend, Ind., $208,855 Project Rebate --will provide cash incentives,; i.e., 15-40 percent rebate, to owners of 1-6 unit residential structures who rehabilitate, maintain and enhance their property. Winston-Salem, N.C., $229,600 To increase investor and resident confidence in a low -to - moderate income neighborhood with high renter -occupancy by a variety of resources, including low interest loans.and grants for rehabilitation, homeownership incentives, `concentrated code enforcement, motivation of landlords, and, program, marketing. r_, le Iowa city transit MONTHLY REPORT For: July, 1976 Date: Aueust 16, 1976 Present Previous % Year to Previous % Month Year Change Date Year Change Passengers: 85,749 90,447 -5% 818,988 832,272 -2% Vehicle Miles: 46,312 39,948 16% 321,472 290,491 11% Passengers per Mile: 1.9 2.3 -- 2.6 2.9 - PROJECTS: July I. First month of 25¢ fare and monthly pass. 2. 292 monthly passes were sold and were used for 11,886 rides- (cost/ride = 19¢). 3. 6109 passengers used elderly and handicapped passes. 4. System revenue per passenger was 22�. S. Began work with S. R. Huntley for September implementation of a trial marketing program. 6. Bids were advertised for new buses. August 1. Ridership will increase at the end of the month due to the influx of new residents. 2. Several new part-time drivers will be hired to replace current vacancies. 3. Work will continue on the marketing program. 4. Transit information will be provided at registration. Iowa city transit r Yo 6 n u CITY OF IOWA CITY DEPART14ENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin, City Manager FROM: Eugene A. Dietz, City Engineer RE:Public Works Monthly Report, July Engin, e�q • DATE: August 17, 1976 The Washington Street Amenities Pro jectIs Withthe materials we have on hand, C is completed thoughthere will be nearly com be delivered another Currently, it looks to the job site month before the brick final word on such items as and we still will final parts the trash have not received Of the street lights, receptacles and cer- tain and "mm's Study on the Waste Water Facility is on-going and the report is still expected in September. At long last the State and Federal Governments have approved the concept statement for Muscatine Avenue. we will b eoin production of plans and s ing September.The It is expected specifications during The Park Road Bridge Deck for project is essentially completed. finaoriginal contract price Of $114,000 $100We ,000 of the through final project close-out wit the State and Federal On August 17th we will be opening bids for b Park Lift Station and the Ten Unit T- oth the West To clear Hangar at the Airport. 1 would request authorization to cancel loose ends on the College/Dubuque Mall Project, agreement with Bill Nowysz, the architectural The Lime Sludge study by Veenstra and Kimm is expected in mid to late August. The an extension of time consultant requested The June monthly on this project due to internal as granted, extension. Y report states the reason for Problems. allowing this The Slurry Seal Contract is nearly complete, and should be /yon. page 2. Monthly Repo - July • finalized early in the week of August 16th. This contract over -ran the completion date and the contractor was on approximately seven (7) days worth of penalty at $5o per day. The Asphalt Overlay Project is underway and we are finding acceptable results in placing the used material in City Park for the parking lot facility. The Mudjacking Contract with Wolf Construction is underway and it is expected that completion will be in mid-September. The FY 77 Landfill Project was awarded to Barker Construction and it is expected that Barker few weeks. will start work within a A Civil Engineer has been hired and it is expected that inter- views for the Building Official will begin in late August. Engineering has had several conversations with the consultant doing the air conditioning study and it is expected that the report is forthcoming, within the next one to two weeks. Pollution Control Division The crews cleaned approximately 4,100 feet of sanitary sewer. Approximately 135 manhours were spent working on lift stations. There were five (5) complaints of sewer stoppages; four were property -owners' responsibility and one (1) being City responsibility. At this writing, the assistant superintendent's position has been filled after interviewing three (3) applicants. Code Enforcement Division 60 building permits were issued; 26 mechanical permits; 20 Plumbing permits; and 41 electrical permits. Total permit fees were $5,489.14, There are currently 624 active building permits, 341 active plumbing permits, 492 active electrical permits and 256 active mechanical permits. The total value of all construction to date is in excess of $11 million. Street Division Fourteen (14) utility cuts were patched. 370 curb miles were swept. Approximately 98 manhours were spent in mowing, of which 40 hours were at the airport. One of the larger projects in July was the expenditure of approximately 225 manhours working on South Riverside Drive. This work was primarily shaping the ditch and roadway and installing a new 12" culvert. page 3.• Monthly Repor - July Another large item was the installation of a 48" culvert replacing an old timber bridge on Sand Road. 160 manhours were spent on this project. Other projects included the installation of a new pavement material on Wylde Green Road called Petra -mat; rebuilding a storm intake in front of the cemetery building and mis- cellaneous depressed curb installations. Water Division There was one (1) main break during the month of July. 1,240 feet of new watermain was installed; 3 hydrants; and one (1) valve. 40 outside readers were installed and 48 new meters were set. Hydrant painting continued and reading of meters began for the new billing system. Traffic Engineering Division Traffic En ineering had 19 calls on defective traffic signals and seven ?7) calls on street light outages. Ten (10) street name signs were replaced and 280 miscellaneous traffic signs were replaced during the month. As of this writing, the Washington Street signalization has been completed and the signals are now functioning. To date, the traffic control signs attached to these signals have been installed in a temporary fashion and a more permanent design concept is still forthcoming from the architect, Bill Nowysz. Equipment Division The Division completed approximately 365 work orders for the month of July. Several of the projects were on transit buses and involved work on four (4) transmissions, two (2) air conditioning units, two (2) cylinder heads, two (2) engine blowers and two major brake jobs. Six (6) major tune ups were done on cars and three (3) brake jobs on various equipment. Other work included conversion of another packer truck exhaust system to overhead, six (6) exhaust systems on cars and pick-ups and installation of an exhaust fan in the cleaning room to draw fumes from the clean- ing tanks. Solid Waste Division The Solid Waste Division picked up 1026 tons of solid waste during the month. Manhours per ton averaged 1.7 hours per ton. page 4. Monthly Repo - July Gordon Russell Excavating Company is still completing their to moveFY 76 contract. As discussed, we have extended their contract 000 expectedathatdthisnal work6will cubic yards The new road in the landfill is in comserpleted by f earth. It is comple Y the end of August. The scraper, as discussed in the June monthly report, has ordered and it is expected that this will be on the job during the month of September. EAD:bz FINANCE DEPARTMENT ACTIVITY REPORT JULY, 1976 FY 77 GOALS: I. To develop an accounting manual by November 30, 1976 for use in converting Enterprise Funds to accrual accounting in FY 78. No specific activity determined at this time. II. To evaluate the use of City owned or leased computer equipment and provide written recommendations to City Manager by March 31, 1977. .July Activity: Preliminary discussions with.Johnson County underway. Discussions with data processing service continues. Pending Activity: Report on workshop on mini -computers in local government due September 13, 1976. III. To convert the utility billing system to actual read billings and flat rate sewer charges by August 1, 1976. July Activity: Work was completed on informational items to the public in advance of the conversion on August 1. New routes set and read for August billing. Pending Activity: Design of notification to landlord of final and delinquent amounts. First hearings on delinquent accounts as provided for in Council -approved ordinance scheduled for first week in September. IV. To complete a City risk management evaluation by October 1, 1976. Pending Activity: Upon receipt of preliminary report, plans will be made to discuss recommendations of consultant (8/76-9/76) V. To modify the Budget and CIP Manuals to incorporate detailed procedures for Management by Objectives by November 30, 1976. No specific activity determined at this time. SUBGOAL ACTIVITY: Purchasing Division - 1) Tornado Warning System - land easements negotiated in preparation for August installation. 2) CIP - final draft prepared and published for Council consideration and approval in August. /Yo6 FI,NANCE DEPARTMENT ACTIVITY REPORT JULY, 1976 Administration - 1) FY 77 Bond Sale - Bond Sale to Commercial Bank of Kansas City for an interest rate of 4.22%. Settlement is scheduled for August 24th. The bonds prior to sale were rated by the Moody's Investment Service as Aaa, the highest municipal rating possible. 