HomeMy WebLinkAbout1976-03-23 ResolutionRESOLUTION NO. 76-74
RESOLUTION APPROV[NG CLASS C
LIQUOR CONTROL LICENSE APPLIarrION
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Class C Liquor Control License application
is hereby approvec��or the following named person or
persons at the following described location:
Towncrest Inn, Ltd., 1011 Arthur St.
Said approval shall be subject to any conditions or re-
strictions hereafter imposed by ordinance or State law.
The City Clerk shall cause a recommendation for approval
to he endorsed upon the application and forward the same
together with the license fee, certificate of financial
responsibility, surety bond, sketch of the premises and all
other information or documents required to the Iowa Beer
and Liquor Control Department.
It was moved by Balmer and seconded by Selzer
that the Resolution as read Tie adopted, and upon rol�caLl
there were:
AYES: NAYS: ABSENT:
Balmer x
deProsse x
Foster x
Neuhauser x
Perret x
Selzer x
Vevera x
Passed and approved this 23rd day of March
19 76
Ell
RESOLUTION NO
5
76-75
•
4/6
BE l7' RESOLVED BY THE CITY
a Class C COUNCIL OF IOWA CITY, IOWA, that
pSunday Sales Permit application is hereby
approved or t e ollowing named person or persons at the
following described location:
Towncrest Inn, Ltd., 1011 Arthur St.
Said approval shall be subject to any conditions or restrictions
hereafter imposed by ordinance of state law.
be The City Clerk shall cause a recommendation for approval to
withnthesed licensenfeee bond, andon and all otherrinformatioard the nmortdocuher
menta required to the Iowa Beer and Liquor Control Department.
It
as moved
that the wResolutionyas ea Balme e a o
and seconded by Selzer
were: p�eap and upon roll ca t ere
AYES: NAYS: ABSENT:
Balmer
x
deProsse
--�_ x
Foster
x
Neuhauser
--- x
Perret
— x
Selzer
x
Vevera
x
Passed this 23rd
day of March 19 76
RESOLUTION NO. 76-76
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and persons have made application, filed the
bond, and paid the mulct tax required by law for the sale of cigarettes and
cigarette papers; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications
be granted and the cigarette bond now on file in the office of the City Clerk be
and the same are hereby approved, and the City Clerk be and he is hereby directed
to issue a permit to sell cigarette papers and cigarettes to the following named
persons and firms:
Vitosh Standard Service, Inc., 1905 Keokuk St.
It was moved by Balmer and seconded by Selzer
that the Resolution as read be adopted, and upon roll call there
were:
AYES: NAYS: ABSENT:
Balmer X
deProsse x
Foster X
Neuhauser X
Perret X
Selzer X
Vevera X
Passed this 23rd day of March , 19 76
RESOLUTION NO. 76-77
RESOLUTION TO REFUND BEER PERMIT
WHEREAS, Kenneth R. O'Donnell dba/the Lamplighter at 1310 High-
land Court, Iowa City, Iowa has surrendered liquor permit No. C-5809,
expiring December 12, 1976, and requests a refund on the unused
Portion, thereof,
NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City,
Iowa, that said beer and liquor permit be and the same is hereby
cancelled, and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are
hereby authorized and directed to draw a warrant on the General
Fund in the amount of $$633.75, payable to Kenneth R. O'Donnell dba/
the Lamplighter for refund of liquor license No. C-5809.
It was moved by Balmer and seconded by Selzer
that the resolution as rea e a opted, and upon roll call t ere
were:
AYES: NAYS: ABSENT:
X Balmer
x deProsse
X Foster
X Neuhauser
Perret
X Selzer
x Vevera
Passed and approved this 23rd day of March 1976.
RESOLUTION NO. 76-78
RESOLUTION SETTING PUBLIC HEARING
ON TILE DISPOSITION OF PUBLIC PROPERTY
WHEREAS, the City of Iowa City, Iowa, has entered into an
agreement with Sycamore Investors, Inc, , to exchange certain property
owned by the City for certain property owned by Sycamore Investors,
said agreement dated October 1, 1974, and subsequently modified, and,
WHEREAS, the City is required to have a public hearing on the
disposition of this property.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL
OF IOWA CITY, IOWA, that a public hearing be held on the proposal to
dispose of the following described property to Sycamore Investors,
Beginning at the Northeast corner of Lot 6,
Mall First Addition to Iowa City, Iowa; thence
Southeasterly 3 7. 42 feet along the Southwesterly
right-of-way line of Lower Muscatine Road to a
Point; thence South 1. 46' West to a point of
intersection with the Northwesterly right-of-way
line of First Avenue (for purposes of this des-
cription only the West line of the Northeast
quarter of the Northeast quarter of Section 23,
Township 79 North, Range 6 West of the Fifth
Principal Meridian, is assumed to bear due
North); thence Southwesterly along said North-
westerly right-of-way line of First Avenue to a
Point of intersection with the Westerly line of
said Lot 6; thence Northerly along said Westerly
line of Lot 6 to a point of intersection with said
Southwesterly right-of-way line of Lower
Muscatine Road; thence Southeasterly along said
Southwesterly right-of-way line of Lower
Muscatine Road to point of beginning, said right-
of-way of First Avenue being described as follows:
Inc.:
Res. No. 76-78 • •
Page 2
- 2 -
A strip of land lying 40. 0 feet on each side of
the following described centerline or centerline
extended: Commencing as a point of reference
at the Northeast corner of Lot 6, Mall First
Addition to Iowa City, Iowa; thence Southeasterly
97.44 feet along the Southwesterly right -o£ -way
line of Lower Muscatine Road to point of beginning
of centerline herein described; thence Southwesterly
321. 62 feet along a 764. 0 foot radius curve, con-
cave Southeasterly (chord South 350 02' 57" West
319. 25 feet) to a point of intersection with the
Northerly right-of-way line of U. S. Highway #6
and end of centerline herein described (for pur-
poses of this description only the West line of the
Northeast quarter of the Northeast quarter of
Section 23, Township 79 North, Range 6 West of
Fifth Principal Meridian, is assumed to bear due
North).
