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HomeMy WebLinkAbout1976-11-02 Info Packet,City of lows G1 MEMORAN& M DATE October 28, 1976 TO: City Council FROM: City Manager RE: Informal Session Agenda 19 1:30 - 4:00 P.M. 1:30 P.M. - Review zoning applications 1:45 P.M. - Review Council agenda 2:00 P.M. - Council time 2:15 P.M. - Status report on urban renewal Discuss redevelopment issues in months ahead Jovember 2 1976 7:30 P.M. Regular Council Meeting November 8 1976 2:00 - 4:15 P.M. NOTE TIhffi 2:00 P.M. Review zoning applications 2:15 P.M. - Review Council agenda 2:30 P.M. Discuss traffic on Court Street 3:30 P.M. - Discuss draft of Parks and Recreation Ordinance 4:00 P.M. - Council time November 9 1976 7:30 P.M. Regular Council Meeting Pending List Model Traffic Ordinance Alarm Systems - Police/Eire Anti -Trust Ordinance Campaign Finance Ordinance Design Review Committee Authority Parking Policy Resource Recovery, Coralville and University of Iowa Review Title XX with Bob Hibbeler 3/8 Risk Management Pending Litigation Clinton Street Modules City of Iowa: City MEMORANDUM DATE: October 29, 19176 TO: City Council FROM: City Manager RE: Construction Costs for Handicapped Several weeks ago the Council asked to be informed as to the costs of making an apartment accessible. The Public Works Department Inas obtained figures from two contractors who construct a considerable nutber of apartment buildings in Iowa City. The average total construction cost per apartment unit is $16,250. Therefore, the added cost fot making the apartment accessible is 10.2% per unit. However, in a ten -unit budding', where the requirement is one accessible unit, the increase would be approximately 1%. Exterior Doors (includes slab) $ 225.00 Bathroom fixtures 175.00 Grab bars 47.50 Interior Doors 55.00 Alternation in interior layout 135.00 Exterior sidewalk 150.00 Exterior grading (includes retaining; walls) 275.00 Kitchen cabinets 600.00 TOTAL $1,662.50 •City of Iowa Ci ME MORANDUM DACE: October 29, 1976 TO: City Council i FROM: City Manager 1V - RE: Citizen Inquiries and Complaints ti Attached is a copy of a memorandum to all City employees along with the.. Policy outlining procedures to handle citizen inquiries and coipplaintS4 The purpose of this policy is to provide a procedure for speedy arisWerS to inquiries or complaints and to provide a. follow-up for checlan we problem areas within the City. This policy also allows the Citany abreast of citizen needs. y to •City of Nowa Cup MEMORANDUM DATE: October 5, 1976 10: All employees FROM: City Manager W1/ RE: Citizen Requests for Service We think that there are ways in which we can toot our ho a good job for Iowa City citizens. EncI,osed itoos a rn- about; doing that requests for services received from citizens procedure ' and a follow- for ensuring various citizens9ueWelhopelrhathich will be sent out pTO�tly �Pred that we will continue to strive to procedures willpindi a$elto itizens they feel we are doin a give good service 8 good job. and be sure that As 'any of You will be involved with telephone service Process n the thatices, we think it is important that requests: or iii Your efforts and we o may answer citizens, YOU loio'h' "'hat ,the pe this will helpquestions. The City appreciates You. As always, if you have any questions concerning this a matters concerning City services, please let me .kno approach'Or other W. p•S• The service requests that we are receiving from you are good. 1Ceep, them coming. POLICY FOROAPLAINT AND INQUIRY HANDLING 1INA CITY The following procedure is adopted to obtain an efficient complaint and. inquiry handling system. 1, If a call comes in for a specific person within a specific department it will be connected to that person's telephone line. The switchboard operators will make every effort to, channel calls of a vague nature to one of the persons names In the following paragraph. '1110 purpose of this is to avoid before 0theygreceiventheothree orassistance the our different individuals 2. The switchboard operators shall channel all complaints and; inquiries that are not specific in nature in that the calker does not ask for a specific person or department to the eYteh- sions in the City Manager's offices, 200, 201, 203, or 204. 3• Routine calls regarding information on streets, refuse enand traffic will be directed to the service building, 277. In instances of heavy snow and ice 'the procedures by the outlined in the manual dated 1976-77, prepared depart- ment of Public Works, will be followed. 4. An easy, central number shall be made public so that the citizenry can be aware of a number to call when they have 354- complaint or wish to inquire about some City service(s). 1800 5, The person answering the referred to in paragraph 2 and � will make a record of the call on a Service Request Form or on a Division Report Form. Call backs will be made on all inquiries or requests that do not relate to a routine item such as late refuse'collection or street patching. Call backs will be made on non -routine items within if received recOn eived on aIf the wee and on the following Y matter will take several days or weeks to resolve, the caller will be notified of that time estimate within the 24-hour or weekend call back period. Each item will be checked on. the estimated completion date and if the problem hasn't been, resolved the reason for delay will be determined and the original caller will be notified of the reason for the delay and will be given a new estimate on completion, written responses will be made in any instance when the, caller can't be reached by phone, if: the caller requests written response or if the matter is complex. Also if the item;is of tgeeral on members tof0the CityOCouncis of l and department response lheadsd be �.listiibuted 6. A monthly survey by mail shall be established wheruesteby ranai'e£lyy' selected addresses each month will be sent a q the purpose of soliciting citizen assessment of City services. The total number of addresses selectedper moat Twill beeped• approximately 100. A copy of u is v THE GOAL OF THE CITY OF IOWA CITY EMPLOYEES IS TO PROVIDE EFFECTIVE A(iD EFFI:;CIENT FOR YOU. YOU CAN HELP US DO THIS BY FILLING OUT THIS STAMPED, SELF—ADDRESSED QUE AND RETURNING IT TO US. ALSO, ANYTIME YOU HAVE QUESTIONS. CONCERNING CITY SER4'IC CALL 354-1800 AND ASK FOR THE SPECIFIC DEPARTMENT OR IF YOU AREN'T SURE ASK!FOR TI MANAGER'S OFFICE. THANKS FOR YOUR ASSISTANCE. HAVE YOU MADE A SERVICE REQUEST TO THE CITY DURING THE PAST YEAR? IF SO, TO WHAT DEPARTMENT OR DIVISION (PLEASE CHECK). ❑ ANIMAL CONTROL ❑ LIBRARY ❑ RECREATION ❑ CODE ENFORCEMENT ❑ PARKS ❑ REFUSE ❑ FIRE ❑ POLICE ❑ STREETS ❑ HOUSING INSPECTION ❑ POLLUTION CONTROL ❑ TRANSIT WERE WE COURTEOUS: ❑ YES ❑ NO WAS YOUR REQUEST HANDLED: ❑ IMMEDIATELY ❑ WITHIN 014E WEEK WAS THE RESULT SATISFACTORY? ❑ YES ❑ NO IF NOT, PLEASE EXPLAIN WHY. WHAT IS YOUR GENERAL REACTION TO CITY SERVICES: ❑ VERY GOOD 1 ❑ GOOD ❑ ACCEPTABLE OTHER COMMENTS OR SUGGESTIONS FOR IMPROVING CITY SERVICES. SINCE ELY NKE'Ajtpf$BAi. CITY'RANA, Ry ICE$! 1: Oi NA R.E _ PLEASE CITY i URS ❑ YES. ❑ McT. ❑ WATER ❑ OTHER ❑ WITHIN ONE i [b LONGER TO: Neal Berlin FROM: Richard J. RE: CITY .OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORAN0" DATE: Meeting with Lowell Cross and R.L. Dryer concerning 7th and Glendale, October 25, 1976 The meeting was attended by Mary Neuhauser, Max Selzer, Harvey Mille ,.. Mr. Cross, Mr. Dryer, Jim Brachtel and Dick Plastino. Mr. Cross stated that there did not seem to be enough policenieri for enforcement and that cars were speeding coming.froin the viest. He. told of spinning tires and the danger to small children due tothe fact that cars were going over the curb and up onto.the grass. Mr. Dryer commented about the high traffic volumes destined for the Mall. He also stated that their particular location was in �i bad spot since it is between City High and Regina High School. fie talked about the early release which let many children out on the highway; walking or on bicycles, all in conjunction with high traffic Volumes: He stated that they had considered traffic signals, children, at play signs, four way stops, but had dismissed! these because of high cost, or lack of effectiveness. He asked what it would cost to put on enough policemen to have traffic enforcement a prime function of the City. Chief Miller stated it would be in the range of $500;000 to have a fully equipped and staffed traffic squad. Discussion then centered about the effectiveness of a:"Cauti;on" or "Slow" sign or a number of stop signs. Mr. Plastino banded ;out,.a report indicating that stop signs had been tested and found to be ne#fective in controlling speed. Discussion was made of additional one-way p.airs such as College and Washington to funnel traffic into Miscatine;rather than over to 7th Avenue. Mr. Plastino stated that he thou glit this would be very difficult to pursue since it .involved a shifting of traffic volumes from one area to another area and residents; of thg other area would react poorly to such a solution. Mr. Cross then talked about speed bumps and said they had disregarded, those because of some obvious disadvantages; however, he didfeel there was merit in a tumble strip, directly at the stop sigia an perhaps in advance of the stop sign. A.discussion of rumble bars insued and it was decided that Mr. Cross and Mr. Dryer woullal travel; age 2. itry Clendale Mer re: 7th Fi tg.w/Crss October 27, 1976 and see if they could tolerate speed rumble strip apparently the Lexington Street sp talk to Charles Wunder who ited the sound. They also decided to ton in action and has on Lexing speedo and in fact, mayover has observed the rumble strips o le et out of travelling that they are ineffective in controlling P increase speeds due to the thrill people g the rumble strip at high speed.Dryer, and it was decided that Mr•O the,rwnble At the conclusion of the meeting, with, Mr. Cross would examieethe o 1Lexi gton Street advantages talking strip by observing eirience Mr. Wunder• The Traffic Engineer would look owns a research data on rumble strips to determine whether other towns have had exp with these. p,Tp:bz Miller cc: Harvey Jim Brachtel CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: T0: Neal Berlin City Council FROM: Richard J. Plastino RE: Transit Garage Ventilation 27 Air contamination in the Transit Garage presently rises to high levels during the start up of buses .in the morning. This creates a; problem both in the summer and in the winter since there are no means. to move air through the facility except one very small fan at the east end of the building. In order to provide proper ventilation, we have examined three (5� alternative means of ventilating the building properly. These are as follows: Option H1: Install four (4) exhaust fans located at the high point of the roof. When these four fans suck all,the pol- luted air out of the building, cold air from outside is Sucked into the building. Option 01 provides for heating of th>;s cold air before it enters into the building. Cost of this. option would be $11,500 plus approximately $4.00`per day additional heating costs. Option i2: This solution would be as described for Option #1 with the following exception; the make-up air unint and associated duct work would be omitted and six (6) outsides air louvers with motorized dampers would be used to pToV de. 