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MI1 1TES •IOWA CITY PARK AND RECREATION MMISSION RECREATION CENTER ROOM B MN1CI1 10, 1976 MEMBERS PRESENT: Boutelle, Cilek, Kelley, Mascher, Powell, Stockman MEMBERS ABSENT: Davis, Sangster, Thayer 401 STAFF PRESENT: Adams, Boersma, Flowers, Hauber, Rowell, Lee, Schmeiser, Showalter GUESTS: Jeanne Connell, Bob Wehrle, James Walters, Sue Coulter, George DeMello, Colemen Jeffers, Antonia Russo, Bev Horton, Ben Barnett, Ed Brinton, Agnes Kuhn, Marilyn Nichelsberg, Dan Nidey, David Christ RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Park and Recreation Commission goes on record as being in favor of the concept of mandatory dedication of park land. 2. That the Park and Recreation Commission proposes that up to $2,500 be spent on log cabin restoration out of FY 76 H.C.D.A. money as an alternative to any cuts made by the City Council in Commission's H.C.D.A. recommendation of January 28, 1976. 3. That the Park and Recreation Commission recommend that, in the event parking is .removed from the H.C.D.A. recommendation of January 28, 1976, proposed by Commission, H.C.D.A. funds be allotted for pond bank stabilization for the large pond in City Park. REMvt ENDATIONS TO TINE STAFF: 1. That the Park and Recreation Commission recommend implementation of Plan A of the Recreation Staff Report of March 8, 1976. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Park and Recreation Commission met in Regular Session on March 10, 1976, with Chairperson Cilek presiding. Mascher moved and Boutelle seconded that the minutes of the February 11, 1976, meeting be approved with the following correction: page 1, Guest List, line 2 -change "Lance" Bourjailly to "Vance" Bourjailly. Unanimous. The prairie dogs were discussed with Cilek indicating that the final decision lies with the City Council. Showalter reported that, officially, the prairie dogs are out of the budget. He also read a letter from Don Feiffer, a conservation official, stating reasons why he felt it unwise to keep the prairie dog exhibit. Marilyn Nichelsberg was present representing the Children's Museum Project, a subcom- mittee of the Iowa City Arts Council. She would like to take over the care of the 4Pprairie dog exhibit and establish a children's museum and visitors' center. She will make a formal presentation regarding the project at the April meeting. Cilek reported that he had received many calls in favor of keeping the exhibit. Showalter reported that Staff will hold off on doing anything in the immediate future to dismantle the exhibit. 0 • Minutes .Page 2 March 10, 1976 Ben Barnett and Ed Brinton of Powers -Willis and Associates were present to discuss the "Ralston Creek Watershed Management Plan, A Preliminary Report on Intermim Solutions for Iowa City, Iowa". It was indicated that the entire plan would take 1 to 1� years to complete. The proposed storm water management ordinance was discussed with Mr. Barnett ex- plaining that the ordinance would be aimed at undeveloped land for the purpose of obtaining a controlled release rate of runoff. Barnett also explained that there are two types of storm water detention areas. Wet bottomed detention areas are permanent ponds and dry bottomed detention areas are grassed areas. Happy Hollow Park was discussed, with Barnett indicating that the park already serves as a detention area, but that it possibly could be made a more effective storm water facility by raising the entrance area. He said that currently, the park provides about 2� to 3 feet of water storage but that to make it most effective, there would need to be about twice as much volume. Much concern was expressed about the proposed increased use of Happy Hollow Park as a detention area. Bob Lee commented that lie felt that added water would ruin the ball diamond at the park and that several weeks of use would be lost as well. A phone poll will be conducted of the Commission members on Wednesday, March 17, . in order to get their opinions of the proposed plan. Don Sc}meiser was present to discuss mandatory dedication of park land, referring to a Staff Report of October 18, 1974. Cilek expressed concern that the cost of mandatory land dedication would be passed on to the home owners. Various ways of implementing such a policy were discussed, with a concensus of Commission that more information would be needed before they could make any decision on a particular * policy. Powell moved and Mascher seconded that the Park and Recreation Commission go on record as being in favor of the concept of mandatory dedication of park land. Boutelle, Kelley, Mascher, Powell, and Stockman voted aye with Cilek voting nay. Motion carried. '[here was a concensus that the motion does not imply approval of any plan and that there are serious reservations regarding implementation of any Plan. Judy Boersma, Therapeutic Recreation Specialist, made a progress report on the SPI Program beginning with a slide presentation of events. She defined special popula- tions as four categories of people: (1) the elderly, (2) the physically handicapped, including people with speech, hearing, and sight handicaps, (3) the mentally retarded, and (4) the emotionally handicapped. There are 42 different contact organizations involved in the program, with 7 organizations using the Recreation Center that have never used it before. Boersma announced that the Special Olympics would be held on Sunday, April 4, from 1:00 to 4:00 p.m. There will also be two Sunday training sessions for participants on March 21 and March 28. . Dan Nidey and Davis Christ were present representing a group of people interested in holding a sanctioned bicycle race in Iowa City. The group asked if Commission would partially sponsor a race to be held on City streets with an approximate monetary input of $200 for printing of entry forms, mailing, etc. Cilek indicated ® 0 Minutes .Page 3 March 10, 1976 that there were problems with allocating money for such a project, as the funds are not provided for in the budget, and additional problems of getting permission from the Police Department. It was also pointed out that the City would be liable for any injuries. The matter was referred to Staff, with the bicycle group asked to make a written proposal, working out as many of the details as possible. Showalter indicated that lie would be meeting with Sam Fahr, Chairperson of the Riverfront Commission, to prepare a package to present to the Council regarding purchase of riverEront property. Cilek reported that the Fees and Charges Subcommittee would make a report at the next meeting. With regard to the Youth Services Committee, Stockman indicated that there was a consensus that an attempt should be made to channel services through the SPI Program rather than having them contracted out. Stockman also reported on the Committee on Community Needs, indicating that the FY 77 H.C.D.A. allocation for Parks and Recreation had been decreased from $150,500 to $120,500. She also announced that the $195,000 of the H.C.D.A. funds allocated for City Park would be discussed by the Council in Informal Session on March 29. .Showalter indicated that the Council was not in favor of either additional parking lots or a bowling green in City Park. Showalter reported that the motorcycle permit for use of the West Landfill was