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HomeMy WebLinkAbout1979-02-27 Bd Comm minutesMINUTES HUMAN RIGHTS COMMISSION JANUARY 22, 1979 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Braverman, Marcus, McCartt, Munzemaier, Costantino, Yates. Reyes, McGuire, Kuhn MEMBERS ABSENT: None. STAFF PRESENT: Allen, Helling, Zukrowski and Ryan. VISITORS: Mary Abboud, KXIC Radio; Clara Oelson; Jane Eikleberry; Marcia MacAulay, student from the University of Iowa; Roger Thurow from the Daily Iowan; and Colleen Jones from the University of Iowa's Human Rights Committee. RECOMMENDATIONS TO THE CITY COUNCIL: The following resolution was adopted and passed by the majority of the Human Rights Commissioners: The Iowa City Human Rights Commission, in its advisory responsibility to the City Manager and the City Council, recommends the City provide work conditions and requirements conducive for women in non-traditional jobs in light of its affirmative action/equal opportunity policies. We further recommend the City refrain from precipitous actions in the Linda Eaton firefighter case, investigate the facts and become fully apprised of the ramifications and legal implications of this case in order to avoid discriminatory practices. Details are under "Relevant Discussion", Section 3. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF: The Resolution recommended to the City Council was also addressed to the City Manager and staff. SUMMARY OF RELEVANT DISCUSSION: The January 22, 1979 meeting was called to order at 7:30 p.m. Braverman moved that the December 18, 1978 minutes be approved and accepted. Munzenmaier seconded and all commissions voted 'aye'. The City Council appointed Human Rights Commissioners Richard McCartt, Angelita Reyes, Linda McGuire and Richard 3l1 MICROFILMED BY JORM MICROLAB C[DAR RAPIDS -DES 110114CS MINUTES HUMAN RIGHTS COMMISSION JANUARY 22, 1979 PAGE 2 Yates as new Commission members at their December 19, 1978 Council meeting. Each member and staff person introduced themselves. The Commissioners discussed the following items: 1. Changes in 601A. The staff was requested to present to the Commission at the meeting an interpretation and re- evaluation of their positions regarding changes to the local ordinance that would be advisable for the Commission and the City Council to adopt, given the fact that the State Civil Rights Commission responded to Zukrowski's inquiry at a late point in the year. Unfortunately, the staff has not had an opportunity to take a look at the State's input subsequent to receiving it, and making a final report. The Legal Department advised that complaints of discrimination can still be accepted and investigated, but if they are filed after January 1, 1979, it may not be possible to proceed with the resolution of some of the complaints. The reason being is that the remedy section of the State Statute has changed. Commissioners should be aware that if a complaint is accepted, investigated and subsequently remedied, even after an ordinance has been passed and adopted, there is a possibility that the legality of taking a complaint may be challenged. If this would happen to occur the assumption is that an ordinance would be finalized within six months time, which is the new filing deadline of 180 days and techinically the Commission could refile the complaint on the same basis and proceed to resolve the case. A letter has been drafted to the Attorney General's Office asking their opinions on some of the areas in question on proposed changes in the ordinance with a final version pending the subsequent review of the materials that were sent in by the State. Next month's training session will deal in going through the ordinance in more detail. Costantino made a motion to nominate Agnes Kuhn as temporary vice -chairperson. Munzenmaier seconded. Marcus moved that nominations be closed. All Commissioners voted 'aye'. Agnes will serve as temporary vice -chairperson until final elections are conducted in February of 1979. 3. Costantino moved that regarding the situation request to nurse her so be moved and passed as a City Manager and the reading of the statement seconded by Marcus. a statement that she had prepared of the female firefighter and her n while on duty in the fire station resolution and be presented to the City Council. The first initial was up for discussion after it was Mr. Helling distributed to the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101nES MINUTES I HUMAN RIGHTS COMMISSION JANUARY 22, 1979 PAGE 3 Commissioners the news release that was given to the general public on the 22nd of January so that they can have better raverman askedwhat nrole then Commi Commission had iat the n ha dlue singBinternal disputes. The ordinance states that the Commission is to make recommendations to the City Manager and City Council regarding discrimination complaints. The staff wanted to stress to the Commissioners the importance of their understanding why the Commission does not handle internal disputes. Ryan informed the Commission that if the Commission did investigate internal disputes they would be both the investigator and the investigated and that would be a conflict of interest. She also stressed that any City employee who does have a complaint against the City has the State Civil Cwilth. Claramission and OelsonEcommentedctoC in whih they Commission regarding her views and feelings, and urged the iCommission to support the female firefighter. After much discussion Braverman pointed out to the Commissioners the importance of each member basing their opinions on merits as they see it without any outside influence regardless of which side of the issue the information comes from. The majority of the Commissioners felt that some type of statement regarding this issue should be made and presented to the City Manager and City Council, however, not the initial statement that was made by Costantino. Braverman then moved that the motion made by Costantino be withdrawn with the understanding