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1974-01-08 Regular Meeting
R 0 L L CALL REGULAR MEETING OF JANUARY 8, 1974 7:30 P.M. i I PRESENT ABSENT BRANDT CZARNEC KI DAVIDSEN dePRDSSE ✓ WHITE i I 7 .... .. :i MINUTES OF. X`�GUTAR 'COUNC-TUMEETING -1974:;` The ..0iti City Council met �.�,in,�.regu ar, session. on the � iii'the-f-'counIcUl .Chambers mbers xy `J- L 9 7 Sth_,day..�of. anuary i,.';4 a qentor- Members''present Brandt, 7; z rnec i-- ,David,sien deProssef. Mayor - neckk-epresiding. White none.��,.: C ii46ki" rd lent";'�.praye Czarnecki 3 UestedRaz,= Z_ It wasmoved PbydeProsse andjseconded:byB rindt to con- sider the amount `read Kto be` a' fulh reading .and" .to the ;Zthe Regular -F.'h' 38 �1973; nme%am er AdJ'ourh6_&C'6Wddi meeting f-De'cehbdk*--- -21'j:'-,;1973:an_ d . Organizational: -'meeting: .0Ujanuar3 su jec 6, correction': M tio-- carried. se that. ddPros movedby White and :.the It was Wasi . disbursements....subject �b6 Motion', cgrridd,�.l h Vthe nut _]a:t -w-C Y, -move deProsse.t a 12/17/73, - �p Commission, minutes of s ons,' es Rlverfion£t Coimnission,s'12/20%73 Pub Tic d p. 11/15/73 and filed. Motion -received. hd-,--�� Ho-u'-s'i' n A carried. - --- --- 'ePro It was moved by and,seconde, d sse that the request,tor8pprove application for b --l* lqh+-�vtiixlca licenses and: . c .-istkrid-,-.for i��SuberCals---,Comip q d.7 Motion carried K ane =taxicab It 4L 7. the moved C! ?secondedWhite that. as'_ ove, .'licenses taxicab s t ou reauesti-I. :Company; Inc, be axlcaWxl dllow�-; standl-4 br _':VY Chddkdr-Checker--Cab` CbMV gone gran, e .,an eP _C, [T-k4�'-�gwfil_bK! a seconded a rosse that.the It movp �._,se cnq l, Electric �Co. �te Jr'�'fk owa ived and - filed *.,: and ricreases- be��fri�ce -'/�conc rning-:�--,Pr000se&�ratWA ire er a �', ' --'f o - review and i '_� tto'rne evi f OvA ph':i`;carr :7., ed, deem appropriate► Motion as!-�t _tqpqrV heY,, d'v b white -it a nde y�.��... h It va-w an at) on - el Te eidi"Ah'dt'A fl at: f d. - public -�phone.. booths ded" the in :Iowa _Cfy' be received, and fished anYdr referred 702 sec , 00 FOncerrjinm-+& to 'the City ftjt'��'Attokhey'�z orr, 'M&i&g e ,report. '�R5 J i r :: ' SLP �i+. � -- { j T ` i F ✓ n �- i Y. 1 t H .-. _' _ Page 2 -. Counci1 Minutes A'c January. 8 1974 x ? It was movedby White and seconded byBraridt that the letter :from Charles A.,Mullen. concernin traffis on• Rock Shore:: Drive an Park Road be', received and ;filed -sand -referred to<'ee City Managerrfor report back: Motion carried. It ;was moved_Gy deProsse=and `seconded=by'-:Brandt: that the rules be susgende'd and°:the tidid.=read3ng of ;the''Ordinance to / - Change.';the :Name of.,-Maarr..Avenue.r to ;Kathhn`=Drive;.be given .byf title only. Upon eb1l,call Czarnecki, Davidsen deProsse White, ;Brandi voted 'aye'. Motion carried;and,third reading given by title only'. It was moved by ,White and seconded by Brandt :that--X;th-d ord�.nance be adopted. ' Upori roll call .Davidsen, deProsse, White, Brandt,rCzarnec;ci voted 'aye'..`, Mot ion carried. was movedby deProsse and seconded_by,Brandt to adopt the Resoluton`of Commendation of Maryr`Schaefer--for'Meritorious� Servfice=to the °Public.=Library-of-.the:City 'of -.Iowa City -from _ October 17, 1960 to h" _--re December 31,'.1973, Mayor Czarnecki to.:make,present tion ata later meeting., Upon roll call deProsse,tWhite,.Brandt, arnecki, Davidsen voted 'aye'. C t 1 It was moved; by White Land --seconded Davidben to adopt ,by the Resolution Eno ging lirm of McGladrey i, Hansen' & Dunn : & , ' Coany°, Certified Public Accountants; to audit the, City 's accounts for Year=Endnq December 31='1973: Upon roll call c� White, Czarnecki,_Davidsen,'deProsse voted !aye',_ Brandt' abstained. motion carried.-' It'was moved by` -,Brandt -'and seconded liy White t6 adopt the Resolution Accept nq�,ti e.;W,grk",bi the Sanitary :Landfill, Excava ion= roi ec .4 one j v ar Er .s , .-- nc i; as ' recommen e�, by=theStaff Upon rollaca114Br.andt, Czarnecki, Davidsen, :deprosse, White voted 'aye'. Mot ion ',carried rz { It wasmoved`by Whiterandjseconded by Brandt to adopt the_Resolut`on�A covin 'Contract,and'�Bond or:'-,Penetryn � System; Inc. ` or a e ;- San ---Sewer Repair Prod ect- as recommended`by"staff. YU on:Krollcall.Czarnecki;,Davidsen, P, _- deProsse; WhiteBrandt'voted Motion darried. _. It `moved by White;andyrseconded by Davidsen to adopt was the Re'solut on P =ov n Contract .and Bond for: the.:W.. G. 'Jaques h, , company fors heY-197351 3.ac sng.vProgram� as recommen e y staff.: Upon roll call Davdsen',deProsse; White; Brandt, Czarnecki voted -';:aye'. Motion carried. t � y 1 _ - t t y .r KS v- •t T t ' ... ._ ,.. -.. _-. .. __.wT__ - - 1 Page 3 L - F 5 - 4 i x= It was moved'`by Brandt"and,= the„Resolution Approving. -Plans :a Contract' for:=one' f4T '000 GVWATruc Division aad`Settng ::>Date .'for.:.'.Re 197:4 at.'10°v a.mr` Upon rola :ca Czarnecki,-Davidsen'voted '.aye': It -was moved by Davidsen ar adopt the- Resolution ;A roving I of_'Contract or a 24;000x';%G\7W .TrL Hydraul'ic -:Crane .and ryFlat,bi Divsion;of the D`epar;tmentt c mate for Receiving`Bids for -Feb] Upon roll cal'1 White, Brandt, C voted ''aye'. Motion carried.} It ::was moved by White and the„Re sol ution-Accepting Street; Part II ::Addition done=kiv"'Metro' i Czarnecki, Davidsen,=�deProsseN, Wt City Manages RaykWeals expl Human.' Relat ons Commis'si on : for 'a -to- discuss Aff miative `Action =an suggested scheduling in_February seconded by Davidsen that Mayor With ttie HLunan Relations; Commis The Mayo= announed that th hearing' on_ :tie plans, a specficat the' -197:4 Burd=ington-S.Ereet Imprc and; Gilbert, :asi recommended by t answered: the :.three= questions pre 1) `Total' cost; $356,000storm 's sidewalk", $280, 000tfi6 10 foot included. 2)-~The'Iowa`;State Hsg n.- cost becausew�the, pro3;ecat _---year arterial` -street cons -recti consider:' a request; to participaf signals "onJ Burlington. ,;_ 3) Conce plantingsfor=Burington,the'>rec project proceed,' and that addit until the urban renewal proposal ProjectGreen"concurrzng`with-th _ Bonnett,,: acting. Director�of Publ of=the; widening `project=,' noting Burlington would be closed after done kiy <theut'ili y�$companies:i` r - k _ � e 4 _ r _ -.- , 4f,, I., Minutes P age .4 8 1.974 is ordinance, requirements planting ;Ieft-�-tu trees., eq Project ights-!�ot��Way,� a irregular I % , egular. x�. : treds,.`.design for -Appe-are, .Green, co -in 'contributing -a -plahtl#gs d. to4 Councilwoman -,deProsse adv 3 - . -2�by-` `.the .;planting, reel: it -'" e , project th&V�Fiihe��Pv6ald :Brandt and' seconded dening-'�or 's was�-la-,;wx -b D id --,sew , iboadopt Approving Plans, Spe c'fi- cations-an'd-F-m,ofContract k611e call Czarnecki, -: .-Davxdse' -nj:-- Whiltd,`;-P e rossevoted no , M6t�i6n.z,carrIed ATh6-Maydr ;then dec fiiidthe ,pub ichearina -closed,.-: public__ The Mayor �;�,arnmndund or Resolution .-,Construction of the _ hearin on then b'd Urban Sewer -Impkdvemdntr-1 C Reriewalt,= �explainedn.�,the�,-�dxtent.*of the project,, K -A —?-4 hett,', --iind---�.th'iB��--reasoning,-.!- c 'sewer';' paving and utilities f `h- d ersons� ere.n eing,t-,noi�,AL t present -T,L r , , - , 6'--- ' ` . eres e p %-�same;� ime�.-1 --at:the DrOjec speak bk�- declared _the' e, diWifit'-;And7- i,seconded by Brandt to:adopt the movd& -hearing U, e -on! -bf p'on:, roll call.Davidsen, 4 em- 1 -Z,. -Motion -,diePr6s`s av sen to id e :b D' carri:e nd incv on 'the Pians etc. adopt.2!,z 1- -,zit 4-m-, n-- :1 the zBi 974. J for -anuarvz.r+291 -Receivex roll, 6 -d.and Czarnecki Rd 1T.; -de P rds s w, Davi seni White, Brandt upon -ow-z d Noti Icarrie Vote, - e -'P '--hev--:doncex d roe n over the problem s of noted ...... . . .... , pf i�L�i6fi6"iid�-the�-.deterioration .of trafficr tthat4,po ice t2ie road.'City -� 1��Thett% M . commented � I' .,enforcement ah*ger�,-��convhbritedt, Ut��; t( weights hti,: ��46dld not -b 13 uc c-oU-ld--`-be`4' 5+,��;-- mt-.' �_'tr6 stepped_ of- City Attorney i :Hon6han s list.of be feasible �-'C Lt3�. 'tbrndy*FJohrfV---Have -At k 'oted-that:he litigation -pending.6" w -jtj would discuss %A. di -s'6--thLs4 t%next��Tuebddy.,�s;,jmee ing%. a k clarification;:be made on the .--Counc2: �t6-2,as e S -6,-- a t.�Us-e,tL ion6 nd,questioned position Councl 1 who WOU the,-D&A4u Municipalities on 6 e I stited that it 6 ThursdayL -support the Regional! '9'--thCouncilj'fo e::: wa ,Arid .6 :U ::'Plan. 6The City se6 Planning onmissiow,-: Commission :iri�I�kthis�41--'Ri�i4i:onAI:Planning anageJ noted that the f 4p orm& di 6 c: ubs6!&--.t'At;111TU6 sd t 6 Ing.. C , P announced Necessity.,, White', ria zai 6k by t the -F-D tt Pub e� C would - :Council-Minutes=' P C 1 idnuar Y, 8 1974 `Adv.ised,-----.thAt' Counc :.--she, could not attend --;,Wedh4sdaY7'...&nd'E m S a morning PkIdAy.- ings. Mayor disbu046d,. 'd Czarne' S A Yri a s, morning t y session.. It;was moved by White -Pohddd:,�'by,� Bra and 'seconded ndt that the 41 Committee Itt 6 Rules concerninge�,_xe ationship.- of the 'CounciI - its -jboards -cVA h-d, omm i s s i p n -, s - j -be_ receive&and filed and�.rere td,�- gCi�&AW City Attorney; City, Clerk and lrrdd-� tdii' - anager Robert Welsh Mayor appeare servatiohs'-�'oh',"- the report, endors ing -a ing &7" 'dd' our-additional their;� ehdAti'6hEf;T-a'n recommendations::;Arid- -seconded by -'andf i1e an -referred 1 _b 'L-�kdceiv d that � -? -'I Dayidigen�' e to the''CduhdiVMdt _,tt6dJT-�-._'-_,, Ion carried. _64�aAd,, pr`.the l�,a s :bu�:the:amendment 7" Imah--If4it "-d"f Counci .. .......... . to the= Parking i roqeF-� d' ;change the time z �� which ch woul d to _' IMIt;�vtrOWa?IZ -,.!:hours _,,tto�-,�,ZA ��hours-.,�.---t-_At qrney.:Jiayek stated tit he would ... ld-�draft�Alw the h Mayor -Czarribc appointment of Pat White .=Rules:' and '4.appointmeif c and the'. Legislative of '-.,--Pat:-White, - -gT ----- - Committee.'_ -d C61iiih, i V_ - waMimoved by--DaVidsen ... IW'Wlcml 'Comm he_RulesCommittee be that �,_.,. -,appoin e approve&. Motion carried.` , Mayor Czarnecki announced"receipt of f .the .___Ietter fromMr. tm B John 'C a z 3. n a'-'dv'-i s"I n`4`zl�'b f h e,"appoin en -'o ban, ukton,as ;PTA rdpkesentativW-�_,tb _-i`.Park s"Q,and -Recreation 'Co , mmlki�i- orae- ea an 197 4 �:.-.;was �,�moved ,--Whited "ani dt that the -appointMe'rLt--"r--'bi9'.1,,;ci� 6iied`� rd kr du -,.-,Motidr0' I -1 7 'Z cho`olbdii,Ordinance e- Maydr4--n6t6dP,.thaVt 'would: be on d i�� hdAfter'isucss previous 6"Aici6naction, the Attorney was directed72tio-Ppontad '-ie.-,sdhoo Board for a position 5mor; -��.�,commen, Mayor' questi on.about S. Environmental:4T_-*T al.:' Jack -Klaus Drector�of Urban Renewal;-advi=sed .should be 1--i 'Ad' d`flithi� i t-, s published the:-Federalin aster -�:-and .".the �--.:17ity show receive A t�--�before at-,_ -"aind--i*ptild�keep , i��.,.the , :Couhicjl informed. the ;K4 by—. C a c tha' k in, The. Ommente'd' spry Z-: 7 the Public �JT�i ,o un ng i: y. the r b Library, reports di 6 Boa d of n de es s .,On -a that presenting io , th t"', M Supervisorsq, -a:payqrai-ses,,Q sonnel. Councilman j ,-,i =suggested-'-,ar,fr pintmeeting --fing:'with ,*,- the Supervisors .' -a -�an-,ea ...... . ... ... . ....... F2 ;.E Page < \\ at . . . . ... =v . new -z. exis d.that = \\ \�\\d s . © /on y»E£e «\ -«the \ °&n6 �. yy_ : _ .. .. . . ._ y»s r <«-_-- _izal for d ~< »_ §t d \\ \ k\ 'V -o\ƒ \\-the: >�. �=«��■P 3 m & Page 7,�r -City At Transfer of to a:joint Old..Capitol- closure_,had the stateme: moved by W! statement --f: to the City o ion.carr.: carried, 3/; It�was meetinc be i ? Council.Minutes, January 8, 1974' Resolution: Authorizince we opment'Company Proposal Inc. , ; .under ':the name of hat a statement of dis •ussion`concernng review o >f Freiia Hieronymus; it was osse that the --disclosure eceiwed, filed`'and referred teyJ. for'report`next Tuesday. i vot ng 'po'. Motion rnded by_deProsse that the %yam IOWA CITY CITY COUNCIL AGEI4DA REGULAR COUNCIL MEETING OF JANUARY 81 1974 7:30 P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON - Item No. 1 — MEETING TO ORDER ROLL CALL �^ " INVOCATION a vv. o, w.. C -�-�-� r w �tz�+.t��ci✓ — %!/ /f -t �.� ,... G,!' Item No. 2 - READING On MINUTES OF REGULAR COUNCIL MEETING OF DECEMBER 18, 1973; ADJOURNED COUNCIL MEETING OF DECEMBER 21, 1973; -AND ORGANIZATIONAL MEETING OF JANUARY 2, 1974. &0,/ 6� C.---t,4.t c Ztri, Item No. 3 - PUBLIC DISCUSSION. Item No. 4 - APPROVAL OF BILLS. Comment: Bills in the amount of $593,702.71 are submitted for approval. Action: �A�/2 Work Agenda • January A, 1874 Item No. 5 - RECIEVE MINUTES OF BOARDS AND COMMISSIONS. a. Human Relations Commission minutes of December 17, 1973 meeting., b. Riverfront Commission minutes of December 20, 1973 meeting. C. Public Library Board minutes of November 15, 1973 meeting. d. Housing Commission minutes of December 5, 1.973 meeting. Action: Item No. 6 - ISSUANCE OF PERMITS. a. Consider to approve application for eight (8) Taxicab licensesandone (1) taxicab stand for SuperCab Company., / �j �C Action: ! d G%'1 a -u •� - 4�� ",44'4.. - Action: b.- Consider sto approve application for fourteen (14) taxicab licenses and one (1) taxicab stand for Yellow -Checker Cab Company, Inc. oj -- c Item No. 7 - CORRESPONDENCE TO THE CITY COUNCIL. a. Letter from D. G. Findlay, Iowa -Illinois Gas and Electric Company, concerning proposed rate increases. Action: A1( C b. Letter_ from Terrie M. Jensen, Northwestern Bell [/ Telephone Company, concerning the proposed instal- lation of twopublic phone booths in Iowa City. I - � A-^ ) ,,,,.) 3jz, hd ...L, ( .n, 4o Cf M 61/ 40 c e -L) Y Q2 Item No, 8 - CONSIDER ORDINANCE TO CHANGE THE NAME OF MAIR AVENUE TO KATHLIN DRIVE. (THIRD READING) Comment: In response to a petition by area residents forwarded by the City Council on; November 13, 1973, the Planning and Zoning Commission by a 6-0 vote recommended approval of the street name change. The City Manager and staff concur with this recommendation. Action: 3 -A 3 -a Action: Item No. 10 - IL f� Comment: Action: Item No.,ll Comment: 114 — , ONSIDER RESOLUTION ENGAG ECEMBER 31, 1973. I.L ae_� / a e_ 0 c../_s-s+....4..L.Qom' Li AUDITOR FOR YEAR ENDING This resolution engages the firm of McGladrey, Hansen & Dunn &;Company, Certified Public Accountants to conduct the audit 'for the City of Iowa City for the year ending December 31, 1973. CONSIDER -RESOLUTION ACCEPTING THE WORK ON THE SANITARY LAND- FILL EXCAVATION PROJECT. This resolution accepts the work done by Barker's, Inc. of Iowa City,. Iowa, for the excavation of soil at the Iowa City Sanitary landfill. The final contract amount on this project is $107,395.92 and the contractor has completed all the -work in substantial' accordance with the plans and specifications. The City Manager and staff_Kecomme�nd a Jd'option of th(t, ils resolution. -""".' lI.CL �C.k-at-u /0-0/ O O u LLY11� Nile CC Q-vG! 7-t; :,. -.,•_ i' 1 o tit -j- rc.r u Item No. 9 - CONSIDER RESOLUTION:OF COMMENDATION OF MARY SCHAEFER FOR MERITORIOUS SERVICE TO THE CITY OF IOWA CITY, IOWA. Comment: The City Council of Iowa City, Iowa hereby extends its deepest appreciation to Mary_ Schaefer for her dedicated and faithful service to the Public Library of the City of Iowa. City from Octobe1"1 I960 o her retirement on Action: Item No. 10 - IL f� Comment: Action: Item No.,ll Comment: 114 — , ONSIDER RESOLUTION ENGAG ECEMBER 31, 1973. I.L ae_� / a e_ 0 c../_s-s+....4..L.Qom' Li AUDITOR FOR YEAR ENDING This resolution engages the firm of McGladrey, Hansen & Dunn &;Company, Certified Public Accountants to conduct the audit 'for the City of Iowa City for the year ending December 31, 1973. CONSIDER -RESOLUTION ACCEPTING THE WORK ON THE SANITARY LAND- FILL EXCAVATION PROJECT. This resolution accepts the work done by Barker's, Inc. of Iowa City,. Iowa, for the excavation of soil at the Iowa City Sanitary landfill. The final contract amount on this project is $107,395.92 and the contractor has completed all the -work in substantial' accordance with the plans and specifications. The City Manager and staff_Kecomme�nd a Jd'option of th(t, ils resolution. -""".' lI.CL �C.k-at-u /0-0/ O O u LLY11� Nile CC Q-vG! 7-t; :,. -.,•_ i' 1 o tit •page 4 Work Agenda January 8, 1974 r n r Item No. 11 - (CONTINUED) Action: Item No. 12 - CONSIDER RESOLUTION APPROVING CONTRACT AND BOND FOR THE PENETRYN SYSTEMF INC. FOR THE 1973 SANITARY SEWER REPAIR PROJECT. Comment: This resolution approves the Mayor's signature on the contract:nnd bond for award of this contract. The award of this contract was made at the City Council meeting on December 4, 1973, as Item No. S. The City Manager and staff recommend (adoption/ of this resolution. Action: f 4 e Item No. 13 - CONSIDERRESOLUTIONAPPROVING CONTRACT AND BOND FOR THE 1973 SLABJACKING PROGRAM. W. G. JAQUES COMPANY FOR THE Comment: This resolution approves the Mayor's signature on the this contract. The award contract -and -bond for award of at the City Council meeting of this contract Was made 4, 1973, as Item No. 9. The City Manager held on December and staffecommend adoption of this resolution. Action: Item No. 14 - CONSIDER RESOLUTION APPROVING PLANS AND SPECIFICATIONS, GVW TRUCK CHASSIS FOR FORM OF CONTRACT FOR ONE 47,000 SETTING DATE FOR RECEIVING BIDS., I /J THE REFUSE DIVISION, AND Comment: This resolution approves the plans and specifications and 47,000 GVW truck sets the date for receiving bids for a Division of the Department chassis for use by the Refuse of Public Works. The 'date for receiving bids will be This equipment Thursday, February 14, 1974, at 10:00 a.m. the unit which was awarded will be compatible with packer during the 'Council meeting of December 21, 1973, as Item No. 5. Funds were -provided in the 1973 budget in the this amount of approximately $15,000 for the purchase of staff recommended adoption chassis. The._City-Manager and of this resolution. Item No. 14 - (CONTINUED) Action: L._i e Item No. 15 - CONSIDER RESOLUTION APPROVING PLANS AND SPECIFICATIONS, FORM OF CONTRACT FOR A 241,000 GVW TRUCK CHASSIS WITH ARTICULATED HYDRAULIC CRANE AND FLAT BED. Comment: This -resolution approves plans and specifications and sets the date for receiving bids for one 24,000 TVW truck chassis with articulated hydraulic crane and flat bed for use by the Traffic Engineering Division of the Department of Public Works. The date for receiving bids will be Thursday, February -14, 1974, at 10:00 a.m. This equipment will be used by the Traffic Engineering Division for the erection of traffic signs. Funds were provided in the 1972 and 1973 budgets in the amount of $16,000 for the purchase of this piece of equipment. The City Manager and staff recommend adoption of this resolution. Action: T)L/�K/ eCJ// Item No. 16 - CONSIDER RESOLUTION ACCEPTING STREET IMPROVEMENTS IN VILLAGE GREEN PART II ADDITION. Comment: This resolution accepts the work done by Metro Pavers of Iowa City on the paving of Village Road in Village Green Addition, Part II. This street has been constructed in substantial accordance with the City's specifications and the City Manager and staff recommend approval of the l resolution. Action: E Item No. 17 - CONSIDER REQUEST FROM THE HUMAN RELATIONS COMMISSION FOR A JOINT MEETING WITH THE COUNCIL. Comment: At itsDecember17, 1973 meeting the Human Relations !I Y Commission requested a meeting with the City Wuiic..i 40 discuss Affirmative Action. The Human Relations Com- mission will be receiving a quarterly Affirmative Action Report from the City Manager at its January 21, 1974 meeting and would like to discuss this topic with the • Page 6 Work Agenda January 8, 1974 I Item No. 17 - (CONTINUED) Action: City Council /1) . f g....^,: tva subsequent to receiving the report. {� Item No. 18 - PUBLIC HEARING ON PLANS; SPECIFICATIONS AND FORM OF CONTRACT FOR THE 1974 BURLINGTON STREET IMPROVEMENT PROJECT. A. CONSIDER RESOLUTION APPROVING PLANS! SPECIFICATIONS V _+ AND FORM -OF CONTRACT FOR T E 1974 BURLINGTON STREET IMPROVEMENT PROJECT.. h� Comment: The above resolution approves the plans and specifica- tions forthe1974 Burlington Street Improvement Project. This item was previously considered during the regular Council meeting of December 41 1973, as Item No. 16. Under this project Burlington Street will be rebuilt between Madison and Gilbert to provide four 12 -foot lanes of moving traffic with one 12 -foot turning lane at each intersection. The estimated cost of this project is approximately $356,000. The City Manager and staff recommend adopti on of this resolution/ Action: 0 GJ(2 /iso - P �J y ion Item No. 19 - PUBLIC HEARING ON,RESOLUTION OF NECESSITY FOR CONSTRUCTION OF THE 1974 SANITARY SEWER IMPROVEMENT PROJECT NO. 1 IN e, THE R-14 URBAN RENEWAL AREA.' ��(+,c.Ij �� A. CONSIDER RESOLUTION OF NECESSITY. B. CONSIDER RESOLUTION SETTING PUBLIC HEARING ON THE PLANS AND SPECIFICATIONS AND FORM OF CONTRACT FOR ` JANUARY 29> 1974, AT 7:30 P.M. IN THE COUNCIL CHAMBERS OOA.M. ESD lTO f VE BIDS ONJANUARYARY 31, 1974 AT lO Comment: The above resolutions are necessary for the 1974 Sanitary Sewer Improvement_ Project No. 1. Under this project approximately two blocks of sanitary sewer as well as several manholes and two sanitary sewer services, all of • which are located in the R-14 Urban Renewal Area, will be replaced or added: it is es imated that this < 0-4 ,mowift G 1� -�%r,-tom _ •,•L t�Y=_�� _-- _ LY tr C _-... `rn'_. -.•tom �� .C. c:�a-t....e __". -__._ .____ _._ ___'--- . �� ...%tom-.�...-• --. Z- - t•-,�.yt..zs-U Win. -.a— _ _ _ . _r � 4 { . � :. _;,.-ala-�--�l,,�Ga `�_ ^��..�; rt.. r•--„"_ �i / rr �yry G 4 , 4.- " �` s 21 -------T- �� c ��• ` -77 r �.e- .., •. 7 �-,Ti . y, :; -t.- — - i `• �F . } �hR -, Th L+ l� - ,ti ,CHS �. -� �::� � 'I `�� ■ ic, - - - --- --1 )_L__=�LJ"'�.- L�.•C—'L-'`. _ lam_—_. ____.. -_-_ _ _.__ __._ . _ _ . _ __.._ ___._..----- 1V i i'll 17 IQ `i v 1 , n ---'— --- _ � Lam:---- — ��t--- Lei.-_:- ..-� „G` �. ,•j.._ L.{..�...-�1 � ..___ _�__. - �__ .� a .. _. _. �f G: r.. •. t ,.... ilti�..-G-- 2. � fi_+r,.. -t ....«,. a' l._�.'1-LNy; s �._ it_•-__�._ _may__.._,—_ �1, Al y /V `vv �i:. G[�t/�L��17;� t �yL r• r -%/ �'`"^�� V_�• s f•4fc-H.%�.� S U • 0 page 7 Work Agenda January 8, 1974 Item No. 19 - (CONTINUED) �J� .y Slu. �-_..q- U.w_.� ni �'t �...e f,..vi �•}�.i,r. .aJ2u. �.-�rz-.. f1- L project will cost approximately $32,785. This item was previously discussed during the regular Council meeting of December 11, 1973, as Item No. 10. The City Manager and staff recommend adoption of these resolutions. Action: Item No. 20 - BUSINESS FROM THE CITY COUNCIL. Item No. 21 - REPORT ON MISCELLANEOUS ITEMS FROM THE CITY MANAGER AND THE CITY ATTORNEY. �- r : �� a: � �`-� � ��s.-•} si`..,#� .s '� _` "�C�' c{�. .. car -^1y ,rY fr rs,'*f. �� - � �= . Y��• _,.ms`s„ � - s,r'+' c ✓ � c i .� = r f�, 4: .Xis.-,ten x �� l.Jti(t,ti C ilt.. �.--1 C ,�•�.t t '.F r � t;-, .�J,y._tt '-=-1-- -- - � TI —__.__.--__•__-- v�==�,-•'. �,f.:--c.a P f O (l1 ' i.�..F 'f •,. j.a.-.:mow+..-c.:._rt._�,__� {__l f�_...:_.. __ �_.;._S. .t.._�_.:_ s_/__:__.. _.._ _. __. _. __._.------ ----------`-------- Clr./'i•J.�.�:-Y�-tt.t �f• fir": ✓t..� .J..�,.�T,;c,.c.. E^ t�.�,;J L_�:-i_'_f__.. _ . ti rrri p(� G( N=' - �E t}t.. .. `• �.'�•� 1 L' n.>.: ,.-_{__...:..�.i -l' r -----�� �. --;--t a !> ---� --`-- --- oil Ak � r l �� \�.- � C-e--.--moi` •,_.�-�.._<....,� a' • ,.—..-/' `, (' .� �{` p .. v ., rV - ---------------------- - --- ----------------------- --ff/(('rL Af -Lt 4-7 A co, ra'.t. too %..�. ��1..�> i•i t� ./�.-` _ 4..:11- �O�.L.,i � .f }_ t =_ - _' ------- ij t ------- ---- 1 - �—y.l L�-L_—_I_ � ` Slk•�""'.7 LL - � i.��.T,�-�%� . � f l .... `.. _ - �. � _'r.� . J� _-._._.. eo --- - G---�rk, (� .tJi • t i 1 Lt✓ _ ;Z. r Vel �—�•1.,i�'�.- C l°,�-c.�--nom.: - �'-r�- P r_: -,;L' .-i,. � �'t-�-A.Cs � ie-, L - _------ - - iJ'-O•_L✓� .�� �Q.�-.r�sT �1 ��t_:_.w. �"..•�- `_s.a_.. a--�•-��., �-..•i _r=rte-- �—) I�-Y..:t_.._�.t-. ��� CL.-:.tJ i ktt _ 2 —_ - -T t�!- I � _Z � .7 '�, •�--�... �� / � �. , nom_ � ` _`-- � -- - - �-`= `" . - - _•-- .-... 1 £ . -> ... ._• �i. > ..c..t�j�- h' . - 1 . r ------- ---- 1 - �—y.l L�-L_—_I_ � ` Slk•�""'.7 LL - � i.��.T,�-�%� . � f l .... `.. _ - �. � _'r.� . J� _-._._.. eo --- - G---�rk, (� .tJi • t i 1 Lt✓ _ ;Z. r Vel �—�•1.,i�'�.- C l°,�-c.�--nom.: - �'-r�- P r_: -,;L' .-i,. � �'t-�-A.Cs � ie-, L - _------ - - iJ'-O•_L✓� .�� �Q.�-.r�sT �1 ��t_:_.w. �"..•�- `_s.a_.. a--�•-��., �-..•i _r=rte-- �—) I�-Y..:t_.._�.t-. ��� CL.-:.tJ i ktt _ 2 —_ - -T t�!- I � _Z � .7 '�, •�--�... �� / � �. , nom_ � ` _`-- � -- - - �-`= `" . - - _•-- .-... 1 £ . -> ... ._• �i. > ..c..t�j�- h' . - 1 . tjL ,f i' f • r - -- L_!�-,�r�_.—?.__ �/7—yr ,f'• �1-. � .�+ .(`-L_i='--,'a��.1��� 'r < .__..i-�.,=1�__1. _.. L 11_.9 f,�i._ Ci v 1. . I C< + ------------- - - —. ..__��'-+�t:•--,-`-{ "-�':r _ i...��� i _ ��, ems,: ,��-_ r:• � � I It ��='t��''. � -•few 4�._ __- �-.. _+' !. - J _ � _ _ .------ � r • -? :._..fir-- ---- --- _-------- f - .Y` -. $'}., . ..; Aw. 'r ..Y �. t e iz,n `_A, Y.5 _. S'Y' :!1' 1T� • P } i.1 �< ,G. - , - - -r"✓:I .� ) VL.C../`a�t—.Y!' VJ—'SLC ._ Ga �. J 4.. j r J -- .� �• �_ .. _: t .-rte r Si� .l:.� r't.•.P.w:�aM.._. 't.�•-Ci—�4 iZ-yl A y ! � r _ _� Lrl R""tti _ �_ .•. (}--'L C x._., k.::. J �.•�..u.�n (�n '.�` , ft r ,j. • .... .. -. ... A..... `I � d-�i! � 4....:. '{�r7.7�Y �iL t ';:. T>. ��L'S �i vi K.'.�... ...>� " ... ... --�' 'Tf .1 e ;af- -4 V� LA- -------- - --- 41, rrx-Fw- '� lj - e z- , � ; Y�NF2i � z �•Z� { � r� iI - •.t ZEE -i ,-., c3e r '�.�> 3` .+u,,�'.� a'Y �� t,• t - 4c ti r + • .� �' l..t'.{L�G� i, c� _:t � �._�' r --cam t r cf-.1 ��..•�ti.-r / fie/_ 4M1 io3� �.e. '%}� .1 n��.a4..—L^fir .4 _.. —T— Y } f� l_. U - ;. � , -_ ..c'. . / .��__�''-�� ;}7_1--+'–•t,....[ .-,.•�t.t t...tj .�r.� tf � F" 't_ ._t r[.. ------- I't _.A_..L _\G._-_--4/�_ Gt ) >.1r.: ��f ..f—,•t. t n [... r_:�._. __._� L_=-f_.'LL•�A�.,i _.._-. .—`i _.___ Lx C' -- r a "' ..- ,. _ . _. {y ..is ,4•_s_, < _ _ii ter[ ..�i': n �<.-_��,-. - a_ ` t J o ft_.