in the process of being signed and that he had received additional calls regarding the log cabins in City Park. Ile suggested that the small cabin be remodeled first with a remodeling effort for the large cabin to be considered in the future. The total cost for remodeling both cabins would be approximately $2,500. Following further discussion, Cilek moved and Boutelle seconded that the Park and Recreation Commission propose that up to $2,500 be spent on log cabin restoration out of the FY 76 H.C.D.A. money as an alternative to any cuts made by the City Council in Commission II.C.D.A. plan of January 28, 1976. Cilek, Kelley, Mascher, and Powell voted aye with Botltelle and Stockman voting nay. Motion carried. Showalter indicated that the cost of stabilizing the banks of the large pond in City Park would be approximately $75,000. fie suggested that that project might be an alternative to the additional City Park parking listed in Commission's H.C.D.A. plan for the City Park $195,000. Powell commented that he felt Council would be making a serious mistake if they remove parking from the City Park II.C.D.A. recom- mendations. Cilek then moved and Powell seconded that the Park and Recreation Commission recommend that, in the event parking is removed from the H.C.D.A. recom- mendation of January 28, 1976, proposed by Commission, H.C.D.A. funds be allotted for pond bank stabilization for the large pond in City Park. Unanimous. Showalter announced tlm t there would be another Northeast Park Neighborhood Meeting . on 'March 16 in the Recreation Center. Cilek then commended Davis and Stockman for the work they had done on the Committee on Community Needs. i 0 •Minutes Page d March 10, 1976 Lee * dated distributed umemo, "Recreation arch8, 1976(attached).Report ollowingdiscussion,1CPowell movedeand Kelley0„2 seconded that the Park and Recreation Commission recommend implementation of Plan A Of the Recreation Staff Report of March 8, 1976. Boutelle, Kelley, Mascher, Powell, and Stockman voted aye with Cilek voting nay. Motion carried. Cilek commented that he felt Plan B should he incorporated into Plan A. Regarding fees, Cilek commented that he felt swimming pool fees should be increased. Powell and Stockman both indicated that they would oppose such an increase. Kelley expressed concern about receiving information the night of the meeting on which Commission was expected to make a recommendation. Iliere being no further business, the meeting was adjourned at 10:55 p.m. Respectfully su itted, Ellen R. Flowers Secretary • • 0 Recreation Staff Reoort to Increase Revenue by $15,400 March 8, 1976 In lieu of the abolishment of the 10q swim days for youth the following options are suggested: Plan A Est. receipt pain I. Abolish lOC days for adults but keep 2 days for youth $3,000 2. Increase Mercer Pool daily rates to 25C & 50�(to sane as C.P.) 800 3. Increase family season to $25 (single $15)('75rec-- $12,432) 5,000 4. Increase swim lesson fee to $5.00 3,900 5. Charge 30% more for other adult classes 700 6. Charge adult softball leagues for lights 750 7. Charge adult softball leagues for balls 750 8. Charge $2 per month for rental lockers 1,030 TOTAL $15,980 Plan B (add to "A") 1. Increase Mercer Pool daily rates to 30C & 60C 700 11 2. Increase City Park Pool daily rates to 30C & GOC 1,200 Plan C 1. Lower adult rate to age 14+ (est. 20% of youth attendance) at 50C 1,200 or at 60C 1,600 • Iowa City Airport Commission February 26, 1976 Civic Center Engineering Conference Room MEMBERS PRESENT: 0 q b) - Elliott Full Dave Hartwig Jack Perkins Claude Peterson MEMBERS ABSENT: Gary Bleckwenn SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Hartwig called the meeting to order at 7:30 P.M. Minutes of the January meeting were presented. Moved by Full, second by Peterson, minutes be approved as presented. Motion carried. Jones presented the bills for the month. It was moved by Perkins, second by Full, bills be paid as presented. Motion carried. Jones read the Doane Agricultural Report for 1975 and 1976. Copy attached. Jones read several letters he had written to D.O.T. and Mr. Preisser's reply to show the Commission he followed through with their wishes concerning the D.O.T. five year plan. (Copies attached) There being not other business, the meeting was adjourned at 8:95 P.M. Next meeting March 18, 1976, Civic Center 7:30 P.M. 0 • • • AIRPORT COMMISSION EXPENSES FEBRUARY 1976 D & J Industrial Laundry Iowa City Flying Service Doane Agric. Service Voss Petroleum Co. Nate Moore Wiring Verton Miller Tom H. Williams Ia.-Ill. Gas $ Electric Co. Northwestern Bell Telephone Laundry service 11.60 Janitorial Service 120.00 Management Fee 36.00 Heating oil 466.37 Bldg. repair 23.06 Seed Corn 342.02 Agricultural Serv, 12,99 1,0�q Electricity 236.38 Telephone 1.30 237.68 The above bills are approved for payment Secretary of t e Airport Commission C airman of the Airport Commis_ on Dated 1976 1,249.72 CtUN JONES JR., Owner •Operator lu( Dealer for Piper Aircraft Corporation �FFIR`WnCFF (Night )•(310) 337-5443) MUNICIPAL AIRPO RT....................................................IOWA CITY, IOWA 62240 e Air Ambulance o Charter Service a Flight Instruction Mr. R. L. Kassel, Director Planning and Research Division Department of Transportation 826 Lincoln Way Ames, Iowa 50010 Dear Mr. Kassel - a Plano Rental, a Plano Rldcs January 28, 1976 I wish to express the following feelings after serving on the Steering Committee of the Citizens Advisory Council. I sincerely • enjoyed meeting and working with the members and your staff, how- ever, You stated Mike Palmer made the statement that all.tlie States surrounding Iowa charge an, Avfuel tax. Mike denied making such a statement, as it is not true. Wisconsin, Illinois, and Missouri, have no tax and only 11 states have a tax.'.. At a lunch,.!on with one of the Commissioners of the Iowa Department of Transportation, I was told by that member., you stated the sug- gested ways to increase aviation users revenue for D.O.T. came from the members of the Citizens Advisory Group. At our November meeting you stated the recommended or suggested methods came from your staff. This clearly confirms the belief of some of the members of the Citizens Advisory Group, that we have been used by the Iowa Department of Transportation to further the increased bureaucracy and I wish to express my resentment for these tactics. • Bit tho way by air ; t /-_ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i. ;FlitcCantor 0 9 0 (D Tdk C0T-1 /E. al JONES JR., Owner •Operator IF [LY \u� `^, Dealer for Piper Aircraft Corporation 0 I\ `J \ 1 1 S IE IR V a C IE PHiaht 1 (31033378 11 MUNICIPAL AIRPORT ....................................................IOW A CITY, IOWA 62240 I a Air Ambulance a Charter Sorvico a Flight Instruction a Plane Rental, o Plano Rides Page 2 My personal opinion of the rive Year Construction Program of the D.O.T., with regard to Airport improvements, is a complete farce as it calls for excessive expenditures and some projects which have not been requested. An excellent example, is the project scheduled in 1980 for the Iown City Airport, and expenditure of $747,000 dollars mainly for the expansion of the Airport. As Airport Manager and with con- currence of the Iowa City Airport Commission, I wish to inform the D.O.T. that your