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2003-01-02 Info Packet
CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 2, 2003 www,icgov.org I J^.UA. 6 wo.K sEss,o. , EMS I IP1 Memorandum from Housing and Inspection Services Director: Additional Regulations for "Nuisance" Rental Properties IP2 Memorandum from Council Manager: Health Insurance for City Council I MISCELLANEOUS ITEMS I IP3 Memorandum from Council Member Kanner to City Manager: Senior Center Funding IP4 Memorandum from Council Member Kanner to City Manager: Appropriateness for CDBG Funding for Code Enforcement IP5 Memorandum from City Manager: Summary of 2002 Council Actions IP6 Memorandum from City Manager: City Park Amusement Rides iP7 Memorandum from City Clerk: December 9 Council Work Session IP8 Memorandum from City Clerk: Board and Commission Attendance Chart IP9 Email response from Parks and Recreation Director to Michael Larson (Larson letter to Council included on Council's 12-10-02 Formal Agenda Consent Calendar: Dog Park) IP10 Memorandum from Community and Economic Development Coordinator: Confirmation of Housing Criteria IPll Letter from Rod Sullivan to Housing & Community Development Commission: CDBG Funding IP12 Letter to Planning and Zoning Commission Chair from Dave and Sally Dierks: North Corridor IP13 Letter from James Clayton to Housing & Inspection Services Director: Occupancy of The Summit [staff clarification response included] IP'I4 Memorandum from Police Officer Mebus to Police Chief: November 2002 Monthly Activity Report IP15 Iowa City Police Department Use of Force Report - November 2002 IP16 Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report November 2002 Janua~ 2, 2003 Information Packet (continued1 2 IP17 Letter from Doug Mollenhauer (Burea Chief-Plans, Training and Research - State of Iowa) to Police Chief: Request for Iowa City Police Department's Policy Manual IP18 Letter from Airpor~ Manager to Nicoletta Oliver (FAA): Release Waiver for Iowa City Airport Property IP19 State of Iowa Proclamation: Centennial of Flight Celebration Kickoff Month lO'Nell] IP20 Email from Mike Brotherton (ICPD) to Civic Center Employee Pop Fund Committee: Appreciation IP21 Letter from Ed Zastrow (Ronald McDonald House) to Civic Center Employee Pop Fund Committee: Appreciation IP22 Letter from Mary DuCharme (Memy Hospital Foundation) to Civic Center Employee Pop Fund Committee: Appreciation IP23 News Release: Spirit of Cooperation Results in Regional Growth [ICAD] IP24 Minutes: October 17 PATV Board of Directors IP25 Agenda: January 8 Jail Task Force IP26 Invitation: Chamber of Commerce 2002 Annual Banquet IP27 Proposed Budget - City of Iowa City FY04.FY06 Financial Plan; FY03-FY07 Capital Improvement Plan (Council packets only. Available for public view on- line at www.ic.qov.or.q and in the City Clerk's Office) PRELIMINARY/DRAFT MINUTES IP28 Historic Preservation Commission: December 12 IP29 Iowa City Airport Commission: December 12 IP30 Iowa City Board of Appeals: December 2 IP31 Parks and Recreation Commission: December 11 IP32 Planning and Zoning Commission: December 19 IP33 Police Citizens Review Board: December 10 IP34 Police Citizens Review Board: December 20 IP35 Senior Center Commission: November 19 City of Iowa City MEMORANDUM From: Douglas Boothroy, rvices Re: 'l~sance" Rental Propertie~ Additional Regulations for" ' The Neighborhood Relations Task Force has recommended amending the City Code to require increased accountability for landlords and tenants of "nuisance" properties. In August 2002, the City Council directed staff to prepare an ordinance amendment to implement this recommendation. The draft Housing Code amendment (attached) has been scheduled for discussion at the January 6 informal meeting. "Nuisance" properties are those properties that pose a threat to health and safety and/or where there is a failure to manage the rental property resulting in repeated Iowa and/or City Code violations occurring on the premises or within 1,000 feet of the rental housing. "Nuisance" properties have a negative impact upon the neighborhoods in which the rental housing units are located, and require considerable enforcement time and effort. The proposed code amendment targets only "nuisance" properties through increased penalties and regulations to control nuisance activities. Targeting "nuisance" properties for increased enforcement is intended to eliminate nuisance-related activities. The proposed ordinance amendment to the Iowa City Housing Code would allow a range of sanctions on rental permits. The proposed sanctions are: Reduced-term rental permit (one year); suspension of rental permit; and revocation of rental permit. Any rental permit sanction is optional and appealable to the Board of Appeals. Reduced-term Rental Permit The reduced-term rental permit can be triggered by one or more violations within a twelve- month period of a criminal statute under the Iowa Code or City Code or three or more violations of City Code provisions such as the housing, nuisance or zoning code. In any code violation incident where the landlord has reported the violation or pursues all legal remedies to evict the tenant responsible for the violation, the incident would not be counted in the consideration of whether or not a rental permit sanction would be imposed. The reduced-term rental permit will be a one-year rental permit required to be renewed annually. This sanction shall be in effect for a period of not less than four years, and annual licensing inspections and fees are required. The City may require the following conditions prior to the issuance of a reduced term rental permit: Compliance with Iowa Code and/or City codes; submittal of a copy of the current lease agreement; payment of all City fees; payment of all court costs and fines; execution of a property management plan, outlining actions to be taken to resolve reoccurring problems; provision of a property management performance guarantee deposit to cover enforcement costs and correction of problems; and any other information the City deems necessary of any provision of the Iowa or City code. The City may impose or waive any of these requirements. Additional Regulations for Landlord/Tenants of "Nuisance" Properties December 20, 2002 Page 2 Suspension of Rental Permit There are a number of specific conditions in the ordinance that may result in suspension of a rental permit, including failure to comply with the conditions of a reduced-term rental permit. A rental permit can be suspended for not more than 180 days from the date of the Director decision or a court ruling, and no later than the end of the current lease period. A suspended rental permit is automatically reinstated upon completion of the suspension period. Revocation of Rental Permit A rental permit currently can be revoked under the existing Housing Code. This authority has been revised to allow revocation for failure to comply with suspension of a rental permit or more than one basis for suspension of a rental permit within two years of the permit having been suspended. Revocation is for not less than one year. An application for a new rental permit may be made after one year from the date of revocation. Transfer of ownership may be grounds for reinstatement of a rental permit. Conclusion The proposed ordinance increases accountability for both landlords and tenants of properties that are creating the "problem" in neighborhoods. It establishes sanctions on rental permits for only "nuisance" rental property where repeated efforts to bring about voluntary code compliance have failed. The sanctions on rental permits can be applied progressively allowing increased code enforcement to eliminate nuisance activities. Attachment December 20, 2002 Prepared by: Doug Boothroy, Director, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 Draft Housing Code Amendment 14-5E-3: DEFINITIONS Comment: Add the definition of Property Management performance guarantee: shall mean a cash deposit, certified check or irrevocable standby letter of credit in the amount of the estimated cost of the enforcement costs, all correction of problems, to be determined by the owner/agent and verified by the City. 14-5E-13. Appeals Board; Variances and Appeals: A. Jurisdiction of Appeals Boards 1. Comment: Replace paragraph A.I. with the following new paragraph A.I .: Appeals to the Appeal Board may be taken by any person affected by any decision of the Director or designee or by any written notice. Any person wishing to seek a variance to the Housing Code may petition the Appeals Board for relief. 2. Comment: Revise paragraph A.2. by adding the words "decision or" in first sentence after the word "modifies". 14-5E-16C. Rental Permit 1. Scope of Permit: Comment: Add maximum occupancy for dwelling unit(s) and telephone number for owner/designated agent. 2. Application for Permit: Comment: No change 3. Issuance of Permit: Comment: No change. 4. Expiration of Permit: Comment: No change. 5. Rental Permit Sanctions: Comment: The following sanctions may be imposed upon a rental permit: (a) Reduced-term rental permit (one-year rental permit); (b) Suspension of rental permit; and (c) Revocation of rental permit. Sanctions may be applied to an individual dwelling unit, the entire rental dwelling, or the property. Transfer of ownership does not modify or alter any sanction imposed unless approved by the City or unless the transfer is an arms-length transaction between disinterested parties. 6. Bases for Reduced-Term Rent. al Permit: Comment: The Director may issue a reduced-term rental permit for any of the following reasons: (a) The owner, occupants, and/or their guests on one or more separate occasions within a 12-month period of time have been issued criminal complaints for violations of the following provisions of the Iowa Code on the premises, or within 1,000 feet of the rental property, unless the owner or persons acting on behalf of the owner was the party reporting the violation or unless the owner or owner's designated agent pursues all legal remedies to evict the tenant including but not limited to providing the tenant with a notice under Iowa Code Section 562A.27A. (1) Iowa Code Chapter 124 (Possession of a controlled substance) (2) Iowa Code Chapter 124B (Precursory substances) (3) Iowa Code Chapter 708 (Conspiracy) (4) Iowa Code Chapter 707 (Homicide and related crimes) (5) Iowa Code Chapter 708 (Assault) (6) Iowa Code Chapter 709 (Sex abuse) (7) Iowa Code Chapter 710 (Kidnapping) (8) Iowa Code Chapter 711 (Robbery) (9) Iowa Code Chapter 712 (Arson) (10) Iowa Code Section 713 (Burglary) (11 ) Iowa Code Chapter 714 (Theft, fraud, and related offenses) (12) Iowa Code Chapter 723A (Criminal street gangs) (13) Iowa Code Chapter 724 (Weapon) (14) Iowa Code Chapter 725 (Vice) (15) Iowa Code Chapter 726 (Protection of family and dependent persons) (16) Iowa Code Section 728.12 (Sexual exploitation of a minor) (17) Iowa Code Chapter 729A (Hate crimes) (18) Chapter 13, Title 21 of the U.S. Code (Controlled Substances) 2 (b) The owner, occupants, and/or their guests on two or more separate occasions within a 12-month pedod of time have been issued criminal complaints for violations of the following provisions of the Iowa Code on the premises, or within 1,000 feet of the rental property, unless the owner or persons acting on behalf of the owner was the party reporting the violation or unless the owner or owner's designated agent pursues all legal remedies to evict the tenant including but not limited to providing the tenant with a notice under Iowa Code Section 562A.27A. (1) Iowa Code Chapter 123 (Alcoholic beverage control) (2) Iowa Code Chapter 716 (Damage and trespass) (3) Iowa Code Chapter 719 (Obstruction of justice) (4) Iowa Code Chapter 723 (Public disorder) (5) City Code Title 4, Chapter 5, Section 3 (consumption of alcohol in public place) (6) City Code Title 4, Chapter 5, Section 4 (possession of alcohol under the legal age) (7) City Code Title 4, Chapter 5, Section 5 (open container) (8) City Code Title 8, Chapter 3, Section 3 (animal neglect) (9) City Code Title 8, Chapter 4, Section 5 (animal nuisances) (10) City Code Title 8, Chapter 4, Section 6 (prohibited animals) (11 ) City Code Title 8, Chapter 4, Section 7 (vicious animals) (12) City Code Title 8, Chapter 5, Section 1 (disorderly conduct) (13) City Code Title 8, Chapter 5, Section 3C (obstructing an officer) (14) City Code Title 8, Chapter 5, Section 4 (damaging or defacing property) (15) City Code Title 8, Chapter 5, Section 5 (disorderly house) (16) City Code Title 8, Chapter 5, Section 6 (indecent exposure) (c) The owner, occupants, and/or their guests on three or more separate occasions within a period of 12 months have been issued municipal citations or written notices of violations for the following provisions of the City Code of Iowa City (except City Code provisions listed in subparagraph (a) of this section) on the premises of the rental property unless the owner or persons acting on behalf of the owner was the party reporting the violation or unless the owner or owners designated agent pursues all legal remedies to evict the tenant including but not limited to providing the tenant with a notice under Iowa Code Section 562_A.27A. (1) City Code Title 14, Chapter 5 (Building & Housing) (2) City Code Title 14, Chapter 6 (Zoning) (3) City Code Title 6, Chapter 1 (Nuisances) (4) City Code Title 6, Chapter 3 (Weed Control) (5) City Code Title 6, Chapter 9 (Graffiti) 3 The reduced-term rental permit will be a one-year rental permit required to be renewed annually. This sanction shall be in effect for a pedod of not less than four years and annual licensing inspections and fees are required. The Director may require the following conditions prior to the issuance of a reduced-term rental permit: compliance with Iowa Code and/or City codes; submittal of a copy of the current lease agreement; payment of all City fees; payment of all court costs and fines; executidn of a property management plan, outlining actions to be taken to resolve recurring problems; prm/ision of a property management performance guarantee deposit to cover enforcement costs and correction of problems; and any other information the City deems necessary for enforcement of any provision of the Iowa Code or City Code. The Director may waive any of these requirements. 7. Bases for Suspension of Rental Permit: The Director may suspend a rental permit for any of the following reasons: (a) Failure to comply with the conditions of the reduced-term rental permit. (b) Failure to comply with a court decision concerning the violation of any provision of Section 14-5E-19 (c) Adjudication by the court that the owner or owner's designated agent/or persons acting on behalf of the owner has violated the maximum occupancy provisions of the City code; illegally used or allowed the illegal use of nonhabitable or nonoccupiable space; or illegally converted space to habitable use. (d) Failure to comply with any provisions of an approved site plan, special exception, or conditions of a building or zoning vadance and the owner or owner's designated agent/or persons acting on behalf of the owner has not take appropriate corrective action. (e) Failure to comply with an order to abate a dangerous building. (f) Failure to comply with any emergency order or placarding of a structure. (g) Additional violations of the Iowa Code or City Code occur within one year of the conditions imposed pursuant to the reduced-term rental permit. A rental permit shall be suspended for no more than 180 days beginnirlg from the date of the Director's decision or a court ruling and no later than at the end of the current lease period. 8. Bases for Revocation of Rental Permit: The Director may revoke a rental permit for any of the following reasons: (a) Failure to comply with an order to abate dangerous building; (b) Failure to comply with an emergency order or placarding of a structure; (c) Failure to comply with suspension of rental permit; (d) More than one basis for rental permit suspension within two years of the permit previously having been suspended; (e) The owner or owner's designated agent convicted for making false statements on a rental permit application, and/'or Informational Disclosure and Acknowledgement form. A rental permit shall be revoked for not less than one year beginning from the date of the Director's decision or a court ruling. 9. Reinstatement of Rental Permit: (a) Suspended Permit: A suspended permit shall be automatically reinstated upon completion of the suspension period. (b) Revoked Permit: An application for a new permit may be made after one year from the date revocation was effective. The application shall be processed in the same manner as an initial rental permit application. (c) Transfer of ownership may be grounds for reinstatement of a Rental Permit. City of Iowa City MEMORANDUM Date: December 31, 2002 To: City Council From: City Manager Re: Health Insurance for City Council The City currently provides a self-funded health insurance program for our eligible City employees. Our plan provides comprehensive health coverage for a family at an annual cost of $8,271 and a single-person plan for $2,832. The City Council could, if it so chooses, amend the prescribing Council compensation ordinance in order to provide health insurance to Council Members. This may be done during the calendar year 2003 (except during the months of November and December), but would not be effective until the beginning of the new Council term in January of 2004. The health insurance is a form of compensation and therefore subject to the State laws regulating the timing of compensation changes (see Iowa Code Section 372.13(8)). mgr/mem/council-healthins doc EVE.N KANN.EI Cd'v Cou cdmembe '. Crl'v Home Address: 630 $. Governor, #1, Iowa City, Iowa 52240 (319)338-8865 Date: 12/15/02 To: Steve Atkins From: Steven Kauner ~ Re: Sr. Center Funding I was reading with interest the draft minutes of the Iowa City Senior Center Commission of November 19, 2002. The Commission was talking of possible funding sources to make up the $57,000 budget shortfall for their department. As a former worker with an agency housed at the Senior Center I have an intimate knowledge oftha operation of the Senior Center. I have a few budgetary enhancements to suggest for our valuable Senior Center: 1. The number one issue we ought to pursue is a fee/rental payment fi-om The Heritage Agency on Aging/Elderly Services for use of the Senior Center for their Senior Dining Program. The way I read it, Johnson County was willing in the past to contribute 20% of the operating expenses in part because they received "free" rent for their Senior Dining program. They no longer receive that benefit. Heritage unilaterally (to my understanding) took the program away from Johnson County and awarded it to Elderly Services. Heritage Agency/Elderly Services seems to be doing a fine job in providing Senior Dining but I believe they need to make up some of the income source that we lost from Johnson County. $20,000/year does not seem like an unreasonable rent to charge for such a fine space in downtown Iowa City. 2. Charging fees for membership would not be such a bad thin8 as long as we make it clear that low and moderate-income folks will not be denied any use of service at the Senior Center because of ability to pay. 3. We need to get the building open some hours into the night. This might require some of the staff shifling their hours from daytime to sume evening hours. Ali staff, from the department head to the secreta~j's position should be considered for evening hours. 4. No job position at the Senior Center should be exempt from reexamination as to whether or not we can afford their full time positions at present salaries. Again, all staff, from the department head on down should be subject to review. 5. In general, we should pursue making the Senior Center more available to the community and organizations. The dining room is one area of the Senior Center that should be "marketed" to the community as a resource available for use. I know that there is concern for the floor. We need to find a way to protect the floor (and not be quite so concerned about its pristine state) so that more activities like dances and those that serve food can take place in that area. I believe we need to step back from the genteel treatment of the floor and open it up to greater-use. :-: cc: City Council .... Senior Center Commission -- O ST'EVE'N KANN'ERr s" Crty Councdmember. 'rowe City'. Home /Iddress: 630 S. Governor, #1, Iowa City, Iowa 52240 ($19)$$8-8865 Date: December 16,2002 To: Steve Atkins, From: Steven Kanner Re: Appropriateness of CDBG Funding for Code Enforcement I read with interest your memo to the HCDC dated Dec. 10. I agree with you that it might be time to add additional staffin the Department of Housing and Inspection Services. I don't believe that direct CDBG funding for this position is appropriate. We need to make sure that this funding stream stays firmly directed at helping low to moderate income people in our community. This is not assured with your proposal. In order to fund the inspection position it might be more appropriate to ask the rental units owners to pay increased fees. ffwe charge an average of $4/year extra per unit this would raise an extra $50,000, which should be more then enough to fund one position. ffwe go with CDBG funding we will be subsidizing upper income owners and renters. Using CDBG/HOME funds to fund one more inspector benefits high as well as low income rental unit owners and thek tenants. CDBG/HOME should zero in on the low-income in our community. It is true that increased fees will likely be passed on to renters, so I would then recommend that we set aside more CDBG/HOME money to help subsidize low-income renters in our city. We should ask HCDC to brainstorm on possible funding sources for the above housing needs. Let's ask them to help find solutions that have the least amount of impact on those that can least afford a deflection of CDBG/HOME dollars and shifts more of the financial burden on those in our community that can shoulder it. cc: Housing & Community Development Commission City Council Karin Franklin Steve Nasby Hillary Sale, NHRTF City of Iowa City MEMORANDUM Date: December 31, 2002 To: City Council From: City Manager Re: Summary of 2002 Council Actions 1. The City Council accepted the final work on the Transit Methane Abatement Project. This provided for a system of collection and burn-off of the methane gases which accumulate under the Transit Building. 2. The Council conveyed to Stamper Holdings, Inc. a portion of the property on the Peninsula. This is part of the overall Peninsula development plan and the agreement between Stamper and the City. A November groundbreaking occurred and construction of new housing has begun. 3. The City, in cooperation with the Iowa DOT, undertook improvements to the intersection of Highway 1 and Sunset Street. The improvements are financed by a 55% Traffic Engineering (USTEP) grant provided by the Iowa Department of Transportation. The City provided 45% of the funding for this project. The improvements include the widening of the median, replacing traffic signal detection loops, and restriping southbound Sunset Street for turning lanes. 4. City Council adopted a legislative position which encouraged the State legislature to expand the Iowa Beverage Container Deposit Law. This law was under challenge during the 2002 legislative session. 5. A water main project from Prairie du Chien Road to Dodge Street was approved. The project involved a 24" water main to complete the installation of the last section of the feeder water main to the new Water Plant. 6. As the bond market improved and following an evaluation of our current sewer revenue bond indebtedness the Council approved refinancing/reissuance of $27.1 million dollars in sewer revenue bonds. The debt service savings will amount to over $2.0 million dollars. 7. The Council approved a new vehicle towing and storage services contract. This item is bid every three years. Big 10 University Towing, Inc. was awarded the new three-year contract. 8. The City currently owns and maintains a radio trunking system with capacity to allow for use by the University of Iowa Department of Public Safety. A cost sharing agreement with the University to assist in maintaining the system was approved. 9. It became necessary to remove and replace the roof of the public transit facility at 1200 South Riverside Drive. A federal grant was obtained, and a project approved, to provide for the re-roofing of the Transit building. Summary of 2002 Council Action December 31,2002 Page 2 10. Building Inspection/Department of Housing and Inspection Services fees had not been increased since 1994. A comprehensive review of all fees was undertaken which led to a recommended new system of fees and charges for building, plumbing, electrical and mechanical permits. The Council approved these new fees. 11. The Council approved a $10 million water revenue bond. The proceeds will pay for costs associated with the City's new Water Treatment Plant, Bloomington Booster Station, Iowa River Power Dam, and the extension of water mains. The water revenue bonds received an upgrade to A1 in the credit rating for debt financed by water revenue. 12. A part of the continuing neighborhood/district plan process, the Council approved the new Southwest District Plan for the area generally located south of Melrose Avenue, west of the Iowa River, north of Highway 1 West, and east of the iowa City Landfill. 13. The Council created a Neighborhood Housing Relations Taskforce, and during the course of the year they have met frequently to prepare detailed recommendations on issues associated with City provided housing, housing and inspection services, and other neighborhood relations. A comprehensive list of recommendations was accepted by the Council. 14. The City had provided the County with limited Animal Control services for fee for many years. The County requested and the Council agreed to formalize a 28-E Agreement. It specifies the services the City will provide to the County, and the fee for animal care services performed by City personnel. 15. Following the condemnation process of two properties, one on Van Buren Street and one on Walnut, the Council initiated the process of disposal of these two properties which had been declared a public nuisance. Private parties have purchased the properties. 16. The Council's Economic Development Committee recommended and Council approved a one-year grant in the amount of $12,500 for job creation to Revolt Skateboard Shop. 17. In early 2002, the City received hundreds of complaints claiming Mediacom franchise violations in the areas of customer information and required service standards relating to the channel realignment. A settlement agreement was negotiated whereby Mediacom took positive steps to improve its customer services, including a credit for those who purchased a more expensive digital package because they were either misinformed or did not understand their service options. Following a favorable recommendation from the Iowa City Telecommunications Commission, Council approved the agreement in December 2002. 18. The City Council accepted a recommendation from the Public Art Advisory Committee that $15,000 in Public Art funds be allocated to support a project sponsored by the Iowa City Host Noon Lions Club. The project will be a statue of Irving Weber which will be placed downtown. mgr/budget/ProjectListFY04/2002 cour~c~l actions.doc Summary of 2002 Council Action December 31,2002 Page 3 19. The Council authorized the sale of $29.1 million dollars in General Obligation bonds. This bond sale included $18.4 million dollars for the library expansion and $10.7 million for various capital improvement projects, such as streets, bridges, stormwater sewers, and other public improvements. The bonds received an Aaa credit rating. 20. The Council approved the purchase of a three-acre parcel of land on Slothower Road. The purpose of the purchase was to provide a location for a future ground-storage water reservoir. 21. The Council approved the Northside Market Place Streetscape Project. This $400,000 project included various decorative streetscape elements, as well as some minor paving, crosswalk, and storm sewer work. 22. The Council approved urban renewal plans for three areas in the old BDI industrial park; Industrial Park Road, Heinz Road, and Lower Muscatine and Highway 6. These urban renewal plans were in anticipation of future industrial expansion. 23. The Council approved the construction of a 10-foot wide concrete trail along the south side of U.S. Highway 6 beginning at the Iowa River and ending at the west end of Hollywood Boulevard. This project was awarded to Metro Pavers, Inc. of Iowa City for $178,061.43. 24. The Council created three new historic preservation/conservation districts. They included the Longfellow Historic District, the Clark Street Conservation District, and the Dearborn Street Conservation District. 25. The final phase of Scott Boulevard was constructed. The project was an extension of Scott Boulevard from its north terminus at Rochester Avenue Northwest to the ACT property line. The project involved grading, paving, an eight-foot sidewalk, and storm sewer construction. The project was awarded to the Paterson Construction Company for $2,500,000. The First Avenue/Scott Boulevard projects were officially opened to traffic on November 1. 26. The Council authorized requests for proposals in order to provide for the construction of new storage facilities for the Salvage Barn, Furniture Project and the Landfill. This project will provide for a new building just north of the Household Hazardous Waste and Swap Shop and Landfill offices. 27. Following extensive public debate and numerous hearings, an ordinance was adopted to prohibit smoking in establishments where food is prepared and intended for consumption on the premises. This new "smoking in public places" ordinance is applicable to all restaurants in Iowa City. 28. The City Council awarded a contract for the construction of the Court Hill Trunk Sewer project. The project was awarded to Van Hauen and Associates. The cost was $1,071,000. mgr/budgetlp(ojectListFY04/2002 council actions.doc Summary of 2002 Council Action December 31, 2002 Page 4 29. The Council approved a contract to provide for the processing of aerial photography in order to produce digital mapping. This is a project which is a joint effort between the City of Coralville, The University of Iowa, and Iowa City. The digital maps will provide features and topographic and contour information helpful to us in designing stormwater utility projects as well as identifying the base information for the creation of our stormwater management utility. The project cost is $443,000. 30. The City Council selected the Plaza Towers LLC (The Moen Group) for the construction of a multi-use 14-story structure on the last Urban Renewal Parcel 64-1a. The project has an estimated value of $25 million. 31. The Council amended the Sidewalk Caf6 Ordinance to allow service to continue until 12:00 midnight. It had previously been 10:00 p.m. 32. City Council approved the construction of a new landfill cell. The project was awarded to the J.B. Holland Construction Company for $1,111,000. 33. An expansion/renovation project at Fire Station 3 on Lower Muscatine Road was approved. Work included new showers and toilet facilities, a work-out space, storage, and dormitory facilities. The project was awarded to Moore Construction Company of Iowa City for $155,290. 34. Tower Place and Parking Garage included commercial space marketed for sale to the general public. The City concluded a real estate contract with United Action for Youth to purchase the space. One space remains. 35. At the request of the Southgate Development Company, the City of Coralville and the City of Iowa City approved the Clear Creek Master Plan memorandum of understanding, It affects approximately 460 acres north of Melrose Avenue and east of 218. This memorandum of understanding outlines the general principles for future development in the area and the Camp Cardinal Road corridor. 36. The City Council approved a 28E Agreement with respect to identifying certain obligations for the Iowa River Power Dam Renovation Project. This project design, in cooperation with the City of Coralville, will provide for not only the pooling of water for the Iowa City Water Treatment Plant, but access by way of a bike trail system onto the Peninsula Park. 37. The Council approved a lease agreement with Nextel to use the Old Capitol Parking Ramp for antenna space on the top of the parking garage. The monthly rental income will be $1,700 to the City's parking fund. 38. Mormon Trek Boulevard Landscape Improvement Project, a joint project with the University of Iowa, was approved to Culver's Landscape for $134,500. r~grlbudgeVProjectLis~FY0412002 council actions.doc CITY COUNCIL - PLANNING & DEVELOPMENT APPROVALS - 2002 An ordinance to establish the Longfellow Historic District. An ordinance to establish the Clark Street Conservation District. An ordinance to establish the Dearborn Street Conservation District. An ordinance to vacate 11,800 square feet of undeveloped Kirkwood Avenue right-of-way located south of the Church of Christ parking lot at 1320 Kirkwood Avenue. An ordinance changing the zoning designation of 4.01 acres located east of Harlocke Street from High-Density Multi-Family Residential (RM-44) to Sensitive Areas Overlay-44 (OSA-44). A resolution approving the preliminary plat of Stone Bridge Estates, Pad 2, a 13.98-acre, 52-1ot residential subdivision located north of Ashford Place, south of Lower West Branch Road. An ordinance to rezone .63 acres from General Industrial, I-1, to Intensive Commercial, C1-1, located on the south side of Highway 1 West, west of Ruppert Road. An ordinance to vacate West Benton Court north of Benton Street. An ordinance to rezone approximately 38.24 acres from Low Density Single Family, RS-5, County Highway Commercial, CH, County Local Commercial, CI and County Multi-Family, R3A to Community Commercial, CC-2 (10.99 acres), Medium Density Single-Family, RS-8 (21 acres), and Low Density Single-Family, RS-5 (6.22 acres) for property located east of Scott Boulevard and south of Rochester Avenue and Lower West Branch Road. An ordinance amending the Zoning Chapter by changing the Zoning regulations of approximately 105.2 acres of property from Suburban Residential, County RS, to Low Density Single-Family Residential, RS-5 (45.06 acres), and Medium Density Single-Family Residential, RS-8 (60.13 acres) for property located nodh of Court Street, south of Lower West Branch Road, and east of Hummingbird Lane. A resolution approving the final plat of Oakes Sixth Addition, a 30.11-acre, 18-1ot residential subdivision located at the western terminus of Bristol Avenue. A resolution approving the preliminary and final plat of Press-Citizen Addition, a 33.48 acre, 3- lot commercial and residential subdivision located at the intersection of Dodge Street and Scott Boulevard. A resolution approving the annexation of 4.01 acres located south of Herbert Hoover Highway. An ordinance to amend the Sensitive Areas Development Plan for lots 3 and 4 of a resubdivision of Lot 53 of Walden Hills, located at the intersection of Rohret Road and Shannon Drive to allow a 54 unit assisted living building. An ordinance to rezone 95 acres located between Court Street and Lower West Branch Road from Low Density Single Family, RS-5, and Medium Density Single-Family, RS-8, to Sensitive Areas Overlay. 2 A resolution approving a preliminary plat of Lindemann Subdivision, an approximate 95 acre, 261-Lot residential subdivision located north of Court Street, south of Lower West Branch Road, and east of Hummingbird Lane/Scott Park Drive. An ordinance to vacate the northern 182 feet of the 20-foot wide alley right-of-way located south of Burlington Street and west of Dubuque Street. An ordinance to vacate a portion of Northgate Drive. An ordinance rezoning 4.01 acres located south of Herbert Hoover Highway east of Scott Boulevard from County Local Commercial, C-1, to Commercial Office, CO-1. An ordinance to amend Section 14-6E of the Zoning Ordinance in order to allow grocery stores in the Intensive Commercial Zone, C1-1, as a special exception. An ordinance to rezone approximately 0.63 acres located at 707 N. Dubuque Street from High Density Multi-Family, RM-44, to High Density Multi-Family Sensitive Areas Overlay, OSA/RM- 44. A resolution approving the final plat of Stone Bridge Estates, Parts 2-4, a 13.98 50-lot residential subdivision located east of Camden Road north of Court Street. A resolution approving the final plat of First and Rochester, Part 4, a 24.25-acre, 40-lot residential subdivision, located at the east end of Hickory Trail. An ordinance to rezone approximately 2,800 square feet from Iow density multi-family residential, RM-12, to high density multi-family, RM-44, for property located at the north end of west Benton Court. An ordinance to vacate the northern 182 feet of the 20-foot wide alley right-of-way located south of Burlington Street and west of Dubuque Street. A resolution approving the extraterritorial preliminary plat of Lacina Meadows, an 80.13 acre, 23-Lot residential subdivision located in Fringe Area C west of Dane Road, east of Naples Avenue and north of Osage Street. A resolution amending the Comprehensive Plan, South District Map to show the general alignment of a future east-west arterial street and to amend the text of the plan to refer to the alignment. A resolution approving the preliminary plat of Napoleon Heights, a 146.68 acre, 4-lot subdivision located on the east side of Gilbert Street north of the southern City limits. An ordinance rezoning 5.45 acres from Rural Residential (RR-1) and Interim Development Single Family Residential (ID-RS) to Low Density Single Family Residential (RS-5) located at the northwest corner of Rohret Road and Phoenix Drive. An ordinance rezoning 18.2 acres from Low Density Single-Family, (RS-5) to Sensitive Areas Overlay Low Density Single-Family (OSA-5) and a preliminary sensitive areas development plan for Hickory Heights, a 20-lot residential subdivision located west of Scott Boulevard near its intersection with Dodge Street. 3 A resolution approving the preliminary plat of Hickory Heights, an 18.2-acre, 20-lot residential subdivision located west of Scott Boulevard. A resolution approving the final plat of Lindemann Subdivision Part One, a 15.05 acre, 33-1ot residential subdivision located north of Court Street, east of Scott Park Drive. A resolution approving the final plat of Lindemann Subdivision Part Two, a 16.97 acre, 29-1ot residential subdivision located north of Court Street, east of Scott Park Drive. An ordinance amending the Neighborhood Commercial, CN-1, zone to broaden the uses allowed and to revise the dimensional requirements and design provisions. An ordinance amending the Zoning Code, Article O, Sign Regulations, to permit portable signs in the Central Business Service, CB-2, Central Business Support, CB-5, and Central Business, CB-10, zones. A resolution approving the final plat of Hickory Heights an 18.2-acre, 20-lot residential subdivision located west of Scott Boulevard. A resolution endorsing the Clear Creek Master Plan Memorandum of Understanding. An ordinance to amend Section 14-6K-2 of the Zoning Ordinance, Floodplain Management, in order to remove the requirement for fill beyond the area of a structure, update various definitions and references, and to acknowledge the new Flood Insurance Rate Map (FIRM). A resolution approving an amended preliminary plat and a final plat of Wild Prairie Estates, Part 4, a 35.86-acre, 24-1ot residential subdivision located north of Goldenrod Drive and west of Duck Creek Drive. A resolution approving an extraterritorial final plat of Lacina Meadows, a 79.94 acre, 23-1ot residential subdivision located in Johnson County in Fringe Area C, west of Dane Road and north of Osage Street SW. A resolution approving the preliminary and final plat of Highlander Development Third Addition, A Resubdivision of Highlander First Addition, Lots 8 - 14, a 21.87 acre, 7-lot subdivision located at the eastern terminus of Northgate Drive. An ordinance changing the zoning designation from Medium Density Single Family, RS-8, to Historic Preservation Overlay-Medium Density Single Family, OHPRS-8, designating 3 acres of property located at 747 West Benton Street a Historic Landmark. An ordinance amending the Planned Development Housing (OPDH-12) preliminary plan for Silvercrest to allow four 4-unit townhouse style buildings and four 24-unit independent living buildings for elderly residents on 12.18 acres located east of Scott Boulevard and south of American Legion Road. A resolution approving the preliminary plat of Silvercrest Residential Community, Part 2, a 12.18-acre, 7-lot subdivision east of Scott Boulevard and south of American Legion Road. An ordinance vacating 32,710 square feet of frontage road right-of-way along the front of the property at 801 Highway 1 West. An ordinance changing the zoning designation from Medium Density Single-Family, RS-8 and Low Density Multi-Family, RM-12 to Planned Development Overlay, OPDH-20 to allow 43 elder congregate housing units on 2.12 acres of property located north of Benton Street and east of George Street. An ordinance changing the zoning designation from Neighborhood Conservation, RNC-20, to Sensitive Areas Overlay-Neighborhood Conservation, SAO-RNC-20, for a 0.41-acre property located at 341 N. Riverside Drive. An ordinance changing the zoning designation from Low Density Multi-Family Residential, RM- 12, to Sensitive Areas Overlay-Low Density Multi-Family Residential, SAO-RM-12, for Lot 2 of First and Rochester subdivision, Part 1, a 38,041 square-foot property located west of First Avenue, north of Rochester Street. An ordinance changing the zoning designation from Medium Density Single-Family Residential, RS-8, to Planned Development Housing Overlay, OPDH-8, for Windsor Ridge, Part 16, a 31.1- acre, 10-lot subdivision located north of Camden Road and south of Lower West Branch Road. A resolution approving the preliminary plat of Windsor Ridge, Part 16-20, a 31.1-acre 16-1ot residential subdivision located north of Camden Road and south of Lower West Branch Road. An ordinance changing the zoning designation from General Industrial, I-1, to Intensive Commercial, C1-1, for 1.14-acres located west of Riverside Drive south of Commercial Drive. An ordinance changing the zoning designation from Low Density Single-Family, RS-5, to Planned Development Housing Overlay, OPDH-5, to allow 23 single-family lots and 13 townhouse-style units in Village Green, Part XXII, a 9.31-acre 24-1ot residential subdivision located west of Scott Boulevard and north of Wellington Drive. A resolution approving the preliminary plat of Village Green, Part XXII, a 9.31-acre, 24-1ot residential subdivision located north of Wellington Road and west of Scott Boulevard. A resolution approving the final plat of Village Green, Part XXII, a 9.31-acre, 24-1ot residential subdivision located north of Wellington Road and west of Scott Boulevard. An ordinance amending the preliminary Planned Development Housing Overlay (OPDH-12) plan for Lot 259 of Windsor Ridge, Part 15, Glen Brook Condominiums, a 46-unit residential development at the intersection of Court Street and Camden Road. A resolution amending the Comprehensive Plan to adopt the Southwest District Plan for the area located generally south of Melrose Avenue, west of the Iowa River, north of Highway 1 West and east of the Iowa City Landfill. An ordinance changing the zoning designation from Low-Density Multi-Family (RM-12) to Sensitive Areas Overlay Low-Density Multi-Family (OSA-12) on 1.06 acres to allow a 14-unit multi-family building located on the west side of First Avenue south of Stuart Court. An ordinance vacating portions of the Harrison Street and Prentiss Street rights-of-way and an adjoining alleyway, west of Madison Street. An ordinance amending the Zoning Code, Section 14-6H-1, General Industrial Zone, to allow repair of commercial and industrial trucks as a provisional use. 5 A resolution approving the final plat of Windsor Ridge Part 16, a 6.94-acre, 5-lot residential subdivision located at the intersection of Ashford Place and Camden Road. A recommendation to the Johnson County Board of Supervisors approving a rezoning from Al, Agricultural, to CP2, Planned Commercial for 54.8 acres located south of Herbert Hoover Highway and west of Interstate 80 subject to conditions pertaining to traffic improvements and sanitary sewer treatment. An ordinance changing the zoning designation from 1) High Density Multi-Family Residential, RM-44, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for an 8.69-acre property located north of Highway 1 and west of Miller Avenue; 2) Community Commercial, CC-2, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for a 1.45-acre property located north of Highway I and west of Miller Avenue; and 3) Medium Density Single-Family Residential, RS-8, to Community Commercial, CC-2, for a 1.45-acre property located north of Highway 1 and west of Miller Avenue. An ordinance vacating portions of Front Street and Prentiss Street generally located south of Burlington Street and west of Madison Street. An ordinance vacating the twenty-three foot wide Grand Avenue Court right-of-way, commencing from the nodh right-of-way line of Melrose Avenue and extending northward for a distance of two hundred ninety-five feet. An ordinance amending Title 14 Entitled 'Unified Development Code,' Chapter 6, Entitled 'Zoning,' Article U, entitled 'Administration and Enforcement,' Section 7 Entitled 'Violations and Penalties' to Increase the Municipal Infraction Civil Fines for Violating the Zoning Code. An ordinance to vacate the northern two feet of Benton Street beginning 60 feet east of Gilbert Street and ending at Maiden Lane. A resolution approving final plat of Whispering Meadows Part 3. A resolution approving the extraterritorial preliminary plat of Kennedy Subdivision, Johnson County, Iowa. A resolution approving the final plat of North Airport Development Part Two, Iowa City, Iowa. A resolution approving the final plat of Silvercrest Residential Community, Part 2, Iowa City, Iowa. ppd admin\votingresult$.doc Page 1 Board & Commission Appointments 2002 Commission Member Name Term Term Date Appointed Length of Term Pervious Terms Member Replaced Begins Ends Served on Appt'd Brd Animal Care Center Maryann Dennis N/A 12/31/06 1/8/02 Unexpired None Beth Hospodarsky Resigned Board Of Adjustment Eric Gidal 1/1/02 1/1/07 1/8/02 5 yr None Kate Corcoran Board Of Appeals Thomas Werderitsch 1/1/02 12/31/06 1/8/02 5yr Re-Appointed Airpor~ Commission Michelle Robnett 3/1/02 3/1/08 2/19/02 5 yr None Howard Horan Civil Service Lyra Dickerson 4/1/02 4/3/06 2/19/02 4 yr 6 yr (4/1/90-4/1/96) Re-Appointed 2 yr (4/1/96-4/1/98) 4 yr (4/1/98-4/1/02) Historic Preservation Michael Maharry 3/29/02 3/29/05 2/19/02 3 yr None Ann Freerks Planning & Zoning Ann Freerks N/A 5/1/03 2/19/02 Unexpired None Pam Ehrhardt Senior Center Betty Kelly N/A 12/31/04 2/19/02 Unexpired None William Kelly Telecommunications Terry Smith 3/13/02 3/13/05 2/19/02 3 yr 3 yr (3/13/99-3/13/02) Re-Appointed Telecommunications James Pusack 3/13/02 3/13/05 2/19/02 3 yr Unexp (3/98-3/13/99) Re-Appointed 3 yr (3/13/99-3/13/02) Historic Preservation Tim Wei~el 3/29/02 3/29/05 3/19/02 3 yr None New District Planning & Zoning Elizabeth Koppes 5/1/02 5/1/07 3/19/02 5 yr Unexp (6/01-5/1/02) Re-Appointed Historic Preservation Amy Marie Smothers 3/29/02 3/29/05 4/2/02 3 yr None Susan Licht Coccoluto Airport Zone Brd Adj Carl Williams 1/1/02 12/31/06 4/2/02 5 yr None Karen Countryman Human Rights Nick Klenske N/A 1/1/03 7/2/02 Unexpired None Sue Joslyn Resigned HCDC Jayne Sandier 9/1/02 9/1/05 7/2/02 3 yr None Christine Boyer HCDC Jerry Anthony 9/1/02 9/1/05 7/2/02 3 yr None William Stewart Airport Commission Baron Thrower N/A 3/1/04 8/20/02 Unexpired None John Ruyle Resigned Historic Preservation Mark McCallum N/A 3/29/03 8/20/02 Unexpired None Loret Mast Resigned HCDC Mark Edwards 9/1/02 9/1/05 8/20/02 3 yr None Kathleen Renquist HCDC Morgan Hoosman N/A 9/1/03 8/20/02 Unexpired None Gretchen Holt Resigned HCDC Matthew Hayek N/A 9/1/04 10/08/02 Unexpired None April Gutting Resigned Animal Care Center Tammara Meester 1/1/03 12/31/05 11/19/02 3 yr 3 yr (5/16/00-1/1/03) Re-Appointed Board of Appeals John Roffman 1/1/03 12/31/07 11/19/02 5 yr 5 yr (1/1/98-12/31/02) Re-Appointed Board of Appeals Gary Haman 1/1/03 12/31/07 11/19/02 5 yr 5 yr (1/1/98-12/31/02) Re-Appointed Human Rights Nick Klenske 1/1/03 1/1/06 11/19/02 3 yr Unexp (7/2/02-1/1/03) Re-Appointed Human Rights Billie Townsend 1/1/03 1/1/06 11/19/02 3 yr None Jan Warren Human Rights David Shorr 1/1/03 1/1/06 11/19/02 3 yr None Charles Major Parks & Recreation Craig Gustaveson 1/1/03 1/1/07 11/19/02 4 yr 4 yr (1/1/99-1/1/03) Re-Appointed Parks & Recreation Sarah Walz 1/1/03 1/1/07 11/19/02 4 yr None Toni Cilek Parks & Recreation Judith Klink 1/1/03 1/1/07 11/19/02 4 yr None Rex Pruess Page 2 Board & Commission Appointments 2002 Public Art Advisory Charles Felling 1/1/03 1/1/06 11/19/02 3 yr Unexp (6/26/01-1/1/03) Re-Appointed Public Art Advisory James Morgan 1/1/03 1/1/06 11/19/02 3 yr None Sandra Hudson Hemsley Senior Center Lori Benz 1/1/03 12/31/05 11/19/02 3 yr 3 yr (111/00-12/31102) Re-Appointed Senior Center Charity Rowley 1/1/03 12/31/05 11/19/02 3 yr 3 yr (111/00-12/31/02) Re-Appointed Board of Adjustment Carol Alexander 1/1/03 1/1/08 12/10/02 5 yr None T.J. Brandt City of Iowa City MEMORANDUM Date: December 24, 2002 To: City Council From: City Manager Re: City Park Amusement Rides The Department of Parks and Recreation recently purchased two children's amusement rides to add to the three existing rides in City Park. One of the rides is a "kiddie ferris wheel" in which the seats are completely enclosed. The other is a "kiddie whale ride" which travels in a horizontal circular motion while going up and down no more than a few feet off the ground. We have photos of the new rides. The total cost of the two rides was $15,000 and the Parks and Recreation Foundation will reimburse the City for half the cost. The addition of these two rides will make the operation more attractive, and will encourage more ridership. The Department also plans to continue efforts to improve the area, both in terms of visual attractiveness and rider enhancement. In the past couple of years, we have not only made substantial improvements to the equipment, but also have improved the parking, constructed a small "gazebo-type" park shelter, utilized the old downtown popcorn wagon, installed high quality fencing and some landscaping. For this next season you can expect to see extended railroad tracks, more landscaping, increased concession sales, and of course the two new rides. cc: Terry Trueblood mgdmem/newrides.doc City of Iowa City MEMORANDUM Date: December 9, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, December 9, 2002, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Karr, Franklin, Long, Fowler Tapes: 02-90, Both Sides (A complete transcription is available in the City Clerk's Office) ADDITION TO CONSENT CALENDAR Majority of Council agreed to add Class C Liquor License for Water-B, Inc. dba Studio 13. PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following items: A. Setting a public hearing for January 7 on an ordinance vacating portions of Madison Street, Davenport Street, and Bloomington Street rights-of-way. (VAC02-00008) B. Ordinance rezoning 10.15 acres from Medium Density Multifamily (RM-20) to Sensitive Areas Overlay and Planned Housing Development Overlay (RM-20/OSNOPDH) for property located Northwest of Highway 1 and Ruppert Road. (Callaway Lodge/REZ02- 0O0018) C. Public hearing on an ordinance changing the zoning designation from Low Density Single Family Residential (R$-5) to Sensitive Areas Overlay (R$-5/OSA) for 5.6 acres of property located at 1520 N. Dubuque Road. (Lewis/Gordon/REZ02-00019) PCD Franklin stated it was her understanding that the subdivision would develop but that the sewer lines were going to be run individually and bore into the main line, and that that might remove the Sensitive Area issues from consideration. She recommended holding the hearing and closing it, and staff would advice Council on January 7 that the application had been withdrawn or have a resolution approving the plan on for Council consideration. D. Public hearing on an ordinance vacating Lafayette Street, located west of Capitol Street. (City Carton/VAC02-00006) Atty. Robert Downer representing the applicant present for discussion, Council Work Session December 9, 2002 Page 2 E. Public hearing on an ordinance vacating the east-to west alley in Block 27 of the Original Town Plat, located between Market and Bloomington Street west of Dodge Street. (Mercy HospitalNAC02-00007) Darrell Lamb representing the applicant present for discussion. F. Ordinance amending Title 14, Chapter 6, Article K, the Sensitive Areas Ordinance, regarding requirements for Sensitive Areas Overlay Rezonings and Sensitive Areas Site Plans. (First Consideration) G. Resolution approving the final plat of North Airport Development Part Two, Iowa City, Iowa. (SUB02-00022) H. Resolution approving the final ~lat of Silvercrest Residential Community, Part 2, Iowa City, Iowa. (SUB02-00017) AGENDA ITEMS 1. (Item #10 - Resolution authorizing .... settlement agreement with MCC Iowa L.L.C. (Medicom) with the City) In response to Council Members Pfab and Kanner, Asst. City Mgr. Helling explained the rationale for the recommended settlement. 2. (Item #8 - Resolution approving ... 28-E agreement (SEATS) paratransit service ... July1, 2003 through June 30, 2005) Council Member O'Donnell acknowledged Council committee members Vanderhoef and himself, and the efforts of Parking & Transit Director Fowler and Transit Manager Logsden. Parking and Transit Director Fowler present for discussion of subscription rides 3. (Item #7 - Ordinance ... "Airport Zoning" ) Council Member Pfab noted the comment on item #7 indicated a vote on the part of the Airport Commission but did not provide the breakdown. Staff to report back. COUNCIL APPOINTMENTS Board of Adjustment - appoint Carol Alexander ~ Airport Zoning Board of Adjustment - no applicants, readvertise Airpod Zoning Commission - no applicants, readvertise CDBG/HOME HOUSING PROJECT CRITERIA (IP1 OF 12/5 INFO PACKET) Council Member Wilburn left the room due to a conflict of interest. PCD Director Franklin presented information. Majority of Council agreed with the recommendation of the Housing and Community Development Commission noted in the packet memo. Council Member Vanderhoef requested information on the interest for owner occupied units built by nonprofits. Council Member Wilburn returned to the work session. COUNCIL CONVENED FORMAL MEETING 7:35 PM, and returned to work session at 7:50 PM. Council Work Session December 9, 2002 Page 3 REQUEST FOR RESOLUTION TO SUPPORT SCHOOL BOARD REFERENDUM (IP2 of 12/5 info packet) Majority of Council agreed to consider a resolution of support at their January 7 formal meeting. STAFF ACTION: City Manager will follow up with neighboring cities regarding language. (Atkins) COUNCIL TIME 1. (IP6 of 11/21 Info packet - Termination of CDBG agreement with Toru$ Precision Optics) In response to Council Member Kanner, the City Manager stated he did not expect a reimbursement to the City. 2. In response to Council Member Kanner, the City Manager said he was being considered for a position at the University; stated his employment agreement required 60 days notice if he chose to leave this position; and reconfirmed his professional responsibility to represent this community to its fullest extent. 3. Council Member Vanderhoef requested scheduling of a work session to discuss emergency management and homeland security issues and City costs incurred. The City Manager raised concerns about public disclosure of such issues, and suggested a memo be prepared regarding costs. 4. (IP12 of 12/5 Info packet - letter from Susan Judkins regarding City Showcase) In response to Council Member Vanderhoef, the City Manager stated staff was preparing a tabletop display of our recycling center for the State League Legislative Day. 5. (IP13 of 12/5 Info packet - Memo from Senior Planner Miklo re District Planning Schedule) Majority of Council agreed with the Central Business District Plan being the next plan worked on by staff. 6. In response to Council Member Vanderhoef, the City Manager stated staff would prepare a recommendation on the Airport Business Plan funding within 30 days. 7. Council Member Pfab reported strict security measures being imposed at large and small airports alike was causing private planes to reevaluate procedures. 8. In response to Council Member Kanner, the City Manager stated monies for the municipal electric study were being placed in the next fiscal year budget, and would be discussed at budget time along with the airport business plan request. 9. (Consent Calendar #3g(5) - e-mail from Dr. Pete Wallace re voting permits) In response to Council Member Vanderhoef, a majority of Council agreed to schedule a presentation on 17 year olds voting at a work session, after budget, between March and June. Council Work Session December 9, 2002 Page 4 10. (IP11 of 12/5 Info Packet - letter from Pat Harney re sewer line for proposed Iowa National Guard Readiness Center and JC Administrative Campus) In response to Mayor Lehman, the City Manager stated staff will prepare a report on the request for Council discussion. 11. In response to Council Member Pfab, the City Manager stated he had nothing new to report on the basement flooding of the Daniel property, but would verify that the next day, 12. Mayor Lehman asked if there was Council interest to pursue Council Members joining the City's group health insurance plan. Majority of Council directed staff to report back on the feasibility. 13. Council Member Kanner noted that the age of consent matter had been on the Council pending list for some time and questioned when it would be scheduled. Majority of Council did not wish to discuss the matter and requested the item be deleted from the pending list. 14. Mayor Lehman rePorted he would be having dinner with University Presidential candidates. 15. Council Member Wilburn stated he has been asked to be the speaker at the Washington, Iowa, junior and high school Martin Luther King observances. 16. Meeting adjourned 8:15 PM. City of Iowa City MEMORANDUM DATE: January 2, 2003 TO: Mayor and City Council .d FROM: Marian K. Karr, City Clerk ~ RE: Board and Commission Attendance Chart At your request my office has contacted staff of City Boards and Commissions and reminded them to provide attendance charts prior to each appointment. We have asked them to provide data for the past 12 months for each member. A sample chart is attached. You should be receiving the first attendance charts for your appointments made on January 21. HISTORIC PRESERVATION COMMISSION 12 MONTH ATTENDANCE RECORD 00/~0/00 to CURRENT Meeting Michaelanne Peter James Mark Richard MiChael J~ Mi~a~l ~/!~ Rim ~ Date W[dness Jochimsen Enloe McCallUm carl~n ~h ~0~t~ ~ ~ ~! (x) = Present (O) = Absent (O/C) = Absent/Called (Excused) ----Original Message-- From: Terry Trueblood [maiito:Terry-Trueblood@iowa-city.org] Sent: Tuesday, November 19, 2002 1:59 PM To: 'LarsMi@ncs.com' Subject: Dog Park Mr. Larson, I have been asked to respond to your inquiry about the possiblity of a "dog park" in Iowa City. The Parks & Recreation Commission has discussed this issue several times. The majority of the commission is not opposed to the idea, but the dog park hasn't been ranked very high when the commissiongoes through its annual prioritization of proposed capital projects. Stated differently, there are a number of other projects the commission considers to be more important at this time. For a dog park to become a reality, it will likely require an effort similar to the process used in Cedar Rapids ..... the formation of a community interest group to spearhead the effort, and raise funds to support it. If such a group is formed, I would be happy to work with them to try to identify an appropriate location, and to share any information I have gathered in recent years. Should you have any questions, please feel free to contact me. Terry Trueblood Director of Parks & Recreation City of Iowa City ---Original Message .... From: Larson, Michael [mailto:LarsMi@ncs.com] Sent: Tuesday, November 19, 2002 12:25 PM To: 'council@~owa-city.org' Subject: Iowa City Dog Park I would like to inquire as to the possibility of the City of Iowa City building a dog park within the city limits. Thank you. Michael Larson 1913 Gryn Drive Iowa City, IA 52246 319-358-7818 mslarso@yahoo.com This email may contain confidential material If you were not an intended recipient, Please notify the sender and delete all copies. We may monitor email to and from our network. City of Iowa City IP10 MEMORANDUM DATE: December 13, 2002 ~1~./ ~ TO: City Council FROM: Steven Nasby, Community and Economic Development Coordinato/~ RE: Confirmation of Housing Criteria At the December 9 Council work session the housing criteria, recommended by the Housing and Community Development Commission (HCDC), were considered and approved by the City Council. These housing criteria will be used in conjunction with previous Council direction for Community Development Block Grant (CDBG) and HOME Investment Partnership Program funding. In sum, the following housing criteria were approved by the Council: · Interest rate for housing projects will be equal to ~.% for non-profits and prime rate minus 2% in for-profit projects with the term of amortization for both to be no longer than 30 years or the term of affordability whichever is less. · All housing projects, except minor home repairs, must appraise for value by an independent third party appraiser. If the project costs exceed the appraised value, the applicant\owner must repay the City the difference between the appraised value and the total project cost, up to 100% of the City's contribution. · The HCDC ranking sheet was modified to provide more emphasis (points) to projects that leverage private financing. · Applicant\owner equity is encouraged by Council and HCDC; however, no minimum threshold amount was set. During the December 9 work session an inquiry was raised about the interest rate policy and how it applies to homeownership activities. This topic will be discussed in a separate memorandum and scheduled for a future work session. Tf you have any questions please contact me at 356-5248. Cc: Housing and Community Development Commission City Manager Karin Franklin, Director of Planning and Community Development December 26, 2002 Dear Housing & Community Development Commission: I am writing you today to express my dismay with the City of Iowa City's plan to apply for CDBG funding. According to the local papers, the City Manager will be "directing staff to submit an application" to help pay for additional housing inspectors. In the same article, Steve Nasby is quoted as saying that there is no law prohibiting the City from making application. While this application may not be prohibited, I strongly believe it should be discouraged. My reasons are many: · Conflicts of interest abound. CDBG applications are scored by City staff. I find it hard to believe that one City staff person would risk alienating a coworker by giving a City application a low score. · Both the applicants and those reviewing applications work for the City Manager, who has already made known his interest in seeing this happen. Will a City staff person risk thwarting the wishes of her boss? · Since the City Manager has publicly endorsed this application, the City Council is likely to follow his lead. This means the Council cuts the HCDC, citizen representatives, out of the process. · Similarly, the members of the HCDC are appointed by the Council. Committee members are placed in a difficult position when the City itself applies for funding. These potential conflicts of interest alone should be enough to discourage the City from applying for CDBG funds. Even if one puts these conflicts of interest aside, there are numerous reasons for that a City application is a bad idea. · The City has resources that other applicants do not. One needs only to look at the annual budgets of the applicants to see that the City has the greatest flexibility. · The City is always encouraging nonprofits to seek funding from foundations and other granting organizations before approaching the City for funding. This is a great opportunity for the City to follow its own advice. · Using CDBG funds in this manner creates a new position(s) on the City payroll. How will this position be funded in future years? Will the City be needing to access the CDBG money every year to pay this salary? Given the condition of the City budget, I think we should be avoiding adding staff wherever possible. This is consistent with the guidelines that are given to other CDBG applicants. The fact of the matter is that we live in a small community. All too often, possibilities for conflict of interest are neither recognized nor taken seriously. Please understand, these very dynamics make my writing this letter somewhat risky. I work for a private nonprofit that receives a considerable amount of money from the City. By writing this letter, I could risk tarnishing that relationship. Furthermore, the agency for whom I work may well apply for CDBG funds in the future. If this letter causes problems, how would an application upon which 1 have worked be viewed? I understand the reasons behind the City applying for CDBG funds, and I appreciate the need for more housing inspectors. I am pleased that the City is committed to increasing the provision of this valuable service. I simply feel that there are far too many troubling circttmstances surrounding a City application for CDBG funds. In closing, I must express my admiration for the individuals who serve their fellow citizens by giving their time and talents to the HCDC. Thank you to each of you for volunteering your time to make the world a better place. Sincerely, Rod Sullivan 2326 E. Court Street Iowa City, IA 52245 341-0060 (days) 354-7199 (eves) Cc: Iowa City City Council, Steve Atkins, Steve Nasby, Linda Severson, Press Citizen, Gazette December 13, 2002 Ms. Ann M. Bovbjerg, Chair Iowa City Planning and Zoning Commission ~.~ 410 East Washington Street CI Iowa City, Iowa 52240 Dear Iowa City Planning and Zoning Commission Members: Approximately seven years ago oar family moved to a home located about two and one half miles northeast of Iowa City. We are living in what is known as the '*North Corridor," an area bounded rougldy by Interstate 80 on the South, 180* Street to the North (near Solon), the Iowa River to the West and Highway I to the East. The County recognizes this area as the next major area of residential expansion and growth. It is zoned primarily agricultural with the number of personal residences and home developments on the rise. The County is engaged in a twenty-year development and expansion plan that will attempt to bring a degree of organization and planning to this area. The first major step in this process will be to upgrade or create a comprehensive arterial road system. What is currently being reviewed will ultimately have a great impact upon the City of Iowa City. We realize that the Iowa City Planning and Zoning Commission works with the Johnson County Zoning Commission with respect to the two-mile overlay and other projects that impact both entities. Therefore, we would like to suggest that the City consider the implementation ora "task force" (for want ora better name) that would include members of the Iowa City Planning and Zoning Comm{ssion staffand members, representation bom the county (either their zoning commission or Board of Supervisors) and their stat[ and representatives from the North Corridor area. There is much to offer in this north corridor area. The area is rolling, heavily timbered and offers a vast array of natural resources. It may be the most beautiful part of Johnson County and a wonderful "future" addition to the city.., if annexation is a direction the city wishes to pursue. Bike trails, walking trails, park areas, and greenbelts - these are all possible now iftbe choice is made to include such amenities. The window of opportunity is limited. Development has already begun, most recently along Prairie du Chien Road, including an upgrade of that road from Interstate 80 to Newport Road. Over the past two years, the county has worked extensively with local developers in attempting to establish homes that blend with the environment. With these new homes come infrastructure questions - water and sewer, police protection, fire and rescue response, adequate roads, schools and other services. There is always the concern of doing too much too fast and overlooking The County Board of Supervisors will be meeting later this month to discuss some of the growth issues in the North Corridor area. We plan to attend this as well as their future meetings. We ask that you consider our request for your participation in this proposed "development committee". A broad and comprehensive vision for the growth of this area will have significant consequences for the city in the years ahead. Thank you for your time and commitment that you have made to the community of Iowa City. Sincerely, Dave and Sally Dierks Cc: Iowa City Planning and Zoning Staff V~ayor Emie Lehman Johnson County Zoning Commission Leo Vitosh, President of Timber Trails Johnson County Board of Supervisors Homeowners Association James Clayton L~ 119 E. College Street ~'a~ ngo Iowa City, IA 52240 &l~.