that a subcommittee of three be appointed to immediately draw up a motion that would be submitted for the Commission's approval by the end of the meeting. Marcus seconded. Costantino, Marcus and McCartt then left the meeting to draw up another statement. Upon returning to the meeting, Costantino, Marcus and McCartt had the resolution ready. After a few minor word amendments and changes the final Resolution recommended to the City Council (see "Recommendation to City Council") was passed by a 7 -to -2 yes vote, with Braverman and McCartt voting NAY, and all Commissioners voting AYE. 4. The orientation program has tentatively postponed until next Sunday, the 4th of February at 2:00 p.m., at Mace Braverman's house. The meeting is still pending the Open Meetings Law which states that any type of meeting held by the Commission must be open to the public. Zukrowski is to check with the Legal Department to see if there would be any problems with Braverman holding the orientation program at his home. The idea was also expressed that it would be good to invite old Commissioners. They might have MICROFILMED BY JORM MICROLAB MAR RAPIOs.OF..s MOInCs i ! l MINUTES HUMAN RIGHTS COMMISSION JANUARY 22, 1979 PAGE 4 input that new Commissioners feel would be valuable and suggestions of things that would have helped them during their term on the Human Rights Commission. 5. The Open Meetings Law as explained by Zukrowski is that the Commission will have stricter guidelines to allow executive session or closed meetings. Bob Bowlin, Assistant City Attorney, is to give Zukrowski an interpretation of what functions can be closed sessions or open sessions, for example, conciliation teams, subcommittee meetings such as working on a brochure and so on, and whether they can be conducted without being published and having an agenda put out. The staff is to get back to the Commission on these guidelines. 6. Braverman had no committee report on affirmative action at this meeting. 7. Zukrowski announced that she hadn't gotten any feedback from the Commissioners from the memorandum that she mailed to them earlier in the week regarding a news article that was in the Iowa City Press -Citizen about the Iowa City Chamber of Commerce and women members. Jane Eikleberry commented that she had seen no positive changes since that press release. Braverman, who is a member of the Commerce, is going to ask the members about that press release and how they stand on the situation of women members in the Iowa City Chamber of Commerce. 8. Zukrowski announced that she was at the City Council budget consideration meeting to represent the Commission. Everything went smoothly, however, felt the Commission's request for another part-time staff person would not be granted. 9. Munzenmaier indicated that he had called the EEOC regarding a case in which he felt the complainant was short-changed because, in his opinion, there was a definite case of probable cause. He had not yet gotten a response from them but will follow-up on it. COMPLAINTS: a. E/S, 2-10-7801: closed; no probable cause. No appeal by complainant. b. PA/R, 5-15-7802: in conciliation. Met with respondent and sent letter to complainant and respondent. Complainant and respondent to reply by the 22nd of January, The respondent did not respond and the next step is public hearing. MICROFILMED BY NORM MICROLAB CEDAR RAPIDS•DES IIo111Es MINUTES HUMAN RIGHTS COMMISSION JANUARY 22, 1979 PAGE 5 C. E/5, 8-18-7807: investigative report received by Conciliation Team. The parties are notified of no probable cause. d. E/S, 9-18-7808: in investigation. Conciliation Team requested; Mace Braverman will follow-up. e. E/R, 11-29-7809: confidentiality release has been signed by complainant. New Cases: a. E/R, 12-22-7810: respondent to send statement. No investigation done yet. b. E/S, 12-29-7811: interview with respondent on the 12th of January 1979. Cases to be Monitored: a. E/R, 4-6-7705. Case has not been monitored yet and the Commission will reassign the case. A complaint has been filed at this place of employment since the case has been conciliated and closed. OTHER: February meeting will be February 26, 1979 at 7:30 p.m. The agenda setting is February 16, 1979 at 3:30 p.m. 10:20 adjournment. r _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 11, 1979 2:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Yates, McGuire, McCartt, Kuhn, Costantino, Munzenmaier, Marcus, Braverman (arrived late) MEMBERS ABSENT: Reyes STAFF PRESENT: Zukrowski This meeting was an in-house training session for Human Rights Commissioners and open to the public. The agenda only included a review of the Human Rights Commission structure, goals and objectives for the Commission, complaint process and the function of staff support. Consequently, there were no recommendations to the City Council or the City Manager and staff. SUMMARY OF RELEVANT DISCUSSION: The meeting began at 2:00 p.m and adjourned at 4:00 p.m. Pat Gilroy, a former Commissioner, attended the meeting and participated in the discussion. 1. The in-house training session began with an historical perspective given by M. Costantino. There was a local Commission in Iowa City prior to a state Commission. The ordinance at that time was based on good intentions and did not have any enforcement powers or any professional staff. In 1963 the most critical need identified was a fair housing ordinance. Since there was no staff assigned to the Commission, the Commission did the information gathering, analysis and meeting with community groups. Realtors were contacted to relieve their anxieties and to document rental problems and purchasing. The League of Women Voters helped by identifying student residents and the type of housing students had. The League also compiled a list of landlords and reviewed approximately 400 landlords. Typical fears of the landlords included items such as what would the neighbors say regarding minority tenants. Subsequently, a fair housing ordinance was passed. In 1964 the Commission began documenting employment discrimination. Around 1972 to 1913 a fair employment section was incorporated into the ordinance. At that time, there was no permanent staff but an assistant city attorney worked with the Commission. Around 1975 the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14016LS 361 Human Rights Commission February 11, 1979 Page 2 Commission convinced the Council of a need for permanent staff to devote time and full attention to investigating complaints. Subsequently, a specialist position and a Department of Human Relations with a director were established. The director had responsiblity for supervising the personnel and Civil Rights Specialists. Costantino felt that it is important and of prime concern to have a strongly developed ordinance and trained staff to implement the ordinance. 