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HomeMy WebLinkAbout1976-11-23 Bd Comm minutes■ E MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD NOVEMBER 15, 1976 TRINITY ;,PISCOPAL CHURCH 0 MEMBERS PRESENT: Holzhammer, Kaefer, .Johansen, Cazin, Stockman, Williams MEMBERS ABSENT: Barber, Carter, Schreiber. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN, The budget for FY'78 was submitted to board members. The board dis- cussed and reviewed, the budget. Holzhammer moved that the board vote to approve the budget. The board unanimously approved the budget for FY '78 Discussion was also heard concerning the need for more job development: in the private sector. The board has indicated great interest: in this area and would like to devote further study to this area. Stock- man moved that the next board meeting be devoted to discuss this subject. The board approved and set the next meeting for December 13, 1976, at 4:00 p.m. The board requests that representatives frtjm other agencies who serve youth be invited to discuss and exchange ide;is on this subject. Joan Van Steenhuyse V MINUTES UNITED ACTION FOR YOUTH November 8, 1976 311 N. Linn Street The meeting was called to order at 7,00 chair the meeting in the absence of Tom M_m.,Jeff elson b SMarbffijOn was asked C Members Present: Jeff Schabillion, Mary Larewy Adrien4' ' Dennis, Dennis Hedges, RobertgPatricl�M A1rso Diane ;. Russ Mishak Members Absent: Tom Mikelson, Polly Ar p, Leisa Fearirqg Staff Present: Jim Swaim, Larry Schmidt Guest Present: Tom Conway Notes on Board I� Members: Tom Conway was asked and accepted mem4ershi o it board at the conclusion of this meetiP' n the a Guidance Counselor a.t Northwest Jr.'i it 9hTon, is School. Recommendations to the Board: Schmidt: Repair or purchase of vacuum cleaner. i, Staff: Purchase of coffee Schmidt: Pamplets -"Do it Now" -Purchase Swaim' Printing of envelopes i Swaim & Schmidt Money on deposit at Union for recreation Previous Matters endin board Consideration: 'r Schabillion: Budget Mishak; Insurance SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: 1. After some discussion Jim was given authorizationl cleaner if the estimate was under 15.00 ortopay50%tofrthe�osteofa,aure- Placement if the Friends agreed to pay the remainder. 2. Diane Dennis offered to talk to a friend about the possibility of having coffee for visitors and staff consumption donated by a friend employeo, at.a super market. Since the cold weather apparently the consumption has iricrpaeafj. 3• la •' dt abuse f from D a'kldowormissio at°thercost°of m hlets on drug approval. Do it series pp $16.00:, Unanimous author repported the need for ranted envelo es authorization to pp p and price. Purchase enve]opes at his discretion Asgioej�''the 5• The Union account for recreation activities &a below quantity . Unanimous approval was given for recreation additional . to this account from The United 1 w 20.00' during the winter $50.00 'to be added, month for recrelt o�ik(pool and toins e coverage p, 6• Budgets Jeff reported 1000h00fwas ng„ of the budget oommittee and also the addendum that P for professional liabilit was needed for much disc y instead of insurance covex5ge discussion Al Horowitz proposed and Diane d X17,!$;00, proposal of expanding thefter h Brier Percentage on'o �isstaBud et Dennisnnis seconded the g Derating expenses.g Proposal too 'cover ;a 7• Jim Swaim was asked to pursue the sella City of Core 18 and University Height of servicps:',to thb already under consideration with the City of Iowa City, supplementCity. 80 budget 8• Russ Mishak covered the insurance ,found the past. He and Jim have conferred twi h Bob ions Alava been brought and that as city employees all staff ldarman and have 0ompensation for bodily in'ur are covered bWorkmen's fessional liability was not so easie resultseof the earghfor' $1000.00 will be needed for soversi It Pro needs are unmet, with no coverage �n effect 1978 budgiLt. the present 9. Harris Sha e at this time,,, facilities to p1r° (a City High student) has asked to invite Harris ��reare the layout for a newspaper. use the basement der!tend the t and meeting in order fr he board to bewas,totted un_ Project. type °f Paper and the extent of UAY s 3nvolvemJent in, this Al Horowitz suggested the need for another board meets future due to the p of the budget deadline. Pressure ?� in .the near The meeting adjourned at 9;30 p.m• Respectfully smitted, Mary%L, Larew, Secretary United Action for Youth MINUTES OF A REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES OCTOBER 28, 1976 LIBRARY AUDITORIUM MEMBERS PRESENT: Buchan, Bezanson, Farber., Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Hyman, Kirkman STAFF PRESENT: Eggers, Kelley, Prosser, Burton, Westgate, McGuire Summary of Discussion and Action Taken President Farber called the meeting to order at 4.:20 P.M. Members of the University of Iowa Library School; Public Libra!hy class were welcomed. Motion to approve minlitesof the special meeting October, 9 and regular meeting of October 16, 1976 were approved. Belzanson/ Ostedgaard. Motion to approve disbursements for October and financ:Cal report passed. Newsome/Bezanson. 1 11 Status report on Organization of FRIENDS: steering coijunittee meet -,I ing on November 1 to review bylaws, articles of incorporation; tentative dates for general organization/-nembership meeting are November 29 or 30. ill The Uirertor reported for Building Committee Chairman Kirkman in his absence. He is requesting the Board to set time aside soon, to ;! make decisions and plans for the general library building public p relations program and for the CIP needs for FY 1978. The latter j includes making a decision about the role of the consu:,.tant and the, timing of the selection of the architect. i Motion approved to send a letter of appreciation to Mary Shafer for her work on the scrapbook on the history of the Iol City Publigl Library from 1897 - 1909. Newsome/Richerson. u The Board authorized the installation of telephone equ.ypment as g originally planned in the FY177 budget despite the increase in cos.ta,!I Bezanson/Ostedgaard. The Director said that most of the extra funds can be received from a drop in the fee for membe��shi in FILMS, Inc. for 1977. I� Motion to amend the library Personnel Rules 8 Regulatigns regarding;!11 compensatory time unanimously approved. Richerson/Newsome. The section as amended is attached. ;11 Mr. -2- The proposal to form a new organization, the Coordinated Public Library Boards of Johnson County, was discussed and Su:',ann.e Aich- erson was appointed to attend the meeting on November 1 at the Coralville Public Library. The Director presented the first quarter review of the FY'77 goals and reported on 'the results of the joint staff/board evaluation: of the library's long-range goals. Guidelines for preparation of the FY 1978 budget were reviewed and goals for the new budget yeah+ discussed. It was decided to continue discussion of the budget at a special meeting set for Wednesday, November 3, 4:15 Library hours for the 1976 holiday period were aet. The library will remain open until 5:00 P.M. on Friday December 24 find Degem- ber 31. The library will close Saturday and Sunday, December, 25 I: and 26, and January 1 and 2. Board meetings in November, and December will be held on the third Thursday, November 18 and December 16. Meeting adjourned 6:20 P.M. Respectfully submitted, �I IMU.n j LL (.') Q� Vivian Buc an, Secretary i! MINUTES OF A SPECIAL MEETING IOWA CITY LIBRARY BOARD OF TRUSTEES NOVEMBER 3, 1976 4:15 P.M. DIRECTOR'S OFFICE MEMBERS PRESENT: Buchan, Farber, Kirkman, Moore, Newson, Ostedg5i Richerson MEMBERS ABSENT: Bezanson, Hyman STAFF PRESENT: Eggers Summary of Discussion and Action Taken The Iowa City Library Board of Trustees met in special session on Wednesday, November 13, Ron Farber presiding. Ms. Newsome reported on the November 1 meeting of the -temporary steering committee of the FRIENDS of Iowa City Public Library: officers and board members were elected; articles of ittoorpRration, will be filed, and a public meeting will be held Noventrer 30,, 7:30 P.M. in the Library Auditorium. All members of the steering " committee toured the library following the meeting. The possibility of a Board hosted pasty for library staff members was discussed with a tentative date set for Thursday, February 10,; 8:00 P.M. i; Discussion of the FY '78 budget was continued from the regular meeting of October 28 with the following decisions: I 1) Funds for public relations efforts will come from the Library's Gift and Bequest funds. 2) Motion to authorize expenses for slide/tape show being developed by Susan Craig passed. Newsome/Richerson. 3) General consensus reached that architect should be selected > and preliminary plans developed before any bond issue election is held. 4) While no plan development can begin until the site, is select�P and the Board has no control over the timing of this decision! the time can be used to select an architect and tO continue general efforts to inform public about building needs, 5) Moved that Director contact consultant Rohlf about contract to assist with selection of an architect. Kirkman;/Moire. It is expected that Rohlf will help set up criteria for archil' tect, develop questions to pose 'to candidates and:a system to help Board evaluate each architect. He will 141So be presenjt for the interview process. -n- 6) It was decided that CC • mentCIP fundsogram willbe$20,00;entdeted iox Ft197? i; FY'suffic' FY'77 can be carried as long as any1unexlanningidevelt xed over 'to the next Pe.nded funds 3 7) The Director' budge- Year. approved given draft them for FY 1978 were discuss 8) zt as the basis far the kY'T81 The programs to be included in the sections of the budget were that d oritYy (high, g loc no specific reviewed and it was cutback would be programs' but rather an a, deters:; outlined .as the onl v- crbss,.the-bpz in a budget reduction situ,�i'ian, Y cable alternati,, The Director reported OII the , Richersotives ntre Library ofolohnso 1 meeting xepres re Y Boards g o.t the November, 8 Presented Next n Count jpe and Bo The BoardIapL. meetin Y @ and towards a joint aPProved ingenera °f this group;,wi11 2 librarycontract with Commuitwis1hing Opt °f wort service with a formula division of the Capita and a policy of no reciprocal borrowin g to contract buying non-resident borrowers per fee This would eliminate the cards f'rompanvlleges to i:Izdividu fee for non-contratect t need to have Y of the'four libra contracting, g areas and would be added non-resident ca: added incentive to . Meeting adjourned 6:00 p.M. L Lei —/,14 "I Y=' 1.<<i 3oa Ostedgaard >r ecretary • Fn NUTTEs BOARD OF ADJUSTMENT SEPTEMBER 29, 1976 -- 3:30 P.M. CIVIC CENTER COUNCIL CHAM111311S h11iF161iRS PItESIiN'r: Towles, Dickens, McBride fdEFtltlEliS ABSENT: Malcolm, GQedken S'I'AFP PRIiSI:NT: Schmciser, Kushnir, Child FORMAL AC•I:IONS 'TAKEN: That a variance be granted in Section 8,10,23,8,2 of the Zoning Code to reduce the setback requiremomt f), -Om McLean Streck to eight feet because of the unusual physical conditions of the lot which prevent a reasonable and sensible arrangement Of a building on the lot (V-7608), SU F4ARY OF DISCUSS1UO AND FORMAL ACTIONS 'rAKIiN: Acting as Chairperson, 1-1cBride called the meeting to order. A motion twos made by Dickens, seconded by Follies to approve -as ]written the minutes of the meeting held on August 4, 1976. Time motion ,arriu•d unanimously, V-7607. 'Fplic,miion •.ubmitted by Gene Kroeger and E. L. Gal ex for parking v riancr. Variance refers to Section 8.10,25 of the Lily C+.1 Date filed. July 20, 1976. Mr. Gree K+„eger xplained that a'variance in the Zoninp, Codo was rc �nestcd to reduce tile req++iced number of parking spaces for property located at 805 First Avenue Pram one space per 100 square feet of floor a one space per 17S square feet of floor area, rca to Mr. Schmeiser, Senior Planner, stated that a problem in the 1);4rking regulations of the Zoning Code have been addressed numorous.t by developers.fnes previously of land in a CH Zone and also in the Cl 7.one, Tand in : industrial zone or in an area zoned C2 requires one. parking space prr 300 square feet of floor area, he said. Mr. Schl,,l' suggested mime po<.•,ibility of amending the Zoning Code to establish minimum parking requilxement,, by use rather than according to zone. Mr. Tony Kushnir, Assistant City Attorney, explained that Sect:lic+n (1) Interpretation 8.mQ,28,11 i, of the Zoning Code outlines the following powers of the Board of Adj r;tment: (2) Permis,ion of two exceptions (a limited power), and (3) Permission of two variations (a broad power), Mr. Kushnir indicated that the subject request would appear to apply only in the case of an "unnecessary hardship" as it relates to Section 8.10. of the Zoning Code. 28.H s -2- Board member Fowles noted that the subject arca borders on a ljccidcntiihl' Ztnlo and Cxpressed Concern about a potential increase in trafl`ic. she � noted that allowing only a particular number of cars to park ;It'a facility would actually restrict the intensity of use. Boa rd ,member Dickens questioned what period of time would be nettled to amend the Zoning Ordinance. Mr. Schmeiser indicated that a minimum of tlqu mouths would probably be required. Board member Fowles stated that she was sympathetic with thej�etitionox�'s request regarding parking, however, she felt a change in zonrng would be more appropriate than granting a variance. An anntsual hardship does not appear to exist, she said, because the same plight is shar;cd by other Property owners owning land in the Cli Zone. Mr. Schmciser sta'tt•d thit, similar problems would also exist in a C1 Zone. i A motion was made by Fowles, seconded by Dickens, to defer unt't'l the next Board of Adjustment meeting consideration of V-7607, application submitted by Gene Krocger and E. L. Galor for a variance in Section 8.-104SA,16,(a) !. of the Zoning Code, pending Legal Staff clarification of the concerns expressed and an rnalysis of possible alternatives which might,be eoasidered,, A vote was taken: Dickens - yes; Fowles - yes; McBride - yes; !i.oedken - absent; Malcolm absent. The motion carried. V-7608. Application submitted by Robert Staley requesting a valiancy, on the setback requirements for a proposed single family residence dwell;og at 405 Hutchinson Avenue. Date filed: September 8, 1976. Dr. Robert Staley, 211 highland Drive, explained that because of the exceptional and unusual physical conditions of the subject propl^rty, .t variance i needed to reduce the setback requirement on McLcan Street. Ile eaplair- 11 that an application had been made to the Plamnting'utd Z. king Commi•r.ion to ct,:• ider the vacation of McLean Street but that d'�ci$a n was d(•feri,d pending the outcome of the decision by the Board o�•' Adjt -tment. If the Board of %di ustmcnt would grant the variance, the vacation re'cnest would be withdrawn, Mr.. Staley said. I A motion was made by Cowles, seconded by Dickens, that a varian(e be prantcd in Section 8.10.21 B.2 of the Zoning Code to reduce the setback requ soment from McLean Street to eight feet because of the unusual physical conditions of the lot which prevent a reasonable and sensible arrangcnnvnt of a building on the lot (V 7608). A vote was taken: Dickens - yes; Fowles - yes; McBride - yes; Coedken - absent; Malcolm - absent. The motion carriod; V-7609. Application submitted by James B. Boorman requesting interpi(-t;;tion of Section 8.10.3A.48 of the City Code regarding a lot fronting on a rublic street or an officially approved place. Date filed: September Z, 19764 'lichael Megan, attorney representing Mr. .lames Boorman, stated it)tat the County Recorder's office has on file a recorded plab of the r.ubd$vision, -3- llm rc arc two houses located annuxation the on Lots A and B which were there prier Co of proporty to action taken by the City, Lot the C City, Mr. Magan said. is Iicratpp or n'he been paid on the property in its "'I'lrtely"landiocked" landlocked position, he eca.i,se os have h represented a uniqua hardship Voted to the. owner of the property, said,. This lits NI'r, Meg.ut that Mr. Boorman would be on the property he owns (Lot Q. willing to share the cost of t(h.c paving Ms. Pat Goldman, IISD Downey, expressed concern about the physical appearance of the street and potential problems which, such a atreet might cause, i.e, increased water runoff, noise, light, increased traffic, etc., She indicated that she would not object to a single family home being built on the lot. Mr. Schmeiscr stated that the property is zoned RS$ which would restrict development to a single family residence., There is no indication at the present time, Mr. Schmeiscr said, of what the street would be, however, the City should apply some minimum standards for the roadway. Mr. Megan said he was unsuccessful in locating an casement to Qrify that a 30-0011 access strip had been dedicated to the City. It is requested that the Board of Adjustment permit the establishment of a 30 -foot ac.r.ess casement as an officially approved place so development can take place, he said. After further discussion, a motion was made by Fowles, secmIWed h to defer w a it the next Board of Adjustment meeting consideratj,n oofckens, V-7609, application submitted by James B. Boorman requesting .intorpretation Of Section 8.10.3A.48 of the City Code regarding a lot fronting on a public street or on off"lly approved place, and to request the Collowing j in(0i'm:,tiorl (1] to 'icer rine whether an easement exists and, if so, is it for` b or private access; and public (2) to see more definite plans as to what kind of improvcmonts tr>'the street are being considered, :if any. A vote was taken: Dickens - yes; Fowles - yes; McBride - yes; Gnedken absent; Malcolm - absent. The motion carried. The meeting rdjourned. r� 1> 1Id Sr Inc i:cr Secreta Board of Adjustment MINUTES CIVIL SERVICE COMMISSION November 8, 1976 12:15P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Hubbard Nusser Anderson MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Morgan Higdon RECOMMENDATIONS TO THE CITY COUNCIL None RECOMMENDATIONS TO THE CITY MANAGER AND STAFF 1. To prepare a draft of proposed rules for upcoming police promotionals. 2. To prepare recommendations for issues of eligibility and testing as discussed. I 3. To prepare a draft of goals and objectives as, discussed for submission to the City Council as part of the bmdget pro RECOMMENDATIONS TO THE CITY ATTORNEY 1. To report on the status of any litigation pending against the Commission and specifically withrespect to the lawsuit filed against the promotional examination. 2. To state his opinion whether the Commission must ho:�d ;i an examination for the position of Deputy Chief, an, ! whether the Deputy Chief is a Civil Service ran*. j SUMMARY OF RELEVANT DISCUSSION Candy Morgan requested the Commission to develop rules for Promotional exams so that lists could be certified from among current employees within the department. The Commission% raised the questions of pending litigation and requested; a staff recommendation for the rules for examinations. civil Service Minutes Page 2 November 8, 1976 followingquestions that were addressed included the ! 1• Who is eligible within examination? the department to take the 2• What levels of experience in grade required before promotion? ' if any, are What 3 Should Personality Of tests are advisable? personality testing be considered? The discussion continued further hearings with suggeStions for• on the issue of appeals assistance to the Commission bei'n improving the sLwaffing and At 1:15P.pl• 9 of the Commission adjourned, i QN MINUTES • CIVIL SERVICE COMMISSION • November 13, 1976 8:45 A.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Hubbard Nusser Anderson MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Morgan Miller RECOMMENDATIONS TO THE CITY COUNCIL None ONS TO THE CITY MANAGER A ST 1. To prepare the two written examinations for applicants to be tested on November 18*. To make further arrange- ments for testing as needed. RECOMMENDATIONS TO THE CITY ATTORNEY None SUMMARY OF RELEVANT DISCUSSION Chief Miller queried the Commission for their reactions t his proposal for development of a "staff captain" ' to sub.,o stitute for the potential new rank of Deputy Chie£'. Stan ards for on wereddiscussed. ThelrrolenofptheoNeel insed tpring omotiofor n lmls was discussed as being, a screening device as well ais exams pro- viding validation for the entry level test by providing a profile of successful officers. The problem of the preference given for veterans in hiring was raised by Rick Kibbee before the Commission. Ball ct the Fire Chi Nusser indicated that he would contau on preference. behalf of the Commission to discuss the issue of vet:eraWs; The late application of Larry Donohoe was raised and,the Commission had no objection to his application. He was Prevented from making a timely application because of being out of town on vacation. The Commission voted to adopt the proposed rules for,pro- motionals as amended. Proposed rules for hearings were discussed. 2u'6l • Civil Service Minutes Page 2 November 13, 1976 Jane Anderson was delegated the responsibility of making arrangements for carrying out promotional testing. Goals and objectives were adopted as proposed by the staff. Minutes of previous meeting were approved. At 10:15 A.M. the Commission adjourned. * Examination date has been changed to November 30, 1970.