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HomeMy WebLinkAbout1974-11-13 Special MeetingR 0 L L C A L L Adjm,rrtPd MEETING OF November 13, 1974 BRANDT CZARNECKI DAVIDSEN dePRDSSE WHITE 4:00 P.M. PRESENT ABSUNT v r 1 .. ..-. ... �c it ; ..:.-- -• • .�. �:: .;. x AGENDA JOINT MEETING WITH IOWA CITY CITY COUNCIL & JOHNSON COUNTY BOARD OF SUPERVISORS AND JCRPC EXECUTIVE BOARD November 13, 1974 4:00 P.M. 1. Joint Law Enforcement Architectural Study. 2. Resurfacing of Mormon Trek Road. i c /d d $y C z \\§§k \\/\� � \\ \\f >< ».f&s r . / . 15P. \ co §\-- White \ : -- - \yam meeting_ d ^ ^ . «x&9#ti nq date.; f o i t . kr hi «\d 4o ^x ay.. . a \#ar ' ~ o --bid < \ .. -.,these.-, A _© .2) -:--send .3) p \v Mal A/6rnb - 2 «Isecondei <�er � : \${: «?<«d\2< a oton! \§ « \ \kc w.. »r\#Iq\f <2s \/AT{ -- ƒ§{6d _ \ 5§ ' e r \{ \- d §e 3 \ -.He - o #g@ e _:§ems ,.s6drieta td,. -ash «�«y..... a ? ~�« ;—that th /§r 21 \\ijourn s c /d d $y C z \\§§k \\/\� � / s c /d d $y C z \\§§k \\/\� � 1 N f -'- _'' �4i - sr f'+-r�J �' • S y - a \K i Ji i.-'ir s°aYr 2 �+1 � � ., K 3 .F` � r -jA 21 c lei . �:c Q�� Lt � L✓"� �--iGr �a_ .1t 0 c L��4-,_i �J t! -_j �.� a.� , � 3�^� �-a,-u-�..�-tom• - Notice to Developers/Builders. There appeared in this publication on September 27, and 30, an invitation to submit proposals for the development of 62 units of privately owned housing for occupancy by elderly, handicapped"or,disabled persons. The deadline date for submission of proposals originally set for October 30, 1974, and later extended to November 20, 1974, is hereby further extended to December 2, 19741 at 2 o'clock P.M. To be published in the Press Citizen on November 16, and 18, 1974. z. 'Jfi T£''�i r. i� iyrx'%Rry'. s{F .'t •.-..1 I vrr t I��FORMAL DISCUSSIO(( ;WITH ;BOARD.,OF SUPERVISORS AOVEh1I3ER 13 1974 4,00 P.P. The Iowa'-City City,Council met in"•infarmaT session with the -Johnson County-Board 0f supervisors on:- the 13th day, of ;November1974, ata 4:;00 P.M. in the Conference Room at ;the ,Civic Center, *Councrlmembers.present -.dePro.ssej, Brandt, Czarnecki,; White. Absent' Davadsen. .Supervisozs present. Burns, Bartel,yCilek. Auditor -';Rogers. Engineer: K: Gode. Staff, members present. Kraft,.Stolfus, Ha ek,; Zelenka,' Y Epstein; Mauve, Plastino. University Dooley.: Regional" Planning Hilgenberg ; Lynch,. Mayor Czarnecki ,_presiding. The first item on the agdnda discussed was, the-re- surfacing he re- surfacing of ,Mormon Trek Road. Superv_isor:,Burns suggested ' that instead of paving`Sunset to ;Highway 41, that the"City participate'j paving„south Ton Mormon <Trek wi th banning of=truck traffic. (60 }of traffics is trucks) Acting city Manager Dennis Kraft"advised that it would be. about 38 mile at ,$30,.000 fors 4 inches of ;,hot mix. Councilman_ Brandt noted`_that'the�city! policy concerning" 'existing roads on :annexed property was, if=there was`a benefit:to•the property owner, to assess ;the=.project 300' back, up°,to `25� of: the property value,,aiid ifwider than 28, th"e City:"picks",up the x balance. The 518project;was discussed, and Councilman White sug 'get;_that `an origin ,and�desti.natIon; study be made on Mormon Trek _Supervisor= Burns advised 'that f tYieir.:share;of. the 'do be :more tithan`;thirty or, `forty thous resurfacingwas; and, he was not for :at. The ;FADS program was, discussed, 'and it was pointed out that'it€ would2hnot apply. Councilman Brandttvoiced_concern as the"policy of the City on unimproved roads in =the .City =limits,-unless .'the.road is totally impassable, 'i s that` abutting property.• owners. furnish the cover and the City._ furnishes rmen _and equi.pmentto 'grade, .and the city slouldsnot"do.anything "Trek that .they would not do forrTaftJorsFoster;Road: The Mayor noted.that•the.Council could, _consider the paving in the iscalt Year .1976 Budget. It:; was pointed out that City;plans.for'Scott;Boulevard are in the Capital Improvements :Program for Fiscal Year '1979, between Muscatine andSRochester.5U-itwas suggested that the ;City Manager and County Engineer could makevap3oint budget proposal.' t r _ fi.k..W.. Discussion & Page .2 1974 .41 November Concerning, the Joint:,Law Enforcement �'Architec tural Studyt, -; of the East introduced .Director Councilman White, imtrb elpful,in getting -A' ��CriiheCommi CEifitralowa�i rea _the','apjjlicationapproved. The approved Grant s i for archi of. Johnson -6 0 0 0 er Director techtura -services $1 6..his�letter which e Co. 's P 1 arin ing,:,�. mmi 'R County-, eg1c b,----Anitiati on of the -s-,the6ta­sks-. require, _�,p - .!_ outline ..... p i 't4d out h on i .'Jim Lynch xon�,o study,;,.afid,.:designat, — study,, _-, . j _ _. . dt�i`,thd­Aes1gn,: location, and costs that the -architect;. -�TA op jduar-participating operation ihdivi :.6f `a'building-#.:,� rig�:-at,.