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HomeMy WebLinkAbout1976-11-02 Bd Comm minutesMIN MINUTES !l COMPREHENSIVEi PLAN COORDINATING COMMITTEE OCTOBER G, 1976 -- 12:00 NOON CITY MANAGEII15 CONFERENCE ROOM J�I L� MIiMBIiRS PRIiSIiN'I': Blum, Ogcscn, Cain, Perrot Ncuhauser, Vetter, dePi;osse, ,lako Mbseri `1 IiMlilili i11iSIiN'I': STAFF PRESENT: Berlin, Kraft, Geshwiler, Milkman, Child SUMMARY OF DISCUSSION AND PORMAL ACTION TAKEN: Committee members expressed hope that procedures established for the citizen� participation process would receive support from a majority of the Ca.t� County. Neal Berlin suggested the possibility of having Councilman Selzer, Bailmer, or Vevera serve on the Comprehensive Plan Coordinating Committee, Th,e Committee favored, the suggestion. Mr. Berlin suggested the possibility of some major groups having liaison with the CPCC and stated that N'i;llaxd Boyd,- President of The University of Iowa, seemed receptive to the ,idea of a University representative attending CPCC meetings. Rick Geshwiler asked for a statement of support to initiate proceedings for I! the citizen participation process with Sasaki and Associates. He sta,ted,ihatli it would be beneficial for the City Council to consider authorizatioi of works to begin the week of October 18th. It will take approximately nine weeks foiti! Sasaki and Associates to complete the process from the date they start, Mr, Geshwiler explained. Conmiittoo member Ncuhauser cautioned that a realistic time poljod should be, determined so that the process can be completed by the date specified, Neuhaiji and Berlin suggested the possibility of the City Council holding a special ;i aki and Associates to proceed with the meeting to consider authorizing Sas citizen participation process. Committee member Ogesen expressed concern about the cost and suggested that some work, such as clerical, could be absorbed by the City. Mr., deshw,i er indicated that it might be possible to reduce the cost by approximately 100. Reduction in travel expenses for Sasaki and Associates was also suggested. Neuhauser advised reducing the cost to a total of $15,000 or fess,. Ogesen suggested that the work completed by the Current Planning Division regarding proposed zones and zoning amendments (i.e., University Zone., Industrial Zone, and Mobile home Court Zone) should be transferred to the Advance Planning Division to avoid duplication of work effort, .Jakobsen questioned whether the sample survey should come before or After the newspaper survey. Neuhauser suggested that the surveys and neighborhood; meetings be held in the following order: (1) sample survey, (�) neighborhood meetings, and (3) newspaper survey. Geshwiler stated that the Sasaki, proposal assumes that the City, will not be , doing any data processing. Jakobsen and Vetter expressed a wil;lingness, to setii up some computer programs and favored a "machine graded system"'for determin3nglll survey results. _Z_ Committee members concurred that they were generally in favor of tete propgsal submitted by Sasaki and Associates. Blum suggested the possibility of obtaining a statement of support from the Planning and Zoning, Comnd si.on.at iheir meeting to he held on October 7, 1976. Comma Luo mombers again expressed the hope that decisions of long-term-si'$ni£i- cance (such as the Comprehensive Plan) would have almott totsl aG�eptancei�by the City Council. The meeting ,adjourned. xLCi !I i„ ane Jacobsen' Seclretary 'Pro' Tem .� I � � I i I I III !I I j! .1 ji It MINUTES COMPREHENSIVE PLAN COORDINATING commirrm: OCTOBER 14, 1976 -- 7:30 P.M. CITY MANAGJAVS CONVERENCh ROOM MEM8.1:16 Jiliffll, 0gosell, jakoh.s("ll, deProssr, ferret, VottLr, Nouhauser MEMBER ABSI!N'I-: Cain: STAFF PRESENT: Kraft, Geshwiler, Child Hauer, Ira Bolnick, Bruce Glasgow GUESTS PRESENT: Faith Knowler, Andrea if,a 1UMNIARY Or DISCUSSION AND FORMAL ACTION TAKEN: Rick Goshwiler explained that the contract for a citizen participation;ptocess' between the City and Sasaki Associates includes a weekly schedule and detailed description of work tasks. Most activities are centered three #Ysi preciJiling Thanksgiving and the week after Thanksgiving, he said. Sasaki A"Ociate'$' could cONIC to Iowa City next week, Geshwiler said, and start developing a list Of questions for use in the survey instruments. much work they wouldOgesPri questioned h be willing to do without having he contract signed how bargaining power is lost, Ogesen said, Per Once the contract is signed, 1), t Committee rret jI expressed concern about the cost involved. member dcProssQ stated that the City would be "sliding into a decision httdo Participation process- unless action can take place fault oil tile citi.ZQh. cl c -immediately. Andrea llauer, representative of the Committee on Community Needs, expres,�O�Ll, concern that the proposed Contract and process would takeaway frOirri what (XN is doing. Dennis Kraft asked if there were areas where CCIjN could,derive some q benefits from the proposed citizen participation Commission was concerned and stated that the -Johnson County Regional Planning i about hav, ing too many surveys in the community. Our major thrustSthe Comprehen�5"ive Plan, Mr. Kraft said, and we should attempt to maximize 'work efforts to derive'the greatest benefits for the entire community, Chairman Blum stated that he�was 1: 1 concerned about getting the best information and to meet "due process require- ments" but added that the survey instruments may not determi' compatible information for other groups in the cne mutually community. Committee members indicated that the citizenparticipation cewonot only address the land use element because a determination onprohowss: to bestuld use - the land will be based on many factors, i . hum, vegetation, etc. In services, schools, popIllatiou'l, Sasaki Associates is hopeful Of "getting a feel of the community,,, Mr. Geshwiler said, by determining what People feel are the real issues In tile cor e wiler Ncuhauser stated that Sasaki Associates should talk n;t Only with 4' rimupity. makers but to other People in the community as well. ecisiop that one of the first meetings held should be somethingDennis Kraft $uggested like an "Open house". Of the proposal should be considerably reduced. analysis, the cost .Jakobsen stated that if the City does the statistical Perret felt that aibreakdq li jin, IWZ of figures should he available before the contract could be approved. NgUhauser exactly what kinds of tasks are to be suggested that the contract specify Committee members Blum and Ogesen requested performed and what they will cost. ded on the contract until negotiation had that the dollar figure not be inclu been completed. Andrea Ilauer stated that CCN was ihe type of questionnaire n favor of the by Port Collins, Colorado. Committee members asked to have an Opportunity SC to reviewurveyamended so thatestions and areimbursementeof first-classuestedatravellon would of the con not be allowed. Faith Knowler, member of the Numan Services Steering Committee, questioned relate the whether the county -wide survey being set up wouldreciated,Ms.sKnowler'for saidi the citizen participation process. It would be app: if. the Iluman Services Steering Committee estionsucould bld be e considered fort informed of inclusion process and if that Committee's Sugg into the process. Neuhauser explained that the citizen participation survey would not substitute for what the Human Services Steering Committee is ¢Ding, e Ira Bolnick said that if CCN money is to be used for partial funding of, the Sasaki Sasaki Associates explain sal theemechanism stheydwould use the Committee on i Community Needs Rick expressed into reported that ChrisKemp the citizenfrom he League Oj­. pa.rticipation process. Themen Voters ! expressed interest in helping, of the League was that the questionnaire should be kept relatively concern r said. (Ms. Know is also a member of the League of simple, Nisof e1.0 Women Voters.) i ted that the City Staff would seem most qualified to York Bruce Glasgow sta rocess and termed t.1 with the citizen participation p 1962 Comprehensive Plan done by Bartholomew and Associates "a disaster". Committee member deProsse explained that a firm such as Sasaki Assaciar,es would be a neutral body and would not have a vested interest in the community. the cost Mr. Kraft agreed that if the City Staff is to do additional we, of the proposal should be reduced. A motion was made by Jakobsen, seconded by Vetter, to approve as written the minutes of the September 22 meeting. 'Che motion carried unanimou's.ly: Rick Geshwiler g 1ve a status report on planning activities and informed the Committee that Meg Garrett had been hired as an Assistant Planner and that Cony Osborn had resigned effective January 4, 1977 and had been transferred ; full-time to the Current Planning Division. Ogesen suggested that Advanced that DonaSchmeiserlslexpertise bedutilized. RickTent Planning JI{{ I Gcshwilcr assured the Coonnittoc that work efforts would he coordinated with Doll Schmei.1. and slated that attempts were being made to fornuilute a City Technical Committee for comment and review of Cwnprehensive flan work ePl'upls Blum expressed hope that the Legal Staff would be, part of this process. Neuhauser suggested that one of the (:ity's attorneys start attending CVCQ meetings. Land Use Plan development was discussed and Neuhauser expressed concern that areas of controversy should be left as "unknowns". Perrot stated that work efforts must be closely coordinated with the Johnson County Regional Planning Commission. Committee members concurred that Land Use Map N1 is being considered .as an alternative based on certain assumptions. 0gesen questioned whether the intent was to generate maps without proposed uses. Alternatives are fine, Neuhauser said, but they should not be "fixed". 0gesen said that, alternatigys: should be based on facts and that at some time, direct choices must be made. Committee members discussed having Rick Geshwiler write a letter to Bruce Glasgow requesting preservation of a large oak tree located at the southeast corner of Princeton and hirst Avenue. The meeting adjourned. Cines_ an Jaltobsen Secretary Pro Tem MINUTES IOWA CITY PI,ANNING AND ZONING COMMISSION OCTOBER 21, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cain, Jakobsen, Vetter, Lehman, Kammermeyer, Blum MEMBER ABSENT: Ogesen STAFF PRESENT: Osborn, Kushnir, Ryan, Child RECOMMENDATIONS TO TILE CITY COUNCIL: I. To approve 5-7637, Fastdale Mall, final plat, submitted by Eastdale Corporation, subject to the following contiingencies: (a) The utility companies signatures should be included on the. plat, (b) The location of the utility easements illustrated should be referenced to boundary lines and corneas of the subdivision, and (c) A dedication document granting perpetual easements for storm sewers and sanitary sewers within the subdivision should_he submitted. 2. 'that the City Council adopt a revision to the City Code, Section 8.10.32A which requires the Planning and Zoning Commission to act on zoning items within a 45 -day period, to extend that time limit. to 60 days. This change is needed in order to comply with State law provisions for holding public hearings on zoning items' before. the Planning and Zoning Commission, and, to allow statutory notice to be given prior to the time of such public meetings. REQUESTS T'0 THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None LIST OF MATTERS PENDING C0MMISSION-COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U) 3. P-7410. Creation of a Mobile Home Residence Zone (PHI). 4. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Acting as Chairperson, Commissioner Cain called the meeting to order and' asked if there were any additions or corrections to the minutes of tjie meeting held on October 7, 1976. A motion to approve the minutes as writton, -2 - was made by Kammermeyer, seconded by Vetter, and carried unanimously, (Blum was not present when the vote was taken.) i Z-7616• Application submitted by Midwest Development CO., Richard Maxette., ) Attorney, for rezoning a tract of land, IIIA to RIB. Tract to :be known as �! Pepperwood Addition and located west of an extension of Sandusky- Avenue and south of K -Mart area. Date filed: 9/30/76. 45 -day limitation: 11/14/76. Pony Osborn, Associate Planner, stated that the application should be considered in view of an appropriate density of development for the neighbor- Jjl hood and explained that at the present time the Staff is compiiini infgr.- mation necessary to determine the number of elements school by type of residential use. ry students ! A motion was made by Vetter, seconded by Lehman, to defer until the nelct_ regular PU Commission meeting consideration of Z-7616, application submitted by Midwest Development Company for rezoning; a tract o£ land, RIA to RI1, The motion carried unanimously. (Blum was not present when the vote was taken.) it S-7032. Preliminary Auditor's Plat #32 located between Industrial Park. Road and Scott Boulevard south of CRIf,P RR ROW. Submitted by the following owners: R. M. Boggs Co., Inc.; Business Development Inc.; Capitol Pro}iane, Cas Co., Inc.; Drug Pair; L. L. Felling Co.; and Wolf Construction Inc, William Sueppel, Attorney. Date filed: 9/13/76. 45 -day limit! 10/28/76. I' Tony Kushnir, t City he Towa Code requires that s annAuditor's tP atymust abedfiled witthat h tthe er 4Count y09 of tRec6i :1 but the County Recorder cannot file it unless it has been approved by .the City. j Mr. Osborn suggested that (1) the applicant waive the 45 -day time limitation, or (2) the Commission hold a special meeting; prior to October 28 to furfher consider the subject request. I Mike Kammerer, Shive Natter ad not been granted and he did not yhave saowritten agreement ciates, stated 1from t a wMrVeL.r7[.,' Felling deeding to the City the necessary right-of-way of Scott Boulevarli J arterial street. for an !f Commissioners indicated that a resolution to the problem regarding width{l Of Scott Boulevard may be critical to approving the subject request. A motion was made by dakobsen, seconded by Lehman, to defer consideration of 5-7632, preliminary Auditor's Plat N32 located between Industrial Park !I Road and Scott Boulevard south of the CRIF,P RR ROW, to a special meeting; to be held October 28, 1976 at 7:00 P.M. in the City Manager's Coferen5ei was taken.) . Room. The motion carried unanimously(Blum was not present wheh the vote j -3 - Mr. Kammerer stated that he would contact Mr. Pelling about a possible deed prior to the special meeting, 5-7634, Pepperwood Addition - preliminary plat, submitted by Midwest Development Co., Richard Nazette, Attorney, See Z-7616 above, Date filed: 9/30/76. 45 -day limitation: 11/14/76. A motion was made by Jakobsen, seconded by Vetter, to defer to the next P$Z Commission meeting consideration of S-7634, Pepperwood Addition, preliminary plat, submitted by Midwest Development Company, Ther motion carried unanimously. (Blum was not present when the vote was taken,) 5-7635. Oakridge Estates Part 1 - preliminary plat submitted by Willis,M, Bywater, Daniel W. Boyle, Attorney. North side of Linder Road just east of Old Linder House. Date filed: 10/4/76. 45 -day limitation: il/18/76. Mr. Osborn stated that the Staff was concerned about the 20% grade of the cul de sac and explained that a 12% grade is the maximum allowed, Mr. Osborn suggested that the request be referred to the Riverfront Commission for their review and comment. Commissioners expressed concern about adequate access for emergejpcy vehicles. Commissioner Kammermeyer asked the Staff to check into the possibility of a "hammerhead -type" cul de sac. Commissioner Blum suggested that the'Fi;e Chief be asked to comment on the grade of the cul de sac, Willis Bywater and 'Pete' L. W. Knapp said they anticipated no problems for fire trucks or ambulances. They also indicated that neither the riverbank nor the watershed would be altered. A motion was made by Kammermeyer, seconded by Jakobsen, to defer to the next regular Pf,Z meeting consideration of 5-7635, Oakridge Estates, Patt 1' - preliminary plat, north side of Linder Road just east of Old Linder House and to refer the subject request to the Riverfront Commission for their review and comment. The motion carried unanimously. 5-7636. lime Kiln Farm Estates - preliminary plat, submitted by L.. W', 'Pete' Knapp, Charles A. Mullen, Attorney. North side of Linder Road just ngrthWest of Linder House. Date filed: 10/7/76. 45 -day limitation: 11/21/76, A motion was made by Jakobsen, seconded by Kammermeyer, to defer until the. next regular meeting consideration of 5-7636, Lime Kiln Farm Estates, preliminary plat, north side of Linder Road just northwest.o,f Linder House;, and to refer the subject request to the Riverfront Commission for i:heii review and comment. The motion carried unanimously, S-7637. Eastdale mall.- final plat. Submitted 'by Eastdale Corporation, Don Hoy, Attorney. Date filed: 10/11/76. 45 -day limitation: 11%25/76, 0 �i A motion was made by Jakobsen, seconded by Lehman, to recommend to the City Council approval of S-7637, Eastdale Mall, final plat, submitted by Eastdale Corporation, subject to the following contingencies; (1) the utility companies signatures should be included on the plat; (2) the location of the utility casements illustrated should be referenced to boundary lines and corners of the, subdivision, and (3) a dedication document granting perpetual, easements for storm sewers, j and sanitary sewers within the subdivision should be submitted. The motion carried unanimously. l ! Dennis Saeugling, Hawkeye Engineering, stated that the contingencies J would be corrected prior to the City Council meeting of October 2,6, 1976., Mr. Saeugling stated that an LSNRD preliminary and final for Eastdale Mall would be filed October 25 or 26 and he questioned whether it, would be possible for the LSNRD to be considered at the October 28 special meeting. Commissioners indicated that the P$Z special meeting world 1 be held one-half hour prior to a Comprehensive Plan Coordinating Committee meeting and consideration of the LSNRD would depend upon whether the Staff and the Commission would have adequate time to evaluate the proposal. �. ! A motion was made by Jakobsen, seconded by Kammermeyer, to delete from the P$Z Commission pending list the following items: (1). possibility of residential uses in CO Zone as a special use, and (2) review of two CH Zones and one C2 Zone. li The motion carried unanimously. Consideration of revised By-laws of the Planning and Zoning Commission. Angela Ryan, Assistant City Attorney, stated that the Iowa Code requires IS days notice of time and place of a public hearing for consideration of �I rezoning requests. Commissioner Kammermeyer noted that public hearings are not required on ! subdivision items. After further discussion, the following motion was made by Blum and seconded P ;: by Kammermeyer: II �, It is recommended that the City Council adopt a revision to the it City Code, Section 8.10.32A which requires the Planning and Zorairig Commission to act on zoning items within a 45 -day period, to extend that time limit to 60 days. This change is needed in order to comply with State law provisions for holding public hearings on zoning items before the Planning, and Zoning Commission, and to allow statutory notice to be given prior to the time of such public The meeting carried unanimously. i! -s - Commissioner Jakobsen noted that the recommendations were made so that the By-laws and City Code would be in proper form and in agreement with,the State Code of Iowa. 'ncc meeting adjourned. jaine Jakobsen, Secretary l MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD OCTOBER 25,1976 TRINITY EPISCOPAL CHURCH MEMBERS Holzhammer, Kaefer, Johansen, Carter,.Cazin, Stockman, and Schreiber. MEMBERS ABSENT: Barber and Williams. SUhMRY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Discussion was heard conceri i ning the budget for FY '78. Schreiber explained the narrative and answered questions raised by the board. Cazin thought' the level of funding from the school district would be about the same.. Van Steenhuyse will submit the budget to the board at their next meeting November 15, 1976; 4:00 p.m. Van Steenhuyse discussed the G.Y,O.P, workshop and the future of this j Program. The Board received a list of the M.Y,E.P, jobsites and the number of enrollees placed at them. I Joan Van Steenhuyse 4 { � • i • MINUTES OF A REGULAR MEETING LIBRARY BOARD OF TRUSTEES SEPTEMBER 16, 1976 4:15 P.M. AUDITORIUM PRESENT: ABSENT: STAFF PRESENT: Summary of di_, Buchan, Farber, Kirkman, Ostedgaard, Newsome, Richerson Bezanson, Nyman, Moore Eggers, Carter, Westgate, McGuire ssion and form taken The meeting was convened at 4:25 P.M. by president Farber. The minutes ep the regular meeting meeting of September of August 26 and 'the. special 7 p 1976 were approved. Ostedgaard/Richersgn1 The motion to approve the disbursements and financial report was approved. Kirkman/Ostedgaard. Director's report attached. A request to purchase a portable public address s the Gifts 6 Bequests Fund was a Ystem from approved. Newsome/Richerson. It was announced that the meeting with sultant Robert Rohlf and the Cithe Library Bo<ird, pan- t for the above date. Monday, October 1.1 at 2:00 the was scheduled P.M.PMalthough Rahlf has not Yet coritirme� The firsti quarter FY1977 goals will be reviewed at the October board meeting. Work on prioritizing begin soon afterthe long range goal should . The FY1978 budget cycle Y will begin soon. Newsome reported that progress on the or the Iowa City Public Libraryganization of FRIENDS; of di sale still tentative. is slow, and the date of the book II Kirkman reported that the librar ' �i foundation grants Y s collection se fund raising 8 his request for seemed sufficient for the present an purchase of additional material a d t.1mp., With no further business t this time, j the Board listened to a slide tion about the Corte Madera (CA) Public Douglas Barker. Li;brar b architect Meeting Emphasis was on the design developmentthe arc}�itect, Meeting adjourned at 6:00 P.M. proce$s, Respectfully submitted, "Y1 Vivian Buc an, ecretary DIRECTOR'S REPORT SEPTEMBER 16, 1976 The first quarter report on the library materials budget indi- cates we are in an excellent position for this time of the year. Each subject specialist has a budget this year for the first time. Income from the on-going book sale continues steadily at approx. imately $100 a month. We continue to receive many requests, however, For the date of the annual book sale. We will begin distributing the new edition of Twelve Quick Facts About ICPL on the library's pamphlet rack and at the Chamber of Commerce office. The Board's attention is called to the recent Parks. S Recreation Department survey of leisure time activities. The predominance of reading in this report is documentation of this community°s; special needs for adequate library facilities. I have reminded the city administration that in their negotia- tions with University Heights over a new contract, any agreement that does not include fees for library services would mean the cutting off of borrowers privileges to University Heights reside; Any other policy would be unfair to other jurisdictions which contract with us for library services. COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1976 IOWA CITY RECREATION CENTER ROOM B MEMBERS PRESENT: Hauer, Amidon, Askerooth, Bonney, Hall, Hibbs, Stockman, Bohlken MEMBERS ABSENT: Bolnick, Bridgeman, Dennis, Hintze, Kinnamon, Nielson CITY STAFF PRESENT: Vann, Wilkinson SUMMARY OF ITEMS DISCUSSED: 1. Minutes -- a. Hibbs commented on Item 7.c. of the October 6, 1976, minutes (Haiuer's testimony in the Old Brick case), He pointed out that; while shetried to make her comments appear personal rather than as chairperson of;CCN, tt{e plaintiffs were quoting out of context and mis-stating her testimony, He stated that her actions were highly out of the ordinary !and that she should have called on another member of the Committee to speak on the Committee's behalf. Hauer again restated her position that she had merely read from theminutes and had given her personal opinion. b. It was moved by Hibbs and seconded by Hall to approve the minutes of October 6; 1976, as amended. Motion carried. 2. a. News Bulletin -- Material is currently being, gathered with plans of mailing it out by November 1st. b. Radio Shows -- The show for next week (October Z6) will be on a discussion format. Steve Pals, our administrative intern, has completed an,outline for the program giving questions and possible answers. It was suggested that maybe a Council member could be asked to moderate the program since th.*s, would be a way to get Council involved in the programs. 3. Definition of CCN Activities -- q list of CCN responsibilities as designated by City Council was distributed to those present. After a lengthy d}scussioon of the advisory function of CCN, it was decided that the purpose ofMassing the list out was not to rewrite the definition but to advise the Conaittee;ihat it goes off on too many tangents. The amended list is attached. I Committee on Community Needs October 20, 1976 Page 2 4. Evaluation of Subcommittees -- After a lengthy discussion of the Subcommittees an their duties, it was decided that the following subcommittees be glisinat,ed.since the projects and/or programs are well underway: Human Needs, Compirehensiye Planning, Coordinating, and Rehab. Each member was asked to select a program they are interested in and attend those meetings and report back to CCN,ikeeping the Committee as a whole informed as to what's happening in each project., The projects listed were: Code Enforcement, Housing Rehab, Comprehensive Plagning, Human Needs, Ralston Creek, Parks and Recreation, and Architectural Barriers. 5. Upcoming Activities -- a. Vann suggested holding the neighborhood meetings before Thanksgiving.. The times for these meetings were set as 1:30 p.m. on November 18t1.h and 7•,:j30 p.m. on November 15th, Moth to be held in the Civic Center. Vann will prepare an announcement flyer to be mailed by November 1. It was also decided to try to set up some small preliminary gri?up tetings for November 8th with Ralston Creek, Mark IV/Willow Creek, North Side,,. and College Green neighbors. 6. It was moved by Hall and seconded by Bohlken to adjourn. Motion carried. !i i DEFINITION OF CCN ACTIVITIES {i The City Council of Iowa City appointed members of the Committee on Compunity Needs ' ! to advise Council on the use of HCDA-CDBG funds and carrying out the following functions (Resolution N76-136): 1. Evaluate and interpret the City's programs that effect human needsand,community development. j. 2. Provide a systematic communication interchange between citizens and PoUqym ji with regard to all Housing and Community Development Act, CommunityDevelopmentGi. Block Grant applications and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and,gtherwisq� assist citizens in articulating their community needs. i 4. Assist citizens to develop programs, where possible, to meet commµnity'needs, i i I. II 'I I PROPOSED UPCOMING ACTIVITIES j Newsletter -- Nov. 1st (mailed) Radio Shows -- Oct. 26th, Nov. 2nd, Nov. 9th (6:45 p.m. - WSUI) Public or Neighborhood Meetings -- evening of Nov. 15th (Monday - 7:300 afternoon of Nov. 18th (Thursday - 1:.30) Council Discussion of budget -- January 10th Public Hearing and Budget Discussion -- January 11th Council Approval of budget -- January 18th MINUTES IOWA CITY R.LVIiRFRON'I' (:()MMISSIMN • CLTY MANAGER'S CONI IiItRNCIi ROOM OC'1'Olil%R 14, 1976 MEMBERS S p�NT: Bassett, 8randrup, Horton, Undherg MEMBERS Fahr, Thayer, Vetter STAFF PRESENT: Flowers, Geshwiler, Milkman, Showalter GUESTS: Roger Hunt, Bill Klatt, Nancy Seiberl.ing, Flo Beth Ehningeu„ Jody LIdslin, Paul Milkman RECOMMENDATIONS TO THE STAFF: 1. That the Staff make available to Project GREEN enough copies of the Iowa River Brochure to mail with their fall newsletter. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN; The Iowa City Riverfront Commission met in Regular Session with Vice Chairperson Bassett presiding. •* Horton moved and Lindberg seconded that the minutes of the September 9, 1976,; meeting] be approved as written. Unanimous. Milkman introduced Donna Epley, explaining that the Council had approved the recom— me nded expansion of the Commission and that Ms. Epley was the Coralville re She indicated that the Council now needed to appoint her formally and that the Count had not et a presentn Y appointed their three representatives. Roger hunt and Bill Klatt of Stanley Consultants were present to discuss: the site s Plans for Sturgis Ferry and Mesquakie Parks and the Highway 218 entrance. Higt suggested grading the two .Landfill parks to "open" the river up, He pointectQut that the City would need to investigate the gas problem, but that he felt there would be a greater problem with settling. tie recommended planting small trees and moving the existing cottonwood trees at Mesquakie Park to another site(, lIQ es aq • mended, also, planting large street trees along the Highway 218 entrance. Milkman inquired about what should be done regarding the river bank at Kesquakie and Sturgis Ferry Parks. Klatt indicated that the City would need to do e)ttensive research to develop any kind of plan and would need to contact the Co > and the Iowa Natural Resources Council. �sof - Eng,ineez;s Nancy Seiberling stated that she felt the plans were a good beginning and that could possibly be done this fall. Gretchen Harshbarger' indicated her the plans were grading practical and possible, feeling that �Hunt indicated that any trees planted along the Highway 218 R.O.W, woul,ti need to be approved by the State. There was a concensus that approval of the Addendum to phase III of the' River Gorror Study should be placed on the agenda for the COMMisSion''S November meeting;. id Minutes Page 2 • October 14, 1975 Milkman reported that 500 copies of the Iowa River Brochure had been mailed to date and that a number of others had been hand delivered. She also indicated that Project GREEN was interested in mailing copies of the borchure with tbgir fall newsletter. Brandrup moved and it was seconded that the Staff make available to Project GREEN enough copies of the Iowa River Brochure to mail with theirfal,j! newsletter. Unanimous. i; j Milkman reported that Fahr was in the process of appointing the Budget Subcommittee and that the Flood Plain Ordinance was three fourths completed and would possibly be completed by the next Commf.ssion meeting. 11randrup requested more information regarding transfer development rights as well as land banking. Milkman indicated that II.C.D.A. money could be used for land banking, There being no further business, the meeting was adjourned at 4:30 p.m„ Respectfully submitted, h it • Ellen R. Flowers, Secretary '.I • MINUTES IOWA CITY PARK AND RECREATION COMMISSION •RECREATION CENTER ROOM B OCTOBER 13, 1976 MEMBERS PRESENT: Boutelle, Cilek, Davis, Mascher, Stockman, Thayer 14EMBERS ABSENT: Kelley, Powell, Sangster STAFF PRESENT: Fenzlein, Flowers, Hauber, Howell, Lee, Peck, Showalter GUESTS: See attached list RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Park and Recreation Commission recommends approval of the Park and Recreation Commission Ordinance. 2, That the Park and Recreation Commission recommends approval of the Park and Recreation Department Ordinance. REQUESTS TO THE STAFF FOR INFORMATION: 1. That the Staff draft Park and Recreation Goals and Objectives and send copies to the Commission no later than November 3, 1976. • SUMMARY OF DISCUSSION AND FORMAI. ACTION TAKEN: The Iowa City Park and Recreation Commission met In Regular Session on October 13, 197 with Chairperson Stockman presiding. * Thayer moved and Mascher seconded that the minutes of the September 22, 1976, meeting be approved with the following correction: The motion recommending approval of the Park and Recreation Commission Ordinance should appear at the front of the minutes under RECOMMENDATIONS TO THE CITY COUNCIL. Unanimous. Cilek arrived at 7:40 p.m. The Village Green South Subdivision was discussed with Showalter indicating ; that the Council had accepted the 40' strip of land from the: developers without tkte, trtOngles. lie said the Council rejected the triangular areas recommended by the Commissiou because of maintenance costs. Davis asked if this decision was indicative of the Council's attitude toward park acquisition and Showalter responded that it wast' possi yHe also responded that he felt that the decision was also an indication that,perhaPs, City Commissions aren'L taken seriously. Thayer suggested that the Cotmissicin member discuss the Council decision individually with the Council members. Sliowalter indiea that he would send the Commission members a list of which Council members 'voted for and against the Commission recommendation. Showalter reported that he had contacted Mr. Kempf regarding his offer to sell his property adjacent to Happy Hollow Park to the City, He told Mr. Kempf that the City 411' a as investigating the possibility of purchasing the Hayek property adjacent to; the park and would like to hold off on considering his offer to sell;. Kempf indicated, that the offer would still be open for discussion at a later date. 5tu,kman rvporLecl that Uie Council approved the name "Pheasant Hill Park" for the J;,rdwaeL Park, She indicated that the Park Naming Subcommittee would begin talking Lo :,01101 Hollywood Manor Park neighborhood residents in the near future regarding th„ naming of that park. Davis suggested that the Subcommittee contact Bill Schnute,, the neighborhood contact person, for help on the project. Hauber reported that she and other City Staff would be meeting with landscape architect Herm Thompson on Friday, October 15, to discuss plans for Washington Street from Van Buren Street to Muscatine Avenue. She indicated that he was preparing three proposals at three different cost levels for the project. Stockman reported that she will be serving on the Committee on Community Needs through February and that she would be doing a radio program for the Committee,on last year's H.C.D.A. allocations and what the Committee's goals are for the future. the also, reported that she had been re -appointed by the PTA to serve as Recreation Chairperson. The Hayek property was discussed with Showalter reading a. letter .from Peter Hayek'. He indicated he felt that the Hayeks would be open to discussing sale, of .the la#4 to the City at fair market value and that he had made arrangements for Iowa Appraisal to appraise the property. Click stated that his vote on whether or not to purchase the property would be based on the cost. Showalter reported that if the City would purchase the land, the only funds available would be the $70,000 allocated for IlLckory 111.1]. Park expansion. Showalter mentioned that the property is stated as a • debLrable purchase in the Park and Recreation Plan, 1976-80, but is not on Commission's priority list because it was not thought to be available for purchase. Stockman stated her feeling that more background information,was needed in order for the Commission to make a sound recommendation to the Council regarding the ptoperty. Showalter will compile some information to mail with the minutes. Wayne Begley reported that tale Planning and Zoning Commission had votedtodeny, the Hayek rezoning application. Re also reported that, in 1966, a bond issue was passed which included funds to be used for purchase of the property but that the Park and Recreation Commission had then voted not to buy the land, Ile indicated that the neighborhood residents will go to the City Council and that it will. be easier for them to get on the agenda if the Commission makes a recommendation regarding purchase of the property. He also reported that the petition presented to the Council was referred to Dennis Kraft, Director of Community Development, but that no response had been given to date. Stockman stated that discubsLon of the property would be put on the Commission a$enda again after the appraisal is completed. Cilek requested that Showalter ovaluate purchase of the Hayek property as opposed to the proposed expansion of Hickory /dill Park and that he explore funding of the purchase of the Hayek property and prepare plans for possible development. Stockman stated that: if the Commission mould vote, against acquisition, they would need to decide what park activities should be moved to other parks. •A memo from Bob Lee regarding fees and charges was discussed with Cilek requesting, information on revenues and expenditures from the summer Recreation programs, particularly swimming. Showalter commented that, according to 1975 swimt0,ing;fitures, • Nlnotos Page 3 • October 13, 1976 11 II 75C were charged for adultr. and 25C for chlldren with no IN days the program would cyano very close to paying for Itself. Charging 65e for adults and 35e .For children would cover more than 80% of the operational costs. Cilek suggested considering the closing of thepools for one day per week or a certain number of hours per day to cut down on costs. Showalter indicated lie was in favor -of a three way age split for swimming fees, charging 75e, 50e and 25C which would cover 100% of the operational costs. Lee indicated his feeling that a three way {age split would he difficult to administer. Click commented on the fact that many of the league fees do not cover 100% of the operational costs and Showalter responded that the fees will be increased so that the .League programs break even. Cilek indicated that the Fees and Charges Subcommittee would meet again before the November meeting. He stated his feeling that fees should be charged for use .of the archery range and that a greater tennis fee should be charged for adults than for children when those fees are instituted. Ile also suggested having a weekend reservation fee for the use of the tennis courts as a pilot program. $;howalter indicated that he would prefer to coordinate tennis feels with the Universt:iy and pointed out that such a pilot program would be inconsistant with other department programs. Showalter requested that the Commission discuss IOC swimming days for children and there was a concensus that there should be at least one: l0e day per week and that IOC days should be offered only during the summer months. • Showalter reported that he had been requested to submit a statement of Park and: Recreation Coals and Objectives by Neal Berlin. The budget deadline is NovemhGr 19. * Cilek moved and Mascher seconded that the Staff draft Park and Recreation Goals, and: Objectives and send copies to the Commission no later than November 3, 1976. JnaR!m Showalter also indicated that he had been asked to prepare service options for a 5% and a 10% increase and a 5% and a 10% decrease and there was a concensus that he should not prepare to make any cuts. He will send budget information to the Commission as soon as possible. Showalter reported that the Hawkeye Court pilot playground program was $oing well and that the Staff will have an evaluation at the November meeting. lie also indicated that the Mark IV ASERP program was going much better. Anne Clenister reported that she had been re -appointed as Project GREEN Parks ap(I Recreation observer. She also reported that an article will appear in the Prgject GREEN Newsletter regarding Park and Recreation projects, Lucy Kunz will serve as. her alternate. Showalter indicated that the Staff was considering hiring permanent full-time supervisor because they were having difficulty getting part-time recreation slgts filled. * The proposed Park and Recreation Department Ordinance was discussed and Cilek moved and Davis seconded that the Park and Recreation Commission recommendapproval of • the Park and Recreation Department Ordinance. Unanimous. Minutes p Page 4 g October 13, 1976 !p Showalter reported that there would be little fl-C.D.A. progress on Parks and Recreation projects this fall because new environmental statements had had to be written in order for the money to be released. 'I I ' Davis asked if the proposed tree nursery for South Hollywood Manor Park had been, discussed with the neighborhood residents and Showalter indicated that It bad pot. She suggested that the Staff should go to the neLghborhood residentsto get their input. Thayer stated his feeling that it was a waste of time to hold neighhgrh6od meetings in the planning stages for a park. 'there being no further business, the meeting was adjourned at 9:45 P.m -Lilly submitted, [.Lien lt. Flowers, Secretary • 11