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HomeMy WebLinkAbout1978-10-24 Bd Comm minutesI,�I:Ui ru•ii.� 6i JUk11 I.11CkULAn I I IN COUNCIL DISCUSSION JOINT MEETING -JOHNSON COUNTY BOARD OF SUPERVISORS' OCTOBER 10, 1978 INFORMAL COUNCIL DISCUSSION: October 10, 1978, 10:00 AM at Johnson County Annex, Supervisors Chambers. Supervisor Donnelly presiding: COUNCILMEMBERS PRESENT: Vevera, deProsse, Neuhauser, Balmer, Roberts, Erdahl (10:10). Absent: Ferret. Staffinembers: Berlin, Stolfus, Helling,° Kraft. i SUPERVISORS PRESENT: Cilek, Donnelly,) Sehr. Staff: White, Peters, tePaske. Others present: Dick Gibson, University. Regional Planning Comm.:Turner, Hokanson, Brandt. Tape-recorded on.Reel 78-26, Side 1, 960-1920. LAND USE WITHIN IOWA. CITY'S TWO-MILE EXTRATERRITORIAL SUBDIVISION JURISDICTION A. Annexation'' L - Where annexation contemplated by City, City should be controlling, otherwise, County controlling. a. Helpful to subdividers. b: Based, on watersheds. C. City -County agreement on roads, do not split down the middle. 2. Sunrise Mobile Home a. Lack of sewer capacity, in City's Comprehensive Plan as agri- cultural use for land for nett 20 years. b. County needs a land -use plan. Draft being considered by County Zoning Commission. Also needs rural subd: design standards. c. Suggestion: RegionalPlanning, representatives from City, i County 6°Univ. get ,together F, discuss concerns and issues. No one disagreed. SANITARY FACILITIES FOR COUNTY CARE FACILITY IF HWY., 518 IS CONSTRUCTED If 518 is moved further west, the.State will,not construct a new lagoon for the County Care Facility, which is needed. County officials are looking into community Development funding. There is capacity in r e funds for the City sewer if sewer is installed in that area. Stat lagoon could be applied to costs for a.trunk sewer. City is not contem- plating installation of a trunk sewer there. CAPITOL STREET VACATION FOR COUNTY JAIL FACILITY Iowa City has gone on record saying that the County can -use Capitol Street, and PF,Z Comm. has recommended it also.' The staff is working on legal documents on, funding of the utility changes. EXPANSION OF JURISDICTION OF IOWA CITY HOUSING AUTHORITY INTO JOHNSON COUNTY Previous legal problem has been resolved. Would allow a'larger 'area to find affordable units;• Veveralvoiced objection. SENIOR CENTER FUNDING Donnelly advised that he meets each week with the committee] they are close to decisions.He suggested that programs develop slowly. CABLE TV IMPACTS Committee will be sending residents a mailing on proposals, received, for clarification of issues. Whichever proposal wins, they, will want to deal with other governmental agencies. f•..-'`,�•x 141CROFILIIED BY JORM MICR6LA6 CEDAR RAPIDS • DCS MOINES ■ i41k.KUi 1Li4cU BY JOR14 14ICROLAB • CEDAR RAPIDS AND ULS MUINLN , IV " I J I0H'ACITY MUNICIPAL AIRPORT COMM72:•IUR SEPTEMBER 210 1978 AIRPORT FLIGHT TRAINING ROOM. ALL COMMISSION MEMBERS PRESENT VISITORS: Ken Lowder, Marvin Cleveland, Duane Ingram, Dave Houston) Dennis Gordon, Sue Young, Mr. Kenyan, ,John Redick, Tom Drury (Daily Iowan), Christy Cobb (KCJJ) Summary of Discussion and Formal Action Taken Meeting aa]]rcl'Co order by Chairman Garry,Bleckwenn at 7:30 p.m. t Claude Petorson made the motion that the minutes be approved after adaptation of the minutes were made and agreed aeon by the commission 6 members. There were nine adaptations.; All changes of the Aug. 17P 1978 I i minutes are attaches to the September 'Ili 1978 minutes.'' Caroline Embree second the motion tpi.appcdVe•the revised 'mihutestAdd.'the motion passed. Amotion was made by Claude Peterson that the def.initioru.-of what. :j is financials statement. in reference to. the Aug. 37p 1978 meeting when a motion was made and paesedr,tb have' tfie !ra}rport..manager submit to the ICMAC a financial,_statement.j mean a balance sheet listing .assets and liabilities. Motion second by Dick Phipps: Mot 7on passed 2-1 with one abstention. DiNcussion centered on neccessity of ICMA manager to submit a profit and loss record with a balance aheet.' Pro€it And loss' needs to"be known becasael knowing profit; and loss,gf airport; managers business would allow ICMAC to know how much business the ICMA'is doing, t � allow for possible future user- fee to `e more easily assessed, would show if airport manager was financially solvent enough to take care of their part of the contract and could help with he master plan study. Profit hnd loss does not need to he known because it was not. orginally requested'o not neccessary to know in order to tell i.f the airport manager is finacially solvent enough to operater these Are no current. user fees currently being assessed at't.he-MMA, can get information on airport traffic without; a profit. and loan statement., don't need to know persona] business of air ort mnng(!r. I ' 193 Y.. � MILROEILMEO BY g"1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES I•IIUkW iLMED BY JURM I.IICROLAG • CEDAR RAPIDS AND ULS F1Ulr+t , Nut+R Y i CMA(: heptembor 21, 197b page ., , Airport manager, E.K. Jones, presented months bills for- approval.' Jan Redick'made the motion that the Airport. Commission Expenses (ACE)! be: approved and acceptod. Motion wits second by Claude Peterson. The ! motion passed, facilities report by Jones said the beacon wits in need of repair but was being taken care of, also the runway was without' lights for several days but is now repaired. Jones also read a i letter from Keiffer G. Garton, farm manager for the ICMA farm.Letter was submitted to the minutes. lileckwenn said the ICMA abstract is partially missing. The I commission agreed that the commission should not ha3e t'o'pay to r'}•lace the missing abstract.. Agreement is to find who checked the abstract out and getting the abstract replaced or returned. There are possible commercial', uses the 1CMAC could put.'thrr• Ii•' 1 = preps rtp in front of the 101A to work asp, according to Bleckwenn. some arra businesses; have shownan interest in renting the ]and. A fair market value of the land wy]] be available to the commission r by the second week of October, Bleckwenn said. 'Commissioners disagreed on how soon and if the'propert:y should be used for purposes s It besides airport related activities. Concern for leasing;, the ]and was based on if it would interfere with the master plan and if the ICMAC could afford not to use the land to raise' needed' revenue. A letter from Wit G. Binns complaining of the noise from airplanes 'r was read and filed. s A copy of SOO signatures wit submitted to the commission proticsting tho current noise levels of air traffic from the 7CMA. The copy was I - of Lhe 500 signatures submitted at the public informat•lontmeeting September 7, 1978. The petition was noted and H led. 1 An engineering firm offered their services Lu the 1CMA to help' with i:he'master plan. Their offer was noted and filed. Iowa Airlines a'commutrr airline based in Sprnrrr Iowa, offered to'set 'up service at the MIA. .Jones said he did not pare if a commuter' 1 airline service was started at t•he ICMA, I I F-.