2) Traffic Enforcement Procedures Revision - preliminary review of procedures completed. Discussions with Magistrates and Clerk of Court awaiting final draft of Traffic Enforcement Procedures on August 30, 1976. Computerization of procedures under investi- gation. 3) Parking Policy - preliminary draft policy completed. Final draft to be complete by August 30, 1976 and is tentatively scheduled for presentation to Council on September 7, 1976. Much of the effort of the department's personnel was directed to year-end activity and preparation for the upcoming audit. This emphasis on operational activities resulted in a de -emphasis on special projects during the month of July. �6"/. Pat Strabala Director Department of Finance 0 • REHABILITATION ADVISORY BOARD CITY MANAGER'S CONFERENCE ROOM AUGUST 17, 1976 --- 7:30 P.M. BOARD PARTICIPANTS PRESENT: Dave Hintze, Bob Hibbs, Elmer Sievers CITY STAFF PRESENT: Bruce Burke, Julie Vann, Lyle Seydel, Paul Bowers CONSULTANT PRESENT: Mike Kucharzak OTHERS PRESENT: Dave Malone, Harry Baum PURPOSE OF MEETING: To discuss aspects of the developing housing rehabilitation program and thus develop an advisory board, a team to critique the various program components as developed. SUMMARY OF ISSUES DISCUSSED: I. Mike Kucharzak opened the meeting with a historical summary of federal housing rehabilitation programs which laid the ground work for the CDBG funded program (outline of presentation attached). 2. A discussion of the program's property improvement standards presented the possibility of using: a. The City's Minimum Housing Standards -- a code which establishes basic requirements for safe and sanitary housing. b. The Minimum Housing Standards plus energy saving improvements, such as insulation, caulking, etc. c. The Minimum Housing Standards plus fire detectors. Participants were cautioned that by requiring improvements above Minimum Housing Standards, the cost to the lower income homeowner might be too high, even though the improvements would prove beneficial. The question was raised, if the additional improvements are not required what individual is going to determine the eligibility of these improvements. The responses included: The program manual and program goal, the dollar ceiling placed on grants and loans and a program clause allowing for improvement of incipient code violations. a. If the purpose of the program is to assist the current structures occupant only. the restrictions will be different than if the program is to improve structure's life span and utility as a housing unit in Iowa City. b. When the loan or grant maximum limit is reached, additional improvements will be at the homeowner's expense only. /`io7 0 0 Rehabilitation Advisory Board August 17, 1976 Page 2 c. A program clause could set aside a certain percentage of dollars to be available for incipient code violations -- those structural characteristics which will soon have outlived their life span and will soon be code violations. The eligibility of improvements for only asethic value will be questionable. Room additions will be made only as required by code. 3. The program will be administrated by three city staff people. These individuals' typical job duties were described. The homeowner will contract with the tradesmen to have work completed. The city staff will provide assistance as needed and supervise the contractor's work. 4. The housing rehabilitation program is not to be a normal City activity to take any responsibility away from existing housing inspection programs nor building code inspections. If the housing inspection Minimum Housing Standards are used, many of the structures involved may have been previously inspected by that department, with this program providing a solution. With structural improvements being made, building permits must be obtained and proper standards met, and inspections must be made. It was cautioned that efforts must be made to minimize the total number of inspectors touring the structure to preserve the homeowners' privacy and acceptance of the program. 5. Who is to make the final inspection of the improvement and workmanship and thus okay the contractor's payment will be based on the homeowner's satisfaction and the construction specialist's expertise. The construction specialist at times may become an arbitrator. When the program details are defined, the standard contract will be written to include final inspection procedures. 6. If the total cost of the structure's improvements equals more than 50% of the structure's value, the structure must be brought up to building code levels. There was much discussion about the conflict of this requirement with the program's goal to provide decent housing economically for participants. There was also much discussion about the definition of the structures value -- real vs. market vs. assessed -- governing the rules mandating the use of new building codes to the improvement standards. This topic will have to be readdressed as the program develops. 7. Self-help home improvements are very attractive to CCN members' ideas of program design, but at the same time are harder, if not impossible, to administer efficiently. This topic will be readdressed as the program develops. 8. The question of interested contractors availability in Iowa City was discussed. It was stated that larger contractors will most likely be interested in only larger contracts. The smaller contractors will be leary of restriction clauses and tight regulations. An informational meeting will be called, before program implementation, to explain procedures to all interested Iowa City contractors. 9. The next meeting for this group will be held in two weeks to consider additional issues affecting the program's development. • 11 TI(E EVOLUTION OF CDBG HOUSING REHABILITATION prepared by Mike Kucharzak (8-18-76) In order to better understand our goals and objectives for property REHABILITATION, let us review some of the old Federal programs that preceded block grant funding and in so doing attempt to understand the development of the philosophy of REHAB and the governmental supporting role. REHAB is not a new program. It has been around as a federally funded program since the 19601s, however, the approaches used in early renewal efforts differed consider- ably from present goals and objectives. CITY DEVELORMENT The establishment of cities as centers of trade or transportation resulted in a clustering of structures forming a Central Business District (CBD) or a downtown. Since the CBD was one of the earliest recognizable elements of a city it became the first to show signs of obsolecence and deterioration. The citizens looked at their CBD as the Heart of the City and when the "Heart" became old and weak group concern pressed for means of revitalizing the heart to pump new life into the entire city. CITIES INITIATE RENEWAL The Federal government responded to the request of cities for aid by developing Urban Renewal programs for blight and slum elimination. Early planning methodology stressed that old is bad and new is better, a sign of health and vitality. Old structures were acquired, torn down and some new buildings built in their place. As the downtown became "renewed" concern was voiced about the blight surrounding the new downtown. The areas of concern were traditionally the oldest housing of the city that through years of changing ownership, occupancy and demands for maintenance resulted in a cluster of old structures, lacking modern conveniences and amenities. These older structures were long neglected in maintenance and therefore were not considered as desireable housing by citizens who could afford better accommodations. Again, the planning and renewal appraoch was to tear down the blight and reuse the land for more suitable and economically more profitable use such as expanding the CBD area. RESTORATION AND CONSERVATION Many of the early renewal efforts were in the older large cities of the U.S. Economic pressures of full development of these cities began to influence planners to pressure for saving older structures. The masonry row housing of the eastern cities lent itself well to preservation. Professionals argued that old is not necessarily bad and European cities have viable housing that is centuries old and the American "throw away" culture cannot be applied to urban problems. Practicioneers looked at the old row housing surrounding the CBD and developed programs to restore the existing architecture. The programs were expensive, and C -2- �j monied investors were actively participating. The Federal government provided lower than market loans under Section 220 of the (lousing Act. The results were amazing. Where once slum housing existed, we now saw cleaned brick structures, copper gutter systems, ornamental iron work, shutters, brass lanterns, brick paving and gracious interiors. Housing resources, at government sponsorship and financing -- not for the poor or middle class, but for the upper income people. From slum to posh. Ghetto to Georgetown. WHAT ABOUT THE PEOPLE? Little governmental concern was voiced regarding the people that lived in the renewal area. The philosophy of renewal, in force at the time, work on the premise that if we eliminate slum housing, the occupants of that housing