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HomeMy WebLinkAbout1979-03-13 Bd Comm minutesi MINUTES DESIGN REVIEW co*11'1-1'1!li IIiBRUARY 28, 1979 -- 4:UI1 P.M. CI'T'Y MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lilly, Summerwill, Sinck, Soiberling, Laforc, Ikruport, Wegman, Wockenfuss, Alexander MEMBERS ABSENT: STAFF PRESENT: GUESTS: Gutheinz Martzahn, Conklin Dan Popp RECOMMENDATION TO CITY COUNCIL: It was the consensus of the Design Review Committee that the preliminary design Plans for Anna's Place be neither approved nor denied at this time. The Committee feels the use of a prefabricated building would be acceptable. Although the Committee realizes this parcel is not a prime location in the downtown redevelop- ment area, it is felt more information is needed concerning the plans for lighting, signage, landscaping, color, trash disposal, and materials to be used. SUMMARY OF DISCUSSION -- ANNA'S PLACE: Chairperson Lilly brought the meeting to order. Dan Po i er Construction Company presented the preliminary design plansafor rAnnals tPlaceforBurwhich will be located on the corner of Madison and Court Streets. The building will be situated on Parcel 93-3, a 40 foot by 100 foot lot. The upper level of the struc- ture will contain two apartments. One half of the lower level will be rented and the other half will house Anna's Place (a beauty salon). The exterior of the building will be gold colored metal siding at the upper level with a red -brown brick on the lower portion. A balcony protruding from the building of natural wood will surround three sides of the building. There will be two central en- trances which are inset from the front of the building line. The apartments will have a separate entrance. The frames of the windows and the doors will he bronze anodized aluminum. Insulation consists of fiberglass in six inch wide walls. In the basement of the building will be a private office and storage space. Pour Hawthorn trees will be planted on Madison Street between the curb and the sidewalk. The Committee felt trees should be planted on Court Street Ds well, but the architect said the City prohibits trees in the right-of-way within 32 feet of the intersection. Lilly asked if a sign would be used. Popp said a sign would possibly be either inside the building or on the doors. A question was asked if any other colors for the siding were available that would harmonize with the surrounding structures. Popp said he felt the best color was the gold since a limited choice of seven colors were available. Lilly asked if there were going to be any lights on the building. Popp explained at the present time lights would be affixed underneath the doorways and upstair on the open deck. s Lafore inquired where the garbage would be positioned. Popp said the garbage would be located in the basement, or a dumpstor would be outside in the Parking area that will be provided for the tenants. y4y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110HIE5 MINUTES DESIGN REVIEW COMMI171:1: FEBRUARY 28, 1979 -- 4:00 P.M. PAGE 2 Summerwill strongly urged the architect to choose another color other than gold for the building so it would harmonize with the existing structures in the area. The Committee thanked Dan Popp for presenting the preliminary design plans. Lilly said she did not think the building was well designed, but added it was compatible to those buildings around the area. Alexander thought a prefabricated building was an excellent idea and very adaptable for commercial use. Seiberling was concerned with the amount of shade the Hawthorn trees would provide for cooling in the summer months. She felt a larger shade tree should be planted since the trees were to far away from the building for proper shading. Sinek suggested possibly planting Ash or Maple trees. Lilly suggested if the garbage facility was located outside the building it should be properly shielded with greenery. It was the consensus of the Design Review Committee that the preliminary design plans for Anna's Place be neither approved nor denied at this time. The Committee feels the use of a prefabricated building would be acceptable. Although the Committee realizes this parcel is not a prime location in the downtown redevelopment area, it is felt more information is needed concerning the plans for lighting, signage, landscaping, color, trash disposal, and materials to be used. EITHER BUSINESS: The Committee requested to see the design plans for the Submarine Heaven building. There being no further business, the meeting was adjourned. i M is Conklin, Senior Clerk Typist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES MINUTES OF HOUSING COMMISSION MEETING -- MARCH 7, 1979 PRESENT: Graham, Hillstrom, Klaus, Owens, Pollock, Smithey Flinn, Seydel, Kucharzak, Siders, Sheets Alfreda Hieronymus, Mary Neuhauser I. Meeting called to order by Chairperson, Jerry Smithey, at 3:30 p.m. II. Discussion regarding dissemination of minutes followed. Concerns were raised regarding Council approval of Min- utes prior to Commission approval. No action taken. Discussion and approval of the Minutes of the Commission Meeting of February 7th were tabled until later on the Agenda. III. Report by R'11freda Hieronymus regarding Capital House: She reported that 81 one -bedroom units of subsidized housing is being built for very low income elderly citi- zens. That ten percent of the units (8) are reserved for handicapped persons. 90 percent occupancy is antici- pated by May, 1980. IV. Minutes of February 7, 1979, Meeting - Item 9 regarding Commission Agenda 6 Attachments should be amended to read "Doug recommended that they should refuse to act on anything not presented prior to the meeting". Item #10 - Graham questioned budget figures reported for FY'80. Clarified by Kucharzak--correctly recorded. Sheets questioned priorities cited in Minutes. Discussion indicated previous discussion was accurately recorded and that concerns raised were a matter of semantics --that fur- ther discussion at this time would be inappropriate. Moved by Graham, seconded by Klaus that Minutes be approved as amended. Approved 6/0. V. Discussion - SMITHEY CALLED FOR A BRIEF STATEMENT CLARIFYING THE FEBRUARY 7 STATEMENT REGARDING PRIORITIES. KUCHARZAK, UPON NOTING HE WAS THERE AND MADE THE STATEMENT, REPORTED THAT DISCUSSION FOCUSED AROUND THE NEED TO HAVE THE HOUSING COMMISSION EXPLORE LOCALLY DEVELOPED AND SPONSORED PROJECTS OTHER THAN THE FEDERALLY ASSISTED SECTION 8 AND TRADITIONAL PUBLIC HOUSING PROGRAMS. HE INDICATED THAT HE SPECIFICALLY ASKED THE COMMISSION TO MAKE THAT THEIR RESPONSIBILITY FOR NOT ONLY THE RFILIINDER OF THIS FISCAL YEAR, BUT THE NEXT, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40I14ES y9S Housing Commis, n 3-7-79 Page 2 AND ASKED THAT THEY SHOULD CONSIDER SOME RESEARCH IN THE AREA OF CONGREGATE HOUSING AS HE FEELS IT IS A VERY NECESSARY UNMET NEED IN IOWA CITY. HE FURTHER INDICATED THAT AT NO TIME DID HE MEAN TO IMPLY THAT THE ONGOING PROGRAMS OF SECTION 8, EL- DERLY AND FAMILY, AND THE CONTINUING PURSUIT OF PUBLIC HOUSING, WILL NOT BE PART OF OUR ONGOING HOUSING ASSISTANCE PROGRAM. (Sheets Concurred). Chairperson, Smithey, requested that preceding clarification be capitalized to call to the Council's attention, VI. Code Changes - Kucharzak first presented the context in which the proposed changes in the Housing Maintenance & Occupancy Code were prepared, He then reviewed the proposed changes as mailed to Commission members. Meeting Recessed 5:05. Reconvened @ 5:15 p,m. Discussion regarding proposed Code changes followed. Concerns were raised regarding arbitrary limitations regarding ceiling heights and electrical switches. It was moved by Klaus, seconded by Pollock that the Housing Commission support the suggested changes in the Housing Mainten- ance g Occupancy Code as adjusted by the staff. Approved 5/0. VII. Letter from John Hayek - Letter from John Hayek, as well as Kucharzak's Memo to John Hayek, regarding backlog of cases in the legal department were discussed, Consensus that no preference should be given to any particular case --that each should be addressed as soon as possible, Commissioners af- firmed their desire to meet with Council as soon as possible to share this and other concerns. Kucharzak suggested it might be helpful to seek a meeting with John Hayek prior to meeting with Council. VII. Housing Rehabilitation Program - Mike Kucharzak highlighted the proposed Rehab program as approved by the Task Force requested by Council which was comprised of two Housing Commission members and 3 citizen members and as mailed to Commission. He explained that the program was based on the priorities set by task force of providing home winterization and emergency repair services to elderly and handicapped home owners with serious problems. Fol- lowing the review, discussion centered around Jon Graham's con- cern that the program should not exclude persons under 60. Moved by Owens, seconded by Pollock that Commission recommend to City Council for adoption of Housing Rehabilitation Program "as is". At persuasion of Graham, motion amended "to set eligibility priority to elderly 160 years and older' or handicauped persons, but not excluding others under 60 years of age. Graham/9mithey - "aye";-Owens/Pollock "nay". Motion failed. Further discussion centered around ,Fon Graham's concern that the proposed program MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES Housing Commission 3-7-79 3 _ not exclude persons under 60 years of age. In response to inquiry as to why these concerns were not discussed in the task force, Graham indicated he believed the Commission to be the better forum. Kucharzak pointed out that to make the requested change would entail rewriting the entire program, since changing eligibility criteria in essence changes the thrust of the program. Graham continued emphasizing his con- cern that the program should include all age levels, and up- on assurance that Commission would have an opportunity to review the program as rewritten, Graham moved and Owens seconded a motion that Commission recommend to City Council that the -pro- gram be.approved as presented except that persons under 60 years of age will not be excluded. Graham/Owens "aye; Pollock "nay", Smithey abstaining. Due to failure to enact motion for lack of quorum, Smithey withdrew his abstention and motion carried 3/1. VII. Coordinator's Report.- Seydel reported rents paid on 324 units March 1; that February generated 7 terminations, 6 new leases, and 17 new applicants. He advised that Thea Sando, Chairperson of housing Committee of AARP would be invited to attend the next regularly scheduled meeting of the Commission to discuss AARP's proposal, as mailed, for a County Housing Authority. He presented the preliminary proposal of Southgate Development Company. Seydel indicated that HUD would not be able to attend the informal Council session as scheduled to discuss the public housing sites. However, he advised that HUD representatives had assured him that they would come to Iowa City to personally review the sitos and would meet with representatives of the Commission at that time. He indicated that Fredine Branson, Chairperson of the Iowa Housing Finance Authority, had not been available for this meeting, but would be scheduled for the April 4th Commission meeting. VIII. Housing Pamphlet - Cora agreed to call Jerry regarding this. IX. Adjournment - Moved by Graham, seconded by Owens, that meeting adjourn. Approved 4/0. Meeting adjourned 7:30 p.m. approved by: Jerald W. Smithey Chairperson MICROFILMED BY JORM MICROLAB CEDAR RARIDS.DES 1101rIEs MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 22, 1979 4:15 PM STORYHOUR ROOM MEMBERS PRESENT: Bartley, Bezanson, Farber, Kirkman, Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Hyman STAFF PRESENT: Eggers, Tiffany, Ingersoll, Westgate Craig, Kelley, McGuire OTHERS PRESENT: Representatives of Hansen Lind Meyer - Chuck Engberg, John Benz and Art Koffron; representatives of a University political science class; representatives of the press Summary of Discussion The meeting was convened at 4:25 by President Bezanson. Minutes of the January 25, 1979, Regular Meeting were approved. Newsome/Moore. Building Committee Minutes from February 7, February 16, February 20, and February 21, 1979, were reviewed. The February dis- bursements were approved. Moore/Newsome. Director's Report attached. Acting upon the Director's request, the Board approved giving the Director the authority to manage the conversion/ computer system budget, without the necessity of the Board's prior approval of job descriptions, salary rates, etc. Newsome/Richerson. No President's Report. Building Committee #3 reported that goals and a timetable have been established for the Private Gifts fund drive. Following a schematics presentation by Engberg and a revised cost esti- mate by Benz, the Board accepted the report of work done under Phase A of the Hansen Lind Meyer contract and will give written authorization to proceed to Phase B, Design Development, as of 2-22-79. Farber/ Newsome. Art Koffron was introduced to the Board as the Project Director for Hansen Lind Meyer. After some discussion, the Board unanimously approved the motion on interior design services previously tabled on 1-25-79, as amended by Bezanson: To exercise the 60 -day option in the contract of 1-23-79 with architects Hansen Lind Meyer which allows the Board to choose another firm to provide interior design services (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011IES MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 22, 1979 4:15 PM Page 2 and reduces the total fee due Hansen Lind Meyer by $15,000; and pending a mutually acceptable contract, to accept the proposal from Robert H. Rohlf, library consultant, to provide interior design services as outlined in his proposal letter of 12-6-78 for a total fee of $18,000. Removed from table. Kirkman/Bartley. hhe following three Library Services and Construction Act (LSCA) contracts were approved by the Board.