—_-_- { C i Q i . r — 4/1 ~_ �-` • Y e • ■._ ■ 0 Page 8 Work Agenda January 8, 1974 Item No. 22 - PUBLIC DISCUSSION. Item No. 23 - ADJOURNMENT. MEETING OF: THE"CITY"COUNCIL`' JANUARY 8, 1974 DISBURSEMENTS DECEMBER 3, 1973, THRU DECEMBER 20, 1973 GENERAL Goodfellow Co. Bill A. Pak Co. Madison Chemical Dictaphone - West Publishing Co. Michie Co. Frohwein Supply Bldg. Officials & Code Administration Water $ Sewage Works Larew Co. R. M. Boggs, Inc. Pitney Bowes IBM Corporation Lawyers Coop Publishing Iowa Geological Survey Mrs. William Cushing University of Iowa General Binding Corporation Wikel Typewriter Welt, Ambrisco, & Walton Law Library Red Carpet Travel Service Matt Parrott $ Sons Intl. City Management Micro -Technology, Inc. Kansas City Star Co. J. $ L. Time Co. Clerk of District Court NCR Cedar Rapids Gazette Auto Invoice Service Cnarles David Perret Bill's Engraving Elbert $ Associates Economy Advertising Des Moines Register Hospital Service Inc. Omer Letts U. S. Post Office Helen Waterhouse Bankers Advertising Northwestern Bell Johnson County Recorder Dennis Kraft Iowa Supreme Court William L. Meardon, Attorney Chippers Tailors Drug Fair Lind Art Supplies University of Arizona Printing Service Office Supplies Industrial Supplies Office Equipment Subscription Book Office Supplies Book Subscription Building Repair Building Repair Equipment Rental Equipment Rental Book Printing Service Refund Printing Service Operating Supplies Office Supplies Notary Bond Printing Services Travel Expense Printing Service Books Printing Service Classified Ad Operating Supplies M-isc: Services Equipment Repair Publications Subscription Refund Printing Service Data Processing Printing Service Classified Ad Health Insurance Reimbursement of Expenses Postage Refund Printing Service Telephone Service Recording Service Travel Expense Book Refund Alterations Operating Supplies Office Supplies Registration 654.43 12.15 89.70 780.00 13.00 9.00 66.12 6.00 15.00 51.95 32.85 64.60 197.00 22.50 4.50 16.00 231.12 93.37 8.25 17.50 1.08 51.27 38.33 15.00 639.87 19.50 24.55 8.00 14.50 39.04 40.00 75.00 4.50 669.12 87.00 52.51 1,501.71 50.00 161.62 50.00 629.87 929.71 11.00 46.97 1.00 100.00 2.25 7.50 9.00 250.00 ■ TRAFFIC ENGINEERING Roger L. Brown Sales Agency Gaskill Signs, Inc. Globe Machinery & Supply Iowa Illinois Gas $ Electric Hospital Services APWA Association Northwestern Bell Traffic Signals Services Maintenance Supplies Signal Supplies Health Insurance Membership Telephone Service 90.24 28.93 359.88 1.60 2,621.14 51.75 1.20 3.30 127.05 29.50 62.50 28.50 23.50 278.95 18.75 8.00 10.05 75.00 14.40 14.38 30.00 22.00 4.50 61.20 50.00 13.26 11.55 148.43 172.73 12.56 354.20 24.00 416.50 10.00 55.36 2.53 72.50 10.00 90.29 14,918.54 500.00 35.00 2.60 100.00 50.00 28,931.31 4,649.13 100.00 80.05 735.37 137.25 15.00 33.75 2.1 GENERAL (CONT.'D) APWA Association Membership Fees Daily Iowan Classified Ad Curtiss 1000 Printing Service Superintendent of Documents Brochures Jay H. Honohan Attorney Services Industrial & Clean Towel Laundry Service Novotny's Cycle Center Misc. Supplies Iowa City Recreation Department Food Soil Testing Services of Iowa Engineering Services Iowa Engineering Society Membership Hayek, Hayek, $ Hayek Legal Service Matthew Bender B Co. Book University Athletic Club Meals Iowa City Flying Service Charter Service Southwest Legal Foundation Book Johnson County Treasurer Book University of Iowa Technical Service Charles David Edward Perrett Refund Nagle Lumber Operating Supplies Printing Service Printing Service U. S. Post Office Postage Labor Management Relations Books University Area Extension Registration Klinger Office Supply Office Supplies National Vending Co. Refund City Electric Supply Electrical Supplies. Hach Brothers Co. Sanitation Supplies Standard Blue Print Printing Supplies University Camera B Sound Film Processing Osco Drug Equipment Tri -City Blueprint_ Equipment Maintenance Intl. City Management Association Books Henry Louis, Inc. Equipment Int'l. City Management Association Membership PPG Industries -Building Repair Breese's Electrical Supplies Baker Paper Co. Sanitation Supplies Rutgers University Book Iowa City Petty Cash Misc. Expenses Johnson County Department of Social Services -Aid-to Other Agencies Johnson County Clerk Refund Stan Tusler Registration Supt. of Documents Book Wayne R. Evenson Consulting Fee Monroe Calculator Maintenance TRAFFIC ENGINEERING Roger L. Brown Sales Agency Gaskill Signs, Inc. Globe Machinery & Supply Iowa Illinois Gas $ Electric Hospital Services APWA Association Northwestern Bell Traffic Signals Services Maintenance Supplies Signal Supplies Health Insurance Membership Telephone Service 90.24 28.93 359.88 1.60 2,621.14 51.75 1.20 3.30 127.05 29.50 62.50 28.50 23.50 278.95 18.75 8.00 10.05 75.00 14.40 14.38 30.00 22.00 4.50 61.20 50.00 13.26 11.55 148.43 172.73 12.56 354.20 24.00 416.50 10.00 55.36 2.53 72.50 10.00 90.29 14,918.54 500.00 35.00 2.60 100.00 50.00 28,931.31 4,649.13 100.00 80.05 735.37 137.25 15.00 33.75 Navy Brand Mfg. Vogel Paint 8 Wax Kacena Co. -Crescent Electric City Electric Supply Hawkeye Lumber Co. POLICE Paul's Texaco Gasoline Goodfellow Co. Printing Service. National Chemsearch Industrial Supplies Madison Chemical Cleaning Supplies Mercy Hospital Medical Service Nagle Lumber Building Supplies Frohwein Supply Office Supplies Larew Co. Building Repair Midwest Wrecker 4 Crane Towing Safety Sales 4 Services Operating Supplies Swab Wagon Co. Operating Supplies Rivers Products Rock Mc Fall-Shubatt Miscellaneous Kiecks Uniforms Uniform Purchase Jay's Sales Co. Lab Supplies Medical Associates Medical Service James Hazlett Reimbursement Iowa Gunrack Inc. Operating Supplies Bill's Engraving Printing Service Economy Advertising Printing Service Hospital Services Health Insurance Northwestern Bell Telephone Service Keith Wilson Hatchery Animal Food Red Carpet Travel Travel Expense Industrial 8 Clean Towel Laundry Service Madison Chemical Sanitation Supplies Sears Roebuck Co. Equipment Henry Louis, Inc. Lab Supplies Iowa City Petty Cash Misc. Expenses FIRE Iowa Illinois Gas 8 Electric Gas & Electricity Intl. Fire Serv. Training Books Nagle Lumber Building Supplies Smoke -Eater - Subscription E. Vernon Hill, Inc. Operating Supplies Cairns & Brother, Inc. Books Hospital Services Health Insurance New Process Laundry & Cleaning Laundry Service Northwestern Bell Telephone Service Iowa Lumber Building Materials Hawkeye Wholesale Grocery Sanitation Supplies 142.79 414.00 4.20 517.76 69.55 19.24 l• 9.45 23.60 65.35 220.01 34.50 157.91 80.54 131.58 12.50 99.95 189.34 14.54 38.50 2,011.70 50.40 10.00 20.00 18.60 8.50 11.00 1,520.20 591.82 19.95 154.55 4.06 220.01 127.42 89.69 14.69 5,950.36 91.94 25.70 1.20 15.00 32.51 18.35 1,427.80 57.80 299.31 2.10 28.54 A-1 Fire Equipment Industrial $ Clean Towel Kacena Co. City Electric Supply Iowa City Petty Cash Overhead Door SANITATION Iowa Illinois Gas $ Electric Nagle Lumber River Products Elbert $ Associates HospitalServices APWA Association Northwestern Bell Plumbers Supply Crescent Electric City Electric Supply River Products Co. CEMETERY Nagle Lumber Automatic Grinder Co. Hospital Services Ace Heating Northwestern Bell Contractors Tool $ Supply Shamrock Construction Nagle Lumber PPG Industries City Electric Supply Breese's Barron Motor Supply Petty Cash River Products, Inc. TRANSIT Goodfellow Co. Passenger Transport Iowa Illinois Gas $ Electric Cedar Rapids Gazette - Daily Iowan Hospital Services New Process Laundry & Cleaning Northwestern Bell Kacena Cq. s Operating, Supplies Clothing Laundry Services EquipmentRental Electrical Supplies Misc. Expenses Building Repair Gas & Electricity Misc. Supplies Sand & Rock Data Processing Health Insurance Membership Telephone Service Sewer Maintenance Electrical Supplies Electrical Supplies Rock Office Equipment Tools Health Insurance Furnace Telephone Service Operating Supplies Road Construction Operating Supplies Paint Electrical Supplies Paint Tools Misc. Expenses Rock Printing Service Classified Ad Gas & Electricity Publications Classified Ad Health Insurance Uniform Rental Telephone Service Equipment Rental 15.75 76.50 71.03 2.10 13.51 1.74 14.50 2,195.38 20.25 4.94 626.34 137.88 548.10 15.00 28.80 18.50 380.38 91.47 270.37 2,142.03 10.04 149.50 121.40 557.00 19.64 114.38 2,300.00 76.45 68.15 2.55 8.00 30.15 1.37 129.03 3,587.66 131.20 13.20 200.39 19.52 5.79 461.80 308.16 71.51 4.20 1,215.77 1 Paramount Ceramic - Ranging, Inc. Iowa Illinois Gas 6 Electric - Ideals Publishing Co. Nagle Lumber Frohwein Supply Midwest Wrecker & Crane - Rocca Welding & Repair Wilson Willy Woodburn Sound Service World Wide Games U. S. Games, Inc. Oscar Powell River Products Nate Moore Wiring Mulford Plumbing Sydney Laner & Co. Linn County Nurseries Terri Lee Kirlin's Kenneth Stock Bob Stika Johnson Service Co. Iowa High School Athletic Assoc. Iowa Book f, Supply Co. Hatfield Duplicating Eldridge Publishing Co. Economy Advertising Chain Link Fence Corporation Craft Corner Automatic Grinder Co. Flxible Co. Consumers Coop Society Hospital Services Ravenhorst Concrete Noel's Tree Service Northwestern Bell Iowa Lumber Co. Hawkeye Wholesale Grocery Keith Wilson Hatchery Advanced Drainage Systems Kirkwood Kwik Kleen Contractors Tool & Supply Iowa City Ready Mix Kelly Heating Service Kirwan Furniture Charter Coaches Plumbers Supply Co. Breeden Tree Service Aero Rental Iowa City Coach Co. Stevens Sand $ Gravel Industrial & Clean Towel Novotny's Cycle Center Iowa City Rec. Dept. Kacena Co. Rec. Supplies Agricultural Supplies Gas 4 Electricity Subscription Rec. Supplies Office Supplies Machinery Rental Building Improvement Sidewalk Construction Equipment Repairs Rec. Supplies Rec. Supplies Equipment Repairs Sand $ Rock Improvement Repairs Building Repairs Rec. Supplies Ag. Supplies Book Rec. Supplies Technical Service Technical Service Building Repair Books Book Office Supplies Rec. Supplies Printing Service Rec. Supplies Rec. Supplies Tools Equipment Maintenance Heating Oil Health Insurance Park Improvements Tree Removal Telephone Service Operating Supplies Sanitation Supplies Animal Food Operating Supplies Laundry Service Tools Concrete Equipment Repairs Misc. Services Reimbursable Travel Cleaning Supplies Tree Removal Tool Rental Bus Transportation Materials Laundry Service Misc. Supplies Misc. Supplies Equipment Rental 50.55 17.57 516.19 .95 45.22 6.75 87.50 87.05 582.00 31.00 370.29 217.00 4.00 469.14 102.00 102.65 232.38 56.00 4.50 20.00 25.00 25.00 221.51 7.68 9.00 38.50 80.43 47.15 103.90 38.24 149.50 44.27 6.18 563.05 1,241.14 35.00 248.66 6.08 33.40 112.55 205.80 26.18 259.39 54.86 23.00 23.69 1,070.60 43.83 985.00 16.80 48.30 226.64 7.73 13.80 48.18 4.20 I PARKS $ RECREATION Warren Rental M fi h' Rental Econo Gas Service Johnson's Machine Shop American Association of Nurserymen Prybil Landscaping & Sod City Electric Supply Charter Coaches, Inc. American Art Clay "Candy Leather Co. Hawkeye Lumber Co. Wonder Bread Henry Louis, Inc. PPG Industries Breese's Barron Motor Supply Missouri Transit Lines Flaghouse, Inc. Iowa City Road Builders Means Agency Commercial Decorators of Iowa City River Products Co. ac nery Heating Fuels Repairs Book' Ag. Supplies Electrical Supplies Reimbursable Travel Rec. Supplies Rec. Supplies Lumber Supplies Animal Feed Rec. Supplies Building Repair Operating Supplies Paint Reimbursable Travel Rec. Supplies Asphalt Appraisals Building Repair Materials 102.75 6.54 16.19 2.00 36.00 55.64 308.30 SO4.S9 46.96 73.03 24.69 12.55 156.43 16.26 48.84 110.40 211.78 476.00 300.00 631.08 9.50 12,246.51 UTILITIES Iowa Illinois Gas C, Electric Gas & Electricity 308.60 308.60 DEBT SERVICE Carleton D. Beh Co. Coupons 34.00 425.00 Iowa Des Moines National Bank Coupons 10,000.00 Central National Bank & Trust Bonds 112.50 First National Bank Coupons Bonds 10,500.00 First National Bank Coupons 255.00 Hallgarton Co. Iowa Des Moines National Bank Coupon 100.00 Iowa State Bank $ Trust Coupon 85.00 425.00 First National Bank Coupons 255.00 First National Bank Coupons 330.00 First National Bank Coupons - 170.00 Iowa State Bank & Trust Coupons 22,691.50 TRUST & AGENCY FICA 100.79 IESC FICA 27.78 IESC Midwest Wrecker & Crane Storage Damages 67.50 196.07 ROAD USE TAX River Products Sand $ Rock 544.17 L. L. Pelling Street Construction 1,947.57 s; s s- Operating Supplies 71.41 Iowa Illinois Gas $Electric ROAD USE TAX (CONT'D) 440.48 Hospital Services Health Insurance APWA Association Membership - Northwestern Bell _ Telephone Service Lenoch & Cilek Operating Supplies Contractors Tool & Supply Tools Iowa City Ready Mix Concrete Johnson County Ready Mix Concrete Stevens Sand & Gravel Sand . Hawkeye Lumber Co. Operating Supplies Mc Kesson Chemical Ice Control Chemicals Iowa City Road Builders Asphalt River Products Co. Rock Midwest Culvert Co. Building Materials PARKING REVENUE Goodfellow Co. Nagle Lumber Hosptial Services Northwestern Bell Lenoch $ Cilek Contractors Tool $ Supply Plumbers Supply Novotny's Cycle Center Kacena Co. Iowa State Treasurer American Parking Meter Iowa State Bank $ Trust Hawkeye Lumber River Products Co. SEWER REVENUE Printing Service Cement Health Insurance Telephone Service Tools Meter Repairs Meter Repairs Equipment Repair Equipment Rental State Sales Tax Equipment Financial Services Meter Repairs Rock 425.35 15.00 37.19 124.20 256.29 508.24 96.06 203.78 55.84 332.80 510.00 31.83 370.10 5,458.42 103.50 10.45 30.80 35.99 8.36 12.08 47.45 12.00 4.20 104.04 2,535.00 1,100.00 17.10 67.84 W17 AM National Chemsearch Operating Supplies 71.41 Iowa Illinois Gas $Electric Gas 6 Electricity 440.48 City of Coralville Sewer Service 21.17 Wilek Typewriter Equipment Repairs 36.00 - Tag -Along Operating Supplies 36.61 River Products Rock 60.33 Aurora Pump Minor Equipment 343.49 Medical Associates Physical Exam 27.00 Cedar Rapids Gazette Publications 9.76 Industrial Engineering Sales Operating Supplies 120.40 Hawkeye Safety $ Equipment Uniform Purchase 21.56 Day Timers, Inc. Office Supplies 6.10 Daily Iowan Classified Ad 5.78 Frank Reinhardt Refund 2.35 Consumers Coop Heating Oil 303.41 Hospital Services Health Insurance 334.30 American Public Works Association Membership 15.00 Northwestern Bell Telephone Service 143.44 Contractors Tool & Supply Operating Supplies 45.56 Kelly Heating Service Equipment 49.44 SEWER REVENUE (CONT'D) Plumbers Supply Plumbing Supplies 12.68 Industrial & Clean Towel Laundry Service 1.65 Novotny's Cycle Center Misc. Supplies 3.60 Kacena Co. Equipment Rental 4.20 Crescent Electric Electrical. Supplies 14.98 Richard Buck Refund 3.02 Nagle _Lumber Operating Supplies 17.10 PPG Industries Paint 2,70 Grant Dickenson Refund 4.03 Leon Lyvers Tree Surgery Ag. Supplies 720.00 Barron Motor Supply Electrical Supplies ,74 Iowa City Petty Cash Misc. Expenses .65 Homestead Industries - Repair Supplies 82.06 Van Meter Co. Electrical Supplies 1.65 River Products Co. Rock 15.77 2,978.42 WATER REVENUE Petroleum Equipment Grounds Improvements 115.50 Nagle Lumber Tools 4.74 Neptune Meter Co. Minor Equipment 3,029.01 Wallace & Tiernan Minor Equipment 122.54 Sparling Meter Minor Equipment 73.10 River Products Sand 469.80 Vernon Fisher Clothing 17.34 Mc Master -Carr Supply _ Equipment 193.06 Linwood Stone Products Water f Sewage Chemicals 413.19 William Paul Nutt Clothing 8.97 American Water Works Association Membership 65.00 Carrol Sample Maintenance Supplies 43.00 Johnson County Ready Mix Concrete 47.00 -Frank Reinhardt Refund 4.84 Hospital Services Health Insurance 487.17 American Public Works Membership 15.00 Northwestern Bell Telephone Service 209.20 Cedar Rapids and Iowa City Railway Co. Freight 13.30 Mid -States Distributing Operating Supplies 3.34 John Nash Grocer Food 10.60 Martin Bros. Equipment Machinery Rental 968.66 Aurora Pump Equipment 158.85 Iowa Department of Environmental Quality, Tuition _ 10.00 Doctors Supply Electrical Supplies 14.40 Contractors Tool & Supply - Equipment Rental 45.30 Iowa City Ready Mix Concrete 1,803.47 Plumbers Supply Tools 54,87 Nalco Chemical Co. - Chemicals 3,230.17 Coralville Products Concrete 28.50 Stevens Sand & Gravel Sand 87,32 Industrial & CleanTowel- Laundry Service 59,23 Johnson's Machine Shop Equipment Repair 4.67 Inpro, Inc. - Equipment 420.32 Lee Thaver - Refund 11.53 ti Richard Buck Refund 6.22 Grant Dickenson Refund 8.30 David Hayman Refund 10.00 Iowa State Treasurer State Sales Tax 1,673.17 1 WATER REVENUE`(CONT'D) City Electric Supply Hawkeye Lumber Co. -Mc Kesson Chemical Co. A. Y. Mc Donald Mfg. Jim Petersen Neptune Meter Co. Iowa City Petty Cash River Products Co. - Iowa Bearing Co. SPECIAL ASSESSMENTS Means Agency Appraisal Service Moody's Investors Service Technical Services Leon Lyvers Tree Surgery Ag. Supplies Bond Buyer Publication Gjellefald Constructors Sewer Improvements CONSTRUCTION Multigraphics Div. Iowa Illinois Gas $ Electric Pleasant Valley Orchards Linn County Nurseries Hennessey Brothers, Inc. University of Iowa Veenstra & Kimm Shive-Hattery & Associates Iowa City Excavating a Grading Fairbank Agency, Inc. Burger Construction Co. Moody's Investors Service Leon Lyvers Tree Surgery Bond Buyer F & S Construction PAYROLL Hawkeye State Bank Hawkeye State Bank Hawkeye State Bank REVOLVING FUND Butler Paper Co. Multigraphics Div. Iowa Illinois Gas & Electric Nagle Lumber Frohwein Supply Martin Bros. Equipment - Larew Co. Midwest Wrecker & Crane Equipment Maintenance Building Maintenance Trees $ Plants Ag. Supplies Machinery Rental Building Rental Engineering Services Engineering Services Demolition Appraisal Service Building Improvement Technical Services Ag. Supplies Publication Bridge Construction Payroll Transfer Payroll Transfer Payroll Transfer 33.86 58.19 5,643.66 715.50 10.00 4,489.73 1.42 658.93 68.64 25,620.61 150.00 360.00 66.00 69.26 1,907.54 2,552.80 40.50 15.00 539.50 24.00 1,462.00 600.00 342.96 4,247.96 2,265.74 50.00 31,481.37 240.00 704.00 46.17 5,706.93 47,766.13 130,849.93 327.47 152,891.95 284,069.35 Printing Service 96.12 ..' 16.50 Gas 4 Electricity 302.06 Electrical Supplies Office Supplies Operating Supplies 17.79 Chemicals 15.75 Towing Purchases for Resale Clothing Equipment Misc. Expenses Rock Equipment Means Agency Appraisal Service Moody's Investors Service Technical Services Leon Lyvers Tree Surgery Ag. Supplies Bond Buyer Publication Gjellefald Constructors Sewer Improvements CONSTRUCTION Multigraphics Div. Iowa Illinois Gas $ Electric Pleasant Valley Orchards Linn County Nurseries Hennessey Brothers, Inc. University of Iowa Veenstra & Kimm Shive-Hattery & Associates Iowa City Excavating a Grading Fairbank Agency, Inc. Burger Construction Co. Moody's Investors Service Leon Lyvers Tree Surgery Bond Buyer F & S Construction PAYROLL Hawkeye State Bank Hawkeye State Bank Hawkeye State Bank REVOLVING FUND Butler Paper Co. Multigraphics Div. Iowa Illinois Gas & Electric Nagle Lumber Frohwein Supply Martin Bros. Equipment - Larew Co. Midwest Wrecker & Crane Equipment Maintenance Building Maintenance Trees $ Plants Ag. Supplies Machinery Rental Building Rental Engineering Services Engineering Services Demolition Appraisal Service Building Improvement Technical Services Ag. Supplies Publication Bridge Construction Payroll Transfer Payroll Transfer Payroll Transfer 33.86 58.19 5,643.66 715.50 10.00 4,489.73 1.42 658.93 68.64 25,620.61 150.00 360.00 66.00 69.26 1,907.54 2,552.80 40.50 15.00 539.50 24.00 1,462.00 600.00 342.96 4,247.96 2,265.74 50.00 31,481.37 240.00 704.00 46.17 5,706.93 47,766.13 130,849.93 327.47 152,891.95 284,069.35 Printing Service 96.12 Printing Materials 16.50 Gas 4 Electricity 302.06 Misc. Supplies 19.02 Office Supplies 81.70 -Vehicle Repair 17.79 Building Repair 15.75 Towing 15.00 Goodyear Service Stores Crouse Cartage Co. Hartwig Motors Rocca Welding $ Repair Continental Oil Co. Bureau of National Affairs University of Iowa Xerox Corp. Xerox Corp. Mainstem, Inc. Iowa City Glass $ Mirror Mc Fall-Shubatt Linn County Nurseries Little Wheels, Ltd. Pioneer Litho Globe Machinery $ Supply Kent Moore Service Tool Iowa Book & Supply New Method Equipment Daily Iowan Simplex Time Recorder Consumers Coop Society Hospital Services American Public Works Assoc. Northwestern Bell Bontrager Machine & Welding Coralville Frame & Axle Old Capitol Motors John Nash Grocer - Johnson County Recorder Larry's Texaco Service Dwayne's Radiator Service Splender Tire Service Dewey's Auto Salvage Kennedy Auto Market American Consulting Services Contractors Tool $ Supply Power Equipment Plumbers Supply Co. Hawkeye Awning Co. Iowa City Recreation Center Industrial F Clean Towel Novotyny's Cycle Center Kacena-Co. Warren Rental, Inc. Johnson's Machine Shop Crescent Electric Ottsen Oil Co. Paul's Texaco Pyramid Services Midwest Wrecker & Crane Winebrenner Dreusicke, Inc. Hawkeye Lumber Co. Cline Truck & Equipment Capitol Implement Co. - Herman M. Brown University of Iowa Tires Freight - - Vehicle Repair Vehicle Repair Oil Book Printing Service Equipment Rental Printing Supplies Data Processing Vehicle Repair Vehicle Repair Trees & Shrubs Vehicle Repair Office Supplies Tools Vehicle Repair Office Supplies Vehicle Repair Classified Ad Equipment Maintenance Diesel Fuel Health Insurance Membership Telephone Service Equipment Repair Vehicle Repair Vehicle Repair Operating Supplies Recording Service Vehicle Repair Vehicle Repair Vehicle Repair Vehicle Repair Vehicle Repair Refund Tools Equipment Repairs Vehicle Repair Vehicle Repair Parking Laundry Service Misc. Supplies Equipment Rental Tool Rental Vehicle Repair Tools Oil VehicleRepair Vehicle Repair Towing Service Vehicle Repair Operating Supplies Vehicle Repair Vehicle Repair Vehicle Repair Equipment Rental 1,666.98 7.54 309.38 401.04 461.23 248.00 6.16 420.42 71.00 632.94 158.82 18.00 127.00 21.70 349.82 69.40 27.07 10.80 491.34 15.00 39.50 2,040.74 793.70 15.00 348.06 5.00 44.00 29.37 6.15 24.00 3.80 16.50 2.55 356.25 58.93 5.00 45.24 88.75 26.30 32.00 20.85 53.20 4.35 2.10 54.20 162.72 37.56 47.30 8.46 247.14 60.00 156.27 3.14 376.82 221.50 189.79 35.00 Moorman Equipment Vehicle Repair 252.49 Linder Tire Service Tires 1,596.24 _ Breese's Vehicle Repair 920.79 All Wheel Drive Vehicle Repair 377.54 Baker Paper Co. Operating Supplies 55.92 Barron Motor Supply Vehicle Repair 593.16 Petty Cash Misc. Expenses 90.10 Little Wheels, Ltd. Vehicle Repair 41.15 ESCROW - Iowa Illinois Gas & Electric Economy Advertising Gage Memorial Gretchen Harshburger Joan Williams David Dennis Cashier's Office Hawkeye Wholesale Grocery Wilson Concrete Co. Chadedk Trucking Service - Walton Nurseries Nancy Sieberling Emilie Rubright Iowa City Petty Cash National Record Plan ■.. URBAN RENEWAL Sheriff of Johnson County Lillian B. Lawler Ray P. Ipsen William C. Hubbard .Johnson County Recorder City of Iowa City Leo V. Carlton Richard Johnson Various Owners Cannon's Trash & Light Hauling Safley Moving $ Storage Ralph Schuur Trucking,, Security Abstract Co. Bill's Plumbing & Heating Selzer Construction LEASED HOUSING Various Owners Lakeside Manor Roger Stigers Lucille Miller House Moving Expenses Printing Service Technical Service Plants Postage Misc. Supplies Printing Service Coffee Room Supplies Misc. Supplies Materials Trees Postage Printing Service Misc. Expenses Educational Supplies 15,666.21 315.31 24.15 297.50 290.25 20.80 12.65 5.60 133.80 587.64 135.00 375.37 175.79 6.75 80.90 93.47 2,554.98 Services 665.70 Real Estate Purchase 121000.00 Real Estate Purchase 47,874.57 Real Estate Purchase 192.50 Recording Fees 59.95 October Expenses 10,977.02 Settlement Costs 82.55 Settlement Costs 102.65 Relocation Payment 18,523.47 November Service 25.00 Storage 14.62 November Service 30.00 Services 10.00 Repairs 33.00 Misc. Services 8.50 December. Rent Repairs _ Refund Reimbursement GRAND -TOTAL 90$99.53 25,908.00 30.00 20.00 6.17 25,964.17 $593.71 I;' �iMAf.7 An'+<:CarrlEdi u. '. ''` prix? `i'' ._ +. i c r;: 3 _ T r i_• .. _ It was moved Eby, Hickerson andrrseconded by White that the minutes $°of , thej'meetings-- fq 'k ann ng & :Zoning .Commission, r F n _i . 12/13/73,,Human RelationstCommi`ssion;pebl'c.forum, 12/2/73 ,and special meetingxof;�12/4,/73;," rand 'CATV .Committee - 11/19/73 & >; 21_/26/73 be recevedT andm filed. Motion carried: -int q It was moved by_Hickerson andyseconded by deProsse to adopt the Resolution Approving ;Class B Beer Permit Application for the Annex,�inc:;;`26rE:t College. Upon rolh.call deProsse., Hickerson; WliiteEBrandt, Czarnecki mooted 'aye'.-. Motion°carried. - It was moved4byf deProsse and seconded by Hickerson to adopt the Resolut%n to Refund Cigarette Permit_to Donutland, 1818 Lower`Muscatine Road'4 - :;'rUpon roll' call Hickerson, White, :.5 1zarnecki>ir -'w a ,e Brandt'C,ndeProsse,voted Motion"carried. 57 f c 1 t r. 4 i Z:ni�i;; arm. ,. ,.. C.. ._h ri' .. ..ti•a.. .' .. ,. -. -.. ... ._. ... -§GP" s >: s ecember 1973 r D City�Attorney. Jay Honohan reported that in. connection with their 'Sunday Sales Beer 'and Liquor permits', Plamor Bowling, 'WCa and the Highlarider�had returned' reports showing compliance with the 50$ rule 3'It was movedj.by'H cxerson and '.seconded b _ t Y White that th_ese`reports be? accepted. Motion carried. It was, moved:by, Hickerson and'seconded1. by Czarnecki that the letter,from}Mare Hartwg,xl937 Rochester Court, concerning parking,on BloomingtonStreet between';Pleasant:and Governor Streets `be received and filed and referred; to- the City Manager for report: Motion carried: It was'=moved by Hickersonrand seconded by•Czarnecki that the letter from RoyB,'MartPresident'of'the U.S . Conference of Maygrs concerning dues for'1974•be received and f filed ;Motion carried � �;_x � - - - It was movedrby Hickerson and Seco_hded by Czarnecki that the letterfrom �Williain, H. Greiner, _,`Director" ,of the Iowa Department of -Soil Conservation concerning,approSal`of the u „ s Ralston,Creek>Watershed application submitted by:the City of Iovia City and Johnson County S.CcD.Xbe received and -filed. Motion carried sit r x t x, a- r t It was moved =by Hickerson and seconded by°.,Czarnecki that the letter fromJames Roegers;Parks-and Recreation Commission, concerning council Comms.ssign;relationshipbe,received and filed and considered with"-discus`sion` of Rules Committee report. Motion carried r It'was moved-by,deProsse�and"seconded- Hickerson that the lettersfrom`D:YR.:Sticinoth Iowa Illinois Gas and Electric r `- Company; concerning;revision3of the ;gasJrate.and electric rate schedules ,be received and filed. Motion carried. Zt;was moved?by Hickerson and,seconded.by deProsse that ;i the lettertFfrom'DorothyTE. Bech`toldt,,:1152 E.. Court, Susan J. Shawhan 1147 E. Court; Fran Buh1`ard, 1`106_North_Dubuque Street, and Susan M:`Jaec:ques, 1106 N.;SDibuque'rStreet concerning: the OTd Capitol Business Centers Company',s-Urban Renewal proposal be:received'andfiled Moton'carried: 3 _ i It'was -moved `•by tdeProssez and seconded>' byWhite that the letter _from �'Tomr;Mike`lson Qconcerning his resignation from the Housing"Commssiori�be recei"6d':,-'&h&-.filed and accepted_wth regret.?:; Motionx}carried:' 3xP_ F x s. _ 4 tst x r s 15 i x .6ti:,`_,3 Af u.i.'•._r...:�t ,>rx--_tir�;... •ter Sn•ti•.,. -- ..-. Minutes ecembbt 18, 197 3: Councilman Whiteic�lled attention to the naming of a bk -'-Advisory_i-;CornmittqFd-,,-,f 6k-4-th&'�Ared Agencyon councilrJ appointed to the Committee. Aging. ,,p..�- ay -councilman*.t. Uunz.;the2Sldewalk-;.snow removal proced- urej.-K, e ;"dftdd"',!-the -:i present procedures , forremoval; ` f the> theCity;; -r, em o v e s the snowi- i-zHenoted that complaints should g6to the - Public Works Wp'dttmen that by Friday, discussions ecue'sted!" d 1m -�Czarnecki.T.r Councilman 'scheduled ofi'3Ukba ihR06VAl bid 6-au'-s'd f :thei:,30`,dAy extension on the proposal Compdfiy. Each -Jill clouncir directed" t`d; , pe "bring, z :ay.,�,ch6dule-`bf datesopenf6 ....... j r:,mee .......... _k City`Manager-Ray Wells 'reported on employee compensation -prese study fi"f6d t-&', thOi�'Couh6i I` -.,.wh ich showed for, 1_974'if �',Ni2tW, udy.�z e T" 1.1--�..:7g�eii6k.al:ly�;-�.,Within the middle ,thiit Iov4BC,�, lty,�i-*,sa 'ar.y. ,�.,range&�� el -d- d mmen e "tin ts:-be made: 1) ranges - ji tiqmo asic-id4j.us en neral instituted January .1, _-Vincrease,,zPof SV,_�� C ity'--, 0 blene nge;: fits, r the cost 19 7ko;" ay fo of -"Blue'.-'Crb,se BluWShi an -additional $30,000 would be needed oyer the figure --d ,f6rr 1974,. the increase to; come from year` end, " i. buAge6e c-e- `E`,Ou'-;� - i sgno 66ditwas --moved by H by46P r 6ss`6',a fiev City Manager be authorized o --te-"the-increases, `he.re qnested. Motion :d d-.'.iq,'.iq, ]E- waif.moved-byHickerson , and-seconded by.deProsse that the letter„rfrom Urban Atitcorrie -rr y--Joh.- Hayek -regarding his . _.con Id qquestions in connection z. a veAi a n 3. urban 'd 3. led. Motion carried: .City,--iAtt6ridyg-Jay,,--&- h 6'result of negoti- arions!wlth eve operri n -concerning an exq'ha-n'ge-' '--,'o :s%pXoper_ yj,,,i a',-I'-public hearing ', orithevd6c ti dition, which E's hearinge of, rever., ,,,: on,,.,, ne-exchang Tractssum of $2 000.00 payable to=t3XN4hdJi�3*:` d-- then e T-, h•It was` moved i.'. byHJqAerson-and seco d ed by deProsse tha -"'f Xc,,he'ar, hg! gbe,,,set pl.; orJanuary,15th, 1974 at 7 30 P'M Motion-carr The City Attorney fcommented �_.on.=3 ”' ';' hksA t, isagreement with the memo 4z; given &,b y-Ch-:U644 to the -on, news media First Avenue, and, R Uw, i. Snai,, .) i cember 18, 1973 De Y, k r - recommended that'the request for"a modification=in the technical language of the agreement`be approvedby Resolution. He also commented obi theproposed time sschedulei: It Was moved by Hickerson and seconded by Czarnecki that the Resolution:Author- izing Am endmente,tow;the_4Cpntract�,be adopted: Upon roll call Brandt,:: Czarnecki; �Aickersoni,xWliitevoted ' aye' . �deProsse; MotionEaarred: Robert Welsh- commente(3 the action J,on the: urban renewal w �, , ,on., proposal .Y He also appreciation,:"of the° services of - (noted phis CityyAttorney Jay AonohanithatNhave been rendered'to the City, of Iowa, Cityr and ?its, citizens, `noting that,; although this position is><not an easy o`ne,� he. has =done an exceptional job,, his actions, counsel;- ands opinion's having ,been_*made the .light of what (,in he`believed to be 'ins°the; best long range interests of the City. He also stated his, appreciation Eor the service, concern and vision of''Councilinan LorenHickerson, acknowledging his contri- bution as Mayors and Councilman, and'ndicating the _sharing of his feeling; for-zthe�futuse.�4In behalf of; the Citizens for a Better Iowa Cty,'he then,presented„Councilman Hsckerson with a plaque for Distinguished Citizens Awaid. �r i'' la �{ Y. Mayor arandt;_echoing�Rev. Welsh's sentiments presented a plaque appreciation (of,, City FAttorney Jay Honolian' s dedication .in service�to` tfietCity3�as Poli`ce�- udge from :March •T961 to and July'19.63 and City'Attorney fiomrJuly'1963 to -January 1974. A$ter''expressing the wish that he had made the presentation earlier- when the 4 Chambers",were filled "with citizens, the _Councili Mayor =presented Loren -Hickerson ;a�}plaque in recognition `of his seivices to rIowa2City-asAMayor=fr`om;\January 1968 to January 1972 Y and Councilman from January, -1966 to'iJanuary 1974 and for his' seivices toy he State; and the -recognition brought to Iowa City tiru these State activities. r r Councilinan;Hickerson presented atfarewell message to the Council-. H@ urgedYpursuity;of long rangegcals -.and changes during 'his -,-year Germ oat the4 Council, '. and ;presented several ,eight items.,, -,o f advice for future `councils:- It wasmovedby HickPzsonriandseconded"by deProsse to adjourn to, ,ng,.;-6n-5-_-'Decemlier F21st, 1973_ at 4:00 P.M. in the Council Chambers: rMotion carried.;, y y � ( t S 1 t Y v LIA f ll Y ,(.}l fI.iY1 Lyy t J 4a S ._....:-'... .....-ar, Y::R �_]'Ks.. . ...wl...�,�')¢S. 3.2�� c?f_(v! i L,i. ir'v.G'.'..'e \»\ EM $R/\ �' � \� \e z $ate \ /c/t . , \c \§\\'",et',/n d > .... .. > Page "2 r `''F } z °h Council Minutes n r, L"December 21, 1973 Mayor Brandt -'announced that this `was the time set for Public Hearing ori Amendmentswto the 1973 `Operating Budget. After discussion by Council, it:wasymoved by Hickerson andZseconded;by deProsse to ado't the'Resolutiori Amendin the 1973 Iowa Cit Budget. U on roll call -Brandt, Czarnecki; iete sse,:;Hickerson voted `'aye', White absent. rMoton carried Councilman Czarnecki suggested discussion of: the. Rules Committee -.. :-. .•.ice. i report After discussion concern ing vacancies on::Bo'ards and Com- missions, it was moved'by CaarneckL and; seconded by deProsse to request that the CityManager:�circulate'Ya list of; vacancies on =Boards and Commissions to interested local citizens groups,. post , x.: \ 1 '.. the -list ''in the Civic Center and Library, noting ;tile `appointments are`to be made'_on January 22, 1974;. Motion carried. Mayor. Br&h t'appointea Laverne Shay as,Master Electrician, term' expiring Octobers 26, 197,7, Ed` J O'Brien as Journeyman Electrician, ;tern► expiringrOctober` 26,` 1976 -on the: Board of r,..