2. Commissioners received a list of current members with their business and home telephone numbers. This is for Commissioners use when necessary to contact another member. 3. The current ad hoc committee structure was also briefly discussed. New members were apprised that in the past the Commission had standing committees. These were eliminated and replaced by ad hoc committees comprised of including individual were interested in working on special topics. The Commission was apprised of some of the projects completed in the past such as brochures and newsletters and public service announcements that were implemented to reach the community and identify the existance of the Human Rights Commission. There was concern by new members whether the community is actually aware of the availability of a Commission. In addition, there was concern with the Commission's image in the community and whether community residents felt the Commission was an effective organization for alleviating discrimination. There was a concern regarding the Civil Rights Specialist involvement with the Linda Eaton situation. Some Commissioners expressed concern that the Specialist's involvement has damaged the image of the Commission in the community. Costantino expressed that the Specialist should have become involved as an advocate or a representative of the Human Rights Commission rather than as a personnel representative. Zukrowski indicated she did not have any feedback indicating her involvement had Negatively affected the Commission and cited four com- plaints that were in the process of being filled. . The Commission then subsequently discussed the problem with not being able to receive complaints of discrimination by City employees. There was a concern that the Commission cannot investigate and make available this process to City employees. Commissioners also discussed the fact that the Commission does not accept M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DE.S MOINES Human Rights Commission February 11, 1979 Page 3 complaints against other political subdivisions such as the County, the University, the State, and the school system. It was felt that with the exclusion of these large employers including the City, the Commission is available to community residents only for a small percentage of employers in town. The Commission was concerned with their effectiveness in dealing with private employers in resolving discrimination complaints since the Commission itself did not have any enforcement powers regarding complaints against the City itself. As a result, Commissioners discussed implementing some sort of grievance procedure available to City employees with problems of discrimination. Costantino indicated that in the past City employees could approach the Commission for resolution and assistance with discrimination complaints against the City. Costantino indicated that she had been involved in this capacity herself. Zukrowski noted that the City Manager in a press conference regarding the City's position on Linda Eaton had indicated that the Commission and community residents could input regarding the City's employment and personnel policies. The Commission's relationship with the City Council was also briefly discussed. Commissioners were apprised that they have a dual role, that is, as an enforcement agency for the local Non-discrimination Ordinance and as an advisory body to the City Council. In the past the City Council has been concerned with some Commission activities reaching beyond the scope of the Commission's authority and responsibility. Commission goals and objectives for fiscal years 1977, 1979 and 1980 were also reviewed. The Specialist noted that these were included so Commission members could see what activities have been accomplished and what the current objectives are. The Specialist indicated that at times the objectives established are forgotten. It may be to the advantage of the Commission to consider these objectives when planning for calendar year 1979 activities. It was the Specialist's feeling that the Chair of the Commission will have a great impact in directing the Commission's activities. It appeared, however, that the Commission's concerns focused on implementing more outreach and educational programs for the City and the community and becoming involved with the affirmative action aspect of City employment. The Commission very briefly discussed the complaint process. Since an in-depth discussion of this procedure was not completed, discussion of the complaint process and function of staff support will be included in the February orientation session. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t40114C5 Human Rights Commission February 11, 1979 Page 4 8. Other items that were discussed included the following: Munzenmaier is to contact the director of the Des Moines Human Rights Committee to investigate that city's Commission structure and funding source; the Commission felt an outreach program in the community needs to first identify community groups and include presentations by the Commission on the group's agenda; Costantino and Munzenmaier indicated they have not been notified of Civil Service Commission meetings. Notices will be mailed to both individuals; the Specialist determined the preference of each Commission member regarding a telephone number to be listed on the newsletter; McCartt requested his mailing address be changed to his business; Costantino felt the number of complaints in 1978 had dropped off since only 14 formal complaints were filed. Zukrowski indicated that in 1977 13 formal complaints were filed; clarification of what a Commission oriented complaint is was requested. MICROFILMED BY JORM MICROLAB CEDAR RARIDS•DES MOIDEs l„' MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 25, 1979 4:15 PM AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Summary of Discussion Bartley, Bezanson, Farber, Kirkman, Moore, Ostedgaard, Richerson Hyman, Newsome Eggers, Carter, Westgate, Tiffany, Craig, Kelley, McGuire, Ingersoll Steve Burrows of KXIC The meeting was convened at 4:15 PM by President Bezanson. Minutes of the December 19, 1978, Regular Meeting were approved. The minutes from the January 10, 1979, Special Meeting were approved with the correction in the resolution as follows: after the words "architect; that the Board have an option to separately contract for" insert "interior design services with a reduction in total price of not less than $13,000.00; and that the Board have an option to separately contract for" which is followed by "cost estimating services,...". The minutes of the January 15, 1979, Informal Meeting were approved. Richerson/Moore. The January disbursements were approved Farber/Richerson. The Board reviewed the Gifts and Bequests Second Quarter FY79 Report. The Board approved the following two expenditures from the Gifts and Bequests Fund, (1) that one copy of the 16 mm film "Murals" be purchased, and (2) that $250 be again allocated to sponsor the Johnson County Arts Council Paper/Fiber Show's most popular of show award. Richerson/Moore. Director's Report attached (2nd quarter report). No President's Report. No Building Committee #1 Report. Building Com- mittee #2 moved that the Board accept the interiors proposal of Robert .H. Rohlf. Richerson/Ostedgaard. This motion was tabled. Kirkman/Farber. The table motion was approved 5-2, Richerson and Ostedgaard opposed. Building Committee #3 reported that a list of prospective donors and gift ideas were being developed for the Private Gifts fund drive. Regarding the CL Systems, Inc. contract, Bezanson noted that the firm had complied with language revisions requested by the Board. Eggers noted that one omission was the clause that documentation of the system soft- ware be put in escrow as a way of protecting the Iowa City Public Library 362 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING - JANUARY 25, 1979 PAGE 2 ' in the case of the demise of the company, but CLSI has agreed to pro- vide a letter to cover this. Kirkman requested that the insurance coverage be updated to include the computer equipment. The Board rati- fied the CL Systems, Inc. contract. Kirkman/Richerson. The Hansen Lind Meyer contract was signed by President Bezanson and Vice -President Moore. Board members raised several questions regarding the lease with Hawkeye Cable vision, Inc. (ATC) as follows: 1. What should the lease contain (maintenance, utilities cost, conversion)? 2. How long a lease is necessary and is it renewable? 3. Who pays for moving cable facilities to new library? 4. Formal binding lease not recommended until after bids are let unless a conditional intent to lease will suffice. 5. Hawkeye should initiate the lease. 6. Recommend calling University of Oklahoma who has similar lease with ATC. Tiffany hoped the City would have a response from ATC at the next City Council meeting on January 30, 1979 . The Board could not yet review/approve the schematic phase of building design as it does not have the final schematics. The architects will need to wait for the results of soil borings in order to give an updated cost estimate. The Board approved staff member Carol Spaziani's proposal for coordinating building plans and equipment with representatives of the handicapped. The Board asked to be informed of any upcoming meeting so a representative of the Board could also attend and be made aware of any long-term finan- cial implications if special facilities could be provided through gift or grant funds. While reviewing the FY1979 Second Quarter Goals and Statistics Report, the Board noted that the number of calls unable to be transferred to the Information Desk has risen 348, and Eggers pointed out the staff limit to accept calls has been reached. Number of publications printed were up 818 largely due to the referendum. President Bezanson interpreted the requirements of the Open Meeting Law MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101RCs MINUTES LIBRARY BOARD OF TRUSTEES. REGULAR MEETING - JANUARY 25, 1979 PAGE J to mean that Building Committee meetings should be announced to the public and that minutes should be kept by a Committee member including attendance and any recommendation with the vote. The meeting was adjourned at 5:45 PM. Respectfully submitted, ,11,1 .0 C7 !A Qj Susan McGuire Recording Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MoIMES IOWA CITY PUBLIC LIBRARY SECOND QUARTER REPORT AND STATISTICAL SUMMARY Fiscal Year Objectives: 1. Plan for and carry out bond referendum and if successful, continue design development and prepare working plans. 2. Select and process new and gift items in appropriate formats and levels of comprehension and discard worn and outdated items to allow for net collection growth of no more than 3% (3600 items). 3. Continue integration of AV formats into library print collections and improve self-service identification, location and instructional devices for all AV resources. 4. Increase administrative time for analysis and evaluation of services. (NOT FUNDED) 5. Continue analysis of processing and circulation procedures and costs. 