Loading...
HomeMy WebLinkAbout1979-02-27 Info PacketF City of Iowa Choi MEMORANDUM Date: February 23, 1979 To: City Council From: Dale Helling, Assistant City Manager Re: U -Smash 'Em Building On the morning of February 22, 1979, it was discovered that the roof of the U -Smash 'Em building near the northeast corner was sagging consid- erably under the weight of the ice and water on top of the building. It appeared that one steel I-beam support had bowed so as to sink about 12" in the center. With the roof sinking that far, effective drainage could no longer occur during melting. Mike Kucharzak inspected the building, condemned it, and all City vehicles and most other City equipment were removed. The building was then locked and posted to prohibit further entry onto the premises. A quantity of books stored inside by the Library, about 300 copies of the new City code, and 2 leaf blowing machines belonging to the Public Works Department were all stored in the area beneath the lowest point in the sagging roof. It was decided that no one should work in that area for the purpose of removing these items. At this point it was deemed imperative that the pressure on the roof resulting from the excessive weight be reduced as quickly as possible. Since the structure in its present condition would not drain to the side of the building, the only alternative was to make some provision to allow the water and melting ice to drain through the roof into the building. An appreciable amount of leakage had already occurred by this time. A hole of approximately 18" was cut in the roof and a great deal of water drained to the inside. However, it was estimated that approxi- mately 12" of ice still remained and that the pressure on the roof caused by this would be approximately 65 lbs. per square foot. A struc- tural engineering consultant will be contacted to determine when it will be safe to allow employees to enter the building and remove remaining materials. It is not estimated that any appreciable damage to items remaining therein will result. Our structural consultant will be asked to evaluate the impact of demolition as it relates to adjacent structures, particularly the building in which the Wilson's Sporting Goods store is located. It is anticipated that we will have a recommendation from that consultant within one to two weeks. Then a decision will have to be made regarding whether or not the building will be demolished. If this is to occur, we would hope to be able to accomplish this as soon as the weather and Spring thaw will allow. We would hope to be able to time the demolition so that we might obtain fill material for the site from other areas where major excavations will be taking place in the Spring. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M011JES .11t06 2 The purpose of this communication is to make the Council aware of the present situation. Until more information is available, a final decision cannot be made. However, it appears likely that it will remain the feeling of the staff that the building should be demolished. This would seem to be preferable over having it stand idle and condemned and thus be nothing more than a liability to the City. Additional information regarding this matter will be communicated to the Council when it is available. For the present the building stands idle and is posted so as to prohibit entry upon the premises by anyone. It will remain in this status until a structural evaluation is completed. jm5/2 r _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES fI01NES parks 8e recreation MEMO dePartment to: Mayor Vevera and the City Council from. Dennis Showalter, Director re: Proposed Hickory Hill Arboretum date • February 21, 1979 It is my understanding that there is a feeling among the Council members that they have not been properly informed about the proposed Hickory Hill arboretum. It has been discussed many times when I have been present at Council sessions (as early as 1976) and reference to the arboretum has been made in the following: 1. FY 78 Budget, Park Division Goals and Objectives: Initial planning and early development of an arboretum at the Hickory Hill addition or other desirable location by June, 1978 2. December, 1977, Park Division Monthly Report, Section IV, Status of FY 78 Goals and Objectives: A. Arboretum - in preliminary planning stage - north side of Hickory Hill Park off Conklin Street has been tenta- tively selected as the site for planting. 3. March, 1978, Park Division Monthly Report, Section V, Status of FY 78 Goals and Objectives: A. Arboretum - continued planning and organizing by staff. A portion of Hickory Hill Park off Conklin Street has been selected as the planting site. On-going project. 4. June, 1978, Park Division Monthly Report, Section IV, Status of FY 78 Goals and Objectives: A. Arboretum - an on-going program that is still in the plan— n stages. Requires much study and researching and is the type of project that should be initiated only after an organized plan is developed. Hickory Hill Park off of Conklin Street is still the proposed site. 5. Parks and Recreation Commission Minutes, July 12, 1978: Page one - report regarding horticultural activities within the Park Division. "She (Dianne Lacina) indicated that she hoped to complete the design for the proposed arboretum in the fall with planting to take place in the spring." 6. Memo to the City Council and the City Manager from the Director of Parks and Recreation, dated July 6, 1978 (attached). y06 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10HIE5 1 Mayor Vevera and City Council Paye 2 February 21, 1979 In January, 1979, an arboretum planning committee was assembled (see attached list of members) to discuss arboretum objectives and elements and to establish the direction the arboretum is to take. It is imperative to look to the future when planning any area as many major mistakes can be avoided by being far sighted. The following list of program objectives is an assessment of what the committee feels are the needs and desires of the community. It is not a list of rules or things we intend to accomplish in 1979. Should the community's needs change, there is no reason that the program cannot be altered to suit these needs. The program objectives are: To grow a selection of the "best" plants hardy in this area. To improve environmental awareness by preserving existing natural vegetation, thereby providing areas where visitors may be trained or participate in nature awareness, meditation, casual walking, plant identification and study, and other related activities. To serve as a regional information, display, and dissemination center for plant materials; landscape design concepts and principles; horticultural, maintenance and soil conservation techniques; pest control methods; and introduction and testing of new plant materials. To serve as an outdoor laboratory and as a source of resource materials for use by homeowners, university and community school elements, industry and the general public and to offer continuing public education. To provide passive recreational stimulus to the public that would include beautiful displays, walking, and observation of plant and animal life. The second planning meeting was held on Monday evening, February 12. Two design concepts were presented and discussed and the general concensus was to accept Concept I which I will present at the informal Council meeting on February 26. The next (and final) planning meeting will be held on March 12 at the Recreation Center to discuss the final design and planting sequence. Neal has asked me to project actual project costs for the next two years. I have divided the years into two parts: Part 1 - prime time, from April 15 through November 15, and Part 2 - off season, from November 16 through April 14. First Year - 1979 Prime Time A. Plant materials (25 to 50 trees) $ 550.00 B. Water line - 500' of 1V plastic $ 600.00 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIEs I Mayor Vevera and City Council Page 3 February 21, 1979 C. Labor I. Dianne Lacina-36 hrs. @ $5.86 $188 2. 1st helper -40 hrs. @ $3.50 $140 3. 2nd helper -16 hrs. @ $3.00 $ 48 4. 3rd helper -16 hrs. @ $3.00 $ 48 Total Labor D. Fertilizers, chemicals, miscellaneous II. Off Season Time A. Labor I. Dianne Lacina-100 hrs. @ $6.19 Total - First Year Second Year - 1980 I. Prime Time A. Plant materials (25 to 50 trees) B. Labor I. Dianne Lacina-40 hrs. @ $6.29 $252 2. 1st helper -80 hrs. @ $3.60 $288 3. 2nd helper -32 hrs. @ $3.10 $ 99 4. 3rd helper -32 hrs. @ $3.10 $ 99 Total Labor C. Fertilizers, chemicals, miscellaneous $ 424.00 $ 100.00 1,674.00 $ 619.00 93.00 $ 575.00 $ 738.00 $ 200.00 1,51 .00 II. Off Season Time A. Labor I. Dianne Lacina-100 hrs. @ $6.39 $ 639.00 Total - Second Year2,1y 52,00 Total - First Year $2,293.00 GRAND TOTAL $d-1-1 —5. 