~ u'z.b [ $ /~'[ Il: [I 8 iOWA CIT' iOWA December ~2, 2002 Mx. Doug Boothroy (T~ty Of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Mr. Boothroy, A few years ago we met to discuss enforcement options for occupant loads in establishments with liquor licenses. At that time you indicated that this process was "complaint driven". I would like to submit a comphint for action. If the enclosed advertisement for The Snmmit is accurate they plan on having 450 guests for thek event on December 31, 2002. They also plan on offering general admission to an additional number of patrons who would not be paying the $100.00 or $75.00 per person entry fee. The posted "load" for The Summit is 262. Enclosure (1) cc: Iowa City Council u/'/ cc: Andy Rocca, Fire Chief cc: Troy Kelsay, ICPD Lisa Mollenhauer From: Tim Hennes Sent: Wednesday, December 18, 2002 1:59 PM To: Doug Boothroy; Lisa Mollenhauer Cc: Andy Rocca; Troy Kelsay Subject: Response to letter from James Clayton regarding occupant load of 10 S. Clinton St. (The Summit) I called James Clayton and informed him that the total occupant load for The Summit is 485. The occupant load of 262 mentioned in his letter dated December 12, 2002 is for the first floor only. The New Year's Eve celebration planned for The Summit is advertising the sale of 450 tickets with a limited amount of general admission tickets available at the door. Conclusion: The Summit advertisement is not in conflict with the calculated occupant load unless the general admission ticket sales exceed 35. Tim Hennes Sr. Building Inspector City of Iowa City Building Department Phone: 319-356-5122 Fax: 319-356-5009 e-maih tim_hennes@iowa-city.org To: Chief Winkelhake From: Officer R. A. Mebus Ref: Monthly Activity Report Date: November 2002 Copy: Captain Widmer During the period covered by this report, 2_0_0 different officers spent a total of 16.75 hours participating in than 13 community events and had contacted nearly 402 .persons. Listed is an overview of the different events. DATE OFFICER Contacts Length Activity 11-3-02 Kelsay 40 1.0 Alcohol Laws -Summit-1 11-3-02 Kelsay 40 1.0 Alcohol Laws - Summit-2 11-3-02 Kelsay 11 1.0 Alcohol Laws - Morgans 11-12-02 Mebus 30 1.0 Pheasant Ridge PreSchool 11-13-02 Wyss 15 1.5 UIHC Sexual Assault Panel 11-15-02 Dekeraker, 35 .75 Lunch at Sr Center Bailey,J Tack. Gaarde, Gist, Hansen, Prestegard, Berg, Shaffer, Fowler, Widmer 11-15-02 Schwindt 11 .5 Scout tour of ICPD 11-17-02 PM's 45 1.5 Gamma Phi Betta- Alcohol 11-18-02 Mebus 4+ 3.5 Alcosensor Testing- KCRG 11-18-02 Brotherton, 25 1.0 Saddlebrook- Neighborhood Krei, Watch Prestegard 11-'18-02 Hewlett 30 1.0 Driver's Ed - OWl 11-22-02 Brotherton, 100 2.0 RSVP Volunteer Recognition Shaffer Event 11-24-02 Droll, 15 1.0 Young Scouts- Stranger McGeough Danger, safety issues There were 7 officers visiting 9 different school for approx. 35'hrs. There were 11 Child Safety Seat Inspections completed (Mebus, Miller) approx. 5.5 hrs IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT November 2002 OFFICER DATE CASE # INCIDENT FORCE USED 58,31 11-1-02 2-10802 Fight in progress Officers were in the process of breaking up a fight and used hands on controls to do so. During this time a crowd gathered around the officers and one subject refused to back away and advanced towards the officers. The subject was exposed to chemical agent. 60 11~2-02 2-10853 Arrest Subject was placed under arrest and refused to submit to handcutTmg. Officers used hands on controls to effect the arrest. 24,19,11 11-4-02 2-10951 Robbery Subject attempted to shoplift an item and then assaulted an employee. Officers arrived to find a citizen detaining the subject. The subject was resisting and officers used active counter measurers and exposed the subject to chemical agent to gain control. 57 11-3-02 2-10952 Animal Injured deer was found lying near the roadway. Officer dispatched the anunal with his service sidearm. 24 11-6-02 2-11010 Traffic Stop Officer assisted another law enforcement agency in stopping a vehicle where one of the occupants was in possession ora gun. Officer drew his sidearm until subject was in custody. 33 l 1-7-02 2-11049 Juvenile arrest Officer responded to a complaint of a juvenile who had assaulted others. Subject found in the area and would not stop to speak with the officer. Officer used hands on controls to control the juvenile. 55 11-8-02 2-11065 Arrest Subject was damaging property and upon seeing the officer ran from the area. The officer caught the subject and directed him to the ground to gain control. 19 11-8-02 2-11072 Arrest Subject was placed under arrest for intoxication and refused to submit to OFFICER DATE CASE # INCIDENT FORCE USED handculTmg. Officers used hands on techniques to effect the arrest. 31,40,12,88 11-8-02 24 1097 Burglary Officers were performing a building search and had sidearms drawn. 25 1 I- 10-02 2-11173 Fight in progress Officer exposed three subjects to chemical agent that were fighting. One subject attempted to nm and the officer directed him to the ground to gain control and place under arrest. 3,18,33 li-14-02 2-11312 Arrest Subject was placed under arrest and refused to submit to handcuffing. Subject was directed to the ground to and officers used hands on controls. 19,58 11-15-02 2-11348 Arrest Officers were conducting a bar check and encountered a subject who presented a fake ID. Subject ran from officers but was caught and directed to the ground. Officers used hands on controls to effect handcuffing. 58,19,60 11-16-02 2-11402 Arrest Officers responded to a complaint of an unknown subject kicking in the door to a residence and then sleeping on the couch. Subject was awakened and began fighting. Officers exposed subject to chemical agent and used hands on techniques for control to effect handcuffing. 51 11-20-02 2-11517 Juvenile problem The juvenile was holding a pair of scissors in a tlueatening and assaultive manner and was "out of control". Officer withdrew his service sidearm and then exposed subject to chemical agent. Juvenile then complied with verbal orders. 51 11-20-02 2-11527 Arrest Subject was placed under arrest and physically resisted. Officer exposed subject to chemical agent and utilized hands on controls to effect the arrest and place the subject into the police vehicle. 20 11-23-02 2-11608 Fight in progress Subject fled the area when officers arrived. Subject was caught and directed to the ground. Officer used hands on controls to effect handcuffing. OFFICER DATE CASE # INCIDENT FORCE USED 19 11-24-02 2-11649 Fight in progress Subject was involved in a fight and was taken into custody. Subject resisted handcutTmg and was directed to the ground. 36 11-24-02 2-11656 Arrest Subject was observed carrying a sandbag used to hold down a portable traffic sign. Subject fled upon seeing the officer but was caught and directed to the ground. Subject refused to cooperate and get into the police vehicle after being handcuffed. Officer used pressure points that had no effect and then exposed subject to chemical agent to gain compliance. 16 11-27-02 2-11568 Arrest Officer assisted Deputies in searching for a suspect in a stolen vehicle who had fled from the car and was hiding. Officer encountered the suspect and withdrew his sidearm. 93 11-25-02 2-11696 Warrant Service Several officers were utilized to secure a residence in advance of a search warrant to be executed at the location. Officers entered the residence with various weapons drawn. 47 11-28-02 2-11775 Arrest Subject was placed under arrest and placed in the back seat of the squad car. Subject intentionally stuck his head against the partition barrier and received a laceration. Subject was transported to the hospital and refused to get out of the vehicle. Officers used hands on controls to remove subject and directed him to a waiting gumey for treatment. 47,51 11-28-02 2-11776 Trespass investigation / Subject was initially detained as arrest officers investigated a complaint. Subject attempted to leave and officer used hands on controls to keep subject from leaving. After being informed of his arrest by investigating officers, subject would not submit to handcuffing. Subject actively resisted and was directed to the ground for control. Officers used hands on controls and then exposed subject to chemical agent to gain compliance. OFFICER DATE CASE # INCIDENT FORCE USED 19 11-30-02 2-11791 Fight in progress Subject taken into custody for fighting and physically resisted and attempted to punch the officer. Officer directed subject to the ground and exposed subject to chemical agent to effect handcuffing. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library Iowa City Police Department I IP16 Monthly Liquor License (OFF PREMISE SALES) Report November 2002 ~_EAR 2002 Monthly Total Year to Date Totals Arrest/Visit Business Name AI B A B J ~ YTD A&J MI~RT - 2153 ACT C R ~J~-)~×-LIQUORSTORE - .... o.oo BIG KMART-HOEL~VWOOD BLVD 0 CUB, FOODS .......... 2 oI o.oo - ~)-~N~ ~ "S~l-0~STO P CORP D-~:~ --M~K- ....... ,~ 0.00 DEL MART- E BENTON .... DELIMART-hWY 1 3 i:~ ~¥'?, 5 DEL MART-LWR MUSCAT NE 3 DOC'S STANDARD :~'~i ~; 0 DRUGTOWN 1 0 0.00 EAGLE FOOD CENTER- N.DOD 1 1 ~A~AY S~OA~S ,NC GASBY,S - S. GI~E-~-~ 1 7 ~AS,YS~AS~-~0~MUSCA~. ~ ~ 0 ~ 0.00 HANDIMART - DUBUQUE ST. 2 16 0 0.00 HAND MART- N DODGE 3 :; 10 HANDIMART - WILLOWCREEK 1 ~ 6 ,:;~ :~~ HARTIG D~UG- MORMON TREK 0 HA~K~"- '-~- 3 0 ~ 0.00 HY-VEE- N DODGE ST 3 HYVEE WATERFRONT 3 5 JOHN'S GROCERY INC 1~ 3 KUM & GO- MORMON TREK 3 13 M,N, M*~ ~ 0 ~; 0 0 00 NEW P ONEER~0Op ~ - ~--~;~; 0 I fl tiff N-~+-~ DODGE EXPRESV ....... 2 : ON THE GO CONV. STORE INC. ~ ~ 5 ~J 0.00 osco DRU~ 1 1 0 00 Column A is the number of times a license holder is visited specifically checking for underage saJes. Column B is the number of people charged with possession under the legal age. Note this is not the totaJ number of charges. Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report November 2002 YEAR 2002 Monthly Total Year to Date Totals I Arrest/Visit Business Name _A~ I B A PETRO-N-PROVISIONS ...... 0 0 0.00 PIZZA PALACE RUSS' AMOCO SERVICE I v 0.00 SUBURBA. AMOCO - -~ ?i 9 ~,,~ -~ 0.0~9_ SUBURBAN AMOCO-KEOKUK 1 7 _ 0___~ 0.00 T&M MINI MART 1 3 : 0 ~_ 0.00 rOBACC--O--OUTLET PLUS- S. RIV .... 0 0 ¢JALGRE~-N-~ 2 0 TOTAL I 65 I I I r2451 I 0 I I 0.00 Column A is the number of times a license holder is visited specifically checking for underage sales. Column B is the number of people charged with possession under the legal age. Note this is not the total number of charges. Thomas J. VIIsack IP17 Governor Sally J. Pederson Kevln W. Tschau Lt. Governor Commissione~r December 17, 2002 Chief R. J. Winkelhake 410 E. Washington Iowa City, Iowa 52240 Dear Chief Winkelhake, The Department of Public Safety is currently rewriting their policy manual into CALEA format. I understand that your Department has an impressive policy manual that meets the criteria we are looking for. If it is not to much trouble, would it be possible to obtain a copy of the Iowa City Police Department's Policy Manual for our review? We certainly appreciate your assistance, and look forward to any support our Department can assist you with in the future. sincerely, Doug Mollenhauer, Lieutenant Bureau Chief-Plans, Training, and Research ~ ~ ~ , DM/dm PLANS, TRAINING & RESEARCH BUREAU · WALLACE STATE OFFICE BUILDING, 3RD FLOOR · DES MOINES, IOWA 50319 · 515-281-7006 Integrity · Pride/Professionalism · Teamwork · Commitment · Service ,, IOWA CITY MUNICIPAL AIRPORT ,~.~. ~,~ ~-'~ 1801 South Riverside Drive Iowa City, Iowa 52246 '~----~'~ '"~42 Office Phone (319) 356-5045 December 10, 2002 Ms. Nicoletta Oliver Federal ^viation ^dministration Airports Division ACEo615C 901 Locust Kansas City, Missouri 64106-2325 Dear Ms. Oliver: Attached is the additional information you request for the release waiver for the Iowa City Airport property. By changing the south property line to the 35 foot building restriction line, the property size was reduced from 44.59 acres to 37.21 acres. The City Council approved the change to the plat at their meeting on December 10. The letter from the appraiser indicates that although Lots 1 through 4 are being reduced in size, there is no significant impact on the per square foot price of the property. A table is included with the appraisal letter to detail the size of the lots and the per square foot prices. There have been several inquiries about the property and the Airport Commission is optimistic that the area will generate the income needed to reduce the Airport debt. I would also like to thank everyone from the Airports Division for their participation in the meeting on December 4. It was a good meeting and I think beneficial for all of us. If you need additional information, please contact me at (319) 356-5045, e-mail at ron~- oneil~iowa-citv.or~ ~.. ~, ~<~Sincerely, Ronald J. O'Neil Airport Manager Cc: Airport Commission City Council Steve Atkins, City Manager Sue Dulek, Assistant City Attorney ( pOOk. RESEARCH OROUP KYRAN "CASEY" COOK MAI, M.A. APPRAISERS AND CONSULTANTS OF REAL ESTATE December 4, 2002 Mr. Ron O'Neil, Airport Manager and Members of the Iowa City Airport Commission 410 East Washington Street Iowa City, Iowa 52240 Subject: Impact of Changing No Build Line to Lot Line on Lot Pricing Dear Commission Members: I met with Ron O'Neil and Tracy Overton on October 29, 2002 in my office to discuss lot values in the North A/rport Development and changes that have occurred as a result of several changes to the final plat. The primary change pertains to the no build line. This line has been changed at the request of the FAA from a no build line to a lot line. The implication is that prior to the change, it would be possible to use the building area for construction and the area within the no build line for parking. After the change, I have assumed that parking would not be allowed within the no build area. The second change is relatively minor in that it involves a reduction of the access easement behind lots 11 through 17 from 50 feet to 30 feet in width. I noted in that report that there was little compelling evidence in the market for an adjustment whether it was a 50 foot wide access or a 20 foot wide access. However, I argued that unless there are strong reasons for doing otherwise, it would very likely enhance absorption and pricing to reduce these access easements. This is therefore a prudent change but it does not change the lot values. In August of this year, we revised our lot prices to reflect the most current information from market sales. In order to complete this assignment, I researched and considered ten market sales which were included in that report. The estimated values per square foot are unchanged. The change in size impact lots 1, 2, 3 and 4. The changes to lots 2, 3 and 4 are not so large as to change the category from large tots to small lots. Thus the price per square foot would remain the same. In contrast, Lot 1 is reduced from 165,879 square feet to 60,076 square feet. The smaller size is thought to be offset by the inferior shape in the after condition. I have not changed the value per square foot for this reason. I have included a table which summarizes the changes in size for lots 1, 2 3 and 4 and compares the new value to the value estimated in my report dated August 28,2002. The new lot sizes are based on the Final Plat as of October 29, 2002. The table is shown on the opposite~ page. The reduction in the lots totaled 321,714 square feet. This in turn reduced the retail value of the lots from $5,404,276 to $4,809,712. 1580 MALL DRIVE · IOWA CITY. IOWA 3 I <::J/35 I -2044 · Fax ~5 I -05(~3 · E-MAIL COOKA/~PR@AVALON.NET December 4, 2002 Iowa City North Airport Page 2 This research and information is intended to augment our previous appraisal and is therefore integral to the original report. All of the assumptions noted in that report dated March 9, 1998 and subsequently updated, apply to this consultation. As I have noted in the past, this information pertains to the retail value of the individual lots. It should not be confused with the value of the subdivision as a whole to a single purchaser. The difference is the extended market time (absorption and corresponding holding costs) and discounts for profit and the time value of money. I considered the possibility that lot owners could lease land within the no build zone for ancillary parking. Many of the concerns that potential purchasers would have with leased land would apply to this arrangement. The FAA has put a 20 to 25 year constraint on land leases which originally discouraged sales. Once the imtial lease expires, the FAA could complicate this issue by insisting that any improvements associated with parking be removed. This could in turn trigger a non-conforming use or worse, an expensive building with inadequate parking which would reduce the value. There is some ambiguity whether a site plan can be approved with required parking on leased land. I am not aware of any precedent in the City that would support this position. I discussed this with Ms. Karin Franklin, Director of Planning and Programming and she was not aware of any precedent either. Even if the Council revises the parking ordinance to allow this change certain issues remain unresolved. With these considerations in mind I have not attributed any value to the area within the no build line. We appreciate the opportuulty to provide this real estate service. If you have any further questions regarding this information, please feel free to call us. Cook Appraisal, Inc. ~ an~J. "C~y" Cook, MAI KJC/jkt-220245 ( ook . RESEARCH GROUP Prior Size New Size Est. Retail Prior In SF In SF Sale Price Value Value difference Special Concerns Lot 1 165,879 60,076 $1.25 $75,095 $207,349 -$132,254 Poor shape Lot 2 282,450 193,482 $2.20 $425,660 $621,390 -$195,730 Bldg Limit not significant Lot 3 356,540 275,603 $2.10 $578,766 $748,734 -$169,968 Larger, some hydric soils, bldg limit not significant Lot4 359,930 313,924 $2.10 $659,240 $755,853 -$96,613 Similar to Lot 3 Lot 5 137,904 137,904 $3.00 $~13,712 $413,712 $0 All in 100 Yr Flood plain - No hydric soils, Smaller $0 Lot 6 94,754 94,754 $4.50 $426,393 $426,393 $0 No Serious problems Lot 7 42,253 42,253 $4.50 $190,139 $190,139 $0 No Serious problems Lot 8 54,250 54,250 $4.50 $244,125 $244,125 $0 No Serious problems Lot 9 53,761 53,761 $4.50 $241,925 $241,925 $0 No Serious problems Lot 10 92,230 92,230 $4.25 $391,978 $391,978 $0 Large Easement west Lot 11 63,429 63,429 $4.00 $253,716 $253,716 $0 Hydric soils, Lot 12 35,331 35,331 $3.50 $123,659 $123,659 $0 Hydric soils- thru center of site Lot 13 39,280 39,280 $3.50 $137,480 $137,480 $0 Hydric soils- thru center of site Lot 14 39,454 39,454 $3.50 $138,089 $138,089 $0 Hydric soils- thru center of site Lot I5 39,423 39,423 $4.25 $167,548 $167,548 $0 Hydric soils, Thru front of site, not in building area Lot 16 38,919 38,919 $4.00 $155,676 $155,676 $0 Hydric soils- Not as onerous as lots 12-14 Lot 17 46.628 46,628 $4.00 $186,512 $186~512 $0 Hydric soils- Not as onerous as lots 12-14 SF 1,942,415 1,620,701 $4,809,712 $5,404,276 -$594,564 Acres 44.59 37.21 RESUBDPHSION OF bO'l~ 1-~- O~' 'm~ Iowa City, Iowa ~ BY: ei~y [NTH£ NAME AND BYTHE AUTHORITY Ot Tilt STATE OE IOWA PROCLAMATION WHEREAS, ON DECEMBER 17, [9031 TI-IE 13FRIGHT BROTHERS ACCOMPLISHED IHE FIRST POV~qSrRED FLIGHT OF A "HEAVIER-TI IAN-AIR" AFRCRAFT AND OPENED THE. DOOR TO SOME OF TIIE GREATEST ADVENTURES AND ACCOMPLISIIMENTS EVER WITNESSED BY H1JMA/~KIND; AND WI:[EREAS, IOWA IS AN INTEGRAL PART OF THE NATION'S AVIATION SYSTEM, AND THE STATE'S SYSTEM IS 1MPERATIM]~ TO THE ECONOMIC HEALTH OF K}WA; AND WE1EREAS, AVIATION IS NOW AN ESSENTIAL PART OF AMERICANS' EVERYDAY LIVES, AND STRENGTI-IENING OUR AIR TRANSPORTATION SYSTEM IS NECESSARY TO MAINTAIN THE ECONOMIC AND SOCIAL BENEFITS OF T1HS TREASURED INDUSTRY; AND WHEREAS, IOWA IS THE HOME OF MA.NY PROMINENT BUSINESSES THAT RELY ON AVIATION FOR THEIR SUCCESS, SUCH AS THE MAYTAG CORPORA'lION, ROCKWE. LL COLLI]qS, THE pRINCIPAL FINANCIAZ GROUP, PELLA WINDOWS, TIIE MEREDITH CORPORATION, TOWNSEND ENGINEERING, GARST SEED, AND OTHERS; AND WHEREAS, IOWA IS WblERE THE WRIGHT BROTHERS SPENrF THEIR FORMATIVE YEARS AND IS HOME TO MANY WORLD - KENOWNED b'IEM BERS OF IIiE AVIATION COMMUNITY, INCLUDING ELLEN CHURCH, AMELIA EARHART, CLYDE VERNON CESSNA, GLEN LUTI'IER MARTIN, CLEARANCE CH AIVIBERLIN, ILA FOX, PEGGY A. WEI1TSON; AND WHEREAS, THE FUTURE OF AVLa. TION IS DEPENDANT UPON A WELL - INFORMED AND EDUCATED POPULACE, AND THE CELEBRATION OF PO'~VERED FL1GIIT IS ALSO A CELEEKATION OF INGENUITY AND CREATIVYI~Y, AND DE AMERICA'S AND IOWA'S CONTPdBUTIONS TO ~ WORLD: NOW, THEREFORE, 1, II-lOMAS J. VILSACK, GOVERNOR OF TIIE STATE OF IOWA, DC) HEREBY PROCLAIM THE MONTH DECEMBER 2002 AS CENTENNIAL OF FLIGHT CELEBRATION KICKOFF MONTH IN IOWA IN TESTIMONY V~%I~REOF, I HAVE HERE- UNTO SUBSCRIBED MY NAME AND CAUSED THE GREAT SEAL OF THE STATE DE IOWA TO BE AFFIXED. DONE AT DES MOIN~S TIHS 2x° DAY OF DECEMBER IN THE YEAR OF OUR LORD TWO THOUSAND TWO. T. HOMAS J SACK OOVEKN(~® ATIEST: Lisa Mollenhauer IP20 From: Stephen Long Sent: Monday, December 23, ;)002 9:44 AM To: Lisa Mollenhauer Subject: FW: Shop with a Cop ..... Original Message--- From: Mike Brotherton Sent: Monday. December 23, 2002 9:36 AM To: Kent Bliven; Stephen Long; Daniel Scott; Joan Siders; Pam Thodos CC: David Droll; Becki Sammons; Kevin Bailey; Deb Protaskey Subject: Shop with a Cop On behalf of the members of the Iowa City Police Association I would like to extend a sincere thank you for the generous donation from the Pop Fund. This years event went very well and Officers were able to shop with almost 50 children. The annual event is very popular with the community and makes Christmas a bit more cheerful for a number of disadvantaged children. None of this would be possible if not for the financial support that you and others have provided. Merry Christmas! 730 HAWI~m, lS DRIVE ', IOWA em', IA 52246-2509 · PHONE: 319-3564578 · F~X: 319-353-6873 December 4, 2002 City of Iowa City 410 E Washington St Iowa City, IA 52240-1826 Dear City of Iowa City Employee Pop Fund Donors, THANK YOU very much for your gift of $500.00 to the Iowa City Ronald McDonald House. The House relies 100% on private support, such as yours. All gifts are used locally, at this House. We use no state or federal tax dollars. Your girl is important to us--particularly now. Critical childhood illnesses respect no holidays or special circumstance. Families °f children receiving critical medical care in Iowa City are here because the medical resources needed to treat and manage their children's illnesses are not available in their home communities. Last year's expansion added 45% to our capacity, yet the number of family members served here increased 88% over the prior year, to 3,338. We served 1,271 families last year, a 67% increase over the prior year. In the face of these sharp census increases, we successfully contain costs. In 1999, the last year pre-expansion, it cost us $54 per night per room t~? provide a room. Three years later, that figure is $60 per night. Our administrative and fundraising costs are just 15%; 85% of our expenses go into direct services for families we serve. Thank you again for helping provide the "House that love built." Best wishes for a happy holiday season! Sincerely, Mercy Hospital Foundation IP22 Iowa City, Iowa 52245 JI. MERCY December 13, 2002 ~,9 339-36579hone 319-358-2624 fax Iowa City Civic Center Employees % Mr. Steve Long 410 East Washington Street Iowa City IA 52240-1826 Dear Friends: Thank you for your girl in the amount of $500.00 received on December 6, 2002, to Mercy Hospital Foundation. As you requested, your girl has been deposited in the Pastoral Care Fund of Mercy Hospital and directed to the Shoes That Fit Program. Your generous gift will be used to provide coats, winter hats and mittens, boots and other clothing needs for needy school aged children in the Iowa City area. Please convey my appreciation to all who made this girl possible. Thank you again for choosing to donate the Employee Pop Fund to the Shoes That Fit Program. Most sincerely, · DuCharme President Mercy Hospital Foundation MCD:bk:23604 MERCY HOSPITAL FOUNDATION IS A PRIVATE NON-PROFIT ORGANIZATION AND YOUR DONATION IS TAX DEDUCTIBLE. PLEASE RETAIN THIS LETTER AS YOUR TAX RECEIPT. AS REQUIRED BY THE INTERNAL REVENUE CODE, THERE WERE NO GOODS OR SERVICES PROVIDED TO YOU IN CONSIDERATION FOR THIS GIFT. FOR IMMEDIATE RELEASE Contacts for Cedar Rapids/Iowa City Technology Corridor: Mark Seckman, President Joe Raso, Presidem Priority One Iowa City Area Development Group Cedar Rapids Area Chamber of Commeme 319.354.3939 319.398.5317 SPIRIT OF COOPERATION RESULTS IN REGIONAL GROWTH CEDAR RAPIDS/IOWA CITY (December 2, 2002) ~ Cedar Rapids/Iowa City Technology CorridorTM officials announced today that the regional partnership created earlier this year to brand and market the area as one economy has led to significant progress in growing the regional economy. Over the past year business expansions and new locations in the Corridor have generated $311 million in capital investment and created 2,396 new jobs. The most significant announcements include: · Procter and Gamble will move its recently purchased Clairol hair care products production in part to the Technology Corridor adding 40,000 sq. ft, to its current production facility. P&G is also constructing a new $18 million regional distribution facility creating 225 new jobs. · Oweas-lllinois and Alpla Werke Alwin Lehner Gmblt & Co. are opening new state-of- the-art plastic containers manufacturing facilities to supply major customers throughout the Midwest including Procter and Gamble. The Owens-Illinois facility when completed will total 144,000 sq. ft. and the Alpla facility will total 138,000 sq. ft. · Integrated DNA Technologies is tripling its production and office space and adding 200 new biotech-related positions. · Cargill is making a $34 million capital investment in two of their three facilities located in the Technology Corridor to develop and produce new food ingredient products. · General Mills is making a $77 million investment in their fruit snacks and cereal production lines. 1t. J. Heinz is investing $6 million in a new frozen foods distribution center. · GE Capital/Vendor Financial Services, Toyota Financial Services, GEICO, and Marsh Advantage America are each consolidating and expanding their f'maneial/insurance customer service centers creating 288 new jobs. · NCS Pearson is adding 70,000 sq. ft. to its newly-opened 37,500 sq. ft. facility creating 350 new jobs. Gary Streit, Co-Chair of the Cedar Rapids/Iowa City Technology CorridorTM Committee said, "While the rest of the nation has been experiencing a slow down over the past year, the Technology Corridor has been achieving economic development success. Our region is rich in resources for businesses involved in food research, development and production; personal care products; biotechnology; research, testing and educational services; insurance/i"maneinl services; and advanced manufacturing. We are nch~eving success by focusing our efforts to build on our strengths and attracting investments that will complement and add value to the region's strong base of industries within these clusters." Economic development officials believe the recent announcements are also the result of the cooperative attitude that exists in the region. Joe Raso, President, of the Iowa City Area Development Group said, "In building the Cedar Rapids/Iowa City Technology CorridorTM brand, we realize that what we do is more iraporlant than what we say. The key players ia our region-economic development organizations, governments, utilities, educational and research institutions, and businesses---are all working together to make the Cedar Rapids/Iowa City Technology CorridorTM the ideal location for incubating new ideas, new products, services and technologies." Mark Seckman, President, of Priority One/Cedar Rapids Area Chamber of Commerce concurs, "The spirit of caoperation that exists within the region is the essence of our brand and enables us to deliver on our promise of providing a perfect environment for emerging and existing businesses within the targeted industry clusters." Examples of collaborative partnerships benefiting businesses located in the region include: · The leadership in the region is committed to worldng together to strengthen the regional economy and is focused on a plan to grow targeted industry clusters that complement the existing base of industri,s. Last spring, elected officials ia 10 cities and two counties committed to the all-for-one approach to marketing, growing and diversifying th~ economy. Community economic developers work together to not only market and promote the region but also work together to package economic development programs. The efforts are supported by the two major utility companies that serve the region--Alliant Energy and MidAmerican Energy. · The University of Iowa, a world-class research institution excelling ia biocatalysis, nutraceuticals, human health and pharmaceuticals and engineering discoveries, works in collaboration with area businesses to develop and commercialize new technologies. · Kirkwood Community College, a leader in providing a broad spectrum of employee technical training and education programs, works closely with industry as well as the University of Iowa to develop the skill sets that are needed for employers to remain competitive. · Businesses within the target industry clusters are working together to develop and advance new technologies and with entrepreneurs to spin-off new ventures. The Cedar Rapids/Iowa City Technology Corridoff~s is a "model" for regional economic development partnerships. By working together, the region is effectively attracting new investments and creating an atmosphere where new ideas and technologies can flourish. IP24 PATV BOARD OF DIRECTORS MEETING Thursday, October 17, 2002 7:00 pm PATV - 206 Lafayette Street 1. Call meeting to order: Called at 7:04 PM. Present are Tim Clancy, .lohn Carhoff, ]ack Fuller, Tom Nothnagle, Steven Newell, Phil Phillips, and Director Rene Paine (Sing Luong and Mike Petersen arrived at 7:11 PM). 2. Consent to agenda: Consented at 7:05 PM 3. Approval of August minutes. Moved by Tim C., seconded by ]ohn C., and approved unanimously. 4. Old business: None. 5. Short public announcements: None. 6. New business: Discussion of our contract renewal with the City of Iowa City. ~lohn C moved that we approve the renewal of the current contract as discussed. The motion was seconded by Tim C. There was then a unanimous vote by the board and it was approved. 7. Reports: ICTC No one present, no report. Committees: None. Treasurer: Fund records look okay. Management: PATV staff (2) went to the ECS t~de show and looked at equipment. PATV hosted a visitor from Slovenia, a, ,anged by Tom Baldddge of CZV[C. The woman from Slovania was impressed and suggested that PATV do a daily local news show. A few people from Davenport met with PATV director to learn more about what is involved in setting up an access center. PATV staff (2) marched in the homecoming parade for~lowa Shares. It, s campaign season for4owaghare~. PA~Vis -- - involved in two campaigns for work place giving: The University of Iowa and the Iowa City Community School District. 8. Board Announcements: Annual Meeting: Board meeting at 6PM and annual meeting at 7PM here at the PATV building. It is our opportunity to show the new building and use the kitchen. Board members can sign up this evening to bring a food item for the annual meeting. There will be a PSA running about the annual meeting, and a sign in the lobby. ByLaws Committee: Discussed the wording of Board Hembership in the Constitution and ByLaws and agreed to produce a wording for a resolution for possible ratification by the membership at the Annual HeeUng to clear up the terms in the documents. It will be reviewed at the next Board meeting and if acceptable then it will be approved to be read at the meeting for a hands-up vote or else it can be shelved for revision and a special PATV membership-wide meeting at a later time. Recommend someone to the Board... Efforts to locate someone to recommend as a Board candidate at the Annual Meeting have not yet produced but the Board will conUnue searching to locate someone to meet with the Board at 6PM the next meeting. Discussion of Board terms... The PATV membership will elect one, and the Board will appoint two officers. ~m C. (6 years), John C. and Hichael B. are the 2002 expirees. 9. Adjournment: Moved by John C., seconded by Steve N. and unanimously voted at 8:14PH Marian Karr IP25 From: Arlinda McKeen [Mckeen@SPPG.com] Sent: Friday, December 20, 2002 12:27 PM To: 'PulkrabekL@aol.com"; 'Marian-Karr@iowa-city.org' Subject: FW: Jail Task Force January 8, 2003 - PDF files jc ~ke jan 8 TF jc TF notes Dec 11 pdf jc n~ type ~ jc ~ke FY~ Hor~e SS agenda.pall cha~es.pdf Invest.pal . Forgive me -- my copy/paste job lost you on the earlier message. Please let me know if you are unable to open these files and I will send th~m in Word format. > ..... Original Message ..... > From: Arlinda McKeen > Sent: Friday, December 20, 2002 11:14 A24 > To: 'johnbalmer@plumbers-supply.com'; 'matt-blizek@uiowa.edu'; > 'bobek.paul@iccsd.kl2.ia.us'; 'john-chaisson@uiowaoedu'; > 'madelko@southslope.net'; 'sleppie23@yahoo.com'; 'fitzmauricehil@aol.com'; > 'richardgibson314@msn.com'; 'cgross@techiowa.com'; > 'paul.delsie@mcleodusa.net'; 'brenda-hollingsworth@uiowa.edu'; > 'destiny@zeus.ia.net'; 'phillip-jones@uiowa.edu'; > 'rklausner@spd,state.ia.us'; 'jroberts@inav.net'; > 'dan.j.schaapveld@doc.state.ia.us'; 'aschut@meccaia.com'; > 'jbock@meccaia.com'; 'richard.sills@doc.state.ia.us'; > 'john-stratton@uiowa.edu'; 'thompbobson@mchsi.com'; > 'dwhiston@stthomasmoreic.com'; 'jpwhite@co.johnson.ia.us'; > 'destinyl4@mchsi.com'; 'reklausner@yahoo.com'; 'jlswyldegreen@aol.com'; > 'ntrottl900@aol.com'; 'bbedford@ci.coralville.ia.us'; > 'candice.bennett@jb.state.ia.us'; 'Lodema. Berkley@jb.state.ia.us'; > 'pharney@co.johnson.ia,us'; 'jhorne@co.johnson.ia.us'; > 'tkriz@co.johnson.ia.us'; 'mlehman@co.johnson.ia.us'; 'klogsden@icpl.org'; > 'lubaroff@icpl.org'; 'dar-neff@inavonet'; 'tneuzil@co.johnson.ia.us'; > 'jschultz@co.johnson.ia.us'; 'dshorr@stanleyfdn.org'; 'auditor@pobox.com'; > 'dsmith@iowacityarea.com'; 'brettsobaski@yahoo.com'; > 'sstutsma@co.johnson.ia.us'; 'msulliva@co.johnson.ia.us'; > 'cthompso@co.johnson.ia.us'; 'dmwagner@co.johnson.ia.us'; > 'jwarkentin@ci.north-liberty.ia.us'; 'rj-winkelhake@iowa-city.org'; > 'janderson@ifbf.org'; 'iowa-city,org' > Cc: Angle DoyleScar; Jim Addy; Lee Konfrst; Melisa Moore; Tom Slater > Subject: Jail Task Force January 8, 2003 - PDF files > > Greetings and happy holidays to all -- > > The SPPG staff team sends our best wishes to each of you for a happy and > relaxing holiday with your families and friends. > > Looking forward, we are getting the January 8 Task Force meeting materials > to you in anticipation of a good discussion at the meeting. We will > follow this with the "alternatives matrix" and some other materials after > the holiday. > > A previous email was sent with the Word files. Please let me know if you > are unable to access the files at all. > > Jan. 8 agenda > <<jc mcke jan 8 TF agenda.pdf>> > Dec. 11 meeting notes > <<jc TF notes Dec ll.pdf>> > Revised summary of charges from John Neff > <<jc neff type of charges.pdf>> 1 Sockal Services investments impacting the jail population <<jc mcke FYI Horne SS Invest.pdf>> In addition', as many of you likely already know, Dick Gibson as organized a work group to bring forward some concepts and a best-case practical scenario to the Task Force in January. Members of that group are Dick Gibson, Judy Hopping, Sara Epstein Moninger, Dan Schaapveld, Bob Thompson, John Neff, and Dave Wagner. SPPG will also be involved and provide support. The first get-together of this work group will be Monday, Dec. 23. Ideas you brought forward at our last meeting and since then will be part of that discussion. SPPG's offices will be closed December 24 through January 1. If you do need to contact me, I will periodically check my e-mail, and you can feel free to call my cell phone listed below. Thank you for your ongoing commitment and work. You are making a good deal of progress and it shows. Congratulations. Happy holidays, Arlinda Arlinda McKeen State Public Policy Group 200 10th St., 5th Floor Des Moines, Iowa 50309 USA ph. 515-243-2000 fax 515-243-5941 cell 515-554-6545 mckeen~sppg.com www.sppg.com *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** Jail Sp. ace& Se~ices Meeting Agenda Task Force 3anuary 8, 2003 ? 12:30- 4:30 pm Coralville Public Library ? 1401 5th St. 12:30 Welcome and Introductions · Acceptance of the agenda 12:45 Review and Discussion of Alternatives/Services Matrix 2:00 Break 2:15 Deliberations · Vision for the System - Best-case, practical view of our goal · Problem and Assumptions framework revisited 4:15 Looking Ahead · Critique of the meeting · Next meeting: February 12, 2003 - 12:30 - 4:30 at the Coralville Public Library 4:30 Adjourn Jail Sp. ace& Se ices Meeting Summary Task FOrce December :1.:1., 2002 ? :!.2:30- 4:30 pm Coralville Public Library ? :~40! Sth St. Task Force Members Present Dick Gibson, chair Cathy FJtzmaurice-Hill Daniel Schaapveld John Balmer Carolyn Gross Art Schut Matt Blizek Paul Hoffey Richard Sills Paul Bobek Brenda Hollingsworth John Stratton Bob Carpenter ~ludy Hopping Bob Thompson John-Paul Chaisson-Cardenas Philip Jones Nell Trott Connie Champion Richard Klausner Dorothy Whiston Bill Dorst Larry Omann .1. Patrick White Sara Epstein Moninger John Robertson Resource Group Attending Barry Bedford John Neff Sally Stutsman Pat Harney Terrance Neuzil Mike Sullivan Mike Lehman Lonny Pulkrabek Carol Thompson Kara Logsden David Shorr Maria Madison Brett Sobaski Others in Attendance Steve Street JB Hopkins, Story County .Jail Administrator Lori Traeger, Batterers Education Program Coordinator Curt Moore Ann rvl. Bovbjerg Welcome and Introductions Chair Dick Gibson offered opening remarks commending the members of the Task Force for their consistent attendance and commitment to this process. Gibson also expressed gratitude to John Neff for his ongoing support of the Task Force through data collection and review. Those present introduced themselves. The agenda was accepted. Focus Group Preliminary Findings Community outreach efforts were held in the days preceding. Eight meetings were held on December 4, 5, and 9. A preliminary report of the outreach, a short initial overview, was distributed to all meeting attendees. McKeen provided explanatory comments, emphasizing the preliminary nature of the overview which does not examine differences or similarities between those attending the three types of meetings. The document identified the key themes from the meetings (document included). A more detailed summary will be provided and will be posted on the Task Force web site. Discussion followed. Those Task Force members who attended some of the town meetings added value to the discussion. From the various town meetings, themes they heard included that cost remains a large concern for many, and that the views of those in Iowa City have not changed significantly since the bond issue failed. The discussion centered on the balance between alternatives and a facility. Those present at the town meetings commented that the public seems to believe very little has been done to try new options and alternatives even since the bond issue failed. There was agreement that alternatives must be part of the solution, and it is likely that alternatives need to be tried and shown effective before the public might support building a new jail. While some said a new facility is needed, most included the expectation that alternatives, services, and other actions be undertaken and communicated to the public. Task Force members acknowledged the public's comments that the physical facilities and conditions at the jail call for action, however, the public needs some assurance that the jail population will not skyrocket if a new jail is built. The use of an array of alternatives may provide that assurance. The perceptions of the public were discussed. The impression that serious crimes are not a problem in .lohnson County persists. The need is clear for a public education effort so the residents understand the complexity of the issues. There is also a need for solutions to support the community's values. McKeen further noted that the structure and content of the focus groups was different than the town meetings. ]'n the focus groups, participants were asked more direct questions regarding choices they would make regarding solutions. The summary of the outreach will contain more information on those responses. HcKeen also reported the participation of minorities was good, and that individuals who had spent time in the jail participated in several of the meetings. The perspective of jail users included remarks on accountability, and they mentioned how difficult it is to serve an alternative sentence. Framing Our Work To begin to constructively identify solutions and recommendations, a clear understanding of some terms, the problem, and the remaining process was discussed. Draft definitions. Having a commonly shared terminology is something the group realized is necessary for a discussion. The purpose of these definitions is to facilitate the task force discussion, so that members understand what is being referencing. Edits were made by the group to these definitions. As the group delved deeper into definitions consensus was difficult to reach. The emphasis on precisely defining the terms was where the difference in opinions on terms became apparent. Agreement was reached that these terms could be used with these meanings. In essence these became "working definitions." If someone is going to use these terms with a different meaning, then the Task Force members expect that person to clearly note that. Terms as agreed upon are: · Diversion - Implementing decisions other than arrest or prosecution resulting in an individual not being arrested or held in jail. · Services - Delivering education, treatment, or support to an individual who has committed an offense, regardless of the stage of the legal proceedings against that person or whether the individual is being held in jail. Jail Space & Services Task Force page 2 November 13, 2002 · 3ail Alternative - Placing someone who is awaiting trial or who has been sentenced in a supervised setting other than the county jail. · Expediting - Any means whereby the process is accelerated for an individual charged with an offense. Problem Statement. A statement of the problem was suggested for discussion. The following statement was accepted as a working version of a problem statement with the understanding that it will be discussed further and adapted to better suit the focus o¢ the work. In our complex public safety and local criminal justice system, there is over-reliance on the jail facility. · Some changes to other parts of the system are needed. · The current jail facility is crowded and outdated. · Demands on the jail are not being met with the current facility. Process Review. McKeen outlined the expected time frame and the process going forward required to develop the product by the end of April. Deliberations and discussion will begin in earnest in January, with a preliminary draft of recommendations the topic of discussion in February. March efforts will further refine the definitions and review other components of the report. The April meeting will focus on fine-tuning and accepting the report as well as discussion of its presentation to the Board of Supervisors. Task Force Report format. McKeen posed a recommended layout of the report in broad general headings. A point was made that the assumptions under which we are operating should also be included in the report to reflect the context from where we are coming. A concern was raised that the group should not artificially limit itself to recommendations only about the jail. The Task Force cannot ignore that the issues involve the entire system, For instance, a recommendation that multi-jurisdictional planning is needed should not be excluded. McKeen suggested a means by which the Task Force could progress more efficiently in the coming months. The members agreed that Dick Gibson will work with SPPG staff to pull together a sub-group of Task Force members to frame a practical best case scenario for what ]ohnson County's system should look like. This will be a more effective approach than starting with a blank screen. It will provide a backdrop with which to frame the discussion and begin to develop the set of recommendations. Alternatives and Other Experiences Presentations and discussion: · .~B Hopkins, Story County Jail Administrator * David Short, former Arlington County, VA Volunteer * Lori Traeger, Batterers Education Program JB Hopkins. Story County Jail Administrator - Hopkins offered comments on his varied experiences in jails and prisons and has never seen a jail that does not have a crowding problem. He views alternatives coming into play and taking place at the jail. Full understanding of the process is necessary to make the decisions, pa~icularly including the County A~orney, judges as wel~ as a lawyer. Hopkins offered his cautions to the Task Force in ensuring the recommendations are realistic. Jail Space & Services Task Force page 3 November 13, 2002 Cost cannot be determined in advance; cost should be determined at the end of the process. Hopkins suggested the group begin by looking at the jail and then working out where the problems begin. Resources can then be directed to where they are needed. The alternatives to confinement (after arrest) should be identified, along with their cost, and be shared with the public. The mission of the criminal justice system needs to be defined and communicated to the public to ensure buy-in. There is a need for long term and short term goals. Story County has four or five programs operating in the jail without spending additional money. There were none when he arrived eight months ago. Programs must be open-ended because individuals are not in the jail for long periods. Programs, from Hopkins' perspective, are a tool to manage inmates and keep them occupied. It also gives them an opportunity to get some insights into their personal situations. Individuals in Story County programs are individuals who are going back into the community, not heading to prison. Volunteers in the community provide a support system for the inmates involved in the programs. In Hopkins' experience in building systems, the cost must be derived after knowing what needs to be in the system, then design the building, then determine the cost. A county can never build enough space, but a balance between alternatives and the building can be attained. 70 -75% of the long-term costs of a jail are personnel costs. Story County did an exceptional job of incorporating technology with communication, cameras, etc. Guaranteeing security is critical. Security allows many options within the facility while providing public safety. Hints for the county if it chooses to build a jail were offered by Hopkins. Use the American Accreditation Standards. Hire a project manager. Consider the needs for maintenance during planning to help reduce maintenance costs later in the process. Responses to questions provided additional information. The Center for Creative Justice is active in the community in providing assistance with mental health services. Psychologists and psychiatrists are partly made available through the Center. Story County has a work release program that is part of the judge's sentence. Work release involves leaving the jail during the day and returning at night. Pre-trial release is not supervised - individuals are released on their own recognizance. Probation is also an option. There is no electronic monitoring program in Story County. [na minimum security setting, there are different issues in running this type of facility. It requires people in charge who have strong people skills. These facilities are difficult to manage if approached in the traditional style. Annexes are good if you have the staff to manage it and if you have an excellent classification system. Hopkins noted once an inmate has been in jail longer than 30 days, he can out-manipulate a psychologist. Pre-trial detainees are not all classified as maximum security, with the exception of the first 24-48 hours unless officials already know the individual. Nost of the detainees are known to the jail folks. Jail Space & Services Task Force page 4 November ~.3, 2002 David Shorr, Arlinaton County volunteer and Resource GrouD member - Shorr has experience as a volunteer in Arlington County, Virginia, moving to l'owa after living in the Washington, DC area. The message he sought to deliver is the emphasis that it is possible to do a lot with a combination of space, alternatives, and volunteers. Offender Aid and Restoration (OAR) began with the premise that offenders can make some restitution. Programs and services are also a reflection of the values of the community. OAR's varied programs are listed in Shorr's memo to the Task Force. The extensive list is a tribute to the volunteer corps in the Arlington system. Volunteers carry out most of the programs with more than 7,000 hours provided by more than 200 volunteers. Staff and coordination by the sheriff and deputies are critical for the success. Having been in both an old and a new facility, Shorr observed the new Arlington jail provided an oppor'cunity to provide many more programs than had been possible previously. Shorr recommends that regardless of what is done about Johnson County's jail building, there needs to be space for programs. He also suggests the need for coordination by staff and volunteers. A full time program coordinator position on the sheriff's staff would be an important first step to launching this kind of program. An option for the future may be to establish an independent nonprofit organization. Responses to questions of Shorr provided additional information. Orientation as a volunteer is critical, intake and inservice training was useful as well as long-term volunteer support. Shorr volunteered in this setting for longer than 11 years. No longitudinal studies were done to track post-release success to get data on reduction of re-offense. Shorr worked with an individual for about ~--6 months on average. The inmates were appreciative. They had been screened and selected for the program and had sought the involvement in the program. The volunteer program began more than 25 years ago with a handful of people who were committed to the volunteer approach. Since the beginning, the program has grown based on the support of prosecutors, the courts, and other parts of the system. Training needs to include orientation to the ins and outs of working with criminal offenders and how to establish appropriate boundaries for the work. Knowledge of the available community social services is also important. From the outset, planning for release needs to be a focus, and the one-to-one mentoring will help make that connection. American Correctional Association has standards for volunteer training. Volunteers may also need to go visit the community agencies to have a better understanding of the options and supports that may be available upon release. Volunteer training also must include safety and security issues. The volunteer has similar status to an attorney so s/he has access to the inmate as required. Volunteers are an integral part of the system. Lori Traeqer, Volunteer Services Coordinator for the Department of Correctional Services - Traeger coordinates the Batterers Education Program (BEP) conducted for the county. There are sixteen sessions in a set of classes meeting once a week. Three are currently underway. The BET Jail program began in 1998 affcer leaders held meetings with jail officials and judges to plan and launch the program. Typically, classes are held in Hay and November in the jail. The optimum jail group size is six individuals. The space inside the jail limits the size of the class. Jail Space & Services Task Force page 5 November :[3, 2002 Participants may include those jailed for probation revocation or individuals who have been terminated from neighborhood BEP programs. Traeger works positively with the jail to schedule classes. Facilitators teach the classes and Traeger supports the logistics of the arrangements. Those completing the classes indicate they wish they had taken the classes while they were on the outside. While it is difficult to recognize if behavior changes, this is one sign of their views. One jail group was conducted this year because there was not as much need. The most recent class was completed in November. Responses to questions of Traeger provided additional information. Content of the class includes: · Physical abuse · Sexual abuse · Threatened behavior 'o Using children · Coercion Typically a topic is addressed for two weeks. The first week identifies the behavior, and the second will likely identi~ ways to change the behavior. In the jail group, individuals are court-ordered to complete the classes. According to state legislation, anyone convicted of domestic abuse is required to complete this course. Outside of jail, individuals take the 16-week course referenced earlier. Effectiveness of the jail-based program was addressed. Effectiveness is subjective and data doesn't exist to demonstrate it. The jail BEP program serves more as a punishment/deterrent rather than seeking a change in behavior. Other general questions and discussion followed. The mental health task force in Story County partly came about in a way to create a package for jail diversion programs to be submitted for a grant. For four counties in the Second Judicial District, they hope to receive $400,000 to focus on mental health services outside the institution. This would also allow for screening or assistance in the jail if it is warranted. The size of the Story County .1ail - The old jail was one wing of old administration building and was built for 32. It held 92 at one time, then the county housed them elsewhere, bringing the population back to 32. A study showed the need for a 150-bed institution. The Story County Board of Supervisors reduced this to 96 beds. They designed an $11 million jail and a $3 million justice center. Cuts were made, including one training room and the squad room. Plans were pared down to bare minimum. The staffing study was not accurate. Some have direct supervision of 46 people. The budget cuts called . for dry cells, so at night, trips to the bathroom are required, rvluch officer time is spent on letting people out to use the bathroom. .1ail Space & Services Task Force page 6 November ~.3, 2002 On the other side of the building, two housing areas have seven-person cells and three-person cells that are wet. It is possible to segregate troublemakers. There is an eight-bed female unit with a two- person unit for those who need to be separated. Classification aids in programming. Some staff come from an agency and are paid through a grant to work in the jail. Life skills training is one class; job seeking skills is another. Story County's jail was built for 96. Site selection allows additions to be built for another :~00 people. Security, camera, and locking systems were built to aid add-ons. Storage space was cut and that is the key shortcoming. Population of Story County - about 86,000. The average jail population is 90. Ames has a 10-bed holding cell. The city wants to get out of the jail business and is in negotiations with the county. The county has a critical need to update the booking software. The jail is staffed by civilians. Some deputies are in the jail to provide supervisors for the jail. Over four or five years, Hopkins seeks to develop their own staff. He sees no significant difference between sworn and non-sworn officers. Ames cites in defendants for initial appearance. Ames handles that on their own. When the police department cites in people they also book them. This is done with about :~,100 people a year. Mostly it is for OWI. The cite and release takes care of many more. 1,900+ inmates have been booked into the Story County jail this year. The Ames Police Department has about 3,000 bookings so far this year. In Johnson County, AA is offered, but NA is not. At one time GED testing was offered, but is no longer available. IVlECCA does assessments at the jail using the phone through the glass, but not face to face. Jail crowding happens because legislators pass laws that require incarceration. This Task Force might want to recommend a review of laws that require incarceration. 20-25% of inmates in Story County have mental health issues or other developmental disability. In some instances Hopkins has sent individuals to a mental health institute. Staff are receiving some training to identify mental health issues in inmates. Those inmates that the jail staff recognizes as frequent returnees are often those with mental health issues. There is a key need for networking to ensure all parts of the system and the service agencies know what is happening with an individual. The Health Insurance Portability Act (HIPA) enables health plans to talk with one another without a specific release from the patient, but makes it harder for others to talk. This will make the system more difficult to negotiate. In the Story County jail, individuals need to pay for medical care. It costs $5 to see the nurse; $15 to see the doctor. In the last month only $41 has been collected; however, many visits have occurred. Individuals have no money with which to pay for medical services. These services are delivered regardless of whether the county is paid. In the last month, there were more than $3,000 in prescriptions; only $2 was collected in payment. Looking Ahead Gibson asked for the usual critique of the meeting and also asked members' advice to advance the cause. Jail space & services Task Force page 7 November 13, 2002 · Won't get consensus on definitions or problems. We had a good set presented. · Disturbed that we haven't been able to come up with a problem statement. Tnvite everyone to write one and email it to the chair. 1.t will help give direction. · Still concerned we are dancing around one of the key issues. The public defender and the sheriff, in an earlier meeting, seemed to agree the jail is too small. TS there consensus that the jail is too small? · ! also think we need to decide on how specific the report needs to be. We need to ask the Board of Supervisors about what they want in a report. · We have made a lot of progress. Tn the end, if we have to decide to build a new jail, we aren't going to be able to sell this to the public unless we can show what other alternatives we will do also. We have to work this out in tandem. Concrete steps have to be taken and shown to the public to prove that fewer people are coming into the system. · We need to continue working on both the facility we kind of agree there is a problem with, but alternatives will play a major part. One can't come without the other. We need a facility plant and alternatives. Frankly we can't sell the public anything until we do this. The request this year will be $500,000 for transporting inmates. · 1.t is unavoidable a new jail be built now rather than later. Some that disagree say to implement alternatives first. Tt seems to me a new jail will facilitate those alternatives. ! was impressed with the Asst. Polk County Attorney, and we have to try some of them here. We could do alternatives much better with a new facility. · T do think the jail is too small to provide even what this group wants. But we have to sell a correctional philosophy. They want a jail but they also want community policing and not just locking people in a jail. · $48 per day to house an inmate here; we pay $60 in Linn, which is cheaper than the $65 which is more common. We based $500,000 on what was spent this year. · 1' agree with a lot of the statements. But we have to decide whether we will decide what alternatives we will recommend. · We wouldn't be here if it wasn't for the need to transport people to Linn County. We have a problem now. 1. don't know if there is a way to use alternatives now to cut the number housed in Linn County. · We received a list of 45 jail alternatives. Ask how any have been used in Johnson County. None are used in Johnson County. Six will cost money. · Jail alternatives...T'm having a hard time grasping those. T don't feel T'm qualified to decide what will work and what won't. · T agree we can get involved in just defining things. T'm interested in knowing what has been tried. We need to know from the Board of Supervisors on the specificity. · Selling the jail to the public gives me trouble. We need to show people how this makes our community a better place. We need to come to a consensus. !'m very concerned about repeat offenders. Maybe alternatives could decrease that. · ! suspect we may have some new construction that may or may not be a jail. We need to Kook at expediting that will not cost money and might get some people out sooner. A new facility would be three to four years down the road. One way to persuade the public is to show we have used new procedures. · The problem !'m having is ! can't find any boundaries around what we are talking about. Every time we make one decision it impacts something else. T don't see where we have some restrictions about what we are working with. We need to corral just what we are going to be able to deal with. rvlaybe that's where we go to the Board of Supervisors to ask just how far out they want. !ail Space & Services Task Force page 8 November :~3, 2002 · I think we need to address the most immediate concrete issue, but people do want to see a new direction in the county criminal justice/corrections system. We need to show the people so they will want it. · I think this group is much too large to easily function. I am unsure about going to the Board of Supervisors. Perhaps some smaller groups may be needed to work through parts of the problem. It is not obvious to me that we need to build a new jail, but we need more programs to provide what is necessary. If we are talking alternatives to get the sugar in the medicine, that's not what i'm talking about. The citizens want to see alternatives for their own sake, not just to get a jail passed. · ! think we do need additional facilities, whether it is called a jail or something else. Somebody said, "You're on that committee to justify building a new jail." We have to provide a good faith effort to the public to show whatever we may need to build is coupled with what the public wants, which is alternatives. When services evaporate, everything falls on the jail. We need to tell the Board of Supervisors the first thing they do is to fund services so the jail serves the people it is intended to serve - not the mentally ill or others. First priority should be funding programs that will help the jail. · ! can't divorce my own perceptions of the issue of whether we need a jail from the feasibility of the project. What we've learned about what the public wants and their perceptions show there is a lack of confidence in some of the things that are happening. There will need to be changes in the behavior of some of the major players who aren't accustomed to taking that into consideration. !'11 just say it. Pat White, Bob, and the judges will have to show that they are willing to implement and use these programs that work before a jail is feasible. ! would re- phrase the question to "will we need a new facility?" There will need to be change in some policy to help people get through their ordeal faster. There may need to be a minimum security facility in the interim. !t's a crapshoot if you put a bond issue on the table and it may be 10 years before it gets through. · 1' am not convinced yet that a new jail is needed at this time. We need to look at alternatives, and we need to look at the list of 45 alternatives. We need to look at expediting people through the system. Maybe there will be a new facility of some kind, but it may not be a new jail. · ! want to re-state that from my point of view. Talk about a county correction plan that addresses facilities, services, policies, procedures, and technology. · !f you target your alternatives you can make a big difference. 15-20 a day come in. !f you cut that by six, it won't make a difference. !f you cut the pre-trial by one, you will make a difference. The next meeting will be January 8, 2003 at :12:30 - 4:30 at the Coralville Public Library. Jail Space & Services Task Force page 9 November 13, 2002 Jail Sp, ace& Ser¢ices FY! Task Force ~nformation provided for your consideration and review... To: Task Force Members From: SPPG Staff Date: December 19, 2002 CC: Resource Group Members Subject: Non-State Mandated Social Service Investments Provided by: Jeffrey Horne, County Budget Coordinator Action Needed: None - FY! Comments: ! thought the Task Force will find the attached file interesting. It lists all the programs that potentially impact the jail population. I feel it is important that it is recognized that Johnson County already makes significant investments in these areas. Johnson County Non-State Mandated Social Service Investments A,qency Service Fundin.q FY 2003 County General Block Grants: HACAP Headstart $ 22,500.00 Emergency Housing Project Shelter $ 11,400.00 Big Brothers/Big Sisters Mentoring $ 26,250.00 United Action for Youth Crisis int/counseling $ 97,275.00 Crisis Center Crisis int/Food Bank $ 67,762.00 Domestic Violence Intervention Program Crisis int/Shelter/Edu $ 54,065.00 MECCA Treatment/Prevention $ 309,000.00 Neighborhood Centers Family Support $ 66,025.00 Rape Victim Advocacy Program Crisis services/Edu $ 13,230.00 Youth Homes Shelter/Family Services $ 61,560.00 Sub-Total Block Grants $ 729,067.00 Juvenile Crime Prevention Grant: Big Brothers/Big Sisters Prevention $ 16,240.00 lC Community School District Prevention $ 35,466.00 MECCA Prevention $ 26,000.00 Neighborhood Centers Prevention $ 46,600.00 United Action for Youth Prevention $ 47,000.00 Youth Homes Prevention $ 29,000.00 Domestic Violence Intervention Program Prevention $ 10,193.00 Other Prevention $ 15,213.00 Minus Grant from State of Iowa $ 40,495.00 Sub-Total Juvenile Crime Prevention $ 185,217.00 Department of Human Services Neighborhood Centers Family Support $ 26,000.00 Sub-Total Programs $ 940,284.00 Note: This does not include funds spent on mental health services or alternative detention programs such as the one at the Expressway Inn in Coralville. With those included, county investment in jail alternatives is over $1,000,000 Offenders in the 3ohnson County 3ail By Charge Using Snapshot Data, August ~5, 2002 Provided to the Task Force by 3ohn Neff In my study of the 2000 jail data ! divided prisoners into new and repeat offenders on the basis of their having a new or old detention number. If they had been admitted to the jail for the first time in 2000 they were classed as new offenders, and if they had been in jail in a previous year they were classed as repeat offenders. For individuals detained for initial appearance 73.2% were new offenders 26.8% were repeat offenders. For sentenced individuals the percentages were 34.8% new and 65.2% repeat offenders. For pretrial and other individuals the percentages were 39.5% new and 60.5% repeat offenders. These percentages are based on data for all of 2000 and should be representative. The best information about charges is contained the report by Richard Sills on the snapshot that he and Richard Klausner prepared based on the jail roster for August 15, 2002. The University of Iowa was not in session on that date. Richard Sills had suggested that we wait until the students returned. Richard Klausner and _1. Patrick White did not want to wait because they wanted to use data already in their files. Dave Wagner said that as far as the pretrial and sentenced sections of the jail were concerned the presence or absence of students made no difference. To avoid large weekend to weekend variations we chose a weekday. This means the inmates serving two day sentences for OW!, on weekends, were not included in the snapshot. Several persons have requested information about what individuals are charged with. Although the jail roster is part of the public record the supplemental data may not be. There are potential confidentiality issues because members of the task force include the Sheriff, County Attorney, two public defenders, two individuals who work for the Department of Corrections, and several individuals who may be providing services to inmates. To avoid such issues Richard Sills has provided information about groups of inmates only. There were 54 pretrial detainees, 19 sentenced prisoners, and 30 probation or parole violators that were included in the snapshot. Obviously all of the probation and parole violators were repeat offenders, and :~7 of them had new charges. Pretrial Detainees Offense Class # % Offense Type # % Felony 34~ 63.0 Violent 18 33.3 AG Misdemeanor 10 I :~8.5 Drug/Alcohol 15 27.8 SR Misdemeanor 4 7.4 Property 14 25.9 SM Misdemeanor 3 i 5.6 Contempt 3 5.6 Contempt 3 ! 5.6 Driving License 2 3.7 Hold 2 3.7 Sentenced Znmates Offense Class # % Offense Type # % Felony I 5.3 Drug/Alcohol 10 52.6 AG Misdemeanor 9 47.4 Driving License 4 21.1 SR Misdemeanor 5 26.3 Contempt 3 15.8 SM Misdemeanor I 5.3 Violent i 5.3 Contempt 3 15,8 Property i 5.3 Probation/Parole Violators Offense Class # % Offense Type # % Felony 21 70.0 Property 15 50.0 AG Misdemeanor 5 16.7 Drug/Alcohol 11 36.7 SR Misdemeanor 4 13.3 Violent 3 10.0 Other 1 3.3 Probation/Parole Violators with New Charges Offense Class # % Offense Type # % Felony 8 47.1 Property 5 29.4 AG Misdemeanor 4 23.5 Violent 4 23.5 SR Misdemeanor 4: 23.5 Drug/Alcohol 3 17.6 SlVl Misdemeanor ! 5.9 Escape 3 17.6 Driving License I 5.9 Other i 5.9 The distribution by offense class for all inmates including new charges by probation/parole violators was: Offense Class # % Drug/Alcohol 39 32.8% Property 35 29.4% Violent 26 21.8% Other 7 5.9% Drivers license 6 5.0% Contempt 6 5.0% There were also questions about the nature of charges for inmates with long lengths of stay. ! reviewed the 2000 jail data and decided that a long length of stay would be a month or longer. ! asked Richard Sills to use the snapshot data to prepare a supplemental report from inmates who had been in the jail for a month or longer on August 15~. Class A to D felonies are denoted by AF to DF. Aggravated, serious, and simple misdemeanors are denoted by AG, SR, and SM respectively. Parole and probation violations are denoted by PR/PB. PRETRt'AL DETAI'NEE PB/PR VTOLATOR SENTENCED Violent/Nonviolent Violent/Nonviolent Violent/Nonviolent AF 2,0 0,0 0,0 BF 4,6 0,0 0,0 CF 4,3 1,5 0,0 DF 0,3 1,6 0,1 AG 0,0 0,0 1,0 SR 0,0 0,0 0,0 SM 0,0 0,0 0,0 Total 10,12 2,11 1,1 On 8/15/02 there were 37 inmates who had been in jail over one month - 22 were pretrial detainees, 13 were probation/parole violators, and 2 were sentenced inmates. The above table divides these groups into offense class and offense type. .~ IOWA CITY AREA _CHAMBER OF ~/,~ COMMERCE The Iowa City Area Chamber o£ Commerce Board o£ Directors Mission Statement "To advocate for a vibrant local cordially invites you to the economy, provide opportunities and v~uable se~ces to ou~me~bers and 2002 Annum Banquet contribute to the quality o£ li£e in Johnson County." Sponsored by RSM McGladr Reservation ~rd ~~~. Annual Banquet Iowa City ' e '.-mera Chamber of Commerce 2002 Banquet ~g~ts Name(s) of those attending: Tuesda~ January 14, 2003 Creating Essential ~ ~ . ~ , t t RelationsMps Sheraton Iowa Ci~ Hotel Dr. Will tells us how to "make ourselves at 210 South Dubuque Street home' in each other ~ lives - and transform isolation into connection. Iowa Cit~ Iowa Firm SociM Hour 5:~0 p.m. Dr. Will is a weekly guest on the popular Address Dinner 6:JO p.m. nationally syndicated "Bob & Tom" radio show. He was the on-air spokesperson for "Nick-At-Nile" and is a frequent ~est on CNN ~ "Larw King Show, "and ABC's List the individual names and company as they Guest Speaker: Dr. ~ M~er "Good Morning America. " should appear on the name badge. Comedic Motivational SpeWer Tbenamebadgewillserveasyourticket and ~11 be avMlable at the door. Dr. Will Miller is a therapist, ordained Rese~a~onsmnstbemadeby minister, corporate speaker, standup $40 per person comedian and leading cultural analyst. Janua~ 8, 2003 Please R.S. ~ by Janu~ 8, 2003 Please enclose your check for $40 per person $45 after R.S. EP date ($45 after Jannaq 8) Here's What Others with the attendees 'names to secure · ~a~;--.. your ~e~e.~.o~. Are Late cancellations and no-shows will be billed. "OntstandingI Entertaining! Great conp to get Will Miller!" ~ ~~D°~s°fed bv IndianaUnitedWay Remmto: lo~aCi~AreaChamberofCommerce P.O. Box 2358 Iowa Ci~, Iowa 52244-235~ McGladrey performance was tbe highlight of our If you are a person with a disabili~ who requires an accommodation in order to participate in this program, coBfere~ce?' please contact the Area Chamber office in a~ance AYCO Company at319-337-9637. City of Iowa City FY04-FY06 Financial Plan FY03-FY07 Capital Improvement Plan Proposed Financial Plan Fiscal Year 2004 through 2006 City of Iowa City, Iowa City Council: Ernest W. Lehman, Mayor Connie Champion Mike O'Donnell Steven Kanner Irvin Pfab Dee Vanderhoef Ross Wilburn City Manager: Finance Director: Stephen J. Atkins Kevin O'Malley Budget Analyst: Deb Mansfield CITY OF IOWA CITY PROPOSED BUDGET FISCAL YEARS 2004, 2005 & 2006 TABLE OF CONTENTS PAGE CITY MANAGER'S LETTER .......................................................................... 1 FINANCIAL PLAN OVERVIEW ....................................................................... 3 ORGANIZATIONAL CHART .......................................................................... FINANCIAL AND FISCAL POLICIES ................................................................ 5 SUMMARIES AND CHARTS: Budget Highlights ................................................................................... 13 Financial Plan Analysis .............................................................................. 15 Property Tax Rates ............................................................................... 15 General Fund ........................................................................................ 19 Debt Service Summary .......................................................................... 24 FY2004 Additional Position Requests ......................................................... 34 GENERAL FUND: SUMMARY ............................................................................................. 37 POLICY & ADMINISTRATION City Council .......................................................................................... 41 City Clerk ............................................................................................. 41 City Attorney ........................................................................................ 42 City Manager ........................................................................................ 42 Human Relations ....................................................................................43 Finance Administration ........................................................................... 43 Accounting & Reporting .......................................................................... 44 Central Services ..................................................................................... Treasury ............................................................................................... 45 Document Services ................................................................................ Government Buildings ............................................................................. 46 Risk Management .................................................................................. 46 Human Rights Activities .......................................................................... 47 Non-Operational Administration ................................................................ 47 Aid to Agencies: Human Services and Community Event Funding ........... 48 HOME AND COMMUNITY ENVIRONMENT PROGRAM: Planning and Community Development: PCD Administration ............................................................................. 51 Urban Planning .................................................................................... 51 Neighborhood Services ........................................................................ 52 Public Art .......................................................................................... 52 Community Development Non-Grant Activity .......................................... 53 Economic Development ....................................................................... 53 Public Works Administration .................................................................... 54 Engineering ........................................................................................... 55 C.B.D. Maintenance ...............................................................................56 Energy Conservation Administration ......................................................... 56 Traffic Engineering ................................................................................. 57 Street System Maintenance ..................................................................... 58 Forestry/Horticulture ............................................................................... 59 Cemetery .............................................................................................. 59 Mass Transit Operations ......................................................................... 60 Transit Replacement Reserve ................................................................... 61 COMMUNITY PROTECTION PROGRAM: Police Department: Summary .........................................................................................63 Administration ..................................................................................64 Patrol ............................................................................................... 65 Criminal Investigation ......................................................................... 66 Records ........................................................................................... 66 Community Services .......................................................................... 67 Emergency Communications ............................................................... 67 Animal Control ..................................................................................68 Deer Control ..................................................................................... 68 Fire ..................................................................................................... 69 Housing & Inspection Services: Administration ..................................................................................70 Building Inspection .............................................................................71 Housing Inspection ............................................................................ 71 HUMAN DEVELOPMENT PROGRAMS: Parks & Recreation Administration .......................................................... 73 Parks .................................................................................................. 74 Recreation ........................................................................................... 75 Library ................................................................................................ 76 Senior Center .......................................................................................78 ENTERPRISE FUNDS: Parking: Parking Operations ................................................................................ 79 Parking Reserves .................................................................................. $0 Wastewater Treatment: Wastewater Treatment Operations .......................................................... B3 Wastewater Treatment Reserves ............................................................. 84 Water: Water Operations .................................................................................. 8B Water Reserves .................................................................................... 89 Refuse Collection Operations ..................................................................... 92 Stormwater Management ............................................................................ 92 Landfill: Landfill Operations ................................................................................ 93 Landfill Reserves ................................................................................... 94 Airport Operations ....................................................................................96 Broadband Telecommunications: Broadband Telecommunications Operations .............................................. 97 Local Access Pass Through .................................................................... 98 Public Access ....................................................................................... 98 Broadband Telecommunications Equipment (BTC) Replacement Reserve ....... 99 OTHER FUNDS: Debt Service Fund Summary .................................................................... 101 Library Equipment Replacement Reserve ..................................................... 103 Library Computer Replacement Reserve ....................................................... 103 Parkland Acquisition Reserve ....................................................................104 Parkland Development Reserve .................................................................. 104 JOHNSON COUNTY COUNCIL OF GOVERNMENTS: JCCOG Summary ..................................................................................... 105 JCCOG Administration .............................................................................. 106 JCCOG Transportation Planning ................................................................. 106 JCCOG Human Services Planning ............................................................... 107 JCCOG Solid Waste Management ............................................................... 107 Information Technology Services ................................................................ 108 Information Technology Equipment Replacement Fund ................................... 109 Police Computer Replacement Fund ............................................................ 110 General Fleet Maintenance ......................................................................... 111 Fire Equipment Replacement Reserve .......................................................... 111 Equipment Replacement Reserve ................................................................ 112 Central Services ....................................................................................... 113 Housing Authority .................................................................................... 114 Energy Conservation ................................................................................. 115 Risk Management Loss Reserves ................................................................ 116 Health Insurance Reserve .......................................................................... 116 Special Assessments ................................................................................ 117 Community Development Grants ................................................................ 117 CDBG Metro Entitlement ........................................................................... 118 Road Use Tax Fund Summary .................................................................... 119 Employee Benefits Fund Summary .............................................................. 121 Public Safety Reserve ............................................................................... 122 Employee Benefits Summary of Expenditures ............................................... 123 Emergency Levy ....................................................................................... 123 Sycamore Mall TIF .................................................................................... 124 CAPITAL IMPROVEMENTS PROGRAM: FY03-FY2007 Program Highlights ................................................................... C- 1 Annual Projects ............................................................................................ C-11 Unfunded Projects ........................................................................................ C-12 Projects Summary by Name ...........................................................................C-23 CIP Funding Sources .......................... ~ .......................................................... C-58 December, 2002 ~ Ci~:~ Of' City Council City of Iowa City Mayor and City Council: The financing of our planned program of services for FY04 is again significantly influenced by the condition of the State economy and resulting State tax policy regulations on local government. Our community's property tax base has experienced, for the foudh year in a row, over $100 million in new construction/building permit activity and yet the properly tax revenue growth from fiscal 03 to fiscal 04 is less than 2%. With the properly tax being the single most impodant revenue source, our ability to respond to new policy and any expanded program initiatives is virtually eliminated. In the FY03 budget, the residential rollback factor (51.6%) had declined 8.9% from the previous year (FY02). In the proposed FY04 budget, the rollback is again down, although only slightly (less than 1%) to 51.3%. The circumstances continue to point out the problem of our reliance on our property tax base and that regardless of our growth in values, new construction, etc., the rollback continues to decline. The rollback was 68% ten years ago. Following our $29+ million borrowing of General Obligation debt in FY03, we have proposed in the FY04 budget a more limited debt plan and accordingly fewer capital projects. The Capital Improvement Plan is focused on fewer projects but is intended to support a policy of expansion of our tax base. We have reduced the overall general indebtedness proposal to an average of approximately $6 million per year. The proposed new debt plan is also partially offset by retiring existing General Obligation debt. This is an attempt to stabilize our overall indebtedness plan and yet invest in capital projects supportive of the community's overall economic development. The FY04 budget plan also maintains satisfactory General Fund reserves, an important measure of overall financial health and important to our credit rating. If we are able to maintain these reserve positions, not significantly expand our operating budgets, and limit our borrowing, we can continue to enjoy the tax savings of our very positive credit position. We must continue to exercise caution as we ride out the financial woes brought on by the State's economic condition and any new policies/regulations the State Legislature may enact. City Manager -1- -2- FINANCIAL PLAN OVERVIEW This Three-Year Financial Plan is for fiscal years (FY) 2004 through FY2006, which begin on July 1 and end on June 30. This includes our one year annual budget, required by Iowa Code for city government, and provides two years of projections as a planning tool. The purpose of the 'overview' is to discuss the basis on which the financial plan has been built. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business, but they also play an external role for governmental entities. A multi-year financial plan informs parties inside and outside government of future objectives and provision of services to its constituents. The three-year plan also permits a more comprehensive review of the City's financial condition, allowing analysis of current and future needs and requirements. During preparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balance by fund, debt service obligations, bond financing needs, capital outlay for equipment purchases and major capital improvement projects. This document contains operating budgets for the General, Proprietary and Internal Service Funds; Reserve funds, Debt Service, Agency and Special Revenue funds. Budgets are summarized by major revenue and expenditure categories within each division. A separate multi-year Capital Improvements Program (CIP) shows budgeted revenue and expenditures for FY2003 through FY2007. The modified cash basis of accounting has been used for preparation of this document. Revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. Actual receipts and expenditures are monitored carefully on a line-item basis by the Finance Administration Division. Department directors are ultimately responsible for ensuring that the divisions under their control stay within budget. -3- Citizens of Iowa City Key ~ Appointed ~ Elected By Mayor & Officials Council i & Mayor City Council ' / Manager / i Appointed ~ I Employed by [ By City ~ Library I Board or i Manager Airport Boards & City City City Board of Commission i Commissions Attorney Clerk Manager Trustees ~CommissJon~ Assistant ~ Finance Fire i inspection Pa~ing Senior Center~ City I Director Chief I Services DIrector~ ~__ Director t~ Chief Director ~_~ ~ [ Director Administration ~ Admin. -~dministrstion - Administration Administration - Administration Broadband I Training - Parking Telecemm. Accounting Building Transit Operations _ CBD Maintenance Community Animal Cam Energy Senior Center I - Fire inspection Development - & Adoption Conservation Human Rights Central i PreventPrevention Ceraetery · Engineering Services I,-:_ Housing _ Economic Community [- ,~presFire Authority - Forestry Development Services Eq .Uil~ment personnel Document sJo~ I¥1air~ensnce Administration -Services Housing Government JCCOG Programs Criminal - Landfill - Investigations Information Inspection Buildings . Neighborhood - Solid Waste Technology _ Emergency - Stormwater Services - Parks Services Comm. Management I Risk Recreation - Urban Planning Patrol - Streets Management Wastewater Records & Management ~Treasury Investigation Water FINANCIAL AND FISCAL POLICIES The City of Iowa City's financial policies set forth the basic framework for the overall fiscal management of the City. These policies assist the decision-making process of the City Council. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles, traditions and practices, and follow generally accepted accounting principles which have guided the City in the past and have helped maintain financial stability. OPERATING BUDGET POLICIES; [] The City will prepare an annual balanced budget for all operating funds· [] The City will maintain a budgetary control system to ensure adherence to the budget and will prepare regular reports comparing actual revenues and expenditures to budgeted amounts. E~ Operating budgets are established on a fund/department/program basis. [] A contingency account will be maintained in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. The City Council will be informed semi-annually on staff initiated amendments from the contingency account to the operating programs within the General Fund. [] Budget amendments may be made throughout the year with approval of the Department Director, Director of Finance and the City Manager. The City Council formally reviews and approves all amendments processed by staff twice a year in August/September and May. [3 Increases or amendments to operating budgets are made only in the following situations: - emergency situations - transfer from contingency - expenditures with offsetting revenues or fund balance - carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. OPERATING BUDGET PREPARATION CRITERIA Maintain the fiscal integrity of the City's operating and capital improvement budgets in order to provide services and to construct and maintain the City's infrastructure. Maintain the City's responsible fiscal position and Aaa bond rating. -5- Present budget data to the City Council in a format that will facilitate annual budget decisions based on a three-year planning perspective· Provide the City Council with a summary of the three-year forecasts. Encourage citizen involvement in the annual budget decision-making process through public hearings, informal meetings, budget briefs and related informational effOrts. Deliver service levels which are consistent with the citizens' willingness to pay and the City's available resources. Base decisions to reduce service levels or eliminate programs on City-wide priorities. Recognize that City employees are one of the City government's most valuable resources and are essential to the delivery of high quality, efficient services. Property tax levy rates will not exceed the limits as established by the State of Iowa. Revise user fee rate structures to charge the costs of service provided to the benefiting customers, while maintaining sensitivity to the needs of Iow income citizens. Support federal and state legislation which provides property tax relief· Oppose legislation which imposes local service mandates without fiscal support. Support responsible management efforts to increase productivity by providing resources for office automation, preventive maintenance, risk management/employee safety, and employee training. RI~VI=NUI= POLICIE~ [] The City will try to maintain a diversified and stable revenue system to minimize short-run fluctuations in any one revenue source. ~ The City will attempt to maximize benefits from major revenue sources as a way of maintaining a stable property tax rate· The City will follow an aggressive policy of collecting revenues. [] The City will establish all user charges and fees at a level related to the full cost (operating, direct, and indirect) of providing the service, whenever practical. ~ The City will review licenses, fees, and charges annually to determine if the revenues support the cost of providing the service. [] Parking, Refuse, Wastewater Treatment, Landfill, Broadband Telecommunications and Water funds will be self-supporting through user fees. Rate adjustments will be submitted to the City Council by ordinance if state or locally legislated, or by resolution (if not state or locally legislated). CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIER The City will develop a multi-year Capital Improvement Program (CIP), which will be reviewed and updated annually, comply with City Council goals and be compatible with the Comprehensive Plan whenever possible. [] The complete multi-year CIP funding plan must be balanced each year by matching projected expenditures with proposed revenue sources by fund. [] Funding for projects should be obtained through borrowing from: - bond market, general obligation or revenue bonds - enterprise fund operations and reserves - internal loans D The City may utilize General Fund cash balances to fund capital projects whenever available and feasible. ~ The City shall utilize available funding sources for capital improvements whenever practical and feasible such as but not limited to: - federal and state grant funds - special assessments - developer contributions [] The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenues when possible. RESERVE POLICIES ~ The City will establish a contingency line-item in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. [] Operating cash balances at fiscal year-end will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. General Fund cash balances will not go below 15%. [] Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance with existing bond ordinance provisions. -7- [] Reserves will be maintained for equipment replacement and for unexpected major repairs in the following areas: Parking, Wastewater, Water, Landfill, Transit, Broadband Telecommunication, Equipment Replacement, Information Technology Services, and Central Services as well as Library Computer Equipment and Parkland Acquisition and Replacement. [] Reserves, based on third party actuaries, will be maintained for the Risk Management Loss Reserve, Medical and Dental Insurance Funds. [] All City trucks, cars and necessary accessories will be maintained on a replacement cost basis each year. A separate reserve fund has been set up to fund these replacements. Additions to the fleet are made through allocations in the annual budget. Fire Department vehicles and Transit buses will be purchased through the issuance of debt. [] All general obligation debt will be paid from the Debt Service Fund. General Obligation debt applicable to Enterprise Fund projects will be paid out of the Debt Service Fund, but will be abated from revenues from the respective Enterprise Fund(s). INVEfiTMENT POLICIES [] Disbursement, collection, and deposit of all funds will be managed to insure maximum investment opportunity for City funds. [] The City will strive to maximize the return on its investment portfolio, with the primary objective of preserving capital in accordance with the City's investment policy and prudent investment practices. [] Ail City funds not restricted by bond issue covenants will be pooled for investments, with interest allocations made monthly. U The City will confine long-term borrowing to capital improvements. Short term borrowing will be applicable for large dollar rolling stock (buses, fire apparatus) purchases and computer systems. [] Total general obligation debt will not exceed 5% of total taxable assessed value of real property. [] The debt service property tax levy shall not exceed 25% of the total property tax levy. The City will follow a policy of full disclosure on every financial report and bond prospectus. [] The City will use "pay as you go" financing to fund general capital improvement projects, whenever feasible and practical. -8- COMPFNRATI=D ABRF:NCIFR Administrative employees hired prior to June 15, 1983 and all other employees hired prior to June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be paid for one- half of the total accumulated sick leave hours at the current effective hourly rate for that employee up to the sick leave payout amount calculated as of June 28, 1985, whichever is less. After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at various rates depending on bargaining group and length of service. Employees are paid for their total unused vacation time upon death, termination (except firefighters) or retirement. However, sick leave can only be used during employment. The cost of compensated absences are recognized when payments are made to employees and the City amends the budget at that time. ACCOUNTING: AUDITING: AND FINANCIAL REPORTING POLICIER [] Quarterly financial reports will be prepared. [] A three-year financial plan for all operating funds will be prepared by the City Manager and presented to the City Council for their review. [] A Multi-Year Capital Improvement Program budget will be prepared, reviewed and revised annually. [~ An independent audit will be performed annually for all City funds. [] The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting principles as outlined by the Governmental Accounting Standards Board. pURCHARIN~ PC)LICIFR E~ Purchases for all City departments for the City of Iowa City shall be in accordance with the City Procurement Policy. [] Methods of source selection are as follows: [~Public Improvements Competitive sealed bidding shali be used for Public Improvement Contracts of $25,000 or greater (Code of Iowa). This process shall consist of: Invitation for bids Public notice Bid opening Bid acceptance and bid evaluation Bid award - City Council/Commission authorization -9- -Professional Services The consultant selection procedures guide all City departments involved in procuring engineering, architectural, and other professional services. Within approved budgets, the City Manager may approve contracts up to $50,000 and the City Council approves contracts over $50,000. -Major Purchases The Central Services Division operates a "voluntary purchasing" system rather than a complete "centralized purchasing" system. Under the voluntary system, depadments obtain standard operating items, within approved budgets, utilizing Purchasing procedures. The Purchasing Division reviews various categories of merchandise and services and makes recommendations for consolidation and standardization of purchases to reduce duplication and overall costs. -Emergency Procurement In the event of an emergency, supplies, services or construction may be purchased without regard to normal purchase selection procedures to protect the health and welfare of the public. The City Manager shall keep the City Council informed of the extent of the emergency. -Gifts/Conflict of Interest/Interest in Public Contracts Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts, 68B.2A Conflict of Interest and 362.5 Interest in Public Contract. A City officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officers or employees of the City. RIRK MANA(~FMENT P~LI~II=R It shall be the policy of the City of Iowa City to assume the risk of property damage, liability and dishonesty in all cases in which the exposure is so small or dispersed that the loss would not significantly or adversely affect the operations or financial position of the City. Insurance will not be purchased to cover loss exposures below prevailing deductible/retention amounts of current insurance held by the City of Iowa City, unless such insurance is required by statute or by contact, or in those instances in which it is desirable to obtain special services, such as inspection or claim adjustment services in connection with insurance. The deductible/retention amounts will be reviewed once annually by the Director of Finance and the Risk Manager to ensure appropriateness of the amounts. -10- [] Insurance will be purchased where possible against all major exposures which might result in loss in excess of the City's insurance reserve through the purchase of the following types of insurance. - All risk insurance on real and personal property. - General liability insurance. - Automobile liability insurance. - Fidelity and crime insurance. - Catastrophic workmen's compensation insurance. The City will self-insure in those instances where the cost of insurance is so high that it would be more cost effective to assume the risk. [] Properly will be insured on replacement cost basis, as determined by a competent appraisal service, against as wide a range of perils as possible. The value will be reviewed once annually by the Risk Manager and the City's insurance advisor. [] Loss prevention recommendations made by insurance companies, the state fire marshal or local fire authorities will, whenever possible, be implemented. In those cases in which such recommendations are not followed, a written repod in which an explanation or justification is made will be filed with the Director of Finance and the City Manager within 30 days of receipt of the report. [] Insurance will be purchased only through licensed agents or agencies who have the staff and technical competence to adequately service the insurance provided. [] Insurance will be placed only in insurance companies rated A+ or A in Best.~. Insurance placed in other companies will require a written report of the particulars, such report to be filed with the Risk Manager. D The administration of the risk management policy will be a responsibility of the Risk Manager. Such responsibility includes placement of insurance coverage, maintenance of property appraisals and inventories, processing of claims and maintenance of loss records, and supervision of loss prevention activities. [] Settlement of claims are handled through the Risk Management Division and/or City Attorney Office. The Risk Manager is authorized to settle claims up to $3,000, the City Manager authorizes claim settlements between $3,000 and $20,000 and City Council approval is needed for settlements above $20,000. -11 - -12- Budget Highlights FY04 1. Senior Center fees and charges. In order to maintain as much as possible of its programming, the Senior Center has planned to initiate a system of fees and charges. General Fund revenues will show annual fees and charges income from the Senior Center of $57,000. The fee and charge system is made necessary as a result of the County's reduction in Senior Center funding. The County formerly provided 20% of the operating budget or approximately $140,000 per year. The proposed County funding for FY04 is $75,000. 2. SEATS. This budget represents a new five-year agreement with the County to provide paratransit service to the City. The increase in cost to the City is notable. Earlier estimates of a FY04 budget were $575,000. These have increased to $687,000 for the first year of the agreement. The agreement is amended annually at 4%. The agreement allows for the use of paratransit vehicles on our fixed routes which will be part of experimental transit services to be undertaken in the near future. 3. Housing Inspector - CDBG Funded. In order to address rental housing inspection needs, due to the overall growth in the number of housing units, a new housing inspector position ($50,000) is proposed. Additionally, many of the housing enforcement activities recommended by the Neighborhood Relations Task Force and considered by the City Council wilt also require additional staff attention. The proposed housing inspector will address those needs. In that the General Fund is not in a position to finance new staff positions, the proposed use of CDBG monies for the housing inspector position has been incorporated into the budget. 4. CDBG and HOME reduction in funding. The U.S. Department of Housing and Urban Development (HUD) released CDBG and HOME estimates. Iowa City's CDBG annual entitlement grant is projected to decline by 13.1% or $124,000. CDBG had previously been $950,000 per year and will be reduced to $826,000. Iowa City's CDBG funding reduction was likely due to a change in the poverty rate, which comprises a significant part of the CDBG formulas. In 1990 our poverty rate for all families was 9.3% and has declined 6.7%, compared to the national average of 9%. Decline in CDBG funding will have an impact on City programs such as Housing Rahab, Aid to Agencies, and other projects and programs we suppod with our community partners. HUD released estimates on our HOME financing and it is proposed to decline as well from approximately $714,000 to as row as $654,000. These numbers have not been confirmed at the time of the budget preparation, although it is noted that virtually all cities in Iowa have experienced a funding reduction. We have budgeted $685,000. 5. Targeted area housing rehabilitation program (TARP). Our housing rehabilitation program is in a position to expand our non-federally funded activities. Currently TARP is funded at $200,000 per year through General Obligation debt. Housing Rehab is a program which provides many benefits, including preservation and stabilization of older neighborhoods, increase in residential tax base, and helps enhance historic preservation efforts. Homeowners repay TARP monies to the City over a 20-year period at 5% interest. City funds are secured by a mortgage on the real properly being assisted. The capital improvement plan provides for an expansion of TARP funding from $50,000 per year to $200,000 per year. 6. Waste tire collection at Iowa City landfill, Over the past six years, the Iowa Department of Natural Resources (IDNR) has awarded the Johnson County Board of Supervisors funds for the Iowa City Landfill to conduct free waste tire collection programs. During that time the Iowa City Landfill collected 50,618 tires and spent $53,517 in landfill funds in addition to the $94,298 awarded by the IDNR. The IDNR's funding program ended last year (FY02). The special waste tire collection programs have historically been successful. We are proposing a waste tire collection at a small fee rather than the free program. We are recommending that we charge a set rate for tires not based on weight as it is now, but based on a set price per tire. Based on weight, a car tire costs about $1.50 to dispose of at the landfill. We are proposing to charge a set rate of $.75/ car tire and higher rates for larger tire sizes. This way everyone knows what the charge will be when they bring tires to the landfill. 7. New Positions. The depadments proposed 26 new positions at an annual cost of $1,275,000. Included in the General Fund are the Maintenance Worker and Librarian positions associated with the Library building expansion. An additional Housing Inspector is proposed to be financed by CDBG funds. A Treatment Plant Operator has been added to Wastewater operations in order to respond to the needs of the expanded South Wastewater Treatment Plant. A Utility Technician has been added to the new Water Treatment Plant. 8. Increase in Employee Health Insurance Cost. Following last year's dramatic increase of 40.6% in the cost of health insurance for City employees, we have again, after review of the market, projected a substantial increase of 15+ percent for our insurance program. 9. Airport - Operating Subsidies. In order to reduce the General Fund subsidy cost to the Iowa City Airport, we have rearranged the financing of the airport hang.ars; that is, the repayment of internal loans which were to be covered by airport hangar rentals. This new financing arrangement will stretch out the debt service payments for a longer period of time and thereby reduce the General Fund subsidy to airport operations. We would encourage a discussion of a possible target date for the airport to become a self- supporting operation. This will allow us to more effectively project the long-term implications of airport subsidies on our General Fund. 10. Public Power Study. The 04 budget has recommended $50,000 appropriation for a public power study. In that Iowa City may be joining with several other cities in a similar study initiative, the cost may be substantially less. -14- FINANCIAL PLAN ANALYSIS GOVERNMENTAL OPERATIONS Governmental Operations consist of the General Fund, Enterprise funds, the Debt Service Fund, the Trust and Agency Funds, Internal Service Funds and Special Revenue Funds. A. PROPERTY TAX Property tax is the single largest revenue source for the City General Fund, accounting for over 65% of FY2004 General Fund revenues. Taxable property in Iowa is categorized into distinct classes such as residential, commercial, industrial, utilities or agricultural with each category having different procedures for assessing value for taxing purposes. To reduce the opportunity for dramatic tax shifts between classes from year to year, a statutory limit of 4% a year has been imposed, commonly calred the growth limitation. For example, if statewide growth in any one class of property in any year exceeds 4%, the taxable value is reduced by a percentage so that growth of taxable valuation is at the 4% ceiling. This percentage is called the "rollback". Furthermore, residential property is subject to an additional restriction in which the state-wide growth in residential property cannot exceed the growth in agricultural property. In other words, the taxable growth of residential properbj is either 4% or equa[ to the growth in agricultural property, whichever is lower. The following graph demonstrates the effect of the rollback on taxable valuation. In FY95 the residential rollback exempted $357 million or 20% of Iowa City's assessed valuation. In FY2004 the residential rollback will exempt $979 million or 33% of the assessed valuation. Iowa City Taxable vs. Assessed Valuation 3.50 i ~-~ 2.50 .~d '~ 2.00 Valuation ._= c 1.50 ~w- Taxable o 1.00 Assessed ~ 0.50 Valuation > 0.00 , Fiscal Year (FY) -15- The City's property tax requests for FY2004 through FY2006, including the FY2003 certified tax requests, are proposed to be levied as follows: FY2003 FY2004 LEVIES Tax Rate Tax Rate Dollars per $1,000 Dollars per $1,000 General Fund Tax Levies: General $15,391,444 8.100 $15,663,441 8.100 Transit 1,805,169 0.950 1,837,070 0.950 Tort Liability 410,286 0.216 470,754 0.243 Library 513,048 0.270 522,115 0.270 Subtotal: 18,119,947 9.536 18,493,380 9.563 Special Revenue Levies: Emergency 513,048 0.270 522,115 0.270 Employee Benefits 5,409,446 2.847 6,168,031 3.190 Subtotal: 5,922,494 3.117 6,690,146 3.460 Debt Service 7,927,259 4.161 8,945,851 4.595 Total City Levy Property Taxes: 31,969,700 16.813 34,129,377 17.618 % Change from 14.53% t3.22% 6.76% 4.78% prior )'ear: Agland Levy 6,918 3.004 6,691 3.004 Total Property Taxes 31,976,6t8 .... 34,136,068 .... FY2005 FY2006 LEVIES Tax Rate Tax Rate Dollars per $1,000 Dollars per $1,000 General Fund Tax Levies: General $16,126,046 8.100 $16,392,899 8.100 Transit 1,891,326 0.950 1,922,624 0.950 Tort Liability 534,210 0.268 598,159 0.296 Library 537,535 0.270 546,430 0.270 Subtotal: 19,089,117 9.588 19,460,112 9.616 Special Revenue Levies: Emergency 537,535 0.270 546,430 0.270 Employee Benefits 6,731,131 3.381 7,338,028 3.626 Subtotal: 7,268,666 3.651 7,884,458 3.896 Debt Service 8,643,031 4.308 9,890,820 4.845 Total City Levy Property Taxes: 35,000,814 17.548 37,235,390 18.357 % Change from 2.55% -0.40% 6.38% 4.61% prior )'ear: Agland Levy 6,653 3.004 6,653 3.004 Total Property Taxes 35,067,467 .... 37,242,043 .... -16- The FY2004 property tax levy rate is $17.618 per $1,000 of taxable assessed valuation, compared to $16.813 in FY2003. The increase in the levy rate is primarily due to increased health insurance costs and an estimated increase in police and fire pension contribution rates from 17% to 20.5%. Estimated Property Tax Levy on $100,000 Residential Valuation (Iowa City portion) FY03 FY04 $868.71 $905.34 City Levy: $16.813 City Levy: $17.618 StateRollback: 51.6676% State Rollback: 51.3874% The General 8.10 property tax levy is used in the General Fund to pay for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of taxable assessed valuation per State law. The Library tax levy of $.27 was voted in by a majority of the residents in 1991. The initial levy was used to expand Library services and continues to maintain that level of service. The transit levy of $.95 is a "general" levy for transit purposes. State code requires that it be receipted into the general fund. Therefore, through FY2002, the transit levy was receipted into the general fund and then transferred to the Transit Enterprise Fund. Beginning in FY2003 Transit Operations moved into the general fund. The tort liability levy has no maximum levy and is based on estimated insurance premiums and claim losses within the self insurance retention. The retention rate increase in FY2003 from $50,000 per occurrence to $200,000 per occurrence. The Emergency Levy of $.27 has been utilized in the Financial Plan since FY2001. The General levy must be at $8.10 before this levy can be used, but is otherwise an unrestricted levy. The Employee Benefits property tax levy is used for General Fund employer costs of social security (FICA - 7.65%), Iowa Public Employees Retirement System costs (IPERS - 5.75%), Municipal Fire and Police Retirement System of Iowa (20.5%, up from 17%), health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension contribution. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City that are not abated by the enterprise or reserve funds. It can also be utilized to fund the payment of any judgments against the City. The Debt Service levy increases from $7,927,259 in FY2003 to $8,945,851 in FY2004 and is projected to increase to $8,643,031 in FY2005 and $9,890,820 in FY2006. Future debt issues include $5.8 million in FY2003, $7.2 million in general purpose bonds and $7.17 million in tax increment financing for 64-1a in FY2004. FY2005 and 2006 issues are estimated at $8.1 and $3.8 million, respectively. -17- B. GENERAL FUND REVENUES FY2004 revenues total $40.4 million and represent less than one percent increase over the FY2003 budget of $40.3 million. Revenue is projected to increase approximately three percent in FY2005 ($41.6 million) and one percent in FY2006 ($42.1 million). Property tax receipts (general levies, employee benefits transfer and emergency levy transfer) represent 64% of General Fund revenue and are proposed to increase by 5.1% in FY2004 to $25,706,408. Projections for FY2005 indicate a 4.6% increase in revenue and 2.64% FY2006. Other Financing Use Of Money & Sources Property 10% 2% FY2004 General Fund Misc. Total Revenue Charges For 3% ~ Services 8% Other City Taxes 2% Intergovt. 9% Licenses & Permits 2% FY02 FY03 FY04 FY05 FY06 Actual Amended Proposed Estimated Estimated Property Taxes 23,551,300 24,465,627 25,706,408 26,880,373 27,589,624 Licenses & Permits 854,088 821,475 966,455 995,395 1,005,075 Intergovernmental Revenues 2,870,770 3,413,491 3,463,720 3,480,741 3,538,391 Other City Taxes 950,080 944,232 961,500 961,500 961,500 Charges For Services 2,203,594 2,949,440 3,171,075 3,216,622 3,250,605 Miscellaneous 1,319,056 1,222,981 1,305,408 1,321,412 1,229,114 Use Of Money & Property 988,562 848,970 763,518 738,618 413,718 Other Financing Sources 3,813,355 5,623,671 4,098,326 4,038,394 4,112,244 Total Gen Fund Revenue: $ 36,550,805 $ 40,289,887 $40,436,410 $41,633,055 $ 42,100,271 -18- C. GENERAL FUND - EXPENDITURES The proposed General Fund expenditure budget in FY2004 is $40,965,131 compared to the current FY2003 budget of $39,360,137 and represents a four percent (4%) increase in expenditures levels. A comparison of dollars by major expense classification is provided below: General Fund Expenditures by Category 45,000 40,000 35,000 [] Contingency 30,000 25,000 I~ Transfers 20,000 I Capital Outlay 15,000 D Services And Charges 10,000 D Commodities 5,000 I Persona Services FY02 FY03 FY04 FY05 FY06 Fiscal Year (FY) Personal services accounts for just over 70% of General Fund expenditure and includes salaries and benefits (health, life, disability insurance and employer share of FICA, IPERS, and Police/Fire retirement contributions. Personnel costs are primarily controlled by collective bargaining agreements. All contracts are in the negotiation process at this time, with current contract expiring on June 30, 2003. The FY2004 budget includes scheduled step increases, and an estimated inflationary adjustment. Commodities mainly consist of office and cleaning supplies, fuels, and maintenance and repair materials for buildings, streets, and .equipment. Services and Charges include funding of Human Services (Aid to Agencies) payments, printing, postage, various service contracts, repairs and maintenance to vehicles, equipment and buildings, chargeback for internal service funds and utility costs. The City Council appropriates money annually from the General Fund in support of Human Services agencies. The FY2004 appropriation is recomended to be equal to the current FY2003 budget of $465,510. This is funded is part by the Community Development Block Grant (CDBG) in the amount of $105,000 and an abatement of $35,000 from the Water and Wastewater Funds as estimated for Agency utility usage for the fiscal year, thereby reducing the portion funded by property tax. Combined with an additional $41,998 in requests from various community groups for community event funding, $5,408 for City-sponsored events and $5,000 for contingency matter, the Aid to Agencies and Community Event funding from General Fund is estimated at $377,916. For a detailed listing of the funding of agencies from FY01 to FY04, see the Non-Operational Administration budget table. -19- The FY2003 original contingency budget was $300,000. Contingency in the past has been set at approximately 1% of total expenditures. FY2004, FY2005 and FY2006 are at $250,000, $300,000, and $300,000 respectively, which numbers range between 0.6% and .7% of total General Fund expenditures. D. GENERAL FUND YEAR-END CASH BALANCE The City's financial policy states that operating cash balances will be maintained at a level to ensure sufficient cash flow throughout the fiscal year, and that General Fund cash balances will not go below 15%. The following table depicts the General Fund Operating cash position for fiscal years 2002 through 2006. FY02 FY03 FY04 FY05 FY06 Actual Amended Proposed Estimated Estimated Beginning Balance $ 9,055,167 $10,471,266 $ 11,401,016 $ 10,873,295 $ 10,271,881 Receipts 36,550,805 40,289,887 40,436,410 41,633,055 42,100,271 Expenditures -35,134,706 -39,360,137 -40,964,131 -42,234,469 -43,967,107 Ending Balance $10,471,266 $11,401,016 $ t0,873,295 $ 10,271,881 $ 8,405,045 Balance as a % of 29.80% 28.97% 26.54% 24.32% 19.12% Expenditures: The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past six years. 3 Months @ Receipts Expenditures Shortfall in Sept. 30 Receipts FY03 4,806,797 9,410,440 (4,603,643) FY02 4,387,107 8,818,510 (4,431,403) FY01 4,449,250 9,233,286 (4,784,036) FY00 4,321,697 8,730,848 (4,409,151) FY99 3,903,840 8,305,814 (4,401,974) -20 - The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Broadband Telecommunications, Housing Authority and Stormwater Management. These are primarily self-supported from user fees for services provided with the exception of Airport and Housing Authority. 1. PARKING FUND Numerous changes occurred in FY2002 which impacted Parking Fund's revenue, including an increase to hourly ramp rates, metered parking rates, and a change in time limits for some meters adjacent to the Central Business District. FY2002 also concluded the first (complete) fiscal year of operations at Tower Place Parking facility, which opened in the spring of 2001. Parking fines are receipted into the parking fund to satisfy revenue requirements for Parking Revenue bond covenants. FY2004 transfers totaling $1,665,311 are just over 40% of the operating budget and include funding for debt payments on two existing issues ($1,308,111 ) and a ($130,000) transfer to the Parking Improvement Reserve. 2. ~ This fund was incorporated into the general fund in FY2003 in order to utilize the employee benefits levy for transit employee benefits rather than using a portion of the transit or general levies. 3. WASTEWATER TREATMENT FUND The south wastewater treatment plant upgrade, which has been under construction for the past two years, began operations in June 2002. Funding for the project was provided by user fees and through the issuance of sewer revenue bonds. The addition of one full-time Treatment Plan Operator position has been recommended for FY2004. Transfers out of Wastwater are the largest portion (65%) of the operating budget. Transfers fund principal and interest payments on annual sewer projects as scheduled in the Capital Improvements Program. The new water treatment plant is scheduled to be operational in eady FY2004. Funding for the project was provided by this fund's cash balance, accumulated for this purpose, and through the issuance of water revenue bonds. Expenses reflect one new full-time Utility Technician position in FY2004, recommended in relation to operations at the new treatment facilities. Transfers out represent fifty percent (50%) of FY04 total expenditures, providing funding for annual water improvement projects and scheduled repayment of outstanding debt. -21 - 5. REFUSE FUND There are no significant changes planned for Refuse operations in the FY2004 - 2006 Financial Plan. Funding/transfer to the Landfill Capital Reserve was increased to $700,000 in FY2004 - 2006, up from $300,000. This provides funding for capital projects at the landfill, construction of new landfill cells and land acquisition costs. Completion and opening of the Hazardous Waste Recycling Facility in FY03 provides daily operations of a drop-off facility for paints, batteries and other toxic chemicals which require recycling. Prior to this, the Landfill Special Clean-up Reserve funded an annual one-day Hazardous Waste Drop-off for Iowa City residents. Beginning in FY2003, interest income on the Landfill Assurance Closure Reserve will be receipted into the General Fund. 7. AIRPORT A separate review of airport finances was complete during FY2002 by the City Council, City Manager and Finance Administration due to projected shortfalls in lease revenue in FY2002 and beyond. Property tax subsidy, has increase from $99,600 in FY2001 to $183,000 in FY2004 and represents 52% of the Airport operating budget. Rental income has decreased significantly from $205,785 in FY2001 to $160,275 in FY2004, primarily due to a new FBO (fixed based operator) contract. Transfers out include interfund loan repayments which financed construction of four airport hangar buildings. The proposed Airport budget reflects the restructuring of these loans to match loan repayments to actual lease revenue on the individual hangars. 8. BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable TV operations of the City. The funding source is a 5% cable franchise fee which is part of the monthly bill for Cable TV as well as a $0.50 pass through fee for local programming. A new % time Special Project Assistant is included in FY2003 authorized positions; but City Council has directed that the hiring of this position be postponed. Transfers out of Broadband includes a subsidy to the Library Channel 10 ($51,284) for operation costs, and a new transfer of $32,500 per year to the General Fund, which started in FY2003. In addition, $11,428 a year is transferred to the Cable TV replacement reserve fund, which is used to replace equipment on an as-needed basis. 9. STORMWATER MANAGEMENT The stormwater utility fund is a new fund created to account for operations in managing stormwater runoff within the City limits. Federal mandates require municipal entities to begin a collection and treatment of stormwater. Expected funding will come from a stormwater fee. The Public Works division has contracted for mapping necessary to develop the stormwater fee schedule and policy. Use of these monies will go to improvement projects that address stormwater issues. -22 - 10. HOUSING AUTHORITY The Housing Authority Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs to assist individuals and families in obtaining affordable housing. F. DEBT SI~RVlCE FUND This fund provides for payment of the principal and interest due on general obligation debt of the City. Funding is provided by the Debt Service Property Tax levy and transfers from various Enterprise Funds for their capital improvements which were funded by General Obligation Bonds. Debt Service issuance in FY2004 includes $7.2 million in general purpose bonds and $7.17 million in TIF financing for 64-1a. F"Y2005 and 2006 issues are estimated at $8.1 and $3.8 million, respectively. As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule and graph show current and estimated future debt margins for the City. Total property valuation amounts are actual for FY97 -FY2002, but are estimates for FY2003 through FY2006. Allowable Debt Margin Outstanding Debt as % of Fiscal Total Property (5% of Total Property Debt Allowable Year Valuation Val.) at July 1 Debt Margin FY97 2,146,528,095 107,326,405 29,430,000 27% FY98 2,185,166,884 109,258,344 31,390,000 29% FY99 2,371,395,259 118,569,763 41,675,000 35% FY00 2,416,782,699 120,839,135 46,165,000 38% FY01 2,591,030,038 129,551,502 41,190,000 32% FY02 2,684,709,399 134,235,470 61,566,000 46% FY03 2,963,295,127 148,164,756 85,260,000 58% *FY04 2,964,367,626 148,218,381 88,800,000 58% *FY05 3,053,298,655 152,664,933 95,658,000 58% *FY06 3,106,731,381 155,336,569 92,396,000 62% Estimate - 23 - 180 160 G.O. Debt Outstanding 14o - by Fiscal Year - --~ 120 ~~ 100 t 1OutstandingDebt c~ 80 ~ [3Allowable Debt Margin .__o (5% of Total Property Val.) ~ 60 40 ! at July 1 20 0 ~ ~ ~ .~.~ ,q4~ ,~-~ *Estimate Fiscal Year (FY) - 24 - Debt Total Fiscal Service Property % of The Fiscal Policy also includes the Year Levy Tax Levy Total Levy guideline that "the debt service levy shall not exceed 25% of the total levy in any one fiscal year." The debt FY96 '1.709 12.992 13% service levy will roach this percentage FY97 1.200 12.653 10% in FY2003. The proposed Capita[ FY98 1.615 12.796 13% Improvement Program (FY2003- FY99 1.868 13.133 14% 2007) prosented in this document will FY00 2.300 '13.851 17% cause the levy to exceed the 25% margin in FY2004. The following FY0'1 2.990 '14.757 20% chart shows the debt service levy as FY02 2.945 '14.850 20% a percentage of the total levy for FY03 4.'16'1 16.813 25% FY96 through FY2006. The levies for *FY04 4.595 17.6'18 26% FY96-FY03 aro certified; the levies for *FY05 4.308 17.548 25% FY2004-FY2006 aro projected. *FY06 4.845 '18.357 26% * estimate Debt Service Levy As a Percentage of Total Property Tax Levy 30% [ (25% Recommended Maximum) 26% 26% 25%° ~ J 25% 25% 20% / .... 20% ~ ~ l~.e.-~ 20% .1.1S%0% ~4%'13% '14% 10% 5% O% * Estimated - 25- The Agency Fund budgets for Johnson County Council of Governments (JCCOG). The City acts as custodian for the fund and provides accounting services. JCCOG provides county-wide planning assistance for transportation, human services and solid waste planning. H. INTERNAL SERVICE FUNDS Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the Central Supply Fund, the Risk Management Loss Reserve Fund, the Health Insurance Reserve Fund and Information Technology Services Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from a chargeback to all departments for the maintenance services and the rentals of vehicles. An additional full time Mechanic II position has been added in FY2003 for the evening shift. The Information Technology Services Fund accounts for the operating support and replacement of all computer equipment for all divisions except the Library. All divisions are charged for computer operating support and equipment replacement. The Equipment Replacement Fund is used to replace most rolling stock. Funding is provided from an annual chargeback to all departments based on the estimated replacement value at the time of replacement. The Central Services Fund covers the operation of copiers, mail services and radio maintenance. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds. All funds are charged based on their loss experience and prorated a sharo of the insurance premium. Market conditions within the insurance industry has resulted in an increase in the City's self-insurod retention amount from $50,000 per occurrence to $200,000 occurrence. The Health Insurance Reserve accounts for the actual payment of all health and dental claims. Premiums are based on actuarially sound estimates and charged to each department. Health insurance premiums increased by 24.5% in FY02, 16.1% in FY03 and is projected to increase 15% in FY04, 8% in FY05 and 5% in FY06. - 26 - I. SPECIAL REVENUE FUND~ The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund, Special Assessments, Economic Development Fund and TIF funds. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. Local public safety reserve funds of $585,000 annually are included as funding for current police / fire pension costs as in past years. The local public safety reserve is a restricted fund available only for police and fire pension costs. It has been used to reduce the police / fire employee benefit property taxes since the state acquired the police / fire pension system. The fund balance at the end of FY2004 is estimated at $863,701 and $309,572 at the end of FY2005. The purpose for this fund will have been completed in FY2006 and the employee benefits levy will begin levying for the full cost of the police / fire pension costs after that time. The Community Development Block Grant (CDBG) Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eligible projects as defined by Federal regulations The Road Use Tax Fund accounts for State distributed revenues based on gasoline taxes, license fees and weight taxes. These funds are distributed back to cities based on a per capita formula and are used to pay for street and traffic engineering maintenance, planning and construction-related costs. Estimates for FY2004 - 2006 are $ .80, $.81, and $.82 per capita. Based on an Iowa City population of 63,027; Road Use Tax funding is estimated to be just over five million all three years. The City is utilizing Tax Increment Financing (TIF) districts for development in various locations throughout the city. Sycamore Mall has been improved and is receiving property tax rebates on the value added. Plaza Towers construction on parcel 64-1A by the library', is scheduled to begin construction within the next year. The city will issue approximately $7.1 million in general obligation bonds for this project. This project is within the City-University Project 1 urban renewal district. Property taxes from the increased value in the district will be used to pay principal and interest on the debt issued for this project. Playmor Lanes within the Sycamore and First Avenue Urban Renewal District is scheduled to make improvements in the next year. Increased property taxes from the additional value of this project will be abated similar to the Sycamore Mall agreement. Several General Fund reserves have been segregated out of the General Fund in order to more easily see the unrestricted General Fund balance. These include funds for Library Equipment Replacement, Library Computer Replacement, Parkland Acquisition and Parkland Development. A number of reserve funds appear in the Enterprise Fund section of the Financial Plan. Revenue bond covenants require that Parking, Water and the Wastewater Treatment Funds set aside a number of special reserve accounts. Landfill and Broadband Telecommunications also have separate reserves for future capital expenditures. Landfill's reserve is to be used for the purchase of additional land, cell construction, and cell closure costs. Broadband Telecommunications' reserve is for future equipment replacement. - 27 - SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER TO: TRANSFER FROM: FY04 FY05 FY06 GENERAL FUND: NON-OPERATIONAL ADMINISTRATION Emergency Levy 534,400 550,006 559,088 Other Employee Benefits 5,271,400 5,672,997 5,939,706 Parking Fund 227,200 290,500 350,000 Broadband Fund 32,500 32,500 32,500 Health Insurance Reserve 200,000 200,000 200,000 G.O. Bonds 500,000 317,400 250,000 Owens-Brockway TIF 1,535 NEIGHBORHOOD IMPROVEMENT PROGRAM Road Use Tax 7,500 7,500 7,500 POLICE DEPARTMENT Employee Benefits Fund 811,280 904,578 940,762 FIRE DEPARTMENT Employee Benefits Fund 589,257 657,022 683,303 TRAFFIC ENGINEERING Road Use Tax 944,348 969,127 994,697 STREETS Road Use Tax 2,048,419 2,070,014 2,132,947 FORESTRY Road Use Tax 54,790 57,530 60,400 LIBRARY OPERATIONS Broadband Telecommunications 51,284 52,823 53,000 SUBTOTAL GENERAL FUND 11,273,913 11,781,997 12,203,903 DEBT SERVICE FUND Plaza Tower TIF 576,769 461,415 Water Operations 1,512,014 1,331,596 1,311,746 Wastewater Operations 446,068 193,986 185,568 Parking Operations 330,688 331,918 332,240 SUBTOTAL DEBT SERVICE 2,288,770 2,434,269 2,290,969 ENTERPRISE FUNDS: PARKING OPERATIONS Senior Center Operations 20,000 20,000 20,000 Parking Reserve 250,000 PARKING RESERVE Renewal & Impr Reserve 130,000 200,000 100,000 1999 Issue - Sinking Fund 977,423 974,504 970,704 WASTEWATER TREATMENT RESERVE Wastewater Operations 7,237,738 7,281,875 7,217,706 WATER RESERVE Depr, Ext, & Improv Reserve 500,000 500,000 500,000 Water Operations 2,202,385 2,203,122 2,202,510 LANDFILL RESERVE Interfund Loans 488,837 488,837 488,837 Landfill Operations 700,000 700,000 700,000 AIRPORT OPERATIONS Non-Operational Admin, 183,000 166,000 166,000 BROADBAND RESERVE Broadband Operations 11,428 11,428 11,420 SUBTOTAL ENTERPRISE FUNDS 12,700,811 1£,545,766 12,377,177 -26- SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER TO: TRANSFER FROM: FY04 FY05 FY06 OTHER FUNDS JCCOG: Non-Operational Admin. 129,701 134,836 139,857 Landfill Surcharge Reserve 55,293 57,605 59,747 Road Use Tax 135,420 141,105 146,534 CABLE CHANNEL REPLACEMENT Library Operations 14,738 17,685 17,685 LIBR COMPUTER RESERVE Library Operations 31,250 39,062 39,062 PARKLAND ACQUISITION RESERVE Scanlon Gym Loan Repayment 27,060 27,060 27,060 EMPLOYEE BENEFITS OPERATIONS Employee Benefits Reserve 585,000 585,000 309,572 CAPITAL PROJECTS Road Use Tax 1,333,000 1,825,000 725,000 General Fund - Non-Op. Admin. 25,000 25,000 25,000 Comm. Development Block Grant 250,000 Parking Renewal & Impr. Reserve 330,000 Parkland Acquisition 50,000 50,000 50,000 Wastewater CIP Projects 300,000 620,000 300,000 Water CIP Projects 300,000 1,130,000 300,000 Landfill CIP Projects 2,300,000 G.O. Bond Transfers 6,624,200 8,177,289 2,844,000 Capital Projects Subtotal 8,632,200 14,707,289 4,244,000 SUBTOTAL OTHER FUNDS 9,610,662 15,709,642 4,983,517 GRAND TOTAL - TRANSFERS BETWEEN FUNDS: $ 35,874,156 $ 42,471,674 $ 31,855,566 -29- SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION FY04 FY05 FY06 GENERAL FUND: NON-OPERATIONAL ADMINISTRATION Airport Operations Airport Subsidy 183,000 166,000 166,000 Landfill Reserve Loan Repayment 30,400 30,400 30,400 Landfill Reserve Englert Loan Repay 160,783 160,783 160,783. Transit Operations Transit Levy Transit Operations Transit Subsidy JCCOG Iowa City's Portion 129,701 134,836 139,857 Capital Projects Civic Center-Other Imp. 25,000 25,000 25,000 FIRE ADMINISTRATION Landfill Loan Repayment 52,089 52,089 52,089 H.I.S. ADMINISTRATION Landfill Loan Repayment 25,524 25,524 25,524 Mercer Gym - Loan RECREATION Landfill Repay 61,037 61,037 61,037 Parkland Acq. Scanlon Gym Repay 27,060 27,060 27,060 LIBRARY Equipment Repl. Reserve Computer Replace ADMINISTRATION Reserve 31,250 39,062 39,062 Cable Channel Equipment RepL Reserve Replacement 14,738 17,685 17,685 SENIOR CENTER Loan Repay-Senior OPERATIONS Parking Operations Center Sprinkler 20,000 20,000 20,000 Loan Repayment- Landfill Reserve Bldg Improvements 73,564 73,564 73,564 SUBTOTAL GENERAL FUND 834,146 833,040 838,061 - 30 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION FY04 FY05 FY06 ENTERPRISE FUNDS PARKING SUPERVISION General Fund Admin. Return Parking Fines 227,200 290,500 350,000 Renewal & Improv. PARKING OPERATIONS Reserve Parking Reserve 130,000 200,000 100,000 Bond &Int Sinking Revenue Bonds 1,308,111 1,306,422 1,302,944 PARKING RESERVE Capital Projects Ramp Repairs 330,000 Parking Supervision Bond Reserve 250,000 WASTEWATER OPERATIONS Wastewater Bonds 2002 Refund 93 Issue 3,175,043 3,210 943 3,167,293 Wastewater Bonds 1996 Revenue Issue 1,395,888 1,394 113 1,391,063 Wastewater Bonds 1997 Revenue Issue 770,713 781 550 766,100 Wastewater Bonds 1999 Revenue Issue 544,405 542 930 541,030 Wastewater Bonds 2000 Revenue Issue 872,874 873 524 873,405 Wastewater Bonds 2001 Revenue Issue 478,815 478 815 478,815 Debt Service Abated G.O. Bonds 446,068 193 986 185,568 Capital Projects Wastewater Projects 300,000 620 000 300,000 WATER SUPERVISION Water Bonds 1999 Revenue Issue 654,763 653,125 656,013 Water Bonds 2000 Revenue Issue 945,299 940,049 939,299 Water Bonds 2002 GO Bonds 602,323 609,948 607,198 Debt Service Abated G,O. Ponds 1,512,014 1,331,596 1,311,746 Dept., Ext., & Improvmt Reserve For Future Improvements 500,000 500,000 500,000 Capital Projects Water CIP Projects 300,000 300,000 300,000 Excavation, LANDFILL OPERATIONS Landfill Reserve Closures, Repl. 700,000 700,000 700,000 LANDFILL RESERVE Capital Projects Landfill Cell 2,300,000 JCCOG Solid Waste Planner 55,293 57,605 59,747 Loan Repayment- AIRPORT OPERATIONS Landfill Reserve Hangers 85,440 85,440 85,440 BROADBAND TELECOMMUNICATIONS General Fund, Library A.V. Lab Support 51,284 52,823 53,000 Cable Franchise Non-Operational Admin Subsidy 32,500 32,500 32,500 Replacement Reserve Equipment Replacement 11,428 11,428 11,420 SUBTOTAL ENTERPRISE FUNDS 15,349,461 17,797,297 14,712,581 -31 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION FY04 FY05 FY06 OTHER FUNDS PARKLAND ACQ RESERVE Capital Projects Land Acquisition 50,000 50,000 50,000 HEALTH INSURANCE RESERVE Non-Operational Admin. Health Insurance 200,000 200,000 200,000 EMPLOYEE BENEFITS OPERATIONS Police Dept Pension & Retirement 811,280 904,578 940,762 Fire Dept Pension & Retirement 589,257 657,022 683,303 Non-Op. Admin. Gen Fund Employee Benefits 5,271,400 5,672,997 5,939,706 PUBLIC SAFETY RESERVE Employee Benefits Op. Police & Fire Benefits 385,000 385,000 200,000 Employee Benefits Op. Police & Fire Benefits 200,000 200,000 109,572 PUBLIC SAFETY RESERVE Employee Benefits Police & Fire Benefits 585,000 585,000 309,572 EMERGENCY LEVY Non-Op. Admin. Emergency Levy 534,400 550,006 559,088 TAX INCREMENT FINANCING Non-Op. Admin. Owens-Brockway TIF 1,535 Debt Service Plaza Towers - 64-1a 576,769 461,415 General Fund, ROAD USE TAX Traffic Eng. Operations 944,348 969,127 994,697 General Fund, Streets Operations 2,048,4'19 2,070,014 2,132,947 General Fund, Forestry Operations 54,790 57,530 60,400 JCCOG-Trans. Planning Operations 135,420 141,105 146,534 Neighborhood Program for Improving Services Neighborhoods 7,500 7,500 7,500 Capital Projects Asphalt & Chip Seal 250,000 250,000 250,000 Bridge Maintenance 60,000 60,000 60,000 Brick Recontruction 20,000 20,000 20,000 Camp Cardinal Road 1,000,000 Creek/Drainage Maint. 25,000 25,000 25,000 Culvert Railing Imprv. 298,000 Curb Ramps- A.D.A 100,000 Inter City Trails 30,000 30,000 30,000 Meadow Street Bridge 310,000 Overwidth Paving 30,000 30,000 30,000 Pavement Markings 60,000 60,000 60,000 P.C.C. Maintenance 100,000 100,000 100,000 - 32 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION FY04 FY05 FY06 RR Crossing rmprovements 25,000 25,000 25,000 Sump Pump Discharge Tiles 25,000 25,000 25,000 Traffic Calming 30,000 30,000 30,000 Traffic Signals 70,000 70,000 70,000 CAPITAL IMPROVEMENT PROJECTS Non-Operational Admin Capital Outlay 500,000 317,400 250,000 Community Development Plaza Tower 64-1a TIF 250,000 CAPITAL PROJECTS BOND TRANSFERS Capital Projects Dodge St Main 830,000 Capital Projects G.O. Bonds 6,624,200 8,177,289 2,844,000 SUBTOTAL OTHER FUNDS 19,690,549 23,841,337 16,304,924 GRAND TOTAL 35,874,156 42,471,674 31,855,566 - 33 - CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2004 ~ IN FY2004 FINANCIAL PLAN SALARY / DEPARTMENT POSITION FTE* WAGES BENEFITS TOTAL General Library MW I - Library 1.00 27,628.67 13,539.23 41,167.90 Library / Public Services Librarian I 1.00 18,823.51 12,270.73 31,094.24 TOTAL GENERAL FUND:' 2.00 46,452.18 26,809.96 72,262.14 Wastewater / South Plant Operations Treatment Plant Operator 1.00 34,691.90 14,556.39 49,248.29 Water / Water Distribution Utility Technician 1.00 38,235.13 15,064.69 53,299.82 TOTAL ENTERPRISE FUNDS: 2.00 72,927.03 29,621.08 102,548.11 Community Development Block Grant (CDBG) Housing Inspector** 1.00 34,691.90 14,556.39 49,248.29 TOTAL OTHER FUNDS: 1.00 34,691.90 14,556.39 49,248.29 GRAND TOTAL - POSITIONS RECOMMENDED: 5.00 154,071.11 69,987.43 224,058.54 * FTE -- Full Time Equivalent ** Direction and oversight of the Housing inspector position will be through Housing and Inspection Services. - 34 - CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2004 NOT RECOMMENDED IN FY2004 FINANCIAL PLAN SALARY I DEPARTMENT POSITION FTE WAGES BENEFITS TOTAL Economic Development Associate Planner 1.00 44,739.86 16,002.82 60,742.68 CBD Maintenance Operations Maintenance Worker I 1.00 27,742.74 t 3,555.21 41,297.95 :~olice Emergency Comm. Emergency Comm. Operator 1.00 33,718.64 14,529.38 48,248.02 Police Emergency Comm. Emergency Comm. Operator 1.00 33,718.64 14,529.38 48,249.02 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,555.74 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,556.74 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,557.74 Fire Prevention Life-Safety Educator 1.00 49,678.79 21,547.92 71,226.71 Fire Prevention Fire Code Enforcement Specialist 1.00 49,678.79 21,547.92 71,226.71 Animal Care and Adoption Clerk / Typist 0.50 13,871.88 6,738.58 20,610.46 Street Repair Programs Maintenance Worker II 1.00 32,819.61 14,286.21 47,105.82 Street Repair Programs Maintenance Worker II 1.00 32,819.61 14,286.21 47,105.82 Forestry Operations Maintenance Worker I 1.00 28,641.77 13,684.98 42,326.75 Recreation / Aquatics Maintenance Worker I - Pools 0.25 6,746.78 10,531.75 17,278.53 Recreation / Aquatics Maintenance Worker I - Pools 0.25 6,746.78 10,531.75 17,278.53 Parks Operations Maintenance Worker II 1.00 29,636.40 13,828.26 43,464.66 Parks Operations Natural Areas Specialist 1.00 41,631.43 15,577.10 57,208.53 TOTAL GENERAL FUND 15.00 547,672.88 258,363.53 806,040.41 Network and Internet Support Network Engineer 1.00 65,781.61 19,066.61 84,848.22 Phone Communications Voice Technician 1.00 42,381.44 15,683.19 58,064.63 TOTAL OTHER FUNDS 2.00 108,163.05 34,749.80 142,912.85 GRAND TOTAL - NOT RECOMMENDED IN FY2004: 17.00 655,835.93 293,113.33 948,953.26 TOTAL OF ALL NEW POSITION REQUESTS FOR FY2004: 22.50 823,308.05 369,716.53 1,193,028.58 -35- - 36 - GENERAL FUND PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 F¥03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 9,055,167 10,471,266 11,401,016 10,873,295 10~271,881 Property Taxes 15,502,985 15,398,362 15,670,132 16,132,699 16,399,552 Transit Levy 1,815,606 1,805,169 1,837,070 1,891,326 1,922,624 Library Levy 516 016 513,048 522,115 537,535 546,430 Tort Levy 393 945 410,286 470,754 534,210 598,159 Monies & Credits Tax 30 605 29,000 29,000 29,000 29,000 Military Credits 11 639 10,450 11,639 11,639 11,639 Personal Property Replacement 306 716 290,928 290,928 290,928 290,928 Licenses & Permits 109 358 90,395 100,705 100,705 100,705 Building Permits & Inspections 731 575 626,231 803,470 826,790 850,770 Housing Permits & Inspections 155 498 224,830 235,830 247,600 255,600 Cemetery Fees & Charges 107 217 35,000 65,000 65,000 65,000 Magistrates Court Fines & Fees 290 709 254,500 289,500 289,500 289,500 Parking Fines 508 776 475,000 500,000 500,000 500,000 Charges For Services 6,704 4,075 5,275 5,275 4,800 Recreation Fees 721,684 856,208 895,653 897,640 894,536 Senior Center Fees 5,905 6,000 57,000 58,700 60,400 Police Services 138,566 64,750 73,018 84,075 75,161 University Fire Contract 1,003,607 1,101,480 1,162,835 1,225,199 1,272,185 Animal Control Services 119,080 102,762 133,470 135,666 121,925 Bldg & Development Fees 49,576 34,500 34,500 34,500 34,500 Sdwlk/Str Rep/maint 0 0 25,000 25,000 25,000 Library Services 294,939 288,947 276,309 286,148 291,625 Fees Contracted Services 280,203 287,783 298,637 307,245 320,715 Admin Expense Chargeback 1,242,485 1,342,180 1,344,247 1,383,245 1,409,710 County Senior Center Support 141,410 100,000 75,000 75,000 75,000 Bus Fares 0 606,850 647,300 647,300 647,300 Univ. Heights Transit 28E 0 29,700 28,096 28,658 29,231 Gas / Elec. Use Tax 390,315 417,078 400,000 400,000 400,000 State Population Allocation 595,138 596,125 596,125 596,125 596,125 Bank Franchise Tax 117,073 97,000 95,000 95,000 95,000 Other State Grants 107,274 110,500 101,500 56,500 56,500 Hotel/Motel Tax 548,392 515,000 550,000 550,000 550,000 Library Open Access 37,397 34,615 34,000 34,000 34,000 Federal Transit Assist. 0 348,793 358,000 350,000 350,000 Federal Crime Grant 48,682 0 0 0 0 State Transit Assist. 0 270,128 270,128 270,128 270,128 Interest Income 593,197 375,000 375,000 350,000 325,000 Miscellaneous Revenue 131,627 81,230 78,420 78,420 77,620 Sale of Land 256,851 400,000 300,000 300,000 0 Loan Repayments 100,369 100,000 100,000 100,000 0 City Attorney Chargeback 77,656 73,125 73,125 73,125 73,000 Pass Through Grants/UI/RR 56,707 0 0 0 0 Transfer from Road Use Tax 3,099,641 3,053,966 3,055,057 3,104,171 3,195,544 Transfer: Employee Benefits 4,795,359 5,813,560 6,671,937 7,234,597 7,563,771 Transfer:Emergency Levy 527,389 525,202 534,400 550,006 559,088 Transfer from Parking Fund 370,765 200,000 227,200 290,500 350,000 Transfer from Broadband Fund 0 32,500 32,500 32,500 32,500 Transfer From Reserves 200,000 203,988 201,535 200,000 200,000 Miscellaneous Transfer 12,169 583,215 0 0 0 G.O. Bonds for Capital Outlay 0 1,470,448 500,000 317,400 250,000 Total Receipts 36,550,805 40,289,887 40,436,410 41,633,055 42,100,271 Personal Services 23,204,326 27,232,796 28,928,155 30,465,094 31,798,331 Commodities 1,058,233 1,914,462 1,737,232 1,771,993 1,807,406 Services And Charges 5,949,404 7,674,724 7,940,398 7,884,612 8,232~834 Capital Outlay 1,429,319 1,555,842 1,274,200 979,730 990,475 Transfers 3,493,424 881,065 834,146 833,040 838,061 Contingency 0 101,248 250,000 300,000 300,000 Total Expenditures 35,134,706 39,360,137 40,964,131 42,234,469 43,967,107 Ending Balance 10,471,266 11,401,016 10,873,295 10,271,881 8,405,045 -37- CITY OF IOWA CITY GENERAL FUND EXPENDITURES SLrMMARY BY DIVISION PROPOSED BUDGET FOR FY04 FY06 FY02 FY03 FY04 FY05 FY06 ACTIVITY ACTUAL BUDGET PROPOSED PROJECTION PROJECTION City Council 110 598 116 512 162 045 115 096 118 258 City Clerk 378 062 343 471 395 633 362 210 425 742 City Attorney 491 419 536 277 556 959 581 691 806 038 City Manager 421 482 456 091 462 765 471 586 498 072 Human Relations 374 481 418 152 433 759 449 315 464 485 Finance Dept. Administration 303 654 355 235 340 013 354 388 368 241 Accounting & Reporting 529 255 532 927 574 115 597 146 817 740 Central Procurement 217 613 232 313 248 879 258 508 269 140 Treasury 815 883 893 561 932 726 965 199 1,000,003 Document Services 252 168 271 334 263 663 289 331 285,303. Risk Management 0 385 332 481 823 546 586 612,005 Government Buildings 378,214 450 474 421 168 446 599 455,421 Human Rights Activities 192,371 212 298 220 805 229 937 238,840 Non-operational Admin. 3,710,776 1,311,024 1,351,660 1,385 026 1,399,207 Pcd Dept. Administration 196,135 215,331 226,562 229 131 238 647 Urban Planning 298,988 398,502 381,863 398 297 413 915 Neigborhood Services 102,590 133,142 112,904 117 037 120 870 Public Art 3,299 4,333 4,346 4,381 4 417 Comm. Dev.-non Grant Activity 61,349 21,307 57,059 59,946 62 531 Economic Development 136,823 169,641 112,464 114,282 116 052 Engineering 667,260 775,986 862,571 902,218 938 378 Public Works 252,179 194,095 204,542 214,305 223 558 Cbd Maintenance 339,571 405,339 392,164 405,667 418 228 Energy Conservation 6,728 29,485 33,011 34,712 36 253 Police Protection 7,142,405 7,691,113 8,201,491 8,506,322 8,891,630 Fire Protection 4,283,790 4,588,538 4,915,273 5,128,422 5,358,997 Shelter Operations & Admin 390,866 439,572 452,892 460,127 477,402 Deer Control 99,348 0 100,000 0 100,000 His Department Administration 307,392 302,299 325,026 337,907 349,989 Building Inspection 474,221 499,271 525,560 549 868 872,235 Housing Inspections 253,585 273,257 294,835 303 403 315,523 Traffic Engineering 1,188,866 1,148,229 1,040,631 1,072 497 1,102,799 Streets Maintenance 1,942,560 2,349,935 2,400,591 2,448 637 2,529,411 Forestry Operations 283,259 319,060 315,818 327 574 338,385 Cemetery 278,565 308,589 331,293 305 171 310,795 Recreation 2,436,710 2,732,066 2,650,890 2,711 015 2,721,779 Parks 1,253,581 1,315,099 1,323,544 1,358 505 1,403,318 Library 3,571,402 3,755,357 3,993,972 4,144 148 4,321,406 Library Special Revenues 86,885 112,554 80,516 83 105 85,657 Parks & Rec Dept. Admin. 188,274 195,672 206,716 216 251 225,265 Senior Center 712,299 734,786 677,029 695 313 716,703 * Transit 0 3,732,578 3,894,555 4,053 610 4,214,499 GR3~ND TOTAL 35,134,706 39,360,137 40,964,131 42,234,469 43,967,107 Transit became part of the General Fund in FY03. It was an enterprise fund in FY02. - 38 - General Fund Expenditures by Division FY2004 $40,964,131 Housing & Building Traffic Inspection 3% Engineering 3% Streets 6% Animal Care and Adoption 1% Senior Center 2% Public Works & /~ Administration Engineering Admin~ / 5% 3% / Finance ~, / Department / 7% ! Planning & Non-operational Community Administration Development 3% 2% - 39- - 40 - CITY COUNCIL PROPOSED BUDGET FOR FY04 - FY06 F¥04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 48,272 47,625 46,604 48,702 50,893 Commodities 2,988 3,038 3,911 3,988 4,066 Services And Charges 58,740 62,849 111,530 62,406 63,299 Capital Outlay 598 3,000 0 0 Total 110,598 116,512 ~ 115,096 118,258 - - FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 CITY COUNCIL 6.00 6.00 MAYOR 1.0© 1.00 7,00 7.00 0 CITY CLERK PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 232,947 246,519 262,674 276,027 288,383 Commodities 1,561 1,887 1,728 1,763 1,798 Services And Charges 130,323 95,065 131,231 84,420 135,561 Capital Outlay 13,231 0 0 0 0 Total 378,062 343,471 ~ 362,210 425,742 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 LICENSE SPECIALIST 1.00 1.00 DEPUTY CITY CLERK 1.00 1.00 CITY CLERK 1.00 1.00 4.00 4.00 0 -41 - CITY ATTORNEY PROPOSED BUDGET FOR FY04 - FY06 FY04 F¥02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 438,810 471,333 499,050 523,814 547,462 Commodities 5,842 7,802 6,105 6,227 6,351 Services And Charges 44,396 52,142 51,104 51,650 52,225 Capital Outlay 2,371 5,000 700 0 0 Total 491,419 536,277 556,959 581,691 606,038 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADMINISTRATIVE SECRETARY 1.00 1.00 1 Chair, Task 700 LEGAL ASSISTANT 1.00 1.00 ASST CITY ATTORNEY 3.00 3.00 FIRST ASST CITY ATTORNEY 1.00 1.00 CITY ATTORNEY .60 .60 6.60 6.60 700 CITY MANAGER PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 347,945 361,535 380,742 398,060 415, 035 Commodities 3,897 4,988 4,429 4,517 4,606 Services And Charges 69,431 89,568 77,594 69,009 78,431 Capital Outlay 209 0 0 0 Total 421,482 456,091 462,765 471,586 498,072 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADM ASSISTANT TO CITY MANAGER 1.00 1.00 ASST CITY MANAGER 1.00 1.00 CITY MANAGER 1.00 1.00 3.00 3.00 0 - 42 - HUMAN RELATIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 231,558 247,506 270,107 283,929 296,778 Commodities 9,019 21,755 22,995 23,454 23,922 Services And Charges 128,706 142,019 140,657 141,932 143,755 Capital Outlay 5,198 6,872 0 0 0 Total 374,481 418,152 433,759 449,315 464,455 -- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 PERSONNEL ASSISTANT 2.00 2.00 PERSONNEL GENERALIST 1.00 1.00 PERSONNEL ADMINISTRATOR 1.00 1.00 4.00 4.00 0 FINANCE DEPT. ADMINISTRATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 235,655 266,046 270,698 284,002 296,762 Commodities 2,019 2,309 2,109 2,151 2,195 Services And Charges 65,980 86,880 67,206 68,235 69,284 Total 303,654 355,235 340,013 354,388 368,241 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 MANAGEMENT ASSISTANT 1.00 1.00 BUDGET MANAGEMENT ANALYST 1.00 1.00 ASST FINANCE DIRECTOR .10 .10 FINANCE DIRECTOR 1.00 1.00 ADMINISTRATIVE SECRETARY .32 .32 3.42 3.42 0 - 43 - ACCOUNTING & REPORTING PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 369,318 378,000 409,104 429,820 448,955 Commodities 3,074 2,908 2,759 2,814 2,869 Services And Charges 149,199 150,819 161,352 163,612 165,916 Capital Outlay 7,664 1,200 900 900 0 Total 529,255 532,927 574,115 597,146 617,740 --- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ACCOUNT CLERK ACCTNG 1.00 1.00 1 Chair, Desk 900 SR ACCOUNT CLERK - ACCTNG 1.00 SR ACCOUNTS PAYABLE CLERK 1.00 1.00 SR PAYROLL CLERK 1.00 SR ACCOUNTS RECEIVABLE CLERK 1.00 SR ACCOUNTANT ACCOUNTING 1.00 2.00 ASSISTANT CONTROLLER 1.00 1.00 ASST FINANCE DIRECTOR .55 .55 6.55 6.55 900 CENTRAL PROCUREMENT PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY ~GR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 196,551 208,669 220,146 230,686 241~023 Commodities 1,466 729 1,633 1,666 1,699 Services And Charges 19,596 22,915 25,900 26,156 26,418 Capital Outlay 0 0 1,200 0 0 Total 217,6~ ~ 248,879 258,508 269,140 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 BUYER II 2.00 2.00 1 Fax Machine 1,200 CENTRAL SERVICES ADMINISTRATOR 1.00 1.00 CENTRAL SERVICES INFO CLERK 1.26 1.26 4.26 4.26 1,200 - 44 - TREASURY PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 471,563 500,923 527,730 553,949 578,764 Commodities 5,372 8,946 6,944 7,083 7,224 Services And Charges 337,849 382,492 396,852 403,367 410,015 Capital Outlay 1,099 1,200 1,200 800 4,000 Total 815,883 893,561 932,726 965,199 1,0©0,003 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ACCOUNT CLERK - TREASURY 3.00 3.00 3 Chair, Task 1,200 SR ACCOUNT CLERK - TREASURY 1.00 1.00 CUSTOMER SERVICE REP 3.00 3.00 SR ACCOUNTANT - TREASURY 1.00 1.00 CUSTOMER SERVICE MANAGER 1.00 1.00 CASHIER - TREASURY 1.38 1.38 10.38 10.38 1,200 DOCUMENT SERVICES PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 203,495 212,948 225,077 236,156 246,733 Commodities 6,965 10,960 7,383 7,532 7,682 Services And Charges 36,958 40,311 28,403 28,643 28,888 Capital Outlay 4,750 7,115 2,800 17,000 2,000 Total 252,168 271,334 263,663 289,331 285,303 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 DOCUMENT SPECIALIST 3.00 2~00 1 Chair, Desk 800 SR. DOCUMENT SPECIALIST 1.00 1 Graphics Software 2,000 DOCUMENT SERVICES SUPV 1.00 1.00 4.00 4.00 2,80~ ~4§ - GENERAL FUND RISK MANAGEMENT PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Services And Charges 0 385,332 481,823 546,586 612,005 Total 0 385,332 ~ 546,586 612,005 GOVERNMENT BUILDINGS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 190,932 209,016 218,278 229,598 239,987 Commodities 18,755 24,005 20,336 20,743 21,158 Services And Charges 168,360 208,708 176,554 179,758 183,026 Capital Outlay 0 8,745 6,000 16,500 11,250 Transfers Out 167 0 0 0 0 Total ~ 450,474 421,168 446,599 455,421 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 CUSTODIAN 2.00 2.00 1 Carpet 3,000 M.W. I GOVMT BLDGS 1.00 1.00 1 Interior Painting 3,000 M.W. II - GOVERNMENT BLDNGS 1.00 1.00 SR M.W. - RECREATION .33 .33 CUSTODIAN .63 .63 4.96 4.96 6,000 -46 - HUMAN RIGHTS ACTIVITIES PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 162,219 170,706 182,678 191,446 199,942 Commodities 2,219 3,150 2,460 2,509 2,560 Services And Charges 24,368 38,442 35,667 35,982 36,338 Capital Outlay 3,215 0 0 0 0 Transfers Out 350 0 0 0 0 Total ~ ~ ~ 229,937 238,840 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HUMAN RIGHTS COORDINATOR 1.00 1.00 HUMAN RIGHTS INVESTIGATOR 1.50 1.50 2.50 ~2.50 0 NON-OPERATIONAL ADMIN. PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 PY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Commodities 0 46 0 0 0 Services And Charges 566,787 542,927 572,776 568,007 577,167 Capital Outlay 3,000 91,000 0 0 0 Transfers Out 3,140,989 575,803 528,884 517,019 522,040 Contingency 0 101,248 250,000 300,000 300,000 Total ~ ~ ~ ~ ~,207 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Contingency 250,000 .00 .00 250,000 TRANSFER TO: Civic Center - Other 25,000 Airport Subsidy 183,000 Multi Co Assessmt 23,633 JCCOG-Human Services 56,624 JCCOG-Administration 49,444 Englert Loan Repay 160,783 GF Repay Cable TV/N. Court 30,400 528,884 -47- NON-OPERATIONAL ADMIN. FY2004 FUNDING REQUESTS IDurin FY2003 budget discussions, it was proposed that a portion of Aid to Agencies funding be provided in consideration of the agencies' utility bills from the City. This provides relief to the General Fund by shifting a portion of funding to the affected Enterprise funds of Water, Wastewater and Refuse Operations. Council directed staff to budget $35,000 from these funds, based on a calculation of the agencies' average annual utilities. This provision has allowed FY2002 funding levels to be maintained through FY2003 and FY2004. REQUESTS FOR AID TO AGENCIES Actual Actual Budget Requests: Recommended FY01 FY2002 FY2003 FY2004 FY2004 :Human Services Agencies: 4 C,s*** $ $ $ $ 6,000 $ Arc of Johnson County** 2,000 Big Brothers/Big Sisters 41,011 41,011 41,011 42,241 Broadway Improvement Group 4,123 Crisis Center 40,600 40,600 40,600 41,818 Domestic Violence Program 54,256 54,256 54,256 56,968 Elderly Services Agency* 62,063 62,063 62,063 65,000 Emergency Housing Project 10,000 10,000 14,000 56,000 Free Medical Clinic 6,284 6,284 6,594 6,913 HACAP -Hawkeye Area Community Action P 8,635 8,635 8,635 8,635 ICARE - Iowa Center for Aids Resource 11,000 11,000 9,350 10,935 Jo Co Juvenile Crime Prev/ Youth Dev 1,400 1,400 Jo Co Office of the Red Cross 5,500 5,500 5,500 6,038 Mayor's Youth Employment 43,483 43,483 48,483 47,000 MECCA* 29,962 29,962 29,962 31,460 Neighborhood Centers 62,856 62,856 62,856 72,284 Rape Victim Advocacy 14,850 14,850 12,200 12,810 United Action for Youth* 65,000 65,000 65,000 68,250 Youth Homes** 2,000 Contingency use: 9,000 Community Foundation of Johnson County 2,000 1,000 Red Cross - Liberty Fund 10,365 Subtotal: Human ServicesAgencies $ 46`1,023 $ 469,265 $ 465,5'10 $ 536,352 465,5f0 Less: Direct funding from CDBG (Comm. Development Block Grant) (105,000~ ('105,000 (105,000 (105,000) (105,000) Less: Direct funding from Enterprise Funds for Agencies' Utility Bills (35,000 (35,000 (35,000) (includes Water and Wastewater) General Fund Total for Aid to $ 356,023 $ 364,265 $ 325,510 ]5 396,352 $ 325,510 ~uman Services Agencies: I -48 - NON-OPERATIONAL ADMIN. FY2004 FUNDING REQUESTS FUNDING REQUESTS FOR Actual Actual Budget Requests: Recommended COMMUNITY EVENTS FY01 FY2002 FY2003 FY2004 FY2004 Community Events: ADA Celebration $ $ $ 1,130 $ 1,377 $ Arts Festival 6,695 6,695 6,695 8,000 Devonian Fossil Gorge 20,000 Downtown Association: Friday Night Concert Series 6,438 6,438 6,438 7,000 Saturday Night "Just Jazz" Series 8,600 8,600 8,600 8,600 Holiday Lights 1,734 2,500 Disabilities Awareness Days 258 258 Humanities Iowa 250 Johnson Co Historical Society 4,635 4,635 4,635 5,000 Jazz Festival (June 29-30) 7,500 7,500 7,500 7,500 Jaycees' 4th of July Celeb. 7,500 5,000 5,000 University of Iowa's Week of Welcome 2,000 2,024 2,000 New Funding Requests: Chamber Singers: Bach Festival 2,800 Eagles' Flight Inc: Healthy Me Health Fare and Unsung Heroes 5,000 Englert Civic Theatre Group: Englert Night Out 5,000 Englert Road Race 2,500 Extend the Dream Foundation: Uptown Bill's Labor Day Fair & Flea Mrkt 3,515 Iowa Children's Museum: ICM for Everyone 5,000 Johnson Co Restorative Justice Task Force: Look Who's Coming to Dinner 1,500 Kidneeds': Chili Dog Fair 4,000 Mud River Music Coop Local Music Festival 5,115 Neighborhood Council: Movies in the Park 5,000 Old Capitol Rowing Club & IA Men's Rowing: Iowa Sprints 60,000 PATV: Iowa City Promenade 1,280 Prairie Voices Productions: Iowa Women's Music Festival 750 Tack-FU Productions: True School '03 10,000 Subtotal: Community Events 63,876 42,884 41,998 151,437 41,998 City Sponsored Community Events: Ali-IA New Horizons Band Concert 250 258 258 258 Community Spirit Banners 4,437 7,500 Irving B. Weber Day 15,624 3,353 5,150 5,150 5,150 Tower Place Dedication Ceremony 5,472 Contingency 1,000 4,916 5,000 5,000 Subtotal: City Sponsored Community Events 20,311 9,825 17,824 10,400 10,408 General Fund Total for Community Event Funding: $ 84,187 $ 52,709 $ 59,822 $ 161,845 52,406 and CommunityEvents $ 440,210 $ 416,974 $ 385,332 $ 550,197 $ 377,916 -49 - - 50 - PCD DEPT. ADMINISTRATION PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 196,132 215,331 226,562 229,131 238,647 Miscellaneous Revenue 3 0 0 0 0 Total 196,135 215,331 ~ 229,131 238,647 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 178,144 195,936 200,011 209,668 219,005 Commodities 946 2,165 1,669 1,702 1,736 Services And Charges 15,205 13,816 17,618 17,761 17,906 Capital Outlay 1,840 3,414 7,264 0 0 Total 196,135 215,331 --~ 229,131 238,647 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ENGINEERING TECHNICIAN .50 .50 8 Chair, Side 1,040 ADMINISTRATIVE SECRETARY .55 .55 6 File, Lateral with overhead 4,324 PCD DIRECTOR 1.00 1.00 1 Table, Conference 900 CLERICAL ASSIST - PCD .50 .50 1 Scanner - PC 1,000 2.55 2.55 7,264 URBAN PLANNING PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 262,048 374,552 355,163 371,597 387,215 Building & Develop. Fees 35,794 23,000 26,000 26,000 26,000 Miscellaneous Revenue 1,146 950 700 700 700 Total 298,988 398,502 381,863 398,297 413,915 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 231,953 301,744 318,952 334,733 349,684 Commodities 3,030 2,946 3,166 3,229 3,293 Services And Charges 63,033 93,812 59,745 60,335 60,938 Capital Outlay 972 0 0 0 0 Total 298,988 398,502 ~ 398,297 413,915 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASSOCIATE PLANNER 2.50 2.50 SENIOR PLANNER 1.00 1.00 3.50 3.50 0 NEIGBORHOOD SERVICES PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 102,590 125,642 105,404 109,537 113,370 Road Use Tax 0 7,500 7,500 7,500 7,500 Total 102,590 133,142 112,904 117,037 120,670 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 68,248 69,670 74,264 78,009 81,446 Commodities 2,217 320 569 580 591 Services And Charges 23,710 14,524 23,071 23,448 23,833 Capital Outlay 3,415 48,628 15,000 15,000 15,000 Transfers Out 5,000 0 0 0 0 Total 102,590 133,142 ~ 117,037 120,870 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASSOCIATE PLA_RrNER 1.00 1.00 1 Prog. to Imprv. Neighborhood 15,000 1.00 1.00 15,000 PUBLIC ART PROPOSED BUDGET FOR FY04 - FY06 FY04 F¥02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 3,299 4,333 4,346 4,381 4,417 Total 3,299 4,333 4,346 4,381 4,417 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 107 2,046 0 0 0 Commodities 54 131 50 52 54 Services And Charges 3,138 2,156 4,296 4,329 4,363 Total 3,299 4,333 4,346 4,381 4,417 - 52 - C01~4. DEV.-NON GRANT ACTIVITY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 60,980 21,307 57,059 59,946 62,531 Loan Repayments 369 0 0 0 0 Total 61,349 21,307 57,059 59,946 62,531 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 52,017 17,477 52,959 55,794 58,327 Commodities 169 333 276 282 288 Services And Charges 6,163 3,497 3,824 3,870 3,916 Capital Outlay 3,000 0 0 0 Total 61,349 21,307 57,059 59,946 62,531 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HOUSING REHAB SPECIALIST .20 .80 PROGRAM ASSISTANT .10 .10 .30 .90 0 ECONOMIC DEVELOPMENT PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 136,589 169,391 112,214 114, 032 115,802 Miscellaneous Revenue 234 250 250 250 250 Total 136,823 169,641 112,464 114,282 116,052 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 70,980 78,639 34,636 36,138 37,587 Commodities 538 1,418 1,206 1,232 1,258 Services And Charges 65,305 89,584 76,622 76,912 77,207 Total 136,823 169,641 ~ 114,282 116,052 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASSOCIATE PLANNER 1.00 COMMUNITY DEVELOPMENT COORD .25 1.00 .25 0 - 53- PUBLIC WORKS PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 52,385 47,333 53,154 58,375 64,509 Admin Expense Chargeback 143,087 146,762 151,388 155,930 159,049 Pass Through Grants/UI/RR 56,707 0 0 0 0 Total 252,179 194,095 ~542,542 214,305 223,558 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 180,088 185,859 194,004 203,682 212,849 Commodities 182 376 700 714 728 Services And Charges 71,909 7,860 9,838 9,909 9,981 Capital Outlay 0 0 0 0 0 Total 252,179 194,095 204,542 214,305 223,558 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADMINISTRATIVE SECRETARY 1.00 1.00 PUBLIC WORKS DIRECTOR 1.00 1.00 2.00 2.00 0 - 54 - ENGINEERING PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 651,239 749,011 842,596 882,243 919,278 Bldg Permits & Inspect 7,374 14,000 10,000 10,000 10,000 Charges For Services 230 275 275 275 0 Building & Develop. Fees 7,671 11,500 8,500 8,500 8,500 Miscellaneous Revenue 746 1,200 1,200 1,200 600 Total 667,260 ~ ~ 902,218 938,378 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 557,433 630,118 733,318 771,493 806,146 Commodities 8,411 13,369 12,804 13,061 13,322 Services And Charges 91,133 114,399 116,449 117,664 118,910 Capital Outlay 10,283 18,100 0 0 0 Total 667,260 775,986 862,571 902,218 938,378 -- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 CLERK/TYPIST - ENGINEERING 1.00 1.00 ENGINEERING TECHNICIAN .10 .10 SR ENGINEERING TECH 1.00 1.00 CONSTRUCTION INSPECTOR II 2.00 2.00 UTILITIES TECHNICIAN 1.00 1.00 SURVEY PARTY CHIEF 1.00 1.00 SR CONSTRUCTION INSPECTOR 1.00 1.00 CIVIL ENGINEER 2.00 2.00 ARCHITECTURAL SERV/ENERGY COOR .50 .50 SR ENGINEER 3.00 3.00 CITY ENGINEER 1.00 1.00 13.60 13.60 0 - 55 - CBD MAINTENANCE PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 335,457 401,824 388,164 401,667 414,226 Licenses & Permits 4,010 3,515 4,000 4,000 4,000 Miscellaneous Transfer 104 0 0 0 0 Total 339,571 405,339 392,164 405,667 418,228 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 239,714 245,163 257,673 268,771 279,380 Commodities 14,169 22,968 23,164 23,627 24,097 Services And Charges 71,874 86,661 86,482 87,572 88,685 Capital Outlay 10,034 50,547 24,845 25,697 26,066 Transfers Out 3,780 0 0 0 0 Total 339,571 405,339 392,164 405,667 418,228 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 10 Trash Receptacles 8,720 5 Ash/Cigarette Urn 2,395 15 Tree / Shrub Replacements 3,000 10 Liner - Trash Receptacle 730 M.W.II - CBD 2.00 2.00 3 C.B.D. Plaza Fixtures 5,000 SR M.W. CBD 1.00 1.00 15 Surface Repairs 5,000 3.00 3.00 24,845 ENERGY CONSERVATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 6,728 29,485 33,011 34,712 36,253 Total 6,728 29,485 33,011 34,712 36,253 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 6,299 28,550 31,824 33,512 35,040 Commodities 0 150 150 153 156 Services Amd Charges 429 785 1,037 1,047 1,057 Total 6,728 29,485 ~ 34,712 36,253 -- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ~RCHITECTURAL SERV/ENERGY COOR .50 .50 .50 .50 0 TRAFFIC ENGINEERING PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 0 237,070 91,783 98,870 103,602 Charges For Services 615 0 0 0 0 Miscellaneous Revenue 50,283 500 4,500 4,500 4,500 Road Use Tax 1,137,971 910,659 944,348 969,127 994,697 Total 1,188,869 1,148,229 1,040,631 1,072,497 1,102,799 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 380,688 366,504 385,265 404,900 422,728 Commodities 163,828 278,850 171,451 174,883 178,380 Services And Charges 488,731 485,279 483,915 492,714 501,691 Capital Outlay 155,619 17,596 0 0 Total 1,188,866 1,148,229 ~ 1,072,497 1,102,799 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 SR CLERK/TYPIST STREETS .50 .50 M.W. II - STREETS 1.50 1.50 ELECTRICIAN 2.00 2.00 ELECTRONICS TECH/TRAFFIC ENG 1.00 1.00 ASST SUPT STREETS/SOLID WASTE .50 .50 STREETS & WATER DIST SUPT .15 .15 5.65 5.65 0 - 57 ~ STREETS MAINTENANCE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 0 259,128 327,172 353,623 371,464 Charges For Services 25 0 0 0 0 Building & Develop. Fees 6,111 0 0 0 0 Miscellaneous Revenue 21,759 5,000 25,000 25,000 25,000 Road Use Tax 1,914,670 2,085,807 2,048,419 2,070,014 2,132,947 Total 1,942,565 2,349,935 2, 0~,591 2,448,637 2~529,411 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 1,145,289 1,461,736 1,485,851 1,560,469 1,628,565 Commodities 142,539 219,897 204,478 208,568 212,738 Services And Charges 580,133 648,902 631,262 639,599 648,108 Capital Outlay 74,599 19,400 79,000 40,001 40,000 Total 1,942,560 2,349,935 ~ 2,448,637 2,529,411 - FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I STREETS 7.00 7.00 1 Curb, Gutter and Brick Repai 10,000 SR CLERK/TYPIST - STREETS .50 .50 1 Sidewalk Replacement 60,000 M.W. II - STREETS 4.50 4.50 2 Leaf Box 9,000 M.W. III - STREETS 7.00 7.00 SR M.W. - STREETS 2.00 2.00 ASST SUPT STREETS/SOLID WASTE .50 .50 STREETS & WATER DIST SUPT .50 .50 22.00 22.00 79,000 - 58 - FORESTRY OPERATIONS PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 231,384 269,060 261,028 270,044 277,985 State Grants 4,000 0 0 0 0 Miscellaneous Revenue 875 0 0 0 0 Road Use Tax 47,000 50,000 54,790 57,530 60,400 Total 283,259 319,060 ~ 327,574 338,385 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 195,040 203,436 215,582 226,083 235,614 Commodities 4,260 3,705 4,176 4,260 4,344 Services And Charges 78,877 90,269 86,560 87,731 88,927 Capital Outlay 5,082 21,650 9,500 9,500 9,500 Total 283,259 319,060 ~ 327,574 338,385 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I - FORESTRY 1.00 1.00 20 Trees 7,000 M.W. II - FORESTRY 1.00 1.00 99 Tree Seedlings 2,500 SR MW - FORESTRY 1.00 1.00 3.00 3.00 9,500 CEMETERY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY 02 FY 03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 171,348 273,589 266,293 240,171 245,795 Cemetery Fees & Charges 107,217 35,000 65,000 65,000 65,000 Total 278,565 308,589 ~ 305,171 310,795 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 198,125 213,014 222,596 222,906 232,331 Commodities 11,902 13,322 13,380 13,649 13,925 Services ~ld Charges 37,971 62,370 61,887 62,337 62,797 Capital Outlay 30,567 19,883 33,430 6,279 1,742 Total 278,565 308,589 ~ 305,171 310,795 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Micro Computer - See #9342 19,250 1 CD Rom Read/Write (CDRW) 100 M.W. II - CEMETERY 1.00 1.00 1 ADA Accessibility Improvemen 7,000 M.W. III - CEMETERY 1.00 1.00 11 Tree / Shrub Replacements 1,580 SR M.W. - CEMETERY 1.00 1 Mower Deck 2,000 1.00 1 Workstation 3,500 3.00 3.00 33,430 MASS TRANSIT OPERATIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 0 621,938 703,961 816,198 945,216 Transit Levy 0 1,805,169 1,837,070 1,891,326 1,922,624 Charges For Services 23 0 0 0 0 Bus Fares 655,174 606,850 647,300 647,300 647,300 Local Governmntl Agencies 26,294 0 0 0 0 Univ. Heights Transit 28E 0 29,700 28,096 28,658 29,231 State Grants 301,416 0 0 0 0 Federal Grants 372,209 0 0 0 0 Federal Grants 7,736 0 0 0 0 Federal Transit Assist. 0 348,793 358,000 350,000 350,000 State Transit Assist. 0 270,128 270,128 270,128 270,128 Interest Income 34,606 0 0 0 0 Equipment Rental 35,436 0 0 0 0 Miscellaneous Revenue 1,667 50,000 50,000 50,000 50,000 Transfer: Transit Levy 1,815,606 0 0 0 0 Transfer: General Levy 330,000 0 0 0 0 Total 3,580,167 3,732,578 3,894,555 4,053,610 4,214,499 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 2,320,720 2,443,744 2,538,363 2,667,779 2,787,689 Commodities 352,511 440,111 423,253 431,718 440,353 Services And Charges 771,112 841,223 922,939 954,113 986,457 Capital Outlay 61,806 7,500 10,000 0 0 Transfers Out 359,'845 0 0 0 0 Total 3,865,994 3,732,578 ~ 4,053,610 4,214,499 - FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 MW I - TRANSIT BLDG MNT 1.00 1.00 1 Coin Counter 10,000 ACCOUNT CLERK TRANSIT 1.00 1.00 M.W. II - TRANSIT 1.00 1.00 MASS TPJLNSIT OPERATOR 19~00 19.00 PARTS/DATA ENTRY CLERK 1.00 1.00 BODY REPAIR MECHANIC 1.00 1.00 MECHANIC II - TRANSIT 2.00 2.00 SR MW - PARKING & TR3LNSIT .50 .50 MECHAi~IC III - EQUIPMENT (DAY) 1.00 1.00 SR MECHANIC 1.00 MECHANIC III - TRANSIT 1.00 TRANSIT OPERATIONS SUPV 3.00 3.00 TPu%NSIT M3LNAGER 1.00 1.00 PARKING A-ND TRANSIT DIRECTOR .50 .50 M.W. I TRANSIT FACILITY .50 .50 M.W. I - TR3LNSIT 2.25 2.25 MASS TRANSIT OPERATOR 12.75 12.75 48.50 48.50 10,000 - 60 - TRANSIT REPLACEMENT RESERVE PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 91,434 91,434 91,434 Other State Grants 0 44,621 0 0 0 Miscellaneous Transfer 0 260,966 0 0 0 Total Receipts 0 305,587 0 0 Capital Outlay 0 55,776 0 0 0 Transfers 0 158,377 0 0 0 Total Expenditures 0 214,153 0 0 0 Ending Balance 0 91,434 91,434 91,434 91,434 - 62 - POLICE PROTECTION E~RY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTI~TE BUDGET PROJECTION PROJECTION Property Tax 5,988,190 6,627,096 6,942,193 7,187,669 7,545,707 Police Services 138,566 64,750 73,018 84,075 75,161 State Grants 103,274 110,060 100,000 55,000 55,000 Hotel/Motel Tax 274,196 257,500 275,000 275,000 275,000 Federal Crime Grant 48,682 0 0 0 0 Transfer: Empl Benefits 589,497 631,707 811,280 904,578 940,762 Total 7,142,405 7,691,113 ~ 8,506,322 8,891,630 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 6,149,524 6,499,151 7,033,044 7,440,421 7,768,909 Commodities 161,478 241,995 210,147 214,354 218,639 Services And Charges 561,351 678,017 673,014 665,824 673,800 Capital Outlay 265,852 271,950 285,286 185,723 230,282 Transfers Out 4,200 0 0 0 0 Total 7,142,405 7,691,113 ~ ~ 8,891,630 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 6 Cages for Squad Cars 3,942 POLICE RECORDS CLERK 2.00 2.00 6 Police Squads 133,380 SR POLICE RECORDS CLERK 2.00 2.00 1 Unmarked police vehicles 21,420 COMMUNITY SERVICE OFFICER 5.00 5.00 2 Vehicle, 4 x 4 52,000 EMERGENCY COMM DISPATCHER 9.00 9.00 6 Squad Car Rear Seats - Plast 2,934 ~dDMINISTRATIVE SECRETARY 1.00 1.00 15 Radios, Portable 34,500 RECORDS SUPERVISOR 1.00 1.00 5 Bicycle(s) 3,750 EMERGENCY COMMUNICATIONS SUPER 1.00 1.00 1 Cages, Animal 2,610 COMPUTER SYST ANALYST - POLICE 1.00 1.00 1 Ladder, Assault 475 POLICE SERGEANT 9.00 9.00 25 Tactical Lights 3,300 POLICE LIEUTENANT 4.00 4.00 1 Transmitter 1,500 POLICE CAPTAIN 2.00 2.00 4 Chair, Side 1,300 POLICE CHIEF 1.00 1.00 9 Chair, Task 6,125 POLICE OFFICER 58.00 58.00 3 Workstation 11,850 EMERGENCY COMM DISPATCHER 1.25 1.25 2 PC 6,200 97.25 97.25 285,286 - 63 - POLICE DEPARTMENT ADMIN. PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIPL~TE BUDGET PROJECTION PROJECTION Property Tax 381,533 485,994 514,592 515,906 536,743 Transfer: Empl Benefits 23,120 24,288 31,462 35,080 36,483 Total 404,653 510,282 546,054 550,986 573,226 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 350,088 432,609 467,202 492,136 513,506 Commodities 6,360 14,557 15,335 15,643 15,957 Services And Charges 41,872 62,264 57,667 43,207 43,763 Capital Outlay 6,333 852 5,850 0 0 Total 404,653 510,282 546,054 550,986 573,226 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADMINISTRATIVE SECRETARY 1.00 1.00 1 Workstation 5,850 COMPUTER SYST ANALYST POLICE 1.00 1.00 POLICE SERGE;~NT 1.00 1.00 POLICE CAPTAIN 1.00 1.00 POLICE CHIEF 1.00 1.00 5.00 5.00 5,850 - 64 - POLICE PATROL PROPOSED BUDGET FOR F¥04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 3,756,977 4,112,923 4,440,053 4,565,281 4,820,207 Police Services 128,924 58,200 54,718 65,775 56,861 State Grants 54,563 62,060 55,000 55,000 55,000 Hotel/Motel Tax 274,196 257,500 275,000 275,000 275,000 Federal Crime Grant 48,682 0 0 0 0 Transfer: Empl Benefits 474,271 497,373 649,903 724,642 753,628 Total 4,737,613 4,988,056 ~ 5,685,698 5,960,696 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 4,185,385 4,313,246 4,741,281 5,023,944 5,246,535 Commodities 123,518 195,752 169,407 172,797 176,249 Services And Charges 225,423 252,526 302,675 306,329 310,060 Capital Outlay 203,287 226,532 261,311 182,628 227,852 Total 4,737,613 4,988,056 ~ 5,685,698 5,960,696 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Ladder, Assault 475 1 Cages, Animal 2,610 5 Bicycle(s) 3,750 6 Cages for Squad Cars 3,942 2 Chair, Task 1,700 4 Chair, Side 1,300 25 Tactical Lights 3,300 COMMUNITY SERVICE OFFICER 5.00 5.00 6 Police Squads 133,380 POLICE SERGEANT 6.00 6.00 1 Unmarked police vehicles 21,420 POLICE LIEUTENANT 3.00 3.00 2 Vehicle, 4 x 4 52,000 POLICE CAPTAIN 1.00 1.00 6 Squad Car Rear Seats - Plast 2,934 POLICE OFFICER 49.00 50.00 15 Radios, Portable 34,500 64.00 65.00 261,311 CRIMINAL INVESTIGATION PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 561,837 587,773 626,922 701,548 730,651 State Grants 48,711 48,000 45,000 0 0 Transfer: Empl Benefits 76,648 82,119 104,727 116,771 121,442 Total 687,196 717,892 776,649 818,319 852,093 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 642,157 674,445 716,312 758,978 792,238 Commodities 4,619 1,958 5,206 5,309 5,415 Services And Charges 34,955 40,573 53,631 54,032 54,440 Capital Outlay 5,465 916 1,500 0 0 Total 687,196 717,892 ~ 818,319 852,093 --- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 POLICE SERGEANT 1.00 1.00 1 Transmitter 1,500 POLICE LIEUTENANT 1.00 1 . 00 POLICE OFFICER 7.00 7.00 9.00 9.00 1,500 RECORDS ~ IDENTIFICATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 414,528 486, 038 470,709 475,762 492,918 Police Services 8,871 6,550 18,300 18,300 18,300 Transfer: Empl Benefits 10,707 11,485 14,770 16,469 17,128 Total 434,106 504,073 503,779 510,531 528,346 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 306,389 323,100 341,062 359,583 375,600 Commodities 9,540 10,618 5,090 5,191 5,294 Services And Charges 113,766 133,755 142,767 144,427 146,122 Capital Outlay 4,411 36,600 14,860 1,330 1,330 Total 434,106 504,073 503,779 510,531 528,346 - FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 POLICE RECORDS CLERK 2.00 2.00 4 Chair, Task 2,660 SR POLICE RECORDS CLERK 2.00 2.00 2 Workstation 6,000 POLICE SERGEANT 1.00 1.00 2 PC 6,200 RECORDS SUPERVISOR 1.00 1.00 6.00 --~ 14,860 COMI~I3NITY SERVICES BUREAU PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 103,917 185,475 133,814 138,916 143,110 Police Services 745 0 0 0 0 Transfer: Empl Benefits 4,751 16,442 10,418 11,616 12,081 Total 109,413 201,917 144,232 150,532 155,191 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 95,134 177,667 126,238 132,297 137,376 Commodities 8,524 12,066 9,565 9,757 9,953 Services And Charges 5,755 6,234 7,764 7,813 7,862 Capital Outlay 0 5,950 665 665 0 Total 109,413 201,917 ~ 150,532 155,191 - FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 POLICE OFFICER 2.00 1.00 1 Chair, Task 665 2.00 1.00 665 EMERGENCY COMMUNICATIONS CTR. PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 769,398 768, 893 756,103 790,256 822,078 Police Services 26 0 0 0 0 Total 769,424 768,893 756,103 790,256 822,078 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 570,371 578,084 640,949 673,483 703,854 Commodities 8,917 7,044 5,544 5,657 5,771 Services And Charges 139,580 182,665 108,510 110,016 111,553 Capital Outlay 46,356 1,100 1,100 1,100 1,100 Transfers Out 4,200 0 0 0 0 Total 769,424 768,893 756,103 790,256 822,078 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 EMERGENCY COMM DISPATCHER 9.00 9.00 2 Chair, Task 1,100 EMERGENCY COMMI/NICATIONS SUPER 1.00 1.00 EMERGENCY COMM DISPATCHER 1.25 1.25 11.25 11.25 1,100 - 67 - A/~IMAL CARE & ADOPTION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 271,586 336,810 319,422 324,461 355,477 Animal Control Services 119,080 102,762 133,470 135,666 121,925 Total 390,666 439,572 52~,892 460,127 477,402 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 288,121 303,712 323,088 339,465 354,630 Commodities 27,819 34,122 45,996 46,916 47,852 Services Aiqd Charges 65,444 64,350 71,288 72,426 73,600 Capital Outlay 9,282 37,388 12,520 1,320 1,320 Total 390,666 439,572 ~ 460~127 477,402 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 KENNEL ASSISTANT 2.00 2.00 1 Washer/Dryer 3,520 ~_~IMAL CONTROL OFFICER 3.00 3.00 16 Cages, Animal 8,000 ANIMAL CONTROL SUPERVISOR 1.00 1.00 1 Scale, Animal 1,000 6.00 ~ 6.00 12~520 DEER CONTROL PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 99,348 0 100,000 0 100,000 Total 99,348 0 100,00U 0 100,000 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 2,298 0 0 0 0 Commodities 1,913 0 0 0 0 Services And Charges 95,137 0 100,000 0 100,000 Total 99,348 0 100,000 0 100,000 ~ 68 - FIRE PROTECTION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 2,835,501 3,021,658 3,156,281 3,239,301 3,396,809 Charges For Services 4,546 2,600 3,800 3,800 3,600 University Fire Contract 1,003,607 1,101,480 1,162,835 1,225,199 1,272,185 Miscellaneous Revenue 18,132 14,870 18,608 20,391 21,083 Transfer: Empl Benefits 422,004 447,930 573,749 639,731 665,320 Total 4,283,790 ~,588,538 4,915,273 5,128,422 5,358,997 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 3,708,384 3,912,583 4,195,113 4,445,116 4,639,574 Commodities 116,247 139,497 136,985 139,727 142,519 Services And Charges 323,713 384,995 409,386 410,190 416,115 Capital Outlay 84,422 99,374 121,700 81,300 108,700 Transfers Out 51,024 52,089 52,089 52,089 52,089 Total 4,~83,790 ~588,538 ~ 5,128,422 5,358,99~ -- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Camera, Digital 800 2 Valve Operating Equipment 2,200 2 PC 5,000 1 Refrigerator 750 12 Fire Gear Racks 1,800 3 Chair, Side 1,000 1 Tactical Lights 1,700 3 Cold Water Rescue Gear, Fire 1,500 1 Camera, Thermal Imaging 20,000 3 Fire Training Equipment 3,000 3 Rescue Extrication Equip. 5,500 2 Physical Fitness Equipment 6,000 1 Weather Alert Siren 20,000 3 Training Films/Videos 1,000 1 Dishwasher 600 1 Stove 1,000 1 Laptop 1,500 ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 1 Fire Training Facility Imprv 2,500 BATTALION CHIEF 4.00 4.00 1 Signage 1,650 FIRE CHIEF 1.00 1.00 1 Fire Dept - Auto 22,200 FIREFIGHTER 39.00 39.00 4 Auto Defibrillator 12,000 FIRE LIEUTENANT 10.00 10.00 2 Gas Detector, Portable 5,000 FIRE CAPTAIN 3.00 3.00 10 LDH Hose, 5 5,000 58.00 58.00 121,700 TRANSFER TO: Fire Air Sys 38815 Repay 16,932 Weather Alert Sirens 35,157 52,089 -69- HIS DEPARTMENT ADMINISTRATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 302,242 296,699 319,426 332,307 344,389 Housing Permits & Inspect 5,150 5,600 5,600 5,600 5,600 Total 307,392 302,299 325,026 337,907 349,989 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 227,130 223,955 237,391 249,590 260,858 Commodities 223 1,591 1,292 1,317 1,342 Services Amd Charges 45,850 51,229 60,819 61,476 62,265 Capital Outlay 8,665 0 0 0 0 Transfers Out 25,524 25,524 25,524 25,524 25,524 Total 307,392 302,299 ~ 337,907 349,989 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HOUSING ASSISTANT .50 .50 CODE ENFORCEMENT ASSISTANT 1.00 1.00 HIS DIRECTOR 1.00 1.00 HOUSING ASSISTANT .63 .63 3.13 3.13 0 TRANSFER TO: Computer Upgrade 25,524 25,524 - 70 - BUILDING INSPECTION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Bldg Permits & Inspect 724,201 612,231 793,470 816,790 840,770 Total 724,201 612~231 ~ 816,790 840,770 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 404,047 424,123 451,415 474,806 496,230 Commodities 6,552 12,161 7,540 7,691 7,845 Services And Charges 63,622 59,787 66,605 67,371 68,160 Capital Outlay 0 3,200 0 0 0 Total 474,221 499,271 525,560 549,868 572,235 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: F¥04 BUILDING INSPECTOR 5.00 5.00 DEVELOPMENT REG SPECIALIST 1.00 1.00 SR BUILDING INSPECTOR 1.00 1.00 7.00 7.00 0 HOUSING INSPECTIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTINU~TE BUDGET PROJECTION PROJECTION Property Tax 103,237 54,027 64,605 61,403 65,523 Housing Permits & Inspect 150,348 219,230 230,230 242,000 250,000 Total 253,585 273,257 294,835 303,403 315,523 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 209,708 225,743 243,137 255,744 267,322 Commodities 731 1,666 1,822 1,858 1,894 Services And Charges 39,459 45,848 45,306 45,801 46,307 Capital Outlay 3,687 0 4,570 0 0 Total 253,585 273,257 ~ 303,403 315,523 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HOUSING INSPECTOR 2.00 2.00 1 Workstation 2,070 BUILDING INSPECTOR 1.00 1.00 1 PC 2,500 SR HOUSING INSPECTOR 1.00 1.00 4.00 4.00 4,570 - 72 - PARKS & REC DEPT. ADMIN. PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 188,274 195,672 206,716 216,251 225,265 Total 188,274 195,672 206,716 216,251 225,265 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 170,853 177,558 185,746 195,047 203,821 Commodities 486 1,409 1,471 1,500 1,529 Services And Charges 15,289 16,155 19,499 19,704 19,915 Capital Outlay 1,646 550 0 0 0 Total 188,274 195,672 206,716 216,251 225,265 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ADMINISTRATIVE SECRETARY 1.00 1.00 PARKS & RECREATION DIRECTOR 1.00 1.00 2.00 2.00 0 - 73 - PARKS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 1,218,406 1,285,099 1,287,844 1,322,305 1,366,818 Recreation Fees 23,861 18,500 24,000 24,500 25,000 Miscellaneous Revenue 11,314 11,500 11,700 11,700 11,500 Total 1,253,581 1,315,099 ~ 1,358,505 1,403,318 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 768,021 795,698 853,273 896,038 934,836 Commodities 65,846 87,213 80,477 82,086 83,727 Services And Charges 345,291 369,732 359,259 363,481 367,787 Capital Outlay 74,423 62,456 30,535 16,900 18,968 Total 1,253,581 1,315,099 1,323,544 1,358,505 1,403,318 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Plug Harvester 9,500 1 Picnic Tables 2,185 CLERK TYPIST PARKS/FORESTRY 1.00 1.00 10 Tree / Shrub Replacements 4,500 M.W. II - PARKS 6.00 6.00 1 Drinking Fountain 3,750 M.W. III - PARKS 3.00 3.00 10 Trash Receptacles 5,250 SR MW TURFGRASS SPECIALIST 1.00 1.00 2 Radios, Portable 1,850 SR MW - PARKS 1.00 1.00 1 Barbecue Grills 1,000 SUPERINTENDENT P~RKS/FORESTRY 1.00 1.00 1 Mower 2,500 13.00 13.00 30,535 - 74 - RECREATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 1,601,789 1~765,608 1,627,987 1,672,875 1,687,243 Recreation Fees 697,823 837,708 871,653 873,140 869,536 Hotel/Motel Tax 137,098 128,750 151,250 165,000 165,000 Total 2,436,710 2,732,066 2,650,890 2,711,015 2,721,779 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 1,666,456 1,788,309 1,790,392 1,862,688 1,933,213 Commodities 149,026 156,080 164,125 167,411 170,756 Services And Charges 430,672 512,581 483,946 491,389 498,983 Capital Outlay 104,057 186,999 124,330 101,430 30,730 Transfers Out 86,499 88,097 88,097 88,097 88,097 Total 2,436,710 2,732,066 ~ 2,711,015 2,721,779 --- FTE - - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Sand Filter 2,000 1 Physical Fitness Equipment 5,000 1 Misc. Game Room Equipment 3,500 1 Soccer Nets & Flags 1,300 1 Gymnastics Equipment 300 1 Line Painter 4,000 Pool Toys, Inflatable 1,500 2 Diving Board 6,000 2 Chair, Lifeguard 6,000 2 Pool Deck Furniture 6,100 4 Table, Conference 500 1 Cash Register 600 1 Volleyball Equipment 1,000 1 Table, Tennis 1,800 1 Foosball Table 600 1 Special Olympic Sports Equip 300 2 Chair Lift Pool 7,400 1 Pool Control System 7,000 1 Pool Vacuum 4,200 1 Kiln 3,000 M.W. I RECREATION 2.00 2.00 1 Carpet 1,000 CLERK TYPIST - RECREATION 1.00 1.00 1 Tile Replacement Program 2,500 SR CLERK/TYPIST - REC 1.00 1.00 1 Interior Painting 7,500 M.W. II - RECREATION 1.00 1.00 1 Window Treatments 1,000 M.W. II - POOLS 1.00 1.00 1 Pool Splash Pad 5,000 OFFICE COORD - RECREATION 1.00 1.00 1 Surface Repairs 12,630 REC PROGRAm4 SUPERVISOR 5.00 5.00 1 Water Chemical Feed System 10,000 SR M.W. - RECREATION .67 .67 1 Groomer - Ball Diamond 8,000 M.W. I - POOLS 1.50 1.50 1 Athletic Field Maintainer 8,000 RECREATION SUPT 1.00 1.00 1 Lane Line, interior and exte 2,100 1 Pool Cover, wading 4,500 15.17 15.17 124,330 TRANSFER TO: Scanlon Repaymt to Park Acq. 27,060 Mercer Gym Loan Repay 61,037 88,097 -75- LIBRARY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 2,555,053 2,746,648 2,956,186 3,069,845 3,219,561 Library Levy $0.27 516,016 513,048 522,115 537,535 546,430 Library Services 229,523 207,878 217,034 229,523 234,700 Johnson County Contract 270,810 287,783 298,637 307,245 320,715 Total 3,571,402 3,755,357 3,993,972 4,144,148 4,321,406 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 2,592,708 2,720,969 2,936,366 3,104,383 3,240,700 Commodities 83,845 96,020 103,720 105,796 107,911 Services And Charges 381,052 386,260 408,693 415,842 423,131 Capital Outlay 467,809 506,120 499,205 461,380 492,917 Transfers Out 45,988 48,988 45,988 56,747 56,747 Total 3,571,402 3,755,357 ~ 4,144,148 4,321~406 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 MWI LIBRARY 1.00 2 Floor Scrubber, Automatic 4,000 MW II - LIBRARY 1.00 1.00 1 Photocopier 10,295 LIBRARY CLERK 2.00 2.00 1 Power Vacuum 2,100 PUBLIC SERVICES CLERK 2.00 2.00 6 Book Return - Offsite 6,870 SR LIBRARY CLERK 1.00 1.00 1 Vacuum, Battery Powered 2,500 LIBRARy ASSISTANT I 1.00 1.00 1 Vacuum, Backpack 500 LIBRARY ASSISTANT II 1.00 1.00 1 Wireless Network 5,500 LIBRARY ASSISTANT III 2.00 2.00 3 Monitor, Large Screen 3,000 SR LIBRARY ASSISTANT 2.00 2.00 1 E Commerce Software 10,000 MICROCOMPUTER SPECIALIST 1.00 1.00 1 Software, Wireless Network 18,000 PAGE SUPERVISOR 1.00 1.00 1 Software, Self-Serv. Termina 5,250 LIBRARI~2q I 1.00 1 Library Materials 364,000 LIBRARIAN II 4.00 4.00 1 Library Materials, Children 67,190 NETWORK DATABASE SPECIALIST 1.00 1.00 SR LIBRARIAN 2.00 1.00 OFFICE MANAGER LIBRARY 1.00 1.00 LIBRARY BUILDING MGR 1.00 1.00 LIBRARY SYSTEMS MGR 1.00 LIBRARY COORDINATOR 5.00 5.00 ASST LIBRARY DIRECTOR 1.00 1.00 LIBRARY DIRECTOR 1.00 1.00 MWI - LIBRARY 1.25 1.25 LIBRkRY CLERK 1.25 1.25 PUBLIC SERVICES CLERK 1.00 1.00 LIBR~MRY ASSISTANT I 1.25 1.25 LIBRARY ASSISTANT II .75 .75 LIBRARY ASSISTANT III 2.75 2.75 LIBRARY WEB SPECIALIST .50 .50 LIBRARIAN II 1.75 1.75 40.50 42.50 499,205 TRANSFER TO: Library Equip Repl Resrv 14,738 Library Comput~Repl. Resrv 31,250 45,988 LIBRARY SPECIAL REVENUES PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Library Services 65,416 81,069 59,275 56,625 56,925 Johnson County Contract 9,393 0 0 0 0 Library Open Access 37,397 34,615 34,000 34,000 34,000 Interest Income 2 0 0 0 Total 112,208 115,684 93,275 90,625 90,925 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 35,595 32,032 35,022 36,726 38,376 Commodities 11,532 22,621 21,845 22,282 22,728 Services And Charges 21,964 57,901 23,649 24,097 24,553 Capital Outlay 17,794 0 0 0 0 Total 86,885 112,554 80,516 83,105 85,657 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 SR LIBRARY ASSISTANT .50 .50 PUBLIC SERVICES CLERK .25 .25 .75 .75 0 - 77 - SENIOR CENTER PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED F¥05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 563,832 628,786 545,029 561,613 581,303 Senior Center Fees 5,905 6,000 57,000 58,700 60,400 County - Sr Ctr Support 141,410 100,000 75,000 75,000 75,000 Miscellaneous Revenue 1,152 0 0 0 0 Total 712,299 734,786 677,029 695,313 716,703 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 348,091 364,501 385,982 404,944 422,754 Commodities 17,113 27,503 18,528 18,898 19,271 Services And Charges 162,256 192,263 174,740 177,907 181,114 Capital Outlay 54,936 56,955 4,215 0 0 Transfers Out 129,903 93,564 93,564 93,564 93,564 Total 712,299 734,786 ~ 695,313 716,703 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I - SENIOR CENTER .81 .81 1 Carpet 4,215 SR CLERK/TYPIST SR CENTER 1.00 1.00 MWIII - SENIOR CENTER 1.00 1.00 PROGRAM SPECIALIST - SR CENTER 1.00 1.00 VOLUNTEER SPECIALIST-SR CNTR 1.00 1.00 SENIOR CENTER COORDINATOR 1.00 1.00 5.81 5.81 4,215 TRANSFER TO: SR CTR/Tower P1 Pkg 20,000 Sr Ctr Ceiling Sprinkler '99 43,296 Sr Ctr HVAC Improv FY99 22,644 Sr Ctr Repay 38525 F¥02 7,624 93,564 - 78 - PARKING SYSTEM OPERATIONS PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 315,319 522,135 482,737 486,891 161,822 Parking Fines 521,405 530,000 540,000 540,000 540,000 Interest Income 228,419 100,000 50,000 50,000 50,000 Building Rentals 15,600 14,400 34,800 20,400 20,400 Attendant Lots -5 0 0 0 0 Meter Hoods 162 0 0 0 0 Ramp Revenues 1,752,894 1,745,000 1,785,000 1,785,000 1,785,000 Ramp Permits 475,555 429,400 454,000 454,000 454,000 Other Parking Revenue 891,355 903,080 810,080 800,000 800,000 Miscellaneous Revenue 431 0 0 0 0 Sale of Land 0 0 0 0 400,000 Sale Of Condos 0 715,000 125,000 150,000 0 Loan Repayments 14,949 14,950 14,950 14,950 14,950 Bond Ordinance Transfers 114,054 0 0 0 0 Transfer from Senior Center 20,000 20,000 20,000 20,000 20,000 Miscellaneous Transfer 119,000 0 250,000 0 0 Total Receipts 4,153,819 4,471,830 4,083,830 3,834,350 4,084,350 Personal Services 1,360,095 1,445,615 1,541,842 1,619,441 1,691,612 Commodities 32,312 55,155 66,958 68,294 69,656 Services And Charges 412,771 537,117 660,765 674,762 689,126 Capital Outlay 49,094 23,000 144,800 0 0 Transfers 2,092,731 2,450,341 1,665,311 1,796,922 1~752,944 Total Expenditures 3,947,003 4,511,228 4,079,676 4,159,419 4,203,338 Ending Balance 522,135 482,737 486,891 161,822 42,834 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 CASHIER - PARKING 3.00 3.00 1 Parking Meters 20,000 M.W. I - PARKING SYSTEMS 3.00 3.00 3 Printer, Receipt 4,800 PARKING ENFORCEMENT ATTENDANT 4.00 4.00 Ticket writers, handheld 120,000 M.W. II - PARKING SYSTEMS 2.00 2.00 M.W. II - RAMP/METER REPAIR 2.00 2.00 CUSTOMER SERV REP PARKING 1.00 1.00 SR MW - PARKING & TRANSIT .50 .80 PARKING OPEP~ATIONS SUPERVISOR 2.00 2.00 PARKING MANAGER 1.00 1.00 PARKING AND TRANSIT DIRECTOR .50 .50 CASHIER - PARKING 10.00 10.00 M.W. I - PARKING SYSTEMS .50 .50 M.W. I TOWING .50 .50 PARKING ENFORCEMENT ATTENDANT 1.50 1.50 31.50 31.50 144,800 TRANSFER TO: 99 Parking Rev Bonds 977,423 2002 GO Refunding 330,688 Improve/Replace Reserve 130,000 Fines To General Fund 227,200 1,665,311 PARKING IMPACT RESTRICTED FUiN-D PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 185,798 269,951 20,079 13,518 6,826 Parking Impact Fee 90,431 0 0 0 Total Receipts 90,431 0 0 0 0 Services And Charges 6,278 6,466 6,561 6,692 6,826 Transfers 0 243,406 0 0 0 Total Expenditures 6,278 249,872 6,561 6,692 6,826 Ending Balance 269,951 20,079 13,518 6,826 0 REVENUE BOND RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,346,423 1,227,419 1,227,419 977,419 977,419 Services And Charges 4 0 0 0 Transfers 119, 000 0 250,000 0 0 Total Expenditures 119,004 0 250,000 0 0 Ending Balance 1,227,419 1,227,419 977,419 977,419 977,419 TRANSFER TO: PARKING RESERVE TRANSFER 250,000 250,000 RENEWAL & IMPROVEMENT RESERVE PROPOSED BI/DGET FOR FY04 - F¥06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 311 100,830 1,678 131,678 1,678 Transfer from Parking Fund 170,001 814,000 130,000 200,000 100,000 Total Receipts 170,001 814,000 130,000 200,000 100,000 Transfers 69,482 913,152 0 330,000 0 Total Expenditures 69,482 913,152 0 330,000 0 Ending Balance 100,830 1,678 131,678 1,678 101,678 ~ 80 - PARKING ANTICIPATION NOTES-99 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,398,981 0 0 0 0 Sale Of Condos 571,976 '0 0 0 Total Receipts 571,976 0 0 0 0 Capital Outlay 1,706,719 0 0 0 0 Transfers 264~238 0 0 0 Total Expenditures 1,970,957 0 0 0 0 Ending Balance 0 0 0 0 C PARKING & SINKING FUND 6/92 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 164,240 0 0 0 0 Capital Outlay 164,240 0 0 0 Total Expenditures 164,240 0 0 0 0 Ending Balance 0 0 0 0 0 PARKING LOAN NOTE - 10/92 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 0 0 Bond Ordinance Transfers 330,938 333,688 0 0 Total Receipts 330,938 333,688 0 0 0 Capital Outlay 330,938 333,688 0 0 0 Total Expenditures 330,938 333,688 0 0 0 Ending Balance . 0 0 0 0 0 -81 - PARKING SINKING FUND - 4/95 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 391,349 403,442 409,614 Bond Ordinance Transfers 431,886 424,230 0 Total Receipts 431,886 424,230 0 Capital Outlay 419,793 418,058 409,614 Total Expenditures 419,793 418,05~ 409,614 Ending Balance 403,442 409,614 0 0 0 -- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Rev Bond Interest Exp 14,614 Principal 395,000 .00 .00 409,614 PARKING SINKING FUND ~ 1999 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 441,575 508,120 508,120 813,120 819,161 Bond Ordinance Transfers 738,968 672,423 977,423 974,504 970,704 Total Receipts 738,968 672,423 977,423 974,504 970,704 Capital Outlay 672,423 672,423 672,423 968,463 965,104 Total Expenditures 672,423 672,423 672,423 968,463 965,104 Ending Balance 508,120 508,120 813,120 819,161 824,761 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Rev Bond Interest Exp 672,423 .00 .00 672,423 - 82 - WASTEWATER TRMT OPER PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 7,616,115 4,363,022 1,624,265 1,559,025 1,334,736 Charges For Services 11,504,331 12,104,000 11,600,000 11,700,000 11,800,000 Interest Income 932,858 500,000 400,000 300,000 250,000 Miscellaneous Revenue 115,167 65,000 65,000 65,000 65,000 Wastewater Lab Chargeback 0 55,000 0 Total Receipts 12,552,356 12,724,000 12,065,000 12,065,000 12,115,000 Personal Services 1,466,894 1,519,624 1,654,711 1,740,552 1,818,505 CommodiEies 298,583 352,276 345,459 352,369 359,417 Services And Charges 1,510,691 1,881,939 1,653,764 1,688,507 1,718,854 Capital Outlay 149,927 561,643 492,500 412,000 308,000 Transfers 12,379,354 11,147,275 7,983,806 8,095,861 7,703,274 Total Expenditures 15,805,449 15,462,757 12,130,240 12,289,289 11,908,050 Ending Balance 4,363,022 1,624,265 1,559,025 1,334,736 1,541,686 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I - METER READER .80 .80 2 Building Maint Wastewater 50 000 M.W. I - WASTEWATER TRTMNT 1.00 1.00 1 Chip / Seal 10 000 SR CLERK/TYPIST - WASTEWATER .75 .75 1 Inflow & Infiltration repair 50 000 MW II - WASTEWATER TRTMNT PLNT 4.00 4.00 1 Landscaping WWTF 5 LABORATORY TECHNICIAN 2.00 2.00 2 Laboratory Equipment 85 000 M.W. III WASTEWATER COLLECT 1.00 1.00 1 Safety Equip - Atmosph Testi 15 000 MAINT OPERATOR - WASTEWATER 4.00 4.00 2 Facility Equipment Repairs 100 000 TP0 - WASTEWATER TREATMENT 5.00 6.00 3 Process Instruments 55 000 M.W. III WASTEWATER 1.00 1.00 1 Lift Station Repairs 15 000 ELECTRONICS TECH - WASTEWATER 1.00 1.00 1 Sampling Equipment, Industri 7 500 CHEMIST 1.00 1.00 1 Radio Freq Meter Reading Equ 100 000 SR M.W. - WASTEWATER COLLECT 1.00 1.00 SR M.W. WASTEWATER PLANT 1.00 1.00 SR TPO WASTEWATER 1.00 1.00 ASST SUPT - WASTEWATER TRMT 1.00 1.00 WASTEWATER TREATMENT SUPT .75 .75 26.30 27.30 492,500 TRANSFER TO: Sewer Main Proj-Annual 300,000 6/97 Revenue Bond Issue 770,713 2002 Refund 93 Refund 86 3,175,043 2001 Sewer B & I 478,815 2000 Revenue Bond Issue 872,874 1999 Revenue Bond Issue 544,405 1996 Revenue Bond Issue 1,395,888 2002 GO Refunding 446,068 7,983,806 - 83 - 1993 REV BOND COVENANT RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR F¥05 F¥06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Ending Balance 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 BOND & INTEREST RESERVES PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 7,120,519 7,639,259 7,639,259 7,639,259 7,639,259 01 Sewer Rev Bond Tr 518,740 0 0 0 0 Total Receipts 518,740 0 0 0 0 Ending Balance 7,639,259 7,639,259 7,639,259 7,639,259 7,639,259 ARBITRAGE REBATE FUND PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 20~555 44,288 23,897 23,897 23,897 Miscellaneous Transfer 23,733 0 0 0 0 Total Receipts 23,733 0 0 0 0 Services And Charges 0 20,391 0 0 0 Total Expenditures 0 20,391 0 0 0 Ending Balance 44,288 23,897 23,897 23,897 23,897 BOND & INTEREST SINKING - 1/93 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,583,157 28,313,422 0 0 0 Sale Of Bonds 25,665,000 0 0 0 Bond Ordinance Transfers 3,466,844 0 0 0 0 Total Receipts 29, 131, 844 0 0 0 0 Capital Outlay 3,401,579 28,313,422 0 0 0 Total Expenditures 3,401,579 28,313,422 0 0 0 Ending Balance 28,313,422 0 0 0 0 - 84 - BOND & INTEREST SINKING 2/02 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 467,994 2,508,571 2,781,478 2,854,428 Accr Int On Bonds 7,994 0 0 0 0 Bond Ordinance Transfers 460,000 2,760,000 3,175,043 3,210,943 3,167,293 Total Receipts 467,994 2,760,000 3,175,043 3,210,943 3,167,293 Capital Outlay 0 719,423 2,902,136 3,137,993 3,169,118 Total Expenditures 0 719,423 2,902,136 3,137,~93 3,169,118 Ending Balance 467,994 2,508,571 2,781,478 2,854,428 2,852,603 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Rev Bond Interest Exp 927,136 Principal 1,975,000 .00 .00 2,902,13~ BOND & INTEREST SINKING - 3/96 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 921,069 934,819 947,944 960,444 972,057 Bond Ordinance Transfers 1,394,638 1,395,888 1,395,888 1,394,113 1,391,063 Total Receipts 1,394,638 1,395,888 1,395,888 1,394,113 1,391,063 Capital Outlay 1,380,888 1,382,763 1,383,388 1,382,500 1,380,088 Total Expenditures 1,380,888 1,382,763 1,383,388 1,382,500 Endin9 Balance 934,819 947,944 960,444 972,057 983,032 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Principal 500,000 Rev Bond Interest Exp 883,388 .00 .00 1,383,388 - 85 - BOND & INTEREST SINKING - 5/97 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 517,813 511,375 529,937 522,856 540,775 Bond Ordinance Transfers 772,750 784,875 770,713 781,550 766,100 Total Receipts 772,750 784,875 770,713 781,550 766,100 Capital Outlay 779,188 766,313 777,794 763,631 773,825 Total Expenditures 779,188 766,313 777,794 763,631 773,825 Ending Balance 511,375 529,937 522,856 540,775 533,050 --- FTE --- PERSONAL SERVICES: FY03 FY04 .CAPITAL OUTLAY: FY04 Principal 275,000 Rev Bond Interest Exp 502,794 .00 .00 777,794 BOND & INTEREST SINKING - 2/99 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 393,140 398,040 402,727 407,202 411,464 Bond Ordinance Transfers 546,080 545,455 544,405 542,930 541,030 Total Receipts 546,080 545,455 544,405 542,930 541, 030 Capital Outlay 541,180 540,768 539,930 538,668 536,980 Total Expenditures 541,180 540,768 539,930 538,66~ 536,980 Ending Balance 398,040 402,727 407,202 411,464 415,514 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Principal 260,000 Rev Bond Interest Exp 279,930 .00 .00 539,930 - 86 - BOND & INTEREST SINKINGol0/00 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 828,288 564,890 573,356 576,437 584,262 Bond Ordinance Transfers 874,780 876,712 872,874 873,524 873,405 Total Receipts 874,780 876,712 872,874 873,524 873,405 Capital Outlay 1,138,178 868,246 869,793 865,699 865,964 Total Expenditures 1,138,178 868,246 869,793 865,699 865,964 Ending Balance 564,890 573,356 576,437 584,262 591,703 -- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Rev Bond Interest Exp 589,793 Principal 270,000 .00 .00 869,793 BOND & INTEREST SINKING - 2001 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 279,308 239,406 239,406 239,406 Accr Int On Bonds 14,630 0 0 0 0 Bond Ordinance Transfers 264,678 478,815 478,815 478,815 478,815 Total Receipts 279,308 478,815 478,815 478,815 478,815 Capital Outlay 0 518,717 478,815 478,815 478,815 Total Expenditures 0 518,717 478,815 478,815 478,815 Ending Balance 279,308 239,406 239,406 239,406 239,406 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY©4 -1 Rev Bond Interest Exp 478,815 .00 .00 478,815 - 87 - WATER OPER. & MAINT. PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIM3kTE PROPOSED PROJECTION PROJECTION Beginning Balance 11,501,629 4,925,970 4,426,393 5,025,762 5,965,159 Water Sales 9,183,906 9,273,000 9,391,800 9,484,900 9,572,000 Conn. & Recon. Fee 124,811 110,000 110,000 110,000 110,000 Interest Income 830,245 450,000 100,000 100,000 100,000 A/R Interest 103,166 0 0 0 0 Miscellaneous Revenue 67,767 22,000 40,000 40,000 40,000 Total Receipts 10,309,895 9,855,000 9,641,80~ 9,734,900 9,822,000 Personal Services 1,601,508 1,792,500 1,900,519 1,997,484 2,085,998 Commodities 600,497 792,182 617,774 630,126 642,726 Services And Charges 1,279,322 1,680,495 1,368,514 1,398,175 1,423,587 Capital Outlay 309,542 918,706 641,225 435,000 435,000 Transfers 13,094,685 5,170,694 4,514,399 4,334,718 4,314,256 Total Expenditures 16,885,554 10,354,577 9,042,431 8,795,503 8,901,567 Ending Balance 4,925,970 4,426,393 5,025,762 5,965,159 6,885,592 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Hydrant Seat Wrench 5 000 M.W. I - METER RE~DER 1.20 1.20 1 Furnace, Ranging 1 800 WATER SERVICES CLERK 1.00 1.00 1 Vent Hood 3 000 M.W. I-WATER CUSTOMER SERVICE 3.00 2.00 1 Fence Repair 2 500 MW I - WATER PLANT 1.00 1 Safe Drinking Water Act Impr 25 000 M.W. II - WATER SERVICE 3.00 3.00 1 Water Distr. Sys. Repairs 75 000 MWII - WATER DISTRIBUTION 4.00 4.00 1 Water Meter Exchange 60 000 M.W. III - WATER DIST 2.00 2.00 1 Truck - 3/4 Ton / Utility 30 000 TPO - WATER 7.00 4.00 1 Truck - 1 Ton / Utility 38 000 PUBLIC INFO/ED COORD - WATER 1.00 1.00 1 Water Meters 175 000 MAINTEN~CE OPERATOR - WATER 3.00 1 Air Conditioner(s) 400 CUSTOMER SERVICE COORD 1.00 1.00 1 Tapping Machine 3,000 ELECTRONICS TECH ~ WATER 1.00 1.00 1 GSR Pump/Vertical Turbine 15,000 UTILITIES TECHNICI~lq 1.00 1 Water Meter Field Programmer 2,125 BUILDING INSPECTOR 1.00 1.00 1 Radio Freq Meter Reading Equ 100,000 SR MW WATER PLANT 1.00 1.00 1 Ion Chromatograph 60,000 SR M.W. - WATER DISTRIBUTION 1.00 1.00 1 Lime Removal System 25,000 SR TPO - WATER 1.00 1.00 1 Liquid Chlorine Feed 15,000 ASST SUPT - WATER 1.00 1.00 1 Saw, Handheld Hydraulic 4,000 WATER SUPERINTENDENT 1.00 1.00 1 Drill Press 400 WATER CLERK .50 .50 1 Welding/Cutting Torch 1,000 30.70 31.70 641,225 TRD-NSFER TO: Water Main Proj-A~nnual 300 000 2002 Revenue Bonds 602 323 2000 Revenue Bonds 945 299 1999 Revenue Bonds 654 763 1996 G.O. Bonds 385 289 2002 GO Refunding 646 193 Nov 97 G.O. Water 480 532 Improvement Reserve 500 000 4,514,399 -88- DEPR., EXT., & IMPROV. RESERVE PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,018,536 2,844,536 3,480,536 3,980~536 4,480,536 Transfer from Water Fund 636,000 636,000 500,000 500,000 Miscellaneous Transfer 190,000 0 0 0 0 Total Receipts 826,000 636,000 500,00U 500,000 500,000 Ending Balance 2,844,536 3,480,536 3,980,536 4,480,536 4,980,536 1999 REVENUE BOND IMPROVEMENT RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTI~4ATE PROPOSED PROJECTION PROJECTION Beginning Balance 130,000 0 0 0 0 Transfer from Water Fund 60,000 0 0 0 0 Total Receipts 60,000 0 0 0 0 Transfers 190,000 0 0 0 0 Total Expenditures 190,000 0 ~ 0 0 Ending Balance 0 0 0 0 0 ONE YEAR DEBT SERVICE PROPOSED BLrDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 663,221 1,624,409 1,624,409 1,624,409 1,624,409 Miscellaneous Transfer 961,188 0 0 0 0 Total Receipts 961,188 0 0 0 0 Ending Balance 1,624,409 1,624,409 1,624,409 1,624,409 1,624,409 -89 - BOND & INTEREST SINKING - 5/99 PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 435,913 440,807 445,463 449,882 454,063 Bond Ordinance Transfers 656,613 655,925 654,763 653,125 656,013 Total Receipts 656,613 655,925 654,763 653,125 656,013 Capital Outlay 651,719 651,269 650,344 648,944 647,069 Total Expenditures 651,719 551,269 650,344 648,944 647,069 Ending Balance 440,807 445,463 449,882 454,063 463,007 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Rev Bond Interest Exp 415~344 Principal 235,000 .00 .00 650,344 BOND & INTEREST SINKING-12/00 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 894,278 609,274 617,399 625,149 627,524 Bond Ordinance Transfers 943,549 944,799 945,299 940,049 939,299 Total Receipts 943,549 944,799 945,299 940,049 939,299 Capital Outlay 1,228,553 936,674 937,549 937,674 932,174 Total Expenditures 1,228,553 936,674 937,549 -- 937,674 932,174 Ending Balance 609,274 617,399 625,149 627,524 634,649 -- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Principal 290,000 Rev Bond Interest Exp 647,549 .00 .00 937,549 - 90 - BOND & INTEREST SINKING - 2002 PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 610,215 448,661 459,974 Bond Ordinance Transfers 0 610,215 602,323 609,948 607,198 Total Receipts 0 610,215 602,323 609,948 607,198 Capital Outlay 0 0 763,877 598,635 606,073 Total Expenditures 0 0 763,877 598,635 606,073 Ending Balance 0 610,215 448,661 459,974 461,099 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Principal 400,000 Rev Bond Interest Exp 363,877 .00 .00 763,877 -91 - REFUSE COLLECTION OPERATIONS PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTIOM Beginning Balance 939,296 879,181 705,425 641,108 501,337 Refuse Collection Fees 1,343,280 1,460,000 1,460,000 1,460,000 1,470,000 Recycling Curbside Collection 455,562 510,000 510,000 510,000 500,000 Refuse Stickers $1 per bag 29,352 34,000 30,000 30,000 30~000 Yardwaste Bags 53,768 88,491 84,000 84,000 80~000 Yardwaste Stickers 20,060 22,000 22,000 22,000 20,000 Interest Income 50,410 30,000 20,000 15,000 15,000 Miscellaneous Revenue 427 0 0 0 0 Total Receipts 1,952,859 2,144,491 2,126,000 2,121,000 2,115,000 Personal Services 921,635 996,156 1,063,001 1,117,776 1,167,626 Commodities 27,416 43,406 29,076 29,657 30,249 Services Md Charges 1,060,344 1,150,085 1,098,240 1,113,338 1,127,079 Capital Outlay 3,579 128,600 0 0 Total Expenditures 2,012,974 2,318,247 2,190,317 2,260,771 2,324,954 Ending Balance 879,181 705,425 641,108 501,337 291,383 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 CLERK/TYPIST v SOLID WASTE 1.00 M.W. I - REFUSE 7.00 7.00 M.W. II - REFUSE 11.00 11.00 ASST SUPT STREETS/SOLID WASTE 1.00 1.00 STREETS & WATER DIST SUPT .35 .35 CLERK/TYPIST - SOLID WASTE 1.00 20.35 20.35 0 STORM WATER MA/~AGEMENT PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 75 75 420,075 840,075 1,260,075 Storm Water Mgmt Fee 0 420,000 420,000 420,000 420,000 Total Receipts 0 420,000 420,000 420, 000 420, 000 Ending Balance 75 420,075 840,075 1,260,075 1,680,075 - 92 - LAiN-DFILL OPERATIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 F¥03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 5,267,345 8,013,134 8,059,397 8,115,405 8,144,545 Landfill Fees 3,497,169 2,550,000 2,750,000 2,750,000 2,750,000 Recycled Solid Waste 215,714 250,000 250,000 250,000 250,000 City-special Waste 136,740 105,000 0 0 0 Non-city Spec. Waste 41,002 36,000 0 0 0 Interest Income 366,521 175,000 140,000 140,000 140,000 Miscellaneous Revenue 1,388 0 0 0 Miscellaneous Transfer 997,021 0 0 0 0 Total Receipts 5,255,555 3,116,000 3,140,000 3,140,000 3,140,000 Personal Services 609,021 707,086 704,230 739,741 772,505 Commodities 75,044 69,509 83,963 85,641 87,354 Services And Charges 1,454,392 1,484,142 1,505,799 1,530,478 1,554,239 Capital Outlay 71,309 274,000 90,000 55,000 30,000 Transfers 300,000 535,000 700,000 700,000 700,000 Total Expenditures 2,509,766 3,069,737 3,083,992 3,110,860 3,144,09S Ending Balance 8,013,134 8,059,397 8,115,405 8,144,545 8,140,447 --- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 SCALEHOUSE OPERATOR 2.00 2.00 1 Chip / Seal 4,000 M.W. II - LANDFILL 3.00 3.00 1 Concrete 20,000 SR CLERK/TYPIST - WASTEWATER .25 .25 1 Landscaping - WWTF 5,000 MW II - L~_NDFILL/RECYCLE 1.00 1.00 2 Facility Equipment Repairs 13,000 M.W. III LANDFILL 3.00 2.00 2 Groundwater Monitoring Instr 8,000 ASSIST SUPT - LANDFILL 1.00 1.00 5 Roll Off Bins - Recycling 15,000 SR ENGINEER 1.00 1.00 1 GPS Equipment 25,000 WASTEWATER TREATMENT SUPT .25 .25 LANDFILL CLERK .50 .50 12.0~ 11.00 90,000 TRANSFER TO: Transfer-Capital Reserve 700,000 700,000 - 93 - LANDFILL REPLACEMENT RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY M~R FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,430,629 1,817,841 552,452 1,741,289 2,930,126 Interest Income 80,933 100,000 0 0 Interfund Loan Repayments 553,720 737,195 488,837 48S,837 488,837 Transfer from Landfill Fund 300,000 300~000 700,000 700,000 700,000 Total Receipts 934,653 1,137,195 1,188,837 1,188,837 1,188,837 Transfers 547,441 2,402,584 0 Total Expenditures 547,441 2,402,5~ ~ 0 3,000,000 Ending Balance 1,817,841 552,452 1,741,289 2,930,126 1,118,963 SOLID WASTE SURC~IARGE RESERVE PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY M~R FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 199,869 238,215 212,336 188,964 161,972 State Surcharge 133,508 98,000 98,000 98,000 100,000 Interest Income 10,737 3,000 3,000 3,000 3,000 Miscellaneous Revenue 5,248 0 0 0 0 Total Receipts 149,493 101,000 101,000 101,000 103,000 Services And Charges 66,263 51,809 69,079 70,387 71,721 Capital Outlay 1,257 0 0 0 0 Transfers 43,627 75,270 55,293 57,605 59,747 Total Expenditures 111,147 126,879 124,372 127,992 131,468 Ending Balance 238,215 212,336 188,964 161,972 133,504 TRANSFER TO: JCCOG, Solid Waste Dept. 55,293 55,293 94- LANDFILL ASSURANCE CLOS. RESERVE PROPOSED BUDGET FOR FY04 ~ FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 5,936,733 6,552,525 7,242,525 7,942,525 8,642,525 Landfill Fees 594,412 690,000 700,000 700,000 700,000 Interest Income 21,380 0 0 0 0 Total Receipts 615,792 690,000 700,000 700,000 700,000 Ending Balance 6,552,525 7,242,525 7,942,525 8,642,525 9,342,525 LANDFILL SPEC. CLEAN-UP RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 997,021 0 0 0 0 Transfers 997,021 0 0 0 0 Total Expenditures 997,021 0 0 0 0 Ending Balance 0 0 0 0 0 - 95- AIRPORT OPERATIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 F¥06 ACTUAL ESTIM3ITE PROPOSED PROJECTION PROJECTION Beginning Balance 14,558 72 827 1 311 Interest Income 92 0 0 0 0 Rentals 170,084 153,365 160,275 167,775 175,275 Miscellaneous Revenue 7,851 5,000 6,350 6,350 6,350 Transfer: General Levy 154,800 166,700 183,000 166,000 166,000 Total Receipts 332,827 325,065 349,625 340,125 347,625 Personal Services 111,802 117,433 123,594 129,743 135,517 Commodities 7,477 8,924 18,535 18,906 19,283 Services And Charges 102,879 112,963 122,882 105,726 107,621 Capital Outlay 0 0 0 0 Transfers 125,155 84,990 85,440 85,440 85,440 Total Expenditures 347,313 324,310 350,451 339,815 347,861 Ending Balance 72 827 i 311 75 --- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 MWI AIRPORT 1.00 1.00 AIRPORT M3tNAGER 1.00 1.00 2.00 2.00 0 TRANSFER TO: Corp. Hanger #37330 36,000 S.E. T-HA_NGER #37310 15,960 S.T-Hanger Loan Repay #37430 16,320 SW T Hanger #37350 Repay 17,160 85,440 - 96 - BROADBA/qD TELECOMMUNICATIONS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 328,579 312,370 234,361 197,099 149,465 Charges For Services 1,815 0 0 0 0 Interest Income 21,194 25,000 9,000 9,000 9,000 Miscellaneous Revenue 6,399 0 0 0 0 Cable TV Franchise 433,417 475,000 500,000 500,000 525,000 Transfer from Broadband Fund 12,950 0 0 0 0 Total Receipts 475,775 500,000 509,000 509,000 534,000 Personal Services 290,329 330,581 345,117 362,324 378,207 Commodities 10,361 17,000 11,731 11,968 12,208 Services And Charges 73,988 102,989 83,702 85,591 87,122 Capital Outlay 27,227 27,937 10,500 0 Transfers 90,079 99,502 95,212 96,751 96,920 Total Expenditures 491,984 578,00~ 546,262 556,634 574,457 Ending Balance 312,370 234,361 197,099 149,465 109,008 PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I - SENIOR CENTER .19 .19 1 Radio Infrastructure 3,000 PRODUCTION ASSIST3LNT 1.00 1.00 1 Audio Production Equipment 3,000 INTERACTIVE SPECIALIST 1.00 1 Workstation 1,000 COMMUNICATIONS TECHNICIA~ · 1.00 1 PC 3,500 PRODUCTION COORDINATOR BTC 1.00 1.00 CLERICAL ASSISTANT - CABLE TV .50 .50 SPECIAL PROJ ASST - CABLE .75 .75 CABLE TV ADMINISTRATOR .75 .75 5.19 5.19 10,500 TPJLNSFER TO: Library Ch 10 Support 51,284 Equip. Replacement Reserve 11,428 General Fund Subsidy 32,500 95,212 97- LOCAL ACCESS PASS THROUGH PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 F¥06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 260,279 175,347 209,216 237,701 266,647 Interest Income 9,280 7,500 5,000 5,000 5,000 Cable TV Franchise 93,712 110,000 110,000 110,000 115,000 Total Receipts 102,992 117,500 115,000 115,000 120,000 Personal Services 46,414 58,921 60,405 63,549 66,358 Commodities 0 1,500 2,250 2,295 2,340 Services And Charges 127,710 23,210 19,860 20,210 20,567 Capital Outlay 0 0 4,000 0 0 Transfers 13,800 0 0 0 0 Total Expenditures 187,924 83,631 86,515 86,054 89,265 Ending Balance 175,347 209,216 237,701 266,647 297,382 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 2 Studio Viewfinders 1,388 2 Focus Control for Camera 1,376 COMMUNITY PROGRAMMER 1.00 1.00 2 Zoom Control for Camera 1,236 1.00 1.00 4,000 PUBLIC ACCESS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 87,617 89,394 89,394 90,650 91,748 Interest Income -2,746 0 0 0 0 Cable TV Franchise 178,449 179,597 183,009 186,486 190,000 Total Receipts 175,703 179,597 183,009 186,486 190,000 Services And Charges 173,926 179,597 181,753 185,388 189,096 Total Expenditures 173, 926 179,597 181,753 185,388 189, 096 Ending Balance 89,394 89,394 90,650 91,748 92,652 -98 - BTC EQUIP REPLACEMENT RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 77,074 76,389 70,438 75,017 87,645 Interest Income 4,140 2,500 1,200 1,200 1,200 Transfer from Broadband Fund 11,428 11,428 11,428 11,428 11,420 Total Receipts 15,568 13,928 12,628 12,628 12,620 Commodities 0 1,427 0 0 0 Capital Outlay 16,253 18,452 8,049 0 0 Total Expenditures 16,253 19,879 8,049 0 0 Ending Balance 76,389 70,438 75,017 87,645 100,265 --- FTE --- PERSONAL SERVICES: F¥03 FY04 CAPITAL OUTLAY: FY04 2 Plus Bus Device Controller 825 2 DVD Player 1,766 1 TDC/IP Controller 4,163 1 Cablecasting playback sys 1,295 .00 .00 8,049 - 99 - - 100 - DEBT SERVICE FUND PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 371,277 402,104 279,842 396,711 396,717 Debt Service Levy 5,651,050 7,927,259 8,945,822 8,643,120 9,890,778 Gas / Elec. Use Tax 124,193 187,286 209,109 198,910 227,192 Interest Income 30,008 0 0 0 0 Accrued Interest 51,965 0 0 0 0 Miscellaneous Revenue 0 0 0 500,000 0 Abatements Funding 2,223,957 2,032,063 2,141,481 2,277,978 2,290,969 Miscellaneous Transfer 2,149 0 0 0 0 Total Receipts 8,083,322 10,146,608 11,296,412 11,620,008 12,408,939 Services And Charges 27,305 0 0 0 0 Capital Outlay 8,010,976 10,268,870 11,179,543 11,620,002 12,408,939 Transfers 14,214 0 0 0 0 Total Expenditures 8,052,495 ~0,268,870 11,179,543 11,620,002 12,408,939 Ending Balance 402,104 279,842 396,711 396,717 396,717 - - FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 Principal 7,695,457 G~O. Bond Interest Exp 3,484,086 .00 ~00 11,179,543 - 101 - Debt Service Fund Outstanding General Obligation Debt Principal and Interest Payments FY2004 - 2006 Principal & Interest Pa ~ments Principal Amount Outstanding Issue Use of Funds Issued July 1, 2003 FY2004 FY2005 FY2006 96 General Obli~lation Water construction 6,100,000 4,475,000 302,613 314,550 97 General Obli~]ation Multi-purpose 5,200,000 2,050,000 620,956 596,675 547,000 ~)7 General Obli~lation Water construction 5,540,000 4,150,000 480,531 467,125 478,650 98 General Obli~lation Multi-purpose 8,500,000 5,625,000 833,913 808,038 782,163 99 General Obli~lation Multi-purpose 9,000,000 7,125,000 796,575 776,388 755,963 ~0 General Obli~lation Multi-purpose 14,310,000 12,795,000 1,244,098 1,245,098 1,244,598 3'1 General Obligation Multi-purpose 11,500,000 10,315,000 1,154,705 1,146,705 1,142,905 Multi-purpose, D2 General Obli~lation Library Expansion 29,100,000 27,580,000 2,843,955 2,826,205 2,822,055 Multi-purpose; Refunding '92 Capital 02 General Obrigation Loan Notes, '94 GO, '95 Refunding GO, and '96 GO 10,600,000 8,885,000 2,096,738 1,305,863 1,568,613 Proiected: 2003 GO Multi-purpose 5,800,000 805,460 805,459 805,459 Projected: 2004 GO Multi-purpose 7,200,000 751,129 751,129 Proiected: 2004 GO TIF 64-1a 7,170,000 576,769 461,415 Projected: 2005 GO Multi-purpose 8,100,000 1,048,991 Projected: 2006 GO Multi-purpose 3,800,000 Total Debt Service: $ 83,000,000 $11,179,643 $11,620,002 $12,408,939 Total Debt Service by Fiscal Year: 11,179,543 11,620,002 12,408,939 Less: Other Funding (2,233,721 (2,976,882) (2,518,161 Debt ServicePropertyTaxes: $ 8,948,822 $ 8,643,120 $ 9,890,778 - 102- LIBRARY EQUIP REPL RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MaR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 7,509 14,774 30,512 46,250 64,935 Interest Income 645 1,000 1,000 1,000 0 Library Dept Transfer 14,738 14,738 14,738 17,685 17,685 Total Receipts 15,383 15,738 15,738 18,685 17,685 Capital Outlay 8,118 0 0 0 0 Total Expenditures 8,118 0 0 0 0 Ending Balance 14,774 30,512 46,250 64,935 82,620 LIBRARY COMPUTER REPL RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 76,406 105,936 137,186 168,436 207,498 Charges For Services 66 0 0 0 0 Interest Income 4,646 0 0 0 0 Miscellaneous Revenue 13,329 0 0 0 0 Library Dept Transfer 31,250 31,250 31,250 39,062 39, 062 Total Receipts 49,291 31,250 31,250 39,062 3~,062 Capital Outlay 19,761 0 0 0 0 Total Expenditures 19,761 0 0 0 0 Ending Balance 105,936 137,186 168,436 207,498 246,560 - 103- PARK LAND ACQUISITION RESERVE PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 296,840 338,257 327,317 316,377 305,437 Interest Income 16,313 12,000 12,000 12,000 0 Interfund Loans 25,462 27,060 27,060 27,060 27,060 Total Receipts 41,775 39,060 39,060 39,060 27,060 Transfers 358 50,000 50,000 50,000 50,000 Total Expenditures 358 50,000 50,000 50,000 50,000 Ending Balance 338,257 327,317 316,377 305,437 282,497 TRANSFER TO: Land Acquisition 50,000 50,000 PARK LAND DEVELOPMENT RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 24,908 22,892 22,892 22,892 22,892 Interest Income 1,312 0 0 0 0 Total Receipts 1,312 0 0 0 0 Transfers 3,328 0 0 0 0 Total Expenditures 3,328 0 0 0 0 Ending Balance 22,892 22,892 22,892 ~2,892 22,892 - 104 - JCCOG S~RY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 F¥06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 9,311 9,486 15,156 14,726 14,312 Local Governments 108,224 127,425 133,623 138,898 143,936 Other State Grants 107,272 115,115 112,248 117,045 121,630 Miscellaneous Revenue 15 0 0 0 0 Transfer from Road Use Tax 104,000 135,000 135,420 141,105 146,534 Gen Fund-non Op Adm. 124,400 129,421 129,701 134,836 139,857 Transfer from Landfill Fund 43,627 75,270 55,293 57,605 59,747 Total Receipts 487,538 582~231 566,285 588,489 611,704 Personal Services 386,360 410,299 427,508 448,693 468,835 Commodities 3,231 3,394 4,395 4,454 4,575 Services And CharHes 94,617 160,868 132,412 134,326 136,281 Capital Outlay 3,155 2,000 2,400 2,400 2,400 Total Expenditures 487,363 576,561 566,715 589,903 612,091 Ending Balance 9,486 15,156 14,726 14,312 13,925 --- FTE -- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ENGINEERING TECHNICIAN .40 .40 2 On-Street Traffic Counters 2,400 ASSOCIATE PLAArNER 2.50 2.50 HUMAN SERVICES COORDINATOR 1.00 1.00 SOLID WASTE PLANNER 1.00 1.00 ADMINISTRATIVE SECRETARY .20 .20 ASST PCD DIRECTOR/JCCOG EX DIR 1.00 1.00 6.10 6.10 2,400 - 105 - JCCOG ADMINISTRATION PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Local Governmntl Agencies 35,907 20,684 37,916 39,166 40,388 State Grants 0 31,673 27,127 28,350 29,523 Miscellaneous Revenue 10 0 0 0 0 Non Oper Admin Transfer 78,400 82,230 73,077 75,779 78,399 Total 114,317 134,587 138,120 143,295 148,310 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 67,706 78,793 82,917 87,017 90,930 Commodities 2,364 1,484 2,226 2,271 2,318 Services And Charges 43,407 51,231 53,096 54,123 55,174 Total 113,477 131,508 138,239 143,411 148,422 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ENGINEERING TECHNICIAN .40 .40 ADMINISTRATIVE SECRETARY .20 .20 ASST PCD DIRECTOR/JCCOG EX DIR .50 .50 1.10 1.10 0 JCCOG-GENERAL TRANS. PLAN PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY 05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Local Governmntl Agencies 29,799 36,664 37,402 38,972 40,471 State Grants 107,272 83,442 85,121 88,695 92,107 Miscellaneous Revenue 5 0 0 0 0 Road Use Tax 104,000 135, 000 135,420 141,105 146,534 Total 241,076 255,106 257,943 268,772 279,112 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 196,347 206,024 213,574 224,123 234,172 Commodities 386 1,148 1,441 1,470 1,499 Services And Charges 37,052 43,867 40,522 40,762 41,008 Capital Outlay 3,155 2,000 2,400 2,400 2,400 Total 236,940 253,039 257,937 268,755 279,079 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASSOCIATE PLA~NER 2.50 2.50 2 On-Street Traffic Counters 2,400 ASST PCD DIRECTOR/JCCOG EX DIR .50 .50 3.00 3.00 2,400 -106- JCCOG HUMAN SERVICES PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY08 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Local Governmntl Agencies 15,886 27,822 15,509 16,175 16,833 Non Oper Admin Transfer 46,000 47,191 56,624 59,057 61,458 Total 61,886 75,013 72,133 75,232 78,291 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 59,607 60,667 63,028 66,014 68,958 Commodities 210 403 350 357 364 Services And Charges 6,561 13,466 8,875 8,876 9,078 Total 66,378 74,536 72,253 75,347 78,400 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HUMAN SERVICES COORDINATOR 1.00 1.00 ' 1.00 1.00 0 SOLID WASTE MANAGEMENT PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Local Governmntl Agencies 26,632 42,255 42,796 44,585 46,244 Transfer from Landfill 43,627 75,270 55,293 57,605 59,747 Total 70,259 117~525 98,089 102,190 105,991 FY04 FY02 FY03 CITY MGR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 62,700 64,815 67,989 71,539 74,775 Commodities 271 359 378 386 394 Services And Charges 7,597 52,304 29,919 30,465 31,021 Total 70,568 117,478 ~ 102,390 106,190 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 SOLID WASTE PLANNER 1.00 1.00 1.00 1.00 0 - 107 - INFOR~4ATION TECHNOLOGY SVCS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 273,683 352,741 458,275 584,868 776,052 Interest Income 29,906 5,000 0 0 0 Miscellaneous Revenue 95 0 0 0 0 Telephone Chargebks 1,209 0 0 0 0 ITS Server Support Fees 4,499 466,035 483,975 493,656 503,527 ITS Desktop Support Fees 705,866 274,832 320,270 323,833 327,463 ITS Network Fees 251,610 252,000 276,540 276,540 276,540 Total Receipts 993,185 997,867 1,080,785 1,094,029 1,107,530 Personal Services 437,318 524,148 494,062 518,816 542,115 Commodities 38,895 54,107 42,780 43,637 44,507 Services And Charges 315,839 219,078 338,850 340,392 341,963 Capital Outlay 122,075 95,000 78,500 0 0 Total Expenditures 914,127 892,333 954,192 902,845 928,585 Ending Balance 352,741 458,275 584,868 776,052 954,997 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 OPERATIONS SPECIALIST 1.00 1.00 1 Server Farm Room 40,000 PROGRAMMER/ANALYST 1.00 1.00 1 Generator 35,000 SR PROGRAMMER/ANALYST 2.00 2.00 2 Chair, Desk 1,000 WEB DEVELOPER 1.00 1.00 2 Desk 2,000 PC DESKTOP ANALYST 1.00 5 Component Upgrade 500 NETWORK AMALYST 1.00 ITS COORDINATOR .70 .70 ADMINISTRATIVE CLERK/TYPIST .50 OPER3ITIONS CLERK - ITS .50 7.20 7.20 78,500 - 108 - ITS EQUIPMENT REPLACEMENT FUND PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 447,288 546,196 464,914 425,445 499,756 Interest Income 25,872 5,000 5,000 5,000 5,000 Miscellaneous Revenue 5,572 0 0 0 0 ITS Equip. Repl. Fees 236,687 257,991 268,998 268,998 268,998 Total Receipts 268,131 262,991 273,998 273,998 273,998 Commodities 925 3,231 967 987 1,007 Services And Charges 1,281 122 0 0 0 Capital Outlay 167,017 340,920 312,500 198,700 73,600 Total Expenditures 169,223 344,273 313,467 199,687 74,607 Ending Balance 546,196 464,914 425,445 499,756 699~147 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 15 Printer, Inkjet 4,500 12 Printer, laser 18,000 3 Scanner - PC 18,000 35 Office Software Repl/Upgrade 150,000 6 LAN Switch 12,000 50 PC 110,000 .00 .00 312,500 - 109 - POLICE CMPTR REPLACEMENT PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 243,098 180,524 74,034 102,118 190,302 ITS Equip. Repl. Fees 77,539 80,412 108,184 108,184 108,184 Miscellaneous Transfer 11,293 0 0 0 0 Total Receipts 88,832 80,412 108,184 108,184 108,184 Services And Charges -2,061 4,503 0 0 0 Capital Outlay 0 182,399 80,100 20,000 0 Transfers 153,467 0 0 0 0 Total Expenditures 151,406 186,902 80,100 20,000 0 Ending Balance 180,524 74,034 102,118 190,302 298,486 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Wireless Network 25,000 1 Data Communication Equipment 5,000 4 Network Server 45,000 4 Printer Refresh 5,100 .00 .00 80,100 -110- GENERAL FLEET MAINTENA_NCE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 55,408 74,724 14,765 44,395 50,712 Charges For Services 1,540,051 1,590,953 1,648,678 1,671,949 1,695,690 Interest Income 5,834 2,500 2,000 2,000 2,000 Miscellaneous Revenue 1,730 1,200 1,200 1,200 1,200 Total Receipts 1,547,615 1,594,653 1,651,878 1,675,149 1,698,890 Personal Services 533,178 593,286 596,896 627,609 655,742 Commodities 733,497 778,218 774,077 789,559 805,351 Services And Charges 210,297 280,108 247,275 251,664 256,207 Capital Outlay 51,327 3,000 4,000 0 0 Total Expenditures 1,528,299 1,654,612 1,622,248 1,668,832 1,717,300 Ending Balance 74,724 14,765 44,395 50,712 32,302 FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 PARTS/DATA ENTRY CLERK 1.00 1.00 1 Power Washer 4,000 MECH~NIC I - EQUIPMENT 3.00 4.00 MECHANIC II - EQUIPMENT 2.00 1.00 MECHANIC III EQUIPMENT (DAY) 2.00 1.00 MECH~ANIC III - EQUIPMENT (EVE) 1.00 EQUIPMENT SHOP SUPERVISOR 1.00 1.00 EQUIPMENT SUPERINTENDENT .70 .50 EQUIPMENT CLERK .75 .38 10.45 9.88 4,000 FIRE EQUIPMENT REPL. RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 91,315 125, 930 0 0 0 University Fire Contract 29,095 0 0 0 0 Interest Income 5,520 0 0 0 0 Total Receipts 34,615 0 0 0 0 Transfers 0 125,930 0 0 Total Expenditures 0 125,930 0 0 0 Ending Balance 125,930 0 0 0 0 -111 - EQUIPMENT REPLACEMENT PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,727,061 2,522,329 1,494,807 1,073,837 724,040 Charges For Services 941,585 964,160 992,606 992,606 992,606 Interest Income 145,499 150,000 70,000 60,000 60,000 Miscellaneous Revenue 0 15,000 0 0 Sale Of Autos 19,617 0 15,000 15,000 15,000 Interfund Loans 3,780 0 0 0 0 Total Receipts 1,110,481 1,129,160 --~ 1,067,606 1,067,606 Personal Services 43,160 46,021 82,096 86,350 90,261 Commodities 318 1,872 1,062 1,083 1,104 Services And Charges 3,412 3,721 5,218 5,270 5,322 Capital Outlay 1,268,323 2,072,068 1,410,200 1,324,700 771,100 Transfers 0 33,000 0 0 0 Total Expenditures 1,315,213 2,156,682 ~,498,576 1,417,403 867,787 Ending Balance 2,522,329 1,494,807 1,073,837 724,040 823,859 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 1 Mower - Towed / Rotary 15' 11,500 1 Skidsteer - Medium / 45 64 H 22 300 1 Truck - Refuse Packer 6 Yd 39 700 1 Grader - 121 000 1 Easement Machine 26 700 1 Scraper - Twin Engine 579 000 1 Leaf Loader 29 400 1 Roller r Asphalt 20 000 4 Sweeper - Self Propelled 174 200 1 Chipper - Forestry / Pull 24 100 1 Compressors 23 400 1 Truck - Pickup / 1/2 Ton 26 200 EQUIPMENT SUPERINTENDENT .30 .50 1 Truck - Pickup / 1/2 Ton / 28 200 EQUIPMENT CLERK .38 3 Van - 1/2 Ton / Cargo 73 500 BUYER I EQUIPMENT .50 .50 2 Truck - Recycling/Compactor 211 000 .80 1.38 1,410,200 -112- CENTRAL SUPPLY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 543,770 440,807 216,487 307,983 426,054 Charges For Services 415,697 474,497 487,236 487,408 259,684 Fees - Contracted Services 0 18,285 20,147 20,147 20,147 Interest Income 27,729 8,000 3,500 3,000 0 Miscellaneous Revenue 4,490 0 0 0 0 Printing Supplies 15,890 0 0 0 0 Miscellaneous Transfer 391 0 0 0 0 Total Receipts 464,197 500,782 510,883 510,555 279,831 Personal Services 35,840 61,312 56,291 58,981 61,640 Commodities 14,896 30,033 17,632 17,984 18,343 Services And Charges 386,531 439,107 309,964 315,519 321,196 Capital Outlay 51,714 44,650 35,500 0 0 Transfers 78,179 150,000 0 0 0 Total Expenditures 567,160 725,102 419,387 392,484 401,179 Ending Balance 440,807 216,487 307,983 426,054 304,706 -- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ITS COORDINATOR .30 .30 5 Photocopier 35,800 MAIL CLERK .75 .75 1.05 1.05 35,500 -113- IOWA CITY HOUSING AUTHORITY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 463,279 1,012,872 1,121,911 1,200,498 1,129,892 Charges For Services 4 0 0 0 0 Federal Grants 5,400,298 4,714,472 5,306,501 5,306,501 5,306,501 Housing Admin. Grant 665,004 618,301 650,000 650,000 650,000 Interest Income 29,426 15,000 23,000 23,000 23,000 Rent Of Property 268,143 336,243 260,000 260,000 260,000 Miscellaneous Revenue 130,332 0 113,000 113,000 113,000 Miscellaneous Transfer 3,056 0 0 0 0 Total Receipts 6,496,263 8,684,016 6,352,501 6,352,501 6,352,501 Personal Services 641,521 707,495 752,125 790,732 826,344 Commodities 10,070 7,493 11,169 11,393 11,621 Services And Charges 5,293,092 4,859,989 5,510,620 5,620,982 5,733,592 Capital Outlay 1,987 0 0 0 0 Total Expenditures 5,946,670 5,574,977 6,273,914 6,423,107 6,571,557 Ending Balance 1,012,872 1,121,911 1,200,498 1,129,892 910,836 - FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 HOUSING ASSISTANT .50 .50 HOUSING PROGP-AM ASSISTANT 6.00 6.00 HOUSING INSPECTOR 1.00 1.00 HOUSING OFFICE MANAGER 1.00 1.00 SECTION 8 COORDINATOR 1.00 1.00 PUBLIC HOUSING COORDINATOR 1.00 1.00 FSS PROGRAM COORDINATOR 1.00 1.00 HOUSING ADMINISTP-ATOR 1.00 1.00 12.50 12.80 0 -114- ENERGY CONSERVATION PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 110,253 145,428 151,809 151,809 151,809 Loan Repayments 35,175 6,381 0 0 0 Total Receipts 35,175 6,381 0 0 0 Ending Balance 145,428 151,~09 151,809 151,809 151,809 -115- RISK MANAGEMENT PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,494,507 1,313,748 1,255,131 807,061 424,871 Risk Management Fees 485,196 584,390 417,000 502,850 589,243 Interest Income 49,330 25,000 39,200 39,200 14,200 Miscellaneous Revenue 73,895 0 0 0 0 Tort Levy 402,544 0 0 Miscellaneous Transfer 138,029 184,507 0 0 0 Interfund Loans 9,427 0 0 0 0 Total Receipts 1,158,421 793,897 456,200 542,050 603,443 Personal Services 93,521 87,466 91,474 95,909 100,213 Commodities 1,910 3,108 2,095 2,137 2,179 Services And Charges 1,127,551 576,431 810,701 826,194 842,056 Capital Outlay 0 1,000 0 0 0 Transfers 116,200 184,507 0 0 0 Total Expenditures 1,339,182 852,512 904,270 924,240 944,448 Ending Balance 1,313,746 1,255,131 807,061 424,871 83,866 --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 OCC. HEALTH & SAFETY SPECIALST 1.00 1.00 ASST FINANCE DIRECTOR .20 .20 ADMINISTRATIVE SECRETARY .13 .13 1.33 1.33 HEALTH INSURANCE RESERVE PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 3,469,370 3,399,267 3,460,059 3,549,304 3,750,188 Health Ins. Fees 3,653,729 4,242,000 4,415,800 4,862,600 5,106,300 Interest Income 181,459 152,500 77,500 77,500 75,000 Total Receipts 3,835,188 4,394,500 4,493,300 4,940,100 5,181,300 Services And Charges 3,705,291 4,133,708 4,204,055 4,539,216 4,765,586 Transfers 200,000 200,000 200,000 200,000 200,000 Total Expenditures 3,905,291 4,333,708 4,404,055 4,739,216 4,965,586 Ending Balance 3,399,267 3,460,059 3,549,304 3,750,188 3,965,902 TRANSFER TO: Health Ins. Transfer 200,000 200,000 - 116 - SPEC ASSESSMENT FUND PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 20,130 1 0 0 0 Special Assessments 12,404 17,903 0 0 Total Receipts 12,404 17,903 0 0 Transfers 32,533 17,904 0 0 0 Total Expenditures 32,533 17,904 0 0 0 Ending Balance 1 0 0 0 0 MISC. COM/~0-NITY DEVELOPMENT PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance -6,505 -15,897 0 7, 067 8,755 Comm Der Block Grant 648,368 0 0 0 0 HOME Federal Grant 0 714,000 685,000 685,000 685,000 Loan Repayments 29,467 20, 000 25, 000 25, 000 25,000 Loan Proceeds 885 0 0 0 0 Total Receipts 678,720 734,000 710,000 710,000 710,000 Personal Services 45,353 58,346 71,835 75,559 78,981 Commodities 3 250 503 513 523 Services And Charges 99,012 126,847 143,995 145,640 147,317 Capital Outlay 543,744 532,660 486,600 486,600 486,600 Total Expenditures 688,112 718,103 702,933 708,312 713,421 Ending Balance 15,897 0 7,067 8,755 5,334 --- FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASSOCIATE PLANNER .60 .75 2 Land Acquisition 200,000 COMMUNITY DEVELOPMENT COORD .30 .25 3 Building Improvements 286,600 .90 1.00 486,600 -117- CDBG METRO ENTITLEMENT PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance -120,566 915 369 17,714 19,395 Charges For Services 28 0 0 0 0 Comm Dev Block Grant 1,204,891 950,000 825,000 825,000 825,000 Building Rentals 3,830 0 0 0 0 Miscellaneous Revenue 5,304 0 100,000 100,000 100,000 Loan Repayments 23,781 120,000 25,000 25,000 25,000 Total Receipts 1,237,834 1,070,000 950,000 950,000 950,000 Personal Services 113,576 269,227 283,458 298,476 311,992 Commodities 1,028 4,795 1,357 1,384 1,411 Services And Charges 329,301 238,150 198,340 201,459 204,640 Capital Outlay 668,173 556,544 449,500 447,000 447,000 Transfers 6,105 0 0 0 0 Total Expenditures 1,118,183 1,068,716 932,655 948,319 965,043 Ending Balance -915 369 17,714 19,395 4,352 - FTE --- PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ROUSING INSPECTOR 1.00 1 Land Acquisition 200,000 HOUSING REHAB SPECIALIST 1.80 1.20 2 Building Improvements 180,000 ASSOCIATE PLANNER 1.40 1.25 3 Contracted Improvements 67,000 ADMINISTRATIVE SECRETARY .25 .25 1 PC 2,500 COMMUNITY DEVELOPMENT COORD .70 .50 PROGRAM ASSISTANT .40 .40 4.55 4.60 449,500 - 118- ROAD USE TAX PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,615,979 2,185,207 1,609,146 2,158,124 2,217,028 Road Use Tax 5,018,575 5,042,160 5,073,673 5,130,398 5,180,819 Miscellaneous Transfer 32,534 17,904 0 0 0 Total Receipts 5,051,109 5,060,064 5,073,673 5,130,398 5,180,819 Services And Charges 1,218 1,844 1,218 1,218 1,218 Transfers 4,480,663 5,634,281 4,523,477 5,070,276 4,067,078 Total Expenditures 4,481,881 5,636,125 4,524,695 5,071,494 4,068,296 Ending Balance 2,185,207 1,609,146 2,158,124 2,217,028 3,329,551 TRANSFER TO: Traffic Engineering 944,348 Streets Maintenance 2,048,419 Asphalt resurf/Chip Seal 250,000 Brick Reconstruction 20,000 Overwidth Paving 30,000 Traffic Calming 30,000 Creek Drainage/Maint 25,000 Culvert Railing Improvements 298 000 FY99 Pavement Marking 60 000 Inter City Trails 30 000 Traffic Signals 70 000 Railroad Crossing Improvemnt 25 000 P.C.C. Maintenance 100 000 Sump Pump Discharge Tiles 25 000 Meadow St Bridge 310 000 Annual Bridge Maintenance 60 000 Transfer-JCCOG Trans 135 420 PIN Prog. RUT Projects 7 500 Forestry-Parkway Mtce. 54 790 4,523,477 - 119 - ROAD USE TAX FUND TRANSFERS OUT AND EXPENDITURE DETAIL FY 2002 FY 2003 FY 2004 FY2005 FY2006 ACTUAL BUDGET BUDGET PROJECTED PROJECTED Miscellaneous Expenditures 1,218 1,844 1,218 1,218 1,218 Transfer - GF Streets 1,914,670 2,085,807 2,048,419 2,070,014 2,132,947 Transfer - GF Traffic Engineering 1,137,971 910,659 944,348 969,127 994,697 Transfer - GF Forestry 47,000 50,000 54,790 57,530 60,400 Transfer - GF Pin Grant 0 7,500 7,500 7,500 7,500 Transfer - JCCOG - Trans Planning 104,000 135,000 135,420 141,105 146,534 Sub Total - Operating Transfers & Miscellaneous Expenditures 3,204,859 3,190,810 3,191,695 3,246,494 3,343,296 Annual Bridge Maintenance 42,554 60,000 60,000 60,000 60,000 Asphalt & Chip Seal 87,818 250,000 250,000 250,000 250,000 Brick Street Repair 20,000 20,000 20,000 20,000 Burlington St. Bridge/Ralston 14,286 50,214 Camp Cardinal Road 1,000,000 Captain irish Parkway-ACT/Dodge 2,400 Concrete St. Maintenance 256,093 135,000 100,000 100,000 100,000 Creek/Drainage Maint. 7,021 25,000 25,000 25,000 25,000 Culvert Railing Improvements 298,000 Curb Ramps-A. D.A. 14,933 100,000 100,000 Dodge Street Paving 97,336 Entrances to City-Beautification Project 10,897 20,000 First Ave & Court improvements 45,557 443,968 First Avenue Extended 200,000 Foster Rd/Dub to Prairie du Chien 10,360 105,940 Fourth Ave Bridge 6,476 8,028 Gilbert St Corridor Study 2,173 Hwy 1/Sunset- Right Turn 2,813 39,244 Hwy 6/la Ave Pod Bridge Repair 70,000 Hwy 6 Video Traffic Signals -46,007 27,795 Inter City Trails 13,839 18,161 30,000 30,000 30,000 Iowa Avenue Straetscape I 971 Longfellow/Pine St Ped/Bicycle Trail 111,470 Meadow Street Bridge 310,000 Mormon Trek-Abbey Ln Storm 14,977 2,135 Mormon Trek-CIr Crk to RR 121,462 121,538 Mormon Trek-Hwyl/Hwy921 66,811 Mormon Trek-R/R Overpass 398,864 N Dubuque St Median Improvement 299 Northgate DdDodge Hwy 1 Signal 49,523 Old Public Works Building Demolition 14,466 Overwidth Paving Projects 9,587 30,000 30,000 30,000 30,000 Pavement Marking 56,773 60,000 60,000 60,000 60,000 RR Crossings-City Wide 470 25,000 25~000 25,000 25,000 Scott Boulevard-ACT/Roch. 51,597 100,000 Senior Center Alley 31,500 South Gilbert St Improvments 95 9,905 Sump Pump Discharge Tiles 20,951 25,000 25,000 25,000 25,000 Telephone System Upgrade 150,000 Traffic Calming 7,043 30,000 30,000 30,000 30,000 Traffic Signals 70,000 70,000 70,000 70,000 Sub Total - Transfer to CIP 1,277,021 2,445,315 1,333,000 1,825,000 725,000 Sub Total - Total Transfers from Road Use Tax 4,480,662 5,634,281 4,523,477 5,070,276 4,067,078 Grand Total Road Use Tax Fund $4,481,880 '$5,636,126 $4,524,695 $5,071,494 $4,068,296 120 - EMPLOYEE BENEFITS PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 F¥03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 742,716 574,746 459,993 427,326 426,986 Empl. Benefits Levy 4,032,277 5,409,446 6,168,020 6,730,639 7,338,018 University Fire Contract 106,987 146,964 119,203 171,212 188,093 Gas / Elec. Use Tax 89,033 128,146 145,145 156,161 169,982 Interest Income 1 15,000 15,000 15,000 Miscellaneous Transfer 673,000 585,000 585,000 585,000 309,572 Interfund Loans 178,000 0 0 0 Total Receipts 5,079,298 6,284,556 7,032,368 7,658,012 8,005,665 Personal Services 35,444 34,093 24,548 25,820 26,989 Services And Charges 328,464 302,848 368,550 397,935 429,242 Transfers 4,883,360 6,062,368 6,671,937 7,234,597 7,563,771 Total Expenditures 5,247,268 6,399,309 7,065,035 7,658,352 8,020,002 Ending Balance 574,746 459,993 427,326 426,986 412,649 --- FTE - PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 ASST FINANCE DIRECTOR .15 .15 ~dDMINISTRATIVE SECRETARY ~19 .19 .34 .34 0 TRANSFER TO: Police Patrol Transfers 639,454 Police Criminal Invest Trans 94,215 Police Administration Trans. 31,462 Police Records Transfer 14,770 Fire Suppression Transfer 525,582 Fire Training Transfer 11,500 Stop Violence/Wmn Grant 10,449 Community Services Bureau 10,418 Jo. Co. Task Force Grant 10,512 Fire Administration Transfer 36,667 General Fund Benefits 5,271,400 Hazardous Materials Oper. 15,508 6,671,937 - 121 - PUBLIC SAFETY RESERVE PROPOSED BUDGET FOR FY04 ~ FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,414,353 1,988,008 1,446,830 883,701 309,572 Interest Income 158,784 44,000 22,000 11,000 Total Receipts 158,784 44,000 22,000 11,000 Services And Charges 129 178 129 129 0 Transfers 585,000 585,000 585,000 585,000 309,572 Total Expenditures 585,129 585,178 585,129 585,129 309,572 Ending Balance 1,988,008 1,446,830 883,701 309,572 TRANSFER TO: To Fire Employee Benefit 200,000 To Police Employee Benefit 385,000 585,000 EMERGENCY LEVY PROPOSED BUDGET FOR FY04 FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 -1 1 199 Emergency Levy 515,928 513,048 522,115 537,735 546,430 Delq Emergency Levy 88 0 0 0 0 Gas / Elec. Use Tax 11,373 12,153 12,286 12,471 12,658 Total Receipts 527,389 525,201 534,401 550,206 559,088 Transfers 527,389 525,202 534,401 550,006 559,088 Total Expenditures 527,389 525,202 534,401 550,006 559, 088 Ending Balance 0 -1 -1 199 199 TRANSFER TO: TO General Fund 11900 534,401 534,401 - 122 - CITY DF IOWA CITY EMPLOYEE BENEFITS FUND FY2DD1 FY2002 FY2003 FY2DD4 FY2DD5 EY2DD6 SUMMARY DF EXPENDITURES ACTUAL ACTUAL RE-EST BUDGET PROJECTED PROJECTED .... d .......... $ .......... ~ .......... ~ .......... ~ .......... $ ..... Costs Budgeted in Employee Benefits Fund Police & Fire Pension and Retirement 893,713 1,022,400 1,091,407 1,400,537 1,561,600 1,824,065 General Fund Employee Benefits 3,092,651 3,772,960 4,722,153 5,271,400 5,672,997 5,939,706 Workers Compensation 41,752 23,969 44,257 27,564 28,942 30,389 Unemployment Insurance 48,835 75,400 50,300 55,000 56,100 57,222 Loss Reserve Transfer 90,914 O 90,914 lO0,OOO 125,000 15O,OOO Miscellaneous Transfers & Expenses 59,428 317,095 366,185 185,986 187,893 191,631 Staff Support 25,350 25,758 24,493 24,548 25,820 26,989 Police & Fire Retoement-Chapter 4t 0 7,582 9,686 9,600 0 0 0 Transfer to Genecal Fund D 0 0 0 D O TOTAL TRUST & AGENCY FUND BENEFITS 4,260,225 5,247,268 6,399,309 7,065,035 7,658,352 8,020,002 Costs Budgeted in General Fund FICA 883,545 942,638 1,169,824 1,220,576 1,275,503 1,332,898 IPERS 584,423 618,941 739,410 768,401 802,973 839,101 Realth, Life&DisabilUylnsurance 1,822, B63 2,211,379 2,817,007 3,280,197 3,096,916 3,771,018 TOTAL GENERAL FUND BENEFITS 3,290,531 3,772,958 4,728,741 5,269,174 5,675,392 5,943,017 Paid from General Tax Levy 197,880 .2 4,588 -2,226 2,395 3,311 PAID FROM EMPLOYEE BENEFITS TAX LEVY 3,092,651 3,772,960 4,722,153 5,271,400 5,672,997 5,939,706 Employer's Contribution Rate Police / Fire Retirement - City pays per State Code 17.00% 17.00% 17.00% 20.48% 23.00% 23.00% Police I Fire Retirement. State actuarial rate 16.74% FICA 7,65% 7.65% 7.65% 7,65% 7,65% 7.65% IPERS 5.75% 5.75% 5.75% 5.75% 5.75% 5.75% Police & Fire Retirement - The State of Iowa adminsters the Police & Fire Retirement Fund. The State Code requires a minimum contribution from cities of 17%. FICA - Rate is expected to remain at 7.65%. Maximum salary covered on the social security poctian ia ~84,900 in Calendar Year 2002. ~RERS - The rate remains at 5.75%; the maximum salary cap was eliminated.effective January l, 1997. - 123 - EMERGENCY LEVY PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 -1 0 200 Emergency Levy 515,928 513,048 522,115 537,735 546,430 Delq Emergency Levy 88 0 0 0 0 Gas / Elec. Use Tax 11,373 12,153 12,286 12,471 12,658 Total Receipts 527,389 525,201 534,401 550,206 559,088 Transfers 527,389 525,202 534,400 550,006 559,088 Total Expenditures 527,389 525,202 534,400 550,006 559,088 Ending Balance 0 -1 0 200 200 TRANSFER TO: To General Fund 11900 534,400 534,400 - 124 - TIF DISTRICTS PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 CITY MGR FY05 FY06 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 0 0 6,020,000 1,443,231 Property Taxes 0 3,968 161,935 0 0 Sale Of Bonds 0 0 7,170,000 0 0 Miscellaneous Transfer 3,252 0 0 0 0 Total Receipts 3,252 3,968 7,331,935 0 0 Services And Charges 3,252 0 1,310,400 4,000,000 850,000 Transfers 0 3,968 1,535 576,769 461~415 Total Expenditures 3,25~ 3,96~ 1,311,9~--5 4,576,769 1,311,415 Ending Balance 0 0 6,020,000 1,443,231 131,816 - 125 - - 126 - CITY OF IOWA CITY CAPITAL IMPROVEMENT PROGRAM FY2003 - FY2007 FY2004 - 2006 Program Highlights C-1 Annual Projects C-11 Unfunded Projects C-12 Project Summaries C-23 Projects by Funding Source C-58 City of Iowa City Capital Improvement Program FY 2003 -2007 Proiect Name Proposed Fundinq Mormon Trek - Hwy 1 to Hwy 921 $ 7,340,000 Dane Road Area Sewer $ 1,950,000 $ 9,290,000 Proiect Description This proiect consists of the extension of Mormon Trek Boulevard from US Highway 1 to US Highway 921 (Old Hwy 218) and includes paving, sidewalk, storm sewer, grading, sanitary sewer and box culvert construction. The sanitary sewer will serve the area south of Hwy 1 and will eliminate an existing lift station on the Westside of Highway 218. The construct on of th s project w be phased. Proiect Fundinq F¥03 F¥04 F¥05 F¥06 F¥07 Fed. STP $ t,900,000 GO Debt (includes sewer) $ 700,000 $ 3,790,000 $ 2,740,000 Wastewater Cash $ 160,000 Proiect Name Proposed Fundinq Miller - Orchard Park $ 200,000 $ 200,000 Project Description Development of a neighborhood park on 3.5 acres of land located on Benton Street and Miller Avenue. Two acres of this land was purchased by the City in 1999 utilizing a combination of Parkland Acquisition and Community Development Block Grant Funds. The other 1,5 acres is a pending Neighborhood Open Space parkland dedication. The P & R Commission is looking into acquiring another .5 acre, br ng ng the tota to 4 acres, Proiect Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 Project Name Proposed Fundinq Burlington Street Bridge at Ralston Creek $ 579,000 $ 579,000 Project Description IThis project will provide for the replacement of the Burlington Street Bridge over Ralston Creek located between Gilbert Street and Van Buren Street. This project includes widening the bridge to allow for a left turn lane and 8-foot sidewalks. The bridge is beingl designed to minimize any disruption of the coal tar contaminates in the underlying soil. / Project Fundinq FY03 FY04 FY05 FY06 FY07 RUT $ 50,000 GO Debt $ 220,000 Sate DOT $ 309,000 C-1 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Funding Dodge Street Reconstruction - 180 to Governor $ 7,008,000 Dodge Street Water Main - 1-80 to Governor $ 830,000 Dodge Street Sewer - Scott to ACT $ 320,000 Project Description $ 8,158,000 This is a capacity related improvement identified by the Arterial Street Plan. Right-of-way constraints exist throughout much of this project. This project will reconstruct Dodge Street between the Governor/Dodge intersection and Interstate 80. Included with this project will be the replacement of the existing 6 inch and 12 inch water mains, elimination of redundant water mains and relocation of the water mains from under the pavement. Also included with this project will be reconstruction of a sanitary sewer along Dodge Street between Scott Boulevard and ACT Circle. This sanitary sewer will serve the Highlander Lift Station and wilI increase the capacity for future growth north on Interstate 80. Project Funding FY03 FY04 FY05 FY06 FY07 DOT $ 400,000 $ 5,720,000 Fed (STP) $ 688,000 $ 200,000 Water Debt $ 830,000 Waste Water Cash $ 320,000 Project Name Proposed Funding Capital Outlay $ 1,817,400 $ 1,817,400 Project Description An annual appropriation from debt financing to purchase selected equipment. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 500,000 $ 500,000 $ 317,400 $ 250,000 $ 250,000 Project Name Proposed Funding Scott Park Area Trunk Sewer $ 670,000 $ 670,000 Project Description This project provides for the construction of a new sanitary trunk sewer to provide /service to an undeveloped area east of Scott Boulevard and north of Court Street. This ~project also includes providing sanitary sewer service to the recently annexed Hummingbird Lane parcels. Project Funding FY03 FY04 FY05 FY06 FY07 Waste Water Cash $ 670,000 C-2 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Fundinq Court Street Transportation Center $ 7,943,400 Day Care Center $ 560,000 Bus Depot $ 230,000 $ 8,733,400 Project Description The Court Street Transportation Center is a multi-modal transportation facility built on Block 102 in the Near Southside neighborhood. It includes a daycare center, a new bus station, covered bicycle parking, one or two small commercial spaces for lease, and a 500-space parking garage. Includes FY02 funding, expenditures are scheduled for FY2004. Project Funding FY03 FY04 FY05 FY06 FY07 Fed FTA $ 7,000,000 GO Debt $ 700,000 Parking Impact Fees $ 243,400 CDBG - Day Care $ 250,000 GO Debt - Day Care $ 310,000 GO Debt - Bus Depot $ 230,000 (FY02 Fed FTA Funding $2.6 million) (FY02 GO Debt Funding $1.4 million) Project Name Proposed Fundinq Fire Station #4 $ 300,000 $ 300,000 Project Description This project involves the land acquisition, design, and site improvement for an additional fire station in the northeast area of Iowa City. Recent land annexations and in-fill deve opment have ncreased service demands in this area. Project Fundinq FY03. FY04 FY05 FY06 FY07 GO Debt $ 100,000 $ 200,000 Project Name Proposed Fundinq Targeted Area Housing Rehab Projects (T.A.R.P) $ 1,000,000 $ 1,000,000 Project Description This project enables the rehabilitation of housing stock in targeted neighborhoods of the ICity, as approved by the City Council. Assistance will be provided to households with incomes equivalent to 80% to 110% of median. The rehabilitation loans will be repaid, with property ens secur ng the Cty s nterests. Project Fundin,q FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 C-3 City of Iowa City Capital Improvement Program FY 2003 - 2007 Proiect Name Proposed Funding Runway Extension $ 745,000 Proiect Description $ 745,000 Included in this project is the relocation of Dane Road, site preparation for runway extension. Project Funding FY03 FY04 FY05 FY06 FY07 Fed FAA $ 670,000 GO Debt $ 75,000 Proiect Name Proposed Funding Fire Apparatus $ 2,325,000 $ 2,325,000 Proiect Description Fire Vehicles scheduled within this plan are: FY03 Pumper, FY06 Ladder Truck and FY07 E-1 Pumper. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt $ 375,000 ' $ 1,500,000 $ 450,000 Proiect Name Proposed Funding Bus Acquisition $ 1,680,000 $ 1,680,000 Project Description Purchase 6 buses in FY03; 17% local match funded from G.O.; 83% federal funding. Pro/ect Fundinq FY03 FY04 FY05 FY06 FY07 Fed FTA $ 1,390,000 GO Debt $ 290,000 C-4 City of Iowa City Capital Improvement Program FY 2003 - 2007 Proiect Name Proposed Funding City Park Pool Filtration System $ 200,000 Proiect Description $ 200,000 Replace the entire filtration system in City Park Pool in order to prevent the possibility of a comp ete shutdown dur ng the 2003 summer swimming season. Proiect Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 Pro[ect Name Proposed Fundinq* Iowa River Power Dam $ 2,826,700 $ 2,826,700 Pro~ect Description This project involves renovatin9 the Iowa River Power Dam to provide a stable source pool of surface water for the water plant, and enhance the capacity of the shallow ground water wells adjacent to the river. It also includes replacing the existing dam catwalk with a pedestrian walkway bridge to continue the Iowa River Corridor Trail system. Includes FY02 bonds issued, expenditures are scheduled in FY2003 / FY2004. Pro[ect Funding FY03 FY04 FY05 FY06 FY07 State $ 135,000 * FY02 GO Debt Funding $ 1,191,700 * FY02 Water Revenue Debt Funding $ 1,500,000 Project Name Proposed Fundinq Camp Cardinal Road $ 4,200,000 $ 4,200,000 Proiect Description This project provides for a the paving of Camp Cardinal Road between U.S. Highway 6 in Coralville and Melrose Avenue in Iowa City. It includes reconstruction of a portion of Deer Creek Road in order to provide the connection to Melrose Avenue. The portion to be constructed by Iowa City includes property that will eventually be within corporate limits of Iowa City accordin9 to an agreement between Iowa City, Coralville, and Johnson County. This project is also funded by private developer and the City of Coralville and final shared costs will be determined. Proiect Funding FY03 FY04. FY05 FY06 FY07 GO Debt $ 3,200,000 RUT $ 1,000,000 C-5 City of Iowa City Capital Improvement Program FY 2003 -2007 Proiect Name Proposed Fundinq Scott Blvd - East of ACT to Rochester $ 1,900,000 (final issuance of Debt) Proiect Description $ 1,900,000 This funding will complete the financing of the paving and storm sewer portion of Scott Boulevard between ACT and Rochester. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt (03) $ 1,900,000 Project Name Proposed Fundinq South Sycamore Trail and Landscaping $ 530,000 $ 530,000 Project Description ibisfunding will the of the South Trail This complete financing Sycamore Project. project consists of landscaping and construction of a ten foot wide trail from Lakeside Drive to the Kickers Soccer Complex along the South Sycamore Regional Greenspace. It also includes a six-foot wide sidewalk from Burns Avenue to Langenberg Avenue long the west side of Sycamore Street. Proiect Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt (03) $ 530,000 Proiect Name Proposed Fundinq Economic Development $ 1,000,000 $ 1,000,000 Proiect Description Annual allocation for Economic Development initiatives for community growth. \ Project Fundinq FY03 FY04 FY05 FY0( FY07 GO Debt $ 250,000 $ 250,000 $ 250,000 $ 250,000 (no accumulative policy) C-6 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Funding Water Works Park and Butler House Trail Head $ 754,000 $ 754,000 Project Description This project involves the development of the City-owned land surrounding the new water treatment plant into a "natural park", with prairie grasses, wildflowers, native trees, bike trails, nature trails, parking lot, park shelters, and river access. A portion of this funding is for the Butler House Trailhead Project which includes a trailhead parking lot and a link across the Butler Bridge to the existing trail system along Dubuque Street north of the Iowa River. This funding will address recommended structural improvements within the park. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 $ 200,000 $ 250,000 Fed $ 104,000 Project Name Proposed Fundinq Meadow Street Bridge and Trail Connection $ 310,000 $ 310,000 Project Description This project will replace the Meadow Street Bridge and provide a means for the Court H Tra to connect to and cross Meadow Street at th s location. Project Funding FY03 FY04 FY05 FY06 FY07 RUT $ 310,000 Project Name Proposed Fundinq Stormwater Permits, Plans $ 1,000,000 Project Description $ 1,000,000 The Phase II Stormwater Regulations require Iowa City to apply for a Stormwater Permit by March 10, 2003, and to implement the six programs included in those regulations. Each of the six programs has measurable goals as part of the permit and requires the submittal of periodic reports to the State. Included in these goals is the stormwater system mapping, which entails collecting data about existing storm structures in the field, along with creating a database to contain the non-graphic data and linking the database to the drawing that contains the graphical data. Pro/ect Fundinq FY03 FY04 FY05 FY06 FY07 GODebt $ 610,000 $ 130,000 $ 130,000 $ 130,000 C-7 City of Iowa City Capital Improvement Program FY 2003 -2007 Project Name Proposed Fundinq 64-1A Plaza Towers $ 7,170,000 Project Description $ 7,170,000 Financial support for a $22million + redevelopment of the last urban renewal parcel downtown. Bonds will be repaid by the taxes paid on a minimum assessed value agreed to by the deve oper of the pro ect. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Bonds (TIF) $ 7,170,000 Project Name Proposed Fundinq Lower West Branch Road $ 3,800,000 $ 3,800,000 Project Description ihhiS project will reconstruct Lower West Branch Road to standards from its City intersection with Scott Boulevard to Taft Avenue. Development along this segment is bligated to pay a prorata share of the cost of reconstruction based on current dollars at e time of development approval. Project Funding FY03 FY04 FY05 FY06. FY07 GO Debt $ 3,800,000 Project Name Proposed Fundinq Landfill Cell $ 2,300,000 $ 2,300,000 Project Description This project which is included in the Landfill Master Plan will be the fifth cell in the West half of the landfill and is expected to last approximately 8 years. This cell will include the approved clay liner system and shredded tire drainage system to reduce construction costs and promote recyc rig. Project Fundinq FY03 FY04 FY05 FY06 FY07 Landfill Revenues $ 2,300,000 C-8 City of Iowa City Capital Improvement Program FY 2003 -2007 Project Name Proposed Fundinq Parking Garage Maintenance $ 660,000 Project Description $ 660,000 This project includes routine concrete restoration and application of sealant; and assoc ated repa r of sta rwells. Project Fundinq FY03 FY04 FY05. FY06 FY07 Parking Revenues $ 330,000 $ 330,000 Project Name Proposed Fundinq Riparian Restoration - Corp of Engineers - Peninsula and Waterworks Parks $ 70,000 $ 70,000 Project Description This project provides riparian and wetland habitat restoration to improve water quality in the Iowa River and enhance biodiversity. Woodlands and wetland along the Iowa River in the Waterworks and Peninsula parks will undergo restoration and complete a portion of our park plan. Construction of a trail in the Waterworks Park portion is included. The project also includes streambank stabilitzation on the south side of the Park Road bridge on the east bank of the river. This is a joint project with the Corps, Coralville and University of iowa. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 70,000 Project Name Proposed Fundinq Taft Road GSR $ 130,000 $ 130,000 Project Description pumpLand acquisitiOnfac t es for a one million gallon buried potable water storage reservoir, including Project Fundinq FY03 FY04 FY05. FY06 FY07 Water Revenues $ 130,000 C-9 City of Iowa City Capital Improvement Program FY 2003 -2007 Project Name Proposed Funding Old Bus Depot Land Acquisition $ 400,000 $ 400,000 Project Description Acquisition by the General Fund of the the old bus depot located at the intersection of Gilbert and College Streets. Project Funding FY03 FY04 F¥05 FY06 FY07 GO Debt $ 400,000 Project Name Proposed Fundinq Gilbert St / Highway 6: Dual Left Turn Lanes $ 3,000,000 $ 3,000,000 Project Description Reconstruct the Gilbert Street / US Highway 6 intersection to include dual left turn lanes on G bert Street and accommodate the future expansion of US H ghway 6. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt (07) $ 3,000,000 Project Name Proposed Fundinq Culvert / Railing Maintenance $ 298,000 $ 298,000 Project Description Replace and improve railings to the City's many road crossing culverts. Project Fundin,q FY03 FY04 FY05 FY06 FY07 RUT $ 298,000 C-10 City of Iowa City Capital Improvement Program FY2003 - 2007 Annual Projects These projects represent annual improvements and maintenance of municipal infrastructure including public streets, bridges, sewer and water systems, and park facilities. Pr!mary Funding S(~UI~C~ F¥04 FY05 FY06 Asphalt / Chip Seal Road Use Tax 250,000 250,000 250,000 250,000 Brick Streets Road Use Tax 20,000 20,000 20,000 20,000 Bridge Maintenance Road Use Tax 60,000 60,000 60,000 60,000 Civic Center - Other Projects 3eneral Fund 25,000 25,000 25,000 25,000 Concrete Streets Road Use Tax 100,000 100,000 100,000 100,000 Creek Maintenance Road Use Tax 25,000 25,000 25,000 25,000 Curb Ramps Road Use Tax 100,000 100,000 Intra City Bikin9 Road Use Tax 30,000 30,000 30,000 30,000 Open Space Land Acquisition Parkland Acquis. Fund 50,000 50,000 50,000 50,000 Overwidth Paving Road Use Tax 30,000 30,000 30,000 30,000 Parks Maintenance/Improv. GO Debt 200,000 200,000 200,000 200,000 Public Art 30 Debt 56,000 50,000 50,000 50,000 Railroad Crossing Road Use Tax 25,000 25,000 25,000 25,000 Sewer ;ewer Revenues 300,000 300,000 300,000 300,000 Street Pavement Marking Road Use Tax 60,000 60,000 60,000 60,000 Sump Pump Discharge Tiles Road Use Tax 25,000 25,000 25,000 25,000 Traffic Calming Road Use Tax 30,000 30,000 ! 30,000 30,000 Traffic Signal Road Use Tax 70,000 70,000 ! 70,000 70,000 Water ¢Vater Revenues 300,000 300,000 300,000 300,000 C-ll Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 1 - Bridges 1 BURLINGTON ST BRIDGE- The south bridge is having a problem with $800,000 SOUTH delaminating concrete on the bottom side of the arches. In addition to this repair, the railing should be replaced to reduce the risk of small children falling off the bridge.. 2 F STREET BRIDGE This project involves the removal and replacement $250,000 of the existing corrugated metal arch bridge with a larger bridge. 3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South $255,941 Branch of Ralston Creek at Fourth Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. ** 10/02: This project moved out from planned FY04. Meadow Street Bridge has become higher priority than this project. 4 IOWA RIVER BRIDGE @ This project provides an Iowa River Bridge along $2,165,000 MORMON TREK the route of Mormon Trek south of the new Public Works Facility. 5 MEADOW STREET BRIDGE This project will replace the bridge over Ralston $300,000 Creek at Meadow Street. 10/14/02: CIP estimate needs to identify revenue sources. This project has become higher priority than 4th Ave Bridge based on latest bridge assessments. *** Requested schedule will require FY03 amendment. 6 PARK RD. BRIDGE APPROACH This project involves the removal and replacement $150,000 of settled and cracked approach pavement and the removal and replacement of the bridge expansion joints. 7 PRENTISS ST. BRIDGE This project involves the removal and replacement $375,000 of the existing triple corrugated metal pipe culvert with a bridge. 8 ROCHESTER AVENUE BRIDGE This project will replace the bridge over the North $320,000 Branch of Ralston Creek at Rochester Avenue and includes an 8' sidewalk. 9 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston $250,000 Creek at Second Avenue and will include sidewalks. 10 SIXTH AVENUE BRIDGE This project involves the removal and replacement $250,000 of the existing twin box culvert with a larger bridge. 11 THIRD AVENUE BRIDGE This project will replace the bridge over the South $250,000 Branch of Ralston Creek at Third Avenue. 2. Streets C-12 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 12 420TH ST NEAR INDUSTRIAL This project will include paving 420th Street to $1,056,000 PARK urban standards from Hwy 6 to approximately one half-mile east and intersection geometric improvements at Hwy 6. This project will facilitate expansion of the industrial park. 13 AMERICAN LEGION-SCOTT TO This project will reconstruct the road to urban $2,100,000 TAFT standards and will include an 8' wide sidewalk on one side. 14 BENTON-ORCHARD/OAKNOLL This is a capacity related improvement identified $3,500,000 by the Arterial Street Plan. 15 CEMETERY ROADS Resurface specified roadways within Oakland $100,000 RESURFACING Cemetery as part of the city-wide biennial asphalt resurfacing program. 16 DODGE ST - Street Reconstruction $5,320,000 GOVERNOR/BOWERY 17 DUBUQUE RD PAVING - Reconstruct and upgrade to urban cross sections. $600,000 BRISTOL/DODGE 18 DUBUQUE ST ELEVATION This project will elevate the north bound lane of $2,500,000 Dubuque Street between Taft Speedway and Foster Road. This project will eliminate the frequent flooding of the north bound lanes caused by locally heavy rains.. 19 DUBUQUE ST/PARK RD Add left turn lanes to improve capacity constraint. $350,000 INTERSECTION IMPRV. 20 DUBUQUE/CHURCH LEFT This project will construct left turn storage lanes on $300,000 TURN BAYS the north and south approaches of this intersection. Dubuque St capacity is constrained at this intersection because there are no dedicated storage lanes for left turning vehicles. 21 FOSTER RD-DBQ/PRAIRIE DU This project will pave this portion of Foster Road. $900,000 CHIEN 22 FOSTER RD/DUBUQUE This project will improve the geometric, capacity $1,000,000 INTERSECTION and safety of the intersection and will involve the addition of turn lanes and signals. 23 GILBERT ST IAIS UNDERPASS This project relocates the sidewalks of the Gilbert $282,000 St. underpass at the IAIS Railroad. The sidewalks are moved further from the street and existing erosion problems are addressed. C-13 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 24 GILBERT ST IMPROV-N Reconstruction of San~ Road (S. Gilbert St.) from $2,250,000 LANE/SYC L Napoleon Lane to the Sycamore L and will include a four lane cross section from Napoleon Lane to the East-West Arterial and turn lanes at major intersections south of the East-West Arterial. This is a joint project with Johnson County, who will continue the improvements south to 480th Street. 25 GILBERT ST. SOUTH This will provide proper road capacity for expected $800,000 growth south of Napolean Park. 26 GILBERT/BOWERY This project will add left turn lanes on Gilbert $420,000 INTERSECTION-LEFT LANES Street. This project will also include storm sewer along Prentiss Street to Ralston Creek. 27 HIGHWAY 921 STREETSCAPE Streetscape improvements on Hwy 921 entrance - $700,000 Sturgis Ferry Park to US Hwy 6. This project includes landscaping, lighting and sidewalk improvements. *** Project should be coordinated with Sturgis Ferry Park upgrade and/or Riverside Drive Redevelopment project. 28 HIGHWAY 965 EXTENSION This project will be initial phase of constructing $5,000,000 Hwy 965 extended from the south side of Hwy 218 to Melrose Avenue to arterial standards. 29 HWY 6 LAKESIDE TO 420TH ST Extend the divided 4-lane cross section of Hwy 6 $4,845,000 from Lakeside Drive east to 420th Street and include turn lanes at intersections. 30 KEOKUK ST This project would reconstruct Keokuk St. and $1,540,000 RECONSTRUCTION remove the sharp turn south of Highland Avenue. 31 KRALL AVENUE This project would construct an extension of Krall $5,000,000 Avenue north across 1-80 to a new intersection with Iowa Hwy 1. 32 L MUSCATINE- Reconstruction of streets and sidewalks. $800,000 KIRKWOOD/SPRUCE 33 L MUSCATINE- This project will reconstruct Lower Muscatine Rd $800,000 SPRUCE/DEFOREST from Spruce to DeForest and will include a left turn lane at the intersection with Sycamore and improved storm sewer. 10/14/02 Desc: This project will reconstruct Lower Muscatine Rd from Spruce to DeForest and will include a center turn lane and improved pedestrian facilities. 34 LAURA DRIVE This project would reconstruct Laura Drive $500,000 RECONSTRUCTION between Foster Rd. and Forest View Trailer Court. 35 MAIER AVENUE UPGRADE Reconstruct and improve street to urban design $4,000,000 standards. C-14 Capital Improvement Projects Unfunded Projects fi: Project Name Unfunded Amt 36 MELROSE-WEST-218/CITY Reconstruct and improve street to urban design $3,000,000 LIMITS standards. 37 MORMON TREK-HWY This project includes paving, sidewalks, storm $5,725,000 921/SAND RD sewer and grading. This does not include the bridge spanning the Iowa River. 38 MORMON TREK-LEFT TURN Provide left turn lanes at major intersections; or a $4,000,000 LANES continuous center left turn lane through the corridor. 39 MYRTLE/RIVERSIDE TRAFFIC Signalization of intersection based on warrants. $80,000 SIGNALS 40 N DUBUQUE ST MEDIAN This project will improve the pavement cross $490,000 IMPROV. section, provides trees and shrubbery in the median and improved Iow level lighting. Some design budgeted in FY01, however, construction phase is on the unfunded projects list, beyond FY05. 4'1 NS MARKETPLACE PHASE 2 Continue improvements started in FY02. This $461,000 project will include decorative cross walks at the intersections of Jefferson & Linn, Market & Linn, and Market & Gilbert, as well as decorative street lighting on Bloomington from Linn to Gilbert and on Gilbert from Market to Bloomington and various benches, bike racks, and garbage receptacles. 42 RIVERSIDE DRIVE Streetscape improvements on Riverside Drive $2,000,000 STREETSCAPE between Myrtle Avenue and US Hwy 6. Project includes consolidation of driveways, undergrounding of utilities, installing sidewalks and landscaping. 43 S GILBERT ST IMPROVEMENTS Reconstruction from Benton Street to Stevens $6,000,000 Drive, estimate of $6 million on unfunded list. 44 SCOTT BLVD LIGHTING Install roadway lighting along Scott Boulevard $57,000 between Muscatine Avenue and Rochester Avenue. Proposed schedule would require FY03 Amend for spring 2003 design. 45 SCOTT BLVD SIDEWALK This project will construct a sidewalk along the $71,999 east side of Scott Blvd in front of Scott Park. 46 SIDEWALK-BENTON STREET Install and widen sidewalks on Benton Street $200,000 between Riverside Drive and Sunset Street. Existing sidewalks would be widened from 4 feet to 8 feet wide. C-15 Capital Improvement Projects Unfunded Projects Cf Project Name Unfunded Amt 47 SOUTH ARTERIAL This project would reconstruct Sycamore Street $6,500,000 DEVELOPMENT between Sand Road (Gilbert Street) and Sycamore Street, and extend a two lane arterial street from Sycamore Street through the Langenberg, Sycamore Farms and Streb properties to Scott Boulevard. 48 STURGIS/RIVERSIDE This project will provide a left turn lane for Sturgis $150,000 INTERSECT. Corner Drive at its intersection with Riverside Drive. 49 SYCAMORE-BURNS TO CITY Reconstruct Sycamore to arterial standards, 45 $2,778,300 LIMITS feet wide from Burns to Lakeside and 34 feet from Lakeside south to City limits. Storm sewer and sidewalk improvements included. Bike lanes are planned. 50 SYCAMORE-CITY LIMITS TO L Reconstruct Sycamore to arterial standards from $1,960,000 City limits to the Sycamore L. Storm sewer, sidewalk improvements and bike lanes are included. 51 SYCAMORE-HWY 6/DEFOREST This project involves additional lanes to improve $1,350,000 capacity. 52 TAFT AVENUE Lower West Branch to American Legion Road. $3,500,000 53 TAFT SPEEDWAY This project will elevate Taft Speedway. $2,080,000 54 WASHINGTON ST ISLES Reconstruct the aging Washington Street Islands $50,000 RECONSTRUCTION in cooperation with Project Green. 3 - Parking & Transit 55 U SMASH 'EM DEMOLITION Demolition of the U-Smash'm bulding; securing $190,000 adjacent foundations; and restoration of the area to grass. This does not include demolition of the bus depot of the Wilson's building. (A water pipe will need to be relocated before demolition can occur.) 4 - Ped & Bike Trails 56 CITY PARK TRAIL LIGHTING Instal pedestrian lighting along the trail in City Park $150,000 to address safety concerns, and to make the trail more useable after dark. 57 COURT HILL TRAIL This project will establish a ten-foot wide $500,000 pedestrian/bicycle trail between Scott Park and Creekside park in east Iowa City along the south branch of Ralston Creek. The City has acquired nearly all of the property necessary for this trail to be constructed. It will be approximately 1.2 miles in length. 58 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 $1,500,000 between Riverside Drive (921) and Mormon Trek Boulevard. C-16 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 59 HWY 6 TRAIL-SYCAMORE Continue the Highway 6 Trail to Sycamore Street, $400,000 /LAKESIDE then south on Sycamore to tie in with the new South Sycamore greenway/trail/stormwater project. 10/8/02 ClP Desc: Extend existing trail along Hwy 6 between Sycamore Street and Lakeside Drive. *** Which Desc to Keep ? 60 IA RIVER TRAIL-PED This project would construct a trail and pedestrian $2,000,000 BR~DGE/R.S. bridge between Benton Street and Sturgis Drive on the west bank. 61 IRC-ELKS PROPERTY Construction of a trail along the Iowa River $200,000 Corridor (IRC) on the south side of the Elks property. 62 LINN ST PED IMPROVEMENTS Installation of pedestrian and streetscape $338,300 improvements in walkway next to Van Allen Hall between Iowa Avenue and Jefferson Street. Also improve bus stop on Jefferson and signage at Linn Street and Iowa Avenue. 63 LONGFELLOW/TWAIN PED Extension of Longfellow/Twain pedestrian trail to $120,000 TRAIL Pine Street. 64 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement $300,000 from Bristol Drive to Dubuque Street. 