proposed project is contrary to the Federal Aviation Agencies approved Master Plan and contrary to the desires 0 of the Commission. Also, the argument that the State of Iowa is only receiving 18% of the Aviation User's Tax paid by Commercial and General Aviation in Iowa does not justify the over building of the `airport physical faci7.ities in•Iowa. I realize to a bureaucrat it does, but not to the tax payers of Iowa, or users of the facilities. Sincerely yours, E.K. Jones, Jr. President EKJ/lma ,DO • I` all the way by air , • fAA E. K. JONES JR., Owner -Operator N �LI 1i U U Dealer for Piper Aircraft Corporation �-+ PHONE: (3791339-7&13 1E IRWO C (Nights) (319) 337.5449) MUNICIPAL AIRPORT. .............................. a Air Ambulance • • • • • • •IOWA CITY, IOWA 52240 • Chener Service • Flight Instruttion e Plena Rentals a Plane Rkiea February 2, 1976 Mr. Victor Preisser State Director Iowa Department of Transportation 826 Lincoln flay Ames, Iowa 50010 Dear Mr. Preisser: Enclosed herewith is a copy of my letter to Mr. I road at the Citizens Advisory Steering Committee Kassel which January 30, 1976. 1 was assured the letter would be meeting Committees Minutes, but after being misuted at part of the qo I wonder whether or not the letter would be includedvinuteetings minutes and forward to you. he I sincerely wish to assure you I have enjoyed attending those meetings, but I thought the member's i now it appears nput was being considered silence was approval of what the staff recommended. The democratic way is by voting, this did not occur. The proposed elimination of the av-gas refund of .07(� which represents 10% of the Fixed Base Operator's net disastrous not onlyper gallon, his sales of'av- to the Fixed Base Operators rofitrofit is Enclosed is the latestebrochurel to nshowingsits what the other Stmt to lowering his profit more. charging, States are all the way by alrl©q Flits Center • 00MA �. K. JONES JR., Owner - Operator Ct Dealer for Piper Aircraft Corporation LLL...111 LJ \ � / PHONE: (318) 338-7693 JJ \ t,/ OCIF (Nights) (3181337.6440) MUNICIPAL AIRPORT ............. ��++ ......................................IOWA CITY, IOWA 62240 • Air Ambulance • Charter Service • Flight In,trudion • Piero Rental, • Plans Rids, Page 2 The proposed .012 per gallon on jet fuel is discriminatory be- tween the airlines and general aviation users and even discrim- inates between general aviation jet fuel users and general aviation av-gas users. It's time the white man yelled discrimination, as all airways users should be charged the same. I would appreciate knowing your opinon on these matters. Sincerely yours, E.K. i4ies,`Jr. President 1 • EKJ/lma Enclosure QQ Oil the way by air/ �q . . . • . . . . . • • • . . . . . . • . . . • . . . . . . F/i® r C Q-n�- ti� Y p a W o �i/�ir�2Gll'ZF'llf O� <� t�>%rir,��Jafi�i�l i» IOWA, .I1 RO 010.40 February 11, 1976 Mr. E. K. Jones, Jr. President Iowa City Flying Service Municipal Airport Iowa City, IA 52240 Dear Mr. Jones: In response to the concern expressed in your letter of February 2, 1976, you may be assured that your earlier letter of January 28th will appear in the Committee Minutes of the Citizens Advisory Council Meeting of January 30th. A draft copy of the minutes for that meeting is attached for your information. You may also be assured that I don't appreciate anyone calling my Director of Planning a Bureaucrat, as you did in your letter of January 28th. I say this because I know him through daily work experiences. In my judgment, you owe Mr. Kassel an apology. Intemperate remarks such as that do much to divert attention from your valued criticism of government performance. In response to your concerns regarding aviation funding, I would like to state that Transplan 76 will recommend a $900,000 increase in user funding. As you note in your letter the precise source of these revenues is a sensitive issue. Therefore no specific proposal will be offered as to the types of tax increases necessary to gain this additional revenue. We do however firmly believe user taxes are vital to any long range program of airport improvements. The DOT Aeronautics Division is going to further explore the matter of potential revenue sources during the coming year. Thank you for your letter and your comments. We have been asking for citizen advice and are pleased to receive specific viewpoints for nsideration. VP: RJA:cb cc: Raymond Kassel, Director Planning and Research Division Iowa Department of Transportation 10 Mike Palmer, Director Aeronautics Division Iowa Department of Transportation Vey rul your Victor Preisser State Director I.OMMIYrrt 111 IIS DONALD N.GARDNER STEPHENGARSr WILLIAM I. M[GRAT H ANN PI LIA GREHO 8081 If 111, 1!101.! 11 Cedar RaPret Coon 11.1 1t Melnlu SImV CtlY New IlnmylOn S IA 1111 /SCH qI II I•V /•11 hl 1. -r111 !r p.•S Slµnrr ileM•✓na. UM& (E.al JONES er Ownar •Operator / Dealer for Piper Aircraft Corporation 1 1 PHONE: (310) 338.7543 [[[JJJ FFMWO(C[F (Nighttl (310) 337-E,440) MUNICIPAL AIRPORT .................................................... IOWA CITY, IOWA 52240 • Air Ambulance • charter service • Flight Instrunion • Plana Rentals e Plano Rides February 16, 1976 Mr. Victor Preisser state Director Department of Transportation 826 Lincoln way Acnes, Iowa 50010 Dear Mr. Preisser: Thank you for acknowledging my letter of February 2, 1976. . Please reread my last paragraph as I did not call Mr. Kassel a bureaucrat. He to the best of my knowledge never stated not ex- pressed the proposed argument. I have high regard and respect for Mr. Kassel. I personally feel he did a tremendous job in an almost impossible task of conducting those meetings. 0 Thank you for enclosing a copy of the minutes of the January 30th. meeting. However, on page three, the first paragraph, they forgot to state I asked for a vote on the question whether or not the members endorsed the concept of a single transportation fund for a77 modes. The question was not put to a vote. I concur with your thoughts concerning user taxes, as long as they are levied equitably and the end expenditures are justifiable. all the way by airl Flito Conten co E. K. JONES JR., Owner -Operator n0w/�V\ \ILl1Y Dealer for Piper Aircraft Corporation ffn �[EERWU CIE Night,) -(3191337-5449) MUNICIPAL AIRPORT ....................................................IOWA CITY, IOWA 52240 • • as Air Ambulance a Charts, Service As Flight Instruction • Plano Rentals a Plane Ridn Page 2 I would like to see the Iowa Department of Transportation establish a Capital Tmprovtmlent Fund for the construction of improvements. Stich a!-, T -hangar:, shop buldincis, anti etc., which can not be funded by the Federal, State, and Local. nlonios• Loan the money to the local altthorit.y and charge a nominal interest rate similar to the Rural Electric Administration (R.E.A.). The monies generated from rent or user's charges would payoff, the loans extabl.ishing it perpetuating Fund. Sincerely, E.K. Jones, Jr. President EKJ/la Cc: Raymond Kassel., Director Planning and Research Division Iowa Department of Transportation ?,tike Palmer, Director Aeronautics Division Towa Department of Transportation I at all the way by air©Ofi.