HomeMy WebLinkAbout09-28-2017 Library Board of Trusteesss IOWA CITY
rjW PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
SEPTEMBER 28, 2017
OCTOBER 26, 2017
NOVEMBER 16, 2017
Budget Discussion
Budget Discussion
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
Policy Review:
Policy Review:
501: Statement of Authority
808: Art Advisory Committee
502: Personnel
81a: Discussion Roems
501 AdmiWContidential Benefits
Review 19 Quarter Statistics
Departmental Reports: CH, CLS, IT
OTHER: ILA Annual Conference;
10118.20. Coralville
DECEMBER 21, 2017
JANUARY 25, 2018
FEBRUARY 22, 2018
Departmental Reports: GH, CLS, IT
6 month Strategic Planning Update
Appoint Nominating Committee
Policy Review:
Policy Review:
Policy Review:
704: Cardholder Patabase
816: Library Access for Sex Offenders
700, Community Relations
611: Theft, Defacement, Alteration
Convicted of Sex Offenses Against Minors
707: Public Relations
OTHER: Arts & Crafts Bazaar, im
Review 20 Quarter Goal&Statistics
Set Hours for Next Fiscal Year
Inservlce Day,1218
De artmenial Reports: AS, CAS
Deparirrental Re rls: CH, CLS, IT
MARCH 22, 2018
APAIL 26, 20M
MAY 24, 2018
Appoint Committee to Evaluate Director
Meet as Members of Friends Foundation
Election of Officers
Policy Review:,
Policy Review:
Departmental Reports: AS, GAS
102:: Policy Making & Policy Review
808: Event Board
$04. PamphletDistributron
Departmental Reports: AS, GAS
805: Displays
President Appoints to Foundation Board
Review r Quarter Slatidim
Departmental Reports: CH CLS IT
J LINE 28, 2018
JULY 26, 2018
AUGUST 23, 2018
Director Evaluation
Review Board Annual Report
Review Annual Staff Repod
Develop Ideas for Board Annual Report
Adopt NOBU Budget
Review P Quarter Statistics
Departmental Reports: CH, CLS, IT
Strategic Planning Update
Departmental Reports: CH, CLS, IT
Depadmental Reports: AS, CM
OTHER: Annual Board Dinner
092017bm,Jske
�"lll 4t I0WA CITY
PUBLIC LIBRARY
123 S. Linn St. - Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
S:OQ pm - 2"a floor Board Room
September 28, 2d17
Jay 5emel, President
Diane Baker
John Beasley
Kel lee Forkenbrock
Janet Freeman, Secretary
Adam Ingersoll
Carol kirsch
Robin Paetzold
Monique Washington, Vice -President
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees August 24, 2017 meeting.
4. items to be discussed.
A- MERGE Tour-
Commeni: Kate Moreland, Director of Collaboration and Community Relations for the Iowa City
Area Development Group will give a tour of the MERGE space.
S- FY19 Budget Request.
Comment: The FY19 operating budget request will be discussed.
5. Staff Reports.
A- Director's Report.
B. Departmental Reports: Adult Services. Community & Access Services.
C. Development Office Report.
D. Business Office Annual Report
E. Facilities Services Annual Report.
F- Spotlight on the Collection.
G. Miscellaneous.
If you wilt need disability -related accommodations in order to participate in this meeting, please contort Elyse Miller,
Iowa City Public Library, of 319-887-5003 or etvse-mi tter@tcpl-org- Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
i
6. President's Report.
7. Announcements from Members.
8. Committee Reports.
A. Foundation Members. The FY2018 Memorandum of Understanding between the Friends
Foundation Board of Directors and the Iowa City Public Library Board of Trustees and FY18 Friends
Foundation budget
4. communications.
A. Email from Mary Gravitt and response.
10. Disbursements.
A. Review MasterCard expenditures for August, 2017.
B. Approve Disbursements for August, 2017.
11.5et Agenda Order for October Meeting.
12. Adjournment.
If you will need dsability-related accommodations in order to participate in this meeting, please contact Elyse Miller,
lows City Public Library, at 319-887.6003 or slvse-miller(dfcpl.nrg. Eorly requests are strongly encouraged to allow
sufficient time to meet your access needs
2
Agenda Item 3A•1
�� PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
� Yn Crmq•ro ]ry
BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
August 24, 2017
Members Present: Dlane Baker, John Beasley (in at 5:20 pm), Kellee Forkenbrock, Janet Freeman, Adam
Ingersoll, Carol Kirsch, Robin Paetzoid, Jay 5emel, Monique Washington.
Members Absent. None.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Angela Pilkington.
Guests Present: None_
Call Meeting to Order. President 5emel called the meeting to order at 5:00 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the July 27, 2017 Library Board of Trustees meeting were reviewed. A motion to approve
the Minutes was made by Freeman and seconded by Baker. Motion carried 8/0.
items to be discussed.
Library Annual Report. A link to the online version will be sent as soon as it is available. Craig said the
full financial reports will be available in September as the City is just now closing the books on FY17.
5emel asked if there were any notable ups or downs. Craig said circulation is down a little bit, as it is in
most public libraries but she does not believe this is a drastic drop or that people in Iowa City are not
reading anymore. Craig noted there was a slight increase in the number of people into the building. We
are still the active downtown hub that we've always been and Craig believes we will still be the busiest
public library in Iowa this year, Freeman noted that bookstores seem to be doing better; Craig said this
is a trend and people are coming back to books and said the Pew research people have noted the
millennial generation is library centric and views the library as a community tenter. Semel said the
annual report is an amazing document.
Art Gallery. Craig received estimates from the architect to remodel the hallway space to be used as an
art gallery and thought the estimate was high. She believes the work could cost us Jess than the
estimate provided if we manage the work ourselves and do not hire a general contractor. Craig said
most of the cost is in the fighting; as it is a dark hallway and needs to be improved for art 5emel asked
Craig to review the concept. Craig said the plan is, to conserve staff time, an art show would hang for
two months at a time, three times a year to coincide with the Gallery Walks. 5emel reminded the Board
that Alan Weinstein, a local artist, believes that having an an show in a library in Canada helped his
Agenda Item 3A-2
career as an artist and that the art selected would raise the awareness of the artist and further the
artist's endeavors.
Baker asked how much staff time it would take and Paetzold asked about equating the work to a year's
labor; one week of staff time for each show is a rough estimate. Craig said she would have to cost it out
to have firm numbers but, with benefits, it would cost approximately $50 per hour. Ingersoll asked if the
money was allocated for the gallery; Craig said it was in the N013U budget approved by the Board last
month. He asked what percentage of the NOBU budget the art gallery represented; Craig said about
10%. Forkenbrock asked if we consulted with other libraries to see how they keep their costs down.
Craig said there are many models out there. Freeman asked if the construction of the gallery is different
than other construction we have done. Craig said the art gallery is not considered a large project.
Paetzold identified the many ways ICPL already is involved in promoting art. She said we have the back
wall on the second floor, circulating art, the art competition, and we do special exhibits, like the Pelzer
mural. There are many venues in Iowa City that display art as well. 5emel said he thinks a huge
difference is having no commercial transactions in the building, like Java House, for example, which has
art on the walls. 5emel believes the other venues treat the art more as decoration. He believes when art
is displayed as art there is a different impact for the viewer. Ingersoll asked how we would draw
people's attention to the an rather than having itjust be decor. Craig said it would be promoted and is
part of the staff time it would take.
Board members left at 5:21 for their photo to be taken. Board reconvened at 5:25 pm.
Art gallery discussion continued:
Paetzold asked if the work required by staff for the gallery would be displacing someone from doing
Other work and ongoing staff costs. Craig said the person who would be assigned is currently on the Art
Advisory Committee and manages the Art Purchase Prize. The work for each show would require
organizing, advertising, meeting and selecting the artists, and then working with the artist to hang each
show, plus organizing an opening reception. Ingersoll said this is ancillary to our mission. Kirsch said it
would be participating in a community event and draw people to the space but it would not mitigate
the burden on staff. Baiter said we do an unbelievablejob, and is not sure we need to do everything,
Freeman noted that part of this discussion about staffing recognizes the bookmobile service wejust
started. More work has been added for the bookmobile and this may not be the time to do an art
gallery that would involve yet more staff time. Beasley was an advocate for vetting the art gallery idea
but feels that with what we need to accomplish in the next year to year and half, and with a large price
tag, he does not believe the art gallery needs to go any further right now and is willing to table it
Beasley is completely satisfied with what has been done up to this point and is done with the
discussion. Freeman does not like the idea of starting a new venture when we are changing directors
and maybe it could be postponed. Craig said we revisit things all the time. Paetzold asked how staff feel
about the art gallery. Craig said staff are not in favor of the art gallery. Board consensus was not to
move forward with the art gallery at this time. Ingersoll said when we bring on a new director that
person should have the ability to find their own way and revisit the gallery.