'fresh air into the building. The drawback.to this system.i,s that it will take a much longer time to re -heat the aix 'after it comes into the building. This will create uncom£ortble working] conditions for the mechanics until space. temperature 'can ,re- cover to normal. It also provides the potential of freezing existing water and air lines, if the fans are in -operation for any extended time period. The cost of this System would. it be approximately $8,500. Option N3: Option k3 is about the same as Option #i2;'howevet,, the t two overhead doors would be used in place of the Six outside air louvers. The drawbacks are the same.as noted in Option. #2, plus, there is poorer air circulation since the fresh; air, would come in only from the ends of the building. This work could be done for approximately $7,000. r • �I page 2. Transit Garagentilation October 27, 1976 h It is difficult to make a rational decision on which;opt%oi1 to cia�, We know that both the transit garage and the service: building are k, obsolete and must be replaced; however, it is unwise to follow a I pattern of no expenditures at all on these .buildings since we may, end up five years from now with no new building and totaZlkr decrepi j� facilities. The best course of action 1 can recommend is tglexpend the necessary funds on the buildings to ,keep them functional and' press very hard toward replacement of both the transit garage and the service building. ji Approximately December 1st, a report will be submitted to you out l>`' all of the options concerning new facilities. Even if the q! deci� �� to build a new facility today, it would take approximately one to �� two years to get the building up and functioning; therefore„ I am for+ed to recommend that we proceed ahead with one of the optiolis listed jf it above for correction of the ventilation problems in the transit garai4r' Option #1 seems to be the only feasible solution that will ventilaie.,111 the air and keep the temperature inside the transit garage at an acceptable level for worker comfort and performance. In summary, it is recommended that the City proceed t,th Option #1 and allocate approximately $11,500 for construction cgsts approxi mately $1,000 for engineering fees and work proceed ojicQ this project 1 j immediately. i d RJP:bz :•, Ij i ii J •iii i CITY OF IOWA CITY DEPARTMENT OF PUBLIC WSKS DATE: Neal nerlin �I TO: City Council FROM: Richard J , Plastina " i RE: RCCC Minutes tII !r Camtee the Minutes of the Ralston II Attached are Creek Coordinating meeting of October 27, 1976. i i. i, • i i a ii I t it l RJP:bz MINUTES RALSTON CREEK COORDINATING COtiKI'ITEE 1 OCTOBER 27, 1976 In attendance: Julie Vann Ben Barnett Jane Jakobson Helen Cavanaugh Ed Brinton Jim Hall Maria Ahern Ai Glenn Boutelle Dentis Showalter Bruce Glasgow �! Carol deProsse Betty Iossi Fredine Branson Audrey Scott it Ben Barnett of Powers -Willis and Associates discussed the objective stat emergs_I, and proposed policy statements to be included in the Watershed Management j? Plan Study. One of the policy statments declared that it would be desirable) to prevent future encroachment on the flood plain or the fla�dwa decided that this will have to be a policy matter to be discussed a It was length. fi sane ,,i There was a question as to whether fish life should be given much I and consideration in Ralston Creek. Priority Be, Barnett presented a map showing trends in land use development ori Ralst I Creek. There was a change to commercial from residential, use in vara.ous:aii Of Ralston Creek. Mr. Barnett felt that this, should be encouraged. fie next discussed the effect of flooding on the land values and referred .to the Barnard Study. A map was shown indicating land use in the rural area. Mr. Barnett. .pointed: out the scattering of rural housing. A map was. presented shoi�ime the,aXeed e sanitary sewer back Up. Mr. Barnett said L'hat, a report being prepared by Possible and tion would outline more specifically the exact problems and Possible solutions to the sanitary sewer back up. Powers Ed Brinton of various bridge rigs and Associates presented a map indicating flood elevations of various bridges in the community at the 10 -Year 100 -Year Flood. He pointed out various areas in town that were isolated because of this flooding. flood dtLa the Mr. Brinton presented a map showing all potential storage site areas that had been discussed in the past. One of the major temporary detentionas was in Hickory Hill Park and there was discussion about the difficulties areas locating a temporary ponding area at this park.of r page 2. • • Minutes-RCCC October 27, 1976 The Committee discussed funding for next year's HCDA program. Mr, Brinton pointed out that the most immediate need that could be identified was purchase of land east of Scott Blvd. for two (2) temporary storage areas. These tem- porary storage areas could serve a duel use as storage area/open space.. Dennis Showalter indicated that they would not be overly desirab16 fof park, land and should be designed as open space rather than park. A meeting yasset' for November 9, 1976 to present more detailed figures on the expected 11 cost; of obtaining this land. The meeting was adjourned at approximately 10:00 P.M. Respect 11'�t����G✓ ,i Richard J. Plastino Director of Public Works RJP:bz CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM 0 DATE: October 27 TO: Neal Berlin City Council FROM: Richard J. Plastino RE: Sidewalk Problems on Brown /Dubuque and Ronalds/Dubuque There are various problems in this area with deteriorated sidewalk and lack of handrails. We have written appropriate work orders to install handrails and replace sidewalk on City ground with the Street Division personnel. Deteriorated sidewalks on private land must be repaired by the owners under City ordinance. We will send the appropriate owners notir�es to repair the sidewalk and give an adequate amount of time for this work to be done. If the property owners do not wish to repair the sidewalk, the City will cause the work to be done and the costs, of repairs will be added to property tax for that property owner. CITY OF IOWA CITY DEPARTMENT OF PUBLIC FORKS MEMORA -NDUM DATE: T0: Neal Berlin City Council FROM: Richard J. Plastino RE: Stonmvater Management Ordinance On October 18th, 20th and 21st, a short course was held to teach consultants in Iowa City the techniques of stonwater detention I. ! design. The instructor for this course was William Lindley,, Mr. Lindley owns Lindley & Sons of liinsdale, Illinois which is. a con- i1 suiting firm that practices design of stonwater detention. I� r Mr. Lindley presented a brief:, but comprehensive review of Three (3) methods of stormvater detention. This coursework should give con- !i sultants in the community a good start toward learning the techniques of stormvater detention design. Detention design is a complex subject .I and it should be expected that most consulting firms will teat least one to two years to become proficient in the design. This means 4 that the first several subdivisions constructed under the mew ordinance t will probably incur higher engineering costs than normal until designers 6 work out techniques that allow them to complete the design quickly.: i Wo design booklets, specifying City requirements for erosion cont'r'ol and stonwater detention are being roughed out and will be+teady !i approximately the end of November. This particular portioniof our ;I schedulq. transition to stonmvater detention is about a month"behind �j l City of MEMO TO: Neal Berlin, City Manager Iowa Cit• AND DATE: October 20, 19 , FROM: Julie Vann, CDBGProgram Coordinator RE: Housing Rehabilitation Staff I am pleased to announce that two of the three housing rehabilitation employees have been hired to begin work November 1st developing service area maps, lists of structure occupants, and lists of contractors. They will also begin an intense training session with Mike Kucharzak. Jim Leighton will be the program supervisor. He has been a resident of Iowa City since 1972, employed as an engineering technician with local engineering firms. $e has a strong interest in urban planning and housing and has been slowly ,completing an M.A. in geography at the University of Iowa. Ile has a lot of enthusiasm„ a'lavel head, and experience with both financing and construction. Steve Burns will be the construction specialist. He has been a resident, of Iowa, City for most of his life, and employed for seven years as a carpenter for commercial and residential new construction, remodeling, rennovation, and repair. He has a B.A. in psychology and enjoys working with people. His knowledge, exper'@nce, and. enthusiasm will make him an asset to the program. The finance specialist position is currently being readvertised. Hopefully it will be filled within two weeks. JV/ssw i City of Iowa: City DATE: October 29, 1976 TO: Neal Berlin, City Manager Dennis Kraft, Director of Community Development FROM: Paul Glaves, Redevelopment Program Coordinator RE: Urban Renewal Activities 1. Following is a list of Urban Renewal Activities carried out this week; a. Conducted meetings regarding sale of land :in the east half of Block 101. b. Continued review of a draft contract and draft deed for the sale of the College Block building. Continued work on the assembly of information required for inclusion in the solicitation documents. c. Continued work on the problems with abstracts to property owned. d. Reviewed the results of the Relocation Monitoring performed by HUD. Prepared to provide a reply to HUD to clear discrepancies noted. e. Reviewed the status of the project re -financing and project budget to reply to a HUD letter of inquiry. Began preparations for a submission to HUD justifying budget revisions necessitated by the Carter decasion. f. Completed and executed the termination of lease and the new le4se for the Goody Shop, "B", Clinton Street Mall. g. Attended a grievance hearing regarding the Voss Petroleum Co. Relocation Claim. PG/ssw &ORANm ltyof low' O Ci n�� --��- DATIE: October 19, TO: Dennis Kraft, Director of Community Development ;. VNeal Berlin, City Manager FROM: Paul Glaves, Redevelopment Program Coordinator i RE: Urban Renewal Finance f! i !il 1. We have submitted the proper forms to the 11UD Regional Office for the December Refinancing. We originally submitted the forms, asking for a bond sale of $1.6,��' million for one year. This was changed by the Regional Office to $1.61; miilioll _ for 9 months, with the subsequent refinancing to occur on August 19, lg77. 2. The reduction of our debt level is shown below: i) $4,472,000 current debt 800,000 Land sales to City j -1,894,883 Special drawdown - 259,360 Cash on hand (including University land sal; $1,517,757 Subtotal '!- + 95,243 Interest: Expense and Cash required $1,613,000 December refinancing j I; 3. Concurrent with the refinancing application, it was necessary to submit a new i! project budget. HUD requires a budget reall.ignment whenever any line exceeds. h 110% of the budgeted amount. We had estimated (mrlier that thejR-14 project budget would be fully expended by December, 1976. Current estimates indicate, �I that the budget will be fully expended in February. The $600,000 allocated £ro�� j' c 'CDBG funds will be expended, following the depletion of the 11-14 pioject Funds.,,, The budgeting for the project anticipated those areas where fund's will be expend}1 first. The new budget submitted to HUD transfers funds from lines not to be ;!�� expended by February, into areas where expenditures will be expended prior to, February. A copy of the new budget is attached. 4. I have estimated the land sales revenues which will j be necessary to re -pay the project notes completely. December notes: b $1,613,000. Repay CDBG Program: 800,000 !j Interest Expense: 1,613,000 @3.25% - 252 days = $36,200 1,215,000 @3.25% - 1 year = 40,000 $76,200 76,200 !i $2,489,200 Less balance R-14 Grant (with 5% withheld pending audit) 316,156 14 $2,173,044 This compares with $2,178,387 existing prices on land in inventory., Until new 'If appraisals are obtained, we are uncertain what the value of land in inventory will be. n__•, _r.n � Bildad Qunau Na. e3.R9a], � 24t: n OJEC1; 1 Y -- I Towa ley, Iowa U.5. DEPARTMF'NT OF HOUSING AND URBAN DEVELOPMENT PPoOJECT NAME ' City — University of .Iowa e URBAN RENEWAL PROGRAM PROJECT EXPENDITURES BUDGET PROJECT HUM139A 1000E;N Iowa R-14 110 j. INSiRUCTIONSI initial Budget. Submit original and 4 coples In Binder No 1, and copies In remaldinj!Blnder ailbaitted )', to BUD. Revised Budget: it with amendatory application, follow "Initial Budget' Instructions. Othiriwi1e, sululth LII original and 4 copies to BUD. I DATES OF BUDGET APPROVALS (Complel, forrev(r(on only/ Budget No. ),_.Till)' 9 _. 19_2-,2— Latent Approved Budget (No. -2—), SL>Ptember 19_;,)4 t,� ( TO BE COMPLETED BY LPA 10 NE t C"PLETED iI USE ONLY F01• REVISED "nr:EY M- Nilo ii (� LINE ACTIVITY CL ASST FICATiOIfr LPROVI w C� t,"TBUDOuo pCgUGSTL'D FOIL 7il,OO[7°, wpefltlVey.FOa. NO. wPPnovko uuoaeT I. _ t•on t I __MONTHS (a) (b) _MONTNS I TOTAL SURVEY AND PLANNING EXPENDITURES t . = estimated (Incurred,,andI�«°e:tea S 308,299 s f 308,299 ndvmlcentorpsyment6e dote) (1401), 1403, 1404) PROJECT EXECUTION EXPENDITURE& 418,745 51,2:55 470,000 1; Administrative costs (1410, 1475) 2 3 Legal Servir,en(1415.02 through 1415.05) 55,575 91425 65,000 ----------------- 4 Survey and pl.nning ( 1430) 20,000 D 20,000 - II l S Acquisition axpennen (1440.02 through 1440.06) 125,550 19,450 145,000, r' I 6. Temporv/y operation of acquired property— Prolll (—) or Lone IN (1448) '—Z32,052 (232,052) )j 66 Amount fegludod In Llan 6a an red entalc tax f L 1 1 43,000 I f� ,I crediin(144g.03D) 43,000 )II 7 Relocation, excluding Rrlocalion Paymenta (1449) SII e She clearance—Proceeds(—) or Cont (1450) 442,079 3.2 07 430,000' ! 9 Project improvements (1455) 256,545 153,323 103,222 10 Dfapos.l, lease retention conte (1445) 28;095 36,905 65,000, II Rehabilitation, exclurlirot 0 Rehabilitation Cramn(1460) Iz Interest (1a2o.a.14z0.oz) 945,000 225,0100 1,170,000 i 13 Other income (—) (1449) (-1(366,731) (44,581) I—) (411,3],2) I-) F For . proi.ct on . tWe.•fmurh. upit.t [r.N b. d. with llnttd p.f.et ca.ta, .attar ..r. on Lt.*. A thnu[h ab. it I �I i li I i 14 Subtotal of (slime 2 t/unuRh 13, f 14 2 56 97.0 3'( 100, 3 2 05'61 910 3 subtotal 6b) Lino 661 '—jl-- Contin}I ,neirn/(nr Cnlamn /cl. ,m[ m exceed !s%oJ Line 14J 157. Real emritc,parchosen (1440.01) r > TO OE COFIPLE'( :LPA CO9{,L l;TED IS USE ONLY FOR AEVISeq BUDGET .04 (5,049) 105„049 EYjitUD '. 16 BUDGETACTIVITY 17 11,11011CLASSIFICATION 1ATesr ADJUfT•eErti nEQUES,TED FOFIF- 101,697 InuoceT _ MOHT9!1 MONTHS City of: lolaa City �l.cear PuMMir Ase cy nrt-nbnr 4 1967 li 11y /-�r,, IL'- to VI,.K, Y Dare.---�trnm_ urs Of Auohon sed office, hili rar tar nP Finnnrc( Title HUD APPROVAL The Project Expenditures Budget is hereby approved In the amounts and for the time period shown in Cojumh (d), The project shall be completed by 19—. Owe Sianwwe Tltle t Subtotal of (slime 2 t/unuRh 13, f 14 2 56 97.0 3'( 100, 3 2 05'61 910 3 subtotal 6b) Lino 661 '—jl-- Contin}I ,neirn/(nr Cnlamn /cl. ,m[ m exceed !s%oJ Line 14J 157. Real emritc,parchosen (1440.01) r > ,t000) , , IS 8,0671 .04 (5,049) 105„049 3,018 9,210,0010 16 9,104,951 17 Project innpection([.$]a) 101,697 101,697 IB TOTAL. PHOJECT EXECUTION EXPENDITURES (sum of LinrJ 14,15.15, and 17) _ 11, 371, 625 _�j 11 371 62$ 19 TOTAL PROJF(:(' EXI'END]TU)Ih:S (ITEh1'i OF311, GROSS PROJECT COST) (Line 1 plus IS) 679,924 3 9) 311, 679,924, _ 20 Relocation Payments 100% reimbursable to LPA (1501) 3 $77.286 3 Q) 3 877, 2$t? .3. 21 Rehabilitation Grants IDOS reimbursable to LPA (1502) 3 0 3 3 i , Jn 22 _ - i f 3 i Approval of the Project Expenditures Budget In the amounts and For the time period shown in Column (c)” is hereby requested. City of: lolaa City �l.cear PuMMir Ase cy nrt-nbnr 4 1967 li 11y /-�r,, IL'- to VI,.K, Y Dare.---�trnm_ urs Of Auohon sed office, hili rar tar nP Finnnrc( Title HUD APPROVAL The Project Expenditures Budget is hereby approved In the amounts and for the time period shown in Cojumh (d), The project shall be completed by 19—. Owe Sianwwe Tltle t • ,� i 1, tr'scl SUPPORTING SCHEDULE PROJECT IMPROVEMENTS CHARGED AS PROJECT EXPENDITURES TO DE COMPLETED BY LPA TO BE COF1Tt E.TE.D } J IDENTIFICATION —t HARLIE To PROJECT BY HOD tt TOTAL CO"aT Ai AMOUNT AMQUfi'T F1013,221 iStreet improvements, pedestrian ways, public open space, public facilities improvement 100 103,221 I. Survey, engineering, design, and supervision 93,362 2. Utilities improvement (sewer) 556 3. Publication, of invitations for bids, plans and specifications 1 211 4. Construction, Mini park pedestria amenity areas 9,092 ('TAL PROJECT IMPROVEMENTS TO bF. .HARGED TO n'EM 1 OP CROSS PROJECT COST 100 93,362 100 556 100 211 100 9,092 3 S Jt li. SUMMATION OF PRESENTATION BY LYLE $EYDEL TO THE CITY COUNCIL 25, 1976 INFORMAL SESSION, OCTOBER Minimum Housing Codes and Code Enforcement The need for minimum standarddtpsolback ciestwerebes,;tab1'shed Here in the United States, public prohibiting the use of wooden chimneys and thatched roos which caused frequent fires wiping out blocks of buildings. � As cities grew, basic sanitation caused problems And,laws were passed requiring privies to be located more than twelve feet from a public street, enclosed and.screened. These and type laws or regulations continued to increase in number_ coverage to include not only type of structure but included j. ventilation, light, drainage and plumbing. It is, to ensure that these essential items protect the health, safety and gations Of people. In 197, the: welfare of larger congreJi first federal legislation was passed and elimination of: slain. 1 ' areas began under federal guideline; and with financial; lJ assistance. Publicly assisted housing became a reality the federal level. in 1949, slum clearance on a' p scale in the form of urbanorenewal, nencedorhood 4evesgpment ;;� and similar categorical programs programs and the Housing Act of 1959 came the requirementc or ,l applicants to develop a comprehensive ousinnganddlUxbanaD?velo program. In 1966, the Department of H, g Ment was created. It Was thenthat meantnth, os thea the pass word and, applied applying for federal funds for urban renewal, neighborhood development, publicimprovements, grants and the many Other categorical programs, required submission and enforcement II of a "workable program". An integral part of that "Workable program" was adoptdn;of s and a housing code as minimum housing standarda means of enforcement. Iowa City did just this by enacting the riinimumj was Housing Standards in 1965. Much usindialogue Inspectors wereoauthorizedl� Housing reduced to writing and two g 1 token effort and with well chosen wO44s, •sat{ sfiSd This was a we,our ef!for.t H.U.D. that we did in fact comply. In reality, and time spent went towards puttermitteding out thinspegltinge fires dthe spond ing to complaints and, as time p larger apartment complexes. Actually, our code 'enforgement, .! efforts were diluted and ineffective. ration processes for FY 1977, three During the budget prepa additional inspectors were authorized. Dollars for their' salaries were allocated from the HCDA funds being received '' -2- by the, :city. Certain strings were, attached' to this procedure, the primary one being that am indrea'sed.code enforcejnent effort would, be effected within a designated area. This same area has .be.en submitted with each, year's appli,dAti'ori 4or HCDA,funds.. This, .area ,was. sub -divided Into smali'er. 3leas and a! house to house inspection program -was initiated::in February 1976. Four inspectors:.were o'n'board by January 19, 1976. The fifth .was added on 'March lst.;.and this. 'Was ,later! reduced to four in April. In the way o£.summary andreontrast, the following figures, are provided;: Inspections performed' 1975; 2.86• struct.ures',. 24.87 units, with a reminder that there were only two inspectors.They also handled house moves and' performed some .fun'ction's. wit :[Irba�1, Renewal., lnspections, performed. thru October 1i, 19.76; 1;:2,9.4 :st4u6tures, 10,774 units. These figures :don:'t..m;ean. too, much,'exce,"pt that four persons have been doing lots of work. What I would I` e to .point. out is the, increase in .the, ,number or!.p rcenti'of compliances achieved during the; period, from:-F.ebruaryy, ;1916 to September 1976, For.example,- only eight. percent .of the: 'units met"requirements in .February. Nearly thirty-three :pe,'kcent in September. This can be accounted for by rei:itspection's:and owner and in .making necessary, e .repairs:. 'Thesrsp'60, very. 'strongly for the, effectiveness; of i;he.,program. and 'you, can !be- assured the increase in compliances. will ,contihue. Now I would like to address our code and its current status., You may well recall that Chapter 9.30 was rewritten by the Staff and the Housing Commission and submitted to Coui(icil in June, 1976. I am the first to agree it had many faults and perhaps was mishandled. At any rate„ a puIblic hearin,iq was held and as a result, returned to. the Commission for further work and study. This has been accomplished. The code, has been completely rewritten from title to end. Primarylchangos; aside from format which has been greatly improved, deal with single family, owner -occupied dwellings, These units have been excluded from a cyclical inspection and a numberlof exemptions have been provided. The Housing Maintenanrle and Occupancy Code in its present draft form his been submitted, to the Realtors, Bar Association, PAT, Iowa. PIRG, Tenants United for Action, and any interested citizens wishing a copy. Approximately 110 copies were distributed. On;Wednesw day, October 20th, the Commission received comments from those groups and will now evaluate those comments before resub� mitting the document for your consideration. Their next meeting is scheduled for November 10'.th. Therefore, th1.e revised, chapter will probably not reach Council until December:. SUBSIDIZED HOUSING Our present program is faltering somewhat. The'conver'siori from Section 23 to Section 8 is on schedule and we will bo reduced to 72 units in the Section 29'0iogram on or,before June 20�, 1977, The Council Will be receiving a request; to convert the remaining 72 units to Sectiot 8 shortly after" the first of the year. we will be; out'of section 23! prior to June 1978. The Section 8 P,rogtdm is not progressing as; well as: we might expect. The fair anarket'rents are 'the greatest hindrance to the success of this'prog;;ami The ' Division is receiving applications for assistance, however. units within the price range simply cannot be Found ;a tih6'i time they are 'needed. It will be well into 1-977 before Any further increases -can be expected: 'There, Ate some changes being ,made to the administration of Section 8 that may�mak,e it more acceptable to the property owner.' it The Cooperative Agreement with Cora.lville will be disddsse.d. at an informal session on November 16, 1976. It is hoped j this will add some emphasis and acceleration to the,program. The discussion with the Johnson County Board of Supervisors '! will be delayed until the new Board is seated. At the present time, we have' 110 units in the Section 8 Program.and '94 units, inn the Section 23 Program: CI Looking ahead at, what might be expected d'ur'ing the 'nextyear or soy tight make the outlook a1-ittle.brighter.''there, ate three. programs that I will explain and provide optiops,-or possibilities under each program. !i `Section 8 At. this point in; time, I will not be recommending that we seek addi.tioinal existing units. This is -Fused ori the '-assumption , that the fair market "rents will nd't 'be increased, suflficieitly 'to make the program a'bang=up success -n Iowa City. Ou',r cental rates are simply too high. j In New Construction, there may be units a'vail'able in, this program and the remaining two programs.. I, will use .'some very ,! genera -1 terms and do some. crystal ball ' li g y gazing=. To dnote r, Walter;Slattery 'Head -of Housing- 'Production,'Kansas City'Rblional Office, the following percentages are -general'iz'ed;' "F`rom';the total pa-t'ional commitment., Region 7 generally succeeds'im' j ge-tong about seven. percent-. iJithiai •Rel gion 7-; the. state of Iowa gets about twenty-seven percent 'of' the Regionlsiidollars". 1 V w c� fnj101 ♦ `j i ii l ii • -2- by the ,city. Certain strings were attached.to this �'roced,ure, the primary one being that an increased .code enforcement effort ,would, be effected within a designated area. 'phis same area has been submitted with each year's applictioii for HCDA, funds- This area was .sub=divided; into :smaller areas and: a• house• to house .inspection programr was in'i]ti:ated in February 19.76. Four inspectors:. were ,on; :board..by .January19„ 1976. The. fifth .was added on March ist., and this was later, reduced •to four in April. In the vay of summarg and contrast., the following, figures.�are provided: Inspections performed" 1975; •286 structures,. 2,.087'units, with a reminder that there were only 'two inspectors. The handled :house .moves and; performed some functions'.-withVrb'an Renewal: I Inspections performed thru October 1.,. 1976:;- 1,.29.4 structures, 10,774 units. These figures .don,'t,mean; tgo.much except :that four persons have been doing lots of work., What I would like to point out is the increase in: the,number,or percent of compliances achieved 'during the: period !from February: 19�16•to September 1976.. For example, only eight. Percent of the units met requirements in February. Nearly thirty-three ,Aercent in. September,. This can, be accounted forty teinspections and' owner cooperation in.making necessary. repairs- These:speal. very strongly for the =effectiveness of the .prog'ram a#d. you can be aasured the increase in compliances will. continue'.. Now I would like to address our code and its current status. You may well recall that Chapter 9.30 was rewritten by the. Staff and the Housing Commission and submitted to Council inJune, 1976. I am the first to agree it. had many faults, aril perhaps was mishandled. At any rate, a, public hearii'was; held and as a result, returned to the Commission for further work and study. This has been accomplished. The code has been completely rewritten from title to, end. Primarjf changes; aside from format which has been greatly improved, dgal with single family, owner -occupied dwellings. These units have been excluded from a cyclical inspection and a number of exemptions have been provided. The Housing Maintenance and Occupancy Code in its present draft form has been su2imtted' to the Realtors, Bar Association, PAT, Iowa PIRG, Tenants United for Action, and any interested citizens wishing a copy. Approximately 110 copies were distributed. Obi {vednes- day, October 20th, the Commission received comments from t6,ose groups and will now evaluate those comments before resub- mitting the document for your consideration. Their next meeting is scheduled for November 10th. Therefore, the revised chapter will probably not reach Council until December. it I MOSt,of the comments receivedat the.october '20th.m,geti�g dealt with inspections of single family. owner-occupied ;I units'. I :have already indicated these have :bison' reiiioved. i from .a periodic or cyclical.inspection;:however., the do'lc t, still contains 'authority to inspect on .receipt .of :accanpla or on ,occupant',s.:request� 11--'does conta'i'n a requilrement fc` " an in s.pe.ction:prior to transfer�of +title. that This is,the,iEem] .drew. ;most :comments' .from the; :Realtors .and, !Bar 2�s'socYat n„ It is my firm: belief that if we, in Iowa) Cit serve our present housin Ym re ensure that nearlyfifty stock, there::mu'st beu',isome ! ' ay to y percent of that stock, 14 6, is 0 1 occupied, is, ,properly maintlinGd": The �ol'd' adajgesa��g' home is.�his castle: will nota l 'as once )h e:dotfers'r.'it f sale 'o'ro r transfe, it is no longer his castle..:.A.axil -can be sold with code violations but the buyer wii;l be lmadei'.aiaa�r) i of this and will be required to bring it into .compl!iance. within' a specified time. These are administrative,detal'1's i;l and do, not.belong,z in the code. + Several of the other comments .pertained ,t'o rc'ceidures: with rent-wiathholdiri p de,'a'l1, j' rent-withholding repairs by,ttenants,:.and,withholding; I! j these costs .from, rent :and. repxisa2 evictions;. "rhes' ' 44i?k'TI require morer study ;but .at this ,ti;me', ,it is 'my balie> �iCand of the :Housing ,Commi'ssion's. :that they :belong ini, another`. Chapt�sr; u that may deal with such .items'... 'The 'Chapter ae,-.are :deaTi ng with now addresses minimum standards,. housing.ma'intenfanc'e a occupancy., and how they are to be achieved aria. mainta9.ned: I I I. I i ' Jit I� iI l I I, SUBSIDIZED HOUSING !' Our present program is faltering somewhat. The•c.pnvers§Ion from Section .23 to Section "8 is on 'Rchedu'le and w wi31' iti6. reduced to 72, units in .the Section, 23-Prograie on lir be. , ;i June Q.0, 1977:. The council cvi11 be treceiving a request,10 11 convert the remaining 72 units tq'Sectidn 8 :'shortly after , the fi2s.t of the year. We Will be.but.of Sect=onV23' or to:June 19.78. The Section 8 Programris. hot progre"ssing;�,as well aswe. might expect. The fair market -rents At the greatest hindrance to the success: of this program: the°' Division is receiving appli"catio"ns for vassistahceyl'iiowe,v�r, { units within the price range simply cannot be,fouri'd ativer time they are needed. Itr wil'1 be well''into 1977 Yi',efore,ariy further increases -can be expected: There are some, changes being made to the administration of Section 8 that map intake I it more acceptable to the_ property oWh4k . The Cooperative Agreement with Coralville will be discussed ?� at an informal session on November 16, 1976. this will add some emphasis and acceleration totthe hroetam. The discussion with the Johnson County Hoard of Supervisors � i Sr - will be delayed until the new Board is seated. At the present time,:we have110 units in thesectgn 8 °j Program and 94 :units, in the Section 23 'Program. �l Looking:ahe'ad.a't what might' be expected dur-In' g the inex't dear i, or so; might make the outlook a 1-ittle.brighter. rtheie'ale three programs that I' wi1T explain and providesoptfpns' 6r'. Possibilities under each program. i� r 'Se'ction '8 se this point in time,. I will not be recommendin h i1I seek addi.tiohal 'exis.ting units. This is bas -ed, thetassumption; that the fair market rents will not! be increased suffid 1"I ly to make the program a.bang-up success ih Iona City. Ouid;tltal I. rates are simply too high. .i In New Construction, 'there may be units available in this program and the remaining two programs. I will useisome vb general terms and do some crystal ball' gaziri ty 4I Wal'terSlattery 'Head 1of ;Housing' Production, Kansas ytteg"" " Office, the followingy eglonal{' percentages •a,re- gen`eralited "F- ' Ithe total ,national. oommi.tment, Region '7 generally succeeds: !irr !i getting seven .percent. Wi'thin:R'ogion 7, the state of it Iowa.ge:ts.about twenty-"se"veh percent of the Regiom's;�$o'llars". �I This translates to approximately 850 units section 8, New 'I. Cons,truc•tion for Iowa, Most anyone is.eligible'to:'apply f,or, these..uni.ts -private enterprcise:; non -profits; :go'v,ern= II mental agengies•. Because. of :the lack. of:tandein money=loll financing•, it is,unlikely that pri'vatlr enterprise cen build soft. a. high rise building in the downtown area,. A nonrp: it oXgq,hj_zation might. be able to put a proposal togeth;va ''� I because of its tax exemption status;, however, the.availaYiili.ty II of cheap money ,for construction almost p;liminates-fhem: That, leaves the city, _ as a possible builder.. 'There ;are sogne drawbacks,and pii; falls. Money Gauld be obtained byebona; General Revenue i)onds,at 7.58 are ,nearly unsaieabV' Gei'etal Obligation Bonds require a referendum„wki'ich may or,4aiay not a sggqepd. The last alternative is to have the Urbri .Rerievial Agency sell the .bonds. The legal.iity, of this 'needs+!further exploration Probably the best option for Section 8;.NeW- Construction is for the city to build using General Obligation I Bonds.. 202 i. Direct loan from the U.S. Treasury for housing for the e!Taetly and handicapped• Interest rates are,. based. on,.avextage•.earnings of U. S. Treasury .N,otes .at the time -the, loan i is apd;.prove+ :So far, non -profits or cooperatives are the only entities that can utilize this, program: It; �isl 'tired .di;rectly, to :r,;the Section. i. 8. Pr-ogram; i,. e. , if you receive an aho,cation of: 8;0: units undo; .the, •202, you ,also receive an aiilgcati;on o£ rental assistance for 80 units of .Section 8,Housi;ng. AssistanceaY' assistance Program. I have alerted systems -Unlimited and th„e.+Counc mentsof Ministers of the eminent availability of this Progranl.in as Iowa. Using my original figures., 'it is possible as many 700 to 750 units of 202 could come to Iowa. A major change in thisprogram this£•fiscal Years is that the allocation: wild `be. ;passed thru the HUD organization;: ire...,: from .the Gentra{L; Office to Region to Area or State of;fices• This means..ILthaIt , application will probably be submitted to -the: Des.11oihes, Officllil public g9using ;(8Q0 unit4s) The traditional ox -conventional 1'ubkic 'Hous'i'ng. d:s?rbick;.� ! The. 11 1976 Housing"Act and. -the supponting 'Apg�ropri'ations Ac..tjrlibnte HUD, to provide 14o.:million.doll,ax,s-with at least 100'..m Ilion � to- be utilized, for New Construction-, Under- this <prograni,.}:the makes loans, to the local Authority to assist in,,4inancing the projects. This i done in two :steps. =;A:"P�elimianihanin Gan ant �I not to exceed $400. per unit to cover surveys, p g' � the preparation of the development program,. This preliminary loan may be provided for in two methods. It Sale of temporary short term notes, by the•!Autiigrity, secured by the unconditional obligatioa;of HUD to make an. ! ! advance sufficient to pay principal.and.interest:, •,Or,;; 2. Submitting to HUD a request for approvalofadvances,: II setting forth the amount and .the ;purp6ses for whichs_ the a*ay.ance 11 will,, be expend.ed..and .a requisition for the. funds`. A5 evidence ! of .obligation to repay ,the advaric•e, the Authority eseoute�s an Advance Note.. The Advance ,Note is :repaid from the'Ifizst'•pay- ment under the Annual Contributions Contract. i In the past, HUD, has followed two separate.and d,i'stdnct methods of producing the structure. First Method, - Conventlonal.!�id Ij dlethod;. Under this system,, the Authority designs, '.the building g� and bids out the !projebt. It may •be its; own:.generafi: contractor or Tett this to private enterprise:. !the- secbna -method ,s' , referred to as "Turn Key". Under 'this xiethod, the•Author,ty writes the specifications and solicits proposals.. -Theld(aected :i developer then, using his own funds, produces the bui,idih9 and it is purchased by the Authority for the pre -agreed pxice;. From this point on then, the payment of principal and interest, are the same. on a semi-annual basis, HUD coordinates the; sale of bonds and in accordance with the Annual Contributions Contract pays to the Authority sufficient amounts to pay interest and to retire the bonds. These are normally forty year bonds. Operational costs, maintenance, utilities and: reserves must be paid from rents obtained'. After the forty years, the Authority owns the project. �t is In summation then, there are three funded programs. I' Section 8, which can be handled by most anyone., Finahcing is a problem but not necessarily a preventive hindrance. From a city owned standpoint, bonds would be required. Geheral Revenue Bonds are practically unsaleable. To use Ggneral Obligation Bonds would require a referendum. Section 202, only non-profit or cooperatives can participa,t; i, Public Housing, owned, managed and maintained by 'I;odal Housing Authorities. it In the past, the. Council has indicated their desire ito include housing in the downtown area. If some of this housing is 'to; be for elderly/handicapped persons, we must be preparedto underwrite in some form, some of the costs. Be it tax aba.tement,q low cost property, or outright building it ourselves: ! I! A positive direction for the staff. is needed., I iaould like to propose the joining of some programs. Urban Renewal„ HCDA funds and housing allocation., sirte is impokiant., There are three 'fos`.consideration. a}- Parcel 103 and, thadd©ininq parking lot: +ii$ .Parcel 6,5=_4 just east of Penny's 'arid ;c,i the 4 old Post Office building and land. An :authorized use of HCDA funds is the'Senior Cttlzens Center. ;Put this with the:housing;.'thereby not requiring; the maiy square feet of 'non -1 roductlive, ,buildi 4. from h6usipg fund's'. Include in the .structure 100.unit:si '26 to 30 of 41e9e'td'be congregate housing; .i.e:., private sleeping and'bathing`tiut central dining and living space. A kitchen would be required i for the congregate units but could be utilized by a'll, 6ccupants and -,perhaps even, related to/vrith congr'e'gate meal§A, In, :closing I .again' .remind you that, the figures are only. An 'i atitempt ,to provide: you with the number'.of units t�1at available to the :state of. Towa. 'Sortfeth'ing could':JIappen0that would reduce or-elimin'ate' -all or some portion of the -number of unirts., �i •.r `�• CTVICCE14ER41QEw+tWN:: r.WA 1,354ANN) 3133iS"t�J POLICE DEPARTMENT October 27, 1976 -Ms. Elaine Shepherd 606 Keokuk Street Iowa City, Iowa 52240 Dear Ms. Shepherd: Your letter to the City Council in regard to the re= cent towing of your aut:amobile from Hagen's parking. lot has been referred to me for rep: -y. I appreciate your comments and concerns and will forward a copy of your letter to the City Attorney for review as to possible amendments to the existing ordinance. While I can unders-tand the predicament you eneouAtered when your auto broke down in front of Hagen's, :Lt appears: as if the owner of an auto pushed or transported; in any way upon the property of another has some responsibility to notify either the property owner or the Police Depart- ment so that towing could be avoided. I absolutely agree with the paragraph of your letter that suggests this notification might well, be the [,roper cause of action to follow. f can assure you, had the Iowa City !police Department received a call in this instance we would have made every effort to notify Hagen's. I am reason- ably sure Hagen's as well as the Police Department do not want to cause inconvenience to anyone, even [though a technical violation of a City ordinance did occur. Thank you for your letter. side -r your expressed concerns as modifications of this ordinance. CC. City Attorney We will certainly con - they may affect future Sincerely, HARVEY D.`°11 Police Chief 1 i 0 civic caHian�a�'on7a41aM a.wANw�gipJ ST- 01 ir t ee �ow.gwA Ispw I,J1N ;Nw,Nap October 27, 1976 "YOR MARY NdWANM COL r Lhww J"MMM LGraiu DAVID MET W Ua&R DDMRTVxvM Mr. Jerry Holmes 503 Grant Street Iowa City, Iowa 52240 Dear Mr. Holmes: The City Council received and placed on file ,your letter of October.lS concerning banning the burning of leaves in Iowa City. As we disaused: previously, I concur with the views expressed 1n.youi letter that;the smoke generated by leaf burning is an irritant fol persons with various lung ailments. Refuse collection in Iowa City provides for, the pickdp of loose leaves during the fall at designated times. Leaves in plastic, bags are collected with the regular refuse collechiai. These collection eliminate the need for burning leaves; therefore, the legal;staff':has be asked to prepare an ordinance to ban leaf burning in Iowa City. Thank you for making your views known. If I can be of service to you.in the future, please feel free to call me. SinerOf. yours, 5� City Manager Is cc: City Council City Clerk October 15, 1976 i Mayor Mary Neuhauser 410 E. Washington City of Iowa City Iowa City, Ia. 52240 Dear Mayor Neuhauser: I would like to take this opportunity to let you know how much I appreciate the efforts of our city manager, Mr. Neal Berlin, On two different occasions I went through the proper channels to get street problems taken care of.. In both instances I,had to call Mr. Berlin to take action on a street sign matter and clearance of building debris that cluttered the street. Hg handled both these matters very efficiently and within a day. I would like to say that I was disappointed with the way the matters were handled before calling Mr. Berlin and I am glad that Iowa City has someone like him to call upon when matters are not being handled properly. Once again I think Mr. Neal Berlin should be commended for his prompt action. Sincerely, Kathryn E. Fuhs KEF/sa cc: Neal Berlin The University of iowc* Iowa City. Iowa 52242 ID 0 G T ^.1976 � T9 Office of the President October 24, 1976 Members, Iowa City Council Mr. Neal Berlin Dear Council Members and Mr. Berlin: On behalf of the entire University of :Iowa community, I. want to express our great appreciation for your wonder— ful action in placing stop signs at the cs:osswalks on Madi— son Street. We are all appreciative of your concern for safe pedestrian crossings for the thousands of Iowa City residents who daily cross those intersections. We are most grateful to you. th best regards, ltdially yours, cc: Mr. Larry Kutcher, President, Student Senate Ms. Benita Dilley, President, Collegiate Associations Mr. Clyde Kohn, Chair, Faculty Senate Ms. Mary Lou Miller, Chair, Staff' Council. Mr. William Nusser, President Alumni Association �. .Johnson nty � regional planning commission MI!2 south du5uque street. Iowa aty. Iowa 52240 (319)351-8556 October 28, 1976 Iowa City -City Council Members Civic Center Iowa City, Iowa 52240 ATTENTION: Mr. Neal Berlin Dear City Counci.l Members: Isabel Turtle[ CNUr,+ Emit L Elraridt ¢,awire, Attached for your review and use is a special report concerning the possible use of a. portion of the ci.t:y's state transi;'t ass:is- tance funds for a Specialized Transportation Service for,El.derly and Handicapped persons. The report was prepared by the Comm- ission s Subcommittee on specialized Transportation for the_ Elderly and Handicapped with the assistance of Mr. Donald Schaefer of our staff. The report supplements Ms. Dorothy Douglass's letter (Chairperson of the Transit Advisory Committee) to the City Council o;E Octor ber 12 which identified three alternatives for, the use of the. entire state transit assistance allocation. This- report provides a series of options for initiating a specialized transpo,#atioit program. Five organizational options are provided for two dif- ferent funding levels, one level represents a $30,000 - jj35,00q allocation while the other is for $50,000 - $55,000 commi(ttment, We hope 'this information will be helpful to you in your delibera- tions about elderly and handicapped transportation service. Please let me know if the Committee and/or staff can be of addi- tional assistance to you. Si erely, , Emil L. Brandt Executive Director ELB:fb CC: Dorothy Douglass Wilma Kincade Donald Schaefer Options for Spocializ,ed Transportatijin ;for the &derland Handicapped •i� In considering the allocation of stake transit assist;ance funds for elderly and handicapped transportation, this report pre- sents five options for the operation of a specialized dem'a'nd- responsive van system. A brief explanation of each option is provided below: Option 1: The administration and operations of the system;woul,d be provided by the Johnson County SEATS prograTA;which, would provide transportation for the elderly and han» dicapped residents of Iowa City by means of a purchase or service contract. Option 2: The administration and operations of the specialized system would be handled by Iowa City Transit. Option 3: The administration and operations of the system would be handled by the local private taxi companies. 'The city of Iowa City would subsidize a specified amount of rides for elderly and handicapped riders. Option 4: The administration and operations of the system would be shared by Iowa City Transit and the Universirty of Iowa motor pool whereby the University motor pool would purchase vans and provide for maintenance and insurance matters. Option 5: With this option funding provided through the slate' �I transit assistance funds would be impounded for futurg use. A committee representing the interests of the elderly and handicapped would define the critetia and guidelines relating to the transportation service gra- vided. Once guidelines were established, different groups would competitively bid for the right to'ini- tiate and operate a specialized van system. That j m group which could demonstrate the ost efficient and, f effective service would be eligible for subsi;dization,,, Two separate lans are also considered. Plan I would approxiima:te an allocation of 330,000 to $35,000 of state transit assis,tanc,e funds,. Plan II would provide for a somewhat higher level. of service and' would require funding in the range of $50,000 to $55,000 for the initial year of operation. The funding considerations and estimates for each option are detailed in a later section of the report,. In order to facilitate understanding of the separate op- tions under each plan, information is presented in tabular form under the following headings: (1) Capital Equipment ° and Maintenance (2) Systems Operations and (3) Funding Considerations. { i { N � "Jw CH'd0.1p� 11 -i° PJ O IwA n O m 0 Mr H ro IN w w�� N n l N w to wir n C ro Iro n. ° CK n0�NGn� 1CPi w+0 y"NHry �-�owKio�a''y� YO rK n H. rol,ro IC H. p£ M`! '%1 �' rt n 7 W �' y K' Kn. oo o :o ICA S 0 Q n y K r H N pG� n P,3 C Ov C H CY w o OnQ ro G• K `� irr c+,+ to (D �'•: ,ti, - ro �jw°�� HOX�7 ((DD P3 rtry roH{N� oe' � p , • 3A'woagnNcn nNw3 wro�'��w''w�cwi'X:<; w F. rt 1 (D T1 pp p 0 to 0, y^ F.i ., Y b ro w rt H. w= w P Y (D C SDL CL rt N' C/j ° ~' w ro o Ha,� Div .ccnn K m' Fn+• tot x m o o• }b-, o:,;+ 1'� 'P; CD 0��oZotirtorhwd wN�ndw~H,�m"p. M,00cyn,l'h N N Sp V"7 H� C N 1-h n ]3- oy2i p ��a may°nimH.�b'�:3 0c n r. �• K m{ to H ht�'4 ca Q s i <o PEI 84 ro KEN:' fFp- 0Cl S •�y � N. 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(D C1.'d fit 7 N (D�, Nr Nro N' N Uro M t#t�Cwt- tH+t, Fl. >~ O r N N rt N PD (n N• o' w o'<. 0 P.7r0 ?G O P rt N ro O' N to 0 g Fr1'd t7 f14 rry H to N01 cw`t O H rr FQ H. C+ :J w H• CD. CD rt r• H 1-N w 0 w' t NCD rt N V r• CD CD H P1 P. H T r• V CD "t O F'N(DN O";nn A 7 CD Fes+H 70-, 0 'd 1 O CSD 7' H NCD: H CD O'W 1-1' 11D r+ t1r, O. HI (DI rt NI : (n •dl rt �I - Gl '� a yQ �• N iDl IP UQrt'N• G. 1p O RYa rt ct' �C�cl " D ¢ r' r„ R7'O- ro H'H wH • '� rt y J, O 0 rF O 7 a] 0 d, rt r+ 0 ::S' C.t, 0 fh w: o: 7 A 0 rt. w o. 7 N n w rt O O M t'Ij'IIfJ h K htt O F+ til ffi: G .` ] O O O m (1 r•' r• F'• C rt O N < < < r� Ott m m �. m H C• "� (D o a w o r♦ w w w w m y ui N x w U a w w o d K rt w o m ch H CO rt P. H O P. O m ^ ,-t m H O. •r• rt m .o •CS,'. H .r•'. ^ o ro -1 w m' o oCD es w Crr m 7 K fD ~ w x m w r• (D W 10 CD rH K N. N m C+ rt I o m m o C0 I O• H. m 3 3 a N `"� fA F eft 'rd 'i C (D a OOQ 0 -:3 N• m m - m v CD (D 0% m w l Fh rn m V U Ql Ht aq O r•m rt m m {. H rt:j n H `t, rt � H N �P K FJ CD m w m HmH Qy � h ' p' m m P• rI! : J (nh< Il I. CD ..... I. { P co m O, ,� N x r• H H ,Q: Ln W Ul to V N 00 W A V O N m rt H H m w V O H N O O O t" Vt N QL �? O� •"Kl 0' < w N p O UI O N to O O O O O O •iKQ p N O O O O Ul O O O O O O O n Dq to CD m r• rn m rt p M`r7' k' Fh K H to O A p •• •• O o o t.11 N lJt •• O Ot W fA O O O O O O O N O O O O o 0 0 0 0 0 0 0 GW< O 0 0 0 Ili 0 o w tom m o o 0o H NM .H N W N N A m O H :i :V.t oI rt n O H N Ln V V N• N N O LM .O : :c rt l O W N O to N w O O O O O O O Fi fv r• aW �, to O O O tft O O O II C`%': .n rt Ln 0 VO Si N:I (nom H H m O x f.n v Ln 41 co -4 C N �l N o 0 o N_ to 'U cn d C t o 0 0 o vt o 0 0 0 0 0 0 0 'o ' a' m 0 0 0 0 0 0 0 I' CD H. O pl y r• tn w to o �•. r. ^ ^ ^ ^� ^ ^ 7'-` w � p,' O O H d� O I PIP 11 �':a•q w tor• tn tn ort oo r• r• CD.. CD o o .. .. ��:. 'yCI 0 n 0 H I rt rt ; rj• O M r• N t) lV F• 0Q O f 01 to N l to Q N m V .Y V Ut O O O O Q. O p O C? O O m O Ul O O 40I f h H O rt to �, 0 O H w rt W On a 00 _ X o v o 0 CD 0 o01 I[t I: `• o 0. o U o 0 0 .o O a ii C) ww i,; • too U. l�. U. V. V. ,.H. V. U...U., ice! U• U• 00 O O CI OI 7 . Ut Wtn ! CD . n , i III. Fundin g Considerations eachToetionothenrangetable summariunds a zes Cost P „1 sit assistance monies are fsimiliarounder eromotecti.ons. Far, :' should be noted plan. t, trap-'�4 rough estimates�andwever, that these figures onlan Ii tation system could devthat the actual costs of theY represent, The footnotes listed g?on from the trans�or= the tablepareeexpelaineiicos�tshe]pp, (a) It is assumed Provided at under Option 1 that office s under O the Senior Center, pace:'would;be opt Z and 4 have not been this time accommoda.tic been considered., (b) It is possible that labor expenses for a system as under Option 1 could be operated CETA county - program. provided through the (c) The labor expenses under Option. 2 would have mined through Iowa City Transit. to be deter - (d) Possibiliies Of hared labor hrough Iowa Cit a he Universityof 'Option 4. Y and t (e) The existing SEATS van has l life left. ess than one year of operating (f) A lease agreement from local automotive su month one-year term would range in cost from'$200 li per vehicle. 0 to , far. a $50 a (g) A lease agreement from the University of Iowa has been estimated at around $200 motor pool (h) The costs of o per month.. to the amount of rating theeVvehicl.e Would vary g sidization chosen miles Y acordin based on a The estimates forhp system of sub - cost of 15 cents per mile for of 1 aid" operation. For Option 4 0 000 2 ale in the leasing fee. operating males o, g casts would be inclu4ed (i) For Option 3 the breakdown of expenses would have, to. be determined by the local private taxi companies. (,7) For Option 5 the breakdown of expenses would determined in the bidding process de groups would have to. be participate. Pending upon What SpIty of Iowa, C1 MEMORA'I I � M DATE*. October 20+ 1976 TO; Neal Berlin, City Manager FROM: Dennis Kraft, Director of Community Development RE: Department of Community Development Monthly Report for September GOALS: Following is a summary of the activities of the Department in September. HOUSING DIVISION I. 237 UNITS S 23 units. Continue to provide assistance to families under Section 23 reducing the number of units to 72 by June 30, 1977. II. 64 UNITS NEW CONSTRUCTION UNDER SECTION 8. To assist. in providing additional housing units for low income., elderly and handicapped persons. III. HOUSING ASSISTANCE PLAN. Provide input to the Housing Assistance Plan for the second year HCDA application: IV. HOUSING COMMISSION. Provide administrative support to the Iowa City Housing commission. V. ENFORCE MINIMUM HOUSING CODE. In the interest of public health and. safety, increase efforts and revise plan for, enforcing the city's Minimum Housing Code. SEPTEMBER ACTIVITY: I. During September, 21 units were brought into the'Section 8 Program. Twelve of these units are Section ;23 conversions. Two units in the Section 8 Program,and one unit in the Section 23 Program were terminate4land the owners did not wish to continue participation'with other tenants. Total units under lease in Section 8i, 99 units. Total units under lease in Section 23, 99 units. Total units,both programs, 198. II. 69 units new construction. Under construction!. III. Completed -2 - IV. Housing Commission. Two regular meetings and two special meeting were held during the month of September for the. purpose of working on the new Housing Maintenqknce and Occupancy Code. in draft form. This code is now ready for distribution V. Minimum Housing. See attached. PROJECTED ACTIVITY: I. During October, four units will be converted from Section 23 to Section 8. It is projected that five new units will be brought into the program. II. Initial action will be taken in drafting the rules and regulations governing occupancy and rent -up. III. Completed. IV. Regularly scheduled Housing Commission meetings. will be held on October 6th and October 20th. Groups and individuals interested in discussing the new Housing Mainten- ance and Occupancy Code have been invited to do so at the October 20th meeting. This meeting is scheduled for 8a30 a,m.., City Council Chambers. V. Minimum Housing. The Minimum Housing Section will inspect 150 structures. No formal in-service training planned during the month of October. Mr. Burke will participate in Rehabilitation,, Section organizing and Housing Commission meetings. III ;I Ili i h �I MONTHLY REPORT OF SEPT.EM$ER, 1976 1. Number of structures inspected Single family owner -occupied Single family Rental—IL Duplex structures -AIL Multiple Family -n �S 2. Number of Dwelling Units Single family owner -occupied Single family Rental 9 Duplex _40_ Multiple Family 78 392 3. Number of Rooming Units Single family owner -occupied Single family rental - 3 Duplex - 16 Multiple Family 3 170 4. Of the 183 structures inspected. 60 w e found to be in compliance and Crr`f aces were issued. The break down by n'.nrber of type units. Single family owner-occupied7Cjling Units Single family rental--2--�— Duplex __},L Multiple 40 89 519 I P�ooming1 Units - `._ 6 l: 46 5. Of the 183 structures inspected deficient for one or more reasons anrrective123 'Were ulettersnd to eW issued and r;:p einspectid co on scheduled. The breakdown b type of unit. y number and, Single family owner -occupied Dwelling Units, Single family rental - Duplex _ 22 _ Multiple family 38 303 RODmin Units 0 10 122. 6. Inspections performed as a result of complaint calls a. Handled by .Minimum Housing Section b• Referred to another department 2 1 7. Inspections performed by request of buyer, realtor, or o party prior to sale or transfer ther Number found in compliance 0. Number found to have deficiencies 1 'i • -4-. • 8. Units noted that did not appear in prior records Dwelling units 6 Rooming Units 16 i ii 22 9. Compliance Certificates issued for newly constructed; structures/ ,! units Single Family 3 Stl Duplex ?4 Unji P _] Multiple � fuse$ 10. Recapitulation: lA� structures were inspected containing 519 dwelling units and A containing 9 dwelling and Z roomaominnits. �� structures, ,1 1 i in compliance with the Code. �-' g units were found 'to be dwelling units arid -135 -123_ structures containing A break down of the �ciencies noted israttached. be defii- c n t.A A !+„1151 NG .. 1 iri• ncir•:; t,,,t 3 a„ ing the 11� 11111 of ('.,l „yl .,ph Rhl-1-i 1,11 0 7.06 Nuisnnccs 1 9.30.4.13 Ball 111 ,,,,in 27 9.30.4.1 Plulnhirlg p 9.30.4.L Ho L- t:•,i r•r 19 9. 30. 4.R Eyn 63 `l. 30.4-U Hanlll,,iIs 8 9, 30. 5.A l0% WilnlOw 11 9.30.5.0 P••fLh [it 1 9.30.`).D Hall TJ(,Lls 21 '9 . 30. 5.33 Out.lci s 42 9.30.5-H XI CLI is 1 9-30.s.I: Main :;r,rVire 0 9. 30. 5.F He,tt 3 9.30.5.G Vents & Pir 18 -9.30.5.1 P&T Fxtens ion 2 _9.30. 5. T. P&T Valve 28 9.30.5..! Scroc.ns 127 _9.30.6.A IN'alls, Floors, Windows 0 9.i0.6.D Doors Fit 0 _9. 30.5. F, Rath Floors 6 3.30.L.Il Oil i•;i4e 23 v. .0.6.1: (Jill .;it112 Itl,lcl ;,nd E,iv-s p 9.'W,7.A Flour :,p,lce p 9. "30.7.A Fled (,um Si•r.e p 9.30. 7.0 Path of Bath 0 -9.30.7.D Ceiling 0 9.30.7.E Cellar 0 9.30.7.F.1 Basement Dampness 1 9.30.7.F.2 Basement Window 0 9.30.7.F -5A Basement Height p 9.30.8.A Shared Area 8 .9.30.8.E Cnsocts p 9.30.9.H Cubic Feet 33 9.30.9.) Fire Fxt. 14 9. 30.9. T, Furn,.ce I•;olal ion 11 Gc•ctiun 1.5 Tu,.aa S1.aLe Fire A one hour Fire Door .SEPTEMBER _ 1976 by Rules and Regulations --j-413.46 Siat.e Code of. Iowa -3rd Floor Dwellings 11 Ijnifonn Fire Code Section 15.112 -Sources of Ignition 0 _llnifumn Fire Code Sr_cti,on 27.201 Accumulatioof 1:aste ltatc-real n 1 • -6- SEPTEMBER REPORT' ADVANCE PLANNING DIVISION GOALS: 1. COMPREHENSIVE PLAN -- to proceed with planning work so that three main areas can be developed by March: 1) a City Plan, 2) a Zoning Ordinance, and 3) Citizen Participation. Note: Due to the.peed for staff assistance to urban renewal, the completion of a City Plan and Zoning Ordinance have been given top priority for the Planning Staff, with the recognized need for citizen participation. II. RIVERFRONT COMISSION -- to continue staff assistance. III. URBAN RENEWAL -- to provide assistance as needed. IV. PERSONNEL -- to fill the vacant planner positions. SEPTEMBER ACTIVITY: I. Work in Comprehensive Planning continued as follows: City Plan -- Land use analysis was completed for 33 of 36 land use sheets, Initial draft of a land use intensity policy statement was develooled, Phase I -fixed land use elements was substantially complete,'d, Comments on the Phase II ATS Report were developed; Vegetative Guide was given CPCC concurrence; Zoning Ordinance -- organizational, outline for new Zoning Ordinance was developed, list of zoiies was developed, Title and Purpose Chapter was drafted, Zoning Oi;dinance research continued; Citizen Participation -- a proposal for citizen participation was developed; and Other -- The Tree Planting Plan and Ordinance was forwarded to the Council by the Planningand Zoning Commission; The Walkways Report and Plan continued with de�lelopmept Of policy statements -- the Bikeways Plan and Ordinance coAtinued,'.' II. Staff assistance to the Riverfront Commission continued with a canoe trip, development of river oriented and floodway/plain zoning provisions and the publication of the Iowa River brochure. III. Staff assistance to urban renewal included representation to the City Staff Urban Renewal Committee and graphics. IV. Two Assistant Planner positions were created and in -city applicants were tested and interviewed. Additionally, the Associate Panner announced his resignation effective in .January, 1977 to attend. school. Advertisement for this position has already taken glace. V. Environment Impact Assessment assistance to CDBG administration was performed. 46 Advance Planning September Monthly Report PROJECTED ACTIVITY: I. The essential planning activities necessary for the development of a City Plan and a Zoning Ordinance will continue on, schedule. I1. Staff assistance to the Riverfront Commission will continue. II1. Staff assistance to Urban Renewal will continue. IV. Planners will be hired in October. V. Environment Impact Assessment assistance will continue. DETAILED REPORT OF COMPREHENSIVE PLANNING ACTIVITIES: Planning Technicians -- During September the Planning Technicians provided graphics for Planning and Zoning, Urban Renewal, the Transit System, City ID cards and planning projects. Additionally, they prepared the Architectural Barrier Report, continued land use analysis, density analysis was started, and provided updating of base maps. Assistant Planners -- During September the Assistant Planners ass.i$ted the Riverfront Commission in the canoe trip and the development of zoning provisions related to the River corridor. The planners worked on the Floodplain Ordinance, Bikeways Report, Citizen Participation, soils analysis, utilities analysis, urban renewal review and the environmental review record for (ICDA-CDBG projects. Associate Planner -- 'rhe Associate Planner was transferred full time to the Current Planning Division. Senior Planner -- The Senior Planner directed planning activities, revised final drafts of the tree regulations, and developed a,citi.zen participation process proposal. Additionally, the Senior Planner began writing sections of the new Zoning Ordinance and participated in Urban Renewal staff meetings. • _B 0 REDEVELOPMENT DIVISION MONTHLY REPORT COALS: I. Carry out project management procedures and prepare management documents and records consistent with LPA policies and HUD requirements. II. Carry out a program of land marketing consistent: with LPA decisions. and HUD requirements. SEPTEMBER ACTIVITIES: I. Planning: a. Completed amendment to Urban Renewal Plan. b. Began staff review of traffic patterns, street closures, and parking requirements. II. Marketing: a. Entered into a contract for professional services with Zuchel'li, Hunger and Associates. b. Began compiling data for Zuchelli, Block building. Hunter and Associates, c. Performed a re -survey of the condition ankl deterioration of the College d. Performed research into [IUD and State Historic Preservation requirements, which will apply to the College Block builkling. e. Sent out contracts for negotiations for theuse salepOfatwolo pardelsonptheleastf f. Beganha$f of Block 101 to two financial institutions. III. Program Management: a. Began compiling a :listing of property taxes claimed due by the county on property now owned by Urban Renewal. b. Compiled list of properties not now covered by abstracts in City possession. c. Completed a revised Project Iowa R-14 budget, d. Compiled information needed by the Finance Department for inclusion in the project re -financing. e. Established an Urban Renewal Coordinating Committee composed of key department and division heads, to regularize coordination of Ukban Renewal related activities, IV. Administration: a. Hired two part-time Redevelopment Specialists to form a Division b. Processed one relocation claim. staff, c. Carried out routine administrative tasks. PROJECTED ACTIVITIES: I. Continue the disposition work program. 11. Secure new appraisals and new re -use values. 1II. Complete the sale of $800,000 of R-14 land to the City by December; 1976. -10- • I ai CDBG DIVISION September 1976 GOALS: j I I. Program Administration: Continue the establishment of CDBG project administra;ti'' procedures. li. Accounting: Establish sound accounting procedures enabling monthly reports I� of CDBG funds. III, Project Development: Coordinate the CDBG projects to accentuate 'their success and effectiveness. i i{ tii II SEPTEMBER ACTIVITIES: ?1I ; I. Program Administration: As environmental reviews for City Park and Ralston Creek were finalized to meet previously defined guidelines, site visits were made. II, Accounting: The FY 77 CDBG budget line item breakdown was discussed with, DCD Director. M. Program Develohnent: Details for the housing rehabilitation program, grant financing packages and the architectural barrier removal program were completed for ,r.resentation to Council in early October. ! IV, Additional Program Activities: See accompanying chart. JJJj 71 V. Presentation of CDBG Architectural Barrier Removal was made to the State Chapter of NAHRO. I PROJECTED OCTOBER ACTIVITIES: I. Presentation of Housing Rehabilitation and architectural barrier programs, to the City Council. II. Publication of environmental review findings for City Park, Ralston; Creek, (lousing Rehabilitation, and Architectural Barrier programs. III. Continuation of budget and accounting procedure) development. IV. Hiring of housing rehabilitation personnel.{ II � I, V. Continuation of project activities described on attached sheet, • -11- MONT11LY SUMMARY 017 COAG PRO. IR("l' ACTIVI0 LUBEI— rotes Member Activities i• Comprehensive *Citizen participation plan Plan was defined, *Soils and vegetation reports continued development. *Staffing needs were presented to Council and positions were advertised. 2. Neighborhood *Staff applications were Improvement reviewed and outside Program advertising began. 3• Code Enforcement Work was completed in area 6. 4• Architectural Final draft was prepared Barrier Removal for Council presentation Program October ii. 5. Park Improvements *Environmental reviews and Additions continued. 6• Urban Renewal See redevelopment report for Land Acquisition specific progress report. Projected October Aetivitiea!;i tlI *Citizen participation consu;Iitani will be nwar'ded contract. *Service facilitiesreport b.