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HomeMy WebLinkAbout1976-09-14 Bd Comm minutesnIf NurEs IOWA CITY PLANNING AND ZONING SEPITMBER 2, 1976 -- 7:30 P.M.CWINISSION CIVIC CENTER COUNCIL CHMIBERS hIEM1f3ERS PRESENT- Ogesen, KammeraeyeT, Lehman, Jakobsen STAFF PRESENT: Blum, Cain, Vetter -- —�_• Schmeiser, Osborn, Child' 2ECOM1MENDATIONS TO T11E CITY COUNCIL: 1 To approve Z-7611, application submitted b rezoning a tract of land, R3A to PC Y Heritage S Benton Street. located g systems for on the',800 block of West 2. To approve S-7622, Heritage Scale Non-Residential DeveloSqua ent. located on pment , a Planned Commercial (PC) Large the 800 block of West Benton D, submitted by Heritage S contingencies: Street Ystems, 1• regulation , subject to the following of store hours 2. installation of -a pedestrian traffic signal, 3• restriction of stores in serving the the development to and City g neighborhood rather ,than to those primarily larger sections of the ,. To approve Z-7613, , Toapprove PP11cation submitted by Plum Grove rezoning a tract of land known Acres, Inc. Part 5 as Hill-Scott Boulevard Additionor located west of Scott Boulevard and north of of Washington Street. Rezoning is for: R3A, and eastern extension Cc) R3A to RIB. (a) R1A to RIB, (b) RIA to 4. To approve 'S-7616, Woodland approximate) Hills Addition, preliminary in Section Y two miles north Of 'Interstate 8O Plat, located 30 of Newton Townshi and east, of_ waivers: p,:in Johnson Count Highway N1 I. that Y, with the following the street intersection with the county road be'between 8O and 1006. 2- that the street be less than 900', 3, that the streets be in length. and constructed according to Cit 4, that side lot lines Y specifications,_ and 1000, intersect with street .lines between 80 S' To approve 5- waivers: 7624, Woodland Hills Addition, final I. that the street intersectiowith plat, with the following n the ' 80 and 1000. county road be 2• that the street be between less tha 3. that the n 900' streets bin length. ande constructed according to Cit s .. 4• that side lot lines i Y pecifications,- 1000• ntersect with street lines between 80 and 6• To adopt the resolution addressed to Legal' Staff's. approval of the word in the county auditor subject to th 11i11e is regarding S-7624, Woodland s Addition plat Of the resolution. final (Resolution " .) ;; _o. To _approve S -7628,-Q,6 H Apartments; revised preliminary and final Large Scale Residential Development (I.SRD) and Planned Area Development (PAD), with the contingency` that the developer meet the provisions of the pending Tree Ordinancepriorto submission to the City Council. . 7. To approve 5-7626, I'sastdale Mall, preliminary plat, located on east side of First Avenue north of Lower Muscatine Road. 8. To adopt the Ordinance creating Section 8.10.40 of the Municipal Code of Iowa City, Iowa, which would establish regulations for the planting and preservation of trees. 9. To adopt a Tree Planting Plan as an element of the Comprehensive Plan of Iowa City. 10. To adopt an Ordinance repealing sections of the Forestry Ordinance (3.38), and amending same in order to make consistent therequirements' for the placement of trees in the Forest Ordinance (3.38) and the Zoning Ordinance (8.10) . REQUESTS TO '111E CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That the 'Legal Staff review the wording of the resolution: regarding S-7624, Woodland Hills Addition, final plat, which has been addressed to the County Auditor. LIST -0F MATPERS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. ` 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (PMH). 4. P-7403. Revision of Ml and M2 Zones. SUMMARY OF DISCUSSION AND 'FORMAL ACTIONS TAKEN: Chairman_Ogesen called the meeting to order and asked if there were. any additions or corrections to the minutes of the meetings held on August 16 and August 79, 1976. A motion to approve as written the minutes of the August 16 meeting was made by Blum, seconded by-Kammermeyer, and carried unanimously. A motion to approve as written the minutes of the August 19 meeting was made by Vetter, seconded by Kammermeyer, and carried unanimously. Z-7611. Application submitted by Heritage Systems,.Scott Barker, Attorney, for rezoning a tract of land, R3A to PC, -Located on 800 block of West Benton "Street. Date filed: 7/26/76; 45 -day limitation:" 9/9/76. The following people spoke against the proposed rezoning:" 1. William G. Buss, 747 West Benton 2 -Donald W. Sutherland, 725 West Bent cea i. Ilwang Sun Tak, 911 Talwrn Court •1. Barbara Buss, 747 West Benton S. .Jan Pardubsky, 918'T:alwrn-Court - --" 6. Lance Levis, 101S West Benton Some of the reasons given for objecting to the proposed rezo follows: ning were as 1. The rezoning would change the character of the residential neighborhood and would generate additional traffic on West Benton Street which could be dangerous for children walking .to and from -school. 2. There is -no -need for additional commercial development in, the area. 3. Would the proposed convenience center be in the best interests of the entire City? 4. Autos are allowed by law to turn right after stopping at a red light. Children are often too young to appreciate traffic signalization and increased traffic could be hazardous. The following people spoke in favor of the proposed rezoning:' 1. Frank Eicher, 11 Lakeview Drive 2. Francis:llamit, commercial real estate broker for the proposed center. - 3. Scott Barker, attorney representing Heritage Systems. 4.