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HomeMy WebLinkAbout1976-10-26 Bd Comm minutesMINUTES COMPREHENSIVE PLAN COORDINATING COMM SEPTEMBER 22, 1976 -- 7:30 P.M. CI'T'Y MANAGER'S CONFERENCE ROOM M17MBERS PRESENT: Ogescn, Jakobsen, Neuhauser, Vetter, Cain, Perret MEMBERS ABSENT: Blum, deProsse STAFF PRESENT: Geshwiler, Milkman, Somsky, Garrett, Child GUESTS PRESIXI': Bill Dennis, Monica Mohen, Barbara Ettleson SUMMARY 01: DISCUSSION AND FORMAL ACTIONS TAKEN: Acting as Chairman, Ogesen called the meeting to order and asked if there were any additions or corrections to the minutes of the September 9, 1976 meeting. A motion was made by Jakobsen, seconded by Neuhauser, to approve the minutes as written. The motion carried unanimously. Rick Geshwiler, Senior Planner, stated that he had been in contact with the following individuals and firms regarding the citizen participation process for the Comprehensive Plan: 1) Harold Baxter, Lawrence Halprin and Associates, San Francisco, California; 2) Chris Kemp, League Gf Women Voters; and 3) Stuart Dawson, Sasaki Associates, Watertown, Massachusetts. Lawrence llalprin and Associates would charge approximately $20,000 to provide a program suitable to the needs of Iowa City, Mr. Geshwiler explained. Sasaki Associates would charge approximately $10,000-$15,000 for a program and would be interested in subcontracting the "survey instrument" to a firm named Attic and Cellar from Washington, O.C. Sasaki Associates would prepare an awareness program, Mr. Geshwiler said, provide direction and professional expertise for questions to be asked, help interpret the results, and would be interested in a local civic group helping to carry out the "legwork" of the survey process. Sasaki Associates also indicated that they would be able to meet a proposed timeframe established by the Comprehensive Plan Coordinating Committee. Chris Kemp, representative of the League of Women Voters, indicated an interest in submitting a citizen participation proposal. Mr. Bill Dennis, representative of the Committee on Community Needs and a subcommittee on Communication, stated that the following public contact systems have been formulated by the Committee on Community Needs as usable survey processes: (1) a "soapbox discussion" at the Mini -Park located at the southeast corner of Washington and Dubuque Streets; • 9 (Z) a person-to-person booth (manned by a City representative) .in the Mini -Park located at the southeast corner of Washington and Duhuyue Streets; (3) a Newsletter which is to I,,, Periodically mately 4UU sent to approxi People and/or organizations on a "refined"mailing approximately (4) awvotingc'Procedure,�stheOtherXanti woulld)be as talkosgram how,would involve (5) a telephone operation in conjunction with Senior Citizens. Mr. Dennis also suggested that contact be made with Ira Bolnick, one of the representatives of the subcommittee Oil Communications, should a local citizen survey operation be established. Committee member Ogesen requested that the Committee on Community Needs forward the results of the public to the Comprehensive receive copies of CCN minutes. contact systems Plan Coordinating Committee. Committee members requested that the CPCC Mr. Geshwiler explained that through the awareness and survey programs, an attempt will he made to contact all citizens of the community. A motion was made by Ogesen, proceed with seconded by Cain, to ask kick Geshwiler to (1) (2) negotiations with Sasaki Associates and Attic and Cellar; work out a proposal and costs, of what the firms can do, (3) establish time schedules (q) provide samples of the firms' work and contact references, and (5) determine what kind of local help would be needed. The motion carried unanimously. Mr. Geshwiler outlined the organizational structure of the new Zoning Ordinance and explained that zones are strategies which outline the purpose and intent of the zone in an attempt to meet goals establishedin the Comprehensive Plan. The Current and Advance Planning Divisions are in agreement with the proposed organization of the Zoning Ordinance, blr. Geshwiler said. Committee member Ogesen expressed concern with non -conforming uses that will be created by the implementation cf the Zoning Ordinance. Non- cof onforming willncourage ghavegto ben made1bettweennnon-conforming uses and non-eonformin d. Fir. Geshwiler non-confo outweighs the u. wasualsoodiscussed, whichsis "whethcr]ogalquestion thc pu611icogoed outweighs the private harm". Committee member Neuhauser stated that she