- 1. oard: 1. $16,650 grant for audio visual demonstration and Study (LSCA 79-Ia and IIa-13) 2. $1300 for collection analysis study of Iowa urban public libraries (LSCA 79-Ia and IIa-5) 3. $6,000 for collection development grant (LSCA 79-Ia and IIa-7) The Board reviewed the proposed Plans for Use of Volunteers in the Library prepared by carol Spaziani of the staff and Linda Goeldner of the FRIENDS of the Iowa City Public Library. The Board approved the first draft and expressed their appreciation for the well-prepared plans. The plan will be reviewed by the FRIENDS Board and then a final draft will be prepared. Richerson/Bartley. INext Regular Meeting will be held in the Storyhour Room, March 22, 1979, at 4:15 PM. The meeting was adjourned at 6:15 PM. I Respectfully submitted, A( 6uAo, i Susan McGuire jRecording Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DCS 140111CS DIRECTOR'S REPORT LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 22, 1979 Financial We are experimenting this month with preparing the disbursements only once instead of on the the and the office staff but ththe first e the 15th. It could save some time for Finance Department may not like the overload ce ntage of theei the month since the library accounts for a high per - ons total transactions each month. Work/Study funds are depleted until June so we will have trouble filling any spots left by people who resign between now and then. Because candidates for the positions are in short supply all over the University salaries are going up and students are job-hopping to the higher paid Positions. We raised our salaries slightly in January because of this. It was the first time they had been raised since 1975. At that time our rate was one of the highest and we had no trouble finding good candidates. Non -Resident's Fees It is important that you review these fees and consider whether you even want to offer a non-resident card considering the mushrooming costs of library service to local residents. The alternative is to insist that each jurisdiction who wants service must contract with the library. I am preparing background data for a March agenda item on these issues. Management compensation Material you received in this month's packet is the same as was recently distributed to the council. We should follow the city's guidelines when- ever possible but we have not yet had a firm report on what decisions the manager and council have made regarding compensation for non -contract personnel for FY1980. The FRIENDS Annual eooksale suffered a real setback with the loss of as many as 5,000 books from the roof leak and condemnation of the U -Smash -'Em building just 6 weeks before the sale. Their appeal for books to make up the loss will create an extra workload not only on the FRIENDS volun- teers but the library staff who must do the initial handling. The PROTECT: Progress report kl Our mammoth task of converting library records to machine-readable form for use in the new computer system has, by default, been given the name i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DFS 140114ES DIRECTOR'S REPORT LIBRARY 130ARD OF TRUSTEES REGULAR MEETING - FEBRUARY 22, 1979 PAGE 2 The Project. The computer equipment arrived today (2/22/79). Staff volunteers spent about 20 hours the evening of February 10 moving furniture in and out of the auditorium to accommodate the needs of The Project. The wiring and telephone have also been installed. A Task Force has been meeting almost weekly since early January. The organizational chart, job descriptions for all personnel, and many pro- cedural and policy decisions have been completed. A first draft of a conversion policy manual has been prepared. The forms to complete the CETA application have not yet been received. We hope to submit forms, receive final approval, recruit and select the employees by April 1. March will be spent installing the equipment, receiving training from CLSI for key staff members, making final decisions on the content and format of computer entries and preparing training procedures for the new employees. Referendum Scrapbook Susan Craig has prepared a scrapbook of the library referendum campaign and it was submitted as an entry for a John Cotton Dana award. They are awards given annually to libraries with outstanding public relations programs either for an entire year or for a special project or issue such as a building referendum. The slide/tape show was a part of the entry. We have 10 copies that were photocopied before the entry was mailed and are available at $5.00 each to Board members. We now wish we had more, but cannot make them until the entry is returned. This could be as long as two years if we win any kind of award. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ?I01NES Minutesi Iowa City Airport. Commission February 15, 1979 Iowa city Municipal Airport Members Present: Bleckwenn, Embree, Peterson, Phipps, Redick others Present: Jones, Gleaves, Lowder, Young (reporter, KXIC) Summary of Discussion and Actions Takens The meeting was delayed, due to a power outage at the University. Phipps called the meeting to order at 8:20 P.M. General discussion followed, and the minutes of January 18th were read. It was moved by Embree, second by Redick to accept the minutes of the January 18th meeting. Motion carried. The Manager presented the bills for the month. General discussion followed. It was moved by Phipps, second by Redick to approve the bills as presented. Motion carried. Phipps began the Chairman's report, as Chairman Bleckwenn was detained at the University. Phipps asked if a copy of the Johnson County Regional Planning Commission's report on the first Master Plan Study Public Information Meeting had been obtained. Embree reported that the JCRPC report was expected to be completed on February 16th. Phipps mentioned the City Council's decision not to allaiany tax support for the girport for fiscal year 1980. Budget alterations were discussed, including the possibility of revenue bonding for building T -hangars and a maintenance building. General discussion followed. Bleckwenn reported that the Des Moines bonding firm that he consulted was of the opinion that the Iowa City Airport Commission could not issue revenue bonds due to lack of sufficient revenue. General discussion followed. It was agreed that before new hangars were constructed, potential renters should be contacted to see if the hangars would be rented; the Manager agreed to do so. Chairman Bleckwenn reported that he had sent a letter to the Iowa DOT regarding their lease that expires soon. There has been no formal reply, although bhe Manager reported that they have agreed to move; the Flying Service will take over their space in July of 1979. Chairman Bleckwenn reported that the Iowa Airlines contract had been reworded according to the corrections suggested at the January 18th meeting. Attorney Tucker has forwarded the contract to Iowa Airline's attorney. Chairman Bleckwenn mentioned that Mel Jones has agreed to summarize the Iowa City Airport Commission's insurance policies, and to look into the cost of glass and lightening insurance. General discussion followed. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES �/7 7 Chairman Bleckwenn reported that he had talked to Attorney Tucker about the provisions of McCrabb's lease. General discussion followed. The Manager agreed to talk to McCrabb concerning payment of rent. Chairman Bleckwenn reported that all of the ICMAC files are now in the office at the airport; Attorney Tucker will retain the abstracts. The Chairman reported that he talked to Mr. Frick of Iowa Airlines concerning their plans for a security gate, and Policy of notifying passengers should a flight be cancelled or late. General discussion followed. Since no gate or plans for the notificatim of passengers are in evidence, Chairman Bleckwenn agreed to draft a formal letter to one of Iowa Airline's owners concerning the matter. Chairman Bleckwenn reported that the ICMAC does have an agreement with the City on engineering for hard surfacing the apron area. Chairman Bleckwenn reported on the meeting he had with Mr. Bob Croon thewly and Mr. opening of asry CessnasFBOoonOthenfield. General discussion followed. The Chairman has a. requirements for an FBO at IowaCity, a copy of the present contract. Y, and a copy of the ICFS it was mentioned that Peterson's term as a member of the ICMAC ends February 26th; members expressed much appreciation for his service to the community and General Aviation. Redick commented that, at the Master Plan Study Public Information Meeting, Byer did not present his information to the public as well as was expected. Lowder commented that the public apparently did not understand the aviation terminology that he used. General discussion followed. Chairman Bleckwenn agreed to call Mr. Baumgardner, a director of LR Kimball of Kansas City, concerning the possibility of sending a more experienced public i speaker to the next Master Plan meeting. iThe meeting was adjourned at 9:35 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IdOfAES