Staff Reports.
Director's Report. The ILA conference is in Coralville this year. Craig suggested Board members may
wish to attend any part of the conference, and to let Miller know and she will take care of registration.
Paetzold said she has had a great experience at the ILA conference in the past and recommends it.
Craig said a number of ICPL staff are presenting at the conference this year. The State Library is putting
2
Agenda Item 3A-3
on Town Meetings this year, too, also in Coralville in September. Update on teen situation from last
month: the new rules for the teen spate, being upfront about expectations for behavior, knowing teen
names, and having a few teens banned, Is improving the situation. Clark said we are going to be
proactive as we plan for next summer. Paetxold asked if there are accommodations for talking with
parents who may not be able to come to the library for a return appointment. Clark said she will speak
with parents on the phone and make things as easy as possible for parents.
Brooke Gladstsone will be at the Englert Theatre on Sunday, 9/24/17 at 2:00 pm to kick off this year's
Intellectual freedom Festival, sponsored by ICPL and the Friends Foundation. The Bookmobile is off the
road this week with one minor warranty detail left on our punchlist. Monday begins the new fall
bookmobile schedule. Craig and Logsden will be presenting a report on the Bookmobile to City Counci€
and to the Johnson County Board of Supervisors. It will be sent to the Board when it is ready. A few
policy reviews were inadvertently left off the calendar; look for them on next month's Board calendar.
Be on the lookout for the fall Window, coming to mailboxes right after Labor pay.
Departmental Reports.
Children's Services. Pilkington said everyone wanted eclipse glasses. We received them as part of a
grant, and participation in a library program was a requirement in order to get glasses. Clark talked
about the ice cream socials at the elementary schools and how much kids tell staff they love the
summer reading program. Beasley asked if we know why kids don't finish the program. Pilkington said
there are several levels for our kids to finish, and many children only finish the first level. Family
vacations, kids losing their program cards, or children signing up for the program with a summer camp
and are no longer in the camp, are all reasons why completion rates are not as high as the number of
registrants.
Collection Services. No comments.
IT. Palmer said the changes we are making to the Computer Lab are to encourage people to learn to do
digital media creation by using software and other tools we can provide. Beasley asked for an Example.
Clark said a young woman came in who wanted to enter the downtown sign contest. She used Adobe
Acrobat Suite to do so. She would not have been able to participate in the contest without access to
our software and space. Palmer said people will be able to collaborate on projects and there will be
dedicated stations people will be able to use individually. The new Digital Media Lab will provide more
flexibility than the current stationary computer tables with 20 computers that sit idle most of the time.
We will be able to deliver better and more classes and this represents a big advance for us. Craig said
when this building was planned, the current Computer Lab was state of the art. Our mission is to help
people learn and use our tools to create their own information.
5emel out at 5:59 pm_
Development Office. McCarthy thanked Beasley and his wife for attending the Block Party hosted by
Michael Lensing and Tom Scott, which garnered $4200. Baker asked if the event was well attended.
McCarthy said it was a beautiful day and there were about 80 guests who enjoyed the day and music by
Elizabeth Moen and Blake Shaw Trio_ Beasley said the food was great and the number of people was
great McCarthy described the shared fundraiser, Tee Off far Swimming and Reading with the City Parks
and Recreation Department planned for 9/8 at Finkbine. There is another ICPL Rocks my Block event; a
progressive party at Plaza Towers on September 30. This will be a four -condo tour, hosted by great
3
Agenda Item 3A-4
friends in Plaza Towers. There will be light refreshments and then guests will gather at Neumann
Monson to talk with architects from Neumann Monson and people from McComas-Lacina Canstruction.
Tickets are $50. McCarthy said if anyone wants to do a block parry, to let her know.
Spotlight on the Collection. No comments.
President's Report. Atone_
Announcements from Members. Beasley would like to have someone from MERGE visit the Board to
let us know what is going on there. Clark said we just had a successful collaboration with proto studios
and she thinks they would be pleased to tour the Board. Craig said she would arrange this. Paetzold
goes to the BYOB group and really appreciates it She said the people who go don't really know each
other but have great conversation. Paetzold asked aboutjoining Kanopy (a free streaming movie service
some libraries use) and what it would cost us to do this. She would like us to investigate. Mangano said
that what has been available to us so far has been very expensive and the content poor. Mangano said
we are always looking for new services for patrons. Mangano said some services require you to offer all
their content. Paetzold asked if we could go in with other libraries on this. Mangano will look into this.
Beasley commented on the year-end financial statement that he is impressed that almost 800,000
people are served by ICPL by fewer than 60 FTE employees for less than $7,000,000. Paetzold asked how
the Board's decision about the art gallery will be conveyed to the person requesting its consideration.
Craig said 5emel volunteered to inform the requester.
Committee Reports.
Foundation Members. None.
Communications. None.
disbursements.
The MasterCard expenditures for July, 2017 were reviewed. A motion to approve the disbursements for
July, 2017 was made by Ingersoll and seconded by Paetzold. Motion carried 8/0.
Set Agenda Order for September Meeting.
Budget FY19
MERGE.
Adjournment. A motion to adjourn the meeting was made by Ingersoll and seconded by Beasley.
Motion carried 8/0. Vice -President Washington closed the meeting at 6:11 p.m.
Respectfully submitted,
Elyse Miller
Agenda Item 4B-1
a�� IOWA CITY
PUBLIC LIBRARY
123 S- Linn St. • Iowa City, IA 52240
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TO: Library Board
FROM: Susan Craig, Library Director
DATE: September21, 2017
RE: FY19 Budget Request
I approached the FY19 budget with a goal of not asking for funding for any new initiatives. That said, there
are new ongoing expenses related to bookmobile operations and several other areas where increases are
needed to maintain current operations that result in increased requests. There is continuing concern about
the State funding forcities as there is a significant budget shortfall and the newgovernor has indicated she is
willing to look at the promised backflill dollars that were pledge to local governments when the property tax
structure was modified. This could result in reductions to local funding.
One budget issue that staff considered and debated was eliminating fines on children's library materials to
match what we did for children's materials on the bookmobile. We are interested in doing this long-term, but
when we considered the amount— last year fines an children's materials accounted for over $50,000 of
revenue —we are not recommending that change at this time. We feel that we assist low-income children
with a fine waiver program each summer and would have to make cuts to programs and services used by
low-income families to make up for the loss in revenue.
For your review I have attached:
• Budget in brief summary showing several years of expenditures and FY18 budget, as well as the request
For FY19. FY19 numbers reflect City projections. Fund numbers with significantly higher requests are
annotated. The City has not yet projected personnel numbers which are based an current employees,
projected salary increases, and benefit costs.
• A summary of items where the budget request significantly exceeds the City's projection.
• Capital Improvements Project budget request.
• A summary of anticipated FY19 NOBU expenses (you approve more specific and final version of the
Npau budget in July each year).
The financial report for FY16 (yearjust ended) showing income and expenses to all funds and fund balances
when appropriate is not yet completed, but you will have it prior to the meeting. The City has not yet
projected revenues, when they do I will share that information.
Budget Timeline:
• September: Review and approve budget request to be submitted to the City
• October: Staff enter data into City system.
• November- Director meets with City Manager, Assistant City Manager, Finance Director and other
Finance Department staff to discuss budget request.
■ December: City Manager's FY19 budget recommendations are sent to the City Council, typically late in
the month.
• January: City Council reviews manager's recommendations, hears presentations from department
heads.
• March: FY19 budget approved by Council, sent to State.
■ July: FY19 NOBU budget approved by Board.
Agenda Item 46-2
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Agenda Item 48-5
FY19 Budget Request: Significant Projects
1. Personnel
Temporaryjhour€y staff funding. We are not adding additional hours to our hourly staff
overall, but we are still catching up to the new wage scale that took effect in January, 2017. A
3% increase is requested.