�.:_:✓ L - . . • • • Flito Cantor 5 ' rf, • MINUTES 01' T111: DliS1GN REVIEW COMMITTEE 4:00 p.m. - .March I0, 1!)7n City Manager's Conference Room MEMBERS PRESENT: Summerwill, Louis, Wockenfuss, Sinek, Nowysz, Hartman, Haupert, Gutheinz, Wegman MEMBERS ABSENT: Seiberling, Lafore, Alexander, Lilly CITY STAFF PRESENT: Alexander, Brei oTIIIiRS PRESENT: Michael Denny RECOMMENDATIONS TO CITY MANAGER 1. To appoint a person to fill vacancy on Design Review Committee. . DISCUSSION A. Dick Plastino's Memo to Design Review Commi.ttec A memo was sent to all members indicating that the light Poles with 24 -inch arm could only be ordered in the square, tapered style. B. Design Review Committee Position Opening 1. Chamber of Commerce has expressed desire for more merchant representation on Design Review Committee. DCR members felt that it is well balanced, but it would be City Council's decision as to who would fill position. 2. Summerwill made a motion to recommend to Council that one person be appointed to fill vacancy on Committee. Wegman seconded it and it was passed unanimously. C. Report on Street Light Fixtures Dick Plastino indicated to Paul Alexander that the ' existing light fixtures will be painted chocolate brown in July or August of 1976. 3. A sub -committee consisting of Summerwill, Sinek, Lafore, and Gutheinz was formed to meet informally with Nowysz to exchange ideas concerning the contract. 4. DRC members commented on the various projects under the contract. a. Is there a need for a comfort station? Merchants might provide more facilities if they were made aware of the situation. b. Summerwill indicated that there was a linear problem with College/Dubuque intersection and that there was too much paving. C. Ilaupert suggested maximum use of brick being torn up from other streets for streets in contract. d. Gutheinz suggested to keep the handicapped citizens in mind and make all areas accessible to them (i.e. street surface, curbs). • U. Report from Bus Shelter Sub -Committee Lilly, Sinek, and Gutheinz met on March 4, 1976, and developed a set of guidelines for bus stop competition. All members were urged to study their memo containing this information and be prepared to discuss it at the next meeting. E. Meeting with Bill Nowysz Concerning Ideas of College/ Comfort Station Dubuque Street Design, Fountain Square, 1. City Council approved contract hiring Nowysz as consultant for Urban Renewal projects on March 9, 1976. 2. Nowysz explained there were three phases of the contract. Phase A involves his interpretation of (Velton Becket design requirements of Washington Street amenities. The time allotted for this phase is 30 days after execution of contract. Phase B concerns the location and design. The length comfort station - its of time for this phase is 30 days after execution of contract but not more than $1,000 for compensation. College/Dubuque inter- Phase C involves focal point of: section. Nowysz is only required to submit various The projects that may be placed at the intersection. time allotted for this phase is 21 days. 3. A sub -committee consisting of Summerwill, Sinek, Lafore, and Gutheinz was formed to meet informally with Nowysz to exchange ideas concerning the contract. 4. DRC members commented on the various projects under the contract. a. Is there a need for a comfort station? Merchants might provide more facilities if they were made aware of the situation. b. Summerwill indicated that there was a linear problem with College/Dubuque intersection and that there was too much paving. C. Ilaupert suggested maximum use of brick being torn up from other streets for streets in contract. d. Gutheinz suggested to keep the handicapped citizens in mind and make all areas accessible to them (i.e. street surface, curbs). • 0 0 e. Asphalt maintenance cost is high. f• flake abundant use of amenities. g• Use of evergreens would permit added attraction at Christmas. h• Have few signs - not obtrusive. 1 fry to keep College/Dubuque pedestrian orientated - discourage bicycles. J• Ilar tman suggested using Nowysz's kiosk design in smaller scale and possibly incorporating a telephone. k. Reconsider proposed fountain at College/Dubuque intersection usi else creatng less expensive materials or e simpler design - perhaps a shallow, textured base with or without water. MISCELLANEOUS 1• Acceptance of Bill No,aysz's verbal leave of absence. • 2• Members viewed information sent for b kiosk. y Nowysz concerning 3. There was more discussion concerning the need for ordinance Power and a definition of the role of the Design Review Committee from City Council. 4• The next meeting will be March 24, 1976, at 4:00 p.m. in the City Manager's Conference Room. JO CE SUMh1ERWILL I* � • • ��,� • MINUTES IOWA CITY HOUSING COMMISSION FEBRUARY 23, 1976 DEPARTMENT OF PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Branson, Bosserman, Fountain, Retish. MEMBERS ABSENT: Sheets, Hibbs, Kamath. CITY STAFF: Seydel, Toback, Boothroy, Hillis. RECOMMENDATIONS TO THE CITY COUNCIL: Recommendation that the Council approve Midstates • Development's L.S.R.D., if the grading and drainage problems are resolved. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:' Branson called the meeting to order. 1. Bosserman moved that the minutes' of the meeting of February 9, 1976, be approved. Retish seconded the motion. Motion passed. 2. There was no public discussion. 3. Coordinator's Report. Six applications were submitted for approval. 4. Old Business. a. The revised draft of the Housing Assistance Plan was discussed. Under areas suitable for elderly housing, it was pointed out that enumeration districts 28 and 29 were not included. It was agreed that these two areas should be included. • n u -z- b. Midstates Development's Elderly Housing Project. • A letter to the Planning and Zoning Commission from: David A. Pardon concerning Midstates proposal was discussed. Seydel read Midstates response to Pardon's letter:_ Retish moved and Bosserman seconded the following motion: If the grading and drainage problems are resolved, the Commission recommends approval of Midstates Development's L.S.R.D. Motion passed 4/0. C. Doug Boothroy, Assistant Planner,was present to discuss the Planning and Zoning Commission Staff Report concerning special use permits for elderly housing. The Commission will complete discussion on this topic at the next meeting. d. Changing the Housing Commission meeting time was discussed. It was agreed to change the meeting times to the second Wednesday of the month at 8:30 A.M. and the fourth Monday of the month at 3:30 P.M. e. Retish requested that Dennis Kraft be invited to S the next Housing Commission meeting.He was not -able -to: attend this Housing Commission meeting since he had to attend the City Council meeting. 5. Retish moved that the meeting adjourn. Bosserman seconded the motion. Motion passed. Next Meeting -- March 10, 1976 at 8:30 A.M. Approved`J",�,-i6n� 0 IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES • MINUTES OF REGULAR MEETING OF FEBRUARY 26, 1976 4:00 P.M. LIBRARY AUDITORIUM MEMBERS PRESENT: Buchan, Farber, Fritsch, Newsome, Kirkman, Ostedgaard, Richerson, Bezanson MEMBERS ABSENT: Fryman STAFF PRESENT: OTHERS: Eggers, Prosser, Spaziani, Westgate, Carter, McGuire Marlene Perrin -Press Citizen, Nelle Neafie-Administration, East Central Regional Library Summary of discussion and formal actions taken President Farber called the meeting to order at 4:05 P.M. He introduced newly -appointed member Randall Bezanson and welcomed him to the Library Board. Motion approved to accept minutes of regular meeting of January 22, 1976. Newsome/Richerson. Motion approved to accept Disbursements F, Financial Report. 