- Wendell -Thomas, 1201 W. Benton S. Gerald Tauchner, Marketing Consultant Some of the reasons given for favoring the proposed rezoning were as follows: I. PC, zoning would reduce the potential density of an R3A Zone and the center would provide_a convenience to the neighborhood. - 2. A marketing study completed for the areaindicatesa need for a neighborhood convenience center in the area. 3. The shopping center would not increase vehicular traffic on West`Benton Street. - -. -4- d. The majority of the residential population is located westcof the proposed stropping center. -Scott Barker, attorney, stated that Heritage Systems is willing to offer any reasonable guarantee as to the nature and quality of the establishment and would be willing to pay -for pedestrian traffic signalization. Chairman Ogesen questioned whether there was any precedent fora private developer to install a -traffic signal -in Iowa :City.'Dtr.'Barker stated that he was unaware of any precedent regarding traffic signalization but Heritage Systems is willing to assume the expense which is estimated to be.approximately $9,000. Commissioner Cain noted that there is a precedent for participation;. in cost of traffic signalization but it is the City's responsibility to actually.instail signals and signs. Commissioner 'Jakobsen 'stated 'that traffic signalizationdoes not seem to be in the PF,Z,Commission's area:-of.purview. Lance Levis questioned what control the City .would have over the development of the property:' Don Schmeiser;;Senior, Planner, stated that the property would have to be developed according to the approved plan. Commissioner Blum expressed concern about the legality of a commercial develop- ment which was not contemplated in the existing;Comprehensive Plan.He stated that Heritage Systems had done excellent work in laying out.their plan and said the proposed development- :would likely generate less traffic than develop- ment of the property at its full potential for apartments under the existing zoning. Chairman 0 esen stated that the proposed ' g p posed reioning should -be considered the same as other rezonings and that each time a rezoning isrecommended for - approval by the City Council, it constitutes an amendment to the existing , Comprehensive Plan. A motion was made by .Jakobsen, seconded by Cain; to recommend to the City Council approval of Z-7611, application submitted by Heritage Systems for rezoning a tract of land, R3A to PC,. located on the 800 block of West Benton Street. Commissioner Jakobsen stated that she would cast a negative vote because owners - of property on both sides of the Heritage Square site object to the development, the center may cause traffic problems, and the existing_ Comprehensive Plan does not contemplate commercial development in the area. Commissioner Kammermeyer stated that he'was favorably inclined to the rezoning but would want to regulate hours, install some type of pedestrian crossing device„ and restrict the types' -of stores allowed in -the -center. A motion was made_ by. Blum,, seconded by Vetter, to amend the original motion contingent upon an opinion from the Legal Staff that the rezoning, would constitute an amendment to the existing Comprehensive Plan. ' Commissioner Jakobsen stated that she would vote against the amendment because of the time involved in obtaining a legal opinion. -Commissioner Cain stated that if a legal opinion were available, she would be in favor of the -amendment. The motion failed to carry by a 2-5 vote (voting yes were Blum and Cain; voting no were Ogesen, Jakobsen, Vetter, Kammermeyer and Lehman). A vote on the original motion carried 4-3 (voting yes were Lehman, Kammermeyer, Vetter and Cain; voting no were"Ogesen, .Jakobscn and Blum). _ Chairman Ogesen stated that he was opposed to the rezoning because property owners on both sides of the subject property_ objected to the development. Commissioner Cain said she voted yes because "soci.ety in general has.to get away from using cars" and HeritagerSquare -would reduce dependence on the car by making it possible for nearby residents to .walk to the convenience center for their shopping errands. S-7622. Heritage Square, a Planned Commercial (PC), Large,,Scale Non -Residential Development (LSNRD), submitted by Heritage Systems; Scott Barker, Attorney. - Located.on 800 block of West Benton Street. Date filed: 7/26/76. -45-day limitation: '`9/9/76.' A motion was made -by Kammermeyer, seconded by Vetter, to recommend to the City Council approval of S-7622, Heritage Square, a Planned Commercial (PC); Large Scale Non -Residential Development (LSNRD) submitted by Heritage Systems, located on the, 800 block of West Benton Street, subject to the following contingencies: 1. regulation of store hours 2. installation of a pedestrian traffic signal, and 3. restriction of stores in the development to those primarily serving the neighborhood rather; than larger sections of the City. _ The motion carried 5-2 with Ogesen and Blum dissenting. Z-7612. Application submitted by American College.Testing Program, Inc. for rezoning two connected tracts of land,R1A'to ORP. The two land tracts measure 8 acres and 40 acres, both more or less, and are located south of Old Dubuque Road andeast of _Highway kl. Date filed: 8/17/76. 45 -day limitation: 10/1/76. A motion wasmade by Blum, seconded by Jakobsen, to defer consideration of Z-7612,' application submitted by American College Testing Program, Inc. G for rezoning two connected tracts of land, RlA to ORP, because of insufficient time for public notice. The motion carried unanimously. Z-7613. Application submitted by PlumGroveAcres, Inc., for rezoning a tract of land known as Court Hill -Scott Boulevard Addition, Part S; Edward W. Lucas, Attorney. Rezoning requested is for: (a)'R1A.to RIB, (b)-_R1A to R3A, and (c) RM to RIB. -Located west of Scott Boulevard and north of eastern extension of Washington Street. Date filed: 8/17/76. 