will on their own seek out and find decent, safe and sanitary housing. Economics were not considered, and the poor had little political influence to change the trend. As this pattern became repeated through even larger circles around the CBD's and in city after city, the frustration and anger of the displaced poor became heard in Council chambers and Congress and the chants of "Urban Renewal - Negro Removal" became an issue to be dealt with. The Federal government modified the Renewal structures to obligate cities receiving Federal assistance to offer relocation assistance to displaced families, and to change the planning so as to conserve more housing and minimize clearance. CONSERVATION BECCldES REHABILITATION The Federal government now instructed cities to control the construction standards on their preservation programs to assure that the minimum requirements of Decent Safe and Sanitary housing are met by requiring local governments to adopt housing and building codes. To further assure a more lasting Rehabilitation effort, the codes were reviewed for content (workable program certification) and if found to be silent or weak in some area, obligated cities to incorporate within Urban Renewal plans, Property Rehabilitation Standards (PRS) which obligated owners to go beyond code in repairing their structures. Financial incentives to owners came from Federal rehabilitation grants under Section 115 and low interest long term loans under Section 312 of the Housing Act. CONCENTRATED CODE ENFORCENfENT PROGM S One Federal experimental approach was the development of Concentrated Code Enforcement programs (CE 117) which were intended to deal not with slum elimination, but to complement Renewal efforts by permitting a city to receive Federal financial assistance for a neighborhood beginning to show physical signs of deterioration. The program methodology was to concentrate, within three years, housing code enforcement efforts within that neighborhood to arrest the decline and stabilize the community. Federal REHAB loans and grants were available to property owners, and the city could provide capital improvements, but no clearance. The program 0 0 -3- was designed to arrest blight and to assure relocated citizens of other Renewal arrest, decent, safe and sanitary housing resources within the community. The program elements were sound, but it never achieved much success mainly due to federal housing officials rejecting funding requests from cities as being in "too good of an area" and forcing communities to attempt to use the limited program benefits in areas of housing deteriorated far beyond the scope of the financial and environmental supportive tools available. Housing Renewal wasn't working. Concentrated Code Enforcement %rasn't permitted to work, so the Federal government tried something else. NEIGHBORHOOD DEVELAPMENT PROGWIS Old urban renewal regulations required a long period of time from the identification of an area as requiring attention, to the actual receipt of Federal dollars. It was not unusual to see five years pass before renewal activities began and seven or more years before completion. Some cities today are laboring in Renewal programs that are 20 years old! The effect of this process was devastating. Instead of upgrading a neighborhood, the decline of neighborhoods was accelerated. Owners would refuse to maintain their properties because of the possibility of acquisition in the future. Rumors of bulldozers coming caused residents to leave and stable re -occupancies were difficult to encourage. Projects that were conceptualized as REHAB neighborhoods deteriorated so completely that by the time of project execution they should have been reclassified for clearance programs. Neighborhood Development Programs (NDP) were designed to undertake planning and execution simultaneously and were funded on an annual request basis. Although relatively short lived, the program began to achieve success by involving the citizens in the decision making process and by focusing in on neighborhood problem solving, rehabilitation of existing housing, and producing results in relatively short periods of time. CMfUNITY DEVELOPMENT BLACK GRANT In 1974 the Federal government decided to discontinue categorical funding of individual projects such as NDP and instead allocate sums of money as Block Grants to communities. Cities in turn could then design and implement programs suited to their local needs and utilize the Block Grant monies in a more innovative and expedicious manner. 0 July 29, 1976 Mr. Dennis Showalter, Cirector Department of 1 --arks and Recreation Civic Center Iowa City, iora 52240 Dear '.'r. : howaiter: 0 For the pact seventeen years Marjorie 13. Ilayek liar, been the owaer of real estate in Iowa City described as the east half of Uutlot Fourteen. As you know, thin property adjoins P[appy Hollow Playground on the east and of )3rown Street. For those approximately seventeen years, the property owner and the City have had a mutually beneficial agreement wherein the above described property was utilized for public parking purposes in support Of City sponsored athletic events at the )Nappy Hollow Playground as well as for general public use of the playground aware, a written agreement was executed by the property owner amend tthhe City of Iowa City in November of 1974, which provided for a continuation of this relationship from year to year subject to the parties executing an extension agreement on an annual basis. The property owner bene- fitted from this seventeen-year relationship by the City providing mowin-, services for the real estate. As you have pointed out to me, approximately three weeks ago, the written agreement referred to above, between the property owner and the City of Iowa City, expired in November of 1975. You also Indicated that you had some hesitation in recommending to the Council an extension of that agreement due to the costs to the City of Iowa City for !rlowiug the subject property. The property owner has now made the decision to actively plan for the development of Outlot r ourteen. Consequently, we feel that it is in the interest of all parties concerned to not extend the agreement which expired last November, and to ask the City to terminate all public use of the subject property by October 15, 197G. This termination date provides for continued use through the summer to minimize the inconvenience to the public for parking for summer Brown Street playground activities. Of course, as we are consenting to continued use until October 15, 1975, We would appreciate continued mowing services until that time. / Z-/ Dtp 0 0 - 2 - L%n behalf of the property owner, I do wish to express her satisfaction with the many years of cooperation between the parties involved. CFIH: tvId cc: City Council City Nlanager truly yours, C. Peter :1011�7; /I NA 1pit j l. �.��_ � i ,i'•IL� fit. ill �. I r IJ 10 7EPARTMENT OF C6MMUNLT4'`e A. v z r 0 0 Agenda Planning and Zoning Commission Iowa City, Iowa August 16, 1976 -- 7:30 p.m. City Manager's Conference Room A. Call to Order. B. Roll Call. C. Subdivision Item: 5-7620. Mt. Prospect, Part 3, final plat submitted by Frantz Construction Co., Philip Leff, Attorney. Located north of Mt. Prospect Addition., Part 2, east of Sycamore Street and west of Fair Meadows Additions. Date filed: 7/23/76; 45 -day limitation: 9/6/76. Tentative Agenda Planning and Zoning Commission Iowa City, Iowa August 16, 1976 -- 7:30 p.m. City Manager's Conference Room A. Call to Order. B. Roll Call. C. Consideration of minutes of meeting held on August 5, 1976. D. Zoning Items: 1. Z-7609. Application submitted by Bryn Mawr Heights, Inc., for rezoning various contiguous tracts of land, all in Bryn Mawr Heights Addition south of Bryn Mawr Heights Part 7, to corporate limits. Rezoning requested is from R1A to RIB, R2, R3 and Cl as follows: Parcel 1 -- R1A to R3 Parcel 2 -- RIA to Cl Parcel 3 -- RIA to R3 Parcel 4 -- RIA to R2 Parcel 5 -- RIA to R3 Parcel 6 -- RIA to R2 Parcel 7 -- R1A to RIB -- recommended for approval 8/5/76. Parcel 8 -- R1A to RIB Date filed: 7/2/76; 45 -day limitation: waived. -2- 2. Z-7611. Application submitted by Heritage Systems, Scott Barker, Attorney, for rezoning a tract of land, R3A to PC. Located on 800 block of West Benton Street across the street and slightly east of Seville Apartments. Date filed: 7/26/76; 45 -day limitation: 9/9/76. E. Subdivision Items: I. S-7621. Court Hill - Scott Boulevard Addition, Part 5. Preliminary plat submitted by Plum Grove Acres, Inc., Edward Lucas, Attorney. Located north of an eastern extension of Washington Street and west Of Scott Boulevard. Date filed: 7/22/76; 45 -day limitation: 9/5/76. 2. 5-7622. Heritage Square, a Planned Commercial (PC), Large Scale Non -Residential Development (LSNRD), submitted by Heritage Systems, Scott Barker, Attorney. Location - refer to Z-7611 above. Date filed: 7/26/76; 45 -day limitation: 9/9/76. 3. 5-7623. Village Green South, preliminary plat, submitted by Village Green South, Inc., Charles A. Mullen, Attorney. Located east of Dover Street and south of Parkview and extends south to Rock Island R.R. R.O.W. Date filed: 8/3/76; 45 -day limitation: 9/17/76. F. Comprehensive Plan Items: Consideration of the following: I. A resolution adopting a Tree Planting Plan as an element of the Comprehensive Plan of Iowa City, Iowa. 2. An ordinance creating Section 8.10.40 of the Municipal Code of Iowa City, Iowa, which would establish regulations for the planting and preservation of trees. 