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HomeMy WebLinkAbout1976-09-14 Info Packet. Enclosure 1 May 27,-1976 Mary C.'Neuhauser, Mayor City of Iowa City This letter, prepared at the request_:uid behalf of the University Heights City Council, outlines proposed concepts for the purchase -of services by University, Heights from Iowa City following the expiration of the present service contract. Sewer_ Contract. Sewage treatment will be provided to residents of University He ghts by the City of Iowa City under a contract having the same.expiration dateasthe present water contract. .User -rates -.will be equal to those rates charged to Iowa City users. However, 'a fixed monthly, charge will be made to University Heights users to cover University Heights pro rata share of debt service `on'the new sewage treatment - facility. Such fixed monthly charge_will'begin -when Iowa City's debt service expenditurbs commence: Service Contract. It should be,noted that :University Heights is an`in epen ent municipality -and, although _surrounded by the City_ -of Iowa'.City, is not a part of Iowa City. Under this contract, University = Heights will be purchasing selected -services from Iowa City and:will be ------ responsible for only its fair share of the cost `of`those `services:' Services and facilities not included in.the contract will be made'` available to 'residents of University Heights on the same basis.as`for residents of, other areas and communities. Police protection: The fee to University, Heights will be pro, -rata to population: applied to the property tax revenue portion of the Iowa City police department and police pension and retirement costs!/ Fire Protection. The fee to University Heights will be pro rata to 'assessed valuation applied to the property tax ,revenue,portion of the >Iowa -City fire department andfirepension and retirement costs. Sanitation. The fee to University Heights will be pro'rata'to the number of garbage collection stops applied to the property tax revenue portion of Iowa City sanitation service; costs. _ Mass Transit. The fee to University Heights will be pro rata to population n appli d to the property tax portion of Iowa City mass; transit costs. Further, details.regarding future contracts between University Heights and Iowa City can be considered once the major concepts are agreed upon. �incerely your, Thomas R. (Breese Councilman, hts r;' `w%of-University'Heig;;,_t • Enclosure 2 ' STAFF ANALYsis The City of University Heights, in the counter-proposol of May 27, 1976, indicates a willingness to purchase only selected services; i.e., police, fire, transit, refuse, water, and sewer. Secondly, the proposal suggests;a calcula- tion based on a variable calculation method relating to: 1) population, 2) assessed value, and/or 3) specific user counts. Finally, the proposal indicates that the pro rata calculations should be applied against only_the property taxreceipts used to support the services provided by Iowa City to University Heights. The Iowa City proposed contract, which was submitted to University Heights both for discussion purposes and to serve as,a basis of further negotiations, is predicated on the following concepts: 1) All services of the City off -Iowa City are available to the citizens of University Heights and therefore should be reasonably -reimbursed, with the exception of specific road usetax fiords. 2) The basis of the University Heights' reimbursement to Iowa City for services should -be'.` based on a cost of service, less any fees and charges which are paid ,equally- by the citizens of both 'communities. The utilization of property tax alone is inappropriate because Iowa City's services are supported significantly and increasingly by funds other than property tax. The University Heights proposal is incompatible with our philosophy of providing the community with necessary services on a reasonable charge basis and, in addition, the University Heights proposal selects services which are essential to the health and well-being of its citizens and precludes services which cannot be discontinued by the City to the University Heights citizens. As an example, it -is extremely difficult for Iowa City to exclude University , Heights citizens from the utilization of its recreation facilities and"parks. Selected services are obviously to the advantage of University Heights. s �'s s At its current assessed valuation, University Heights is able to generate $15S,907 in property to within its general -fund based on $8.10/$1000 assessed valuation. This amount could be allocated for the University Heights contract. In addition, funds needed to reimburse the City for its Trust and Agency Fund, i.e., police and fire pensions and social security, could be raised outside of the $8.10 limitation. It does not appear that University Heights could levy- to pay for any debt service for current outstanding general obligation bonds' of Iowa City, even though the bonds are for facilities which are utilized and provided for in the University Heights contract. The two current outstanding bond issues are the 1962 public library and the 1971 park bond issues. Other revenue sources also are available to University Heights. User fees in a number of areas could be used to offset and supplement 'the use of property tax or other revenues, such as the General Revenue Sharing,, liquor profits,, and municipal assistance. As an example, the University HeightsCouncil, if it'< wished :to support Iowa City's proposal, could assess.the tax limitation available to them in the general fund and provide the additional funds; needed of $38,223 through user fees or other revenues. It is estimated the use of liquor profits, $5,314, and municipal assistance funds, $6,731, could provide 'an additional $12,046 to offset the contract in addition to general revenue' sharing of approxi- mately.'$5,000. A user fee, such as a surcharge of $3 to $5 per month on the 336 refuse collection points, as an example,'could provide additional funding of between $12,096 and $20,160. As discussed above, University Heights does`` have other available revenue sources to consider. • Sclosure 3 Proposed letter to University Heights residents:', The City of Iowa City has been providing municipal services to the City of University Heights since 1954. At that time University Heights was to pay Iowa City a proportionate share of the property tax 'needed to support the services. based on the comparison of Iowa City's assessed value to UniversityHeights. It was resolved that a policy of this nature was fair and equitableforboth municipalities. Since 1974, Iowa City has been attempting to renegotiate the University Heights service agreement because it has become increasingly inquitable and unfair to Iowa City citizens. The decrease of property; tax support of services and its " replacement by other monies creates an ever-increasing burden on_the.Iowa City citizens to provide service to University Heights. In addition, the 1966 contract made no provisions for the expenditures>of Iowa City on administration or on debt service costs, i.e., the Library, Recreation and Park -bond -issues, eventhoughthey are directly related to the provision of contract services. In discussions with the University Heights Council in March 1975, it was estimated that the cost of providing services to 'University Heights by Iowa City, was $167,064; however, the current contract payments by University Heights amo�lmt. to $104,764 annually. It is this inequitable situation that Iowa Cityis attempting to correct in its negotiations with your Council. Iowa City has provided University Heights with;a proposal which proposes an adoption of the new State -mandated program format, a change in the calculation of the University Heights contract to a basis of cost of services rather than a' -` payment based strictly on property tax, and the expansion of contract services to include all of those city services provided by Iowa City to University Heights residents: After two years of negotiations and discussion, ,anequitable agreement has not been reached and therefore it has been necessaryfor _Iowa City toexercise its, right to cancel the current agreement effective in December 1977, h • Enclosure4 UNIVERSITY HEIGHTS PROPOSAL EVALUATION, FACTS AND ASSUMPTIONS ` Comparative Ratio Total Method ' - % 1. Population Iowa City 47,744 .97586 (1974 special census) University Heights 1,181 .02413 2. Assessed value Iowa City $431,131,910 .96681 (January 1, 1975) University Heights 14,309,458 .03319 3. ReftLse Collection Iowa City 10,980 * :96667 - - University Heights 366 03333 *Refuse collections are based on the assumption of one collection stop per. utility (waterconnection)in the defined areas. -` 4. Sewer and water rates were established as defined in the Veenstra F, Kim rate study of March 24, 1975, Tables 24, 32, and.34. Water Revenue is $27,757, Table 24. Sewer Revenue at $27,274 based on 1000 of water, Table 32. Sewer rental under the flat rate at $.27 is $10,486.