45 -day limitation: -. 10/1/76. - - - A motion was made by Jakobsen, seconded by Blum, to -defer until the next P$Z Commission meeting consideration of Z-7613,_application_submitted-by Plum Grove Acres, Inc. for rezoning a tract of land known as Court Hill- -6 - Scott Boulevard -Addition, Part S. Commissioner Blum expressed concern about the lack of buffering between high density (113A)andlow density (RIB) housing. Commissioner Kammermeyer,stated that he could see no serious conflicts -with the rezoning proposal and would prefer to vote on the subject request: The motion for deferral failed 2-5 (Jakobsen and Blum voted yes; Kammermeyer, Cain, Vetter, Lehman and Ogesen voted no). A motion was made by Vetter,, seconded by Kammermeyer, to recommend to the City Council approval of Z-7613, application submitted by Plum Grove Acres, Inc., for rezoning a tract of land known as Court Hill-ScottBoulevard Addition; Part 5, located west of Scott Boulevard and north of eastern extension of Washington Street. Rezoning: requested is for: (a)-R1A-to RIB, (b) RIA to 113A, and (c) R3A to RIB. The motion carried 5-0 with. Caim and Lehman abstaining. S -761(j. Woodland Hills Addition, preliminary plat, located approximately two miles north of Interstate 80 and cast of Highway #1 in Section 30 of Newton 'Township in Johnson County. Submitted by Schintler Bros., Ralph Nouzil, Attorney. Date filed: 6/18/76. 45 -day -limitation: waived.' Mr. Schmciser indicated that the Legal Staff had found the legal papers in order.' A motion was made by Blum, seconded by;Jakobsen, to recommend to the City Council approval of S-7616, Woodland Hills Addition, preliminary plat, located approximately two miles north of Interstate 80 and east of-iHighway N1 in Section 30 of Newton Township in Johnson County, with the following waivers: - 1) that the street intersection with the county road be between 800 and 1000. _ 2) that the street be less than 900, in length. , 3) _ that the streets be constructed according to City specifications, and 4) that side lot lines intersect with street lines between 80°and _ The motion carried unanimously. S-7624. Woodland Hills Addition, final plat. See S-7616 above. Date filed:' 8/6/76. 45 -day limitation: 9/20/76: A motion was made by Lehman, seconded by Vetter, to recommend approval of S-7624, Woodland Hills Addition,final plat, with the following waivers: 1) that the street intersect nters t' '. and 1000. ec ion with the county road be between 80' - .. 2) that the street be less than 900, in length. 3) that the streets be constructed according to City specifications, and - 4) that side lot lines intersect with street 1ines-between.800and 100°. -7- The motion _carried unanimously, A motion was made by Ilium, seconded by Cain, to recommend the adoption of the resolution addressed to the county auditor subject to the Legal Staff's approval of the wording of the resolution. The motion carried unanimously.:- S-7628.- A F, H Apartments. Revised preliminary and final barge Scale Residential Development (LSRD) and Planned Area Development (PAD). COR-DOR Apartment Site -- Lot 23, Part 1, MacBride Addition. Date filed: '8/25/76.- 45-day limitation 10/9/76. A'motion was made by Jakobsen, seconded by Blum, to approve S-7628, A & H Apartments, revised preliminary and final Large Scale Residential Develop- ment-(LSRD)-and'Planned Area Development (PAD)`, with the contingency that ; the developer meet the provisions of the pending Tree Ordinance prior to submission to the City Council._ The motion carried 6-0 with Vetter abstaining. S-7626.Gastdale Mall, preliminary plat, submitted by. Dave Cahill and Pat Harding, Don lioy, Attorney. Located on east side of First Avenue north of Lower Muscatine Road." Date filed: 8/19/76. 45-day limitation: 10/3/76. Mr. Schmeiser explainedthatGoodwill Industries' owns Lot 12 which would a.ive them access to the "officially approved place". A motion was made by Jakobsen, seconded by Blum, to 'recommend to the City Council approval of S-7626,,rastdate Mall, preliminary; plat, located on east side of First Avenue north of Lower Muscatine Road. The motion carried unanimously. V-7602. Request for vacation of McLean Street between Hutchinson and Lexington Avenues. Submitted by Robert N. Staley. Date filed: 8/12/76. Mr. Robert Staley, petitioner, explained that a large oak tree on his property would be endangered if he had to conform to the 30' setback requirement from McLean Street. lie would like to be excused from that requirement, he said. Commissioners suggested that Mr. Staley go to the Board of Adjustment to request a variance from the 30' setback requirement but cautioned that the Board approved variances onthe basis of hardship. Chuck Dore, 406 Lexington Avenue, James Stronks 351 Hutchinson Avenue, and another adjacent property owner spoke against the proposed vacation for some - of the following reasons: (1) the vacation would not add to the value;; of other people's property, (2)<adjacent;property owners' have maintained the street 'for years, and (3) the subject property may become more valuable to the City in Years to-come. A.motion was made by"Lehman, ":seconded"-by Cain, to defer consideration of V-7602, request for vacation of McLean Strect-between Hutchinson ,and i,exington, . Avenues, until the next P$Z Commission meeting, September 