Public hearing is hereby set for the 6th day of April
1976, at 7:30 p, m. in the Council Chambers of the Iowa City Civic Center,
Iowa City, Iowa.
It was moved by
Balmer
and seconded by Perret
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Balmer x
deProsse x
Foster x
Neuhauser x
Perret x
Selzer x
Vevera x
Res. No. 76-78 •
Page 3
Passed and approved this 23:
ATTEST:
City Clerk �1
U
AGREEMENTS/CONTRACTS
Attached are
unexecuted copies of
r , /J
as signed by the Mayor.
After their execution by the second party, please route the copies as follows:
1) L r, �,-
2)
3) C ,+1 C (e ,lr
4) C rte.( CSP✓K
5)
completion of this procedure.
to be responsible for.
RESOLUTION N0, 76-79
RESOLUTION AUTHORIZING EXECUTION OF CONTRACT
WHEREAS, the City of Iowa City, Iowa, has negotiated a contract with
for Design on the Rest Park Lift Station
NNS Consultants/
a copy of said contract being attached
to this Resolution and by this reference made a part hereof, and
WHEREAS, the City Council deems it in the public interest to enter
into said contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL.
I. That the Mayor and City Clerk are hereby authorized and directed
West Park
to execute the Agreement with MMS Consultants for Design on the/Lift Station
2. That the City Clerk shall furnish copies of said Agreement to any
citizen requesting same.
It was moved by Foster and seconded by Balmer that
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Balmer
X deProsse
X Poster
X Neuhauser
X Perret
X Selzer
X Vevcra
passed and approved this 23rd day of March i9 76
/ �I/ 1/1.11111 1 .1 D 1 l Y� P111 �
ATTEST: (,,t - _ �� / mayor
City Clerk f
AGREEMENT
This Agreement, made and entered into this 23rd day of
March , 1976, by and between the City of Iowa City, a
municipal corporation, hereinafter referred to as the City and
MINS Consultants
hereinafter referred to as Consultant.
NOW, THEREFORE, is is hereby agreed by and between the parties
hereto that the City does retain and employ the said Consultant to
act for and represent it in all matters involved in the terms of this
Agreement. Such contract of employment to be subject to the follow-
ing terms and conditions and stipulations, to -wit:
Consultant shall not commit any of the following employment
practices and agrees to prohibit the following practices in any
subcontracts.
a) To discharge from employment or refuse to hire any
individual because of their race, color, religion, sex,
or national origin.
b) To discriminate against any individual in terms, conditions,
or privileges of employment because of their race, color,
religion, sex or national origin.
I SCOPE OF SERVICES
The Consultant agrees to provide the following basic services for
the design of the West Park Lift Station (Hereafter referred to as
"the Project"). These services are to be performed in four steps
as described below.
Step 1 - Preliminary Phase - This step of the project develop-
ment will establish the general scope. The project will consist
of a "package" type lift station replacing the existing lift
station. The Consultant will meet with City staff members to
determine desirable features of the forthcoming design. The
Consultant will closely inspect the site to determine any
advisable features of the lift station not contemplated by
City Staff members.
Agreement • e
Page 2
Step 2 - Design Phase - Having determined the City's needs
for the project, the Consultant shall prepare detailed contract
drawings, specifications, contract documents and estimates.
The Consultant shall provide two copies of the drawings and
specifications for review by the City. Upon approval of the
documents, the Consultant shall furnish eight approved copies
of the drawings and specifications for bidding purposes.
As the design engineer, the Consultant shall prepare all
necessary documents for submission to the Iowa Department of
Environmental Quality for construction approval.
Step 3 - Construction Phase - After preparation of bidding
documents listed in Step 2 above, it is anticipated that the
City staff will administer the Construction contract and provide
inspection for compliance with the specifications, however,
on a request basis, the Consultant will provide the following
services:
a) Office Assistance
1. Assist the City in securing bids, tabulation
and analysis of the bid results and furnish
recommendations on the award of the construction
contract.
2. Assistance in the preparation of formal contract
documents for the award of the contract.
3. Consultation and advice to the City during con-
struction of the lift station.
4. Preparation of elementary sketches and supple-
mentary sketches required to resolve actual field
conditions encountered.
S. Checking detailed construction drawings and shop
and erection drawings submitted by contractors for
compliance with design specifications.
6. Review laboratory, shop and other test reports
of materials and equipment.
Agreement •
Page 3
b) Field Services
1. Upon request, to make visits to the construction
site to observe work in progress and provide
appropriate criticism and/or advice to the City
in regard to the work being performed.
2. The Consultant and the City shall discuss inter-
pretations of the requirements of the construction
contract documents.
3. The Consultant shall aid the City upon completion
of the project in determining compliance of the
work to contract specifications prior to final
payment to the Contractor.
Step 4 - Special Services - Upon request, the Consultant agrees
to furnish special services. Such special services may include:
a) Soils investigations including test borings, related
analysis and recommendations.
b) Land surveys, establishment of boundaries and monuments
and related office computations and drafting.
c) Additional copies of reports, contract drawings, and
documents above the specified number furnished in
Step 2.
d) Assistance to the client as expert witness in litiga-
tion arising from the development or construction of
the project and in hearings before various approving
and regulatory agencies.
e) The Consultant shall provide the City with one re-
producible copy of the contract drawings for use by
City staff in developing as -built drawings.
II TIME OF COMPLETION
The Consultant will complete the phases of this contract within
the time frames listed below. For all aspects not specifically men-
tioned, the Consultant is expected to give prompt response upon
request:
0
Agreement
Page 4
40
Step 1 -Within one week following execution of this document.