40 Richerson/Kirkman. Director's report attached. President Farber thanked Board members for their support of -the, library at recent meetings with the City Council. He urged members to keep in close contact with Council members. Chairperson Newsome announced a meeting of the Public Relations Committee for Tuesday, March 2nd at 7:30 P.M. in the library's director office to discuss Friends of the library. A motion to approve revisions in the FY 1977 budget as recommended by the staff to meet the reductions requested by the City Council was adopted. Richerson/Newsome. Unanimous. The following requested expenditures from the Gifts F, Bequest Fund were approved: 1) Pamphlet rack for business S job center, $150.00; 2) 16mm Bell & Howell projector, $460.00; 3) Equip- ment items removed from FY 1977 budget, $1845.00. Discussion of further uses of the Gifts F, Bequest Funds were tabled pending firm recommendations from the staff. • 0 -2- 0 Plans for a new library logo design was given to the Public Relations Committee to discuss at their March 2 meeting. • 'rhe Board reviewed the Annual Report', adopted it with one revision and requested that it be sent to the City Manager. Nelle Ncafie, Administrator of the East Central Regional Library, discussed the role of local, state and federal governments in funding and supplying library services at the local, regional and state levels. The status of the appropriation billinthe Iowa Legislature for regional library service was reviewed. State legislators are complaining that they aren't hearing from the users of regional services. All regional services are given indirectly through local public libraries so it is difficult to expect the library user to be aware of the source of funds for specific services. A special meeting of the Board was set for Thursday, March 11 at 4:00 P.M. in the Library Director's office to discuss the first draft of the written building program. The Library Board accepted with regret the resignation of Carol Fritsch effective March 1. She will be moving to Florida with her family on April 1. Meeting adjourned at 6:00 P.M. Respectfully submitted, 0 v Ana. '�)L&,tJzN.w. Vivian Buchan, ecretary • February 26, 1976 Director's Report Financial Reporting Ile are trying to eke through FY1976 with very limited funds for buying new adult materials. The great increase in cost of books, especially reference materials, is causing a larger and larger' - share of the budget to go for serials and standing orders. presently about 30% of the adult print budget is committed to these regular items. The children's room is also feeling the squeeze, but not quite so dramatically. Building and Equipment For the first time in many years, the library survived a rain storm.without any roof leaks. It appears the roof is,now com pletely sound, and this fact was reported to the city engineering division. The boiler had to be repaired in February and in the process a bad leak and rusting was discovered. Boggs estimated that from $500 to $1000 worth of repairs will be needed at the end of the heating season unless another leak develops before that. • Xerox replaced the 4000 machine at their expense during February because of continuing problems with the one we had. Our records indicate that public use of the machine continues to pay for our internal use. We have not yet received firm figures from the Fin- ance Department for the current year. Services "Outreach by letter" might describe two recent efforts to extend the services of the library to specific community groups without much expenditure of staff time. Letters were sent to all regis- tered homebound users alerting them to the income tax services and materials available at ICPL. Tape recordings about basic tax information and tax benefits for older Americans were prepar- ed to loan to individuals having difficulty reading the small print of tax forms and instructions. The second effort was a letter sent to the Mark IV Community Center staff alerting them to the free film resources available for their story hours at the center. Catalogs for these film collections were provided. Circulation for the adult department during January was at an all-time high of 24,896, up 7.20 over January 1975 and 5% higher • than our previous record set during March 1974. Information requests rose 9.71 over a year ago. During the .first 25 days of February between the hours of 10:00a.m. and S:OOp.m. Monday -Friday we recorded 1G8 times when we were unable to put a telephone re- quest through to the information desk because all staff and/or all . lines were busy, The monitoredperiod is for only 30 hours a week, less than half our total weekly service hours. Report on Projects in Progress 1. Our new sculpture collection will be on display during Nation- al Library week and then will be available for circulation. 2. The April 25 program planned as part of the 'city's week long Bicentennial celebration April 19 - 25 will introduce the F.W. Kent Bicentennial Collection of Photographs of Iowa City to the public. There will be a slide show with commentary ;by various local people. Other activities related to photographs and books about Iowa City history are planned. Iowa City authors: Lee Burton, Margaret Keyes, Laurence Lafore, Angela Sjoliend, and .John Zielinski will also be honored. 3. A first draft of the revised material selection policy is in progress and a final draft as recommended by the staff will be brought to the Board in March. 4. An analysis of the circulation of children's materials.sim ilar to that done periodically for the adult collection is in process. This will provide data useful in making decisions about • possible intcrfiling of adult and children's non -'fiction in a new building. 5. Transaction slips are being designed and procedures developed for switching to the new charging machines May 1. 6. Contracts for FY1977 for service to Johnson County, Lone Tree, and North Liberty are being prepared. They will include dead- lines for payment and provisions for paying the Finance Depart- ment in order to avoid past confusion about periods covered by specific payments. 7. The analysis of adult fines duringFebruary 1976 as compared to February 1975 is just being completed and the report will be available no later than the April Board meeting. 0 • MINUTES PLANNING AND ZONING COMMISSION MARCH 4, 1976 -- 4:00 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cain, Jakobsen, Madsen, Blum t4EMBERS ABSENT: Hines, Larew, Ogesen STAFF PRESENT: Geshwiler, Boothroy, Child RECOMMENDATIONS TO THE CITY COUNCIL: 1. Not to approve Z-7601, application submitted by Securities Building Corporation to rezone a lot at 1940 Lower Muscatine Road from an M1 Zone to a C2 Zone. 2. To approve Z-7603, application submitted by Frantz Construction Company, Inc., to rezone a 12.9 acre tract of land located south of Highway 6 Bypass and east of Sycamore Street from an R1A Zone to an R1B Zone. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: • None LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. C-7405. Objections to prohibited and non -conforming signs. Council referral: 11/6/74. 5. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Acting as Chairperson, Commissioner Cain called the meeting to order and asked if there were corrections or additions to the minutes of the meeting held on February 19, 1976. Commissioner Jakobsen stated that Commissioner Larew had requested the words "for RIB" be added to the last sentence in the third paragraph on page 3. The sentence would then read: Commissioner Larew questioned why Mr. Frantz was deviating from his original plan for RIB. A motion was made by Blum and seconded by Madsen to approve the minutes as amended. The motion carried unanimously. Z-7601. Application submitted by Securities Building Corporation to rezone a lot at 1940 Lower Muscatine Road from an M1 Zone to a C2 Zone; date filed: 1/21/76; 45 -day limitation: 3/6/76. • • -2- A motion was made by Blum, seconded by Madsen, to recommend to the City Council approval of Z-7601, application submitted by Securities Building Corporation to rezone a lot at 1940 Lower Muscatine Road from an M1 'Lone to a C2 Zone. Commissioner Blum stated that he would vote against the motion and explained that lie considered the problem to be tied to zoning rather than use. Commissioners Madsen and Cain stated that they would also vote against the motion. Commissioner Cain stated that she felt zoning should not be used as a method of circumventing the Sign Ordinance. Ms. Jakobsen stated that she felt rezoning the property in its present form would constitute spot zoning. The motion failed to carry by a 0-4 vote. Z-7603. Application submitted by Frantz Construction Co., Inc., to rezone a 12.9 acre tract of land located south of Highway 6 Bypass and east of Sycamore Street from an RIA Zone to an RIB Zone; date filed: 1/26/76; 45 -day limitation: 3/11/76. A motion was made by Madsen, seconded by Jakobsen, to recommend to the • City Council approval of Z-7603, application submitted by Frantz Construction Company, Inc., to rezone a 12.9 acre tract of land located south of Highway 6 Bypass and east of Sycamore Street from an RIA Zone to an RIB Zone. Commissioner Jakobsen stated that she would like the City Council to be aware that property owners in the subject area had appeared at the February 19, 1976 P&Z meeting and expressed concern over the proposed rezoning. Commissioner Blum explained that approximately a dozen people appeared at the March 2 P&Z informal meeting to speak against the proposed rezoning. Their main objection, he said, was that the developer seemed to be requesting the rezoning in order to eliminate or dilute the twenty percent objecting power of property owners in the area. Commissioner Cain stated that the people were very interested in the rezoning request and attended two meetings to express their concern. Commissioners recommended that the people voice their concerns to the City Council. The motion carried unanimously. A motion was made by Madsen that the meeting adjourn. There was no second to the motion, however, Commissioner Madsen left the meeting and due to lack of a quorum, the meeting was officially adjourned. • aneJal been, Secretary n, • O e • • 0 0`1 M INUITS Ca+111TEE ON COMMUNITY NEEMS MARC11 2, 1976 - 5:30 P.M. COUNCIL CHAMBERS MIhBERS PRESEYf: Florence Stockman, Kristina Nielson, Bob Conley, William Dennis, Horace Amidon, .lames Potter, Jim Hall, Andrea Hauer, David Hintze, Gary Askerooth, Ira Bolnick, Mark Janiuk STAFF PRESENT: Julie Vann, M. Paul Alexander, Vicki Brei REQUEST FOR STAFF ASSISTANCE 1. Status of $20,000 allocation for Human Needs Planning for FY 76. 2. Progress report of allocation of HCDA Administration funds as they are used. SUMMARY OF DISCUSSION AND FORMAI. ACTIONS TAKEN Chairperson Conley called the meeting to order. He,indicated that Dottie Ray wished to have two committee members of the Committee on Community Needs speak during her show on KXIC on Monday, March 8, at 11:45 a.m. Askerooth nominated Bolnick to speak at the program. Bolnick nominated Askerooth. Askerooth withdrew because of other commitment. Dennis volunteered to"speak with Bolnick. On Monday, March 1, City Council discussed the HCDA application and accepted the CCN recommendations except for funding of Urban Renewal Close Out. Because the results of outstanding Urban Renewal litigations are unpredictable, it was decided that $600,000 must be available to meet ,those costs. City Council requested that CCN reallocate the funds so that Urlian Renewal would have $600,000 for FY 77. This committee meeting was for: that purpose. With staff information suggesting that $40,000 was available as carry over funds from FY 76 fast Side Park and Hollywood Manor Park purchases,and secondly, suggesting that adminis- tration must be left at $160,000 and comprehensive plan at $130,000, the committee's task was to juggle figures and balance the FY 77 budget including; $560,000 for Urban Renewal Close Out. Chairperson Conley presented a budget that he and Paul Alexander had prepared which differed from the original recommendation as follows: Neighborhood Rehabilitation - $350,000 instead of $400,000, Ralston Creek Flood Control - $350,000 instead of $400,000, Parks and Recreation - $125,500 instead of $150,500, Comprehensive Plan - $130,000 instead of $145,000, Contingency - - 2 - • $55,500 instead of $85,500, Administration - $160,000 instead of $150,000, giving the Urban Renewal project $560,000. Bolnick suggested that CCN go on record as wanting to know what is leftover from FY 76. This might include an audit. Bolnick made a motion to request information on expenditure of $20,000 for Human Needs Planning for FY 76; and if it has not been earmarked, have it earmarked for deficits. Askerooth seconded the motion and it was passed unanimously. Askerooth made a motion to request for staff information on which individuals are hired to do job of administration under IICDA funds so the Committee on Community Needs has progress reports so they can monitor them. The motion was seconded by Bolnick and was unanimously passed. Stockman questioned the reason for the $25,000 cut on Parks and Recreation on Conley's proposal. She felt it would greatly upset the minimum needs for the program. More shelters are needed with facilities. Hauer wondered if B.O.R. funds could be used for non -shelter improvements,if available. Mr. Alexander stated that he thought Council wanted neighborhood park improve- ments rather than shelters. Hintze questioned why Ralston Creek project was cut $50,000 on Conley's pro- posal. Conley indicated that there weren't concrete projects requiring • specific amounts of money. Because of this statement, Dennis asked if this much would be needed for Ralston Creek since it was still in the planning stage. Conley explained that it was necessary to allocate a certain amount now to carry over into future years. This would prevent the Ralston Creek fund from drawing most or a future year's budget. Bolnick suggested that Ralston Creek, Neighborhood Rehabilitation, and Architectural Barriers be cut back and the money used for Urban Renewal Close out. Janiuk suggested that funds be taken from Parks and Recreation and Architectural Barriers. Askerooth proposed the following proposal: Neighborhood Rehabilitation ---- $325,000 Neighborhood Support Services -- $200,000 Ralston Creek Flood Control ---- $390,000 