16, 1976'; motion carried unanimously. . The Comprehensive flan Items,_ The Following people Spoke 119ainst the proposed 'I're° Ordinance: 1 Larry Schintler, Schintler Bros, Construction `Co. Z• Gd 'Phomas, Gd 'Phomas Realty 3• Wendell Thomas Inc. 4• Dick NcCreed realtor, 510 E Burlington y, hlcCrecdy Construction Co. S• Jerry llilgenberg, realtor, 10 Paul-Helen Buildin Sg follows: ome the reasons given for objecting to the proposed ordinance were as s ]• _ Ther c is already too much government - there should be less and, therefore, less cost., government The City should 3• A closer examination she be lots and given to requirements regarding wooded commercial development. Bruce Glasgow, 834 N. °n the writin -Johnson, complimented Rick Geshwiler Senior Planner R of the Ordinance but su , to requiroments regarding RResfed that additional thought be given R wooded lots. Commissioner Blum stated that commercial develo Possibly be addressed by the Comprehensive P1anPment Coordis on area that should �Is0tieted-that changes - the Ordinance may Ordinance has been instituted: R Committee. He ybecome-necessary after. the A motion was made b City Council adoption Ko�fmnermeyer, seconded by Jakobsen Code of Iowa City, the Ordinance creatingto recommend to the Y, Iowa, which would`establishregulationslfor the and preservation of trees. 40 of the Municipal ----__ The motion carried unanimously, planting A motion was made b the adoption of by Blum, seconded by Cain, to recommend P a Tree Plantin Plan as an element of the Co of Iowa Cit 8 to the City Council - -- -Y_ The, motion carried' unanimously: mprehensive Plan A motion was made by Cain co City Council the adoption ofe�nnded by Kammermeyer, to recommend to the For- Ordinance (3.38 and Ordinance repealing sections; of the Forestry for tile placement of amending same in order, to make; consistent the requirements Ordinance 8.10 trees in the Forest Ordinance (3.38) and the Zoning ( )• The motion carried unanimously. ------------- W%tI1 the concurrence of the PFZ Commission, Chairman O es Commissioner Vetter as the PgZ'representative en appointed to the Riverfront Commission. R - A motion was S-�S�II large made by Blum, seconded by .lakobsen. Sr.,le Residential to delete from PAZ (lousing for Development' -- Preliminary ry lilderly Project on northeast consideration and Final Plats, submitt.cd by waived. The corner of Old Capitol'Asseciates. Date filed: Dubuque and Court Streets., ------------- motion carried unanimously.-,. 7/2/7.5. 45 -day limitation: The meeting adjourned. 1 e Jak sen, Secretary MINUTES UNITED ACTION FOR YOUTH -AUGUST 31, 1976 The meeting was called to order at 4:00 p;m, MEMBERS PRESENT: Jeff Schabillion,-Tom Mikelson Mar Fearing, Adrien Meyers Y Larew, Leisa MEMBERS ABSENT: Roberts Patrick, Polly Arp, Dennis Hedqes, STAFF PRESENT: Jim Swaim, Larry Schmidt, Cryst Larew al O'Dell, Sandra NOTES ON BOARD MEMBERS: Virginia Maurer will definitely begin working on the board at the next.meetin open for; city selectees.9�Mar�rstemarttand Bi11:PMunn7ons were mentioned aspossibleappointees.Several'student names were mentioned; Peter Van Allen, Beth Morello, Diane Dennis. The need for client input was discussed-` and a decision was made toinvite a Youth the board; .clientao join- Recommendation to the Board: •Mikelson: appoint a committee to read and evaluate the city personnel policy...:Larry Schmidt, Jim Swaim, Patrick,Tom Mikelson Roberta Swaim: Open House, mentioned in contract, planned for Wedn September 15, 1976 12:00 esday,,_ to 6:00'p m Publicity ..;Mary Larew,_Beth Morello, JiIm Swaim Refreshments Mikelson: will be served. _ questionnaire on evaluation of services to be completed, by individual clients. AdPienne_Meyer,-Jim Swaim to -formulate the questionnaire appointed Swaim - - _ " payment for lawn mowing to Larew's approved unanimousl as well as Craig Gideon's voucher tournament. sb for trophies for..Frisbee Minutes Page 2, PENDI_ N_ITE% 1. EEOC - no new information was received from Kansas Cit specific time that training for Commissioners would be Staff stated that the Iowa Civil'Ri Y" as to a. provide training ghts Coners held. The session on discrriminationsagainsttheCivil Rigpts will be.train to in Iowa Cit 8hts law. A training Y in late September. More detailed onducted sent to the Commissioners once it is obtained; information will be., the officers meet with the staff to set u Smith su p training 88ested that Z• Private Clubs g for Commissioners. recommendations to Private Club Comnnittee made the the Commission:" following (a) Finn moved and S criteria for de th seconded 'that the Commission accept the be used in the investggativevate club.;status;as private club. process for determin�'indeaanes to prmvate club The"motion passed. The criteria $ bonafide, status is attached• for; determining (b) The Commission moved amendment to the licensing to the City.,Council`an a li privy icense holders go`h di.nance which would require Class as a private club Present evidence to their.bonafidness (see recommendations to. tile. City (c) The Civil Rights S Crnmcil). 