It is understood that City staff cooperation is the essential
element of this step. Therefore, extensions of this time
limit will be received favorably due to conditions beyond the
control of the Consultant.
Step 2 - Within 30 days following completion of Step 1.
III GENERAL TERMS
1) Should the City abandon the project before the Consultant shall
complete the work contemplated by this Agreement, said Consultant
shall be paid on the basis of direct hourly rates as herein attached
for the various classes of personnel actively engaged on the project
for all work completed and for all work and services performed up
to the time of termination. Either party may terminate this Agree-
ment upon 30 days notice.
2) This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties hereto.
Provided, however, that no assignment shall be made without the
written consent of all parties to said agreement.
3) It is understood and agreed the employment of the Consultant
by the City for the purposes of said project shall be exclusive, but
the Consultant shall have the right to employ such assistance as may
be required for the performance of the project. Said Consultant shall
be responsible for the compensation, insurance and all clerical
detail involved in their employment.
4) It is agreed by the City that all records and files pertaining
to information needed for said project will be made available by
said City upon request of the Consultant. The City agrees to furnish
all reasonable assistance in the use of these records and files.
5) It is further agreed that no party to this Agreement will perform
contrary to any State, Federal or County law or any of the Ordinances
of the City of Iowa City, Iowa.
6) It is further agreed that in the event of any disagreement as
to the meaning or scope of this Agreement that cannot be worked out
to the mutual satisfaction of both parties concerned, the disagree-
ment shall be referred to a three member arbitration panel with one
member selected by the City, one selected by the Consultant and the
I�
U
Agreement
Page 5
third to be selected by the two arbitrators.
0
Each party will be
finally and fully bound by the decision of the arbitration panel
and said panel shall have full authority to allocate the cost of
such arbitration between the parties. Nothing herein shall be
construed as preventing subsequent appeal to a court of law from
the decision of the arbitrators but such cost and expenses of said
appeal shall be borne by the appealing party.
7) The Consultant shall attend such meetings of the City Council
relative to the work set forth in this contract as may be requested
by the City. Any requirements made by the above named representatives
of the City shall be given with reasonable notice to the Consultant
so that he may attend. Such requests shall be made in writing to
the Consultant.
8) The Consultant agrees to furnish, upon termination of this Agree-
ment and upon demand by the City, copies of all basic notes and
sketches, charts, computations and any other data prepared by or
obtained by the Consultant pursuant to this Agreement, without the
cost and without restriction or limitation as to their use.
9) The Consultant agrees to furnish all reports and/or drawings
with the seal of a Professional Engineer affixed thereto where such
seal is required by law.
10) The City agrees to tender to the Consultant all fees and money
in accordance with the schedule that follows except that failure
by the Consultant to satisfactorily perform in accordance with this
Agreement shall constitute grounds for the City to withhold payment
in the amount sufficient to properly complete the project in accor-
dance with this Agreement.
11) Should any section of this contract be found to be invalid, it
is agreed that all other sections shall remain in full force and
effect as though severable from the part invalid.
12) Direct personnel expense for the purposes of this contract
shall be defined as hourly wage plus retirement and fringe benefits.
Said Consultant shall, upon demand, furnish receipts therefore or
certified copies thereof.
Agreement •
Page 6
13) Records of the Consultant's Direct Personnel, Consultant :ind
Reimbursable Expenses pertaining to the Project, and records of
accounts between the Owner and the Contractor, shall be kept on a
generally recognized accounting basis and shall be available to the
Owner or his authorized representative at mutually convenient times.
14) All reimbursable outside expenses are in addition to the fees
for Basic Services and include actual expenditures made by. the Con-
sultant, his employees, or his consultants in the interest of the
Project for the following incidental expenses:
a) Expense of transportation and living when traveling in
connection with the Project, for long distance calls, and
telegrams for extraordinary work requested by the Owner.
b) Expense of reproduction, postage and handling of Drawings
and Specifications, excluding copies as specified under
Step .2 of this Agreement; and fees paid -for securing
approval of authorities having jurisdiction over the
project.
IV COMPENSATION FOR SERVICES
1) The City hereby agrees to pay for the services stipulated herein
or, the basis of the following fees:
a) Step 1 and 2
For Steps 1 and 2, the Consultant shall be paid a total of
$3000.00 for the completed design of the project.
b) Steps 3 and 4
For Steps 3 and 4, the Consultant shall be paid a fee based
on 2.2 times the Direct Personnel Expense incurred. The
Direct Personnel Expense of all associated with this project
shall be attached as exhibit A and shall generally represent
between 125 and 135 percent of direct salaries. The Con-
sultant shall submit billings a minimum of once per month
so that the City may closely monitor project costs.
c) The City agrees to reimburse the Consultant for outside
expenses at cost. The Consultant shall furnish receipts
of all outside expenses.
Agreement • •
Page 7
2) Fees will be due and payable monthly.
3) All provisions of the Agreement where not specifically defined
shall be reconciled in accordance with the highest ideals of the
engineering profession and the Code of Ethics therefore, as set
forth in the 1972 Suggested Guide for Selection and Compensation
of Consulting Engineers and Land Surveyors, published by the
Iowa Engineering Society and the Consulting Engineers Council
of Iowa.
The undersigned do hereby covenant and state that this contract
is executed in triplicate as though each were an original and that
there are no oral agreements that have not been reduced to writing
in this instrument.
It is further covenanted and stated that there are no other
considerations or monies contingent upon or resulting from the execu-
tion of this Agreement nor have any of the above been implied by or
for any party to this Agreement.
FOR THE CITY:
ATTEST:
ity Clerk
FOR THE CONSULTANT:
ATTEST:
0
EXHIBIT 'A'
0
MMS Consultants, Inc.
March 10, 1976
DIRECT PERSnNNEL
EXPENSE
Professional
Engineer
$ 11.00
Per
hour
Engineering
Technician I
8.50
ner
hour
Engineering
Technician II
5.50
per
hour
Engineering
Technician III
4.75
ner
hour
Secretary -Typist
3.25
ner
hour
MMS Consultants, Inc.