` 5. Debt service: (a) General Obligation ($3,214) assumes participation of University Heights in the support of the library issue of 8/62 and Park Bond issue of 10/71- total principal due in Fy 1977 is $90,000 and interest 'due is $6,843.75. (b) Sewer Revenue charges assume level debt service on $4,100,000 general obligation issue in conjunction with construction of new sewer treatment plant per 3/30/76 memo to City Engineer, % Assessed Value Annual Level Debt Service- Iowa City .96681 $332,146 . University Heights .03319 11,024' ,-_ - . Enclo5 7/2/76 CITY OF I01VA C111 IN1VL•RSI7Y.IiF,IGI fFS ` CONFRACf PROPOSAL I-IiALUA'rION !:umARY - FY 77 UNIVERSITY I01VA CITY LXMIPLE #11, EXAMPLE_ ,12 RUIX;EfF:D 11HIGI-11'S CO\,1•RACf PROPFRTY''FAX .PROPERTY F TAX . RlitXll'S1'liD SF-.11\11CES. - RFCF.IPfS _ -- PROPOSAL -_- - PROPOSAL REALLOCATION ASST �S 1.:Vf R1"f - ---- -- - - (Letter 5/27/76) - Police $ Animal Cont. $ 27,665 $ 21,565 $ 34,375 $24,317 533,447 Fire Protection 16,451 19,047 21,105 `21;105 21,705 ?,:.ss Tninsportation t - 2,885 8,422 ;7;952 70,938 Sanitation -Refuse 10,073 10,096 10,053 10,096 10,096;: S�J810fAL $ 54,189 5_53;593 $;73,955 $63,470 $75,586 A1,1111TIO.VAL I'ROPOSID -- . SERVICES: Planning $ 4,646 $ - $ .11.,858 riarric control - - Yllurgy Costs 6,739 - - Airport Services - - 3,315 C,-a,ricry::cry ices 2,133 1'bYks - 11,7n9 R, :.rcatioil - 1-4,831 - 8,220 Library 1.7;046 - 10,667 _ A,i 11 i•• V 1': I L i. oil - _16,403 43 262 $ -0- $ G4,645 CEAM:IL\l, FUND $ 97,451 $ 53,593 $138,600 ti .Noiwy lium) 1.5,211 L0,694 1.2,:116 _ OU'lit' •.....<VIt:11 IIIVD 101 -Al. TAX '111TORTED TED Itt.'Nis $117.,667. $ 64,2.87 $IF 30 1-111":1 l' 1; CONIMM.r I)IinCJ'f $(4R :i'/5) $(89,843) It, ar; ne $ 7.%,2'14 $-).]-;n97. - $ 27;274 ;:+1 ar IS vc nuc ' 7.7 %'i7 - '-- 4:7, -- ---- l57 7.7 757 ---'-- I.f:ISIi 'ftll'AL $ E>5,031 $ n9 949 - '- _- $-'55 U31 , T01AI, AIJ, C1:IY FUNDS $167,6193 $113,536 $209,1.61 C - �• � r C' 'J 'J y [„- [ /.• �? v �. tU-I PI bj t~f 'l7 nll LA t - Y ,c, o ct i -L vl (D C, P> o to :+4 r^� q , fly Cf) -. C O _ to o _--57 Cn PI 0 'V �yj O 'J' rt tno Cn ro n � j ,, ,J 0 ' o n =� w t tJ. p gs w - [-' H N. ��. •: �1 .iii - rt 0 n rt G o C-) V.. 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W V 9 oansotoug s.: - • ._ a - :I _ i a, rc.> Fo-, P. -4 Ln C% '01 ".0 En F,�,=,, V A.. N N N V7.' .y � O Vf ilk b9 V! f>7 tD A to N V A N O, tO C� EO V N V 1A -- W O `.W n,q _ W 00 - F� O O O (n p o � aznsot� • City o4 Iowa Cil, MEMOFtQ►f®IDUM DATE: September 9, 1976 TO: City Council 1 FROM: City Manager�� RE: As Listed II L 'July Issue of Public Management The European Connection 'nic July issue of Public Management which you recently received discusses the work of ICMA's European Task Force.I think you will find in this issue several references to the core city, housing and-redevelopmentwhich have relevance for Iowa Ci ty's Current urban renewal and comprehensive plan programs. We obviously have a rather unique opportunity: as we pre- pare torebuildthe central business district and undertake a: comprehensive Plan simultaneously. 2. Local Government Financing Task Force The Iowa Chapter of the American Society; for Public Administration has formed a number of task forces on such subjects as :collective bargaining „ management techniques, and local government financing. The Manager has: been asked-to-serve on a task forceonlocal government financing. other. members will include Iowa League of Municipalities representatives,finance directors, city managers, University personnel and taxpayer association': personnel, all of whom have a, personal or, professional interest in local '- government-finance. The work probably will include the preparation of'- Position papers-for the Legislature. This task .force provides us an opportunity to lay some foundation for work at the State level and at the same time additional contacts throughout the State.in this very important area. 3. Maher Property Several months.ago the owner of the Maher property, located at-the inter- section of Burlington and Gilbert Street, indicated that the property was for sale. The City Council discussed the matter at that time and-it was, determined that after a decision was made by the electorate concerning, the proposed joint law enforcement center, the Maher property would again be- considered so that a definite answer could be given -to'the owner. The City Manager has been contacted by the: owner of the Maher property who indicates that she is considering a proposal forthesale of the property. I indicated that I would convey this message to you with`the.hope that I 1-1 would be able to give her an answer within the next-two weeks as to`whether the City Council had any serious interest in the property. SSy *City of Iowa Cit MEMORANDUM DATE: September 2, 1976 TO: City Council FROM: City Managero RE: Welton-Beckett Contract Enclosed is a letter to Welton-Beckett $ Associates concerning resolution of the contract obligations and final payment as 'deemed appropriate by the City. Welton-Beckett-&,_Associates requested a final payment of approximately $25,000. The final payment rendered by the City is,$5,942.95. _In accounts 1012, 1018, 1019 and 1020, payment; for the work rendered seem perfectly appropriate based on the provisions of the contract. In addition, Welton-Beckett was requested to perform work outside the scope of the contract. For example, the area between, Linn and Van Buren on Washington Street was not included in the original" contract. Payment in .the amount of $3,425.47 for these services the staff also deems appropriate. However, there were other items that Welton-Beckett felt deserved-additional compensation. Some work was undertaken out of sequence. Also,.there were, time delays and decisions that work should be redrafted. The staff-does'-not believe that compensation for such services is appropriate`;in that, any-archi- tectural-or engineering firm would encounter such problems in theftypical project. The contract between the City and Welton-Beckett also provided for additional work in Blocks 83 and 84. This has been a serious problem for the-City for some time, As indicated, in our opinion, the Court relieved both.the City and Welton-Beckett of any obligations relating to Blocks 83 and'84, 1,5.5 City of Iowa : Cit, MEMORANDUM O�MCE Or CITY ASSESSOR VICTOR J. 9ELGER IOWA CITY, IOWA - December h, 1975 Dear Conference Board Member: Enclosed you will find a coal. of my 1976-77 proposed budget for the Iowa City Assessor's Office. I am doing this so that when you come"to -the meeting for the proposed budget hearing ,on ldednesday, December 10, 1975, at 4:00 IN at. the Iowa City Civic Center, you will have had•time to study the budget. I have, as always, tried to be very conservative in my askings. According to the law, which limits my spending on the City Assessment Expense Fund to 27¢ per 51000 valuation, I could ask for $116,500. 1a asking for only 3102,830 to be levied. In other words, my budget is about 127;under the It-nit allowed.` I have had the same number. of people_working £or me now, that I had when.I took office in .1952. I doubt that you willfindthis true in any other office. Most of.them have doubled their :force since 1952. I believe that in this type of office, experience:is very valuable. In my office I have 92 years Of experience. I believe in quality not; quantity, and.I believe the way tokeepexperienced help is to pay a` living wage. I am asking for a Joe raise in salaries. In 1973, we received a 5.57 increase for a year-and a half, ;last-year_I got an 87 increase.' We are just catching:up to the :cost 'of living for the last three years.. I believe•experience:and hard work should be rewarded. MY Office"opens at_7:00_AM and closes at 4:00 PM. -,This gives the public nine hours of service.` The three taxing bodies of Iowa City have always been 'fair to me and my employees and -I appreciate it-very much. In return, we have always worked to keep the office 'up,to a high standard. The City Assessor's Office is a'very important cog in the local taxation system. When you consider:the, fact. that we determine.the amount of taxes each individual and. business enterprise pays in taxes, you can see the responsibility we have. -Fair and equitable treatment for all taxpayers is.'a mist. I am looking forward to seeing you next Wednesday at our scheduled hearing. Sic_ er lylaoiuger�'I�L r,' Victor J. . City Assessor of. Iowa City - -. OPPICE OF CITY ASSESSOR VICTOR J. ©ELGER .. - IOWA CITY, IOWA -. CITY ASSESSMENT EXPENSE FUND 1975-76 1976-77 City Assessor Deputy Assessor 20,100 22,020 1st Assistant 16,110 14,400 17,720 2md Assistant 14,40013 15,eho Appraiser 900 15;840 X5,300 Extra Help Total Salariesh,250 4,000 g ,b 90, 970 Office Expenditures SuPPlies Board of Review 2,500 3,000 Car -Allowance 3,600 500 3,600 Exam. Board 60 500 Assessors School- 1,200. 60 Court Costs Telephone 3,600 .1, 200 3,500 Group Life Insurance 11100 l,hoo Blue Cross 2,400 2,)400 2,600 Total 17,3bb 3 000 lg� Total Budget - Estimated Balance 100,270 5 000 109' 83 0` Raised By Taxation 9 00 102,0 0 Social Security 6,000 IPERS Total: Soc.Security & Tort 4,500 IPERS � �..57z'.500 Liability 1,000 � Total Budget Estimated Balance 111, None 122,30 Raised BY Taxation - 5,000 0 10 ,7/ 7 000 11 ' .. :... OFFICE. IOF CITY ASSESSOR VICTOR J. BELGER IOWA CITY, IOWA CITY ASSESSGRIS SPECIAL APPRAISAL FUND ,i 1975-75 1976-77 Salaries & Extra Help w Supplies & Commercial Appraisers Total 10,000 10,000 = Estimated Balance 10,000 , 10,000 Raised By Taxation 10,000 10000 , Grand Total of Budget None None Estimated Balance' a 313 Raised By Taxation 15000 10770 17 000 -. ll , 330 C,D.` REHABILITATION ADVISORY BOARD CITY MANAGER'S CONFERENCE ROOM SEPTEMBER 2, 1976 -- 4:00 P.M. BOARD PARTICIPANTS PRESENT: Dave Hintze, Elmer Sievers, Andrea Hauer, Bob Conley COUNCIL MEMBERS PRESENT: Mary Neuhauser, David Ferret CITY STAFF PRESENT: Julie Vann, Angie Ryan, Debbie Rauh CONSULTANT PRESENT: Mike Kucharzak OTHERS PRESENT: Andrew McIver PURPOSE OF MEETING: To discuss aspects of the developing housing rehabilitation program grant financing packages.- = SUMMARY OF ISSUES.DISCUSSED: 1.