Architectural Barrier ---------- $ 70,000 Code Enforcement --------------- $ 45,000 Parks F, Recreation ------------- $120,500 Urban Renewal Close Out -------- $5609000 Committee on Community Needs --- $ 5,000 Comprehensive Planning --------- $130,000 Administration ----------------- $160,000 Contingency --------------`----- $ 55,500 TOTAL ---------------- $2,061,000 • 0 9 -3- Mauer indicated that she liked Conley's proposal with the exception of taking $25,000 from Architectural Barriers and placing it in the Ralston Creek fund. Potter defended Architectural Barriers by stating that it would take 541,000 to implement the staff's recommended FY 77 improvements to city - owned public buildings, without even considering other needed studies nor the limited housing situation. Dennis made a motion to accept Askerooth's proposal. The motion was seconded by .Janiuk. It was passed with a 11-1 vote. Bolnick suggested to table Askerooth's motion concerning Administration funds until the next meeting. Askerooth made a motion not toconfront statementCouncil that about FY 76 budget accountability, but to give them a general CCN would like to know how the Administration fund is broken dawn. Potter seconded the motion and it was passed unanimously. The next meeting of the CCN will be March 1S at 7:30 p.m. in the Council chambers. adjourn the meeting. It was seconded by A motion was made by Dennis to Ilali and was carried unanimously. • Vicki Brei, Secretary 0 0 .9 MINUTES COWITTEE ON CaLMINITY NEEDS FEBRUARY 26, 1976 -- 7:30 P.M. COUNCIL CIMMBERS hUT1BER.S PRESENI': IVm. Kinnamon, Bob Conley, Gary Askerooth, Mark Janiuk, Florence Stockman, Andrea Mauer, Horace Amidon, Jim Hall, James 11. Potter, Rfi. Dennis, Claudia Dalrymple, Ira Bolnick, Y.ristina Nielson STAFF PIUiSENC: Julie Vann, M. Paul Alexander, Vicki Brei SUlT41RY OF IDFAS FOR AN ONGOING CCN 1. To develop a team of 9-15 voluntary members able to represent all types of community needs and interests a) To assign specialized roles to committee members (i.e. staff coordination, press) b) To develop a member replacement system to retain representativeness 2. Objectives: To oversee input, to oversee output, and to present recommend- ations to the staff and council a) To work with various organized groups to obtain input b) To use organizations to disperse output. c) To hold conferences to exchange input and output d) To develop a newsletter to inform citizens on current interest topics 3. To continue a cooperative relationship with staff 4. To expand duties to include input into city revenue sharing and budgeting processes. REQUEST'S FOR STAFF ASSISTANCE 1. To receive an up-to-date report of (ICDA 176 projects 2. To explain reimbursement procedures for child care and transportation costs incurred because of CCN meetings SUNMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: • Chairperson Conley called the meeting to order. The minutes of the committee meetings February 2, February 11, February 12, February 16, February 19, and 0 • February 22, 1976, were approved with the following corrections: It was moved by Hall and seconded by Dennis to accept the amended minutes of February 19 which included the deletion of "Comprehensive Plan - - -" in item #14, page S. Motion carried unanimously. It was moved by Dennis and seconded by Bolnick to amend the February 22 minutes concerning the Riverfront land purchase project. The final motion passed 10-1. Motion carried unanimously. Committee member .Janiuk made a motion to close this meeting at 9:30 p.m. Motion was seconded by flail. Motion carried unanimously. Paul Alexander announced that City Council will be meeting on Monday, March 1, at 1:30 p.m. to further discuss the committee's recommendations. At this meeting lie will present a report of FY 1976 activities. With Mr. Alexander's invitation, committee members were further urged by Conley to attend. Committee member Mauer suggested that all members be ready to express their ideas to City Council. Committee member Janiuk suggested having different members expand on major topics of the (ICDA recommendation to Council. Members volunteered to represent various topics. These are as follows: Neighborhood Rehabilitation - Askerooth, Neighborhood Support Services - Bolnick and Nielson, Ralston Creek Flood Control - hall, Architectural Barrier - .Janiuk, Code Enforcement - Askerooth, Parks and Recreation - Stockman, Committee on Community Needs and Comprehensive Plan - Conley. At the Council meeting Tuesday, March 2, 1976, 7:30 p.m., the Council members will vote on a resolution authorizing the submission of the HCDA Community Block Grant application for FY 1977. Chairperson Conley encouraged discussion concerning the Committee on Community Needs as an ongoing committee. In comparing last year's CCN committee to this year's, Bolnick indicated that this year's committee represents a broader cross-section and provides a central pooling point, which is of value, for Public input. Ile felt that the size of this year's committee was good. Bolnick felt that a downfall of last year's committee was two fold: 1) committee did not have community enthusiasm and 2) the City Council did not formally endorse the committee. Committee member Bauer feels the City Council is more supportive this year and is beginning to realize the genuineness and concreteness of the CCN. Committee member Potter expressed the need for staff presence and continued interest after application procedures were completed. He felt staff had neglected last year's committee. Committee member Askerooth discussed the organization of the committee. lie definitely felt that the committee should contain no more members than 15. A Ll 0 0 0 -3- larger number would make the objectives harder to achieve. fie suggested that there be sub -committees within the community to provide input; a sub -committee might be a neighborhood type group or a special interest type group. Thinking in terms of long-range planning, it might be advisable to break the committee down to have specialized duties (e.g. one person to communicate with the staff, one to the news media). Chairperson Conley suggested three roles for the committee: 1) to oversee input from citizens, 2) to provide information to citizens through output, and 3) organize feedback for the staff and Council. Chairperson Conley wishes to maintain public input as it is and revise the organizations mailing list, previously used, for future output. Committee member Bolnick suggested that we could include neighborhood meetings or another mechanism to gather information from groups, but he advised that most of the organizing be done by the organizations. The committee should serve as a catalyst and possibly hold conferences on particular issues. Communication and output to citizens could be accomplished through a publication. Some of the committee members have journalistic talents to be utilized in a newsletter or newspaper. There was some comment on the distribution (i.e. mailed to organizations, inserts in Interstate Shopper). It was suggested that the committee could also act as a watchdog for the '- public during city revenue sharing and budget processes. Committee member Stockman indicated that Parks and Recreation Commission,for one,already has an effective organization representing the public on the budget