March 10, 1976
RESOLUTION NO. 76-80 J �
RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF
WASHINGTON ST. AMENITIES
WHEREAS, O'Brien Electrical Contractors, Inc.
has submitted the best bid for the construction of the above-
named project.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the contract for the construction of the above-named project is hereby
awarded to O'Brien Electrical Contractors, Inc. of Iowa City, Iowa
, subject to the condition that
awardee secure adequate performance bond and insurance certificates, and subject
to the deletion of $2,023.00 for the electrical plug -ins, resulting
in the final bid of $222,471.50.
It was moved by Perret and seconded by pns+-pr
that the Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x
Balmer
x deProsse
x
Foster
x Neuhauser
x Perret
x Selzer
x Vevera
Passed and approved this 23rd day of March 19 76
MAYOR
ATTEST:_
CITY CLERK/
ADVERTISEMENT FOR BIDS
Sealed proposals will be received by the City Manager or his
authorized representative of the City of Iowa City, Iowa, until
10:00 a.m. on the 18th day of March 19 76, and
opened immediately thereafter by the City Engineer. Proposals will
be acted upon by the City Council at a meeting to be held in the
Council Chambers at 7:R p.m. on March 23, 1976
or at such
later time and place as may then be fixed.
The proposed improvements will consist of the construction and
installation of Reinforced Concrete Retaining Walls, Street Lights,
Electric Cable in Conduit, Benches, Bike Racks, Trash Receptacles,
the planting/of Trees, Brick Curb and all other related work on
Washington Street between the centerline of Clinton Street and the
centerline of Van Buren St. within the City of. Iowa City, Iowa.
The kinds of material and estimated quantities of proposed
material to be used in installing and constructing said improvements
are as follows:
Estimated
Quantity
Unit
Description
31
each
Street Light (F-lA)
15
each
Pedestrian Light (F-2)
1s
each
Bollard with Light (F -3A)
27,500
lin ft
Electric Cable in Conduit N4
1,000
lin ft
Electric Cable in Conduit #6
2,500
lin ft
Electric Cable in Conduit #10
2,300
lin ft
Electric Cable in Pole & Bracket #10
300
lin ft
Galvanized Steel Conduit (3/4/11)
100
lin ft.
Galvanized Steel Conduit (j")
100
lin ft
Galvanized Steel Conduit
A-1 I
Estimated
uan ti t
100
100
1
19
15
1
30
2
1,300
181
15
21
14
4
8
2
1
1
130
2
3
5
6
6
P
Un i t
lin ft
lin ft
each
each
each
each
each
each
lin ft
lin ft
each
each
each
each
each
each
each
each
sq ft
each
each
each
each
each
0
.Des c_ rip tion
Galvanized Steel Conduit (211)
Galvanized Steel Conduit (311)
Pull Box
Duplex Receptacles in Tree Well
Duplex Receptacles in Berms
Service and Control Installation
Tree Well Curb with Grate
Tree Well Grate (481'sq)
Brick Curbing in place
Reinforced Retaining Wall (sand blasted
Lyall Mounted Bench (5,) )
Sidewalk Bench (2y sq)
Trash Receptacle
Sidewalk Bench (5' Long)
Street Washer $ Stop Box
Bike Rack (y')
Bike Rack (11')
Bike Rack (15')
exposedC- Sidewalk
agregate with 6 x 6" #10 wire mesh)
Concrete Foundation Extension
STI -1 Gingko (3-3,11)
ST1-2 Greenspire Linden (3-3;")
ST2-1 Col. Norway (3-3, tf)
ST2-2 Armstrong Red Maple
A-2
A-3
•
•
Estimated
Quantity
Unit
Description__
9
each
ST3-1 Scarlett Oak (3-31,11)
8
18
each
ST4-1 DIarshall's Ash (3-3�11)
each
OT1-1 Amur Maple (2;-311)
6
each
OT2-1 White Redbud (311)
16
each
OT2-2 Redbud (3")
17
each
OT2-3 Snowdrift Crab (2h-3")
8
each
OT2-4 Bradford Callery Pear (2h-3")
11
each
OT2-5 Shadblow Serviceberry
4
each
(8')
OT2-6 Radiant Crab (2h-3")
15
19
each
SDI1-1 Dwarf Burning Bush(431-5y )
11
each
SD11-2 Viburnum Koran Spice
each
S1d1-3 Staghorn Symac (4-51 )
7
each
S M2-1 Pyr, Arbor Vitae (s')
8
Z61
each
Sm2-2 Dwarf Japanese Yew (2h-31)
2,26
each
G2-1 Jap. Garden Juniper (2h-3')
130
each
G2-2 Periwinkle( 2 Yr. clump)
1,000
square
G1-1 Blue Grass Nursery Sod
cu yd
Top Soil
A-3
All work is to be done in strict compliance with the plans and
specifications prepared by Richard J. Plastino. P.E J
of Iowa City, Iowa, which have ereto ore been approve y t e ity
Council, and are on file for public examination in the Office of the
City Clerk.
Wherever reference is made to the specification in the plans or
contract proposal, it shall be understood to include the "Standard
Specifications for Construction on Primary, Farm to Market, and
Secondary Roads and Maintenance Work on the Primary Road System",
Series of 1972, Iowa State Highway Commission.
Each proposal shall be made on a form furnished by the City
and must be accompanied by a cashiers or certified check drawn on an
Iowa Bank and filed in a sealed envelope sepparate from the one con-
taining the proposal, and in the amount of $ 15 000 made payable
to the City Treasurer of the City of Iowa City, Iowa, and may be
cashed by the Treasurer of the City of Iowa City, Iowa, as liquidated
damages in the event the successful bidder fails to enter into a
contract within ten (10) days and post bond satisfactory to the City
insuring the faithful performance of the contract. Checks of the
lowest two or more bidders may be retained for a period of not to
exceed fifteen (15) days until a contract is awarded or rejection
made. Other checks will be returned after the canvass and tabulation
of bids is completed and reported to the City Council.