3. An ordinance establishing additional powers for the Board of Adjustment so that they may adjudicate appeals relating to tree regulations. 4. An ordinance repealing sections of the Forestry Ordinance (3.38) and amending same in order to make consistent the requirements for the placement of trees in the Forestry Ordinance (3.38) and the Zoning Ordinance (8.10). Note: Richard Geshwiler, Senior Planner in charge of advance planning will be present to explain and answer questions on the above items. G. Other Item: Consideration of proposed ordinance establishing requirements for subdividing lots into two parcels. 0 11. Other Business. 1• Adjournment. -3- Regular Meeting -- August 19, 1976. 0 (l City of Iowa 0 Emonwa city ANDUM 70: The Planning and iZoning o FROM: Don Schmei ion ser, Senior PI RE: Proposed rezoning of various Parcels DATE: August 12, I976 Residents who in the Bryn Mawr Heights area, the had met Ye had oaJeindicacted t0 the proposed rezoning Parcels, h ing applicant em August h9 and Commotihada agenda with h the follow' 8 scheme: both had ' agreed Parcel 1 - RIA to RIB Parcel 2 _ RIA to R3 Parcel 3 - as requested Parcel 4 - as requested Parcel $ - RIA to R2 Parcel 6 - as requested except for Parcel B northern Part to RIB Since the - as requested than above zoni g he approval ofted the pP applicant mustis either different a and Zoning commiss•licat'on sumo ttedther pursue the application through With the and resubmit anotherty council or withdrawning Zoning Comm.vised rezoning scheme r the a the mssion may tion in accordance Parcels g and accordin y instigate rezoning the Plannin that the third alter It would be zoning the various native be the staffs recommendation Proposed. ljp w . mass - ..-. ; r .................:::::.; .......... i •'••a ..: �•. 'ani • • ��/,i r....... .....m nuov ........ Z% 0 0 STAFF REPORT Planning $ Zoning Commission August 19, 1976 SUBJECT: Z-7611. Application submitted by Heritage Systems to rezone a tract of land south of Benton Street across from the Seville apartments from an R3A Zone to a PC Zone for the development of a neighborhood convenience center; date filed: 7/26/76; 45 -day limitation: 9/9/76. STAFF According to Section 8.10.17.1C of the ANALYSIS: Zoning Code, "before the rezoning of any tract to Planned Commercial district zoning will be considered by the Planning and Zoning Commission and the City Council, the owner or owners shall submit to the City a report concerning (1) the economic feasibility of a planned commercial district at the location of their tract, (2) the effect of such a planned commercial district on the surrounding property, and (3) the impact of traffic generated by such a planned commercial district on the surrounding streets." The following analysis is presented to assist the Commission in making a determination of the acceptability of a PC Zone at the above location on the basis of the abovementioned concerns. The concept of a neighborhood convenience center is perhaps more misconstrued in its application to a neighborhood or to the effect upon a community as a whole than any other type of facility. This is understandable since there are not any commercial centers within the City which incorporate all of the necessary elements characteristic of a neighborhood convenience center. The Towncrest centers, the Court Street and Scott Boulevard areas zoned C2, and the Mormon Trek Boulevard and Benton Street areas zoned CH or C1 with enough land area for commercial development comparable to a Sycamore Mall with probably as many diversified uses, are not perceived to be (and probably weren't to objectionable neighbors) as neighborhood convenience centers. Neighborhood convenience centers should be likened to passive and active neighborhood recreational areas, elementary schools, and other facilities which provide a convenient and essential service to the neighborhood and not to the community as a whole. Attached as a supplement to this analysis are excerpts from various sources setting forth the planning and design criteria essential for the development of neighborhood convenience centers. The proposed neighborhood convenience center would be located in the approximate center of a neighborhood generally described by the boundaries Melrose Avenue on the north, Riverside Drive on the east, Highway 1 on the south and Sunset Street on the west. The economic analysis and feasibility study presented with the application illustrates a trade area encompassing all of the neighborhood and westerly beyond Mormon Trek Boulevard. Because the lack of competition in {Jest Iowa City, with the exception of the Wardway Plaza and the business development in Coralville and along Riverside Drive, the neighborhood convenience center would be expected to flourish. Support from this trade area will diminish, however, to the -2- • approximate area of the neighborhood itself if and when a shopping is developed at Mormon Trek Boulevard and Benton Street. concern to the develop equally center developer and y so of the Cit The obvious ultimately will be enough support the neighborhood a enough supp rt from within y is whether there center, the neighborhood to sustain According to an unpublished study by the staff, capacity or population at saturation within the neighborhood estimated approximately 6 000 holding center of the 6, people. According to design criteriaooa will ibe n from 1,000 he 2 magnitude proposed should be supporteda shopping eem,there b PP g than ade .000 persons, Thus, it would seem,y a Population of quate support augmented by the high densityofresidential development within the immediate vicinity, be more Located adjacent to the tract are apartment complexes to the the street to the north, and combined with offices undeveloped land to the west, across location south, It would be difficult toefindeasta and for a shopping facility which would supply the essential da day items required b the better to the residents y residents in the immediate area, ven to the , the neighborhood convenience center would amenity acceptable to a As a convenience ment of the apartment living. And co provide an neighborhood convenience contingent upon the develop - or installation of appropriate materials ctotbuffer the adverseand the effects is P adjacent residential uses, there would appear to be no deleterious effect upon adjoining property, effects upon The staff would agree with the marketing consultant's comments relative to the traffic volume on Benton Street Theoretically, if the nei (see Page seven of the market study), which cater only to the ghborhood convenience center consists of Will not be travelling neighborhood, then it can be assumed stores borhood for g via Benton Street to destinations beyond athe eneaghts essential items, and many will find it more convenient to walk to the center. Basic to this assumption the shopping center at Benton Street and'hlon part,on is sBthe development of residents beyond the neighborhood to the west who frequent the businesses in Coralville, might find Otherwise, venience center, it more convenient to shop would Nevertheless, it does not a at the proposed con - increase appreciably, appear that the traffic volume While the tract would appear to be a most desirable location for a neigh- borhood convenience center, there is one major constraint. " will normally be found on major streets and intersection of main or secondary resferabl Best locations attached n thoroughfares" y at °T near the literature on the design criteria for neighborhood O it a convenience centers. That's arguable considering the hazards of near a major intersection and the exposure of a shopping residential developmenttraffic movements But, there at the other three corners oflth center ec possible is one advantage -- pedestrians en route the intersection. safely cross a street at the intersection. to the center can -3- • Here, it seems, is again the old nemesis of a heavily bisects the neighborhood making it difficult the neighborhood traveled street which ghborhood to the other, to traverse from one as.a policy that over For this reason, the staff would part of as.ay attempt be made to deem propose major arterial street. This can be accomplishedby s Benton Street as a 1• BY encouraging the use of other east- Y several methods: Highway 1 and Melrose Avenue, west thoroughfares such as Sunset Street southward to Highway would entail the extention of west collector street g y 1, the construction of an east - from Mormon Trek Boulevard to Sunset Street north of the City's South corporate line, the widening Avenue to accommodate four -full lanes of traffic, signalization to facilitate better access onto and movement along Melrose Avenue and Highway 11 and by the avoidance of direct travel patterns to Benton Street in future developments. Z• By terminating Benton Street at Mormon Trek Boulevard and establishing Rohret Road as a major arterial street. 3. By impeding the flow of traffic on Benton Street to make it less convenient for cross-town travel. 