00 I hope this material plus the presentation on February 26 will clear up any questions about the project. The staff feels that an arboretum will be a valuable asset to the community and would like to proceed with the project. /ef Enc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES parks & recreation ! department MEMO to: Mayor Vevera and City Council from. Dennis Showalter, Director Neal Berlin, City Manager re. Dianne Lacina's Trip to date: July 6, 1918 Arboretum Conference Attached is a summary of the conference written by Dianne. The conference seemed to meet our needs almost perfectly, since we will be working on the arboretum plans this winter and, hopefully, starting to plant next spring. The cost of the conference to the City was $273.00. In addition, Dianne paid some additional expenses herself, including driving her car and some meals. The distance to the conference is under 700 miles, much closer than many conferences in the United States. /ef Attachment - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES The 1978 Annual Meeting of the American Association of Botanical Gardens and Arboreta was held'May 28 through June 1 in Hamilton, Ontario. Theprogram theme was "Living Plant Collections - Accident or Design?" The papers presented were from an extremely interesting cross section of people from all across the U.S., Canada, and Europe and from large, well-known botanical gardens as well as from small, new arboretums. Most of the talks were very informative and helpful. I found the directors from even the largest, most elite arboretums to be very encouraging and helpful when informed of the City of Iowa City's endeavor. The papers and tours listed below are some which I believe are particularly pertinent to the City of Iowa City's situation. Joseph Ewan - Professor, Tulane University "Historical Overview of Living Plant Collections" Size is not critical; small can be effective. Reference library is extremely important. John L. Creech - U.S. National Arboretum (Washington, D.C.) "Setting Tomorrow's Objectives Today" The master plan is essential; plan it well and follow it. External review is very important. Early in the development of an arboretum, a Task Force should be assigned. Could consist of People from Planning Department, Parks, interested public groups, etc. This group would review beneficial effects, risks, alternatives, etc. Be sure to check into the National Register of Historic Preservation; this protects land against encroachment and is a source of grants and aid. Peter W. Bristol - Holden Arboretum "Developmental Planning - Why Have an Arboretum?" For the public - for entertainment, relaxation, and knowledge. Arboretum must have function; the collection must have a plan, it must incorporate the past and the future. Peter H. Raven - Missouri Botanical Garden I "Aesthetics vs. Systematics vs. Use" Combine landscape values and educational values. Simplify. koy Mecklenburg - Chicago Botanical Garden "Economics of Collections" We have collections for educational and aesthetic values. Things that determine cost: design, stage of growth (size of plants), site modification, maintenance costs (project costs out, have maintenance program). Be realistic. Robert Bicklehaupt - Bicklehaupt Arboretum "Minimizing Maintenance" Save steps, eliminate trim mowing, save energy. Tour. - Royal Botanical Gardens Very beautiful, mature botanical display of plant materials, garden. Ideas on ground cover, and labeling. MICROFILMED BY JORM MICROLAB CEDAR RAPIDs•oCs 1401NEs AABGA Annual Meeting Page 2 Panel Discussion - Landscape Architect, Horticulturist, Member of American Association of Nurserymen, Home gardener, Plant Breeder All panel members agreed that arboretums were very valuable to a wide range of the public for many different reasons, Tour - University of Guelph Arboretum A brand new arboretum, just developed; ideas on what to expect a young arboretum tolook like, labeling, display ideas. Extensive nature program and its incorporation with the arboretum. Panel Discussion - Representative of many arboretums Accession records extremely important, documentation of all plants very important. All speeches and panel discussions were recorded and I received numerous pamphlets if anyone is interested in this information. Dianne E. Lacina Horticulturist /ef MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ARBORETUM PLANNING COMMITTEE MEMBERS City o_ f Iowa Director of Parks and Recreation Dennis Showalter i Park Division Dianne �Horticulturist Bob Howell, Park Superintendent Charles Mottet, Park Foreman Sheri Nigg, Downtown Maintenance Worker IRecreation Division Bob Lee, Recreation Superintendent Deb Quade, ASERP Coordinator Forestry Division Billie Hauber Grace, City Forester University of Iowa Jeff Schabilion, Professor of Botany Kirkwood COmmunit College Steve Sprague, Horticulture Instructor Mel Essex, Associate Department Head, Horticulture Parks and Recreation Commission Glenn Boutelle, Chairperson Bickelhauot Arboretum Bob and Fran Bickelhaupt, Arboretum Founders and Directors Iowa CitX COmmunf.!X School District Barbara Baker Nair, Science Coordinator HGMM Inter -Design Jim Maynard, AIP, ASLA Ben Barnett, AIp Johnson County Regional Dorothy Douglas Lee Strotman MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 1 parks & recreation department MEMO to; Mayor Vevera and the City Council from. Glenn Boutelle, Chairperson, Parks and Recreation Commission re: Hickory Hill Arboretum date: February 22, 1979 The purpose of this memo is to let you know the position of the Parks and Recreation Commission on the Hickory Hill Arboretum. The Commission has enthusiastically supported the idea of an arboretum since 1976 when the original plan was to use the Schlaegel tract as an arboretum. We make it a regular procedure at each Commission meeting to allow time for public discussion. No one has ever appeared to express opposition to the project and to the best of my knowledge, two members of the Commission have had phone calls from the same person regarding the location of the arboretum. The master plan for feels staff that the a fortheproject. Itis essentialthd atProjects job in plikerthese have a document to provide for orderly development so that the project will proceed by design and not by accident. The project has been designed so that it will not take much staff time during the growing season with record keeping and other paperwork to be done, for the most part, in the winter. The Commission feels that an arboretum on the northern part of Hickory Hill Park, displaying the best woody plants for this area both natural and introduced, is a proper and consistent use of the area. Part of the overall plan for Hickory Hill Park is to keep and designate the wooded portion of the park as a nature preserve. We feel that an arboretum adjacent to a natural wooded area is a desirable supplement to the natural area. It is probable that the area to the north and northeast of Hickory Hill Park will be residential development in the future. We feel that the Presence of an arboretum will be an asset to the immediate area as well as the whole community. The current response from the Commission to this project has been entirely favorable. It is not often that we get a chance to have a hand in a project that will be of great use and value to future generations and we would like to see theproject continued as scheduled. /ef yob MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401-11Es MINUTES ARBORETUM PLANNING COMMITTEE IOWA CITY RECREATION CENTER FEBRUARY 12, 1979 MEMBERS PRESENT: Showalter, Lacina, Nigg, Lee, Grace, Schabilion, Sprague, B. Bickelhaupt., F. Bickelhaupt, Nair MEMBERS ABSENT: Howell, Mottet, Quade, Essex, Boutelle, Maynard, Douglas GUESTS: Margaret Bailey PLANNING UPDATE AND PROGRAM OBJECTIVES: Lacina read the Long Range Objectives and Elements that were a result the previous workshop and discussions between Showalter and herself. She discussed her two visits to Morton Arboretum in Lisle, Illinois, and the topics covered during these visits. PRESENTATION: Lacina presented two Development Concepts and two Design Concepts to the committee members. She cited the similarities as being: the utilization of the same program elements, the same pedestrian and vehicular circulation Patterns, the same native timber preserves, and similar planting concepts. She cited the concept differences as being: the locations of proposed development and the variance of open spaces. EVALUATION OF DESIGN CONCEPT: B. Bickelhaupt expressed concern about having displays accessible to the handicapped and Schabilion expressed concern over the timber south of the arboretum site in Hickory Hill Park. He suggested making it a woodland preserve and the majority of the committee members concurred. Many opinions were experessed about development sites, especially in regard to the maintenanceal that in long range plans and that the City could have a valuable collection and a valid arboretum with few or no buildings. PLANNING FOR THE NEXT MEETING: Lacina stated that before the next meeting all members would receive an Interim Report. She indicated that the Master Plan will be presented at the next meeting along with a detailed design of the first planting and an explanation of the record and labeling systems which will be discussed at that time. B. and F. Bickelhaupt volunteered to bring samples of labels and records at the next meeting. There being no further business, the meeting was adjourned at 9:00 p.m. Respectfully submitted, _i�L E .4 , Dianne E. Lacina MICROFILMED BY DORM MICROLAB .,EDAR RAPIDS -DES MOINES MM MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION DECISION UNIT: RECREATION QUARTER: SECOND FY79 Fiscal Year Objectives: 1. Provide more cultural event trips for the general public. Increase to 2; complete 6/79. 