Payment to the Contractor will be made in cash from such funds
of the City that may be legally used for such purposes on the basis
of monthly estimates in amounts equal to ninety percent (90%) of the
work accomplished as outlined in 'Method of Payment".
By virtue of statutory authority; preference will be given to
products and provisions grown and coal produced within the State of
Iowa, and preference will be given to Iowa domestic labor in the
construction of the improvement.
The successful bidder will be required to furnish a bond in an
amount equal to one hundred percent (100%) of the.contract price,
said bond to be issued by a responsible surety approved by the City
Council and shall guarantee the prompt payment of all materials and
labor and protect and save harmless the City from claims and damages
of any kind caused by the operation of the contract, and shall also
guarantee the maintenance of the improvement for a period of 7 _
years. " -I-•year, for plantings, from and after its completion and
acceptance by the City.
The work under the proposed contract will be commenced within
ten ( 10) days after signing of the contract and shall be
completed August 20 1976
Time is an essential element of the contract. Liquidated
damages in the amount of fifty dollars
( $50.00 ) will be assessed in accordance with "Base Specifications"
Article 1108.08 for each calendar day required for project completion
after the above designated date.
A-4
The plans and s • ifications governing the construction of the
proposed improvements have been prepared by Richard J. Plastino P -.
of Iowa City, owa, w is p ans an
specs ications, also prior proceedings of the City Council referring
to and defining said proposed improvements are hereby made a part
of this notice by reference and the proposed contract shall be
executed in compliance therewith.
The plans, specifications and proposed contract documents may
be examined at the Office of the City Clerk. Copies of the said
plans and specifications and form of proposal blanks may be secured
at the Office of Eu ene A. Dietz P.E. , City Engineer of
Iowa City, Iowa, Ey-iona i e i ers-upon payment of
fifteen dollars ( $15.00) which will be ret urna a to the
i ers provided t e plans and specifications are returned to the
City Engineer's office in good condition within fifteen (15) days
after the opening of bids.
The City reserves the right to reject any or all proposals and
to waive technicalities and irregularities.
Published upon order of the City Council of Iowa City, Iowa.
AietZ041 us—
City Clerk of Iowa City, Iowa
A-5
0
RESOLUTION NO. 76-81
RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF
PARK ROAD BRIDGE DECK REPAIR PROJECT
WHEREAS, Fox Construction Company, Inc. of Muscatine, Iowa
has submitted the best bid for the construction of the above-
named project.
WHEREAS, Council approves the low bid of Fox Construction; Inc.
and approves the award of contract subject to the concurrence of
the Federal Highway Works Administration
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
IOIiA CITY, IOWA:
1. That the contract for the construction of the above-named
project is hereby awarded to Fox Construction Company, Inc., subject
to the condition that awardee secure adequate performance bond and
insurance certificates
2. Council approves the low bid of Fox Construction, Inc. and
approves the award of contract subject to the concurrence of the
Federal highway Works Administration.
It was moved by Selzer and seconded by Balmer that the
Resolution as reada a� optec, and upon roll call there were:
AYES: NAYS: ABSENT:
X
Balmer
deProsse
Foster
Neuhauser
Perret
Selzer
Vevera
Passed and approved this 23rdday of March , 1976.
-1AAbiC
ayhi or
-City Clerk
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19 FOR PROPOSED MARCH 2, 19'LETTING
PREPARED JANUARY 21,
Form G
10.GS — 14211
—
G12U1
1'I'.LLIl1I\TALI' DL'L's\IL ESTIMATE
DOR
IO\1'A .......Federal_.Aid..UrUan_ I'ILOJLC'.0 NO. _...?�-4007 {8071,__-$1.:52__,....._..
Johnson .......:........ COUN'T'Y
QPrice Amount
Quantity I
ad
Bridge: Floor Repair on 395'x5(3' Concrete BeamBridge ofnlowaparkCioa)
in Iowa City over Iowa River (Designby
Y 6 159 00
Structures Proposal
FAUS Funds Req. $78,769
$ 10 ,
5% Cont. 5,307.95
15o Matl. Inspection 1_ 061.05
Total $ 112,528
1'Fe.m 824 6M.8 -70-H 5973 2
Johnson County 1 -4007 (OW -R1-52 -2- •
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NU4RER
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SCHEDULE OF PRICES
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"RESOLUTION NO. 76-82
RESOLUTION TO DISCHARGE LIEN FOR SPECIAL PAVING ASSESSMENTS AND
TO REALLOCATE ASSESSMENTS PREVIOUSLY MADE AGAINST PROPERTY
LOCATED IN BLOCK 3, D. A. DEWEY'S ADDITION TO IOWA CITY, JOHNSON
COUNTY, IOWA.
WHEREAS, Larry L. and Corine T. Perkins are purchasing from Max Yocum
the following described real estate, to -wit:
Commencing at the southeast corner of Lot 20, Block 3,
D. A. Dewey's Addition to Iowa City, Johnson County,
Iowa; thence North 90 29' East along the Easterly line
of said Lot 20 for a distance of 98.5 feet; thence North
Oo 00' East along the Easterly line of said Lot 20 for a
distance of 86.7 feet;. thence North 00 00' East along the
Easterly line of Lot 18 for a distance of 65.5 feet to
the point of beginning; thence due West for a distance of
175.6' to intersection with a line N 130 26' West; thence
N 120 26' W -to a point of intersection with a line that
runs due West of a point that is 65.5 feet North of point
of beginning, thence East to a point on the West line of
Dewey Street that lies 65.5 feet North of point of beginning
thence South along the West line of Dewey Street to the place
of beginning. •.
WHEREAS, it is necessary to determine the proper amount of special assessments
which are a lien against said property prior to closing, and,
WHEREAS, a determination has been made by Frank Farmer, Senior Engineering
Technician, as to amount of each of three different paving assessments which would
properly apply and to a lien upon the real estate described above, as calculated by
the ratio of the square feet in an area of such parcel of land to the property
assessed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
in accordance with calculations made by the office of the City Engineer of
Iowa City, Iowa, as provided in Section 391.63 of the Code of Iowa, 1975, that the
property being purchased under contract by Larry L. Perkins and Corine T. Perkins
from Max Yocum and more particularly described as:
Commencing at the Southeast corner of Lot 20, Block 3, D. A. Dewey's
Addition to Iowa City, Johnson County, Iowa; thence North 90 29' East
along the Easterly line of said Lot 20 for a distance of 98.5 feet;
thence North 00 00' East along the Easterly line of said Lot 20 for
a distance of 86.7 feet; thence North 00 00' East along the Easterly
-2 -asRes. No. 76-82 so
Page 2
line of Lot 18 for a distance of 65.5 feet to the point of beginning;
thence due West for a distance of 175.6' to intersection with a line
N 130 26' West; thence N 120 26' W to a point of intersection with
a line that runs due West of a point that is 65.5 feet North of
point of beginning, thence East to a point on the West line of Dewey
Street that lies 65.5 feet North of point of beginning thence South
along the West line of Dewey Street to the place of beginning.
shall be discharged from all liens under the 1966 and 1963 paving programs upon pay-
ment by them to the office of the County Treasurer of Johnson County, Iowan of the
total sum of $775.01 plus any accrued interest and penalty, that being the propor-
tionate amount attributable to said property of the three different assessments
which now apply to the above and also other property.
BE IT FURTHER RESOLVED that also in accordance with the calculations made by
the office of the City Engineer of Iowa City that assessments made under the 1963
paving program of Governor Street be corrected as'follows:
That the assessment against the property described as "the
westerly portion of Lot 18, Blcok 3, D. A. Dewey's Addition,
described as follows:
'commencing at the NW corner of said Lot 18; thence
E 481; thence S 60'; thence southeasterly 110'; thence
northwesterly 150'; thence Northeasterly 76' to the point
of beginning be reduced from the original amount of
$222.18 by $12.97, leaving a corrected total assessment of
$209.21."
BE IT FURTHER RESOLVED that also in accordance with the calculpLtions made by
the office of the City Engineer of Iowa City that assessments made under the 1966
paving program of Dewey Street be corrected as follows:
That the assessment against the property described as the
N 65.5' and East 150' of Block 3, Lot 18,.D. A.. Dewey's
Addition to Iowa City be reduced from $688.45 by $415.18
leaving a corrected total assessment of $273.28.
That the assessment for the South 33' of Lot 17, Block 3
of D. A. Dewey's Addition is correctly assessed as $346.86.
BE IT FURTHER RESOLVED that the City Clerk be and is hereby directed to certify
a copy of this Resolution to the County Auditor of Johnson County, Iowa.
It was moved by Selzer and seconded by Foster
that the Resolution as read be adopted, and upon roll call there were:
Res. No. 76-82 .
Page 3
AYES: NAYS: ABSENT:
X
Balmer
x
deProsse
X
Foster
X
Neuhauser
x
Perret
X
Selzer
x
Vevera
Passed and approved this 23rd day of March
MAYOR
ATTEST:, lLC,-i _,-•�
CITY CLERK
1976.
f� �J
NF
�• CMC C
ENTER. a IO E WASHINGTON $T.
IOWA CITY, IOWA 5.1240c - 3M354.1B0D
NAIOWA
F
March 26, 1976
Dolores Rogers
County Auditor
Johnson County Courthouse
Iowa City,
Iowa 52240
Dear Dolores:
Enclosed, please find Resolution #76-82, adopted by
the Iowa City Council at their regular meeting on March 23, 1976.
Special paving assessments were levied for the Governor Street
Project of 1963, and the Dewey Street project of
property owned by Max Yocum. 1966 onThe assessment on the property
has not been paid. The Larry Perkins propose to purchase this
property, and the Resolution modifies the assessment to
correspond with the square footage to be purchased by the
Perkins.
Yours very truly,
CC -U'
Abbie Stolfus
City Clerk
AS/bt
enclosure
E
�.J
Cl
F]
RESOLUTION NO. 76-83
•
RESOLUTION AUTHORIZING EXECUTION OF CONTRACT
WHEREAS, the City of Iowa City, Iowa, has negotiated a contract with
Risk Planning Group, Inc.
a copy of said contract being attached
to this Resolution and by this reference made a part hereof, and
WHEREAS, the City Council deems it in the public interest to enter
into said contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL.
1. That the Mayor and City Clerk are hereby authorized and directed
to execute the Agreement with Risk Planning Group, Inc.
Z. That the City Clerk shall furnish copies of said Agreement to any
citizen requesting same.
It was moved by Balmer and seconded b Selzer that
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X BALMER
DE PROSSE
FOSTER
X NEURAUSER
X PERRET
SELZER
X VEVERA
Passed and approved this 23rd day of March 19 76
ATTEST:C� Cl� ` Mayor
--��.
City Clerk
1/3
City of Iowa City •
MEMORANDUM
DAT1: March 16, 1976
TO: Neal Berlin, City Manager
FROM: Pat Strabala, Director of Finance
RE: Risk and Insurance Management Study
Attached is a Council resolution authorizing you to execute the Risk and
Insurance Management Study contract, a budget adjustment form authorizing
reallocation of budgeted funds, and a copy of the Risk and Insurance
Management study proposal by the Risk Planning Group, Inc. As we have
discussed, we feel the City of Iowa City should enter into a comprehensive
evaluation of our risk and insurance coverages for the following reasons.,
1. The broad scope of the City's operations exposes the City to
substantial potential liability which must be handled in a
rational, cost-effective, and complete manner. Federal laws,
such as the Occupational Safety and Health Act and product
liability laws, are placing increasing liabilities upon
municipalities concerning its own employees and the citizens
that we serve. A study of our current potential liabilities
as they relate to present operations and current federal,
state, and local laws should be conducted to define our
potential liability.