8 pecialist was made responsible for dissem' the criteria for determining pr- for to "Class A license applicants hating and renewals. liquor (d) Finn moved that based City Attorne t - on the me Ymo of August'17, 1995 by the s staff on the confidential- Ordinance section of the Ordinance that the discussion of clubs be deferred to executive session: the legal status 'of the private motion passed. Price seconded, the - 3• School board moth's letter to erintendent of Schools, bt. Ludwig, sent a re efforts on behalf of womenoldboard addressingP1Y to Mr. Ludwi s minorities. the affirmative action g _letter of reply. Price gave an on the co p y Considerable'discussion followed a on nand us i .the Commission, Smith will'send ,the Board and Ludwig th�ln and based Ludwig�s,re 8" hem for, the info another titter to by the Commissioners. and raising several other xmation provided in mmissioners. Finn stated that shes ouldhcallere discussed of the League Finn stated re hest School Board candidates be asked their 'o Shirley Sfo e that during the public fortmi' especially at the administrative level 'Opinion of affirmativeaction' setting goals and timetables for the i " and how they would o Action Plan• mplemenfation of" 8 -about -- an Affirmative to respond to the firm doing the study to explain from the federal level the liabilities of reverse discrimination. The ` motion' passed. 2. The Outreach/Advocacy Committee will meet with the organizers of the Rape Awareness Week - and make recommendations to the Commission on how they might assist.' - 3. Commissioners Woodard, Smith, and Madison will work at.registration on Wednesday, August 25, to hand out iluman Relations brochures-. 4. _-Ragland reported that an intern from the "School>of Social Work was interested in doing a practicum in the area of Civil Rights. Arrangements are being made. 5. Group Process - The Commission spent a short,period of time in Group Process. 6. The next Commission is set for September 27, at 7:30 P.M. The agenda session for September 17. At 9:15 and Finn a poll of all members present, Scott, Smith, Woodard, Price, Madison, indicated unanimous agreement to go into ExecutiveSession. Criteria for Determining Private Club Status General Principles The exemption for private clubs from public accommodation slaws is based upon the idea that a private club is an extension of one's home., The law does not attempt to regulate discrimination in a'private home. The rpurposs of the r criteria is to evaluate when a club ceases to be an extensionof the home and begins to.be a public accommodation. 1. Selectivity in Membership Two methods may be used to select new members A. A club may exercise selectivity by excluding categories of persona with certain criteria such as education,`income, political association,_ and . professional: status. D. Existingmembers, either directly or by committee, interview prospec- tive applicants and decide to extend membership on the basis of subjective and > usually unstated criteria. Applicants will be rejected if "they; won't fit in." The best evidence of a club's selectivity is its past record of rejections and acceptances. if it has rejected more than a token number of; applicants with a background similar to those of existing members,it is"ass, med that selection has been carried out on a critical basis. 2. Use of Club by Nonmembers A'genuine private club limits the use of club facilities or services to members and bona fide guests. The club should have policies-litniting_the. ' number' ofguests and the privileges. 3. Control of the Organization by Members' ' If the policy decisions are made by a manager,. owner, or'nucleue of members; there is reason to suspect it is not a private club: Members should have voting_ rights,.a voice in hiring and setting salaries for staff, -and in approving expenditures. Member control over admissions is a significant indication of whether a club is_ -genuinely selective. if the membership has no voice in=the selection of new, members, it is unlikely that the admission policy of`the organization' reflects "the nesociational preferences of the, members. - C size of Membership The private character of an establishment is inversely related to the size Of membership,- Large 'size is an indication of public accommodation status because of its connection with the degree of control by individual r..erabers, the associational interest of the members, and t`.•z qualifications for admission. -:5. Advertising _.._ ... .._ A club may be viewed as holding itself out to the general'public f -.it solicits patronage orif _creates an expectation of admission; directly'or,.it dctly; through the use of the advertising media. Public c::cposure, such';"*' -sponsoring a if tournament, is not viewed as advertising.' IOWA CITY PUBLIC LIBRARY BOARD MINUTES OF REGULAR MEETING OF 4:00 P.M. AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: OF TRUSTEES AUGUST 26, 1976 Buchan, Bezanson, Farber„ Kirkman, Moore, Newsome, Ostedgaard,;Richerson Hyman STAFF PRESENT• Eggers, Prosser, Westgate Summary of discussion and formal action taken The meeting was called to order at 4:07 P.M., President,Farber presiding. Minutes for the special meetings of July 7 $ 14 and the._r6Rular meeting J 1 29 1976 were approved with one correction. Bezanson/Newsome. u y , Motion to approve disbursements and financial report passed. Kirkman/Ostedgaard. Director's report attached. President Farber reported that the Board had received a request to meet with the executive committee of the Chamber of Commerce to discuss planning for a new library. A tentative date of Thurs- day, September 2, 7:30 P.M. in the Director's office was set. In response to the new contract for employees of the Iowa City School District which requires staff members to stay in their building until 4:00 P.M., the board voted to change its regular meeting time to 4:15 P.M. on the fourth Thursday of the month. Richerson/Newsome. The meeting in September will be at 4:15 P.1.1. Thursday, September 18, the third instead of the fourth Thursday. After a report from the Public Relations Committee on the progress towards organization of the FRIENDS of the Iowa City Public Library, chairman Newsome requested that the regular monthly packet of materials be sent to Ann Bagford, temporary chairperson. Building chairman Kirkman reported on the material about seeking foundation funding and recommended the purchase of three books from Gifts & Bequest funds as a first step towards seeking addi- tional means of funding for a new facility. Recommendation approved. Kirkman/Richerson. The following addition to the Library Rules Policy was unanimously adopted following a recommendation from the Director. Bezanson/ Newsome. Isiq DIRECTOR'S REPORT AUGUST 26, 1976 Financial Several of the items approved for purchase from Gifts and.Bequest Funds at the July board meeting have been ordered. We are still looking at microfiche readers and typewriters. A comparison of Iowa City's annual expenditures and circulation to those in the National Index of Circulation $ Expenditures of Public Libraries serving population of 25,000 or more reveals that since 1970, the base year, both Iowa City circulation and expenditures have increased at a faster rate than the national; average. The percentage of children's circulation was higher, than the national average and the percentage of:operating-budget spent for salaries was lower but moving up rapidly. Building F, Equipment The need for repairs to the building has already been unusually heavy in FY 1977. The boiler leak has been repaired and the heating system is ready for the fall heating season. The intercom system is becoming increasingly unreliable. A decision on the telephone system will have to be made soon or we will be forced to install a new independent intercom. A shield has been placed over the conduit that brings telephone lines into the building to protect it from cars driving up to the Book -Return in the alley south of the building. Services Circulation and use of library services were heavy during July. The library checked out an average of 143 items per hour open. This rate was exceeded during the past twelve months only in June when the average rate per hour reached 156. Nearly 500 people attended the feature film series in July. Over 3000 child- ren attended the 58 children's films and story hours. Use of information services dropped a little over a year ago in July. Collections The staff withdrew 1500 adult books in June and July. This in- tense re-evaluation of the collection to remove unused, out -dated and worn materials will continue through out the year as a part of our F1' 1977 goal to keep adult collection net growth to 2000 volumes. The Kent Slides of old Iowa City scenes have been shown by several staff members to a variety of community groups. This collection has been extremely well-received by the community. 3 p n v D m n O cc0 Zo D G' m z IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF REGULAR MEETING OF AUGUST 26, 1976 4:00 P.M. AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Summary of dis Buchan, Bezanson, Farber,:Kirkman, Moore, Newsome, Ostedgaard,[Richerson Hyman Eggers, Prosser, Westgate fission and formal action t The meeting was called to order at 4:07 P.M., President Farber presiding. for the special meetings of July 7 6-,14 and -.the regular meeting o Minutes1976 were approved with one correction. Bezanson/Newsome. July Motion to approve disbursements and financial report passed. Kirkman/Ostedgaard. Director's report attached. President Farber reported that the Board had received a request to meet with the executive committee of the Chamber of Commerce to discuss planning fo7:3r pa�inew libra. in theDirectoret ntative dThurs- day, office was set day, September 2, In response to the new contract for employees of the Iowa City School District which requires staff members to stay in their building until 4:00 P.M.)the board voted to change its regular meeting time to 4:15 P.M. on the fourth Thursday of the month. meeting n tember Richerson/Newsome. Th e the thirdinstbl eadof the fourth Thursday. Thursday, After a report from the Public Relations Committee on the progress towards organization of the FRIENDS of the Iowa City Public Library, chairman Newsome requested that the regular monthly packet of materials be sent to Ann Bagford, temporary chairperson. Building chairman Kirkman reported on the material about seeking foundation funding and recommended the purchase of three books from Gifts & Bequest funds as a first step towards seeking addi- tional means of funding for a new facility. Recommendation approved. Kirkman/Richerson. The following addition to the Library Rules Policy was unanimously adopted following a recommendation from the Director. Bezanson/ Newsome. Ing -2 - Borrowing privileges shall be withdrawn whenever a'car d holder's fines or bill for unr=turned materials total $5.00 or more." The resolution to approve the con=ract between Iowa City .Public Library Board of Trustees and AFS ZmE, Local 183 for the period July 1, 1976 through June 30, 1973 was passed. Newsome/Richerson. Unanimous. The Board reviewed library related items in the city's risk management report from Risk Plann_ng Group Inc. Meeting adjourned at 5:55 P.Af. Respectfully submitted, V0.w1 Vivian Buc an, ecretary 0 DIRECTOR'S REPORT AUGUST 26„ 1976 Financial 0 Several of the items approved for purchase from Gifts and Bequest Funds at the July board meeting have been ordered. iVe are Still looking at microfiche readers and typewriters. A comparison of Iowa City's annual expenditures ,and circulation; to those in the National Index of Circulation s andExpcirculation. Public Libraries serving population of 25,000 or more reveals that since 1970, the base year, both Iowa City circulation and expenditures have increased at'a faster rate than the national:- than average. The percentage of children's circulation was higher.:. spent tfornsalariesational awasalowerand butthe movin of operating budget g up up rapidly. Building $ Equipment The need for repairs to the building has already been unusually heavy in FY 1977- The boiler leak has been repaired and the heating system is ready for the fall heating season. The intercom System is becoming increasingly unreliable. A decision on the telephone system will have to be made soon or we will be forced to install a new independent intercom. A shield has been placed over the conduit that brings telephone lines into the building to protect it from cars driving up to the Book -Return in the alley south of the building. Services _ circulation and use of library services were heavy during July. The library checked out an average of 143 items per hour open. This rate was exceeded during the past twelve months only in June when the average rate per hour reached 156. Nearly 500 people attended the feature film series in July. Over 3000 child- ren attended the S8 children's films and story hours. Use of information services dropped a little over a year ago in July. Collections The staff withdrew 1500 adult books in June and July. This in- tense re-evaluation of the collection to remove unused, out -dated and worn materials will continue through out the year as a part Of our FY 1977 goal to keep adult collection net growth to 2000 volumes. The Kent Slides of old Iowa City scenes have been shown b staff members to a variety of community groups. This collection has been extremely well-received b Y several y the community. -2- Building Program Several architectural firns have calied upon the Director recently. We have a growing list of firms who wish to be notified when we begin the selection process. The City Manager has recommended that the city consider purchase of the You Smash'Em I Fix 'Em site which recently, was put on the market. The City already owns most of this block.' This area was not considered in the library site study so we should get our consultant's evaluation of this block. The new Bettendorf Public Library opens August 30 and library staff and Board are invited to attend a preview on Saturday, August 28 at 7:00 P.M. The Director recently visited the Sioux Falls Public Library,oa 45,000 square foot building constructed in 1972. -Rohlf and Gibson were the consultants. Ll, 0 0 COMMITIEE ON COMMUNITY NEEDS SEPTEMBER 1, 1976 -- 4:00 P.M. IOWA CITY RECREATION CENTER MEETING ROOM A MEMBERS PRESENT: Hauer, Amidon, Bolnick, Bonney, Bridgeman, Dennis, Hibbs, Janiuk, Stockman MEMBERS ABSENT: Askerooth, Hall, Hintze, Kinnamon, Nielson CITY STAFF PRESENT: Vann, Wilkinson, Showalter, Plastino GUESTS PRESENT: Ben Barnett and Ed Brinton of Powers -Willis Summary of Discussion and Formal Action Taken: 1. The meeting was called to order by Co -Chairperson Hauer. 2. Dennis Showalter, Director of Parks and Recreation, was present to discuss the Park Improvements and Additions Project status. (Summary of presentation attached). 3. Dick Plastino, Director of Public Works, and Ben Barnett and Ed Brinton of Powers -Willis were present to discuss the Ralston Creek Flood Control Project. (Summary of Presentation attached). 4. It was moved by Hibbs and seconded by Stockman to approve the minutes of August 4, 1976. Motion carried. S. It was noted by Julie Vann that no committee member should take Bob Conley's resignation personally. With his other commitments, he found that he was too busy to devote himself to the committee's work. 6. Subcommittee Reports: a. The Human Needs subcommittee has not met formally as a committee but Stockman, Hauer and Vann did attend the Comprehensive Plan Coordinating Committee meeting on Thursday, August 26. Iowa State University desires to poll junior high and high school students in Iowa City to determine the relation- ship between adolescent needs and provided services and resources. The study group was hoping to find a local use for the research data they were compiling. Stockman reported that the comp. plan committee had given the survey instrument to a subcommittee for review. She urged CCN to support the research also. There was a consensus of support. b. The Communications Subcommittee reported that plans for a CDBG activities bulletin were continuing. To date, all material has been gathered and a title, "It's Your Town," has been selected. In addition, press releases will be sent to the media once a week. Vann asked that articles be reviewed by staff before published, but the subcommittee insisted that editorial powers will remain with them. In response to the question of determining • 0 Committee on Community Needs September 1, 1976 Page 2 c whether to continue sending the bulletin to those on the initial mailing list, it was stated that a coupon would be included in the bulletin for this purpose. The Comprehensive Plan subcommittee reported on the presentation made by Lawrence Halprin and Associates to the Comprehensive Planning Committee meeting. It was moved by Hibbs and seconded by Bolnick that CCN go on record as endorsing and supporting the comprehensive plan's citizen participation program. The vote was unanimous in favor. d. The Coordination groups with which subcommittee reported that it is developing a list of the coordination subcommittee will be concerned. e. The Housing Rehabilitation subcommittee reported that a Housing Advisory Board is just beginning. Its first meeting was on August 17 and its second is September 2. The rehab program is progressing rapidly with the consultant developing it step by step. Property rehabilitation standards and financing plan Options have been discussed. The program procedure manual is being compiled. The first presentation of the program to Council is tentatively set for Monday, September 27. f. Hauer reported for the Monitoring subcommittee stating that it was very important the committee know exactly how funds are spent. Bolnick pointed out that it might be advantageous for committee members to seek out more of this information on their own by talking to the people involved with each project. 7• The floor was opened for nominations for chairperson. After Hauer and Dennis were nominated, it was moved by Janiuk and seconded by Bolnick that nominations be closed. Motion carried. Hauer was elected to serve as chairperson. B. The floor was opened for nominations for vice -chairperson. Bonney was nominated. Dennis moved and Stockman seconded that the nominations cease. Motion carried. It was moved by Hibbs and seconded by Amidon that Bonney be elected by unanimous vote. Motion carried. 9. Other business: a. A sheet was circulated for members to sign up for an expiration date of their term on CCN. (Dates attached). b. It was announced that the vacancy on CCN would be filled September 27. Committee on Community Needs September 1, 1976 Page 3 10. It was moved by Bolnick and seconded by Bonney that the meeting be adjourned. Motion carried. Park Improvements and Additions Project Summary of Dennis Showalter's Presentation September 1, 1976 Mr. Showalter distributed copies of two memos updating the status of the City Park projects and the neighborhood park projects. Ile summarized the activities to accentuate the progress in the program. Environmental reviews are in progress for the improvements. Playground equipment is being installed at North Market Square Park and efforts were being made to make our city parks accessible for the handicapped. A question and answer period revealed the following information: 1. What amount of funds would you like to see allocated for parks? Showalter: There is a need for more tennis courts. Apparently, there has been a feeling that expenditures of IICDA money for tennis courts wasn't proper. Bismarck, North Dakota, population 38,000, received $700,000 of FY 76 HCDA money for a wave action swimming pool. Fargo, North Dakota, population 56,000, received $485,000 of FY 76 HCDA money for an indoor ice rink. These projects have been approved by the Federal officials. If these projects are eligible, surely tennis courts are eligible. Tennis is no longer a sport of the middle and upper classes. Everyone seems to be playing tennis, now. Park and Recreation Departments in other cities are receiving a large share of HCDA funds. Fargo, North Dakota, Parks and Recreation really felt left out in FY 76 when they were only allocated $485,000. I hope that over the five year period, Iowa City Parks and Recreation will receive 20-25% of the HCDA funds. 2. What about tennis courts? Showalter: We would need 50 tennis courts to meet Iowa City's needs based on nationally set standards. Four courts at Willow Creek Park would cost $S0,000. These would be asphalt surfaced and not lighted. 3. What about a recreation program for Mark IV and Hawkeye Apartments? Showalter: It is not appropriate for the City to put equipment on private property, but we are reinstating the After School Recreation Program (ASRP) at Mark IV this fall and we are going to try a Saturday morning outdoor program at llawkeye Apartments. 0 • Ralston Creek Flood Control Program Summary of Dick Plastino's Presentation September 1, 1976 Mr. Plastino summarized the work currently being performed by Powers -Willis and Associates, the engineering consultant firm under contract. The total research study will take eighteen months to complete. The final report should be ready in June, 1977. The firm has identified eight interim projects which will be completed before the final study report is released. These projects consist of: I. Three stormwater storage areas to be developed. These will be located at the Iowa -Illinois Gas and Electric site, happy Hollow Park site, and north of Highway 1 in the area of Howard Johnson's. All three areas are low lying and their uses will be relatively unaffected by short term water storage after a heavy storm. 2. Five other projects including three channel improvements and removal of two elevated sanitary sewers. The channel improvements include removal of the disintegrated concrete retaining wall which has fallen into the creek at Johnson Street, and two dredging projects at the Rock Island Railroad bridge and Center Avenue. The elevated sanitary sewers under the Benton Street bridge and at the intersection of Court and Van Buren Streets will be relocated. Other projects being carried out have included the preparation of a Stormwater Management Ordinance which regulates new development's watershed planning. This ordinance was presented to the City Council and has been adopted. A school is being planned to brief developers and engineers on satisfactory methods of watershed management using detention water storage areas. A booklet of techniques will be prepared by October 3. Powers -Willis and Associates are currently working on environmental reviews of the proposed interim improvements. Construction will take this place this spring and summer.