= ✓ { - Electricai Examinerss,and;`the _Electrical Appeal. Board. It was moved by ;Czarnecki and seconded by Hickerson°that the Mayor's appointments a approved;, Motion carried. Councilman Whiter present°, 4:40 P.M Mayor Brandt thanked Rev: Robert;Welsh;,for making the arrange menfs for;; the invocations,tand also thesstaff for their help during his ;-term `as Mayor. Richard Burger „President of the Chamber of `Commerce presented -., pl- ; a Councilman Hickerson;with,a�que noting eghtyears_of loyal, dedicated -sere -ice as an outstaridirig`Mayor, and Councilman from 1966•to 1.973 ' Nancy Sseberlinq, co chairman of Project Green also presented Asalute -;'to; Nis. Hickerson s accomplishments'.; r Gary;Froeschle, Sunrise t�zllage Trailer: Court appeared con- cerning fare protection ';for the trailer court. ; Manager Ray Wells reported that as recommended by Project City Green, he: would obta`in.professionall,,I ces for the landscaping on the Burlington St`re"et Project. Cit Attorne Ja rHonohan,re orted that concerning the request for deposit of the Old C,apitolvBusinewss Development .Company bid proposal"check, he' recommended,adoption of the following motion: "'With ;the reservation that_.this;motion,is.not an.acceptance of the Old Capitol proposalor anY`indication of the award of -:a contract, I move that the City`Manager be drected,to`deposit the bid check of"Old Capitols Bus`ness_Center�Company in an interest bearing sav Ings account upon -receipt from Old Capitol of a; statement that the developer recognizes this action is not an acceptance of their proposal; of tle`award of a contract." At was moved by Hickerson and x Y 3 -councii'minutes 19.73 ie motion dopted. Motion so _zliexplained to set a public f ;aneasement for,,Washington Park Vll )y;ziWhite and seeonddd:by deProsse to `anuary -17:30 PSM. in the carried:: Lte pr d Resolution'Authorizing )6 bd 's f di'i, . s I a1e o I' �,property not needed .nnSir-"e-'-'e"t:.%4.3.th-CApito1.Implement Company, fart, ::Glenn Roberts,and-Wilson Mace, dopton. It-Vas.,1moved by White and .-d.ddp.t-the; ki6sol:ution,. Upon roll call "eiki36h'iWhit'e'and -.:Brandt,voted laye' . . ........ ... 76sentect,li so ution Authorizing Deferred It was moved by White A74tIon 'be adopted. Upon 3rAndt and Czarnecki Voted I meeting . withMr. Weller Railroad concerning their nue I crossing, g, and advised f,a gre . ed -upon. He also noted Ln-.'-�appreciation for the .s,ons7during.his 10 year tenure. )n-ddd-::by Czarnecki that the .-erningtheir study of the fora detailed statement A-lities, be received and 5fidddi:hy Czarnecki that the Th -session. It was moved` _ ao :executive, se`ss: i 1-0 MINUTES IOWA CITY HUMAN RELATIONS COMMISSION DECEMBER 17, 1973_ The Iowa City Human Relations Commission met in regular session on December 17, 1973 at 7:30 P.M. in the Davis Building Conference Room. dEMBERS PRESENT: Don Hoy Phil Jones Dick Braverman Paul Neuhauser Bud Means Mori Costantino John Balmer Sally Smith MEMBERS ABSENT: Celia Roberts STAFF PRESENT: Nancy_Vollertsen Kay Maune In the first item of business several corrections were made to the minutes of November 19, 1973._ On page two the discussion of the EEO Affirmative Action Report should include discussion of "why the Affirmative Action Report included no comments on Affirmative Action for Women." - The minutes_of December 2, 1973 were amended to include several suggestions' made by the audience that the Human Relations Commission could- consider doing 1) educational programs, 2) visits to major employers in.the_area, 3) placement of educational posters, 4) an amendmenttothe ordinance to include sex discrimination in the area of housing. Also discussed at this meeting was the question of goals -and timetables -contained in the Affirmative Action Report. Another suggestion 4as made that during job interviews points could be given for women living in Iowa City -as opposed to applicants from outside Iowa City. Another suggestion was that the Affirmative Action Officer for the City should be a person of an affected minority class which would include both racial minorities and females. It was also brought out that the minutes should include discussion as to whether or not the Human Relations Commissionshould take further action on the Affirmative Action Report. The minutes were approved as corrected. MISCELLANEOUS ITEMS OF DISCUSSION A report of the five secretaries who had attended the "Today's Secretary" Conference at the University of Iowa was presented by Maune. Apparently the meeting had been informative regarding the .,.tip.. _ r. • page 2 _ Minutes Iowa City Human Relations Commission December 17, 1973 role of the Professional Secretary. One point brought out was that it was unbelievable that the position classification of general laborer and such should be the same or higher than the classification of secretary. It was suggested by the Commission that those who had attended the conference be able to provide an on job training session for those employees classified as clerks and secretaries who were unable to attend. The -second suggestion was the attendance of this conference be included in the Affirmative Action Report. -- Next, Maune reported on the City's monitoring of Affirmative Action Programs of contractors and sub -contractors. In the past, on all federally funded or federally assisted contracts, Jack Klaus was designated as the Affirmative Action Officer for the City. In resolution No. 71-164 the City Council adopted an Affirmative Action Program to afford Equal Employment Opportunities pursuant to HUD requirements to qualify for Urban Renewal Funds. In the "Policy Statement on Equal Employment Opportunity and the Affirmative Action Program by the City Council of Iowa City acting as Local Public Agency and Local Housing Authority," Jack Klaus was assigned re- sponsibility for implementation `of'the policy in letting contracts for construction as defined intheUrban Renewal Contract for Loan and Capital Grants. He was directed to insure that all eligible contractors have Affirmative Action Programs and that they are carried out according to Federal Laws and Regulations. It is his responsibility to provide for cancellation, termination or sus- pension of contracts if EEO policies are not adopted or carried cut. For future Urban Renewal Contracts, Jack Klaus will remain the EEO Officer; however, for other City contracts, Nick Smeed has been designated the EEO Officer. 0 Don Hoy suggested that the Commission request a meeting with the City Council to discuss Affirmative Action; the Commission agreed. Phil Jones suggested that the Commission should be coordinating contract compliance of Affirmative Action. Don Hoy suggested that rather the Human Relations Commission could recommend policy concerning contract compliance to the City Council. Mori Costantino asked if any City -let contract over $10,000 must require an Affirmative Action Program of the successful bidder. She felt that this was some type of a federal regulation imposed on local government. Nancy Vollertsen indicated that she doubted whether such a regulation in fact existed but would check into it. The Commission then requested a report on three items: 1) they would like to receive an actual contract to read the terms and conditions concerning Affirmative Action which are contained in it, 2) they requested that Jack Klaus attend the next Commission meeting and explain the procedures that are followed in 0 [V page 3 Minutes Iowa City Human Relations Commission December 17, 1973 pre -construction conferences concerning Affirmative Action, 3) what provisions are included in the Iowa City Affirmative Action Report which was adopted by the Council concerning contract compliance. CORRESPONDENCE TO THE COMMISSION The first item of correspondence received by the Commission was the "Remarks to the Executive Session of the International Association of Official Human Rights, Agencies" by Thomas G. Coty who is the Executive Director, Equal -Employment, Opportunity Commission. The Commission also received a memo from the Personnel Office of the City which was announcing interim classification title adjustments. Lastly, the Commission;received.a letter from the Airforce ROTC, indicating the desire to recruit minority individuals. The Com- mission also received a reportconcerning a training session which was to be for the Iowa Civil Rights Commission staff. Troy Scroggins from EEOC in Kansas City was presenting the training session which was oriented not to Commission members but to state staff. It was indicated that such training sessions would be provided for local agencies at a later time in the year. The training sessions were to be held Wednesday and Thursday, December 19 and 20, 1973 from 8:00 a.m. to 4:30 p.m. PUBLIC FORUM ON AFFIRMATIVE ACTION FOR WOMEN John Balmer began the discussion by indicating that he felt the question of discrimination in social organizations was a moot point because theme were also women's organizations such as the American Business Womans Association. He also indicated though that there was nothing contained in the by-laws of the Optimists Club which would on the surface discriminate against females. Dick Braverman explained the classification system which is used by the Rotary Club to increase its membership. Don Roy indicated that the dis- cussion of social organizations was a moot question since the Commission had no power from a legal standpoint to deal with them. Mori Costantino presented the type of Affirmative Action reporting system she would like to see the City submit to the Human Relations Commission._ Dick Braverman introduced a point that was brought up at the Public Forum'-- that of an executive officer for the Human Relations Commission who would be a full time employee. Don Hoy indicated that until the Human Relations Commission knows exactly what it is they want to do, there is no need in requesting an executive director for their Commission. Once the Commission is pre- pared to make its recommendations, those recommendations should be made known to the City Manager so he may direct someone -- either Page 4 • Minutes Iowa City Human Relations Commission December 17, 1973 existing or new personnel -- to carry out those desires for the Commission. The Commission discussed the possibility of intro- ducing education programs for the schools and local employers on Affirmative Action and Equal Employment Opportunity. Phil Jones presented a memorandum to the Commission on the concerns of minorities in Iowa City. He proposed that the Human Relations Commission in its attempt to learn ways and means to make Iowa City a place that minorities would want to come, work and stay, begin by considering the organized efforts of other community groups, such as the Commission to Investigate Racism in Iowa City Public Schools, to ascertain what minorities have reported about their experiences in Iowa City and what has been done and is being done to rectify situations that might cause minorities to not choose Iowa City as a place to stay.The University's Task Force on Affirmative Action and the Human Rights Committee are two other groups from which information could be sought relative to the efforts being made to attract minorities to Iowa City and to make the community more receptive to minorities. Jones indicated that he saw the original purpose of the Human Relations Commission as investigating.individual complaints of discrimination. Now, however, Affirmative Action is done in an organized administrative fashion, following Federal Guidelines which are imposed on city governments and by-pass local agencies such as the Human Relations Commission. Therefore, the Commission, to function effective, needs to gather more information and data before it can feel that it should ask for jurisdiction in monitoring the Affirmative Action policy, etc. His suggestion was that the Commission devise a plan of what it is it wants to learn and from that basis make a recommendation to the City Council as to policy and implementation. Since the Commission has only been learning and gathering data from individual complain- ants as they file-complaints,'the Commission needs to gather data from other sources and submit a policy recommendation based on such information. Consequently, he felt that -a public forum was not the proper method in which to gather this information. A member of the audience, Mr. Moses, felt, however, that there was value in publicity and agitation and 'that `without a public forum how else could all of the minority viewpoints in. Iowa City be represented? He felt that more people should be brought to the Human Relations Commission meetings, not fewer. Don Hoy suggested that the Commission set a time aside for discussion of goals, objectives and priorities of the Commission for the year 1974. Paul Neuhauser felt that the ;primary goal and objective of the Commission should be 'to look at the Affirmative Action Policy adopted by the City and its implementation. Mori Costantino moved page 5 Minutes Iowa City human Relations Commission December 17, 1973 and Paul Neuhauser seconded to request that the first page of her sample affirmative action reporting system be transmitted to the Director of Employee Relations and also to request that the next quarterly report be presented in that format. The motion passed by unanimous vote. It was moved by Paul Neuhauser and seconded by Phil Jones that the Commission set a special meeting for January 7, 1974 at 7:30 p.m. to discuss the Commission's objectives and priorities for the coming year. The motion passed by unanimous vote. Paul Neuhauser reported that the School Liason Committee had no report to give as they had not as yet met with the School Board, DISCUSSION WITH TROY SCROGGINS EEOC CONCILIATION CHIEF, KANSAS CITY MISS . Mr. Scroggins' presentation was primarily a discussion of the 706 Deferral Agency whereby EEOC defers cases to local agencies when they arise in their geographical jurisdiction. Most local agencies, he indicated, were not 706 Deferral Agencies simply because they do not have the statutes containing proper enforcement mechanism suitable to EEOC standards. What is necessary are ordinances with police state powers to enforce with punitive measures. He indicated that Iowa City's ordinance in his opinion did not meet EEOC criteria and standards for 706 deferral status. The reason that EEOC was anxious to have -local -agencies receive 706 deferral status was because of the tremendous backlog of cases at the Federal level which could be handled with greater speed on the local level. Along with the 706 status, if granted, would possibly come financial and technical assistance from EEOC. Such technical assist:znce would be data sharing of information on local employers. To obtain informa- tion about this,Scroggins indicated that the person to contact was the Director of .State and Community Affairs, EEOC, Washington, D.C. Funding is determined by the effectiveness of the local commission in the previous year. Scroggins also indicated that he felt that small local commissions need full time professionally trained paid staff. Phil Jones asked him: "Kf you have a full time paid professional staff, why would the City need a Commission?" Scroggins answered that the policy setting should be done with such a body. Scroggins also highly recommended membership in IAOHRA, which is the International Association of official Human Rights Agencies. • page 6 ;• Minutes Iowa City Human Relations Commission December 17, 1973 ANNUAL REPORT Chairman Don Hoy indicated that he had received communication from the Office of the City Manager requesting a summary of the year's efforts and successes of the Human Relations Commission, to be compiled in a report of the 1973 activities of all the City Council Boards and Commissions by January 14, 1973. The Chairman instructed the Commission members to have suggestions that they would like included in the annual report prepared for the next regular meeting which would be jcnuary 21, 1973. It was moved by Mori Costantino and seconded by Paul Neuhauser to go into closed session for consideration of cases under conciliation. Upon a roll call vote Hoy, Jones, Braverman, Neuhauser, Means, Balmer, Costantino, and Smith voted yes. The meeting was adjourned at 11:15 p.m. i ry } MINUTES IOWA CITY RIVERFRONT COMMISSION DECEMBER 20, 1973 The Iowa City Riverfront Commission met in regular session on December 20, 1973 at 4:00 p.m. in the Conference Room at the Department of Community Development. MEMBERS PRESENT: Mary Neuhauser Barbara Nicknish James Sangster William Hines MEMBERS ABSENT: Earle Murphy Lyell Henry STAFF PRESENT: Dennis Kraft Richard Wollmershauser Don Schmeiser Tony Osborne Bill Neppl Chairperson Neuhauser called the meeting to order. Minutes of the November 15, 1973 meeting were approved Mrs. Neuhauser made the following announcements: A meeting was 'field with John Dooley in which warning signs were discussed on the Iowa River. It was indicated in the report that signs were being made and put up pointing out areas where river use was prohibited, and a'cable was being strung across the River under the Burlington Street Bridge. Mrs. Neuhauser reported that in -a meeting with the City Manager it was indicated to her that.the legal -staff and the planning staff would be available for assistance to the Commission. Mr. Wells also asked thata plan be.established by the Riverfront Commission before ordinance recommendations were made. One of the law students working with Bill Hines, was requested to attend Commission meetings commencing in January. The Annual Commission Report is due on January 14, 1974. It was reported thattheposition vacated by Emanuel Kaufman's expired term will be filledpending a Council decision on the Rules committee Report. ■- Don Schmeiser of the Planning Division gave a report which concerned a request for rezoning a tract of land located east of Riverside Drive and west of the Iowa River from R1A'to M1. After discussion was held, Bill Hines moved and it was seconded by Jim Sangster that the following recommendation be sent to the Planning and zoning Commission: The Riverfront Commission requests Planning and Zoning to recommend disapproval of all requests to rezone tracts fronting on the Iowa River until July 1, 1974, pending completion of a Riverfront Plan. The motion passed 4 - 0. Plans for '1974 were discussed next. It was decided that organiza- tions and groups connected or concerned with the Iowa River be contacted_ to discuss long! -range _plans for the river corridor. It was decided that the Johnson County Regional Planning Commission and the law students working with Bill Hines be asked to attend the January meeting to 'discuss the river corridor. Other groups and organizations would be asked to attend subsequent meetings. Mrs. Neuhauser reminded members that officers would be elected at next month's meeting. Since there was no further business to discuss, the meeting was adjourned. KI AGENDA December 20, 1973 I. Secretary's Report A. Minutes of the November 15, 1973 meeting II. Financial Report III. Approval of Bilis IV. Director's Report V. Committee Reports A. Finance Committee VI. Old Business A. Budget: 1974 1. Allocation of funds into maor categories 2. Personnel Changes (Proposedj_ B. Library Service Hours: Change Effective January 1, 1974 C. Resolution to Retain Financial Records of Seven Rivers (See letter dated September 21, 1973 from Barry Porter, State Librarian.- A copy of this letter was sent immediately upon receipt to the President and the Budget and Finance Committee of the Board). VII. Communications A. Thank you letter from Hulette Belle dated December 2, 1973 B. Letter from Frederick Wezeman, Director of the School of Library Science, University of Iowa dated 12/11/73. VIII. New Business IX. Next Meeting: January 17, 1974 • MINUTES The regular meeting of the Board of Trustees of the Iowa City Public Library was held Thursday, November 15, 1973 at 4:00 p.m. in the Director's office. MEMBERS PRESENT: Canter, Buchan, Bywater, Downer, Farber, Trumpp, Newsome, Richerson, Kirkman STAFF PRESENT: Hurkett, Westgate STUDENTS PRESENT: Dave Muse, Rosalind Knauer, Coleen McGarry VISITORS: Connie Lane, League of Women Voters APPROVAL OF MINUTES The minutes were approved as corrected. FINANCIAL REPORT $157,776 is the total 1973 budget for personnel. $131,788.99 has been expendedso far. November and December will be taken out of this total. There was a question on Henry Louis Electrical Supplies. There was a motion to accept. (Kirkman, Canter) LIBRARY BILLS A motion was made and seconded that the bills be approved. (Kirkman, Newsome) DIRECTOR'S REPORT Seven Rivers Administrator's report had been mailed out. Typographi- cal errors had been corrected. Dobbs bindery has moved to Florida. The balance of childrens books (unencumbered reads 0 but there is a balance that is unavailable to the secretary of the bindery at this time). Mr. Downer asked if there was any plan to conserve energy here? Mr. Burkett noted that we have reset our thermostats to 68 F. Because of our buildings peculiarities we cannot maintain even heat through- out the building. The director has issued a comprehensive memo concerning the library's efforts to cooperate during the energy crisis. We will not receive any college work study money for a three week period due to a shortage -of funds. We can keep the workers if we pay 1000 of their salaries. The director stated that it would be • 1 `within our total budget if the salary section (6000) is as listed under Estimated 1973 expenses as we were told Finance Department would be done. adjusted by the Concerning the approval of bills is 1974, the director stated that there will be approximately 0 more vouchers (twice as many to handle) during 1974. We still need he library materials expenditure report which will now have to be developed by our staff, instead of by the Seven Riversbookkeeper. No action is required by the board. Pro- cedural changes were suggested so that the bills are paid twice a month. The director asked the Board to consider the usefulness of submitting monthly bills for approval when the bills are for obliga- tions that have already been incurred. The board discussed the fact that checks are supposed to be held for board approval, but this has not always happened. The board wishes to continue having a listing of bills by the month. Half of one month and half of the next would be acceptable. Mrs. Newsome will speak with Dale Benz about coming to talk with the board about organizing a Friends of the Library Group. FINANCE COMMITTEE REPORT - see attached A motion was made that the finance committee meet again with the director before action is taken. (Canter, Farber) OLD BUSINESS Budget: 1974 -(allocation of funds into major categories) Any unexpended budget of 1973 will be allocated to materials. (Canter, Newsome) - The director suggested that the fines collection policy and pro- cedures be revised effective December 1, 1973sothat adult books would be charged at S¢ per day after that date. (The matter was referred to the Finance Committee) I NEW BUSINESS Dr. Canter gave a reportonthe Trustees Workshop in Des Moines There was a poor turnout but it proved to be a valuable meeting. Dr. Canter made the point to small libraries of thenecessityfor trained professional personnel. The meeting was adjourned. (Farber, Buchan) i Building The Fire Marshall has directed that we maintain strict separation between the several levels of the library. We have complied with the directive as quickly and completely as possible. How- ever, I have asked him to put the directive in writing. I have also made our Building Maintenance Worker aware of the situation. We must be prepared to add a door on the third floorandadd seven door closers. Originally a sprinkler system was to be re- quired, but alternatives are being explored. These, in addition to other safety improvements to the building, will have to be paid from our earmarked revenue sharing funds ($14,000). If there is a cost over -run we will have to approach the City Council for additional Capital Improvement funds. Children's Services The Story Box Theatre will begin performances in the Story Room in January of 1974. This group of adults is trained in acting and directing and will perform from time to time throughout the year. Eventually they intend to involve children in the performances. Circulation Statistics Statistics: Circulation totals 1973 475,112 (ll months) 1972 . 470,607 4,505 more than all of last year Comment: Will exceed the half million mark in 1973. Children's Services will approximate 275,000 for the year. Personnel Changes (Proposed) See attached sheet which will be discussed under Old Business. Planning 1973 was to have been a planning year; be a planning•year: _a)Statistical measurements b) Evaluation surveys c) Inventory d) Procedural advances e) Equipment evaluation f) Collection shifting g) Serials reorganization 3 - 1974 definitely must • DIRECTOR'S REPORT (continued) Practicum Students We have been pleased to have the three students who have com- pleted their practicum experience during the winter semester of 1973: Dan Bakke, Jean Buboltz, and Dick Nelson. During the spring semester of 1974 we will have three more students under the same program. Public Relations It is hard Lo imagine an Iowa City Public Library having to reduce its service hours or its services and activities. Yet that is the dilemma facing the Board of Trustees and the staff of the library. Whatever choice or set of choices is made, there will be deleterious effects on our public image unless we handle very carefully our explanations of the effects of a budget that places us in a retrenchment position. Good library public relations can be reduced to the following formula which was adapted from an article in the Wilson Library Bulletin of March, 1944: Determining Courteous Informing the Public GOOD Public's Needs + Efficient + of Services =PUBLIC Service Offered (Publicity) RELATIONS Our concern is how best to give the library service that the people of the community need and want. When someone comes into our library, we intend that he should meet a staff mem- ber who is interested in what he is, what he needs, and what he wants. If we don't have what is wanted, it is important to get it. _ 4 BUDGET_ 1974 PERSONNEL CHANGES (Proposed) (Reviewed by Finance Committee and Chairman of. Personnel Committee) 1631.0 Administration Receptionist - position to be abolished 1632.0 Children's Services Matthews, Paula now Library Clerk (9) step 5 @ $480; proposed that she be reclassified as budgeted to Library Assistant (13) @ $480 with March evaluation date. (Previously discussed and included in Budget for 1974). 1633.0 Reference Halevy, Robyne(1/2) Sr. Library Clerk (11) Existing employee moved from college work/study because she no longer has eligibility for college work/study at 1/2 time 1634.0 Circulation Todd, Darla(3/4) Sr. Library Clerk (11) Existing employee returns from maternity leave. (Has effect of adding 30 service hours to this division). 1635.0 Technical Services Williams, Barbara Library Assistant (13) replaces Mary Schaefer (3/4) Library Assistant (13) who retires 12/31/73. McGuire, Susan (1/2) Sr. Library Clerk - transfers from Seven Rivers to become card production typist • -0 a: The final audit of Seven Rivers is being conducted by 11N9cGladrey, Hansen, Dunn and Company. Because the TWX was charged against Seven Rivers through November and telephone charges and pro- cessing charges for member libraries were higher than antici- pated, the termination balance which is to be deposited at the NILE Processing Center for the purchase of Art books, designated Seven Rivers Center Collection will be $575,1. Previously we had estimated $3500. We are looking forward to a continued role as a resource library in the East Central region. At our request the director for the region, bars. Neafie,-will soon meet with the director of the three largest libraries in the region to discuss coopera- tion among these libraries and coordination of resources within the region. No commitment will be made that is unfavorable to the Iowa City Public Library. A report of this meeting will be made to the Board of Trustees. (Please see attached article "NCLIS Proposes National Library Program from the November 1, 1973 issue of "Library Journal".) SPECIAL NOTE: President Nixon is expected to sign into law the FY1974 Labor - HEW appropriations bill (HR8877) which Congress cleared for the White House December 6. There is a possibility of a 50 cutback from each program that exceeds the President's budget request. Nevertheless, the outlook for library funding in FY74 is brighter than it has been in a long time. We should make a concerted effort to thank our legislators for their support for library service. They will be home for the holidays and this will provide an opportunity to con- tact them while they are in Iowa. Strong support for a White House Conference on Libraries has developed. Such a bill has passed the Senate and the House is expected to act favorably. Rep. John Brademas (D - Ind.) who chairs the Select Subcommittee on Education stated that a White House Conference would help stimulate a national debate about the value of libraries and information resources in our society as well as help to define the appropriate roles of local, state, and federal government in the support of these resources. The Labor and Public Welfare Committee unanimously passed S.J. Resolution 40 calling for a White House Conference _on Library and Information Services "The Committee is convinced that, not only is this White House Conference needed and sought by those to whom its recommendations would be addressed, but this ■ Conference also would fittingly complement the national bicen- tennial observances in 1976 by emphasizing the importance of libraries to the achievement of our highest national aspirations". As passed, S.J. Res. 40 authorizes $10 million to assist the states and territoriesin carrying out state -level conferences on library and information services, and to plan and implement the culminating 1976 White House Conference. 7 - M • NCLIS PROPOSES NATIONAL LIBRARY PROGRAM the uoJ;'I'll heltct, ra scally v -•- prived, and the geographically repute :ire getting the short end of the slick. I.;- _---hrary fundingprospects under Revenue Sharing are "uncertain," but it is un- likely that RS money µ'ill support (;hairy projects 'involving extra -jurisdictional ii:ts come out with a services and facilities.' IS in The National Commission on Libraries and Info rntalion Scie; •• pro- (;real potential is seen by NC•. draft proposal for a "National Progrun of Library and Informa.. worksc — t p new technology—computers, 111,1 "- gram whish would coordinalc existing and proposed cooperative networks, utilize the graphics, tciccummunications, and au- proin wing nd bihliogrtphic services of the Library of Congress and other cellona(li- • • fes to manpower development, con- mined manpo n of computer lit notes, hrary Gucililics, make use of technological advanlccs while developing a cenlralincd diained n systems. A erevere shortage of licati tcchnulugluc program, and sic forth new app but the computer is ready to handle a na- tinuing education, and technical trrining.'I'his draft proposal is now bang sent to li- reel app role—probably in central banks of tional role—p Y hruy people across the nation for their evaluation, and a linafdocument—incorpura - oposed to the legislature in about 18 moths. big machines, some dedicated to commµ- ing this input—will he prnications linkage and some to local serv- NCLIS pi.:poses to press the federal government to support this long -rang pro- Com• -on. - ice. Is a gram, and in making its pitch the est Germany, other countries library raising the What is needed, sums up NCLIS, planning now underway in Japan, new philosophy of library and informa- issue of foreign competition. The federal government, says, NCLIS, should fund t n- tion service—one based on a common onsets. sense of direction and purpose and a interstate component of the proposed national network, and it should provide centive matching funds to the states for the development of the intrastate comp The individual states, said iNCat ng also that heir respective programility for snsiV andheirng tl"t- Ilion. nitmcnt to national cooperative ac- aid their own jurisdiction, braries must meet national standards—not yet specified—,'to qualify" for benefits REORGANIZATION AT OLA: coming out of the national plan. The federal role: providing funding Igd`or (;band natiorary, a nal documents serv- A PROGRESS REPORT :find administrative support for the Pec would he established. -- tional aspects of the program; planning Library Association—one which clinli- and implementing interstate network de- The state pile: Under the NCLIS plan, The 1972 reorganization plan of the Ohio vdupntcnt; subsidizing 'elect' the slates would agree—individually-10isions tions, technology, and national computer s bly through state`Icgislutiono the r -t thu.+ten- favor of section.~ tied based professional in- tions, setting up n support for libraries (crests—"uppcars to be working well de - and telecommunications facilities; publi- surfing ct��nung povision`of library Spite some initial problems and con- and the program on a nationwide scale; ..of all types" and p fusions," reports A. Robert Rogers, and establishing cooperative links with service for all citizens. They must also similar international programs. A Oa- 'work to bring their libraries up to na- speaking for the OLA Board of Direr rm an intrastate tors. tional authority of some sort would be s- ndwark or ardsregionalnetworks with other lowing divisionsUnder this , etre (creat 1d,t Del n ng planning, a tahlishcd to handle R&D, p' g• - creation and enforcement of standard hes. states where appropriate. Also r designating major state organizal onto tion and Selections Information Organls - Also: the Library of Cangr work with. the national level and to "give nation, Retrieval. and Service: Tech - major research lihraries would be desigto the devcl- niqucs of - nated in the program as national COIIcc- management of libraries dies noel inform tion cell- GovernanceInformation and F anDissePcrsonnel tions. Functions, Education, and Staff Devel- LC is seen as the "hub of the nation's tcr'nwi `h;nttha stlo`al systems approach" opment: and Research and Planning. bibliographic apparatus;' ready to as- urging ' sonic "responsibility for integral aspects to library development, NCLIS stressed Rogers report gives a each of for national e e shin ling du- lists some of Ute projects each has under - of a national program. ' With new ,cn- that such a national scheme should even- the specific functions of each division, ahling legislation, LC would set national tually pay ) checklist for meat hihGogriphie standards and procedures, plication of state elrorts. In arguing fora taken, and provides a would like to see performed. The running new standar lending and refer- national plan, the Commission noted the bers to note what more specilic functions number and variety of projects which ease services; operating a nationalserials basic problems now facing libraries an they service: distributing bibliographic data existing gaps iniibrory scrvicc.bave or throurl, online facilities. `ate establishingl I hr:/r csnurehcrowd drttin I'`ed:unticirsuiffed, give :1 sttrong indicationttliated } rcalt�+tete a Nation;il Bihliop.rep cxtendiut•, ils acquisition of foreign mate and because oferamped budgets theyarc level action has been generated by the Projects include: a pilin pntject on rials and bibliographic control over them. unable to undertake new valuable service re Proje z; ins Also in the cards: a program to de- programs. Libraries have been forming )" ed nsortia to keep vela res urces of such institutions easices COOPcrutivcs the programs alive, but these don t have any Focommunity-oriented ce. un onsoAdvisoryadvisors. Resource Tcant! f�sk andg, : ;find librarians: t workshop, a book replaeentenl National Library. of Mi:dicine and the assurance of continued fundic find aro Force. (cams of advisors, list,.lilm previewing sessions, and dis- Center (lir Rese:urch Libraries. If the fou uncuo;darrangements. and unless ac- a pp cuss' of av collections: and a review of aced is shown, such-rosourcc centers as a. tion i to national periodicals bank, a national tion is taken now m mappingout con I CHILDREN'S SERVICES, November 1973 Hazel Westgate, Senior Librarian The big moment comes to a children's room's November during Book Week -- after which we suitably give Thanksgiving. Our week concluded a story writing contest in which children had been encouraged to have a go at finishing such openers as: "People in the valley were worried. The giant who lived on the mountain had swallowed the weather -- and now he had the hiccups." Childrens room staff plus Ellie Simmons and Jerry Newsome read, judged, and selected five winners for four story lines because one inventive lad incorporated all of them into his story - and did it very well. We had many copies of the winning stories printed, and their authors signed them at an autographing party in the childrens room on Saturday November 17th. We ended our Book Week on Sunday with a film program. Last year in November we kept a numerical tally of books cliecked out to people identifiable as teachers; the total was a surprising 2,481. We are making the same count for the same period this year, and the number will>be surpassed. Early in the month, we were pleased to attend the first-ever Childrens Science Book Fair -in Chicago for one day. We saw lots of books as well as an accopanying playlet, Frank Borman's space suit, and a lady from Linclon Park Zoo all wrapped up in a boa constrictor. November has been busy, as it usually is, with books and planning. We're all decked out in our holiday ceiling, and are preparing for afternoon and evening entertainment times -- which we seem to be calling "Park and Shop" story hours. And our most entertaining question ofthemonth? Asked timidly: "Is it easy to get dried egg off a wall? - 9 - • REFERENCE/ADULT SERVICES Jeanette Carter, Senior Librarian 0 ;REFE�FN i ! aooc �' i I /9oC I I IF��DULT / Roe /706 ! lGaG /goo I n• /�oG 1" 06 QC1400 � V1 .Soo Zz Q 700 6 6ti7 ycoo 0 In November -we -experienced a drop in requests from the previous month of 140 questions. This can be attributed to the fact that in November the library was open only 29 days (as opposed to 31 in October), and that Interlibrary Loan Reference service for Seven Rivers ground almost completely to a halt -- only 13 questions for the entire month. Still, this monthly total is up over 300 questions from November, 1972. One of the most successful programs the library has ever had, in terms of attendance and enthusiasm, was the Antique Show November 17. This program was planned and set up by Carol Spaziani and Judy Kelley. Their careful planning and hard work resulted in a tremendous success and immeasurable good publicity for the library. Subjects for which all materials were checked out in November included outlaws, Chicago history, chair caning, history of agricultural implements, the occult and general information on house plants. Some interesting questions for the month How can I contact a square dance caller in the Iowa City area? How do you use op. cit. in a footnote? What per cent of the family budget should go for various items in the budget? What is the geographical distribution of population in Iowa City? Does Iowa City have a city ordinance about dogs and cats? What is Arthur Murray's wife's name? Lo 0 wVPO ;REFE�FN - �' I I IF��DULT .5ee.v./c E5: ( I I ! i9 7o �i1 lli9yii ,I �y2llil m a, 16 �`�'" .. In November -we -experienced a drop in requests from the previous month of 140 questions. This can be attributed to the fact that in November the library was open only 29 days (as opposed to 31 in October), and that Interlibrary Loan Reference service for Seven Rivers ground almost completely to a halt -- only 13 questions for the entire month. Still, this monthly total is up over 300 questions from November, 1972. One of the most successful programs the library has ever had, in terms of attendance and enthusiasm, was the Antique Show November 17. This program was planned and set up by Carol Spaziani and Judy Kelley. Their careful planning and hard work resulted in a tremendous success and immeasurable good publicity for the library. Subjects for which all materials were checked out in November included outlaws, Chicago history, chair caning, history of agricultural implements, the occult and general information on house plants. Some interesting questions for the month How can I contact a square dance caller in the Iowa City area? How do you use op. cit. in a footnote? What per cent of the family budget should go for various items in the budget? What is the geographical distribution of population in Iowa City? Does Iowa City have a city ordinance about dogs and cats? What is Arthur Murray's wife's name? Lo 0 wVPO • N H C H N H o o x o x o ch x rt ca rt cc rt eC rt cC su m r N A N N fD r ►-A O rf N O rt m r O rt m r : (t n H- ri F' ► N H r N O m O• fD O N O M , M M M r r- rt m 0 o rh `l 0 um F,. ; EA K m O O 00 N O, Ca N N G r G 0 O W O O to A F- t0 •h7 ft r O� Cn t~D fat N O N J ` t0 V N pV wN(n O , - 0 C7% fun '(.A7 rKr �£f-+ W 00 pCa C% N F,. CA FN- 1N r0 0 w Nr F'i.. �• N 0 1Q 0 a F✓ ' rt F m W z o _ z e 1-+O � C r w CD N w 00 I w cn %D� `Dy V V O v A O 'A J r r l0 CT W N N -O F.,, N 0% r un O 00 00 O (OD J (D cn (A o o ON w H H 1-3 y M M M M-• Dm (D DD C7% Zu O 0CD 1-4 0 N J O% 00 00 WLn 00z z ru�sl) %D z N F-� 10 7. O V1 J O (Ji V V N 0 0 r'S N W 00 to r} . 00 In �a+ Gp p% � W r NS; A w r F•+ FOi w N r 1-+ M __ F"� rt tD o to JkJK A rw I W_ V7 N A W M C H n 0 H H I. Circulatic A. Adult B. Books_ C. Record D. Art, Re E. 16 mr IV. Registered 8mm Fi 73/1708 214 T(Yl'A1, A. Childr C. TOTAL II .. Intei•li bra A. Borrow B. Loaned Ill. Reference A. Intel B. In per C. Mail D. Teleph E. Tota: IV. Registered 128 A. Adult B. Childr T OPAL n Department 1971 15,433 19 72 15,846 1973 17,203 s 1,739 1,899 1 932 productions i films/audience lugs 72 81 78 128 73/1708 214 172 ADULT 17,372 18 s040 10 385 en's Department CIRCULATION ry Loan ed 20 088 24,759 37 460 _23p049 41,089 44,144 41 44 21 275 =-. 337 136 Questions (Adult Department) -library Ref. Questions son reference questions Ref. Questions one reference questions Ref . Questions Borrowers Department en's Department REGISTERED BORROWERS 69 479 83 419 13* 690 5 373 29 631 --11 764 15,600 18,247 , 435 --- 14006 ** 6,214 6 13E ** 21,814 24,382 *Interlibrary reference questions are not included in the totals for reference questions a**Statistics reflect new policy RE issuance of new non -expiring cards and the re -registrations; to obtain such cards; policy effective l/1/73 ***Childrens applications are kept -in a chronological file by year and month. They are good for four years. Four years ago, regular borrowers' cards were issued for the first time to children in Johnson County, so there is a fidden large block-of:cards falling due. A. Books 1. Adult Ficti Non -f Perio TOTAL 2. Child Ficti Non -f TOTAI 3. Total B. Recording C. Tape r D• Art Reprc E. Paper -ba F. 8mm Filmg C. Microfi 11. Total i * Number of e 1. Fines Co 2. Non-Resid GROWTH OF' COLLECTIONS Col L l/ J and Young Adult :)n_ _._ _-- - ---._ ._.�_ _17.,4 iction _._ _x.7..92042 016 460170 3ical Volumes v 20876 - 0976 ,_ .2,876 5 8, 9 6 61,782 67-496 ren's on 10.823 10.983 11.456 iction 18.193 19,333 2 29,016 30,316 32,720 Books, Adult and Children's 87,285 92.098 00 216 s 1 587 2.034 2E ecor Ings - 1 81 81 ductions 301 347 392 cks (non -ca a ogle 471 264 1,691 of reels) 214 327 00 1M _ 531 531 790 825 tems, Adult and Childrens 106,103 lbums; previous years, number of in ividual recox s. FINANCE: FINES AND FEES ent Fees 3. Telephone Commissiorr r• 13 8.21 is ACTIVITIES IN THE LIBRARY I. Children's Department A. Story Hours - 20 Total Attendance - 1105 Average Attendance - 55 B. Groups and Classes - 19 Pine Adolescent Unit - 2 Friendship - 6 Dum Dum 2 Kinderfarm Sunshine - 6 Nelson Grant Wood 1st and 2nd C. Special Events November 3 - Movie "Mr. Shepard and Mr. Milne" 17 - Book Week Autographing Party 18 - Movies - "Three Robbers" and "Ezra Jack Keats" D. Reference Questions 1307 E. Records Circulated - 571 - II. Groups UsingtheLibrary Foster Care Workshop - United Way Friends of Children of Vietnam International Meditation Society Iowa City Bahai Community Iowa City - Coralville Public Employees Iowa City Girls Softball Board of Directors Johnson County Council on the Status of Women Johnson County Womens Political Caucus University of Iowa Story Telling Class III. Publicity and Promotion A. Displays McGuffey Readers (Whipple) Friends of Children of Vietnam Books on Antiques Christmas Make -It Books Photos by Benita Allen - 14 - --- Dottie Ray Show - November 11 - Judy Kelley and Hulette Belle on Antiques Day - Weekly Press Citizen Schedule of Events Antiques Flyers posted and mailed (400) Special releases on: New selection of 16 mm sound films Showing of "Intolerance" Book Week Collegium Musicum performance Antiques Collectibles Fair Pre -holiday story hours C. Programs Antiques Identification Fair - November 17th (300 + attended) "Intolerance" - November 14 and repeated the next week University of Iowa Collegium Musicum Concert - Nov.17- (50 attended) Two slide showings - "Historic Iowa Architecture" - (50 attended) IV. Staff Activities Hurkett: November 1 - ff.= • 29 - City Manager's seminar on the grid system of management City Manager's Department and Division Head meeting on Problem Drinking City Manager's Department Head Meeting Conference with Fred Wezeman about a Friends of the Library Group City Manager's Department Head meeting on the energy crisis Discussed Seven Rivers Credit cards and telephone billing with Miss Pam Stewart Tel City Manager's meeting with Department Meads Discussion with Mrs. Draker of Hills about the possible.library service for that area Library_. Board of Trustees Meeting Conference with Pat Strabala, Asst. Finance City Manager's meeting with City Department Heads Conference with Pat Strabala on Budget: 73 re -allocation and Seven Rivers debits and credits City Manager's meeting -with City Department and Division Heads Library Division Heads meeting 15 - Co. Director Heads . Spaziani: November 5 - United Way Planning Division 13 - ILA Legislature Committee Westgate November 2 - City Manager's Meeting 5 - Childrens Science Book Fair 7 - Judged Book Week stories with Ellie Simmons and Jerry Newsome - Special story hour for county home retarded 21 - Special story hour for county home retarded 28 - City Manager's meeting - 16 - I. AGENDA IOWA CITY HOUSING C014MISSION December 5, 1973 1. Approval of Minutes of Preceding Meeting A. November 21, 1973 2. Public Discussion of Items not on the Agenda 3. Coordinator's Report A. Current Publications of Housing Legislation 4. Old Business 5. New Business 6. Next Regular Meeting A. December 19, 1973 7. Adjournment `0 IOWA CITY HOUSING COMMISSION MINUTES December 5, 1973 MEMBERS PRESENT: White, Branson, Frimml, Bosserman, Duncan MEMBERS ABSENT: Hamer, Mikelson STAFF PRESENT: Seydel 1. Chairman White called the meeting to order. The minutes of the November 21 meeting were approved as written. Motion made by Branson and seconded by Frimml, passed 4/0. 2. 3. 10 The public brought forth no discussion. Coordinator's Report Presently there is one lease that is open and it is hoped that a larger unit can be found for the replacement. The LHP units are distributed as 10, efficiency units; 98 one -bedroom; 76 two-bedroom; 17 three-bedroom and 7 four-bedroom. The L:IP is beginning to find itself facing two problems. 1.) An abundance of one -bedrooms in the program and 2.) an abundance of elderly/ handicapped persons in the program, presently 110 persons/ families. Guidance from the "mold in Washington designates 1/3 elderly and 2/3 non -elderly in a program. This mold, how- ever does not fit in the Midwest, therefore an unwritten adaptation of 50% elderly and non -elderly. To emphasize the 50%, in 1972 the LHP applied for 120 units of housing. HUD approved 60 units as non -elderly and 60unitsas elderly/handicapped. To abide by the rule the LHP cannot place ,another elderly/handicapped person until one leaves the program. It should also be noted that usually the elderly rate the highest on the Priority/ Preference classification on the applications. The types of non -elderly applicants that are in the majority are those persons on ADC and other welfare programs. These people usually require a larger unit than the one -bedroom which are usually required by the elderly/handicapped. It was asked if there were other applicants that qualify financially other than ADC and welfare receipants? To answer, the other applicants are elderly/handicapped, and those who have no employment at all. It was asked_if -there were other assistance programs for the non -elderly. Noted were the hot lunch programs for children, food stamps, etc. Duncan entered the meeting. 2- _ Seydel presented two articles from the"Federal `Register. The first one was dated November 9, 1973, entitled "Housing • Assistance Payments for Certain Newly Constructed Low Income Housing." The second article dated November 15, entitled "Housing Assistance Payments with Respect to Existing Low Income Housing Not Requiring Substantial Rehabilitation." Both articles contained the changes in policy regarding housing assistance payments in Section 23 Housing. It was reported that HUD has published_ new administration manuals and has $140 million ready for new housing construction; but OMB has embargoed their distribution until the differences in OMB"s and HUD's philosophy can be agreed to. It is uncertain when the new policies will take effect. In essence the November 9, article (new construction) states that the LHA may apply for a construction for leasing project only after they have proven that there is not, and there is not likely to be, an adequate supply of existing housing which can meetthehousing needs for low-income families. In Iowa City, it is felt, the specific housing needs of the elderly have not been met. The program works only by the LHA publically soliciting for unit owner/developers. The developers submit proposals to the LHA, certifying their building codes and specifications. In turn HUD evaluates proposals and prepares a list of acceptable plans. LHA selects a developer from the HUD approved list. After completion of the units the LHA and HUD officials inspect the units to decide whether or not to agree to offer a lease to the developer. When the developer passes the initial inspection a five year lease is offered with a possibility of three renewal periods. The owner/developer must find his own tenants. A prospective tenant is directed to the LH office to be certified as eligible to participate_ in the program. The tenant and owner/developer agree to a one year lease offered by the owner/developer. Then an agreement to make. assistance payments to the owner/developer by the LHA is signed. The owner is responsible for rent collecting, building maintenance and management and evictions. HUD will provide subsidy only for those units occupied by an eligible tenant. The fair market rent established for eachcommunitywill be a figure which applies to newly constructed housing. After four years all subsequent adjustments for fair market rents shall be those which apply to existing housing (which are relatively lower than new construction allocations). The function of the LHA is to certify tenant eligibility, inspect units annually to verify landlord up -keep in compliance with local codes and approve evictions. Due to additional "catches" it is doubtful if the program will get off the ground, reported Seydel. Existing Section 23 Housing, the November 15, article contains the necessary changes to make the existing program operate in • a similar fashion as the direct cash payment programs. The area emphasized is the LHA's function which is similar to its function mentioned above. This second article states the projects previously under A.C.C. shall be converted as quickly as feasible to operate under the new policies and procedures. It is predicted that there will be a complete collapse of the • Iowa City program if this paragraph is enacted immediately. A progressive change -over as each lease expires will be essential. Copies of both articles were given to the Commission members for their study. When the new manuals are received by the LH office, copies will be distributed for additional study. Branson and Bosserman questioned the needs of the elderly in regard to housing location. It was noted that the University's Department of Home Economics conducted several studies on the needs of the elderly. White requested Branson and Bosserman to contact the department and obtain copies of the reports, so the Commission might better understand the elderly. 4. Old Business As a result of the joint meeting with the City Council on November 20, Frimml felt some sort of a reply should be sent to the Council. A draft letter stat -ed that it was evident that some members of the Council flatly rejected the conclusions and recommendations made by ;the Housing Commission. In fact Councilman Czarnecki stated he was going to clean up the original ordinance andresubmitit to the Council. The Housing Commission then questions their usefulness and really wonders what is their function and if in fact, is there a need for a Housing Commission. The Commission as a whole would ask from the Council, a precise and detailed statement which would outline their functions and responsibilities so that they may better perform their assigned tasks. Duncan's response to the draft was that if the.Council again asks the Commission for a study of tenant -landlord relations that the Commission should refuse to perform such a study. Branson felt that the Commission should remain quiet and should avoid a public debate. Bosserman felt the tenant -landlord issue was a matter of politics and not merit. Before a final conclusion was drawn, White requested copies of the letter be sent to each Commissioner for their study and be prepared for discussion at the next regular meeting. 5. New Business Due to the holiday season Frimml moved that the January 2, 1974 meeting of the Housing. Commission be canceled. Motion was seconded by Duncan and passed 5/0. 6. l• The Commissioners were reminded of the next regular on December 19, 1973. Duncan moved the meeting be Frimml seconded the motion, meetinq adjourned, -3 - It is predicted that there will be a complete collapse of the • Iowa City program if this paragraph is enacted immediately. A progressive change -over as each lease expires will be essential. Copies of both articles were given to the Commission members for their study. When the new manuals are received by the LH office, copies will be distributed for additional study. Branson and Bosserman questioned the needs of the elderly in regard to housing location. It was noted that the University's Department of Home Economics conducted several studies on the needs of the elderly. White requested Branson and Bosserman to contact the department and obtain copies of the reports, so the Commission might better understand the elderly. 4. Old Business As a result of the joint meeting with the City Council on November 20, Frimml felt some sort of a reply should be sent to the Council. A draft letter stat -ed that it was evident that some members of the Council flatly rejected the conclusions and recommendations made by ;the Housing Commission. In fact Councilman Czarnecki stated he was going to clean up the original ordinance andresubmitit to the Council. The Housing Commission then questions their usefulness and really wonders what is their function and if in fact, is there a need for a Housing Commission. The Commission as a whole would ask from the Council, a precise and detailed statement which would outline their functions and responsibilities so that they may better perform their assigned tasks. Duncan's response to the draft was that if the.Council again asks the Commission for a study of tenant -landlord relations that the Commission should refuse to perform such a study. Branson felt that the Commission should remain quiet and should avoid a public debate. Bosserman felt the tenant -landlord issue was a matter of politics and not merit. Before a final conclusion was drawn, White requested copies of the letter be sent to each Commissioner for their study and be prepared for discussion at the next regular meeting. 5. New Business Due to the holiday season Frimml moved that the January 2, 1974 meeting of the Housing. Commission be canceled. Motion was seconded by Duncan and passed 5/0. 6. l• The Commissioners were reminded of the next regular on December 19, 1973. Duncan moved the meeting be Frimml seconded the motion, meetinq adjourned, ■ 1 IOWAAONOIS GAS ANDELECTRIC COMPANY IOWA CITY, IOWA D. G. FINDLAY VICE PRESIDENT -DISTRICTS December 26, 1973 Dear Customer: We filed revised rate schedules with the Iowa State Commerce Commission November 29, 1973, with proposed higher electric and gas rates designed to pro- duce approximately $2,706,000, or 6.9 percent, of additional annual electric revenue and $2,984,000, or 6.4 percent, of additional annual gas revenue. We have asked the Commission to permit us to put the new rates into effect on January 26, 1974. This proposed increase is in addition to higher rates currently being collected under bond and subject to refund, as explained below. The amount of the proposed increase depends upon the type of service (resi- dential, commercial or industrial) and the amo;znt of electricity and gas you use. On the average, the rates we have filed would increase the price for residential customers using electricity by about $1.00 per month, or about 6 percent, and for residential customers using gas by about 76 cents per month, o; 5 percent. The electric increase applicable tomostcommercial and industrial customers would range from about 6 percent to 9 percent, and the gas increase from about 7 percent to 8 percent. The Company's costs of providing electric and gas service have continued to rise under increasing pressures of inflation, increasingly demanding environmental standards, and continuing gas supply problems. It is necessary for us to seek increased revenues through higher rates to reverse the downward trend of our earn- ings to enable us to meet the heavy financial obligations associated with providing for present and future service r>_quirements of our customers. On August 30, 1971, we applied to the Iowa State Commerce Commission for general rate increases. The revenues we have been collecting in Iowa since the end of 1971 include those higher rates — collected under bond and subject to re- fund. The Commission's ruling -of June 21,-1973, on that application authorized a lower level of rates and required refunds. We have appealed that ruling to the Iowa Courts and are continuing to collect at the higher rate level, subject to re- fund that may be required by the Courts. If you have any questions or want additional information about the proposed increase, please contact our business office (telephone 338-9781) and we will be happy to help you_ We expect the Iowa State Commerce Commission to hold a public hearing to consider our request. You may 'file with the Commission ( Valley Bank Building, Des Moines, Iowa 50319) written objection to our proposed increases and may request that a public hearing be held to determine if they should be allowed. We regret having to increase our rate$ but believe our electric and gas service will still b> among your best bargains. rl IOWAAONOIS GAS ANDELECTRIC COMPANY IOWA CITY, IOWA D. G. FINDLAY VICE PRESIDENT -DISTRICTS December 26, 1973 Dear Customer: We filed revised rate schedules with the Iowa State Commerce Commission November 29, 1973, with proposed higher electric and gas rates designed to pro- duce approximately $2,706,000, or 6.9 percent, of additional annual electric revenue and $2,984,000, or 6.4 percent, of additional annual gas revenue. We have asked the Commission to permit us to put the new rates into effect on January 26, 1974. This proposed increase is in addition to higher rates currently being collected under bond and subject to refund, as explained below. The amount of the proposed increase depends upon the type of service (resi- dential, commercial or industrial) and the amo;znt of electricity and gas you use. On the average, the rates we have filed would increase the price for residential customers using electricity by about $1.00 per month, or about 6 percent, and for residential customers using gas by about 76 cents per month, o; 5 percent. The electric increase applicable tomostcommercial and industrial customers would range from about 6 percent to 9 percent, and the gas increase from about 7 percent to 8 percent. The Company's costs of providing electric and gas service have continued to rise under increasing pressures of inflation, increasingly demanding environmental standards, and continuing gas supply problems. It is necessary for us to seek increased revenues through higher rates to reverse the downward trend of our earn- ings to enable us to meet the heavy financial obligations associated with providing for present and future service r>_quirements of our customers. On August 30, 1971, we applied to the Iowa State Commerce Commission for general rate increases. The revenues we have been collecting in Iowa since the end of 1971 include those higher rates — collected under bond and subject to re- fund. The Commission's ruling -of June 21,-1973, on that application authorized a lower level of rates and required refunds. We have appealed that ruling to the Iowa Courts and are continuing to collect at the higher rate level, subject to re- fund that may be required by the Courts. If you have any questions or want additional information about the proposed increase, please contact our business office (telephone 338-9781) and we will be happy to help you_ We expect the Iowa State Commerce Commission to hold a public hearing to consider our request. You may 'file with the Commission ( Valley Bank Building, Des Moines, Iowa 50319) written objection to our proposed increases and may request that a public hearing be held to determine if they should be allowed. We regret having to increase our rate$ but believe our electric and gas service will still b> among your best bargains. _ 1 S t 1 - •� 1 n.t F' sem:. } Y s Y + Y � r Y _ 1 S t 1 - n.t } Y Y + E, i January 4, 1974 Marion, Iowa Mr. Ray,Wells , City Manager. - Civic Center Iowa City, Iowa Dear Mr. Wells After receiving many requests for public telephones in the downtown business district of Iowa City Northwestern Bell decided to conduct a study of the area. We would presently like to install two public phones in booths at the following proposed locations: 1. The S.E. corner of Clinton and Iowa, Avenue. 2. The south side of Washington Avenue opposite the Clinton Ste intersection, The city.will receive a 15% commission on cash received in these phones. We would like to hear from you as to whether this proposal meets -with -city approval. Please feel free to call me collect at 339-377-8015 or write me in care of Northwestern Bell Sincerely Terrie..M. Jensen Communications Representative 1360 7th Ave. Marion, Iowa 52302 TMJ pim F r. ;S; 4,4 2. There are insufficient warning signals both on Rocky Shore Drive and Park Roadto -warn approaching ve- hicular traffic.of-the severity of the, -.curve. - -:- 3. Pedestrian traffic:;along ParkRoad and Rocky Shore Drive 1. is constantly '...exposed --to' 'and -.in conflict with vehicular traffity as'a result of the lack of pedestrian walk ways. 4. that.unless immediate steps are,taken to correct the situation that exists, there is. :a. very real possibility if not:: a probability that- proprty �e damage, personal in- juries and even fatalities may ,occur*as,a result of the situation. J -have personally oobserved 'evidence of the fact that drivers'have" 16st control of theii-.vehicles-on this e' lef t. the'_,r'oad at high rates of particular curv6.`.�'and..ha,v speed causing damage"to.personal protp erty of the residents along Park_�Road°,-_as well -as damage' to the vehicles in- volved. I -would. fheref,ore-,..'.re,sp.'ec:tfully 're,quest that the Council ke,--immedi -ate step's"to,correct',-the problem pre- ferably re- ferably by- the,, -placement ' "of stop -signs ' on both Rocky Shore Drive an&'Par - k Road- together' with." -additional warn- ing signs to -warn approaching,motors-ts .of the existence of.such stop signs: _..In'Jaddition, I`.would suggest that sidewalks shou,l&be constructed along.Tark Road and Rocky ew' s Shore Drive, the costs of suchsi'dalkto be assessed to , the abutting property ownerswhere appropriate. It is my understanding that this,situation is cur - S rstudy the City; tafil and :I would hope that Council. would _urge :the staf f ',to report back as soon as possible in order that -a speedyy-iresolution of the problem can be effdcted*oi:._ Respectfully submitted, Ch4fle, s _A Mull n CAM/ lm W.L;.L.L ORDINANCE NO. 74-2696 AN ORDINANCE CHANGING THE NAME OF MAIR AVENUE IN PENNY BRYN ADDITION, PART 2, IOWA CITY; IOWA BE IT ORDAINED BY THE CITY COUNCIL OF IOWA CITY, IOWA: Section 1. That all of Mair Avenue in •i Addition, Part • ORDINANCE NO. 74-2696 AN ORDINANCE CHANGING THE NAME OF MAIR AVENUE IN PENNY BRYN ADDITION, PART 2, IOWA CITY; IOWA ATTEST: First Reading Second Reading Third Reading 0 BE IT ORDAINED BY THE CITY COUNCIL OF IOWA CITY, IOWA: Section 1. That all of Mair Avenue in Penny Bryn Addition, Part 2, Iowa City, Iowa, be renamed Kathlin Drive. Seciton 11. This ordinance will be in full force and effect when published as provided by law. Passed and approved this 8th _day _of January, 1974. It was moved by White and seconded by Brandt that the Ordinance as read be adopted and upon roll call there were: AYES NAYS ABSENT X Brandt X Czarnecki X Davidsen X deProsse X White ATTEST: First Reading Second Reading Third Reading 0 ■ ORDINANCE NO. 74-2696 AN ORDINANCE CHANGING THE NAME OF MAIR AVENUE IN PENNY BRYN ADDITION,.PART 2, IOWA CITY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF IOWA CITY, IOWA: Section 1. That all of Mair Avenue in Penny Bryn Addition, Part 2, Iowa City, Iowa, be renamed Kathlin Drive. Section 11. This ordinance will be in full force and effect when published as provided by law. Passed and approved this 8th day of December, 1973. f�L�cZe_ It was moved by _White and seconded by Brandt that the Ordinance as read be adopted and upon roll call there were: AYES NAYS ABSENT X Brandt X Czarnecki X deProsse g Hickerson X White ATTEST: CITY CLERK First Reading /9 -//- 7-3 ?.n . Second Reading Third Reading 0. s RESOLUTION NO. 74 -2 - RESOLUTION OF COMMENDATION OF MARY`SCHAEFER FOR_,'MERITORIOUS SERVICE TO THE,CITY OF IOWA'CITYy IOWA. WHEREAS, the retirement'of Mary Schaefer, a dedicated and loyal employee.of the Iowa.City Publi'c'Library is effective on December 31, 1.973, and WHEREAS, the said Mary.Schaefer has faithfully,'•concien- tiously; honestly and.effectiveiy!.performed her duties as a library employee and has'met-a high standard of excellence in said duties, and WHEREAS, the City Council wishes to -publicly acknowledge by resolution its appreciation to._Mary,Schaefer, NOW THEREFORE`BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: That the City Council -of I Iowa City, Iowa -hereby extends its deepest =appreciationto Mary Schaefer for her dedicated and.faithful__service to the ;Public Library of the City `of Iowa City-from.October 171 1960 to her retire- ment on December 31; 197-3 It was moved by deProsse and seconded by Brandt that the Resolution be adopted and upon roll call there were : - ,J STATU OI' IO`%vA OPPICD OF AUDITOR OP STATI; DES MOINES LLOYD R. SMITH AUDITOR OF STATE January 23, 1974 Ms. Abbie Stolfus City Clerk City Hall Iowa City, Iowa 52240 Dear Ms. Stolfus: This will acknowledge receipt of your letter and resolution No. 74-3, stating that you have employed the firm of McGladrey, Hansen and Dunn and Company, Certified Public Accountants, to audit your city records and accounts for the year ending December 31, 1973. We thank you for filing said notification, as required by the Iowa Statute. Please notify the accounting firm to file two (2) copies of said audit report, with this Department, upon completion of same. With appreciation of your cooperation, we are Sincerely yours, LLOYD R. SMITH, CIA Auditor of State C. W. Ward, Supervisor Municipal and School Department CWW:cc RESOLUTION NO. 74-3 RESOLUTION ENGAGING AUDITOR FORYEARENDING DECEMBER 311 1973 BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the firm of McGladrey, Hansen & Dunn & Company, Certified Public Accountants, be engaged to conduct the audit for the City of Iowa City for the year ending December 31, 1973. BE IT FURTHER RESOLVED that the City Clerk be appointed to notify the State Auditor. It was moved by White and seconded by Davidsen that the Resolution as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: Passed and approved this ATTEST: (&(, . jx-r- City Clerk Brandt Czarnecki Davidsen deProsse White 8th day of January , 1974. 1 RESOLUTION NO. 74-4 RESOLUTICN ACMPTING THE HARK SANITARY LANDFILL EXCAVATION PROJECT W=FAS, the Engineering. Department has recatmended that the im- provement covering the construction of Sanitary Landfill Excavation Proiect as included in a contract between the City of Iowa City and Barker's, Inc. of Iowa City, Iowa , dated June 27, 1973 , be accept. AND 4MREAS, the Council finds the improvemment is in place and does comply with the requirements for such inprovemer_ts , AND wmEAS, maintenance bonds have been filed, NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be herby accepted by the City of Iowa City, Iowa. It was moved by Brandt and seconded by white that the reoluticm as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Brandt X Czarnecki X Davidsen X deProsse X White X Passed and approved this 8th day of January , 1974 ATTEST: City Clerk ENGINEER'S REPORT 1973 SANITARY LANDFILL EXCAVATION PROJECT January 8, 1974 To the Honorable Mayor and City Council Iowa City Iowa Honorable Mayor and Council Persons: I hereby certify that the improvements, involved in the 1973 Sanitary Landfill Excavation Project, as included in a contract between the City of Iowa City and Barker's, Inc. of Iowa City, Iowa, dated June 27, 1973, has been completed by said contractor in substantial accordance with the plans and specifications governing said improvements. I further certify that the improvements, as constructed, included the following construction quantities: ITEM DESCRIPTION Phase I 1. Excavate material, stockpile and shape as required Phase II UNIT EXTENDED UNIT QUANTITY PRICE AMOUNT cu. yd. 529099 $ 0.96 $ 59,615.04 1. Excavate material, stockpile and shape as required cu. yd. 485756 0.98 GRB/mjc TOTAL CONTRACT AMOUNT TOTAL PREVIOUSLY PAID TOTAL DUE CONTRACTOR Respectfully submitted, $107,395.92 96,656.33 $ 10,739.59 George R. Bonnett, P.E. Acting Director of Public Works/City Engineer acnrr"V^m-.-. nnnorxrr%ir± t-rv"anewr amr 197'"=Ri QRTAGKTNG PR(X;RAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the contract and bond executed by W G Jaques Company of Des Moines, Iowa--. dated - 19 for the construction of the 1973:S1abjacking Program within the City of Iowa City, Iowa, as described in the plans and specifica- tions and which have been signed by the Mayor and City Clerk on behalf of the City of Iowa City, Iowa be and the same are hereby approved. It was moved by White and seconded by Davidsen that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Brandt X OgKgM deProsse X_ Czarnecki X )HiVX§a4 A Davidsen X_ White X Passed and approved this 8th day of January r 19-u_. ATTEST: f THIS AGREEMENT, made and entered into this. 8th day of Januar, 19 74, by and between the y City of Iowa_ City, Iowa party of the first part, hereinafterreferred to as the Owner and the W.G. Jaques Company of Des"Moines,`Iowa .part, hereinafter referred to as the "Contractor". party -of the second WITNESSETH: That whereas the Owner has heretoforecausedto be prepared 2nd certain plans, specifications _and proposal blanks, dated the day of November _. 19 73 for the 1973 Slabjacking Program under the terms and conditions therein.fully stated and set torzn, ..and. Whereas, said plans, specifications and proposal accurately, and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified: NOW, THEREFORE, IT IS AGREED: 1. That the Owner hereby accepts the proposal of t;p Contractor for the work and for the sums listed below: ESTIMATED UNIT EXTENDED ITEM 1. 2. 3. 4. DESCRIPTION UNIT Furnish the sial -jacking service on a total assumption of all work duties, equipment supply, labor and materials arrangement & handling hours Portland Cement 100 lbs. Water Impervious Additive (Bentonite) Pumping Soil 100 lbs. cu. yds. R±A TITY 160 2,000 800 1,000 TOTAL EXTENDED AMOUNT (Items 1 - 4) C-01 `PRICE AMOUNT $59.00 $ 9,440.00 2.50 5,000.00 3.00 2,400.00 5,25 5,250.00 $22,090.00 2. That this Contract consists of the `followIing component parts which are made a part of -this agreement and Contract as fully and absolutely as if they were set out in detail in this Contract: a. Addenda .Numbers None . b. Detailed Specifications for the 1973 Slabjacking Program C. Plans d. Notice of Public Hearing and Notice to Bidders e. Instructions to Bidders f. Special Conditions g. Supplemental General Conditions h. General Conditions i. Proposal j. This Instrument Above components are complementary and what is called for by one shall be as binding as if called for by all. 3. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in tho documents made a part of this Contract. 4. That this Contract is executed in three (3) copies. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. . City of Iowa City, Iowa Contractor w j�CQMPANY (Seal) By ........S/ — -- Y (Title) ATTEST: (Title) President ATTEST : /� (Title) C-02 KNOW Bond:No: SOl 73 08 � � PERFORMANCE -AND .PAYMENT• =BOND ..`-. � - ..�; ALL MEN BY THESE PRESENTS THAT W. G..J!!Nu SCO? D 481.5 University Avenue,. Des• -Moines, Iowa Here insert t e name an address or ega tit e o a Principal, hereinafter called the Contractor -and e Contractor Here_ o t o Surety as Surety, hereinafter called the Suretyt are held and firmly bound onto the City of Iowa City, Iowa,.as obligee, hereinafter called the Owner, in the amount of 7H01MAND NTNFrPV nnT.T q Alm Dollars ($ 22.090.00 ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS,.Contractor has by written agreement dated January 8, , 19 74 , entered into a Contract with Owner for ... 1973 SLABJACKING PROGRAM In accordance with drawings and specifications prepared by the City of Iowa City, which Contract;is_by reference made a part hereof, and is hereinafter referred to -as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if Contractor shall promptly and faithfully perform said Contract) then the obligation of this bond shall be null and void; otherwise it shall remain in full force and effect. A. The Surety hereby waives notice'of any alteration or extension of time made by the Owner. B. Whenever Contractor shall be, and is declared by Owner to be, in -Iefault under -the Contract, the Owner having performed Owner's conditions, or . 2. Obtain :a bid or -bids for submission to Owner for completing the Contract in accordance with its terms and conditions, and upon determination by 'Owner and Surety of the lowest responsible bidder, arrange for a contract between such bidder and Owner, and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price", as usedinthis paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. C. The Contractor and his Surety shall, in accordance with the provisions of Section 391 of the 'Code of Iowa be obligated to k.-ep the improvements covered by this bond in good repair for a period -of 0 vears. from the date of acceptance of the improvements by the Owner. D. Any suit under this bond must.be instituted before the expiration of 0 years from the date on which final payment under the Contract falls due. PB -2 IT IS A FURTHER CONDITION OF THIS OBLIGATION that the principal and Surety shall, in accordance with provisions of Chapter 573 of the Code of Iowa, pay to all persons, firms or corporations having con- tracts directly with the principal or with subcontractors all just claims due them for labor performed or materials furnished in the performance of the contract on account of which this bond is given. The provisions of Chapter 573, Code of Iowa, are a part of this bond to the same extent as if they were expressly set out herein. SIGNED AND SEALED THIS DAY OF A.D., 19 IN THE PRESENCE OF: rincipa fitness W.,'AHROLD II NEY-IN-FACT i (Surety - 1` .e J �W. AHROLD Q�TOIRNEY - Its —FACT I 1 • DES MOINES IOWA HOME OFFICE .. _ - Certificate of'Authority, Individual -Attorney-in-fact KNOW ALL MEN BY THESE PRESENTS, that the Employers Flutual Casualty =Company, a Corporation duly organized under the laws of the State of Iowa and having its general office in the City of Des Moines, in said State, hath made, constituted and appointed, and does by these presents make, constitute and appoint: JOHN W. AHROLD, INDIVIDUALLY JOHN W.;AHROLD, II,:INDIVIDUALLY STAN J. REYNOLDS, INDIVIDUALLY ALL OF DES MOINES, IOWA its true and lawful Attorney in Fact, with tuii power and authority conferred to sign, seal and execute its lawful bonds, undertakings, and other obliga- tory instruments of a similar nature as follows: ANY AND ALL BONDS and to bind the Employers Mutual Casualty Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Employers Mutual Casualty Company and all the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. This Power -of -Attorney is made and executed pursuant to and by authority of the following Resolution of the Board of Directors of the Company regularly adopted at a meeting duly called and held on June 10, 1953: "RESOLUTION" APPOINTMENT OF ATTORNEY-IN-FACT (a) The Chairman of the Board of Directors, the President, any Vice President, the Treasurer and the Secretary shall have power and authority to (1) appoint attorney-in-fact and: authorize them to. execute on behalf of the Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and (2) to remove any such attorney-in-fact at any time and revoke the power and authority given to him. (b) Attorneys -in -fact shall have powa, and authority, subject to the terms and limitations of the power of attorney issued to them to execute and deliver on behalf of the c any and attach the seal of the company thereto, bonds and undertakings, recognizances, contracts of in- demnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney-in-fact shall be fully and in all respects binding upon the company. The Authority hereby granted shall expire April 1; 1975, unless sooner revoked. IN WITNESS WHEREOF, the Employers Mutual Casualty Company has caused these presents to be signed by 7t1, President and _ Secretary and its corporate seal to be thereto affixed this----- .—day of September _ , 19 73 EMPLOYERS MUTUAL CASUALTY COMPANY BY: koeao� SEAL Robb B. Kerley, President BY: & Darrell B. Smrthern, Secretary STATE OF IOWA I ss COUNTY OF POLK On this 7th_ day of _ September __, A.D. 19_.13__, before me a Notary Public in and for Polk County, Iowa, personally appeared Robb B. Kelley and Darrell B. Southern, who being by me duly sworn, did say that they are the President and Secretary, respectively of said Employers Mutual Casualty Company, that the seal affixed to said instrument is the seal of said corporation; that said in trument was signed and sealed on behalf of said corporation by authority of its Board of Directors; and that said Robb B. Kelley and Darre B. So7ithern a ledge the xecution of said instrument to be the voluntary act and deed of said corporation by it voluntarily ex My Commission Expires Sept. 30, ,19 76 Helen R. John / Notary Public CERTIFICATE Richard E. Haskins, Vice President of the Employers Mutual Casualty Company, do hereby certify that the attached Power- of -Attorney dated _.September 7 1973 in -behalf of _John W. Ahr2d�_�LQ.hn-3L_. AhT_Qld._IL. Stan J . Reynolds, individuallyis a true and correct copy and that the same is still in force. In Testimony Whereof I have subscribed my name and affixed the corporate seal of said any t is day of 19 c a as ins, Vice President Form 7829 within the City of Iowa City, Iowa, as described in the plans and specifica- tions and which have been signed by the Mayor and city Clerk on behalf of the City of Iowa City, Iowa be and the same are hereby approved. It was moved by, White and seconded by Brand that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Brandt - X EMKKI Z deProsse X Czarnecki X XWX.KiitN= Davidsen X White X - Passed and approved this 8th day of January , 19 ATTEST: 74. r 1 CONTRACT - THIS AGREEMENT., made and entered into this Stn day of January , 1974 , by and between the City of Iowa City, Iowa party of the first part, hereinafter referred to as the Owner and The.Penetryn Systems, Inc. of Rockford, Illinois party of the second part, hereinafter referred to as the "Contractor". WITNESSETH: That whereas the Owner has heretofore caused to be prepared certain plans specifications ane' proposal blanks, dated the 2nd day of November , 19 73, for the 1973 Sanitary Sewer Repair Project under the terms and conditions therein fully stated and set forth, and. Whereas, said plans, specifications and proposal accurately, and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified: NOW, THEREFORE, IT IS AGREED: 1. That the Owner hereby accepts the proposal of the Contractor for the work and for the sums listed below: ESTIMATED UNIT EXTENDED Item DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1. Furnish the joint grouting service on .a total assumption of all work, duties, equipment supply, labor and materials arrangement & handling lin. ft. 1,987 $ 2.98 $ 57921.26 2. AM -9 Grouting Compound lbs. 21980 U,O1' 29.80 TOTAL EXTENDED AMOUNT (Items 1 _ 2) $ .5,951.06 Unit adjustment price: to adjust total contract amount for unforeseen conditions: Adjustment Unit Pri 3. Additional set-up charge each $ 100.00 _ C-01 IVi are made a part of.this agreement and Contract as fully and absolutely as if they were set out in detail in this Contract: a. Addenda Numbers- b. umbers b. Detailed Specifications for the 1973 SAr'TTARY SEWER REPAIR PROJECT C. Plans d. Notice of Public Hearing and Notice to Bidders e. Instructions to Bidders f. Special Conditions g. Supplemental General Conditions h. General Conditions . i. Proposal j. This Instrument Above components .are complementary and what is called for by one shall be as binding as if called for by all. 3. That payments are to be made totheContractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in Three (� copies. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. City of Iowa City, Iowa Contractor The Penetry e 5 em, Inc.(Seal) J) By (Title) h l Y r: }[.•i .- �+. a _,�F. .•. t. (Seal) By (Titl Assistant -V cc -President ATTEST:: (Title) Assists Secretary (Companyofficial) C-02 2' - 2. That this Coni:21-t consists'.o.f the following component parts IVi are made a part of.this agreement and Contract as fully and absolutely as if they were set out in detail in this Contract: a. Addenda Numbers- b. umbers b. Detailed Specifications for the 1973 SAr'TTARY SEWER REPAIR PROJECT C. Plans d. Notice of Public Hearing and Notice to Bidders e. Instructions to Bidders f. Special Conditions g. Supplemental General Conditions h. General Conditions . i. Proposal j. This Instrument Above components .are complementary and what is called for by one shall be as binding as if called for by all. 3. That payments are to be made totheContractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in Three (� copies. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. City of Iowa City, Iowa Contractor The Penetry e 5 em, Inc.(Seal) J) By (Title) h l Y r: }[.•i .- �+. a _,�F. .•. t. (Seal) By (Titl Assistant -V cc -President ATTEST:: (Title) Assists Secretary (Companyofficial) C-02 2' Rockford, Illinois Here -insert the name and addrese or Legal titLe of the ontractor a Principal, hereinafter called the Contractor and Hartford Accident and Indemnity Company, Hartford, Connecticut Here insert t o legal title of theSurety) as Surety, hereinafter called the Surety, are held and firmly bound onto the City of Iowa City, Iowa,.as obligee, hereinafter called the Owner, in the amount of Five thousand,-nin hundred- ii y -odd ,06/00, Dollars 5,951.06 ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated November 2 , 19 73 enteredintoa Contract with Owner for THE 1973 SANITARY SEWER REPAIR PROJECT In accordance with drawings and specifications prepared by the City of Iowa City, which Contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if Contractor shall promptly and faithfully perform said Contract, then the obligation of this bond shall be null and void; otherwise it shall remain in full force and effect. A. The Surety hereby waives notice of any 'alteration or extension of time made by the Owner. B. Whenever Contractor shall be, and is declared by Owner to be, in default under the Contract, the Owner having performed Owner's -PB-1 t, obligations thereunder, the Surety may promptly.remedy the default, or shall promptly: 1. Complete the Contract in accordance with its terms and conditions, or 2. Obtain a bid or. bids for submission to Owner for completing the Contract in accordance with its terms and conditions, and upon determination by Owner and Surety of the lowest responsible bidder, arrange,for'a contract between such bidder and Owner, and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less, the balance of the Contract Price; but not exceeding, including other costs and damages for which -the -Surety may be liable hereunder, the amountl set forth in the first paragraph hereof. The term "balance of the Contract Price", as usedinthis paragraph, shall mean the total amount payable by Owner, to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. The Contractor and his Surety shall, -in -accordance with the provisions of Section 391 of the Code of Iowa be obligated to keep the improvements covered by; this bond in good repair for a period of _- 0 years from the date of acceptance of the improvements by the Owner. Any suit under this bond must be instituted before the expiration of 0 years from the date on which final payment under the Contract `falls due. PB -2 z 7V �i E. No ,right 'of ac ion _shall '`accrue to 'oi`•rf6r the -ruse -of any person- ox corporation other than the Owner named herein or the heirs, executors, administrators or, successors of Owner. IT IS A FURTHER CONDITION OF THIS OBLIGATION that the principal and Surety shall, in accordance with provisions of Chapter 573 of the Code of Iowa, pay to all persons, firms or corporations having con- tracts directly with the principal, or with subcontractors all just claims due them for labor performed or materials furnished in the performance of the contract -,on account of which this bond is given. The provisions of Chapter 573, Code of Iowa, are a part of this bond to the same extent as if they were expressly set out herein. SIGNED AND SEALED THIS 20th DAY OF A.D. 19 73 . IN THE PRESENCE OF: December ford` Acc By:— Witness Countersigned WA R". MT e and Indemni rety PA6,w N ac nx 1 l Y C i • RESOLUTION.NO. 74 -7. • - RESOLUTION APPROVING SPECIFICATIONS.AND`NOTICE TO BIDDERS, FIXING AMOUNTOF,,BIDDER'S<CHECK, AND ORDERING CITY;CLERK T0PUBLISH'NOTICE;TO' BIDDERS AND FIXING A DATE FOR RECEIVING SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That One (1) New and Unused 47,000 lb, GVW Tandem Truck Chassis be purchased for the Refuse Division,, Department of Public Works BE IT FURTHER RESOLVED that the specifications, as prepared by Jim Brachtel ^f Engineering, Department of Public Works _ and u:a form of contract and Notice to Bidders, as prepared by the City Attorney, be and the same are hereby approved; and are hereby ordered placed on file in the office of the City Clerk for public inspection. BE IT FURTHER RESOLVED that the amount of the check to accompany each bid shall be equal to five (5) per cent of the bid of each bidder. BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to advertise for bids on said equipment bids to be received by the City of Iowa City, Iowa, at the office of the City Clerk in the Civic Center until -Ten (10) o'clock' a.m. on the 14thday of Feb. '74 and opened then and thereupon referred to the City Council for action upon said bids at a meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa,'on the 19 thday of February 19744 Notice to Bidders is to be published once each week for two consecutive weeks in the Iowa City Press Citizen, a legal newspaper, printed wholly in the English language, the first publication to be not less than fifteen clear'days`prior to the date fixed for said letting. White It was moved by Brandt and seconded by.00HAVU that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X EIZ Davidsen X Czarnecki X x2tobermam deProsse X White Passed and approved this 8th- day of Uanuarr' 19 74 May ATTEST: City Clerk RESOLUTION APPROVING SPECIFICATIONS;AND-NOTICE TO BIDDERS, FIXING ,AMOUNT.OF:BIDDER'S`CHE' AND ORDERING CITY CLERK:TO PUBLISH 'NOTICE TO BIDDERS AND FIXING A DATE `.FOR RECEIVING SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That One (1) New and Unused 24,000 GVW Truck Chassis with Articulated Hydraulic Crane and Flat Bed. Trade-in of one 1967 Chevrolet CS -3 Flat Bed Truck, City Equipment No. 251 be pur- chased for Traffic Engineering, Department of Public Works BE IT FURTHEk RESOLVED that the specifications, as prepared by Jim Brachtel of Engineering, Department of Public Works and the form of contract and Notice to Bidders, as prepared by the City Attorney, be and the -same are hereby approved; and are hereby ordered placed on file in -the office of the City Clerk for public inspection. BE IT FURTHER RESOLVED that the amount of the check to accompany each bid shall be equal to five (S; per cent of the bid of each bidder. BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to advertise for bids on said equipment bids to be received by the City of Iowa City, Iowa, at the office of the City Clerk in the Civic Center until ten (10) o'clock a.m. on the 14th day of Feb. '74 anti opened then, and thereupon; referred to Cie City Council for action upon said bids at a meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa,;'on the 19th day_of February 19741 Notice to Bidders is to be published once each week for two consecutive weeks in the Iowa City Press Citizen, a legal newspaper, printed wholly in the English language, the first publication to be not less than fifteen clear.days'prior to the date fixed for said letting.__ deProsse It was moved by Davidsen and seconded by, Caffalk that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X Atsm&i. _ Davidsen X Czarnecki X AUjtkN=jt deProsse X White' Passed and approved this --8th --day of January �� 1 -Mayor ATTEST: I� City Clerk 19 74 f + � r .' � J. .: i 1 c• - :.. -RESOLUTION-. NOT. 74 8 All RESOLUTION APPROVING SPECIFICATIONS;AND-NOTICE TO BIDDERS, FIXING ,AMOUNT.OF:BIDDER'S`CHE' AND ORDERING CITY CLERK:TO PUBLISH 'NOTICE TO BIDDERS AND FIXING A DATE `.FOR RECEIVING SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That One (1) New and Unused 24,000 GVW Truck Chassis with Articulated Hydraulic Crane and Flat Bed. Trade-in of one 1967 Chevrolet CS -3 Flat Bed Truck, City Equipment No. 251 be pur- chased for Traffic Engineering, Department of Public Works BE IT FURTHEk RESOLVED that the specifications, as prepared by Jim Brachtel of Engineering, Department of Public Works and the form of contract and Notice to Bidders, as prepared by the City Attorney, be and the -same are hereby approved; and are hereby ordered placed on file in -the office of the City Clerk for public inspection. BE IT FURTHER RESOLVED that the amount of the check to accompany each bid shall be equal to five (S; per cent of the bid of each bidder. BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to advertise for bids on said equipment bids to be received by the City of Iowa City, Iowa, at the office of the City Clerk in the Civic Center until ten (10) o'clock a.m. on the 14th day of Feb. '74 anti opened then, and thereupon; referred to Cie City Council for action upon said bids at a meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa,;'on the 19th day_of February 19741 Notice to Bidders is to be published once each week for two consecutive weeks in the Iowa City Press Citizen, a legal newspaper, printed wholly in the English language, the first publication to be not less than fifteen clear.days'prior to the date fixed for said letting.__ deProsse It was moved by Davidsen and seconded by, Caffalk that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X Atsm&i. _ Davidsen X Czarnecki X AUjtkN=jt deProsse X White' Passed and approved this --8th --day of January �� 1 -Mayor ATTEST: I� City Clerk 19 74 f WHEREAS, the Engineering Department has certified that the following improvements have been completed in accordance with plans and specifications of the City of Iowa City, concretepaving of Village Road in Village Green Addition, Part II as constructed by Metro Pavers, Inc. of Iowa City, Iowa, south of Wayne Avenue AND WHEREAS, Maintenance Bonds for Metro Pavers are on file in the City Clerk's Office, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. it was moved by White and seconded by Davidsen that the Resolution as read be accepted, and upon roll call there were: AYES:NAYS:- ABSENT: Brandt X Czarnecki X Davidsen X deProsse X White X Passed and approved this ATTEST: l ._.. City Clerk 8th day of January lg 74 Mayor t • • / - RESOLUTION NO 74=9 RESOLUTION, ACCEPTING STREET .IMPROVEMENTS WHEREAS, the Engineering Department has certified that the following improvements have been completed in accordance with plans and specifications of the City of Iowa City, concretepaving of Village Road in Village Green Addition, Part II as constructed by Metro Pavers, Inc. of Iowa City, Iowa, south of Wayne Avenue AND WHEREAS, Maintenance Bonds for Metro Pavers are on file in the City Clerk's Office, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. it was moved by White and seconded by Davidsen that the Resolution as read be accepted, and upon roll call there were: AYES:NAYS:- ABSENT: Brandt X Czarnecki X Davidsen X deProsse X White X Passed and approved this ATTEST: l ._.. City Clerk 8th day of January lg 74 Mayor January 8, 1974 To the Honorable Mayor and City Council Iowa City Iowa Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. Concrete paving on Village Road in Village Green Addition, Part II, as constructed by Metro Pavers, Inc. of Iowa City, Iowa, south of Wayne Avenue I hereby recommend that the above improvements be accepted by the City of Iowa City. GRB/mi c Respectfully submitted, George R. Bonnett, P.E. Acting Director of Public Works/City Engineer -:n - ..... �.ir;_� k }"w'r; .r?:. 7g K*-�.•: .moi , a.R:v � ails_ �:;r + . �' k 5Y -n. .A-�.-.na 4�. '• i .s - .. - _ .. ._ .. RESOLUTION APPROVING PLANS;SPECIFICATIONS AND FORM OF CONTRACT FOR Burlington Street Improvement Project in the City of Iowa City, Iowa WHEREAS, on the 27th day of November lg 73 plena, specifications and form of contract were filed with the City Clerk of Iowa City, Iowa, for the construc- tion of Burlington Street Improvement Project within the City of Iowa City, Iowa; and WHEREAS, notice of hearing on plans, specifications and form of contract was published as required by law: NOW, THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the said plans, specifications and form of contract are hereby approved as the plans, specifications and form of contract for said _- Burlington Street Improvement Project It was moved by Brandt and seconded by Dav; dawn that the resolution as read be adopted, and upon roll call there were: AYES: NAYES: ABSENT: Brandt x Czarnecki x Davidsen x deProsse x white x Passed and approved this Std day of January 19 74 . yor ATTEST• Cj erk f RESOLUTION NO 74=10 RESOLUTION APPROVING PLANS;SPECIFICATIONS AND FORM OF CONTRACT FOR Burlington Street Improvement Project in the City of Iowa City, Iowa WHEREAS, on the 27th day of November lg 73 plena, specifications and form of contract were filed with the City Clerk of Iowa City, Iowa, for the construc- tion of Burlington Street Improvement Project within the City of Iowa City, Iowa; and WHEREAS, notice of hearing on plans, specifications and form of contract was published as required by law: NOW, THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the said plans, specifications and form of contract are hereby approved as the plans, specifications and form of contract for said _- Burlington Street Improvement Project It was moved by Brandt and seconded by Dav; dawn that the resolution as read be adopted, and upon roll call there were: AYES: NAYES: ABSENT: Brandt x Czarnecki x Davidsen x deProsse x white x Passed and approved this Std day of January 19 74 . yor ATTEST• Cj erk f NOTICE OF PUBLIC HEARING Public Notice is hereby given that a public hearing will be held by the City Council on January 8` � 1974 at 7;30 P M. XXXf, in the Council Chambers of the City Hall, on a proposed Resolution of Necessity for the construction of the 1974 Sanitary Sewer Improvement Project No. 1 in the R-14 Urban Renewal ,area, _ within the City of Iowa City, Iowa. At said time and place, last .above mentioned, any interested persons may appear and file objections thereto. Dated this 17th day of December 1973 . Abbie Stolfus, City Clerk Publish once, December 17, 1973 r NOTICE OF PUBLIC HEARING Public Notice is hereby given that a public hearing will be held by the City Council on January 8` � 1974 at 7;30 P M. XXXf, in the Council Chambers of the City Hall, on a proposed Resolution of Necessity for the construction of the 1974 Sanitary Sewer Improvement Project No. 1 in the R-14 Urban Renewal ,area, _ within the City of Iowa City, Iowa. At said time and place, last .above mentioned, any interested persons may appear and file objections thereto. Dated this 17th day of December 1973 . Abbie Stolfus, City Clerk Publish once, December 17, 1973 1 WHEREAS, plans, specifications and form of contract and an estimate of the total cost of the following public improvement; 1974 Sanitary Sewer Improvement Project No. l in the R-14 Urban Renewal area are now on file in the Office of the City Clerk, and WHEREAS, notice of this Resolution of Necessity was duly published as required by law, and WHEREAS, the following objections have been filed to said Resolution of Necessity, IOWA: NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, 1) That it is deemed advisable and necessary to construct certain street improvements, hereinafter described on the following streets, avenues and alleys, or portions thereof, within.the City of Iowa City, Iowa, to -wit: 1974 Sanitary Sewer Improvement Project No. 1 in R-14 Urban Renewal area: within the City of Iowa City, Iowa, to -wit: The proposed sanitary sewer improvements will consist of the replacement of brick manholes with concrete manholes and the construction of a vitrified clay sewer with concrete manholes and necessary, incidental facilities on the following streets and property within the -City of Iowa City, Iowa, to -wit: Burlington Street and Linn Street. 2) The type of improvement will be as above set out. 3) The method of construction will be by contract.. 4) The cost of the improvement shall be 'paid for by R-14 Urban Renewal Funds of the City of Iowa City and shall not be assessed against benefited property. I Resolution �No. RESOLUTION OF.NECESSITY 1974 SANITART SEWER`IMPROVEMENT PROJECT NO. L 1 WHEREAS, plans, specifications and form of contract and an estimate of the total cost of the following public improvement; 1974 Sanitary Sewer Improvement Project No. l in the R-14 Urban Renewal area are now on file in the Office of the City Clerk, and WHEREAS, notice of this Resolution of Necessity was duly published as required by law, and WHEREAS, the following objections have been filed to said Resolution of Necessity, IOWA: NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, 1) That it is deemed advisable and necessary to construct certain street improvements, hereinafter described on the following streets, avenues and alleys, or portions thereof, within.the City of Iowa City, Iowa, to -wit: 1974 Sanitary Sewer Improvement Project No. 1 in R-14 Urban Renewal area: within the City of Iowa City, Iowa, to -wit: The proposed sanitary sewer improvements will consist of the replacement of brick manholes with concrete manholes and the construction of a vitrified clay sewer with concrete manholes and necessary, incidental facilities on the following streets and property within the -City of Iowa City, Iowa, to -wit: Burlington Street and Linn Street. 2) The type of improvement will be as above set out. 3) The method of construction will be by contract.. 4) The cost of the improvement shall be 'paid for by R-14 Urban Renewal Funds of the City of Iowa City and shall not be assessed against benefited property. It was moved by Davidsen and seconded by Brandt that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: g - Brandt X Czarnecki X Davidsen X deProsse X Hickerson Passed and approved this Rth day of Mayor ATTEST: _/2✓IC,t♦ City Clerk 1> v- \ RESOLUTION NO,.74=79 . RESOLUTION ORDERINGCONSTRUCTION, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDERS, FIXING AMOUNT OF BIDDER'S CHECK, AND ORDERING CITY CLERK TO PUBLISH NOTICE TO BIDDERS AND FIXING A DATE FOR RECEIVING SAME, AND FOR A PUBLIC HEARING ON PLANS, -SPECIFICATIONS AND FORM OF CONTRACT BE IT RESOLVED BYTHE.CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the construction of 1974 Sanitary Sewer Improvement Project No. 1, in -R -14-15—.R. area is hereby ordered to be constructed. BE IT FURTHER RESOLVED that -the detailed plans and specifications as prepared by City Engineers for the construction of said 1974 Sanitary Sewer Improvement Proi . No R-14 U..R. for the City of Iowa City, Iowa, and the form of contract and Notice to Bidders, as prepared by the City Attorney, be and the same are hereby approved, and are hereby ordered placed on file in the office of the City Clerk for public inspection.° BE IT FURTHER RESOLVED, that the amount of the check to accompany each bid shall be grA�lxg t xxpetxikom=l otwxkj&m fXeactxkickbex , $ 2 r 5 0 0. 0 0 . BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to adver- tise for bids for the construction of said improvements, bids to be received by the City Manager in behalf of the City Council of the City of Iowa City, Iowa, up to 10:000'clock A.M. onthe31stday of January ,1974 , and to be opened by the City Manager at a public meeting to be presided over by him at that time, and thereupon referred -to 'the City Council for action upon said bids at a meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, on the 5th day of February ,1974 , at 7:30 o'clock PM. Notice to Bidders is to be published `once each week for two consecutive weeks in _ the Iowa City Press -Citizen', a legal newspaper, printed wholly in the English language, the first publication to be not less than fifteen clear days prior to the date fixed for said letting. In the absence oftheCity Manager said bid opening may be conducted by; any city official to whom such power has been delegated by Ordinance. BE IT FURTHER RESOLVED, that the Council hold a public hearing on the matter of the adoption -of,proposed plans, specifications and form of contract for the making of said improvements, which documents are now on file in the office of the City Clerk, said hearing to -be held at the place last above mentioned on the 29th day of January- ,1974, at 7:30 o'clock P.M., and that the City Clerk, give notice of,.said hearing by publication once in a local legal newspaper, printed wholly in the English language, at least ten clear days prior to the date fixed therefor. It was moved .by 1 Whitt, and seconded.by David cPn that the resolution as read be adopted and upon roll call there were: 1 I i a RESOLUTION NO. 74-12 AYES: NAYS: ABSENT: Brandt X Czarnecki X Davidsen x deProsse _x White X Passed this 8th day of January 19_24_. Mayor ATTEST:k-, City, Clerk I January 8, 1974 City Council City of Iowa City Iowa City, Iowa Dear Members of the City Council: I have reviewed with interest the report of the Rules Committee and wish to offer the following comments. I would urge the Council to accept all 12 recommendations. From my perspective, let me offer the following observations. In relation to the various recommendations: #2 - The tentative agenda.and agenda might include a special section headed: Recommendations from Commissions, Boards and Committees. #4 - I would suggest that any referral should be accompanied by specific additional instructions, questions, areas of concern. #6 - In addition to the orientation recommended, it would be good for the chairperson (or an individual designated from the Commission) to go over with the newly appointed member(s) the duties and responsibilities of the Commission, the major and 'current problems or items under consideration and provide access to a copy of the minutes of the past year. There are other items not included in the report which are of equal im- portance, at least., to those listed. Therefore, let me add for the Council's consideration four additional recommendations: 1. Recommend that, the Council review the seven step process recommended in the April 3, 1973 letter from Ci tizens.For A Better Iowa City (copy attached) and consider adopting'this or a similar statement. Step One - seeks to clarify alternatives for Council action, recognizing that some items may be very valid, but not of top priority. Also seeks to clarify -to whom in item is referred. ri January 8, 1974 City Council City of Iowa City Iowa City, Iowa Dear Members of the City Council: I have reviewed with interest the report of the Rules Committee and wish to offer the following comments. I would urge the Council to accept all 12 recommendations. From my perspective, let me offer the following observations. In relation to the various recommendations: #2 - The tentative agenda.and agenda might include a special section headed: Recommendations from Commissions, Boards and Committees. #4 - I would suggest that any referral should be accompanied by specific additional instructions, questions, areas of concern. #6 - In addition to the orientation recommended, it would be good for the chairperson (or an individual designated from the Commission) to go over with the newly appointed member(s) the duties and responsibilities of the Commission, the major and 'current problems or items under consideration and provide access to a copy of the minutes of the past year. There are other items not included in the report which are of equal im- portance, at least., to those listed. Therefore, let me add for the Council's consideration four additional recommendations: 1. Recommend that, the Council review the seven step process recommended in the April 3, 1973 letter from Ci tizens.For A Better Iowa City (copy attached) and consider adopting'this or a similar statement. Step One - seeks to clarify alternatives for Council action, recognizing that some items may be very valid, but not of top priority. Also seeks to clarify -to whom in item is referred. Step Three - recognizes the need for time schedules. In this way, the Council does determine the agenda for the community. Step Four - recommends thattheCouncil receive as a part of all recom- mendations.a summary: of the various alternatives. It further sug- gests that there should be:a delay between receipt of and action on a recommendation, again providing time for citizen input and for due consideration by the Council. The Rules Committee recommendation 3b covers -the suggestion that the report be made directly to the Council by the Commission. Step Five - Is covered in the Rules Committee recommendation A. Step Six - I believe is assumed in our form of government. There is value in the Council continually recognizing this division of re- sponsibility. Step Seven - Suggests a built-in process of review and updating, which should be basic to the city's decision-making process. 2. Recommend the Council give -consideration to adopting, as a part of it's rules, a statement: such as is contained in CBIC's letter of April 3, per- taining to the place and nature of the responsibility of Commissions and Boards, and the relationship of Commissions and staff. 3. Recommend that it -be_a standard part of the Council's operating process that whenever -a loophole, a flaw is found in an existing ordinance or reso- lution that the City Attorney be instructed to immediately recommend such changes as to carry out the basic intent of the ordinance. This should be an immediate task for the City Attorney, whenever the occasion arises. 4. Recommend that the Ccunci7 request budget information and input from - Boards and Commissions as a part of the budgeting process. I sincerely hope that the -Council will approve the _12 recommendations con- tained in the report of the Rules Committee, plus the 4 contained in this letter and any and all others you deem appropriate. I trust you will adopt these immediately as working rules, thus being able to see how they work as you conduct -your business. I then trust that you will turn your undivided attention to urban renewal. attachment ■ Sincerely, Robert L. Welsh April 3, 1973 The City, Council Civic Center Iowa, City, Iowa 52240 Dear Members of the City Council: This letter is written with the hope that the Steering Committee of Citizens For A Better Iowa City can be helpful in improving p-ocedures which the Coun- cil uses in building adequate relationships with other divisions of city government. It is our desire to make certain points with regard to defining the roles of city commissions and boards, and the relationships of these bodies to the council. Let us begin with certain comments on the place and nature of responsibility of commissions and boards, with the hope that the council will concur in these ideas. We hope that the council will support a statement of this nature: A city commission or board is seen by the council as the major entity in the area in which it operates, so that the council does rely on it, directly and specifically, for proper action in its area, for constant surveillance of its area of responsibility and for recommendation to the council on desirable or necessary changes in policy. The responsibility,_then, is upon the commission or the board rather than on members of the city staff. (At the same time, the great importance of aid from the staff is recognized. A commission should feel free to ask any staff person assigned to work with the commission to do a specific task for the commission. If the staff person cannot fit the work into his schedule, he should say so. If the commission sees adequate need, there should then be consultation with the city managers and, as necessary, the council itself, to discuss the need for personnel to carry out certain efforts.) In line with this relationship, the council will maintain contact with each board and commission, for an exchange of views on major problems and upcoming needs for reconsideration of policy. Such a session should be held at least once, and preferable twice, each year. It is important also for each board or commission to have adequrte contact with citizens, so that; the board receives sufficient input on current opera- ting decisions, and also on plans for changes in policy. The identification of_problems,,and of needs, and the making of suggestions, are the concern of all citizens. These suggestions_ should be openly expressed at meetings of commissions and boards, and where pertinent, at meetings of the council, in person and by letter. To facilitate this effort, it is essential that each board carry out an ade- quate orientation for each new member, preferably well before the first meet- ing attended as a member. Such`a new member should be briefed by the chairman i I I or some other knowledgeabie person, on'duties and responsibilities, range of activities, and major continuing and current problems; access to past minutes of meetings should be volunteered. (A copy of this statement should be pro- vided to each new board,member) To further improve performance, an over-all organization of boards and com- missions (or at least of _their chairmen), for interchange of views, for dis- cussion of common interests, and for consideration of overlapping or generally related assignments, should most certainly be developed. As for operating procedure, after problems have been identified in communica- tion to the council these suggestions are made: 1. When a concern has been voiced or a problemidentified, the council shout• take one of the following -actions: ..(a) schedule a time for the council to consider the matters -prior to making any decision; (b) indicate that at this time this problem is not of prime concern, and defer consideration; or (c) ask a commissions or the city staff, making specifically clear which has the res- ponsibility, to 1) take care of the concern or 2) study the problem and make suggestions. 2. If the problem is assigned for ,study,and recommendations, all citizens should be encouraged to provide input. If the problem is referred to staff, than as soon as feasible the responsible staff person should be openly iden- tified, to_facilitate public input. If the matter is referred to a commis- sion, then all input should be to the commission. Input should be sought. Councilmen should provide all available information of their own, when per- tinent, to commission or staff:" There should be a full and open sharing of all views and all alternatives. 3. When the -duty is assigned, a reasonable date for making a report should be a part of the assignment. _In this ways priority would be assigned by the council. Such a procedure would necessitate the keeping of a public list of concerns, and an open schedule of dates for submission of reports. 4. The report should contain a summary -of the various alternatives consideree and, where feasible, a specific recommendation. The report should be made direct to the council by the commission or the staff concerned; members as appropriate should be present for the making of the report, and be prepared to amplify. When a report.is completed,, the council will receive the report but, as a matter of policy, will not consider it until their next meeting. This procedure provides opportunity for additional citizen reaction. 5. On each report, the council will take positive action, either (a) accept- ing the recommendation (b) referring back or (c) selecting another alterna- tive. When a recommendation is not accepted, usually (b) referring back, is seen, as the wiser choice. Such a referral should be accompanied by specific additional instructions: and, preferably, be preceded by adequate discussion between the council and the preparers of the report. 6. Implementation for action should then be assigned, usually to staff. 7. The preparers of the report will be asked by the council to keep in touch with the effect of action taken, a procedure which provides for continue. input as well as acknowledging that findings are subject to change, and to provide_a report on developments, at -a clearly specified time. 8. Such a report would be reviewed by the council, and appropriate action would be taken. It is the feeling of the Steering Committee of Citizens For A Better Iowa City that the adoption of'a Statement of Procedure, essentially setting out the material above, would clarify procedures and roles, and would aid us all in working together to make this a better Iowa City. Sincerely, Robert Lo Welsh Chairman, Citizens For A Better Iowa City REPORT OF THE RULES COMMITTEE TO THE CITY COUNCIL The nature of Council's ongoing relationships with its boards and commissions has a direct bearing on matters of great importance to Iowa City'gov,ernment. The patterns followed should be designed, as nearly as possible, to: (1) Expedite the orderly handling of city business. (2) Make adequate provision for citizen participation in public eliberations, at both commission and Council levels. (3) Conserve the time of City Manager and staff in their services to _(and in their liaison functions between) Council and commissions. (4) Provide a clear public picture of the well --defined and separate roles of Council, commissions and City Manager in carrying forward the governmental functions of the City. (5) :Provide continuous and accurate information for all agencies (including the public) on the status of work in process. The recommendations of the Committee are directed toward these general objectives. They are based in part on personal conferences with representatives of the following commissions; Parks & Recreation, Housing, Planning & Zoning, Human_ Relations, and Riverfront. The Committee recognizes,that implementation of these suggestions will require an extended period of special activity by the Manager, members of the staff, the city clerk and city attorney, and many of the commissions. We believe the time will be well spent, not only in improving the effectiveness of city government and in improving its public image,=but also in laying solid foundations for transitions which will occu_ when the new City Charterbecomes effective. The Committee makes the following recommendations: 1. That under .the direction of the manager, a more uniform format be instituted for the preparation of minutes of the particular I boards and commissions wh.'..ch report regularly to Council, this format -to include: a. the main body of minutes, b. a listing (when appropriate) of specific recommendations to Council, set clearly apart from the main body of minutes, and - page 2 RulesCommittee Report C. a -section which lists.all accumulated matters pending commission-Councii disposition, together with a brief note on the current status of each such matter. d. In the course of conferring with representatives of the boards and commissions mentioned, it became appa.rent'that more uniformity of the method of keeping and preparing minutes is necessary. The mechanics of taking and preparing minutes needs to be, in several cases, improved. This is properly the responsibility of the City Manager and the,Rules Committee senses a potential need for additional staff effort. 