2. Conduct out-of-state trips for the mentally retarded. Increase from 1 to 2; complete 6/79. 3. Develop an intern program for youth life guards. Train minimum of 2 people; complete 6/79. 4. Develop a youth volunteer corps to work with special populations. Recruit minimum of two volunteers; complete 5/79. 5. Expand the family water safety program to Mercer Park pool. Program offered at City Park pool only now. Complete 8/78. 6. Conduct a community wide "New games" festival. Self -measuring; complete 6/79. 7. Offer more co-ed programs for adults. Establish a recreation softball league composed of men's and women's teams; complete 9/78. Work Completed: I. Provide more cultural event trips - increase to 2; 50% completed with one to Milwaukee cancelled due to insufficient registration. 2. Conduct out-of-state trips for mentally retarded - increase to 2; 50% completed but too costly to continue. 3. Develop an intern program for youth lifeguards; train 2 people. Still in the planning stage, 20% completed. 4. Develop a youth volunteer corps to work with special populations; recruit 2 volunteers. A program called "Friends" was formed with ARC with 1 volunteer trained and serving. 50% completed. 5. Expand the water safety program to Mercer Park pool. Offered but no participation. 6. Conduct a community -wide "New Games Festival". A New Games class is being offered this winter with plans to enlist participants to help with a spring event. 7. Offer more co-ed programs for adults. An 11 team softball league concluded a successful season last summer. 100% completed. Analysis: Some unit objectives have not been met due to lack of citizen interest. Others such as the "Friends" program of volunteers, the New Games Festival and the youth lifeguard intern program are developing. The coed adult programs are growing in popularity with a successful softball league and a strong volleyball league. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Ido RIES Lx cnditures 6000 7000 8000 9000 Total ^) Bwiq!LL This quarter 298,807 63,988.15 44,144 5,027.09 76,237 14,170.91 7,615 11178.50 426,803 85,353.65 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES % to -Date ToO,�tc 48.804 145,830.14 39.122 17,269.92 46.038 35,098.35 51.942 3,955.42 47.702 203,592.83 MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION DECISION UNIT: PARKS QUARTER: 10/1/78 - 12/31/78 Fiscal Year Objectives: 1. Improve refuse handling and reduce citizen complaint by utilizing standard size containers, plastic liners, and can racks: Oct., 1978. 2• Establish an endangered plant species area: On-going. 3• Stabilize the bank of the small pond in City Park: Dec., 1978, 4• Install water systems (drinking fountains) in five parks: June, 1979. 5• Development of riverfront property along Sand Road: On-going. 6. Construct four (4) tennis courts in Willow Creek Park: June, 1979. Work Completed: I. Objective accomplished with exception of complete phase out of large barrel containers. 2• Only gathering of information and study of plant materials has been done to the present time. 3• No work has been done on the bank stabilization project to date. 4• Drinking fountains have been installed in Oak Grove, Fairmeadows, Reno Street, and the Little League area of City Park. 5. The area for the two (2) softball fields has been graded and seeded. Approximately 135 garden plots were rented this growing season. A small area with some existing trees has been cleaned up and overseeded. Clearing of debris and dead trees will continue as the work load and time permits. 6. No progress to date. Analysis: I. Overall results have been positive. 2• Objective will be long range. 3• Results of the work done on the large pond have been ver heavy work load and a high water level are reasons for no Progress. Increased cost and shortage of concrete may affect totalproject. 5. 4• Installation of drinking fountains wicontinue in other park areas. 6. Completilon ofprojectwilldepend upon fund due to road ent will ed for llsmade availabl9e work, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110E11ES Expenditures Budget This Quarter % 6000 203,866 47,818 23.456 7000 40,087 9,332 23.280 8000 31,124 12,600 40.482 9000 15,544 13,298 85.551 Total 290,621 87,666 30.165 TOTALS FOR CURRENT YEAR TO DATE (12-31-78) Expenditures Budget First Half % 6000 203,866 98,519 47.835 7000 43,303 14,293 33.006 8000 32,118 21,970 68.404 9000 27,259 15,498 56.853 Total 306,546 160,712 52.427 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES 1 a.i MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION DECISION UNIT: CEMETERY QUARTER: SECOND Fiscal Year Objectives: 1. Reduce work projects outside cemetery. 2. Maintain established Public Relations Program. 3. Provide for future care of unique cemetery fixtures. 4. Reduce funeral time to increase time for record keeping and administration training. Work Completed: (6 month comparison) 1. Monthly average for time percentage spent outside cemetery FY1978 = 16%; FY1979 = 13%. 2. P.R. - okay. 3. One successful contact, re: cemetery fixtures - consideration now, re: cemetery wall for future. 4. Record keeping and administrative training abandoned due to lack of full crew, illness and storms. Analysis: Cemetery crew operating exceptionally well in spite of being short-handed, illness and unusual weather. ExRenditures Budget This Quarter % 6 Mo. % 6000 47,004 10,973 23 21,946 47 7000 8,195 736 9 1,624 20 8000 10,076 919 9 1,365 14 9000 91898 554 6 3,777. 38 - Total 75,173 13,182 _ 28.712 38.2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 610IRES MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION QUARTER: SECOND DECISION UNIT: FORESTRY & NURSERY Fiscal Year Objectives: 1. Reduce cemetery crew hours on outside forestry projects by 5%. 2. Increase by 10% street tree trimming to be done by contractors. 3. Monitor Weed Ordinance with updating. 4. Reduce ordinance violations by increased publicity. 5. Maintain and increase informational service to other departments and divisions. Work Completed: ( Comparison on 6 mo. basis) 1. Outside forestry, fiscal 1978 = 234 hrs., fiscal 1979 = 211.5 hrs. 2. Street trees trimmed, fiscal 1978 = 516 hrs., fiscal 1979 = 21 hrs. 3. Weed Ordinance (new) adopted August 22, 1978. 4. Solved Weed and Forestry problems, FY1978 426 hrs., FY1979 = 442 hrs. 5. Informational service to other units - increased. Analysis: (6 mo. period) 1. Outside forestry was reduced by 5%. 2. Street tree trimming not increased due to cost of storm. 3. Weed Ordinance - done. 4. Ordinance violations increased. 5. Informational service - okay. Expenditure Expenditures Budget This Quarter % to Date % 6000 14,735 3,684 25 7,368 50 7000 876 71 8 98 11 8000 27,634 4,217 15 20,064 73 9000 1,045 65 6 525 50 Total 44,290 8,037 16 28,055 63 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION DECISION UNIT: GOVERNMENT BUILDINGS QUARTER: SECOND Fiscal Year Objectives: To promote high murale for the custodian in order to decrease rapid turnover. Work Completed: There continues to be a high turnover rate. Analysis: When this budget was written, there was to be one custodian, a Maintenance Worker III, the balance of custodial work was to be done by contract. This approach was changed - the Senior Maintenance Worker from the Recreation Center is in charge of maintenance, and we have two Maintenance Worker I's. There appears to be a number of possible reasons for continued high turnover, including low salary, transfer for medical reasons and the policy regarding hiring of relations. In regard to the % of total budget expended, 54.9% of this results from a number of factors: 1. Sick leave used, 2. All of capital outlay already encumbered, and 3. High maintenance costs for air conditioning units and for roof repair. I expect to be able to balance the budget by the end of the year. Expenditures Budget This Quarter % % Year to Date 6000 11,204 5,473 49 128 7000 5,766 1,118 19 54 8000 60,147 11,768 19 38 9000 2,100 0 0 142 Total 79,217 18,359 23.1 54.909 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION QUARTER: SECOND DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. Prompt dissemination of information from the Council, City Manager, other department and division heads and the Parks and Recreation Commission to appropriate division heads and divisions. 2. Systematic monitoring of divisions to ensure that each is functioning at top capacity for the whole 12 month period. 3. Ensure uniform evaluation criteria as much as possible for all employees of the department. 4. To develop a set of guidelines for, each division so that it can be determined whether work has been done, and done satisfactorily. Work Completed: 1. Ongoing. Almost no complaints from public. 2. Ongoing. Leisure needs survey and City-wide survey indicates that divisions are doing a good job. 3. Little done to date. This needs to be done in coordination with the Personnel Director. 4. Partially completed. Park division has a list of projects prioritized and check off system to see if projects are on schedule. Analysis: Various methods of communication are being used - staff meetings, reproductions of pertinent information, consultations, etc. Expenditures Dudeet This Quarter % % Year to Date 6000. 38,017 11,484.00 30.0 49.2 7000 1,620 0.53 0.06 0.033 8000 2,500 328.00 13.0 27.4 9000 0 0 0 0 Total 42,137 11,813.00 28.0 46.026 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES City of Iowa C ly MEMORANDUM Date: February 2, 1979 To: Bob Bowlin From: Steve Greenleaf Re: Airport Noise Abatement INTRODUCTION I have attempted to develop a wide-ranging list of ways to control airport noise. I have not carefully investigated the possible pecularities of the Iowa City airport that might be of significance in effecting possible remedies, and these peculiarities may make some of the possible remedies irrelevant or impractical. Neither have I investigated possible sources of aid for implementing Possible remedies. I have surveyed state and local airport codes in regard to the problem and -I have found none of special relevance. (I do assume, however., that the airport is in compliance --.with such state and local requirements.) In fact, the area of aircraft and flight regulation, including noise abatement, has been largely pre-empted by Federal law. State or local actions in this area must:be examined with preemption in mind. My survey will begin with what appears to be the most accessible remedies to local authorities and continues from there to discuss the more difficult remedies. I will include a short discussion of current preemption doctrine. I. Actions that the airport proprietor can implement directly: A. The location of engine run-up areas. B. Time when engine run-up for maintenance can be done. C. The establishment of landing fees according to the amount of aircraft noise emission or the time of day. (Fees based upon noise emission would of course raise the problem of measurement; i.e., setting a standard and then having to measure individual aircraft.) II. Actions available to the City or the proprietor: A. Zoning areas around the airport for compatible uses. This is a potentially attractive remedy, however, its usefulness will vary greatly according to the amount of development already surrounding the airport site. Zoning is required by the airport in the Airway Development Act of 1970, Section 16(C), 84 STAT.226. Zoning can allow the airport to be placed in relative isolation where noise Z//L) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DCS tjOIRES 2 will not significantly annoy the population. But in currently developed areas any zoning must avoid due process violations that amount to an unlawful taking. The alternatives are the expense of condemnation or the delays of amortization. And of course, zoning is a long range solution. B. Enact building codes that require insulation against noise. Again, this remedy is to a large extent limited to newcomers in the airport area and may not prove useful as a remedy to those currently complaining of excessive noise. In order to operate such a code the City would need to measure the amounts of noise involved at various locations, and it would have to designate standard performance materials for insulation. The drawbacks are: (1) the fact that sound proofing is expensive, and (2) the fact that it only controls interior noise levels. C. Advance site acquisition (purchase of surrounding land). Simply putting distance between the airport and the community can be very effective noise abatement, but it can also be expensive (depending to some extent upon what alternative uses the airport proprietor can find for the land; e.g., renting extra land as a crop land would be a compatible and economical use). D. Require appropriate notice of airport noise to real estate Purchasers in the airport vicinity. E. "Avigation Easements". The purchase of such easements is another remedy that may involve a significant outlay of money, although determining the value of such easements would be a problem in itself. It would also seem unlikely that the residents complaining of airport noise would consider mere payment of money as a satisfactory remedy for their problem. F. The airport could erect noise suppressing equipment, construct physical barriers, and landscape in order to reduce noise transmission. G. The airport could extend or move runways, or move to a new location altogether. III. Actions that the airport proprietor can propose to the FAA for implementation at local airport as operational noise control procedures: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 3 A. The installation of a preferential runway use system. B. Creation of preferential approach and departure flight tracks. C. The creation of a priority runway use system. D. The creation of a rotational runway use system. E. The use of flight operational procedures such as thrust reduction or maximum climb on takeoff. F. The use of higher glide slope angles and glide slope intercept altitudes on approach. G. The use of a displaced runway threshhold. IV. Actions an airport proprietor can establish, after providing an opportunity for interested parties, including the FAA, to comment: A. A prohibition on operations at certain times of day -- a curfew. B. A prohibition against operations by particular types or classes of aircraft (e.g. a jet ban). C. A limitation on the number of operations per day or per year. The curfew remedy would seem particularly attractive in view of the special mention given to late night and early morning flights by local citizens. (See the Cover Letter, signed by William Larsen, filed with petition for airport noise, September 11, 1978.) I believe curfew is a legally acceptible alternative, although there may be some question in light of the leading case of City of Burbank v. Lockheed Air Terminal, Inc., 411 U.S. 624 (1973). This case, which firmly establi hs ed federal preemption of air traffic management, struck down a local ordinance prohibiting jet take -offs at night. However, the court made its decision on the grounds of the municipality exercising its police power, and the court specifically reserved the question of whether the same restriction could be effected by an airport proprietor. "[Ajuthority that a municipality may have as a landlord is not necessarily congruent with its police power. We do not consider here what limits, if any, aPP1 to a municipally as a proprietor.'` (Emphasis supplied.) Burbank, note 14, cited in Air Transport Association _v. Crotti, 389 S. Supp. 58 (N.D. Cal. 1975. Air Transport goes on to declare that proprietary actions are now clearly established as being free from federal preemption. The MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES iaon¢s court in Air Transport uses the proprietary distinction to approve a California statute that regulates total airport noise, but the court also strikes down a similar provision to regulate and monitor the noise of aircraft in direct flight. The direct flight regulation is an unlawful Rolice power intrusion into a federally preempted area. Thus, the Burbank and Air Transport cases suggest that if an action to—Timit airport use is undertaken, it should be done clearly as a proprietary action by the Airport Commission. A City Council action by ordinance might fall within the preemption area of Burbank. Another California district court case, National Aviation v. City of Ha ard, 418 F. Supp. 417 (N.D. Ca . 