6. Review policies, procedures and services of all departments in order to increase efficiency, improve employee training and assist with new building planning. 7. Develop agreement with other public libraries of Johnson County for. joint contracting with unserved areas before FY 1980 budget cycle. Work completed: 1. Referendum successful. Planning almost on schedule as of 12-31-78. 2. Net growth in first 6 months was 1314 (4726 items added; 3412 items with- drawn). This is 36% of goal of 3600. 23% of all additions were gifts. Shelving space is holding except for a few critical spots. 3. Several grant applications are for resources towards meeting this goal. 4. NOT FUNDED. Measurement/evaluation procedures falling behind. 5. Revision of automation report completed in November; demonstration of public browsing terminal for Board and staff, November 30. Contract with CL Systems; Incorporated approved at December Board meeting. 6. Policies under continual scrutiny because of planning for a new build- ing and computerization. Many studies underway and revisions under consideration. 7. This goal will not be met in FY 1979. (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OCs 1101NES Iowa City Public Library Second Quarter Report and Statistical Summary, FY1979 Page 2 Analysis: Following a successful referendum work has proceeded rapidly on building plans and computerization. Collection growth can be monitored less closely now that more space is assured. Public expectations about library service are also rising as a result of the election. More staff time for planning is now an acute rather than just a major need. A 9% drop in hours open has brought heavier per hour rates at all service desks. There has been a parallel drop in circulation of 5% although information requests continue to rise, especially by phone. Expenditures Budget To Date % 6000 $327,718 8159,882 48.8 7000 9,100 7,589 83.4 8000 48,652 20,372 41.9 9000 68,650 30,808 44.8 TOTAL 8454,120 8218,651 48.1 n MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIREs ■ (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 190111ES Iowa City Public Library Second Quarter Report and Statistical Summary, FY1979 Page 3 FY1979 - SECOND QUARTER STATISTICAL REPORT ON SELECTED ACTIVITIES FY78 FY79 % Change j 1. SELF-SERVICE I Hours open 1,616 1,468 (9.2) Number entering building 138,578 129,562 (6.5) Average # entering per hr. 85.5 88.2 3.1 Meeting rooms used 76 67 (11.8 Photocopies made by public 26,968 26,670 (1.1; 2. LENDING SERVICES Total circulation 209,366 198,657 5.1) TOTAL ADULT 135,063 127,335 5.7 TOTAL CHILDREN 74,232 71,319 3.9; 17.3) TOTAL PRINT 191,169 177,236 TOTAL AV 18,197 21,421 15.1 Average circulation per hour 129 135 4.6 Total circulation by residence of user Iowa City/Fee cards 185,503 173,872 (6.3) Contract 19,200 20,009 4.2 Reciprocal 4,663 4,776 2.4 Interlibrary Loans 1. Loaned to other libraries 206 153 (25.7) 2. Borrowed from other libraries 466 420 (9.8) 3. Total requests handled 1,039 871 (16.5) Reserves 1. Adult reserves processed 2,875 2,555 (11.1) 2. Reserves as % of total circ. 2.1% 2.0% - 3. Reserves - % filled 91.4% 91.8% - 3. INFORMATION SERVICES Information Desk Questions 12,978 13,082 .8 In-person 6,706 6,699 - Telephone 6,185 6,323 2.2 Total calls Info. Desk unable to accept 1,310 1,759 34.3 (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 190111ES t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111[5 Iowa City Public Library Second Quarter Report and Statistical Summary, FY1979 Page 4 FY78 FY79 Y Change 4. ALERTING SERVICES Total Publications (copies) 13,478 24,440 81.3 Newspaper items 74 107 Displays 20 22 Speeches, Radio/TV Shows 42 46 5. & 6. OUTREACH & COMMUNITY SERVICES Homebound & Jail 1. Patrons served 176 144 (18.1) 2. Items loaned 438 360 (11.8) Programs 1. Number of programs 386 316 (18.1) 2. Attendance 13,456 10,318 (23.3) 7. CONTROL SERVICES Cards issued 3,658 3,640 - N reg. borrowers 6th grade or under 5,268 4,910 (6.8) Overdue notices 6,338 6,172 (2.6) Fines collected 5,048 4,088 (19.0) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111[5 7�'Q in`h n MINUTES IOWA CITY BOARD OF ELECTRICAL APPEALS FEBRUARY 12, 1979 MEMBERS PRESENT: Hynes, Flannery, Turner, Eyman MEMBERS ABSENT: None STAFF PRESENT: Bowers, Siders, Bowlin Also present were Wayne P. Engle, President of E & S Electrical Contractors, Cedar Rapids, Iowa, and his attorney, Mr. Bill Neppel. Chairperson Hynes called the meeting to order and stated that the purpose of the meeting was to hear the appeal of E & S Electrical Contractors regarding the assessment by Mr. Paul Bowers of a triple permit fee on their job at A.C.T. in Iowa City. Mr. Hynes referred to a memo dated January 4, 1979 to Mike Kucharzak from Glenn Siders stating the City's position regarding the appeal. Mr. Engle then distributed copies of a memo addressed to the Iowa City Electrical Board of Appeals dated 2/5/79. There followed a dis- cussion about a discrepancy between the two memos. Mr. Bowers then stated that there was an error in Mr. Sider's memo and that he had not actually talked to Mr. Engle in June of 1978 when he visited the A.C.T. job -site. His conversation had been with Mr. Larry Swann, the E & S superintendent on the job, who called and left word with the office personnel. Mr. Engle stated that he never received the message. Mr. Siders asked Mr. Engle what was actually being appealed. Mr. Engle stated that it was the assessment of the triple fee. Siders explained that the Electrical Board cannot hear an appeal on fees. Mr. Neppel explained that they are basing their appeal on Ordinance #77-2862 which was in effect at the time the work was started. Mr. Bowlin stated that he felt the Board could make a determination on which ordinance should be enforced. He stated that the 1978 National Electrical Code was adopted by Ordinance #78-2884 on March 20, 1978. A lengthy discussion followed. Mr. Neppel summarized by stating that ordinance #77-2862 is the appropriate ordinance to enforce in this case. Mr. Bowlin stated that the