4. BY prohibiting any further high density residential development along Benton Street. A reduction in the volume of traffic on Benton Street would eliminate the constraint above indicated but it mi to a tolerable certainly not Proposed neighborhood level. Regardless, the Cit weigh at least, be ameliorated ghborhood convenience center in view oflth the acceptability found the acceptable, a solution might be the installation of this constraint. center t location to facilitate crossing Benton Street to the neighborhood) convenience pedestrian cross light center and also to Roosevelt School. STAFF RECOM4ENDATION• According to Section 8.10.17.11) of the Zoning Code, "land zoned Planned Commercial Zone shall be laid out and developed as a requirements of the Large Scale Non -Residential according to a the rezoning Residential DevelopmentnOrdinanceng to an Lof a tract to a PC Zone is not predicated u plan, it is the staff' upon the a While be approved simultaneous) s recommendation that the subject application of submitted (see simultaS-7622)neously y with the approval of ) PPlic1 n the preliminary LS plan /, R1 A MUNICIPAL Q 64Po 12010 18Q0 FILE NUMBER NORTH GRAPHIC SCALE : 1"2 660'z- 7611 -s - 7622 MUNICIPAL i -`� O NEIGHBORHOOD 1 t1 1 8 SHOPPING CENTER LOCATION AND SIZE Tnbu:ary Area. The small neighborhood type of shopping center sho for its success on supplying the everyday needs of a uld be cons dered as a local convenience and service facility which must depend largely limited residential pop wilation thin a relatively small surrounding tributary trading area. It is only rarely thatuthe small center will draw a substantial amount of trade from other areas. It should be borne in mind that unless there is a strong trend toward population growth within the trade area, not every small center is a potential community center. Experience has shown that neighborhood convenience centers need aminimum of 1,000 families within the immediate tributary area in order to have a fair chance of success. With this population, a minimum center of 8-12 shops with a minimum site area of 4 acres can usually be supported under average conditions. A super- market or drug store will be the main tenant and average gross floor area of the center will be 40,000 square feet, though the range may be over this figure for average size. Support of the center must be gauged in terms of the average buying power of the Iamilies in the primary trade area; a low to medium income group may require UP to twice this number of families. With a supermarket as major tenant it will draw easily from a distance of one and a half miles. Competition. The second factor to consider is the location of a shopping center with relation to both the existing and probable future competition which may be expected from other business districts. Well located shopping centers may, on the average, be found at intervals of 1/2 to 1 mile, depending upon the type of develop- ment in terms of families per acre or square mile and the range of income groups to be served. It is not advisable to generalize too broadly in determining the tributary area of any given center, as local factors will be determining. The point should be made, however, that one strong center with its own tributary area is always better tfian two weak ones with substantially overlapping areas. Where there is existing com- petition or potentially favorable locations for shopping centers within distances substantially less than those mentioned, the developer should consider his own Project with extreme care. Access Streets. The third factor from the location standpoint is the relation of the street system to the contemplated shopping center. Best locations will normally be found on major streets and preferably at or near the intersections of main or secondary thoroughfares. The specific location should also be situated so that it is easily accessible from its tributary area, both by pedestrian and vehicular traffic. Centers which have been located off the main traffic routes with access to them only over minor residential streets have seldom proved successful. If possible, choose a site where the street system within the tributary shopping area feeds more or less directionally toward the shopping center area. If a new area is being developed. the access street system can, of course, be designed with this element in mind. Topography. The fourth factor is topography. A shopping center site ordinarily should be relatively level with grades not exceeding 21/2 to 3 percent—flatter if Possible. Greater grades create a resistance to local shoppers as well as to pass- ing street traffic. Grades at store fronts of not over 1 to 11/4 percent are ideal In that they provide' adequate drainage and permit store floors to slope without grade breaks at frequent intervals. A sloping site may be adapted by using split -leve: construction in the building. Many authorities advocate that a small center be located on the "going home" Side of the street. This will usually depend on the type and size of the center, local shopping habits, relation to the expected tributary area served, of adequate site area. and the availability; of ies at or close to ite ive factor in improvements. Long runs toreach available utilitysconnectionsishould be avoided. On-site improvements are items installed at the developer's expense as part of hie: overall building construction costs. Besides the utilities these include the roadways' for interior circulation on the property, parking areas, Outside lighting, and land-. scaping. PLANNING THE SITE •`' Store Types. The initial site for a small center should generally not contain les` than four to five acres. Site depths of 400 feet are desirable in order to provide both - off-street parking and store service. This depth is, of course, not always obtainable where sites are in areas already subdivided. The developer should not overtook the possibility of expanding his center at some future time, and, if possible; he should reserve additional land for this purpose which can be put to some tempor- ary commercial use in the interim period. Initial construction might contemplate approximately 10 stores in the following order: 1. Supermarket. 2. Drug Store—with some eating facilities. 3. Cleaner and Dyer Shop, which could be combined with a laundry agency, 4, Beauty Parlor. 5. Filling Station. 6, Bakery (this might depend on provision by grocery). 7. Shoe Repair. 8. Laundry Agency (possibly in rear of another store). 9. Variety Shop. • 10. Barber Shop. Variations from this basic list, of course, will occur, depending upon the indi- vidual case. For instance, in an area of small apartments, a restaurant might be'. desirable among the first ten tenants. The drug store and supermarket form the basis -for any center, however, and no center can be considered complete without them. Store Grouping, The grouping of stores In a small center does not assume the importance which Is involved in the larger center. However, the location of the drug store and supermarket will tend to anchor the group. The drug store should usually have the prime location, preferably the comer store, if the development is at the intersection of two streets. The other end of the group should normally be Occupied`s` by the supermarket, The smaller shops located between have the benefit of the pedestrian traffic generated between the two. If the center grows, the relocation of one or more tenants will probably become desirable. SOURCE: Home Builders Manwl for tJ11A �Klopmem, 2nd fAillxn, Nnfiunol AnWlnlll of Nomt BuilJen, WotAlr M.:.:....... A. %W'ny P fee/:.d A.fa.:.l .tr..t ---------------------- sit.... 9w.0 J The location of the neighborhood shopping center is generally located on the arterial street at the intersection of a collector street. Adequate parking in relationship to number of stores must be provided. The houses adjacent to the shopping center must be properly protected with planting or fences. SOURCE: "ad S.Sd'ntl it"'t...... HwnaS..d Ha.,r Tla.arf ASrnt, W..hinr.an. D. C. Crude Standards for Estimating Space Requirements LL of Neighborhood and Community Shopping Centers Selected Neighborhood Populaion Sizes in Residential Communities of 30.50,000 Is - Acres of Combined Community -N hood Shopping Area Per 1,000 Pc at Various Parking Ratios 2:1 1 3:1 1 4:1 5,000 0.7 0.9 1.1 -' 2,500 0.61.0 1.3 1,000 1.1 1.5 1 �'- (A parking ratio is the amount of square test of parking space for every square loot of covered by store buildings.) Commercial land uses are usually broken down into three general types Purposes of estimating space needs—the central business district, the oullyi shopping center, the neighborhood, or highway service centers. Estimates I based on population figures and business activity—that is, the market, actual projected. The chief measurement of use in relation to open space is in relater to parking and parking ratios. In most widespread current use are standards which relate to suburban neighborhood commercial space, most often used in connection with new i velopment. i L_J SOURCE: WhM norm B.Bd T c'.k l BWlm. II B.rca. of rs.d N . Vp M Dep. of rM Irordnr. Ira.h.. li.C.`( .4 Cul • PhAIXX/NG THE NFIGHLIOR1100 I Requirements listed above may be met by a sepa- rate community building for each neighborhood, in new or existing buildings such as churches, YMCA's, etc., or by the elementary school if permitted by its design and operation. Use of the school building assures the economy of multiple use. Provision of aseparatecommunity build- ing gives greater flexibility and makes it easier for organizations with daytime activities to operate with- out interference. The choice will depend on the follow- ing local conditions; a) whether school authorities are able and willing to provide the additional facilities necessary for a "community school" and to permit the regular use of parts of the school building at all times; b) whether other appropriate buildings are avail- able to all residents; c) whether there are existing or potential organ- izations within the community which signify their willingness and ability to operate in the community building and to pay rent which will cover the construction and maintenance costs; d) whether the financial structure of the proposed development makes the construction and opera- tion of a community building practicable as a part of the development itself. One means of avoiding duplication of facilities would be to combine thcschool and a small community building into a single community center. School au- ditoria, playrooms and classrooms can then be used, while office and storage space and special facilities such as a reading room, game room, kitchen and work- shop can be provided within the community building. In this case, the nursery school and health center may well become a part Of the community center. Neighborhood area allowances for indoor social and cultural facilities arc given in Table 11 under "acres in general community facilities." These arca requirements should be considered as a general guide only. The figures must be adjusted in each case to lo- " The o -"The reading room can often be supplied with books and exhibit material by arrangement with the city library, museum or other organizations. Many large cities have mobile library units manned by professional librarians, which can service this type of library station. Arrangements for library service and recommendations as to the amount ofspace and type of equip- ment should be obtained from tilt local public library• cal conditions. The flexibility with which faciliui., may be provided by separate community centers or existing and new schools or churches makes it diHi cult to recommend fixed area allowances for such` varied indoor recreational uses. { _ --t CHURCHES Neighborhood churches may play an important" i role not only in the religious, but also in the social and 1 cultural life of a community, serving in part as recrea- tional and educational centers.'° Although specific _. plans for churches in development areas usually can - not be made before the community is occupied, it is important that space be set aside for the later building of churches. Because of the variations in religious in- tcrests of various population groups, it may be im- possible to predict the numbers and types of churches that may spring up in a new community. However, 1't' religious authorities consider it reasonable to plan up to one church for every 700 families. A plot of not less - than )/4 acre in area should be reserved for each'i church building.1° The local (city or county) council._, of churches may be of assistance in deciding prob_ Icros of church location.* Where neighborhoods are composed of very di--; j versified religious groups, churches may often be grouped with other community facilities at the district level, such as high schools and civic centers, as they A' then serve a rather widely scattered population. In these cases location of the church on or near a primary _ . - traffic artery is important, and land allocation for -' churches should be considered a district rather than a neighborhood problem. 23. NEIGHBORHOOD SHOPPING GENERAL REQUIREMENTS Neighborhood shopping facilities are considered to include only those stores and service establishments which are used frequently by all families and which should be easily accessible to the home. Shopping is normally the only neighborhood com- munity facility which is not at least partly subsidized by a public or voluntary agency. The enterpriser in this case may be a chain store, a department store, an individual shopkeeper or a cooperative society. Such variants as these affect the planning procedures but have no material ciTcct on space standards. The shop- ping center may be constructed by the developer or by the firms that will operate the stores. The chief planning considerations are the need to include the proper types of facilities and the need for enough con- trol over the physical plant to preserve the architec- tural and other amenities of the neighborhood. 11 Health department services, for instance, are often given in church buildings. '• Area requirements for churches and other indoor social and eati recronal facilities are covered by"AQn ingcneral community facilities" in Table 11 and related tablesof chapter Vf. c) :small game room, including equipment for in. door games such as ping-pong, chess, checkers, card games, etc. d) reading and exhibit roomer _- e) kitchen for preparation of refreshments and for cooking classes _ f) workshop for classes in arts and crafts, particu- larly in connection with household furnishings # g) office and storage space for organizations partici- pating in activities METHODS OF PROVIDING FACILITIES I Requirements listed above may be met by a sepa- rate community building for each neighborhood, in new or existing buildings such as churches, YMCA's, etc., or by the elementary school if permitted by its design and operation. Use of the school building assures the economy of multiple use. Provision of aseparatecommunity build- ing gives greater flexibility and makes it easier for organizations with daytime activities to operate with- out interference. The choice will depend on the follow- ing local conditions; a) whether school authorities are able and willing to provide the additional facilities necessary for a "community school" and to permit the regular use of parts of the school building at all times; b) whether other appropriate buildings are avail- able to all residents; c) whether there are existing or potential organ- izations within the community which signify their willingness and ability to operate in the community building and to pay rent which will cover the construction and maintenance costs; d) whether the financial structure of the proposed development makes the construction and opera- tion of a community building practicable as a part of the development itself. One means of avoiding duplication of facilities would be to combine thcschool and a small community building into a single community center. School au- ditoria, playrooms and classrooms can then be used, while office and storage space and special facilities such as a reading room, game room, kitchen and work- shop can be provided within the community building. In this case, the nursery school and health center may well become a part Of the community center. Neighborhood area allowances for indoor social and cultural facilities arc given in Table 11 under "acres in general community facilities." These arca requirements should be considered as a general guide only. The figures must be adjusted in each case to lo- " The o -"The reading room can often be supplied with books and exhibit material by arrangement with the city library, museum or other organizations. Many large cities have mobile library units manned by professional librarians, which can service this type of library station. Arrangements for library service and recommendations as to the amount ofspace and type of equip- ment should be obtained from tilt local public library• cal conditions. The flexibility with which faciliui., may be provided by separate community centers or existing and new schools or churches makes it diHi cult to recommend fixed area allowances for such` varied indoor recreational uses. { _ --t CHURCHES Neighborhood churches may play an important" i role not only in the religious, but also in the social and 1 cultural life of a community, serving in part as recrea- tional and educational centers.'° Although specific _. plans for churches in development areas usually can - not be made before the community is occupied, it is important that space be set aside for the later building of churches. Because of the variations in religious in- tcrests of various population groups, it may be im- possible to predict the numbers and types of churches that may spring up in a new community. However, 1't' religious authorities consider it reasonable to plan up to one church for every 700 families. A plot of not less - than )/4 acre in area should be reserved for each'i church building.1° The local (city or county) council._, of churches may be of assistance in deciding prob_ Icros of church location.* Where neighborhoods are composed of very di--; j versified religious groups, churches may often be grouped with other community facilities at the district level, such as high schools and civic centers, as they A' then serve a rather widely scattered population. In these cases location of the church on or near a primary _ . - traffic artery is important, and land allocation for -' churches should be considered a district rather than a neighborhood problem. 