1976 spec1f calTy approved a city ordinance banning takeoff of aircraft from the municipal airport between the hours of 11:00 P.M. and 7:00 A.M. if the noise of the aircraft exceeded a specified level. The court approved the action because the city was acting as a proprietor, although the court found it necessary to go beyond the analysis in Air Tr�ans_port. The court in National Aviation also found no v of l 'on atiof the Commerce clause, another important factor in aircraft regulation, though it has not played the important role that preemption has played. Because Iowa City is not served by an interstate airline it is unlikely that a regulation. Finallyrce l,sanyrwould regulat regulationarise non-discriminatory and reasonable. British Airways Board v. Port Authority of New York, 558 F. 2d 75 2d C r. 19 7 . SUMMARY The most immediate and effective remedies for noise as complained of by local citizens are found in Part 4 (IV) of this memorandum. These remedies present two potential problems: First, what degree (if any) of FAA participation or permission would be required to institute such necessary tosestablishia curfew orsuch a ban oniJetion or flightsP n Iowa Citermission y. However, good sense and the possibility of financial aid would dictate contacting the FAA. Second, an action to establish a curfew or to ban jet flights must be done by the airport prrop_r�ietor -- in Iowa City this would presumably be the Airport Comm sssion. The unilateral action by the City Council imposing such restrictions by ordinance may be in violation of the Burbank holding that preempts state and local police powers. Therefore any'action desired to be taken by the City Council must go through the Airport Commission. Among the other possible noise abatement aids those that have to do with the actual operation and flight of the aircraft definitely require FAA approval of any changes. Because most remedies must be ininoidinstituted by seabatementwillreme remain somewhat limited. airport oThhiswill the tcontinue M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS- DES noll¢s so long as the Airport Commission remains formally independent of the City Council. The main remedies available to the City, such as land use planning, are the most expensive and are of less usefulness in abating current complaints. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 6 Bibliography "Aircraft/Airport Noise: Current Legal Remedies and Future Alternatives", Jold. Russell, Ins. Counsel J., 42: 92-105, January, 1975. "Airport Noise Pollution: The Problem and the Regulatory Response", C. H. McNairn, Con. B. Rev., 50: 248, May, 1972. "Airport Noise Regulation: Burbank, Aaron, and Airtransport, Trans. L. , 8: 403-25, 1976. "Aviation Noise Abatement", L.J. Aurbach, Urban Lawyer, 9: 559-570, Summer, 1977. "Federal Preemption of Local Airport Noise Regulation", Catholic U. L. Rev., 25: 580-600, Spring, 1976. "Noise Pollution at Airports -- A Serious Problem in the Seventies", P.M. Lynach, Transp. L.J., 6: 31-42, January, 1974. "Aviation Noise Abatement", L.J. Aurbach, Urban Lawyer, 9: 559-570, Summer, 1977. "Planning for Airports in Urban Environments -- A Survey of the Problems and Its Possible Solutions", M. L. Dworkin, Transp. L.J., 5: 183-214, July, 1973; also in: Urban Lawyer, 5:�4 2-503, Summer, 1973. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Date: To: From: i Re: February 21, 1979 The Honorable Mayor and City Council Angela Ryan, Assistant City Attorney Demolition of Building r-) In response to a citizen complaint, the City staff inspected the struc- ture at 1004 N. Dodge Street (the intersection of Dodge and Governor) and determined that it was in a severe state of disrepair and struc- turally unsound. The Building Inspector has followed the procedures of the Uniform Code for the abatement of dangerous buildings with notice to the property owner, Gary Noel, and the posting of the premises. Since the next step is the demolition of the building, the staff wishes to bring the matter to the Council's attention and afford them an oppor- tunity for questions or comments. After the demolition, I will submit a resolution to the Council whereby they may assess the cost of demolition to the property owner. jm2/9 I r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11010[5 y1i t IOWA CITY PUBLIC LIBRARY Iowa City, Iowa 52240 (319)354.1264 Lolly Eggers, Director February 16, 1979 Dear Friend, The staff and board of the Iowa City Public Library invite you (or a representative of your agency or organization) to attend a meeting with them and with the architect for the new library build- ing (now in the final planning stages) to be held on Thursday evening, March B at 7:30 p.m. in the Storyhour Room of the Library. As the Library is now closed on Thursday evenings, we ask that you enter by the Linn Street door (this entrance to the Storyhour Room is acces- sible to those in wheelchairs). We are anxious to obtain the views of persons and agencies serving those with developmental and acquired disabilities and of persons having such disabilities themselves, as to what features or equipment would be of special assistance to them in using the new public library to be built on the northwest corner of College and Linn Streets. There will also be an opportunity to review the building plans, to inform the library staff and architect about new technology for the disabled which might be incorporated into building planning, and to learn about a special grant which the library has received to acquire audio-visual materials which will benefit persons who are print -dis- advantaged. We look forward to meeting with you and invite you to bring with you others whom you believe would be interested. To facilitate our planning for the meeting, will you please return the enclosed form to the library by March 17 Sin erely, P eot�m (JO Randall P. Bezanson President, Library Board of Trustees Enclosure: Agenda and reservation form MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11o1nEs viz PIEETING TO PLAN FACILITIES IN THE NEIJ IOWA CITY PUBLIC LIBRARY BUILDING FOR PERSONS WITH DEVELOPMENTAL AND ACQUIRED DISABILITIES Thursday, March a 7:30 PM Story Room of the Iowa City Public Library (Use Linn Street Entrance) AGENDA 1. Welcome - Randall Bezanson, President j Library Board of Trustees 2• Review Of present status of building plans with emphasis on features If use to those with disabilities Charles Engberg, Library Archi- tect, Hansen Lind Meyer 3. I Description grant applications ud1materials nnieTiffany,AdiosualSpecialist,Iowa city Public Library Review of Some possible ways of equipping the new library with devices to allow the disabled to use conventional print materials - J,, Carol Spaziani, Community Services Librarian, Iowa Cit - Y Public Library 5- Suggestion/comment period :... I`------------- PLEASE RETURN RESERVATION FORM BY MARCH 1 T0: I Carol Spaziani I Iowa City Public Library 307 E. College Iowa City, IA 52240 I plan to attend the planning meeting for the new library building on Thursday, March B. Agency or organization Address Phone ff MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MolllES Date: February 23, 1979 To: Neal Berlin and City Council 1 From: Dick Plastino Re: Status Report on'Calendar Parking Program The program is approximately 15 percent complete. Traffic Engineering has reached its maximum capacity of approximately 240 signs per week. At this rate the entire program will be completed in approximately six to eight weeks. Public Weeks is receiving approximately one to two phone calls per day concerning this program. The majority of the callers concur with the purpose of the program after it is explained to them. There are a few who are more concerned with the impacts of the program on their particular parking space and they are not satisfied with the purpose of the program. The Traffic Engineer and myself have reiterated the main objectives of Council in explaining the purpose of the program. These are: 1. Snow removal. In many neighborhoods with parking on both sides, snow plows are able to make only one pass down the center of the street. This then blocks in cars so they can not be moved which in turn prevents the plow from ever clearing the rest of the street. This starts a cycle which never ends until the snow melts. 2. Street storage of vehicles. We have explained it is a specific purpose of the program to eliminate storage of cars on streets for all but the shortest time. It is the intent of this parking program to force vehicles off the street into driveways, garages, or parking lots. If parking lots do not presently exist it is hoped that elimination of on -street storage will eventually result in construction of parking spaces off-street. The program is also meant to eliminate vehicles that do not absolutely need to be in Iowa City. In other words, if a student has a choice between bringing a vehicle and not bringing a vehicle, the program is meant to eliminate the vehicle. Several callers have questioned the 11:00 p.m. cutoff date. They state that this makes it difficult to move their car at any time except 8:00 a.m. in the morning. We explained that this is the exact purpose of the late cutoff time. Originally we had wished to allow parking on one side of the street for 24 hours and then switch immediately to the other side. We were not able to convey this message on a sign due to the confusion around 12:00 midnight. Therefore, we picked a time late enough so that most people would not change their cars. In this manner, the only vehicles parked on the other side of the street in the hours from 11:00 p.m. to 8:00 a.m. will be those who actually drive onto the street after 11:00 y�3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MIRES I 2 n 1 p.m. or those who go out and move their cars. It is the basic intent of the program to promote parking on only one side of the street as much of the day and night as possible. The City does not want cars parked on both sides of the street between 11:00 p.m. and 8:000 a.m. The only reason these signs were set up in this manner was to promote clarity. 