-,�.eac ...W,� or: Barte sted west Supervisor sugge anA' _prespnting.��a erna ive lbcdtion,.-.;Ir,�:.ii�-::!'al�16 :questioned if it of -- .the l-�C6xik-thc)iise�.=as A,� e'� h-'-`,-. ad --'e,,v.-1 e. -r- ". - _-b. - e ; 'e_ nl­ determined -. i ._ . _-" ...---._-..,.-­....­ .,­ ..... .- '- ,-`-.both --:-_ -- , governing' , , '�,, . .:' 4, 'bl.. I­ .o .I' d- iL- e s % .,wanted theJointfacilitypont out e,Council h a d determined e C pi Improvementss-Plah for 1979_198, Sed 'pposa1:to. hearfrom t: In answer to Supervisor. Cil`ek's, h e top iaw76if6kdendntpeopie;.D6u4-Edmonds-.noted -that -At would b e very -benefiqa o th6S eriffflce.Dave-Epstein,Iowa City!Dirdct6k­O Fpu lcSafety noted that .interaction has already started �vandidlte thl91Ziniversal"erergency. telephone number, whichshduldt46°Intb?effect -?November , Councilman White noted 4 orcemenare members of the Jus 1-anTMuftamRdlifiblgcommi. ee they; have: been' recommending or-someMime: John' Dooley, represent WrUniyersxtyrstAfdd-thAt the Un versit had made d tobe.made:first. POUCCIChie Wfiltb fk0m_Cora vi for .cooperation between -agenci s-and'the joint'facility. commented that there. were three alternative ­ s for thecompos I 31 andzRegiona1,Plannin9 6taffrhad�kdqcmme ttee•reportihg:4*rectly to their governments, "an f,rdfer,repor qt6:the.:Regionalanning. Co*nissibfi assued�thdttcompOslt'On -O' the committee 6h6uld4have__one5policymaker 'and elaw; _entorcementmemberfrom eachagency,Iowa;City, Coralvillefand johnson,County, also one member ;from the UniVersi yjandoheffromRegional-Planning. It was tertatxvelyQd6cided,hatI_wCltYrora ville and JohnsonC)untyy, would lhAve":twomemuerE :coun6i1man.White. advised that"h6-wouldbegetiigout `ajette to al concerned. 5:10 M. , 2,­ W) 1/2 south (JUNklue Slff.'01. manning cvr town city, Iowa 52240 (3 19) :1:11- 855 6 I rx lftc4 W1161. M :% ?I) TO: Board of Supervisors, Iowa City City Council, Executive Board (Regional Planning Commission) FROM: Robert Hilgenberg, Executive Director RE: Grant Approval for Joint Law Enforcement Study On October 28, 1974, the Area Crime Commission notified the Clutirperson of the ftional Planning Commission that the Iowa Crime Commission had approved a $16,000.00-grant'request For architecturalserv:*Lce, For the proposed joint law enforcement facility. Basically,I the study -will provide research and schematic design for the proposed facility. A simmary of the grant application is attached. The purpose of this memo is to outline the tasks that are -required prior to the initiation of the study. The procedures to be used are as follows: 1. The participants in the study are required to adopt joint resolutions indicating support for the study (a draft resolution will be presented at the meeting on November 13). 2. The participants in the study are required to adopt a resolution indicating theirfinancial support for the project, (a sample matching -resolution is attached). 3. A committee should be designated to coordinate and oversee the project. The gleneralresponsibilities of the committee would be as follows: a. To review and evaluate various architectural consultants and recommend one firm for -the project. b. To act in a liaison capacity . betwe en the architectural consultant and the involved jurisdictions c. To provide local.input to the consultant d. To review and comment on th I e consultant's work e. To evaluate proposals and make recommendations to the involved jurisdictions. Three basic alternatives for the Joint Law Enforcement Committee have been developed. The alternatives as presented below, —range from a structure which is wholly independent of the Regional Planning -Commission to one which utilizes an existing committee of the'Commission. would be composed of> representatives` from Coralvill.e. - and the Univers�i.ty of Iowa: Iowa City=3 members Johnson County=3 mcinbers Coralvilleul member University of Iowa=1 member i Iowa City, Johnson County, Note: The committee would report to the involved jurisdictions only. 2. A new joint committee with appointments from Iowa City, Johnson County, Coralville,'the University of Iowa, and the Regional Planning Commission. The committee would be a semi -autonomous committee of the Regional Planning Commission and would report to the.Commission as well as each of the involved jurisdictions. Staff support for the committee could be provided by the Regional Planning Commission. Iowa City=3 members Johnson County=3 members Coralville=l member University of'Iowa=l member Regional Planning Commission --I member Note: The committee would report to the involved jurisdictions and report to the Regional.Planning Commission for information Purposes only. 3. The third alternative envisions the use of an existing committee of the Regional Planning Commission (Justice and Human Relations Committee). The current membership of this committee is: Regional Planning Commission. Commission Law Enforcement' Citizens' Advisory Members Representatives Representatives (5) (2) (2) Note: The committee would report'to the Regional Planning Commission which would then inform the involved jurisdictions. While each of the three alternatives outlined offer certain advantages, #2 seems to provide the most representative and workable committee structure. This conclusion is based on the following considerations: I. Law enforcement planning and operations are inherently interjurisdiction and this necessitates a'joint or regional approach. 