2. That the tentative Council agenda (which is hand -delivered to Council on Fridays).include a listing of all dated minutes to be received by Council at the forthcoming weekly meeting, and that this agenda be'mailed regularly on Friday to the chairperson of ;each of these boards and commissions. This device is intended to inform key,commission chairpersons, not only of their own' recommendations to be received by Councils but_of'all matters slated for Council consideration in the upcoming meeting. The tentative agenda, for the benefit of all concerned, needs to be as detailed as possible. 3. That Council take appropriate actions to: a. Invite all commission chairpersons to attend or to send representatives to all meetings of Council, and to b. Urge` commission chairpersons, or their representatives, to attend meetings of Council at which commission re- commendations ate to be recieved or discussed , in order that necessary and maximum discussion and clarification can occur at said meeting. 4. That in receiving any -commission recommendation, Council establish a formalized procedure to take specific action as follows _ , a. approve the recommendation, or b. refer the recommendation for further study, as appropriate, setting a specific deadline for report -back to Council. The Council's ownminutes should clearly reflect the actions taken on all board and commission recommendations. I I 5. That minutes of all informal and formal sessions of Council be mailed regularly to the chairpersons of all boards and commissions which report regularly to Council. 6. That under the direction of the mayorandcity manager, a special handbook or,guide be prepared, as a basic indoctrina- tion document for newly -appointed members of all boards and commissions, the guide clearly.to delineate: a. functions in the governmental process shared in common by all boards and commissions, b. special legal or Council -directed functions required of specific boards and commissions, C. nature of the functions of the city manager (and through the manager, of all city -_staff) _in the work of boards and commissions, and d. such Council -approved policies and procedures as may be deemed appropriate for inclusion in the indoctrination guide. 7. That in additon to Item #6, Council formally request each board and`commission -to formulate(orif presently in existence, to review) a set of procedural by-laws governing the work of the commission, which by-laws should clearly specify: - a. Dates and,times'of -regular meetings, b. arrangements for public discussion at regular meetings, C. Officers of _the commission and procedures for their election, d. arrangements for specific orientation of new members of the work of the commission, and e. other rules as may be applicable to each commission. The by-laws thus developed by all boards and commissions should be -submitted to Council for ratification, in order that all commission by-laws are duly constituted as official public policy in Iowa City. E 8. That following early Council discussion, the city attorney prepare an.appropriate Resolution, for early consideration by Council,'setting forth a pattern of public notice to be followed in -.acquainting.tbLe public with forthcoming vacancies on boards and commissions, together with guidelines for the receipt of citizen applications or recommendations for appointment to the various boards and commissions. This re- commendation anticipates procedures edures which will become mandatory under -the new City M.,irter, and is intended to, in*point of -'fact, bO--..an immediate implementation of the appointment provisions of Section 5.02 of the Charter. 9. That Council establish a' -formal pattern of meeting jointly with the chairpersons of all major boards and commissions, not less than twice each. _calendar year, for informal discussion and review of any and all appropriate matters, including the current statusofCouncil-manager-commission relationships. As has been indicated, the foregoing recommendations will involve an orderly process ofeffort, perhaps.extending through much of the coming year.. The followingsupplemental recommendations are intended to recognize the importance I to Co I uncil.of.advice and suggestions from the manager, clerk.'and attorney in further consideration of these matters. We recommend: 10. That the city manager and city clerk be authorized and directed to.give specific consideration to the problems inherent in accurately reporting the changing current status of business items in process among the various commissions and the council and/or staff, and to report back to Council with appropriate suggestions- at--aft,-early date. 11. That the city manager be requested to study the nature, extent and levels of staff.time necessary to adequately serve the objective of -improved -commission -council -public procedures, and to report back to Council at an early date with respect to long-range staff needs in this area. Finally, it has become increasingly clear in the course of the Committee's review that the objectives to which these considerations are aimed are Such as to suggest a.c,omplet I e review and possible revisions in Council's own procedures in the conduct of its meetings, and in fulfilling its legal requirements involving formal actions. Accordingly, we make this final recommendation: r 1 Rules Cowmittee-Report 12. That the mayor, manager', clerk and attorney constitute a special Committee togive further consideration to the various functions performed by Council through its public meetings, and to make -appropriate suggestions and recommenda- tions with respect to the,,planning of agendas and the conduct of ail formalan& informal meetings of Council. Loren Hickerson- a. c erson a. Fatrlek White "CM10y r rivo Irma Cit6vo Iola January ,4. 1974 r r, dear i�. cza moo!•:i ayor. im;a Cii � f►d�r�,ietrrrtiivu UfTicec� ; Civic Center, _ Ioaa CitS ; Iowa 5U40 bear Payor Czarnockll I would aWreclate having; you name Ure, !I' elk W. (dean` Buxton. ?P.O C]Rrk 5,traet. ion. City. Iowa. to lxs the P.T.A. repmaent.ative on the Park Wx1 Recreation Ca:uai>sion. ;•*Im: Buxton currently is Re+creaticn Chcirmwi for the Iowa City Area Council of P.T.A.'s. .She served:ae; the F.T.A. reprp- sentativo to the , Park .and 1jeareation Catede+cion US$ year, and the has consenter] to serve &Rain this year if appointod. Thank you for ,your consideration in this matter. arnf hood lucktoyou in carrying out your now reeponsibilities. Sincerely yours. Johr Caain. Jr,. President uo g - .I . ]tustan T.1wa City>:.4sa.i:cil ut � F . I i-•. I l.5 Y i 1122 '. "CM10y r rivo Irma Cit6vo Iola January ,4. 1974 r r, dear i�. cza moo!•:i ayor. im;a Cii � f►d�r�,ietrrrtiivu UfTicec� ; Civic Center, _ Ioaa CitS ; Iowa 5U40 bear Payor Czarnockll I would aWreclate having; you name Ure, !I' elk W. (dean` Buxton. ?P.O C]Rrk 5,traet. ion. City. Iowa. to lxs the P.T.A. repmaent.ative on the Park Wx1 Recreation Ca:uai>sion. ;•*Im: Buxton currently is Re+creaticn Chcirmwi for the Iowa City Area Council of P.T.A.'s. .She served:ae; the F.T.A. reprp- sentativo to the , Park .and 1jeareation Catede+cion US$ year, and the has consenter] to serve &Rain this year if appointod. Thank you for ,your consideration in this matter. arnf hood lucktoyou in carrying out your now reeponsibilities. Sincerely yours. Johr Caain. Jr,. President uo g - .I . ]tustan T.1wa City>:.4sa.i:cil ut TO: FROM: RE: DATE: December 21 ,.1973 Ray S. Wells Dennis R. Kraft dpollbl Board of Electrical Examiners response to use of romex wiring .in Iowa _City Attached please find a memo from the Iowa City ElectricalBoard relative to the use of romex wiring in Iowa City. Also included are letters fromShay Electric Service, Peterson, Gauger & Associates, and the Howard Johnson's Motor Lodge on this same subject. It is the strong recommendation of the Electrical Board that romex not be allowed in multiple family dwelling units. The Board specifically disagrees with Mr. Glasgow,on the cost -savings that can be realized by renters and on the, particular position of the U.S. Department of Housing and Urban Develop- ment relative to the use,of romex.- The Electrical Board has also indicated that preliminary information on the 1974 National Electrical Code indicates that apartments (those containing three or more dwelling units) will-be.,required to be wired in conduit. The National Electrical Code is one of those model codes -that is recognized..by the U.S. Department of Housing'and,Urban'Development as being acceptable toward meeting the standards -.they impose relative to workable program''recertification. One of the attachments to Mr. Glasgow's letter also related to the useof plastic piping in plumbing construction. I believe this question is no longer valid in that the Uniform Plumbing Code -as adopted by Iowa City now does allow for this type of construction. DATE December 12, 1973 I I TO: Charles Gillett 1 FROM: Iowa City Electrical Board F:: Reply to Bruce Glasgow's letter dated August 15, 1972 in regards.to romex wiring versus conduit Mr._ Glasgow makes mention -of the fact that HUD has threatened another -city to cut funds because of not allowing romex in apartments and high rises. We have already used metal conduit in, a federal project, the Mark IV complex, with no mention of using romex. Our codes and amendments have been submitted to HUD with `no mention ofchanging to romex. Mr. Glasgow also makes mention of the fact that rent could be lowered as much as ,$4.00 per month if romex was used. : Oneof :the local contractors has submitted a price cost sheet on 12 different types of units on price.break-down on the difference between romex and conduit, with a difference of 75¢ a month on a 10 year basis and 38¢ on a 20 year basis on a duplex, which is the highest. The Board believes that you can only break it down in 10 year and 20 year basis because of the life of the building. 1. Preliminary information indicates that when the 1974 National Electrical Code comes out, the apartments (3 ,units. or more) will be required to be "wired in conduit. 2. Since the 'above will be in effect in the fall of 1974, the Board feels that a change in the Code at this point in time is unnecessary. drs WVk N+ SHAY'ELECTRIC S`EF2VICE, INC :::: :.1311-'HIGHL'AND`COURT' IOWA CITY,, IOWA 52240 - PHONE.. 319/337-3924. - September 28, 1972 Iowa City Electrical Board Civic Center Iowa City, Iowa 52240 Gentlemen:' In answer to your. inquiry as to the difference in cost for the installation of conduit'in lieu of romex. The example and con- clusions that follow are based on our experience from wiring and estimating apartments and complexes of various sizes. At the present time we- have ,over .'300 units under contract and - have over the past several years-wiredin excess of 1,550 units. I have broken the 'figures'down to indicate the most common type units that are built and I have also indicated tr2 approximate additional monthly cost per unit per month on a twenty year rental basis. Difference 10 yr. 20 yr. per 'unit Duplex - 2 bedroom 90.35 .75 .38 4-plex 1 bedroom 74.80 .62 .31 4-plex - 2 bedroom 89.35 74 37 8-plex. - l bedroom 72.60` 60 .30 8-plex - 2 .bedroom 85.70 12-plex - 1 bedroom 68.54' .71 71 35 .28 12-plex - 2 bedroom 82.72 .69 .38 18-plex - I bedroom 63.10 52 .26 18-plex - 2 bedroom 76.46 .64 .32 24-plex - 1'bedroom 63.50 .54 .27 24-plex - 2 bedroom 70.20: 58 29 Efficiency unit -:50.32` 42 .21 Sincerely, Loren E• ober, Estimator - PETERSON,' GAUGEI I CONSULTING ENGINEERSsay DOUGLAS STREET IOWA CITY, IOWA 52210 - PHONE 319/351-2525 October 2, 1972 City of, IowaCity;, Department of ,Building Inspection Iowa City, Iowa 52240 Attention: .`Mr. Paul. Bowers SUBJECT: Use of.*type NM (Romex) cable in Apt. and Commercial Construction Gentlemen: I have been advised that..a request. ha s- been made for an amendment to the City 'Electrical Code _to"permit the use of Romex wire (type NM) plasticlsheath.cable in the -remodeling and new construc- tion of apartments and possibly other. tgp'es of construction. It 1.s a=fact of human nature that when tenants are far removed from building management"or'ownership', tenents are inclined to make modifications of -"the property. Too often tenent modifica- tions are bey ond.'`t, control of :responsible building management. The results can lie extremely hazardous especially with respect to hanging,of accessories such as towel, grab bars, shelves, cabinets and what -have -you on -the walls of rooms which contain both plumbing,fixtures`arid:electric wiring. All too often in the past few -years we`have read.6f."tragedies of a nail or screw plerci.i g• some,, soft td jackee`-$Romex" cable and electrocuting someone; -reaching from°the bathtub to::an innocent -looking towel bar. For this reason I`oppose the use`o£ Romex, and support the continued use -of wiring in,, metal- conduit in apartment house and commercial -coilstruct= on. At worst, ifla co ---"b reached to reduce building costs slightly, at.=least all walls which surround rooms containing plumbing fixtures'_should`be'in conduit or "EMT' with Romex being per mitted.oa y inliving" areas:;`having":wood construction without plumbing fixtures: OFFKES IOWA CITY,: IOWA 52210 RAPIDAN, MINNESOTA 56079 .� S3. _ s,.p .x _ %`L..� '-_ma�•h' :31a'r�`t"�is+a]�1-', :.`+�-.•L?kX'2`Z 4b.,,s"'7L'.- :)eof approved metallic :oiiraged _to prevent Tris, showcases,-auxilary id -'shock- hazards . in Otablishments open to T Lge_, P . E.; Gauger:&,:.Associates Engineers =z Y :)eof approved metallic :oiiraged _to prevent Tris, showcases,-auxilary id -'shock- hazards . in Otablishments open to T Lge_, P . E.; Gauger:&,:.Associates Engineers =z 'HONE 319 338.7041- NIOWARD NORTH DODGE STREET - T - S. W. CORNER. INT. RO _ _ MO�O7"LOC�Qg AND IOWA HIGHWAY 1 IOWA UTY. IOWA 522.10 Iowa. City Electrical Board I have been in several discussions of late, concernirr)- the merits of using; romex type wire !-.n commerical, muJ_t5o1e house, motel type units. As owner and operator of the Howard Johnson Motel in Iowa City, and having been involved in this type of business most of my life, I,would like to comment on its use, as opposed to using a. conduit system. Due to the fact that most motels are of masonry oral pro -cast construction, the accessibility of the tairircz is very limited. Much of the wiring in our motel is r_ot ;.rn conduit. Because of this we have experienced hir-h repair_ cost when problems do develop. Also, it has been our experience that when imnrovements and modifications are made it much easier and less expensive if the ?hire is in a conduit system. I am of the opinion that even though there mair ')e o small additional < cost initially the benefits from small.er maintentance and repair cost, as well as safety far out 71eig-ht the added initial cost, 'fours truly, l� _ Eupcene F. Mueller Own er-b7anar�er e RESOLUTION No. -;_ 74-13 RESOLUTION ON CLASSIFIED SALARIES AND COMPENSATIONS WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of the City Council re- ferred to as classified personnel, and, WHEREAS, it is necessary to establish salaries for the said classified personnel, and, NOW THEREFORE BE IT RESOLVED, by the City Council of Iowa City, Iowa, that the following officers and employees shall receive as salary compensation that amount which is set forth after each respective title in -lieu of all other fees and compensation except as otherwise provided by law, and where said officer or employee shall receive or collect any fees or other com- pensation from others for services as such officer and employee, he shall pay the same over to the City Clerk for the City Treasury. AW RESOLUTION No. -;_ 74-13 RESOLUTION ON CLASSIFIED SALARIES AND COMPENSATIONS WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of the City Council re- ferred to as classified personnel, and, WHEREAS, it is necessary to establish salaries for the said classified personnel, and, NOW THEREFORE BE IT RESOLVED, by the City Council of Iowa City, Iowa, that the following officers and employees shall receive as salary compensation that amount which is set forth after each respective title in -lieu of all other fees and compensation except as otherwise provided by law, and where said officer or employee shall receive or collect any fees or other com- pensation from others for services as such officer and employee, he shall pay the same over to the City Clerk for the City Treasury. I 1 CITY CLA.55IFICATIVN !1jZVBL5? ANLJ rAz 5cta�� PAY RANGE # CLA,4S TITLES PAY RANGE 1 CLERK _ 396-416-436-458-480-504 2 TYPIST CLERK 416-436-458-480-504-530 INTERMEDIATE CLERK -3 PARKING ENFORCEMENT- ATTENDANT 436-458-480-504-530-556 SWITCHBOARD OPERATOR INTERMEDIATE TYPIST CLERK ACCOUNT CLERK 4 CASHIER 458-480-504-530-556-584 KEY PUNCH- OPERATOR .' DUPLICATING"MACHINE -OPERATOR 5 480-504-530-556-584-614 SENIOR:TYPIST CLERK SENIOR CLERK CUSTODIAN 6 SECURITY GUARD 504-530-556-584-614-644 LABORER LANDFILL AT'T'ENDANT EQUIPMENT SERVICE WGRKER REFUSE` COLLECTOR SECRETARY 7 WATER, METER READER 530-556-584-614-644-676 ENGINEERING AIDE SENIOR ACCOUNT CLERK POLICE DISPATCHER ANIMAL'. CONTROL 'OFFICER MAINTENANCE WORKER- - 8 (street, ;utility, building, 556-584-614-644-676-710 traffic, park) PARKING METER REPAIR WORKER WATER METER REPAIRWORKER BUS DRIVER BUYER' 9 -REFUSE -CREW CHIEF - 584-614-644-676-710-746 ASSISTANT 'TREATMENT :PLANT OPERATOR TRANSIT DISPATCHER ENGINEERING TECHNICIAN 10 DRAFTING TECHNICIAN -PLANNING 614-644-676-710-746-782 ANIMAL`.CONTROL SUPERVISOR ASSISTANT ELECTRICIAN SENIOR MAINTENANCE WORKER - (street, utility, traffic) 11 PARK,MAINTENANCE:LEADER 644-676-710-746-782-822 BUILDING. MAINTENANCE - LEADER ASSISTANT EQUIPMENT ,MECHANIC TREATMENT: PLANT OPERATOR HEAVY EQUIPMENT OPERATOR SENIOR BUS DRIVER SEC'TY TO CITY MANAGER 2 PAY PANG] 14 EQUIPMENT ; MECHANIC. PLANNING TECHNICIAN PRINCIPAL ACCOUNT CLERK 676-710-746-782-822-862 RECREATION PROGRAM SUPERVISOR FIREFIGHTER NATURALIST - ZOO MANAGER POLICE OFFICER WATER DISTRIBUTION SUPERVISOR SEWER MAINTENANCE SUPERVISOR ELECTRICIAN' CEMETERY SUPERVISOR ' 710-746-782-822-862-906 WATER SERVICE SUPERVISOR ASSISTANT REFUSE SUPERINTENDENT SENIOR ENGINEERING TECHNICIAN RELOCATION ADVISOR REHABILITATION' -SPECIALIST LEASED:HOUSING SPECIALIST JUVENILE OFFICER SENIOR ` EQUIPMENT MECHANIC CHIEF TREATMENTPLANT 746-782-822-862-906-950 HOUSING'INSPECTOR PROPERTY -"MANAGER POLICE.' DETECTIVE FIRE LIEUTENANT CITY FORESTER BUILDING INSPECTOR ELECTRICAL INSPECTOR ASSISTANT 'WATER .:SUPERINTENDENT 15 ASSISTANT POLLUTION CONTROL SUPT 782-822-862-906-950-998 ASSISTANTRECREATIONSUPERINTENDENT PLUMBING INSPECTOR ASSISTANT STREET SUPERINTENDENT PURCHASING AGENT TREASURER` CONTROLLER 2' of 3 ASSISTANT -PLANNER 16 POLICE DETECTIVE -SERGEANT 822-862-906-950-998-1048 # CLASS TITLES'' SURVEY PARTY- .CHIEF PAY RANGE EQUIPMENT ; MECHANIC. PLANNING TECHNICIAN PRINCIPAL ACCOUNT CLERK 676-710-746-782-822-862 RECREATION PROGRAM SUPERVISOR FIREFIGHTER NATURALIST - ZOO MANAGER POLICE OFFICER WATER DISTRIBUTION SUPERVISOR SEWER MAINTENANCE SUPERVISOR ELECTRICIAN' CEMETERY SUPERVISOR ' 710-746-782-822-862-906 WATER SERVICE SUPERVISOR ASSISTANT REFUSE SUPERINTENDENT SENIOR ENGINEERING TECHNICIAN RELOCATION ADVISOR REHABILITATION' -SPECIALIST LEASED:HOUSING SPECIALIST JUVENILE OFFICER SENIOR ` EQUIPMENT MECHANIC CHIEF TREATMENTPLANT 746-782-822-862-906-950 HOUSING'INSPECTOR PROPERTY -"MANAGER POLICE.' DETECTIVE FIRE LIEUTENANT CITY FORESTER ADMI14ISTRATIVE ASSISTANT 19 P_SSISTPNT CITY P.TTORNEY 950-998-1048-1100-1159-1200 TRAFFIC CONTROL SUPERINTENDENT EQUIPIMNT SUPERINTENDENT BUILDING INSPECTOR ELECTRICAL INSPECTOR ASSISTANT 'WATER .:SUPERINTENDENT 15 ASSISTANT POLLUTION CONTROL SUPT 782-822-862-906-950-998 ASSISTANTRECREATIONSUPERINTENDENT PLUMBING INSPECTOR ASSISTANT STREET SUPERINTENDENT PURCHASING AGENT TREASURER` CONTROLLER ACCOUNTANT ASSISTANT -PLANNER 16 POLICE DETECTIVE -SERGEANT 822-862-906-950-998-1048 POLICE SERGEANT SURVEY PARTY- .CHIEF PARKING:.SYSTEMS SUPERVISOR: CHIEF:CONSTRUCTION`INSPECTOR FIRE CAPTAIN 17 FIRE MARSHALL FIRE TRAINING OFFICER 862-906-950-998-1048-1100 FIRE BATALLION CHIEF POLICE CAPTAIN ASSOCIATE PLANNER 18 CITY HOUSING COORDINATOR- - - CIVIL ENGINEER 906-950-998-1048-1100-1150 REAL ESTATE COORDINATOR _ PARK SUPERINTENDENT REFUSE SUPERINTENDENT ADMI14ISTRATIVE ASSISTANT 19 P_SSISTPNT CITY P.TTORNEY 950-998-1048-1100-1159-1200 TRAFFIC CONTROL SUPERINTENDENT EQUIPIMNT SUPERINTENDENT 22 POLICE CHIEF FIRE 1100-1150-1200-1260-1320-1380 CHIEF DIRECTOR AND ADMINISTRATOR LEVEL POSITIONS INCLUDING• CITYENGINEER PERSONNEL/EMPLOYEE RELATIONS PUBLIC UTILITIES TRANSPORTATION PHYSICAL DEVELOPMENT BAND OF SALARIES 23-30 COMMUNITY RELATIONS RANGING FROM: PUBLIC SAFETY $1260 to $2100 FINANCE COMMUNITY DEVELOPMENT ENVIRONMENTAL SERVICES ASSISTANT CITY MANAGER . CULTURAL & LEISURE ACTIVITIES (Pks & Rec. ) 1 L BE IT RESOLVED that this resolution, the salaries and compensations, shall become effective on Janua_•y 1, 1974. It was moved by Brandt and seconded by White that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Brandt X Czarnecki X Davidsen X deProsse X White Passed and approved this 8th ATTEST: R.. . 'Eity Clerk day of January , 1974 1 .. - RESOLUTION:_NO. 74-14 RESOLUTION ON UNCLASSIFIED SALARIES & COMPENSATIONS FOR 1974 WHEREAS, the City of Iowa City, Iowa employs certain person- nel subject solely to the action of the City Council referred to as unclassified personnel, and, WHEREAS, iz is necessary to establish salaries for the said unclassified personnel, and, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that,the following officers and employees shall receive as salary compensation that amount which is set forth after each respective title in lieu.of all other fees and compensation except as otherwise provided by law, and where said officer oremployeeshall receive or collect any fees or other compensation from others for services as such officer and employee, he shall pay, the same over to the City Clerk for the City 'Treasury. BE IT FURTHER RESOLVED by the City Council of the City of Iowa city, Iowa, that the following` salaries are hereby estab- lished for the following personnel for the year 1974. CITY MANAGER $29,925 CITY ATTORNEY $25.00/hr. CITY CLERK $10,872 - Range 17 BE IT RESOLVEDthatthis Resolution, the salaries and com- pensations shall become effective on January 1, 1974. It was movedby White and seconded by Brandt that the Resolution as read be -adopted and upon roll call there were: AYES: NAYS: ABSENT: Passed and approved this ATTEST: City Clerk Brandt Czarnecki Davidsen deProsse White 8th day of Janiiary 1 ,n City—University, Urban Renewal Project I Project o Urban iearrwu or ,CdeoCloprnn•nt ProJeCt AfraJ Iowa City, State of Iowa in the City of is described as follow•s2 Being that property identified in the City -University Project I as Parcels 64-1, 65-2, 65-4, 81-3, 81-4,-82-1, 83-1, 84-1, 93-1, 101-2, 102-1, lU2-L, 102-3, 102-4, 103-3 located in Iowa City, in the State of Iowa —1.4 , 3. if the Redcteloper is not an individual doing business under'his ow lame, the Redeveloper has the status indicated below and is organized or operating under the laws of El A corporation. A nonprofit or charitable institution or corporation. A artnership known as P © A business association or a joint venture known as Old Capitol Associates A Federal, State. or local government or instrumentality thereof. Other (explain) 4. If the Redeveloper is not an individual or a government agency or instrumentality, give date of organization: December 20,- 1973. 5. Name-,, addresses, title of position (if any), %rid nature and extent of the interest of the officers and principal members, shareholders, and investors of the Redevcloper,.other tlian a government agency or instrumentality, are set forth as follows: if space on this form is inadequate for any requested information, it should be furnished on an attached page t.hich is referred to under the appropriate numbered item on the form.- 2 Anv convenient means of identifvin¢ the land (such a. Mock and tat number, or .treet boundaries) is sufficient. A descrip- tion by metes and bounds or other technical description IS acceptable, Lot act required. V-1 1 Y Form R-ld 105 a. If tl._ Redeveloper Is a ci thun mo of any 'Class: Of b. If the Redevelo1.per is=a nonprofit or rharitable'institution1or-corporation, the members who constitute the board of trustees or;b'oard'of directors oc similar gowerning':liody. -Does Not Apply _ c. If the Redeveloper is a partnership, -each partner, whether'a general or limited partner, and either The percent of interest or a description of the character and extent of interest. Does Not Apply d. If the Redeveloper is a business association or a joint venture, each participant and either the percent of tntgrest o a descri lion of tho character and extent of interest. Olga Capitol Business Center Compdani - 85% - RR 4 Box 279, Iowa City Ia.; Meadow Link Inco rp oratesi — 15% — 216 E. 6%Eario C -I is ro Ill . e. 1f the I�edeveloper is some other entity; the oft'cers; the meMR� Ii o�rhe governing body, and each person having an interest of more than 10%. _ - - POSITIONTITLE (if U^YI AND PERCENT OF INTEREST OR NAME, ADDRESS. AND ZIP CODEDESCRIPTION OF CHARACTER AND EXTENT OF INTEREST Does Not Apply 6. Name, address. and nature and extent of interest of each person or entity (not named in response to Item 5) who has a'beneficial interest in any of the shareholders or investors named in response to Item 5 which C interest in the Redeveloper (for example, more than gives such person -or entity more than a computed 10 20 o of the stock in a corporation which holds so -O of the stock of the Redcvcloper; or more than 50 0 of the stock in a corporation which holds 20% of the stock of the Redeveloper): NAME, ADDRESS, AND ZIP CODE - DESCRIPTION OF CHARACTER AND EXTENT OF INTEREST See Attached Page Marked V-4 7. :games (if not given above) of officers and directors or trustees of any corporation or firm listed under Item 5 or Item 6 above: See Attached Page Marked V-4 and V-5 B. RESIDENTIAL REDEVELOPNIE`IT OR REHABILITATION (The Redeveloper is to furnish the following information, but only if land is to be redeveloped or rehabilitated in whole or in part for residential purposes.) 1 If a corporation is required td file periodic reports with the Federal Securities and Exchange Commission under Section 13 of the Securities E,change Act of 1934, so state under this Item S. In such case, the information referred to in this Item 5 and in Items 6 and 7 is not required to be furnished. V_2 ol-in R-1=1 10S s „ 'f,. 'r .,• y A.•v 1. State the Redeveloper's estimates, exclusive of pa)mcnt [orthe land, for: < w . 83,629,480'; - a• Total cost of any residential redc�elopment • • Avera e ,g„ S 30,246 b. Cost per dwelling Unit of any residential redevelopment. . • • . :::::::: 8 _0— c. Total cost of any residential rehabilitation ....... . • . $ _0_ a. Cosi per dwelling unit of any residential rehabilitation ..... . .... 2• a. State the Redeveloper's estimate of the average monthly rental (i( to be rented) or average sale price (i f to be sold) for each type and size of dwelling unit involved in sr -ch redevelopment or rehabilitation: - -c - -VERAGE - ESTIMATED AVERAGE - TYPE AND SIZE OF DWELLING UNIT, - 3 Bedroom, 1,400 square foot condominium unit ESTIMATED.A MONTHLY RENTAL W, SALE PRICE 37,500.00 b. State the utilities and parking facilities, if any, included in the foregoing estimates of rentals; Does Not Apply e. State equipment, such as refrigerators, washing machines, air conditioners, if any, included in the fore- going estimates of sales prices: CERTIFICATION See Page V-6 1 (lti'c)1 lic Disclosure is true and correct to the best of my (our) knowledge certify that this Redeveloper's Statement for Pub and belief. Dated: Dated: Signature Signature Title sue Address and ZIP Cade - - Address and Z1P Code such of the part 1 if the Redeveloper is an individual, this one of ii t hicflofficers d be as ng kno +ledge ofathe ffactsrrequi required byyth this statement. nets; if a corporation or other entity, ` mentlof not EnIrse thantffir )tears Sot tionbot1f01. ingly 1nd1,itic 18. of hei lfullCmJkincocr�t a lane oal`ot more n than ot document, 000 rt1. tmpnsc❑ -the-same to contain any false. fictitious or fraudulent statement or entry in a ..