+rCROFILMED BY •+ ". DORM MICR4LAB CEDAR RAPIDS - DES MOINES - - 1-11Li(W ILMLO BY JORM LIICROLAB CEDAR RAPIDS AND DES MDIW), 1UWfA i i ICMAC beptember 21, 1978 page 3 Jones soil he would not, homvever, accept any liability for the service. The commission was in,grnoral agreement that a commuter service For- the, ICMA-,should be invest.J.gatnd and that .d• decision•:on' choosing an airline can be postponed. Mr. Kenyan, a representative for tile veteran's organization j wishing to preserve the 1AW1I memorial jet in front of the ICMA, came to ask what the commission would like to see done with the jet. The ICMAC said it was nercessary for the jet to be kept up - so as -t.o-remain safe and not an eye. -sore. Also, the ICMAC requestdd I that there be -a trust, set-up with someone responsible for, the care ,1 decisions about the jet. Kenyan said he would return to his urganir.ation with the reccomendations-and hope(. to have. a proposal 1'or the. ICMAC soon. Ken Lowder who had been asked to attend the J'L•MAC meeting to liresent,information on noiseabntement:, distribute(] literature oil noire abatement to the commission. Lowder 'ma4a'sug,estion that the commission have a Kirby Lidman,of the ].own Department of Transportation do'a noise analysis as a free service.. Commission members agreed to try and have Lidman and Ayors( rep. for LRKimble Associates, who are doing the master lslan) both at the next ICMAC meeting. Illeckwenn said the commission was all. for cooperating with citizens on noise abatement. Caroline Embree made a motion that a declamatory judkement be ' made un the statue of whether t .here is it conflict of interest in the I e:urrent )CMA management arrangements. Jan Redick second, i,lotion failed 3-2 Currently the )CMA manager- is also the largest customer of the iCMA. I Uiscussi.on centered on whether the legal cost of' having a ' declamatory judgement was worth the cost to find if there is n conflict' of interest. Commissioners said. they.',did not believe the current ICMA manager was guilty of any wrong doing.':evcral said Jones was Cluing an excellent job. Caroline Embree said she felt the declamatory judgement would prevent any problems from possibly developing and would give the current ICMA manager a clean 141CROFILKED BY - JORM. MICR+LAB CEDAR RAPIDS. • DES MOINES hA1ut0HUILD BY JORM MICROLAB CEDAR RAPIDS AND DES MDINLS, lues{ Y 1 j 1CMAG September, '11, 3978 Page Q siate. Several- commissioners said I,I+dy felt the legal costs would - than the r.it.y,r the* commission or Jones would want to flay i be more cr was a]rendy r•esponsi.ble to the ICMAC. • the ICMA manager since Redick made the motion to have the ICMAC recommend that the Jan Council of Iowa City place on future ballot for Public referendum Cil.y the, c�iroaion of revising tile. status of the ICMAC, making ,it an board to the city council, l.edick also submitted a statement advisory in support for her motionto the minutes'. Caroline Bmbree I :u•gui'ng second the motion. Motion was tabled by a 3-= vote. So vera] felt the move was too drastic i o act on .commissioners in notice. Some commissioners felt thechange was needod L0 1 short achieve better repr•esentabion on the ICMAC. ; •re nn attorney Cl+mde leterson"madethe motion Lhat Lhr. IClIAC hi for itnsulting •on the legal nsperts of t.lie canmission+s nations. S; The inoLion was second by Dick Philips. Motion passed 2 discuss tile hiring of an attorneyw.is scheduled for A meeti.ng to, October :1.0 3978 for 12:00 P. m. at tile 1CMA. i Respectfully submittedji Greg Smith k Fleeting to 'discuss hiring of an attorney Or. t.. 2' 3978 i i e 1 1978 -Next:Regulrir commission meeting Oct. ), } I Y MICROf ILMED B1Y�—i`, w JORM MICRebLAB'- j ' CEDAR RAPIDS • DES MOINES iiw<W iLMEU BY DORM 1.11CROLAB • CEDAR RAPIDS AND UES nUINt-�• iuv" Y CORREC'TIUNS FOR AUGUST 17, 1978 1CMAC MINUTE'S Wage 1paragraph L from the I:ottom of the page line b the word involved should be changed to installed. Page 2 paragraph 2 line three should have the wording It 500 ft. south of the center line of the approach to" inserted between the words tower and runway. The word on should be omitted. Page 2 paragraph 5 the'last b words of line 2 and•the'first 2 1+ords of line three should be replaced by "the airport situation in general. Page .2',',parag'raph U should have the fourth sentence omitted. Page 2' paragraph eight line. 2 the name Dave Conroy should be I c:hangedlto Dave Hartwig. Page 3 the Q full paragraph on the Hage line four should have "whnn Ule FEA ceiling is liftedi" inserted between the words raised i and iimbree. Page 3 the 5 full paragraph line 11 :the wordst.rong should be omi.t.ted 0at Page 3 the 5 full paragraph line 15 the words length should be. ommtied P, 4 line 2 on the page financial report (halance'sheet.) should read" financial' statement." r i 1 i ' MICROf ILMED BY - 'I JC RM MICR6LAE3 I " - I. CEDAR RAPIDS • DES MOINES I•jllJ(ui 1L;,ILu BY JORM 1.1ICROLAB CEDAR RAPIDS AND ULS MUu+t>, I Y'� DOANE Iowa Cit Airport Commission 3948 Iowa City Airport T0: Y. �FARM N0. 8 NAME:.---- _ Municipal Airport DATE: September 15,_1978 _ - Iowa City, IA 52240OFFICE:.—Washington; Iowa --�-------'------- I visited the farm and the tenant on September 13th" The farm re- ceived good rains on the last weekend of August. Since then, the weather i has been exceptionally__ warm with little rain.' The recent warm, dry weather has provided the heat units to maitre the corn rapidly. The 16.5 acre—corn field and the 8.3 'acre corn field at the - - -- --- — northwest corner of the airport was planted late. There is, some very short 1 corn in 'these fields where it was wet This.corn probably won't be complete- ly mature until in October and yield prospects are not very good on these two fields. However, all the rest of the corn should be mature within a _ -- - --- week and yields prospects are above average on the other fields. J They are not, just short on your farm, The soybeans are short this year. 1 but on many farms -in the. area. This is caused by the weather. There is a good number of pods.on the plants, considering the height. The top pods I FROM: i , . FORM 37A (Aug 741 i I MI CROFILMED1 BY f ' JORM MIC R+LAB '. CEDAR RAPIDS• DES MOINES I.jjUiW lLi•tiU BY JORI4 141CROLAB CEDAR RAPIDS AND UES MUINLtl, vwn ''CEDAR RAPIDS DES MOINES hil( <UFILMEO BY JORM MICROLAB CEDAR RAPIDS AND DES nUinta, IUw/A y AIRPORT SCOMMISSION 197gPENSES $ 36.00 Management Fee Agricultural Service Janitorial Service 120.00 1250.00 Doane Iowa city plying Service Management Service 144.90 G.K. Jones Soybean Seed Patterson Seed C Supply' Build Dike 350.00 103.00 it Frantz Construction Abstract 20,00 Abstract Security,Abst Typing, 61,27 ZahsWiring Service Electr ic Repair 33.12Mary l MooreBasagran CooPerative Society Laundry Service P7.50Nate 21 12 ervace commercial Towel Cassette 24.25 ; Union, Supply Co: Tissue _52.00 v. Nash Grocer Secretary S er enberg-DeBoer ance LowMainte 1046. 4 0John Shelley Ground City of Iowa City ' 335.11 Electric Electric Service 30.64 Iowa Ill. Gas 8 Phone Service 137. 14 - Northwestern Bell Water 8 Sewer11 I City of Iowa City $ 3792.45 GRAND TOTAL The above, bills were approved for ,payment at.the,Airport. Commission'Meeting.he11978 on t! Air ort Commission Secretary p y CT—airmail o Airport Commission p I . I 19 78 I I Dated _ 4 i MICROFILMED BY •,: DORM MICR+LAB 'r CEDAR RAPIDS DES MOINES ` MLAUtILMLU BY JOR14 141CROLAB CEDAR RAPIDS AND DES I101'V, I�uN 4 I rb` - MINUTES SENIOR CENTER/ELDERLY HOUSING I JOINT PROJECT TASK FORCE CITY MANAGER'S CONFERENCE ROOM THURSDAY, SEPTEMBER 14, 1978, 4:OO P.M. I MEMBERS PRESENT: Larry Carlton, Mary Rock, Max Selzer, Bob Vevera,, Bob Welsh j OTHERS PRESENT: Gladys Benz, Larry Conrad, Harold Donnelly, Lauren Geringer, Dick Hanson, Dennis Kraft, Debra Martzahn, Roland Wehner SUMMARY OF ACTIONS TAKEN: „ 1. The Joint Project Task Force recommends that the City ,Council " establish a mechanism to handle financial and physical gifts for the Senior em or Center. ; 2. The moderator is to convene a meeting to address possible funding sources--i.e. representatives.from Johnson County Board of Supervi- sors, Heritage Agency on Aging, the University of IowaGerontological Center, the: City of Iowa City, and the Ecumenical Housing Corporation. f 3. The Task Force reaffirmed its decisions to (a) have a separate multi-purpose room as well as a dining room, (b) have unassigned space, and (c) have a snack room, all to be located in the Senior Center. 4. "Where elderly are engaged actively in activities (not', just in meetings, for example) have the facilities on a floor where they ! {� can look out, not the ground floor." The Task Force unanimously agreed with the validity of this sentence. 3 5. It was deemed impractical to have five or six spaces reserved for SEATS buses.' It was felt best to have two, spaces located by the Senior Center and to store others in a nearby parking area. It was " moved that this suggestion Y i estion be forwarded to the Cit Council. 6. It was moved to have a lounge area that could be used as a drop-in area and comfort station. In addition, there is to be a men's lounge, probably on the first floor.' I 7. It was moved to recommend that work space and storage space be included in the multi-purpose office. I l i %Q(0 --... t. •+ . Y MICROFILMED BY JORM MICROLAB OAR RAPIDS • DES MOINES. i•QLAU1 ILMLL) BY JORM MICROLAB • CEDAR RAPIDS AHD ULS 'IUIT+t`. Senior Center' derly Housing Joint Project Task Force Thursday, September 14, 1978 Page 2 SUMMARY OF DISCUSSION: I A. Senior Center Management Carlton referred the group's attention to a handout containing'a September 13,'1978 letter from Clayton Ringgenberg concerning discussion topics for this meeting. Carlton brought up the question of City control in running the Senior Center. Vevera stated that agencies will have fairly free reign of their activities in the Senior Center, unless they or the consumers (elderly) voice dissatisfaction or have problems. Vevera said the City will generally assume the role of the landlord. r Selzer agreed that this should be the City's position, and that since the buildingis owned b the City, the Council 1 Y il_s o Y. h uld:have the final say when problems do arise. Welsh asked specifically about programs at the Senior. Center. He understood Vevera to say p that, there would beano interference or take-over of services. j Vevera agreed that the role of the City would be essentially that 1 of a landlord.; Carlton suggested that a statement from the City ' Council to that effect was. needed. (Welsh said that comments had I been made previously 'i indicating n a difference ante in understanding. 9 nd' 9 j Hanson reminded the group that the manager of the Senior Center is to be, a, coordinator and will need to be involved in perpetuating j the services and in problem solving as landlord. Senior Center Budget Carlton brought up a second item for consideration, which is how to use other funding sources. His 'example was the possibility that AARP provide a whirlpool or swimming pool with outside (private) funds. Welsh said when he originally' raised the question of funding sources, he;was'thinking that representatives from all potential.sources should meet. This would include the Board of Supervisors, the Heritage Agency and the Department of Gerontology, as well as the City and Ecumenical Housing Corporation. i 1 Selzer,wanted to know if any mechanism had been set up, to handle I � I donations. Morris thought there should be a plan to govern the acceptance of furniture.'; Welsh said that in the past (through the example of the Library) the City has reserved the right to sell or give away donated items that are not needed. He felt that, the City should set up some legal mechanism to handle donations and could possibly arrange something with the Ecumenical group. Kraft felt that ,there was no legal problem as far as the City was concerned. Trust funds have been used before in accepting donations. MICRUILMED BY JORM. MICR46LAB -CEDAR RAPIDS • DES MOINES Nil BY JORM 141CROLAB • CEDAR RAPIDS AND UL, :IU I!E.>, ;,w •. ,KUi'iLMLU Senior Center derly'Housing Joint Project'iask Force Thursday, September 14, 1978 Page 3 Selzer made a motion that the Joint Project Task Force recommend to - handle financial the City Council' that a mechanism be established to and proposed to add ` and physical gifts. Welsh seconded the motion funds (donations) with the Ecumenical group to avoid j I coordinating duplicate solicitation. 'Selzer said that the motion was not referring to solicitation.' The motion passed unanimously. Hanson mentioned the architect s that he did not want donations interfering with design. Welsh made a motion to the Joint Project Task Force moderator to Included in convene a meeting to address possible funding sources. from the, County Board of that meeting would be representatives on Aging,, Department of Gerontology, 1 Supervisors, Heritage Area Agency the City, and the Ecumenical Housing Corporation. Morris seconded ^,the motion. The motion passed unanimously. C. Senior Center Architectural Plans rd Carlton: then directed attention to the suggestions from the second page of the handout: L Have a multi-purpose room as well as the dining room. the Task Force's recommendation.) was ., (Having two separate roomsi 2. The Senior Center should have some undeveloped space for floor? flexibility. Will this be designed for the third Shouldn't there be some flexibility on the first two space for flexibi- 1 floors, too? (The need for undeveloped lity,to meet the needs of elderly citizens was the recom- mendation of the Task Force.) 3. Have five or six spaces reserved for SEATS vehicles. for the SEATS vehicles. Have alseat near the window to watch i 4. Have a lounge area that can be used as a "drop-in" area lounge probably on the and comfort station. Have a men's first floor. l 5. Where elderly are engaged actively in activities (not just in meetings, for example) have the facilities on a I floor where they can look out, not the ground floor. 6. Will there be a place to dance? Will it be a wooden' floor? 7. Snack room. (This is a Task Force recommendation.) 8. Have space assigned to the American Association of Retired People. office space, a place for monthly meetings, and a board room. List prepared by Dick Hanson. I MICRDEILMED BY f - JORM '. MICR6LAB '. CEDAR RAPIDS • DES MOINES I' hLLKUriLi•icU by JDRM MICRDLAb CEDAR RAPIDS AND DE Al!°L>, Senior Center. Jerly Housing Joint Project Task Force Thursday, September 14, 1978 Page 4 i Carlton reminded the group that on February 24,"1978, the Task Force indicated the desire to have separate dining and multi- purpose rooms. 'Vevera asked for a clarification of the term "cepa- rate.,"_ He felt the decision was to use moveable partitions to provide a flexible arrangement for dividing the rooms. Welsh made a motion to reaffirm the decisions: (a) to have a separate multi- purpose room as well as a dining room, which could be opened up on special occasions; (b) to have unassigned space; and (c) to have a snack room. Morris seconded the motion. Hanson asked how big the multi-purpose room should be. Welsh suggestedusing national standards for square footage. Selzer preferred a',multi-purpose ; room that could be partitioned off into smaller areas. He did not feel that there should be a commercial snack shop in the Senior ; Center, but there should be a snack shop run by the elderly., Welsh agreed that the snack shop should not be run commercially. Wehner asked the group to be more specific in their recommendations, such as, saying how many people the multi-purposeroom should accommodate. Morris said that this information was contained in the February document' prepared, by Julie Vann and him. The motion made by Welsh i i passed unanimously. Vevera questioned the discrepancy between the fifth suggestion concerning how facilities would be located within the Center and the space recommendation (suggesting using nationally established ! room, square footages) made by Welsh on the following page of the j handout. Morris said that hewould like . to. see asmany activities located with views to the outside as possible. Selzer agreed in i principle with suggestion number five. Carlton and Vevera both were concerned about potential growth in the Senior Center. Welsh suggested that the City work with the architects in, looking at cost factors, while recognizing a desire for views to the outside of the building and the potential for growth. Selzer asked if in ! terms of availability of funds, we would be better off putting in all three floors of the Senior Center at this time. Hanson felt that if we wanted to use all three floors, they 'should go in now. Kraft expressed concern that; there was not enough funding for all three floors. Hanson stated that we are still early in the process of developing a, Senior Center, and that we, need to go further in the process before we can determine the need for a third floor. Selzer asked 'if'funds would readily be available later on for structural improvements. Conrad felt that there may be money coming for rehabilitation and expansion in response to the growth of Senior Centers nationwide. Welsh suggested that existing funds be used for the basic structure and private funds received later on could be used for the development of the space. He asked that the minutes reflect the Task Force concerns relating to number five, and that these concerns be trans- mitted to the City staff and architects. Y-FILI4ED BY JORM MICRI&LAB CEDAR RAPIDS '• DES MOINES hii a<Oi iLMLIJ BY JORM I.1ICROLAB • '.CEDAR RAPIDS AND UES '•1l !nth, i'!v+� i Senior Center. derly Housing Joint Project Task Force Thursday, September 14, 1978 Page 5 Wehner asked the Task Force and the staff to deal with what they would really like to have, as compromises can be made when necessary. He mentioned that in their schematic drawings, everything requested could fit in the first two floors. He cautioned that the need for the third floor should be justified. He asked the Task Force not use ambiguous terms, but try to be as accurate as possible in describing need.; Prioritizing the uses for the Senior Center space i will be the second step of the process. Welsh made a motion on the validity of suggestion number five for the record. Rock seconded the motion. The motion passed unanimously. Welsh drew the group's attention to suggestion number three and € i asked that it be transmitted to the 'City Council, if SEATS is going i, to be located in the Senior Center. 'Donnelly said that he was not sure that SEATS would be located in the Senior Center, but if so, parking spaces would be needed. Selzer felt that the storage of the SEATS vehicles should be elsewhere. 'Donnelly suggested that if there was not enough space at.the Senior Center, SEATS would not have to locate there. Hanson mentioned there was a lot of inter- action between SEATS and, the elderly. Vevera was in favor of suggestion number three if there was room. Selzer had problems with suggestion number three,' considering the parking situation. He felt that the,SEATS vehicles could be stored in City-lots'one block east of the Senior', Center. Donnelly felt that it was important s to have the parking spaces at the Senior Center. Vevera did not agree with suggestion number three, if it implied permanent parking spaces. Hanson suggested that parking spaces should be planned for the Senior Center if possible. Welsh suggested that they forward number three to the'City Council, but not as a high-priority item. He asked if the City would reserve one or two spaces at the Senior Center for.SEATS vehicles. Kraft indicated that this would be possible but storage of the vehicles would have to be in other lots. Donnelly,,said there was a need for taxi space also. Welsh made a motion to recommend number three as discussed to the City Council. Vevera seconded the motion. The I motion passed unanimously. Carlton questioned suggestion number four concerning the men's lounge. Welsh said a men's lounge had been recommended elsewhere; as a way of getting more men to come to the Senior Center. Conrad felt it was a good programming idea. Welsh made a motion to recom- mend number four. Donnelly seconded the motion. The motion passed unanimously. Welsh felt that suggestion number six, which concerned a place to dance, was not an issue. He brought up suggestion number eight, space assigned to the American Association of Retired People. Selzer felt that AARP did not need a special room. Welsh reminded the group the activities involving the elderly should have top MICRorILM[D BY JORM.' MICR6LAB. -CEDAR RAPIDS • DES MOINES I•i i6R01 i Li•1cu by JORPI 141CROLAb CEDAR RAF; DS AND DES IU 1711.`. %'1WF Senior Centel derly Housing Joint Project task Force Thursday, September 14, 1978 Page 6 i priority. Hanson said the previous play( was for a mixed office for several group's use. Rock did not think AARP needed a separate f office space, but that they wanted a work area and storage space. f Geringer stated that AARP wanted their own files, that would not A have to be moved. Selzer, felt mixed office space would accommodate ` that request. i Welsh made a motion to recommend that work space and storage space be included in the multi-purpose office. Selzer suggested a larger` i than normal office and one that could be divided into smaller) spaces. Morris seconded that motion. The motion passed unanimously. Carlton directed the group's attention to the third page of the handout. Welsh felt estimates on ,space had been too low. And the nationally higher standards had been set, to avoid outgrowing the space.'' Selzer felt' the problem with that approach was that the idea had been to let elderly make decisions on how to use the y space. He ,felt the, space that had been assigned was better suited to Iowa City than national standards would be. Welsh brought up the example of a'craft room, which he thought was undersized. He felt spaces would determine programming; and that it would be in the best interest of the elderly to use national standards. Selzer asked why these, areas could, not be flexible, with the use of partitions. Hanson agreed that these areas could be, flexible. - Welsh reiterated that he could not support the space allocations in the previously transmitted document. His rationale is to use the total' building.' Hanson, suggested that the consultants bring their standards to the next meeting. He cautioned that national standards for Senior Center development have not been set as yet. Conrad mentioned, that national''standards have good aspects,, but also have drawbacks.He thought the Senior Center. would be developed on Iowa i City's standards, not on national standards which may or may not be valid. Welsh thought that the elderly's concept of space was also an important' consideration, and that square footage should not be confining. The group agreed to wait until the Ebenezer Society brought their standards to the next meeting. i I Carlton directed the group's attention to item number two on the last page of the handout concerning coat racks. Welsh questioned the placement of the coat racks, and also advocated for putting them in areas such as the craft rooms. Carlton asked if there should be a meeting next week. Welsh wanted a meeting next, week to review' comments on the Ebenezer flow chart. Conrad stated that September 27 would not be too late to receive those comments. The next meeting was set for September 27 at 4:00 p.m. in the City Manager's Conference Room. 141CRorILMED BY DORM MICR4LAB CEDAR RAPIDS'.