City's position is that the fee schedule in effect at the time you apply for a permit is what you pay. The Ordinance in effect on December 19, 1978 when the permit was obtained is #78-2884. Chairperson Hynes asked for comments from the Board. Mr. Turner stated that he felt Ordinance #77-2862 should apply. Mr. Flannery noted that quite a bit of time had elapsed without a permit. Mr. Eyman felt that safety should be the first concern but he also felt that #77-2862 should apply. Mr. Eyman then moved that the Board revoke the decision of the Electrical Inspector to apply Ordinance #78-2884 and resolution #78-393 when he set the fees for the electrical permit for A.C.T. Turner seconded the motion and the vote was 2 - 1 in favor of the motion with Mr. Hynes abstaining. The motion passed with a majority. Mr. Eimen then made a motion to clarify the previous motion by adding that Ordinance #77-2862 should apply governing this permit. Mr. Turner seconded. The motion passed with a 2 - 1 vote. Mr. Siders noted that the fees are included in the ordinance and that a new permit should be obtained within a week or two. The meeting adjourned. 963 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES wolnEs r L - MINUTES 01: HOUSING COMMISSION Miili'I'ING - February 7, 1979 MEMBERS PRESENT: GRAIIAM, POLLOCK, HILISTROM G OWENS STAFF PRESENT: KUCHARZAK, SEYDEL, FLINN I. Meeting called to Order by Vice Chairperson, Jon Graham at 3:40 p.m. 2. Minutes of .January 25th meeting were approved as mailed on a motion by Owens, seconded. Approved 4/0. 3. Consensus of members present that Chairperson should invite representatives of Capitol House, Ecumenical Housing and Predine Branson to speak at consecutive meetings of the Commission. Housing Coordinator to prepare invitations for Chairperson's signature. 4. Letter to City Attorney - Commission apprised letter was sent on Friday, February 2, 1979, but no response received to date. S. Letter to City Council - Kucharzak advised that no official response has been received; however, he was instructed on January 29 that ITIS should prepare recommendations for amend- ing the Code. fie further advised he has met with inspectors and that a memo is being drafted with recommended changes. Commission will have opportunity for input prior to presenta- tion to Council. G. (lousing Pamphlet - Pollock advised that sub -committee has not had opportunity to meet yet, but that Sheets would report fur- ther today. 7. Homes Inc. Resource List - Concensus that Smithey should write some of the resources listed for additional information. B. Frequency of Meetings discussed. Majority present indicated support for meeting twice a month. Cora suggested meeting on the first and third Wednesday of each month. This was scheduled as an Agenda item for the next meeting as well as changing the By -Laws to read "The Commission shall meet on a regular basis twice a month." 9. (lousing Commission Agenda $ Attachments - Concern was expressed that items are presented to Commission members at meetings, and that they are expected to assimulatc, evaluate and make recommen- dations without adequate time. Doug and .Jon felt they should refuse be act on anything not presented prior to the meeting. Concern was also expressed that Council has taken action on Housing matters prior to Commission action. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIaES 364/ (lousing Commission 2-7-70 Page 2 10. Staff Business Coordinator's Report - Section 8 - paid rent on 325 units in February, a decrease of one from January. Had considerable activity with 11 terminations and 10 new starts. Has 8 appli- cations for Chairperson's signature. (las been advised that Elmer Giblin will be submitting his resignation for health and personal reasons. Cora asked about Midstates/Old Capital project. Advised they have not yet been issued a building permit, but could now be issued foundation permit. Director's Report - Kucharzak advised wants subcommittee on rehab to evaluate preliminary draft of Rehab Program. Kucharzak will give to Graham for distribution to subcommittee and Commission Wants operational by March 1. Kucharzak reported that in the budget for FY 180, $1,500 has been allocated for Commission expenses. He urged the Commission to focus their efforts on new types of housing, particularly Congre- gate (lousing. Since needs of low-income elderly have temporarily been met and emphasis under the new Housing Assistance Plan is geared toward meeting the needs of families, the greatest unmet need appears to be intermediate care for elderly/handicapped per- sons. Commission research and study suggested. Question raised by Jon Graham regarding 235 (lousing. Advised that 235 Program requires three things: -1) Builder with approved plan, 4 2) Lending institution willing to loan money, and 3) eligible buyer. g 11. Adjournment - Moved by Hillstrom, secogded by Owens meeting adjorn. S Approved 4/0. Meeting adjourned 4:35 p.m. I APPROVED Jon Graham, Vice Chairman MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES RIVERFRONT COMMISSION FEBRUARY 7, 1979 -- 7:30 F.M. CITY MANAGER'S CONFIiREN(:F. ROOM MEMBERS PRESENT: Gilpin, Knight, Baker, Vetter, Merry, Fountain, Fahr, Sokol, Krocze MEMBERS ABSENT: Boutelle, Neuzil STAFF PRESENT: Milkman, Conklin GUESTS: Donna Epley, Betsy Millman, Loren Morton RECOMMENDATION TO THE CITY COUNCIL The Riverfront Commission wishes to reemphasize its recommendations made in a letter to the City Council and the Mayor on September 1978, that funds for landscaping the area of the City Service Buildings on Riverside Drive and Highway 6 be included in the FY80 CIP budget allocation for construction and developmentin this area. SUMMARY OF DISCUSSION Chairperson Bill Gilpin brought the Riverfront Commission meeting to order. The minutes for the joint meeting with Parks and Recreation on January 10th were discussed. The Riverfront Commission requested the following changes for the joint minutes be: under DISCUSSION OF THE RIVERFRONT AND ITS PROPOSED