would be interested in obtaining a comparison of property values of residential areas down -zoned last vs. other residential areas. It would be wise to have complete knowledge and understanding of transfer Year nt suggested that the staff and committeeepropose tways einawhich user scon-conformit:ies Ogesen -3- 0 could be addressed. Mr. Geshwiler suggested, that committee members make a list of (1) work effort suggestions that the staff should investigate, and (2) a notation of uses which are considered "good" in the community. Committee members agreed that unless some objections are expressed regarding the policies and/or procedures established by the staff, the Comprehensive Plan Coordinating Committee is considered to be in agreement with those policies and/or procedures. The next meeting was scheduled for October 14, 1976, at 7:30 p.m. The Possibility of a special meeting prior to October 14th was discussed but no meeting date was established. 'I'hc meeting adjourned. Patricia Cain, Secretary 0 Iowa City Airport Commission September 22, 1976 Iowa City Airport MEMBERS PRESENTS MEMBERS ABSENT: CJ Gary Bleckwenn Jack Perkins Claude Peterson Dick Phipps Dave Hartwig SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Perkins called the meeting to order at 7:00 P.I. Minutes of the August meeting were read. Phipps moved, Peterson second the motion, minutes be approved as read. Motion carried. Mr. Jay Haas of L.R. Kimball & Associates presented a description of the work program to complete a Master Plan for the Iowa City Municipal Airport. L.R. Kimball & Associates bill for the total Plan, would be $31,040.00. (Cost breakdown, $27,936.00 90% Federal monies; $1,552.00 5% State monies; and 1,552.00 5% Local monies). General Discussion followed. Bleckwen moved, second by Phipps, to have L.R. Kimball & Associates proceed with the Master Plan. Motion carried unaimously. Jones read the bills for the month of September. Bleckwenn moved, second by Peterson, to approve the bills as presented. Motion carried. Jones presented a copy of the City's Risk & Insurance Study. General Discussion followed. Jones presented a copy of the I.D.O.T. Aeronautics Sufficiency Rating Study and a letter from Mike Palmer, Director., to John R. Redick of Iowa City. General Discussion followed. Peterson brought the Commission up-to-date on what has happened on the new T -hangars. Jones presented a letter form Mr. James L. Basgall, Chief, Programs Branch, Department of Transportation Federal Aviation Administration, Central Region, regarding agree- ments granting access to the landing area from private property - located adjacent to the airport. The F.A.A. recommends that Airport owners refrain from entering into any agreement or ar- rangement which grants or permits access to the public landing area by aircraft from adjacent property„ Jones brought up the leasing of the new 1.0 unit T -hangar. The Commission defered action until a later meeting. Page 2 Peterson presented a proposal on a plan and price for some landscaping around the terminal building. It was moved b second by Bleckwenn, to have Dave Reha do the landscaping for $1,220.04. Motion carreid.e Y Petersgnla maintenance, expense to be charged to building There being no other business, 10:40 P.M. the meeting was adjourned at Next meeting, October 21, 1976, 7:00 P.m. Iowa City Airport. MINUTES IOWA CITY HOUSING COMMISSION SEPTEMBER 22, 1976 PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Branson, Fountain, Hibbs, Retish, Lombardi, Bouschlicker MEMBERS ABSENT: Kamath CITY STAFF PRESENT: Seydel, Burke, Rodgers RECOMMENDATIONS TO THE CITY COUNCIL: None SUMMARY OF DISCUSSION: 1. Chairperson, Fredine Branson, called the meeting to order.., 2. It was moved by Lombardi and seconded by Bouschlicker to approve the minutes of September 15, 1976. Motion passed. 3. Seydel stated that the new Fair Market Rents have been published in the Federal Register. The new rents are as follows: 0 bedroom - $145. 1 bedroom - 170. 2 bedroom - 199. 3 bedroom - 230. 4 bedroom - 249. A request is on file to have these rents raised again. 4. Seydel informed the Commissioners that an article, taken from the September 19th edition of the Chicago Tribune, regarding mandatory presale inspection in Detroit, Michigan was forwarded to him. He has written to Detroit requesting a copy of the ordinance. 