- DES MOINES, !•IiI.AUi iLMLU BY DORM 141CROLAB CEDAR RAPIDS AND DLS MUI'7L", !�Iv4m '` MINUTES SENIOR CENTER/ELDERLY HOUSING JOINT PROJECT TASK FORCE CITY COUNCIL CHAMBERS OCTOBER 4, 1978 4:00 P.M. MEMBERS PRESENT:Larry Carlton,, W.W. Morris, Clayton Riggenberg, Mary Rock, Max Selzer, Bob Vevera, Bob Welsh OTHERS PRESENT: Rachel Dennis, Harold Donnelly, Bette Meisel, and Julie Vann. i ACTIONS TAKEN: I 1.' It was moved that the City, its consultant, and the architect use as # a general principle the square footage requirements recommended !± through the National Institute of Senior Centers. 2.. It was moved that as many rooms as possible be developed in the ENC i common space (rather than in the Senior Center) as long as it doesn't impinge on the rights of Senior Center participants or apartment tenants and as long as financial resources allow. SUMMARY OF DISCUSSION: The meeting was called to order by moderator. Clayton Riggenberg_at 4:15. Minutes from the previous meeting were not available, Bob Welsh summarized I' the discussion. A three page letter had been discussed including the need for a multi-purpose room as well as a dining room, undeveloped space, a men's lounge and a snack bar, Also discussed was the need for maximum flexibility in design, the need for planning 2 SEATS parking spaces at the Senior Center as well as storage spaces at a nearby location. It was noted that a dance floor will be included in the Senior Center and that tt AARP will share the multi-purpose office space. The discussion of square i footages' and the use of national standards was postponed until the next meeting. {t' l Agenda Item ql:, What suggestions had been made � the Task Force on the I'_ architectural requirements for the Senior Center? To whom were t made? Have they been acted upon? Selzer reminded members that the City Council does get copies of all Task Force meeting minutes. Selzer said that you can't expect: Council, to respond to every item,and therefore if the Task Force does not receive a _ negative reply on an item from the Council, they can assume that it is all right with them. Vevera emphasized that if the Council does object to items in the minutes', they will express their views at that time. Clayton summarized the process. The Task Force's role is to present recommendations to ,the City Council. He asked if he could thereafter expect recommendations to be forwarded to the architect. He restated that the Task Force's role is advisory and that they could not expect that everything they suggested would be found at the Center: MICROFILMED BY JORM MICR6LAB 1 CEDAR RAPIDS • DES MOINES hiiLIWi iLNLu by JORM MICROLAB CEDAR RAPIDS AND DES !1C]'lki.S; 1VVlN y Joint Projectl_�Isk Force October 4, 1978 Page 2 Donnelly said that the Task Force should concentrate on the basics and not worry about fringe items. It was the group's concensus that if the Task Force makes a recommenda- tion, it will be forwarded to the City Council and/or Ecumenical Housing Corporation. If no contradictory thoughts arise, it will be acted upon, i.e., forwarded to the architect. t Agenda Item N2: What addition architectural requirements, if �, do we i want to discuss at this meeting? What action do we want to take on these items? — — — I Welsh reported that W.W. Morris was replacing Fuller on the, Task Force, as he was the new Vice President of the Ecumenical Housing Corporation.' i Welsh displayed a copy of the National Council on Aging's Senior Center Des i90 book written by Joe Jordon. Welsh recommended that these rule of thumb' standards be used by the architects. He then discussed several of the optimal, size rooms as presented in the book. ; Vevera'emphasized the importance of having some unplanned space leftover, i so that there would be room for expansion. Selzer does not want to lock i the architect into one set of standards. Architects will use a variety of resources in developing floor plans, but should not be locked into one source. Morris suggested his concern ,over ''the consultantssuggested size for the dining room. His resources suggest 18-20 square feet per.person in the dining room because of people in wheelchairs, and the need for additional space while maneuvering with 'a loaded tray.' The Ebenezer Society prepared architectural program suggests 12 square feet per person. Clayton said that he thought there were two issues: (1) if the entire building is to be used for the Senior Center, the architect would be able to meet the book recommended standards when developing the space, (2) however, if the City wants to keep the third floor free, then we will not be able to meet these requirements, and will instead have to either squeeze in all the different' rooms or decide on priorities. Vevera again repeated that he does not want to be locked in. He wants the j third floor for expansion. His second concern is that we don't have enough money to develop all three floors at this time. Selzer said that he would like to suggest that 'whenever possible, we use moveable i partitions. ':.i. Morris said that when you sum the Senior Center Architectural Program room , dimension figures, between the minimum and maximum numbers suggested, you come up with exactly the amount of space we have. Clayton reminded members that if we don't use the third floor at this time, something will have to give. Selzer said; again; that the Task Force should suggest a program and suggest a space and leave the architect to do his best within those guidelines. Welsh moved, "that the Task Force suggest that it would be in the best interest of the elderly for the City, its consultant, and the architect to S� MICROFILMED BY ... ij JORM MICR6LAB '.'. CEDAR RAPIDS • DES MOINES w.iiKUiiLMLu by.JURN MICROLAB CEDAR RAPIDS AND DES '10I"IES. IOWN. Joint Project ,.,sk Force October 4, 1978 Page 3 use as ae9 neralring le cithe square footage requirements recommended through the Nation] Institute of Senior Centers." Vevera seconded this 'motion and it was passed unanimously. Welsh initiated a discussion of room priorities. After the discussion he summarized priorities in the following order: a multi-purpose room and administrative offices, a kitchen and dining space,, unassigned space, r lounges, craft areas, and then offices. I Vevera reminded the Task Force that he places priority on unassigned space. Rock said it's hard to prioritize the most important spaces: multi-purposespace versus kitchen and dining, and that it is not necessary to prioritize them when they will each be included in the facility. Donnelly said that what is most important is to consider what people are, going to be doing in the Center. It will first be a place to meet, and secondly a place for dining. ; i It was agreed that, the list of priorities represented the Task Force's consensus. g I,, Agenda Item N3: What Task Force action do we want to take on the II recommendations of tae Ecumenical Housin Corporation? On the apartment [ plans? On therp ograa designed for the housing complex? Welsh unrolled floor plans for the apartments (copies had been distributed to Task Force members prior to the meeting.) He explained that at this L time he expected the following changes: (1) in the kitchen they would move' the range away from the 'dining ,table for safety, and possibly relocate the corner cabinets and refrigerator; (2) HUD wants more of a wall between the dining and the kitchen; (3) the exterior wall perpendic- ular"to the window will be extended all the way back to the next window, eliminating, the corner shown on the floor plan. Welsh invited Task Force members and City staff to comment on the floor plans. Donnelly said that to him the floor plans resembled the space at Autumn Park. Welsh agreed that it did, saying that you have a minimum amount of space to ,use, and you come up with four basics: living room, dining room, kitchen and bathroom. There are just so many ways to fit those rooms into the space. 