23. NEIGHBORHOOD SHOPPING GENERAL REQUIREMENTS Neighborhood shopping facilities are considered to include only those stores and service establishments which are used frequently by all families and which should be easily accessible to the home. Shopping is normally the only neighborhood com- munity facility which is not at least partly subsidized by a public or voluntary agency. The enterpriser in this case may be a chain store, a department store, an individual shopkeeper or a cooperative society. Such variants as these affect the planning procedures but have no material ciTcct on space standards. The shop- ping center may be constructed by the developer or by the firms that will operate the stores. The chief planning considerations are the need to include the proper types of facilities and the need for enough con- trol over the physical plant to preserve the architec- tural and other amenities of the neighborhood. 11 Health department services, for instance, are often given in church buildings. '• Area requirements for churches and other indoor social and eati recronal facilities are covered by"AQn ingcneral community facilities" in Table 11 and related tablesof chapter Vf. .les or .fli- nch ant and rca- :ific 'an - it is ling in- im- :hcs vcr, •up less ach ncil •ob- di- be riot :hey In Lary for han d to .cnts hich I:.om- ized :r in e, an inch but .top - r or .hief the :on- tec- Plt0I7S10Jl0Op A•EIbIIBORH00D C0,1131U,%770ACILITIES TYPES OF SERVICES ASU FAC-1111'IES The types of goods required in the HIS arc determined by'Yheir importance to daily family life. The minimumIcquirement, that a grocery store and drug store be available within the neighborhood, is based on the fact that lack of food shopping facili- ties, especially for perishables, may affect nutrition; and that lack of medicine and first-aid supplies may be serious in an accident or acute illness, The following list of basic facilitieswhich may be included in the shopping center of a residential neigh- borhood is given as an illustration rather than a rec- ommendation. It has been used as the basis for space allowances in Table 10. Food market (including specialty foods such as bakery and delicatessen goods); Drugstore (including reading matter, stationery, tobacco and vanity goods); Barber shop, beauty parlor-, laundry and dry clean- ing pickup service; shoe repair and shoeshine sery ice; auto service station (including filling station,- minor repairs and auto accessories). In isolated developments, a dry goods and hardware store, leading library and restaurants may appropri- atcly be included. The provision of shopping facilities is primarily an economic problem. However, it has a bearing on amenity of the neighborhood, in that a sound eco- nomicapproach in the choice ofstores and servjceswill avoid an oversupply of small marginal stores which tend toward frequent change of ownership and in- stability. The neighborhood shopping center should contain only the types and number oCstores which can be well supported by the population.SO Support implies not., only that the stores can make a fair profit but that their volume of.business will be large enough in rela- tion to overhead costs so that the residents of the neigh- borhood will obtain goods at average prices. On this basis, cite stores and services to be included will be those for which the total sales volume required for efficient store operation will be equaled by the estimated purchasing power and demand within the neighborhood.fl A body of data on this subject is gradually being It should be -noted that estimates of commercial area re- quirements baud on the amount Of commerce in exirting citta cannot betaken ass guide to the amount thatshou,C be slip"'" in new cevelopmtnls. Use of the figures for existing arear,io commerce w' produce an Oversupply g Most inventories of existing commercial land ouPendofnot tdis- criminate between neighborhood, district and city-wide shop- ping centers. One purchasing power in the neighborhood de attern ofcomumer expenditures and the rota( number depends on tmhs� Pes within the community. a the demand, as differ- entiated from purchasing power alone, mOuntnfeom will depend on the a - petition due to nearby (hopping areas, the quality and quantity of goods and services Provide the convenience of the location of p by the store and center. a neighborhood shopping 51 built 111):,s more planned neighborhood shopping cen- ters arc "vin-- built.::7hc general basis for judgment as to including a given type of commercial facility should be: 'Sit useful to the majority of ti:e residents? can it be economically supported? is there any nuisance attached which would make it undesirable in a resi- dential arca (as noise from a dance hall)? AREA REQUIREMENTS Table 10 gives assumed sizes for neighborhood shopping centers fora range of neighborhood popu- lation, ranging from 0.8 acre to 3 acres. These sizes arc based on normal mcrchandizing practice for the types of stores indicated. Changes in store types would Of course require changes in area, as would variations in need for parking. The total space includes building coverage, service and customer parking and circula- tion space, but does not include special buffer strips which may be needed for protection of nearby resi- dences. It is assumed that the site will be ]aid out so that these can bincluded in the neighborhood park. Otherwise, shopping center size should be materi- ally increased. LOCATION AND SITE REQUIREMENTS Location ofshopping and other community, facilities Close together is generally desirable. Under normal conditions all shopping facilities in the neighborhood should be combined in one location, for the conveni- cncc of the shopper. Furthermore, a shopping center, unlike scattered stores, can effectively provide buffer strips, adequate parking and protection from future uncontrolled spread of commerce. Design of the shopping center should prevent con- flict between the three types of circulation: pedestrian shoppers, shoppers in automobiles and vehicle icing the stores. serv- Service areas should be designed in a manner which Will avoid rat and insect breeding grounds. Impervi- ous, easily cleaned court surfaces and provision for sanitary outdoor storage of wastes are needed. Enough planting should be provided around the shopping center to protect nearby residential strut- tures from noise, traffic hazards and glare. 24. HEALTH SERVICE FACILITIES Essential needs under this heading were sketched in Chapter I: convenient access of residents to private medical and dental service and to general hospital Arch Robert /: W. Dowling, "Neighborhood slopping Cenlm"' Gtborincho Bauer and Clarence S 43 p.1..76-78. 1 ..76'78tore buildinggs and Neighborhood S -87.'Oping CcIntersj' Arrhilrrimal Rrrord, Febru- ary,1934,pp,175-87. Community Builders'COuneil,"Shopping Ccntm—A Neigh. Ocmhb d Necessity' Urbon !n"d September, 1944, pp. 1, 3-4; Oct Mar CT -November, 1944, pp• 1'4eel Villa.c - - (New a York: Nation 1Commigee on Hous, 1S'he94,WnB Crnierr 52 PLANNING TINE NEIGHBOR"" -A facilities; and participation of the neighborhood in the official and voluntary public health programs of the locality. Availability of a physician within or close to the neighborhood is a minimum essential. Medical and dental offices can usually be provided in buildings of the neighborhood commercial center. It will seldom be possible to provide new hospital facilities for a single residential neighborhood, but in isolated locations thought should be given to emer- gency facilities ih connection with a doctor's office. Local school health services will normally be ex- tended to the neighborhood school, and needed ex- amination or office rooms should be included in its design, of course after consultation with local health authorities. Decentralization of other public health nin, will be governed by the official health dcp.trt- ment. Technical assistance may also be had from the U. S. Public Health Service, which has prepared hasC plaits for health centers that can be adapted to I. is needs of any locality." 25. NEIGHBORHOOD COMMUNITY FACILITIES AS A WHOLE GROUPING The facilities should if possible be grouped together in the direction of the major traffic flow from the de- vclopment area to the outside, accessible by direct TABLE 10. NEIGHBORHOOD SHOPPING CENTER SIZE Anum.d Component Uro and Total Arm, by Popuralbn of NJphborhood' SHOPPING CENTER COMPONENT USIA 1) Ground ars of bldgs.:b sq. ft...., 2) Customer auto parking sq. ft.... 3) Gas service station: sq. ft......... 4) Circulation, ,,vice and setback:d sq. ft ........................ TOTAL AREA 5) Square feet ................... 6) Acres ..............:.......... 7) Aera Per 1.000 persona.......... 8) Square feet per family....... , , ., 1,000 persons ' NEIGHBORHOOD POPULATION 2,000 persons 3,000 4,000 neighborhood—perhaps in 275 families 550 familia persons 825 familia 1,100 famiillies m extended in many cities in conjunction with public housing projects. . -;(1 Among the health activities which may be carried on 1,8075 f cs 9,000 18,000 14,000 26,000 18,000 36,000 22'� 25,000 — — 24,000 44,000 24,000 50.000 24,000 6,800 10,500 . 19,500 22,500 25,000 33,800 52,500 97,500 112,500 Visiting nurse service .80 60 2.2 75 2.6 3.0 125 951 .65 100 .60 at r '-" "1"'"`^""m "a uca sherdm wUJ be affected by anoomlc nasus of residents and IocJ oraaniaadon or ntJl services. •Stam and eervim auumcd to Iodud< food drop, barber and beau,,.hop hen repa4, laund f . I bed In IUs. One-stmtl bonding. assumed; pound area equab IotJ floor area, EquivJeot for this Lem and Items 4-B, ,,' a Jesntns pickup padon, as furtber i fine" ars In b Sher bulldinp would reduce land requbc dna fie' � I • Partfoa t"ens"e. Is Iwlce Nc Bwr area of building., as recommended by radon, rutboddn, d 3. Nocen.aneuladoa 'c+rlre and ¢Ibsh me. (10 Include alk.Pl'""'WP. service enum and ,rewirepnkinv425 1,Iand 1. No saowanceLmsdeberefen rubt.ndJ buffosMp d ! t oppina renter and d welliop. This 4 assumed P Per aysoftoW of hear s 6e ars of ndahtrorbood ouk_ _ programs may give an opportunity to develop a sat- ellite health center in the neighborhood—perhaps in ii" a structure provided by the city, perhaps using space j ' in the community center, school or an apartment building. Services have thus been extended in many cities in conjunction with public housing projects. . -;(1 Among the health activities which may be carried on in such facilities, supplementing those of private prac- titioners, are the following: ' 7, f• Antepartum and postpartum maternity clinics Infant health services Communicable disease clinic and registration office Inoculation service Tuberculosis clinic 1: Dental clinic i.; Nutrition education .f Visiting nurse service pedestrian and automobile routes. Such grouping will encourage the use of all facilities. The existence of a physical center of the neighbor- hood stimulates the growth Of community relation- ships and the acceptance of community responsibilities by the residents. ' . As most community facilities require comparatively flat land, topography will, to some extent, govern their grouping and location. Special situations may occur in which such grouping will not be advisable, especially where existing facilities must account. be taken into Within the group, the various community facilities should be physically separated from each other to pre- vent conflict of circulation. It is especially important that pedestrian access to the school be separate from all vehicular access to other facilities. Where a health center is to be developed, its plan- pp. 6 -781'c Health Ceotcn; • Arch"ren"Td Record,ul , J r 1942, • 0 STAFF REPORT Planning $ Zoning Commission August 19, 1976 SUBJECT: S-7622. Preliminary Large Scale Non - Residential Development plan of Heritage Square, a neighborhood convenience center proStreet across from the Seville apartments se date filed:d to be located26/76; ofDentonlimitation: 9/9/76 STAFF ANALYSIS: In conjunction with an application submitted by Heritage Systems to rezone a 1.25 acre tract of land at the above from anPC (see Z-7611) NRD p proposedtion neighborhoodRconvenienceZone toacenterne has been submitted for review and consideration by the City. Upon review of the preliminary plan by the Planning Division, several deficiencies were noted and minor alterations and additions were suggested as follows: I. The location of all existing utilities and the proposed necessary extention of utilities with appropriate easements should be indicated. 2. The date of the plan should be indicated. 3. A cross section of the parking areas and driveways should be provided to indicate the type of construction and materials and specifications proposed which meet acceptable standards. 4. The proposed methods of buffering the development from adjacent land uses should be illustrated. The staff felt that if the requirements Of the proposed "tree ordinance" were applied in this case, this condition would be met (the staff will present a suggested landscaping plan at the informal meeting). S. The most important aspect of the entire plan is the uses proposed to be incorporated within the neighborhood convenience center. Attached hereto is a letter from American Home and Land Corporation indicating contemplated uses. Of the uses indicated, all of the "first priority" business were considered acceptable except for medical offices and a hardware store having community -wide support. The staff, however, would not object to a drug store or variety store selling a line of hardware products. None of the "second priority" uses were found acceptable with the exception of a tobacco shop. It is important to determine which business would cater to the neighborhood only, avoiding any business which might depend upon community -wide support. STAFF RECOMMENDATION: It is the staff's recommendation that consideration of the subject preliminary LSNRD plan be deferred pending review of the concerns, approval of application Z-7611, andosubmittaledeficiencies Engineering Division. American Home 6 Land Corp. 1027 Hollywood Blvd. P.O. Box 2600 Iowa City, Iowa 52240 August 3, 1976 Planning & Zoning Commission City of Iowa City Iowa City, Iowa 52240 To The Commission: RJCIC JE0 AUG Don Schmeiser of your staff has asked me to enumerate the types of business planned for the Heritage Square project on West Benton Street. As leasing agent for this project, I can assure the com- mission that the prime objective will be to bring busi- nesses to this project that will fit with the overall con- cept of a neighborhood service center. Therefore,�have established the following lists according to hope to do so We must fill the project of course, but list if we can. with businesses from the first priority The following constitute our agreed priorities: First Priority (most desirable) Hardward Store Variety Store Drug Store Beauty Shop Barber Shop Book Store 6 Newstand Stationary Store Laundramat Dry Cleaner's Pick-up Point Ethical Pharmacy Loan Branch Bank or Savings 6 Medical Offices 0 7 Gr Second Priority (only moderately desirable) eeting Card Shop Craft Supplies Shop% Fabric Shop Apparel Shop Imports Store Boutique Loan Office Real Estate Office Insurance Office Other Speciality Retailing Tobacco Shop Gift Shop Furniture Shop Frame Shop I hope that this information has helped to clarify the intent Of the developer. ly, Commercial Prop 9 • STAFF REPORT Planning 6 Zoning Commission August 19, 1976 S-7623. Village Green South Addition, SUBJECT: a preliminary plat of a subdivision to be located east of Mercer Park and north of the Rock Island Railroad right- of-way. Date filed: 8/3/76; 45 -day limitation: 9/17/76. The subject plat submitted by Village STAFF Green South, Inc., subdivides a tract ANALYSIS: of land, approximately 12.12 acres, into 52 lots. The predominate size of lots located in the proposed subdivision is 6,600 square feet. This meets the minimum requirement of 6,000 square feet per lot area as required in the RIB Zone. Located in the Snyder Creek watershed, the proposed plat will have virtually no impact upon drainage in the Ralston Creek watershed. A critical constraint relative to the development of the proposed plat is that the Heinz (existing) lift station and force main which serves the btain area will requi ededrtoehandlevadditionalalterations sewerconnections. TheahightCost capthe ity needed to make the desirableent designfimp ov emsubdivision developmentnts in the lift s and force main is a major to Thus, the design alterations, required to increase the capacity of the lift station, should be made either before approval of the subject plat or before development occurs. The Planning and Engineering staffs reviewed the subject plat. Deficiencies with Chapter 9.5o of the Municipal Code have been noted and the following changes should be made: 1. The right-of-way of Dover and Esther Streets should be shown on the plat. 2. An inlet on the north end of Dover Street should be indicated. 3. A ten (10) inch wide storm sewer easement should be provided between lots 7-6 and 54-55. 4, The plat should show proposed Village Green Part IX along with utilities, etc. S. The plat should show existing sanitary sewers at the south end of Towncrest Addition. 6. The open drainage ditch in the private area should be planted with grass and have no more than a 4:1 slope with round bottom and noted on the plat. 0 -2- 7. Area of subdivision should be 12.12 acres instead of 15.17 acres. 8. A signature block for later endorsement by the City STAFF certifying approval of the plat should be provided. RECOMENDATION: It is the staffs recommendation the approval of the subjectcPlat that s deferred until the tt plat be discrepancies been revised to incorporatethesabove lift station' and until design improvements are made s functional capacity, to increase the i Awjo Rl 113 ' 3 r -t- ?R3 n MERCER PA P, I< REQUEST AREA M` RIB tlll I �� �6Q0 1200 GRAPHIC SCALE: 1"= 660' ME MBER- S'9623 .J - _ I ME MBER- S'9623 0 0 _ �y/Jy� KAICIVICGOWA 4101 WA52240 ST. MY tots •.v • �V f/l/ 319-354.1500 1 IOWA CITY. IOWA 52210 O O 0 IOW CTM KIM August 31, 1976 hlr. Marvin R. Selden State Comptroller Capitol Building Des Moines, IA 50319 A'TTENT'ION: b1ARVIN R. SELDEN Dear Mr. Seldcn: As required by Chapter 384.15.3, as amended, and 384.16.5, enclosed please find the Capitol Improvements Budget for FY 7977 and Capitol Improvements Program for FY 1977- 1931. as adopted by the Iowa City City Council on August 3, 1976, by Resolution 1176-261 included on page viii. Yours very truly, ABBIE STOLNS GG City Clerk AB:vb Encs. ly�d . comm,,,". m Crv'C CENTER IIUWASM1N070N Si. m C� IOWA CRY.IOWA 57210 0 t m , 319J54.I800 m ICNA Cl.T, tpN�. August 31, 1976 Nis. Dolores Rogers Johnson County Auditor Johnson County Courthouse Iowa City, IA 52240 ATTENTION: DOLORES ROGERS Dear Dolores: As required by Chapter 384.15.3, as amended, and 384.16.5, enclosed please find the Capitol Improvements Budget for FY 1977 and Capitol Improvements Program for FY 1977 -1981 - as adopted by the Iowa City City Council on August 3, 1976, by Resolution #76-261 included on page viii. Yours very truly, ABBIE STOLFUS City Clerk AS:vb Encs.