5. The Commission completed their review of the Housing Maintenance and Occupancy Code. The code is. to be retyped and will be ready for public distribution Wednesday, September 29th. 6. The Chairperson will send a written invitation to 'the following organizations together with copies of the Code requesting comments and participation at the regularly scheduled meeting October 20th. 1. Committee for Decent Housing, 2. Protective Association of Tenants 3. Johnson County Bar Association 4. Board of Realtors .III I page 2 Housing Comm# sion Minutes/September 22,06 The Housing Coordinator- is to prepare a press release announcing the availability of the Code and notifying the public of the meeting October 20th. 7. It was moved by Lombardi and seconded by Bouschliker that; the meeting adjourn. 8. NEXT MEETING - October 6th, 8:30 a.m., PUBLIC WORKS CONFERENCE ROOM Fredine Branson, Chairperson MINUTES IOWA CITY PLANNING AND ZONING COMMISSION OCTOBER 7, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS hlliMBIiRS PRESENT: Ogesen, Jakobsen, Cain, Vetter, Lehman, Blum MEMBER ABSENT: Kammermeyer STA!— F PRESENT: Schmeiser, Kushnir, Ryan, Child RECOMMENDATIONS TO THE CITY COUNCIL: I. To approve S-7633, Louis' First Subdivision on relimina final plat submitted by Norwood C. Louis II, subject to thefollowing(a) that the signatures from the utility of the location and dimension of the utilityeeasementsindi1withap inroval the subdivision be provided on the plat, (b) that a note indicating the contour interval is at Iowa City datum be provided, (c) that the proposed and existing wager and sewer service be shown on the plat, and (d) that plans be developed to insure proper storm water drainage Of the area. Z• TO recommend the following: The Planning and Zoning Commission hereby recommends to the City Council the approval of a contract between the City of Iowa City and Sasaki Associates, for Sasaki to serve as planners, organizers and managers of a concentrated Citizens Participation Program to the Comprehensive Plan procedure. , pursuant We believe this course of action to be proper and of the highest priority for the following reasons: a• The preliminary land use plan and zoning map portion of the new Comprehensive Plan is scheduled for completion during, this the first quarter of 1977• We feel that it is vital that We not be allowed to slip. b. Ile recognize the moral and legal requirement of having citizen input prior to the final drafting of these phases of the plan. c. 7'he degree of effort required to conduct the citizen input phase were it to be undertaken by the Planning Staff would put the comprehensive planning effort in direct competition for time availability with urban renewal planning, a condition which we believe would not be tolerable. d. Since HCDA finding would be used to support this phase of our planning effort, we must be sure that it is completed before these funds cease to be available. E5 0 -2- 0 e. Sasaki has done work for other groups in Iowa City and, therefore, is familiar with our community. We feel their proposal is practical and economically sound. Moreover, we have examined the results of similar projects undertaken by Sasaki in other cities and find their approaches •to closely parallel that approach formulated by the Comprehensive Plan Coordi- nating Committee some months ago. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That the Legal Staff (1) review the proposed P$Z By -,:Laws,, and (2) specifically address the following matters; (a); length of time required for notice of public hearings,, (ll) what types of items require public hearings, and (c) 45 -day time limitations. LIST OF MA'ITERS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RD9i). 4. P-7403. Revision of M1 and M2 Zones, II �i SUMMARY 01: DISCUSSION AND FORMAL ACTIONS TAKEN: Chairman Ogesen called the meeting to order and asked if there were any additions or corrections to the minutes of the meeting held on September 16, 1976. A motion was made by Cain, seconded by Lehman, to approve the minutes as written, The motion carried unanimously. Z-7614. Application submitted by Mr. and Mrs. Will J. Hayek, C. Peter Hayek, Attorney, for rezoning a tract of land, R2 to R3, located north of Brown Street and east of Dodge Street and adjoining Happy Hollow Playground. Date filed 8/26/76. 