1 Veveraliked the idea of straightening out the side wall, because it s provided more space., He asked whether or not the idea to have a moveable wall, perhaps a bookcase, between the bedroom and the living room had been incorporated, but discovered that HUD did not like that idea, so it had ; been eliminated. Welsh said that the bedroom would accommodate twin beds. There will be 1501, square feet of storage space in each apartment. He reported that Fuller was uncomfortable with the idea of people entering the apartment and being able to look directly into the bedroom from the entry. The architect is considering this concern. Agenda Item #4: How can thelap nning best be coordinated for common space of the'Senior Center and the housing complex? i MICROf ILMED BY JORM MICR+LAB CEDAR. RAPIDS • DES MOINES Wluj(OriLMLU GY JURM MICROLA6 CEDAR RAPIDS AND 'DES 101NES, IOWA Joint Project' :sk Force October 4, 1978 Page 4 Welsh said he realizes the need to coordinate the housing complex common space with the Senior Center. As planned, the majority of the ground floor common area, as well as the first floor common area, could be used by both the apartment complex and Senior Center activities. The second floor common space would be open only to residents of the building. Welsh stated that Ecumenical Housing Corporation wants to coordinate the housing common space with the Senior Center. For instance, the craft I d contiguous to space in the housing project could possibly be locate similar spaces in the Senior Center. EHC wants to coordinate and avoid duplicated space. Donnellyinquired about the total amount ofcommon space available in the housing complex. Welsh responded listing five numbers that total to approximately 15,000 square feet. Morris volunteered to work with the City staff to plan the use of the housing common space and its relationship to SeniorlCenter activities. He ; had in mind o similar meeting to the work session held last February when the various rooms for the two facilities were jointly identified. ` " Selzer said that you can't be everything'to everyone. The first and i second floors' common space should be reserved for the apartment users. There will be different needs between those people who use the Senior i Center and those people who reside in the apartments. He said; in speaking to the elderly, it is quite evident that they don't want to intrude on the residents of the apartments. It appears that the ground floor is the best area to be coordinated with the Senior Center. Riggenberg said we have two alternatives: (1) we could let the City go ahead andcomplete their floor plans at the same time EHC develops theirs, and later attempt to coordinate the plans together, or (2) they could work together from the beginning. Vevera said that he would like to assign the common space in the housing first and therefore leave as much unassigned space as possible for .the Senior Center. Selzer recommended the Ecumenical Housing Corporation lay out floor plans reflecting HUD requirements first and then they should develop the rest of the spaces as money allows. He said that ;the availability of windows and light in the housing ground floor was an excellent attribute, that was not available in the Post Office.' Spaces f should be assigned accordingly. Selzer moved that everything possible be placed in the Ecumenical Housing 4 Corporation common space, as long as it doesn't impinge; on the rights of I either group of elderly (senior citizen participants or lapartment tenants) who will be using these, spaces. The motion was amended by Clayton to have regard for the amount of financial resources available. The motion was seconded by Donnelly and it passed unanimously. i Vevera would rather assist EHC in furnishing their common space, than totally develop the Senior Center floor area, and limit future.possibi-; lities for expansion. 1LRorILMED BY i ' JORM MICR+LAB ul CEDAR RAPIDS '• DES. MOINES PiIl:HU1ILMEU BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA ti i It 1 Joint Project-,...sk Force October 4, 1978 Page 5 L Task Force directed Vann and Welsh to together cothe Task The Force's views onto the architect. j I The meeting was adjourned. j t if I ! f I 4 I r. 1 r 21, : s 3 1 Y�1ICROFILMEO BY - 1 `I JORM MICR+LAB I i.CEDAR RAPIDS • DES MOINES I. I•Ii i(Ur iLi4tu BY JORM 141CROLAB CEDAR RAPIDS AND DES N01NL`, 1VWA t MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING September 28, 1978 4:15 p.m. AUDITORIUM r MEMBERS PRESENT: Bartley, Bezanson, Farber, Kirkman, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Hyman, Moore STAFF PRESENT: Eggers, Westgate, Tiffany, Ingersoll Carter, Craig, McGuire OTHERS PRESENT: representative of KCJJ, University, of Iowa School of Library Science =- Public Library class and professor,' Terry Weech Summary of Discussion and Action Taken 1 The meeting was convened at 4:20 by President Bezanson. aMinutes of the regular meeting of August 31 were approved. Newsome/ Kirkman. The 'September disbursements were approved. Richerson/ !i Bartley. i Director's Report attached. -' The President's 'Report and Committee Reports focused on the referen- dum campaign and specifically on the leaflet distribution. Farber i reported on the display at Iowa -Illinois Gas` and Electric, and that = the display posters for businesses are in process.'' Bartley gave: the following figures in the financial report of A NEW LIBRARY FOR EVERYONE Committee: Receipts of $1534.00; Disbursements of $1072.21;f Balance of $461.79; $630 is due by,10-1;,$288.21 due by 10-6; j $382.21 is due by.October 13. Any receipts should be mailed to I Jean Bartley, P.O. Box 106, Iowa City., A complete record is being i kept of names and addresses of donors. Bezanson reported on the September 20, 1978 meeting of the Board of FRIENDS of the Iowa City Public Library. He also summarized upcoming, events relating to the new library.' After considerable discussion, the Board approved'a policy that the library's meeting rooms be available to groups during days when the library is closed at a cost to be determined at a later date on a basis consistent with "spillover" charges to groups scheduled through closing time on days the library is open. Newsome/Bezanson. Approvec 5-1.' Ostedgaard opposed. Richerson abstained. The Board acknowledged receipt of the Hansen Lind Meyer architectural' and engineering study of theexist ng library facility which indicates; that it would cost about $400,000 more to renovate the present build-'. ing than to build a new facility. 'Formal acceptance of the report 1gyt ,,ter--•------ _—; MICROFILMED BY 1 JCRMMICR+LOB ..CEDAR RAPIDS• DES MOIRES - 1.1puRUIiLi4EU BY JORM 14ICROLAB •. CEDAR RAPIDS AND DES MOINLb. 