2. Services
An increase request in consultants and professional services (#4320W432080) includes
increases of several thousand dollars needed to cover costs of the new in-depth background
checks on all new employees and most volunteers, and $10,000 for a consultant to assist with
the director search.
Internet fees (#i438140) is seeing an increase due to the growth in ou r hotspot p rpgram which
allows low-cost internet access to cardholders. This is a library priority and fits into the City s
strategic plan as well.
The vehicle replacement fund (#446350) is showing a significant increase due to the new
charges for the bookmobile. The City budgets over time to replace vehicles, priorty this year
the fund covered our two vans. The City is budgeting to fund half the cost of the bookmobile
replacement in fifteen years, the other half is expected to come through gifts.
3. Capital Expenses/Operating Budget
A backup generator is proposed to keep the air conditioner running in our computer room if
the power goes out- The room overheats very quickly without air conditioning- Although we
have a battery backup system to maintain power to the servers, it doesn't accomplish the
goal if the servers overheat.
Last year, the west side book returns were damaged by a driver and replaced through
insurance. We had planned to req uest funding to replace all the book returns as they turn 20
years old. This request is to replace the east side book returns. They are bent, rusting, and
subject to leaking.
We are requesting a J % increase to the collection budget. This is less than inflation, but we
believe sufficient because circulation is down slightly.
4. City CIP Budget Request
The City�s CIP budget is a budget stream outside the operating budget; it is intended to fund
long term projects. The City sells debt to fund CIP projects. The bookmobile and our
Computer Lab remodel are examples of CIP-funded projects. We are requesting funding for
HVAC components scheduled for replacement in 2019.
Agenda item 40-6
City of Iowa City VP Request Form
Capital Improvement Program 2028 - 2022
Generof Project Infp"ption
Department:
77 _ _ _
New or Revised Request: ne,.
Project Title: HVAC maintena nce Project Number:
Submitted ey: Susan Craig
Pra ect oescri Slob
Several years ago there was an engineering study done to determine, among other thl Us, a replacement schedule for HVAC components
for the library building. They recommend replacing four blawer coils and four condensing units Sri 2018 at an estimated cost of $2s,800.
Pro a ct Justification
These maintenance items are important to the regular and safe functioning of the bullding and prevent costly emergency repairs.
Urban Renewal Area (ri applicable): ([�F eelovq Planning Praces (If applicable):
tC--rmm aekrq
Project priority: Enemum m
Esamated Project Cos t Breakdown
Calendar Year 2018
2019
2020 2021
2012
Project Cost Breakdown
Re -estimated
$Amount
$Amount
$Amount
$.Amount
Design
$
$ -
$ -
$
S
Right-of-Way/Site
$
$
S
S
$
Constructlon
$
$
$
$
$
Inspection
$
$ -
$ -
$
Administration
$
$
$ -
$ -
Contingency
$
S
$
S
$
Other (speclfyl
$ -
$ 25,ano
$ -
$
$ _
Estimated Pro ect Cost
$ 25.80tl
$
_
Cast Estimated !Desl$nEnginurs
Multi -Year
Project Cost
S
25,800
operating Budget Impact
AnnuaTO & M Expense: 5
Annual Revenue Generated; $
Number of New FTE's:f
Life Expocta n Years): -
Operating Budget Impa404C SSIDnt
Hopefully, will prevent Costly emergency repairs.
External fundin a Minority impact
Dewription
Source
$ Amount
Summarize PosaivelNe ative Im acts:
State/Federal
TO
County
50
Other Grants
$0
Donations
$0
Other (Specify)
50
Estimated Outside Funding
$tl
Censas Tract Minority Pcp ulation f6hoose From aelew] •
Agenda Item 45.7
Preliminary FY19 NOBU Budget
Ongoing items include:
Personnel
Collection
Window N ewsi ette r/3rd ss u e
Proposed one-time projects for FY19:
Digitize early Iowa City newspapers: $7,500
New licenses far self -check software: $17,500
Director search: $10,000
Agenda item 50-1
Adult Services Department Report
August M 2017 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Summer Reading
Both Teen and Adult Summer reading numbers were higher this year than in the past. Adult reglstrat [on
was 1,037, with a completion rate of 358. Many adults register when their children sign-up for$ummer
reading and start the program, but don't complete it. While we would be happy if more adults
completed the program, we are not unhappy with the continued growth in sign-up and completion.
Teen summer reading numbers also increased from the previous year. We would like to see an increase
in the number of completions forteens. We are in the beginning stages of summer reading 2018
planning and one of ourgoals will be to increase the completion rate forteens.
Adult Summer Reading 2008-2017
1500
1200
900
600
300
V
2008 2M
2010
2011
2012
1 2013
20fl
2015
2016
2017
�Reglstrat�On
650 485
1
fi43
1
fi39
1
396
724
894
837
1037
—COmpleloon284253
206
337
2S1
347
4304
229
358
—Regis*ration —Completion
Teen Summer Reading 2008-2107
500
400
300
200
100
V
2M
2009
2010
2011 2012
2013
2014 2015 2016
2017
-�+tReglstratian
315
222
184
249 168
278
404 347 227
337
—comple[lon
101
93
65
94 58
130
184 1 96 138
155
—Realstrallon —completion
Programming
We have a new partnering initiative with the University of Iowa Public Policy Center. Each month, the
Public Policy Institute will present a policy topic on one of their research areas, in a variety of formats.
The programs take place on the second or third Wednesday of each month at the library. We will air
each program live on Library Channel 20, and will rebroadcast the programs and stream them from
icpl.org.
Agenda Item 5B-2
Community & Access Services Dept, Help
a�a! IOWA CITY Desk&Bookmobile
,*js PUBLIC LIBRARY update for ICPL Board of Trustees
Prepared by Kura Logsden, September 2017
Summer Reading 2017 Fine Waive for Students
We had a great summer at the Help Desk and on the Bookmobile. one service we provide In the summer is waiving
fines and replacement fees for students in the summer to make sure their Library Account Is in good standing and
ready for summer checkouts. This summer, 655 children had fines and fees waived fora total of $10,870. The
average amount waived on each card was $16.60. We see first-hand that many children who have accumulated
fines and fees wait until summerto have charges waived so they can use their cards again. We are thankful for no
fines on children's materials on the Bookmobile.
Summer Library Bus
The Summer Library Bus program provided 2,655 free rides this summer. The program providesa free ride to the
Library on any Iowa City Transit Bus forstudents up to age 18 and the adults accompanying them. The Library's
Ride and Read program, which provides two free bus passes each week fora free ride home, was recently featured
in the American Libraries magazine. The article is included in this month's Board Packet.
Library cards at Ice Cream Socials
Library staff attended Back to School Ice Cream Socials in August at ICCS❑ elementary schools in Iowa City and Hills.
Staff signed 62 students and family members up for new library cards. Alexander and Lincoln tied for first place
with 11 new library card sign-ups each. Twain came in second with 9 and Hills came in third with S. This is a
wonderful opportunity for staff to talk about services at the Library and to remind families that a library card is an
integral part of back to schoor planning.
Staff Changes
Lynn Mennenga, who has served as the Outreach Assistant in Community and Access Services for more than 10
years, is retiring at the end of September. Lynn has faithfully served members of our community who cannotcome
to the Library in person through outreach services to At Home patrons and inmates at the Johnson County Jail. She
also assures Outreach Collections in the community receive a regular restocking of materials. Staff who go to
retirement residences, especially oaknoll, are often asked if Lynn accompanied them because she is so beloved to
the people who she has served. Heidi Kuchta, a Library Clerk In CAS, was promoted into this job and her job is
currently posted internally.
Bookmobile Summer Round -up
The Bookmobile had a great summer with 19 weekly stops and 4 bi-weekly stops. We logged 1,028 miles and
checked out 8,449 items to 5,766visit ors. That's 8 checkouts per mile 0 Weekly Party in the Park programs, in
conjunction with the Iowa City Parks and Recreation Department drew488 visIto rsto the Bookmobile and 1,186
people attended the thrice weekly Stories in the Park programs. The Bookmobile also went to the Farmer's Market,
Juneteenth, the Airport Fry-ln Breakfast and Paws for a Cause.