` Nike Kuchariak opened the meeting with a brief summary of financing packages used in previous federally funded rehabilitation programs. a. The 11312" program provided loans at 3% interest rate for -a 20.year term. The money _came from the HUD office where applications were.approved,'based on the applicant's ability to repay the loan as well as their need for financial assistance. b. The' "115" program was provided grants for home repairs. The grants were up to $3,500 for a owner-occupied residential structure of less than five -units. Applicants had to meet strict income guidelines. The rehabilitation program currently being developed through the Block Grant funds will be designed at the local level rather than-prescribedby,HUD;-;but we" can learn from the experience of the previous federal programs that; Block Grant rehabilitation replaces. 2. _Portions of the developing "Rehabilitation Financing Handbook" were. distributed. The following, comments were made: " Chapter-l: General - This chapter of information and definition of terms seemed self explanatory. Specific definitions of liquid assets and equity assets will be added based on the group's discussion. Chapter 5: Costs Includable in Rehabilitation Grant.- It was emphasized that as a rehabilitation grant is expended, the first repairs will be.active Minimum Housing Code violations; and then if the $5,000 limit has not been.exceeded, energy conservation improvements, fire prevention improvements, and finally incipient code violations will be eligible as grant funded improvements. Chapter`6: Rehabilitation Grant - This chapter presents applicant eligibility standards. They have been established at levels quitesimilar"to Iowa: City ',s HUD funded Section 8,rent assistance program for consistency. To be 'eligible an applicant's adjusted,-gross-income must be less than 80% of-the Iowa City- median income for that family size. Rehabilitation Advisory Board September 2, 1976 Page 2 - Cha ter 7: Section 1: For ivable Loan - To avoid windfall profits, grants: will not exceed 5,000. If ad rtional:improvements.are.needed to meet established. property rehabilitation -standards,, -then a "forgivable loan" (a piggyback.program) could be used. This would provide up to an additional $5,000 (beyond the initial $5,000 grant) for home repairs, but this grant would become a lien'. against_ the property. If the property were to change title within four years, then a portion of the "forgivable loan" would be returned to the Block Grant program. The first grant described in Chapter 6 will not be liened against the property based on the following factors: (1) these maintenance repairs. :rarely add more than 50$ of their cost to the structure's value, (2),the clientele the program serves typically would do without most repairs in order to avoid a lien,(3) when liens are made, the administrative workload increases, and as the feasibilitof liens was addressed, it was decided for simplicity to allow $5;000.grants, fyree and clear, based on participants' needs. Chapter 9: Processing and Submissions for Grants - This chapter defines the sta f procedures when processing a grant request. Chapter 22 App - This chapter defines the basis for establishing an applicant'licant'sIncome s income for purposes of this program. 3. Land contract home, purchasers will be eligible for a grant only twelve months or more after the contract was signed. The financing packages available to them.' will be defined later. At this meeting grants and loans were considered:but not forgivable loans.- ' 4. There was some concern over the improvements' effect on the homeowner's property taxes. For major repairs, the taxes may_increase. 5. Each structure will be eligible for only one grant during the program's lifetime. Forthisreason, all necessary improvements will be made, to bring the structure up to Minimum Housing Code standards. THE NEXT MEETING WILL BE HELD TUESDAY, OCTOBER 5, 1976, AT 4:00`P.M. IN THE CITY, MANAGER'S CONFERENCE ROOM. Loan packages are the:,tentative topic of discussions i. City of Iowa Cit# MEMORANDUM NOON KIWANIS Tuesday, August 31 I wish to discuss urban renewal, the financial foundation of the City, and service performance, all of which I hope will lead to questions.. Urban renewal has been a festering sore for Iowa City for more than ten years. It affects both elected officials and citizens adversely. The responsibilinyyea the Manager here is to move of the City Council to timely.decisions which in the opinion of the staff represent good chances for success. Generally, the.word the staff hears in the community is that citizens want the Council to make the necessary decisions now and they really don't care what the decision is make long necessary' redevelop- ment is undertaken expeditiously. Early in June the staff provided several papers to the City Council dealing with the issue of urban renewal One of the major issues to be resolved by :,the City Council was the Urban Renewal Plan itself. Our premise was that after eight or ten years of development with significant citizen, consultant, Council and'siaff input, the Plan generally represents the needs of the Community and.that while there may be minor changes in the Plan the Council should resolve those issues as quickly a.s possible. For the most part, these issues have been:resolved-and insomeaieas'the,Plan has been strengthened. The Council has indicated an increased commitment to,pedes- trial orientation in the central business district, an emphasis upon housing in at least two areas south of Burlington Street, and perhaps. the potential for future integration of University and retail uses,:particularly.in:Blocks 83 .'and 84:.. The lack of negative citizen ;input to the amendments and the; Plan, certainly seems;to', indicate that finally there is a consensus in.the community on the Plan. The`touncil will have the public hearing on the revised Plan on September 21. The second basic issue with which the Council is grappling is.the,method of land disposition, single or multiple developer or somewhere in .between., Our memo- randum to the Council indicated that if for political or:.any other reasons a_single developer concept is not viable, then certainly the,Council should consider a'grouping concept or a minimum number of parcels being bid by an individual developer.' And that any appreciable movement from the single developer concept will require the City to expend increased amounts of money for staffing and other- .administrative costs, and too that time delay will become a more significant consideration., And, of course, as the number of proposals for the redevelo�nnethe urban: nt of land in renewal area project increasesthere will be a tendency to versubstantially increase the potential for political conflict. y Currently the City Council is moving toward a decision on parcelization. Unless the Council receives contrary advice in the weeks immediately ah6ad, it appears that the land south of Burlington Street will be marketed independently, the master block 83 and 84 and block 64 will be marketed to a single developer, and the remaining parcels will be grouped in some manner. 156' You have a very important function to perform in the months ahead. The Council, and not just those Councilmembers that agree with you, but all Council members must continue to receive input from the, public that timely and viable decisions which will carry urban renewal forward expeditiously and responsibly must continue to come from the City Council and the staff. Another major responsibility of the Manager .is to insure the continuance of a strong financial foundation. Iowa City has been, and is, in a very enviable posi- tion financially. In years past, the Council has undertaken actions such as: the adoption of a"fiscal policy which is more restrictive financially than that authorized by'State law. This has resulted in the City having a AAA bondrating which ,each .year saves the taxpayer in the City money on the outstanding bond issues. Our goal is to maintain that favorable financial position in all budgetaryand other financial decisions. In recent months a program has been developed to assess the fiscal strain of American cities. This program evaluates 29 fiscal strain indicators. For the first time there is a comprehensive method for comparing the fiscal performance of American cities. While most of the indicators relate to such matters as short and long-term debt, overall expenditures, welfare payments, expenditures: -for education, City, contributions to retirement systems, and such similar items, there are a; mrmber:of of other characteristics called leadership and decision-making patterns which are of interest. The initial study assessed the fiscal strain characteristics of 51 American cities, such as New York, Chicago, Los Angeles, Memphis, Tampa; and Schenectady.;;. The results demonstrate that those cities -which suffer the greatest fiscal strain are those non -council manager cities with strong mayors, comnunities:_with a.weak business community from the standpoint of active participation in localrgovernment, have union contracts for municipal employees, overstaffing:of low rates of tax collection. municipal employees, and In our 'form of government here in Iowa City, the Council is the decision-making body and provides the overall direction- not a powerful mayor. Perhaps a strong mayor is a negative factor financially because as decisions become .more political there is a greater tendency to use dollars to create votes. The second'factor is a weak business community. It is important for the; Iowa City business community to assess its role in local government..: How many businessmen are active in the boards and commissions of the city government. 'How frequently,do You talk.with Council persons, including those that do not necessarily agreewith your views. The third negative factor is union contracts for municipal employees. The City recently entered into this arena and, indeed, such contracts will become more significant in the years immediately ahead. This past year major changes have been made in the way in which the City negotiates labor contracts. The Director of HLmnan Relations, whoEis also an attorney, has been designated as the chief negotiator. The City Manager works with the chief negotiator and the negotiating team throughout negotiations. The negotiating team membership varies, depending upon the union with which we are negotiating. Various training programs and resources have been provided to the persons involved in the negotiating effort. 2 0 • Before the negotiating process begins, the team meets andplans This strategy is discussed and approved by the City. Council and the Cit kept informed as the negotiatin lethe strategy. is moving in a g. Process. proceeds. To further insure_ that.tthhe1Citis y advice on Positive direction, the City has engaged a labor attorney to an as -needed basis. Y provide Negotiations must be a team effort of If the City is to be fair to its employees and negotiating team and the Ci cess must always be maintained. If the Ci ty Council. axpayers also, such a team'pro- in opposite directions or if the City e City council and negotiating unions, then labor contracts will have a tendency playing team are moving un the community. l 8 Politics with the labor � position of Ty. Per ally, I believe that ry to weaken the fiscal stability the co public negotiations will strengthen The third factor is low rates of tax collecton. Iowa Ci in that we have a very high rate property tiax collection and historically this rate Of collection has been maintained.. l City again is fortunate The last fiscal strain characteristic, overstaffing, leads to the third major responsibility, service performance. How do we gauge performance of City employees. Performance cannot be measured in a single manner and therefore we are a the issue of performance and staffing from several directions. ogees. approaching For example, no vacant position is filled in the City without an assessment of that position by the responsible department head, Of cothe Director of Human dations and sign -off by the City Mana$eT. This continue in the future. Process was initiated this Past in each bud g et rycle also will urse, the practice of evaluating leVelyofr and will ing the contnue. Personnel A major change was initiated in the current fiscal year budget with the under- taking of management by objectives program for all departments and divisions. It is felt that we can be more productive if specific goals are expressed and implemented by all parties to the process. Each function within includes specific goals for that anderst no be monitored both b fimction and the implementation of thesegoals now y the City Council and the Manager in the months ahead goals will It is expected in the budget for the next fiscal year that there change in emphasis upon these goals so that for the operatingdapart be performance standards in each functional area. will be a ments there will However, while with performance standards we may ]mow what things cost and how many of the things we are doing, there is another and that is how the citizen views City employee determine in a n important facet i performance umber of ways. performance. This we will seek to For example, this summer Park and Recreation interns undertook a scientific sample of the attitudes of citizens toward Park and Recreation services and interest in specific services. This kind of information is extremely essential for determin- ing whether or not we are doing a good job and what service changes, if an required. y, are In addition, in the very near future we plan to initiate a s on a monthly basis to be sure that we are responding quickly Problems and that the services Mang of citizens to them. being received are provided inanad efficiently to their manner satisfactory 3 Efere again, you have an important role. As the size of governmentincreases, people apparently become increasingly reluctant to call and complain." That kind of input we need if we are going to do an efficient and effective job for you. P.S. There were good questions and comments. 4 • City of Iowa Cie MEMORANDUM DATE: September 8, 1976 iO:Mayor Mary Neuhauser FROM: City Clerk Abbie Stolfus RE: Procedure for cost -of living raise As the City Clerk's salary is set by Council, the procedure is for me to request the cost -of -living raise as is being given to all other employees and department heads of the City: As 5.6% has been allowed earlier, I am requesting the additional 2.9%. 15&5 0 0 ,COMMIX( �j� c . civic cearzR, ato t wAS11"GlcN sr IOWA OW. i0'NA&2., / 319 354.1800 O`� 10'Nl Cn T, 10x'4 r...nuue September 8, 1976 Mr. Harold P. Bechtoldt 1152 E. Court Iowa City, Towa 52240 Dear Plr. Bechtoldt: Some of the concerns that you have raised in your letter to the City Council have been answered as of this time. Also, I will not attempt to respond to stories in the news media which tend to be inaccurate, but rather I will limit my responses to actions which either have been taken or arc contemplated to be taken by the City Council and City Staff. T will also not provide either editorial comment nor my personal opinions on damage to the urban renewal process either prior to May 4th of this year or actions which occurred after the issuance of the opinion by .Judge Carter. I believe the important issue at this time is one of a decision which was made by the City Council to hire the firm of Zuchelli, hunter and Associates for the purpose of assisting the City in both marketability studies and in the area of packaging land for subsequent sale to potential redevelopers.redevelopers. Ilio process which is set out in the contract between the City and Zuchelli and Associates clearly indicates what is to be done. 111tis information is available not only to City Council, but is also -- available to all residents of Iowa City. ']lie process established by this contract should provide the City Council with sufficient information to evaluate .111 proposals received, and it should also enable the Council to select those developments which will be in the best long-term interest of the entire Iowa City community. As you are perhaps aware, the City Council has recently made a tentative decision to dispose of urban renewal land in clusters or in groups of parcels. Since the Council has not made a final decision in this area and since this is one of the items to be addressed by the Zuchelli study, T, of course, cannot give you any assurance at this time that this will 115'(06 • Mr. Harold P. Rcchtoldt Scptemher 4, 1976 Page 2 be the ultimate land disposition method decided upon by the City Council. In response to your comments about transportation routes and facilities, a neva public library, subsidized housing in the downtown area, and the allocation of City land for small City parks, 1 can only say at this time that all of these areas will be taken into consideration by the City Council in the very near future. "astly, I would like to thank you for your continuing interest in the your feelingsent known Iowa City, and 1 would suggest that you continue to make your feelings known to t:he City ,nun ci.l. Very truly Yyours, r � /� Dennis R.R. Kraft Director Department of Community Development DRK:sc POWERS o WILLIS AND ASSOCIATES PLANNING LNGINIL'RING ARCHITLC'I'UFL T l'� September 2, 1976 f mx. Richard a - 1'? istino IIID! Director of Public 14orks - 1 City of Io.aa City - t Civic -Center -- - -- .- lova C;.t'i , IA 5-:,,10 - Re: Ralston Creek Watershed Management -Plan - ;van c. Ore;ep, P.e. Waypn A.T.A. D^nr 14r. PlaSti.no: - 'Pi]is 3.:; our p):ugr.rss re:.ort £orthe month of august: -n.i-..L. n, P.F. we've' Prepared a new composite base map on a scale of 600' to the 3; P.e_. inch frcm-r.:t i.s t•i. m1 tn.aps •..�itR a SGi1.e of. 100' totheinch. 'Phis:. ->ip is cln:rent, :d .:ho:.s au .2xistiny :;t) r.Ls and indi-vidual lots - Inc. :: r. c:,tf, 11. F. Wii'1111 i.FC .�..•: ':,d-'.1JJa-LO-n.}:, 1.11]b Ia=:p-]-1] the v('j'ort to. '..n Y. .,•'9r; ;..t.P. ..�1,-J:J 1:;r:d ,.1•-,., L,,.!:1.1._ ._.--drai.-l,ol..ltc drainago cltuinels, flood plains ,awl 0O0(1•:.-..ys_. Dan a:•7• -on, t.is. - c(or.^rr, ,..s. ::n'v. c_,.tnpt+_ted c,o: )esec,rch (,n soils find geology. Wove r;tudied - t1 -.e Jullr -on County soils Mappini; Rcpr]rl: pf::p.lred. by 1-11e Soil i:.inn Sr•r•; iro. h:c havr: w iiLr_n a coiid,aiscd Lext:Irx.s i on -. for: u.^,e i.n out: r.+;L,ort which wi.L.L: dr ,r;r.:Ur: thesignificant aspects of sci11 and gCology as they to storm water management and _ (_nils cul. ti on within the wa Lnt.iicd. ') ,... ,.._ _, ) ..,.:t i•� . ... .:alt u_ 1. i. y ..IL'F ..t1 '(' ,( .Cd� ;. - - .., 1 t „•, :..t •�:, » i--. ; cl i:,b1 a:;. Lo I.. 1. 1 tine a .c 1..,1 On _. , t 1 :,"'.'n r + f : .:' 1 )t 1 .? go o 1 Ili' s +]1 iIC- ' - �.,_:.t !, ., :Ltr tl.t...'.•le In :?:el,a ,:n (';• k. r;t '.0 1?*;4_,pa,.0d'.a Cli 17r?7] ' r.'"',�1 is 1: -;:.rt,.-):t,n{,`. ::SO '1!`l.:�I l 1'"tll-p ..]d -,,,a h.,vo 1 • _ -r,', i;f.- -ff i *filly ilu.1, :,..,-.:Bich 1'tivt' u. •1•:�.r• ai - . i•pLc1,o1 ,.titin fulrey5 0l ;t.of•n , -s, - : �. - inn of, ttiC t;hn l ,<"n g) .. - -: i r'.i't"T, ltl.'dJ,1 ";0- v + ,.li i18-333 7-113. TO: FROM: RE: OClty of Iowa Cit MEMORANDUM- _ DATE: September 1, 1976 Dennis E. Showalter) Director of Parks 6 Recreation Billie Hauber, Superintendent of Cemetery -Forestry August Monthly Report I. Operational A• Interments B• Lots sold II. Maintenance (not including III A. B. C. D. E. F. G. H• 5 0 $265.00 00.00 $265.00 budgeted projects) Forestry (inside Cemetery) --10 hours. Forestry (outside Cemetery) -_55.5 hours. Cemetery --general grounds maintenance --372,5 hours. Cemetery --general shop and office maintenance --13.25 hours. Preventative maintenance and repairs mowers) --39.25 hours. (vehicles and Lot locations, sales and related records --5 hours. Outside mowing --57,5 hours. Funeral time --37.5 hours. 1977 Goals A• Council approval of Past due new Cemetery Ordinance b awaiting administrative scheduling. mid -August -- B• Update of burial records by September g• but not achieved, time extension of. additional six C• Hickory Hill ex Progress D Improved pansiOII--initial stages with Engineers. ultimate:operational efficiency --we've about hit the Possible man hours during August Regular duties 792 hours Special 590.50 hours Break time 151.75 hours TOTAL TIME SPENT 49.75 hours 192.00 ours E• Annual preventative maintenance asphalt program --57 hours (cludeagr-preparation for and handicapped parkin additional re gular on old road g areas at office and weed removal areas), removal IV. Contracts and Specifications A. Street Tree Planting Contract --final B. Washington Street from Van Buren eastcheck September 15,-- no return from architect, 1.94q Cemetery -Forestry Division August Monthly Report 'September 1, 1976 C. Forestry Contract --let to Breeden's Tree Service (low bidder) --5 sections of general work, $7,588.00. The second bidder was Noel's, $6,205.00, for 3 of the 5 sections. D. Second Forestry contract now being prepared. V. Special—Crew A. Pin out new section, Rose Hill --29 hours. B. Reset pins in Babyland--1 hour. C. Stump machine demonstration -1.5 hours. D. Work on Civic Center parking lot planters -63.25 hours. VI. Special --Superintendent A. Projects. 1. Public Works. _- - a. Conflict of traffic signs and trees. b. Snow removal advance planning. C. Mowing assignments. - - d. City-wide storm proposal for tree cleanup. 2. Legal and Administration. a. Mowing responsibilities. b. Cemetery Ordinance. C. "d" above. d. Future care of river bank area behind Industrial Park on South Riverside Drive. 3. Parks and Recreation. a. One staff meeting. b. Assisted with Park management in absence of Director and Superintendent. C. Photography work for Director. d. Hickory Bill Nature Trail planning. B. Solved Ordinance violation complaints: weeds -60, Forestry --49. /ef TO: FROM: RE: II. *City of Iowa Cit leM Dennis E. Showalter, Director of Bob Howell, Park Superintendent August Monthly Report 1, Major Work Projects DATE: September 3, 1976 Parks 6 Recreation A• The front of the old "bear Pen" structure was lifting which included cleaning and front, paintinggiven a face B• A concrete the concrete crew Pad was installed by the P at the City Landfill for use b ark construction C. The old wading pool at Elm Grove Y the Refuse Division, The circular facility will be Park was filled w display for 1977, used additional tfloral• D• An access walk as an constructed for the handicapped and sidewalk from the Chauncey Swan Pedestrians was E. °n Washington Street, Parking lot to the Two (2) parkin ofromts nittY Park were hard -surfaced with re-cYcled asphalt assisted on the cy streets. Project by the Street Division andwthe s P Engineering Division, Work continued on the log cabins in U Restoration of the two buildin s 757 complete Peer City Park, G. plete, 8 is now approximately Various park areas were graded and filled with and seeded to grass, M• Installation of black dirt Playground th Aortornado^t Square Park adjacentutopmHo acesMannuSchool. slide is the feature item erected I. A narrow strip of grass was replaced the walk and in this park, J• Gravel curb adjacent with concrete between Parking lots were to the Civic Center parkin Other graded and low spots were g lot, Items of Concern filled, A• The state-wide bike -a -[hon (RAGBRAI) organization held an 3,0 pi to41000in City Park on August 6. An estimated night sta '000 Participated in Y . Iowa City was one the event. The over - across Iowa• leg of thegroup's B• Tfie 1976 Mid -Continent P journey held in Fargo, North ark and Recreation and Superintendent Dakota, was attended b Director C• The CU er Howell on August 12 through Director Showalter [hie pA. wererogram ended on employed with the August 6.AuFour (4) oung peo le Program. Also the Park Department of school and the , the end of August marked under In most termination of most of the beginning cases, the performance of the tem satisfactory, the s temporary staff. summer help was very 1569 0 0 Recreation Department Report forAugust1976 • Bob Lee, Superintendent by Hally Adams Assistant Superintendent t September 3, 1976 This month brings a close of summer programs and the beginning of organizing activities and programs for the fall. A. Administration 1. Mike Unger, Center Supervisor, and Jan Lown, SPI supervisor; started as full time staff this month. Both are enthusiastic and'are'eager to plan good programs for this fall. 2. We can thank Marilyn Levin, Cultural Arts Supervisor, for her eye-catching and colorful brochure of our department programs and activities. This brochure is widely distributed in the community and is available at the Library and Recreation Center. 3. Requests for extending the outdoor pool days from August 30 - September 6 were granted. City Park pool will remain open if weather and temperature permit from 4 p.m. until dark and beginning at 1 p.m. on Labor Day weekend. 4. University of Iowa interns completed the summer with our department - Howard Batts and Tom Lang. As their project they`did a house to house survey of leisure needs,copies of which are available. 5. _Donald Beard, Maintenance Worker II since December 3965 resigned effective August 31, 1976. 6. University of Iowa recreation interns Bill Peck and Laurie Fenzlein began with department for fall term. B. Programs Physical Activities 1. The fourth session of swimming and tennis lessons ended. 2. The annual Iowa City Men's Slow Pitch Softball tournament was held during the week of August 9 - 13 with eleven teams participating. 3. Thirty adults participated in the swimming stroke clinic, 9 a.m. - 10 a.m. from August 9 to 13. A 75C per adult per day charge was made. The clinic was a success. C. SPI 1. A bus trip to the Brookfield Zoo in Chicago for participants with special • needs, was a great success. Car washes and an ice cream social provided the money to send 13 companions with 25 participants. 2. Twenty senior citizens enjoyed a dinner prepared from the vegetables grown from their garden at Taylor Park. 1569 Recreation Department August report 2 D. Social and cultural activities 1. A bus trip to the Chicago Cubs baseball game was enjoyed by 38 people. • 2. August 25th was Senior Citizens Day at the State Fair. We bused 85 Golden Agers. 3. An exhibit of woodcuts and linoleum prints were on display at the Iowa City Public library from August 24 - September 7. The prints were products of the Printmaking class held this summer. - - 4. A Bicentennial tour of Galena, Ill. was enjoyed by 35. 5. An overnight trip to Kansas City included Worlds of Fun and a football game between the Chiefs and Minnesota Vikings - (34 people went). 6. Registration for fall classes began August 16th for swimming, arts and crafts, physical activities and SPI. Bookbinding andrecorder(wooden flute) classes are among the new offerings for adults. Planning for the month of September included: 1. Adult fall tennis classes starting September 7th. 2. An air -rifle program is being planned to take the place of closing down the .22 rifle range. 3. A trip for senior citizens to the National Dairy CattleCongress at Waterloo,* Iowa. 4. After. School Elementary Recreation Program (ASERP) - Programs in twelve schools plus Willow Creek are planned to begin September 20th with registration at the schools the week of September 7th. 5. Mercer Park and City Park pools are planned to be closed to the public`September 7th. IOWA CITY POLTCE DEPARTMENT Monthly Report: August, 1976 General A modest decrease in cii_izen generated requests for Police ser- vice was noted in August. However, the decrease was not significant and can probably be attributed to the ending of the summer session at the University. Of greater importance is the fact that larcenies decreased substantially as compared to the two previous months. Apparently, assigning Detect=ives to the late night shift pays some dividends. A total of forty-four new cases were assigned to the Detective Division for follow-up investigations. Animal Shelter activities ran slightly higher than the preceeding month but total. yearly activities to date continued somewhat lower than those of the prior year. Statistical summaries are attached. Personnel Changes Kay ldalenta transferred from the Department of Human Relations to the Police Department in mid-August. Mr. Paul Galbreath was hired as a Clerk/Typist trainee under a C.E.T.A. program. Joel Myers was hired as a full-time radio dispatcher. Goal AccomDlishment The contract for design drawings for the locker room facilities for women officers was awarded to a local architectural firm. 1 569 • Homicide - _ :_ Case'„Opened 10 -.years ago, new. :-- information -obtained --.investigation resuming -Assault with deadly weapon 1 Closed _ 1 Theft of Money from Savings Account 1 Suspicious; Vehicle 1 Closed 1 Forgery 1 Civil Problem 1 Closed 1 Assault 1 - Intelligence Information 6 -reports typed MONTHLY REPORT ; FIRE DEPARTMENT Month of AUGUST 1976. F110;`UEPARTM- W ACTIVITIES THIS MONTH THIS YEAR TO DATE LAST YEAR TO DATE FIRE ALARMS 21 206 147 RESCUL OR EMERGENCY 5 36 33 HONEST MISTAKES 3 21 FALSE ALARMS 6- 84 INVESTIGATIONS 6 48 46 TOTAL EMERGENCY 47 395 Z 73 INSPECTIONS 1'1° 467 906 BURNING PERMITS- 108 37 BEER PERMITS 0 b 7 FIRE PREVENTION PROGRAMS 0 13 51 FIRE. DRILLS _ 12 18 COMPLAINTS 015 15 MONEY TAKEN IN $2,084.95 DRILLS 1184 j28 FIRST AID INSTRUCTION n 4 - 3 PUBLIC RELATIONS 6 .5 20 STANDBY ,DUTY- : -0 1 3 FIRE SCHOOLS > 3 STATION TOURS 2 39 W INJURIES TO FIREMEN 1 11 14 DEATHS OF FIREMEN 0- - 0 bil INJURIES`TO CIVILIANS 115 DEATHS TO` -CIVILIANS 0 r CLASSIFICATION OF NO. LOSS LOSS LOSS FIRE .'ALARMS THIS MONTH' THIS MONTH- =VALUATION THIS YEAR LAST -YEAR IN BUILDINGS `; 15 - -11.343,90V 29B 181.11 Alvig;03-00° ROLLING STOCK10 b OTHERUO 1 00 1,525.00 USE OF -EQUIPMENT THIS MONTH -THIS YEAR ' THIS MONTH THIS YEAR AT FIRES AT FIRES ,- AT DRILLS: AT DRILLS FT -0F IIOSE ;-.. 3300 - OF 2n °+HOSE 337n 1400 20475 ::;„ -FT.`OF1. uHOSE 0p_ 2300 12200 FT. OF BOOSTER 14900 275> 1605 FT. OF LADDERS 95 3a7 - 136- 1080 TIMES PUMP USED 18 18633 _ 205 CAR 3 15 83 CAR OB p p _ p ' TRUCK 1 0 `29 TRIICK 7 4 :;-36 ' JE6 : p _; 5 49 CK 12 6<. 53 .. TRUCK 66 6 121 3 .- TRUCK 6 33 _ 71, . _: CAR 8 0 -: 7 p -' TRUCK 5 63 ?i RUCK VS62 300' .900 700 4100: • AUGUST 1976 DATS " - TOTAL TO DATE - )tuaber t t Loss Raabe >rst Be $296,18]i'll $12-1189.00 100 ' 15 Fires in Buildit►is52,527.0 4,075.61 QO 10 Fires inMotor,Vehiolos .00 '- 22 _ 00 2 Fires in Rubbish 44, 11525.00" 00 Other Fires Outdoors 0 29 ;. 00. .00 Malioions ?alse Aloras 1 - 36 .00 5 .00 Other False Alarms 11.709.00 6.'.... 3,249.00 22 45,424:11 Apartments 29 3 8,800,.0P _ 00 Dxellinds .00 p 0 1,533:00 Hotels — Motels 00 14. 0- 2p,230..00 Other'Residential 5 25.00 206.f. 0 lnstitutions 135.40 2 1 00 C. schools - Collep• pp 3 .. 1 13:364 00 PublicAsseiblF .00 16 2 2 254.00 stores — Offices :"00 0 2 2;500.99 Manufecturin8 00 05 1, 03,2.00- Storoge 00 0 Mieaellsaeow _ "r �t "tel' �fe No. of Hours -------------- Shift ��j No. of Hours TOTAL NO. OF HOURS 0 • ie Iowa city transit MONTHLY REPORT For: August, 1976 PROJECTS- August ROJECTS:Au ust 1. Ridership for August was relatively static. 2• The influx of students at the end of the month greatly increased ridership on the system. 3. Developmental work continued on the marketing program. 4• 256 monthly passes were sold. September 1. The Transit System will celebrate its 5th anniversary. 2. Pass sales should more than double August levels. Iowa city transit 14z& A Date: 9-10-76 Present Month Previous % Year to Previous % Passengers: 83,781 Year 82,348 Change Date year Ch. ange 1.7% 902,769 914,620 - 1.3% Vehicle Miles: 46,218 39,436 17.2^/, 367,690 Passengers per Mile: 1.8 329,927 11.47 2.1 2.5 2.8 PROJECTS- August ROJECTS:Au ust 1. Ridership for August was relatively static. 2• The influx of students at the end of the month greatly increased ridership on the system. 3. Developmental work continued on the marketing program. 4• 256 monthly passes were sold. September 1. The Transit System will celebrate its 5th anniversary. 2. Pass sales should more than double August levels. Iowa city transit 14z& A r . Johnson c unty ,ROEIVED AUG 3 0 '�- regional planning commission 1976 f: J 22%2 south oubuque street, iowo city, i0wo 52240 (319)351-8556 _ Isobel Turner c�p,,,,., August 26, 1976 Emil L grorbt Mr. Robert Humphrey Project Planning Engineer Iowa Department of Transportation HI ay Division g 826 Lincoln Way Ames, IA 50010 RE: Status of Freeway 518 Local Review Dear Mr. Humphrey: At -the meeting of the Johnson County Regional Planning Commission yesterday evening, the staff of our _Commis sion presenteCommi regular monthly status report on the proposed Freeseft e 8 in Johnson County. Regular status reports ed the Commission on this project were initiated following the Re project Commission's review in January of the Freewagional Planning Johnson County. y 518 project in As part of his report, Mr. the items of information recceived fromonnellY vtheeIowatthe of ?ion Transportation requested in June by the Iowa Citof items of additional information requested but not yetnreceivedSe and the correspondence directed to you Jul 26 that no transportation committee meetings July indicating manner with Freeway 518 could be scheduled prior to early September, due to the difficulty of obtaininga g in _a substantive during the month of August. quorum for such 'meetings Mr. Donnelly also reported that, as a result of his telephone call to you yesterday, he learned that the Freeway 518 project was scheduled for the Iowa DOT Commission meeting on August 24 but was deferred due to other pressing items on the agenda. Mr. Donnelly indicated it was his understanding that the staff of the Iowa DOT was preparing recommendations for review and action by the Iowa DOT regarding the project at its meetin 1976. In the discussion wh' h g on September 7, concern expressed b is followed this report, there was considerable process beingy members of the Commission regarding the review its Coordinationwithlocale Iowa Department of Transportation and ington Counties. The Commission moved agencies in Johnson and Wash - to request that any staff recommendations or informational materials prepared by staff for the Iowa DOT Commission meeting on September 7th, be made available to the Johnson County Regi Comm to determine if onal Planning Commiss'ion'. In further action, the ission requested its Executive Board it would be desirable to have representative(s) of the local area present at the Iowa DOT Commissi in order to participate in the discussion and review. The on meeting Executive Board of the Johnson County Regional Planning Commission will next meet on Wednesday, September 1, 1976. I will inform' You of the action of the Executive Board, should it request that a local representative (s) attend the September 7, 1976 Iowa DOT Commission meeting. It is my feeling that there is a growing sense of local concern to resolve the Freeway 518 controversy in a cooperative manner among local and state agencies. I anticipate that our local:"> meetings in September may make substantialprogress toward this ` end. I feel that any decision by the Iowa DOT at this time'.;.; regarding Freeway 518 without the benefit of such local input would be unwarranted and counter-productive. However I continue to be optimistic that we can cooperatively develop needed plans and programs for our area. Sin, e y, Ea Brandt Executive Director cc: H.E. Gunnerson Raymond Kassel Van Snyder Stanley Good, Chairperson, mal Berlin, City Manager, Robert Donnelly EB/db J Policy Committee_ City of Iowa city Increasing Employee Effectiveness: i•:cs.�an-�� ir�,tir� •v'uc Can It Really Be Done? By Katherine Janka Associate, NTDS Everybody seems to bejumping on the bandwagon of the human effectiveness motrmeM, but nobody seems to know what to do Once they're aboard. What started in private industry with a few scattered research studies about job en. richment and work redesignhas now invaded the public sector with full blown experiments in new benefit packages, independent work teams, flexible work hours and myriad Other schemes for improving both employee productivity and satisfaction. Nevertheless, what we know for certain about the workability Of such progmnts—the bottom line concern- ing their contribution to increasing human effectiveness in organizations -is precious little. For example, cuhploycc participation in decision making and planning is a concept receiving extensive attention. A Scottsdale. AriZQoa program to increase participation of parks maintenance per. sonnel in the various aspects of their work resulted in effective suggestions for nese park planning and design. But an experiment in participation in the Ohio Department of IligBways resulted in poor performance among those crews given responsibility for their wOk scheduling. What is being suught is a key to increasing both job satisfaction and productivity— the quality of working life as well as the quality of work. As soon as we think we'se found an answer, we discover it won't work everywhere. Each worker has an individual set of needs and work circumstances, and what will motivate one to be more effective on the job might limit fine effectiveness of the next. These very real frustrations concerning luny ur stimulate employee effectiveness have been the suhjcct of a year-long Project by NTDS to examine current research findines in local government manpower utilization and develop methods by which the findings can be put into practice. Funded by the National.. a Science Foundation, the project has t included the cstablislunent of an advisors committee Of acadenhic researchers and local govermncnt practitioners active in the area of incrcasing worker cffectivc. ness' Thesc individuals reviewed research sunuunrics and assisted NTDS in: I) determining tine applicability of the re- search to local govcnnncots and 2) dc. signing a manual to guide government officials in implcnlcnting their own pro. grams to increase employee cl'fec- tivencss--both productivity and satisfac- tion. The results of this effort included in the manual to be published this fall, arc . described in brief in the following para. graphs. CLUES FROM THE RESEARCH Research findings on what motivates employees to work more productivcly and effectively may provide guides for the activities of various organizations. Among the most recent research into the area of linking job safisfaction with productive performance is a 1975 studs by Raymond A. Katzell and Daniel Yankelovich. funded by NSF. They con. eluded that deep and far reaching organi. zatiunal changes arc required io reach a Sritical mass' that will improve hath productivity and job satisfaction. Motiva- tlon is a key factor in making both these improvements. According to KatzcII and Yankelovich, the primary factor in achieving high satisfaction and motivation is recognition . and reward (financial or psychological) for effective performance. Critical in. gredicnts of organizations that achieve high productivity'and satisfaction ere: (1) Pay linked to performance and.produc- tivity; (2) workers and work matched to enable workers.to mcet.their needs and expectations for successful work; (3) op- larzrtunities for workers to use their bilitics fully, make meaningful contribu- ions and have. Challenging and Idivcrsiried duties; (4) Op portuidties Tor workers at all; levels to; have input. to decisions that affect. their.working Bvas; (5) provision or appropriate', resources ,to'facilitatc per- formance; and (6)' adequate "hygiene" factors, such as.pay, benefits; working .conditions, job security and competent supcnision.._ - - These find; mgs tend to agree with those of J.R. Hackman and E.E. Lawler (1971) who found that employees expe- riencc satisfaction and perform well when jobs are Iligh jn'fcur'"core dimensions" - —1) autonomy or self direction. 2) diver- sity or variety, 3) task identity or whole. ness and 4) feedback about results. APPLICATIONS IN REAL SETTINGS Nevertheless, different factors'moti- vate people• in different circumstances. The lk between satisfact inion and produc- tivity is particolarly fragflc:ind'iirategics for improving either, tor' both`rn. be custom tailored to cach'orga'ni,zation. For example, routine tasks may not lend themselves ' to worker `autonomy as readily as conceptual ;work; and some people may prefer to get one job done well, rather than seek "meaningfulness" through tackling a vanety of,tasks: Because Orthenediffcrcnces, and be- cause l ocal governments arc subject to a wide variety of in and cittemal constraints on their attempts to imple- mcnt change, the adivsory committee to the ,NTDS project suggested that public administrators., emphasise the process - rather than ptpdoct of employee effec- tiveness programs. In other words, work- able Public. sector experjencIes'in fncrcas- ing performance' and satisfaction entail longterm organL'ational efforts to analyze the situation at hand and plan for change, rather than Installation of piecemeal remedies that seemed to work in another jurisdiction. 1s'7/ This process necessitates commitment from the top and widespread employee SOME EXAMPLES involvement. Will, During implementation varying strategies and of activities to Perhaps the best wa results, such efforts already have been y to describe this initiated be thee satisfaction han astinnbenefits. �.m in Tacoma, Washington; Dallas, Process in detail is to relate how some of nt Texas; Springfield, Oldo; Leavenworth, jurisdictions have undertaken various Kansas; Little Rock, Arkansas; steps, re ourccswork' emirrnnn nts. or whatever — ex experiences of various and other jurisdictions. Often, the process itself — Diagnosing the situation juris- dictions have resulted in lessons rtlevent can take S esPeciaIIy when it involves employees in many forms. In Little Rock and Tacoma. to any organizationrundertakine.such a ` planning change —has been a factor in very i"—depth job satisfaction process: 1 Kee P cmnmm�ications open surcys increased motivation and satisfaction, as were conducted with assistance from to assess) Progress, 2) don't tool-" for results, too much NTDS. as. or more than the specific new A 282-item questionnaire was soon, 3) be cautious, abnui problems of expectations, organizational activities resulting form ite administered to mployees, ricin rising 1). let . supplemented Elements in a process for increasing by open—ended interviews. 1V1ten the People, know y,lahat is-expected of them. 5). encourage,.creatriiiy, `free. employee effectiveness are: same process was transferred to Leaven. 1) Diagnosing the situation worth, the and. ' dom :to take risks, 6) protide' necessary at hand. questionnaire was shortened and a Through questionnaires, interviews and higher percentage resources to.undertake the new projects new of interviews existing documents. you can find out were conducted. In tine Dallas Building .• and 7) realize that This is Proccss with about, obstacles to productive work, Services Department, a solve)• starred implications for thc'!futur(! - of the entire organization. employee attitudes about their roles and with employee interviews asking five the organization, specific problem areas broad questions about problem areas. and opportunities for improvement, attitudes and opportunities for change. - 2) Identifying problems and o From responses, a more detailed pporhi• (122-item P rill x. Working with employees — or their )questionnaire Was developed teams or representatives to surface more specific issues. Liter, a — you can 38.item employee analyze the diagnostic data to determine opinion survey was major organizational issues that need at. administered to all Dallas employees to tcntion. If poor relations with supervisors learn about Job attitudes and values. The surfaced as a problem, for example, you last question gale etnployc'cs an oppor- can now determine if tills is an issue in tunity to discuss anything on their mind, communication, competence, organiza•- by filling in: "If 1 were 'City Manager, I' tional structure, would--- - - etc. ould_3) 3)Planning for action. All levels of Ai'IYzing survey results means asking employees should be involved in — and for further employee interpretation' and - acquire a commitment to • suggesting feeding back the results to all involved. change options, establishing goals and High1Y successful analyses have been done measurements, identifying resources for by teams of employee representatives, implementation and selecting possible who also take charge of the feedback initial Pilot experiments.effort. In Springfield, Olilo,for example,- 4) Implementation. AS neve activities a quality of work committee" of five are launched, emphasis is on keeping union and five management representa- Commmfliralion channels-open, naalntaiu. lives conducted a series of meetings to 1111: n lavurahlc ingenlzational climate. deal with results of an employee pecking fill snags and questionnaire soliciting feedback and other concerns, while If those involved. joint management — union` committees 5) Evalualing, refining t replanning. also have been developed at divisional- - This is a continuous process. Don't start levels to assess concerns and plan action. it unless YOU ate willing to exa:nhle and The planning process - deciding what address the problems 'that may be will be done, where, by whom, etc. — surfaced during the course of the venture. may entail selecting a small pilot experi_ mcnt at the outset, and should involve widespread participationby 'those ts•ho will be effected. The Multi-Municipality Productivity Project conducted' ht four New York jurisdictions, for example, used the results of the analysis is stage to Stage to select a few units for testing': efforts. Successful comnt pletiontof a pilot gives impetus for more comprehensive, ' organization—wide program. communications %�o IOWA CITY TRANSIT SYSTEM ADVERTISING CAMPAIGN MEDIA SELECTION & SCHEDULINGs SEPTEMBER 6 - DECEMBER 17 I. Radio spots A. KXIC - 15 second spots 1. 4 spots / week / every other week starting September 6. 2. $6 / spots Total 32 spots,; Total budgets $192. Totals 32 spots 3. Scheduled between 8 - 12 a.m. in available time slots, preferably Monday & %sweW - exact time slots confirmed by KXIC on placement of order -rkur s . B. KRNA - 10 second spots 1. 4 spots / week / every other week starting September 13. Totals 32 spots 2. $4.00 / spots Total 32 spots Total budgets $128. Tu. " . 3. Scheduled between 3 - 6 p.m. in available time slots, preferably Thvim missVy & Friday - exact time slots confirmed by KRNA on placement of order II. Newspaper ads A. lows, City Press -Citizen - 1 column wide by 3 column centimeters long ads 1. 3 ads / day / 2 days per week; alternate weeks starting September 6. Totals 48 ads, 3 column centimeters each 2. $1.62 / column centimeters Total 144 column centimeters; Total budgets $233.28 3. Scheduled Thursday & Friday, alternate weeks starting September 61 one ad per "emphasis", "entertainment", & "sports" page each day ads are run. B. Interstate Shopper - 1 column wide by 1 inch long ads a*iD 1. 2 ads / Wedolay edition / every week. To t• 32 ads 1572- s e 2. $2.80 / inch; Total 32 inches; Total budgets $88.60 3. Scheduled for every Wednesda� in T.V. section, one ad in entertainmenstarting B �tionS��p�r 8� one ad C.. Daily Iowan - 1 column gide by 1 inch long ads 1. 4 ads / week / alternate weeks starting September 13; Total 32 ads, 2. $2.03 / inchij Total 32 inches Total budget, $04.96 3. Scheduled 2 ads / day, Mondayand \RI'� third alternate weeks starting September 13, preferably on page and sports page. TOTAL BUDGET, $706,84 Howard Allen Vaughn President, COMMUNICATIONS P. 0. Box 1564 Iowa City, Iowa 52240 Phone, 351-1801 C BUS SL03-Ah'S Eiavc you ridden with us lately? Visit a friend ... take the bus. Smile ... it's eo rood to ride the bus. Relax ... lt,u eo easy on the bus. UsE our gas and save yours. Tnis bus is your bus ... use it. X RidethE bus - it's YDure! RSdEwith us ... we do the parking. 46 In rain or shine on EVEry weekday You'll SIVE time by poinC the bus way. Instead of hunti:;g for parking from pillar to cost Let our driver be your host. instead of an overtime parting ticket Here's a simple way to lick it... Ride your bus. 7k Save energy - ride your bus. X For convenience ao by bus. Take the bus to where the action Is We don't serve lunch from 10 t3 29 cut we'll take you where they do. • • 1572 ThEreIP room far -you - and packages, too - on the bus. it. The nicest peoplE ride with us. In rain or shine on EVEry weekday You'll SIVE time by poinC the bus way. Instead of hunti:;g for parking from pillar to cost Let our driver be your host. instead of an overtime parting ticket Here's a simple way to lick it... Ride your bus. 7k Save energy - ride your bus. X For convenience ao by bus. Take the bus to where the action Is We don't serve lunch from 10 t3 29 cut we'll take you where they do. • • 1572 DATE: September 1976 PENDING COUNCIL ITEMS SUBJECT Qw o w oC REFERRED TO W MMSCOMMENTS/STATUS F- F- W W Q �- O a Wm W� az DATE DUE Investigate liability for rifle range at rec center 83 Finance Risk mgmt. Study Determine cost of modification to rifle range to compile with state and federal regualtions 8-3 Police Review Municipal Campaign Finance Ordinance 8-2 Legal. Review limitations set on contributions (See Ryan memo 7-27) i Interpretation of State Bldg. Code Requirements: handicapped 7-13 Legal E.-plore old Post Office with GSA 7-13 City Manager egotiations Determine legally who must clean debris from Iowa River 7-13 Legal its item will no longer appear. Memo to Council re: Liability Housing Inspections 7-12 LegalRisk-Management Study Revise letter to single family units on Rehab. Program 7-12 Community Development fill Revise notice to single family units 7-12 Community Development r . Page 2 DATE: September 1976 PENDING COUNCIL ITEMS UW W La W W } LU 3 SUBJECT ¢w REFERRED DATE X25 ¢ W To DUE �pcy o COMMENTS/STATUS az w a Calendar Parking 7-12 Public Include in Parking Policy Works Report on recycling 7-12 Public Report sent to Council dated June 18 Works from Plastino. This item will no long Sidewalk along 1st Ave. by 6-22 City Letter to Supt, of Schools to see City High Manager g if interested. Status of Air Conditioning 6-22 public First draft. Meeting scheduled with contract Works manager. Brush too big to fit in garbage 6-22 Public Received few complaints. This item truck Works will be removed. ✓ Possibility of using 1ICDA Community money for subsidizing elderly 6-14 Development housing College Block bidding data 6-14 Comm unity Development Status of Children Museum 6-14 Parks F, Rec This agreement appears on Council agen This item will no longer appear. Status for Prairie Dogs 6-8 Parks A memo will to Council. This item will no longerer appear. Page 3 DATE: September 1976 PENDING COUNCIL ITEMS UW W> ~W� og SUBJECT oM REFERRED DUE 5pv f-- o COMMENTS/STATUS �= W W az cc w cr a Review Underground utilities from aspects 1)desirable 6-8 Legal Researching 2) legal Review Minimum Housing 5-24 Community 1) Method of financing, 2) required Standards for suggested changes Development inspection at sale? 3) notice to buyer Housing Com Purchase Maher Property 5-24 City Write letter after referendum Itanager Report to Council on Building City Telephone interviews _c_o_nFu_cted prior official 5-24 Manager to personal interviews. Status pull -type scraper 5-24 Public Ordered. Will deliver in 6 weeks. Works If This item will no longer appear. Uniform signage in downtown- 5-24 Public UR -14 Projects stopped. This item wil proposed by DRC. Works no longer appear. Transit Bulletin Board in 5-24 Transit -included are routes downtown -outdoor for City information Bus shelter competition 5-24 City Mgr. Design Review Commission. Comm. Devel Revise Human Relations Human Ordinance 5-24 Relations To include other protective groulinocti It is expected to go to Council Page S DATE : September im ww 0SUBJECT a- z F�� Ban the Can PENDING COUNCIL 0 w o v REFERREDFDA w cc 5-4 RLegal Report on Parking Policy C+4-16 City Mgr. Finance Disposition of surplus equFinance to Council. This item will no r appear. DATE: August 6, 1976 PENDING COUNCIL ITEMS _ OW OW wj W } "IEr 02 SUBJECT Qw REFERRED DATE Q2- ~ COMMENTS /STATUS z To DUE f=v CC rc LU a Investigate liability for rifle range at rec center 8-3 Finance Determine cost of modification to rifle range to compile with 8-3 Parks state and federal regulations Parking policy for council and travel allowance 8-3 During budget cycle Review Municipal Campaign Finance Ordinance B-2 legal Review limitations set on - contributions (See Ryan memo 7-27 Interpretation of state Bldg. Code Requirements: handicapped 7-13 legal Brad Myers asked Council for support to charge requirement from 20% to _251 Repair plank on Ralston Creek 7-13 Public Works Explore old Post Office with City GSA7-13 Manager Negotiations Condemnation of property by mini park 7-13 legal Can City purchase property Determine legally who must clean debris from Ia. River 7-13 Legal PAGE 2 DATE: 8-6-7 Wtu m a7 6 PENDING COUNCIL ITEMS 0 W j W >- SUBJECT oru REFERRED Dq� awg ►- Ed TO DUE cc Memo to Council on legal background for housing inspec-L7-12 Legal tions Memo re: lack of circulation sync. and walk segment 7-12 Public orks Comm with JCRPC re: Housing Coop. Agreement 7- 12 Community Memo support Autumn Park Apartments 7-12 Community Revise letter to single famiT-1-2 units on Rehab. Program Community Revise notice to single family units 7-12 ommunity evelopment Calendar Parking 7-12 uM;.- Report on recycling 6-22 Sidewalk along 1st Ave, by 6- City High 22 Community g�a o COMMENTS/STATUS W w ¢ a Determine City's liability Relating to rotation left turn skip cycle Include in Parking Pblicy Letter to Supt. of Schools to see If interest DATE: PACE 3 8-6-76 PENDING COUNCIL ITEMS _ p CC ow w �� SUBJECT vU OM CCMW az cc REFERRED TO p LU LU H DATE ��a DUE �"~W w 6 COMMENTS/STATUS � a Status of Air Conditioning contract 6-22 Public Works Adak Brush tcobig to fit in garbage 6-22 truck Public Works Alternatives to Council Possibility of using HCDA money for subsidizing elderly 6-14 housing Community Development _ College Block bidding date 6-1.4 Community Development Urban RPdPvPlnnmp Status of Children Museum 6-14 Status for Prairie Dogs 6-8 Parks Underground utilities 1) desirable 2)legal 6-8 Legal From Agenda #18 Review Mininimum Housing Standards for suggested change 5-24 Community Development Housing Method of financing,required inspection at sale? I prefer mandato Purchase Maher Property 5-24 City Manager Write letter after referendum PAGE 4 DATE PENDING COUNCIL ITEMS OW W W W } j SUBJECT ¢w REFERRED DATE �M5 it ¢ OUj o To DUE COMMENTS/STATUS az DPW w cr a Report to Council on Building City official 5-24 Manager When on Board a us pu -type scraper !724 Public Works Letter to residents on ublic Friendship 5-24 orks Vevera request Uniform signage in downtown- 5-24 Public proposed by DRC. orks Transit Bulletin Board in downtown 5-24 Transit - included are routes - outdoor for City information Bus shelter competition 5-24 City Manager Community Revise Human Relations Ordinan 5-24 Human Relations Public Works include gyps Status of Sign Ordinance Revie 5-24 Code Send method of keeping minutes to all Boards & Comm. 5-24 City Manager PAGE 5 DATE: B-6.75 ENDING COUNCIL ITEMS WW ain WW z SUBJECT ov REFERRED DgTE ¢ujg ~ cc TO DUE t5P°` COMMENTS/STATUS Procedure forLU CC for Boards and Cortmni�sMinusiones 5-24 City Manager Letter from DOT referred to Area Transit study 5-24 ZCRPC Schedule meeting in Ames to - view resource recovery City 5-24 Manager arrange g meeting in Sept� sent er - letter. Accounting of modulars 5-24 Finance Status report to Council Authority of Council to evict tenants -24 Legal Amend subdivision design standards to include sewer location 5-24 Public Works Model By-laws send all Brds and Commissions _24 City Manager Get all by-laws for Co Human Relations until and Airport status discussion with -24 DOT regarding roadPayment Finance Report to council Design Review Ordinance design criteria sPellCity ordinance ed out by _24 Manager Community v1ew authority roll with new Urban' ` Renewal PAGE 6 DATE: 8-6-76 PENDING COUNCIL ITEM S UWLU 0 02 SUBJECT a w—' R;Z=Dnr QWcr az �W cc Check Ordinanace if can deny building connection when S-17 -Une overlo d Legal Send Copy of EEOC Agreement to 5-17 Council Human Relations 1008 Tower Court 5-11 Public Works Palmer Circle 5-11 Public Works Court Street no right turn on red 5-11 Public Budget Commission established Reports on Park Road Bridge 5-4 Public Works Animal Control Ordinance Review Rent withholding 5-4 Humane Society Community 5-4 Development Housing o°Ai,E 9PW 0 COMMENTS /STgTUS LU CC CIP7 Drop in elevation between Tower and Oakcrest Dust problem On going Status reports periodically Then refer to legal and Council PAGE 7 DATE: 8-6-76 PENDING COUNCIL ITEMS Uw � az SUBJECT oEc- w REFERRED�j � TO DUTE �f-a O co w a COMMENTS/STATUS Ban the can 5-4 Legal Muscatine Avenue 5-4 Public Words Report on Parking Policy 4-16 City Me Status of cabs at Bus Depot 4-,6 Public Works Monthly Comprehensive Plan Omnunity Report 5- 6 evelopment ompre Plan Status of coffee breaks 4-6 3 anager Foul weather gear for refuse 4-6 Disposition of surplus 4-5 Finance 1st Avenue -junk cars Public 4-6 Works Periodically Update Council 1