11)+IH i :r I 1 LIBRARY BOARD OF TRUSTEES, MINUTES PAGE 2 until receipt of the bill from Hansen Lind Meyer. was postponed tt 1 The Board postponed discussion of rY 1980 budget goals. I There will be an Informal Board meeting October 12 at 7:30 p.m. will be October 26 I in the Director's Office. Next Regular', meeting :I at 4:15 p.m. in the Auditorium.'' Respectfully submitted, usJaZnljj'cl�uire ecor ing ecretary 1 I 1,1 l I 1 1 ' 4 i' It n } 4 a I , 141CROFILMED BY .^I - JORM MIC R+LAB �1 CEDAR RAPIDS • DES MOIRES 'I Fiiu(Ui iLi1EU fiY. JURt•1' 141CRULAEi, CEDAR RAPIDS AND UES r•tU!."!L>, r W J D7 W;(TI'OI<'S REPORT SEPTEMBER 2R, 1978. Grant Applications ompleThe grant application to. the Kinney -Lindstrom Foundation,. Mason City, is com- pleted and tedand we arc waitinq for them to set adate for our appearance. We havesent a letterofintent for a related grant from the State Library commission. This would beLSCA money.' We have always. been limited in the past would getting LSCA funds from the State Library because of match requirements which would put aload on already over -burdened staff members. .This year's j ..quidelines and criteria are a little different. , � We are continuing .tosend letters of enquiry to any private source .which seems' interested in library concerns and to. follow upon all leads given .us by Senator Culver'sstaff.They 'have been very cooperative although so far most ro rams we already monitoring. 1 about i tion is 9 informs P 1 Information About the Library Irving Weber'sarticle was a,result .of close work between the Director and Mr. Weber. He did an excellent job of dramatiz ing the differences between the 1 original library and today's. programs and services. i library 'services to as many of our m et information at ion aboutl y As an at te got giving Interstate Shopper g • ; �,._. ', eligible borrowers as possible we placed an ad in the In pP S , the October calendar and basic facts,about the library. We. will monitor response, to it'and consider if we should doit at least once a year in the fall when many new residents arrive. +' Personnel One of our two CETA Positions in the circulation Department will be continued until March 15, 1979 if the presentoccupant of the position does not leave. t`I We lost the other position in late July. At .the same time we are having a very difficult time filling the: Work/Study positionsin both the Circulation and 1 Children's departments. Our dependence on federally funded programs for staffing core library functions continues to haunt us.: ;'. Effective January 1, 1979 the Audio -Visual Coordinator will be re-classified to sin all areas haveexpanded as our audio-visual Senior Librarian. Responsibilitie, program has developed.The jobis comparable tothe Community Services Coordinator and needs to besimilarly Qclassified. Unless the Boarrl disagrees, the library will begin to pay parking fees for all library volunteers. Development ofa larger volunteer program ram is now waiting on the recruitment of a coordinator from the FRIENDS who will Planand develop'. the program with the Community .Services librarian. Visits to Other Libraries During my ,vacation I visited the public libraries of Springfield and Champaign, Illinois and Blool Indiana. The latter. two are in university communities K;...�14 ICROrILMED BY .d '1 DORM MICRl(LAB �, CEDAR RAPIDS • DES MOINES h71Ci2UHLi•iED BY JORM MICROLAB 1 CEDAR RAPIDS AND DES MUINLS, lVWA Y iiiL,Qt ILALD BY JORM I.IICROLAB CEDAk RAPIDS ALIO DES MUINL`. , IvvH MINUTES HUMAN RIGHTS COMMISSION SEPTEMBER 25, 1978 7:00 P.M. i CITY MANAGER'S: CONFERENCE ROOM i` MEMBERS PRESENT:-Munzenmaier j McComas Braverman Costantino Woodard - Kuhn MEMBERS ABSENT:' Madison Davison Gilroy STAFF PRESENT: Allen Kushnir Morgan Zukrowski VISITORS WERE: Mary Abboud from KXIC Radio RECOMMENDATIONS TO THE CITY COUNCIL 4. NONE 5, RECOMMENDATIONS TO THE CITY MANAGER AND STAFF The following recommendations were made to the staff. 1. Legal staff was to review the authority of the Commission to dismiss its new members. Legal is to report whether the power to dismiss members is the Commission's authority or the City Council's. 2. - Staff and Munzenmaier were to meet and submit input based on the discussion to T. Mann regarding: charges in the State Statute (601.A) and proposed administrative rules:. -SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at,7:14 p.m. Munzenmaier had one correction on page 6, item 8 of the August 28, 1978 minutes. Munzenmaier corrected the statement to read: "Commissioners brainstormed and identified a substantial' number of businesses perceived to be run or owned by women and/or minorities." The change was noted and the minutes were then accepted. There was no' public discussion. Mary Abboud from KXIC was acknowledged and welcomed to the meeting by Woodard. _ Commission attendancewas first discussed. Woodard read the bylaws concerning membership which states "Commissioners must / 25/-2 MICROFILMEO SY JORM MICR+LAB: '� -" CEDAR RAP10S • DES MOINES I; iLi<ui ILMLU BY JURM MICROLAB CEDAR RAPIDS AND DES `IUVIL` , 19+l� attend a minimumof nine regularly scheduled monthly meetings." Those not attending pine meetings may be subject to dismissal as provided in , Section A.2. Woodard felt that the Commission would have to make a recommendation to the City Council that a member be dismissed but that the Commission does not have the power to directly dismiss a member for, attendance problems. Costantino disagreed with Woodard's interpretation. Costantino felt the Commission has the power to dismiss. Woodard replied that since the Commission does not have the power to appoint, the 'Commission does not have the power to dismiss. Costantino stated the Commission is responsible for writing and enforcing its own bylaws. Consequently, the Commission has the authority to dismiss a member. McComas felt that if the Commission does not presently have the power to dismiss, the Commission should. Woodard indicated she had reviewed the attendance record before the meeting and no one on the Commission was in jeopardy.. Commissioners discussed what & is a`legitimate absence and who on the Commission has the power R to designate whether an absence is excused or unexcused. Braverman then moved that the legal staff interpret the bylaws and ,report the Commission's power for dismissing members. Braverman also requested that if powers are limited, the legal jstaff report what changes are necessary to give the Commission j power over attendance and dismissal of Commission members. Kuhn seconded the motion, the motion passed and Kushnir is to report at the October meeting. A. Woodard .announced that Madison had resigned from: the Commission. Madison's written letter of resignation should be received within the next few weeks. Kushnir gave his interpretation of, the HUD advertising guidelines. Landlords of ,limited housing units may discriminate on the basis of race and sex in renting but may not advertise their intent to discriminate. Kushnir sees no conflict between the state; code and our local code. Consequently the local non-discrimination ordinance does not need to be amended since it conforms with Title VIII. Zukrowski explained that the Commission's. annual report had . i. been submitted to the City Council. Kushnir summarized his interpretation of the impact of the changes of 6O1.A on the Commission structure. Kushnir felt that it would be advantageous to the Commission to incorporate the substantive changes but not the procedural' or structural changes. The Commission's current' structure provides for equity in resolving complaints through the current adjuducative j process. Commissioners felt close compliance with the state statute was of prime importance. -;Braverman moved, Munzenmaier seconded and the motion passed that a subcommittee review the changes and report those changes at the next' Commission meeting. The Ordinance Implementation Committee and Kushnir are to review the changes and report at the October meeting.