2. The City is facing increasing cost of insurance which in
itself may pose financial limitations on our ability to
acquire commercial protection. In addition, as in the case
of our personal liability insurance, we are finding it i
difficult to obtain a major national carrier to write a
municipal insurance policy. The cost of our current
commercially placed insurance is projected to be $130,830
in FY 77.
3. Since the City of Iowa City's operation is extremely diverse,
it is felt a comprehensive review of our risk handling
techniques should be completed to allow for adoption of
a comprehensive policy statement on the recognition of risk
and protections needed. We feel the current City coverage
to be inadequate in some areas and there is a desire to
incorporate new techniques for improvements such as increased
reliance upon self-insurance and other techngiues which will
allow the City to utilize its resources more effectively.
We have contacted and are recommending that the Council employ the Risk
Planning Group, Inc. as consultants for the Risk and Insurance Management
Study. This firm has extensive background in the area of municipal and
private risk management and comes highly recommended by individuals in
municipal governments. Field contact for the Risk Planning Group, Inc.
will be handled by Thomas Briggin, manager of their San Francisco office.
Neal Berlin, City Manager
March 16, 1976
( Page 2
I, in turn, have assigned responsibility for coordination of the Iowa City
function to Tom Struve, because of his related work in the property management
area. Tom will be working closely with the Legal and Personnel Divisions
staff as it relates to their areas. The following department and division
heads are scheduled to be contacted by the Risk Planning Group for interviews
and discussion of liability and risk exposure.
City Manager Airport Manager
Director of Finance Director of Parka b Recreation
Director of Personnel Transit System Superintendent
Police Chief Pollution Control Superintendent
Fire Chief Water Treatment Plant Superintendent
Director of Public Works Library Director
Assistant City Attorneys
The proposal, as noted on the copy attached, outlines the proposed study.
Goals we have set for the consultants are: (1) to identify the City's
potential liabilities and (2) to then recommend practical and cost-effective
ways for the City to deal with the liability on a continuing basis. The first
segment of the study will involve the identification of potential liability,
while the second segment will deal with the manner in which the City should
effectively deal with the liability. This second segment will include a review
and possible recommendation of self-insurance,.and establishment of insurance
reserves. As outlined in the proposal, the following sequence will be followed
in completing the report:
1. Identification and analysis of potential loss with future i projections.
2. Review of current risk control program, including safety program,
contractual agreements and procedures, etc.
3. A review and analysis of the existing insurance program and its
administration.
4. Preparation of a written report which will summarize observations,
as well as provide conclusions and recommendations. The report is
to.be reviewed with the City prior to its final acceptance.
The following timetable has been established for completion and implementation
of the proposed study:
1. Data Collection
2. On Site Interviews and Inspections
3. Draft Report Review
4. Final Report Review
5. Implementation Phase
(present through April 19, 1976)
(April 19 through April 21, 1976)
(May 15, 1976)
(June 30, 1976)
(June 30, 1976 - October 31, 1976)
To: Neal Berlin
CMarch 16, 1976
Page 3
As noted in the January 12, 1976 proposal, the estimated cost of this risk
and insurance study is $8,500 plus reimbursement of travel and prepration
expenses. We have established a limit of $1,300, or approximately 15% of
the contract price for travel and out-of-pocket expenses without prior
City approval. The total estimated cost of this contract is approximately
$9,800.
The attached budget adjustment form identifies the budget reallocations which
will be necessary to provide funding for this study. These funds will come
from basically three sources: 1) the original budget for the City employees'
appreciation party ($2,500); 2) technical service funds budgeted for the
Boards and Commissions ($3,000 of the remaining $4,100 budgeted); and
3) reduction of the funds allocated for postage of $4,300.
If you have any questions regarding any of this information, please feel
free to contact me at Ext. 221.
44��
at $trabala
Director
Department of Finance j
PJS:bac
:/
C
January 12, 1976
Mr. Patrick J. Strabala
Director
Department of Finance
City of Iowa City
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Dear Mr. Strabala:
r1
U
Risk Planning Group, Inc.
Darien
San Francisco
Paris
Risk and Insurance Management Study
In accordance with Felix Kloman's letter of December 24, the following is
a Proposal for a risk and insurance management study of the City of Iowa City.
Background andlobjective
In today's litiguous environment, municipalities are increasingly realizing
that reliance on governmental immunity and the commercial insurance market
is no longer adequate. The City presently has 11 property and liability
insurance policies plus B position bonds, which cost the City approximately
$111,000 per year_ The City provides a broad range of municipal services,
including police, fire, water and sewer and operates a Civic Center, Airport
and bus system,'each of which exposes the City to substantial potential
liability. As a result, the City is interested in a review of its risk and
insurance management program by an independent risk management consulting firm.
Scope of Work
Risk Planning Group will undertake for the City of Iowa City:
An analysis of major exposures to loss, including loss of or damage
to physical assets, loss of income, incurrence of extra expense and
loss arising from third party liabilities;
A frequency and severity analysis of insured and self-insured losses
for the past five years, determination of relevant exposure bases and
projection of past loss experience, using the selected exposure bases,
to estimate loss levels for the current and future years;
A review of the scope and effectiveness of the current risk control
program, including property conservation, personnel safety, security,
fleet safety, environmental protection and emergency planning;
24 Old King's Highway South, Darien, Connecticut 08820 . (203) 655-9791
c
CI
Mr. Patrick J. Strabala
Page 2
0
January 12, 1976
An analysis of the existing insurance program, including a review
of coverage, terms, conditions and costs, with particular
to areas where savings may be effected reference
through
to insurance and the increased use of self-insurancese of alternatives
A review of the administration of the current risk and insurance
management function, including recommendations regarding the
allocation of losses and premiums to Departments, as an incentive
to reduce loss;
Preparation of a written Report, summarizing our observations,
conclusions and recommendations, and review of the Report with the
City.