3. Street cleaning. In the summer months street cleaning will be aided by alternating parking back and forth from one side to the other. As a spinoff benefit, garbage trucks are now able to traverse streets much easier with the elimination of alley pickup. Under the old program a garbage truck could not get down many streets on which parking was allowed on both sides. In summary, the program is well underway. Council can expect phone calls and letters as the program moves closer to completion. At the present time many vehicles are being moved to other side streets where the program has not yet been completed. As these spaces are eliminated, more and more dislocations will occur. bdw4/8-9 cc: Jim Brachtel I r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES -) City o4 Iowa Ci"-# Date: February 21, 1979 To: Neal Berlin, City Manager City Council From: Richard Plastino, Director of Public Works Re: Council Request for Parking Removal A few weeks ago the City Council had requested that Public Works look at River Street, Woolf Avenue, Oakcrest Street, and Woodside Drive in regard to bus traffic. The Traffic Engineer and the Transit Manager have met. They were not able to reach a consensus on all of the problems but this is the fol- lowing course of action planned: 1. River Street - The Traffic Engineer and the Transit Manager report there are no problems with the parking prohibitions installed on River Street as they now exist. Parking is prohibited on one side all of the time and from 8:00 A.M. to 5:00 P.M. on the other side. 2. Woolf Avenue - The Transit Manager reports there is a problem area on Woolf Avenue between the bridge overpass over Highway 6 and Newton Road. The Traffic Engineer agrees and will be sending a notice to Council recommending that it be posted "No Parking Anytime" on both sides of the street. 3. Oakcrest Street - The Transit Manager and the Traffic Engineer agree that there are still some problems on this street. With the high density in this area it seems an adequate compromise to leave the existing situation: The existing situation is "No Parking Anytime" on one side and no parking 8:00 A.M. to 5:00 P.M. on the other. 4. Woodside Drive - This street has "No Parking Anytime" on one side and no parking 8:00 A.M. to 5:00 P.M. on the other side. The situation is adequate during the hours when parking is prohibited on both sides. Before 8:00 A.M. and after 5:00 P.M. the transit operation is adversely affected. This area is developed very densely and an adequate compromise seems to be to leave the exist- ing situation. There are difficulties with encroachment of snow out into the lanes and the Street Department will attempt to curb this snow in the near future. In summary, the recommended action is to prohibit parking'on Woolf Avenue and take no action on the other streets. cc: Jim Brachtel Hugh Idose jm2/3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101nEs r �-, City Of Iowa C►"y MEMORANDUM F ate: February 16, 1979 I : Neal Berlin and CityCouncil om: Dick Plastino : 4C Council Referral of 2/13 - Trash Cans Left on Parking Strip e ordinance says: "The containers placed at the curb for collection all not be placed until 5:00 P.M. on the day before the regularly heduled collection day and containers shall be removed from the curb e same day collection is made and returned to a placeas near as asonably possible to the side or back of any permanent building on the operty. There are three remedies when this'ordinance is violated. 1. Discontinue solid waste service (not effective). 2. Tag the can for not having a lid or for some other reason and eventually get it thrown away after going through the legal process of tag, letter, tag on the second week, throw away on the third week. I 3. File charges in Magistrate's Court. Of the three options, only N3 is effective. The Solid Waste Division will begin taking pictures and filing charges. Private citizens may also file charges using the City Attorney's office. i jm5/23 ji I i I `i I yiS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -M r40INEs mart eFrRANS p 6'� Y • Y�=o • PI-1111-IC' -INANSI1 01VI910N tirAI E ( API IOL OLS MOINES. IOWA 50J19 bill, February 20, 1979 REF. NO 090 The Mayor & City Council Members City Hall Civic Center 410 G. Washington iIowa City, Iowa 52240 iDear Mayor and City Council Members: Each year the Public Transit Division of the Iowa D.O.T. collects various operating statistics from transit operations throughout the State of Iowa. In addition to using these statistics in Providing us direction on how we might best lend assistance to such transit properties, these statistics also give an opportunity to determine which system made the most significant improvement in the past year. I am pleased to announce that based on our analysis the Iowa City Transit System has been chosen as the most improved transit system for fiscal year 1977-78 as compared against all other transit systems in the State of Iowa. We realize a system does not simply improve itself, but requires a concentrated effort on the part of its manager to bring together various segments of society, policymakers, citizens, employees, and public and private agencies toward a common objective. Consequently, Mr. Hugh Mose has been selected as the Transit Operator of the Year. The statistics we look at in considering properties eligible for this award are: ridership increase, revenue increase (must be above zero), revenue/expense ratio increase (must be above zero), expense decrease (must be at or below zero), deficit decrease (must be at or below zero). A property must meet one or more the above qualifications in order to be e1i9 le for consideration. The Iowa City transit system was -the oy ity to meet all five (5) of these qualifications. A total of 12 transit- systems were eligible for consideration. r � _ FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES COMMISSIONERS JULES M. BUSKER S.O., CII, BARBARADUNN N' Mo1neA DONALDK. GARDNER DOOM RADIO, WILLIAM F. MCGRATH Melmeb ROBERT R. RIGLER New HAmD10n ALLANTHOMS DUDURUK MUCEII. VANDRVjf/// Had OAF Y 6 r � _ FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Mayor & City Council Meeting February 20, 1979 Page 2 The Iowa City Transit System had an 88 increase in ridership, an 8.58 increase in revenues, a 2.28 decrease in expenses, a 9.98 decrease in deficit, and a 9.58 increase in revenue/expense ratio. Our congratulations go to Mr. Hugh Mose for his fine efforts which led to the improvements in the transit system. Our con- gratulations also go to you for your support of Mr. Mose and your capabilities in hiring, working with, and assisting good people. And last, but certainly not least, our congratulations go to the citizens of Iowa City for their support of their transit system... for without them nothing else would be possible. I will call you in a few days to arrange for the presentation of the recognition plaque to Hugh. Once again, congratulations. J a Short, Director P b is Transit Division JS:mm cc: Mr. Hugh Mose, Iowa City Transit D.O.T. Commissioners Raymond L. Kassel, Director MCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1-0DIMES -1 City of Iowa CI$=} MEMORANDUM Date: February 23, 1979 To: City Manager and City Council From: Hugh A. Mose, Transit Manager �q Re: FY80 State Transit Grant In January we received application instructions for the FY80 State Transit Assistance Program. At that time I was told that the planners (Johnson County Regional Planning Commission and East Central Iowa Council of Governments) would be doing the actual application, as it was being made part of the Regional Transit Development Program. I have since contacted Keith Friese of the Johnson County Regional Planning Commission on several occasions, and each time was assured that work was progressing satisfactorily. I was lead to believe that my only function would be to provide budget information. On Tuesday of this week the local transit operators had a meeting, at which time the status of the Regional Transit Development Program application was discussed. When questions were raised about Council authorizations, public hearings, legal opinions, etc., it was readily apparent that much work remained to be done. The following morning I called the Iowa Department of Transportation Public Transit Division and spent a half hour on the phone going through the application guidelines and determining just which responsibilities were the local transit operator's. There were, to my great surprise, a number of sections that the transit operator, rather than the planner, must complete. Discussion at the Johnson County Regional Planning Commission Trans- portation Committee meeting on Thursday confirmed that due to misunderstand- ings between the State, ECICOG, JCRPC, and the City, we are well behind schedule in this application process, and may have great difficulty meeting the April 1 deadline for grant submissions. Time will be of the essence if we are to avoid some type of punitive action by the State. I.t is strongly suggested that in the interest of saving time that the City apply for assistance in the same manner as last year. We should apply for about 40% of our operating deficit, or $220,000. Bearing in mind all problems of this past winter, it would be unwise to attempt any service expansions, other than minor increases required if schedule realignments include additional buses during mid-day. Unless directed otherwise, I will proceed along these lines, working with the Johnson County Regional Planning Commission on a day-to-day basis, so that we can get a document prepared and submitted as close as possible to April 1. jm5/20 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES i101?IEs Rl:i:i „'„ :: ;1 ; 1 1979 MIDSTATES DEVELOPMENT, INC. 41%l5r,r,uer .',l /Pll /1u.1',,;//'lvor..