•r• :ah°° the ,cra•!iction of aa': f ^r^rt ^nt of the United States. V -J i'oY,;t iC-1-� lU5 DEVEIIJPER-'S STATEMENT FOR PUBLIC DISCLOSURE 6 Interest in Joint Venture Hieron, Inc. Rural Route 4, Box 279 Iowa City, Iowa 52240 Wilfreda Hieronymus Rural Route 4, Box 279 Iowa City, Iowa 52240 Albert N. Hieronymus Rural Route 4, Box 279 Iowa City, Iowa 52240 31.1% Ownership and General Partner of Old Capitol Busi- ness Center Company 50•/ Shareholder of Hieron, Inc. 50'/ Shareholder of Hieron, Inc. Investments Incorporated 16.9/ Ownership and General 300 Savings & Loan Building -Partner of Old Capitcl Busi- Iowa City, Iowa 52240 ness Center Company City Electric Supply of 14.2% Ownership and Limited Iowa City, Inc. Partner of.Old Capitol Busi- 315 East Prentiss ness Center Company. Iowa City, Iowa 52240 -Link Programs Incorporated IGO% Shareholder of Meadow 216 East Ontario Street Link Incorporated Chicago, Illinois 60611 7. Jay C. Oehler, President, Treasurer and director of Investments Incorporated. ' Dorothy J. Seelmann, Secretary of InvestmentsIncorporated. - Clarence M. Updegraff,.Jr., Vice President and director of Investments Incorporated. Helen M...Bauer,-director, of Investments Incorporated. Cecilia Kurtz Shay, director of Investments Incorporated. John R. Rummelhart, President,,Treasurer and director of City Electric Supply_of Iowa City, Incorporated. Frank Boyd, Vice' President, Secretary and director of City Electric Supply ofIowaCity, Incorporated. Wilfreda Hieronymus, President, Treasurer, and director of Hieron Inc. Albert N. Hie_ronymus,;Vice President, Secretary and director of Hieron, Inc. William H. Hieronymus, director of Hieron, Inc. Ruth V. Ottesen, director of Hieron, Inc. Sally Hieronymus Warner, director of Hieron, Inc. 26.435% 13.2175/ 13.2175/ 14.365% 12.070% 15.0°/ Mercedes Melvin, Secretary ,of Meadow Link, Incorporated. Bernadette Rybicki, Assistant Secretary of Meadow Link, Incorporated. Leon Friedman, Treasurer of Meadow Link,_Incorporated. Ivan Himmel, President, Chief Executive Officer and director of Link Programs Incorporated. Harold Bloom, Vice President and director of-Link Programs Incorporated. Donald J. Scatena, Vice President and director of Link Programs Incorporated. Leon Friedman, Vice President of Link Programs Incorporated. James R. Frankel, Secretary, Treasurer and director of Link Programs Incorporated. Leo Goldfarb, director of Link Programs Incorporated. Donald M. Reid, director of_Link -Programs Incorporated. Brian P. Riley, director of Link Programs Incorporated. Eli Masters_, director cf Zink Programs Incorporated Mercedes R. Melvin, Assistant Secretary of Link Programs Incorporated. _V-5 By: Old Capitol Business'. Center Company (A Participant) Dated: January 8 1974 Dated: January 8, 1974 Hieron, Inc. (An Iowa Corporation) Investments Incorporated (An Iowa Corporation) Signalpire (Wilfreda Hier(!Tny President Title Rural Route 4, Box 279 Iowa Citv, Iowa 52240 Address and Zip Code SignatuTA (Jay C. Oehler President Title 300 Savings & Loan Building Iowa City, Iowa 52240 ss and Zip Code By: Meadow Link, Incorporated (A Participant) Dated: January 8`, 1974 Meadow Link, Incorporated (An Indiana Corporation) Sgnat re (Ivan .Himmel) President Title 216 East Ontario Street Chicago, Illinois 60611 Address and Zip Code V-6` z > + z (1) If the Redevelcper =is' an i ndividual=j' this statement should be signed by such individual'; if 'a partnership, by one of the partners; if a corporation or other entity by one of its chief officers having knowledge of the facts required by this statement. (2) Penalty for False Certification: _Section 1001, Title 18, of the U. S. Code, provides a fine of -not more than $10,000 or imprisonment of not more than five years, or both, for knowingly and willfully making or using any false writing or document, knowing the same to contain any false,_. fictitious or_fraudulent-statement or entry in a matter within the jurisdiction of any Department of the United States. F, V-7 . _ t` _ ,i PART II • ` i SL y REDE\'ELO?ER'S;STATEIdENTOF QL%ALIPICATIONS,AND FINAnCIAL RESP0tt51131LITY (For Confidential Official Use of the Local Public Agency and the Department of Housing and Urban Development. Do Not Transmit to HUD Unless Requested or Item 8b, is Answered "Yes.") I. a. Name of Redeveloper: Old Capitol Associates b. Address and '1,1P Code of Redeveloper: Route 4, Box 279 Iowa City, Iowa 52240 2. The land on which the Redeveloper proposes to 'enter into a contract for, or understanding with respect tc, the purchase or lease of land from The City of Iowa City, Io:va (Name of Local Public .tgc,. C)) in City -University Urban Renewal Project I Project Number Iowa R-14 (._cmc of Urban Renewal or Kede ectopnt cnt Prot cc Area) in the City of Iowa City State of Io%.Ta is described as follows: Being that property identified in the City University Project I as Parcels 64-1, 65-21 65-4 81-31 81-4, 82-1, 83-1, 84-1, 93-1, 101-2, 102-11 102-21 102-3,' 102-4, 103-3, located in Iowa City, in the State' of Io;aa 9. Is the Redeveloper a subsidiary of or affiliated with any other corporation or corporations or any other firm or firms? DYES ©NO if Yes, list each such corporation or firm by name and address, specify its relationship to the Redeveloper, and identify the officers and directors or trustees common to the Redeveloper and such other corporation or firma 4. a. The financial condition of the Redeveloper, as of December 20 ]g'3 is as reflected in the attached financial statement. (NOTE: Attach to this statement a certified financial statement showing the assets and the liabilities, including contingent liabilities, fully itemized in accordance with accepted accourifing standards and based on a proper audit. If the date of the certified financial statement precedes the date of this sub- mission by more than six months, also attach an interim balance sheet not more than 60 days old.) b. dame and address of auditor or public accountant who performed the audit on which said financial state - meat is based: McGladrey, Hansen, Dunn & Company Iowa City, Iowa S. If funds for the development of the land are to be obtained from sources other than the Redeveloper's own funds, a statement of the Redeveloper's plan for financing the acquisition and development of the land: Not Required. 'orm' R-74 ,106. 1 I0ti•7a State Bank & Trust Company $ 179,478.00 102 S. Clinton : - Iolr:a City, Iowa Others (see page VI -6) 322,583.00 b. By loans from affiliated or associated. corporations or firms: NAME, ADDRESS, AND ZIP CODE OF SOURCE AMOUNT Hieron, Inc. ) o 85/ S 831248.00 - - Investments Incorporated) Meadow Link, Incorporated 15/ 14.691.00 C. fly sale of readily salable assets: DESCRIPTION .MARKET VALUE MORI GAGES OR LIENS , 7. Names and addresses of hank references First Nasional Bank 204 E. Washington Iowa City, Iowa Hawkeye-State Bank 229 S. Dubuque Iowa City, Iowa Ioi-7a State Bank & Trust Company 102 S: Clinton Iowa CitIo%va 8. a. Has the Redeveloper or (if any) the parent corporation,or any subsidiary or affiliated corporation ofytne Redeveloper or said parent corporation, or an}' of the Redeveloper', officers or principal members, share- holders or investors, or other interested parties (us listed in the responses to Items 5,6, and 7 of the Redeveloper's Statement for Public Disclosure and referred to herein as "principals of the Redeveloper") been adjudged bankrupt, either voluntary or -involuntary, within ,die past 10 years? ❑YES NO If Yes,give date, place, and under -what name. b. Has the Redeveloper or anyone referred to above as "principals of the Redeveloper" been indicted for or convicted of any felony within the past 10 years? DYES X❑NO if Yes, give for euch case (1) date, (3) charge, (3) place, (4) Court, and (5) action taken. Attach any explanation deemed necessary. 9. a. Undertakings,` comparable to the proposed redevelopment 'work, which have been completed by the Redeveloper or any of the principals of the Redeveloper, including identification and brieF description of each project and date of completion: None LrEorm `114 -106 > 1 4 o% 7. jV, b. I[!hc Iit'dcvahrplr nr any of.the,pnuciEial. u[ the itedei4loper frit. ever boon un employee, in n supervisory, Capacity, for viii.true(iiin•ontriiilcrorhutlderim undeiCul ln}ti'rump;n;thle to th e proposed redevclnptilcnt work, nanrt If such emp.lolec: Il:ane'aadaddress of employer: title of position, and brief description of work: None 10. Other federally aided urban renewal projects under Title 1 of the housing Act of 19.19, as amended, in which thtr Redeveloper or any ofthe principals of the Iledeveloper is or has beer: the redeveloper, or a stockholder, officer, director or trustee, or partner of such a redeveloper: Mark IV Housing Development of Iowa City as a Limited Partner 11. If the I?rdevcloperor is parent corporation, a subsidiary, an affiliate, or it principal of the Redeveloper is to p;mlir.ipatc in 0w development of the bifid as a construction cunlr.tct„r •rr builder: Yes 01(1 Capitol Associates was formed specifically to carry out the improvCl�tent of the subj eFt pc•operi_y a. \anle and address of such rottiactoi or IJullefr Old Capitol Associates, Rural Route 4, Box 279, Iowa City, Iowa 52240 b. Ila.N such contractor or builder within the last 10 years ever failed to qualify as it responsible bidder, refused to enter intuit cuntract after an award has been made, or failed to complete a construction or decrlupmcnt contract? ❑YES QNO If Yes, explain: '-c. 'Total amount of construction or development work performed by such contractor or builder during the last three years: $ None General description of such work: d. Construction contracts or developments now being performed by such contractor or builder: None IDENTIFICATION O: - CONTRACT OR DEVELOPMENT LOCATION AMOUNT VI -3 Fo rrt IZ 7 DATE TO BE .COMPLETED C. Outstandii None AW ARt.ING AGENCY AMOUNT DATE OPENED 12. Brief statement respecting equipment, experience, financial capacity, and other resources available to such contractor or builder for the performance of the work involved in the redevelopment of the land, specifying particularly the qualifications of the personnel, die nature of the equipment, and the general experience of the contractor: None 13. a. Docs any member of the governing body of the Local Pablic Agency to which the accompanying hid or proposal is being made or any officer or employee of the Local Public :Agency who exercises any functions or responsibilities in connection with the carrying out of the project under which the land covered by the Redeveloper's prnposnl is being made available, have uny direct or indirect personal interest in the flcdeveloper or in the redevelopment or•rchabilitation of the property upon the basis of such proposal? ❑YES ®110 if Yes, explain. , b. Docs any member of the governing body- of the locality in which the Urban Renewal Arca is situated or any other public officit.! ,! the locality, who exercises any functions or responsibilities in the review or approval of the carrying out of the project under which the land covered by the Redeveloper's proposal is being made available, have any -direct or indirect personal interest in the Redeveloper or in the redevelopinent or rehabilitation of the property upon the basis of such proposal? DYES ®NO If Yes, explain. See Page VI=6 14. Statements and other evidence of the Redeveloper's qualifications and financial responsibility (other than the financial statement referred m in Item 4a) are attached hereto and hereby made a part hereof as follows: CERTIFICATION i (m cy i See Page VI -5 certify that this Redeveloper's Statement of Qualifications and Financial Responsibility and the attached evidence of the Redeveloper's qualifications and financial responsibility, including financial statements, are true and correct to the best of my (our) knowledge and belief.' - Dated: Dated: Signature Signature Title .. Title Address and Zlp Code Address and Zip Code 1 If the Redeveloper is a corporation, this sta -vent should be signed by the President and Secretary of the corporation; if an individual, by such individual if a partnership, by one of the partners; if an entity not having a president and secretary, by one of its chief officers having knowledge of the financial status and qualifications of the ftedeveloper.. '- Penalty for False.'Ccrtificatina:" Section 1001, T•ith• 18, of the F.S. Code; provides a fine of riot more than ¢10,000 or imprison - meat of not more than five years, or both, for knowingly anti willfully making or using any false writing or document, knowing the same to contain any fal�c, fictitious or fiacdu:cnt statement or entry in a matter within the jurisdiction of any Department of the United States. `rI_L1 - t Form. R-.14 106.. ERTIFICATION ; (1) We, old Capitol Associates, certify that this Redeveloper's State- ment of Qualifications and Financial Responsibility and the attached evidence of the Reeaveloper's qualifications and financial responsibil- ity, including financial sta�eTents, are true and correct to the beet of our knowledge and belief. By: Old Capitol Business Center Company (A Participant) Dated: January 8, 1974 Dated: January R, 1974 Hieron, Inc. (An Iowa Corporation) Sign ure (Wilfreda Hi onymus) President - Title - Rural Route,4, Box 279 Iowa City, Iowa 52240 •Address and Zip Code Investments Incorporated (An Iowa Corporation) Signature Jay C. Oehler) President -Title 300 Savings & Loan Building Iowa City, Iowa 52240 Address and Zip Code By: Meadow Link, Incorporated (A Participant) Dated: January 8 1974 Meadow Link, Incorporated (An Indiana Corporation) Signature (Ivan Himmel) President Title 216 East Ontario Street Chicago, Illinois 60611 Address and Zip Code VI -5 .. _. � e2 ? .•.,t. ,, . ..,,fie � ..: -- ,_ 1 �h 1 5 If .the Redeveloper`is a corporation, ahis'statement should be signed by -the `'President and secretary of the corporation; if an ndividual, by such indivira dual, :if a partnership, ra one of the partners; if an entity not having;a president and secretary, by one Of its chief officers having knowledge of the financial status and qualifications of the Redeveloper. (2) Penalty for False Certification: Section 1001, Title le, of the U. S_ Code, provides a fine Of not more than $10,000 or imprison- ment of not more than five years, or both, for knowingly and willfully making or using any false writing or document, knowing the same to contain any false, fictitious or fraudulent statement or entry in a matter within the jurisdiction of any Department of the United States. 13 b. See letter from City Urban Renewal Attorney, John W. Hayek, dated November 1, 1973 and letter in response from'Old Capitol Business Center Company dated November 5, 1973 which are made a part hereof by this reference. (Interests of William G. 1,:,zser and Thomas Wegma have been reduced to less than 1/10 of one percent.) 6 a. Others: Hawkeye State Bank $ 5.0,000.00 229 South Dubuque Street Iowa City, Iowa 52240 Hills Bank F Trust Company $ 50 000.00 Hills, Iowa 52235 ' First National Bank $222,583.00 204 East Washington Street Iowa City, Iowa 522.40 Total. . $322,583.00 I To the Joint Venturers Old Capitol Associates Iowa City, Iowa We have examined the accompanying statement of assets and deferred costs and liabilities and venturers` equity of Old Capitol Associates (a joint venture) as of December 20, 1973. Our examination was made in !ccordarice with generally accepted auditing standards, and accordingly includekl such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the financial statement mentioned above rresents fairly the assets and deferred costs and liabilities and venturers' equit of Old Capitol Associates (a joint venture) as of December 20, 1973 on the basis described in Note 2 of the Notes to Financial Statement. ■ ' Iowa City, Iowa January 7, 1974 ASSETS AND DEFERRED COSTS CASH Checking $ 11,586 Certificates of deposit 237,880 Savings accounts 30,012 RECEIVABLE FROM OLD CAPITOL BUSINESS CENTER COMPANY INTEREST RECEIVABLE DEPOSIT WITH CITY OF IONTA CITY, IOWA (Note 3) DEFERRED COSTS ('dote 1) Developmental fees to Li.nk Programs, Incorporated, as affiliate of Meadow Link, Incorporated $ 74,003 Legal and accounting fees 15,863 Other - 12,718 LIABILITIES AND VENTURERS' EQUITY LIABILITIES VENTURERS' EQUITY Old Capitol Business Center Company $51.5,000 Meadow Link, Incorporated 90,880 The Notes to Financial Statement are an integral part- of this statement. $279,478 1,035 200 222,58'. 102,584 $605,880 605,880 $605,880 Note 1. Significant Accounting Policies The Organization is in the development stage and has not demonstrated a capacity for successful operations. The accompanying statement of assets and deferred costs and liabilities and venturers' equity has been prepared on the accrual basis. All costs which were incurred by the predecessor organizations, also in the development stage, are presented as deferred costs. Recovery of the costs is dependent upon future developments including the ability of the Organization to achieve a level of operations that would permit such recovery. The amortization policy with respect to the deferred costs has not yet been established. In accordance with the generally accepted method of presenting joint venture financial statements, the accompanying financial statement does not include the assets and liabilities of the venturers. Note 2. Joint Venture Agreement The Organization was formed on December 20, 1973 to acquire and develop certain land in Iowa City, Iowa. The joint venture agreement provides. among other items, for reimbursing the parties to the joint venture for costs and expenses relative to the joint venture and to provide a fee to Meadow Link, Incorporated for.its services. The fee for services will be computed at 7% of the cost of improvements if the joint venture acts in lieu of a general contractor and 4% of the cost of improvements if there is a third party general contractor. At any time after September 30, 1987 Old Capitol Business Center Company shall have the option to purchase Meadow Link, Incorporated's interest in the joint venture for the appraised fair market value as of the date of notice of the intent to purchase. If Old Capitol Business Center Company exercises this option, the purchase date will be no later than August 31, 1993. If Old Capitol Business Center Company does not exercise its option to purchase the interest of ,ieado- Link, Incorporated, the joint venture will be liquidated no later than December 31, 1993. Note 3. Purchase Commitment On October 18, 1973, Old Capitol Business Center Company, a party to the joint venture, offered to purchase certain 1.1nd in Iowa City, Iowa for a sum of $2,225,835 and submitted a deposit with their bid in the amount of $222,583. If the offer to purchase is accepted, the bid deposit will be heldbythe City of Iowa City as security for performance and if the offer to purchase is rejected, the bid deposit will be returned. The offer to purchase was originally to expire on December 18, 1973 but has been extended until January 17. 1974. DATE: December 21, .1973 TO: Ray S. Wells FROM: Dennis R. Kraft - RE: Board of Adjustment Recommendations for Persons to Fill Vacancies The following persons have been recommended by the Board of Adjustment to fill vacancies: Mr. Jim Moore of Stewart's Shoes Mr. Bill Bywater of Economy Advertising Mr. Robert Pass, Personnel Director at ACT Mr. John McBride of the University These are being transmitted to you as per the request of the Board of Adjustment. DRK:sc _ \ p - 9:30 4 9:30 I A.M. 9:45 - 10:15 A.M. BRIEFING. CONFERENCE - 11:15 Iowa C ity %Iowa" ` - 12:00 January 9, 1974. 9:00 - 9:30 A.M. 9:30 - 9:4b A.M. 9:45 - 10:15 A.M. 10:15 - 11:15 A.M. 11:15 - 12:00 A.M. 12:00 - 1:00 P.M. _ 1:00 - 2:00 P.M. 2:00 - 3:00 P.M. 3:00 - 4:00 P.M. 4:00 PROGRAM SCHEDULE Registration, Ballroom Lobby, Second Floor Program Orientation, Main Ballroom, Second Floor A Summary of Proposed Public Employment Relations Act. Speaker: Professor William Buss, _- College of Law, U of I Is Legislation Needed? Panelists: Ted Davison, Executive Secretary, Iowa Association of School Boards, Al Meier, Vice President, Iowa Federation of Labor, AFL-CIO The Public Interest and Negotiations Legislation Panelists: Representative Richard Weldon, Iowa Falls Representative Brice Oakley, Clinton Luncheon - Faculty Club Ballroom, Third Floor Employee Coverage The Determination of Appropriate Bargaining Units Panelists: Harry Smith, Attorney, Sioux City, Iowa Wallace Keating, Director, Iowa Merit Employment Commission The Scope of Bargaining Dispute Settlement Procedures Panelists: 'Neil Curtis, Negotiation Superintendent, Iowa State Education Association Robert Hays, Executive Director, League of Iowa Municipalities Jerry. Minkkinen, International Representative American Federation of State, County and Municipal Employees Management and Employee Organizations Responsibilities The Administration of Law Panelists: Jerry ;Addy , Commissioner of Labor, State of Iowa Summary and Close December 26, 1973 Reply to Service Request No. A2105 Mr. King wants to move to Seville Apartments and, apparently, only there. Rent at Seville is $185.00. Mr. King is currently paying $135.00. He has been shown more than 10 comparable apartments in the $140 to $165/month range. We cannot make a rental assistance payment for a $185/month apartment when _so many are available at less rent. We have offered a rental assistance payment based on a $150 per month dwelling unit, but Mr. King wants. more. He will probably avail himself of the grievance procedures. John B. Klaus Director Department of Urban Renewal JBK:skh SERVICE REQUEST Data T A,• D /77J How Received: Rhone Lettkr E Received hv_l/l ff//IIJJ CITY OF IOWA CITY IOWA CITY, IOWA Time PM PM In Person ❑ No. A 2105 Dear Resident: Thank you for calling this matter to our attention. Please call 354-1800 it you have any questions. We welcome your inquiries and are always at your service. 04RIA 10 MW W L WE ✓/[ �� d 1 . � / _� ��/1 � ice/ L� i Citizen Notification of Disposition: None This Form ❑ Date o 26 ZZ -7-3 DEPARTMENT HEAD Phone ❑ Letter ❑ Personal Visit ❑ 'C--jaie;z�, m peported .-that ieope .� .— to e matt vote F y: by Davidsen to adjourn al. matters and personnel. '_dePrdsse and White l z ial `cession on the Conference Room at �g.. Ldt,;deProsse, Davidsen,. Zelenka, Maune,;Neppl.. theRules Committee ded`; to...,formalize Ae;what needs to be s_Committee explained and ,advised :that 'tho r He- suggested that ons: " on.#1, a m%-,)re uniform City'Manages'commented_; have a:trainng.:session;_ ..eied on ation procedure Agend 3) p, x"edev isclosures`'for the fAS � L ,.{ �'_ MITMotoX 1: Tt HMOs Q 7 t i r NEW TO - - Y r , s v nit � y 4 Y 1 1 X son V "23 {cr n h SP is YL i 17 REPORT OF THE RULES COMMITTEE TO THE CITY COUNCIL �t The nature of Council's ongoing relationships with its boards and commissions has a direct bearing on matters of great importance to Iowa City government. The patterns followed, should be designed, as nearly as possible, to: (1) Expedite the orderly handling of city business. (2) Make adequate provision for citizen participation in public deliberations, at both commission and Council levels. (3) Conserve the time of City Manager and staff in their services to (and in their liaison functions between) Council and commissions. (4) Provide a clear public picture of the well-defined and separate roles of Council, commissions and City Manager in carrying forward the governmental functions of the City. (5) Provide continuous and accurate information for all agencies (including the public) on the status of work in process. The recommendations of the Committee are directed toward these general objectives. They are based in part on, personal conferences with representatives of the following commissions; Parks & Recreation, Housing, Planning & Zoning, HumanRelations, and Riverfront. The Committee recognizes that implementation of these suggestions will require an extended period of special activity by the Manager, members of the staff, the city clerk and city attorney, and many of the commissions. We believe the time will be well spent, not only in improving the effectiveness of -city government and in improving its public image, but also in laying solid foundations for transitions which will occur when the new City Charter becomes effective. The Committee makes the following recommendations: 1. That under the direction of the manager, a more uniform format be instituted for the preparation of minutes of the particular boards and commissions which report regularly to Council, this format to include: a. the main body of minutes, b. a listing (when appropriate) of specific recommendations to Council, set clearly apart from the main body of minutes, and 1 �t page '2 Rules Committee Report c. a section which lists all accumulated matters pending commission -Council disposition, together with a brief note on the current status of each such matter. d. In the course of conferring with representatives of the boards -and commissions mentioned, it became apparent that more.uniformity of the method of keeping and preparing minutes is necessary. The mechanics of taking and preparing minutes needs to be, in several cases, improved. This.is properly the responsibility of the City Manager and the Rules Committee senses a potential need,for additional staff effort. _ 2. That the tentative Council agenda ;(which is hand -delivered to Council on Fridays) include -.a listing of all dated minutes to be received, by Council at the forthcoming weekly meeting, and that this agenda be mailed regularly on Friday to the chairperson of each of these boards and commissions. This device is intended to inform key commission chairpersons, not only of their own recommendations to be received by Council; but of all matters slated for Council consideration in the upcoming meeting The tentative agenda, for the benefit ofallconcerned, needs _to_be as detailed as possible. 3. That Council take appropriate actions to: ` , Ae' a'. Invite all commission chairpersons to attend or to send representatives to all meetings of Council, and'to b. Urge commission chairpersons, or their representatives, to attendmeetingsofCouncil at which commission re- commendations are to be1recieved or discussed in order that necessary and maximum discussion and clarification can occur at said meeting 4. That in receiving any commission recommendation, Council establish a formalized procedure to take specific action as i follows: a. approve the recommendation, or b. refertherecommendation for further study, as appropriate, settinga specific deadline for report -back to Council. The Council's own minutes should clearly reflect the actions taken on all board and commission recommendations i 5. That minutes of all informal and formal sessions of Council be mailed regularly .to the chairpersons of all boards and commissions which report regularly to Council. 6. That under the direction of the mayor and city manager, a special handbook or guide be prepared, as a basic indoctrina- tion document for newly -appointed members of all boards and commissions, the guide clearly to delineate: a. functions in the governmental process shared in common by all boards and commissions, b. special legal or Council -directed functions required of specific boards and commissions,- C. nature of the functions of the city manager (and through the manager, of all city staff) in the work of boards and commissions,and d. such Council -approved policies and procedures as may be deemed appropriate for inclusion in the indoctrination guide. 7. That in additon to Item #6, Council formally request each board, and commission to formulate (o.r if presently in existence, to review)`a set of procedural by-laws governing the work of the commission, which by-laws should clearly specify: a. Dates and.times of regular meetings, b. arrangements for public discussion at regular meetings, C. Officers of the commission and procedures for their election,, d. arrangements for specific orientation of new members of the work of the commission, and e. other rules as may be applicable to each commission. The by-laws thus developed by all boards and commissions should be submitted to-Council'`for ratification, in order that all commission by-laws are duly constituted as official' public policy in Iowa City. ■ 8. That following earlyCouncildiscussion, the city attorney prepare an appropriateResolution, for early consideration by Council, setting forth`a pattern of public notice to be followed in acquainting the public with forthcoming vacancies on boards and commissions, together with guidelines for the receipt of 'citizen applications or recommendations for appointment to the various boards and commissions. This re- commendation anticipates procedures which will become mandatory under the new City -Charter, and is intended to, in point of _fact, be an immediate implementation of the appointment provisions of Section 5.02 of the Charter. 9, That Council establish a formal pattern of meeting jointly with the chairpersons of all major boards and commissions, not less than twice each calendar year, for informal discussion and review of any and all.appropriate matters, including the current status of Council -manager -commission relationships. As has been indicated, the foregoing recommendations will involve an orderly process of effort, perhaps extending through much of the coming year. The following supplemental recommendations are intended to recognize the importance to Council of advice and suggestions from the manager, clerk and attorney in further consideration of these matters. We recommend: 10. That the city manager and city clerk be authorized and directed to give specific consideration to the problems inherent in accurately reporting the changing current status of business items in process among the various commissions and the council and/or staff, and to report back to Council with appropriate suggestions at aft -early date. 11. That the city manager be requested to study the nature, extent and levels of staff time necessary to .adequately serve the objective of improved.`commission-council-public procedures, and to report back to Council at an early date with respect to long-range staff needs in this area. Finally, it has become increasingly clear in the course of the Committee's '-eview that the objectives to.which these considerations are aimed are such as to suggest a complete review and possible revisions in Council's own procedures in the conduct of its meetings, and in fulfilling its legal requirements involving: formal actions. Accordingly, we make this final recommendation: various functions performed by Council through its public meetings, and to make appropriate suggestions and recommenda- tions with respect to the planning of agendas and the conduct of all formal and informal meetings of Council. Loren Hickerson J. Patrick White