�;ilins development,. "'e ins, Plannerpgsitions;Ire, to be filled'. *Three considerations of the tree ordinance completed, *Financing program will be presented to Council, *Personnel positions will be filled, *Service area will be defined by Council. *Inspections to area 7 will begin. Reinspections will, bejj performed as ecessary, *Program will be adopted by Council. I *Environmental review Will be 11 prepared. *Environmental review findings,', Will be published for City Par11 *Neighborhood Park reviews should begin, i 7. Committee on *News bulletin was published, Community Needs *Vacant position was filled. Radio news broadcasts will begi!j *Housing rehabilitation *Position will d filled. program was reviewed. Plans for thirdiyear 'applicatigz *Another member resigned. will be formulated, 1 8• Ralston Creek *Environmental Reviews were continued, *School was planned for stormwater management control. *Specifications for project improvements were developed. *Environmental findings will be Published. *School will be ,Held. J i 119 M1 SF.PTFMBFR MONTHLY REPORT CURRFNT PLANNING SIiPTFMBFIt ACTIVITY: Staff reports were prepared for two rezoning applications, two preliminary a final Planned Area Development place',. Planned Area Development plans, two preliminary plats, two final plats, a preliminary Auditor`s Plat,, a preliminary Large Scale Non -Residential Development plan, a final Large Scale Non -Residential Development plan, two variance requests and a 77equest for a designation of a private drive as an officially approved place, rts prepared in the month of September, Because of the many staff repo work done on other pending items in the Current Planning there was little wManager's request, however, the staff did complete Division. At the ork an analysis of costs and benefits for existing commercial developments in the County. PROJFCPBD ACTIVITY: No specific numeric objections for subdivision plat reviews, rezoning application review, etc. are established due to the impossibility Of predicting the number of submissions which will be filed. Procedures for the submittal, review and approval of applications submitted for consideration by the City will be completed in October. In addition, at the City Manager's request, the staff will , mng an particcularlyin analysis, sreference location standards for non -pro organizations, p to homes for the handicapped. AGENDA IOWA CITY RIVERFRONT COMMISSION • NOVEMBER 4, 1.976 - 3:00 P.M. S� Item No. 1 - Meeting to Order. Roll. Item No. 2 - Approval of the Minutes of the October 14, 1976, Meeting. Item No. 3 - Discussion of Oakridge Estates and :Lime Kiln Farm Estates Preliminary Plat Subdivisions Submitted To and Referred By, the Planning and Zoning Commission. Item No. 4 - Discussion and Vote on Acceptance of Additional Plans for Phase III of the River Corridor Study. Item No. 5 - Report on Meeting with Representatives of Project GREEN Regarding Planting in South River Corridor. Item No. 6 - Appointment of Budget Subcommittee. Item No. 7 - Report on Planning and Zoning Commission's Decision with Regard to University Zone - Vetter. Item No. 8 - Report on Flood Plain Ordinance Progress. • Item No. 9 - Comments on Development Rights Transfer ;Material. Item No. 10 - Other Business. Item No. 11 - Adjournment. �� NOTE CHANGE- IN DATE ! 0 197 0 0 COMMITTEE ON COMMUNITY NEEDS AGENDA NOVEMBER 3, 1976 -- 4:00 P.M. IOWA CITY RECREATION CENTER MEETING ROOM A Speakers: 4:00 Urban Renewal Land Acquisition (Paul Glaves, Redevelopment Program Coordinator) Business Meeting: I. Approve minutes from October 20, 1976, meeting. 2. Receive comments from guests or visitors. 3. Assign Special Interest Areas: a. Code Enforcement b. Housing Rehabilitation c, Comprehensive Planning d. Human Needs e. Ralston Creek f. Parks and Recreation g. Architectural Barriers 4. Discuss Public Meetings a. flyers b. special letters for neighborhood meetings 5. Other Business 6. Adjournment Meeting Objectives: 1. To understand how urban renewal closeout affects HCDA funding allocations, 2. To update and clarify events leading up to 3rd year grant application March 1, 1976. if 3. To assign committee members to their area of interests and clarify membe:W interests and responsibilities in these areas. IOWA CITY PUBt,IC LIBRARY FY 1977 oGALS First Quarter Report At the conclusion of the first quarter of FY'77 the status of the Library goals for this fiscal year are as follows: LIBRARY COLLECT ION S/PROCF,SSES 1. Select, purchase and process 7,000 new volumes and select and process 600 gift volumes which will provide greater in areas of greatest use and demand diversity and depth without increasing the size of the collection by more than 2,000 new volumes. i STATUS: Over 23% of the 7,000 new volumes (1,620) and 140% of the 600 gift volumes (611) were added during first quarter. With critical reappraisal of the entiretadulted collection about 50% completed, 45% of the 5, volumes have been withdrawn. Recently developed collec— tion analysis techniques have been used to assign the materials budget by subject and to select land withdraw. volumes. COMMENT: Based on first quarter padde`1.ions 1,200we should ft with, - draw closer to 8,000 volumes, and have little or no net growth on collection size. This will relieve overcrowding and allow growth in FY 1978 of at least 2,000 volumes without a serious shelving shortage. 2. Select, purchase and process 1,000 new recordings, films and art worn, lost and damagedrl items and increase the ons in order to rtotal eA-V 300collection by 10%. STATUS: Only 18% of the targeted 1,000 items have been added, while 59% of the estimated 300 items to be withdrawn have been removed. COMMENT: A heavy backlog of record cataloging is being worked; on, and new shelving has arrived, so many new recordings will be added during the next quarter. Many worn 81Mm 'films have been withdrawn, but most other, withdrawals are a result of damage or were lost in circulation. Tf the recordings get properly reappraised, withdrawals will be considerably higher than 300. • -2- ... 3• Reduce number of mailings to atro materials and reserves from5 % for fi to 2ns 1� ne,r, overdue STATUS: Mailings25 of total circula mailings for fines has been dropped, First quarter total for reserves and overdues (4016a were t circulation for the period. Search 7$ of been revised, but no other significant change undertaken. Procedures have g :has. been COMMENT - For a variety of reasons a library -wide c,pmtnon loan period of three weeks is under r_onsideration. This have significant effect on number of Overdue* also increase the is could reach a 2 112$ number of reserves. It It Could figure this year• u1 that we can 4 Improve quality and maintain P=tperback deposit co at UAY and County Jail.. Expand collections and Mark IV b flections Y 100$, at dose Mansio STATUS Items have been added to deposit collections. the same rate as FY 1976. Over 400 hppks ad since May. Paperback c_ at about sion in 'ollection to be (adddeo to Mark IV November. New deposit eoll.ec'tionseattOa Close Man COMMENT: The kn411. for these collectionsaexcecks are the main source In addition ll the pt Mark IVren of materials gift books to UI Hospitals collections .hweaare materials, County Home. > Lone Tree now recycling Care Center and the LIBRARY SERVICES 1 staff person library's A-V services ztrcund a person by June 1977 as a first step ment capable of coordinating A-V needs of city departments. designated g atecl full-tige toward A-V depart - library and other STATUS: to A_ August%lac1976ewithNaw Professional staff person hired V planning and coordinapionimately 20 hours lgeek dev oted. COMMENT: This was achieved by re -arranging duties. person with A-V technical responsibilities to coordinator shpuld still be A new staff a high priority, aid the A -fir 2• Fulfill an expected 10$ increase in telephone in or requests without increasing staff by :improvin equipment, call relay f telephone assignments. Y 'techniques and re -organization oofe work STATUS: Information telephone requests. increased —3irs.t quarter of FY 76. proiections increase only i over for the year. No final indicate a nos,^>ible Phone equipment, decision on improved tele - 9 -3- COMMENT: The drain on staff time due -to inadequate telephone equipment continues. 3. Lend and retrieve an expected 10% increase in library :items without additional staff by upgrading 'the book charging system and equipment. STATUS: Projections based on first quarter circulation statistics in dicate a growth raise of closer to 5$. New book eharging q P'- ment installed in adult department July 1, 1976. Planned, foz� children's department January 1, 1977. COMMENT: New duties and responsibilities (se fcurisystem have.A-V __ equipment, increased film care, new charging machine) made up for the apparent lower growth rate. While new' book charging equipment is more reliable it has thus far slowed down, not speeded up the check-out procedures. Lack of ade- quate staff is lengthening the time patrons must wait for service and drawing staff away from the information service. 4. Begin a study of 'non -user' needs as part of the long range planning for library services through cooperation with the city's comprehensive planning process. STATUS: Little progress. Planning begun for input into, City' sample survey. Now planned for November. Analysis of city's, telephone survey conducted last spring has given us some attitude and frequency -of -use data. COMMENT: If City surveys prove inadequate this should be high priority item for FY 1978. 5. Continue outreach and alerting services at their present minimal level. STATUS: Fifteen hour a week work/study person has been added to aid community service librarian. This is the first desig nated support staff for this function. Plans for renewing monthly new materials list underway. Johnson Co. Board of Supervisors agreed to contribute $500 to Jail Service.. New deposit collections and gift recycling discussed undex< #4. COMMENT: Lack of resources keeps this function to a minimum. Staff enthusiasm and generosity keeps it from dying out completely. FACILITIES AND ADMINISTRATION 1. Evaluate written building program and site recommend4ti,ons submitted by consultant, select site and select an architeot to prepare preliminary building designs. • -4- STATUS: Building progr.3m and by Board in Jul site study completed and i to Cit y• Documents Ind Board reeommendationses�e$� Y Council in August. Consultant presentation be! Council Planned''' for October. fora ° 2• Continue work on long - range writing objectives gyears. oals, setting prioriti for next 5es an STATUS: No Progress in first d quarter. 3. Establish a schedule of regular b:i_ representatives of the_ monthly meet libraries Public ;;drool s Ings. With and the public libraries system UAi,VersltY January, 19'77. � of Johnson County by STATUS: No Progress as of September 30 1976: 4. Complete organization pendent an inde- of Friends of the Library as. and viable group by fall of 1977. STATUS: Temporary steering committee met throu write by-laws and articles of incorporationgr ottt Su l Committee comer to meal me in July. Plannin Joint Board organizational meeting in Progress,g for late fall general S• Investigate alternative "cations methods fernalor printin by FY1978 not currently forms in order to g llb'�a�y Rub- y available from libraride capal}ilities� from the city�s printing service. y equipment or STATUS: No progress. it I ! r I � � I Ik eFi.i I o i I I. I d I r 1 y dit t 1 I i�'i�;l •' 411 � ' •i i' I I! it1 1 � .- I 1 I � 1 t1�1 I I 1 II I, f. IF I I Bkt ,1 Ji' �> r I � I Ik eFi.i I o d i d I I i�'i�;l •' 411 � ' •i i' � �I � .- t1�1 I II I I Bkt Ji' �> I SIII f: ,� lrkl il