(/1J)7bH 4!iNb /Snnu frl V. Arwa L!llfr February 19, 1979 Iowa City Housing Authority Civic Center 410 East Washington Street Towa City, Towa 52240 Attn: Mr. Neal Berlin Re: Autumn Park Apartments Iowa City, Iowa Gentlemen: As a partner in the Autumn Park of Iowa City ownership, we wish to inform you of our intensions in not renewing the Managing Agent's contract that is due to expire March 31, 1979. The current contract, under the terms of the agree- ment, has a two-year duration commencing March 31, 1977. As you know we are now managing partners in ten Section 8 Housing Assistance Payments projects in Iowa and Nebraska. Midstates Development, Inc. directors have decided that the managing partner and managing agent shall be one in the same; therefore all management agreements with outside agencies are not being renewed. We do not find fault with Lyle Seydell or his staff in their continued good, sound management. Their efforts have been commendable. We hope there will be continued interest on the part of the city in the Autumn Park Apartments for a long time to come. Thank you. Yours very truly, MIDSTATES DEVELOPMENT, INC. Managing Partner Autumn Park Iowa City William Jacobson /dr cc: Lyle Seydell Housing Coordinator E PIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIDES i f i 1 AGENDA i IOWA CITY HUMAN RIGHTS COMMISSION CITY MANAGER'S CONFERENCE ROOM FEBRUARY 26, 1979 7:30 P.M. 7:30 PM A. Call to Order I B. Approval of Minutes, January 22, 1979 i � 7:35 PM C. Public Discussion 7:40 PM D. Election of Officers 1. Chairperson 1 2. Vice Chairperson 3. Secretary 7:50 PM E. Old Business 1. Changes in 601.A 2. Women members - Chamber of Commerce. M. Braverman report 3. Selection of Director, Human Relations Department. M. Braverman report. 8:00 PM F. New Business i 1. Priority projects for 1979 )Ij a. Affirmative Action/Outreach: City and Community i b. Sensitivity workshops I C. Complaint procedure for City employees 2. Orientation Program* 9:30 PM G. Committee Report i 1. Affirmative Action 9:35 PM H. Staff Report - to be distributed a 9:40 PM I. Complaints j 1. Letter of response from EEOC -S. Munzenmaier I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401r1E5 y/9 I 9:50 PM J 10:00 PM K. 2. Pending: a. PA/R, 5-15-782. Respondent signed conciliation agreement but is to provide letter of apology before Commission signs. b. E/S, 9-18-7808. Investigative report submitted to Assistant City Attorney. C. E/R, 11-29-7809. d. E/R, 12-22-7810. Received respondent's statement regarding charge. e. E/S, 12-29-7811. Received staffing data from respondent. 3. Cases Closed: a. E/S, 8-18-7807. No probable cause not appealed by complainant. 4. New Cases: a. H/R, 2-15-7901 b. PA/R, 2-15-7901 C. E/R, 2-15-7901 d. E/R, 2-15-7902 5. Cases to be monitored: a. E/R, 4-6-7705 until March 7, 1979. March meeting, scheduled for March 26, 1979, 7:30 PM. Request to be rescheduled. Agenda setting dependent on date of March meeting. Adjournment *Please check your files and bring the following materials: I. Working copy of the ordinance showing proposed changes. 2. State Statute Amendments 3. Memo from staff to City Council explaining proposed changes in ordinance. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES r1oluEs AGENDA RESOURCES CONSERVATION COMMISSION FEBRUARY 27, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM 4:30 - Approval of the minutes of February 13, 1979, meeting. i 4:45 - Conclusion of discussion concerning programmable calculator. National Energy Act Status Report Staff report on contact with Prof. Ellis. Recyling - Publicity help for Free Environment. Other Business 7:00 - Adjournement. p� i yi 4 N a I MICROFILMED BY l JORM MICROLAB CEDA9 RAPIDS -DES 11011JES y2O I Agenda Planning and Zoning Commission February 26, 1979 -- 7:30 p.m. Civic Center Council Chambers A. Call to Order. B. Public discussion of any item not included on the agenda. C. Consideration of the minutes of the meetings of January 29 (informal meeting) and February 1, 1979. D. Subdivision Items: 1. 5-7901. Public discussion of a preliminary and final Large Scale Non -Residential Development plan of ACT testing processing facility, located northwest of Highway 1, south of Interstate 80, and westerly of Howard Johnsons; 45 -day limitation period: waived. 2. 5-7903. Public discussion of the final plat of Lyn -Den Heights, Part 2, located one mile north of Interstate 80 and one-quarter mile east on Rapid Creek Road and south one-quarter mile. E. Adjournment. Next regular meeting -- March 15, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES 'ei2 / 111CROf ILMED By JORM MICROLAB i 1r„ !,,,.,! !,l! MATERIAL DISTRIBUTED AT INFORMAL MEETING OF 2/26/79 Fiscal Policy - Current& Revised Memo from Linda Schreiber re Women's Emergency Shelter in Cedar Rapids MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES V. FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. Balanced Budget• The budget of the City of Iowa City shall be drawn so that t estimated revenues and anticipated expenditures are equal. (State Law Requirement) 2. Tax C___ eilinv: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating, or "seven functional" funds do not require a tax levy of more than 30 mills. (State Law Requirement) CAPITAL EXPENDITURES 1. Definition: Current year expenditures (first year of the five year Capital Improvement Program) for all public improvements and their Preliminary studies and the acquisition of property or equipment for e and shall lbe financedeunderathebprovisionse definedaof thistfiscalePolicyeand planned in terms of the five year Capital Improvement Program. 2. Project Analysis: A clear distinction shall be made between tax loansrmustand demonstrateported abilityotos. Alldeveloppsufficientp n oma bto srelpay upport their cost. 3. Maximum Limitations on General Obli ation Bonds: The following two maximum limitations shall apply to Genera Obligation Bonds: a. Debt Limit: Debt pledged as a general obligation of the City of Iowa City shall not exceed 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement) b. Borrowin Reserve: A minimum of 20% borrowing reserve, or debt margin, shall a maintained to meet emergencies. 4• Ceilin on Debt Service: Debt Service charges payable from the genera tax ev—j y Shalj not exceed 25% of that levy in any one fiscal year. 5. Tax Su orted Loans: New tax supported loans (General Obligation Bonds shall not exceed an average of $1,000,000 in any of the years of the Capital Improvement Program except for selected projects of a non-recurring type. 321 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 1 i I� 1 CAPITAL EXPENDITURES (CONT.) 6. Pay -As -You -Go Financing: In addition to the $1,000,000 in tax supported loans, an amount at least equal to 10% of the tax supported loans shall be financed from current operating funds for a total of $1,100,000 available annually to finance capital expenditures. 7. Bond Issues: Bonds shall be of a serial type and general obligations of the City of Iowa City. Tax supported loans shall have maximum maturities of.20 years. Insofar as it is Practical, the maturity schedule shall provide for payment in equal installments over the period to maturity. S. Outstanding Debt: The outstanding general obligation debt of Iowa City be leveled off at the e date. arliest possible This fiscal policy was adopted by motion of the City -Council at its regular meeting of June 5, 1973. 322 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101MEs FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that es- timated revenues and anticipated expenditures are equal. (State law requirement) 2. TAX CEILING: The budget of the City of Iowa City shall be drawn so that tax revenue in the ge eral operating fund does not require a tax levy$. more than the 10 limit. (State law requirement) CAPITAL EXPENDITURES 1. DEFINITION: A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers. and streets. Capital improvements have four characteristics: (1) They last a long time. (2) They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisition of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital expenditures are operating expenditures; those annual expenditures which are necessary to the maintenance of the city, the rendering of services, and providing for normal operations. 