and suggested that duplicate monitoring is probably not necessary. Mr. Dennis voiced his concern about coordinating efforts with the already organized senior citizens group to 1) utilize this group of: retired citizens also working to obtain citizen input and 2) coordinate effort,so as not to duplicate than. Committee member .Janiuk opened discussion for ideas for a replacement -of - members policy. lie felt the group should include more of the minorities, if possible, and expand on the range of special interests represented. Committee member Askerooth related the need to have volunteer members,since they tend to have better attendance records and work enthusiasm. Chairperson Conley urged the committee members to formulate in their minds what they are representing to the CCN and be prepared to express these thoughts at the next meeting. The motion was made by Bolnick and seconded by Amidon and was unanimously passed to have the following statement on CCN prepared as a recommendation from the committee: • The Committee on Community Needs reiterates its earlier recommendation that :10 - 4 - luj we be an ongoing committee; that it he a group representative of the various segments of the Iowa City population and their areas of concern, to do the following: 1. monitoring of the HCOA program 2. dissemination to the public of city programs and procedures 3. facilitate neighborhood meetings to identify needs of neighborhoods 4. assisting citizens in articulating community needs S. assisting citizen programs where possible to meet community needs Chairperson Conley requested the general statement be sent in the form of a memo to the City Council in their packets before their next meeting. Committee member Askerooth mentioned that he receives various newsletters from organizations in the United States concerning various people involved in programs related to housing. He offered the information to anyone who might wish to use it. It was suggested that Paul Alexander check with the library to see if space may he reserved to develop a CCN library of newsletters and other helpful material. Committee member Potter made a motion to schedule the next meeting on March 15, 1976, at 7:30. Committee member Askerooth seconded the motion, and it was unanimously passed. nie meeting was adjourned at 9:30 p.m. l/�ctc' BREI Vicki Brei Secretary 0 MINUTES AD HOC YOUTH SERVICES COMMITTEE • MARCH 16, 1976 11:30 AM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Purington Swaim Bray Smithey Stockman Schabilion Kelley Cronin Cilek STAFF PRESENT: Wolf Schreiber MEMBERS ABSENT: deProsse Selzer Burns RECOMMENDATION TO THE CITY COUNCIL • Schabilion moved the Youth Committee recommend funding of the PALS program in PY 77 amounting to $7,266 to the City Council." Swaim seconded the motion. The motion passed unanimously. Swaim moved the Youth Committee recommend funding of the Mayor's Youth Employment Program amounting to $23,328 for FY 77. Stockman seconded the motion. The motion passed unanimously. - SUMMARY OF RELEVANT DISCUSSION PALS program requested $605 per month. This represents an annual figure of $7,266. The amount supports a full-time staff person versus last years three- quarter time staff person. The State Extension Service will continue to provide office space for the PALS program. The Extension Office is committed to the program but cannot financially support the salary for the coordinator. The Extension Service cannot apply for United Way funding because the Extension Office is partially funded with federal money. Three-fourths of thematchesare living.. in Iowa City, but the PALS program also serves North Liberty and-Coralville.: An active match is one that meets on weekly basis. 20% of the persons being served live in the Mark IV Apartments. - Stockman expressed concern that we would-be supporting volunteers to.serve youths but not any other particular age group. Schabilion felt the program had been worthwhile and would be improved when the coordinator was full time. Julie Zimmer, • the coordinator, plans to screen and orient applicants for the volunteer program. Purington requested a recommendation from members of the committee to fund the Ad hoc Youth Services Committee March 16, 1976 Page 2 • d that the PALS program seek other funding PALS program for FY 77. He also aske es to increase the number of volunteers in from private areas and local business Schabilion moved to fund the PALS programinunanimoin the private sector. tion. The motion amount of $7,266. Swaim seconded the mopassed She hopes to Joan Van Steenhuyse clarified the goals increase the number of jobs in the private and some of the budget items for e Mayor's Youth program. The assistant director identified in e sector during the next fiscal year.y. The budget for FY 77 is for the month orfm monthJune s. The program budgee would yallow a26 by CETA funds during rate of $2.30. They youths to work during the year. You are paid an hourly can work a maximum of 15 hours per week. Presently 39 youths are in the program, but not all work a full 15 hours per week. $35,000 is budgeted for trativeyoutcosin ts Stockman musty77. The not willnis It was moved bydSwaim and seconded bycoto to continue funding for the Mayor's Youth progam in FY 77.in the amount of $23,328. The motion carried unanimously. Schreiber explained that Counc75 il had Oreceivedset requests in the FY 77 budget for Aid to Agencies. The City their programs during FY 77. The Council will from other agencies to help support determine which requests will receive funding. Jim Swaim, the director of UAY, in some of the goals for his program and • ($18,000) because of an overlap of services. funds to support them have been cut$825_1n. salary of $900. Swaim explained the -qualification The director's salary was set at $850 until January 1 then reduced to. $62 . n. FY 77 he is recommending a monthly y of the outreach workersersonaljob experience. The Boards hires thesdirecto background. Swaim gives weight to p lica tions and forward qualified time employees. The director will screen app hours persons to the Board for their approval. The aids are -part-time working T .l0ommitte a week. Some aids are high school students. Flinn arrived at 12:32. ,The Committee_ ara-professional training. In the past this money discussed the budget for staff development amounting to $1200. Swaim explained UAY philosophy which to utilize p has been used for tuition, workshops, and conferences. Kelley complimented the UAY feelings werernot totfund UAY, buion of ts retainsthedoutreachupr gram andpuricontrol for ns this program under the Recreation WCenternot totbe concerned ounty twith ybudgeting b 's office. t the4ton reminded the Committee that they was to continue a purchase of service program itself. Bray felt that if UAY funding from this. contract should be implemented. He felt as pressented. Kelley mittee ssecondedathe -motion. Cronin moved to accept UAY budget as it was presented. continued. .Roll call in favor of.. A discussion of the UAY's MBO as it was P sed: Cronin, Wolf, Bray „ smithey,.. the motion: Kelley, Swaim and Schabillionj eppo failed 37-1. _ Stockman, Cilbudget questions withrol theFlinn Mayor. UAYnstaffMwillnprepare budget forrington will clarify 23 the outreach program. The Committee will meet to discuss this matter on March, at 11:30.