- 141CROFILMED BY JORM MICR6LA0. CEDAR RAPIDS • DES MOINES IAILR0ti64Eu BY JORM MICROLAB • CEDAR RAPIDS AND ULS nUlrlta, lVwm 3 ! The committee consists of Costantino, Chairperson; Braverman; Kuhn; Munzenmaier; and Woodard. Costantino is to arrange a meeting time. ;I Information was limited on support services for transients. An _ ' unidentified woman brought it to the Council's 'attention and I requested funding since she was taking transients into her home. No additional ',discussion was presented. Commission received a copy of the letter from R. Brass requesting support to establish a OFCCP field office in Iowa. Individuals were asked to write to the senators and state ! representatives giving their support. It was pointed out, i however, that Commissioners wishing to support this effort 1 should do so on an individual basis and not as a representative I{( of the Human Rights. Commission. ^ This was to be clearly indicated in the letter. Woodard stated that Colleen Jones, ,Chairperson of, the University of Iowa Human Rights Committee, will be at the October meeting. Some Commission members felt it wasimportant for a member of the Human Rights Commission to regularly attend the University's committee meetingin order, to 'establish a liaison between the: two groups. Woodard indicated she, would request that Colleen Jones, Chairperson, notify the Iowa City „-' Human Rights Commission of the Committee's meeting dates. A. 1 I� 1. - It was noted that the Human Rights Commission's letter ! mailing list has been updated. 2. Commissioners` noted hearing Kuhn, and Costantino who had taped public service ,announcements, on KXIC radio. Munzenmaier indicated he had taped the third announcement. 3. It was suggested to Zukrowski that the.Commission brochure ' be reduced and printed for public distribution as soon as possible. I 4. There were no comments on the complaint processing ! questionnaire. I 5. The staff report and an larticle from the Wall Street Journal were distributed. I C. Complaints 1. Woodard ,requested that all pending cases to resolved before January 1979, if at all possible. 'Woodard's term expires and she would like the new chairperson to come in 11 I on a clean slate. I I I tdICROf ILMEO BY - J,ORM MICR+LAB !. I -CEDAR RAPIDS • DES MOINES h7il.NDl iLMED BY JORM LIICROLAB I CEDAR RAPIDS AND ULS KANL�), tUw+ R 4 2. Cases Pending: a. E/S, 2-10-7801. McComas and Braverman found no probable cause but Braverman wants to hear Davison's finding before a final determination is made. ' b. H/N0, 2-9-7801. Madison and Davison were assigned. Zukrowski had recommended no probable cause. C. E/S,4-4-7803. Zukrowski is waiting for the complainant's response to a predetermination settlement. " d. E/5, 4-20-7804. Munzenmaier' has been assigned to replace Madison. The committee is to meet again. e. PA/R, ,5-15-7802. Conciliation team reported a ` finding of probable cause. f. E/D, 6-7-7805. Costantino,, Kuhn and Munzenmaier, found no probable cause All affected parties were notified. The complainant had not appealed. i g. - E/S, 6-16-.7806. Zukrowski reported i h. E/S, 8-18-7807.-, Zukrowski reported having interviewed three respondents to date. 3. New Cases: E/S, 9-18-7808. Zukrowski was to interview the respondent on September 25 but cancelled due to her illness. I' J4. Cases Closed: E/R, 8-23-7709. Finding of no probable cause. All parties j were notified. 1 D. Other 1. The next scheduled meeting ,wiII be October 23, 1978 at 7:00 p. m.in the City -Manager's Conference Room. Agenda setting is October 13, 1978 at 3:30 p.m. I i 2. Meeting adjourned at 8:45 P.M. , Id]CRDFILMED BY }7 JORM MICR+L AB CEDAR RAPIDS • DES MOINES i i t•1iu(UiiLMLU by JORM MICROLAB CEDAR RAPIDS ANU ULA 11UINCI, MINUTES j CIVIL SERVICE COMMISSION j OCTOBER 9, 1978 1:30 P.M. ENGINEERING CONFERENCE ROOM CIVIC CENTER COMMISSIONERS PRESENT: Jane Anderson, Arleta Orelup and Bill Nusser t STAFF PRESENT: Bob Bowlin, June Higdon, Candy Morgan' i FIRE FIGHTERS PRESENT: Bill Crow, Dick Craig, Dale Miller, i Bill Nusser presiding. i , The date for hearing and appeal by Ron Fort was discussed.,The date will not be set until the next Civil Service Commission meeting. However, j Monday, November 6 was discussed as a possible date and a starting time of i 9:00 A.M. .The Commission requested that June check to determine when Sgt. i Evans would return from vacation so he could beinterviewed for; the -' Captain's examination, and the Commission may set the hearing date at the time they schedule additional interviews and additional interview time i for, Sgt.Evans. Bob Bowlin will touch base with Jay Honohan, attorney for. Fort, regarding the date of the hearing. There was discussion regarding obtaining the services of a hearing officer for the pending appeal. Candy Morgan commented that a hearing officer w.. could recommend results as well as preside over the hearing, and the Commission would be able to read through materials or hear tapes and then make the decision. Bob Bowlin referred 'to the Code of Iowa, Chapter 400.27 regarding hearing officers and stated that this section refers to a time when a conflict between a Commission and the Council occurs. Bowlin also expressed concern that there is no section in the Code that authorizes the hearing officer and that the appeal procedure is set out in state statutes. Jane Anderson expressed concern, ';for: example, how to issue subpoenas, logical and legal things, to consider, and thought it would be helpful. in stating the Commission's findings if the hearing officer were secured. Nusser believes the Commission 'should be comfortable with the appeal process and that justice should be served, not ego.' Firefighter Crow said that the hearing officers to preside over the procedures would be fine but did not believe a hearing officer should give r opinions or make findings. The Commission decided to secure the services of a hearing officer for the pending 9 endin hearing. The hearing officer will be available as a legal on. The hearing officer would final decision. 9 consultant and not make the t s preside over the hearing and rule on questions. Bruce, Walker was chosen as the hearing officer, for the Commission and Bill Nusser will contact Walker. Bob Bowlin stated that the hearing will be public' in accordance with Chapter 400.26. There was some discussion regarding prior hearings where they had been closed. There was also discussion regarding the Commission 7 MICROFILMED BY JORM MICR, LAB CEDAR RAPIDS • DES MOINES Qi(JU-ILMED BY JORM MICROLAB CEDAR RAPIDS AND ULA IIUIrlt�, Irwn Y ? ......... . . Civil Servict'7�immission October 9, 1978 r Page 2 and the officer making the appeal agreeing to close the hearing. No final decision was reached on this matter. The executive session stated on the agenda was not held as there was not need to go into executive session. Meeting adjourned at 2:20. Minutes prepared by June Higdon. i i I J n, t't IU CRDFILMED BY , I. JORM MICFt+LAB � '.T CEDAR RAPIDS • DES MOINES