BUDGET, paragraph two, sentance one should read, "Referring to the Riverfront Commission's proposed hudget, Gilpin reported that the $2,755 for development of the River Corridor Overlay Zone had been approved and that the City Council had allocated $75,000 for Riverfront improvements from the City's Block Grant funds. Paragraph three, sentance one should read, "Gilpin indicated that the Riverfront Commission felt that the best use of the Block Grant funds would be for a River Corridor trail system with the Recreation Commission constructing a boat ramp." Fountain's name was added to the list of members present for the Riverfront Commission meeting. Both sets of minutes were approved as corrected. JOHNSON COUNTY HERITAGE TRUST PRESENTATION Gilpin introduced Donna Epley, representing the Johnson County Heritage Trust. Epley then introduced her co-worker, Betsy Hillman and explained to the Commission that the Trust was a private corporation trying to acquire land for preservation or study i through gift or by purchase. Presentation of a slide show was followed by a question and answer session. Fountain asked if the Trust was on or off tax roles. Epley replied since the corpora- tion was a non-profit organization it was exempt from taxes. Gilpin inquired how much money the corporation had for its use. Hillman said at this present time there was no purchasing power. Fahr asked what the membership total was, and Millman replied there were 64 supporting members. Epley commented that at this time the Trust was trying to get people interested in the program. Persons had brought to the attention of the Trust certain land the Trust could possibly purchase. Knight suggested explor- ing what Manchester, Iowa did with the marsh land, and to check into the old Girl Scout camp, (Camp Cardinal), along Clear Creek. Gilpin suggested the Englert Track should be investigated since it was presently on the open market. The Commission thanked Epley and Hillman for their presentation. 36S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES --, MINUTES RIVERFRONT COMMISSION FEBRUARY 7, 1979 -- 7:30 P.M. PAGE 2 REPORT FROM OTHER COMMISSIONS Parks and Recreation -- James Berry -- At the last meeting of the Parks and Recreation Commission the boat ramp in Napoleon Park was discussed and Dennis Showalter was asked to present plans for the ramp for discussion at the next meeting. Planning and Zoning -- Juanita Vetter -- Vetter reported that the new zoning ordinance would not be completed for review by the Commission until early summer. DISCUSSION OF THE CITY COUNCIL MEETINGS ON THE FY80 BUDGET Gilpin explained that the Public Works Department budget did not include funding for landscaping the City Service area on South Riverside Drive and Highway 6. Knight suggested using materials, (trees, benches, tables, etc.) from the downtown mini - parks in this area. A recommendation to City Council that the Riverfront Commission wishes to reemphasize its recommendations made in a letter to the Mayor and City Council that funds for landscaping the area of the City Service Buildings on River- side Drive and Highway 6 be included in the FY80 CIP budget allocation for construction and development in this area was moved by Baker and seconded by Knight; motion approved unanimously 9-0. Gilpin explained the City Council had said no formal action was needed for approval of the allocation of $30,000 for a bikeway and $7,500 for administration costs. Gilpin felt that the Riverfront Commission should have more publicity. Milkman said when the CDBG funds were firmly allocated, a press release and some publicity in the media would be appropriate. Milkman said an update on the City-wide bikeway plan would be given in April or May. She explained at this time the staff could not handle more work but current vacancies were expected to be filled shortly. Gilpin suggested the Commission compile a list of other priorities for the remainder of the CDBG funds. He suggested the construction of a boat ramp below the Burlington Street dam on South Riverside Drive. Gilpin then read aloud a letter from the Fire Chief stating a boat ramp was needed for emergency reasons. Federal funds available through the Iowa Conservation Commission might provide a-50-50 match with CDBG funds for a boat ramp, Gilpin stated. The total cost would be approximately $28,000. Knight, Berry, Gilpin, and Fahr agreed to survey the river bank between Burlington Street and Highway 6 for a suitable ramp location. Other items discussed were the need for parking for fishermen below the Burlington Street dam, and the possibility of providing access to the river on the east bank below the dam. Mentioned was also made of the possibility of acquiring some of the floodplain land south of the city limits on the west bank of the river to provide a marsh environment, because Iowa City's only remaining marsh (Sycamore Marsh) was drained recently. The Commission asked Loren Horton, a member of the Committee on Community Needs, for comments from his Committee concerning the use of CDBG funds for riverfront improvement. At Baker's suggestions the Commission decided to send a letter to the Coralville City Council to express their support for maintenance of the catawalk along the Coralville MICROFILMED BY JORM MICROLAB CCDAR RAPIDS•OF.S MOINES 1-1 MINUTES RIVERFRONT COMMISSION FEBRUARY 7, 1979 -- 7:30 P.M. PAGE 3 power dam, and to inform the Council about future plans for a park in this area. OTHER BUSINESS Knight asked for a report on the water pollution study at the next meeting. There being no further business, the meeting was adjourned. , V.., �:uvk4r�� Julie Conklin, Sr. Clerk Typist r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES. IOWA CITY BOARD OF ADJUSTMENT FEBRUARY 15; 1979 -- 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Harris, Baldus, Conlin MEMBERS ABSENT: Hughes STAFF PRESENT: Ryan, Wilkinson, Boothroy, Schmeiser, Kraft, Dietz, Siders FORMAL ACTIONS TAKEN: 1. V-7902. That the variance for parking from 153 spaces to 96 spaces be granted subject to it being tied to the use of the premises under conditions of use similar and comparable to the use proposed, that the rough grading be accomplished to accommodate future parking, and that a variance be granted to allow this build- ing to be located on a lot in the Commercial Office Zone without frontage on a public street. SUMMARY OF DISCUSSION: Harris called the meeting to order and called for approval of the minutes of the meeting of November 16, 1978. Baldus moved, and Conlin seconded, that the minutes be approved as circulated. Motion carried unanimously. V-7901. Public hearing on an application submitted by Richard Kerber for a variance in Section 8.10.23A of the Zoning Ordinance (Front Yard) to permit construction of a single family dwelling on a lot in the 400 block of Bayard Street. i Boothroy presented an overlay of the proposed construction area and stated that it appears that the applicant also needs to request variances in the rear yard require- ment and the side yard requirement. He further stated that there is a sanitary sewer under the proposed development site. It was also mentioned that several letters and a petition objecting to the variance had been received by the City. Philip Leff, attorney for the applicant, stated that the sanitary sewer is a private sewer and that his client would be glad to furnish the sewer easement agreements. He also stated that the Kerbers agree that the house is too large for the lot and that it will be scaled down in size, which should eliminate the side yard and probably the back yard problems. He further stated that the construction of the house would present no problems regarding the obstruction of the view and have no effect on traffic safety or traffic movement. Charles Johnson, 426 Bayard, stated that he would act as a spokesman for the property owners who had signed the petition. He stated that major objections and concerns included: (1) to waive total front yard requirements is unacceptable as it would preempt the future construction of sidewalks, (2) many of the trees would be destroyed, (3) the people who are on the private sewer fear that additional construction may affect the capacity of the sewer, and (4) increased storm water runoff may cause flooding problems in the ravine to the rear of the property. Dr. Kerber stated that he realizes now that the house is too large, both physically and economically, and that he plans to scale the house down in size. He also stated that he felt that the neighborhood would be kept intact and preserved if the house is set closer to the property line. �� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Iaon1ES Board of Adjustment February 15, 1979 Page 2 After some discussion, Conlin asked if the property owners and the Kerbers could get together and discuss Dr. Kerber's plans for scaling down the size of the house and the property owners' objections and concerns. This suggestion was agreeable to both the applicant and Mr. Johnson. Dr. Kerber and/or his attorney will notify the Board after his plans are more finalized and after the meeting with the property owners. Board action was deferred until notification from the applicant. V-7902. Public hearing on an application submitted by American College Testing program, Inc., for a variance in Sections 8.10.23A (Front Yard), 8.10.18A (Screening), 8.10.25 (Parking), and to allow a lot located at Highway 1 and I-80, westerly of Howard Johnson's,, to be developed without frontage on a public street. Mike Kammerer of Shive-Hattery presented colored diagrams of the layout of the proposed buildings. He stated that the applicant would like to keep the zoning at CO and that changing the zoning presents timing problems. He further stated that the only variance that the applicant is requesting is the waiver of parking and approval of ACT Circle as an "officially approved place". He further explained that ACT is willing to do rough grading to accommodate future expansion of the parking area. Harris stated that he was very unclear about the meaning of an "officially approved place". It was pointed out that while there is nothing in the -Subdivision Ordinance regarding "officially approved places" that the Board of Adjustment has made these designations for years. A discussion regarding the street adjacent to the Texaco property and the Howard Johnson property followed. It was pointed out that the street is a private street and that there are problems regarding the dedication of the street. The street does meet the City standards with the exception of a curb. Mr. Kammerer mentioned that Howard Johnson's was not willing to make the necessary improvements required to dedicate the street. Baldus moved, and Conlin seconded, that the variance for parking from 153 to 96 spaces be granted and that a variance be granted to allow this building to be located on a lot in the Commercial Office Zone without frontage on a public street. After a discussion of tying the use of the property to the variance, the motion was amended by Conlin (seconded by Baldus) to read as follows: That the variance for parking from 153 spaces to 96 spaces be granted subject to it being tied to the use of the premises under conditions of use similar and comparable to the use proposed, that the rough grading be accomplished to accommodate future parking, and that a variance be granted to allow this building to be located on a lot in the Commercial Office Zone without frontage on a public street. The motion carried unanimously 3-0. The next Board of Adjustment meeting was scheduled for March 15, 1979, at 4:30 p.m. in the Civic Center Council Chambers. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIN[s N i Board of Adjustment February 15, 1979 ( Page 3 There being no further business, the meeting was adjourned. Prepared by Sandra Wilkinson, PPD Secretary Approved by e��G D ald Sc ser, Secretary Official Filing Date: FEB 211979 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES