HomeMy WebLinkAbout1974-09-24 Regular MeetingMeo
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IOWA CITY CITY COUNCIL
AGENDA
REGULAR.COUNCIL MEETING OF SEPTEMBER 24, 1974
7:30 P.M.
COUNCILCHAMBERS, CIVIC CENTER
410 EAST WASHINGTON
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IOWA CITY CITY COUNCIL
AGENDA
REGULAR.COUNCIL MEETING OF SEPTEMBER 24, 1974
7:30 P.M.
COUNCILCHAMBERS, CIVIC CENTER
410 EAST WASHINGTON
an
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and
197A
m6 «; and, to,
iol
. . . . . . . . . .
'i v
:...ti"
althoughr 'the -:intent of Fhe jdommentwas that -industrial
use L:was 'appropriate,
2bffi
as5inadequ, e. in
terms of `biffdking;",
It was mo v ^'AeProsse� hite that '-
-min ix es q miebComm ss"ion'` t
81 X7
8' ,21' 7 4Air13-0 -9sT
J� .15 4 •.(X_jaq9_1ILCL
c6mmi on
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f-zi-Trust6es 8/2 +74
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oMMIssi_On,)-!%9-/4/-7A:; _wird,,&
LIP
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QMM:LAsLt= PY
_A:.� '9ZI 2 �/74be received.:
-
1,
�.`And MmiTilssl;
. . . J . . . . . . . . .
"d -
and, filed 1 3. arrie c -t`,
osse�-to"- set a
r a n
B
submitted
C;
Tjack-epand Lo lrom_.�.,,RJA�,�TtoAR,3 ---z_.Z_o_ne �-
rram Di I- ,for:I
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uU_nV
c N�, d"
i974:'�; -��;m6tlon';Arcarrie
81" 'f n
Zoning...
-th�q Commission
_A tcugs'
-Tract. -
-Troducts,
recommendatxonz,��2,tox. I z
pzorie A-,
and r of Ar-torney-'HayeX.
d'
fromcRIA
urther is
�,,Trevious opinion; LheCouncidecded;�to schedule
_AK
s
It wasmoved
h' jjidsecon to
c drtioh� out reet-d
,(--Public _%tH ail OfFsout
e vgbtreetp� or -0c; MC
-1 otion
"tilt4ii6fiZ ur
-b
_.L 20.1- a"..
T,
z
(public.
„the time -'se
announced a t, 0 P
Sif
7,i�,Mayon�tannq
T
n
jlri4 IbMth 7o; 6 b e of
z .0- NI Ordinance Imcclusion,
--- :vv_ _: ' -
7- briv ppep�r�.pg
Don
o— pers
nxncfz-qode'�,A Thos&, 2z��M,j -
es i d e zones -damp, ign.,.sxgns�!,ai
11 --,-.,pro,.Yrisibris,2_�f)6 ripolitical
Te`kd�;E�� ::�;an�
eisman,.:
h`-,'Caqan;!;-:-i-TOrn.�,iEi, e
werd.` Debora I"
Appearing for w Clark kk',�'Zone
Also:,
-io
-s taf f - was asked
o
appearing
cher: Co riddi h1iig 3&elp le
was!.� in a -N IP -N4 .." ' � I I—— + I
The Ma
ei ea.
rotating) -6-+,, linguac Lng.�c .poles: e.
Te �.pdrmittl
o-provi
yor
th6n4:dec.1
declared
Vthe'..,,;hear
tv
-6Z
p,:,
Wpubl
T4. Mayopi,-annbunc6d.
sari ri on or-`th6(v
',the "'Veterans Adminis
"C',ty..,Manag -:Dennls,'��.
er
V I. .
>tratiow.--,Hosi3ikt IA2rnxncT!4 Ane
_�signals,,,:to...thb
OOO:OO for traffic;-
�now 0 0
'adde&,,,thEi tp' dstsNbt,
Kraft'added
We
�$200%' 0
the'5proj
ec
-estimate 2 -cos. t
con�.-
ques ions+
tor-lfDick ......ri _;-answere
Direc.,
blid�'Morksq
'-P astino.
the : hearing
closed.:,:
declared', 6
�cerninc
e2-profe,
-ar, en� t:
the
m . ovdd�ibyfde V,I - , ., 1� —
d.�.by.3'-.Davlds
jt rossej LdV 6ridd
p
ec av
-Re o 1xit-I
,;W f-� n �,ft -
ori: �f � _ Upom
s
ndt, WY jjotibn;4�;cdrrie
It as. ove
deProqse�,-,I�OUhite- A�n
ODV!ton, ro
senijan
b
-bv t avidsen
MICAPI
a I t
tob
rf anMiCo
�ct
K4
;Welsh
1?4yidsen,
dtflsec6nde
�'d6Pross
roll-, -call by
an' pec' _,iof-.,-,Cohtract
Pl, s-,--,
Motion ,-,Carri -d
el
ran
_�j�;-�zarnec
hltej�.i,
F�
reel,
t4
it WE
I
tX
,till
-al
-.ca
'the
ernatXv.es-
Pointed
for, ::the; sale,
IVI
��i��uav,+.ue3Cn,� aerrosset Whte;E Brandt Czarnecki voted —`
Motion carill- d f rdt�`readin iwen3b title--onl
u r�>a r 5n5 Y Y
r r B�'. i7 1
"C-ls < � A\ SL•s t t
sy 4., rYSjS+i ,w,+^+.X'+ �.f 'Tr r-•+,� r'
It was3movedby dP on e&by Davidaen that
ule."s be s' pendedandthe 4 s, st'readi `' . of the Ordinance
ihshin a Commercial Office = CO '`Zone be aivenr by title
Upon arolll�calldeProsse;:{ hite; Brandt,{C.zarnecki
lien voted 'ayes'- Motioncarried and first read n 'given
tle ronl .`tea tLv g 5
L Y F;3( ss!'a
It was,'mov d b'y vdeProsse4 and,zse� �`ided by , Dav ds'en .to adopt
,. .:.< K.
esolution uthorrznaAband'onedcvcle'Sale�on'-October 27,
Upon roll callWhite,4Brandt,rCzarnecki
Davidsen,
sse -voted' aye' . £ Motfb carra ed:"° —Ix
It was movedFby Davidsenxand`seco ded by, Prosse to
t e solution' Award.71
n ` Con't'ract= for -,the Lower `Park. -Road
ct to Metro Pavers Inc: not •;Iowa lCit •�in;.the amount -:of
sse �=Upon rol`lcallBrandt,Czarnecki;z Davi sen,-
White W�otnd j aye ; M bt onKcarriecl.7 'Councilman White
ioiied if ahepro�ectwas;inthexflood plain,: sand if approval
eeded, from>Iowa Natural' Aesourcese<
r - A
4 ..� L � rtt.3 Src'1. £y*�2�. /1 2W'ki.
it was�moyv d bh,deProssex_and'seconde by Davidsen to ;adopt,
aolutio'n' cce t F' the Work an °the; '97.3 ; Slab ' acking .:Program
W. G.Ja uet3 C an mfr -Des Mo nes Upon ro ca
�ckaDavi.dsen'4'� deProsse
s rye fiLY ,� , White, Brandt voted 'aye'
W
V
.. ,a?�`i'<. a..
.'�r rt✓.'rt .' .. r
.I
Sea; deProsse,<voted 'aye'. Motion
z
te,andaseconded bydeProsse to adopt
Cl' `ss C° Li uo'r License 'Alication
ae °Brown9 Bottle , 114 S ;;Clinton ,St
l$I U'S
zarnec]c;.tDavdsen, deProsse; White
to and seconded by'-deProsse to adopt
Manager;; ennist Kraft, ,r ported on the ; pre-
rtons aFfor z' hold harmless entitlement for' Iowa`
Houu ng ani xCommunity Development, AcQ,6f 1974,'•
lent "to kMr, "'Huffier}, Kansas City HUD,; concerning
deProsse
that., the
viewl Cotpastte"�,,
=
`
Sea; deProsse,<voted 'aye'. Motion
z
te,andaseconded bydeProsse to adopt
Cl' `ss C° Li uo'r License 'Alication
ae °Brown9 Bottle , 114 S ;;Clinton ,St
l$I U'S
zarnec]c;.tDavdsen, deProsse; White
to and seconded by'-deProsse to adopt
Manager;; ennist Kraft, ,r ported on the ; pre-
rtons aFfor z' hold harmless entitlement for' Iowa`
Houu ng ani xCommunity Development, AcQ,6f 1974,'•
lent "to kMr, "'Huffier}, Kansas City HUD,; concerning
I A
q-
iZths��,- S,
-,req
-;Kr f ��Als'ojitepol--
)n for rA;icYnment
Mr
o
of lbus route n iiOakcirest� -wjxeco en
r a 'iunent and
9 t,in
-:reasons`
;-The'Mayor-requested
,
"that-
t GAet U8 6bbrtW6lshappeared
ity,--.Manag.erjxca attention�',�z
-'d to the need for an
passe -�vlth.'. Union:
-dms" ilu
s's'i- fiR, t
exect
f dpdr.ty,.,.
i, C&Tf cjr-,-purchztse'�,�,:O ;,t�,pr
Negotiat onslar - -11 1 -, - I , - �
-V,
g
CDiCk p
_Work re or ed.
a he'.
f
i u m
"W15 o u t �-,r w� �m e M 2 2 E A EY xf!
r
sog� explain.
Tohn Schneider.lbei� ed ed -the
9 0 Vrz�
of ,Projec
Demolition
-ea
-1-4 si,
lw��S c
of she three r�low0 CLCL rW>-q --.WCLq ",!"y
lowest
biddersbeMotion carried:;
�
'
�Attorneysi�johii-:Hayek,� -q ues, ,.
tj:lon
&-hoiw-:��Coujjcjrwished
-61 �Asdistant City
hitinggo qwSpec a
- -7
Attornem Rconcern. w-eivianation-, of tl'3�
to pro'd A,
` After discussion of-Rsa,.Lar-y.;RAr
no�concensus
rocea
ure;NxecelVing
ee
ves's
I'll Ellprocedure;
_j rew'4'�hiW-Freque.
B
`from Council-------
N?, to
It.wasmoved., Czarnecki
-sby. deprosse,�An
adjourn"aheL!
meet:Lned..
4.1
-�� 70�-
7
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® AGENDA
REGULAR COUNCIL.MEETING
SEPTEMBER 24, 1974 7:30 P.M.
Item No. 1 - MEETING TO ORDER
ROLL CALL -tifzQ
Item No. 2 - READING- OF MINUTES OF REGULAR _COU-NCIL;MEETING OF S PTEMBER 7, 1974. E
<t e1wLLQG c=tlx.
Item No. 3 - PUBLIC_DISCUSSION.- E Q -( r�..� `.
U YI"T I? n lin S 00-'-p-0
k �o
3) Te.
CA-Lt IL r0.JG. .0 X1_i1- e.L F
�T1� .).+r a.�.:iYs L✓eoll AL.Q.4) 1 C-1 I %, S1.-F'Jti.�.�
�3
` . L TT•F.h k!x_1 4T- ti AAS
—�--�--+- rfJiQA�i�G f�nn5 t~�'� '1 �Ch SCL
1
Ltf.
Item No. 4 RECEIVE: MINUTES OF BOARDS AND COMMISSIONS.
a. .Johnson County Regional Planning Commission minutes of August 21,
1974, meeting.
b. Airport Commission minutes of August 15,. 1974, meeting.
C. Housing Commission minutes of Septembq, 4, 1974, meeting.
d. Library Board of ;Trustees minutes of August 22, 1974, meeting.
® e. Riverfront Commission minutes of September 19, 1974, meeting.
f. Parks and Recreation Commission minutes of September 11, 1974,
meeting.
.. - 1 ';'� 1 � ..
,'
V
meeting.
Action: I (,v JL J.
Item No. 5 -
CONSIDER SETTING .A -PUBLIC HEARING FOR REZONING OF "OLD" ELKS COUNTRY
s
Comment:
The.Planning`and-Zoning Commission on September 12, 1974, recommended
nd
by a 7-0 vote approval of an application submitted by Miriam J. Young
to rezone the old Elks Country_Club property located at the terminus
` Page 2
of Taft Speedway from an,R1A Zone to an R3 Zone. Before being annexed
to the City,;the applicant had',previous approval from the County to
remodel the Country Club building into 18 apartment units.
/n�
September
'24' 1974
Item No. 6 -
CONSIDER RECOMMENDATION_NOT TO REZONE THE STEB-NATIONAL BY-PRODUCTS
TRACT FROM R1A TO PC. Z-7419.
Comment:
The.Planning-,'and Zoning Commission on September 12, 1974, recommended
by a 7-0 vote not to rezone'the_Steb-National By -Products tract
V
meeting.
Action: I (,v JL J.
Action:
Item No. 7 -
Comment:
Action:
CONSIDER SETTING A PUBLIC HEARING TO VACATE A PORTION OF SOUTH
CAPITOL STREET BETWEEN BURLINGTON AND COURT STREETS. V-7406.
The Planning and Zoning Commission on September 12, 1974, recommended
by a 4-3 vote vacation of the ten feet of South Capitol Street
immediately south of the.Burlington Street right-of-way and vacation
of the -remaining portion of South'Capitol Street between Burlington
and Court Streets at'such-time as property located adjacent to said
street is acquired;by the _City ,and.an easement is obtained for
utility purposes.
P, N . Oct, zz`^Q A t 1 a..,,,, .
Item No. 5 -
CONSIDER SETTING .A -PUBLIC HEARING FOR REZONING OF "OLD" ELKS COUNTRY
CLUB. Z-7415;
Comment:
The.Planning`and-Zoning Commission on September 12, 1974, recommended
by a 7-0 vote approval of an application submitted by Miriam J. Young
to rezone the old Elks Country_Club property located at the terminus
of Taft Speedway from an,R1A Zone to an R3 Zone. Before being annexed
to the City,;the applicant had',previous approval from the County to
remodel the Country Club building into 18 apartment units.
/n�
Action:
c iL.�
Item No. 6 -
CONSIDER RECOMMENDATION_NOT TO REZONE THE STEB-NATIONAL BY-PRODUCTS
TRACT FROM R1A TO PC. Z-7419.
Comment:
The.Planning-,'and Zoning Commission on September 12, 1974, recommended
by a 7-0 vote not to rezone'the_Steb-National By -Products tract
located west.of the Iowa River,southeast of the CRI&P Railroad,
and east of 'Riverside Drive from an R1A Zone to a Planned Commercial
(PC) Zone.
Action:
Item No. 7 -
Comment:
Action:
CONSIDER SETTING A PUBLIC HEARING TO VACATE A PORTION OF SOUTH
CAPITOL STREET BETWEEN BURLINGTON AND COURT STREETS. V-7406.
The Planning and Zoning Commission on September 12, 1974, recommended
by a 4-3 vote vacation of the ten feet of South Capitol Street
immediately south of the.Burlington Street right-of-way and vacation
of the -remaining portion of South'Capitol Street between Burlington
and Court Streets at'such-time as property located adjacent to said
street is acquired;by the _City ,and.an easement is obtained for
utility purposes.
P, N . Oct, zz`^Q A t 1 a..,,,, .
71
Agenda'
Page,3
September 24 1924.
x
Item No. 8 - PUBLIC'HEARING ON AN ORDINANCE TO AMEND THE ZONING CODE - SIGN
REGULATIONS.' Z-7411.-
14. Ope 0
-7411.-
N'Opew
Comment he Planning and Zoning Commission on August 22, 1974, recommended
by -a 3-1 vote, approval of an ordinance amending the sign regulations
of the'Zoning;;Code.. Major -changes include provisions for political
campaign signs -in residential -zones, barber poles to project into
the public right-of-way, and signs in the windows of buildings in
the C and M Zones.
Ltd o'j��pp�` Ob • V_C; to r l
Action: �f,,L,11...9 Ux yttli. J1Q101 rr.1 Of,Lnn2Y-5 i3Y7t+?n-/ 1 rlk�iV'c�yt 1tt�a7r
Qae�►nsi•� U'm�1�eYs—�il��oD�."l�-%�avn�-Sri)11�h��i'�n�c �c�w.
st'vde,��.s Neu-��r><.eH GnancE .
Item No. 9 = PUBLIC,HEARING ON THE RESOLUTION.OF NECESSITY FOR THE VETERANS ADMIN-
ISTRATION HOSPITAL TURNING LANE PROJECT.
P J�' DFe��
i7Ll g A. SyO?JS;EDE1, RESOLUTION OF NECESSITY.
PUBLIC'HEARING ON PLANS, SPECIFICATIONS AND FORM OF CONTRACT FOR THE
VETERANS ADMINISTRATION HOSPITAL TURNING LANE PROJECT.
P J�, Ole"
A. RESOLUTION APPROVING PLANS AND SPECIFICATIONS.
Comment: This resolution is necessary to authorize the Veterans Administration
Hospital Turning Lane Project. Under this project turning lanes will
be added to the entrance of, the Veterans Administration Hospital from
218,and-6. This project will include the necessary paving, storm
A, sewerage and retaining wall§ to provide for the smooth and safe move-
ment of traffic. It is estimated that -this project will cost approxi-
mately $185,906. S14060 , V, 14, &1 V S
p5. C/ �K Zo
Action:
Item No. 10 - 'PUBLIC HEARING..ON THE DISPOSITION OF A PORTION OF THE MARKT STREET
PARKING LOT.
Comment: The City Council is aonsidering'selling the western -most seventy
(70) feet of the`Market Street Municipal Parking Lot for commercial
uJge':
`1 y, lceL:e�-t.r_e-/C Lte-f - G a -tt il••,.r. -.
Action: n.n_{ �.e-�' (�kn.. j c. //�• Pr..tByroM ulfl� by pitwt�DrS / [ �+
_ 1' L _ %:' ✓ l /°ti. ..�...,•:i.r, ^.� e;4 .y� lA J�n�..s r e... J Igen r/m.._ of 9U J
tl 1/Cid Q YKp-w
p
T-hra� *t.+ l t -A TCTNF4S FROM --THE CITY COUNCILJ - ^
wl� it c�Vn.tn/ {tu N r2 Pvare SR ( /rY pove- eSAN a- Ve-Y /C:1.. e r '/J�v ��.I V.trl-q�`-, i f-CIr
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Item No. 12 -
Comment:
Action:
.1 Il . : � r i r. G!�t, ,. V/ ,p . _ . ...s l,- Wil„
r. -O
CONSIDER ROORDINANCE AMENDING CHAPTER 4.21 OF THE MUNICIPAL CODE OF
IOWA CITY. (FIRST READING)
This ordinance is to provide and allow for the enforcement of the
provisions of Chapter 4.21 by prohibiting interference with an
agent authorized to- enforce those provisions (Pet Animals). Public
Hearing was held September 17, 1974.
ST -
Item No. 13 - CONSIDER ORDINANCE ESTABLISHING A COMMERCIAL OFFICE (CO) ZONE.
Z-7416. (FIRST READING)
Comment:
Action:
Item No. 14 -
44,AD
Comment:
Action:
The Planning and Zoning Commission on August 81 1974, recommended
by a 5-0 vote :the adoption of.an ordinance to amend the Zoning Code
establishing a Commercial -Office (CO) Zone exclusively for office
and related development. Public Hearing was held September 17, 1974.
CONSIDER RESOLUTION AUTHORIZING ABANDONED BICYCLE SALE.
The Police Department has accumulated approximately 70 abandoned
bicycles since April, 1974 when the last auction was held. This
resolution authorizes a bicycle auction for October 27, 1974.
_ _ t,°.`-�';-�L,C'� � <_� � • -- �_->:v� ,"fir,
tr .
Oe-l..•.,..•---�.+
�_ _ "� �` _ 1 ____. —� r.. [+_IC_ [.� t •�.,.rt. r }V V �. . c,,./, t /'\/G }� .: � i -Cr.' t �L --`/
r t
� t
r
_.:_- -. .. __ _. t/'L--C-L-R.-S.--:Sid—�-t1•,v'. VJc-C-L1-."L.<...-Ce_c_�.. y/.L` L(1-� �'.a..._._• (,_A-v..._,� .fie.-",...:
/ A
LCS Ll? LL'l.t�at:l Ct
ot
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' -
..._ - _ _ ._.. _._ - ______. f.._. __-�rf t..'::•_.,.- :, i"._:.f _v. ..- ` j i' ,t_t..e G `a- jf '.-`'r_. vL et, 6•. t. `Jt r . _ :. t .: ,�.
."•
.i
if
'Lc,Jr_
J
_�._._.._.. _.. _ _. C.� �.' a .l O F-._. ,iC / �.ct_r��i-_.c`t � __� i• 1... �.f :1 � , .. `4, ... .._
J
1 7-
Metro Pavers, Inc.
y Iowa City, Iowa $104,246.00
d n tic
Manatt-Carter
Brooklyn, Iowa 107,984.00
As can be seen, the bid submitted by Metro Pavers, Inc. was the lowest
of the two bidders submitting bids on this project. The Engineer's
Estimate for this project was.approximately $101,000. This bid is
approximately 3% over-the.Engineer's Estimate.
f1 �
Action: ! l� a Ci�� Cs.~fQ.- , •�,�s :..
pp I.�� �. otiad�- -'. • - l
Item No. 16 - CONSI&R RESOLUTION ACCEPTING THE WORK ON THE 1973 SLABJACKING PROGRAM.
�Comment: This resolution accepts the work done by the W. G. Jaques Company
of Des Moines, Iowa, for mudjacking of streets at various locations
in the City of Iowa City. The final contract amount on this project
is $21,701.43,'and the contractor, has completed all of the work in
substantial accordance with the plans and specifications.
Action:
v
Item No. 17 - CORRESPONDENCE TO THE CITY COUNCIL.
Action:
Action:
Item No. 18 -
y23
14 -2 -LI
Action:
a.
Letter from Tom Wegman,' Chairman, Design Review Committee, regarding
the site selection for the two pieces of sculpture, the preliminary
design concept for the urban renewal area, and the resignations
of Bill Nusser and Lyell Henry from the Committee.
b. Petition from Near North Side Merchants Committee regarding the
proposed -'sale of the Market Street Parking Lot for commercial
use. ^7r
v
ISSUANCE OF PERMITS
a. Consider resolutions approving Class C Liquor License --regular and
Sunday Sales --applications for th�jCaddie Shack, Ltd., 1011
Arthur Street. r`.! r �-, �� - / a a"��
KPARA
AcEing;City Manager.Dennis:Kraft reported_`on
the_xaiauiaili' - 're inary• 'ca'lculations I for
'Bold -harmless' aa�aaxx.entitlement. for :.Iowa
City, under, the 'Housing and Community.Develop-
'men.t:Act of 1974' -and letter'.sent,,to Mr. Huber_
Kansas City HUD, concerning dates used for
calculations, &asking for reviewoSalculations
used in determining Iowa City's amount.
'Mr. Kraft also reporrted on the request for
realignment of bus xaxxaxa on Oakcrest,
.ing no realignment & stating reasons for
Decision. The Mayor requested that the
be xh informed. Robert Welsh appeared.
the City Manager
the need for an
items of impasse
for purchase of
recommend I
the sl
xagn adxasad called attention to
executive session to discuss
with Union negotiations and'
property.
Dick PLastino Director
that he had worked out
the street problem of
Gilbert St.
of Public Works reported
a temporary solution for
John Schneider, 907 N.
He also
klzk* dgxg* tYXMRnagkxxRRRRitxx#xajEkxadxasa explained
the bids received on the R-14 Site Clearance and
Demolition Project #4, and advised that one bid
was disqualified and noted that the consultant
was investigating the Low bidder's qualifications.
He recommended delay of the award and retention
Agenda • •
Page 6
September 24, 1974
® Item No. 18 - (CONTINUED)
n approving Class C Beer Permit application
b. Consider resolutio
322 E. Benton.
for Roseland Grocery & Market,
Action:
--regular
Consider resolutions approving Class C Liquor License
C.
and Sunday Sales --applications for I.C.B.B., Ltd. dba/The Brown
Bott e, 114 S C . ton Street.
gLt�
Action:
Item No. 19 -
Comment:
-
so t,, &- Into
APPROVAL OF BILLS.
Bills in the amount of $599,590.09 are submitted for approval.
-r ( C
Ai.. I 1 r �. .T a sL,a�cl.�.--1: A ( a.-�
Action:
Item No. 20 - REPORT ON MISCELLANEOUS ITEMS FROM THE'CITY MANAGER AND THE CITY
ATTORNEY.
rJ �t 4'r,
10 1
r r
it 1 % ` r'
a
C C
(.j;
r . f
t.�,...,J-A P 11
/ ! ta. .•. r -
-- - -- - --- J -
( r
_
( r° -
(1 jl;1 � C-�t-�,�i �( }.t-t"l�. jl il'��(.'1 %�-�'. � •
L {c
__ /' � rr _tee'//- >• . r
— ry L
cr
t , a
.checks of the .three low bidders. It
pedthe bid _checks` of all but
:ee 1"owest;bidders �be'returned: Motion
_carried'.
City Attorney JohnHayek questioned how Council
;wished to proceed concerning the hiring of a
Special Aslist�nptl nt iontoofney. kAfter discussion
,of salary and a t9ernatives for Council for
procedure; 111, MMonce sus
receiving no ssxasmn from Council, Attorney
Hayek withdrew his request.
It was moved by de1Cz to adjourn the
meeting. 11:10 P.M.
® Item No. 21 - PUBLIC
DISCUSSION-
E
Item No. 22 -
_ k .O c GO�GY
AA70UI NV E
LO I
-,-
lY 1
21 Q, VA. -
G �;.� . 2. C_A
N
is move&'by Brandt a
Lring on; the FDispos
on of Lafayette, St.
-ried
r *Czarnecki tannouncE
Hearing on.^the Res
Project, Iowa R 1
jp4 Al bays 6 , Davi':
olina,s appeared que
hats the J. procedu:
yj !C
regular,',session on. the
{'Th e Io
4 �in'the Council Chambers
th' day ,of
at the Ci vi
Czarnecki-, Davidsen, deProsse,
Courici
_presiding. The Mayor
White. Abs
-the:meeting, portions
noted: that':
etion of the radio station
to, be brow
r. -.the Council.
And in, no;,
-
It,,- wa
of -Sept '10, 19740
minutes; of`
�of _ the:' minutes , - and to
g,j
read thus,;
lotion carried.
approve; the
Mayor;
ek of September 22 -29th
as-'Week.'of:
;ting repair of the street
ohn
John.-
itlined the present policy.
907
907 ti.
•
It .was >mov
k,nekt.week. Motion carried.
Tanager tc
inadequacy of housing in
.Tony Anthc
;Mayor - of the status of
Iowa City.
ade' that: the City.Govern
the propel
nowup to the
ment had --1
.ded by deProsse that the
private -
tions°Commission, 8/26/74`
It -w
'4=be °received and filed.
minutes o:
ded by deProsse to seta,
and. Des g1
near the
`Motion ca-
;Vacated'Alley
Ld0,n;Lane for October 15th.
It_w
this. was.:the time set for
public he
of;Necess,ity for the City-
intersect
tj.on, and Site Clearance
Motion ca
ng.Cont_ractor from Greensboro,
he bid ;procedure. He was
:Mayo
t out,in.the Iowa..Code.
the pubai
questioning disposal of
Universt
Contract
North, Ca -
N
is move&'by Brandt a
Lring on; the FDispos
on of Lafayette, St.
-ried
r *Czarnecki tannouncE
Hearing on.^the Res
Project, Iowa R 1
jp4 Al bays 6 , Davi':
olina,s appeared que
hats the J. procedu:
regular,',session on. the
4 �in'the Council Chambers
Czarnecki-, Davidsen, deProsse,
_presiding. The Mayor
-the:meeting, portions
etion of the radio station
r. -.the Council.
nded by deProsse that the
of -Sept '10, 19740
�of _ the:' minutes , - and to
g,j
lotion carried.
ek of September 22 -29th
;ting repair of the street
itlined the present policy.
deProsse:to ask the City_
_
k,nekt.week. Motion carried.
inadequacy of housing in
;Mayor - of the status of
ade' that: the City.Govern
nowup to the
.ded by deProsse that the
tions°Commission, 8/26/74`
'4=be °received and filed.
ded by deProsse to seta,
near the
;Vacated'Alley
Ld0,n;Lane for October 15th.
this. was.:the time set for
of;Necess,ity for the City-
tj.on, and Site Clearance
ng.Cont_ractor from Greensboro,
he bid ;procedure. He was
t out,in.the Iowa..Code.
questioning disposal of
Mr:
RR
Itpis 'i
Y.1
.15 QWU 4�
4, 4 4"
tr:,
Z,
Page .,-'�CO'Lmc
-1974
2
...............
t. ted -other. sites
erial_:-tO`11��'th6 landfill 4fid :`suggested demolition �- mdt
procedure. I Robert
01 1
_Incil-'�Aiscusse
to ::fill.... ... . t ng that
roce;dure no 3.
_s f necessity is
:Welsh alipeared-que p-
-before"!th&�,-resp ut onto
,.bid: docum-dil itt�---.:,
'- explained.
-'�:,:Thd `_-p.rdsdnt;,oce.d. ure'pr.,was _e
.:idoptedl-by,. ounck
:jtwas moved by
.I-g.a,n, sec
on.d
ed`,by'Brandt to adopt the
Resolution-of` Necess3tYUPonroll call Brandt, Czarnecki-
,
avid- s eh . .Why
-te`
present
for'roll
call.
14otlon carrie-d:The then-d"ctare thepubiic-hearing ,
I
clo-sed.--i
this, as the time set for
Czarnecki, announced t Aat �:t
Mayo - - .was and _a Form of. Contract
n�
the public .thearingon lahsSpecifications`"�
R 14 Demolition and Site
tit
Iowa �the,
for;: : seconded
:t ,�was ,;mo,
moved `,by,;Davidsen- and
Clearance t
u 'Toll call Czarneckip
d to�-_4ddpt,��th&-,Respl tiow.-�
by "Brandt ; 'aye', .",, deProssevoted "no'.
-d-
D�vidsen,speak, the
6fbe rs, _pres ent to
-motion carried
Mayor declared d.
T.
The
Mayor..
:a1_n1'1n
IeoIun
c�e.d-,-%-,, that t
i
s
'-was: ithe'
,time
s
et
for
the
public hearinoon-;the-,Resplution,of-,Necessity or theLower
• Park .ectorIof'Community Dev
e
lop-
ment, advised'..i..at 'the cos11't'
I_,,-Of.-,the ep'rIto;j.1e1IcIt wo._.u.11d.
be $101,00
0
due.to wages paLd'underthe"DjVij'BaconActDick Plastino
Ptblic-Works_ -;Director gn6 e.Vtl , .,"63 ect would be federally
s .moved 'by Davidseri and seconded by dePr6sse to,
"Davi sent,
funded. tN - 'd deProsse, White,.
d h.' -Mg-6lutibli
d
It, - . ., .. there being
adopt - t - e�.,. _x i'
-Icarr e
Iryolte
zarneck di-iMotion
Brandt, _ , -, �ideclared : the!'.:h6aring closed.
16 �otheri�`,-to-nspea
Czarnecki -announ.&_
c kv� was-the.time.set for
Mayor, zat -, " - I , .
-t.an
I . t d Form of Contract
_7 Z.-
A Plans the �public earingl- on,-,- ans -Specifications
-f 6r,thezL6vdrPA7rk'Road -4-'-P-.'..r...... .It -w
as
,move:
d
by deProsse
An
di
seconded:Vy Davidser%toa opt eiResolution 1 'Upon roll ,call
se
j�'-;Voted 'aye
Brandt,-'�_
present 0: the Mayor�
onei,.
b' rese t speak
.;carried -.�51-'The're-I e=g%7nq,-�
declared -
`'
the-hearing 'closed:
.
Th-dMayorannounced that this was- the .time set for the
"'din Chapter .4.21 of the
-DU
'-AMeri
jjj-�iQidinanc&'- g
blichearing;�.on z
J''
Municl an agent authorized
Pet Animals. There
pertaining-'to orce- rov �skons --peirtalpt
--'.--,tho se!-, p hearing
to en
present .�.:�to'�'-�!sp.eik�.--tlie�,MAyor..dec..ared,�the hear
'being,no,' one
-close
set for
he time
`that'- this was t
announced,'Cza�i�66ki-!"
ayor-,,_
the public hearing
_ona°:proposed
rdifiancetab
.'- lishing a
Commercial'-Off
ce' Tfi iYO., Ve in g no one present to
i,
speak; the'rMayox
d.
earing..,
declared the Close
..... ......
13,
-S
ugnr a, grear_;'ai
conal_mdna I gemei
M -"well." 'as the
many peopie
lye
:twas� i
the,
-I P
_.)y ......
se,
by aepross eand-'_ E'
ate ::an "';Easement Ac
sl
Intersection bfWo
regory,�iHa'gid A'ss'2L.,
ospi ta- ap p . e - a I K.e!�l N
3.n_%Z:.-,the ,,,const 0,
i on defeated
d 6 p t!,7 t lie0r, d'38_a c(
e is ,not built ;ani
e-
t
backt�toz h.,City.
6teran I s,'--Admin3L-s.,t.r,
inch Minutest , F.
"t y Manager could, not
i
:
,--,_that h e -regretted very
J, Manager of Iowa City,
.:absolutely highest quality,
amity of, Iowa City in terms
ving-much-with us; also
rid i-1 .: do e s He commented that
feeling -that, we are much
come this` way. The Mayor
he:;Executi've Board of the.
ontinue to pursue the application
:"Study
conded,by,,White that the
ading of the Ordinance
enue be -alven by title
,,Czarnecki`, Davidsen
4id an d third reading given
Ldsen andseconded by
pori-rollcall Brandt,
e40tedaye 'Motion carried-
'
ccnjaed by ,White that the
ading of the Ordinance to
Height Regulations for the
on. -:roll . call Czarnecki,
oted 'aye. motion carried
It was moved b
.�y y deProsse
.Ordinance. Upon roll call
Czarnecki'voted 'aye'. Motion.
conded by .White to defer the
ss,
:.-" o - Veterans Administration.
Lf f Avenue and 'Newton Road
ant Director of Veterans
a ditional information of
the ramp. Upon roll
dt.:, . D. ivIdsen and Czarnecki
ras-lmov6d byy-Brandt and seconded
with 'the., 8 ondition if the
11the easement is not needed,
Council discussed the separate
.ion.-_ Upon roll call Brandt,'
pro's s e . an d White voted 'no'.
< t S s
(Pager4
i9
It was moved by dePros
adopt the Ressoluton AutY
the Cityof 1akewb6d, Golc
a Deferred ;Compens`atYon> Ag
lution �f73-5,47 Upon _roI]
Davids- e -n `,deProsse; voted ' ''
6.
- r
It .was moved by David:
the: Resolution Authori:zin
merit wi h -the; ICMA. Reti ren
be;:given to expand the pai
arrangemei 'to;other staff
by Virtue of,, their mewl erf
including .tinder;.tlae Mas teff
z
Brandt,. ;:Carnecki;1 DavdsE
Motion `carri`ed
It was moved by
-Brandi
Resolution Approvingl,Conti
and Home- Rep'ai.r Company,
Upon ro11 call Czarnecki,
voted 'aye' `Motion carr:
It was moved by White;
the Resolution Approving,A
for the,A974.San tary?,Lap
call David seri, deProsse,l
Motion..carridd
-:-,It was moved by David
Resolution,-Approv ng,Cont;
- Inc. for thiJlPoll ition ,Co
Upon roll Call deProsse, '
voted "aye'.; Motion carr
It- was moved by White
Resolution Approving `Cony
Inc for the'Coll'ege; re
depross'e, White, ;Brandt,
carried
Mayor Czarnecki noted
Administrative Assistant;
mental.:Qualty, fozwardin
nance and requesting a' me
Mayor noted he;wou1 sche
and invite Mr Nous
it
the Resolut
Melendy;db
Davidsen", 'c
roll `call
It was;:
the Resolut
Melendy 'dba
deProsse, v
It -was;;
the Re' solut
for Dale,:E
Uponroll;c
voted ''aye!
It:was..'.
the Resolut
dba/ the` -Lin
Brandt, ;Cza
=�
City At
informal=.me
cleaning: ;up
if ;Colin,
would V ne
Mayor -
ayormatter
Mat terprev
session..
It was=
to executy
call White;
Motion<'carr
Ci-tv Clerk
d� • 5 i` "Cil• �,�ka W_E%
e
11
P
t
johnson county
regional 'planning" commission
221/2 south dubuque street, iowo city, iowo 52240 (319)351-8556
MTNTITF.q
Regional Planning Commission
Regular Monthly Meeting
August 21, 1974 7:30 p.m.
First Christian Church
217 Iowa Avenue, Iowa City
Presiding: Jerry Zaiser, Vice -Chairperson
pptrick while
robet h1genbery e•eCu{.e d•re�b
Members Present: Allan Vestal, Linda Dole, Penney Davidsen for J. Patrick White,
Dorothy Douglass, Michael Kattchee, Robert Bellamy, Glenn Shoemaker, Isabel Turner,
Orval Yoder, Richard Bartel, Paul Huston, Richard Gibson
Members Absent: Donald.Madsen, C. L. Brandt, Ray Wells, Edgar Czarnecki, Carol
eProsse, Jo Hester, Robert Burns, Carl Goetz, Patricia Meade, Faith Knowler,
Sadie Specht, Larry Wieland, John Reyhons, Jerry Cisar
Others Present: Dave Roberts, North Liberty Council Member; Pat Hanrahan, United Way
of Johnson County; Laura Davis., HACAP; Carol Spaziani, Social Service Committee
Chairperson; Press; Staff: B. Hokanson, J. Lynch, S. Blanton, P. Meny, P. Gardner,
M. Hellion, R. Donnelly; Brent Bair of the Institute of Urban and Regional Research
MINUTES FOR APPROVAL
Mr. Bartel moved to approve the minutes of the July 17th meeting as submitted;
Ms. Turner seconded the motion; the motion carried.
FINANCIAL REPORT
Mr. Zaiser reported a checking account balance of $16,222.58 and a savings account
balance of $388.28.
CORRESPONDENCE
Mr. Zaiser reported the receipt of letters of intent from the cities of Hills and
Coralville for A-95 review of wastewater treatment and collection systems. Mr. Vestal
moved that the letters be referred to the appropriate committee; Mr. Kattchee seconded
the motion; the motion carried.
Social Services
Laura Davis of HACAP reported to the Commission on the request for an A-95 review for
the Johnson County Neighborhood Work Program as discussed by the Social Services
Committee. Mr. Bartel moved that the Regional Planning Commission find the proposed
Johnson County Neighborhood Work Program consistent with good regional planning;
Mr. Vestal seconded the motion; -the motion carried.
Ms. Spaziani reported that the°.Committee would be'recommending names for appointment '
to the Ancillary Manpower Planning Board. She also noted that the Social Services
Committee has two.vacancies at this time.
Nis. Spaziani reported that the,Retired Senior Volunteer Program Grant Application for
United Way was not approved; she noted that fiords would possibly be available -in approxi-
mately one year and that another application would be submitted at that time.
Ms. Spaziani reported that the Board of Supervisors approved $14,000 to United Way
for the Information and Referral program, which will include the use of the Directory
compiled by the Commission staff.
Justice and Human Relations
Ms. Dole reported that the Committee discussed the application for the Boys' Group
Home and stated that the Board of Supervisors approved the local match. Ms. Dole
moved that the Regional Planning Commission approve the recommendation to the East
Central Iowa Area Crime Commission of the application for the Boys' Group Home;
W. Bellamy seconded the motion; the motion carried.
Ms. Dole explained the proposed grant application for expansion of service contracts
with small towns by the County Sheriff's Department. She stated that the local match
for the application would'come through the Board of Supervisors. Ms. Dole moved the
approval of the recommendation to the Area Crime Commission for this application for
the Sheriff's Department; Ms. Turner seconded the motion; the motion carried.
Ms. Dole noted that the Committee had discussed the air conditioning grant application
for the courtroom in the Courthouse and that the Committee recommended that the applica-
tion be withdrawn, and this action had to be taken by the Board of Supervisors.
Ms. Dole reported that the Committee had discussed the need for continued joint law
enforcement planning and the application for the Joint Law Enforcement Feasibility
Study. Ms. Dole stated that the Committee feels the application should not be submitted®
again and that the feasibility study should be conducted with local funding. Ms. Dole
moved to refer to the Executive Board the recommendations of the Justice and Human
Relations Committee relative to joint law enforcement planning; authroize the Executive
Board to determine the most appropriate course of action regarding the financing of
the Joint Law Enforcement Facility Planning Study; request the Executive Director to
submit a report to the Executive Board at the next regular meeting regarding a revised
study design and a cost estimate for the study. Ms. Davidsen seconded the motion.
The Commission discussed the implications of local governmental agencies conducting
the study. Mr. Hokanson stated that the cost would be reduced from approximately
$18,000 to $12,000. Mr. Lynch noted that by conducting the study without a grant it
would not jeopardize an application and funds for actual construction. Mr. Vestal
noted a concern for future Commission review should this motion carry authorizing the
Executive Board to act on the application. Mr. Lynch stated that the application and
related actions would have to be referred to the Commission for final action. The
motion carried.
Transit Advisory Committee
Brent Bair of the Institute of Urban and Regional Research, consultant for the
Commission's transit study, reported to the Commission concerning the proposed five-
year transit improvement program. He discussed goals and objectives, possible recom-
mendations, and alternatives to be considered by the three agencies involved in the
Area Transportation Study. After further discussion, Mr. Hokanson noted that this
0
program would" be brow
following review and
40 Small Towns Committee
commentoby the threeslocalatr.y
g g In at the September monthly meeting.
ansit agencies.
Mr. Zaiser reported that Penny Davidsen had been appointed by t;ie Small Towns Committee
as representative on the Functional Classification Committee. Mr. Bartel noted that
the Committee has been discussing road maintenance technique! and the possibility of
working jointly with the County and small towns in this area.
Mr. Zaiser reported that the Executive Board had recommended that Edgar Czarnecki be
appointed to the Ancillary Manpower Planning Board as one of the Commission's represen-
tatives. Ms. Davidsen moved the approval of Mr. Czarnecki's appointment to the AMP Board;
Ms. Dole seconded the motion; the motion carried.
Mr. Zaiser reported that the Executive Board had recommended the appointment of the
following people to the Area Agency on Aging (AAA) Advisory Council: Providers --Jean
Wylder, Johnson County Social Services Department; Kathy Kelly, Visiting Nurses
Association; Pat Hanrahan, United Way of Johnson County; Consumers --Lee Poynter,
Lester Benz, Helen Bennett; Alternate Consumer --Gustave VonGroschwitz. Mr. Gibson
moved the approval of the recommendations of the Executive Board for the AAA Advisory
Council; Mr. Shoemaker seconded the motion; the motion carried.
Mr. Zaiser reported that the Executive Board had been discussing the proposed study
design for the Lake Macbride water disposal problem and that a report would be made
to the Board on August 29th.
BILLS FOR APPROVAL
® Mr. Bellamy moved the approval of the bills for the month of August as submitted.
Mr. Kattchee seconded the motion; the motion carried.
Meeting adjourned.
September 9, 1974
SLB
E
Robert Hilgenberg, Secretary'
Regional Planning Commission
l.11.rt a.I . ...-.__ ____-
AUGUOT 1!;3 19711-
r,1v:11C c;SNTER ENGINEBRING CONFERENCE ROOM
i',91',1ABE RS PRESENT:
tC4�MBERS ABSENT:
OTHERS PRESENT:
Dave Ilartwig
Jack Perkins
Pete Peterson
Gary Bleckwenn
Elliott Full
E, R. Jones, Jr.
Dale L. Wiese
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Chuirman Iiartwig called the meeting to order at 7:30 P.M -
Dale fl3.ene, ,jzlesman for Rochester- Germicide Company, Pave a
oreq tai;i��n un the use of Sanor-Ahem Line fluid t., take
care of the toilet.- in the Terminal building, at a cost of
h162.P5 per year - Mr. Wiese excused himself and general
® discussion followed*
minutes of he: Commission's July meeting.
Jones presented the
It wan moved by Perkins, seconded by Peterson that the minutes
be apprnved as presented.' Motion. carried.
Jones presented the bills £or.the:.:month of August. It was
moved by Ferkins, seconded by Peterson, that the bills be
paid as presented. Motion carried.
Jones presented a letter from George Bonnett, City Engineer,
stating that the Department of Parks and Recreation had ob-
tained an estimate for the elimination of weeds and grass
growing on the runways and taxiways at the Iowa City Airport.
A copy of this letter is attached. General discussion followed.
It was moved by Perkins, seconded°-by_Peterson to have the run-
ways sprayed with paraqust and pramitiol for a cost of $11.1}2.25.
Motion carried.
There being no other business the meeting was adjourned.at
8:30 P.M.
The.next meeting will be: Sept„ 19, 1974, at the Civic Center
at 7:30 P.M.
•
E
C
August 12, 1974
Mr. F. W. .Zones
Airport Manager
Iowa City Airport
Iowa City, IA 52240
Dear E.K:
Re: Weed Elimination on Airport Runways
The Department of Parks and Recreation -has obtained
an estimate for the elimination of the weeds and grass
growing on the runways and taxiways at the Iowa -City Airport.
This quote was obtained from Mr. Sylvestor, Extension Service
of Iowa State University and Mr. Ron Stutzman of Eldon C.
Stutzman, Inc. of Hills, Ioiaa. Mr. Stutzman's recommendation
is as follows:
Paraquat (1 pint/acre) and crop oil (7 gallons%acre)
136.00
With-pram-i-tol (add) 306.25
$ 442.25 ,
Paraquat is an instantaneous contact weed killer, wfiich
will kill on contact any growth. Pram-i-tol is a long life
soil sterilant which should eliminate the reoccurrence of
this growth for a period of approximately three years. It
is my understanding that the paraquat treatment would have
to be repeated on an annual basis while she long life pram-i-tol
would last approximately three years.
Please advise me as to the Airport Commission's intent
in this matter and I will arrange for the necessary services.
If you have any questions concerning this letter please
don't hesitate to contact me.
Sincerely,
George Bonnett, P.E.
City Engineer
GRA/mic
11
MINUTES
IOWA CITY HOUSING COMMISSION
SEPTEMBER 41 1974
DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM
MEMBERS PRESENT:
Branson, Bosserman, McLaughlin, Fountain, Retish, White.
MEMBERS ABSENT:
Sheets
CITY STAFF PRESENT:
Seydel, Hillis
GUESTS PRESENT:
Thea Sando, Mary Streufert, Jim Mullendore
RECOMMENDATIONS TO THE CITY COUNCIL:
None
REC2UESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None
LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION:
None
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
1. Branson called the meeting to order.
Bosserman moved that the minutes of the August 21, 1974
meeting be approved as written. Fountain seconded the motion,
motion passed unanimously.
2. There was no public discussion.
3. Coordinators Report.
Seydel reported he had three new applicants, all eligible
to participate in the program.
The present program status is that three units have
been lost, two units have been picked up and eight leases are
now available. At the present time 201 units are leased and
occupied. Seydel is now negotiating for two units but he is
not hopeful.
Seydel reported that the City Attorney is presently
looking over his reply to the occupancy audit report.
4. New Business
Seydel reported that as a result of the new Housing and
Community Development Act of 1974 the Section 23 Authority
expires December 1, 1974. The present program is not affected
but could be redesignated by HUD as a Section 8 program.
Seydel feels that this would be disasterous.
Seydel will continue to w,.rk on the new lease and sublease
found by the occupancy audit to be necessary. However this will
® be a wasted effort if the present program is converted to
Section 8.
Seydel stated that one apartment complex with which he
now holds contracts for 14 units is raising its rent by $35
per month. Another complex with which he holds 9 units is
raising its -rent by $20 a month as the leases come up for
renewal. Seydel does not think he can afford this since the
maximum federa7. contribution which can be earned thrdugh 1980
is $272,000 each year. This won't stretch over the 209 units
in the present program. Seydel will start negotiating with the
federal government right after the first of the year to change
the existing contract. Seydel thinks that he will probably
not get more money but will have to reduce the number of units.
Retish suggested the Commission set up a public meeting
with landlords to receive their justifications for the rental
increases. Retish feels that it is the Commission's
responsibility to try and keep rents down.
Seydel pointed out utility rate increases and higher interest
rates are largely responsible for the rental increases. One
of the complexes which is now raising their rents has not raised
rents in five years and another has not raised rents in three
years.
11
® Seydel informed the Commission that the NAHRO 35th National
Conference will be held in Boston, September 29 to October 2,
1974. Also the Section 23 Leased Housing Association meeting
will be held in October.
Branson asked members who are interested in site visits to
existing low rent housing complexes to contact her. There are
complexes in several areas within a days drive.
Branson stated that several members had talked to her regarding
a special meeting, work session, concerning better understanding
of the Housing Commission's role and to promote better communication.
It was decided to start the meeting of September 18, 1974, at
8:00 A.M. to allow time for this.
Discussion of Housing and Community Development Bill
Branson stated that 80% of the money will be going to
cities of over 50,000 population.
Seydel stated that it is a very lengthy bill. When manuals
come out that's what we will be bound by, not the bill.
The key point of the bill is the three year community
® development assistance plan. The bill changes the Housing Act
® of 1937 and makes the Section 8 program the primary vehicle for
housing assistance in the future.
E
Seydel stated, "The question 'What is public housing?' is
a question the Attorney General of Iowa is going to have to
answer.11As it is now projects built and owned by private
enterprise would be called public housing.
Income guidelines in the bill, in regard to eligibility for
low rent housing, are different from guidelines in the Iowa
State Code. The bill provides for moderate income housing and
low income housing. Low income defined as 80% of the median
income and very low income as 50% of the median income.
30% of all housing in Section 8 must be occupied by lower
income.
Section 235 and 236 programs are provided for in the bill
but it is not anticipated any money will be put into them.
Section 202 housing is back in to produce housing for the
elderly.
oSeydel said that ''there:is'still much confusion concerning
applications of programs established by the new bill. The
National Conference of HUD Regional officials will be held on
September 5th and might clarify some of the questions.
5. White moved and McLaughlin seconded the motion that the
meeting be adjourned. Motion passed unanimously.
The next regular meeting will be Septmeber 18, 1974, at
8:00 A.M.
Approved �i 1
r:;
MINUTES OF A REGULAR MEETING
IOWA CITY PUBLIC LIBRARY '.BOARD OF TRUSTEES
e AUGUST 221.1974
IOWA CITY PUBLIC LIBRARY.AUDITORIUM
® Members Present: Buchan, Newsome, Bywater, Trumpp, Downer
and Richerson (acting as secy.)
Members Absent: Farber, Canter, Kirkman (arrived at 5:15)
Staff Present: Eggers, Carter, Westgate
Others Present: League of Women Voters Observer,Connie
Lane and Marlene Perrin, news media
Business: Meeting was called to order at 4:10 by
President Buchan. Motion adopted to approve
minutes of July 22, July 25 and July 30th
meetings with corrections. (Newsome/Trumpp)
Financial Report: Ms'. Eggers pointed out that there is still
a sizeable sum in the gifts and bequests
fund that has not been spent. She also
said that the Brubaker Fund, which was
supposed to have been eliminated, still has
approximately $150.00 because of an accounting error. This will
be used to make the next record purchases and will close out the
fund. She requested that a budget preparation meeting be scheduled
before September 1. The Board approved the disbursements and
accepted the Financial Report. (Trumpp/Downer)
Directors Report: Ms.Eggers reported that the new custodian
and secretary are working out very well.
Hazel Westgate reported that a new assis-
tant Nancy Segebarth, has been hired in
the Children's room. She will begin work
on August 26th. The September children's room calendar is avail-
able. There was enthusiastic response to the Cornell Koto Ensemble.
The last of the adult film series was held Friday, August 16.
The fall film series is as yet uncertain.
A new Technical services person, Mary Burton, has been hired to
handle some of the work normally done by Ids. Eggers.
The City is making a couple of signs to direct people to the
book depository. Also a new bulletin board and pamphlet rack
® have been installed in the front foyer.
The Board authorized the ordering of a new typewriter for the
Technical services department. The Director will investigate
® and arrange for.an answering device to be installed on the Library
telephones informing callers of Library hours. The device
would operate when the Library is not open & Expenditurewill be
limited to under $500.00. (Newsome/Downer)
directed to
and services
M
Ms. Eggers then called on Jeanette Carter, head of adult ser-
vices to report on the selection of popular books and reading
materials. Ms. Carter explained the use of a book rental plan,
the McNaughton Company Plan, which allowsthe library to stock
multiple copies of books while they are in high demand. She
said that while she was not completely satisfied with the plan,
still it does allow the library to carry approximately 600
books for users without having to retain them on the shelves
after public interest decreases. She stated that paperbacks
and regular hardbacks are also purchased. The library receives
some gifts, materials. Purchases are made as the result of
book reviews in magazines and professional journals, and patron
recommendation and request.
Presidents Report: Mrs. Buchan reported that she met with
City Manager Wells, to discuss the OSHA
requirements and to again ask that the
City aid the Library in getting the natter
resolved. Mr. Wells will have an archi-
tect recommend, the necessary changes.
Hazel's summer writing program had four winners, ages 6-13 years.
housing lease
A letter of complaint from Mr. Haupert, concerning
®
information, was referred to Ms. Eggers for clarification.
Committee Report: - Mrs. Newsome, head of the Search Comm.
reported on the meeting held August 8th.
(see attached report) The Board voted
to accept, the proposed ad worked out by
the Search Committee. (Downer/Bywater)
It also voted to accept the application form with two changes
proposed by the Staff. (Downer/Trumpp) Mr. Kauderer's expense
account and several other bills were accepted for payment.
The Personnel committee proposed that Itis. Eggers's salary be
set as acting director at the same money prior to August lst.
Board approved. (Trumpp/Downer)
Old Business: The roof will be repaired by T&K Roofers
as reported by Ms. Eggers.
Communications: Several communications from area residents
were put on file.
®
New Business: The President announced that the East
librarians
Central Regional Board will host
and trustees in the area on September 10
at the Iowa City Public Library Auditorium
at 7:00 P.M. The members of the Iowa City
®
Library Board of Trustees have been asked to act as hosts for
the meeting.
M
E
L-]
n
U
Respectfully submitted,
4nJn � iFt
Suz nne �Richerson? Acting Secy.
The Search committee, composed of Arthur Canter, David
® Kirkman, and Louane Newsome met on Thursday evening Aug. 8
at the home of Mrs. Newsome. The chairman had asked that a
representative from each department of the library meet with
the Search Committee and the following representatives joined
the regular committee members: Lolly Eggers, Technical Processes;
Ron Prosser, circulation; Hazel Westgate, Childrens; Jeanette
Carter, Adult Services and Jane Vandruff, Clerical staff.
The following items were discussed:
1. The wording of an ad for the position of library
director. (see attached page)
2. The format of the formal application blank to be
used in applying for the position of director of
the library. (see attached page)
3. A plan whereby a liaison staff member could serve
as an ex -officio member of the Search Committee. The
staff group expressed a preference for one representa-
tive member to serve in this capacity it having been
suggested that this staff representative might be
arranged on a rotating basis thus giving an opportunity
for many staff members to participate in the search
proceedings. The staff members present favored one
person to be chosen by the entire library staff. They
further indicated that this person would be charged
with arranging "feed -back" sessions to the total staff.
This representative, it was decided, would be an ex -
officio member of the Search Committee. It was agreed
that the ex -officio member would read the application
forms but would not see the confidential papers of
recommendation supplied by each applicant.
4. There was discussion of a wish, on the part of some,
that the library staff wear a small name tag while on
n
�J
CJ
duty ---something similar to those worn by hospital
staff. Elso,<the keeping: of a "question book", which
would be available to patrons as well as to staff, was
discussed. A third item of general library administra-
tion which was discussed was the need for a recording
to be made which would automatically play back when-
ever the library was called on the telephone during
the hours the library is closed. Such a record would
give the patron.the hours that the library would be
open.
5. It was suggested that Board members be given a tour
of the library. This would be part of the orientation
for any new trustee but would, as well, be offered to
all present members.
6. It wasagreedthat the Board of Trustees is in need
of stating it's goals in terms of the relationship to
city administration (In other words, are library employees
city employees or are they not?) and, also, in order
to formalize the thinking of the Board in terms of the
kind of library we are striving for today and in the
years ahead.
7. The staff group asked that a discussion meeting be
arranged whereby the staff and the board might talk out
concerns and professional philosophy as we seek to
employ a new administrator. It was expressed that
out of this discussion would come a statement of agree-
ment of common interests which would be made public
thus informing the people of Iowa City that the public
library is moving forward in a positive and totally
cooperative manner.
Subsequently, Mr. Kirkman and Mrs. Newsome called upon
Board President, Mrs. Buchan, requesting such a meeting and
the President indicated that she would ask the Personnel Comm.
to make arrangements for such a meeting, possibly to be scheduled
for Thursday evening, August 29, 1974.
Respectfully submitted:
Louane L. Newsome. Chairman
Search Committee
Iowa City Public Library
(2 pages)
® Page d
®IOWA CITY PUBLIC LIBRARY
IOWA CITY, IOWA 52240
Application for the position
of Director
NAME IN FULL DATE
BUSINESS ADDRESS
BUSINESS TELEPHONE
HOHF: ADDRESS
TELEPHONE
DATE OF BIRTH _ ARE YOU A CITIZEN?�
?IABITAL STATUS NUMBER OF CHILDREN
HEALTH: Height Weight Date of lent physical examination
Physical defects
hD I IC ATION :
School attended
Name -and Location
Dates
Degre°S_.
High School
Libre y School
Graduate Study --
0 Other
separ
onal apace is rc
• KEMERSHIPS: Professionallp Communitya and National Organizations _
11
On additional sheets of paper please write answers to the
following:
Page .2
A. Please indicate as completely as possible your employment
® record, giving dates, position held, name of firm or library.
Please indicate your present salary.
B. Please describe your experience in community organizations
or activities directly concerned with the public.
C. Please comment on your experience in directing a library
staff.
D. What has been your experience in library finance, public
relations*, budget preparation, building maintenance, and
library systems or cooperative ventures?
E. Please describe any programs of library service which you
have administered in your community.
F. Briefly state your philosophy of public* librarianship.
G. What particular qualifications do you believe you hold for
being the Director of the Iowa City Public Library.
H. Please have your college placement folder sent to us. Also,
if you wish, ask one or two people who are acquainted with
your current work to send letters of recommendation to:
Chairman, Search Committee
Iowa City Public Library
127 Ferson Avenue
Iowa City, Iowa 52240
11
JOB OPENING:
administrative experience. To direct
highly active progressive library with
a staff of 31, extensive, well balanced
material collection, building of 23,400
square feet, and budget of $265,000. Salary
range, $16,500 to $18,500 An equal oppor-
tunity employer. For application write
to Mrs. Warren Buchan, President Library
Board, 605 Whiting Ave., Iowa City, Iowa, 52240
is �• �•. • •� y
CITY STAFF PRESENT:
Caroline Bassett
Patt Cain
Samuel Fahr
James Lindberg
Mary Neuhauser
Barbara Nic]mish
Earle Murphy
Dennis Kraft
Bill Neppl
Tony Osborn
Don Schmeiser
FdM4MENL]ATIONS TO THE CITY COUNCIL:
® 1. The Riverfront Commission endorses the Staff recc�rnndation regarding
the Gordon Russell property with the stipulation that added provision be
made for buffering the proposed uses from adjacent properties.
SUMMARY OF DISCUSSION AND FORMAL ALTICN TARN:
The Riverfront Commission met in regular session on September 19, 1974
with Chairperson Neuhauser presiding.
The minutes of the August 29, 1974 meeting were approved without change.
Chairperson Neuhauser read a letter from the Mayor regarding the C m--
munity Development Housing Act recently, passed by Congress. A meeting
of all interested citizen groups has been called by Council for Wednesday,
September 25, 1974 at 7:30 p.m. in the Council Chambers. James Lindberg
volunteered to represent the Riverfront Cmaission at the meeting.
A letter was also read from Loren Horton of the State Historical Society
regarding the canoe trip of September 7, 1974.
Bill Neppl reported on the status of the Riverfront Consultant. Stan-
ley and Associates is currently working on the Study Design and will
meet with Dennis Kraft during the week of September 23-27. More infor-
mation will be available at the next Riverfront CcRmission meeting.
D
11
11
Chairperson Neuhauser reported on the September 7, 1974 canoe trip down
the Iowa River.
Don Sdhmeiser presented an aerial photo in regard to the Staff report
on annexation and re -zoning of the Gordon Russell property. Staff re-
cannended in their report that the area be zoned M1 on the west side
of the property and M2 on the east side.
* Following discussion, it,was moved by Fahr and seconded by Lindberg that
the Riverfront Carmission endorse the Staff recam endation regarding the
Gordon Russell property with the stipulation that added provision be
made for buffering the proposed use fran adjacent properties. Motion
carried.
Due to the absence of the two law students, discussion of law student
reports was postponed until the next meeting, Wednesday, October 9, 1974
at 4:00 p.m.
The meeting adjourned at 5:10 p.m.
Respectfully submitted,
Ellen R. Flowers
Secretary
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Joan Buxton
Jame Davis
Sarah Fox
Virginia Hebert
Junes Lindberg
Orrin Marx
Robin Powell
James Sangster
MEMBERS ABSENT: James Rmegiers
STAFF PRESENT H. Eugene Chubb
Dennis Kraft
Bob Lee
Bill Neppl
rMn-MMFM-ATTONS TO THE" CITY COUNCIL:
1. That the City of Iowa City proceed with the Special Populations In-
volvement Program proposed by the University of Iowa's Recreation Education
Program, The previous request. for $500 by the Park and Recreation Com-
mission for a handicapped persons progran► by the City is withdrawn.
2. Zhat the City of Iowa City continue its support of the After School
Elementary Recreation Program for the full school year, 1974-1975.
3. Zhat an evaluation fo the Iowa City Park and Recreation Department
programs and administration of programs (services) by an outside consul-
tant be initiated as soon as possible.
Si144pRY OF DISCUSSICN AND FORMAL ACTIONS TARN:
The Iowa City Park and Recreation Ccnmi.ssicn met in regular session on
September 11, 1974. Chairperson Fox presiding.
The minutes of the August 14, 1974 meeting were approved with the fol-
lowing corrections;
Page 2 - Recx1 mendation #21, ",Social Services" capitalized.
the 3rd sentence should read "June Davis felt
Page 3 - Paragraph 2,
that the 4 C's group had expected to be asked for help with
the program if needed and she will contact them for their
realm to the report."; same paragraph "Social Services"
capitalized.
Chairperson Fox reported on Council Action. A meeting with the Council
on September 24 at 4:00 to discuss Chairperson Fox's letter is scheduled.
Gene Chubb presented a brief history of the handicapped persons program
in Iowa City as an introduction to Mr. David Campton, Assistant Professor,
Universityof Iowa, Recreation -Education Program. Mr. Ccmmmptcn followed
with a presentation of the Special Populations Involvement Program pro-
posed by Recreation Education Program. Providing of -facilities for the
program would be the City's initial involvement in the program.
* Following discussion, it was moved by Hebert and seconded that the City
of Iowa City proceed with the Special Populations Involvement Program
proposed by the'University of Iowa's Recreation Education Program. The
previous request for $500 by the Park and Recreation Commission for a
handicapped persons program by the City is withdrawn. Motion carried.
DiscussiM followed on the After School Elementary Recreation Program.
Additional volunteers will be.sought,to assist with the program along
with possible financialassistance for those who cannot afford to pay the
registration fee.
* Lindberg moved and Davis seconded that the City of Iowa City continue its
support of the After School Elementary Recreation Program for the full
school year,`1974-1975. Motion carried.
Gene Chubb presented a proposal draft to study the status of Iowa City
Park and Recreation Programs and Facilities. Discussion followed.
* It was moved and seconded that an evaluation of the Iowa City Park and
Recreation programs and. administration of programs (services) by an
outside consultant be initiated as soon as possible.
Mr. Chubb presented project reports on the Mercer Tennis Courts, Park
Road, Willow Creek and th2 City Zoo. cc -
Z0 0O No
Cl;- F011ewing discussion, it was�agre� Commission members to eliminate
the Hickory Hill acquisitionttand Mercer Park Ball Diamond expendi-
t.
!V! ores from 1976 C. 1.:P.Neighborhood Parks Improvements. This brings
the priority items in line with the amount appropriated for 1976.
A meeting was scheduled for September 25,J1974 at 5:30 p.m. to discuss
operating budget item.
e
® � it was moved by Sangster and seconded by Lindberg to adjourn- Motion
carried.
Cain, Larew,
STAFF PRESENT: Wollmershauser, Schmeiser, Child
RECOMMENDATIONS TO THE CITY COUNCIL: -
1. To approve the rezoning of the tract of land containing
.the old Elks Country Club building, R1A to R3.
2. To not recommend rezoning from RIA to PC the Streb-National
By -Products tract of land west of the Iowa River and south-
east of the CRI&P-RR, all of the area being east of Riverside
Drive.
3. To recommend that the ten feet immediately south of the
Burlington Street right-of-way be vacated and the remainder
of the block between.Burlington and Court Street be vacated
at such time -as the property is acquired and an easement is
obtained for utility purposes.
REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF
® ASSISTANCE:
None
LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION:
1. 73-785. Zoning Ordinance changes for High -Rise Apartment
Houses - Creation of a U Zone. Pending before Commission.
2. 73-1444. Summit Street Rezoning. Staff Report for R3A
Area Study pending before Commission.
3. 73-1526. Provision of Neighborhood Parks in New Subdivisions
-- Final report dependent upon outcome of a steps and
procedures report:'
4. 72-04. Board of Adjustment Appeal Amendments.
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
Chairman Madsen called the meeting to order and asked if there
were any corrections or additions to the minutes of the August
22, 1974 meeting. A motion made by; Ms. Cain and seconded by Dr.
Ogesen to approve the minutes carried unanimously.
® Z-7414. Rezoning of tract of land belonging to nmerex Corporation
(vic. north and south of Haywood.Drive and west of Laura Drive).
Rezoned R1A to R3A to satisfy District Court order. Review of
above rezoning with desirability -of rezoning to R3. Council
referral: 7/18/74. Deferred by P&Z 8/8/74.
Ms. Cain moved and Dr. Ogesen seconded a motion to request that
the City Attorney submit a legal interpretation.concerning the
legality of rezoning the subject tract -to an R3 Zone and to
review the expressed intent of parking in an R3 Zone as an
accessory use. The motion carried unanimously.
A motion made by Dr. Ogesen and seconded by Mr. Galiher to
defer a recommendation -on the rezoning of a tract of land belonging
to Amerex Corporation, pending correspondence from the City
Attorney, carried unanimously.
Z-7415. Rezoning of tract of land containing old Elks Country
Club building, R1A to R3A (vic. end of Taft Speedway). Property
belongs to Jack I. Young and Miriam J. Young and request made by
Miriam Young. Council referral. Date filed: 7/29/74. 45 -day
limitation: 9/12/74.
Chairman Madsen indicated that the petitioner had filed an
® amended application to rezone the subject tract to an R3 Zone.
It was moved by Dr. Ogesen and seconded by Mr. Henry to approve
the rezoning of a tract of land containing the old Elks Country
Club building, R1A to R3.
Associate City Planner Don'Schmeiser indicated that the Staff
had mixed emotions about the feasibility of providing for the
extension of Taft Speedway and questioned whether its cost of
construction would be offset by its serviceability. However,
should an extension ofTaft Speedway seem desirable or necessary
in the future, an easement should be secured, he said.
Chairman Madsen pointed out that the property under consideration
was zoned R3A by ,the County when remodeling was started. It
has seemed reasonable in many cases to ask for an easement at
the time of rezoning to serve a proposed development but, in this
particular instance, asking for an easement would not seem
necessary since access is. currently provided, he said.
The motion to approve the rezoning of the tract of land
containing the old Elks Country Club building, R1A to R3,
carried unanimously.
11
i
After amendments.discussed at the informal meeting on September
10, 1974 have been proposed by the Staff, Commissioners asked
that the Amendment of the Zoning Code be considered by the
Commission at the next meeting, September 26, 1974.
Z-7419. Streb-National By -Products rezoning of tract of land
west of Iowa River and southeast.of_CRI&P RR, all of the area
being east of Riverside Drive. Referred to P&Z by City Council
for consideration of rezoning from RIA. to Planned Commercial (PC).
Council referral: 8/9/74.
A motion was made by Ms. Cain and seconded by Dr. Ogesen to
not recommend rezoning from RlA to PC the Streb-National By -
Products tract of land west of the Iowa River and southeast
of the CRI&P RR, all of the area being east of Riverside Drive.
Chairman Madsen pointed out that this request was referred back
to the P&Z Commission by the City Council and not by the
property owner. Therefore, the motion to "not recommend approval"
of the request would be in order.
® Ms. Cain stated that she felt the subject area was very well
suited for the development of industrial uses, however, some
means of protection should be afforded to the mobile home park
immediately to the south. She said she would like to see the
riverfront protected as: well as the mobile home park and would
prefer to delay rezoning until the riverfront study is completed.
She pointed out that PC zoning isIprimarily intended to provide
for shopping centers and the subject.property does not seem
suited by reason --of location or streets for this type of
development.
Chairman Madsen stated that a mobile home ordinance would soon
be developed which would hoPefully provide certain restrictions
in zones adjacent to mobile home parks. He said that PC zoning
in the subject area would not seem suitable.
Mr. Tom Cilek, attorney representing Mr. Alvin Streb, stated
that the property would not, suitable for any one particular
use but, rather, for a.combined'use. He suggested that a new
zone might be considered which would provide for some flexibility.
Chairman Madsen pointed out that the request from the City
Councilwasthat the Commission act on the PC zoning and, under
the circumstances, it would-be up to the City Council to direct
the Staff to consider changing requirements in the Zoning Code.
I
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He stated that the Commission would be receptive to consider
changes in the Zoning 'Code..
Mr. Horner pointed out that the P&Z Commission has twice voted
to rezone the property to Ml and there have never been any
objections to the rezoning request from any mobile home
owners.
Dr. Ogesen stated that steps. 1 through 4 on page 2 of the
September 12, 1974 Staff Report regarding this request (Z-7419)
gets at the crux of the problem and'he would endorse those
steps.
The motion to not recommend approval of the rezoning request
carried unanimously.
V-7406. Vacation of Capitol Street south from Burlington
Street to Court Street. Required for implementation of R-14
Urban Renewal plan. Deferred by 'P&Ze 8/22/74.
A motion was made by Dr. Ogesen and seconded by Mr. Galiher to
recommend that the ten feet immediately south of the Burlington
Street right-of-way be vacated and the remainder of the block
between Burlington and, Court Street be vacated at such time
as the property is acquired and an easement is obtained for
® utility purposes.
Senior City Planner Dick Wollmershauser pointed out that earlier
contracts statethat if the developer reneges in the development
of the downtown area, the property would revert back to the
City.
Chairman Madsen said he would cast a negative vote on the motion
because he.has not yet seen traffic studies to'indicate that
the street should be vacated.
Ms. Larew stated that she would also vote no because she doesn't
feel the vacation of Capitol Street fits in with other traffic
plans she is aware of. Stating that closing Capitol would not
seem compatible with plans to restrict traffic on two other north -
south streets in the renewal area, Clinton and Dubuque Streets,
she noted that.Capitol is one of '.only a few north -south streets
in the city that have a separated crossing at the Rock Island
Railroad tracks.
Ms. Cain said she would vote no because of the timing that is
involved. She said this is not to be considered a vote against
urban renewal but she felt it would be premature to vacate the
street at the present time.
® The motion carried 4-3 with Ms.
Larew voting against the motion.
Cain, Chairman Madsen, and Ms.
The meeting adjourned.
I*
9
Louise Be J anew, Secretary
s;
Y
Y
F
r of
5-
;
to discuss
the,.R3A
Area Study was
scheduled for
A meeting
® Monday, September 16
at 8:00
p.m,
The meeting adjourned.
I*
9
Louise Be J anew, Secretary
IQ,
R �VM
of
f,e. fi
EXHIBIT' .,11ATT,
.,
n--Towiiship�.,,7.9.Noirth,:�',Ran�ge- 6 West of the 5th
J Section 4i,,a:.pardel'.-6f land therein
,4,
des,crib6d as '.'fellows llows:, .,.Commencing at a point
which "I"S--North-`0 9 A eg-rees,21 minutes East
85,.4-'-. feet -and �.N6rth 09:1--*: degrees 06 minutes
West: 60 feet, ;a'-nd.;.-S outh83 -degrees • 30'.minutes
ill
West `690.9` fe6t - "and mS outh 6 9. degree's 41
Minutes:--ifes. 88:'_feet > 6-f ith6 R. 1/4- corner
,of. Section 4'*-' then:ce u
said S'o 'th 6 2 degrees 39
- minutes L0' 8. feet;:thence
4 8 �:dd . gre e . sx;12 .minutes .ds
. O' seconds West
South ,,-., A
-
123:0` t -k
t to, - he poifif.-ofbeginning; : thence
Noi7,th..S,lz:'ddgree-s-?58 minut'es;-40,;seco ds West,
ngrees.,11.
.-278-.�Z -" feet, -,:th&nc"-e,,�Sout'h; 4-S,."�'del'minutes
30 ec6nds'-W6si---. Sbuth 51
degrees. 45 minutes. 10's-e-c4onds East 206.7
feet;- t6l the ., owa;, River,:.thence -East6rlv along
said,f" z.* Ve a
p.oin aringi South,,51 degrees
58�--minutes: `4b---seco I ndsf point of
-Edsf-A6f-,the-
:beginning; thence to t '- - " ' "bf'.b 6 ginning;
I .
---saicv parcel f -`containing approximately one and
one a -a:cr&-s
4
'A
-w
41
f
--4 3-1
NOTICE. OF PUBLIC HEARING, ON AMENDING
THE SIGN REGULATIONS -ZONING CODE
Notice is hereby given that a public hearing will be held by the City
Council of Iowa City, Iowa at 7:30 P.M. on the 24th day of September, 1974,
in the Council Chambers in the Civic Center, Iowa City, Iowa. At which
hearing the Council will consider arguments for and against the proposed
adoption of amendments to the Sign Regulations of the Zoning Code, repealing
Sections 8.12.1.Q, 8.12.2.C, 8.12.3.I, 8.12.3.K, 8.12.3.L, 8.12.7.B.2
8.12.8.B.L.0 and 8.12.8.B.4 and enacting new sections in lieu thereof
concerning Marquee Signs, Political Campaign Signs, Roof Signs, Projecting
Signs, Identification Signs, Window Signs, Identification Signs, Free -
Standing Billboard Signs.
Copies of the proposed Ordinance Amendments are on file for public
examination in the office of the City Clerk, Civic Center, Iowa City, Iowa.
This notice is given pursuant to Section 414.4 of the Code of Iowa, 1973.
Dated at Iowa City this 7th day of September, 1974.
e� �- C:�JZA��
Abbie Stolfus, City C rk
Publish twice, September 7th and 14th, 1974.
NOTICE OF PUBLIC HEARING
Public Notice is hereby given that a public hearing will be held
by the City Council on September 24 , 1974 . at 7;30 P M.
CD T, in the Council Chambers of the City Hall, on a proposed Resolution
of Necessity for the construction of the Veterans Administration Hospital
Turning Lane Project,
within the City of Iowa City, Iowa.
At said time and place, last above mentioned, any interested persons
may appear and file objections thereto. Dated this 7th day of Sept
19 74 .
/24L
Abbie Stolfus, Cit Clerk
9
s
�
t.
NOTICE OF PUBLIC HEARING
Public Notice is hereby given that a public hearing will be held
by the City Council on September 24 , 1974 . at 7;30 P M.
CD T, in the Council Chambers of the City Hall, on a proposed Resolution
of Necessity for the construction of the Veterans Administration Hospital
Turning Lane Project,
within the City of Iowa City, Iowa.
At said time and place, last above mentioned, any interested persons
may appear and file objections thereto. Dated this 7th day of Sept
19 74 .
/24L
Abbie Stolfus, Cit Clerk
9
Veterans Administration Hospital Turning Lane Project
are now on file in the Office of the City Clerk, and
WHEREAS, notice of this Resolution of Necessity was duly published as
required by law, and
WHEREAS, the following objections have been filed to said Resolution of
Necessity,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1) That it is deemed advisable and necessary to construct
certain
street
improvements, hereinafter described on the following streets)
d alleys,
or portions thereof, within the City of Iowa City, Iowa, to -wit:
Pavement Widening, Median, Turning Lane and Retaining Wall on U. S. Hwy.
6 & 218 at the entrance to Veteran's. Hospital, Iowa City, Iowa
2) The type of improvement will be as above set out.
3) The method of construction will be by contract.
4) The coat of the improvement shall be paid for " in cash from such funds
of the City as maybe legally used for such purposes.
It was moved by _deProsse and seconded by Davidsen that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X
X
X
X
X
Passed and approved this
244th day of September
Mayor
ATTEST:
:City Cler
. 19 74
RESOLUTION
NO.
74-418
It was moved by _deProsse and seconded by Davidsen that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X
X
X
X
X
Passed and approved this
244th day of September
Mayor
ATTEST:
:City Cler
. 19 74
'< NOTICE;
Plans, Specifications and Fora of Contract 'for. the
Construction of Pavement, Widening, Median, Turning
Lane and Retaining Piall on U.S. Hwy. 6 &-213 at the
Entrance to Veteran`s Hospital, Iowa City, Iowa
TO ALL TA: PAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS
IIT 1 GRiSTED :
Public notice is hereby given that the City Council of the City of Iowa
City, Iowa, will conduct a public hearing on plans, specifications and
truction of improvements on U.S. Nary_ 6
form of contract for the cons
213 in said City at 7:30 o�clock n.m.,-on 'the- _ 24th day of
S�otember' , 19 74 ,. said meeting to be held in the council
Chambers in the Civic Center in said City.
The proposed•improvementwill consist of the construction of a 570
foot long bin type retaining wall,- 1 675 _sq. -yards of pavement
widening, dowelled on curb and median, together with necessary scorn
sewer revisions and other work required to complete the project.
Said plans, specifications and form of contract are now on file in the
of�ice of the Clerk in the Civic Center in Iowa City, Iowaand may be
, ,
inspected by any persons interested.
Any persons interested may appear'at said meeting of the Council for
the purpose of making objections to said plans, specifications or con-
tract or the cost of making said improvements.
This notice given by order of the City Council of the City of Iowa
City, Iowa.
H
City Clerk of Iowa City, Iowa
NPH -01
WHEREAS, on the 3rd day of September , 1974 plans, specifications
and form of contract were filed with the City Clerk of Iowa City, Iowa, for the construc-
tion OF THE Veterans Administration Hospital Turning Lane Project
within the City of Iowa City, Iowa; and
WHEREAS, notice of hearing on plans, specifications and form of contract was
published as required by law:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the said plans, specifications and form of contract are hereby approved as
the plans, specifications and form of contract for said project.
It was moved by
Davidsen
and seconded by deProsse that the
resolution as read be adopted, and upon roll call there were:
Pas ^
ATTEST
AYES: NAYES: ABSENT:
Brandt
X
Czarnecki
X
Davidsen
X
deProsse
X
White
X
Pas ^
ATTEST
Notice is hereby given that the City of Iowa City proposes to dispose
of the following described property, to -wit:
The East 35.3 feet of Lot 6 and and Nest 31.7 feet of I.ot 7,
Block 58, Iowa City, Johnson County, Iowa. (portion of Market
St. Parking Lot)
Notice is further given that pursuant to Section 368.39 of the 1"Q73
Code of Iowa, a hearing by, the City Council of Iowa City, Iowa, on said
proposed disposition of said property..will be held at the Council Chambers
in the City Hall of Iowa City, Iowa at 7:30 P.m, on September 24, L974,
and any person having objections to said proposed action may appear and file
their objections at said hearing.
Dated at Iowa City this 31st day of August, L974
Abbie Stolfus, City Cl
Publish twice, August 31, 1974 and September 7, 197 -
Yrs
of Iowa City, Iowa
r.
®
71
• �.
V.
NOTICE
OF PUBLIC'HEARING:
Notice is hereby given that the City of Iowa City proposes to dispose
of the following described property, to -wit:
The East 35.3 feet of Lot 6 and and Nest 31.7 feet of I.ot 7,
Block 58, Iowa City, Johnson County, Iowa. (portion of Market
St. Parking Lot)
Notice is further given that pursuant to Section 368.39 of the 1"Q73
Code of Iowa, a hearing by, the City Council of Iowa City, Iowa, on said
proposed disposition of said property..will be held at the Council Chambers
in the City Hall of Iowa City, Iowa at 7:30 P.m, on September 24, L974,
and any person having objections to said proposed action may appear and file
their objections at said hearing.
Dated at Iowa City this 31st day of August, L974
Abbie Stolfus, City Cl
Publish twice, August 31, 1974 and September 7, 197 -
Yrs
of Iowa City, Iowa
- s -
September 24, 1974
TO: THE MAYOR AND CITY COUNCIL OF IOWA CITY
In view of opposition on the part of some of my
potential neighbors, I respectfully request the members
of the Iowa City Council to withdraw my proposal to
purchase a portion of the City parking lot located in
the 300 block of East Market Street.
Ver truly yours,
Phillip E. Spelman
7 � 1, F 0
SET? SEP _ 4 i974
"B' STOLFU-5-
'Lo IL
CITY-' CLERIC,
loam City F
.Cham -b:
er of Cammerce
IP.O. BOX 673
IOWA CITY, IOWA 32240
PHONE 337.9637
September 23, 1974
Mayor Edgar Czarnecki.
and the City Council
410 S. Washington
Civic Center
Iowa City, Iowa, 52240
Mr. Mayor and Councilpersons,
The Board of Directors of the Iowa City Chamber of Commerce
met on September 19, 1974. At this meeting the subject of the
proposed location of .the Greyhound Bus Depot on the Market Street
Municipal Parking Lot was discussed at great length. It was the
unanimous decision of this group that the Iowa City Chamber of
Commerce stands unalterably opposed to this location, at this time.
The reasons cited for this decision are many and diverse. First,
and foremost, in our minds, is the effect on the surrounding merchants.
It is our contention that the alleviation of well over 50% of their
available parking would work an undue economic hardship on this area.
It should be constantly borne in mind that parking on Gilbert and
Market streets is, at best, inadequate to support the economic
activity in this area. Further, when and if the widening of Gilbert
street from Market north occurs, the parking situation will deter-
iorate further.
Second, the impact on the largest private medical facility in
Iowa City should be considered. We question the advisability of having
such a large traffic generator, as.a bus depot, located within one
block of Mercy Hospital. We also ask, how and where can sufficient
parking for Hospital outpatients and visitors be found, if the Market
street lot is reduced in size by 50%?
Third, we question the impact on the traffic flow in the area.
It is our understanding that Market street is designed to carry a
heavy flow of through, west bound traffic. We feel that the addition
of many large vehicles such as buses, entering traffic from the
middle of a block, will unquestionably slow traffic flow and possibly
ACCREDITED
CHAMBER OF COMMERCE
HOME
r..[
OF
UNIVERSITY
1
Of
IOWA
.Cham -b:
er of Cammerce
IP.O. BOX 673
IOWA CITY, IOWA 32240
PHONE 337.9637
September 23, 1974
Mayor Edgar Czarnecki.
and the City Council
410 S. Washington
Civic Center
Iowa City, Iowa, 52240
Mr. Mayor and Councilpersons,
The Board of Directors of the Iowa City Chamber of Commerce
met on September 19, 1974. At this meeting the subject of the
proposed location of .the Greyhound Bus Depot on the Market Street
Municipal Parking Lot was discussed at great length. It was the
unanimous decision of this group that the Iowa City Chamber of
Commerce stands unalterably opposed to this location, at this time.
The reasons cited for this decision are many and diverse. First,
and foremost, in our minds, is the effect on the surrounding merchants.
It is our contention that the alleviation of well over 50% of their
available parking would work an undue economic hardship on this area.
It should be constantly borne in mind that parking on Gilbert and
Market streets is, at best, inadequate to support the economic
activity in this area. Further, when and if the widening of Gilbert
street from Market north occurs, the parking situation will deter-
iorate further.
Second, the impact on the largest private medical facility in
Iowa City should be considered. We question the advisability of having
such a large traffic generator, as.a bus depot, located within one
block of Mercy Hospital. We also ask, how and where can sufficient
parking for Hospital outpatients and visitors be found, if the Market
street lot is reduced in size by 50%?
Third, we question the impact on the traffic flow in the area.
It is our understanding that Market street is designed to carry a
heavy flow of through, west bound traffic. We feel that the addition
of many large vehicles such as buses, entering traffic from the
middle of a block, will unquestionably slow traffic flow and possibly
ACCREDITED
CHAMBER OF COMMERCE
1
•;
.Cham -b:
er of Cammerce
IP.O. BOX 673
IOWA CITY, IOWA 32240
PHONE 337.9637
September 23, 1974
Mayor Edgar Czarnecki.
and the City Council
410 S. Washington
Civic Center
Iowa City, Iowa, 52240
Mr. Mayor and Councilpersons,
The Board of Directors of the Iowa City Chamber of Commerce
met on September 19, 1974. At this meeting the subject of the
proposed location of .the Greyhound Bus Depot on the Market Street
Municipal Parking Lot was discussed at great length. It was the
unanimous decision of this group that the Iowa City Chamber of
Commerce stands unalterably opposed to this location, at this time.
The reasons cited for this decision are many and diverse. First,
and foremost, in our minds, is the effect on the surrounding merchants.
It is our contention that the alleviation of well over 50% of their
available parking would work an undue economic hardship on this area.
It should be constantly borne in mind that parking on Gilbert and
Market streets is, at best, inadequate to support the economic
activity in this area. Further, when and if the widening of Gilbert
street from Market north occurs, the parking situation will deter-
iorate further.
Second, the impact on the largest private medical facility in
Iowa City should be considered. We question the advisability of having
such a large traffic generator, as.a bus depot, located within one
block of Mercy Hospital. We also ask, how and where can sufficient
parking for Hospital outpatients and visitors be found, if the Market
street lot is reduced in size by 50%?
Third, we question the impact on the traffic flow in the area.
It is our understanding that Market street is designed to carry a
heavy flow of through, west bound traffic. We feel that the addition
of many large vehicles such as buses, entering traffic from the
middle of a block, will unquestionably slow traffic flow and possibly
ACCREDITED
CHAMBER OF COMMERCE
III in
Iowa City Chamber
HOME ��......^
OF
UNIVERSITY
OF
IOWA
cause traffic back-ups and accidents.
of Commerce
4 P.O. BOX 673
I IOWA CITY, IOWA 32240
PHONE 337-9637
TWO
Fourth, we question the effect on the four area churches
(St. Marys, Gloria Dei, First Methodist, and First Presbyterian).
Granted, these churches use this lot extensively only on Sunday
mornings. However, we feel that the public service to church
goers generated by the existance of parking in the Market Street
lot, should, most certainly, not be overlooked.
Fifth, we feel that perhaps the location of the bus depot in
the Urban Renewal core, might better serve the needs of the comm-
unity as a whole, and the University of Iowa student body in particular.
Afterall, is it not the student who uses these bus services most
frequently? If such a location is not presently available, what
are the possibilities of temporary.facilities until such time as
core space is available?
Finally, how and on what streets will this bus traffic be
accomodated? Will they use the Dodge street -Governor street couplet?
Will they use Dubuque extensively? From which direction and over
which streets will the buses enter this facility? What will the effect
on these streets be? We have seen no plans or documentation of the
effects of this proposal on the access. streets.
Ladies and gentlemen of the Council, we, of the Chamber, are
first to recognize the urgent necessity of retaining our last public
interstate transportation facility. We, most certainly, sympathize
with the dilema facing Mr. Spelman, and the Urban Renewal office's
need to assist him in relocation. However, due to the reasons cited
above, we must, in good conscience oppose the proposal before you now.
May we also suggest, that the Urban Renewal office, Mr. Spelman, and
representatives of Greyhound meet with the Executive Committee of the
Chamber of Commerce to discuss possible alternatives. We assure you,
that this committee, and our membership as a whole, will do every-
thing in our power, to help all interested parties find an expedient,
acceptable and just resolution to this current dilema.
Sincerely,
Byron Ross, President
Iowa City Chamber of *`
Commerce ACCREDITED
CHAMBER OF COMMERCE
In accordance with the
0. r.[ uvnfO 5'ci(s
Board of Directors
September 20, 1974
Mayor Ed4ar-Czarnecki
Civic Center
Iowa City, Iowa 52240
Dear Mayor and Council Members:
I am writing as the representative of the businesses located in the
near north side shopping area. Attached please find a petition signed
by 21 of the businesses in the area.
Also attached are petitions bearing the signatures of hundreds of citi-
zens who support our position.
Our position is this:
We are in sympathy with Phil Spelman's dilemma. We would welcome the
bus depot or any other business in our area, but not at the expense of
losing the Market Street Municipal Parking Lot.
We respectfully ask the following questions of the council:
1. Will the bus depot provide adequate off street parking,
without overflowing the remaining lot, for the following?
a) arriving & departing buses
b) bicycles
c) taxi cabs
d) patron's cars
e) trucks picking up & delivering freight
2. Wouldn't the bus depot be more of an asset in the core
of the Urban Renewal area? We thought it would when
we voted for Urban Renewal.
3. Could land of equal utility and size be razed and sur=
faced like this lot is for $52,000? We rnderstand tiiat
the Chauncey Swan Lot is costing $5,500 per space.
4. Is this lot provided to the citizens strictly for
revenue? Or, should the public service to evening
businesses, Mercy Hospital, and the four area churches
be considered? We think that consideration is necessary.
5. Does the Urban Renewal plan require that businesses
displaced have the right to select any city
owned
site that they want?
6. Wouldn't it be more realistic to re -locate the depot
in a temporary building on already cleared land in
the Urban Renewal area, rather than an established
parking lot in the middle of our shopping area.
7. Why such a rush to complete this transaction? Have
all alternate possibilities been explored?
We feel that the Council should weigh the fact that the area businesses
are strongly opposed to losing half the parking lot, and should also
consider the fact that hundreds of citizens and customers feel the
same as we do.
We feel that regardless of the services we endeavor to provide our
customers, if they can't park in our area we are faced with hardships
that may force some of: us out of business. All of us have invested
large sums of money and sweat in our businesses counting on the
fact that we had adequate parking.
In conclusion, we would like to state that our position is in no way
aimed at Mr. Spelman personally. We are concerned about losing our
valuable parking lot.
Please consider these items when you vote.
Respectfully submitted,
William P. Gilpin, Chairman
Near North Side Merchants Committee
WPG/jms
enclosure
COpg fOL' C1't.,j7y Cl ex}C¢"y
_ k31'.' 7 1 _,.[ § Pi✓� ��r., Uy '. i� '�; 's'' ti h.a �� i _
- � '-1.-- ? ,A4 � ✓`> [ :.' +,,�ytF3, i4.�T ${�h�[ i� yyxt"cX �_.:��i y Y.:}'� r-+�a " ''� F ! i
septembex- 27;; 1974..,
I
The) rtlt-%FQonncilkof; Zona` c tt'aC it'sN September.24,• 1974`,, meeting
hel`B�A�pnlid�tiaaring4onthe8ispoaitian ot= a=portion of `ttia Market'
andi2iea l
Cotmzsil4':
Council• s
at400']
wLI� , diai
lot.+<Yobr aozrespot noe=regarding this issue -was'
edx,n•t#]e'aii3ranAa-$t Bart>ot the gvtilio'hearing bp'
W1, At�.eY' reaid3 : Ct ex oorrespOnti- Wand
petitions,:
mea s -e Of`the au8i�anoe?regar4.l g this' issue; the
ned = the} '=ootbbsr' 15: • 1974, City
W77 30') i4i='in_t�+aauncil Chamiieirs -
Oaiincilk aisda a heiiulecA thio A topic' for informal discussion-
iiTile a1Qa ootober 1;;: 17974:= Adz thio^ ti i w the, Counoit
sLIWI, lot;[alb' r tive=provi,-
ii�ig4 iii;.theyarditd as' 11 other•'related=
"is too" the`
➢7Cp buc
of the ]Market Street municipal parking ;lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best Ilse of this space is
presently satisfying the real needs of this area and its loss would
of this area.
i
.
J TO WHOM IT 'UiV .CONCERN
i'
We, the undersigned,`express our objection to
the sale of part
of the Market Street municipal parking lot for use
as a Greyhound
Bus Depot. We know the parking spaces provided by
this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple-dwelling residential buildings.
The amount of
required for this bussing ope%ation would eliminate
the
space
well as monopolize a
Portion
substantial p
majority of parking space as
of the few remaining parking spaces. We feel that
the revenue
generated by the sale of this parking space could
not acquire
alternate municipal.•parking spaces in this city of equal utility to
its residents because the highest and best use of
this space is
presently satisfying the real needs of this area and its loss would
and unfair hardship on the residents
of this area.
work a heavy
A
FA
0 IA
.
'�� CI l��
�w
y
TO .WHMI, IT. MAY CONCERN:
We, the undersigned, express,, our objection to the sale of part
of the Market Streetmunicipal, parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a, substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area. and its loss would
work a heavy and unfair hardship on the residents of this area.
U
ill El Mwre S�. rbc.
rM
TAN
�• �-
0
a
TO Wiioll IT MAY' CONCERN
dned `express our objection to the sale of part
Vve, the un ersig ,
of the -Market Street municipal parking lot for use as a Greyhound
Bus Depot. We Inow the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opei'a.tion would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heavy and unfair hardship on the residents of this area.
M 6
1
V
cl. !V L....,, -# Q-
i I
i
t
'IIIJTA� !1 C .l
TO'WHOM IT biAY'CONCERN
We, the undersigned, express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spades provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing ope�,ati.on would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area. and its loss would
work a heavy and unfair hardship on the residents of this area..
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TO''WHOM''°IT;IIAY.YCONCERN ;..,..
We, the undersigned, -express our objection to
the sale of part
of the Market Street municipal parking lot for use
as a Greyhound
Bus Depot. We know the parking spaces provided by
this lot are
essential for the neighboring hospital, churches,
businesses and
existing multiple -dwelling residential buildings.
The amount of
space required for this bussing opex`ation_would eliminate
the
majority of parking space as well as monopolize a
substantial portion
of the few remaining parking spaces. We feel that
the revenue
generated by the sale of this parking space could
not acquire
alternate municipal parking spaces in this city of
equal utility to
its residents because the highest and best use of
this space is
presently satisfying the real needs of this area. and its loss would
work --n. hnnvv and unfair hardship on the residents
of this area..
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We, the undersigned, express our objection to the sale of part
of the Market Street.municipa.l ,parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opeiation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces feel that the revenue
generated by the sale of this parking 'space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a.heav unfair ha r hip on the residents of this area.
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We, the undersigned, express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opeiation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area and its loss would
work a he v L unfair hardship on the residents of Ih its area.
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T O'' IYH(Ai .
,IT ItiAY-' CONCERN
We, the undersigned, express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opeiation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area and its loss would
work a he v L unfair hardship on the residents of Ih its area.
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TO WHOD4 -IT MAYCONCERN
We, the undersigned, express; our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
___T_ ,. n"ri „T,fari;r ha.rdshin on the residents of this area.
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TOµIYIiOhI'IT biAY� CONCERN .<.
We, the undersigned', express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We Inow the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a. substantial portion
of the few remaining parking spaces. We feel that the revenue
.enerated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area. and its loss would
w(, --k a heavy and unfair hardship on the residents of this a,rea..
We, the undersigned, express our objection to the sale of
� part
of the bfarket Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spades provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area and its loss would
ork a eavy and unfair hardship on the residents of this area.
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TO iYH0112 IT„biAY CONCERN
We, the undersigned ,'express'our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spades provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space.as well as monopolize a substantial portion
of the few remaining parking spaces, We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfyingthe real needs of this area. and its loss would
work a heay� unfair hardship on the resid.er�ts o � his area.
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of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this, bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the I-evenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the'highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heat/ a unfair hardship on the residents off//this area.
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TO WHOM IT'MAY.-CONCERN
We, the undersigned, express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heavy and unfair hardship on the residents of this area.
cz
L;
z
TO MHOM'IT biAY,r.GONGERN;
We, the undersigned,' express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as;monopolize a substantial portion
of the few remaining parking spaces. ,.lie feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
.its residents because t'he`highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heavy and ,nfair hardsh!)? on the residents of this area.
1 I Co E jc,n
10
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spades provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opeiation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
on the residents of this area..
i
TO flYHOAL IT = biAY ;CONCERN.
We the undersigned express`. our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking 'space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area and its loss would
work a heavy and unfair hardship on tKeloiesidents of this are%:
l_7_Ae 01J
I
• n,
T0.IYHOM IT MAY CONCERN
We, the undersigned, express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple -dwelling residential buildings. The amount of
space required for this bussing opex-ation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heavy and unfair hardship on the residents of this area..
A
P
TO_ �YHOhi IT:, MAY., CONCERN
We, the undersigned express our objection to the sale of part
of the Market Street municipal parking lot for use as a Greyhound
Bus Depot. We know the parking spaces.provided by this lot are
essential for the neighboring hospital, churches, businesses and
existing multiple—dwelling residential buildings. The amount of
space required for this bussing operation would eliminate the
majority of parking space as well as monopolize a substantial portion
of the few remaining parking spaces. We feel that the revenue
generated by the sale of this parking space could not acquire
alternate municipal parking spaces in this city of equal utility to
its residents because the highest and best use of this space is
presently satisfying the real needs of this area, and its loss would
work a heavy and unfaim hardship on the residents of th:*L
area.
Al
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RESOLUTION AUTHORIZING ABANDONED BICYCLE SALE
WHEREAS, the Police Department of the City of Iowa City, Iowa, has during
the past months stored a number of bicycles which have been abandoned by their
owner's; and
WHEREAS, the Police Chief has made every effort to locate the owners of these
bicycles and has been unsuccessful in his effort; and
WHEREAS, the total number of bicycles which have been accumulated have now
become a storage problem, and the same are a burden on the City of Iowa City, Iowa;
and
WHEREAS, it is in the public interest that said bicycles be sold at public
auction to the highest bidders.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. That the Police Chief is hereby authorized and directed to sell the aban-
doned bicycles at public auction to the highest cash bidder therefore, and that
Notice of said sale shall be published in the Iowa City Press -Citizen once each
week for two consecutive weeks, the date of the last publication being no more than
one week prior to the day of the sale.
2. That the proceeds from the sale of these bicycles shall be paid into the
Public Safety Fund portion of the budget of the City of Iowa City, after first deduct-
ing therefrom the costs of the sale.
It was moved by
deProsse
and seconded by Davidsen
that the Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Brandt
x Czarnecki
X Davidsen
X deProsse
X White
Passed and approved this 24th d
1
ATTEST:
City Cler
_RESOLUTION.NO.; 74=421
LOWER -PARK ROAD PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the bid of
Metro Pavers, Inc. of Iowa City, Iowa
in the amount of $ 1043246.00 , for the construction of
the Lower Park Road Project
within the City of Iowa City, Iowa, described in the plans and specifications
heretofore adopted by this Council on September 17 1974 , be and is
hereby accepted, the same being the lowest responsible bid received for said
work.
The Mayor and City Clerk are hereby directed to execute a contract with the
said Metro Pavers Inc. , of Iowa City. Iowa
for said nroiect $104,246.00 , said contract not to
be binding on the City until approved by this Council.
It was moved by Davidsen and seconded by deP rosse that
the resolution as read be adopted, and upon roll call there were:
Brandt
0amM Czarnecki
QzatuuCm Davidsen
7= deProsse
White
AYES:.. NAYS: ABSENT:
X
Passed and approved this 24th day ofSeptember 1974
ATTEST
WITNESSETH':
That whereas theowner has heretofore caused to be prepared
certain plans, specifications and proposal blanks, dated the 2 th
da o£ , 19Z_, for ower Park Road, Iowa Cites,_ Iowa
} Ai_t�c t
tions therein _fully stated and set forth,
under the terms and condi
and.
Whereas, said plans, specificatior_s and prcposal accur'teiy,
and fully describe the terms and conditions upon which the Contractor
is riilling to perform the vi0rk specified:
NOW, THEREFO E, IT IS AGREED:
That the Owner hdreby'accep:s
the proposal o_ the
Contractor
1.
COiITRACI'
for the work and for the sums
x�ti•
below:
Extended Price
i
•
THIS AGREEliEN.T,
made
and entered' into 'this -- 8
da of
Y
C.Y.
19.74 by.. and.; between the
City of
October
,
ment with 6 -inch integral - 5,456
the first part,
$ 9.25
hereinafter referred to as
t1,e Owner
Harty of
4 -inch thick by 6 foot wide
1,330
a '. Mstro ?avers Inc.. Iowa
Cit , Iowa
as
the "Contractor".
party of the second
part,
hereinafter referred -to
$ 2,478.00
WITNESSETH':
That whereas theowner has heretofore caused to be prepared
certain plans, specifications and proposal blanks, dated the 2 th
da o£ , 19Z_, for ower Park Road, Iowa Cites,_ Iowa
} Ai_t�c t
tions therein _fully stated and set forth,
under the terms and condi
and.
Whereas, said plans, specificatior_s and prcposal accur'teiy,
and fully describe the terms and conditions upon which the Contractor
is riilling to perform the vi0rk specified:
NOW, THEREFO E, IT IS AGREED:
That the Owner hdreby'accep:s
the proposal o_ the
Contractor
1.
for the work and for the sums
listed
below:
Extended Price
Ouantit
Unit
Unit Price
•$ 4•00
$ 38,000.00
Item
Compacted Fill Place 9,500
C.Y.
7 -inch Non -reinforced Pave-
ment with 6 -inch integral - 5,456
S.Y.
$ 9.25
$ 50,468.00
Curbs
4 -inch thick by 6 foot wide
1,330
S.Y.
$ 6.00
$ 7,980.00
Asphaltic Concrete Bike Path
S 14 00
$ 2,478.00
12 -inch diameter RCP Culverts 1,77
L.F.
$ 1,000:00
12=incFf diameter RCP End sections 8
EACH -
$125.00
Storm Sewer ,' 80
RCP 2000D)-•
L- r •
$ 14.00
$ 1,120.00
A. 12 -inch diameter
$900.00
$ 1,800.00
- 2
EACH
B. ;nlet Structures
EACH
$700.00
S 17400.00
C. Manholes 2
� i o4�_
TOTAL EXTENDED PRICE
Unit Adjustment Price: Excavate Unsuitable
s.:bgrade Material and Replace with Granular Material
C-01
$7.00/ton
a. Addenda Numbers 1
b, Detailed Specifications for
Lower Park Road,
Iowa City, _Iowa
c. Plans
d. Notice of Public Hearing and Notice to Bidders
e. Instructions to Bidders
N
r
f. Special Conditions
g. Supplemental General Conditions
h. General Conditions
i.. Proposal
j. This Instrument
E'.boVE co,tponents are complementary and i-ih at is Cite' iG by
oile shall be as bindir_g as if called for by a.li.
3, That payments are to be made to the Contractor in z•ccor`=:nce
ttiith and subject to the provisions embodied i;L the docu -,.ts
made a part of this Contract.
4. That this Contraet.is executed in three--- co'ple5•
IN 'WITNESS ;tiHERE0F, the parties heretu
o have hereunto set their
hands and seals the date first written above.
Contractor "lett pavers, Inc.
City of Iowa City, Iowa /
(Seal)By
(Title) J [I,111 r_.,
(Ti tie)
A T TF,ST :
ATY"r ST:
(Seal)
C-02.
- 7 �
'J �' • �r�l' I 1 '7
M EREAS, the Engineering. Department has racanoended that the im-
proven-ent covering the construction of the 1973 SLabjacking Program
as included in a contract between the City of Iowa City and
W. G. Jaques Company Of Des Moines, Iowa ►
dated January 8, 1973 , be accepted,
AND U71 EAS, the Council finds the improvement is in place and does
comply with the requirements for such improvements,
AND wHEREA.S, maintenance bonds have been filed,
NOW THEREFORE, BE 1T RESOLVED by the City Council of Iowa City► Iowa,
that said improvements be hereby accepted by the City of Iowa City, Iowa.
It was moved by
deProsse
and seconded by
Dav idsen
that the reolution as
read be adopted,
and upon roll call
there were:
AYES: NAYS: ABSENT:
passed and approved this 24th day of September 19 74
ATTEST:
4ci
X
Brandt
X
Czarnecki
X
Davidsen
X
deProsse
X
White
passed and approved this 24th day of September 19 74
ATTEST:
4ci
September 24, 1974
To the Honorable Mayor and City Council
Iowa City
Iowa
Honorable Mayor and Councilpersons:
I hereby certify that the improvements, as constructed in a contract
between the City of Iowa City and the W. G. Jaques Company, of Des Moines,
Iowa, dated November 2, 1973, has been completed by said contractor in
substantial accordance with the plans and specifications governing said
improvements.
I further certify that the improvements, as constructed, included
the following quantities:
UNIT
ITEM DESCRIPTION QUANTITY PRICE AMOUNT
1. Furnish the slab j acking
surface on a total assumption
of all work duties, equipment
supply, labor and materials
arrangement and handling 296.5 $59.00 $17,493.50
10 29.50 295.00
2. Portland Cement 1,018.96 2.50 2,547.40
3. dater, Impervious Additive
(Bentonite) ---
4. Pumping Soil 260.1 5.25 1,365.53
TOTAL CONTRACT AMOUNT $21,701.43
TOTAL PREVIOUSLY PAID 5,094.28
TOTAL DUE CONTRACTOR $16,607.15
Respectfully submitted,
"G D��>`-
George Bonnett, P.E.
Deputy Director/City Engineer
GRB /m j c
1i•1 WARM
IrI; v
The Honorable Mayor and
City Council Members
Civic Center
Iowa City, Iowa 52240
Council Members,
• CIVIC CENTER. 410 E. WASHINGTON ST.
IOWA an. IOWA 52240
319-354-1800
September 18, 1974
As you know from reading the minutes of the August 26th
meeting of the Design Review Committee, we discussed the
site selection for the 2 pieces of sculpture commissioned
for the downtown area, and the preliminary design concept
for the urban renewal area.
Subsequent to the meeting of the 26th, Committee members
were contacted, and a consensus of the Committee members
were contacted, and a consensus of the Committee indica-
ted that they favored the Capitol Street right-of-way
immediately south of Washington Street for the major
sculpture, and the garden area of the Chauncey Swan Plaza
for the smaller piece. I have communicated this recommen-
dation to Mr. Summerwill.
The committee also reviewed the preliminary design con-
cept for the renewal area with Mike Williams from Welton
Becket and Associates. The Committee is in agreement
with the general concept and recommends that the City
Council instruct the consultant through the staff to pro-
ceed toward finalizing the design.
Finally, I wish to inform you that 2 members of the Com-
mittee, Mr. Bill Nusser and Mr. Lyell Henry, have resigned.
The Committee respectfully requests that you replace these
two gentlemen.
Very truly yours,
Tom Wiegman
Chairman
Design Review Committee
TW/nh
� L F DD
SEP 1 91974
ABBIE STOLFUS
CITY CLERIC
., - �
4
.. _ %' .,
RESOLUTION OF APPROVAL OF CLASS C LIQUOR CONTROL LICENSE
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a
Class C Liquor Control License application is hereby ap-
proved for the following named person or persons at the following
described location:
The Caddie Shack, Ltd., 1011 Arthur St.
S:::d approval shall be subject to any conditions or restrictions here-
after imposed by ordinance or state law.
'Phe City Clerk shall cause a recommendation for approval to be
endorsed upon the application and forward the same together with the
license fee, certificate of.financial responsibility, surety bond,
sketch of the premises and all other information or documents required
to the Iowa Beer and Liquor Control Department.
It was moved by White and seconded by deProsse
that the Resolution as read be adopted, and upon roll call there were:
AYES:
Brandt X
Czarnecki X
Davidsen x
deProsse X
White x
Passed this 24th
NAYS: ABSENT:
day of September ,19 74
RESOLUTION NO.
74-424
RESOLUTION OF APPROVAL OF CLASS C LI
LICENSE APPLICATION. SUNDAY SALES
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
a Class C Sunday Sales Permit application is hereby
approved for the following named person or persons at the
following described location:
The Caddie Shack, Ltd., 1011 Arthur St.
Said approval shall be subject to any conditions or restrictions
hereafter imposed by ordinance of state law.
The City Clerk shall cause a recommendation for apprc:al to
be endorsed upon the application and forward the same together
with the license fee, bond, and all other information or docu-
ments required to the Iowa Beer and Liquor Control Department.
It was moved by White and seconded by deProsse
that the Resolution as read e adopted, and upon roll call there
were:
AYES:
Brandt x
Czarnecki
x
Davidsen
x
deProsse
x
White x
Passed this 24th
NAYS: ABSENT:
day of September 19 74
RESOLUTION NO. 74--425
RESOLUTION OF APPROVAL OF CLASS "C" BEER PERMIT APPLICATION
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class
"C" Beer Permit Application in hereby approved for the following named per-
son or persons at the following described locations:
Roseland Grocery & Market, 322 E. Benton St.
Said approval shall be subject to any conditions or restrictions hereafter
imposed by ordinance or state law.
The City Clerk shall cause a recommendation for approval to be endorsed
upon the application and forward the same together with the license fee,
surety bond and all other information or documents required to the Iowa Beer
and Liquor Control Dypartment.
It was moved by White and seconded by deP ro sse that the
Resolution as read be adopted, and upon roll call there were:
Brandt AWS: NAYS: ABSENT:
zarnec i
avi sen
e rosse
White
Passed this 24 day of Sept. 19 74
RESOLUTION OF APPROVAL OF CLASS C LIQUOR CONTROL LICENSE
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a
Class C Liquor Control License application is hereby ap-
proved for the following named person or persons at the following
described location:
I. C. B. B. LTD dba/The Brown Bottle, 114 South CLinton
Said approval shall be subject to any conditions or restrictions here-
after imposed by ordinance or state law.
'rhe City Clerk shall cause a recommendation for approval to be
endorsed upon the application and forward the same together with the
license fee, certificate of financial responsibility, surety bond,
sketch of the premises and all other information or documents required
to the Iowa Beer and Liquor Control Department.
It was moved by White and seconded by deProsse
that the Resolution as read be adopted, and upon roll call there were:
AYES:
Brandt x—
Czarnecki x—
Davidsen X
deProsse x
White }{
NAYS: ABSENT:
Passed this 24th day of September X19 74
RESOLUTION OF APPROVAL OF CLASS 11Cif
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
a Class C Sunday Sales Permit application is hereby
approved for the following named person or persons at the
following described location:
I.C.B.B. LTD dba/The Brown Bottle, 114 South Clinton
Said approval shall be subject to any conditions or restrictions
hereafter imposed by ordinance of state law.
The City Clerk shall cause a recommendation for approval to
be endorsed upon the application and forward the same together
with the license fee, bond, and all other information or docu-
ments required to the Iowa Beer and Liquor Control Department.
It was moved by White and seconded by deProsse
that the Resolution as read e a op e , and upon roll call there
were:
AYES: NAYS: ABSENT:
Brandt X
Cza_ me X
Davidsen X
deProsse X
White X
Passed this _ 24th day of September 19 74
r
1
T
RES OLUTT ON'.
NO . 74-427
RESOLUTION OF APPROVAL OF CLASS 11Cif
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
a Class C Sunday Sales Permit application is hereby
approved for the following named person or persons at the
following described location:
I.C.B.B. LTD dba/The Brown Bottle, 114 South Clinton
Said approval shall be subject to any conditions or restrictions
hereafter imposed by ordinance of state law.
The City Clerk shall cause a recommendation for approval to
be endorsed upon the application and forward the same together
with the license fee, bond, and all other information or docu-
ments required to the Iowa Beer and Liquor Control Department.
It was moved by White and seconded by deProsse
that the Resolution as read e a op e , and upon roll call there
were:
AYES: NAYS: ABSENT:
Brandt X
Cza_ me X
Davidsen X
deProsse X
White X
Passed this _ 24th day of September 19 74
September�l, l'
GENERAL
Iowa Illinois Gas & Electric
Mrs. Irene Wagaman
Stephen Bernemann
Leonard Brandup, Jr.
Northwestern Bell
Petty Cash
West Publishing Company
Soiltest, Inc.
William Weaver
University of Iowa
Uni Pub Inc.
Sporting News
Mac Millian Publ. Company
Johnson Co. Treasurer
Make It With Leather
Byron G. Riley, Jr.
Penny Davidsen
John Wilson Sporting Goods
Dennis Kraft
National League of Cities
District Court of Johnson County
Iowa City Alarm Company
Susan Sheets
Irwin Vet Clinic
Elliott Camera Shop
Matthew Binder Company
Don Streicher, Guns Inc.
Iowa Lumber
Mrs. Vi Kuebler
Institute of Public Affairs
Elais Sports Bureau
Council of State Government
American Library Association
Bacon Phamplet Service
Baker & Taylor Company'
Lorane L. Newsome
Chambers Record Corporation
Charles L. Kauderer
Robert Downer
Tucker Mfg. Co.
Goodfellow Company
Demco Educational Corporation
R.M. Boggs Co., Inc.
Jeffrey Thayer
University of Iowa
University of Iowa
Harry's Custom Trophies
Vivian Buchan
Mary Talbot
3ER .24`; 1974' 1W
THRW'SEPTEMBER 13. 1974
Gas & Electric Charges
$1,372.65
Meals
297.00
Travel Expense
43.20
Travel Expense
43.20
Phone Service
2,770.49
Misc. Supplies
151.19
Books
14.00
Supplies
40.00
Booke
7.95
Books
2.00
Books
1.00
Books
4.75
Books
30.51
Reports
8.00
Subscription
6.00
Refund
1.00
Travel Expense
75.04
Rec. Supplies
140.81
Travel Expense
11.75
Subscription
30.00
Court costs
25.25
Building repairs
150.00
Travel expense
33.45
Service
46.00
Repairs & Maintenance
120.00
Reference material
37.50
Equip.
402.13
Lumber
83.49
Books
3.00
Book
3.50
Book
5.00
Books
14.50
Books
7.65
Books
15.52
Books
35.61
Reimbursement
17.25
Records
4.95
Travel Expense
470.70
Travel Expense
33.85
Supplies
5.56
Printing Services
99.25
Office supplies
112.20
Supplies
57.60
Court Costs
10.50
Film Rental
38.70
Books
10.00
Rec. Supplies
8.64
Reimbursement
8.10
Technical Service
64.02
GENERAL (Continued)
Nancy Stalklleet
International Business Machines
Stevens Sand & Gravel
Hospital Service Inc.
Iowa City Laboratory Inc.
U.S. Post Office
Richard J. Plastino
Hach Brothers Co.
New Process Laundry
Elbert & Associates
Flex -O -Lite Div.
Business & Institutional Furniture
Buckstaff Educational Furniture
Churchill Chemical Company
University Camera & Sound
Kelly Heating Service
Sydney Laner & Company
E.J's Photo Service
U.S. Conference of Mayors
TG & Y Store
Rebel Motel
Smith & Wesson
Mays Drug Store
John W. Hayek
St. Regis Paper Company
Richard Plastino
Fays Fire Equipment
Kirkwood Comm. College
Barron Motor Supply
Mr. & Mrs. Irvin Christiansen
Iowa Park & Recreation Association
Fleetway Stores, Inc.
Iowa City Transfer & Storage
Iowa City Ready Mix
Commercial Decorators of Iowa City
Ray S. Wells
Edgar Czarnecki
Medical Associates
Breese's
Iowa City Urban Renewal
City Electric Supply
Maxiner's
.Tay H. Honohan
Red Carpet Travel Service
Contractor's Tool & Supply Company
Plumbers Supply Company
Nagle Lumber
West Branch Animal Clinic
Petty Cash
Hawkeye Awning Company
L.L. Pelling Co., Inc.
Canteen Food & Vending
Iowa Illinois Gas :& Electric.
Hawkeye Wholesale Grocery
Damage claim
Equipment Rental
Dirt & Sand
Health Insurance
Engineering Service
Postage
Moving expense
Industrial supplies
Laundry Service
Data Processing
Paint
Office equipment
Furniture
Sanitation supplies
Photo supplies
Repairs to equipment
Rec. Supplies
Equipment repair
Registration
Misc. supplies
Lodging
Equipment repair
Animal food
Attorney Service
Materials
Travel expense
Operating supplies
Tuition
Misc. supplies
Refund
Registration
Operating supplies
Freight
Concrete
Building repair
Travel expense
Travel expense
Physical exams
Misc. supply
Office rental
Electrical supplies
Misc. repair supplies
Attorney fees
Travel expense
Tools & equip. rental
Tools & misc. supplies
Misc. supplies
Vet. service
Misc. supplies
Operating supplies
Asphalt
Refund
Electric & gas charges
Sanitation supplies
IIIA) .UU
962.72
31..40
10,198.98
213.00
880.00
734.43
180.72
325.52
1,779.11
560.55
380.27
331.80
91.90
15.92
18.00
88.86
5.00
100.00
11.76
12.00
12.60
1.75
1,900.00
333.45
283.19
25.75
40.00
32.92
10.00
180.00
9.15
24.60
5,393.83
155.20
78.94
106.93
189.00
6.96
10.00
80.47
2.75
5.83'
188.18
380.93
131.68
183.78
10.00
50.56
30.20
1,033.39
75.00
10,022.31
19.35
CENERAL (Continued)
Means Service Center
Brenneman Seed & Pet Center
Iowa State University
Iowa Lumber Company
Entermann-Rovin Company
Chris Pix
Superintendent of Documents
Freeman Locksmith
Pester -Derby Oil Company
Pizza Palace
Tim Daters
David Smalheiser
Ray S. Wells
Johnson County Recorder
Animal Clinic
American Society of Planning Officials
Slager Appliances
William Rabozy
Contractors Tabulating Service
Roger Kapsch
If. Eugene Chubb
Carol DeProsse
Shirley J. Sheets
Osco Drug
Lenoch & Cilek
Midland Laboratories
Pamela Walton
Iowa Road Builders Company
Linn Photo Company
Henry Louis Inc.
Aetna Life & Casualty
Sherwin-Williams Co.
Gilpin Paint & Glass Inc.
Dictaphone Corp.
Keith Wilson Hatchery
Gringer Feed & Grain Inc.
A & P A -Mart
Wards
Sieg -Cedar Rapids
Department of Public Safety
John Tuefel
Identi-Kit Company
Carol DeProsse
Leon Lyvers Tree Surgery
International Municipal Signal Assoc.
Johnson County Regional Planning
Laundry service
Animal food
Film rental
Industrial supplies
Uniform purchase
Printing Service
Books
Building maintenance
Refund
Food
Mileage
Mileage
Travel expense
Recording expense
Vet. services
Subscription
Equipment Repair
Travel expense
Subscription
Travel expense
Food
Travel expense
Damage claim
Sanitation supplies
Misc. supplies
Sanitation supplies
Training expenses
Concrete & Asphalt
Operating equip.
Photographic supplies
Storage Costs
Paint & supplies
Building repair
Equipment repair
Animal Food
Animal Food
Animal Food
Office equipment
Misc. supplies
Tracis rental
Refund
Equipment rental
Travel expense
Tree removal
Registration
Contributions
256.63
.98
7.52
9.15
26.50
5.50
3.00
29.00
75.00
24.00
15.48
6.24
74.86
30.00
56.00
70.00
38.45
137.27
35.00
79.92
19.16
22.94
52.14
2.94
34.69
26.36
22.50
120.00
34.50
152.66
66.70
14.06
19.33
21.00
57.51
44.60
6.86
129.00
87.00
200.00
150.00
81.00
99.99
135.00
50.00
29.281.25
77,216.79
CAPITAL PROJECTS
Burger Construction Company
Building improvements
11,862.94
Stevens Sand & Gravel
Sand
209.70
C.S. Ehinger
Demolition
71010.00
Brauen & Associates, Inc.
Engineering service
817.50
William Nowysz
Architectural fee
4,326.25
Buck Hammer Truck Lines
Materials
325.50
Graybar Electric Company
Electrical supplies
5,502.75
J & L Time Company
Operating equipment
840.00
Iowa City Ready Mix
Concrete
40.50
City Electrical Supply
Electrical supply
205.25
Nagle Lumber Company
Construction supplies
9.67
Ralph B. Carter Company
Engineering service
2,106.67
American Bank Note Company
Printing service
263.91
Paul D. Speer & Associates
Financial services
78.38
33,599.02
ENTERPRISE
Iowa Illinois Gas & Electric
Gas & Electric charges
589.45
Northwestern Bell
Phone service
562.52
Petty Cash
Misc. supplies
1.02
Roscoe Carney
Water refund
1.41
Faith Baptist Church
Water refund
4.95
Kenneth Hoover
Water refund
3.49
Wilburt Norton
Water refund
.52
Patricia Adkins
Water refund
1.64
Jack Hurlbett
Water refund
2.63
Marcus P. Powell
Training
35.00
James Osmundson
Refund
50.00
Carl Ostrem
Refund
40.00
Beverly Horner
Water refund
30.54
Stanley Karenman
Water refund
15.14
James Denham
Water refund
11.99
Frantz Construction
Water refund
29.88
Michael Breach
Water refund
13.22
F.R. Duke
Water refund
4.15
Wm. Gillispie
Water refund
9.33
William Tester
Water refund
4.21
Perry Holderman
Water refund
3.21
Earl S. Lockhart
Water refund
2.23
Marcia Willer
Water refund
4.21
John R. Hughes
Water refund
11.35
Industrial Engineering Equipment
Electrical supplies
37.30
International Business Machines
Office supplies
10.17
Stevens Sand & Gravel
Sand and fill
195.55
Hospital Service Inc.
Health insurance
1,428.75
Boyd & Rummelhart
Machinery rental
335.08
Frantz Construction
Ground improvements
550.00
Mixing Equipment Company
Repair parts
48.21
Snap -On -Tools Corporation
Tools
62.42
University of Iowa
Water service
42.02
Novotny's Cycle Center
Misc. supplies
11.20
William Smith
Eric Roalson
Barron Motor Supply
Veenstra & Kimm
Del Chemical Corporation
Fleetway Stores, Inc.
Iowa City Ready Mix
Breese's
City Electrical Supply
Robert Walters
Contractor's Tool & Supply Company
Plumbers Supply Company
Nagle Lumber Company
Griffin Pipe Products
Iowa Illinois Gas & Electric Company
Means Service Center
Dennis Katz
A.Y. McDonald Mfg. Company
Scranton Publishing Company
Cleo Kron
Larry Funk
John's Grocery
Paul McKeen
Sears Roebuck & Company
Lenoch & Cilek
11ach Chemical Company
PPC Industries, Inc.
Iowa Bearing Company, Inc.
Sieg - Cedar Rapids
Noah Hershkowitz
Kenneth Schmitz
Utility Equipment Company
TRUST & AGENCY
Iowa City Treasurer
Iowa City Treasurer
Johnson County Secondary
Petty Cash
Sunnyview Greenhouse
Pleasant Valley
University Camera
Marianne Milkman
Bill Peak
Steve Granberg
Nagle Lumber
Lenoch & Cilek
Interstate Shopper
Carl Chadek Trucking
Economy Advertising
Aero Rental
Water refund
Water refund
Minor equipment
Engineering service
Chemicals
Paint & Tools
Concrete
Electrical supplies
Electrical supplies
Safety equipment
Equipment rental
Plumbing supplies
Misc. supplies
Pipe
Electrical & gas charges
Laundry service
Refund
Purchases for resale
Subscription
Safety equipment
Safety equipment
Supplies
Water refund
Tools
Misc supplies
Lab. Supplies
Paint & Painting supplies
Repair parts
Repair supplies
Water refund
Water refund
Repair supply
Retirement Transfer (fire)
Retirement Transfer (Police)
Road Fund Bikeway contribution
Misc. supplies
Plants
Plants, seed, sod
Misc. operating supplies
Office supplies
Labor
Labor
Operating supplies
Operating supplies
Publication
Materials
Outside Printing
Tool rental
'171 ') 1
4.71
162.90
4,500.00
93.00
40.60
58.95
30.64
31.59
15.00
93.65
107.28
4.37
22,534.91
7,467.68
73.33
58.35
38.64
15.00
14.91
15.00
8.40
.72
40.60
42.11
334.94
13.76
112.60
30.04
3.34
47.27
287.56
40,472.55
3,124.33
3,744.69
10,500.00
101.87
42.12
1,417.69
5.61
29.10
12.00
33.00
136.89
10.83
10.80
195.70
27.40
45.75
TRUST & AGENCY (Continued
Beverly Horner
Contractors Tool & Supply Company
Ilawkeye Wholesale Grocery
Ben Clark
Carl Chadek Trucking Service
Nagle Lumber Company
Hiawatha Garden Center
INTRAGOVERNMENTAL SERVICES
Ilawkeye State Bank
Iowa Illinois Gas & Electric
Michael Shaban
Northwestern Bell
Hawkeye State Bank
Kennedy Auto Market
McAnich.Corporation
Mrs. Mildred Davis
Henry Plawecki
John Kamp
Joe Holland
Wayne Herman
Steve Martin
John Nash Grocer Company
Irving Rawlings
Julie Walsh
Penny Spillers
Tim Putney
Kenneth Hoover
Peter J. Larmour
Wilburt Norton
Patricia Adkins
Jack Peterson
Robert Peterson
Gloria Graham
Laurie Krekel
Ann Katherine Behrens
John Creswell
Jo Ann Gilchrist
Edward Milligan
Dan Ellis
Frank Holst
Richard Kucher
Philip Frantz
Water deposit refund
Tools
Coffee supplies
Technical service
Gravel
Building supplies
Supplies
Payroll transfer
Gas service
Water deposit refund
Phone service
Payroll transfer
Repair parts
Refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Supplies
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
Water deposit refund
10.00
6.60
33.80
21.25
39.50
256.21
442.80
20,247.94
145,522.68
217.30
4.22
473.89
1,573.75
36.92
5.00
10.00
4.32
4.16
5.50
4.29
1.18
50.85
1.92
6.58
7.70
7.03
10.00
8.34
10.00
10.00
4.12
6.61
1.28
2.85
8.41
4.04
1.53
6.09
8.54
3.77
13.43
3.08
1
David Asper
Jack Hurlbett
Gary Powers
Pat Moore Construction Company
Jessee Roofing & Pointing Company
Des Moines Steel
Lyle Seydel
Iowa Illinois Gas & Electric
Union Bus Depot
Mildred Burlingham
Lynn Bailey
Reilly Construction Company
Kay E. Maune
Buckwalter Motors, Inc.
Jerry Steffensmeier
David Hall
Donald P. Holmes
Ralph Herring
Carl Smith .
Edward Stewart
F.R. Duke
United Transit
William Tester
Kent Ackerson
Charles Schmidt
Earl G. Lockhart
Todd Ingram
Dennis Lawton
Dean G. Walters
W.A. Kirk
Fred Linear
Hechendorn Mfg.
Precision Bearing
Bob Zimmerman Ford
International Business Machines
Hospital Service Inc.
Winebrenner Dreusicke
Harris Truck Repair
Deweys Auto Salvage
Iowa City Glass & Mirror Company
Dwayne's Radiator Service -
Old Capital Motors
Pioneer Campany
Capital Propane Gas Company
Dean's
George Bonnett
David Epstein
Taylor Rental
Fay's Fire Equipment
James Harvey
Howard Brewer
Tom Jacks
Larry P. Lavis
William Greddert
Water deposit refund
4.40
Water deposit refund
10.00
Water deposit refund
6.02
Refund
1.50
Refund
5.00
Refund
25.00
Travel expenses
5.00
Moving expense
217.64
Reimbursable travel
327.96
Refund
5.50
Refund
5.50
Refund
5.00
Travel expense
150.00
Repair parts
16.99
Water deposit refund
.7.00
Water deposit refund
7.70
Water deposit refund
4.89
Water deposit refund
6.37
Water deposit refund
5.94
Water deposit refund
5.94
Water deposit refund
10.00
Water deposit refund
2.36
Water deposit refund
10.00
Water deposit refund
5.36
Water deposit refund
1.03
Water deposit refund
10.00
Water deposit refund
8.35
Water deposit refund
4.13
Water deposit refund
4.83
Water deposit refund
1.31
Water deposit refund
1.23
Repair supplies
60.91
Repair supplies
2.50
Repair supplies
41.30
Office supplies
78.20
Health insurance
1,175.55
New Vehicle
3,733.00
Repair parts
50.00
Vehicle repairs
170.53
Vehicle repairs
15.00
Vehicle repairs
30.74
Repair parts
39.36
Office supplies & equipment
141.11
Cylinder refill
9.69
Uniform purchase
147.00
Travel expense
450.00
Travel expense
330.00
Equipment Supplies
37.55
Extinguisher Refills
94.75
Water deposit refund
6.11
Water deposit refund
1.89
Water deposit refund
6.51
Water deposit refund
3.27
Water deposit refund
4.74
S4 1
•
li. .
INTRAGOVERNMENTAL SERVICES (Continued)."
Water deposit refund
4.64
Debra Feldman
Water deposit refund
1.67
Mark Hansel
Water deposit refund
5.41
Shelia Kelly
Water deposit refund
3.40
Howard Johnson
Water deposit refund
1.99
John Campbell2.81
Water deposit refund
Leon Zalwaki
Water deposit refund
10.00
Jay Wortman
Water deposit refund
3.63
John Krahe
Water deposit refund
1.02
Mark Mehaffy2.55
Water deposit refund
Dave Tolliver
Water deposit refund
6.81
Dennis Bellingier
Water deposit refund
6.67
Larry Mohr
Water deposit refund
1.90
Joel Hotchkiss
Water deposit refund
3.94
Jolene Sherer
Water deposit refund
9.85
Harvey Joanning
''Water deposit refund
1.47
Clarence Andrews
Water deposit refund
10.00
Eric Roalson
Water deposit refund
3.95
Ralph Richter
Water deposit refund
1.84
awkeye Roofers
Water deposit refund
2.88
Paul Peden4.71
Water deposit refund
Sue Pearson
Vehicle repair supply
449.25
Barron Motor Supply
Repair material
97.45
Fleetway'Sotres, Inc.
Vehicle repair
12021.32
Hartwig Motors, Inc.
's
Repair supply
1,540.11
Breese
City Electrical Supply
Electrical supplies
2.29
349.09
Red Carpet Travel Service
Travel expense
Industrial supplies
47.89
Contractor's Tool & Supply
Vehicle repair
Vehicle
121.28
Communications Engineering
23.64
Iowa City Petty Cash
Diesel fuel
5,777,70
Consumer's Cooperative Society
Gasoline
69792.33
Krali Oil Company
Phone service
65.79
Northwestern Bell Telephone
Vehicle repair supply
535.25
Mainline Equipment Company
Gas & Electric supplies
105.95
Iowa Illinois Gas & Electric
Laundry service
72.46
Meana Service Center
Water deposit refund
4.70
Ann Bublitz
Repair supplies
44.11
Ackerman Auto Parte
Repair supplies
68.28
Herman M. Brown Company
Water deposit refund
5.94
Rodney Tidrich
Water deposit refund
4.89
Paul Anderson
Water deposit refund
2.51
Paul Gardner7.37
Water deposit refund
Daniel Worden
Water deposit refund
10.00
Paul McKeen3.48
Water deposit refund
Martin strabala
Water deposit refund
6.57
Robert A. Kral
Water deposit refund
6.58
Marlene Kimzey
Water deposit refund
8.72
Victor `Schiffrin
Water deposit refund
1.37
Edmund Erickson2.23
Water deposit refund
Dennis Daniela
Water deposit refund
6.76
Don Hall
45.00
L.L. Pelling
MiscRefund
supplies
6.41
Lenoch & Cilek
Repairs and Maint to vehicle
R epa
98.00
Hilltop DX Car Wash
INTRAGOVERNMENTAL SERVICES (Continued)
Charlene Ann Beebe
Center for Criminal Justice
Mooman Equipment Company
H.D. Knowling Company
Midwest Wrecker & Crane Service
Bontrager Machine & Welding
Iowa Bearing Company Inc.
Sieg - Cedar Rapids
Dan Ruby
Ilse Plume
Kenneth Schmitz
Identi-Kit Company
Capitol Implement Company
Lysle Sanger
Wallace E. Carlson
Hawkeye State Bank
SPECIAL ASSESSMENT
Metro Pavers
URBAN RENEWAL
Various Owners
Library of Urban Affairs
City of Iowa City
Washington Park, Inc.
Nesper Sign Advertising
Selzer Construction Company
The Gazette Company
Hayek, Hayek, & Hayek
E. Norman Bailey
C.S. Ehinger
Bill's Plumbing & Heating
Welton Becket & Assoc.
LEASED HOUSING
Various Owners
City of Iowa City
Lawrence 0. Hagen
Kathering Vogel
City of Iowa City
Lawrence 0. Hagen
Charles & Francine Griffin
Superintendent of Documents
Town & Campus Apartments
George Scriven
Travel ° expense
Registration
Repair parts
Repair parts
Towing
Maint. to vehicle
General repair parts
Repair supplies
Water deposit refund
Water deposit refund
Water deposit refund
Equipment rental
Repair supply
Travel expense
Travel expense
Payroll transfer
Street construction
Relocation payments
Book
Misc. expense
Office rental
Labor
Labor & Material
Ad
Legal Services
Appraisal Service
Demolition
Repairs
Project Improvements
September Rent
Water & sewer service
August rent
Security deposit refund
July expenses
September rent
September rent
Reference material
September rent
Security deposit refund
60.00
75.00
7.08
43.77
50.00
260.00
86.56
102.73
1.71
2.20
10.00
81.00
223.15
50,00
500.00
171,793.18
346,323.28
25,474.23
25,474.23
10,375.26
7.52
11.45
665.00
195.50
24.00
42.80
162.50
470.00
10,553.32
23.95
4.230.62
26,761.92
25,244.00
16.80
5,00
50.00
3,862.76
5.00
125.00
.80
150.00
35.00
29,494.36
4.:
The preceedingdisbursements allocated by fund in the total amount of
$599.590.09 represents an accurate accounting of obligations of the City of
Iowa City.
L
'J.B. Pug ,
Director
Department of Finance
VV CIVIC CENTER. 410 E. WASHINGTON ST.
IOWA CITY; IOWA 52240
018.054.1000 -
September 19, 1974
Mr. Emil L. Huber, Jr.
Assistant Regional Administrator for
Community Planning and Development
Department of Housing and
Urban Development
911 Walnut Street
Kansas City, Missouri
Subject: Hold -harmless Entitlement
City -University Project I
Iowa R-14
Iowa City, Iowa S2240
Dear Mr. Huber,
We are writing,to you regarding the recently enacted
HoUsI112 and Community Development Act of 1974, and specif-
ically wit' g
rear to ection g , o itle I thereof,
the "hold -harmless" section.
In conversations with Mr. Boyd of your office we have learned
that the preliminary calculations indicate a hold -harmless
entitlement to Iowa City of $452,000. That calculation was
made as follows:
1. Increase in reservation of Title I funds
for urban renewal project Iowa R-14 from
original reservation of $8,044,000.00 in
February, 1965 to the final allocation of
$9,5380608.00 in`May `1970. $12494,608.
2. Open space grant, Iowa 73 589703.
3. Sewer grant, Iowa 82 707 000.
TOTAL (rounded) $20260,000.
divided by 5 $ 4529000.
We must take exception to this calculation for the reasons
stated below.
In February, 1965, the Housing and Home Financing Agency
approved a $1712969.00 planning -advance and a $8,044,000.00
grant reservation for urban renewal project Iowa R-14. In
September, 19670 the State District Court in Johnson County,
■
ouri
19, 1974
Iowa, issued a temporary indunction halting all work on the
renewal project. In a letter dated January 17, 1968, signed
by Mr. Dean Swartzel of the Chicago Regional Office of HUD,
the city was informed that the reservation would be CANCELLED
if certain actions did not take place by June 30, 1968. A
copy of that letter is enclosed.
In March of 1968, the above-mentioned District Court made the
temporary injunction permanent. In May of 1968, the City was
informed by HUD Deputy Assistant Secretary for Renewal Assis-
tance, Robert E. McCabe, that the reservation had been WITH-
DRAWN, and that a reservation would be made from funds to
become available in fiscal year 1969. The cancellation of the
reservation was again cited in'a letter to the City dated
October 13, 1969, and signed by Ernesta H. Kracke for Mr.
Thomas Kilbride of the HUD Chicago Regional Office.
Finally, in a letter dated July 9,1970 over the signature of
Mr. Kilbride, the City was informed that the Assistant Secre-
tary for Renewal and Housing Management had ".... allocated ..
$9,538.608.00 as a capital grant ...".
Section 106 (g) of Title I of the Act states that hold -harmless
amounts are to be determined, in part, by averaging for the
five fiscal years preceding July 1, 1972, the amounts of "
committments for grants ... pursuant to Part A of Title I of
the Housing Act of 1949 .. It is our contention that, while
a reservation for $8,044,000.00 was indeed made in February,
1965, it was terminated, withdrawn or cancelled in 1968, and
reinstated in 1970, which would put the grant committment date
within the five fiscal year period cited in the Act.
In furthersupport of our contention, we call your attention
to the December 31, 1969 and December 31, 1970 editions of the
HUD -published, Urban Renewal—Director . The December 31, 1969,
entries in columns 5 an (7), 'execution approval dates",
and "approved federal grants", respectively, shows nothing in
column (5) and "NONE" in column (7). The respective entries in
the December 31, 1970, show 7.0-05 in column (5) and $9,538,608.
in column (7). In the "explanatory notes" section of the
Directory, the explanation given for entries in column (5) is,
in part,
"Includes entries showing approval dates for
authorization of a loan and/or grant contract
or tr15 carrying out'of Urban Renewal Project
Plans ...
In light of the above, we contend that the cancellation of the
,;,,alit reservation and the reallocation of the grant moncies,
a5 it occurred in the case of urban renewal project Iowa R-14
is within not only the spirit of the now legislation, but
within the letter as well. We have made this contention known
to Mr. William Boyd of your office.
Mr. Boyd was most cooperative and prompt in relaying our case
to the HUD Central Office. He was informed by return tele-
phone call from Washington, and he so informed us, that the
computer program used to calculate hold -harmless amounts for
project cities had recognized the initial reservation, the
cancellation and the May 1970 full grant allocation of $9.5
million. We do not understand how the computer could recog-
nize all these entries and come to the conclusion that our
Title I grant committment is $1,494,608.00 and not $9,538,608.
We in local government realize.the extreme contributions to
efficiency and improved service to those whom we are employed
to serve that electronic data processing affords. We, also,
recognize, however, that because of either human or mechani-
cal error, EDP can render a great disservice. It appears that
in this case, the maxim of the EDP business, GIGO (garbage in,
garbage out) has been employed to the extent that instead of
receiving a hold -harmless amount of $2,053,140. annually for
the next 3 years, the City will receive only $452,000. lite
find this situation galling, especially in light of the hu-
mans who wrote to us that the reservation had been "withdrawn"
and "cancelled" and a grant "allocated". To us, there is no
question but that a grant committment for $9,538,608. was made
by HUD for Project Iowa R-14 in May, 1970 and that that amount
should be used in calculating the City's hold -harmless amount.
We appreciate the fact that the Act is new, broad and subject
to various interpretations in practically every section. We
ask, however, that you review the calculations used in deter-
mining Iowa City's hold -harmless amount in light of the con-
tents of this letter. Your cooperation and effort are appre-
ciated.
Very truly yours,
John B. Klaus
Director
Urban Renewal
JBK/nh
Department
REGION IV••
• IN RE�'lr RF_PEK TO: (k^•�
,.AUL S 1970
:.r. Donald E. Best, Director
Department of Community Development
City of Iowa City
City Hall
Iowa City, Iowa •52240
Deat ::r. Best:
Subject: Project No.. Iowa.R-14.
City University Project No;
Iowa City, Iowa
Loan and Grant: All.ocati;07•.
This, is to copfirm the telegraphic announcement :-o£_ the: Ami dant.
Secretary for Renewal and Housing Mangem&it:that-he has'•aalocated
the 'sum of $13 a
,166,151 as a loan and $9. I'538a capitcil grant'
to aid in financing the execu•tiorr of the project• identified.Abuve.
This capital grdnt.aliocation replaces the outstanding rtkservation
,. of capital grant funds for t~hz• project.
Please r�+"er to tYi6'' attaCiu'i'f,1.1•l;;;t0 ;thi . ldt ez-1for"'technical comments ,
to be resolved and recom�ieiidations.
We will forward to you a, proposed..conrract;;:,wh c'� �'s'.,to,�be ;'eicecuted
and returned to this .offic�:fo�r eicecutiori.'•.otr behalf of the Federal
Government., The proposed contract will .state S:Yie 'terms .and cont?i.=
tions under which the .allocated fv{ids �rri %1 be -'made.. available to, fou.
The form o£ contract will contain t't;e'' folldoino 'Spec al c 'riditinn: '
Notwithstanding any other provisions of this contrac?:�:.;
the Government shall be under no obligati.. n, to maK,-..ary-
payment ori account of the Project 'Cemporary Loan or the
Project -Capital Grant
the Local Public Agency.shali
riot have furnished evidence satisfactory to,.'the:;^a,^rretaiy':�;r -
on 'the eligibility of the- following toad Y•'••'
'•r•
^, %.....
112 Credits outside''the Pro•iac-t :Area
'vim i. �:'� '<�:�>+.~h .. } •. - �•
� ,CE:",VED J U.L i 3 #070
1 �I "1
�M♦� pe
•�ILJO M•O
WF HOUSING AND URBAN DEVELOPMENT
NAL' ASSISTANCE ADMINISTRATION
WASH ING70N, D. C. 20410 r S9c�
RECEIVEOMAI`/ U
Mr. Barry D. Lundberg, Director
Department of Planning and Urban Renewal
City of Iowa City
Iowa City, Iowa 52210
Dear Mr. Lundberg:
1
MAY 1 1968
IN REPLY REFER TOt
This is in reply to your letter of February 26, 1968, concerning your
request for an extension of the capital grant reservation for Project
No. Iowa R-143 Iowa City, Iowa.
In light of the present shortage of urban renewal funds and the demand
for funds, the Department cannot grant your request for an extension
of the reservation to December 31, 1968. However, in view of pending
litigation in Iowa City and the obvious effort of the City to meet the
deadlines imposed by LPA Letter No. 1119, the Department will substitute
for your present reservation, which is hereby withdrawn, a reservation
from the funds to become available on July 1, 1968. The substitution
of funds from Fiscal Year 1969 is no way an indication of any lack of
support of urban renewal activities in Iowa City. The Department will
continue to finance the city's participation in the litigation and
fully intends to reestablish the project's reservation at such time
during the fiscal year beginning July 11 1968, that the City is ready
and able to proceed with the project.
In view of the pressing needs of other cities for funds that can and
will be immediately utilized., it would be a disservice to the urban
renewal effort to hold aside any longer these funds. You may be
assured, however, that the Department's need to utilize these funds
in no way indicates a lack of or withdrawal of support for urban
renewal in Iowa City.
Sincerely yours,
*M��
For'Rob E. Mc abe
Deputy Assistant Secretary
for Renewal Assistance
ME
REGION IV
October 13, 1969
nr. crank Smiley
City cianager
City of Iowa City
City :call
Iowa City, Iowa 52240
Dear Mr. Smiley:
Subject: Project No. Iowa R-14
Capital Grant Reservation
M REPLY REFER TOI 4RF
As was requested by representatives of your city, we have requested clarifica-
tion from our Washington Office concerning the status of the capital grant
reservation for Project No. Iowa R-14.
Mr. Lawrence COX, Assistant Secretary for Renewal and Housing Assistance, has
informed us that the reservation previously established for the project in
..
the amount of $8,044,000 (subsequently cancelled because of the injunction) will
re-established upon approval of the loan and ain FiscalII lYear1pro-
be
1970.
vided this application is submitted as soon as possible
,:r. Cox requests tat the Part II coa legal opinion^ Mating that ,no� lit-ga-
intion is pending.
If you have any questions .on this matter, please feel free to contact us.
�_. . t' ..� C,...
Q,&. k C)
Sincerely you/rss, /
�iLrZCy2'G� /�f r �v�ii�tC�=e_
Area Coordinator for
Thomas S. Kilbride
Acting Assistant Regional
Administrator for Renewal
Assistance
J✓
L
� r 0
�GuLOP) `P, (M GI v e r Lt
OC
,f, ��� j (%� �0 1f ��• .fir wi�
4
a/ -VLM LJ "II a/,, IV,
au -
:APPROVAL'DATES
FEDERAL GRANTS
STATE:,
T
I.D.
.
LOCATION
P
NUM-
"PLAN-
EXECU.
COM-
T
BER
APPROVED
A
DISBURSED
NAME OF ACTIVITY
E
NTNG
TION
PLETION
T
U
S
(il
(2)•
(3)
(4)
(5)
(6)
(7)
(8)
REGION IV (CON.)
IOWA 000000 (CM)
DES MOINES (CON.)
RIVER HILLS NO 1
R
R-1
58-04
60-06
10,214.024
•
8,767,991
DUBUQUE
7,091,331
3,149,021
COMMUNITY RENEWAL PROG
P
R-8
NONE
62-09
67-03
81,376
•
81,376 -
DOWNTOWN
R
R-15
65-07
67-06
71009,955
•
3,067,645
EVANSDALE
1,331,883
HOME ACRES
R
R-22
66-10
69-06
1,331,883
•
FORT DODGE
1,216,000
kIVERFRONT
R
R-25
66-12
192169000
IOWA CITY
1,076,385
24,920
COMMUNITY RENEWAL PROG
P
R-16�,
NONE
65-11
•
249920
CITY -UNIVERSITY
R
glS
.,1,5-D2
y
rj9,3E5+
s_ -NON
-
=ITY—UNIVERSITYNO 2
R
R-18
65-12
1,047,000
KEOKUK
749,830
749,830
KE'OSIPPI
R
R-11
63-11
64-11
68-05
749,830
0
749,830
MUSCATINE
3,1139000
OLD TOWN IGN1
G
R—Z7
67-07
3,113.000
OTTUMWA
3.063,839
380,596.
MARINA GATEWAY
R
R-12
64-11
68-05
1,807.839
•
380,596
OTTUMWA CENTER
R
R-20
66-10
19256,000
SIOUX CITY
10.163.151.
1.704,394
CENTRAL BUS DIST—BAST
R
R-19
65-12
68-01
4.714,109
•
627,848
CENTRAL SIOUX CTY IGN)
G
R-23
66-11
NONE
—
HAMILTON PROSPECT NO 1
R
R-32
68-08
39983,000
MARY TREGLIA --
R
R-6
61-11
64-01
1,466,042
•
1,076,546
WATERLOO
16.330,158
7.547.087
LOGAN AVE
R
R-2
58-12
61-03
2,707,695
•
2,011,840
WESTFIELD—VIRDEN
R
R-7
63-02
65-11
13,622,463
•
5,535,247
au -
lw�
- � 4_ t w•/fel V[•I.�,, (���
REGION VII
APPROVAL DATES:,
FEDERAL GRANTS
STATE T
I.D.
CENTRAL BUS DIST
S
LOCATION P
NUM
PLAN EXECU- COM
APPROVED T DISBURSED
ly
NAME OF ACTIVITY E
BER
NIN6 TION PLETION
T
CHARLES CITY
DISASTER REDEV PROJ
U
COUNCIL BLUFFS
BLUFFS CENTCR 1
S
(11 2
(3)
(4) (5) (6)
(7) 18)
REGION VII
IOWA
R 3
CARROLL
NONE
CENTRAL BUS DIST
R
CEDAR RAPIDS
R-1
CEDAR LAKE
R
CIVIC CENTER
R
NEIGHBORHOOD CEV PROD
A
CHARLES CITY
DISASTER REDEV PROJ
C.
COUNCIL BLUFFS
BLUFFS CENTCR 1
R
CENTRAL (GN)
G
DES MOINES
MOUEL CITY 1
R
OAK RIDGE IGNI
G
OAK RIDGE NO 1
R
RIVFR HILLS KC 1
R
DUBUUUE
COMMUNITY REKE%AL PROD
P
DOWNTOWN
R
EVANSOALE
HOME ACRES
R
FORT OODGE
RIVEKFRONT
P
IOWA CITY
COMMUNITY REKEI,AL PROD I
CITY -UNIVERSITY
I
CITY -UNIVERSITY NO 2
I
KEOKUK
KEOSIPPT
R-17 1 65-121 67-09
R-9 I 62-11 165-09
R-13 65-03 66-05
A-1 NCNE 70-03
R-36 1 68-081 69-08
R_ 1 66 03 67-03 1 6NONE 169-04
R-15 165-07I 67-06 167-03
R-22 ) 66-101 69-06
R-25 1 66-121 70-08
16 I r NONE 165 -
RI R-11 1 63-111 64-11 168-05
102.721.689
1,751,248
1,751,248
13,189,502
1,642,992
1/10,546,510
1.000,000
6,527,710
6,527,710
4,551,478
4,551,478
NONE
16.787,939
3,988.000
NONE
2,585,915
VIC,214,024
7, C91.331
81,376
7,009:955
1,454,I06
1,454:206
2,101,198
2,101,198
1C.614,993
�1,
[o
Iu
q•
,047,000
749,830
749,830 •
38,641,634
581,637
561,837
6,609,964
1,149,158
5,460,806
1,666.233
1,666,233
10,863.564
2,095,573
8,767,991
4.619.152
81,376
4.537,776
318,077
318,077
24,920 1 I
24,910
749,830
749,830 Zr
- 124 -
R 3
60 04
NONE
IV$B
I63-12
R-1
04I
66-02
R-15 165-07I 67-06 167-03
R-22 ) 66-101 69-06
R-25 1 66-121 70-08
16 I r NONE 165 -
RI R-11 1 63-111 64-11 168-05
102.721.689
1,751,248
1,751,248
13,189,502
1,642,992
1/10,546,510
1.000,000
6,527,710
6,527,710
4,551,478
4,551,478
NONE
16.787,939
3,988.000
NONE
2,585,915
VIC,214,024
7, C91.331
81,376
7,009:955
1,454,I06
1,454:206
2,101,198
2,101,198
1C.614,993
�1,
[o
Iu
q•
,047,000
749,830
749,830 •
38,641,634
581,637
561,837
6,609,964
1,149,158
5,460,806
1,666.233
1,666,233
10,863.564
2,095,573
8,767,991
4.619.152
81,376
4.537,776
318,077
318,077
24,920 1 I
24,910
749,830
749,830 Zr
- 124 -
PARTMENT OF Ci
EMM
9®
NMUNITY
®EVEL®PMENT
u
0
Dept.
5
Tentative .Agenda
Planning and Zoning Commission
Iowa City, Iowa
September 24, 1974--4:30 p.m.
Community Development Conference Room
A. Call to Order by Chairman
B. Roll Call
C. Approval of Minutes
1. Meeting of September 12, 1974
D. Zoning Items:
1. Z-7414. Rezoning of tract of land belonging to Amerex
Corporation (vic. north and south of Haywood Drive and
west of Laura Drive). Recently rezoned R1A to R3A to
satisfy District Court order. Review of above rezoning
with desirability of rezoning to R3. Council referral:
7/18/74. Deferred by Planning and Zoning: 9/12/74.
2. Z-7417. Amendment of Zoning Code to apply high-rise
provisions to CBS Zone. Council referral: 8/8/74.
Deferred by Planning and.Zoning: 8/22/74--9/12/74.
3. Z-7420. Ordinance amending Zoning Code regarding
fence and shrub heights. Also includes amending
Municipal Code Chapter 3.38, in particular 3.38.8.A.
Council referral: 9/11/74.
E. Annexation Item:
la. A-7401. Voluntary annexation request made by Gordon
Russell for tract of land east of Highway 218 and west
and south of old land -fill (see location map).
Date filed: 8/16/74. 45 day limitation: 9/30/74.
lb. Z-7418. Request made for M2 zoning in conjunction with
annexation request.
Date filed: 8/16/74 45 day limitation: 9/30/74.
F. Subdivision Items,
1. S-7414. Washington Park Addition, Part 9. Preliminary
Plat. North of back lot lines along Princeton Road and
east of back lot lines along Mt. Vernon Drive. Filed by
Bruce Glasgow and Frank Boyd.
Date filed: 8/12/74 45 day limitation: 9/26/74.
C.
E
11
G.
H.
2. 5-7415. Valley View of River Heights, First Addition,
Johnson=County, Iowa°. Located'on north edge of River
Heights area. Preliminary and final plat. County
re fe rral I.
Date filed: 9/3/74 45 day limitation: 10/18/74.
Discussion Items:
1. P-7317. Proposed Ordinance creating a University Zone (U) .
2. C-7401. Design standard for Public Works Improvements.
Council referral: 8/27/74. 45 day limitation: 10/11/74.
3.
Informal
discussion
of
R3A Area
Study proposals.
4.
Informal
discussion
of
Melrose
Lake area.
S. Informal meeting with William Preucil regarding zoning
for a music school.
6. Change of meeting time and date for Planning and Zoning.
7. Setting of special meeting to discuss R-14 Urban Renewal
amenities.
Adjournment
Regular meeting -- September 26, 1974
11
SUBJECT: Z-7417. Amendment to Zoning
Code to apply high-rise provisions
to CBS Zone; Council referral:
8/8/74; deferred by Planning
and Zoning Commission: 8/22/74
and 9/12/74.
COMMITTEE A special committee of the
ANALYSIS: Planning and Zoning Commission
met on September 18th to
review and recommend appropriate
changes to the High Density and Medium Density Districts of the
Additional Regulations for a high rise apartment house or apart-
ment hotel. Amendments suggested by the Committee, as presented
in the revis.-id draft of a proposed ordinance attached hereto,
include:
1. That high rise apartment houses or apartment hotels be
permitted in the CBS Zone. High density development near
the central business district will produce a "walk-in"
trade area for support of businesses and a more feasible
development of housing for the elderly.
2. Restriction of high density high rise apartment houses or
apartment hotels from the R3A Zone. It was the Committee's
conception that high density high rises should only be
permitted near the central business district where high
density development would not result in an adverse effect
upon adjacent property. There are many areas of the
City zoned R3A, including a large portion of the area
encompassed in the R3A Area Study, where high density
development would be inappropriate.
3. That one and one-half parking spaces be provided for each
dwelling unit in the Medium Density District. High rise
apartment houses or apartment hotels in this District are
permitted in an R3A Zone. It can be assumed that such
development will occur away from the conveniences of the
central business district necessitating higher parking
standards
E
C
AN O12DINANCE AMENDING THE ZONING CODE OF THE CITY OF
IOWA CITY, IOWA, BY REPEALING SECTIONS 8.10.19.II.A
AND 8.10.19.II.B AND SUBSTITUTING IN LIEU THEREOF
NEW SECTIONS 8.10.19.II.A. AND 8.10.19.II.B.
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
SECTION I. PURPOSE. The purpose of this Ordinance is to
amend the Special Use regulations of the Zoning Code for a high
rise apartment house or apartment hotel.
SECTION II. AMENDMENT. The Zoning Code of the City of Iowa
City, Iowa is hereby amended by the following:
A. (8.10.19.II.A.)
USE
SPECIFIC CONDITIONS
High Rise
HIGH DENSITY DISTRICT
Apartment
The high density district
House or
shall be within the following
Apartment
area: South of Church St.;
Hotel
West of Dodge St.; North of
the C.R.I. & P. RR. lines;
East of the Iowa River.
Requirements of High Density
District:
1. That the gross floor area
of the buildings above ground
will not exceed two times the
gross lot area.
2. That the buildings above
ground shall not occupy more
than 40 percent of the lot
area.
3. The minimum lot area per
dwelling unit shall be 300
square feet.
4. The yard requirements
shall be as follows:
Front ........... 20 feet
Rear ............ 25 feet
Side ............ 15 feet
5. One parking space shall
be provided on the site for
each dwelling unit.
6. Space used for mechanical
equipment or parking shall not
be included in the limitation
of maximum allowable gross floor
area.
7. Any proposed high rise
apartment house or apartment
hotel must be located a minimum
of 150 feet from any R1A, R1B
or R2 zone boundary line.
ZONES
R3B, CBS
Ordinance No.
® Page 2
B. (8.10.19.II.B.)
USE
E
E
SPECIFIC CONDITIONS
MEDIUM DENSITY DISTRICT
All area not in High
Density District.
Requirements of Medium Den-
sity District.
1. That the gross floor
area of the buildings above
ground will not exceed two
times the gross lot area.
2. That the buildings
above ground shall not occupy
more than 30 percent of
the lot area.
3. The minimum lot area per
dwelling unit shall be 500
square 'feet.
4. The yard requirements
shall be as follows:
Front ........... 20 feet
Rear ............ 25 feet
Side 15 feet
or front, rear and side yards
shall be one foot for each
four feet in building height
whichever is greater.
5. One and one-half parking
spaces shall be provided on
the site for each dwelling
unit.
'6. Space used for mechanical
equipment or parking shall not
be included in the limitation
of maximum allowable'gross floor
area.
7. Any proposed high rise
apartment house or apartment
hotel must be located a mini-
mum of 200 feet from any R1A,
R1B or R2 Zone boundary line.
8. For the purpose of deter-
mining the gross floor area, the
lot coverages and parking, two
or more parcels of ground owned
by the developer within one
platted block may be used for
the "lot" or "site" provided a
lesser parcel has at least 50
percent of its width, but not
less than 25 feet", contiguous
with a greater parcel. When
an alley divides such parcels,
for the purposes of this Section,
they shall be deemed contiguous.
ZONES
R3A, R3B
I]
11
SECTION III. REPEALER. All Ordinances or parts of ordinances
in conflict with the provisions of this Ordinance are hereby
repealed.
SECTION IV. SAVINGS CLAUSE. If any article, section or
subsection of this Ordinance shall be adjudged invalid or uncon-
stitutional, by a court of competent jurisdiction, such adjudi-
cation shall not affect the validity of the Ordinance as a
whole or any article, section, subsection, or part not adjudged
invalid or unconstitutional. The Council hereby declared that
it would have passed the remaining adjudicated article, section,
or parts of this Ordinance if it had known that subsection
thereof would be declared unconstitutional.
SECTION V. EFFECTIVE DATE. This Ordinance shall be in effect
after its final passage; approval, and publication as required by
law.
It was moved by .. and seconded by
that the Ordinance as'read be adopted, and
upon roll call there were:
AYES: NAYS: ABSENT:
Brandt
Czarnecki
Davidsen
deProsse
White
ATTEST:
CITY CLERK
1st Reading
2nd Reading ....
3rd Reading
Passed and approved this
MAYOR
day of
19
M
'r-
1 1-
TO: planning and Zoning Commission
Attn: Don Madsen
FROM: Iowa City City Council
RE: Referral of Ordinances
DATE: September LL, L97.4
The Ordinance amending the fence requirements of the zoning
code and the Ordinance amending Chapter 3.38 of the Municipal
Code werepresentedat the Council meeting of September 10th.
The motion was adopted to"refer both ordinances to your
commission for recommendation.
r"
Abbie Stolfus
City Clerk
AN ORDINANCE AMENDING THE FENCE REQUIREMENTS - ZONING CODE, CITY OF
IOWA CITY, BY REPEALING SECTION 1. ARTICLE XXVI. ORDINANCE NO.
(8.10.27.A.), AND ENACTING A NEW SECTION IN LIEU THEREOF.
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA.
SECTION I.
PURPOSE. The purpose of the Ordinance is to promote the general
health, safety and welfare of the residents of the City of Iowa City by regulating
the height and setback distance of fences at street intersections so that there
exists an unobstructed view of the intersection.
SECTION II. AMENDMENT. No fence more than 30 percent solid and no fence
or planting more than two (2) feet high above street level may be located within
thirty (30) feet of the street right of way intersection.
SECTION III. REPEALER. All ordinances or parts of Ordinances in conflict
with the provisions of this Ordinance, and specifically Section 1, Article XXVI.
Ordinance No. 2238 are repealed.
SECTION IV. SAVINGS CLAUSE. If any section, provisions, or part of this
Ordinance shall be adjudged invalid or unconstitutional, such adjudication shall
not affect the validity of the Ordinance as a whole or any section, provision,
or part thereof not adjudged invalid or unconstitutional.
SECTION V. EFFECTIVE DATE. This Ordinance shall become effective after
its final passage, approval and publication as provided by law.
It was moved by
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Czarnecki
Brandt
Davidsen
deProsse
White
ATTEST:
CITY CLERK
1st Reading
2nd Reading
3rd Reading
and seconded by
that the Ordinance as read be
MAYOR
Passed and approved this day of , 19_
I
0
9
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 3.38 OF THE MUNICIPAL CODE OF THE CITY OF
IOWA CITY, SPECIFICALLY THE HEIGHT, AND SETBACK DISTANCE OF TREES,
HEDGES AND SHRUBS AT STREET INTERSECTIONS BY REPEALING SECTION 10.a.
ORDINANCE NO. 2584 (3.38.8.A.)i AND ENACTING A NEW SECTION IN LIEU
THEREOF.
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA.
SECTION I. PURPOSE. The purpose of this Ordinance is to promote the health
safety and welfare for the residents of the City of Iowa City by regulating the
height and setback distance of shrubs and hedges at street intersections so that
there exists an unobstructed view of the intersection.
SECTION II. AMENDMENT. (3.38.8.A.)
TREES AND SHRUBS. Trees or shrubs on public or private.property
boardering on any street shall be trimmed to sufficient height to allow
free passage of pedestrian and vehicular travel and so that they will not
obstruct or shade street lights, the vision of traffic signs or the view
at any street intersection. The minimum clearance of any overhanging
portion of such trees or shrubs shall be nine (9) feet over sidewalks and
thirteen (13) feet over all streets except in the case of small or newly
planted trees specifically designated by the City Engineer. No shrubs or
hedges more than two (2) feet high above street level may be located
within thirty (30) feet of the street right of way intersection.
SECTION III. REPEALER. All Ordinances or parts of Ordinances in conflict
with the provisions of this Ordinance and specifically Section 10.a. Ordinance
No. 2584 (3.38.8A.) are repealed.
SECTION IV. SAVINGS CLAUSE. If any section, provision, or part of this
Ordinance shall be adjudged invalid or unconstitutional, such adjudication shall
not affect the validity of the Ordinance as a whole or any section, provision,
or part thereof not adjudged invalid or unconstitutional.
SECTION V. EFFECTIVE DATE. This Ordinance shall become effective after its
final passage, approval and publication -as -provided by law.
It was moved by and seconded by
upon roll call there were:
that the Ordinance as read be adopted, and
AYES: NAYS: ABSENT:
Czarnecki
19
STAFF REPORT
Planning & Zoning
September 26, 1974
Commission '
SUBJECT: A-7401 and Z-7418. Request by
Mr. Gordon Russell to annex
by voluntary petition a 44.95
acre tract of land located east
of Highway 218, south of the southerly City limits, and west of
the City's landfill site and to zone said tract M2; date filed:
8/16/74; 45 -day limitation: 9/30/74.
STAFF The applicant has expressed
ANALYSIS: the desire to annex the
subject tract to the City
and for M2 Zoning for the
purpose of permitting the operation of a "car crusher" on
approximately the central portion of the site. A car crusher,
as its name would connote, flattens a car body for easy transport
to a recycling plant. The operation performs an important
function of disposing of abandoned and wrecked automobiles which
otherwise would be hauled to a junkyard, but because of the
nature of the operation,_it should be isolated from public
view and located-in'an area which will not engender adverse
effects upon adjacent property owners.
Presently, land in the City's landfill site is being leased for
operation .of the car crusher but on a temporary basis since the
City is desirous of eventually utilizing the site for recreational
use. The subject tract, if annexed and zoned M2, would provide
a permanent location for the operation.
The east portion of the subject tract is perhaps the most
desirable location for a car crusher because of its obscurity
from public view by existing natural vegetation and eventual
development along Highway 218. Even more importantly, the operation
would not result in any adverse effects upon adjoining property
owners. The possible eventual acquisition and development of
the land along the Iowa River and east of the subject tract for
public recreational use, should, however, be given consideration.
Annexation of the subject tract would appear to be slightly
premature since the City is presently incapable of serving the
area with sanitary sewer. However, the existing lift station
and force main which serves the area to the north was designed
with a capacity sufficient to dispose of sewage at residential
densities from the subject tract. Annexation, however, is an
important process from a planning standpoint because the City is
then capable of "controlling" urban growth.
The subject tract is presently.zoned CH - Highway Commercial in
® the County. As _a mere extension of development from the north,
however, the land would appear to be better suited for light
® industrial uses than uses characteristic of a CH Zone. This is
particularly valid when considering that the South Ilighway 218
corridor possesses all the amenities desirable for industrial
development including a level and stable terrain, access to
Highway 218 and perhaps eventually from Highway 518, water
resource, and rail.
9
E
The subject tract is presently undulated from past sand and
gravel operations. It is conceivable that at the present rate
of restoration by filling the property would not be suitable
for industrial development for a period of at least
ten years.
Normally, it would be considered desirable to pease
sucin a "holding zone" tlicantpreserve
doesthavehe land
theuntil
optioneady for howeverurofn
development. The app property for er, uses.
remaining in the County and utilizing the prop y
Considering all aspects from a planning standpoint, the best
alternative would suggest annexing the subject tract and
zoning the westerly 300 feet M1 and the remaining portion M2.
This would result in allowing a car crusher operation on the
rear portion of the property and eventual uses along the front
portion which are more conducive to the area than if permitted
to develop in the County under a CH Zone.
STAFF
RECOMMENDATION:
M1, and the remaining portion be
the Riverfront.Commission.
STAFF
COMMENT:
It is the staff's recommendation
that the subject tract be
annexed into the City, the
westerly 300 feet be rezoned
zoned M2 subject to review by
An important future consider-
ation, with the presupposition
that the east side of the South
Highway 218 corridor will
id
develop for industrial use, is the extension of Riverse Dive
r
th
south along Highway 18•lofed as a frontage vehicular conflictaand1potentiald
access to Highway 2188, points
traffic hazards would be avoided.
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• _ 411
P
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11
FILE
NUMBER
NORTH Z % 4V
..w v1\i
Planning $ Zoning Commission
September 26, 1974
SUBJECT: S-7414. Preliminary Plat of
Washington Park Addition, Part 9
located west of Green Mountain
and
east and north of Washington Park Additions, Partts15ethroughe8 (Mountrly Vernon
Drive and Princeton Road); date filed: 8/12/74; 45 -day limitation: 9/26/74.
STAFF The subject 19.62 acre addition
ANALYSIS: consists of 47 lots for an
average density of 2.4 lots/
acre. The smallest lot con-
sists of approximately 10,725 square feet which exceeds by a considerable
margin the minimum lot size requirement of 6,000 square feet in the RIB Zone.
The plat, having been previously reviewed by the staff and revised, meets
all the requirements of the Subdivision Code with the exception of the location
of easements for "public, semi-public or community use", namely utility ease-
ments for telephone and electrical installations.
It should be noted that the Tight -of -way for Green Mountain Drive is indicated
as 60 feet, as is the right-of-way for said street in Washington Park Addition,
Part 8. It was previously felt necessary to provide a collector street
between Washington Street and Rochester Avenue for internal circulation.
The staff is of the opinion, however, that Washington Street, Mount Vernon
Drive, and Amhurst Street will provide sufficient access to the neighborhood
encompassed by Court Street, First Avenue, Rochester Avenue, and Scott
Boulevard. It would, therefore, seem more appropriate to reduce the right-
of-way width to SO feet, the minimum width required for a residential street,
to increase the buildable area of adjacent lots. Sidewalks would be "jogged"
but certainly at no detriment to the addition.
STAFF
RECOMMENDATION:
It is the staff's recommendation
that the plat be approved if
revised to show the location
Of utility easements.
STAFF A sanitary sewer located
COMMENT: along rear property lines
has both advantages and
h it
is less costly to install than along streets where smore nadequatetages
Althoucompaction
and backfill are required, access to manholes when a line is plugged presents
a problem. Ten foot utility easements along sanitary sewers for maintenance
are required, but as in the case of the sanitary sewer along the rear property
lines common to Lots 180 through 189 and 202 through 205 and 207, it is
necessary to enter with maintenance equipment at Columbia Circle to reach the
manhole.at Lot 189 without assuming liability for damage of private property.
Perhaps consideration should be given to amending the Subdivision Code to
require easements for access to manholes located along rear property lines
such as along Lots 181 and 182, 185 and 186, and 189 and 190.
791
ift
•IoiYI�I��F:(�I•
LI
El
SUBJECT: S-7415. Preliminary and Final
Plat of Valley View of River
Heights, First Addition
located south of Stewart
Road and east of old U.S. Highway 218 in Johnson County;
county referral; date filed: 9/3/74; 45 -day limitation: 10/18/74.
STAFF The subject addition, although
ANALYSIS: located outside of the City
limits, is subject to
approval by the City as
required by Section 409.14 of the Code of Iowa for subdivisions
within two miles of the City. The purpose of the regulation
is to give the City control over the pattern of development in
areas which may eventually be annexed to the City.
Specifically, as outlined in Section 409.14 (a copy of said
section which is attached hereto), "for the information of
the City Council and the City Plan Commission, where such exists,
and to facilitate 'action on proposed plats, the City Council
shall have authority by ordinance to prescribe reasonable rules
and regulations governing the form of said plats and require
such data and information to accompany same on presentation
for approval as may be deemed necessary by the said council".
Rules and regulations established by ordinance are outlined
in Section 9.50.4 of the Subdivision Code -- "whenever the
owner of any tract or parcel of land within the corporate
limits of the City or within two (2) miles thereof wishes to
make a subdivision of the same, he shall submit to the Clerk,
fourteen (14) copies of a preliminary plat for approval together
with the following information ...". Basically, as_ stated,
the same information as required for a subdivision within the
City must be submitted for a subdivision within two (2) miles
of the City.
The subdivision plat is incomplete in the following respects:
1. Existing and proposed utilities within and adjacent to
the subdivision including drain pipes, culverts, water
mains, gas and electricity.
2. Contours at five foot intervals or less.
3. Location of utility easements.
4. Street grades proposed for _Valley View Circle.
5. Cross section of Valley View Circle showing curb, gutter,
paving and sidewalks.
Ll
6. Name and address of the owner.
7. Graphic scale.
B. Length of lot markers.
9. Fifteen foot radii at the intersection of Valley View
Circle with Stewart Road.
As indicated in a letter attached hereto addressed to the City
Council from Mr. William Tucker, there is some question to
the extent of jurisdiction over this plat by the City. Con-
sideration should nevertheless be given to the eventual
reconstruction of Stewart Road as a major arterial street.
Stewart Road is over a mile in length and could conceivably
serve as access to a vast area of residential development
occuring both on the north and south sides._ For this reason,
the right-of-way should be widened and seven (7) feet within
the addition parallel to Stewart Road dedicated to the County.
STAFF
RECOMMENDATION:
the plat is revised to include
® items 1 through 9 and seven (7)
dedicated to the County.
L]
It is the staff's
recommendation the
subject preliminary and
final plat be approved if
information enumerated in
feet along Stewart Road is
El
11
1,1111, EMULMAN
W u.r.rnM V. Plrr_1.nN
W n.l.ln r -t M.T111.R1.11
IIAnu.l. W. I1nYI.1-
1:11ANI.1.•1 A. IIVI.I.LN
STrrm.N F. Hn1U11T
Lipo L.WALRER
E
SHUL14AN, PHELAN, TUCKER, BOYLE Sc MULLEN
ATTommm'Ys w: LAW
BREMER BUILDING
P. O. BDz 1291
IOWA CITY, IOWA 52240
September 3, 1974
Honorable City Council
(:ity of Iowa City
Civic Center
Iowa City, Iowa 52240
Dear Sirs and Mesdames:
(inclosed herewith you will find six copies of a
plat of Valley View of River Heights. By reason of
change in law any plat now located within two miles of
the corporate limits of any city or town which has a
planning and zoning commission must be approved by the
City Council before the same can be filed for record
with the County Auditor.
This plat has been filed with the County and
approved by the County Planning and Zoning Commission.
Taa:rnaw..
r,/) nlnl
(AnrA CUnr ]16�
There is substantial question in my mind as to the
extent of jurisdiction over this plat by your Planning
and Zoning Commission. I have taken this matter up with
your legal department and also discussed it with Donald
Schmiser, associate planner.
I have performed all legal services in connection
with the development of the River Heights area which com-
menced in 1958. The original topographical map is in my
possession and I will be happy to work with you or any
department in connection with obtaining approval of this
E
11
plat. I would also appreciate the opportunity to apPear
before you to explain the conflict which apparently exists
in the Iowa law..
We had hoped to have the lots .in this subdivision
available for sale as substantial investment has already
been incurred and accordingly any expediency would be
greatly appreciated. 1 might also indicate for your en-
gineering department that all water, gas and electricity
are underground and located in the streetways except where
shown on the one plat. There is no central sewage system
in the subdivision or any of the subdivisions in this area
of the County.
Respectfully submitted,
William M. Tucker
WMT: sf
cc: Mr. .John_ Lind
River Heights Development Company
C I'
ABB11. .' C�}LF'JS
Cii'x CLERK
IM
x 3 k.. Z •; �'
14409.12, CITIES AND TOWNS -PLATS [See note p, ion]
less from such encumbrance. [C97,§915; S13,
6015; C24, 27, 31, 35, 39,§6276; C46, 50, 54, 58, 62,
66, 71,§409.111
Raferred to In I4o9.9
409.12 Record -filing. The signed and ac-
knowledged plat and the attorney's opinion,
together with the certificates of the clerk,
recorder, and treasurer, and the affidavit and
bond, if any, together with the certificate of
approval of the council, shall be entered of rec-
ord in the proper record books in the office of
the county recorder. When so entered, the plat
only shall be entered of record in the office of
the county auditor and shall be ofno validity
until so filed, in both offices. [C51,§§635, 636;
R60,§§1019, 1020; C73,§560; C97,§§915, 917; S13,
§915. C24, 27, 31, 35; 39,96277; C46, 50, 54, 58,
62. 66, 71,6409.121
40Sz0A, ch 79,17, editorially divided - -
Exoeptlon u to plat* filed before July 4, 1949, see 59CA, eh
191.1
409.13 Effect of record. Such acknowledg-
ment and recording shall be equivalent to a
deed In fee simple of such portion of the prem.
Imes platted as is set apart for streets or other
public use, or as is dedicated to charitable,
religious, or 'educational purposes. [C51,§637;
R60.§1021; C73,§561; C97,§917; C24, 27, 31, 35, 39,
16278; C46,.50, 54, 58, 62, 66, 71,§409.131
r4091,14. -Approval condition to filing and re•
ig.No county auditor or recorder shallafter file or record, nor permit to be filed
or recorded, any plat purporting to lay out or
subdivide any tract of land into lots and blocks
within any, city having a population by `the
latest federal census of twenty-five thousand
or over, or* within a city of any size having a
plan commission organized' under the provi-
sions of chapter 373 or, except as hereinafter
provided, within two miles of the limits: of
such city, unless such plat has been first filed
with and approved by the council of such city
as provided in section 409.7, and by the city
plan oomm[sslon as required by► law In cities
where such commission exists.
If In any case the limits of any such city are
at any place less than four miles distant from
the limits of any other city, then at such place
Jurisdiction to approve plats shall extend to a
line equidistant between the limits of said
cities.
For the Information of the city council and
the city plan commission, where such exists,
and to facilitate action on proposed plats,.the
city council shall have authority by ordinance
to prescribe reasonable rules and regulations
governing the form of said plats and require
such data and information to accompany same
on presentation for approval as . may ' be
deemed necessary by the said council.
Said plats shall be exalnined by such city
council, and city plan commisslon where such
exists, with a view to ascertaining whether
the same conform to the statutes' relating "to
plats within the city and within the ,ilmits pre-
scribed by this section, and whether streets,
1830
alleys, boulevards, parks and public places
shall conform to the general plat of the city
and conduce to an orderly development there.
of, and not conflict or interfere with rights of
way or: extensions of streets or alleys already
established, or otherwise interfere with the
carrying out of the comprehensive city plan,
in case such, has been adopted by such city. If
such plats shall conform to the statutes of the
state and ordinances of such city, and if they
shallfall within the general plan for such city
and the extensions thereof, regard being had
for public streets, alleys, parks, sewer connec-
tions,.water service, and service of other util-
ities, then it shall be the duty of said council
and commission to endorse their approval upon
the plat submitted to it; provided that the city
council may require as a condition of approval
of such plats that the owner of the land bring
all streets to a grade acceptable to the council,
and comply with such other reasonable re-
quirements in regard to Installation of public
utilities, or other Improvements, as the council
may deem requisite for the protection of the
public interest.
The council may require that the owner of
the land or his contractor, furnish a good and
sufficient bond for the Installation of the said
Improvements according to city specifications
and for the repairs necessitated by defects in
material or workmanship not to exceed two
years from and after completion.
The. approval. of the city council shall be
deemed an acceptance of the proposed dedica-
tion for public use, and owners and purchas-
ers shall be deemed to have notice of the pub-
lic plans, maps and reports of the council and
city plan commission, if any, having charge of
the design, construction and maintenance of
the city streets affecting such property within
the jurisdiction of such cities.
If any such plat of land Is tendered for re-
cording in the office of the county recorder or
county auditor of any county in which any
city of the above class may be situated, it shall
be the duty of such county recorder and audi-
tor to examine such plat, to ascertain whether
the endorsement of approval by the city coun-
cil, as herein provided for, shall appear there-
on. If it shall, and the plat otherwise conforms
to the provislons of law, said officers shall ac-
cept same' for recording. If such endorsement
does not appear thereon said officers shall re-
fuse and decline to accept such plat, and any
filing thereof shall be void. Any failure to
observe' the: provisions of this section on the
Part of -any county recorder or county auditor
shall constitute a misdemeanor in office. (027,
31, 35,16278-b1; C39,16278.1; C46, 50, 54, 58. 62,
66, 71,§409.141
deferred to in 1409.16
409.13 Disapproval -appeal In case, on ap•
plication for such approval of any plat, the
city council shall fall to either approve or re-
Ject the some within sixty days from date of
application, the person proposing said plat
shall have the right to file the same with the
1831
county res
disapprove(
shall point
objectionab
refusing to
cant shall
trict court
rejection b
with the cI
able de no
accorded s
assure its
§6278-b2;
§409.151
Referred toll
409.16 V
any plat sh
of sections
void, and t
cil having
institute a
In which <
b3; C39,§627
409.17 Cl
towns shall
nance the n,
and city or
ordinance,
recorder a
where the
shall be en
office and a
the original
such change
35, 39,§6279;
409.18 Va
Any such pl
for thereof,.
time before
instrument
executed, ac
same office v
execution at
operate to a
divest all pl
and public g
where any If
vacated as Il
owners of 1
31, 35, 39,§B
409.19 P
part of a pl
does not at
lege of any
contained i
dosing or c
C97,1919; a
62, 66, 71,14
097,1919, edit
409.20 at
When any
prfetors of
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SUBJECT:
STAFF
COMMENT:
discussion
amended to
P-7317. Proposed ordinance
amending the Zoning Code to
establish a University Zone
(U) .
Submitted herewith is a revised
draft of the proposed ordinance
included in a Staff Report
dated March 14, 1974. After
with University officials, the proposed ordinance was
incorporate three major objectives:
1. To create a U Zone applicable to only public colleges and
universities,
2. To omit any regulations which the City does not have the
authority to enforce and
3. To give the.University the.same "protection" from outside
influences as it had in an R3A"Zone.
Mr. Richard Gibson, Director of the Office of Facilities Planning
and Utilization of the University of Iowa, has indicated that
"in general the proposed changes meet the objectives of the
University and we have no basic changes to propose at this time".
Minor changes were suggested, however, and are indicated as
follows:
1. As a suggestion a paragraph B could be added to paragraph
8.10.4 which would automatically_provide for the rezoning of
property purchased by the University to the U zone classi-
fication. As this seems, without exception, to be the
intent of the U zone classification, this provision would
make the ordinary steps required for rezoning unnecessary.
2. The use of a paragraph (p) in lieu of a sub -paragraph (1)
to paragraph (a) might be more consistent with present format.
3. 8.10.6.D.3 (b) Add at the end of the phrase except in the
VP (U) zone". This change is consistent with others which
recognize the inapplicability of the City Zoning Code to
the University. Additionally; recent University facilities,
with appropriate permission, have been constructed below
the elevation stipulated by the Code.
4. 8.10.7.1 Strike "University" from the draft as being
redundant.
11
LJ
5.
6.
7.
8.10.7.1 1. and 2. The following is offered as alternate
language:
"Premises in the U. Zone may be used for those purposes
within the powers and duties of the appropriate college
or university governing board, having ownership thereof."
Adoption of this language would also permit deletion of
paragraph 8.10.26.A.4a.
8.10.18.A.2.b. Add "or U Zone use is begun".
This addition is necessary as neither of the existing
triggering provisions, subdivision Or issuance of building
permit, is applicable to the University.
8.10.19.11 A and B
Add to the end of each paragraph "boundary line".
Additional comments by the staff will be discussed at such
time as the commission reviews the proposed ordinance.
9
0
C
11
CHAPTER 8.10
ZONING ORDINANCE
Sections: (adding thereto)
8.10.7.1 U Zone Use Regulations
8.10.4 DISTRICTS AND BOUNDARIES THEREOF.
A. (adding thereto)
U - University Zone
8.10.6 VALLEY CHANNEL_ AND VALLEY PLAIN ZONE USE
REGULATIONS.
D.2. (adding thereto)
(a)(1) VP (U); the uses as regulated by
! 1/ I ,
8.10.7.1 U ZONE USE REGULATIONS.
Premises in the U University Zone shall be used for
the following purposes only:
1. Public college
associated bui
limited > to: a
classrooms, la
lecture halls,
centers._and at
2. Dormitories,t
student housin
or'university.
s and universities,
ldings and uses such
dministrative and fa
tortes, cnapels
raries, student
is and medical
rding and lodgi
units.administe
8.10.18 PERFORMANCE STANDARDS.
including
as but not
culty offices,
auditoriums,
an faculty
acilities.
houses, and
by colle
A. Screening. Where any commercial or industrial use,
the open storage of any materials or equipment, or
four (4) or more off-street parking spaces are located
along the side or, rear of any lot adjoining an existing
or proposed residential development in an R district
or U Zone, adequate screening sufficient to obscure
sa ua use, open storage or parking from view within the
R district or U Zone shall be preserved, planted or
constructed, andmaintained in accordance with the
following provisions:
1. Materials
a. Permanent type evergreen plantings of a
variety hardy to Iowa climate shall be
LJ
L
8.10.19
II.
USE
installed at an initial height of at least
three (3) feet and have a permanent height
of at least six (6) feet within five (5)
years after installation.
b. In lieu of a planting screen, a six (6)
foot solid fence of heavy construction
approved by the Building Inspector may be
used for screening purposes.
2. Time of Installation
a. If adjacent land in an R district or U Zone
is platted or developed for residential use,
screening shall be provided before the property
is occupied or used.
b. If adjacent land in an R district or U Zone is
neither platted nor developed for residential
use, screening need not be provided until
within six (6) months after either the approval
of a subdivision or the issuance of a building
permit for development of a separate tract in
an adjacent R Zone or occupancy in an adjacent
U Zone.
ADDITIONAL REGULATIONS
(substituting in lieu thereof)
SPECIFIC CONDITIONS
7. nNF.S
Airport and The end of all runways ANY EXCEPT
landing field shall not be located within R - U
500 feet of any adjacent
property lines
Commercial Shall not be located ANY EXCEPT
greenhouses and closer than 25 feet from R, U AND
nurseries 'R' or 'U' Zone property ORP
lines
High rise A. HIGH DENSITY DISTRICT R3A - R3B
apartment 7. Any proposed high
house or apart- rise apartment house or
ment hotel apartment hotel must be
located a minimum of 200
feet from any R1A, R1B,
R2 or U Zone.
0
�J
11
USE
Hospitals and 1. (Unchanged) ANY EXCEPT
private educational U AND ORP
anE religious
institutions
Philanthropic SAME_ REQUIREMENTS AS THOSE ANY EXCEPT
FOR "HOSPITALS AND PRIVATE R1A, R1B,
EDUCATIONAL, AND RELIGIOUS U AND ORP
INSTITUTIONS".
8.10.22 HEIGHT REGULATIONS
B.1. A church, temple, hospital, institution or school
may be increased in height up to a maximum height
of 70 feet if set back an additional two (2) feet
over the yard required in Section 8.10.23 for each
foot over the height limit otherwise required.
T'section has no effect on the height limitations
for the CB, M2 and U Zones.
8.10.23 YARD REGULATIONS
A. (adding thereto)
ONE FRONT YARD
HAVING A DEPTH
ZONE OF
U
None
TWO SIDE
YARDS HAVING
WIDTH OF
None
ONE REAR
YARD HAVING
A DEPTH OF
None
B.3. On corner lots in the C, M, and IP Zones that
rear upon an R or U Zone, a 25 foot yard must
be provided along the side street side.
8.10.24 AREA REGULATIONS
A. (adding thereto)
LOTS
FRONTAGE WIDTH AREA IN
ZONE IN FT. IN FT. SQ. FT.
U None None None
DWELLINGS
SINGLE TWO MULTI-
FAMILY FAMILY FAMILY
None None None
E
8.10.25
A. In all zones except the CB and U Zones there shall
be provided at the time any building or use is
created or structurally altered (except as other-
wise provided in this Chapter), off-street parking
spaces in accordance with the following require-
ments:
Use
1. Single Family Dwellings.
2. Two Family and Multiple
Family Dwellings.
3. Assembly halls or rooms
without fixed seats;
exhibition halls (except
church assembly rooms) in
conjunction with audi-
toriums.
4. Clubs, lodges, fraternal
and similar organizations.
5. Fraternities, sororities,
and dormitories.
6. Rooming, lodging or
boarding houses, apartment
hotels, or tourist homes.
7. Motels and hotels.
8. Churches, except that
existing churches and
additions to or enlarge-
ments of churches existing
on August 7, 1962, shall
be exempt from this
requirement.
9. hospitals, except
animal.
10. Clinic, except animal.
Space Requirements
Two spaces.
1l� spaces per dwelling
unit except that such
dwelling unit with less
than 300 square feet of
floor area shall have not
less than la spaces.
One space for each 100
square feet of floor area
used for assembly, dancing
or dining.
One space for each 300
square feet of floor area.
One space for each 300
square feet of floor area.
One space per each 300
square feet of floor area.
1; spaces per each living
unit.
One space for each 6 seats
in the main auditorium or
where pews or bench type
seats are provided, 20
inches of such seating
facilities shall be
counted as one seat.
One space for each bed.
One space for each 100
square feet of floor area.
•
U
Use
5 5
11. Nursing and custodial
homes.
12. Schools, including public,
parochial, and private:
a. Nurseries, pre -kinder-
garten, kindergarten
and other schools
whereat least 100
square feet of open
play area is provided.
b. Elementary -junior high.
c. Senior high.
13. Libraries, museums and
art galleries.
14. Funeral homes and
mortuaries.
15. Auditoriums, theaters,
sports, arenas and stadiums.
Space Requirements
One space for each 100
square feet of floor
area.
Two spaces for each class-
room.
Three spaces for each
classroom.
Ten spaces for each
classroom.
One space for each 300 .
square feet of floor area.
One space for each 300
square feet of floor area.
One space for every 4
seats or where bench type
seats are provided, 20
inches of such seating
facilities shall be
counted as one seat.
16. For all uses except those above specified when located
in the R, Cl and CH Zones, one space for each 100
square 'feet of floor area; when located in the C2
Zone, one space for each 300 square feet of floor
area.
17. For commercial uses in the M and ORP Zones, one
space for each 300 square feet of floor area;
for all commercial uses in the CBS Zone, one
space for each 500 square feet of floor area;
for warehousing or storage use in the M and ORP
Zones, one space for each 1000 square feet of
floor area; for industrial uses in the M and
IP Zones, and all other uses in the ORP Zone,
one space for each two employees or maximum
number .working at any one time or one space for
each 600 square feet of floor area, whichever is
greater.
® 8.10
E
n
L'J
In
the
R
district
and in the C, M, and IP Zones within
50'
of
an
R or U
Zone --
Where four (4) or more contiguous off-street parking
spaces are located, adequate screening of vehicles
sufficient to obscure said vehicles from public view
shall be designed, planted or constructed, and
maintained in accordance with the following provisions.
1. Permanent type evergreen plantings, hardy to Iowa
climate, installed at an initial height of at
least three (3)'feet 'and have a permanent height
of at least six (6) feet within five (5) years.
2. In lieu of planting strips, a six (6) foot solid
fence of heavy construction approved by the
Building Inspector may be used for screening
purposes.
8.10.25.D. LOCATION OF PARKING SPACE IN YARDS
1. In the R1A, R21 R3, R3A and R3B Zones, and in the
C, M and IP Districts within 50 feet of an R
District or U Zone, no parking space may be
located in.a required front yard. In the R1B
Zone, one. of the two required parking spaces
may be located in the required front yard.
3. Parking spaces may be provided in the rear yard
in the R and ORP Zones and in any yard in the C,
M, IP and U Zones except that in the C and M Zones,
no parking -space may be provided in a front yard
unless the building is set back at least 30 feet
from the street. In'the ORP Zone no parking
space may be provided in the front yard except
for guest parking which, if suitably screened
from view at the street, may be located within
50 feet of the front yard line.
8.10.26
A. 4a.
PERMITTED ACCESSORY USES
E
In the U Zone, there may be any accessory
ential to the normal operation or conduct
the principle uses permitted.
0
�=
Cly of Iowa - City
V17QRA.-z.j'WDUM
DATE: September 20, 1974
TO: City Council Members
FROM: Dennis R. Kraft, Acting City Manager
RE: Informal Council Sessions
The following topics have been scheduled for informal Council
sessions:
September 23, 1974 - 4:00 P.M. (Monday)
1. Discussion of Section 23 Housing application.
2. Review of Draft Environmental Impact Statement for the VA
Parking Ramp.
September 24, 1974- 4:00 P.M. (Tuesday)
1. Discussion of letter from Sarah Fox, Chairperson, Parks $
Recreation Commission.
2. Discussion of Purchasing Manual.
ae
September 25, 1974 -- 7:30 P.M. (Wednesday)
***PUBLIC MEETING.REGARDING THE HOUSING AND COMMUNITY DEVELOPMENT
ACT OF 1974 CANCELED.
October 1, 1974 -- 4:00 P.M. (Tuesday)
1. Discussion of CEQ draft Noise Ordinance.
2. Executive session to discuss appointments to the Johnson
County Reg ional'Planning Commission and the Board of Electric
al Examiners.
i
INFORMAL' DISCUSSION
SEPTEMBER,�23, ``y1974:
4:U0 P,M`,
tl.
- 1
y.
a
i
The, 'i'.,,'
_'f�o.
.-
.
.1w-J.S
owaCs ty: Citys' Council ,met in. informal: session
on the 23rd"day of September'; 1974 in therConfe"rence
i,i
i.
Room at the Civic Cdnter. Councrlmembers.present:,
Czarnecki, Davidsen, deProsse, Wtiite.a Absent ;randt.
Staff membersipr'bent Kraft, StolfusSeydel,.Nepp1.
Mayor`Czarneeki announced discussion of. 1) status
of Section 23,Hotsing-,Applicatiori; and 8) reviewof
Draft Environmental Impact Statement,for`VA Parking Ramp.
Acting City ManageriDerinis'Kraft stated that the HUD
office 'in Des Monies had,indicateM. that 'the hold is off
the leasing Yiousing.pcogram';r ands;suggested "that'the'Mayor`
send them a letter ,indicating' continued interest. one
conditon'is that -an approvable proposal must be. sent to
HUD by December` 3;1, 1974: Housing Coord�r►atorr`.Lyle
Seydelcompared this program toi'the'new Section;8 require-
merits, ;notingY that one advantaged;wast that ;we would not
be°under. Davis Bacon Act" for payment bfwages..,',The
Council;= approved the Mayor s `signing he letter - as proposed.
_.
The Ma or asked for su estions as to`.how to.pro-
ceedwiths hey -discussion ofgthe VA Environmental Impact
Statement,F, and3 its; was wdecided >to go through it 'page by: .
page. Discussion included $on Page 3, the need to ince
porate more information'and-pro ection concerning out-
patients, using data from "A Parking ;and Traffic Study
fMore,' information on :the status of
120; spaces mentioned on Page ,S; whether the EIS; was>for
the atotal ramp; ustificatbn fo"r' the amount of, spaces
asked.for, on Page 7, spelling`out how to ;_alleviate
pollution problems and aestheticprob.lems;::problems with,
evaluation of '£alternatives=t }(Attorney. Hayek arrived`;'and
;reported on lawsuit aii'progress,�add?asked to be .excused
from` the rest uof'_;the vinformal meeting) ; ability to :serve
employees bymass transit;Tneedsto substantiate traffic
V.
circulationsandp°needfor assurance by University con-
cerning fcorreiat on of the':actual design. ;. Mr. =Kraft was
requested to=draft comments`for council review; by next_
Tuesday; tobe submitted by October 12th.
Mayor,CzarnecY.i asked for direction from the Council
aonceriing he Transportation Bill`12859;;and4ex lamed
P
the four categories for funding�Her;suggested.=a letter,
to the;=senators; ;the`` hrust rof the' letter':bei,g that we
a
need 'some Yie1p with operdtng crib capita7l' subsidies:
Council concurred.'
w x.
age `
1 • ori
' S
t
•
i
7 ._ ..
",fat I-
many mills does your city 1 evy7 insi ae su Ill l 1 1-) ----
Trust and Agency 8.928
Debt Service 10.265
Total 163.456
20 315 370,
2. ;hat are your capital needs for the next three (3) years? :
FY73 5,s0_ 8_;700
FY76 7,40450 FY77 7,406,190 84514
3. .•inat is the dollar equivalent to one mill?
Y, Go you anticipate reevaluation? Yes If yes, what do you an —
95 005
ticipate the ned dollar equivalent to e
5.329-
5.337
40.175
t 5. final have been the per capita costs for city -services over the past four :
y?ars? Within 30 mills For Capital? Can you
break this down for each year in the four year period
5. s;hat is your current bonded indebtedness? $ 91781,000
j, ciafr much of this indebtedness do you anticipate retiring within the next
three years? $ 2,408,00
y? Yes What kind? Yater and Sewer
S. Do you have a municipal Utility?
� b
What additional revenue does it produce for the city?
Mater $928,180.29
1973 -Sewer $4'95,712.67. -
9. ':chat did you.receive in Federal General Revenue Sharing. in 1973$ 112,877.56
$ 614,765.02 :•that did you receive in Municipal Assistance. $
•773,027.19 and Liquor Profit in calendar Year —1�7 _
Roan Use lax'. $ �, 2 X68,984.24 Specify.
5191,894.16, Other governmenETransfers. $
10 ypg,26 - Bank Franchise $168,127.53.- Univ. of Ia. Fire
$gg,g_ tg_45 - University Heights y r
x10,
at is the per capita value of property available over the paste sour
years? $ Has it increased or decreased?
�71. Co:pare your increase in the property tax base over past lour years to year
rate of inflation for the same period.
1J.
Row much) did your city derive from licenses,
other than utility, in calendar year 19737
permits and user fees,
1,045,075.19
14. ;'chat percentage of the.total 30 mills is devoted to salaries and other
frioge benefits? 70.4 What is the equivalent in dollars to total
operating budget? 5,129,525
15. What do you anticipate to be your total operating budget for the coming
fiscal year? $ Compare to comparable period last year.
70. Row much has your debt service increased in the past four years? 41.0 I.
Row has this affected per capita costs? Increase from 514.75 to 520.34
17. Do you anticipate any personnel cuts in 1975? NO If so, Why?
�
4
18. „ow much has trust and agency increased over the past four years? �'t
Ro:q has this affected per capita costs? Increased
k:nticipate a 13.95% increase in the contribution rate to the Police and Fire
P.etirement System.
19. G4Ve any Other pertinent financial data that will reflect the currant
financial picture -in your city.
*Answered on addendum attached.
PLEASE RETURN BY SEPTEMBER 13th to:
C 1TY
Robert E. Josten
Executive Director
League of Iowa Municipalities
444 Insurance Exchange Building
Des Mtoines, Iowa 50309
City of Iowa'City
�y I
_ J011 PREPARING REPORT_ �. j�.1 i A � ti il�
Y.B. Puoh,OJr. /I%
Director
Department of Finance
Tor cit!/ 0, lOWa City , Iowa
Due to questions raised by some of the cities attempting to fill out
certain questions on the above, this is sent to you for clarification so
tilat comparable and more precise figures can be derived. Please attach
to original questionnaire, but if it has been sent in, send this in no
later that September 13th_
Question 5, restated:
5. 14hat are the per capita costs based on total expenditures
for all city services in each of the past four years? (Ex-
cluding water, electric, heat and gas utilities but includ-
ing taxation for payment of hydrant rental or street light-
ing made from the home rule general or old seven functional
funds.) (Include sewer rental, trust and agency for pensions
or other city contributions, garbage system, all recreation
whether fee operated or not, road use tax, transit, dace; or
other tax or fee -supported funds of all kinds except debt
service, and exclude all types of revolving funds for equip-
ment, supplies, etc. which are supported by the above
expenditures.)
A. Grand Total Operating and Capital expenditures:
1973--$6,744,346.601972--$7 070 -%,? 301971--$7,309,778.491970--$ 5,213,922.17
Per Capita for above: ..
1973--$ 143.96 1972--$ 150.91 1971--5 156.03 1970--S
1.11.40
S. A ounts expended from seven functional funds or home rule
general fund only (excluding utilities, P,.U.T., sewer
rental funds, and waste collection and disposal if the
latter has been pulled out as self-sustaining fund):
1973--$4,091,202.991972--$3,515,962.681971--$3,310,43.5.491970--$2,642,136.75
Per Capita for these expenditures:
1973--$ 87.33 1972--$ 75.05 1971--$ 70.66 1970--$ 56.40
C. Capital expenditures included in A:
1973--$1,160,474.141972--$2,390,085.931971--$2,164,252.901970--a1,375,OS8.98
Per Capita for these expenditures:
197--$ 24.77 1972--$ S1.02 1971--$ 46.20 1970--$ 29.35
�. G:pical expenditures from bond proceeds:
600,000-00 19'12--$ - 1971--$ 850,000-00 1970--'::_ 115, 000.00
P?r ::ap : to f or masa exper;d i tures:
j 12.31 197/2--$- 1971 ;; 18.1-? i`J/,.-- 23.SO
J`--
Question 10., restated:
i0. Xhat has been the per capita value of taxable property in
your city for the past )our years? (Include all property
value such.as real and personal and private utilities at
full value.) (Assessed value : 27 x 100.) (Exclude
agricultural land.)
1973--$ 6,682.31 1972-7$ 6,382.84 1971--$ 5,817.83 1970--$
il. This question should be answered by either of.the following
methods (excluding electric, gas and water).
Tax BaseTotal All Total
January 1 Personnel Other
A. Year of year given Costs Expense
1973 % % %
1972
1971
1970
B. Year
1974
1973
1972
1971
1970
100%
Tax Base
10010
OR
100 0
100%
S_438.47
Change Between June Consumer
Yaar Price Index of Base Year Given
1974
1973
1972
1971
1970
100%
%
The latter is better if some new programs have been begun
during the four-year period, which would "warp" your fig-
ures in alternate.
l2. This question can be omitted since only the comptroller has v+ork2e,
up the figures requested.
%ilS question the only utilities revenues to be excluded ir0'
non -tax revenue are ;tater, electric, heating a;:d gas. iron -tax
mer=r,cles also do`-,ot include bond proceeds or intergoverrmertal
receipts such as state arta federal aids and grants.
}
Page 2
.4
Question 10., restated:
i0. Xhat has been the per capita value of taxable property in
your city for the past )our years? (Include all property
value such.as real and personal and private utilities at
full value.) (Assessed value : 27 x 100.) (Exclude
agricultural land.)
1973--$ 6,682.31 1972-7$ 6,382.84 1971--$ 5,817.83 1970--$
il. This question should be answered by either of.the following
methods (excluding electric, gas and water).
Tax BaseTotal All Total
January 1 Personnel Other
A. Year of year given Costs Expense
1973 % % %
1972
1971
1970
B. Year
1974
1973
1972
1971
1970
100%
Tax Base
10010
OR
100 0
100%
S_438.47
Change Between June Consumer
Yaar Price Index of Base Year Given
1974
1973
1972
1971
1970
100%
%
The latter is better if some new programs have been begun
during the four-year period, which would "warp" your fig-
ures in alternate.
l2. This question can be omitted since only the comptroller has v+ork2e,
up the figures requested.
%ilS question the only utilities revenues to be excluded ir0'
non -tax revenue are ;tater, electric, heating a;:d gas. iron -tax
mer=r,cles also do`-,ot include bond proceeds or intergoverrmertal
receipts such as state arta federal aids and grants.
The question is restated here:
Salaries and fringe benefits constitute what percentage
of the total expenditures in 1973 financed by (1) the
seven functional funds (excluding water, electric, heat-
ing and gas utilities from the utilities functional fund)
or the home rule general fund, plus (2) expenditures from
the trust and agency fund?
A. 70.4 ti
B. This is for 19732 in dollars, $ 3,129,525.44
15. This question is restated as follows:
14'nat do you anticipate your total expenditures as defined
by question 5, for calendar 1974 will be?
$ 11,540,073 For fiscal July T, 1975 to June 30;
1975? $ 15,088,985 (You are to ignore expenditures
in the first six ronths transition in 1975, January through
June.)
/ ^ n
Prepared by
J.B. `Pug}i 4�lJr _
Director
Department of Finance
. ... ... ....
......... ..
I MFORIMAL,@ I Scl- US S 10'[
PPTEMBER�24,,,,-J1
L
0.00
et--`--ln,informal,session,
bwa ,City5-c
%day�ofS,00- the
e i --R'
.,'
Room at the iCivic
Center.
N-1-'.
2i'ouncilmem-ers
Brandtv-Czdr idsendeProssei-
1
4_-
--
`1
..—,
-,-
W-I
1
t
e
.
zone: Staf sen lfus
c'CzarneckL-announceAreceipE,bf Ietters not
30 ajen f hb,Cha Chamber, of
an regap -Communitydydlopmen Housing
adde&�thdt t - s;discussio-
:
":
'w.ou.. ,i
nclude:
rchpsipg-Manua and, 'Recreation
tk
nce xec,t6i-joeiPughcommentea'tt Pur—
' -
.1',.,
set up.
*
-,..,.
.".'-
,t
h-e
r
u
es
atipnsZf -,procedureB-concerning,purchesing, and
hat- ,bas ire ;doing
pointed76utthatiundir�these,.rueCouncil
abl"ish fundinig levels` for h1p .and
'actio•.r`l`6U&Pbef:requIre 0in JateurchAse
s
-
ie-budge.-tw1,.,-j1Hee
'-&j-s-"o,
1'
Ce.n --�-a,-'i
.,p -
c.h
asi
.
n-
g
are -Seecte ,on the
activity fFt :convenjcnceis in `,the City's
rest He clarifiedr the authority f the City
and noe `,h6lieedzf more detailed 'budget
t
vMjyorqCzarneCkxcommentedthatthe manuamet
s approval, ions.from
bmbersT-thatessiona ser -
re
,'r-ct�.-covered'ian-d,-that the
(Library
'-Boar '
was
n
o
this procedure. 44 J
f6j7:Czarnecki -jpte&_rec fromChair-
�ar'a2h-'F-o-x-Cf. the .P,
'a.il,i,,
,-
s.
.-i-i
di.R-,i
c
-radtion,-
Commission
ng severaLzprob emsiscusse1Y
proceure 2)"ho4rtoget input from from:both Staff
missions-t-Qprocedureused gby5P anning-4:Zoning
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servatioris made were I) i° matters :could. be divided -
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September 2k 974
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I. Outside consultants be employed for the study of administration,
programs and facilities of the Iowa City Park and Recreation Depart-
ment and related interests within the greater Iowa City area.
A. A study by an outside fine or c ci mbine would provide an opportunity
to gather various i�nfoaration gathering and review expertise
into a single report.
B. Pn outside Him could eliuni.nate any bias which might oante from
the subjective judgements of those associated with present oper-
ations of the department.
C. City staff and volunteers do not have the cciTb nation of experitse
and titre necessary to conduct a program which could ferret out
citizen attitudes necessary for a long-range program guidance
report.
II. Peview develogrent.
A. We feel that interested consultants should not be limited to
organizations with certain backgrounds, but that interested con-
sultants should review the Study Design prepared by the City
and that proposals should be prepared by any interested con-
sultant.
III. Proposed Study Design develognent.
A. The Staff and the Park and Recreation Commission should develop
a list of items which they wish to have included in the study.
B. The Pa_ek and Recreation Staff wnuld take these reom=en-dations
and develop a tentative Study Design for review.
C. The tentative Study Design would be reviewed by the Departrr;ent
of Ccun=ity DeveloFment and the City Manager and returned to
the Park and Recreation Cannnission for review.
D. On Cczimission approval of -the Study Design, it would be sent to
the City Council for approval.
E. Staff oxould advertise for study proposals and receive same for
Ccmnssion review.
F. Staff would interview the most likely and best consultants and
rake a reo=rendation to Council for consultant employment.
IV. Funding would be budgeted in the Annual Budget at 2% of the
Budget ($12-$15,000).
V. A stud of this magnitude should be valid for 5 years.
proposal Draft
page 2
F. Staff would interview the most likely and best consultants and
rake a reo=rendation to Council for consultant employment.
IV. Funding would be budgeted in the Annual Budget at 2% of the
Budget ($12-$15,000).
V. A stud of this magnitude should be valid for 5 years.
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STATEMENT OF POLICY
PART 1 - AUTHORITY
A. City Council
B. City Manager
C. Department
D. Central Purchasing
PART 2 - PROCEDURES
A. General
B. Requisitioning
C. Purchase Orders
TABLE OF CONTENTS
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CITY OF IOWA CITY
DEPARTMENT OF FINANCE
PURCHASING MANUAL
This document provides procedural guidelines which are to govern all
purchases made on behalf of the City of Iowa City. The policies and
procedures contained herein supersede all prior directives, memorandums,
and practices related to the purchasing of goods and services with the
exception of travel requests and the acquisition of professional and
technical services.
The following is a synthesis of prudent procurement practices,
applicable laws, financial requisites, and budgetary and administrative
control requirements. The Central Purchasing Division of the Department
of Finance has been delegated the responsibility of assuring that these
procurement and control considerations are properly executed and co-
ordinated on a City wide basis.
STATEMENT OF POLICY
There are fundamental principles which should be observed when
purchases are made on behalf of the City of Iowa City. Basically, a
commodity or service should be obtained at the lowest cost possible
consistent with the quality actually required to maintain efficient
operations of City departments. The quantity purchased is determined
through an examination of factors such as the number of units to be
used, the period of use, storage costs, space available, acquisition
price, discounts, shipping time, obsolesence, and the present and
expected future availability of an item.
Throughout the acquisition process, the City of Iowa City will
operate in a manner which encourages competition. Reputable business
practices will be observed at the exclusion of irreputable practices.
Vendors will be treated in a fair and business -like manner with
preference given to area vendors, all other things being equal. No
City employee shall have a financial interest in any purchase order or
contract issued by the City and employees are strictly prohibited from
accepting gratuities.
In addition to adhering to basic principles during the acquisition
process, there are legal, financial and managerial factors which must be
given consideration. The concept of a centralized purchasing department
has been developed and implemented so that uniform purchasing policies
may be instituted on a City wide basis. These policies and associated
procedures are centered around providing a properly proportioned emphasis
to the diverse procurement and control requirements already mentioned.
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The centralization of the purchasing function should make the overall process
more efficient and provide economies to. the City. A centralized purchasing
department facilitates the implementation and use of standardized specific-
ations for individual items which are commonly used by many departments.
By purchasing such items on an inter -departmental and inter -governmental basis,
savings can be realized. The Central Purchasing Division can efficiently
negotiate systems or warehouse purchases for commonly used items thus providing
volume discounts and minimizing storage problems and costs. Centralization
also allows one department to concentrate upon performing the specialized
function of procurement. That, in turn, allows other City departments to
direct time and effort toward performing the functions for which they are
directlyresponsible. Vendor knowledge can be readily accumulated and put
to use by a central purchasing authority. Orders can be followed up and
expedited. Suppliers need make only one contact to demonstrate products
or to receive an immediate answer to an inquiry rather than expending the
time of people of various departments of the City organization. In this
way, a centralized purchasing department is advantageous to the City and
its suppliers.
It is the responsibility of the Purchasing Division of the Department
of Finance to arrange for the acquisition of all goods and services covered
by the Annual Operating Budget. Such purchases will be made in the best,
most practical and economic manner. In order to have efficient procurement
of goods and services, advanced planning of future need must be exercised
by the Central Purchasing Division and by all City departments. The
Central Purchasing Division must maintain current knowledge of all operations
and coordinate all requisitions. The development of standardized speci-
fications will be encouraged and samples of purchased items will be tested
and inspected when necessary. Through the Central Purchasing Division the
Department of Finance will also provide certain central services. These
services include internal printing, communications services, and a central
stores facility. The Central'Purchasing Division will also provide
departments assistance in preparing budgetary cost estimates.
In addition to being responsible for the acquisition of goods and
services, the Central Purchasing Division will be responsible for the
disposal of surplus commodities and equipment. This may involve selling
the surplus item or merely transfering the item to another department
where it can be put to use. The department having surplus items should
contact the Purchasing Agent who will handle its disposition.
The Central Purchasing Division will keep abreast of current
procurement practices. Purchasing policies and procedures are to be
periodically reviewed, and when necessary, revisions will be recommended
by the Purchasing Agent. The Purchasing Agent will also be familiar with and
maintain knowledge of current economic trends and conditions and react
accordingly.
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The personnel of the City of Iowa City should become familiar with
and follow the City's policies and procedures as they relate to purchasing.
Supervisors should be cognizant of their respective budget limitations and
initiate purchase requests accordingly. It is the responsibility of the
individual departments to anticipate requirements and to initiate requisitions
well in advance of the time that goods and services are needed. Estimates
of annual departmental usage of certain items may need to be furnished so
the economic ordering of goods.may be determined. The Central Purchasing
Division should be advised when abnormal requirements affecting the budget
become apparent. Desired budgetary amendments are to be directed to the
attention of the Director of Finance.
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PART I - AUTHORITY
A. City Council
formulation
The City Council determines expenditure levels through the
and approval of an Annual Operating Budget and Capital Improvement Program.
In performing this policy making function, the City Council establishes
a set of goals, priorities, and performance standards which the City
organization directs its collective effort toward accomplishing.
The adoption of the Annual Operating Budget is the approval of a
level of expenditures necessary to accomplish the goals and objectives that
have been established for each City program. With the exception of specific
'
statutory requirements for public improvements of more than $5,000, no
that
further Council action is required to initiate purchases within
budget. However, it is intended that the City Council will approve final
disbursement of all public funds as well as specific changes in program
funding levels upon the recommendation of the City Manager. Prior to
formal bidding on public improvements of more than $5,000, the Council
will approve the plans and specifications and hold a public hearing to
ascertain comments for and against the project.
B. City Manager
The City Manager is delegated the responsibility by the City
Council to carry out a program of service to the community. It is
his responsibility to manage the Annual Operating Budget in such a
way that the goals and priorities of the City Council are accomplished.
All regulations, as well as recommendations for changes in general
procurement policy, will be made, with the prior approval of the City
Manager. Under this system of control the City Manager has delegated this
responsibility in part to the Department of Finance and the Central
Purchasing Division.
C. Departments
City departments are responsible for meeting the goals and
'
objectives established by the Council and are provided budgeted
funds to attain those goals. With the approval of the Director of
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Finance and the concurrence of the City Manager, departments may
initiate internal reallocation of their budget funds as needed
within the guidelines established by the Central Purchasing Division.
Although the City Council has established goals and levels of expenditure
for each program, an appropriation is not a permit nor a directive
to expend funds unless the need for the product continues to exist
at the time for purchase and the price of the product is within the
parameters of the budget. In addition, these criteria must be
weighed ultimately against the availability of funds and the relation-
ship of the departmental goals to overall City priorities. For
proper management control, it is imperative that all expenditures
be authorized prior to purchase. This authorization will normally
be in the form of a signature on a requisition for goods or services
in question. In instances where additional justification is required an
inter -departmental memorandum will be required.
eA division head's authorized signature is required before the
processing of requisitions for operational items of less than $250.00.
A department, head's signature is required when requisitioning any item
or service greater than $250.00, and for all capital outlay expenditures.
All expenditures in excess of $5,000 will require prior authorization
and concurrence of the City Manager. These authorizational limits
are to be considered the overall maximum City standards and the individual
department heads may wish to establish their own internal authorizational
limits as long as they are within the City's standards.
The Purchasing Agent may find it necessary to suggest an alternative
item or service be purchased or that an alternative vendor be utilized.
The Purchasing Agent may alter any purchase order when it is in the City's
advantage after consultation with the using department. Specific purchases
or types of purchases may be delegated by the Purchasing Agent to a
specific individual or department as the situation dictates.
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D. Central Pruchasing
The Purchasing Agent is authorized to encumber funds of the
City. For this reason, all purchases must be made through the Central
Purchasing Division to allow an orderly and legally authorized order to
be placed and accepted by the vendor. Likewise, the Purchasing Agent has
the responsibility and the authority to disallow the purchase of any item
or service on the basis of its lack of current need, deficient quality,
budget limitation, improper design, or other appropriate considerations.
This authority is in conjunction with the Purchasing Agent's responsibility
delegated by the City Manager. The Purchasing Agent is, in addition,
responsible for the orderly processing of all purchase orders, insuring
that all gooes and services are authorized and approved prior to purchase,
and insuring th?` the City receives the highest quality and proper quantity
of goods within existing financial limitations.
The Purchasing Agent may find it necessary to suggest an alternative
item or service be purchased or that an alternative vendor be utilized.
The Purchasing Agent may alter any purchase order when it is in the City's
advantage after consultation with the using department. Specific purchases
or types of purchases may be delegated by the Purchasing Agent to a
specific individual or department as the situation dictates.
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PART II - PROCEDURES
General
Different procedures exist to handle monetarily small versus
large expenditures since it is counterproductive to have the internal
requisitioning and ordering procedures cost more than the item
purchased. Expenditures of the City can be categorized (in the
following discussion) by type and magnitude of purchase into three
groups: (1) Minor Purchases, (2) Major Purchases, and (3) Capital
Outlays.
1. Minor Purchases
Two procedures are maintained by the City to handle daily
purchases. Petty cash purchases are limited ordinarily
to items costing less than $10.00 and.for reasons of
expediency cannot be acquired through the purchasing
system. An individual, once authorized by an appropriate
authority and after verification through the Central
Purchasing Division that an item is not available from
within the City inventory, may purchase an item with
pocket cash. To be reimbursed for the expenditure, the
individual must present a receipt for the purchase to
the petty cash clerk and complete the appropriate petty
cash authorization form.
The second procedure is a monthly purchase order to handle
needed minor purchases and purchases which are made on a
continuing basis such as fuel or repair items. Selected
reliable vendors are issued an open purchase order on a
monthly basis against which they charge and bill City
purchases. In order to use this system, a City employee
obtains an authorized requisition from his division head with
the vendor's current monthly purchase order number referenced.
He must inform the vendor that the purchase should be charged
against the appropriate purchase order and that the requisition
number should be referenced on the invoice. The division head
must insure that the requisition and receipt are promptly
delivered to Central Purchasing Division to provide for
reconciliation of the vendor's bill and payment. The monthly
purchase order is not to be used to purchase capital outlay
items or goods and services of more than $250.
2. Maior Purchases
It is the policy of the City Council that a formal bidding
process will be followed for all purchases of more than $5,000.
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This requirement is in addition to the provisions of Chapter
23.18 of the Iowa Code for public improvements of more than
$5,000 under which the Council approves plans and specifications
and schedules a public hearing on same. Formal bidding entails
writing a set of specifications and obtaining written competitive
bids for the items as specified. Public advertising is required
to allow all interested parties the opportunity to participate
in the bidding process. The requirement for submission of a
bid check and surety bond will be specified in the bid documents.
Contracts will be awarded to the qualified vendor submitting
the best bid as determined by the City. All bidding documents
and proposed contracts must be submitted for review by the
City's legal staff to insure compliance with all applicable
laws and regulations and to provide for the protection of the
City's interest in the anticipated transaction. When formal
bidding procedures are not required, the Purchasing Agent will
see that a competitive price is obtained for a commodity or
service through procedures he deems appropriate for the
particular situation. Quotations may be obtained by telephone
or mail based upon the immediacy of the need, familiarity with
the item and vendors, and the dollar value of the item to be
purchased.
3. Capital Outlays
It is the policy of the City that all capital purchases in
excess of $5,000 will be made only after prior approval of
the City Manager. The inclusion of an item within the budget
is not to be considered carte blanche authority to purchase,
but rather, a reservation of funds for purchase of the item
at the time of demonstrated need. The department head
initiating the request will forward a requisition form to
the Central Purchasing Division with a statement of current
justification. In turn the Purchasing Agent and the Director
of Finance will review the original budget reservation, current
financial restrictions, and departmental recommendation and
make a recommendation to the City Manager. The City Manager
will review the submission and approve or deny the purchase.
The memorandum and requisition will be returned to the
Central Purchasing Division for appropriate coordination
with the using department.
The Central Purchasing Division will assist the using departments
in formulating realistic specifications which meet City and
industrial.standards. These standards will be set with respect
to the actual quality required of the product in order for it
to adequately perform its intended function. All important
characteristics of the item should be covered within the
specifications and non-essential qualifications should be
avoided. Overly restrictive specifications may increase costs
or decrease competition in bidding. When testing is to be
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conducted, the specifications should include those quality
control methods which will be used to determine conformance
to the City's requirements. All specifications should be
written to minimum required standards to allow the City to
obtain a variety of competitive bids.
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When similar products are used by several departments within the
City, it is frequently desirable for them to use a standardized
product so that quantity purchases can be made. Savings may result
due to combined department purchases which make possible larger purchases
of a single item and a centralization of inventory and storage. The
Central Purchasing Division will insure, prior to substituting a
standardized product, that the substitute item will meet all require-
ments of the using departments. All departments using a common item
will be consulted in the process of establishing the standardization
of the item.
Departments are encouraged to suggest possible suppliers because
of their knowledge and experience with markets and products related to
their department's operational needs; however, it is the responsibility
of the Central Purchasing Division to determine with which vendor an
order shall be placed. Vendors will be chosen on the basis of reliabil-
ity, reputability, prices offered, quality of products, services
available, capacity, and related factors. It is also valuable for
departments to pass along to the Purchasing Agent past and present
experience with vendors and their products and services. In this
way, unsatisfactory situations may be rectified and vendors providing
good products and services may continue to be patronized.
Requisitioning
Individual departments initiate the purchasing process through
the use of a requisition (see addendum #3). The requisition is
properly filled out with the description of a needed item or service
and forwarded to the Central Purchasing Division. The following
paragraphs provide a detailed description of the manner in which a
requisition should be properly completed.
1. Item Description
When an item is requisitioned, it should be fully and clearly
described upon the form. A description should be written in
terms that allow for the consideration and purchase of competing
products. The overall size, shape, color, quality, capacity,
and other dimensions that an item must possess should be
specified rather than merely supplying a brand name or catalog
number. Although brand name and catalog number do not
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constitute an adequate description they should normally be
included for reference purposes. The instances when a
commodity must be ordered by a brand name or catalog number
must be restricted to those occasions when existing equipment
requires compatible parts and plans require continuity.
Delivery instructions
Requisitioned items will be delivered to the department's
office address unless otherwise specified. If a department
wishes to pick up the ordered item when it is ready or
wishes to have it delivered somewhere other than its office
address, this information should be placed on the requisition.
These delivery instructions will then appear on the purchase
order so that the goods may be delivered in a manner that best
suits the requisitioning department.
Conversations with vendor
Conversations between the department and supplier which are
pertinent to an order should be referenced on the requisition.
Such notations should include the company representatives
names and the date of the conversation. This information,
in turn, will be placed on the purchase order to clarify
which item is wanted and to expedite the order through that
representative.
Rush order
Departments should anticipate their requirements of goods and
services and requisition the needed items sufficiently in
advance to permit Central Purchasing to obtain the requisitioned
items in accordance with procurement practices. However,
unexpected developments may cause a rush order situation to
arise. When a valid rush order situation exists, the Central
Purchasing Division will obtain the needed good or service as
fast as possible. "Rush Order" should be prominently placed
on the requisition to identify this transaction as requiring
special handling. A rush order requisition should be avoided
and used only when absolutely necessary.
Emergency Purchase
An emergency situation may arise when an item or service is
needed immediately by an operating department. In case of
such emergencies City employee's may purchase the required
goods or services upon approval of the department head. It
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is the responsibility of the department head to notify the
Central Purchasing Division the next working day of any
emergency situation and the associated purchases. In all
cases of emergency acquisitions and orders placed directly
by the division head, a purchase requisition noting the
confirming nature of the transaction must be processed.
The words "confirming order" should be placed on the lower
portion of the purchase requisition to help avoid confusion
and the placement of unwanted duplicate orders. Any
emergency situation must be identified and fully explained
on the requisition.form or on a separate memorandum. Large
dollar value emergency purchases will be reviewed by the
City Manager.
6. Verbal Order
Departments may feel a verbal order needs to be placed by
their departmental personnelbecause of the technical
complexity involved in the purchase. The respective
department should discuss the situation with the Purchasing
Agent and receive his concurrence with respect to the
item to be purchased and the manner in which it will be
acquired. In addition they should obtain a purchase
order number against which the vendor may charge the
purchase. This purchase order number should be reflected
on the purchase requisition along with the words "confirming
order" and forwarded to the Central Purchasing Division on the
next working day.
1. Correspondence and Contacts
Any correspondence sent to a vendor should be coordinated by
the Central Purchasing Division with the operating department.
A master file of all vendor contacts will be maintained. All
departments contacting a vendor, concerning a purchase order,
® should inform the Central Purchasing Division of the contact
C. Purchase Orders
Once a purchase order (see addendum number 4), has been issued
the City is legally committed to the vendor for the purchase and
the vendor is obligated to provide the service or goods as noted.
It is the responsibility of the Central Purchasing Division to monitor
be
this contract and it is therefore important that this division
aware of all contracts between any City department and the vendor.
Central Purchasing acts as an intermediary between the vendor and
using departments. This arrangement allows a vendor a single point
of contact with the City for referral of calls, questions, and
correspondence. While acting as the intermediary the Central
Purchasing Division can provide an effective business contact and
relieve the operating departments to perform their specific duties.
1. Correspondence and Contacts
Any correspondence sent to a vendor should be coordinated by
the Central Purchasing Division with the operating department.
A master file of all vendor contacts will be maintained. All
departments contacting a vendor, concerning a purchase order,
® should inform the Central Purchasing Division of the contact
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and insure that this division is given all pertinent
correspondence for the master file. Correspondence received
from a vendor directly by the department should be referred
to the Central Purchasing Division for coordination and
filing. The Purchasing Agent will arrange to have a vendor
call upon a department if it appears as though it would be of
value to the department. Conversely, it is acceptable for
act a vendor for technical and
a department to directly cont
related information. If departments are currently receiving
sales representatives, the department is requested to refer
such cantacts to the Purchasing Agent.
Z. Expediting
If a receipt of an order is past due, the requisitioning
department should contact Central Purchasing Division.
It is the responsibility of the Central Purchasing Division
to expedite and research the status of an order and to keep
the requisitioning division posted as to changes in an
order's status. Any item that a division wishes to have
followed closely should be noted as a rush or important
order to allow appropriate expediting action. Expediting
is best handled by the Central Purchasing Division because
it has access to relevant information and experience in this
area and, in addition, may get a better response since this
Division as a'whole places more business with a vendor than
each individual division and therefore may apply more
effective pressure.
3. Receiving
The requisitioning division will normally receive the goods
ordered directly from the supplier. The items will be
delivered to the division's main office unless other location
for delivery is specified on the requisition. Since the
respective division directly receives the goods or services,
it is the responsibility of the division to file a receiving
report. The receiving report should convey what commodity
or service was received, when it was received, in what
quantity, in what condition, and by whom. It should further
indicate if the order was received as originally specified
and if any of the goods are to be returned because of
unacceptable conditions.
The second copy of the purchase order has been designed to act
as a receiving report and should be held by the division until
the goods are received, (see addendum 115). Upon receipt of an
1 f'll out the report and
order the division should prompt y i
forward it to the Central Purchasing Division within two
working days. Any papers which accompany the delivery, such as
an invoice or packing slip, should be forwarded with the receiving
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report. Immediately notify the Central Purchasing Division
via the receiving report if an improper, damaged, or other-
wise unacceptable shipment is received or if an order is
to be refused. The receiving report at this point becomes
the supporting documentation for withholding payment
the vendor. Similarly, an authorized signature on the
receiving report is needed to indicaeaccregardingfthee
order to initiate payment. Any questions
delivered goods should be directed to the Central Purchasing
Division.
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• ADDENDUM It l • Y
Administrative Assistant
Administrative Engineer
Assistant City Attorney
Assistant City Engineer
Building Official
Buyer
City Clerk
City Forester
Civil Engineer
Controller
Director of Community Relations
Director of Employee Relations
Equipment Superintendent
Park Superintendent
Parking Systems Supervisor
Police Chief
Pollution Control Superintendent
Recreation Superintendent
Refuse Supervisor
Senior Planner
Street Supervisor.
Traffic Control Superintendent
Transit Superintendent
Treasurer
Water Superintendent
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regU-LS1Llons TOT all vpuLau— 61 ----
expenditures also require prior authorization and concurrence of the
City Manager.
Assistant Finance Director
City Engineer
Director of Community Development
Director of Finance
Director of Parks $ Recreation
Director of Public Safety
Director of Public Works
Director of Urban Renewal
Fire Chief
Library Director
Purchasing Agent
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DESCRIPTION
1g_ No
UNIT PRICE
EQUIPMENT NUMBER
DEPARTMENTAL AUTHORIZATION
DEPARTMENT HEAD
DIVISION HEAD
CITY OF IOWA CITY
PURCHASE REQUISITION
'
SUGGESTED VENDOR
ADDRESS
QUANTITY UNIT
PURCHASE ORDER NUMBER —
DEPARTMENT TITLE _----
DIVISION
eACCOUNT
NUMBERS
m
DESCRIPTION
1g_ No
UNIT PRICE
EQUIPMENT NUMBER
DEPARTMENTAL AUTHORIZATION
DEPARTMENT HEAD
DIVISION HEAD
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-SHIP TO-
-TO-
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Instructions:
MUST SHOW PURCHASE ORDER NUMBER ON ALL PACKAGE, SHIPPING PAPERS, INVOICE AND
1. PURCHASE ORDER NUMBER: VENDOR
CORRESPONDENCE.
AND ENCE TO PURCHASING DIVISION, DEPT. OF
2 INVOICING AND CORRESPONDENCE: SEND
52240,-- NQJ TO INDIVIDUAL DEPARTMENTS. DUPLICATE
FINANCE. CIVIC CENTER. OWA CITY, IOWA
WITH SHIPPING CHARGES PREPAID UNLESS OTHERWISE SPECIFED.
3. SHIPPING: F.O.B. DESTINATION
NO STATE OR FEDERAL TAXES SHALL BE INCLUDED IN PRICES BILLED.
4_ TAXES:
UNIT
TOTAL
ACCOUNT
QUANTITY UNIT DESCRIPTION COST
AMOUNT
{ �14
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0
PURCHASING AGENT
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PURCHASING AGENT
OTHER (PROVIDE A COMPLETE EXPLANATION BELOW)
DATE GOODS OR SERVICES RECEIVED: 19.
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EXPLANATION OF THE ITEM CHECKED ABOVE:
RECEIVED BY:
-SHIP TO -
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QUANTITY
UNIT
DESCRIPTION
ACCOUNT
UNIT
COST
TOTAL
AMOUNT
REQUISITION NO. -
PURCHASING AGENT
PUR(HAsinG
DEPARTMEnT
Of
Finance
mFinUAL
OCTOBER - IS74
CITY OF IOWA CITY
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TABLE OF CONTENTS
STATEMENT OF POLICY
PART 1 - AUTHORITY
A. City Council
B. City Manager
C. Department
D. Central Purchasing
PART 2 - PROCEDURES
A. General
B. Requisitioning
C. Purchase Orders
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CITY OF IOWA CITY
DEPARTMENT OF FINANCE
PURCHASING MANUAL
This document provides procedural guidelines which are to govern all
purchases made on behalf of the. City of Iowa City. The policies and
procedures contained herein supercede all prior directives, memorandums,
and practices related to the purchasing of goods and services with the
exception of travel requests and the acquisition of professional and
technical services.
The following is a synthesis of prudent procurement practices,
applicable laws, financial.requisites, and budgetary and administrative
control requirements. The Central Purchasing Division of the Department
of Finance has been delegated the responsibility of assuring that these
procurement and control considerations are properly executed and co-
ordinated on a City wide basis.
S'('ATEMF.NT OF POLICY
There are fundamental.principles which should be observed when
purchases are made on behalf of the City of Iowa City. Basically, a
commodity or service should be obtained at the lowest cost possible
consistent with .the quality actually required to maintain efficient
operations of City departments. The quantity purchased is determined
through an examination of factors such as the number of units to be
used, the period of use, storage costs, space available, acquisition
price, discounts, shipping time, obsolesence, and the present and
expected future availability of an item.
Throughout the acquisition process, the City of Iowa City will
operate in a manner which encourages competition. Reputable business
practices will be observed at the exclusion of irreputable practices.
Vendors will be treated in a"fair and business -like manner with
preference given to area vendors, all other things being equal. No
City employee shall have a financial interest in any purchase order or
contract issued --by the City and employees are strictly prohibited from
accepting gratuities.
In addition to.adhering to basic principles during the acquisition
process, there are legal, financial and managerial factors which must be
given consideration. The concept of a centralized purchasing department
has been developed and implemented so that uniform purchasing policies
may be instituted on a City wide basis._ These policies and associated
procedures are centered around providing a properly proportioned emphasis
to the diverse procurement and control requirements already mentioned.
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The centralization of the, purchasing function should make the overall process
more efficient and provide economies to the City. A centralized purchasing
department facilitates the implementation and use of standardized specific-
ations for individual items which are commonly used by many departments.
By purchasing such items on an inter -departmental and inter -governmental basis,
savings can be realized. The Central Purchasing Division can efficiently
negotiate systems or warehouse purchases for commonly used items thus providing
volume discounts and minimizing storage problems and costs. Centralization
also allows one department to concentrate upon performing the specialized
function of procurement. That, in turn, allows other City departments to
direct time and effort toward performing the functions for which they are
directly responsible. Vendor knowledge can be readily accumulated and put
to use by a central purchasing authority. Orders can be followed up and
expedited. Suppliers need make only one contact to demonstrate products
or to receive an immediate answer to an inquiry rather than expending the
time of people of various departments of the City organization. In this
way, a centralized purchasing department is advantageous to the City and
its suppliers.
It is the responsibility of the Purchasing Division of the Department
of Finance to arrange for the acquisition of all goods and services covered
by the Annual Operating Budget.; Such purchases will be made in the best,
most practical and economic manner. In order to have efficient procurement
of goods and services,.advanced planning of future need must be exercised
by the Central Purchasing Division and by,all City departments. The
Central Purchasing Divi.s,ion must maintain current knowledge of all operations
and coordinate all requisitions. The development of standardized speci-
fications will be encouraged and samples of purchased items will be tested
and inspected when.necessary. .Through the Central Purchasing Division the
Department of Finance will also provide certain central services. These
services include internal, printing, communications services, and a central
stores facility. The Central Purchasing Division will also provide
departments assistance in preparing budgetary cost estimates.
In addition to
services, the Centr
disposal of surplus
the surplus item or
where it can be put
contact the Purchas
being responsible for the acquisition of goods and
U Purchasing Division will be responsible for the
commodities and equipment. This may involve selling
merely transfering the item to another department
to use. The department having surplus items should
ing Agent who will handle its disposition.
The Central Purchasing Division will keep abreast of current
procurement practices. Purchasing policies and procedures are to be
periodically reviewed, and when necessary, revisions will be recommended
by the Purchasing Agent. The Purchasing Agent will also be familiar with and
maintain knowledge of current economic trends and conditions and react
accordingly.
The personnel of the City of Iowa City should become familiar with
and follow the City's policies and procedures as they relate to purchasing.
Supervisors should be cognizant of their -respective budget limitations and
initiate purchase requests accordingly. It is the responsibility of the
individual departments to 'anticipate requirements and to initiate requisitions
well in advance of the time that goods and services are needed. Estimates
of annual departmental usage of certain items may need to be furnished so
the economic ordering of goods may be,determined. The Central Purchasing
Division should be advised when abnormal requirements affecting the budget
become apparent. Desired budgetary.amendments are to be directed to the
attention of the Director of Finance.
1.
The personnel of the City of Iowa City should become familiar with
and follow the City's policies and procedures as they relate to purchasing.
Supervisors should be cognizant of their -respective budget limitations and
initiate purchase requests accordingly. It is the responsibility of the
individual departments to 'anticipate requirements and to initiate requisitions
well in advance of the time that goods and services are needed. Estimates
of annual departmental usage of certain items may need to be furnished so
the economic ordering of goods may be,determined. The Central Purchasing
Division should be advised when abnormal requirements affecting the budget
become apparent. Desired budgetary.amendments are to be directed to the
attention of the Director of Finance.
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A. City Council
The City Council determines expenditure levels through the formulation
and approval of an Annual Operating Budget and Capital Improvement Program.
In performing this policy making function, the City Council establishes
a set of goals, priorities, and performance standards which the City
organization directs its collective effort toward accomplishing.
The adoption of the Annual Operating Budget is the approval of a
level of expenditures necessary to accomplish the goals and objectives that
have been established for each City.program. With the exception of specific
statutory requirements for public improvements of more than $5,000, no
further Council action is required to initiate purchases within that
budget. However, it is intended that the City Council will approve final
disbursement of all public funds as well as specific changes in program
funding levels upon the recommendation of the City Manager. Prior to
formal bidding on public improvements of more than $5,000, the Council
will approve the plans and specifications and hold a public hearing to
ascertain comments for and against the project.
B. City Manager
The City Manager is delegated the responsibility by the City
Council to carryout a program of service to the community. It is
his responsibility to manage the Annual. Operating Budget in such a
way that the goals and priorities.of the City Council are accomplished.
All regulations, as well as recommendations for changes in general
procurement policy, will be made, with the prior approval of the City
Manager. Under this system of control the City Manager has delegated this
responsibility in part to the Department of Finance and the Central
Purchasing Division.
C. Departments
City departments are responsible for meeting the goals and
objectives established by the Council and are provided budgeted
funds to attain those goals. With the approval of the Director of
Finance and the concurrence of the City Manager, departments may
initiate internal reallocation of their budget funds as needed
within the guidelines established by the Central Purchasing Division.
Although the City Council has established goals and levels of expenditure
for each program, an appropriation is not a permit nor a directive
to expend funds unless the need for the product continues to exist
at the time for purchase and the price of the product is within the
parameters of the budget. In addition, these criteria must be
weighed ultimately against the availability of funds and the relation-
ship of the departmental goals to overall City priorities. For
proper management control, it is imperative that all expenditures
be authorized prior to purchase. This authorization will normally
be in the form of a signature on a requisition for goods or services
in question. In instances where additional justification is required an
inter -departmental memorandum will be required.
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A division head's authorized signature is required heforc the
processing of requisitions for operational items of less than $250.00.
A department head's signature is required when requisitioning any item
or service greater than $250.00, and for all capital outlay expenditures.
All expenditures in excess of $5,000 will require prior authorization
and concurrence of the City Manager. These authorizational limits
are to be considered the overall maximum City standards and the individual
department heads may wish to establish their own internal authorizational
limits as long as they are within the City's standards.
D. Central Pruchasing
The Purchasing Agent is authorized to encumber funds of the
City. For this reason, all purchases must be made through the Central
Purchasing Division to allow an orderly and legally authorized order to
be placed and accepted by the vendor. Likewise, the Purchasing Agent has
the responsibility and the authority to disallow the purchase of any item
or service on the basis of its lack'of current need, deficient quality,
budget limitation, improper design, or other appropriate considerations.
This authority is in conjunction with the Purchasing Agent's responsibility
delegated by the City Manager. The Purchasing Agent is, in addition,
responsible for the orderly processing of all purchase orders, insuring
that all goods and services are authorized and approved prior to purchase,
and insuring that the City receives the highest quality and proper quantity
of goods within existing financial limitations.
The Purchasing Agent may find it necessary to suggest an alternative
item or service be purchased or that an alternative vendor be utilized.
The Purchasing Agent may alter any purchase order when it is in the City's
advantage after consultation with the using department. Specific purchases
or types of purchases may be delegated by the Purchasing Agent to a
specific individual or department as the situation dictates.
PART II - PROCEDURES
A. General
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Different procedures exist to handle monetarily small versus
large expenditures since it is counterproductive to have the internal
requisitioning and ordering procedures cost more than the item
purchased. Expenditures of the City can be categorized (in the
following discussion) by type and magnitude of purchase into three
groups: (1) Minor Purchases, (2) Major Purchases, and (3) Capital
Outlays.
1. Minor Purchases
Two, procedures are maintained by the City to handle daily
purchases. Petty cash purchases are limited ordinarily
to items costing less than $10.00 and for reasons of
expediency_ cannot be acquired through the purchasing
system. An individual, once authorized by an appropriate
authority and after verification through the Central
Purchasing Division that an item is not available from
within the City inventory, may purchase an item with
pocket cash. To be reimbursed for the expenditure, the
individual must present a receipt for the purchase to
the petty cash clerk and complete the appropriate petty
cash authorization form.
The second procedure is a monthly purchase order to handle
needed minor purchases and purchases which are made on a
continuing basis such as fuel or repair items. Selected
reliable vendors are issued an open purchase order on a
monthly basis against which they charge and bill City
purchases. In order to use this system, a City employee
obtains an authorized requisition from his division head with
the vendor's current monthly purchase order number referenced.
He must inform the vendor that the purchase should be charged
against the appropriate purchase order and that the requisition
number should be referenced on the invoice. The division head
must insure that the requisition and receipt are promptly
delivered to Central Purchasing Division within two working
days to provide for reconciliation of the vendor's bill and
payment'. •The monthly purchase order is not to be used to
purchase capital outlay items or goods and services of more
than $250.
2. Major Purchases
It is the policy of the City Council that a formal bidding
process will be followed for all purchases of more than $5,000.
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This requirement is in addition to the provisions of Chapter
23.18 of the Iowa Code for public improvements of more than
$5,000 under which the Council approves plans and specifications
and schedules a public hearing on same. Formal bidding entails
writing a set of specifications and obtaining written competitive
bids for the items as specified. Public advertising is required
to allow all interested parties the opportunity to participate
in the bidding process. The requirement for submission of a
bid check and surety bond will be specified in the bid documents.
Contracts will be awarded to the qualified vendor submitting
the best bid as determined by the City. All bidding documents
and proposed contracts must be submitted for review by the
City's legal staff to insure compliance with all applicable
laws and regulations and ,to provide for the protection of the
City's interest in the anticipated transaction. When formai
bidding procedures are not required, the Purchasing Agent will
see that a competitive price is obtained for a commodity or
service through procedures he deems appropriate for the
particular situation. Quotations may be obtained by telephone
or mail based upon the immediacy of the need, familiarity with
the item and vendors, and the dollar value of the item to be
purchased.
3. Capital Outlays
It is the policy of the City that all capital purchases in
excess of $5,000 will be made only after prior approval of
the City Manager. The inclusion of an item within the budget
is not to be considered carte blanche authority to purchase,
but rather, a reservation of funds for purchase of the item
at the time of demonstrated need. The department head
initiating the request will forward a requisition form to
the Central Purchasing Division with a statement of current
justification. In turn the Purchasing Agent and the Director
of Finance will review the original budget reservation, current
financial restrictions, and departmental recommendation and
make a recommendation to the City Manager. The City Manager
will review the submission and approve or deny the purchase.
The memorandum and requisition will be returned to the
Central Purchasing Division for appropriate coordination
with the using department.
The Central Purchasing Division will assist the using departments
in formulating realistic specifications which meet City and
industrial standards. These standards will be set with respect
to the actual quality required of the product in order for it
to adequately perform its intended function. All important
characteristics of the item should be covered within the
specifications and non-essential qualifications should be
avoided. Overly restrictive specifications may increase costs
or decrease competition in bidding. When testing is to be
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the specifications should include those quality
conducted,
control methods which will be used to determine conformance
be
to the City's requirements. All specifications should
required standards to allow the City to
written to minimum
obtain a variety of competitive bids.
When similar products are used by several departments within the
City, it is frequently desirable for them to use a standardized
be Savings may result
product so that quantity purchases can made.
which make possible larger purchases
due to combined department -purchases
single item and a centralization of inventory and storage. The
of a
Central Purchasing Division will insure, prior to substituting a
item will meet all require-
standardized product, that the substitute
All departments using a common item
ments of the using departments.
establishing the standardization
will be consulted in the process of
of the item.
Departments are encouraged to suggest possible suppliers because
and related to
of their knowledge and experience with markets products
however, it is the responsibility
their department's operational needs;
determine with which vendor an
of the Central Purchasing Division to
be Vendors will be chosen on the basis of reliabil-
order shall placed.
ity, reputability, prices offered, quality of products, services
for
available, capacity, and related factors. It is also valuable
the Purchasing Agent past and present
departments to pass :along to
experience with vendors and their products and services. In this
way, unsatisfactory situations may be rectified and vendors providing
be
good products and services may continue to patronized.
tB.
Requisitioning
Individual departments initiate the purchasing process through
is
the use of a requisition (see addendum #3). The requisition
needed item or service
properly filled out with the description of a
Central Purchasing Division. The following
and forwarded to the
paragraphs provide a detailed description of the manner in which a
requisition should be properly completed.
1. Item Description
When an item is requisitioned, it should be fully and clearly
described upon the form. A description should be written in
of competing
terms that allow for the consideration and purchase
shape, color, quality, capacity,
products.- The overall size,
other dimensions that an item must possess should be
and
specified rather than merely supplying a brand name or catalog
number. Although brand name and catalog number do not
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constitute an adequate description they should normally be
included forreferencepurposes. The instances when a
commodity must be ordered by a brand name or catalog number
must be restricted to those occasions when existing equipment
requires compatible parts and plans require continuity.
2. Delivery instructions
Requisitioned items will be delivered to the department's
office address unless otherwise specified. If a department
wishes to pick up the ordered item when it is ready or
wishes to have it delivered somewhere other than its office
address, this information should be placed on the requisition.
These delivery instructions will then appear on the purchase
order so that the goods may be delivered in a manner that best
suits the requisitioning department.
3. Conversations with vendor
Conversations between the department and supplier which are
pertinent to an order should'be referenced on the requisition.
Such notations should include the company representatives
names and the date of the conversation. This information,
in turn, will be placed on the purchase order to clarify
which item is wanted and to expedite the order through that
representative.
4. Rush order
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Departments should anticipate their requirements of goods and
services and requisition the needed items sufficiently in
advance to permit Central purchasing to obtain the requisitioned
items in accordance with procurement practices. However,
unexpected developments may cause a rush order situation to
arise. When a valid rush order situation exists, the Central
Purchasing Division will obtain the needed good or service as
fast as possible. "Rush Order" should be prominently placed
on the requisition to identify this transaction as requiring
special handling. A rush order requisition should be avoided
and used only when absolutely necessary.
Emergency Purchase
An emergency situation may arise when an item or service is
needed immediately by an operating department. In case of
such emergencies City employee's may purchase the required
goods or services upon approval of the department head. It
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constitute an adequate description they should normally be
included forreferencepurposes. The instances when a
commodity must be ordered by a brand name or catalog number
must be restricted to those occasions when existing equipment
requires compatible parts and plans require continuity.
2. Delivery instructions
Requisitioned items will be delivered to the department's
office address unless otherwise specified. If a department
wishes to pick up the ordered item when it is ready or
wishes to have it delivered somewhere other than its office
address, this information should be placed on the requisition.
These delivery instructions will then appear on the purchase
order so that the goods may be delivered in a manner that best
suits the requisitioning department.
3. Conversations with vendor
Conversations between the department and supplier which are
pertinent to an order should'be referenced on the requisition.
Such notations should include the company representatives
names and the date of the conversation. This information,
in turn, will be placed on the purchase order to clarify
which item is wanted and to expedite the order through that
representative.
4. Rush order
4i
Departments should anticipate their requirements of goods and
services and requisition the needed items sufficiently in
advance to permit Central purchasing to obtain the requisitioned
items in accordance with procurement practices. However,
unexpected developments may cause a rush order situation to
arise. When a valid rush order situation exists, the Central
Purchasing Division will obtain the needed good or service as
fast as possible. "Rush Order" should be prominently placed
on the requisition to identify this transaction as requiring
special handling. A rush order requisition should be avoided
and used only when absolutely necessary.
Emergency Purchase
An emergency situation may arise when an item or service is
needed immediately by an operating department. In case of
such emergencies City employee's may purchase the required
goods or services upon approval of the department head. It
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constitute an adequate description they should normally be
included forreferencepurposes. The instances when a
commodity must be ordered by a brand name or catalog number
must be restricted to those occasions when existing equipment
requires compatible parts and plans require continuity.
2. Delivery instructions
Requisitioned items will be delivered to the department's
office address unless otherwise specified. If a department
wishes to pick up the ordered item when it is ready or
wishes to have it delivered somewhere other than its office
address, this information should be placed on the requisition.
These delivery instructions will then appear on the purchase
order so that the goods may be delivered in a manner that best
suits the requisitioning department.
3. Conversations with vendor
Conversations between the department and supplier which are
pertinent to an order should'be referenced on the requisition.
Such notations should include the company representatives
names and the date of the conversation. This information,
in turn, will be placed on the purchase order to clarify
which item is wanted and to expedite the order through that
representative.
4. Rush order
4i
Departments should anticipate their requirements of goods and
services and requisition the needed items sufficiently in
advance to permit Central purchasing to obtain the requisitioned
items in accordance with procurement practices. However,
unexpected developments may cause a rush order situation to
arise. When a valid rush order situation exists, the Central
Purchasing Division will obtain the needed good or service as
fast as possible. "Rush Order" should be prominently placed
on the requisition to identify this transaction as requiring
special handling. A rush order requisition should be avoided
and used only when absolutely necessary.
Emergency Purchase
An emergency situation may arise when an item or service is
needed immediately by an operating department. In case of
such emergencies City employee's may purchase the required
goods or services upon approval of the department head. It
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is the responsibility of the department head to notify the
Central Purchasing Division the next working day of any
emergency situation and the associated purchases. In all
cases of emergency acquisitions and orders placed directly
by the division head, a purchase requisition noting the
confirming nature of the transaction must be processed.
The words "confirming order" should be placed on the lower
portion of the purchase requisition to help avoid confusion
and the placement of.unwanted duplicate orders. Any
emergency situation must be identified and fully explained
on the requisition form or on a separate memorandum. Large
dollar value emergency purchases will be reviewed by the
City Manager.
6. Verbal Order
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Departments may feel a verbal order needs to be placed by
their departmental personnel because of the technical
complexity involved in the purchase. The respective
department should discuss the situation with the Purchasing
Agent and receive his concurrence with respect to the
item to be purchased and the manner in which it will be
acquired. In addition they should obtain a purchase
order number against which the vendor may charge the
purchase. This purchase order number should be reflected
on the purchase requisition along with the words "confirming
order" and forwarded to the Central Purchasing Division on the
next working day.
C. Purchase Orders
Once a purchase order (see addendum number 4), has been issued
the City is legally committed to the vendor for the purchase and
the vendor is obligated to provide the service or goods as noted.
It is the responsibility of the Central Purchasing Division to monitor
this contract and it is therefore important that this division be
aware of all contracts between any City department and the vendor.
Central Purchasing acts as an intermediary between the vendor and
using departments.. This arrangement allows a vendor a single point
of contact with the City for referral of calls, questions, and
correspondence. While acting as the intermediary the Central
Purchasing Division can provide an effective business contact and
relieve the operating departments to perform their specific duties.
1. Correspondence and Contacts
Any correspondence sent to a vendor should be coordinated by
the Central Purchasing Division with the operating department.
A master file of all vendor contacts will be maintained. All
departments contacting a vendor, concerning a purchase order,
should inform the Central Purchasing Division of the contact
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and insure that this division is given all pertinent
correspondence for the master file. Correspondence received
from a vendor directly by the department should be referred
to the Central Purchasing Division for coordination and
filing. The Purchasing Agent will arrange to have a vendor
call upon a department if it appears as though it would be of
value to the department. Conversely, it is acceptable for
a department to directly contact a vendor for technical and
related information. If departments are currently receiving
sales representatives, the department is requested to refer
such contacts to the Purchasing Agent.
2. Expediting
If
a receipt of an order is past due, the requisitioning
department.should contact Central Purchasing Division.
It is the responsibility of the Central Purchasing Division
to expedite and research the status of an order and to keep
the requisitioning division posted as to changes in an
order's status. Any item that a division wishes to have
followed closely should be noted as a rush or important
order to allow appropriate expediting action. Expediting
is best handled by the Central Purchasing Division because
it has access to relevant information and experience in this
area and, in addition, may get a better response since this
Division as a,.whole places more business with a vendor than
each individual division and therefore may apply more
effective pressure.
3. Receiving
The requisitioning division will normally receive the goods
ordered directly from. the supplier. The items will be
delivered to the division's main office unless other location
for delivery is specified on the requisition. Since the
respective division directly receives the goods or services,
it is the responsibility of the division to file a receiving
report. The receiving report should convey what commodity
or service was received, when it was received, in what
quantity, in what condition, and by whom. It should further
indicate if the order was received as originally specified
and if any of the goods are to be returned because of
unacceptable conditions.
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The 'copy
second of the purchase order has been designed to act
as a receiving.report and should be held by the division until
the goods are received, (see addendum #5). Upon receipt of an
order the division should promptly fill out the report and
forward it to.the Central Purchasing Division within two
working days. Any papers which accompany the delivery, such as
an invoice or packing slip, should be forwarded with the receiving
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report. Immediately notify the Central Purchasing Division
via the receiving report if an improper, damaged, or other-
wise unacceptable shipment is received or if an order is
to be refused. The receiving report at this point becomes
the supporting documentation for withholding payment from
the vendor. Similarly, an authorized signature on the
receiving report is needed to indicate acceptance of the
order to initiate payment. Any questions regarding the
delivered goods should be directed to the Central Purchasing
Division.
y
1
rursonnei noising the roilowing positions are authorized to initiate and approve
requisition's for operational items with a total dollar value less than $250.
Administrative Assistant
Administrative Engineer
Assistant City Attorney
Assistant City Engineer
Building Official
Buyer
City Clerk
City Forester
Civil Engineer
Controller
Director of Community Relations
Director of Employee Relations
Equipment Superintendent
Park Superintendent
Parking Systems Supervisor
Police Chief
Pollution Control Superintendent
Recreation Superintendent
Refuse Supervisor
Senior Planner
Street Supervisor
Traffic Control Superintendent
Transit Superintendent
Treasurer
Water Superintendent
ADDENDUM+: 2
Personnel holding the following positions are authorized to initiate and approve
requisitions for all operational and capital outlay items. Capital outlay
expenditures also require prior authorization and concurrence of the
City Manager.
Assistant Finance.Director
City Engineer
Director of Community Development
Director of Finance
Director of Parks & Recreation
Director of Public Safety
Director of Public Works
Director of Urban Renewal
Fire Chief
Library Director
Purchasing Agent
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DEPARTMENT TITLE-
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ITLEDIVISION
ACCOUNT NUMBERS
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DESCRIPTION
1g_ No.
UNIT PRICE
EQUIPMENT NUMBER
DEPARTMENTAL AUTHORIZATION
DEPARTMENT HEAD
DIVISION HEAD
CITY OF IOWA CITY
PURCHASE REQUISITION
SUGGESTED VENDOR
ADDRESS
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ITLEDIVISION
ACCOUNT NUMBERS
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DESCRIPTION
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DEPARTMENT HEAD
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Ne -13814
PURCHASE ORDER ORDER NUMBER MUST APPEAR
CITY :.®17 IOWA CITY ON AL l PACKAGES AND INVOICES
410 E. Washington Street
Iowa City, Iowa 52240 DATE
eF -TO- � � -SHIP TO- �
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Instructions:
1. PURCHASE ORDER NUMBER: VENDOR MUST SHOW PURCHASE ORDER NUMBER ON ALL PACKAGE, SHIPPING PAPERS, INVOICE AND
CORRESPONDENCE.
2. INVOICING AND CORRESPONDENCE: SEND INVOICES IN DUPLICATE AND CORRESPONDENCE TO PURCHASING DIVISION, DEPT. OF
FINANCE, CIVIC CENTER, IOWA CITY, IOWA 52240,-- NOT TO INDIVIDUAL DEPARTMENTS.
3. SHIPPING: F.O.B. DESTINATION WITH SHIPPING CHARGES PREPAID UNLESS OTHERWISE SPECIFED.
4. TAXES: NO STATE OR FEDERAL TAXES SHALL BE INCLUDED IN PRICES BILLED.
QUANTITY UNIT DESCRIPTION ACCOUNT UNIT TOTAL
COST AMOUNT
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_ PURCHASING AGENT
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RECEIVING REPORT FOR CITY OF IOWA CITY PURCHASE ORDER NUMBER N° 13914
F-JALL GOODS OR SERVICES AS SPECIFIED HEREON HAVE BEEN RECEIVED IN AN ACCEPTABLE CONDITION
GOODSOR SERVICES AS SPECIFIED HEREON HAVE BEEN DELIVERED IN AN UNACCEPTABLE CONDITION (PROVIDE
A COMPLETE EXPLANATION BELOW)
OTHER (PROVIDE A COMPLETE EXPLANATION BELOW)
DATE GOODS OR SERVICES RECEIVED: 19- RECEIVED BY:
-TO- -SHIP TO -
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EXPLANATION OF THE ITEM CHECKED ABOVE:
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ACCOUNT UNIT I TOTAL
COST AMOUNT
REQUISITION NO.
PURCHASING AGENT