Studv� Meda
Working closely with•C.ity personnel, two men from Risk Planning Group will spend
3 days each in the City interviewing City management and Department heads and
inspecting high-value and high-risk locations, such as the Civic Center, Airport,
Transit System and Library System. While in the City, we would review relevant
State laws and City ordinances, leases, labor contracts,insurance policies and
other agreements. We will thoroughly review the current insurance Program and
meet with the City's insurance agent or broker. We estimate that the Study
will take 22 man -days to complete, broken down as follows:
Ac�v
M
Planning an -Days
Interviews, inspections and data collection I
Research and data analysis 6
Report preparation 5
Report review with the City 7
Total 3
22
We recommend late March or early April for the interviews and inspections and
will submit a draft Report to the City in early May.
We will also coordinate the efforts of a graduate student whom we understand is
available through Professor Vaughn of the University of Iowa. This individual
will be of valuable assistance to both the City and ourselves in the collection
and tabulation of loss records, premium information and other data.
Personnel
/ The principal for this Study will be Thomas G. Briggin, Vice President. He
willbe assisted by William S. Cox, Jr., Vice President. Information on each is
attached. Both have had extensive experience with municipalities, Mr. Briggin
having recently been the Risk Manager for the Sacramento Municipal Utility
District.
Risk PlanrSng Group, Inc.
C
Mr- Patrick J. Strabala
Page 3
January 12, 1976
Risk Planning Group is wholl
the sale of insurance or Y °caned by its employee
We are therefore related se trds and
able to be objectives and
either directlls not involved in
and free from Y °r indirectly.
Fees and Ex enses conflicts
Of interest.
We will undertake
out-of-pocket a this Study for a fee of
on a monthl expenses. Our usual $8.500, plus reimb
R�bu20eme basis as incurred procedure is to bill "rsement for necessary
nt 602 owt o but alternate time and expense
References - 6-pock2t �ypey� 6 payment methods charges
�1 `ten apphovrte b haat not are available.
y the Cit exceed $1,300
We recommend y °6 Iowa City, without m i.o2
that you
contact one
Of Risk Planningor more
Group, Inc.: of the
Karl Directl
Director OfFinanneer
Finance
City Of Englewood
400 South Elati Street
Englewood, Colorado 80110
(303) 761-1140
Mr. John P. Leahy
Fiscal officer
lbwn of Fairfield
Fai
aold Post Road
rfield, Connecticut 06430
(203) 259-8361
following regarding the services
Mr- Herbert L. Freye
Deputy City Manager
Y of Bloomington
2215 West Old Shakopee goad
Bloomington, Minnesota 55431
(612) 881-5811
Mr- Jack Standley
Purchasing Agent
Kent County Purchasing Department
County Administration Building
300 Monroe Avenue, N.W.
Grand Rapids, Michigan 49502
(616) 774-.3502
If You have any questions
re /
way, please let me regarding this Proposal, or wish to cha
If the pro nge it in any
b posal i sacceptable
ing the
Very truly Yours, copy
y°u may acknowledge Your acceptance
Y signing below,
Py for Your files. .
.Y✓.GCIu:-�... � GX.�
William s. Cox, Jr.
vice President
WSC:msb
Enclosures
r
Accepted by:
City of owa City
Title: Playor
Date-- 3/23/76
Risk Planning Group, Im
vo
I
c��
RESOLUTION 110. _ 76_84
RESOLUTION AUTHORIZING THE SALE O
URBAN RENEWAL PROPERTY.
WHEREAS, the City of Iowa City, Iowa
hereinafter referred to as the LPA
Grant w' acting to the local Public an an
with the United States of , has entered
renewal America p into a contract for Loan and
Project, known as Cit °r the implementation of
Y -University project I an urban
WHEREAS, PTOject Iowa R-14, and
Plan in fulfillment of the goals and
for the urban renewal Project, objectives of
Public interest it has been the Urban Renewal
to dispose of certain deemed necessary it
Property to the and in the
WHEREAS, University of Iowa, and
the LPA has received staff reports,
tions concerning the fair re -use value
Univers' of the lands
recommenda-
1tY of Iowa, ands to be dis and
with the r ansold as reviewed the appraisals and posed of to
property beingthe
to the Universityreports, and is familiar
WHEREAS, the LPA °f Iowa, and
95-2 and all of 92_ is now desirous of selling Part of
University of Iowa, and Disposition Parcel
wse th,3, the University of Iowa has received the concurrence
Purchase the property from the State Board of Regents and
necessary to
NOW, THEREFORE, the Executive Council.
that the Ma RE' BE IT RESOLVED BY THE CITY COUNCIL
of the LPA, Mayor
rconttractnd yfor s are authorized and direct OF IOWA IOWA
CITY,
Iowa, such land r sale of .land for tO execute,
to be sold redevelopment b on behalf
92-1 - $205,960, to the University y the University of
the Cit Upon execution of the contract by 95-2 - $97,500 and
Y Manager is authorized and directed to y the Cit
Parcel 95-2 and Y and the University,
Payment 92-I and deliver the deed prepare a deed for DispositionYc
for the land, to the University
upon receipt of
that
It was moved by Balmer
the resolution as read be ado ted and u
and seconded by Perret
A Pon roll call there were:
AYES: NAYS:
ABSENT:
X
Balmer
x deProsse
x �_ Foster
x Neuhauser
X Perret
Selzer
Vevera
Passed and aPProved this 23rd clay of
Plarch
. 1976.
ATTEST: C�.( � - ' MAYOR
�tL
Lt / i
CITY CLERK , +