2. Law enforcement is only`a part of the public safety function; the committee structure should allow for input from related functions (e.g., fire, civil defense and ambulance). 3. Law enforcement and public safety must be related to other functional planning'; efforts. 4. The Regional Planning Commission is currently engaged in a study of government space and facilities. The committee and organizational structure should provide a coordination for these two related efforts. 11/8/74 km P.nclosur e , 1 +J k Y S I. 'A comrnr.ttee'irnlependent oc the It would be composed of> representatives` from Coralvill.e. - and the Univers�i.ty of Iowa: Iowa City=3 members Johnson County=3 mcinbers Coralvilleul member University of Iowa=1 member i Iowa City, Johnson County, Note: The committee would report to the involved jurisdictions only. 2. A new joint committee with appointments from Iowa City, Johnson County, Coralville,'the University of Iowa, and the Regional Planning Commission. The committee would be a semi -autonomous committee of the Regional Planning Commission and would report to the.Commission as well as each of the involved jurisdictions. Staff support for the committee could be provided by the Regional Planning Commission. Iowa City=3 members Johnson County=3 members Coralville=l member University of'Iowa=l member Regional Planning Commission --I member Note: The committee would report to the involved jurisdictions and report to the Regional.Planning Commission for information Purposes only. 3. The third alternative envisions the use of an existing committee of the Regional Planning Commission (Justice and Human Relations Committee). The current membership of this committee is: Regional Planning Commission. Commission Law Enforcement' Citizens' Advisory Members Representatives Representatives (5) (2) (2) Note: The committee would report'to the Regional Planning Commission which would then inform the involved jurisdictions. While each of the three alternatives outlined offer certain advantages, #2 seems to provide the most representative and workable committee structure. This conclusion is based on the following considerations: I. Law enforcement planning and operations are inherently interjurisdiction and this necessitates a'joint or regional approach. 2. Law enforcement is only`a part of the public safety function; the committee structure should allow for input from related functions (e.g., fire, civil defense and ambulance). 3. Law enforcement and public safety must be related to other functional planning'; efforts. 4. The Regional Planning Commission is currently engaged in a study of government space and facilities. The committee and organizational structure should provide a coordination for these two related efforts. 11/8/74 km P.nclosur e , Iowa, by resolution duly passed heretofore, has resolved that it will provide during the calendar year cash funds for the following Iowa Crime Commiuion projects: Brief DeKription - Amount of Funds of Pro)Oct Being Provided t. Joint Law Enf. Ctr. 2. (Architectural. Study) 3. 4. 5. 6. 7. We further resolve that we will provide in-kind match during the calendar year of Brief Oeeeription Type of 1n -kind — of Project (Salary. Space, etc.) 1. 2. 3. 4. 5. 6. 7. Passed this Attest: (Auditor.- City Clerk) day of NONE '197— $1,75,4.00 197 $1,75,4.00 for the folio wing projects: valuation of In-kind Provided Signature (Cnairman, May and/or Director of Stele Agency) (Mom W) (Mem Wr) (Member) (Member) MATCH) V,1hereas, the Citys. (City. County or Slate Agency) Iowa, l,y resolution duly passed heretofore, has resolved that it will provide during the calendar year of 1974/1975 calf funds for the following Iowa Crime Commission projects: Brief Description - Amount of Funds of Project Being Provided 1. Joint Law Enf. Ctr. $1,754.00 z. (Architectural Study) 3. 4. 5. 6. 7. We further resolve that we will provide in-kind match during -the calendar yearof for the following projects: Brief Description Type of In-kind— Valuation of of Project (Salary. Space, etc.) In-kind Provided 1. 2. 3. 4 NONE 5. 6. 7. Passed this day of_ . 197 Signature (Chairman, Mayor and/or Director of State Agency) (Member)