The Bookmobile Fall Schedule runs four days a week from August 281through December 2V_ Highlights
include 17 Weekly Stops, 4 new stop locations, Wednesday morning stops at areas preschools, a Monday stop
at Grant Wood Elementary coordinated with the evening English Language Learning program, and a Thursday
morning stop at Mercer Park coordinated with Parks and Recreation's Tot Time program. We are beginningto
think about the spring 2018 schedule and will have it finalized in October.
National Library Gard Month
September is National Library Card Sign-up month. 2017 marks the 3V' anniversaryof this program, scheduled at
the beginning of the school yearto encourage students to sign-up for a library card. Patrons mayget a free
replacementcard at the Help Desk all month. On the Bookmobile, anyone who uses their card will be entered into
a drawing fora $25 gas card. If they get a new library card and check out materials, they get two entries.
Agenda Item SC-1
Development Off ite Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
September 28, 2017
Memo of Understanding Explained
Everyyear, the Iowa City Public Library Friends Foundation gives grantsto the Library which can be used
for anything needed by the Library. The amount to be donated is described in the annual Memorandum
of Understanding approved by the Board of Directors of the Iowa City Public Library Friends Foundation
at its first meeting of each fiscal year.
The FY2018 Memo of Understanding was approved by Friends Foundation board members at their
meeting on August 30, 2017. It is included in your meeting packet as an information item. This year's
total is $226,700. Most of the funds, $114,500, are for unrestricted use by the Library. The remaining
$112,200 is for reimbursement of the estimated salary and benefits of one Development Office full-time
staff member.
The total amount of grants this year is less than last year because an additional 5100,000 was given last
yearfor the new bookmobile, and there were two full-time Development Office staff. The $114,500
grant to the Libraryfor unrestricted use is the same amount as last year.
Last Year at a Glance
Everyone who makes a difference for ICPL by donating to the Annual Fund of the Iowa City Public Library
Friends Foundation makes it possible for the Library to receive the grants committed to It in the
Memorandum of Understanding. The Annual Fund is the Friends Foundation's undesignated use fund. It
can be used for whatever the library most needs and is the heart of the Friends Foundation budget.
In FY2017 (July 1, 2016 — June 30, 2017), the Friends Foundation brought in more than $338,000. Annual
Fund contributions comprise more than half of that total. As illustrated below, Annual Fund donations
Increased slightly last year over the prior year thanks to the work of the volunteers on the Friends
Foundation Board of Directors and other community volunteers with Development Office staff. The goal
of adding new donors was one of the year's most successful efforts. The number grew by more than 200
people. Thank you to everyone for giving generously and encouraging others to support the Library
Friends Foundation.
Iowa Cfty Public Library
Friends Foundation
ANNUAL FUND
ANNUAL FUND
Annual
Average
p Donors
Year
Amount
Change
Gift
Up .1%
FY2017
$16%'52a
$217
$161
976
Up 6%
FY2016
$169,601
$9,556
$192
816
Down 23%
FY2015
$160,045
1 $47,438
$174
899
Vp 43%
FY2014
5207,683
$62,136
$464
7459
it p 18%
FY2013
$145,547
521,599
5191
761
Agenda Item 50-1
BUSINESS OFFICE ANNUAL REPORT
HIGHLIGHTS:
Background checks
Bookmobile
Purchasing
BACKGROUND CHECKS
one of the many components of the hiring process is a background check. When an individual
applies for a job or a volunteer position, the City of Iowa City requires a criminal background
check and Iowa Child or Adult Dependent Abuse Registry check for positions identified as
sensitive. Sensitive positions are those with direct access to cash, credit card, or checks, access
to personally identifiable information, the care, safety, and security of people and property, and
people who work with o around children or other vulnerable populations. Nearly every position
in the library falls into one or more of these areas. The City contracted with a third party+
vendor, One Source, to perform background checks in FY17. Forty-one volunteer applicants
and 20 paid job applicants filled out three forms. The forms then go to City HR, get forwarded
to the vendor, and then we wait. One Source said the standard waiting time would be two
weeks. This adversely affects staffing when someone gives two weeks' notice, a hiring process
has to take place for that position, and then an additional two weeks elapses before clearance
to hire or start a volunteer. As a result of this process, we were understaffed a few times this
year. Going forward, we hope for a quicker background check process so all parties are less
frustrated and can get busy.
BOOKMOBILE
The Bookmobile grabbed much of the library's attention in FY17. Nearly everyone was involved
in getting our newest service on the road. One might not think that a behind -the -scenes
department like the Business Office would have much to do with the Library s most in -front -of -
the scenes service, but we do. Like all of our other services, the library needs a way to
understand how, when, where, and why the bookmobile is used. Enter Jen Royer, who, with
assistance from other key staff, created the spreadsheets to help us compile this information.
These statistics will help us determine bookmobile routes and times, materials for the
bookmobile, and who is or isn't using it. Other statistics being collected are books per mile,
and circulation by hour vs day {we have only collected circulation by day before}.
PURCHASING
Purchasing goods and services and paying for them is a raison d'etre of the Business Office.
We strive to be good stewards of taxpayer dollars and we provided refresher training for staff
who routinely purchase for their departments this year. There are strict rules by which we all
must abide, a W-9 needs to be in place for each individual or company before a payment may
be made, and almost all purchases are tax exempt. An exception would be hotel tax paid for
traveling staff. There are a three methods we use to pay for goods and services: an invoice
from a company, a departmental credit card, or a check request form. Each has its own process,
1
Agenda Item 513-2
and it can be confusing. The Business Office is always ready to help, and to wag the occasional
finger when an itemized receipt doesn't accompany a purchase.
CITY COMMITTEES
Staff Recognition and Potluck Committee. This is an annual gathering acknowledging five year
employment milestones for City permanent staff. A crass -departmental group of five fabulous
women are responsible for planning and organizing the event. The City Manager, the Mayor,
and available City Council members invite those being recognized to come to the front of the
room and receive their recognition gift. Meanwhile, co-workers are sitting at tables, enjoying
main dishes the City generously provides, together with potluck items staff bring to share. This
is always a great event, and it underscores the longevity City employment garners. We even
have a number of library staff who have already, or will receive, 40-year awards)
Wellness Committee. The Wellness Committee is an interdepartmental group of nine, whose
responsibility is to keep wellness both at work, and in general, on staff members' radar, by
sponsoring events, and offering opportunities for staff to engage in activities. This can include
cooking classes at Hy-Vee, raking leaves for communitarians who are not able to rake their
own; planting gardens downtown, and the annual Wellness Fair. The Fair is an opportunity for
staff to learn about all aspects of wellness. Vendors included Ui Public Health, which offered
information about bone and heart health and diabetes, the Mississippi Valley Regional Blood
Center, which typed blood in just a few minutes with a finger stick, and Nationwide and ICMA,
which provided retirement information. Johnson County Public Health and Johnson County
Extension Service were also at the Fair, among many others. Chair massages, the ginermous
blow-up slide, and adaptable canines from the Iowa City Animal Center added stress relief to
the mix. The Committee also sponsored Racing Rewards, wherein half the registration fee for
staff who participate in a racing, biking, or walking event for a charitable organization is paid
for by the City, through the Wellness Committee.
STAFFING
Mary Patton left us in June for a permanent position at Systems Unlimited. We are fortunate to
have Amanda Rodriguez step into the Library Aide position.
Elyse Miller,
Administrative Coordinator
Agenda Item SE-1
FY17 Facilities Services Report
The arrival of the bookmobile. To help with the arrival of the bookmobile, Facilities Services helped
select a permanent parking spot since our location does not have a goad place for a large truck to be
parked. We teamed up with several other City departments and identified the best possible site, under
the College street Bridge. This location offers electricity, is covered, and is in close proximityto the
library, plus It is sized for a truck. Electrical contractors put in the 40 amp "camping" hookups required
so we could have the bookmobile plugged in. We also had new parking signs made by the City's sign
shop forthe parking spots and installed them.
Bigflood in children's. At the only time no one is in the building, a sewage back up happened in the
children's area. This was too large of an area for Facilities staff to clean up, so outside help was used.
Much of the carpet and fumiture had to be removed and replaced. This was a large project and we
used multiple contractors used. City Engineering was called in an attempt to find the problem. Action
Drain and Sewer ran a camera to the middle of the Pedestrian Mall and found an area of constriction,
which theyietted out with water. In the contaminated area, the drywall was cut from the floor up a few
feet and insulation removed. After drying and disinfecting, all areas were replaced and painted... just
like nothing happened.
Book Drop replacement. Early in the spring, our west side remote book return bins were struck and
destroyed when a car crashed into them. These are a special order item, and the boxes were replaced
with new ones.
Room D. Meeting Room D was changed from a fixed IC IN room to a mare flexible meeting space. It
received new chairs and tables, paint, lighting changes, and new TV monitors. A new floor box was cut
into the floor to centrally locate plugs for the electronic upgrades that were also part of this project.
Children's programs. Facilities Services is always helping out and provides guidance and assistance in
manufacturing items for fun children's programs. This year projects included a water limbo structure, a
STEAM rest train display, and large sand box display to show topographical lines in changing heights of
sand.
This year Facilities staff assisted with shelving changes. Many rows of tall shelving were cut down to
shorter height and moved to better house parts of the collection. This improved visibility to the area
and has let natural light Into areas that did n a t previously receive good Iight.
Red bug dog. With the constant foot traffic and transferring of materials to and From the public, it has
brought on a concern about potential bed bug infestation. We now have quarterly inspections with a
trained bed bug sniffing dog to make sure the building is free of established colonies. We also
purchased a heat tent so we can treat any materials and furniture that may prove positive for the bugs.
Alley beautification. As part of a Downtown District initiative to improve alleys downtown, a large
mural was painted on the northeast side of the building, which looks like a postcard from Iowa.
Additionally, alley dumpsters are all from the same company now, contracted through the City of Iowa
City, and are emptied daily. There are also new recycling containers in the alley. This has cut down on
the overfilled containers and makes for a somewhat cleaner alley.
PelzerArt Mural. Facilities staff relocated furniture and helped to carry and install the 83 year -old
Railroad Arrives mural on loan from the Longfellow School until August 2018,
Brad Gehrke, Building Manager
Agenda Itern 5F-1
By Brian Visser, Teen Services Librarian at the Iowa City Public Library
I love comics. 4n Wednesday momings you'll find me reading the latest issue of Batman, and
you should take a look at my well-worn trade paperbacks of Ultimate Spider -man.
While superhero comics are dear to me, comics are home to a wide variety of genres. Some of
myfavorites are sans spandex! Here are a few non -superhero titles that I'm quick to
recommend to people who are wary of comics, and all are available at the Iowa City Public
Library.
First is a crime noir series by Ed Brubaker and Sean Phillips called CriminoL In the first volume,
Coward, we're introduced to Leo Patterson. Leo is a career criminal, and he's earned a
reputation as a coward since he was the lone survivor of his last big heist. He gets recruited for
another job, but he's got rules. When those rules don't get followed and things go South, Leo is
on the run. Brubaker nails the story and dialog while Phillips sets the perfect mood with his art_
It's hard to not want to read it in one sitting. Heads up -- this is an adult comic with language,
violence, and sex.
Next Is Fables, by Bill Willingham and Mark Buckingham, which was a long running and beloved
fantasy series published by Vertigo, a DC Comics imprint. The first volume does a great job of
easing us into the world --characters from all the fairy tales we've read are real and living
together in New York after being forced from their homelands by a mysterious enemy called
The Adversary. Rose Red, the sister of Snow White, has been murdered and their Sheriff, The
Big Bad Wolf is Investigating. The murder mystery isn't great, but it does get you Interested In
the world and characters. Stick with It because it gets amazing!
I wantto share something I really love — Giant Days, by John Alllson and Lisa Treiman. Giant
Days is a pure joy and nothing like the other dark titles I'm writing about. Giant Days follows
three students just starting college (they call it university, because it's British). Susan is the
grumpy med student; Daisy, the naive sweetheart; and Esther, a dramatic Goth girl. They go
through all the things you do once you're out on your own -- discovering yourself and having
troubles with love. All of the characters shine, and you'll immediately want to read the next
volume.
Finally there's Locke & Key, by Joe HIII and Gabriel Rodriguez, a dark horror fantasy series
revolving around the Locke Family. The three Locke kids —Tyler, Kinsey and Bode -are sent to live
in their ancestral home in Massachusetts after their father is murdered. They soon learn that
their home is no ordinary place. It is filled with magical keys that do wonderful and terrifying
things. There's a gnawing sense of dread while you read It. You just know that something
terrible is just a turn of the page away. I recommend it to anyone looking for an eerie read.
Agendaltem 5F-2
Jason Paulios, Iowa City Public Library Senior Librarian -- Adult Services
After I finish a novel I find it difficult to move directly on to the next, unable to easily slough off
the world found In those fast 400-odd pages. I often use this time to sample short story
collections found on the new Fiction shelves at the Iowa City Publlc Library. With short stories
I'm able to jump in with abandon. I'm comforted somehow by the knowledge that characters
and situations will disperse after a few pages and I'll be onto the next.
Jim Shepard's latest collection "The World To Come," has only a few stories set in modern day,
preferring to mostly stick with wildly varied historical settings. Rather than inventing scenes
outright, Shepard prefers to research historical events to find inspiration. Characters in this
collection face an external crisis (tsunami, volcanic explosion, boat trapped in sea ice) and in the
face of disaster we learn about their (and our) true character. Many feature adventure and
exploration in some fashion and most end in folly and ruin with just enough time for reflection.
At the end of each story 1 found myself wanting to research its origin but, ultimately, was
content to let Shepard's version stand in for reality.
If you're a regular reader of "The New Yorker," then you may already be familiar with the bulk
of Akhil Sharma's collection "A Life of Adventure and Delight." These contemporary stories of
the lives of mostly young Indian men and women eschew any experimental styles and instead
focus on the emotional turmoil of the protagonists as they navigate life in India or as expats. A
favorite story, "Surrounded by Sleep," depicts the struggles a young boy, Ajay, faces when his
older brother has a swimming accident and ends up in a coma. The family is forced to live apart
due to the hospitalization and, in the emotional turmoil, Ajay begins to see and talk with God.
Sharma is careful and loving with his characters. They are not perfect but they always worry
about making good decisions and seek happiness.
picked up Sarah Hall's "Madame Zero," based on the cover blurb from Wells Tower, a short
story writer I enjoy. These stories vary from surrealist to post -apocalyptic to realist, such that it
can be hard to guess where each tale might lead. In the opening story, "Mrs. Fox,' a well-off
young couple visit a disused parkland surrounded by urban development where the wife turns
into a fox. He flounders in the wake of this absurdist problem, searching for a reason or
solution, but ultimately he embraces the unknown. Hall's characters are not always admirable
and the situations they are cast in can be bleak. Still, her sentences can be poetry and I found I
was always willing to start another storyto see where we were going next.
Agenda Itern 5G-1
The Daily
HOME NEWS SPORTS OPINIONS MHOURS POLITICS MULTIAIEOLt OITN ADVERTk51140
GLADSTONE TAKES AIM AT `FAKE NEWS'
By Sarah Stony
Sara h-storttehl wwra.edu
Newsfunkies turned podcastjunidn may have'On the Medle in their Ilbrary,wk1Pc}hlrrrolues
Journalists Bob Garfield and Brooke Gladstone deMng Into Loth hoc topics and Curren[events
alike.
A.t2 p.m. SepL24, Uladsmne will appear In the Engler[ asa partaf the Intellectual freedom
Fcstival, Oft Ihtenersthe oppartunityta leave theirpodcast Ilbraryfor aneahernoon,
Odginatingln New Yorkfi[y, Mu the Media" Is produced by WNYC Ostr 1M20years, the Sertes has
grown to he rhatimallyrmnownrd, even earning a Peabody Award In 2006 for its excellence In
reporting and commentary.
The discussion wdl be hosted bythe Iowa City Public Ubraryas part of i[sanntual Innelledual
Freedom Festival. Gladstone vdll gvea presentatlm focused onfake nevrs and the current media.
In heryears of working In]vumalism, her experience In news andudesworkIng asa reporterfvr
Cabtevislm, being an edkorfor National Pubdic Radio, and reportingfrom Moscow for NPR, later
oaddng a Joke at the expense of her grumng ape-
0 ne of her most recent wuarfn isa book, The Trouble YAth Reality. A Ruminadon on Moral Panic In
0ur Time, which further tackles fake news.
Gladstone said she wrole the hook asa response to the confusion marry felt after 2016 presidential
election-
'. wanted to see I ran try to see if I can get to the bottom of this dlstress,"she mid. 'It seems to be
so much deeper Nan the eiecdm of a presidenit you dort like or trust."
Public Library adult -services coordinator Maeve Clark was respmsl6le for assermblinga committee
to help produce the fesGraf m a wider scale -
,MIS year, we decided to do a bigger program wfiich is why fCs at the EngW she said- 'We really
want to use the Intelkcbral freedom as a way to make It more visible about fake news. Fake news It
a huge issue right now. As a library, we try to educate people how to verify sources and to become
a critical reader.'
Clark commended the Journalists on'On the Media'for their approach to the ongoing acrusa[lons
of mews organlaatlms producing mWEading new
'Bnooke Gladstone is a phenomenal mmmentator,'Clark mid.'We're hoping the namerecogrition
will help. The whole ilea of orfdcal thinking, leaming how to evaluate news, that itwill ill draw people
to tie program and lead to a dlsnlsslm after she's done with her speeds.'
1pwa Watch Director Lyfe Muller(also awddng poach for The Daily Iowan) will acromp ary Gdadsmne
during the ,vs___,
Mvelfer said he is concerned about how epmman the phrase has been used In the media.
17he phrase lake news• has now become a part of our vernacular wfiere we try to determine
whether what we're reading or hearing is true, but I think what's more important, whether what
wreye readIngw hearing 1s being mankpulated to make us do something' he said-9 take the Hance
that there's no such thing as Take news.' We should call It what It really I; and that Is
misInformat0n, usually on purpose so you can persuade wmeone of somethinrg.'
Clark encouraged anyone to stop by at the Englert to hear Gfadsenne's
prekerlallum
lCollege Students] are great consumers of news, and the way you cumume news Is so dlffermt
than the way I used to cnnwme news,' She Sala. "IC5 important for people to know when they
con acme infomhatlon on the Internet Nat they need to think aloaut where If came from'
CGf+ro6ii 7017 Tre Cwt, kxV ALL Rose rnsF .
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ErM2017 Sharing Our Cities. Towns, and Natural Places I Amerlc n Libraries Magazine Agenda Item 5G-2
ihJns: //omarico nli6rariesm ogmi ne.oroJ]
Sharing Our Cities, Towns, and Natural Places
It starts with library cards
By jgR,n I Doris jhnpy f•(a mer�eenilbrorlesmo8azine.aty/outlwrs/j fg_frry-l�wis/i [July 19, 2017
f/glocebwkl VtlfwiHer(zoemaill i/Hanm}
MENU
T he
romantic appeal
of library cards
is hard to deny.
A look at the
hashtag
#firstlibraryca.rd
on social media
will turn up
stories, photos,
and enthusiasm
aboutthe
milestone of
receiving one's first card. Whether they're used or not, library cards are tokens of
belonging and potential. They come with privileges and responsibilities and a whole new
relationship to the world. They're a big deal.
For kids, a library card is often their first entry to membership in grown-up society as individuals who are independent
of their families. Library cards represent belonging for adults as well. For new immigrants, a library card may be the
first material sign of membership in their wider new community. Whether one is a first- or fifth -generation American,
the community library is the same, membership is the same, and the card is the same.
htfps:llamericenllhtarleamagasine.erg120771p7H8Allxgry-c2rde-aharingour-cilies•lowns-natural-placas7 1H1
araurmi 7 S.Nwng Our titles. Towns. and Natural Places I Am Ncan Lrxarim MaWg ne Agenda Item 5G-3
The 2014 Pew Research Center survey and report From DistantAdmirers to Library Lowers —and ftondiooked at
types of public library engagement in the US. Of the two groups least engaged with libraries —"distant admirers" and
'off the grid"--28% nevertheless reported that they have a library card. That's kind of remarkable.
The thing itself
It makes sense to start with a noninstrumental view of library cards. They have meaning to people whether or not they
are used. The cards confer civic membership. They embody access to a place in the city. Prom that starting point, we
can extend library cards' meaning and use in practical ways -
Used frequently or infrequently, the cards themselves are carried around, seen, and
handled by library members. Their designs affirm the library's brand and can
communicate in other ways. San Diego Public Library created limited -edition cards
AA
t•�
for Comic -Con and issued them with library registration at the event; special library
cards were created for the opening of its new Central Lib
pe tog Library; and when new
1 '
members register, they can choose a Card in one of five Wors. Similarly, Seattle
..: .
++ I I
Public Library created cards in partnership with the National Football league and
COLLECTION
UO LLE C ITI a N
the Seattle Seahawks. brooldyn (N.Y.) Public library offered a Sesame Street card to
c Ar L ARDU IfD
accompany an exhibition. Cleveland Public Library created a card honoring local
comic book author Harvey Pekar of American Splendor fame•
Wi l�
Library cards create a connection with members. Using them may remind users of
the time they got their card --their membership —at a special event or a local ' ••
occasion, or when they just selected their own color. They're part of the library
Ihrlos: J/omerico nl i6rariasm oggaine,pre Jwe•
community, with a history that is both personal and shared. tbn enlJuplood:J2oi�1o�/ediFons2mal
This is an ecccrpt from The C Iiffhvn
Libraries have led library card campaigns for years. In 1987 the American Library f 1.Tro wd• Sba,ing Our Cities T5w
Association (ALA) launched Library Card Sig�p Month and A- Editdirilvms m, 2 6y JeflreyT. Davis
(ALA ans2017)-
fhtto: / /www.ala.ore/conferenceseventsLcelehl[ationweeks/card]. That effort
originated with then -Secretary of Education William J. Sennett who said, "Let's
have a national campaign ...every chiid should obtain a library card —and use it.' Every September, thousands of public
and school libraries join in this national effort.
Students belong here
The recognition of library membership as a valuable focus continues to grow. In 2015 the Obama administration's
ConnectED initiative set a goal for public libraries in go cities to register every student for a library card. The challenge
is supported by the Institute of Museum and Library Services, the Urban libraries Council, and ALA In some cases,
the goal is pursued through traditional means —essentially, library card campaigns partnered with schools. In others
cases, library membership is directly integrated with school enrollment. Library registration and activation are
automatic via school enrollment in each of these districts:
15,000 Kansas City, Missouri', public school students' IDs function as library cards (the ID numbers require a
library pre5x for operation).
http5l1am0ricanlEbrOriaSmagaxing.pxy2p171Q7179f116rary-cards�aharingaur•�lUes•tawne-natural•pleoesl 2111
a30rz017 amring Our Cafes, To na, and Natural Places I American UUrsnes Magazine Agenda Item 5G-4
• 20,000 Boston public high school students receive the city s Easton One Card_ The student ID also serves as a
library card, community centers pass, and transit pass.
• bo,000 Nashville (Tenn.) public school students' IDS function as library cards.
• 70,000 Washington, D,C., public secondary school students receive the city's DC One Card, a school and municipal
ID also available to adults. The card provides access to park and recreation centers and programs, serves as a
transit pass, and is an activated library card.
r54,000 Charlotte -Mecklenburg (N.C.) public school students' IDS function as library cards.
One way to build on library membership is to make the library card the hub of access to other community resources.
[Mho s: //om encon libraries magoz ine.* rg/%oIwo-
conlenl/uploods/2017/07/editions3.ioo1
Earlier this year Brooklyn (N.Y.) Public Library introduced a
epocial edition Where the Wild Things Are rand with a launch
c r at Pszk Slope'c PS 118, the Maurice Sendak Community
Scbo L Moro: Gaff Richards
Denver's My Denver card is an IDfpass for youth ages 5-18.
The card was first developed as a teen pass to city parks,
recreation facilities, and programs and was issued by public
schools on an opt -in basis. Library services were added in
January 2013. The library imported the My Denver database
records into its integrated library system (I LS) as needed.
Beginning in 2016, all Denver public school students are
issued a My Denver card via school registration with a
simple opt -in. The schools provide Denver Public Library
(DPL) with a data file that is loaded into the ILS. These
accounts require no other activation for database and ebook
access. For circulating materials, youth using the library
obtain a library barcode to add to the record, but no other
forms or permissions are required
'Me big thing is making it really clear and easy for parents,"
says Jennifer Hoffman, manager of books and borrowing at DPI,. "One of the things we realized early on is that the
kind of parent who s going to see the library as a benefit for their child probably has already signed up their child for a
library card. We have to be prepared for duplication and how to deal with that.'