45 -day limitation: 10/10/76. Referred to Parks and Recreation Commission. Chairman Ogesen explained that the subject request had been referred to the Parks and Recreation Commission for their review and comment. Written commugi— cation from the Parks and Recreation Commission stated that the Commission voted (1) not to renew the lease with the Hayeks, (2) to recommend that the -application for change in zoning from R2 to R3 be denied, and (3) to have the sta,££ explofe the possibility of purchasing the Hayek property. I Mr. Wayne Begley, 804 Ronalds Street, submitted a petition bearing approximately 386 signatures to request denial of the rezoning application and to recommend that the City explore the possibility of purchasing the undeveloped portion of the Hayek tract as an addition to the existing Happy Hollow Park. Chairman Ogesen noted that a lady in the subject area had called him regarding the petition and indicated that there had been a misrepresentation of facts presented when she was asked to sign the petition. Derek Willard, 707 North Dodge, stated that he had signed the petition with no misinformation. His signature was meant to indicate opposition to the rezoning and to support the recommendation that the land be purchased by the City as part of happy Hollow Park. Dr. Albert Soucek, 801 Brown Street, also requested denial of the proposed rezoning and cautioned that development of the area would interfere with water retention plans. A motion was made by Jakobsen, seconded by Vetter, to recommend to the City Council approval of Z-7614, application submitted by Mr. and Mrs. Will J. Hayek for rezoning a tract of land, R2 to R3, located north of Brown Street and east of Dodge Street and adjoining Happy Hollow Playground. Commissioner Lehman pointed out that the Hayeks could build duplexes on the property under the existing R2 zoning. Don Schme,iser, Senior Planner, stated that it would be possible to build two duplexes on the property without any public hearing. Mr. Begley noted that any additional development would require action by the Board of Adjustment so that a road could be built. Commissioner Blum noted that approval of the rezoning would require an extra- ordinary majority vote of the City Council. Commissioner Cain expressed'hope that the City could buy the land. The motion failed by a 0-5 vote with Ogesen abstaining. S-7632. Preliminary Auditor's Plat #32, located between Industrial toad and Scott Boulevard south of CRIF,P RR ROW. Submitted by the following ownegs; R. M. Boggs Co., Inc.; Business Development Inc.; Capitol, Propane Gas Co., Inc;; Drug Fair; L. L. Pelling Co.; and Wolf Construction Inc. William Sueppel, Attorney. Date filed: 9/13/76. 45_ day limitation: 10/28/76. Mike Kammerer, Shove liattery Fl, Associates, questioned whether the Legal Staff' had had an opportunity to review the proposed plat. Tony Kushrlir, Assistant City Attorney, explained that the 66th General Assembly had .made some changes in Chapter 409 of the Iowa Code and new sections to Chapter 441 were written. The provisions of the new sections would not require the City's approval of an Auditor's Plat but would require approval by the County Auditor, Mr. Kushrkir said. Mr. Schraeiser indicated that a subdivision plat would have to.be sub, mitted before a building permit could be obtained. Mr. Kammerer stated that Mr. L. L. Pelling had indicated a willingness to deed to the City the necessary right-of-way of Scott Boulevard for an arterial street, Commissioner Jakobsen requested that this be expressed in writing. Mr. Wm. Sueppel, attorney, informed the Commission that there remain o orthree tracts of land that can be built upon without subdividing. Mr. queppelStated that in the past the City Manager and City Attorney have wanted an Auditor's Plan to be filed and approved by the City and he Felt it would be in the City's best interest to do so again. Chairman Ogesen suggested that the matter be deferred until the next P4Z meeting so that the legal ramifications can be more carefully researched. A motion was made by Blum, seconded by Jakobsen, to defer until the next P$Z Commission meeting consideration of S-7632, preliminary Auditor's Plat a32, located between Industrial Road and Scott Boulevard south of the GRl$P RR ROW. The motion carried unanimously. Commissioner Jakobsen stated that she felt the City should consider the Auditor's Plat for approval and expressed appreciation that the developer shared this opinion. S-7633. Louis' First Subdivision -- preliminary and final plat submitted by Norwood C. Louis II, Don Hoy, Attorney. Located at 500 Foster Road, Date filede 9/30/76. 4S -day limitation: 11/14/76. Don Hoy, attorney, stated that an agreement would be submitted for the construgtli�on of sidewalks. Mr. Schmeiser indicated that signatures from the .utility companies i, are needed on the plat and all driveways should be permanent, dust -free surfagQ.,., After further discussion, a motion was made by ,Jakobsen, seconded by Vetter, to recommend to the City Council approval of S-7633, Louis' First Subdivision -- preliminary and final plat submitted by Norwood C. Louis II, subject to the following contingencies: I • -5- 9 (1) that the ;ignaturos from the utility companies indicating approval of the location and dimension of the utility easements within the subdivision be provided on the plat, (2) that a note indicating the contour interval is at Iowa City datum be provided, (3) that the proposed and existing water and sewer service be shown on the plat, and (4) that plans be developed to insure proper storm water drainage of the area. The motion carried 5-0 with Blum abstaining. Commissioner Cain emphasized that the subject request had been approved on a contingency basis and that it is not the Commission's policy to consider requests which have been submitted less than 14 days before a P&Z Commission meeting. Chairman Ogesen stated that the Rules Subcommittee of the City .Council, Dennis Kraft and he had reviewed the proposed PF,Z By-laws and recommended that some changes be made in the By-laws. Commissioner Blum expressed concern that more adequate notice be given of Planning and Zoning Commission public hearings. A motion was made by Jakobsen, seconded by Blum, that the l.ega-1 Staff (1) review the proposed By-laws, and (2) specifically address the following matters: (a) length of time required for notice of public hearings, (b) what types of items require public hearings, and (c) 45 -day time limitations. The motion carried unanimously. Chairman Ogesen explained that because the Advance Planning Division is currently working on a new Zoning Ordinance, there was some feeling .that the work completed by the Current Planning Division regarding proposed zones and zoning amendments should be transferred to the Advance Planning Division to avoid duplication of work effort. A motion was made by Blum, seconded by Cain, to transfer to the Advance Planning Division the following proposed zones in regard to the new Zoning Ordinance: (1) University Zone (U); (2) Industrial Zones (1-1, I-2, 1-3); and (3) Mobile home Court Zone (RMH). 'fhe motion carried unanimously. A motion was made by Blum, seconded by Cain, to recommend the following to the City Council: The Planning and Zoning Commission hereby recommends to the City Council the approval of a contract between the City of Iowa City and Sasaki 0 -6- Associates, for Sasaki to serve as Planners, organizers and managers of a concentrated Citizens Participation Program, ursuant to the Co sive Plan procedure. P mpreheim- We believe this course of action to be proper and of the highest priorit:l for the following reasons: 1• The preliminary land use plan and zoning map portion of the new Comprehensive Plan is scheduled for completion during the first quarter of 1977. We feel that it is vital that this schedule not be allowed to slip. z• We recognize the moral and legal requirement of having citizen input prior to the final draftinl; of these phases of the plan. 3. The degree of effort required to conduct the citizen input were it to be undertaken by the Planning Staff would comprehensive planningp Phase comprehensive effort in ,direct competition]out the availability with urban renewal Planning,acondition for time believe would not be tolerable. a c°ndition which we 4. Since HCDA funding would be used to support this phase o.f our planning effort, we must be sure that it is completed before these funds cease to be available. 5. Sasaki has done work for other groups in Iowa City and, therefore, is familiar with our community. We feel their proposal is and economically sound. practical Moreover, we have examined the results of similar projects undertaken by Sasaki in other cities and find their approaches to closel that approach formulated by the Comprehensive Co some months ago. omprehensive Plan CoordiY parallel g mmitLee The motion carried 5-0 with Lehman abstaining. The meeting adjourned. /' rl V T ry ! 4, ane Jak bsen, SecrIyy COMMITTEE ON COMMUNITY NEEDS OCTOBER 6, 1976 IOWA CITY RECREATION CENTER MEETING ROOM A MEMBERS PRESENT: Hauer, Amidon, Bolnick, Bonney, Dennis, Hall, Hibbs, Stockman„ Bohlken MEMBERS ABSENT: Askerooth, Bridgeman, Hintze, Kinnamon, Nielson CITY STAFF PRESENT: Vann, Wilkinson GUESTS PRESENT: Steve Pals, Public Administration Intern I. Ron Bohlken was welcomed as a new member of CCN. 2. It was announced that there is a vacancy on CCN. Mark Jani.uk has resigned from the Committee and his position will be filled November 2. 3. Julie Vann presented a report on the Housing Rehabilitation Program Development. 4. It was moved by Dennis and seconded by Hall to approve the minutes of the September 1 meeting. Motion carried. S. Subcommittee Reports: a. Human Needs -- has not met. b. Communications -- Dennis reported that he had been in touch with WSUI regarding the CCN radio show and has scheduled four 15 minute shows to be aired from 6:45-7:00 on Tuesday evenings, beginning October 19. These) shows are designed to measure public sentiment on topics of local interest. The shows will focus on a single topic each week and will have guest moderators as well as committee members participating. It was decided that those shows should be advertised in the newspapers. The first four programs will be: (1) October 19 -- Introduction including background on Block Grants, projections of HCDA projects, guidelines (2) October 26 -- Ralston Creek (3) November 2 -- Parks and Recreation (4) November 9 -- Housing; Rehab c. Comprehensive Planning -- Hauer reported on the Comprehensive Planning Coordinating Committee meeting of September 9, 1976, and circulated minut;ejs from this meeting for those wishing to see them. She pointed out that 0 r COMMITTEE ON COMMI]NITY NEEDS October 6, 1976 Page 2 the Committee is proposing to contract with another firm that would include a sample survey for early November, The question was raised as to whether or not $2000 of CCN funds could be used to help pay for this survey. A discussion followed in which the general consensus seemed to be that while it sounded good informally, the Committee would like to see a proposal before making a final committment. Bolnick also brought up the point that it would be better to have the people's ideas unencumbered. This could be accomplished by having two surveys (the first for their own ideas and the second with given perimeters). d. Coordinating -- Dennis discussed his efforts to coordinate citizen participation groups across Iowa, unifying the operations. e. Housing Rehab -- Covered in Julie's report. f. Monitoring -- The Architectural Barrier Removal Program will be presented to Council on Monday. 6. Steve Pals presented some ideas on citizen participation for the third year application. Thereafter, this tentative schedule was developed by the Committee: October 15 -November 15 November Mid -November December 1-10 Mid -January February 15 7. Other Business: Radio Shows News bulletin Survey Neighborhood Meetings (2 or more) Receive letters and meet with groups. Public Hearing (1 afternoon and 1 evening) Application finalized a. The Communications Subcommittee will meet on Tuesday evening; at the library. b. It was requested that before any subcommittee does anything significant that they contact Julie Vann. c. Hauer explained some of her statements in the Old Brick case. She indicated that Old Brick is eligible for funding and that they will be considered in this year's hearings if they submit a proposal. "On a personal level, I indicated that I would be willing to consider funding in the range of $20-40,000 for architectural barrier removal, interior rehab, especially if an agreement • COMMITTEE ON CO.MhiUNITY NEEDS October 6, 1976 Page 3 could be worked out with the north side in terms of a neighborhood canloanand the range Other community groups. Would also consider with repayment within a 3-5 range er $1. 000 federal historic Year period. Thou° Old Brick it would preservation funds would matched that if not be wise to not fund on our be matched that She accentuated Part. them cc their d that she did not make a, eligibility to submit CCN conunittment, only advised d• Dubuquea Proposal. sConference -- Hauer attended representing it was a very enlightening and interesting was circulated. CCN. She said that Hauer suggested that Julgeprogram. The prOgrEmi pres4ntation, which Vann s architectural agenda barrier , e• Dennis included'. an informative movie, was very good'. IC suggestedmentioned that in his talks with the radio theC- a telephone answering device at the Civic Center, to be sfter hours On ($5000) could He asked for an o used after }lours on was that it be used to purchase Pinion on whether CCN Phones could if CCN thou this. Julie Vann's responseutosthis could be considered,— but she thought this was the input were thou best use of its � more feasible. ght other methods of funds, It obtaining citizen f, It was moved by Bolnick and seconded by gmidon to adjourn. Motion carr' lett.,