65 PED BRIDGE - ROCKY SHORE Construct a pedestrian/bicycle bridge Over the $800,000 TO PENINSULA Iowa River to connect the existing Rocky Shore sidewalk/trail with the future Peninsula Parkland trails. 66 PEDESTRIAN OVERPASS Construction of an ADA accessible pedestrian $1,000,000 overpass over Benton Street at Roosevelt School. 67 RIVERSIDE DRIVE PED TUNNEL Construction of a pedestrian tunnel through the $400,000 railroad embankment to provide a pedestrian route on the west side of Riverside Drive south of Myrtle Avenue. 68 SAND LAKE TRAIL Develop a walking/biking trail around Sand Lake to $400,000 tie in with existing Iowa River Trail and the new Highway 6 Trail. 69 SHIMEK SCHL/FOSTR RD EXT Construct a trail north of Shimek School to future $70,000 TRAIL Foster Road. 70 SIDEWALK-HIGHWAY 921 Construct a 10 foot wide sidewalk along S. $600,000 Riverside Drive (921) between US Hwy 6 and the future extension of Mormon Trek Boulevard. 71 SIDEWALK-ROCHESTER Complete gaps in the siewalk system on $100,000 Rochester Avenue between First Avenue and Scott Boulevard. C-17 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 72 WATERWORKS PK TO Connect Waterworks Park and Peninsula Park $1,200,000 PENINSULA PK CONNECTOR with a trail under 1-80. TRAIL 73 WILLOW CREEK TRAIL - Kiwanis Park to Highway 1 (including culvert) $1,635,000 PHASE III 515,000; Highway 1 to Hwy 921 $450,000; Hwy 921 to Napoleon Park $670,000. 74 WILLOW CREEK TRAIL-WEST Continue Willow Creek Trail from its current west $1,200,000 terminus, either under or over Highway 218, to connect with the new trail in Hunters Run Park and further west possibly as part of County Farm project. 75 WILLOW CREEK/SYCAMORE Construct a trail along the sewer easement $500,000 TRAIL between Napoleon Park and the South Wastewater Plant. 5 - Wastewater 76 NORTH BRANCH DAM TRUNK This project extends easterly along Ralston Creek $3,330,460 SEWER from the North Branch Dam to Scott Boulevard. 77 NORTHEAST TRUNK SEWER Reconstruction of an under-sized sewer through $4,503,800 the NE neighborhoods. 78 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer $1,000,000 along Abbey Lane from Burry Drive to the west side of Highway 218. This project will allow development within the watershed of Highway 218. 6 - Water 79 ROHRET ROAD LIFT STATION Construction of a lift station south of Rohret Road $1,177,000 and adjacent to the east property line of Hwy 965 extended. This project will be necessary to accommodate growth in the southwest district and to accommodate future expansion of the landfill. 80 ROHRET/SLOTHOWER GSR Construction of a one million gallon buried potable $1,250,000 water storage reservoir including pumping facilities. Land Acquisition in FY02, FY03. 81 TAFT/COURT GROUND Construction of a one million gallon buried potable $1,250,000 STORAGE RES. water storage reservoir including pumping facilities. Land Acquisition only in FY02, FY03. 7 - Stormwater 82 BROOKLAND PARK STORM This project will construct a storm sewer to $260,000 SEWER separate storm water flows that are presently flowing into the sanitary sewer system on Brookland Park Drive. ** FY03 would require amendment for design and land acquisition per Engineering proposed timeline. C-18 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 83 CARSON LAKE REGIONAL Construction of a regional storm water $1,000,000 STORMWATR management facility on the middle branch of Willow Creek immediately west of Highway 218. This facility will serve development west of Highway 218 and south of Rohret Road. ** Rohret South Sewer project is a prerequisite to this project. 84 HAFOR CIRCLE STORM SEWER This project involves improvements to the storm $600,000 sewer to alleviate yard flooding. 85 IOWA AVENUE CULVERT This project will repair a box culvert that carries $300,000 REPAIRS Ralston Creek under Iowa Avenue. 86 N BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood $116,000 plain maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. 87 OLYMPIC COURT Stormsewer retrofit to relieve localized flooding $400,000 STORMWATER from stormwater runoff. 88 SANDUSKY STORM SEWER Provide a larger storm sewer system designed to $405,000 reduce the depth of ponding in the stormwater management basin south of Sandusky Drive and east of Pepper Drive. Proposed schedule would require FY03 Amend for design and some acquisition costs. *** Need to designate funding source 89 SUNSET ST STORM SEWER The area just north and south of Kineton Green, $380,000 east of Sunset, has experienced back yard flooding and drainage problems. 90 VALLEY ST STORM SEWER Repair storm sewer due to flooding. $150,000 91 VAN BUREN STORM This project will replace a segment of storm sewer $150,000 that has rusted through and is under sized. *** Requested timeline will require an FY03 amendment. 8 - Parks & Recreation 92 CITY PARK RIVERBANK This project will use rip-rap and vegetative cover to $120,000 PROTECTION protect the riverbank along the east edge of City Park. 93 CITY PARK SIDEWALKS Replace existing 4 foot sidewalk between Templin $110,000 Rd and the lower park entrance with an 8 foot sidewalk; construct a 6 foot lighted sidewalk from the Festival Stage to the main parking lot. 94 DOG PARK DEVELOPMENT Develop a fenced area, at least five acres where $50,000 dogs can legally be exercised off leash. Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 95 FESTIVAL STAGE Future improvements which have been discussed $150,000 IMPROVEMENTS include restrooms and an open-air shelter. 96 LEISURE POOL DEVELOPMENT Retrofit City Park pool into a "leisure pool" facility ( $4,600,000 water slide, spray fountains, play area, etc.) 97 MERCER PARK BALL FIELD Replace and upgrade the lighting system on three $225,000 LIGHTING of the Mercer Park softball/baseball diamonds. Improvements will better accomodate baseball usage. 98 MESQUAKIE PARK This project will cover the entire old landfill with soil $1,500,000 for safety purposes in order to open up the green space for passive/semi-passive public use. 99 PENINSULA PARK This project involves initial funding for the $1,000,000 development of the lower elevation of the peninsula area into a "natural park", with prairie grasses, wildflowers, native woodlands and trails. This type of development and comprehensive plan will help protect the wellheads for the City's water supply. $1 million additional construction cost estimate is on the Unfunded / Pending projects list. 1O0 REC CENTER EXPANSION Expand the Robert A. Lee Community Recreation $5,000,000 Center, likely expansion would be to the east over the existing parking lot which would allow for an expanded gymnasium as well as additional space for racquetball, arts and crafts, community meetings and other activities. lot SCOTT PARK DEV./BASIN This project will develop Scott Park into a $300,000 EXCV. neighborhood/regional park and will excavate the basin in order to serve its intended function as a stormwater management area. IOZ. SKATE PARK IMPROVEMENTS In anticipation of the new skate park becoming $150,000 very popular, improvements such as another open- air shelter and restrooms will likely be needed. ~0~ SOCCER COMPLEX TRAIL DEV. Construct a trail system at the Kickers Soccer Park $220,000 to create accessibility for persons with disabilities, and for general pedestrian/bicycle usage. io/~ WATERWORKS PARK PH II Phase II of Waterworks Park FY02 project. $579,000 Airport ~o~ AVIATION COMMERCE PRK Construction of a 60,000 square foot building shell $4,000,000 SPEC BLD for the Aviation Commerce Park - Other Projects IDE, CEMETERY MAUSOLEUM Construction of a mausoleum. $350,000 ID-/ CHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of $110,000 the old City plaza foruntain. C - 20 Capital Improvement Projects Unfunded Projects Project Name Unfunded Amt FIBER OPTIC SYSTEM This project connects City buildings onto a fiber $350,O00 optic backbone, greatly increasing data transmission capacity. FIRE STATION #1 RELOCATION Relocate and expand / modernize Central Fire $10,000,000 Station #1. FIRE STATION #2 RELOCATION Construction of a relocated Fire Station #2 in the $1,500,000 Southwest Planning District. FIRE STATION #4 This project involves the purchase of land to $700,000 constuct an additional fire station in the northeast area of Iowa City. Recent land annexations and in- fill development have increased service demands in this area. Construction costs are on the unfunded ! out years. FIRE STATION 5 Construction of Fire Station #5 in the South $1,500,000 Planning District. FIRE TRAINING FACILITY This project will construct a state of the art fire $890,000 training facility to address all aspects of emergency service delivery including fire suppression, emergency medical services, hazardous material releases and rescue. The facility will be used for new recruits, continuing education for veteran firefighters and shared with the Johnson County Mutual Aid Association. GIS COMPUTER PACKAGE This computerized system would provide an $900,000 interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data also included. MAPPING SYSTEM UPGRADE This project will upgrade and integrate the various $293,000 mapping systems of the City's infrastructure, facilities and districts to a single, multi-layer map and will incorporate parcel data prepared and maintained by Johnson County. The mapping system will be designed and built to facilitate eventual migration of the data to a GIS system. Requested timeline would require amendment to FY03 budget, and remainder budgeted in FY04. Need revenue source identified PUBLIC WORKS COMPLEX - Construction of Vehicle Maintenance bldg, truck $4,085,000 EQUIP DIV wash, salt storage location, and related site work, RIVERSIDE DRIVE This project includes methane abatement, dynamic $2,180,000 REDEVELOPMENT compaction and fill at the 7 acre site owned by the City at Riverside Dr. and Hwy 6. This site preparation would allow for marketing of this property for commercial development. C-21 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt ! I~' SUMMIT ST. HISTORIC PLAN Streetscape and intersection elements through $260,000 Summit Street Historic District. Total Unfunded Projects $161,479,800 C - 22 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 37495 [AIRPORT BLD B/C ROOF/FLOOR I Airport building B & C improvements: replace metal roofs and replace dirt / gravel floors with concrete floors. 1 4426 OTHER STATE GRANTS 50,000 50,00~ 2 5171 GEN FUND-NON OP ADM 21,428 21,428 Receipts Total: 71,428 71,428 Expense Total 71,428 71,428 37370 [AIRPORT RANOAR 'O' R~'AB I 4 4428 OTHER STATE GRANTS 50,000 50,000 5 5200 TRANSFER IN- 00 GO 54,739 54,739 Rocoipts Total: 104,73g 104,739 Expense Total 103,081 103,081 37110 LAIRPORT LA YOUT & MASTER PLAN I This project is to update the Airport Layout Plan which is required by the IDOT and FAA. Total project estimate of $28,000 between FY01 and FY02, with up to 70% state grant of $19,600 for this project. 8 4426 OTHER STATE GRANTS 19,600 ~ 19,600 9 5186 AIRPORT FUND 11,299 I 11,299 Receipts Total: 30,899 30,899 Expense Total 30,899 30,899 37410 IAIRPORT NORTH COMMERCIAL PARK I Development of this commercial park includes water, sanitaB, and storm sewer, a storm water detention area, and a new road. The G.O. funding for this project includes $700,000 designated for economic development in FY01. Landscaping and signage in FY04. t 1 5120 ROAD USE TAX 400,000 400,000 12 5171 GEN FUND-NON OP ADM. 97,999 97,999 13 5183 WATER FUND 200,000 200,000 14 5201 TRANSFER IN - 01 GO 992,176 73,649 1,065,825 15 5204 TRANSFER IN- 04 GO 68,200 68,200 Receipts Total: 1,690,174 73,649 68,200 1,832,023 Expense Total 1,690,174 73,649 68,200 1,832,023 37450 IAIRPORT OBSTRUCTION REMOVAL I Project involves removal of antennas, trees, poles, and building in the clear zone. 47 4431 FEDERAL GRANTS 241,560 ~ 241,560 48 5171 GEN FUND-NON OP ADM. 24,156 I 24,156 Receipts Total: 265,716 265,716 Expense Total 265,716 265,716 38110 IANIMAL CONTROL HVAC RENOV I HVAC improvements at Animal Care and Adoption Facility to improve interior moisture level. 5O 5190 MISCELLANEOUSTRANS 25,000 25,000 51 5201 TRANSFER IN- 01 GO 11,800 11,800 Receipts Total .' 36,800 36,800 Expense Total 17,595 36,800 54,395 C -23 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38595 IART Annual allocation for Public Art. 1/29/02 Council reduced to $50,000 per year. 57 4353 MISC. COPIES/PAPER 40 40 58 4681 CONTRIB. & DONATIONS 500 500 59 5199 TRANSFER IN - 99 GO 99,999 99,999 60 5200 TRANSFER ~N - 00 GO 85,000 85,000 61 5201 TRANSFER IN- 01 GO 100,000 100,000 62 5202 TRANSFER IN- 02 GO 93,439 6,561 100,000 63 5203 TRANSFER IN - 03 (30 50,000 50,000 64 5204 TRANSFER IN - 04 GO 50,000 50,000 65 5205 TRANSFER IN - 05 GO 50,000 50,000 66 5206 TRANSFER IN - 06 (30 50,000 50,000 67 5207 TRANSFER IN - 07 (30 50,000 50,000 Receipts Total: 378,978 56,561 50,000 50,000 50,000 50,000 635,539 Expense Total 378,978 56,561 50,000 50,000 50,000 50,000 635,539 34765 IASPHAL T/CHIP SEAL Annual maintenance of selected streets involving resurfacing and chip seal. 94 4353 MISC. COPIES/PAPER 340 340 95 4652 REIMB OF EXPENSES 46,332 46,332 96 5120 ROAD USE TAX 2,899,686 250,000 250,000 250,000 250,000 250,000 4,149,686 97 5193 TRANSFER IN - 94 GO 427,623 427,623 Receipts Total: 3,373,981 250,000 250,000 250,000 250,000 250,000 4,623,981 Expense Total 3,373,981 250,000 250,000 250,000 250,000 250,000 4,623,981 37340 IBEACON TOWER REPAINTING Grant to re-paint the Airport Beacon Tower. 121 4426 OTHER STATEGRANTS 15,212 I 15,212 122 5186 AIRPORT FUND (2,152) I (2,152) Receipts Total: 13,060 13,060 34585 IBENTON-ORCHARD/OAKNOLL This is a capacity related improvement identified by the Arterial Street Plan. 123 5120 ROAD USE TAX 15,870 I 15,870 Receipts Total: 15,870 I 15,870 Expense Total 15,870 15,870 31650 IBLOOMINGTON ST BOOSTER STATN Bloomington St. Booster Station 132 5183 WATERFUND 287,677 287,677 133 5400 02 WATER REV BOND TR 671,990 671,990 Receipts Total: 287,677 671,990 959,667 Expense Total 287,677 671,990 959,667 34760 IBRICK STREET REPAIR This program will work to restore the brick streets and provide a more level surface for snow removal, 142 5120 ROAD USE TAX 20,000 I 20,000 20,000 20,000 20,000 100,000 Receipts Total: 20,000 I 20,000 20,000 20,000 20,000 100,000 Expense Total 20,000 20,000 20,000 20,000 20,000 100,000 C - 24 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 35510 IBRIDGE MAINTENANCE/REPAIR Annual allocation tor minor repairs to bridges, including pedestrian bridges. 144 5120 ROAD USE TAX 102,120 60,000 I 60,000 60,000 60,000 60,000 402,120 Receipts Total: 102,120 60,000 I 60,000 60,000 60,000 60,000 402,120 Expense Total 102,120 60,000 60,000 60,000 60,000 60,000 402,120 35310 IBURL ST BRIDGE/RALSTON CREEK This project will replace the bridge over Ralston Creek near the Recreation Center. The new bridge will have a center tum lane and 8' sidewalks. IDOT will cost share in this project. The project also involves Coal Tar issues from a former coal gasification plant. 155 4426 OTHER STATE GRANTS 309,000 309,000 156 5120 ROAD USE TAX 14,871 50,214 65,085 157 5204 TRANSFER IN - 04 GO 220,000 220,000 Receipts Total: 14,871 50,214 529,000 594,085 Expense Total 14,871 50,214 529,000 594,085 369z0 IBUS ACOUtSmO~ Purchase 6 buses in FY02; 17% local match funded from G.O.; 83% federal funding. 165 4410 LOCAL GOVERNMENTS 18,000 18,000 166 4426 OTHER STATE GRANTS 1,206,715 1,206,715 167 4431 FEDERAL GRANTS 934,690 1,394,400 2,329,090 168 4635 SALE OF EQUIPMENT 11,982 11,982 169 5187 TRANSIT FUND 466,845 466,845 170 5202 TRANSFER IN - 02 GO 285,600 285,600 Receipts Total: 2,638,232 1,680,000 4,318,232 Expense Total 2,638,232 1,680,000 4,318,232 36925 IEUS SHELTERS Purchase bus shelters, partially funded by state grant. t83 4426 OTHER STATE GRANTS 22,020 2,979 24,999 184 4431 FEDERAL GRANTS 31,425 31,425 185 4511 INT. ON INVESTMENTS 39 39 t86 5187 TRANSlTFUND 18,000 18,000 Receipts Total: 71,484 2,979 74,463 Expense Total 69,582 1,168 70,750 36970 IBUS WASHER AND VAC Purchase of vacuum system that attaches at door of bus and suction/vacuums, along with washer. Purchase funded 80% by federal grant. 193 4426 OTHER STATE GRANTS 148,027 148,027 194 5177 GEN FUND-TRANSiT 37,007 37,007 Receipts Total: 185,034 185,034 Expense Total 185,034 185,034 38915 ]BUTLER HOUSE TRAILHEAD PARK Trail spur $20,000; Parking Area $30~000; Restrooms $50,000. Possibility of approximately $57,000 tederal lundin9 through J.C.C.O.G. 196 4431 FEDERAL GRANTS 104,200 104,200 197 5202 TRANSFER IN- 02 GO 94 25,956 26,050 Receipts Total: 94 130,156 130,250 Expense Total 94 130,156 130,250 C -25 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38210 ICABLE 'IYRELOCATION J Relocate Cable TV from 410 East Washin9ton to Iowa Avenue Tower Place 202 5171 GEN FUND-NON OP ADM. 152,000 152,000 203 5188 BROADBAND FUND 588,909 588,909 Receipts Total .' 740,909 740,909 Expense Total 740,909 740,909 34915 ICAMP CARDINAL ROAD ] This project will provide for the pavin9 of Camp Cardinal Road. A developer a9reement is required to recapture $2.3 million of G O debt 220 5120 ROADUSETAX 1,000,000 1,000,000 221 5205 TRANSFER IN - 05 GO 3,200,000 3,200,000 Receipts Total: 4,200,000 4,200,000 Expense Total 4,200,000 4,200,000 38835 [CAPITAL OUTLAY-GENERAL GOVT I Estimated capital outlay for equipment within the General Fund to be financed by General Obligation debt, approximate 5 year repayment schedules, 223 5201 TRANSFER IN- 01 GO 818 499,182 500,000 224 5202 TRANSFER IN- 02 GO 500,000 500,000 225 5203 TRANSFER IN - 03 GO 471,266 471,266 226 5204 TRANSFER IN - 04 GO 500,000 500,000 227 5205 TRANSFER IN - 05 GO 317,400 317,400 228 5206 TRANSFER IN - 06 GO 250,000 250,000 229 5207 TRANSFER IN * 07 GO 250,000 250,000 Receipts Total: 818 1,470,448 500,000 317,400 250,000 250,000 2,788,666 Expense Total 618 1,470,448 1,471,266 38370 [CEMETERY DEEDED "ODV DEv. I 233 4681 CONTRIS. & DONATIONS 2,000 I 2,000 234 5201 TRANSFER IN- 01 GO 50,000 I 50,000 Receipts Total: 2,000 50,000 52,000 Expense Total 52,000 52,000 38120 ICHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of the old City plaza foruntain. 236 5171 GEN FUND-NON OP ADM. 9,616 I 9,616 Receipts Total .' 9,616 I 9,616 Expense Total 9,616 9,616 38665 I CITY PARK BUILDING/PKG IMPROV. I Renovate the maintenance shop to utilize in part as an enclosed/heated picnic shelter with restroom facilities and in part for maintenance storage. Demolish two old storage buildings and expand/improve boys baseball parking. 244 5201 TRANSFER IN- 01 GO 13,441 86,559 ~ 100,000 Receipts Total: 13,441 86,559 I 100,000 Expense Total 13,441 86,559 100,000 C - 26 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38140 lorry PARK POOL FILTER SYSTEM Replace the entire filtration system in City Park Pool. 1/29/01 Council took project off unfunded list. 257 5203 TRANSFER IN- 03 GO 200,000 I 200,000 Receipts Total: 200,000 I 200,000 Expense Total 200,000 200,000 38615 I cra, PARK RIDE DEVELOPMENT Upgrade the general area of the City Park Amusement Rides, including a small building, possible extension of the railroad tracks, landscaping, fencing and new playground equipment. 259 5201 TRANSFER IN- 01 GO 35,473 114,527 I 150,000 Receipts Total: 35,473 114,527 I 150,000 Expense Total 35,473 114,527 150,000 38635 ICITY PARK STAGE Construct outdoor theater stage and seating in City Park. 263 4426 OTHER STATE GRANTS 81,175 81,175 264 5173 GEN FUND-PARKS 24,111 24,111 265 5200 TRANSFER IN - 00 GO 320,000 320,000 266 5201 TRANSFER IN * 01 GO 2,237 2,237 Receipts Total: 427,523 427,523 Expense Total 427,523 427,523 38955 IcITY PARK TRAIL IMPROVEMENTS Overlay, rebuild, and reroute the existing trail system in lower City Park. 292 5190 MISCELLANEOUSTRANS 35,198 35,198 293 5201 TRANSFER IN- 01 GO 352,237 352,237 Receipts Total: 387,435 387,435 Expense Total 387,435 387,435 38750 lClVlC CENTER - OTHER PROJECTS Annual appropdations for repairs/improvements to City buildings as needed, 299 5171 GEN FUND-NON OP ADM. 149,318 25,000 25,000 25,000 25,000 25,000 274,318 Receipts Total : 149,318 25,000 25,000 25,000 25,000 25,000 274,318 Expense Total 149,298 25,000 25,000 · 25,000 25,000 25,000 274,298 [CIVIC CENTER - ROOF PROJECTS 38720 The areas to be reroofed include the lobby, Police Dept. Records, Fire Dept. Training Room and Civic Center East. 326 5171 GEN FUND-NON OP ADM. 1,537 1,537 327 5197 TRANSFER IN - 97 GO 73,181 73,181 328 5199 TRANSFER IN - 99 GO 17,296 17,296 329 5200 TRANSFER IN- 00 GO 156,353 156,353 Receipt~ Total .' 248,367 248,367 Expense Total 248,367 248,367 38760 [CIVIC CENTER HVAC This project consists of replacing all worn out and inefficient heating and cooling equipment dated 1981 or before. 339 5179 GEN FUND-OTHER 9,695 9,695 340 5201 TRANSFER IN- 01 GO 16,659 145,175 161,834 Receipts Total : 26,353 145,175 171,528 Expense Total 15,113 156,414 171,527 C -27 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38770 [CiViC CENTER NORTH 3RD FLOOR Third floor addition plus renovation to existing offices, Clerk, Human Resource, HIS, Public Works, and Planning. 353 4652 REIMB OF EXPENSES 200,000 200,000 354 5171 GEN FUND-NON OP ADM. 235,275 235,275 355 5199 TRANSFER IN - 99 GO 699,999 699,999 356 5200 TRANSFER IN- 00 GO 638,873 638,873 Receipts Total: 1,774,147 1,774,147 Expense Total 1,774,147 1,774,147 34120 [CL~R CREEK FLOOD REMEDIA TION Replace manuar gate valve wflh automatic actuator gate valve and install storm sewer improvements west of junction box at Hwy 6 / Rocky Shore Drive. 393 5201 TRANSFER IN- 01 GO 4,850 25,150 30,000 Receipts Total: 4,850 25,150 30,000 Expense Total 4,850 25,150 30,000 34770 [CONCRETE STREET MAINTENANCE This program contracts for the maintenance of concrete streets on a yearly basis. 396 4353 MISC. COPIES/PAPER 525 525 397 5120 ROAD USE TAX 261,735 135,000 100,000 100,000 100,000 100,000 796,735 Receipts Total: 262,260 135,000 100,000 100,000 100,000 100,000 797,260 Expense Total 262,260 135,000 100,000 100,000 100,000 100,000 797,260 38890 [COPS GRANT Grant to purchase sol, rare and computers for the Police dE ,artment. 414 4431 FEDERAL GRANTS 367,500 367,500 415 4684 MISCELLANEOUS OTHER 85,706 85,706 416 5190 MISCELLANEOUSTRANS 590,339 590,339 Receipts Total: 1,043,545 1,043,545 Expense Total 1,043,545 1,043,545 33410 [COURT HILL TRUNK SEWER This project will upgrade the sanitary sewer along the south branch of Ralston Creek from Court Hill Park to Scott Park to facilitate development east of Scott Blvd. 11/00: Include lrail from Beech St to Scott Blvd, funded by G.O. bonds. 455 5182 WASTEWATER 609,465 378,909 988,374 456 5201 TRANSFER IN- 01 GO 170,000 170,000 457 5300 01 SEWER REV BOND TR 530,377 530,377 Receipts Total: 1,309,842 378,909 1,688,751 Expense Total 1,309,842 378,909 1,688,751 36962 ICOURT ST CENTER-BUS DEPOT Cost to finish interior space for bus depot within the Court Street Transportation Facility. ~8o 5205 TRANSFER IN - 05 GO I 230,000 230,000 Receipts Total: I 230,000 230,000 Expense Total 230,000 230,000 C- 28 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 36960 ICOURT ST TRANSPORTA TION CTR J This project is a multi-use, multi-modal transportation center located on a portion of the east half of Block 102 in Iowa City. The proposed transportation center will contain a park-and-ride facility operated in conjunction with Iowa City Transit, space for inter-city bus operations, an intra-city bus stop, a daycare center, covered bicycle parking, and public art. Federal funding between $9.6 million and $10.6 million is estimated for this project. 482 4431 FEDERAL GRANTS 2,603,627 6,996,373 9,600,000 483 4652 REIMB OF EXPENSES 1,635 1,635 484 4684 MISCELLANEOUS OTHER 22,503 22,503 485 5187 TRANSIT FUND 79,769 79,769 486 5190 MISCELLANEOUSTRANS 333,406 333,406 487 5201 TRANSFER IN- 01 GO 700,000 700,000 488 5202 TRANSFER IN- 02 GO 700,000 700,000 489 5203 TRANSFER IN * 03 GO 594 594 490 5204 TRANSFER IN- 04 GO 700,000 700,000 Receipts Total : 4,107,534 7,330,373 700,000 12,137,907 Expense Total 3,453,677 7,984,230 700,000 12,137,907 34170 ICREEK DRAINAGE MAINTENANCE I Annual creek maintenance. 8o8 5120 ROAD USE TAX 30,420 25,000 ] 25,000 25,000 25,000 25,000 155,420 Receipts Total: 30,420 25,000 [ 25,000 25,000 25,000 25,000 155,420 Expense Total 30,420 25,000 25,000 25,000 25,000 25,000 155,420 34150 ICUL VERT RAILING MAINTENANCE I Replace and improve railings to the City's many road crossing culverts. · ** Possible FY03 amendment 515 5120 ROAD USE TAX 298,000 298,000 Receipts Total: 298,000 298,000 Expense Total 298,000 298,000 34755 [CURB RAMPS- A.D.A, I Reconstruction of curb ramps throughout the City for compliance with the American Disabilities Act. 517 4353 MISC. COPIES/PAPER 360 360 518 5120 ROADUSETAX 390,116 100,000 100,000 100,000 690,116 519 5193 TRANSFER IN- 94 GO 50,000 50,000 Receipts Total: 440,476 100,000 100,000 100,000 740,476 Expense Total 440,476 100,000 100,000 100,000 740,476 33440 [DANE RD TRUNK SANITARY SEWER ] This project will provide sanitary sewer service to the area southwest of the airport. 548 5182 WASTEWATER 466 159,900 160,366 549 5204 TRANSFER IN - 04 GO 1,790,000 1,790,000 Receipts Total: 466 159,900 1,790,000 1,950,366 Expense Total 466 159,900 1,790,000 1,950,366 31140 IDODGE ST MAIN-180/GOVERNOR [ This project Will update the water main along Dodge Street between Governor and Interstate 80. Existing old 6" and 12" will be under the new paving. See also separate paving and sanitary sewer projects. 556 5403 05 WATER REV BOND TR I 830,000 830,000 Receipts Total: [ 830,000 830,000 Expense Total 830,000 830,000 C - 29 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34440 IDODGE ST RECONSTR-180/GOVERNOR This is a capacity related improvement identified by the Arterial Street Plan. Right-of-way constraints exist throughout much of this project. This projeot will be on Dodge Street between Hy-Vee, Governor/Dodge to Interstate 80. It will include traffic sigmals at the intersection of Dodge Street and Prairie du Chien Road. 559 4426 OTHER STATE GRANTS 400,000 5,729,241 6,129,241 560 4431 FEDERAL GRANTS 688,000 199,759 887,759 561 5120 ROAD USE TAX 221,557 221,557 562 5201 TRANSFER IN - 01 GO 207,000 207,000 Receipts Total: 428,557 1,088,000 5,929,000 7,445,557 Expense Total 428,557 1,088,000 5,929,000 7,445,557 33310 IDODGE ST SEWER-SCOTT/ACT CRCLE This project will provide sanitary sewer a~ong Dodge Street between Scott Boulevard and ACT Circle to serve lift station and growth north of Interstate 80. 577 5182 WASTEWATER ~ 320,000 320,000 Receipts Total: I 320,000 320,000 Expense Total 320,000 320,000 38970 ]DOWNTOWN STREET$CAPE Complete renovation of the Downtown Streetscape. FY 2001 includes the continuation of the downtown and Iowa Avenue type streetscape improvements. This includes both sides of Gilbert-iowa Avenue to Burlington, north side of Burlington-Gilbert to Capitol, both sides of Capitol-Burlington to Washington, the south side of Washington -Capitol to Clinton and both sides of the 400 block of Washington St. 580 4353 MISC. COPIES/PAPER 3,950 3,950 58t 4363 SDWLK/STR REP/MAINT 45,000 45,000 582 4653 REIMB FOR DAMAGES 8,670 8,670 583 4681 CONTRIB. & DONATIONS 44 44 584 5197 TRANSFER IN - 97 GO 738,878 738,878 585 5198 TRANSFER IN - 98 GO 1,220,000 1,220,000 586 5199 TRANSFER IN - 99 GO 1,710,000 1,710,000 587 5200 TRANSFER IN - 00 GO 1,285,013 1,285,013 Receipts Total: 5,011,556 5,011,556 Expense Total 5,011,556 5,011,556 38335 IECONOMIC DEVELOPMENT Annual allocation for Economic Development initiatives for community growth. FY01 project is $700,000 within the Airport N. Commercial Area project. Mormon Trek Extended, Hwy 1 - Hwy 921 in FY03-04 is designated for $1 million in economic development initiative. 634 5204 TRANSFER IN - 04 GO 250,000 250,000 635 5205 TRANSFER IN* 05 GO 250,000 250,000 636 5206 TRANSFER IN* 06 GO 250,000 250,000 637 5207 TRANSFER IN * 07 (30 250,000 250,000 Receipts Total: 250,000 250,000 250,000 250,000 1,000,000 Expense Total 250,000 250,000 250,000 250,000 1,000,000 38825 IEMERGENCY COMM. UPGRADE Federal Grant to update Emergency Communications Equipment. 639 4410 LOCAL GOVERNMENTS 25,000 25,000 640 4431 FEDERAL GRANTS 154,819 154,819 641 5179 GENFUND-OTHER 4,200 4,200 Receipts Total: 184,019 184,019 Expense Total 183,001 183,001 C - 30 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38971 [ENGLERT THEATRE Purchase Englert Theatre for $700,000 to allow 9 months for private citizens group to raise funds for purchase. Englert Theatre was subsequently sold to private citizens group for $500,000. 646 4522 BUILDiNG/ROOM RENTAL 490 490 647 5900 INTERFUND LOANS (490) (490) Receipts Total: 38315 lENT. TO CITY. BEAUTIFICATION Cost to add signs at all entrances to Iowa City. 6,'~ 5120 ROAD USE TAX 46,907 20,000 68,907 Receipts Total: 48,907 20,000 68,907 Expense Total 48,907 20,000 68,907 37440 IENVIRONMENTAL ASSESSMENT Project involves environmental impact assessment for runwa' extension and Dane Rd removal. 659 4431 FEDERAL GRANTS 84,447 84,447 660 5171 GEN FUND-NON OP ADM 9,383 9,383 Receipts Total: 93,830 93,830 Expense Total 93,830 93,830 34110 [EPASTORMWATERPERMITTING This is only the cost of applying for a permit. New EPA requirements that will regulate storm water runoff in Iowa City and other similarly sized communities. The cost of compliance cannot be estimated at this time. 662 5171 GEN FUND-NON OP ADM. 1,173 1,173 663 5201 TRANSFER IN- 01 GO 13,547 236,453 250,000 664 5202 TRANSFER IN - 02 GO 250,000 250,000 665 5203 TRANSFER IN - 03 GO 610,000 610,000 666 5204 TRANSFER IN - 04 GO 130,000 130,000 667 5205 TRANSFER IN - 05 GO 130,000 130,000 668 5206 TRANSFER IN - 06 GO 130,000 130,000 Receipts Total: 14,720 1,096,453 130,000 130,000 130,000 1,501,173 Expense Total 14,720 1,096,453 130,000 130,000 130,000 1,501,173 33460 [FILTRATION-SOCCER FtELDS 678 5182 WASTEWATER 672 I 672 Receipts Total: 672 I 672 Expense Total 672 672 38740 IFIN/RMN RES COMPUTER SYSTEM This project will replace the accounting software and hardware as well as purchase new Human Resource software. 68O 5171 GEN FUND-NON OP ADM. 681 5182 WASTEWATER 100,000 100,000 682 5183 WATER FUND 100,000 100,000 683 5184 SANITATION-REFUSE 50,000 50,000 684 5185 SANITATION-LANDFILL 100,000 100,000 685 5200 TRANSFER IN - 00 GO 48,839 48,839 Receipts Total: 398,840 398,840 Expense Total 146,507 252,332 398,839 C-31 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38870 [FIRE APPARA TUS Fire Vehicles scheduled within this plan are; FY06 ladder truck;FY07 E-1 pumper. 1/29/02 Council decided to extend the replacement for 2 years. 702 4635 SALE OF EQUIPMENT 5,130 5,130 703 5190 MISCELLANEOUS TRANS 7,648 7,648 704 5200 TRANSFER IN - 00 GO 300,000 300,000 705 5202 TRANSFER IN - 02 GO 375,000 375,000 706 5206 TRANSFER IN - 06 GO 1,500,000 1,500,000 707 5207 TRANSFER IN - 07 GO 450,000 450,000 Receipts Total: 312,777 375,000 1,500,000 450,000 2,637,777 Expense Total 312,777 375,000 1,500,000 450,000 2,637,777 38810 IFIRESTATION#3EXPANSION Expansion of women's locker room / restroom; addition of clean storage space for electronicTpublic education materials; and'multi- purpose room for meetings and training. 716 5197 TRANSFER IN - 97 GO 2,836 2,836 717 5202 TRANSFER IN - 02 GO 9,817 115,183 125,000 Receipts Total: 12,652 115,183 127,835 Expense Total 12,652 115,183 127,835 38880 [FtRE STArIO~ ~ This project involves the purchase of land to c. onstuct an additional fire station in the northeast area of Iowa City. Recent land annexations and in-fill development have increased service demands in this area. Construction costs are on the unfunded / out years. 725 5202 TRANSFER IN- 02 GO 6,338 40,462 46,600 728 5203 TRANSFER IN- 03 GO 100,000 100,000 727 8204 TRANSFER IN - 04 GO 200,000 200,000 Receipts Total .' 6,338 140,462 200,000 346,800 Expense Total 6,338 140,462 200,000 346,800 IFIRST AVE & COURT IMPROVEMENTS 34470 Signals, and paving improvements about 1 block in each direction to provide left turn lanes. This project also includes asphalt resurfacing from Mayfield Road to D Street and select pavement repairs from Mayfield Road to Rochester Avenue. 736 4353 MISC. COPIES/PAPER 475 475 737 5120 ROAD USE TAX 48,400 443,968 492,368 738 5202 TRANSFER IN - 02 GO 240,000 240,000 Receipts Total: 48,875 683,968 732,843 Expense Total 48,875 683,968 732,843 31331 IFIRSTAVE. WATER MAIN This project will extend the water feeder main along First Avenue existing paving to the Rochester Ground Storage Reservoir. 757 5183 WATER FUND 320,167 320,167 758 5399 O0 WATER REV BOND TR 237,096 237,096 Receipts Total: 557,264 557,264 Expense Total 557,264 557,264 31332 IFIRSTAVE/SCOTTBLVDMAIN Water Main extension in conjunction with First Avenue paving. 774 5183 WATER FUND 212,405 I 212,405 Receipts Total: 212,405 I 212,405 Expense Total 212,405 212,405 C - 32 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34920 IFIRS T AVENUE EXTENDED I This project will extend First Avenue from its terminus north of Hickory Trail to Captain Irish Parkway and will include water mains connecting to the Rochester Reservoir (GSR), and an 8 foot sidewalk. 780 5120 ROAD USE TAX 211,470 211,470 781 5200 TRANSFER IN - 00 GO 239,268 239,268 782 5202 TRANSFER IN - 02 GO 73,962 73,962 Receipts Total: 450,738 73,962 524,700 Expense Total 450,738 73,962 524,700 34720 IFIRST AVENUE SlOEWALK I This sidewalk is located on the west side of 1st Avenue, south of Rochester. 796 5203 TRANSFER IN- 03 GO 25,000 25,000 Receipts Total: 25,000 25,000 Expense Total 25,000 25,000 34140 IFLOOD pLAIN MAPPING I Amendments of existing maps and expansion of area covered to the Flood Insurance Rate Maps, used for management of the Flood Plain Mgmt. Ordinance. Maps have been submi[ted to FEMA for review / approval. 798 5171 GEN FUND-NON OP ADM. 6,408 8,532 14,940 799 5194 TRANSFER IN - 95 GO 104,989 104,989 800 5197 TRANSFER IN - 97 GO 95,643 95,643 Receipts Total: 207,040 8,532 215,572 Expense Total 207,040 8,532 215,572 36980 [FLOOR DRAIN REPAIR-TRANSIT BLD 81t 5187 TRANSIT FUND 1,520 1,520 Receipts Total .' 1,520 1,520 Expense Total 1,520 1,520 34950 [FOSTER RD-DBQ/PRAIRIE DU CHIEN This project will pave this portion of Foster Read. 816 5120 ROAD USE TAX 276,435 105,940 382,375 Receipts Total .' 276,435 105,940 382,375 Expense Total 276,435 105,940 382,375 [FOSTER RD-W OF DUB THRU ELKS I 34930 This project will reconstruct Foster Rd. to urban standards and provide an 8' sidewalk along the south side that will serve as part of the Iowa River Corridor Trail. 834 5120 ROAD USE TAX 869,103 869,103 835 5199 TRANSFER IN - 99 GO 3,965 3,965 836 5200 TRANSFER IN- 00 GO 1,819,018 1,819,018 Receipts Total: 2,692,086 2,692,086 Expense Total 2,692,086 2,692,086 3,333 [FOSTER RD/DUB-PR DO CHIEN ] install watermain along proposed Fester Road between Dubuque Street and Prairie Du Chien. 864 5183 WATERFUND 1,174,873 1,174,873 865 5400 02 WATER REV BOND TR 981,263 981,263 Receipts Total: 1,174,873 981,263 2,156,136 Expense Total 1,174,873 981,263 2,156,136 C- 33 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 353:10 IFOURTH A VENUE BRIDGE I lhis project will replace the bridge over the South Branch of Ralston Creek at Fourth Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. ** 10/02: This project moved out from planned FY04. Meadow Street Bridge has become higher priority than this project. 887 5120 ROAD USE TAX 21,608 6,026 I 29,636 Receipts Total: 21,608 8,028 I 29,636 Expense Total 21,608 8,028 29,636 34415 IGILBERT ST CORRIDOR STUDY ] Traffic Study and concept design to the S. Gilbert Street corridor between Benton St. and Stevens Dr. Contract Fee is $87,980 (4/28/98 Agenda) 898 5120 ROAD USE TAX 91,255 I 91,255 Receipts Tara~: 91,255 I 91,255 Expense Total 91,255 91,255 34880 IGILBERT/HIGHWA Y 6-DUAL LEFT I Reconstruct the Gilbert Street / US Hwy 6 intersection to include dual left turn lanes on Gilbert Street and accommodate the future expansion of US Hwy 6. 905 5207 TRANSFER IN - 07 GO I 3,000,000 3,000,000 Receipts Total: I 3,000,000 3,000,000 Expense Total 3,000,000 3,000,000 38350 IGIS COMPUTER PACKAGE I This computerized system would provide an interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data also included. 907 5171 GEN FUND-NON aP ADM. 44,985 44,985 9o8 5177 GEN FUND-TRANSIT 36 36 909 5200 TRANSFER IN - 00 GO 51,222 51,222 910 5201 TRANSFER IN- 01 GO 44,992 3,879 48,871 Receipts Total: 141,236 3,879 145,115 Expense Total 141,236 3,879 145,115 38356 IH.I.S. HANDHELD COMPUTERS I Purchase handheld computers for housing and inspections division to be used for data access and entry while in-the-field. 935 5201 TRANSFER IN- 01 GO 1,624 40,926 I 42,550 Receipts Total: 1,624 40,926 I 42,550 Expense Total 1,624 40,926 42,550 38826 IHARDWARE/SOFTWARE UPGRADE I Police computer equipment upgrade funded by federal grant. 941 4431 FEDERAL GRANTS 67,277 I 67,277 Receipts Total: 67,277 I 67,277 Expense Total 13,580 53,697 67,277 32240 IHAZARDOUS WASTE RECYCLING FAC I This will provide a permanent facility to accept recyclables and disposal of hazardous materials. Facility is scheduled to open in approximately June 2001. 944 5185 SANITATION-LANDFILL 1,216,996 I 1,216,996 Receipts Total: 1,216,996 I 1,216,996 Expense Total 1,216,996 1,216,996 C - 34 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38975 [HICKORY HILLS TRAIL DEV Thispr~]ectpr~vid~sf~rthedesi§nandc~nstrustl~n~farevampedandextendedtrailsystemthrau9h~utHick~~yHil~Park. A portion of the trail will be accessible to persons with disabilities. The surface will likely be a crushed limestone with a small portion possibly hard* surfaced to accommodate disabled individuals. 986 5170 GENERAL FUND 6,256 6,256 987 5173 GEN FUND-PARKS 22,639 22,639 988 5202 TRANSFER IN - 02 GO 196,294 263,706 450,000 Receipts Total: 225,189 253,706 478,895 Expense Total 225,189 253,706 478,895 38620 IHIGHWA Y 6 TRAIL Construction of a 10 foot wide PCC trail on the southside of Highway 6 from the Iowa River Trail to Hollywood Blvd. 998 4426 OTHER STATE GRANTS 246,602 I 246,602 999 5201 TRANSFER IN- 01 GO 92,156 161,242 I 253,398 Receipts Total .' 92,156 407,844 500,000 Expense Total 92,156 407,844 500,000 31130 IHILL TOP MOBILE HOME PK MAIN Construction of water main. 1012 5183 WATER FUND 13,271 ~ 13,271 Receipts Total .' 13,271 I 13,271 Expense Total 13,271 13,271 33420 IHUMMINGBIRD LANE SAN. SEWER This project will go along the back properties of Hummingbird Ln with easements obtained through the subdivision process. Cost to build now is $40,000 with a tap on fee assessment when property owners tie in. 1017 5182 WASTEWATER 40,000 I 40,000 Receipts Total: 40,000 I 40,000 Expense Total 40,000 40,000 38660 IHUNTERS RUN PARK DEVELOPMENT Develop approximately 26 acres of land into a park to better serve the neighborhood. 1019 ~200 TRANSFER IN - 00 GO 11,958 11,958 1020 5201 TRANSFER IN - 01 GO 306,987 46,505 353,492 Receipts Total: 318,945 46,505 365,450 Expense Total 318,945 46,505 365,450 34860 IHWY ~I/SUNSET-INTERSECTION IMPR FY02: Improvements to Highway 1 / Sunset intersection, funded by 55% state grant. 1028 4353 MISC. COPIES/PAPER 225 225 lO29 4426 OTHER STATE GRANTS 51,678 51,678 1030 5120 ROADUSETAX 2,813 39,244 42,057 Receipts Total: 3,038 90,922 93,960 Expense Total 3,038 90,922 93,960 C - 35 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34130 [HWY 6 DRAINAGE This project will enclose the ditch along the south side of Highway 6 from the Iowa River to Broadway Street. A trail will be constructed along this same route in the second phase of the project. See account 38620 for phase II which is construction of the trail. 1041 4353 MISC. COPIES/PAPER 400 400 1042 4426 OTHER STATE GRANTS 1,279,246 (246,602) 1,032,644 1043 5120 ROAD USE TAX 163,619 163,619 lO44 5199 TRANSFER IN - 99 GO 50,108 50,108 lO45 5200 TRANSFER IN - 00 GO 1,017,451 1,017,451 1046 5201 TRANSFER IN - 01 GO 1,027,196 (1,027,196) Receipt~ Total .' 3,538,020 (1,273,798) 2,264,222 Expense Total 2,264,222 2,264,222 346t0 [HWY 6-VIDEO TRAFFIC SIGNAL Upgrade ground looping to video traffic signalization. 1065 4426 OTHER STATE GRANTS 54,203 34,569 88,772 lO66 5120 ROADUSETAX 89,000 27,795 116,795 Receipts Total .' 143,202 62,364 205,566 Expense Total 143,202 62,365 205,567 35730 [H~ 6/IOWA AVE PED BRIDGE Repair of bridge due to corrosion of the reinforcing steel. This project will extend the useful life of the bridge. 1093 4410 LOCAL GOVERNMENTS 70,000 70,000 1084 4426 OTHER STATE GRANTS 140,000 140,000 1085 5120 ROADUSETAX 70,000 70,000 Receipts Total: 280,000 280,000 Expense Total 280,000 280,000 31515 [IA RIVER POWER DAM IMPR. Costs to renovate the dam to support the supply of water for the new water plant. lO9O 4426 OTHER STATE GRANTS 135,000 135,000 lO91 5183 WATER FUND 37,727 37,727 lO92 5196 TRANSFER IN - 96 GO 9,276 9,276 lO93 5197 TRANSFER IN - 97 GO 8,889 8,889 1094 5202 TRANSFER IN - 02 GO 63,290 1,191,710 1,255,000 1095 5398 99 WATER REV BOND TR 37,975 37,975 1096 5400 02 WATER REV BOND TR 1,500,000 1,500,000 Receipts Total : 157,156 2,826,710 2,983,866 Expense Total 157,156 2,826.710 2,983,866 C - 36 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34710 IlA RIVER TRAIL-BURL/NAPOLEON I 2.4 Mile PCC and ACC trail, retaining walls, pedestrian bridges, and storm sewer; part of the regional trail system. 1112 4353 MISC. COPIES/PAPER 30 30 1113 4410 LOCAL GOVERNMENTS 69,740 69,740 1114 4426 OTHER STATE GRANTS 715,000 715,000 1115 5120 ROAD USE TAX 121,184 121,184 1116 5173 GEN FUND-PARKS 35,475 35,475 1117 5196 TRANSFER IN - 96 GO 38,582 38,582 1118 5197 TRANSFER IN - 97 GO 276,772 276,772 1119 5198 TRANSFER IN - 98 GO 1,014,548 1,014,548 1120 5200 TRANSFER IN - 00 GO 278,392 278,392 Receipts Total: 2,549,723 2,549,723 Expanse Total 2,549,679 2,549,679 38680 [INTRA-CITY BIKE TRAILS I Annuar bike trail projects throughout the city. 1162 4363 SDWLK/STR REP/MAINT 938 938 1163 4652 REIMI]OF EXPENSES 200 200 1164 4681 CONTRIB. & DONATIONS 1,103 1,103 1165 5120 ROAD USE TAX 24,504 18,16t 30,000 30,000 30,000 30,000 162,665 1166 5170 GENERAL FUND 4,950 4,950 1167 5171 GEN FUND-NON OP ADM, 542 542 1168 5173 GEN FUND-PARKS 12,692 12,692 Receipts Total: 44,929 18,161 30,000 30,000 30,000 30,000 183,090 Expense Total 44,929 18,161 30,000 30,000 30,000 30,000 183,090 34740 [IOWA AVE. STREETSCAPE-PHASE 1 I This project provides for the reconstruction of the Iowa Avenue Streetscape between Clinton Street and Gilbert Street. Sidewalks and street amenities will be improved. There is a reduction of approximately 170 on street parking spaces. The University will provide $1.5 million in funding for this project between phases I and Ih 1181 4353 MISC. COPIES/PAPER 1,150 1,150 1182 4410 LOCAL GOVERNMENTS 415,000 415,000 1183 5120 ROAD USE TAX 193,056 193,056 1184 5198 TRANSFER IN- 98 GO 169,691 169,691 1185 5199 TRANSFER IN- 99 GO 210,937 210,937 1186 5200 TRANSFER IN - 00 GO 662,656 662,656 1187 5201 TRANSFER IN - 01 GO 135,541 135,541 Receipts Total: 1,788,030 1,788,030 Expense Total 1,788,030 1,788,030 34730 IIOWA AVE, STREETSCAPE-PHASE 2 Clinton To Linn St., Includes 2 blocks of sanitary sewer at $100,000 each. Sidewalks and street amenities will be improved. The University will provide $1.5 million in funding for this project between phases I and II. 1219 4353 MISC. COPIES/PAPER 2,280 2,280 1220 4410 LOCAL GOVERNMENTS 1,100,000 1,100,000 1221 5120 ROAD USE TAX (592) (592) 1222 5201 TRANSFER IN - 01 GO 1,422,188 (140,288) 1,281,900 1223 5300 01 SEWER REV BOND TR 300,876 300,876 Receipts Total: 2,824,752 (140,288) 2,684,464 Expense Total 2,525,316 159,148 2,684,464 C - 37 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 33350 I JOHNSON ST CROSS CONNECT ] This project eliminates a sanitary/storm sewer cross connect. 1251 5182 WASTEWATER 197,800 42,898 ] 240,698 Receipts Total: 197,800 42,898 [ 240,698 Expense Total 197,800 42,898 240,698 31110 {KEOKUK/DIANA WATER MAIN J Construction of water main. 1267 5183 WATER FUND 43,649 ~ 43,649 Receipts Total: 43,649 I 43,649 Expense Total 43,649 43,649 30640 IKIWANIS PARK J Develop the 14 acre parcel of property donated by the Dane family. The Ty'n Cae and Penny Bryn Neighborhood Associations and the Iowa City Kiwanis Clubs have been involved in development ~lan8. 1277 5170 GENERAL FUND 6,063 6,063 1278 5171 GEN FUND-NON QP ADM. 1,120 1,120 1279 5173 GEN FUND-PARKS (2,144) (2,144) 1280 5197 TRANSFER IN - 97 GO 46,914 46,914 1281 5198 TRANSFER IN - 98 GO 234,952 234,952 1282 5199 TRANSFER IN - 99 GO 94,688 94,688 1283 5200 TRANSFER IN - 00 GO 98 98 1284 5201 TRANSFER IN - 01 GO 7,000 7,000 Receipts Total: 388,691 388,691 Expense Total 388,691 388,691 32220 [LANDFILL CELL-FY 2003 I This project which is included in the Landfill Master Plan will be the fourth cell on the west half of the landfill and is expected to last approximately eight years. This cell will include the approved clay liner system and shredded tire drainage system to reduce construction costs and promote recycling. 1310 5185 SANITATION-LANDFILL 125,718 2,374,282 2,500,000 Receipts Total: 125,718 2,374,282 2,500,000 Expense Total 125,718 2,374,282 2,500,000 [ ND ILL CEL,. 2oo8 I Construction of new landfill cell. 1318 5185 SANITATION-LANDFILL 2,300,000 2,300,000 Receipts Total: 2,300,000 2,300,000 Expense Total 2,300,000 2,300,000 32150 [LANDFILL GAS SYSTEM This project involves constructing a gas collection system at the landfill to collect and treat landfill gasses. 1320 5185 SANITATION-LANDFILL 1,253,150 2,602 1,255,752 Receipts Total: 1,253,150 2,602 1,255,752 Expense Total 1,253,150 2,602 1,255,752 C - 38 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38550 ILIBRARY EXPANSION Cost to acquire site, expand current public library building to 83,000 square feet, extensively remodel old space and build an additional 20,000 square feet of leased space. 1332 4522 BUILDING/ROOM RENTAL 20,955 20,955 1333 4651 REIMB OF 310 310 1334 4652 REIMB OF EXPENSES 48,754 48,754 1335 4673 SECURITY DEPOSITS 3,089 3,089 1336 5170 GENERAL FUND 40,234 40,234 1337 5174 GEN FUND-LIBRARY 135,217 135,217 1338 5190 MISCELLANEOUS TRANS 28,011 28,011 1339 5195 RESIDUALEQUITYTRAN 2,004 2,004 1340 5202 TRANSFER IN - 02 GO 3,887,856 14,512,144 18,400,000 Receipts Total : 4,166,428 14,512,144 18,678,572 Expense Total 4,166,428 14,587,144 18,753,572 38681 ILONGFELLOW/PINE ST PED TUNNEL This project will provide a pedestrian tunnel, under the IAIS RR tracks including lighting and connecting trails to Kirkwood Avenue and the Longfellow nature park. 1379 4426 OTHER STATE GRANTS 193,801 193,801 1380 5120 ROAD USE TAX 221,875 221,875 1381 5179 GEN FUND-OTHER 5,000 5,000 Receipts Total: 420,676 420,676 Expense Total 420,676 420,676 34540 ILOWER WEST BRANCH RD RECON Upgrade Lower West Branch Rd to city collector standards from Scott Boulevard to Taft Avenue. 1404 5207 TRANSFER IN - 07 GO I 3,800,000 3,800,000 Receipts Total: I 3,800,000 3,800,000 Expense Total 3,800,000 3,800,000 37480 IMASTER PLAN-LAND ACQUISITION Land and easements are being purchased for the Runway Protection Zones. These are safety areas at the end of the runways. 1406 4431 FEDERAL GRANTS 5,137,729 5,137,729 1407 4671 DEPOSITS 10,000 10,000 1408 4684 MISCELLANEOUS OTHER 7,565 7,565 1409 5197 TRANSFER IN - 97 GO 296,307 296,307 141o 5198 TRANSFER IN - 98 GO 169,517 169,517 1411 5199 TRANSFER IN ~ 99 GO 300,000 300,000 1412 5200 TRANSFER IN - 00 GO 16,584 16,584 1413 5201 TRANSFER IN- 01 GO 58,931 58,931 Receipts Total .' 5,996,633 5,996,633 Expense Total 5,992,974 5,992,974 35330 IMEADOW STREET BRIDGE This project will replace the bridge over Ralston Creek at Meadow Street. 10/14/02: ClP estimate needs to identify revenue sources. This project has become higher priority than 4th Ave Bridge based on latest bridge assessments. *** Requested schedule will require FY03 amendment. 1426 5120 ROAD USE TAX I 310,000 310,000 Receipts Total: I 310,000 310,000 Expense Total 310,000 310,000 C - 39 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38170 [MERCER PK RESTROOM/CONCESSION In cooperation with the Babe Ruth League, construct a larger, more efficient concession/restroom building with a press box. Also, relight field #3, the oldest lights in the complex. 1428 4681 CONTRIB. & DONATIONS 7,500 7,500 1429 5173 GEN FUND-PARKS 588 588 1430 5199 TRANSFER IN - 99 GO 83,812 83,812 1431 5201 TRANSFER IN - 01 GO 109,602 109,602 Receipts Total: 201,502 201,502 Expense Total 201,502 201,502 38935 IMILLER/ORCHARD PARK Develop a neighborhood park on two acres of land recently acquired. Located on Benton Street, near Miller Avenue, directly south of Roosevelt School. 1/29/02 Council moved funding to FY05. 1~42 5205 TRANSFER IN - 05 GO 200,000 200,000 Receipts Total: 200,000 200,000 Expense Total 200,000 200,000 38360 [MONTGOMERY/BUTLER HOUSE The Montgomery - Butler house is an 1850's era structure purchased by the City as part of the new water treatment facility property. The project involved securing and stabilizing the structure for future rehabilitation, completed in Spring 1998. 1444 5171 GEN FUND-NON OP ADM. 15,448 15,448 1445 5198 TRANSFER IN - 98 GO 47,074 47,074 Receipts Total: 62,523 62,523 Expense Total 62,523 62,523 34836 [MORMON TREK RR OVERPASS This is Iowa City participation in a Coralville project (estimated at $1.5 million) to reconslruct the IAIS railroad overpass on Mormon trek Blvd to accommodate the proposed four-lane street. The railroad will remain in operation during construction. 1460 5120 ROAD USE TAX 136 398,864 399,000 Receipts Total: 136 398,864 399,000 Expense Total 136 398,864 399,000 34845 IMORMON TREK-ABBEY LANE/HWY 1 This project reconstructs Mormon Trek Bird betwen Hwy 1 and Abbey Lane from two lane to four lane and includes turning lanes at the major intersections. 1465 4366 DEV FEE-SDWLK/PAVING 1,200 1,200 1466 4652 REIMB OF EXPENSES 27 27 1467 5120 ROAD USETAX 375,846 375,846 1468 5199 TRANSFER IN - 99 GO 154,099 154,099 1469 5200 TRANSFER IN - 00 GO 2,840,882 2,840,882 Receipts Total: 3,372,055 3,372,055 Expense Total 3,372,055 3,372,055 C - 40 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34990 [MORMON TREK-HWY I/HWY Mormon Trek Boulevard Improvements Hwy 1 to Hwy 921 (Old Hwy 218). This project includes paving, sidewalks, storm sewer, grading, and box culvert construction. 1501 4426 OTHER STATE GRANTS 1,900,000 1,900,000 1502 4652 REIMB OF EXPENSES 338 338 1503 5120 ROAD USE TAX 91,237 91,237 1504 5201 TRANSFER IN- 01 GO 160,800 160,800 1505 5203 TRANSFER IN - 03 GO 700,000 700,000 1506 5204 TRANSFER IN - 04 GO 2,000,000 2,000,000 1507 5205 TRANSFER IN - 05 GO 2,705,389 2,705,389 Receipts Total .' 252,375 2,600,000 2,000,000 2,705,389 7,557,764 Expense Total 252,375 2,600,000 2,000,000 2,705,389 7,657,764 34835 IMORMON TREK-MELROSE/IAIS RR Reconstruct Mormon Trek Blvd between Melrose and IAIS RR to an urban cross section with a median, 4 foot sidewalks, stormsewer, an 8 foot biketrail and landscaping. This section of road is currently a University institutional road. 1520 4353 MISC. COPIES/PAPER 280 280 1521 4410 LOCAL GOVERNMENTS 803,169 803,169 1522 4426 OTHER STATE GRANTS 1,980,000 1,980,000 1523 4652 REIMB OF EXPENSES 1 1 1524 5120 ROAD USE TAX 223,003 223,003 1525 5182 WASTEWATER 130,000 130,000 1526 5199 TRANSFER IN - 99 GO 26,433 26,433 1527 5201 TRANSFER IN- 01 GO 809,564 (208,450) 601,114 Receipts Total: 3,972,450 (208,450) 3,764,000 Expense Total 3,583,678 180,322 3,764,000 34837 IMORMON TREK-OVERPASS/CLEAR CK This is Iowa City participation in a Coralville project to reconstruct Coralville First Avenue and Mormon Trek Boulevard from Clear Creek to the IAIS Railroad Overpass. Total project estimate is $2,900,000; Iowa City share is $243,000. 1556 5120 ROAD USE TAX 121,462 121,538 ~ 243,000 Receipts Total: 121,462 121,538 I 243,000 Expense Total 121,462 121,538 243,000 34270 IMORMON TREK/ABBEY LANE STORM This project will investigate ways to reduce stormwater flooding along Mormon Trek Blvd and Abbey Lane and reduce erosion problems to the T'yn Cae stormwater management basin. t559 5120 ROAD USE TAX 132,453 2,135 ~ 134,588 Receipts Total: 132,453 2,135 I 134,588 Expense Total 132,453 2,135 134,588 54340 IN BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood plain maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. 1566 5171 GEN FUND-NON OP ADM 213 ~ 213 Receipts Total: 213 I 213 Expense Total 213 213 C-41 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34460 IN DUBUQUE ST MEDIAN IMPROV, This projeot will improve the pavement cross section, provides trees and shrubbery in the median and improved Iow level lighting. Some design budgeted in FY01, however, construction phase is on the unfunded projects list, beyond FY05. 1570 5120 ROAD USE TAX 36,004 36,004 Receipts Total: 36,004 36,004 Expense Total 36,004 36,004 38930 [NAPOLEON PARK SOFTBALL FIELDS Renovate the existing facility, transforming it into an eight-field youth softball complex, designed to girls' softball standards. It would include all the necessary items for a softball complex, including fencing, backstops, bleachers, water lines, adequate parking, concession stand, restrooms, etc. 1573 4511 INT. ON INVESTMENTS 165 165 1574 4681 CONTRIB.&DONATIONS 25,310 25,310 1575 5170 GENERAL FUND 6,137 6,137 1576 5173 GEN FUND-PARKS 21,796 21,796 1577 5190 MISCELLANEOUS TRANS 17,060 17,060 1578 5192 TRANSFER IN - 91 GO 1,824 1,824 1579 5197 TRANSFER IN - 97 GO 300,000 300,000 1580 5198 TRANSFER IN - 98 GO 417,166 417,166 1581 5199 TRANSFER IN * 99 GO 29,869 29,869 1582 5200 TRANSFER IN - 00 GO 33,914 33,914 Receipts Total: 853,242 853,242 Expense Total 853,242 853,242 34620 INORTHGATE/DODGE ST. SIGNAL Install a traffic signal at Northgate and Dodge Street. 1630 4426 OTHER STATE GRANTS 55,527 ~ 55,527 1631 5120 ROAD USE TAX 49,523 I 49,523 Receipts Total: 105,050 105,050 Expense Total 105,050 105,050 38330 INS MARKETPLACE STREETSCAPE Lighting, trees, and street furniture plus sidewalk improvements on 12 block faces in Northside Marketplace. 1633 4352 MAP SALES (103) (103) 1634 4353 MISC. COPIES/PAPER 575 575 1635 5171 GEN FUND-NON OP ADM. 37,057 37,057 1636 5202 TRANSFER IN - 02 GO 6,198 6,198 1637 5203 TRANSFER IN - 03 GO 484,088 484,088 Receipts Total: 43,727 484,088 527,815 Expense Total 43,933 483,682 527,815 38385 JOLD PUBLIC WORKS DEMOLITION Demolish old public works buildings at Riverside Drive. 1653 5120 ROAD USE TAX 14,466 [ 14,466 Receipts Total: 14,466 I 14,466 Expense Total 14,466 14,466 C -42 Capital Improvement Projects Project Summary by Name Activi{y Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38690 IOPEN SPACE-LAND ACQUISITION This annual appropriation of $50,000 per year is for the purpose of acquiring property for recreational/park purposes. Funding source is the Parkland Acquisition Fund~ 1660 4684 MISCELLANEOUS OTHER 631 631 1661 5176 GEN FUND-PRKLND ACQ. 195,763 50,000 50,000 50,000 50,000 50,000 445,763 Receipts Total: 196,393 50,000 50,000 50,000 50,000 50,000 446,393 Expense Total 196,393 50,000 50,000 50,000 50,000 50,000 446,393 34750 IOVERWIDTH PAVING/SIDEWALKS City cost for overwidth paving and extra width sidewalks. 1670 5120 ROADUSETAX 15,397 30,000 30,000 30,000 30,000 30,000 165,397 Receipts Total: 15,397 30,000 30,000 30,000 30,000 30,000 165,397 Expense Total 15,397 30,000 30,000 30,000 30,000 30,000 165,397 36935 IPARA TRANSIT VEHICLES Purchase two paratransit vehicles 1674 4426 OTHER STATE GRANTS 92,960 92,960 1675 4431 FEDERAL GRANTS 96,280 96,280 1676 5177 GEN FUND-TRANSIT 38,760 38,760 Receipts Total: 228,000 228,000 Expense Total 228,000 228,000 35370 IPARK RD BRIDGE APPROACH This project involves the removal and replacement of settled and cracked approach pavement and the removal and replacement of the bddge expansion joints. 1678 5120 ROADUSETAX 3,485 I 3,485 Receipts Total: 3,485 I 3,485 Expense Total 3,485 3,485 38655 IPARK RESTROOM IMPROVEMENTS This is a multi-year project to replace/construct restrooms in the parks, 1684 5200 TRANSFER IN - 00 GO 2,437 2,437 1685 5202 TRANSFER IN - 02 GO 20,000 20,000 Receipts Total: 2,437 20,000 22,437 Expense Total 2,437 20,000 22,437 38691 IPARKLAND DEVELOPMENT With the Neighborhood Open Space Plan ordinance completed, neighborhood associations becoming more active, and the requirement of developers to dedicate land to the City, we need to set aside an annual appropriation for development of new parks, as the land becomes acquired. Partially funded through the Parkland Development Fund. 1689 5199 TRANSFER IN - 99 GO 14,614 14,614 1690 5202 TRANSFER IN - 02 GO 47 24,953 25,000 Receipts Total: 14,661 24,953 39,614 Expense Total 14,661 24,953 39,614 C - 43 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38980 JPARKS IMPROVEMENT/MAINTENANCE Annual cost to improve parks throughout the city, This project includes parks maintenance, ADA accessibility, park shelter improvements, sidewalks and parks parking lot improvements. 1694 5199 TRANSFER iN - 99 GO 3,455 3,455 1695 5200 TRANSFER IN - 00 GO 36,856 36,856 1696 5202 TRANSFER IN - 02 GO 32,500 32,500 1697 5203 TRANSFER IN - 03 GO 200,000 200,000 1698 5204 TRANSFER IN - 04 GO 200,000 200,000 1699 5205 TRANSFER IN - 05 GO 200,000 200,000 1700 5206 TRANSFER IN - 06 GO 200,000 200,000 17Ol 5207 TRANSFER IN - 07 GO 200,000 200,000 Receipts Total: 40,311 232,500 200,000 200,000 200,000 200,000 1,072,811 Expense Total 39,780 232,500 200,000 200,000 200,000 200,000 1,072,280 38570 FPARKS MAINTENANCE FACILITY I Construction of Parks / Forestry office and equipment buildin at 2275 S. Gilbert Street. 1718 5173 GEN FUND-PARKS 66,420 66,420 1719 5198 TRANSFER IN - 98 GO 700,000 700,000 1720 5200 TRANSFER IN - 00 GO 318,601 318,601 Receipts Total: 1,085,021 1,085,021 Expense Total 1,085,021 1,085,021 38920 IPARKS PLA YGROUND EQUIP. REPL. Annual cost to replace the playground equipment in the parks, including ground surface material and ADA accessibility requirements. Costs included assume City staff will install equipment. 1764 5173 GEN FUND-PARKS 365 365 1765 5200 TRANSFER IN - 00 GO 14,314 14,314 1766 5202 TRANSFER IN- 02 GO 37,500 37,500 Receipts Total: 14,679 37,500 52,179 Expense Total 14,679 37,500 52,179 38960 [PARKS SIDEWALK REPLACEMENT Annual cost to reprace the sidewalks in the parks. 1770 5200 TRANSFER IN - 00 GO (2,150) (2,150) Receipts Total: (2,150) (2,150) 31330 IPENINSULA MAIN-DBQ TO ROCH GSR Cost to construct water main from Dubuque Street to Rochester Storage Tank. Costs include a trail. Expense Total I 38950 IPENINSULA PARK This project involves initial funding for the development of the lower elevation of the peninsula area into a "natural park", with prairie grasses, wildflowers, native woodlands and trails. This type of development and comprehensive plan will help protect the wellheads for the City's water supply. $1 million additional construction cost estimate is on the Unfunded / Pending projects list. 1773 5176 GEN FUND-PRKLNDACQ. 11,824 11,824 Receipts Total: 11,824 11,824 Expense Total 11,824 11,824 C - 44 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38365 IPENINSULA PROPERTY DEVELOPMENT I Cost to market the peninsula for sale to a developer. 1775 4351 CODE BK. & ORD. SALE 952 952 1778 4353 MISC. COPIES/PAPER (1) (1) 1777 5171 GEN FUND-NON OP ADM. 166,487 166,487 Receipts Total: 167,439 167,439 Expense Total 167,439 167,439 31 t 20 IPENINSULA SITE WA TER RESOURCES I This project will be combined with the Foster Road west of Dubuque improvements and includes raw water mains connecting the peninsula wells, electrical power to the well houses, finish water main on the lower peninsula to the river crossing and access roads/trails to the wells and the Iowa River Power dam. 1809 5183 WATER FUND 29,900 29,900 1810 5197 TRANSFER IN - 97 GO 164 164 1811 5398 99 WATER REV BOND TR 1,049,488 1,049,488 Receipts Total: 1,079,552 1,079,552 Expense Total 1,079,552 1,079,552 31320 IPENINSULA WATER-FOSTER/DUBUQUE I This project will be combined with the Foster Road west of Dubuque improvements and includes raw water main and finish water main from the peninsula to the water plant site and raw water main along Foster Rd. to Dubuque St. 1820 5183 WATER FUND 113,738 2,263 116,001 1821 5197 TRANSFER IN - 97 GO 19 19 1822 5398 99 WATER REV BOND TR 2,125,987 2,125,987 Receipts Total: 2,239,743 2,263 2,242,006 Expense Total 2,239,743 2,263 2,242,006 38790 IPLANNING DEPT. REMODEL I This project will remodel the vacated Cable TV offices on the 2nd floor of the Civio Center. 1833 5203 TRANSFER IN- 03 GO 38,734 ~ 38,734 Receipts Total: 38,734 I 38,734 Expense Total 38,734 38,734 38850 [POLICE SECOND FLOOR I Cost to finish the second floor of the police department. 1835 4353 MISC. COPIES/PAPER 500 500 1836 5170 GENERAL FUND 2,052 2,052 1837 5171 GEN FUND-NON OP ADM. 160,453 160,453 183~ 5199 TRANSFER IN - 99 GO 600,000 600,000 Receipts Total: 763,006 763,006 Expense Total 763,006 763,006 31334 IPRAIRIE OU CHIEN/DODGE MAIN I This project will extend the water feeder main that will connect the new water plant to the Rochester storage tank. 1881 5183 WATER FUND 625,097 I 625,097 1882 5400 02 WATER REV BOND TR 359,209 I 359,209 Receipts Total: 625,097 359,209 984,306 Expense Total 625,097 359,209 984,306 C-45 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38380 IPUBLIC WORKS COMPLEX This complex will replace the existing buildings at 1200 S Riverside Drive to a new site south of Napoleon Park. 1904 4353 MISC. COPIES/PAPER 700 700 1905 4521 LAND RENTAL 35,150 35,150 1906 5120 ROAD USE TAX 67,966 67,966 1907 5199 TRANSFER IN - 99 GO 699,999 699,999 1908 5200 TRANSFER IN - 00 GO 700,000 700,000 1909 5201 TRANSFER IN - 01 GO 7,670 692,330 700,000 Receipts Total .' 1,511,485 692,330 2,203,815 Expense Total 1,511,485 692,330 2,203,815 34991 IRAILROAD CROSSINGS-CITY WIDE City share of costs associated with repairing railroad crossings in Iowa City. 1971 4363 SDWLK/STR REP/MAINT 19,827 19,827 1972 5120 ROAD USE TAX 73,076 25,000 25,000 25,000 25,000 25,000 198,076 Receipts Total: 92,903 25,000 25,000 25,000 25,000 25,000 217,903 Expense Total 92,903 25,000 25,000 25,000 25,000 25,000 217,903 36600 IRAMP MAINTENANCE & REPAIR Biennial maintenance of parking ramps. 1985 5181 PARKING FUND 369,693 330,000 I 330,000 1,029,693 Receipts Total: 369,693 330,000 I 330,000 1,029,693 Expense Total 369,693 330,000 330,000 1,029,693 31514 IRAWWATERMAIN-PHASEf installation of a raw water pipeline from the existing plant to Foster Road and construction of the Iowa River Trail from Park Road to Taft Speedway. After the new plant is constructed this line will transport raw water from the existing Jordan well and Burge wells to the new plant. 1996 5183 WATER FUND 936 936 1997 5196 TRANSFER IN - 96 GO 337,270 337,270 1998 5197 TRANSFER IN - 97 GO 475,642 475,642 1999 5398 99 WATER REV BOND TR 300 300 Reseipts Total: 814,149 814,149 Expense Total 814,149 814,149 38540 IREC CENTER BOILER & AC Replace boiler and air conditioning at Robert A. Lee recreation center. 2013 5201 TRANSFER IN- 01 GO 131,825 I 131,825 Receipts Total: 131,825 I 131,825 Expense Total 131,825 131,825 38545 IREC CENTER BOILER REPLACEMENT Replace Boilers at the Robert A. Lee Recreation Center. 2018 5201 TRANSFER IN - 01 GO 258,091 ~ 258,091 Receipts Total: 258,091 I 258,091 Expense Total 258,091 258,091 C - 46 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38530 IREC CENTER WINDOW/PANEL REPLC Replacement of translucent wa~l panel and window treatments over 3 years. 2021 5204 TRANSFER IN - 04 GO 46,000 46,000 2022 8205 TRANSFER IN - 05 GO 60,000 60,000 2023 5206 TRANSFER IN - 06 GO 64,000 64,000 Receipts Total .' 46,000 60,000 64,000 170,000 Expense Total 46,000 60,000 64,000 170,000 31170 [RICNARDS STREET WATER MAIN Construction of water main. 2025 5183 WATER FUND 168 37,816 I 37,984 Receipts Total .' 168 37,816 I 37,984 Expense Total 168 37,816 37,984 38942 IRIPARIAN RESTOR-CORPS OF ENGR Restoration of riparian areas in Waterworks and Peninsula Parks. 2029 5204 TRANSFER IN - 04 GO ~ 70,000 70,000 Receipts Total" I 70,000 70,000 Expense Total 70,000 70,000 34050 IRtVER ST PAVtNG This projeet will reconstruct the pavement and provide storm sewer improvements. High annual maintenance costs are experienced with this street as well as a lack of curbs. This project will be coordinated with the River Street sanitary sewer. 203t 4353 MISC. COPIES/PAPER 300 300 2O32 4652 REIMB OF EXPENSES 762,290 762,290 2033 4684 MISCELLANEOUS OTHER 50 50 2034 5120 ROADUSETAX 301,488 301,488 2O35 5182 WASTEWATER 254,719 254,719 2036 5183 WATER FUND 358,000 358,000 2037 5198 TRANSFER IN - 98 GO 1,065,286 . 1,065,286 2038 5199 TRANSFER IN - 99 GO 642,813 642,813 2O39 5200 TRANSFER IN - 00 GO 161,752 161,752 204O 5298 99 SEWER REV BOND TR 235,281 235,281 Receipts Total: 3,781,978 3,781,978 Expense Total 3,781,978 3,781,978 31160 IRIVER STREET WATER MAIN Construction of water main. 2065 5183 WATER FUND 150 100,384 ~ 100,534 Receipts Total: 150 100,384 I 100,534 Expense Total 150 100,364 100,534 34295 IRIVERSIDE ARTS CAMPUS STORM Extend the storm sewer from Riverside Ddve west and then south through the University parking lot to tie into the existing system near Ferson Avenue. This project will limit flooding along Riverside Drive. This project will also construct a new water main along the same route to replace an older watermain that has reached the end of its service life. 2066 5120 ROAD USE TAX 317 317 2069 5202 TRANSFER IN - 02 GO 9,160 580,840 590,000 2070 5400 02 WATER REV BOND TR 350,000 350,000 Receipts Total: 9,478 930,840 940,318 Expense Total 9,478 930,840 940,318 C - 47 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 35340 ]ROCHESTER A VENUE BRIDGE This project will replace the bridge over the North Branch of Ralston Creek at Rochester Avenue and includes an 8' sidewalk. 2081 5120 ROAD USE TAX 284 I 284 Receipts Total: 284 I 284 Expense Total 284 284 31250 IROCHESTER GSR Purchase land needed for Rochester Ground Storage Reservoir. 2086 5183 WATER FUND 33,000 I 33,000 Receipts Total: 33,000 I 33,000 Expense Total 33,000 33,000 3 t240 IROHRET/SLOTHOWER GSR Construction of a one million gallon buried potable water storage reservoir incruding pumping facilities. Land Acquisition in FY02, FY03. 2080 5183 WATER FUND 69,075 ~ 69,075 Receipts Total .' 69,075 I 69,075 Expense Total 69,075 69,075 37490 IRUNWA Y 7 EXTENSION Included in this project is the relocation of Dane Road, site prepartion for runway extension and paving & lighting, 2094 4431 FEDERAL GRANTS 670,700 670,700 2095 5205 TRANSFER IN - 05 GO 74,500 74,500 Receipts Total: 745,200 745,200 Expense Total 745,200 745,200 34410 IS GILBERT ST IMPROVEMENTS Reconstruction from Benton Street to Stevens Drive, estimate of $6 million on unfunded list. 2097 5120 ROAD USE TAX 186 9,905 I 10,091 Receipts Total: 186 9,905 I 10,091 Expense Total 186 9,905 10,091 31150 IS JOHNSON ST WA TER MAIN Construction of water main. 2102 5183 WATER FUND 4,573 54,906 I 59,479 Receipts Total: 4,573 54,906 I 59,479 Expenee Total 4,573 54,906 59,479 C - 48 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34290 IS SYCAMORE REG, STRMWTR DET. Re§ional storm water facility designed to serve the existin9 and developing areas along South Sycamore Street. Design and construction through FY01;l=lanfings in FY02. 2tll 4364 STORMWATER MGMT 32,204 32,204 2112 4366 DEV FEE-SDWLK/PAVING 28,428 28,428 2113 4426 OTHER STATE GRANTS 200,000 200,000 2114 4684 MISCELLANEOUS OTHER 471 471 2115 5190 MISCELLANEOUS TRANS 5,672 5,672 '2116 5193 TRANSFER IN - 94 GO 20,831 20,831 2117 5194 TRANSFER IN - 95 GO 99,954 99,954 2118 5195 RESIDUALEQUITYTRAN 55,149 55,149 2119 5197 TRANSFER IN - 97 GO 52,799 52,799 2120 5198 TRANSFER IN - 98 GO 608,891 608,891 2121 5199 TRANSFER iN - 99 GO 166,643 166,643 2122 5200 TRANSFER IN - 00 GO 1,121,250 1,121,250 2123 5201 TRANSFER IN - 01 GO 293,946 115,573 409,519 Receipts Total: 2,686,238 115,573 2,801,811 Expense Total 2,593,750 208,061 2,801,811 32280 ISAL VAGE BARN/FURNITURE BLDG Construction of salvage barn / furniture building at the landfill. 2159 5185 SANITATION-LANDFILL 64,300 25,700 90,000 Receipts Total: 64,300 25,700 90,000 Expense Total 64,300 25,700 90,000 34981 ISCOTT BLVD-ACT DR- E ACT This project would construct Scott Blvd. from its current terminus on ACT property to the intersection of ACT and Rochester Ave. A preferred alignment is being prepared as pprt of the Northeast Distdct Study. 2171 5120 ROAD USE TAX ' 422,883 422,883 2172 5200 TRANSFER IN - 00 GO 630,246 630,246 2173 5201 TRANSFER IN- 01 GO 360,174 360,174 2174 5202 TRANSFER IN - 02 GO 632,617 632,617 Receipts Total: 1,413,303 632,617 2,045,920 Expense Total 1,413,303 632,617 2,045,920 34982 ISCOTT BLVD-E ACT-ROCHESTER Paving and storm sewer from ACT east property line to Rochester Avenue. 2199 5120 ROADUSETAX 100,000 100,000 2200 5202 TRANSFER iN - 02 GO 909,171 466,210 1,375,381 2201 5203 TRANSFER IN * 03 GO 1,900,000 1,900,000' Receipts Total: 909,171 2,466,210 3,375,381 Expense Total 909,171 2,466,210 3,375,381 34980 ISCOTT BL VD.-ACT/DODGE Construction of Scott Boulevard Phase ~, from Dodge St. to south entrance drive of ACT. Includes widening and signalization of Dodge St. at Scott Boulevard, and water main along Scott Boulevard. 2211 5120 ROAD USE TAX 436,715 436,715 2212 5198 TRANSFER IN - 98 GO 1,100,200 1,100,200 2213 5199 TRANSFER IN - 99 GO 1,680,875 1,680,875 Receipts Total: 3,217,791 3,217,791 Expense Total 3,217,791 3,217,791 C - 49 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 33620 ISCO TT PARK AREA TRUNK SEWER I The Scott Park sewer will provide sewer service to the approximately 300 acre area generally bounded by Scott Park on the south, the city limits on the west, Rochester Avenue on the north, and a line one-half mile east of the city limits on the east. The~xistin9 sanitary lagoon servth9 the Iowa City Care Center on Rochester Avenue could be removed once this sewer is installed and the property annexed. 2253 5182 WASTEWATER 26,843 670,000 ~ 696,843 Receipts Total: 26,843 670,000 I 696,843 Expense Total 26,843 670,000 696,843 35350 ISECOND AVENUE BRIDGE I This project will replace the bridge over Ralston Creek at Second Avenue and will include sidewalks. 2260 5120 ROAD USE TAX 1,290 ~ 1,290 Receipts Total: 1,290 I 1,290 Expense Total 1,290 1,290 34520 ISENIOR CENTER ALLEY Alley improvements in conjunction with construction of Tower Place Parking / commercial facility. 2262 5120 ROAD USE TAX 52,050 ~ 52,050 Receipts Total: 52,050 J 52,050 Expense Total 52,050 52,050 38520 ISENIOR CENTER SKYWALK Construction of skywalk from Iowa Avenue Parking Ramp to Senior Center. 2264 5190 MISCELLANEOUSTRANS 120,000 120,000 2265 5201 TRANSFER IN - 01 GO 240,000 240,000 Receipts Total: 360,000 360,000 Expense Total 349,433 349,433 33210 ISEWER MAIN PROJECTS-ANNUAL Annual costs to replace sewer mains. 2200 5182 WASTEWATER 355,885 300,000 ~ 300,000 300,000 300,000 300,000 1,855,885 Receipts Total: 355,885 300,000 I 300,000 300,000 300,000 300,000 1,855,885 Expense Total 355,885 300,000 300,000 300,000 300,000 300,000 1,855,885 38150 ISKATEBOARD PARK J Construct a skateboarding facility. 2296 5173 GEN FUND-PARKS 400 400 2297 5199 TRANSFER IN - 99 GO 17,403 17,403 2298 5201 TRANSFER IN - 01 GO 75,429 207,168 282,597 2299 5202 TRANSFER IN - 02 GO 100,000 100,000 Receipts Total: 93,232 307,168 400,400 Expense Total 93,232 307,168 400,400 34160 ISNYDER CREEK WATERSHED I Watershed study, within a 3200-acre study area (five square miles), to be funded by EPA grant with a local match. 2306 4431 FEDERAL GRANTS 171,343 171,343 2307 5171 GENFUND-NONOPADM. 42,976 42,976 Receipts Total .' 214,319 214,319 Expense Total 214,319 214,319 C - 50 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38929 I$OUTH SOCCER COMPLEX Costs associated with renovating the South Site Soccer field. Including concession stand, restrooms and playground equipment. 2339 4681 CONTRIB. & DONATIONS 370,000 370,000 2340 5194 TRANSFER IN - 95 GO 277,012 277,012 234~ 5197 TRANSFER IN - 97 GO 76,248 76,248 2342 5198 TRANSFER iN - 98 GO 370,890 370,890 2343 5199 TRANSFER IN - 99 GO 2,264 2,264 2344 5200 TRANSFER IN - 00 GO 345,634 345,634 2345 5202 TRANSFER IN - 02 GO 85,983 85,983 Receipts Total: 1,442,048 85,983 1,528,031 Expense Total 1,450,048 77,983 1,528,031 38630 [SOUTH SYCAMORE TRAIL This project will add a ten foot wide trail with landscaping to the South Sycamore Greenspace. This project has been part of the S. Sycamore Reg. Stormwater estimate (34290) in prey!cos CIP plans. 2394 5200 TRANSFER IN - 00 GO 13,440 13,440 2395 5201 TRANSFER iN - 01 GO 40,734 176,922 217,656 2396 5203 TRANSFER IN - 03 GO 530,404 530,404 Receipts Total: 54,174 707,326 761,500 Expense Total 54,174 707,326 761,500 38575 [SR CENTER-FURNISHINGS/LIGHTS Furnishing and building improvements to lobby, south end of mezzanine and Washington Street entrance. 24o8 5175 GENFUND-SRCENTER 94,935 94,935 2407 5900 INTERFUND LOANS 39,776 39,776 Receipts Total: 134,711 134,711 Expense Total 134,711 134,71 38525 ISR CTR BLDG ENVELOPE WATERPR Waterproofing building, rebuild stairs. 9413 5175 GEN FUND-SRCENTER 8,673 8,673 2414 5201 TRANSFER IN - 01 GO 32,260 32,260 2415 5900 INTERFUND LOANS 61,708 61,708 Receipts Total: 70,381 32,260 102,641 Expense Total 70,381 32,260 102,641 38730 IS TORAGE BUILDING Purchase Bus Depot land at College / Gilbert St. and U-Smash Em building / land from Parking Division. 2420 5206 TRANSFER IN- 06 GO 400,000 400,000 Receipts Total: 400,000 400,000 Expense Total 400,000 400,000 34530 [STREET PA VEMENT MARKING Application of longer lasting pavement marking material (epoxy) for the center lines and lane lines of certain Iowa City arterial and cellector streets. 2422 4353 MISC. COPIES/PAPER 40 40 2423 4374 OTHER (CHARGES) (25) (25) 2424 5120 ROAD USE TAX 175,081 60,000 60,000 60,000 60,000 60,000 475,081 Receipts Total: 175,096 60,000 60,000 60,000 60,000 60,000 475,096 Expense Total 175,096 60,000 60,000 60,000 60,000 60,000 475,096 C - 51 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 34380 ISuMP PUMP DISCHARGE TILES I Annual reconstruction of damaged tiles and installation of new tiles in order to receive discharges from sump pumps and eliminate ica build-up in streets. 2439 5120 ROADUSETAX 45,245 25,000 25,000 25,000 25,000 25,000 170,245 2440 5171 GEN FUND-NON OP ADM. 32,681 32,681 Receipts Total: 77,927 25,000 25,000 25,000 25,000 25,000 202,927 Expense Total 77,927 25,000 25,000 25,000 25,000 25,000 202,927 34590 IS YCAMORE-BURNS TO CITY LIMITS I Reconstruct Sycamore to arterial standards, 45 feet wide from Bums to Lakeside and 34 feet from Lakeside south to City limits. Storm sewer and sidewalk improvements included. Bike lanes are ,lanned. 2451 4366 DEV FEE-SDWLK/PAVING 21,032 21,032 24524511 INT. ON INVESTMENTS 989 989 2453 4652 REIMB OF EXPENSES 11,902 11,902 Receipts Total: 33,924 33,924 Expense Total 1,569 1,569 34560 ITAFT SPEEDWAY I This project will elevate Taft Speedway. 2461 4511 INT. ON INVESTMENTS 250 250 2462 4684 MISCELLANEOUS OTHER 11,891 11,891 Receipts Total: 12,141 12,141 Expense Total 130 130 31230 ITAFT/COURT GROUND STORAGE RES. I Construction of a one million gallon buded potable water storage reservoir including pumping facilities, Land Acquisition only in FY02, FY03. 2466 5183 WATER FUND 130,000 I 130,000 Receipts Total: 130,000 J 130,000 Expense Total 130,000 130,000 38320 ITARP. G.O. BOND REHAB I Rehabilitation of older housing stock in targeted neighborhoods for people at 80% median income or greater. 2469 5203 TRANSFER IN - 03 GO 200,000 200,000 2470 5204 TRANSFER IN - 04 GO 200,000 200,000 2471 5205 TRANSFER IN - 05 GO 200,000 200,000 2472 5206 TRANSFER IN - 06 GO 200,000 200,000 2473 5207 TRANSFER iN - 07 GO 200,000 200,000 Receipts Total: 200,000 200,000 200,000 200,000 200,000 1,000,000 Expense Total 306 200,000 200,000 200,000 200,000 200,000 1,000,306 C- 52 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 38220 [TELEPHONE SYSTEM UPGRADE I This project consists of creating a fiber optic cable system operated by the City and shared with U of I, ICCSD, Johnson County. This also includes a new phone system replacing 8 different phone systems. 2479 4410 LOCAL GOVERNMENTS 300,000 300,000 2480 4523 EQUIPMENT RENTAL (104) (104) 2481 5120 ROAD USE TAX 150,000 150,000 2482 5177 GEN FUND-TRANSIT 4,000 4,000 2483 5181 PARKING FUND 6,000 6,000 2484 5182 WASTEWATER 83,000 83,000 2485 5183 WATER FUND 100,000 100,000 2486 5185 SANITATION-LANDFILL 235,000 235,000 2487 5188 BRQADBAND FUND 6,000 6,000 2488 5190 MISCELLANEOUS TRANS 77,788 258,000 335,788 2489 5201 TRANSFER IN - 01 GO 200,000 200,000 Receipts Total: 77,685 1,342,000 1,419,685 Expense Total 77,685 1,342,000 1,419,685 38160 [TENNIS COURT RELIGHTING Relight, upgrade and install timers on all the tennis courts at both City Park and Mercer Park. Existing lights were installed in 1977, and are no longer efficient. 2494 4427 DISASTER ASSISTANCE 1,030 1,030 2495 5173 GEN FUND-PARKS 7,607 7,607 2496 5201 TRANSFER IN - 01 GO 170,000 170,000 Receipts Total: 8,637 170,000 178,637 Expense Total 8,637 170,000 178,637 38636 ITHEATRE SEATING I Add permanent seating to Riverside Festival Stage at City Park. Project includes funding from Riverside Festival Theatre. 2505 4681 CONTRIB. & DONATIONS 121,100 121,100 2506 5201 TRANSFER IN - 01 GO 77,688 28,312 106,000 Receipta Total: 77,688 149,412 227,100 Expense Total 77,688 149,412 227,100 36270 [TOWER PLACE COMMERCIAL FACL Total commercial space of about 27,000 square feet within the Tower Place Facility. This area is divided into eight condominium commercial units. The interior space of the commercial areas will be the properly of the owner. The City will retain ownership of all exterior walls, windows, and common area. 2511 4637 SALE OF CONDOS 20,922 20,022 2512 5181 PARKING FUND 1,596,814 145,788 1,742,602 2513 5190 MISCELLANEOUS TRANS 1,819,930 1,819,930 Receipts Total: 3,437,667 145,788 3,583,455 Expense Total 3,437,667 145,788 3,583,455 C- 53 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 36260 [TOWER PLACE PARKING FACILITY Costs associated with building a new parking and commercial space facility on the South side of Iowa Avenue between Linn St and Gilbert St. 2542 4652 REIMB OF EXPENSES 71 71 2543 4653 REIMB FOR DAMAGES 8,104 8,104 2544 4684 MISCELLANEOUS OTHER 11,512 11,512 2545 5181 PARKING FUND 1,077,218 437,364 1,514,582 2546 5190 MISCELLANEOUS TRANS 10,676,064 10,676,064 Receipts Total .' 11,772,969 437,364 12,210,333 Expense Total 11,772,969 437,364 12,210,333 34635 I TRAmC CALMING This is an annual program to implement traffic calming strategies where requested and appropriate. 1/29/02 City Council reduce annual expenditures to $10,000. 2591 4681 CONTRIB. & DONATIONS 500 500 2592 5120 ROAD USE TAX 55,234 30,000 30,000 30,000 30,000 30,000 205,234 Receipts Total: 55,734 30,000 30,000 30,000 30,000 30,000 205,734 Expense Total 55,734 30,000 30,000 30,000 30,000 30,000 205,734 34600 [TRAFFIC SIGNAL PROJECTS Annual appropriation of $70,000 for potential traffic signals. 2626 4374 OTHER(CHARGES) 100 100 2627 5120 ROADUSETAX 97,052 70,000 70,000 70,000 70,000 70,000 447,052 Receipts Total .' 97,152 70,000 70,000 70,000 70,000 70,000 447,152 Expense Total 97,152 70,000 70,000 70,000 70,000 70,000 447,152 36940 I TRANSIT DOWNTOWN INTERCHANGE Costs to build a downtown interchange that will be staffed to ~rovide information to customers, as well as a restroom, 26394431 FEDERAL GRANTS 175,084 175,084 2640 5187 TRANSlTFUND 42,655 42,655 2641 5201 TRANSFER IN - 01 GO 239,624 11,072 250,696 Receipts Total: 457,363 11,072 468,435 Expense Total 457,363 11,072 468,435 36961 [TRANSIT FACILITY-DA YCARE This project will complete the fit-out of a daycare center in the Court Street Transportation Center. The facility would then be leased to a licensed operator. This project does not include the shell space, which is part of the federally funded Court Street Transportation Center project. 2666 5190 MISCELLANEOUS TRANS 250,000 250,000 2667 5205 TRANSFER IN - 05 GO 310,000 310,000 Receipts Total: 560,000 560,000 Expense Total 15,873 560.000 575,873 36965 [TRANSIT GARAGE DOOR REPL 2670 4426 OTHER STATE GRANTS 70,400 70,400 2671 5177 GEN FUND-TRANSIT 17,600 17,600 Receipts Total: 88.000 88,000 Expense Total 88,000 88,000 C - 54 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 36975 [TRANSIT MAINT BLDG LIGHTING To upgrade lighting in transit maintenance area, funded by 80/20 state grant. 2673 4426 OTHERSTATE GRANTS 12,000 12,000 2674 5177 GEN FUND-TRANSIT 3,000 3,000 Receipts Total: 15,000 15,000 Expense Total 15,000 15,000 36950 rTRANStT METHANE PROJECT This project will install a methane venting system underneath the Transit Building. 2s76 ~426 OTHER STATE GRANTS 380,657 380,657. 2677 5187 TRANSIT FUND 152,727 152,727 Receipts Total: 533,383 533,383 Expense Total 530,129 530,120 36915 [TRANSIT OFFICES FURNISHINGS Construction of office space for Transit Supervisor along with related furnishings, funded by state grant. 2697 4431 FEDERAL GRANTS 23,722 6,278 30,000 2698 5187 TRANSIT FUND 7,500 7,500 Receipts Total: 31,222 6,278 37,500 Expense Total 29,652 7,848 37,500 36930 I TRANSIT PARKING LOT RESURFACE Costs to resun~ace the transit parking lot. 2700 4353 MISC. COPIES/PAPER 45 45 2701 4426 OTHER STATE GRANTS 110,065 110,068 2702 5187 TRANSIT FUND 33,625 33,625 Receipts Total: 143,735 143,735 Expense Total 137,778 137,778 36985 ITRANSIT RESEAL FLOORS Reseal maintenance and storage building floor. 2716 4426 OTHER STATE GRANTS 48,000 48,000 2717 5177 GEN FUND-TRANSIT 12,000 12;000 Receipts Total: 60,000 60,000 Expense Total 60,000 60,000 36990 ITRANSIT ROOF REPLACEMENT Replace transit roof, funded by 80/20 state DOT grant. 2719 4426 OTHER STATE GRANTS 128,040 128,040 2720 5177 GEN FUND-TRANSIT 32,010 32,010 Receipts Total: 160,050 160,050 Expense Total 160,050 160,050 36220 IU SMASH 'EM DEMOLITION Demolition of the U-Smash'm buiding; securing adjacent foundations; and restoration of the area to grass. This does not include demolition of the bus depot of the Wilson's building. (A water pipe will need to be relocated before demolition can occur.) 2723 5171 GEN FUND-NON OPADM. 210 210 Receipts Total: 210 210 Expense Total 210 210 C - 55 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 37420 IUNDERGROUND TANK REPLACEMENTS I Replace 50 + year old underground tanks at the Airport. 2725 5201 TRANSFER IN - 01 GO 327,436 17,563 I 344,999 Receipts Total: 327,436 17,563 I 344,999 Expense Total 327,436 17,563 344,999 38910 IWALDEN WOODS PARK I Develop this new 1.7 acre parcel into semi-passive neighborhood park as preferred and requested by the neighborhood. 2730 5201 TRANSFER IN - 01 GO 84,000 84,000 Receipts Total: 84,000 84,000 Expense Total 84,000 84,000 33s70 WA~WA rER S. PLANt UPGRADE Construction of additional South Plant Treatment facilities will expand capacity from 5 mgd to 10 mgd, ado lab facilities and industrial treatment. The North Plant is being downgraded from 9.4 m d to 5 mgd as a result of federal ammonia removal requirements. 2732 5182 WASTEWATER 6,464,786 2,164,t46 8,628,932 2733 5298 99 SEWER REV BOND TR 173,504 173,504 2734 5299 00 SEWER REV BOND TR 10,907,376 10,907,376 2735 5300 01 SEWER REV BOND TR 8,649,193 134,994 8,784,187 Receipts Total: 26,194,860 2,299,140 28,494,000 Expense Total 26,194,860 2,299,140 28,494,000 31210 IWATER MAIN PROJECTS-ANNUAL Annual replacement of water mains. 28to 5183 WATER FUND 43,450 300,000 I 300,000 300,000 300,000 300,000 1,543,450 Receipts Total: 43,450 300,000 I 300,000 300,000 300,000 300,000 1,543,450 Expense Total 43,450 300,000 300,000 ' 300,000 300,000 300,000 1,543,450 31335 IWA TER MAIN, PHASE#IA Costs to construct water mains on the peninsula in conjunction with the water plant site. 2814 5183 WATER FUND 4 I 4 Receipts Total: 4 I 4 Expense Total 4 4 31510 IWATER TREATMENT FACILITY Design phase of water treatment facility. 2816 4353 MISC. COPIES/PAPER 56 56 2817 4636 MISCELLANEOUS SALES 4,052 4,052 2818 4652 REIMB OF EXPENSES 254 254 2819 5183 WATER FUND 217 217 2820 5190 MISCELLANEOUSTRANS 510,939 510,939 2821 5193 TRANSFER IN - 94 GO 953,605 953,605 2822 5194 TRANSFER IN - 95 GO 367,844 367,844 2823 5196 TRANSFER IN - 96 GO 1,407,320 1,407,320 2824 5197 TRANSFER IN ~ 97 GO 517,547 517,547 2825 5398 99 WATER REV BOND TR 419;596 419,596 2826 5900 INTERFUND LOANS 4,396,100 4,396,100 Receipts Total: 8,577,530 8,577,530 Expense Total 8,577,527 8,577,527 C - 56 Capital Improvement Projects Project Summary by Name Activity Project Name Prior Years 2003 2004 2005 2006 2007 Totals 31610 [WA TER TREATMENT PLANT This project includes the construction of the new water treatment facility, emergency generation and well house construction. 2881 5183 WATER FUND 11,019,278 11,019,278 2882 5398 99 WATER REV BOND TR 767,131 767,131 2863 5399 00 WATER REV BOND TR 11,949,599 11,949,599 2884 5400 02 WATER REV BOND TR 4,624,192 4,624,192 Receipts Total: 23,736,008 4,624,192 28,360,200 Expense Total 23,736,008 4,624,192 28,360,200 38940 [WATERWORKS PARK This project involves the development of the City-owned land surrounding the new water treatment plant into a "natural park", with prairie grasses, wildflowers, native trees, etc. It will also accommodate a future portion of the Iowa River Corridor Trail. Funding between Parks and Water Fund reviewed by City Council 1/29/02. 2957 5173 GEN FUND-PARKS 4,978 4,978 2958 5176 GEN FUND-PRKLNDACQ. 8,380 8,380 2959 5203 TRANSFER IN- 03 GO 200,000 200,000 2960 5204 TRANSFER IN- 04 GO 200,000 200,000 2961 5205 TRANSFER iN - 05 GO 250,000 250,000 2962 5398 99 WATER REV BOND TR 22,797 22,797 Receipts Total: 36,155 200,000 200,000 250,000 686,155 Expense Total 36,155 200,000 200,000 250,000 686,155 34210 [WEST SIDE STORM IMPROVEMENTS Storm Sewer improvements along Emerald Street, Streb Street and Valley Avenue, 2989 5201 TRANSFER IN - 01 GO 40,000 I 40,000 Receipts Total: 40,000 I 40,000 Expense Total 40,000 40,000 33430 IWEST SIDE TRUNK SEWER J This project would improve the capacity of the west side trunk sewer from West High School to the west access at Hwy 218. 2971 4325 SEWER CONNECT & 13,330 13,330 2972 4353 MISC. COPIES/PAPER 325 325 2973 5182 WASTEWATER 159,329 159,329 2974 5299 00 SEWER REV BOND TR 210,183 210,183 Receipts Total: 383,167 383,167 Expense Total 383,167 383,167 33860 [WILLOW CREEK SANITARY SEWER I Construction of sanitary sewer, 2993 3111 GENERAL LEVY 11 11 2994 4352 MAP SALES 56 56 2995 4652 REIMB OF EXPENSES 410 410 2996 5182 WASTEWATER 123,949 123,949 2997 5296 96 SEWER TRANSFERS 113,719 113,719 2998 5297 97 SEWER TRANSFERS 3,888,823 3,888,823 2999 5298 99 SEWER REV BOND TR 5,222,804 5,222,804 Receipts Total: 9,349,774 9,349,774 Expense Total 9,349,774 9,349;774 C - 57 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 44~0 LOCAI GOVERNMEN~ ~ : : ~ ~ . , , : 35730 HWY 6/IOWA AVE PED BRIDGE 70,000 70,000 38220 TELEPHONE SYSTEM 300,000 300,000 UPGRADE ro~t : 3ro, ooo Totals for 4410- LOCAL GOVERNMENTS 370,000 370,000 37495 AIRPORT BLD B/C ROOF/FLOOR 50,000 50,000 35310 BURL ST BRIDGE/RALSTON 309,000 309,000 CREEK 36925 BUS SHELTERS 2,979 2,979 36970 BUS WASHER AND VAC 148,027 148,027 34440 DODGE ST RECONSTR- 400,000 5,729,241 6,129,241 180/GOVERNOR 38620 HIGHWAY 6 TRAIL 246,602 246,602 34860 HWY 1/SUNSET- 51,678 51,678 INTERSECTION IMPR 34130 HWY 6 DRAINAGE (246,802) (246~602) 34610 HWY 6-VIDEO TRAFFIC SIGNAL 34,569 34,569 35730 HWY 6/IOWAAVE PED BRIDGE 140,000 140,000 31515 IA RIVER POWER DAM IMPR. 135,000 135,000 34990 MORMON TREK-HWY I/HWY 1,900,000 1,900,000 921 34620 NORTHGATE/DODGE ST. 55,527 55,527 SIGNAL 36935 PARATRANSIT VEHICLES 92,960 92,960 36965 TRANSIT GARAGE DOOR REPL 70,400 70,400 36975 TRANSIT MAINT BLDG 12,000 12,000 LIGHTING 36985 TRANSIT RESEAL FLOORS 48,000 48,000 36990 TRANSIT ROOF REPLACEMENT 128,040 128,040 Totals for 4426 - OTHER STATE GRANTS 3:269, 180 309,000 5,729,241 9,307,421 37450 AIRPORT OBSTRUCTION 241,560 241,560 REMOVAL 36920 BUS ACQUISITION 1,394,400 1,394,400 38915 BUTLER HOUSE TRAILHEAD 104,200 104,200 PARK 36960 COURT ST TRANSPORTATJON 6,996,373 6,996,373 CTR 34440 DODGE ST RECONSTR- 668,000 199,759 887,759 180/GOVERNOR 37440 ENVIRONMENTAL 84,447 84,447 ASSESSMENT 36935 PARATRANSIT VEHICLES 96,280 96,280 37490 RUNWAY 7 EXTENSION 670,700 670,700 36915 TRANSIT OFFICES 6,278 6,278 FURNISHINGS I Receipt~ Total: 9,611,538 870,459 10,481,997 ] Totals for 4431 - FEDERAL GRANTS 9, 611,538 $ 70, 459 1 O, 481,997 C - 58 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 4881 CONTRIB ~ O0~VA TIONS ~ :~ 38636 THEATRE SEATING 121,100 121,100 Totals for 4681 - CONTRIB. & DONATION 121, 100 121,100 34765 ASPHALT/CHIP SEAL 250,000 250,000 250,000 250,000 250,000 1,250,000 34760 BRICK STREET REPAIR 20,000 20,000 20,000 20,000 20,000 100,000 35510 BRIDGE MAINTENANCE/REPAIR 60,000 60,000 60,000 60,000 60,000 300,000 35310 BURL ST BRIDGE/~LSTON 50,214 50,214 CREEK 34915 CAMP CARDINAL ROAD 1,000,000 1,000,000 34770 CONCRETE STREET 135,000 100,000 100,000 100,000 100,000 535,000 MAINTENANCE 34170 CREEK D~INAGE 25,000 25,000 25,000 25,000 25,000 125,000 MAINTENANCE 34150 CULVERT ~ILING 298,000 298,000 MAINTENANCE 34755 CURB ~MPS-A~D.A. 100,000 100,000 100,000 300,000 38315 ENT TO CITY-B~UTIFICATION 20,000 20,000 ~470 FIRST AVE & COURT 443,968 443,968 IMPROVEMENTS 34950 FOSTER RD-DBQ/P~IRIE DU 105,940 105,940 CHIEN 35320 FOURTH AVENUE BRIDGE 8,028 8,028 34860 HWY 1/SUNSET- 39~2~ 39,244 INTERSECTION IMPR 34610 HWY 6-VIDEO TRAFFIC SIGNAL 27,795 27,795 35730 HWY 6/IOWA AVE PED BRIDGE 70,000 70,000 38680 INT~-CITY BIKE T~ILS 18,161 30,000 30,000 30,000 30,000 138,161 35330 MEADOW STREET BRIDGE 310,000 310,000 34836 MORMON TREK RR OVERPASS 398,864 398,864 34837 MORMON TREK- 121,538 121,538 OVERPASS/CLEAR CK 34270 MORMON TREWABBEY ~NE 2,135 2,135 STORM 34620 NORTHGATE/DODGE ST. 49,523 49,523 S~GNAL 34750 OVERWIDTH 30,000 30,000 30,000 30,000 30,000 150,000 PAVING/SIDEWALKS 34991 ~ILROAD CROSSINGS-CITY 25,000 25,000 25,000 25,000 25,000 125,000 WIDE 34410 S GILBERT ST IMPROVEMENTS 9,905 9,905 34982 SCO~ BLVD-E ACT- 100,000 100,000 ROCHESTER 34530 STREET PAVEMENT MARKING 60,000 60,000 60,000 60,000 60,000 300,000 34380 SUMP PUMP DISCHARGE T~LES 25,000 25,000 25,000 25,000 25,000 125,000 3~220 TELEPHONE SYSTEM 150,000 150,000 UPG~DE 34635 T~FFIC CALMING 30,000 30,000 30,000 30,000 30,000 150,000 34600 T~FFIC SIGNAL PROJECTS ~0,000 70,000 70,000 70,000 70,000 350,000 I Receipts To~l : 2,~5,~,, 1,333,0~ ,,825~0 72~,000 8~5,000 7,1,3,3,5 Totals for 5120 - ROAD USE TAX 2, 445, 315 1,333, 000 1,825, 000 725, 000 825, 000 7,153,315 C - 59 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 5~71 GEN FUND-NON op ADM. ~ 37495 AIRPORT BLD B/C ROOF/FLOOR 21,428 21,428 37450 AIRPORT OBSTRUCTION 24,156 24,156 REMOVAL 38750 CIVrC CENTER ~ OTHER 25,000 25,000 25,000 25,000 25,000 125,000 PROJECTS 37440 ENVIRONMENTAL 9,383 9,383 ASSESSMENT 34140 FLOOD PLAIN MAPPING 8,532 6,532 Totals for 5171 - GEN FUND-NON OP AD 88,499 25,000 25,000 25,000 25,000 188,499 38690 OPEN SPACE-LAND 50,000 50,000 50,000 50,000 50,000 250,000 ACQUISITION Totals for 5176 - GEN FUND-PRKLND A C 50, 000 50, 000 50, 000 50, 000 50, 000 250, 000 36970 BUS WASHER AND VAC 37,007 37,007 36935 PARATRANSIT VEHICLES 38,760 38,760 38220 TELEPHONE SYSTEM 4,000 4,000 UPGRADE 36965 TRANSIT GARAGE DOOR REPL 17,600 17,600 36975 TRANSIT MAINT BLDG 3,000 3,000 LIGHTING 36985 TRANSIT RESEAL FLOORS 12,000 12,000 36990 TRANSIT ROOF REPLACEMENT 32,010 32,010 Totals for 5177 - GEN FUND-TRANSIT 144,377 144,377 5'I~f PA~KINGF~IN~ 36600 RAMP MAINTENANCE & REPAIR 330,000 330,000 660,000 38220 TELEPHONE SYSTEM 6,000 6,000 UPGRADE 36270 TOWER PLACE COMMERCIAL 145,788 145,788 FACLTY 36260 TOWER PLACE PARKING 437,364 437,364 FACILITY Rece ts r°tat : 9~ ~ 3~o~ooo l, Totals for 5181 - PARKING FUND 919, 152 330,000 1,249,152 C - 60 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 33410 COURT HILL TRUNK SEWER 378,909 378,909 33440 DANE RD TRUNK SANITARY 159,900 159,900 SEWER 33310 DODGE ST SEWER-SCOTT/ACT 320,000 320,000 CRCLE 33420 HUMMINGBIRD LANE SAN. 40,000 40,000 SEWER 33350 JOHNSON ST CROSS CONNECT 42,898 42,898 33620 SCOTT PARK AREA TRUNK 670,000 670,000 SEWER 33210 SEWER MAIN PROJECTS 300,000 300,000 300,000 300,000 300,000 1,500,000 38220 TELEPHONE SYSTEM 83,000 83,000 UPGRADE 33870 WASTEWATER S. PLANT 2,164,146 2,164,146 UPGRADE Totals for 5182 - WASTEWATER TREATM 3,838,853 300,000 620,000 300,000 300,000 5,358,853 31320 PENINSULA WATER- 2,263 2,263 FOSTER/DUBUQUE 31170 RICHARDS STREETWATER 37,816 37,816 MAIN 31160 RIVER STREET WATER MAIN 100,384 100,384 31250 ROCHESTER GSR 33,000 33,000 31150 S JOHNSON STWATER MAIN 54,906 54,906 31230 TAFT/COURT GROUND 130,000 t30,000 STORAGE RES. 38220 TELEPHONE SYSTEM 100,000 100,000 UPGRADE 31210 WATER MAIN PROJECTS 300,000 300,000 300,000 300,000 300,000 1,500,000 800,000 Totals for 5183 - WATER FUND 758,369 300,000 300,000 300,000 300,000 1,858,369 5~8~ SANITATION-LANDFILL ; :;: 32220 LANDFILL CELL- FY 03 2,374,282 2,374,282 32210 LANDFILL CELL-FY 2006 2,300,000 2,300,000 32150 LANDFILL GAS SYSTEM 2,602 2,602 322B0 SALVAGE BARN/FURNITURE 25,700 25,700 BLDG 38220 TELEPHONE SYSTEM 235,000 235,000 UPGRADE Totals for5185 - SANITATION-LANDFILL 2,637,584 2,300,000 4,937,584 5f88 BROADBAND FUND 38220 TELEPHONE SYSTEM 6,000 6,000 UPGRADE bReceipts Total: 6,000 6,000 Totals for 5188 - BROADBAND FUND 6, 000 6,000 C-61 Capital Improvement Projects Projec~ by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 590 MI$C~NEOUS TRANS 38116 ANIMAL CONTROL HVAC 25,000 25,000 RENOV 36960 COURT ST TRANSPORTATION 333,406 333,406 CTR 38220 TELEPHONE SYSTEM 258,000 258,000 UPGRADE 36961 TRANSIT FAClLITY-DAYCARE 250,000 250,000 Totals for 5190 - MISCELLANEOUS TRAN 616,406 250,000 866,406 C - 62 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total TRANSFER *', 0~1 GO 5201 IN : ~ 37410 AIRPORT NORTH 73,649 73,649 COMMERCIAL PARK 38110 ANIMAL CONTROL HVAC 11,800 11,800 RENOV 38835 CAPITAL OUTLAY-GENERAL 499,182 499,182 GOVT 38370 CEMETERY DEEDED BODY 50,000 50,000 AREA DEV. 38665 CITY PARK BUILDING/PKG 86,559 86,559 IMPROV. 38615 CITY PARK RIDE 114,527 114,527 DEVELOPMENT 38760 CIVIC CENTER HVAC 145,175 145,175 34120 CLEAR CREEK FLOOD 25,150 25,150 REMEDIATION 34110 EPA STORMWATER 236,453 236,453 PERMI~-FiNG 38350 GIS COMPUTER PACKAGE 3,879 3,879 38356 HI.S. HANDHELD COMPUTERS 40,926 40,926 38620 HIGHWAY 6 TRAIL 161,242 161,242 38660 HUNTERS RUN PARK 46,505 46,505 DEVELOPMENT 34130 HWY 6 DRAINAGE (1,027,196) (I,027,196) 34730 IOWAAVE STREETSCAPE- (140,288) (140,288) PHASE 2 34835 MORMON TREK-MELROSE/IA~S (208,450) (208,450) RR 38380 PUBLIC WORKS COMPLEX 692,330 692,330 34290 S SYCAMORE REG STRMWTR 115,573 115,573 DET. 38150 SKATEBOARD PARK 207,168 207,168 38630 SOUTH SYCAMORE TRAIL 176,922 176,922 38525 SR CTR BLDG ENVELOPE 32,260 32,260 WATERPR 38220 TELEPHONE SYSTEM 200,000 200,000 UPGRADE 38160 TENNIS COURT RELIGHTING 170,000 170,000 38636 THEATRE SEATING 28,312 28,312 36940 TRANSIT DOWNTOWN 11,072 11,072 INTERCHANGE 37420 UNDERGROUND TANK 17,563 17,563 REPLACEMENTS 38910 WALDEN WOODS PARK 84,000 84,000 34210 WEST SiDE STORM 40,000 40,000 IMPROVEMENTS Totals for 5201 - TRANSFER IN - 01 GO 1,894,313 1,894,313 C - 63 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 5202 TRANSFER1N - O2 GO 38595 ART 6,561 6,56'~ 36920 BUS ACQUISITION 285,600 285,600 38915 BUTLER HOUSE TRAILHEAD 25,956 25,956 PARK 38835 CAPITAL OUTLAY-GENERAL 500,000 500,000 GOVT 34110 EPA STORMWATER 250,000 250,000 PERMITTING 38870 FIRE APPARATUS 375,000 375,000 38810 FIRE STATION #3 EXPANSION 115,183 115,183 38880 FIRE STATION ~ 40,462 40,462 34470 FIRST AVE & COURT 240,000 240,000 IMPROVEMENTS 34920 FIRST AVENUE EXTENDED 73,962 73,962 38975 HICKORY HILLS TRAIL DEV 253,706 253,706 31515 IA RIVER POWER DAM IMPR. 1,191,710 1,191,710 38550 LIBRARY EXPANSION 14,512,144 14,512,144 38655 PARK RESTROOM 20,000 20,000 IMPROVEMENTS 38691 PARKLAND DEVELOPMENT 24,953 24,953 38980 PARKS 32,500 32,500 IMPROVEMENT/MAINTENANCE 38920 PARKS PLAYGROUND EQUIP. 37,500 37,500 REPL. 34295 RIVERSIDE ARTS CAMPUS 580,840 580,840 STORM 34981 SCOWl' BLVD-ACT DR -E ACT 632,617 632,617 34982 SCO~-I' BLVD-E ACT- 466,210 466,210 ROCHESTER 38150 SKATEBOARD PARK 100,000 100,000 38929 SOUTH SOCCER COMPLEX 85~983 85,983 Totals for 5202 - TRANSFER IN - 02 GO 19,850,887 19,850,887 C - 64 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 36595 ART 50,000 50~066 38835 CAPITAL OUTLAY-GENERaL 471,266 471,266 GOVT 38140 CITY PARK POOL F~LTER 200,000 200,000 SYSTEM 36960 COURT ST TRANSPORTATION 694 594 CTR 34110 EPA STORMWATER 610,000 610,000 PERMITTING 38880 FIRE STATION ~ 100,000 100,000 34720 FIRST AVENUE SIDEWALK 25,000 25,000 34990 MORMON TREK-HWY I/HWY 700,000 700,000 921 38330 NS MARKETPLACE 484,088 484,088 STREETSCAPE 38980 PARKS 200,000 200,000 IMPROVEMENT/MAINTENANCE 38790 PLANNING DEPT REMODEL 38,734 38,734 34982 SCOFF BLVD-E ACT- 1,900,000 1,900,000 ROCHESTER 38630 SOUTH SYCAMORE TRAIL 530,404 530,404 38320 TARP-G.O. BOND REHAB 200,000 200,000 38940 WATERWORKS PARK 200,000 200,000 Totals for 5203 - TRANSFER IN- 03 GO 5,710,086 5,710,086 37410 AIRPORT NORTH 68,200 68,200 COMMERCIAL PARK 38595 ART 50,000 50~000 35310 BURL ST BRIDGE/RALSTON 220,000 220,000 CREEK 38835 CAPITAL OUTLAY-GE'NEPAL 1,000,000 1,000,000 GOVT 36960 COURT ST TRANSPORTATION 700,000 700,000 CTR 33440 DANE RD TRUNK SANITARY 1,790,000 1,790,000 SEWER 38335 ECONOMIC DEVELOPMENT 250,000 250,000 34110 EPA STORMWATER 130,000 130,000 PERMI~I'ING 38880 FIRE STATION ¢h~ 200,000 200,000 34990 MORMON TREK-HWY 1/HWY 2,000,000 2,000,000 921 38980 PARKS 200,000 200,000 IMPROVEMENT/MAINTENANCE 38530 REC CENTER WINDOW/PANEL 46,000 46,000 REPLC 38942 RIPARIAN RESTeR-CORPS OF 70,000 70,000 ENGR 38320 TARP-GO BOND REHAB 200,000 200,000 3894(~ WATERWORKS PARK 200,000 200,000 Totals for 5204 - TRANSFER IN - 04 GO 7,124,200 7,124,200 C - 65 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total 5205 TRANSFER IN- 05 GO : 38595 ART 50,000 50~000 34915 CAMP CARDINAL ROAD 3,200,000 3,200,000 38835 CAPITAL OUTLAY-GENERAL 634,800 634,800 GOVT 36962 COURT ST CENTER-BUS 230,000 230,000 DEPOT 38335 ECONOMIC DEVELOPMENT 250,000 250,000 34110 EPA STORMWATER 130,000 130,000 PERMITTING 38935 MILLER/ORCHARD PARK 200,000 200,000 34990 MORMON TREK-HWY 1/HWY 2,705,389 2,705,389 921 38980 PARKS 200,000 200,000 IMPROVEMENT/MAINTENANCE 38530 REC CENTERWINDOW/PANEL 60,000 60,000 REPLC 37490 RUNWAY 7 EXTENSION 74,500 74,500 38320 TARP-G.O. BOND REHAB 200,000 200,000 36961 TRANSIT FACILITY-DAYCARE 310,000 310,000 38940 WATERWORKS PARK 250,000 250,000 Totals for 5205 - TRANSFER IN - 05 GO 8,494,689 8,494,689 38595 ART 50,000 50,000 38835 CAPITAL OUTLAY-GENERAL 500,000 500,000 GOVT 38335 ECONOMIC DEVELOPMENT 250,000 250,000 34110 EPA STORMWATER 130,000 130,000 PERMI~'ING 38870 FIRE APPARATUS 1,500,000 1,500,000 38980 PARKS 200,000 200,000 IMPROVEMENT/MAINTENANCE 38530 REC CENTER WINDOW/PANEL 64,000 64,000 REPLC 38730 STORAGE BUILDING 400,000 400,000 38320 TARP-GO BOND REHAB 200,000 200,000 Totals for 5206 - TRANSFER IN - 06 GO 3,294,000 3,294,000 C - 66 Capital Improvement Projects Projects by Funding Source Activity Project Name 2003 2004 2005 2006 2007 Total TRANSFER IN- O7 GO 38595 ART 50,000 50,000 38835 CAPITAL OUTLAY-GENERAL 500,000 500,000 GOVT 38335 ECONOMIC DEVELOPMENT 250,000 280,000 38870 FIRE APPARATUS 450,000 450,000 34880 GILBERT/HIGHWAY 8-DUAL 3,000,000 3,000,000 LEFT 34540 LOWER WEST BRANCH RD 3,800,000 3,800,000 RECON 38980 PARKS 200,000 200,000 IMPROVEMENT/MAINTENANCE 38320 TARP-G.O BOND REHAB 200,000 200~000 Totals for 5207 - TRANSFER IN - 07 GO 8,450, 000 8,450,000 33870 WASTEWATER S. PLANT 134,994 134,994 UPGRADE Totals for 5300 - 01 SEWER REV BOND T 134, 994 134,994 31650 BLOOMINGTON Bl BOOSTER 871,990 671,990 STATN 31333 FOSTER RD/DUB-PR DU CHIEN 981,263 981,263 31515 iA RIVER POWER DAM IMPR. 1,500,000 1,500,000 31334 PRAIRIE DU CHIEN/DODGE 359,209 359,209 MAIN 34295 RIVERSIDE ARTS CAMPUS 350,000 350,000 STORM 31610 WATER TREATMENT PLANT 4,624~192 4,624,192 Totalsfor5400-O2WATERREVBONDT 8,486,554 8~486,554 ~0~ 05WATERREVBONDTR ~::: ;~; ~ 31140 DODGE ST MAIN- 830,000 830,000 180/GOVERNOR Totals for 5403 - 05 WA TER RE V BOND T 830,000 830,000 LGRAND TOTALS 60,953,307 g, 44f,200 21~,624,389 4,694,000 9,950,000 106,662,896 C - 67 · 01-02-03 PRELIMINARY/DRAFT -- MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, DECEMBER 12, 2002 EMMA J. HARVAT HALL MEMBERS PRESENT: Richard Carlson, James Enloe, Michael Maharry, Mark McCallum, Jim Ponto, Amy Smothers, Tim Weitzel, Michaelanne Widness MEMBERS ABSENT: Michael Gunn, Peter Jochimsen STAFF PRESENT: Shelley McCafferty OTHERS PRESENT: Dennis Spencer CALL TO ORDER: Chairperson Maharry called the meeting to order at 5:36 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: Demolition of barn. Maharry said he would have to recuse himself from participating in discussion regarding the two certificates of appropriateness because of a potential conflict of interest. McCafferty said there are actually two properties involved in this discussion, and Dennis Spencer owns both of the properties. She said a barn is located on the properly line between 347 and 401 South Governor. McCaffedy said there is currently a house at 347 South Governor, and the house is considered a contributing structure to a conservation district. She said the house was built sometime around the turn of the century. McCafferty added that there is a vacant lot between 347 South Governor and the Bethel AME Church. McCafferty said Spencer is requesting a certificate of appropriateness to demolish the barn, since its location on the property line is problematic for him. McCafferty said Spencer is also looking for a certificate of appropriateness to construct a house on the vacant lot. Regarding the demolition of the barn, McCafferty referred to the photographs in the Commission's packet. She said she visited the property with Doug Steinmetz, a preservation architect, to look at both the house and the barn. McCafferty said it is Steinmetz' opinion that the barn could potentially be moved. McCaffedy said Steinmetz believes it would take some lateral support, going in with sheets of plywood and screwing it into the studs, probably building a sill around the base of it, and then picking it up and sliding it over, so that it is off the property line. McCafferty said a house mover looked at the barn for Spencer but felt that it could not be moved. Spencer said he believes that anything is possible with the right amount of money, but the house mover did not feel it would be financially feasible to do the move. Spencer said the other issue involves the property line. He said the property line basically splits through the center of the barn. Spencer said if it were simply a matter of sliding it over to the other property, that would be one thing, but then there would be setback requirements off of alleys and that kind of thing. He said not only would it have to be slid over, but also it would have to be moved 30 feet toward the house. McCafferty said in that case what could be done would be to request a special exception. She said that issue comes up frequently in older neighborhoods, because the rear setback requirements were basically written for new neighborhoods. McCafferty said in a lot of older neighborhoods, the garages and accessory structures were put on the alley line. She said that would then require a special exception, but it is possible. Historic Preservation Commission Minutes December 12, 2002 Page 2 Spencer said he intends to sell the existing house, and that is why the barn located on the property line has become an issue. McCallum asked if the barn needs to be out of the way to accommodate the parking for the new house. Spencer said that would be best. He said the biggest issue is how to resell the house next door with the barn splitting the properties. Spencer showed the parking with a retaining wall coming up. He said it would certainly be better to not have the barn there, although it would probably not be mandatory. McCallum asked if this would be an income-producing house requiring four parking spaces. Spencer confirmed that it would be a rental property. He said four parking spaces are needed, although the requirement might only be for two spaces. Ponto said the Commission is in favor of off-street parking. Spencer said the house was constructed in 1903. He said it has been altered since that time. Carlson said the building does actually contribute to the neighborhood feel so that he would be all in favor of moving it slightly from its present position if at all possible. Enloe said to put emphasis on the slightly, to not totally displace it to another neighborhood. Spencer said the building is about twelve feet wide and sixteen feet deep, with probably five feet of the building lying on 347, and the other seven feet lying on 401 South Governor. Smothers said she agreed with Carlson. She said she would not vote for demolition. Smothers said she believes that there are people out there who would not mind this being here on the property line. She said even if this is not used for a barn or garage, it would make a beautiful studio space. McCafferty said the issue is not so much the design, but the legal issue of having this on the property line. She pointed out that Spencer needs to clear the title so that he can sell the property. McCallum asked if there could be a common easement over the piece of property to be owned by both or shared by both. Spencer said that both properties have been owned by the same person since at least the 1960s. He said he now wants to sell one property. Enloe asked if the shape of the plat could be changed in order to clarify the ownership. He asked if both lots are of equal size. Spencer responded that the lot with the existing house is about five feet wider than the empty lot. Enloe suggested it might be possible to cut the barn out of the other property. Spencer said he supposed the legal description could be changed to draw the boundaries around the structure. McCallum asked if it really creates a title problem to have that barn as a shared feature of both properties. Enloe said to make a studio, as suggested, would be much more complicated than a shared garage. Spencer said the question is whether the person who is buying the property next door would want that. He said obviously the Commission has different concerns, but his question is whether the person buying that property would want it. Spencer said if that is the case, then maybe it would be a good thing to draw the line around it. He said he could try that approach of redrawing the line. McCallum asked Spencer if his first choice is to demolish the building. Spencer replied that his first choice would be to have someone use the building. He said if he is going to develop the property, he wants the structure off the property he is building on. Spencer said it is somewhat of an eyesore the way it is, although he can see the potential of doing something there. He said what he really wants is for the Commission to answer the question. MOTION: Enloe moved that a certificate of appropriateness for demolition of a barn on the properties at 347 South Governor and 401 South Governor not be granted. Weitzel seconded the motion. The motion carried on a vote of 7-0. Construct[on of new house at 401 South Governor Street. McCafferty said Spencer proposes to build a new house on the lot at 401 South Governor. She said there are guidelines for site and scale issues for the conservation district. McCafferty asked Spencer what the height up to the eave would be. Spencer responded that it would be approximately 18 feet. Historic Preservation Commission Minutes December 12, 2002 Page 3 McCafferty said there are setback guidelines require that the new structure be located in line with structures on the adjacent properties. She read from the building fa(;ade guidelines, "The total surface area of the street elevation of a new primary structure shall be no more than 1,200 square feet on Governor. Outbuildings shall be placed in the rear. Vehicular access shall be from the alley." In terms of building styles, McCafferty read, "Architectural style is a defining characteristic for historic and conservation districts. A new primary structures should reflect the historic styles of the neighborhood. Although new construction may adapt and mix some elements of different styles, a single styles should dictate the height, mass, rooflines and fenestration and overhangs for new buildings. Please refer to the section entitled 'Architectural Styles'." McCafferty read further, "A new building on the Governor Street should reflect Italianate, Queen Anne, vernacular, or Foursquare. New single-family houses or duplexes should be one, one and one-half, or two stories high. Rooflines should follow one of the historic building styles identified in this district. Dormers must be in proportion to the overall size. New construction should include overhangs appropriate to the historic style. Window placement on the fa(;ade of a new building should follow patterns established by contributing structures within the district. Exterior doors on front or side elevations of new single and duplex structures must include half or full-light or raised panel construction in keeping with the historic style of the new structure." McCafferty read on, "In a conservation district, synthetic siding may be used on new structures and on non-contributing structures. Horizontal siding like clapboard or cedar shingles are preferred cladding materials for new buildings. Fiber cement board is accepted." Regarding porches and balconies, McCafferty read, "Single story covered front porches are a key element in the Longfellow Neighborhood. New single-family and duplex structures should include a porch typical for the style of the new house. Front porches must be roofed and supported with posts or pillars of appropriate dimensions. They may be partially screened or unscreened but shall not be entirely enclosed with walls and windows. Porch flooring should be vertical grain porch flooring. Posts and other accents may be wood or other durable materials that accept paint. Where a spindle railing is used, there must be a top and bottom rail. The spindles must be centered on the horizontal rails. In conservation districts, dimensional lumber may be used, but the gaps between the floorboards should not exceed 1/8 inch and poured concrete floors may be used provided that the porch floor is not more than 18 inches above grade." McCafferty said those are the issues to consider in looking at this proposal. Spencer said he had a couple of concerns to discuss. He distributed photographs of the house at 950 East Jefferson, which is basically the same house he is proposing, although a couple of things would be slightly different because of the lot. Spencer said he has heard comments that the house on Jefferson is well thought of for a new house in an older neighborhood, so that is what he went after. He added that it is a house he has built before so that he has experience in constructing it. Spencer said there is a huge oak tree in the front yard of this house next to the church. He stated that it is at least 100 years old and in good health. Spencer said the City Arborist looked at the tree to give him advice. Spencer said the setback of the old house that he owns next door is 26 to 27 feet. He said if he maintains that same setback for the house next door, he should be able to keep equipment off there, and the City Arborist thought the tree could then be saved. Spencer said the foundation plan shows a concrete wall beneath the porch, and it would have a stoop cap on it. He said because of the location of the tree is wants to save, he would like to not have to do the excavation, which can damage the tree's roots, and do a wooden front porch on piers instead. Spencer said he intends to duplicate the house in the photograph that was passed around. He said he did not know what the style was called. Spencer said he also considered a foursquare look with hips on the front side. He said he did not have a problem with that either or with varying widths of siding and that kind of thing. Spencer said he did not have a problem with changing the style of it, although the house in the photograph is a nice looking house, and it seemed like it might fit in. Historic Preservation Commission Minutes December 12, 2002 Page 4 Enloe said the guidelines call for an Italianate, foursquare, Queen Anne, or vernacular. He said foursquare would be nice. Enloe said the issue that bothers him is the windows; the windows on the first floor are too small and too close together. He said the fenestration needs to be consistent with other houses in the neighborhood. He added that the house needs more widely spaced windows next to the door. Spencer said he did not have a problem with bigger windows and actually thought the same thing, especially on the side windows. He said he did not know that there was a lot to be done with the front, although obviously there is a lot that could be done with the big window that is in the porch. Enloe added that the guidelines state that it is the front of the house, not the sides, that is really encoded in the guidelines for a conservation district. Spencer said the photograph shows a small octagonal window added that looks okay but might not really fit the side. Enloe said the windows need to be symmetrical up and down and balanced. He suggested redesigning the fa~;ade so that there would not be one massive window. McCafferty asked Spencer about the construction schedule for this house. Spencer said he probably would not stad until the end of March or April. McCafferty said the Commission does not like to just say no and send the applicant away without some direction and guidance. She said she sees a couple of options here, one of which would be to take this more toward a craftsman kind of foursquare with a hipped roof and using some appropriate details and dimensions on the porch. McCaffedy said the one thing she would want the Commission to consider in terms of the plan of the house is that, in looking at houses on that street, they generally tend to be 24 to 26 feet wide. She said this is a 30-foot wide house. M¢Cafferty said she and Spencer could work together to do a lot to get this into a style, if the Commission feels that this width of a fa(}ade is appropriate. Smothers said the pitch of the porch roof is different from the main roof of the house, and that makes it seem a little off. She suggested making them similar in terms of choosing a style. Smothers said she is not hung up on materials, but scale and proportion, along with the fenestration, are very impodant. McCafferty said, generally, for example with a Queen Anne, the house would not need all the bric-a-brac but would need to have the right scale and proportion and trim. She pointed out that there are a number of foursquares on that street. Carlson said this does seem very broad for houses on that street. McCafferty said the Commission wants to work with Spencer to come up with a solution. Spencer said he does see asking to n.arrow the 30-foot width as a little bit of a problem, from the standpoint of the way the second floor of the house is laid out. McCafferty said the second floor is what is dictating the width of the house. She said she has looked through some plan books and feels there are solutions to do a narrower house and still get the four bedrooms. McCafferty said what that would mean is that there will need to be more architectural work, and she would be willing to work with Spencer to provide direction and recommendations. She said if the Commission really thinks that this scale is too large, then there will have to be more work to get a plan that works, and this will probably have to be redrafted. Carlson asked if a hipped roof would look more appropriate on a house if it is kept fairly broad at 28 to 30 feet. Enloe said it is a square house as it is, 30 feet by 30 feet. Weitzel said it is such a massive gable. McCallum said if it is more Victorian, they tend to have skinnier ends. He said that is sort of what this is attempting, but because of its width, it makes the foursquare seem more right. Enloe said the Commission needs to address the scale issue in and of itself. He said the question is whether this house would fit in the context of this neighborhood on this street. Ponto asked how wide most other foursquares are. Enloe responded that his is 24 feet wide. He asked how wide this lot is. McCafferty replied that the lot is 40 feet wide. Enloe said the Commission would therefore have to consider a 30-foot house on a 40-foot lot. McCafferty showed examples of various styles of houses. She showed a craftsman foursquare that is 22 feet wide and contrasted it with one that is 28 feet wide. Enloe said the question is how would it fit with the mass, scale and size of houses on that street, on this narrow lot. McCallum asked about the width of the house next door. Spencer thought it might be 22 to 24 feet wide. He said there are, however, a lot of houses along that street that have 30 feet in width. He said some are oriented differently so that the width is more than the depth. Spencer said he did not know how appropriate those houses are for that street. Historic Preservation Commission Minutes December 12, 2002 Page 5 He said the house right on the other side of the church is at least 30 feet wide, although it is kind of out of place in the neighborhood. Smothers asked Spencer if he wants to obtain a certificate of appropriateness based on the 30-foot width. Spencer responded that he is willing to look at other things, but he has built this house three times. He said from his perspective, the fourth time is that much easier, but he is not cast in stone on this and is willing to listen. McCafferty said that since the general sentiment of the Commission is not to make a decision on accepting this right now, perhaps she and Spencer can look at doing a narrower, longer skinny house. She said if that is not satisfactory, she and Spencer can look at what can be done to change the proposed design. McCafferty said those two options can be considered, and this can be put on the agenda for the next meeting. Carlson said he agreed with Enloe in that the width of this is e problem for him in the context of the South Governor neighborhood. Weitzel said the width of the lot is also a factor. McCafferty said this is a long lot, and she has a lot of planning books with ideas that would work here. She said she did not want Spencer to go away discouraged. Enloe said the Commission is therefore asking Spencer to come back with more information. Spencer asked if width is what he should be mostly concerned about. McCafferty said the width and the style, with the appropriate scale and proportion for that style, should be the focus. McCallum said a foursquare seems to be closer toward what the applicant's building would be appropriate for. McCafferty said that would lend itself most to going in that direction. Spencer said that is actually what he wanted to do in the first place, although he had been told that people liked the way the Jefferson house looked in that neighborhood. He said, however, that the foursquare hip is what he was really planning on doing in the first place. Regarding material choices, Spencer asked for clarification. Enloe said that synthetic siding is acceptable for new construction in a conservation district. Spencer asked about the guidelines for windows. McCafferty said the house should have double hung windows, as shown on the proposal. She discussed the option of doing synthetic infill with fiber cement board trim. McCafferty said it was used on the City's house at 1821 B Street, and it gives the extra crispness that synthetic doesn't have. She said if the siding then ever needs to be replaced, the infill can just be cut out and replaced. McCafferty said the Commission does not really specify types of trim, but there would need to be wider trim around the windows and cornerboards and that type of thing would probably have to be used. Spencer said he doesn't have any problem with moving windows and putting different windows in. He said the maintenance issues of the products used on the house are important to him, and he will certainly work with the rest of it with no problem. McCafferty asked Spencer to call her in order to set up a meeting between the two of them. McCafferty commented that fiber cement board holds paint quite well. Spencer said he considered doing that. He said he would like to be approved for vinyl siding but would look at the cost of the cement board. Weitzel stated that Spencer is within his rights to use vinyl siding in a conservation district. COLLEGE HILL CONSERVATION DISTRICT: Colle.qe Hill Neif:lhborhood District Guidelines. Maharry said the guidelines had been slightly revised. McCafferty pointed out the underlined portion as the added clause put in to deal with the concerns regarding larger buildings. Maharry read from the last set of minutes, "Fa(;ade dimensions of the rebuilt structure should not exceed the dimensions of the original structure." The consensus was that the added language said the same thing. Maharry said the Commission needed a motion to approve the guidelines, but members living within the district would be required to abstain. He said therefore Enloe, Maharry, and McCallum would be required to abstain. Historic Preservation Commission Minutes December12,2002 Page 6 Carlson said this says, "If the primary structure is accidentally destroyed or is a noncontributing structure that the owner wishes to demolish..." He said he did not remember from the discussion. Carlson said that may have been part of the discussion, but he recall the discussion being that of a hardship if the building were destroyed by fire. McCafferty said in her discussion with Mike Gunn, one of the concerns was that if there is a non- contributing structure that is perhaps multi-family that it could be demolished. She said they wanted to leave enough flexibility so that a property owner could demolish a non-contributing building. McCafferty said of course the owner would first have to provide plans for the proposed building. She said with the underlying zoning, the owner has density grandfathered in for that non-contributing building. McCafferty said if a building was constructed under RM-20 and is at an RM-20 density, it can be rebuilt to that RM-20 density. She said if the owner wants to rebuild to that density, the Commission wants to be able to give him the flexibility to have the fa~;ade that allows that. Carlson said it is therefore a right the owner has already. McCafferty agreed it is a right the owner has already, and this reiterates that to address the public discussion regarding accidental destruction of a building. She said the Commission would not want to discourage the demolition of an ugly building to be replaced by something more appropriate. Weitzel said this wording seems compatible with the fire destruction discussion. He said this isn't talking about demolition of a contributing structure, sp it is not changing the character of the neighborhood for the worse to take down a non-contributing structure and could potentially improve the neighborhood. Carlson asked about the extent of the Commission's design review over the building to go up on the same lot. McCafferty explained that an owner would have to present what he plans to construct before the demolition would be allowed. She said if a building were destroyed in a fire, right now regardless of whether a conservation district or historic district is in place, if the building were in the Central Planning District and the building is destroyed to in excess of 100% of the appraised value of it, it can be reconstructed to the density it previously was at. McCafferty said what triggers the multi-family guidelines in the Central Planning District is not whether it was on an empty lot or there was a pre-existing building, but is the site plan review process. She said if the building burns down and the owner wants to construct a new one, he has to go through the site plan review process if he builds more than two units. McCafferty said it is this process that triggers the multi- family guidelines, so already property owners are subject to design guidelines, regardless of the conservation district. She said that with the designation of a conservation district, instead of going through the Design Review Committee, which is a staff committee, it would go through the Historic Preservation Commission, and there would be more stringent guidelines. MOTION: Weitzel moved to approve the College Hill Neighborhood District Guidelines, as written. Pooto seconded the motion. The motion carried on a vote of 5-0. Report to State - Comments and Review. Maharry referred to McCafferty's conservation district nomination report to the State and commended her on doing a good job. McCafferty said she was open to suggestions and corrections. Widness suggested that if this had been done as a Word document, McCafferty could e-mail it out and it could be proofread using Change Tracker. She said it makes it so much easier to see the suggestions while the original text would remain. Widness said otherwise it is so hard to read the corrections in a single-spaced document like this. McCafferty said because of time constraints, she used existing material and credited it to the extent that she could. Maharry asked if members had any comments regarding the substance of the report or any suggestions for additional material. He stated that the third paragraph on the first page is really good in that it emphasizes that the purpose of designating a conservation district is to act as a buffer around an historic district. Maharry said that is really what the Commission is doing, and it was good to emphasize that in the opening paragraphs. Historic Preservation Commission Minutes December 12, 2002 Page 7 McCafferty said she is waiting for information regarding Iowa Avenue and its historic significance from Carlson and Smothers. She said Iowa Avenue was not included in the 1996 College Hill survey. Maharry said this report goes to the Planning and Zoning Commission and to the State. McCafferty said this is primarily for the State, but she would do another staff report that deals with how this affects land use issues, which is what the Planning and Zoning Commission is concerned with. McCafferty said this report is primarily to fulfill the requirements of the State, and it will be sent to SHPO (State Historic Preservation Office). She said SHPO has to respond to the report before the Planning and Zoning Commission can vote. McCafferty said the reason SPPO has to comment on this is because Iowa City is a Certified Local Government (CLG). She said otherwise, the conservation district ordinance is a municipal rather than State entity. McCafferty said in the past, the State has returned the report to her with comments and deficiencies. She said the primary criticism in the past was that landmarks were not designated in conservation districts, but that has been corrected. Maharry asked for suggestions regarding the Iowa Avenue material. McCafferty suggested one good- sized paragraph. Weitzel said Madys Svendsen has a written a paragraph in the downtown survey that discusses the general function and purpose of Iowa Avenue. He said there is some material about both ends of Iowa Avenue but not much about the middle, although there is a context statement about what Iowa Avenue was for. Maharry suggesting sending the report in to the State before the holidays. Carlson said he would work on the draft paragraph and e-mail it to Smothers for review. Smothers said she would then send it to Weitzel for his input. Regarding the final portion of the report, McCafferty said she came up with a new historic landmark nomination form, based on the National Register site inventory form. She said she created a form for each of the houses. McCafferty said one item she is still awaiting information on is the Overholt-Crum House. She said someone at Security Title is researching the abstract to resolve the discrepancy regarding when the house was built. Colle,qe Hill Land Values. Maharry said that at the last meeting people had expressed concern over whether property values were higher or lower in districts or not in districts. He said the areas in and around the districts were researched. Maharry said in his interpretation of the data, RM-12 values are higher in historic districts, in RNC-12 zones values are lower in the historic district, in RS-8 zones values are higher in the historic district, and in RNC-20 zones values are lower in the historic district. McCafferty said if one looks at all the different individual numbers on a per square foot basis, there is a lot of variation, even for properties that are very similar in their location on the street. Weitzel said he noticed that there are quite a few properties in an RNC-20 zone within an historic district that, on a square footage basis, have higher values than outside the district. He said that the average there may be misleading. Weitzel said looking property by property might show a different trend if one looks at the number of occupants or the style of building or something like that. McCafferty stated that the values are comprised of the assessed land values only. Regarding the RNC districts, she said there may be more variation because the density is grandfathered in. Weitzel added that for the RNC-12 zoning inside the historic district, two numbers don't really signify a trend. McCafferty said if one looks at the RS-8 zoning, where there are no issues in terms of grandfathered densities, one sees that the trend generally is higher in historic districts: 7.85 versus 6.46. She said those numbers also tend to have a little more consistency to them. Historic Preservation Commission Minutes December 12, 2002 Page 8 Weitzel asked Carlson if he could give more information about his thesis and how it would apply to this issue. Carlson said he looked at three historic districts in two cities in New York State that were designated in the late 1970s to mid 1980s. He said he looked at price trends in those neighborhoods between 1960 and 1992. Carlson said some of the districts were sort of the classic early 20th century large houses that were zoned for single-family residences. He said, however, one district was very much like the College Hill area with a mix of single-family and multi-family converted houses in a college environment. Carlson said he found that in all three areas, there was really no significant difference in price trends or in rehabilitation trends before or after the designation. He said if a City had a lot of rehabilitation activity, that activity went on both in the district and outside the district. Carlson said he look at sales prices, not assessed values, and those sales prices continued the trend before and after the designation; there was no significant increase or decrease after the designation. McCafferty asked about the condition of the properties prior to the designation. She said sometimes a historic district designation is used as a means in which a depressed area can get tax credits for reinvestment in the properly. McCafferty said in Iowa City it has been the case where there has first been a sort of upswing with a single-family neighborhood, and the designation has been placed for more of a protection as opposed to an economic incentive. Carlson said one of the neighborhoods he looked at was a depressed, inner-city neighborhood. He said the trend before designation was to have fluctuating property values, and the trend after designation was to have fluctuating property values. Carlson said the designation did stabilize the neighborhood to a certain extent. McCafferty said she forwarded to Commission members the Commission's user name and password for the National Trust. She said there is a forum listserve there that she subscribes to, and there has been discussion lately about this issue. Enloe said he has some problems with this padicular analysis. He said it is very difficult to look at any trends comparing inside and outside the district, because his tax bill changed radically since the last assessment. Enloe said the value of the land went up, and the value of the house went down. He said many of the issues the Commission looks at do not concern the value of the land per se but the houses on the land. Maharry said the Commission was concerned about the land per se. He said the commercial buildings were removed, because those people complained so much that the value of their land, not their buildings, would be adversely affected. Enloe said the concern here is the combination of the land and the house, particularly in the historic districts. Maharry said the concern of the people at the public hearing was their land value; they didn't care about their houses. Enloe said the assessed values include the values of the land, and it is difficult to examine trends when he saw, in his last assessment, that his land value went way up, and his house value went way down. He said it is difficult to put that in perspective when comparing within and outside of the districts. Enloe asked if all of the properties were reassessed at the same time and what is governing how they changed and evaluated the land. McCallum said the tax assessment on his land is about $100,000. He said when he bought the building, an appraiser looked at the property and gave the land value a value of $390,000, based on the going market rate for lots. McCallum said if you can build 13 units, as Brad Houser had mentioned, the value is now $30,000 to $50,000 for land near campus. He said that is what the people in the CB-2 were pointing out. McCallum said they are concerned about the fact that sometimes the loans are based on an appraiser's assessment. He said they may not be able to get refinancing on their property. McCafferty said Gunn was particularly concerned with whether the Commission would be diminishing development potential that people have invested in. She said that is really based upon the land and not the house that is on the property. Maharry agreed this is a difficult issue to study. He said the Commission could pay an assessor in the community to get his professional opinion. He said it would probably not be an historical evaluation, but it Historic Preservation Commission Minutes December 12, 2002 Page 9 could tell what an appraiser feels the value would be. McCafferty said the National Trust does have a booklet out on assessing historic propedies. Enloe said, particularly in the historic districts, many people have bought houses because of the character of the structure. He said Gunn frequently discusses the idea that historic districts make the value of the land go up. Enloe said he is not particularly interested in the value of his land going up, because he pays taxes on it every year. He said he is not a real estate speculator, and people who are attracted to and value historic districts are people who want to have stable neighborhoods in which they can live. He said they are not real estate developers who are looking to speculate and increase the amount of their money. Enloe wondered if this is an appropriate thing for the Commission to be concerned about and said he is not certain it is even true that this increases the value of the land, which is used as a selling point to try to convince people to go along with designating an historic district. Widness said it has certainly been mentioned in the literature the Commission has put out over the years, but she did not think it had ever been emphasized to the exclusion of other things. On the contrary, Widness suggested that the thing that has been stressed most prominently is the fact that designation tends to stabilize neighborhoods. She said that is something the Commission has some basis in fact to argue, while the other argument about properly values may be on shaky ground. Maharry asked what stabilizing a neighborhood means. He said it means that houses won't be bulldozed to be replaced with multiple apartment buildings, which, in turn, would devalue the values. Widness said that is indirectly true. She said the Commission can make that point and let people infer that it will have an effect on the property values without having the Commission come out and say it will have an effect and this is what it believes the effect will be. Widness said she did not think the Commission can say that. Widness said this was Sue Licht's point - that trying to superimpose this overlay on this district is going to have an effect on property values. Widness said when that becomes the chief complaint, the Commission needs to be able to parry and have a response. Enloe said it clearly would have an effect on commercial properties, because those people are getting loans to buy, maintain, or improve these properties based on the market value. Widness said Licht's point was that the value is based not on the structure but on the potential density of the lot. Weitzel said it sounded as if they were comparing all of their CB-2 properties to the last building that sold in a CB-2 zone, which sold for $400,000. He said that just because a building is in a CB-2 zone does not mean that property has the same location value, just as all RS-8 properties don't have the same property value. Weitzel said just because the last building sold in a CB-2 zone sold for $400,000 doesn't make anybody else's worth $400,000. He said there are location and site problems and other issues to consider. Weitzel said it cannot be said that just because this is called an historic district, that it is taking their property values and ruining the potential to develop it. Enloe said if the Commission seriously restricts the ability to develop it that has an effect, and the speculative aspects of owning land in a commercial district is a significant part of its value. McCallum said he wes on a consulting board for a fraternity house on Dubuque Street. He said the land value there far exceeds the building value. McCallum said a loan for the house was procured based on the value of the land. He said that money was used to improve the house. McCallum said the land value is high because over 45 units could be built on that spot. He said banks will loan the money to do improvements on the property, because even if the house burns down, the land is worth more than the amount financed. McCallum said there are situations in which people rely on the underlying property values to be able to improve their property. Weitzel said the Commission has to be farther sighted than a bank would be for the value of a property or a neighborhood. He said the trends for a market are based on constructing buildings and returning capital in the short term. He said if all of the buildings were constructed with this intent, the quality of the character of the entire neighborhood would be diminished. Weitzel said a neighborhood of ten-story buildings could not be supported in the CB-2 area; it just isn't going to happen. Maharry referred to the reading included in the Commission's packet that was a summary of rezoning. McCafferty said it was done at the request of Dee Vanderhoef and the City Council to determine what the Historic Preservation Commission Minutes December 12, 2002 Page 10 development potential was along in the near eastside and if there was indeed incentive to demolish properties. McCafferty said Karen Howard, one of the City planners, said conducted the study and determined that there was not a strong incentive. In fact with the downzoning a couple of years ago, there are actually properties that are built beyond the density allowed in the underlying zone because of the grandfathering in of existing densities the RNC zones. Overall there is not a lot of development incentive in this area. She said because there isn't that strong incentive, it was decided to wait until the Central District Plan is completed for the Comprehensive Plan to address this issue further. McCafferty said the Central District Plan will be the next plan to be addressed by staff and the Planning & Zoning Commission, and that there will likely be opportunity for the Historic Preservation Commission to have input in the planning process.. Maharry said the study seemed to refute or parry the arguments that some of the landlords had that they were not being allowed to do what they wanted with their property. Maharry said essentially the density is already maximized, so the Commission is not inhibiting the right to expand, because the owners really don't have a right to expand based on the allowed density. He said what the Commission is placing more control over is adjustment to the fa(;ade. McCallum said so much of Iowa Avenue is non-owner occupied. He asked how people can be encouraged to do the rehabs to bring the properties back to their original conditions. McCallum asked if there were a possibility of TIFFs for one block at a time. McCafferty said in the packet for the previous meeting she had included some options, if the Commission wants to look at getting an incentive in place. She said currently on the books is the Tax Abatement for Historic Properties, which is State enabled and Johnson County has passed an ordinance adopting this legislation. McCafferty said it is not available in a conservation district, so the Commission may want to make that available to contributing properties in a conservation district by going to the County Board of Supervisors and requesting that they amend that ordinance. She said that is essentially the same type of tax abatement that one would see with a TIFF district. McCafferty stated that the increase in value is abated over the period of four years at 100%, and for the next four years, it is reduced by 25% increments, which is also what happens in a TIFF District. She said under this ordinance, applications are approved by SHPO, and it also requires substantial rehabilitation. McCafferty said another option would be to do an urban revitalization district. She said the Commission could set its own parameters, perhaps requiring less investment in the rehabilitation, but the applications would have to be approved by the City Council. McCafferty said the City Council would not be looking strictly at historic preservation, but would also be considering the other issues that may come into play. She said it would be somewhat more subjective, but the Commission could try to do something like that, as there could be a need to provide incentives that don't require substantial rehabilitation. McCafferty suggested that in reviewing the downtown area, perhaps the Commission could apply for economic development money for Iow and no-interest loans just to do facade improvements. She said it is likely that buildings there will not need substantial rehabilitation. McCafferty said during the Commission's annual meeting on Saturday, there could be discussion regarding whether or not it wants to pursue some of these issues. McCafferty distributed the Commission's plan from the previous year for discussion at the annual meeting. She said the Commission had discussed having the preservation plan updated using CLG money, but decided to use the CLG grant for the Northside districts. McCafferty said she did go through the preservation plan, reviewing the goals and objectives outlined in the plan and reviewing what has been accomplished. She said she summarized the plan and what recommendations have and have not been accomplished. CONSIDERATION OF THE MINUTES OF THE HISTORIC PRESERVATION COMMISSION'S NOVEMBER 14, 2002 MEETING: Carlson said he had typographical corrections to submit. Historic Preservation Commission Minutes December 12, 2002 Page 11 Carlson said that on page two, in the final paragraph, the first sentence should read, "...was not a significant difference between the values of propedies in the CB-2 portion of the proposed district and similar properties in the residential portion." MOTION: Weitzel moved to approve the minutes of the Commission's November 14, 2002 meeting, as amended. McCallum seconded the motion. The motion carried on a vote of 7-0. Widness said it was with great ambivalence that she had to tender her resignation. She said she just does not have the time to make the effort that needs to be made, as this is a very busy Commission that needs fully working members. Widness said she would be able to remain on the Commission until a replacement can be found. ADJOURNMENT: The meeting was adjourned at 7:38 p.m. Minutes submitted by Anne Schulte DRAFT/PRELIMIN MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY, DECEMBER 12, 2002 - 5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Michelle Robnett, Mark Anderson, Alan Ellis STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Anderson called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the November 14, 2002, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Robnett made a motion to pay the bills. Ellis seconded the motion. Elli~ commented that the Commission wanted to subscribe to the corporate membership for AAAE. O'Neil said that was budgeted for in the FY 2004 budget. O'Neil said he was hopeful to get reimbursed for the bill to CS Enterprises through the underground tank clean up insurance. The motion passed 3 - 0, with Mascari and Thrower being absent. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Obstruction removal project- Cathy Weikel and Dean Beranek, from Stanley Consultants, presented information to the Commission. Weikel presented a list of the obstructions in order of priority. Obstructions for Runway 07/25 were considered to be the top priority. She said she tried to group things to be removed, such as trees in one group and poles in other group. The safety area they were in and the location to the Airport were factors in prioritizing the obstructions. Some obstructions listed as a tree were actually a cluster of trees. O'Neil said the sign and light poles on the Hargrave-McEleney property needed to be moved from the bottom of the list to the top of the list. He said he would like to have those obstructions taken care of before the possible annexation of that area. Weikel asked if there was funding to replace a smaller tree if a larger tree must be removed as an obstruction? Ellis said there is no way to anticipate how much money should be reserved to replace any obstructions that were removed. Dulek said she would review the grant to see if that would be an allowable expense. Anderson asked Weikel what the next step should be? Weikel said the obstruction list would be finalized and the owners of the obstructions would be contacted. She said that before the letters are sent, a meeting should be scheduled with the City Council to update them on the project. O'Neil will contact the City Manager to schedule time on the Council agenda at the January 6 meeting. Robnett wanted to know if there is a list of criteria for an ILS? Anderson said the obstructions are a safety issue, whether or not the Airport qualifies for an ILS at a later date. Weikel said one of the University's power plant stacks has a light and one does not. Weikel said the FAA might not require both of them to be lighted because of their proximity to each other. O'Neil said some of the obstructions associated with Runway 07/25 could be mitigated with the runway extension project. The United hangar would be an example of an obstruction to include with the runway project. b. Aviation Commerce Park 1. Iowa Realty December report - Tracy Overton, from Iowa Realty, presented his monthly report. He said there were several potential buyers showing interest in purchasing the property. O'Neil said the FAA has required additional information for the waiver to sell the property. One of the items was to change the south lot lines to coincide with the 35' building restriction line. O'Neil said the Council passed that change on December 10. The FAA also wanted an updated appraisal. O'Neil said that has been completed. The new value is about $ 5,100,000. O'Neil said that when the waiver is granted, the property would be available for sale. He said the Commission has not finalized the sale procedures with the Council. Ellis said the Commission has not had the opportunity to meet with the Council through the ACP subcommittee to work through these issues. O'Neil said he has discussed this with the City Manager. Atkins discussed this with Mayor Lehman and the suggestion was made to have Overton amend his agreement to be able to lease or sell the property. As part of that agreement, O'Neil suggested a procedure agreement be attached. He said in the case of a sale, the offer would come to the Commission for review and comment before it is forwarded to Council. Because it is a sale, Council would make the final decision. Ellis asked what would happen if the Commission's recommendation was not to accept an offer? Ellis said he would want the Commission to be the agent for the Council to decide whether or not an offer is acceptable. O'Neil said he would hope that the Council would act in accordance with the Commission's recommendation. Robnett said she would prefer not to be an agent for the proposal. O'Neil said he is going to meet with Overton and Atkins next week to discuss the procedure for selling the property. He said he would like input form the Commission on what that procedure should be. Ellis said that is why there is an ACP subcommittee. The Council and Commission were to work the procedure out directly, not through the City staff. Anderson said he thought the Council would like City staff to work on the agreement. O'Neil suggested the Commission members tell Overton what they would like in the sales/lease agreement. Ellis said that if the Council is making all of the decisions on the ACP, why is the Commission being billed for the $1.6 million in improvements? Robnett said it is important to specify where the money from the sale of the property will go. Ellis asked if the Airport will receive the tax money generated from the ACP since the Airport is responsible for paying for the infrastructure that helps to generate that income? The Airport was to pay for the infrastructure when it was thought that the property would be leased. Now that it may be sold, what is the long-term benefit for the Airport for releasing 54 acres of airpod property? Once the land is sold, it is no longer considered part of the Airpod. Overton said the infrastructure makes the property a sellable asset. He said the Commission receives the income from the sale. Without the infrastructure, there is no sellable asset unless the Commission sells the property as an unimproved parcel. Ellis said he was hoping to sit down with the subcommittee and discuss the benefit of the property sale. Overton said he is putting a listing agreement together for selling the property. He said he would prefer not to be responsible for the agreement between the Council and the Commission, but he would incorporate procedures if directed to by the Council and Commission. Ellis said he could not support offers going through City staff and Overton before going through the Commission. He said that does not give the Commission any authority in the decisions. It should be between the Council and the Commission, not between the City Manager and the Airport Manager. Ellis said the sales offers should be treated like the lease offers. The Commission should be responsible for the negotiations, with the final offer going to the Council, not the City Manager. Ellis said he would like it made clear whether the Commission has any responsibility or not. Ellis said he thought the Commission should stick with what they have for leasing. If it is a sale, you add one more step, that being sending it to the City Council. O'Neil asked Ellis if he was saying that a sale offer or lease offer has to be approved by the Commission? The lease offer would stay within the Commission and if approved, a sale offer would be forwarded to the Council? Anderson said he didn't know if the Commission had that authority. O'Neil said the Council could delegate that authority to the Commission if they chose to. O'Neil asked Overton if he knew how to proceed? Overton said he is going to develop an agreement that will allow for lease or sale. He needs an agreement, giving him the authority to sell the property. He said he is going to amend the leasing agreement to incorporate sales. The Council would need to agree to the sales part of the agreement. O'Neil said that when the agreement goes to Council, that is when the Commission needs to address the Council. O'Neil said that he has indicated to Atkins that the Commission wants to have the flexibility to lease or sell the property. c. Environmental Assessment - O'Neit said that the archeological borings were completed. The data is being analyzed. A noise model will be constructed. Most of the fieldwork is done. Anderson said that at the meeting in Kansas City, the FAA said they would like a draft of the EA by April 1. It would be reviewed and hopefully completed in time for the FAA to meet their September deadline for issuing FY 2003 grants. O'Neil said he believes the FAA will consider the Runway 07 extension project as a three-year project. This year, funding will be provided for the EA, design work for Willow Creek and the Dane Road relocation. Next year, the majority of the earth moving would be done. In FY 2005, funds would be allocated for the paving and lighting of the extension. Todd Madison, the FAA Iowa Planner, said that is what is programmed for Iowa City. d. Building E, meeting room policy - O'Neil said Dulek had reviewed the proposed policy and her comments had been incorporated. The main change from the last meeting was a definition of what would be acceptable as security for after hours. Robnett asked about liability for after hours? Ellis said if someone does not adhere to the policy, they would not lease the room again. Robnett made a motion for a resolution to approve the meeting room policy. Ellis seconded the motion. Ellis asked O'Neil if he was comfortable with the policy? O'Neil said this was the initial policy for renting the room and if it needed to be changed, the Commission could have it on the agenda at any time. He said they need to start somewhere and see how it works. Ellis said it should be reviewed annually. At roll call vote, the motion passed 3 - 0, with Mascari and Thrower being absent. e. Strategic planning - subcommittee - Robnett said she had not heard anything about the Commission's request for funding for a consultant for a business/strategic plan. Anderson said he talked to Mayor Lehman and the Mayor did not think the requested amount was too much. O'Neil said the request was in the Council packet but was not considered as an agenda item. Anderson said he would call the Mayor and get some time on the agenda. Ellis said that when Thrower went to the Council two weeks ago and discussed this item, the Council said that the Commission should make a request in writing for the funding. Robnett and Ellis said they considered the letter from Anderson as a request for funding. Ellis said that the Commission would not be able to make their self-imposed February deadline. f. Hangar leases - Units #31 and #33 - Ellis asked what the current rent was for the hangars? O'Neil said each tenant is paying $ 344.25 per month. O'Neil said the lease is the same as the one the Commission passed a month ago for hangar #34. These are three-year leases, with a rent increase of 2% per year for the three years. O'Neil said he sent a copy of the lease to the tenants and informed them this would be an agenda item. The tenants were invited to attend the Commission meeting or call the Airport Manager if they had questions or comments about the lease. He did not hear from either tenant. Ellis said the lease should be more specific on the FAA regulations that pertain to maintenance on someone's own aircraft. He would like to have the specific regulations cited. Anderson said this is all covered in the Airport's Minimum Standards. Ellis wanted to know if all hangar leases are given a copy of the Minimum Standards? He wants all tenants to know they can not bring in outside mechanics. Ellis commented that the Commission should be more specific about the disposal of waste oil and other materials. O'Neil said the language for these leases was taken from the hangar leases that the Commission passed in October. Robnett said this was not the time to rewrite the leases. Anderson asked O'Neil to send a copy of the Minimum Standards when he sends out the leases. Ellis made a motion for a resolution to accept the lease for hangar # 31. Robnett seconded the motion and at roll call vote it passed 3 - 0, with Mascari and Thrower being absent. Robnett made a motion for a resolution to accept the lease for hangar # 33. Ellis seconded the motion and at roll call vote, the motion passed 3 - 0, with Mascari and Thrower being absent. ~1. Jirsa lease - O'Neil said this was discussed at a Commission meeting two months ago. The lease for the property Jirsa leases for their parking lot ends at the end of December 2002. O'Neil said he would recommend not renewing the lease. The area leased is where the Mormon Trek intersection will be. O'Neil said that even if Mormon Trek were not being extended, he would have concerns about renewing the lease. The tenant was usually late paying the rent and he had to contact them several times. Anderson suggested continuing on a month to month basis. O'Neil will send a letter, offering them the property on a month to month lease. h. Federal Airport Improvement Program - FY 2004 - 2006 O'Neil said that although the application did not require a resolution of support from the Commission, he thought it would be a good idea for the Commission to pass a resolution. This is for the federal AlP application. The major project is the three-year project for the runway extension. Robnett made a motion for a resolution, supporting the AlP application. Ellis seconded the motion. At roll call vote, the motion passed 3 - 0, with Mascari and Thrower being absent. EXECUTIVE SESSION-IOWA CODE, SECTION 21,5 (1) (C) LITIGATION Ellis made a motion to go into executive session for the purpose of discussing pending or imminent litigation. Robnett seconded the motion and at roll call vote, the motion passed 3 - 0, with Mascari and Thrower being absent. Robnett made a motion to return to the regular meeting. Ellis seconded the motion. The motion passed 3 - 0, with Mascari and Thrower being absent. CHAIRPERSON'S REPORT: Anderson said he thought the trip to visit the FAA was productive and he appreciated the participation from the Mayor and Councilman Wilburn. He said he also wanted to comment that he thought O'Neil did a good job managing the meeting in Kansas City. He said it was organized and they covered all of the issues on his agenda. There were several people from the FAA at the meeting. It lasted about two hours. COMMISSION MEMBERS' REPORTS: Ellis said he wanted to comment again on not letting Council/Commission issues get so far down the road that the Commission does not have time for input. He was referring to the sales/lease agreement for the Aviation Commerce Park. O'Neil asked how it should be approached differently? Ellis said everything needs to be in writing. He said issues should be discussed directly between the Council and the Commission, not delegated to the City Manager and Airport Manager. He said the subcommittee should do the preliminary work. Ellis said Jet Air will begin renting a used 172 Cessna for about $ 75 per hour. Robnett said she seconded Ellis's concern about the communication gap between the Council and the Commission. She said there have been two requests in writing to the Council and no response has been received. There has been no response for a TIF district for the ACP and no response for the funding request for the Strategic Plan consultant. Robneft said the Commission would need to find a facilitator when the planning process begins. Ellis said there is no way to meet the February 2003 deadline for the initial draft of the plan. ADMINISTRATIVE REPORT: January 28, 2003 is the Council meeting scheduled for boards and commissions to discuss the FY2004 budget. O'Neil said he would send a copy of the budget to the Commission as soon as he receives it from the Finance Department. After the Commission submits a budget in October, the City Manager and Finance Director review the budget in comparison to the whole City budget. If there are changes from the Finance Department, the Commission can use this January meeting to explain why funding is needed for items that were reduced or removed from the budget. Robnett asked if the Commission members could get the budget on line like the City Council does? She would like to check it on a monthly basis. O'Neil will ask the Finance Department if the Commission has access. There is a letter in the Commission packet, introducing Kay Thede as a new member of the IDOT Office of Aviation. The Airport Zoning ordinance was passed at the Council meeting on December 10. It will now go through the Johnson County Board of Supervisors. There was an application for funding for community events. O'Neil said he sent the application to SERTOMA. There are two articles in the packet dealing with airpod consultants. There are two letters in the packet dealing with Dane Road. One is from the Mayor and the other is a letter from Snyder Associates, saying any alternatives should be addressed in the Environmental Assessment project. When the Mayor was in Kansas City, he asked if Dane Road needed to be closed. Jan Monroe, the Planning Supervisor, said that if the Commission intended to implement the Master Plan they had on file, Dane Road would need to be relocated and the old Dane Road would need to be closed. Anderson and Robnett will be at the Council meeting on January 7, 2003. The funding for the strategic planning and the meeting with the FAA on December 4 will be discussed. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for January 9, 2003,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:23 p.m. Mark Anderson, Chairperson DRAFT ~ MINUTES IOWA CITY BOARD OF APPEALS MONDAY, DECEMBER 2, 2002, 4:00 P.M. LOBBY CONFERENCE ROOM IOWA CITY CiViC CENTER, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Gary Haman, Tim Fehr, Anna Buss, Wayne Maas MEMBERS ABSENT: Doug DuCharme STAFF PRESENT: Tim Hermes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Jann Ream (Code Enforcement Asst. acting as minute taker), Roger Jensen (Fire Marshall) OTHERS PRESENT: Dan Smith (Chamber of Commerce) RECOMENDATIONS TO COUNCIL: None CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:04 P.M. CONSIDERATION OF MINUTES: Minutes from the November 4, 2002 meeting were discussed. MOTION: Haman moved to accept the minutes. Buss seconded. Motion passed unopposed. Roffman noted that Tom Werderitsch had submitted a letter of resignation from the Board of Appeals effective immediately so the Board was short one member. Discussion, and possible recommendation to Council, reqardin,q an amendment to the City Code Title 14, Entitled "Unified Development Code," Chapter 5, Entitled "Buildinq and Housinq," Article M, Entitled "Appeals" to include a fire professional on the Board of Appeals. Hennes stated that one of the issues previously discussed concerning this proposal was the overall make up of the Board. Would this be the time to add other representative professions to the Board as well as a fire professional? Hennes said that it was the preference of Housing and Inspection Services to leave the Board as it is currently configured with seven members and with two of those members being "at-large" since it allows for greater flexibility in recruiting members and would give the Council opportunity to fill one of the at-large positions with a fire professional. Jensen stated that because of the fire code issues that come before the Board, there should be a permanent position set aside for a fire professional. Buss stated that the expertise of the fire department was available to the Board for those appeals and Jensen stated that was true but staff could not vote on those issues. He said it was important to have a person who could provide expertise and experience on fire code issues actually sitting on the Board. Jensen suggested that the Board keep one at-large position and make the other (and currently vacant) at-large position into a fire professional position. Buss said the Board should keep the two at-large positions and look for a fire professional to fill one of those positions. Jensen DRAFT reiterated that it was important that the fire professional be a mandatory position since the Board routinely reviewed fire code issues. Haman asked if there was a pool of people in Iowa City who could qualify for a fire professional position. Jensen stated that were a number of people in private industry and at the University who could qualify. Roffman said that he was leaning to fill the currently vacant at-large position with a fire professional at this time and when that term is expired, the Board could look at the issue again. Smith stated that the Iowa City Homebuilder% Association was opposed to changing the make up of the Board either by adding more members or making a fire professional a mandatory position. They did not see a compelling need or justification to do so. Dulek stated that deadline for application for the currently vacant position was January 15, 2003 for approval at the ,January 21, 2003 Council meeting. MOTION: Buss moved that the currently vacant at-large position remain an at-large position but that the Board indicate to the Council that they would prefer a candidate from the private sector who could qualify as a fire professional. Haman seconded. FURTHER DISCUSSION: Buss stated that she specified the private sector because candidates from the University or UIHC or the V.A. Hospital would not necessarily be as sensitive to cost issues as someone from the private sector. Haman asked if the Board member should be required to be a resident of Iowa City. The consensus was yes. Ream asked if the motion could be transferred as an actual recommendation to Council. Dulek said no. She said that a memo could be sent Council from the Board expressing their request but that the Council could fill the position with any candidate of their choice. The position will be advertised as an at-large position and the application would list all of the qualifications an applicant might have. VOTE: The motion passed unopposed 5-0. OTHER BUSINESS: Henries explained that the Board had previously approved Experior testing for fire alarm and sprinkler licensing. Experior is discontinuing those tests but would continue them for one more year at the request of the City. Hennes said that Experior might change their mind if they saw the volume of testing change but the Board should be aware that a new test might have to be found. He stated also that the State of Iowa is also looking again at state licensing for these trades. Concerning Werderitsch's resignation, Roffman asked if anyone from the City sent out a letter of appreciation. Dulek said she would check into it. The first item on the January, 2003 meeting will be to elect a new chairman and vice-chairman for the Board. Maas asked for clarification on when NICET level III was going to be required for designs of fire alarm systems. Jensen said staff policy had determined that NICET level III would be required for the design of fire alarm systems as of January 1, 2003. Discussion occurred concerning how fire alarm and sprinkler plans were being routed and reviewed and how inspections would be scheduled. The next meeting was set for January 6, 2003 at 4:00 P.M. ADJOURNMENT: Haman moved to adjourn the meeting. Buss seconded. The meeting was adjourned at 4:45 P.M. John Roffman, Board of Appeals Chairperson Date DRAFT/PRELIMINAR MINUTES PARKS AND RECREATION COMMISSION DECEMBER 11,2002 MEMBERS PRESENT: Kevin Boyd, Toni Cilek, Nancy Ostrognai, Matt Pacha, Rex Pruess, Al Stroh, John Westefeld MEMBERS ABSENT: Doug Ginsberg, Craig Gustaveson STAFF PRESENT: Terry Robinson, Terry Trueblood FORMAL ACTION TAKEN Moved by Westefeld, seconded by Boyd, to approve the November 13~ 2002 minutes as written. Unanimous. PROPOSED RECREATION FEES A 2002 Aquatic Fee Survey, which was completed by the Aquatics Committee of the Iowa Park and Recreation Association, was distributed; a summary of which is attached hereto and made a part of the minutes. He noted that a number of the larger cities did not participate in the survey. At last month's meeting Trueblood had indicated that the swim pass fees might need to be restructured, because they may be too high. With respect to the daily admission, Iowa City is in line with the average fee charged. With respect to the summer pass, Trueblood noted that Iowa City's summer pass is actually a 3-month pass, good for 3 months from the time of purchase. He noted Coralvitle is the highest on the survey at $90 for youth and adult, followed by Iowa City at $88, but Iowa City is the highest at $176 for family, with Coralville lower at $125. The survey averages for summer passes are: youth = $50.91; adult = $54.82; and family = $113.56. With respect to the annual pass, Trueblood noted Iowa City is the highest at $176 for a youth or adult and $352 for a family pass. The average annual pass is $93.64 for youth, $106.17 for adult and $186.04 for family. Trueblood noted it is very difficult to compare "apples to apples" because of the difference in facilities, hours of usage, etc. For example, Dubuque's fee for a youth and adult annual pass is one of the lowest. They have two groat outdoor pools (i.e., "water park" concept), but the only indoor pool is at the Hempstead High School, with very limited public use only during weekends. With respect to the punch card fee, Iowa City is in line with the average fee charged for youth and below average for adult. Trueblood indicated he contacted Coralville to obtain their proposed FY04 swim pass fees to determine how Iowa City compares. With respect to the annual pass, Coralville's proposed fee is $200 for an individual and Iowa City's is $176; for a family pass, $275/Coralville and $352/Iowa City. With respect to the summer pass, Coralville's proposed fee is $140 and Iowa City's is $88; for a family pass, $175/Coralville and $176/Iowa City. Coralville will also be offering a 3-month pass for the school year, and is proposing to charge $105 for an individual and $140 for a family as compared to Iowa City's $88 and $176. It isn't determined yet as to whether Coralville's newly proposed fees would become effective in FY04 or when their new pool is completed. Trueblood indicated he contacted Cedar Rapids to compare their fees to Iowa City due to an inquiry from a Council member and since they are the nearest large city to Iowa City. With respect to the daily admission, Iowa City is lower at $2.25 than Cedar Rapids' fee of $3.00. With respect to the 3~ month pass, Cedar Rapids charges $55/individual, $115/family and $45/senior citizen as compared to Iowa City's $88/individual and $176/family. Trueblood noted Cedar Rapids 3-month pass is good for the summer only. With respect to the annual pass, Cedar Rapids charges $130/individual, $230/family and $105/senior citizen as compared to Iowa City's $176/individual and $352/family. Trueblood noted Cedar Rapids does not offer a true annual pass; they offer summer passes and 9- month passes and the fees reflect the cost of a summer pass plus a 9-month pass. Robinson noted he recently read in the newspaper where Cedar Rapids will be raising their swim fees. Cilek asked if Iowa City had ever offered a senior citizen rate. Trueblood stated Iowa City had a senior citizen rate on a number of activities years ago, but it was discontinued when the Iow-income program was instituted. The Commission at that time felt a discounted fee should be given based on income and not age. Stroh stated there are so many variables when looking at fees, such as demographics of the community, if year-round facilities are available and fundamental ratios. Staff needs to look at what it is trying to accomplish - does it want to encourage usage or raise revenue. Trueblood stated the swim pass fees are based on a ratio/format, with the goal to make it a bargain only for people who did a lot of swimming, but this may not be the right philosophy. Westefeld asked if the revenue goes into the general fund or operations; Trueblood noted it goes into the general fund, but the amount of funding the Recreation Division receives from the general fund is based in large part on how much revenue is generated. Boyd asked if revenue has increased; Trueblood noted revenue has increased but participant numbers probably have not. Trueblood stated staff wants to do more research before making a recommendation. The department may be at the point where it needs to lower the fees for swim passes to encourage participation. The projected sale of a family 3-month pass is a total of six, based on past averages, with the annual pass being a total of four. Staff feels it may be able to gain revenue from additional sales. Westefeld stated if fees were cut, there would need to be a public relations campaign to increase usage; Cilek agreed because people are not in the mode of buying passes. Trueblood noted staff would likely recommend that fees for passes be restructured in order to attract people, especially in light of the fact that other communities are renovating and improving their pools. Ostrognai felt older youth were able to get to City Park pool, but the younger generation is not due to their inability to get there safely. She suggested looking at some alternative to get younger youth to the pool. Trueblood noted City Park has been holding its own in numbers and is a popular pool. Trueblood stated staff will study this information further, and next month will have a specific recommendation to take to the City Council with the entire fee package. Stroh stated the goal should be to restructure the fees with the aim of increasing the use of facilities. FY04 BUDGET REQUESTS Trueblood reported the FY04 citywide recommended budget will be completed next week. It appears that the department's operating budget will be very similar to the current budget. The department is asking for additional personnel as follows: Parks - one Maintenance Worker II and one Natural Areas Specialist; Forestry - one Maintenance Worker I; CBD - one Maintenance Worker II; and Recreation - 1/2-time Custodian. Currently the Mercer Park Aquatic Center/Scanlon Gymnasium has two 3/4-time custodians and the additional 1/2-time custodian is requested to make them full time. Staff will keep the Commission posted when information is received. CAPITAL PROJECTS The Commission was provided with a listing of the tentative CIP Committee proposals for park and recreation related projects FY03-FY06. Trueblood noted the Commission's number one priority this past year was the Waterworks Park and it is being recommended for funding, along with another top priority, the Miller/Orchard Park. The Meadow Street Bridge and Trail Connection project is also being funded; the trail connection will serve the proposed Court Hill Trail. Assuming creek beds are city property, Stroh stated that every time the City does a bridge project it should look for possible trail connectivity. Trueblood noted the Commission wanted to discuss prioritizing the CIP projects, possibly concentrating on one or two projects instead of ten. One change the Commission indicated at last month's meeting was they want more staff input. Trueblood stated he would provide a more complete project descriptions, especially with new projects, for the January meeting. Stroh stated a park and recreation master plan would be a great aid to determine the correct direction. He felt the CIP projects are of relatively equal benefit and there is no right or wrong answer. A master plan would give professional input that has validity because it is done outside the bubble. He would like to see the City go forward with completion of a parks and recreation master plan. Trueblood noted $40,000 had been budgeted last fiscal year, but fell victim to budget reductions. He stated he recently discussed with the City Manager that staff would like to revisit this issue. The City Manager is open to discussing this, but staff might have to find a funding source in its budget. Boyd felt the Commission could easily make a case to the City Council, noting a lot of ClP projects were cut back. The City should take a long-term look. He stated the Commission understands the budget constraints and it would like to focus on what it can do long term. Trueblood stated if staff could get funding it would be an opportunity for the Commission to be more proactive and have a higher profile. A substantial sum of money was budgeted for the Recreation Center Pool Project, which ended up costing less than expected. Staff will determine if the funds are still available and if so, request that it be used towards completion of a master plan. Stroh stated during difficult times planning is even more important; resources are limited and they need to be spent the right way. A master plan gives an opportunity to focus on what is most important to the community. Stroh also stated a master plan would give structure for the top CIP priorities. Boyd suggested in the shod term the Commission focus on a few of the CIP projects. Pacha stated some projects are in place, and whether the process is good, bad or indifferent, the Commission has done a fair job of trying to prioritize them. He stated he would like to see the Commission's efforts go towards completion of a master plan. Trueblood stated the master plan process would be similar to the neighborhood open space plan process, but more comprehensive. The master plan would involve parks, recreation, trails, environmental issues and all sections of the city. Cilek asked if it would include staffing; Trueblood stated it could depending on what the people want. Westefeld indicated anything that gets the Commission out and interfacing with the City Council and the public is a good thing. He felt it was a good way to target more advocacy. Stroh stated a master plan would involve public input, and would get their recommendation to tailor a package to meet the needs of the community. The Commission agreed a master plan was more important to focus on than prioritizing other CIP projects. Pacha stated the first step is for staff to determine if it can regain funding for it. ELECTION OF OFFICERS Moved by Cilek, seconded bY Westefeld, to nominate Matt Pacha as Chair and Al Stroh as Vice Chair. Unanimous. The Commission elected Pacha as Chair and Stroh as Vice Chair for 2003. Pacha and Stroh thanked the Commission for their vote of confidence. COMMISSION TIME Stroh stated he received the newsletter from the Friends of Hickory Hill Park. He felt it was a pretty remarkable that this group basically arose from nothing, and staff needed to maximize and encourage this grass roots effort and partner with them whenever possible for the good of the community. Pacha suggested utilizing the City channel to advertise public meetings if a master plan is funded. Cilek expressed her appreciation to the Commission for their support during her term. She encouraged staff to contact her if they needed anything from the school side. Stroh stated the Commission, staff and the school board should keep their eyes open for future opportunities to partner with the City and parks and recreation. Cilek noted the upcoming bond referendum and possible partnership if it is passed. Boyd apologized for his absence the last couple of months, noting he was working very hard in Linn County on a couple of Iowa House races. CHAIR'S REPORT Pacha expressed his appreciation to the Commission for a good year and to Cilek and Pruess for their service to the community. DIRECTOR'S REPORT Trueblood reported on the following: RuDDert Pronertv. A letter was sent to the attorney representing the Ruppert family, noting the Commission's interest in purchasing an additional .5 acre immediately south of the dedicated parkland on Benton Street. Staff received a call from Mr. Meardon indicating that such a possibility is feasible, and asked if the Commission had a price in mind. Trueblood indicated he told him the City paid about $1.55 per square foot for the adjacent two acres three years ago. Based on this, he felt the Commission would not object to paying a similar price. Stroh noted the tax advantages if the property was sold for less than its value or donated. Staff will keep the Commission informed. An offer to sell would have to go first to the Commission than to the City Council for approval. Hickory Hill Trails. Staff received a letter from a student legal intern working with the Johnson County Coalition for Persons with Disabilities asking whether any steps had been taken to improve the quality of the trails that had been washed away by rain. Staff informed him work has been completed and more is being done to rectify the problems. Staff and the consultant met with the contracting crew that built the trail system to discuss what needs to be done. A report has been submitted, and cost estimates are forthcoming. Doo Park. A group of individuals have met, with the intent to form a group to work towards developing a dog park. Staff was informed they are looking at land out by the landfill as one possibility. RECOGNITION OF OUTGOING MEMBERS Pacha presented Cilek and Pruess with a Certificate of Appreciation for their outstanding service. Truebl0od, on behalf of staff, expressed his appreciation for their support and being great to work with. ADJOURNMENT Moved by Pruess, seconded by Cilek, to adjourn. Unanimous. The meeting adjourned at 6:25 p.m. 12-11-02 2002 AQUATIC FEE SURVEY Participating Cities: Ames Coralville Knoxville Pella Bettendorf Dubuque Marshalltown Marion Cedar Falls Fort Dodge Norwalk Urbandale Clinton Grinnell Sigourney Des Moines Iowa City Wilton DAILY ADMISSION YOUTH ADULT Range: $1.25 (Dubuque, Fort Dodge) Range: $1.75 (Fort Dodge) to $3.00 (Bettendorf, Grinnell, to $5.00 (Des Moines) Norwalk, Des Moines) Average: $2.18 Average: $2.74 Iowa City: $2.25 Iowa City: $2.25 Coralville: $2.25 CoralvilIe: $2.25 SUMMER PASS (Three cities in survey do not offer this option for youth and four cities for adult and family) YOUTH ADULT FAMILY Range: $32.00 (Pella) Range: $40.00 (Fort Dodge, Range: $85.00 (Cedar Falls) to $90.00 (Coralville) Des Moines) to $176.00 (Iowa City) to $90.00 (Coralville) Average: $50.91 Average: $54.82 Average: $113.56 Iowa City: $8&00' Iowa City: $88.00* Iowa City: $176.00' Coralville: $90.00 Coralville: $90.00 Coralville: $125.00 ANNUAL PASS (Ten cities in survey do not offer this option) YOUTH ADULT FAMILY Range: $34.00 (Dubuque) Range: $60.00 (Cedar Falls, Range: $85.00 (Cedar Falls) to $176.00 (Iowa City) Dubuque) to $352.00 (Iowa City) to $176.00 (Iowa City) Average: $93.64 Average: $106.17 Average: $186.04 Iowa City: $176.00 Iowa City: $176.00 Iowa City: $352.00 Coralville: $175.00 Coralville: $175.00 Coralville: $250.00 PUNCH CARD (Seven cities in survey do not offer this option for youth and eight cities for adult) YOUTH ADULT Range: $1.40 per swim (Wilton) Range: $1.50 per swim (Urbandale) to $2.30 per swim (Grinnell) to $2.89 per swim (Knoxville) Average: $1.91 per swim Average: $2.15 per swim Iowa City: $1.91 per swim lowa City: $1.91 per swim Cora[ville: $2.25 per swim Coralville: $2.25 per swim * Iowa City's "summer pass" is actually a 3-month pass, good for any consecutive 3-month period. MINUTES DRAFT ~ PLANNING AND ZONING COMMISSION DECEMBER 19, 2002 EMMA J. HARVAT HALL MEMBERS PRESENT: Beth Koppes, Jerry Hansen, Don Anciaux, Ann Bovbjerg, Dean Shannon, Benjamin Chait, Ann Freerks STAFF PRESENT: Bob Miklo, Mitch Behr RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, VAC02-00008, a city-initiated application to vacate approximately 3.62-acres of portions of Madison Street, Davenport Street and Bloomington Street rights- of-way adjacent to the old Iowa City Water Plant site. CALL TO ORDER: Bovbjerg called the meeting to order at 7:33 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg said a listing of the current vacancies on the various City boards and commissions was posted in the outer lobby. VACATION ITEM: VAC02-00008, discussion of a city-initiated application to vacate portions of Madison Street, Davenport Street and Bloomington Street rights-of-way adjacent to the old Iowa City Water Plant site. Miklo said some streets had been vacated a number of years ago to accommodate the University's plan to make the area more pedestrian friendly. The City's old water plant was located in that vicinity. At present with the City's new water plant ready to open, that area was no longer needed for City purposes. One of the agreements that had been reached by the City Council with the University a few years ago was that when the old water plant was no longer needed, the City would sell the property to the University. The agreement also had anticipated the vacation of these streets given that the only property that they served was the University, other than the City's old water plant. Now that the water plant would become University property there was no further need for these streets or for the City to continue to maintain them and assume liability for them. Therefore, Staff proposed that the street be vacated at this time. Behr said when the City had been looking to acquire land for Tower Place and parking, one of the properties was where the former Eastlawn Building had been located. In connection with the acquisition of that, the City had agreed to negotiate and work out the sale of the old water plant site. The Eastlawn transaction had taken place a few years ago. Over time, the City and the University had negotiated an agreement for the University to purchase the property including the right-of-ways that were being proposed to be vacated. Behr said all that was before the Commission was a vacation. However, there had been two acquisitions involved, the City acquiring the property upon which the Eastlawn building had been located and the University acquiring the old water plant site. Hansen asked if there was a written agreement that this property would be vacated? Behr said there was a written contract that Council had approved that said the City would sell this property including the right- of-ways to the University. A contingency in the agreement said, "Upon vacation of the right-of-way within the area". The contract had been signed, but before the deal could be completed, the vacation had to occur. In response to a request for a clarification by Bovbjerg, Behr said there was a written contract approved by City Council for the transaction. The transaction had not been completed yet as the vacation was one Planning and Zoning Commission Minutes December 19, 2002 Page 2 of the steps that had to be done to complete the transaction. Other steps included the City's keeping quite a number of utility easements which were all included in the contract. Bovbjerg asked about what kind of access to the river was available. Behr said it depended on who owned the land. At present, the University owned the river front property for the most part. There was a small piece that the City still owned that was river front property that had a water plant building on it. Behr and Miklo said other than that small triangular piece of property, the University owned both sides of the river front property. Miklo said the River Corridor Trail ran along the river in that location between the two pedestrian bridges which was a public trail. Public discussion was not opened as no persons from the public were present. Motion: Anciaux made a motion to approve VAC02-00008, a city-initiated application to vacate approximately 3.62-acres of portions of Madison Street, Davenport Street and Bloomington Street rights- of-way adjacent to the old Iowa City Water Plant site. Shannon seconded the motion. The motion passed on a vote of 7-0. COMPREHENSIVE PLAN: Setting of a public hearing for January 16, 2003, to consider amendments to the Comprehensive Plan to include the updated Arterial Street Plan. Miklo said the hearing would be for a number of amendments to the Arterial Street Plan. The Commission had already seen, is some fashion, the amendments that would affect Iowa City, such as the South Arterial that went through the South District. Also, Scott Boulevard, First Avenue and Oakdale Boulevard - a proposal north of Interstate 80. There were also several arterial streets outside of Iowa City such as in Coralville and in the County that were part of the Arterial Street Plan. Staff was requesting the Commission to Arterial Street Plan as part of the Comprehensive Plan. Motion: Freerks made a motion setting of a public hearing for January 16, 2003, to consider amendments to the Comprehensive Plan to include the updated Arterial Street Plan. Hansen seconded the motion. The motion passed on a vote of 7-0. OTHER: Miklo said he had passed out a letter to the Commissioners from a County resident that asked for the City to participate in some of the North Corridor planning. Miklo said the County Board of Supervisors would need to make an invitation for that to occur. The letter was addressed to the County Board of Supervisors with copies to the Commission. Hansen asked where did the Commission's motion for a study of the sand prairie stand? Miklo said the Commission had asked for investigation to determine whether or not there was a prairie remnant located on the property east of Gilbert Street. Staff had contacted three plant biologists to do a study. All three proposals for a study indicated that access to the property over the course of a growing season would be necessary. Staff had approached Southgate Development about getting the needed access, and it was denied. Miklo said at the same time, Southgate had been working with Randall Arendt on a plan which Southgate said would conserve a substantial portion of what might be the prairie. The City would not be able to take any further action until Southgate actually submitted some sort of application. Bovbjerg said there had been a neighborhood meeting on that subject earlier in the evening on the latest view of the development which had been similar to the others with a few changes. She said they were looking to get it ready for the City to review in late January or February. Bovbjerg said the 2003 American Association Planning Meeting would be held in Denver. Commissioners should start thinking about if they wished to attend. Miklo said the City would be able to send one Commissioner. No one had attended last year. Miklo said Hansen, Koppes, Anciaux and Freerks had not attended a conference yet. Generally the newest member had been sent, but in past years the newest Planning and Zoning Commission Minutes December 19, 2002 Page 3 member had not been able to attend. Bovbjerg said to give it some consideration or perhaps it would be possible to spread the money to send two persons. CONSIDERATION OF THE DECEMBER 5, 2002 MEETING MINUTES: Motion: Hansen made a motion to approve the meeting minutes as printed and corrected. Koppes seconded the motion. The motion passed on a vote of 7-0. ADJQURNMENT: Anciaux made a motion to adjourn the meeting at 7:45 pm. Freerks seconded the motion. The motion passed on a vote of 7-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill DRAFT POLICE CITIZENS REVIEW BOARD ~ MINUTES o December 10, 2002 ~ CALL TO ORDER Chair John Stratton called the meeting to order at 7:00 p.m. ATTENDANCE Board members present: John Watson, John Stratton, Loren Horton and Bill Hoeft; Board member absent: Bev Smith. Legal Counsel Catherine Pugh (7:03 p.m.) and Staff Kellie Turtle present. Also in attendance was Captain Tom Widmer of the ICPD. CONSENT CALENDAR Motion by Hoeft and seconded by Horton to adopt the consent calendar. · Minutes of the meeting on 11/12/02 · ICPD Use of Fome Report- October 2002 · ICPD Monthly Liquor License (Off Premise Sales) Report- October 2002 · ICPD General Order #89-04 (Civil Rights) · ICPD General Order #95-01 (Emergency Operation of Police Vehicles) ICPD General Order #99-02 (Alarm-Open Door Response) · ICPD General Order #99-03 (Prisoner Transport) · ICPD General Order #00-02 (Harassment and Sexual Harassment) · ICPD General Order #01-05 (Officer Involved Shootings/Lethal Incident Investigations) Motion carried, 4/0, Smith absent. Watson commented that the Use of Force Report was longer than usual. Captain Widmer said that he would compare the report to last year's report. Watson asked if there was anything significant in any of the General Order changes. Captain Widmer said that there is nothing significant. Captain Widmer had all the changes highlighted in the reports that were viewed last time and those in the PCRB's current packet available for the Board to review. Stratton noted the Monthly Off Premise Sales Report. He thought that these businesses seemed to be moro concerned about the controlling under aged drinking than the bars. OLD BUSINESS No old business. NEW BUSINESS Hoeft publicly congratulated the ICPD on their fine police work on the bank robbery. Hoeft wanted to discuss the procedure of the City Council possibly filing a PCRB complaint. Pugh stated that the City Manager, the Police Chief, the City Council or the Board itself may file a PCRB complaint based on reasonable belief that police misconduct has occurred regardless of personal knowledge. Stratton said he didn't think the Council would file a complaint even if there were interest until after the civil action had been dealt with. He also thought that Mr. Kanner had an issue with the police procedure and not with excessive force. (See further discussion later). BOARD INFORMATION Watson had a call from a DI reporter regarding the incident that Mr. Kanner wanted the Board to review. Watson didn't have any information for the reporter as he didn't think that the complaint had been referred to the Board. Horton and Stratton also had received calls from the DI reporter, however, neither actually spoke to the reporter. Stratton also had a call last week from a man from Mexico, Missouri who is interested in creating a police review board there and wanted discuss the constraints that the Iowa City PCRB operate under. The man also wanted to know what the appeal procedure was of a Board decision. Stratton informed him that there is no appeal. They refer to the City Council who reacts to it one way or another. It appears that the Mexico City Council wants the City Attorney to represent the Council and have Council do the mediation instead of having an independent board. The man also mentioned a report that the Board might be interested in, "Revisiting Who is Guarding the Guardians" published by the Federal Civil Service. The report can be found at: www. usccr..qov/pubs/.quard/main.htm. Horton mentioned having conversations with three people who were misinformed about what the PCRB can and cannot do. Horton is concerned about educating the public. Stratton suggested that the next time they get a phone call from a reporter that they should suggest the reporter write a story about what the PRCB can and cannot do. Hoeft inquired whether there was information on the City web site regarding PCRB. Tuttle informed the Board that the Staff is in the process of putting the PCRB brochure and the complaint form on the City's web site. STAFF INFORMATION None. PUBLIC DISCUSSION Captain Widmer gave the General Order reports with the highlighted changes to Watson to review. He informed the Board that every report is reviewed either every year or every other year. Captain Widmer stated that he would no longer be attending the PCRB meetings. He is changing positions January 4th and will be the Captain of Operations. Captain Matt Johnson will be taking over Captain Widmer's duties as Administration and will take his place in attending the PCRB meetings. NEW BUSINESS (cont.) Horton moved that the Board approve the Chief's request for a 15-day extension for 02-01. Hoeft seconded the motion. Motion carried 4/0, Smith absent. MEETING SCHEDULE January 14, 2003, 7:00 P.M., Lobby Conference Room · February 11,2003, 7:00 P.M., Lobby Conference Room · Mamh 11,2003, 7:00 P.M., Lobby Conference Room · April 8, 2003, 7:00 P.M., Lobby Conference Room Horton will not be at the January 14, 2003 meeting or the February 11, 2003 meeting. ADJOURNMENT Motion for adjournment by Hoeff and seconded by Horton. Motion carried, 4/0, Smith absent. Meeting adjourned at 7:29. DRAFT POLICE CITIZENS REVIEW BOARD MINUTES - December 20, 2002 CALL TO ORDER Chair John Stratton called the meeting to order at t:16 P.M. ATTENDANCE Board members present: Loren Horton, John Stratton and John Watson; Board members absent: Bill Hoeft, Bev Smith. Staff Kellie Turtle. CONSIDER A MOTION GRANTING POLICE CHIEF AN EXTENSION FOR PCRB COMPLAINT #02-01 Motion by Horton and seconded by Watson to grant the Police Chief an extension on PCRB Complaint #02-01 to January 17, 2003. Motion carried, 3/0, Hoeft and Smith absent CONSIDER A MOTION GRANTING POLICE CHIEF AN EXTENSION FOR PCRB COMPLAINT #02-O2 Motion by Watson and seconded by Horton to grant the Police Chief an extension on PCRB Complaint #02-02 to February 3, 2003. Motion carried, 3/0, Hoeff and Smith absent BOARD INFORMATION Horton mentioned that he could possibly be at the Janua~ meeting if a quorum is questionable. He will be leaving town the week of the 27"' of January and returning the week of March 3rd. The Board also discussed the meeting schedule in conjunction with the deadline dates of the Chief reports. The Board rescheduled the meeting of January 14t~ to January 21Stand did not change the February meeting on the 11th. STAFF INFORMATION Tuttle questioned the procedure the Board wanted to follow regarding extension requests, it was confirmed that the Board would like Staff to contact the Chair or Vice-Chair when a request is filed and the next board meeting is more than a week away. The Chair or Vice-Chair will decide whether or not a special meeting is necessary. MEETING SCHEDULE · January 21, 2003, 7:00 P.M., City Attorney Conference Room · February 11,2003, 7:00 P.M., Lobby Conference Room · March 11, 2003, 7:00 P.M., Lobby Conference Room · April 8, 2003, 7;00 P.M., Lobby Conference Room ADJOURNMENT Motion for adjournment by Horton and seconded by Watson Motion carried, 3/0, Hoeff and Smith absent. Meeting adjourned at 1:28 P.M. MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, NOVEMBER 19, 2002 MEMBERS PRESENT: Lori Benz, Joanne Hora, Jay Honohan, Betty Kelly, Allan Monsanto, Charity Rowley, Jim Schintler, Deb Schoenfelder MEMBERS ABSENT: Carol Thompson. STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky and Julie Seal. MEETING FACILITATORS: Geery Howe. GUESTS: Eve Casserly, William Laubengayer CALL TO ORDER MINUTES In the draft copy of the October 2002 minutes, Betty Kelly's name was omitted in the Members Present list. She attended the meeting and the minutes need to be changed to reflect this fact. Motion: To approve the October minutes as amended. The motion carried on a vote of 8-0, Monsanto/Kelly PUBLIC DISCUSSION None NOMINATION COMMITTEE Charity Rowley, Lori Benz and Carol Thompson volunteered to serve on the Senior Center Commission's nominating committee for officers in 2003. FY04 OPERATIONAL BUDGET UPDATE- Overview of Participation Meetings Honohan and Kopping reported that the meetings were fairly well attended with approximately 30 people at the first two and 24 at the third. Only a few people attended the final meeting. Discussion centered on the possibility of implementing class and membership fees, various fee structures, and tiered membership systems. People seemed to be fairly evenly split either for or against fees. There was no clear consensus. At each meeting, padicipants shared some excellent observations and suggestions. At the first meeting one participant noted that the meeting handout included a mistake in the calculation of the operational FY04 budget shortfall. The handout was corrected to show that the budget shortfall for FY04 is $57,000. Other participant comments included: CSTEMP\Nov. 19.doc MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, NOVEMBER 19, 2002 Start a pledge program specifically for the operational budget. An operational fund for donations could be set-up that is separate from the Gift Fund. Money in this fund could go toward a specific item(s) in the operational budget. The importance of recognizing people who contribute to the operational budget. Establish a foundation. Implement a flat fee system rather than a system of variable fees that might be confusing and hard to track. Offer a discount for married couples. Establish and implement a Iow-income subsidy program. > Solicit local businesses for funds and advertising support. Change the function of the building. Eliminate all Senior Center sponsored programs and make the space available to other agencies housed in the Center. Examples of agencies that might be interested in offering programming at the Center include the County Health Department and Visiting Nurse Association. The City would just provide the space. > Businesses could finance a subsidy program for Iow-income participants. Supporting businesses would be recognized in some way. > Some people are opposed to a membership fee of any kind. > If fees are imposed, participants will demand quality programming that meets their interests and needs in return for the fee. Honohan concluded his summary by reporting that he told everyone attending the meetings that once the Commission comes up with a plan for addressing the budget deficit, it will be presented at a public meeting in the Assemble Room. NOVEMBER COMMISSION VISITS: Board of Supervisors- Kelly City Council- Schoenfelder Post Article- Rowley SENIOR CENTER GOAL SETTING SESSION- Geery Howe Howe opened the meeting by reviewing what was discussed at the November 12, 2002 goal setting session. At that time the Commission and staff seemed to agree that the vision for the future is to: Develop a pipeline to attract Boomers (42 to 59 years of age, born 1943--1960) and the Silent Generation (60 to 77 years of age, born 1925--1942). The pipeline contains the classes, programs and events designed by the Center independently and in collaboration with others. To attain this vision, new and different strategies for programming will be necessary. It was noted that while developing new types of programming the Center cannot lose site of its current participants--people in the Gl Generation (78 to 100+ years of age, born 1901 to 1924) and some members of the Silent Generation. Initial discussion focused on some basic generalizations related to the experiences, interests, resources, and lifestyles of each of the three age cohorts. It was noted that while variations within and between cohorts are likely, some C:\TEMPkNov. 19.doc MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, NOVEMBER 19, 2002 generalizations about the type of programming that might be of interest to each group could be useful. Commissioners brainstormed to develop a list of program modifications the Center could use to expand its participant base and become more effective in attracting people over 50+ years of age for programs and services. Suggestions included the following: > New programming opportunities that involve a higher level of activity and travel. > Offer programming early morning and later in the evening to attract those still working. Incorporate some weekend programming. Offer programming built on a "College for Seniors" model. Expand fitness services by adding showers people can use when participating in fitness programs. Expand collaboration with the University of Iowa and Kirkwood > Specifically work with various departments and apply for grant funding in order to develop and implement a comprehensive health program for seniors. > Secure grants to use as "seed" money for program development. > Look at what other senior centers are currently doing to attract retirees. Name, Change it? Many people have negative connotations of anything called "senior center" and do not want to be associated with it. Other people do not want to admit they are aging and do not want to go to a place called a "senior center." This attitude has proved to be quite limiting and difficult to overcome when attempting to attract new audiences to the Center There was general agreement that a name chang.e would be appropriate. Moreover, the upcoming funding and programming changes make this the ideal time to implement this change. Some suggested alternatives to the name Senior Center included the following: > The Center The Community Center The Center for Learning and Enrichment BeauxArts Center Name the center after someone Eastern Iowa Center Commissioners agreed that this topic needed further discussion and participant and community input. Funding Solutions The Commission generally supported incorporating the following elements in any membership fee program that is implemented. 1. An honorary, free, membership for those over 80 years of age 2. Maintain a free, "open door" for all residents of Johnson County that entitles each person to cedain services and programs. E.g. Participation in Senior Center sponsored special events, meetings or services sponsored by other agencies or programs, access to the AARP office and services, the Center's first floor and Washington Street lobby, the Center library and all in house agencies and programs that operate within the Center. After hour and weekend room rentals to community members and groups will continue. C:WEMP\Nov. 19.doc MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, NOVEMBER 19, 2002 3. Implement a basic membership fee. This includes an expanded version of first level benefits. For instance, opportunity to participate in Center sponsored activity groups, such as the Voices of Experience, New Horizons Band, and card groups, access to the pool room, freestanding exercise equipment and computer lab, and the opportunity to enroll in Senior Center sponsored classes and parking program. 4. Classes--all Senior Center sponsored classes would be fee based. Other long-term funding sources that will be pursued are the creation of a foundation, donation programs to support operations, grants, a variety of fund raising drives, and financial support from other city governments in Johnson County. Timeline Between now and February 2003 the Commission needs to discuss this idea with the city administrators. Between now and July 2003, the staff will be doing some intense planning to set membership and class fees as well as develop, promote and implementing the first session of classes. The staff will test the funding and programming changes in the summer of 2003. The Center name change and all operational changes will be officially launched in September of 2003. The Senior Center Commission, in a leadership role, should get the planning underway for a long-term solution. The order of events fall into the following order: 1. Staff develops written proposal of where we are going. 2. Proposal is brought back to the Senior Center commission to review 3. Senior Center Commission takes proposal to the Advisory groups and receives comments 4. Senior Center Commission votes it up or down 5. If approved by the Commission then it goes to the City Manager 6. If approved by the City Manager then is would go to the City Council for final approval. Kopping was asked to prepare a document identifying and "fleshing out" the programming and operational changes discussed at the November 12 and 19, 2002 Commission goal setting sessions. The deadline for this document is December 10, 2002. The next meeting of the Senior Center Commission is scheduled for December 12, 2002 from 3 PM to 5PM. Motion: to adjourn. Motion carried on a vote of 7-0. C:WEMP\Nov. 19.doc