While the My Denver card started independently of the Iibrary, the library was envisioned early on as a partner. Today
there are 7o,000 cards activated for online services with DPL. No visit to the library is needed for that level of
membership. To activate a card for full borrowing privileges, students need only visit the library and present Weir card.
Just as important, Denver's Office of Children's Affairs has worked with the Denver Art Museum and the American
Museum of Western Art to add museum admission benefits and discounts to the My Denver card, including admission
to the Denver Botanic Gardens, Denver Center for the Performing Arts, Denver Zoo, and Denver Museum of Nature
and Science. Work is underway to include mass transit access.
All of this places DPL at the hub of Denver youths' access to local arts, culture, recreation, and education. That's real
community membership.
http5=11emericanli bran05ma9azi ne.crg12U 171117173M t
W3012a17 Sharing Our Cities. Tawns, and Nalural wanes I Amar6wn Libraries Magtuina Agenda Item 5G-5
Who needs a ride?
Iowa City Public Library s strategic planning prowess led to the development of an innovative partnership, The library,
which does a community survey every five years, had frequently noticed that its members wanted easier access to the
downtown library, in part driven by perceptions of limited parking in the area. The library also bad data showing that
its patrons came from all over the city but that some underserved neighborhoods had transportation barriers impeding
access. Making it easier to visit the 1 ibrary became a strategic plan initiative.
They first experimented with a program that allowed any patron at the library with a valid library card to receive a pass
for a bus ride home the same day. The program was good for Tuesdays through Thursdays and was available from all
library public service desks. The limited schedule proved confusing, though, so it was later expanded to all six days with
bus service. A simple tracking program limits patrons to two uses per week. The library complemented the program
with a summer bus to the library, free to students up to age 18 and adults riding with them,
`It's wonderful to go to a school and say, 'Hey, if you b ave trouble getting to the library, all you have to do is show your
library card and you can hop on a bus i' says Kara Logsden, community and access services coordinator for Iowa City
Public Library. "It's brought a lot of kids into the library."
The bus rides are all charged to the library at a discounted rate by Iowa City Transit. The librarybudgets for the cost,
which was a little more than $2,000 in 2014. Statistics on the program show strong and growing use. In summer 2015
there were more than 3,2oo summer bus rides downtown. While the usage is measurable and has tangible benefits,
investing the library card with real -world applications like this has intangible value as well. The membership role of the
library card grows. Members have access to the library and to their city: books, public places, programs, and mobility.
Local citizens
Programs like these demonstrate excellent ways that librarians have extended
memberships. local governments have also led noteworthy programs of civic
membership, usually with ties to libraries. Municipal IN are photo IN provided by
an increasing number of cities and counties. The cards help community members
who have difficulty obtaining state -issued IDs--undocumented immigrants, the
homeless, foster youth, the elderly, and formerly incarcerated individuals —to gain
better access to civic and economic life.
The largest municipal ID program is New York City's I DNYC, with 863,464
cardholders as of June 2016. Library registration is not automatic, but the IDNYC
card can be tied to exisbng library accounts ar used to open new ones at all three
library systems that cover New York City's five boroughs. About to other cities offer
municipal IDs, and an equal number are seeking them. In most cases, government
agencies run the service, but there are also private and nonprofit-admi nistered
programs. A survey of 70,0O0 IDNYC cardholders found that among immigrant
cardholders, 36% rely on the municipal ID as their only form of photo identification,
and 77% reported that their IDNYC card has increased their sense of belonging to the
San Diego Public libxwy partnered
with ToshWerks, a local design
studio. to create hmited-*dit
lilaary cards Far Comic- an 2016,
naps�lJamadcentlbradesmagaslna.wg12t117f07119Allxary-cards sharingounciIles-lovms�elur&ly]eceal 4111
& 20t 7 Sharing Our Clgee, Tvvms. and Nalural Places J Arnerkan Libraries Magaring
Agenda Item 5G-6
city.
IDNYC and other municipal 11) programs have paired additional benefits to the IDs, including discounts at cultural
institutions and local businesses, access to park and recreation centers, and the inclusion of emergency and medical
information. Over half of IDNYC survey respondents have used the card to obtain free memberships to qo cultural
institutions and to receive discounts on groceries, pharmacies, and fitness centers.
While these programs have not originated with libraries, libraries have been active partners in them. Where localities
do not have the interest or capacity to lead on municipal IDs, libraries might pursue a leading role. They have relevant
experience in all aspects of these pmjeds. Where the IDs are led by other city departments, libraries should be primary
enrollment centers. The fit with libraries' mission and expertise is clear and consistent with the fundamental role of
membership and community identity in library practice.
A {some for community membership
Library membership is important to facilitating access to the world around us. It ties a wide variety of programs and
services together. It is also a reminder that making the valuable resources around us more available to all has a
longstanding institutional home and practice: the library and librarianship.
There are many directions for benefits attached to library membership yet to come. The thoughtful, deliberate work of
local -access librarians will yield results that we can all learn from. We know that librarians have the expertise,
experience, connections, and place in the community for the job. Let's see what they come up with. ■
JEFFREY T. DAVIS is branch manager at San Diego Public library. He has worked in branch and central libraries from the South
Bronx (N.Y.) to downtown San Diego. His previous experience includes collection development and electronic resources management.
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Agenda Item SA-1
a w a Nast a
Memorandum of Understanding Fiscal Year 2018
between the Iowa City Public Library Friends Foundation Board of Directors
and the Iowa City Public Library Board of Trustees
The Iowa City Public Library Friends Foundation Board of Directors approved the attached Fiscal Year
2018 (FY18) budget on May 31, 2017- The Iowa City Public Library Friends Foundation agrees to pay the
Iowa City Public Library a total of $114,500.00 in undesignated use grants for FY18 for needs approved
by the Library Director. Payments will be made on the first day of each quarter of fisral year 201&
July 1, 2017; October 1, 2017; January 1, 2018; and April 1, 2018.
In addition, the Iowa City Public Library Friends Foundation agrees to fund a portion of salaries and
benefits of the staff of the Iowa City Public Library Development Office. The Iowa City Public Library
Friends Foundation agrees to pay $112,200.00 in FY18 as determined bythe budget for salaries and
benefits. Payments to the Iowa City Public Library will he made on the schedule determined by the
Iowa City Public Library/City of Iowa City.
Thus, as outlined above, the total grants, salaries and benefits payable to the Iowa City Public Library
and City of Iowa City from the Iowa City Public Library Friends Foundation for FY18 is $226,700.00. Funds
will be payable from current and past year annual gifts, current and past year unrestricted spendable
earnings, and, if necessary, unrestricted equity.
Jay Semel, President
Board of Trustees
Iowa City Public Library
Date
Wesley Geary, President
Board of Directors
Iowa City Public Library Friends Foundation
Date
The fovea oty Public IJbrory Friends Foundodon veil! geOerate pfiWle reFonrces to support the lawv Gty Puhire UbWFY.
Agenda Item SA-2
10 WA Grir PV81„IC LJ0WV FRI@ND$ F41JNDAL710N
Dw4got FNcal Tear 2018(July 1 io1T-June 30 M2
Baartla SfJ 11}T
INCOME
5LKliWFY16
1
Beak Sntl
2
Better Vh rld Boots
51200
3
Cerlelbubom
00
4
Credl Card Safi$
66 000
6
C"hkAedt SWU
522,o00
6
com Son
N
7
Togl9ppk End
W 00
5
Gonulau0ons
9
Cee Aact Annual Fund
$00 000
10
CrwM Cords Onift Annual Fw4
525 000
11
Iowa 51MC5 An urltl
51, as
12
ParCwa Anrtuai Fund
$20,000
73
Taw 6onadhuualn
$132,600
14
SpecA CvsrAs
15
Am 8 Croft 19MMW
76.000
16
Book Gild
5000
For"m Pre Eveaa
$25L,40
2
Wine Y
000
Eat Om td EverrI3
S1000
22taA
rse Evsrds
S5000
CfMh Paks OW
15 DDO
Tots
3
dEenn
S3
Tanefar from S nds6la EarrAn s 4%
i
Oleea Eiliquivats Pisitkrok
TOTAL INCOME
U411,700
EXPENSES
AdmirWretrm nee&
29
Aecv7unwWTM P fan
53.000
30
Comoulcr Sumod
51,500
91
Cmdd Cons Fees
52.000
n
Ou@VLs;vnseslP4away
$200
33
Inslaenca 039 d Properly)
32,0W
34
Gr9P74�s i
woo
35
Pee a
5400
Suelorpl
59.IM
36 Sap Banek[a V" 0ir
528,od0
37 0.eee b5evd Ok
SO
S5 $Ian SsawpUmnerh Total
$22,000
39 51a1r Slam
$100
40 TwavMagnaiwWasla
00
41 Total Admin. Expanses
i37 400
42 Book End Ex laps
43 Cradir Card Feaa
57SO
44 Other rsfina
5500
45 stwry e. 9epe5tyAset to oev mr 109%
46 TptaE 9epk Entl
1 260
47 Fund nms
a6 AnnusrA apm eWIN
s5.000
49 Iowa Shares
WE
50 uuada
S1.000
51 5 Events M%
52 A39d Grade Ba
5000
53 Book Gala
5450
51 Library Links W
WRQo
231h Anrivorb7 avert
i450
55
LooKcig Forward Ev t
5
W
Fundraiazu swvgit
SIM
S7
FundMeR M4,0L;, e.'ws
so
Sulftnlal
i6
59
slaa salary a senMas
60
Devel. Dir.
564
81
Aml to Odvel Pr
Stall SNsfv & BeneRs Total
6432
62
Tapt Funfitalling Experm&
L100
63
Gnurls to ICPL
64
Mnua1A1ua590t0li0rs
5100.00c
65
GAed EMqaaMS
$45.000
66
Book End Rognewri and Ssr,i 4 SwpwM
51OOc
67
Art To Go jBwk
Sp00
es
Cnfdreaa Summer Program BE
510.0d0
a9
Teen Summer Rea,0nR EMMoa lBE
53.wa
To
Total Grants W ICPL
5159.600
71
TOTAL EXPENSES
3295700
72
TOTAL NET INCOME
$0
Agenda Item 9A-1
From: Susan Craig
Sent: Thursday, September 21, 2017 &14 AM
To: gravlttmary@gmail.com
Cc: council@iowa-city.org
Subject: Library Discards
Dear Ms Gravitt,
I am responding to your concerns about discarded library materials that you shared in a recent email to the City
Council. The Library Board does not instruct the staff what to do with damaged library materials. Board policy )Finance
Policy #401j directs that withdrawn library materials "will be used in outreach collections, given to other libraries, sold
by the Friends Foundation or discarded"
Your observation that there are fewer materials on the Free shelf than in the past is correct and there are several
reasons. First of all, we putthings on the free shelf that are notjust library discards, but donated materials as well and
the donated items in poor condition have always been the majority of items on the free shelf -
We are more strict than we have been in the past regarding contaminated items. All library discards and donations that
have been contaminated with bodily fluids, smell, or are showing evidence of insect infestation (including bedbugs) are
immediately removed from the building and placed in dumpsters. In the past some of these items would have been
placed on the free shelf, after an experience with bed bugs in donated materials we are verydiligent about removing
potentially contaminated items. Items that cannot be recycled and are in poor condition may also be placed in a
dumpster.
Books in poor condition, which includes many library discards, are recycled. other withdrawn materials not used in
outreach collections, are given to the Friends Foundation for sale at their used book store, periodic book sales orfor sale
through a third party vendor.
The quantity of materials on the free shelf has diminished due, primarily, to a concern about health and safety of
potentially contaminated items but also because of more opportunities for resale.
I am glad to talk to you personally about this situation if you have further questions.
Susan Craig
Library Director
319-356-5241
wv v`Av Lg
Agenda Item 9A-2
From: Mary Gravitt [mailto:urayittmarv(@gmaikomI
Sent: Saturday, September 16, 2017 1:47 PM
To: Council
Subject: DISAPPOINTED WITH CITY OF IOWA CITY SERVICES
I am disappointed with several government -sponsored things going on in Iowa City
The Council and City Manager promised to supply bus -shelters and/or benches for the
outgoing Towncrest bus route. This redresses past discrimination: there's never been
bus -shelters on the Outbound Towncrest. Winter's coming—nothing's
materialized. Citizens disabled --and otherwise need the shelters for protection in
inclement weather and benches for those who cannot stand for long periods of time.
Some haven't been able to shop the Hy-Vee, nor any stores on First Avenue and
Muscatine because of the lack of shelters and dependable bus scheduling.
Outbound Towncrest isn't the only ICT that needs shelters/benches. U1HC Family
Practice; Highway 6 on the Mail/Broadway routes. Gilbert and Highland where the
Lakeside and Broadway cross paths; the Cross Park and Broadway routes serving the
mini mall on North Gilbert (the former Aldi).
Post signs: NO SMOKING IN THE BUS SHELTERS OR ON THE BENCHES! Persons
intentionally smokes in the shelter on the inbound Broadway and claims he can do so
legally because there is no posted signs forbidding smoking.
Agenda item 9A-3
The second IC Service; The Board of Directors of ICPL have instructed the staff to mrow
damaged library materials [books, CDs etc.] in the dumpster rather than place them on
the Discard Shelf because members feel that ICPL waslis "giving away too much." This
is a crime against the citizens of Iowa City since their tax money and donations pay for
the library collection.
Finally, stop calling IC "Literary City" that allows freedom of speech. Every year that the
IWW come to IC, I am the only civilian that attends on a regular basis. This, I believe is
because all the questions have to be written down handed in and censored. My word is
my bond and if a government sponsored censor has to make judgment on the worth of
my questions. Then this because a "Stalinist" endeavor.
Mary Gravitt
2714 Wayne Avenue #6
Iowa City, IA 52240
319.341.6230
2
MasterCard Report
Agenda Item 10A-1
08-Sep-17
Vendor
Dept
Expense
Descripdon
Amount
1000R lbs.com
10550121
466050
ElectnuI Supplies
$156.36
ALA Stare
10550220
477040
Books (CadRen
$40.50
ALA Store
1055D151
449280
Miscellaneous Services & Charges
$121.90
Arnazon.cOm
10555)140
455120
Misc Camp Hardware
$1 183,39
Arnaxon.com
10550159
459320
Miscellaneous Supplies
$37,W
Amaxon.eam
10550110
469320
Miscellaneous5upplit's
$12.5.39
cookies & Mart
10550110
469360
Food and Beverages
$15.15
0emco
10550159
469320
MlscellaneousSupplies
$63.94
OlckBlick
10550159
469320
MiscellaneousSupplies
$23.82
Dollar Tree
105501521
469320
MiscellaneousSupplies
$5.00
Hy-Vee
10550151
46932D
MiscellaneousSup plies
$1 L99
.Hy-Vee
16550152
469320
Miscellaneous Supplies
$2.37
?Hy-Vee
I0550152
469360
Food and Beverages
$111.81
lustgiving.wm
10550iS1
432080
Other Professional Svc
$50.00
Menards
10550121
442010
Bldg Rep & Maint
$16.79
MGM Grand Hotel
10SS0110
41000O
Lodging
$175.74
Mountain Crest Gardens
10550151
449280
MiscellaneoLis Services. &Charges
Food and Beverages
$85.25
$70-00
Nile Ethiopian Restaurant
30550152
469360
Oriental Trading Go
10550152
46932D
Miscellaneous Supplies
$73,43
Paypol —
205SO140
444080
Saftwareftpair&MaintenanCe5erViGeS
$17.90
Pizza Pit
10550152
469360
Food and Beverages
$110A4
Tall grass Business Resou rces
20550140
455DSO
Printing or Graphic Supplies
$1,919.29
TaI grass Business Resources
20550140
469320
Miscellaneous Supplies
$45.7D
Tallgrass Business Resources
10550152
459320
Miscellaneous Supplies
$24,78
TallgrassBusiness Resoumes
20550159
469320
Miscellaneous Supplies
$326.39
Tallgrass Business Resources
Tallgrass Business Resources
105S011D
10550110
452010
455090
Office Supplies
Paper
$413.93
$169.95
Tallgrass Business Resources
J _
10550110
469320
Miscellaneous Supplles
$176.31
USPS4
105S0330
43SOS5
Postage and 5tamps
$39,54
Wal-Mart
10550152
469350
Food and Beverages
$39.90
Grand Total L $5,604.36
Agenda Item 14B•1
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