2. PROJECT ANALYSIS: Capital improvement projects for the five year period shall be analyzed for the following: (1) Compatibility with the Comprehensive Plan. (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds (G.O, versus revenue bonds). All projects supported by revenue bonds must 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r ,A '1 demonstrate ability to develop sufficient income to repay i their costs and costs associated with financing. In j addition, proposed revenue sources shall be analyzed in i terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. I (3) Compatibility with the City Council's goals. 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: IA. Debt Limit: I Debt pledged as a general obligation of the City of Iowa City shall not exceed 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement) i B. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and if so used, the bonds shall be retired as soon as possible in accordance with the provisions of this fiscal policy. 4. CEILING ON DEBT SERVICE: Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. I 5. FINANCING: j As a general rule financing of capital improvements shall meet J the following guidelines: r ' The difference between tax dollars needed for operating costs and the maximum General Fund levy shall be used for capital project financing to provide for replacement needs. B. Every effort shall be made to seek out state or federal { grants or assistance. 6. BOND ISSUES: A. General obligation bonds - Bonds shall be of a serial type and general obligations of the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level amortization payments. B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds 5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES i r 6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from revenues. (2) In so far as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. (3) All revenue bonds for public purposes shall be sold at public competitive bidding in accordance with the requirements of Chapter 76, Code of Iowa as amended. C. Special assessment bonds - All special assessment projects shall be financed by the use of special assessment bonds. The first fiscal policy was adopted by motion of the City Council at its regular meeting June on 5, 1973. This revised policy will need adoption by Council motion. i r 6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa C11, MEMORANDUM Date: February 23, 1979 To: City Council From: Linda Schreiber Re: Women's Emergency Shelter in Cedar Rapids The Council had several questions regarding the Women's Emergency Shelter in Cedar Rapids at its January 24 budget hearing. Their questions are: 1. Is the Shelter in Cedar Rapids regional? Yes, it serves individuals from Benton, Cedar, Iowa, Johnson, Jones and Linn Counties. The'Shelter's admission policy states that the Shelter "will provide shelter for any woman as a refuge from an abusive situation or potentially abusive situation, and for children of that woman". "Abused women will be admitted on a temporary, emergency basis until a more complete intake process determines the appropriateness of a referral." 2. What areas are served? (See above) 3. Does the Shelter have priorities as to who is served first? No - see N1. First-come, first-served. 4. Was AASA (Aid & Alternatives to Spouse Abuse) denied funding because a shelter is located in Cedar Rapids? Ron Larson, Dept. of Social Services, did not think so. Perhaps AASA did not meet some of the grant qualifications or perhaps its funding request was higher than the allocations. $60,000 was divided among four cities. $15,000 grants were given to 4 cities: Sioux City, Clinton, Decorah and Cedar Rapids. 5. Does Social Services reimburse for Johnson County residents? Reimbursement can be made in two ways. The individual may pay themselves if possible or the County can reimburse through the County Poor Fund if an individual meets income guidelines. Federal regulations do not permit the use of Title XX monies to be used to provide shelter. Larson feels this guideline may be changed in the future. The costs for shelter are: $5/day for room and board, $35/week; $21/week per child. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 2 6. Does the Shelter have income guidelines or a sliding fee? See #5. A sliding fee is available for counseling. 7. What is the capacity at the Shelter? Since its door were opened in November, no one has been turned away. The Shelter has some flexibility with beds to allow residents to be housed. As yet a maximum capacity has not been determined because the Shelter has not been filled beyond its capacity. The capacity is flexible depending on the size and age of person - up to 14 people have been housed previously (8 children, 6 women). 8. Staff. The staff includes a professional psychologist, the director and 3 part-time workers (actually work full time). The director and part-time employees counsel clients and act as problem solvers. Three part-time employees direct the Center's activities for the children's programming, volunteer activities, and follow up. Their credentials and experience are relevant to their respective functions: children's programming - director of Montessori school in Cedar Rapids; volunteer activities - advanced degree in employment counseling for women; follow-up - experience working with migrant workers, HACAP employees and CETA. 9. Grant $14,000 State, $56,000 Hall Foundation. A total budget of $62,000. 10. How were needs documented to determine which other counties would be included? State said Linn must include contiguous counties in their proposal. The State's grant provides for the salary of the professional psychologist. The State wanted Iowans in other counties to be able to benefit from the availability of a psychologist. 11. Is the Shelter really designed to serve 6 counties? The Department of Social Services views positively programming that ties together family support services for its clients. The Shelter's support services include marital counseling, legal, protective and psychological. The State felt these services should also be available to residents of surrounding communities. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES 110 RIES t ` � The Iowa Legislature allocated $60,000 to four cities to fund programs for victims of spouse abuse. Each community received $15,000. This funding expires June 30. The legislature is expected to renew funding this session (a bill has already been introduced, SF191, Miller, Marshall). The State's funds provide salary to pay a staff psychologist at the Women's Emergency Shelter. The State designated that contiguous counties to Linn also benefit from the availability of support programs provided by the Shelter. Its services to clients include: marital counseling, legal and protective services, professional psychologist, transportation, advocacy, medical, housing, financial assistance, employment assistance, child care, education (for children and women). The Center has not experienced any problems providing services to women from other counties. WEC has served clients outside the six county area from Blackhawk, Marshall and Keokuk counties. I Larson expressed that it was difficult for the Dept. of Social Services to be creative as they (the department) would like I especially when dealing with shrinking dollars for human services. Programming that ties family support services together for clients is viewed positively by the Dept. of Social Services. The Department of Social Services' philosophy is to provide support services to maintain the family as a unit whenever possible. Fleeing the home is viewed as a last resort. The Woman's Emergency Center provides support services to assist the entire family individually and as a unit. Federal Guidelines prevent Title XX funds from being used to pay for services at the Shelter. County Poor Funds from the Mental Health fund may be used to reimburse for services. Federal regulations may possibly be amended to allow monies to be spent for Shelter. ? When AASA sought State funding, Larson wrote a letter of support. He is not sure the reason their program was not funded. Perhaps, he allothought, because their cated. Most f the grat ntswere approved for uest was for more a$15,000 orn the u$30,000. Larson felt what Iowa City may need is the support programming fi without walls, not duplicate housing. Both programs, AASP Iowa City 3 and WEC Cedar Rapids, are offered to Social Service clients in Johnson County. The clients' needs are the first consideration. Kristy's role is to act as a trouble shooter. When she comes into a crisis situation, she helps remove the victim from a volatile environment and she put her in a safe place and also aid to coordinate special services for victims. I will be meeting with Kristy and a Board representative to discuss programming with her. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES