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Home My WebLink About1973-10-30 Regular MeetingMINUTES OF A REGULAR COUNCIL'MEETING OCTOBER 30, 1973' 4:00 P. M. The Iowa City City Council met in regular session on the 30th day of October, 1973 at 4:00 P.M. in 'the Council Chambers of the Civic Center. Members present: Brandt, Butherus, Czarnecki, Hickerson, White. Absent:_ none. Mayor Brandt presiding. The invocation was given by Pastor Don Herdman, Gloria Del Lutheran Church. It was moved by Hickerson and seconded by Butherus to consider the amount read'to,be a full reading and to approve the minutes of the regular Council meetings -of October 16, and October 23, 1973- subject ,to''correction. 'Motion carried., Attorney William Meardon, appeared requesting that objection to the vacation of Lower West -Branch -Road between Amhurst St. and Rochester Avenue for John and Robert Stevens, Alice Hooten. and the Hills Bank be entered into the minutes. y l Councilman White present, 4:06. _It was moved by Hickerson and seconded by Butherus that the minutes of the special Housing Commission meeting of 9/27/73, , Housing Commission meeting of 10/3/73; CATV Committee meeting / {/ - of 9/18/73, Library Board meeting of 10/18/73 and Human Re- lations Commission meeting of 10/15/73 be received and filed.' Motion carried. It was moved by Butherus and seconded by White .to adopt the Resolution Az)provincx Class'B Beer Permit application for, /24_ Stasi, Inc. dba/Burger Palace', 121 Iowa Avenue.' Upon roll call' Hickerson, White, Brandt, Butherus, Czarnecki, voted 'aye'. Motion carried. It was moved by Butherus and seconded by White to adopt the Resolution approving Class "'B Sunday Sales Beer'a lication or Stasi, Inc dba/Burger Palace' 121 Iowa Avenue._ Upon roil call White, Brandt, Butherus, Czarnecki, Hickerson voted 'aye'. Motion carried: It was moved by White and seconded.by Iiickerson to adopt the Resolution Issuing Cigarette �ermit-to Kathryn Kelleydba/ Maid -Rite Corner, 630 Iowa Avenue. Upon roll call Brandt, .SU/. Butherus, Czarnecki, Hickerson, White voted 'aye'. Motion carried. Council Minutes Page 2 october 30, 1973 It was moved by White and seconded by Butherus to adopt the Resolution approving Class C Beer Permit application for rug Fair #2 1030 William Street. Upon roll call Butherus, D Czarnecki,' Hickerson, White, Brandt voted 'aye'. Motion carried. It was moved by Butherus and seconded by 'Hickerson that the letter-from'William F. Sue el, concernin Milton Rosenbaum: property located on the east side of Hutchinson Avenuel.norK2questing of Park Road, Low 5, Block J, Black's'Park Addition, ed vacation of E 10 of S 120' of Hutchinson Avenue be receivno and filed and referred to Planning and Zoning for report and recommendation. Motion carried. itwasmoved 'by Butherus Czarnecki that and seconded by, the letter from Martha Esbin objecting to use of plastic bag for trash disposal be received and filed for fu_ rA moons d�z i ation: `Motion carried. It was moved by White and seconded by Hickerson that the letter from Dick 'Bur er, ?resident Iowa Ci.t Chamber of Commerce concernin membershi of Tom We man.on the Project Area Committee J and Bill Nusser on: Desi n Review Committee for Urban Renewal Project R-14, be received and filed. Motion carried. It was moved by White and seconded by Hickerson that the rules be suspended and the third reading o, the Ordinance Rezoning Hollywood Manor Part 5 from R1A to R2 ana R1B Upo7s for Frantz Construction Company be given by title voted' roll call Czarnecki., Hickerson, White, Branat, title only. aye'. Motion carried and third; reading given by 'a was moved b aerie and seconded bButherus to adopt the Ordinance. Upon roll call Hickerson, White, Brandt, i Butherus, Czarnecki voted 'aye'. 'Motion carried. It was :moved by Hickerson and seconded by Butherus to adopt the Resolution Amendin contracts for Re-Use A raisals with Iowa Appraisal Research Corporation and RoyR. Fisher, Inc., by'amending Resolutions :71-299 and ,72 ' which increases , t e ee rom 6 000 to 6 400. Upon roll call White, Brandt, Butherus; Czarnecki, Hickerson voted 'aye'.' Motion carried. It was moved by Butherus and seconded by White to adopt L� the Resolution Acce tin Final Plat for Oakwoods Addition, Part 6A, as a roved b Plannin and zoning-an Staff. Upon roll call Brandt,'Butherus, Czarnecki., Hickerson, White voted 'aye' Motion carried. Council Minutes Page 3 October 30, 1973 It was moved by Hickerson and seconded by Butherus to adopt the Resolution Acce tin the Work for the 1973 Surface Treat- ment reat ment with Base Preparation Project by the L. L. Pelling Company_, Inc. Upon roll call Butherus, Czarnecki, Hickerson, White, Brandt voted aye': Motion carried.' The City Attorney noted that Item 11 would need only,a motion not a resolution. Attorney James Hess appeared representin john and Oscar Smith and submitted a petition objecting to the v, a _werWe_sY snob ' between Amhurst Street anti inn ofLor Rochester Avenue. It was moved by Hickerson and seconded by /J Butherus that this matter be referred to dationhe . mot and Zoning Commission for report and recommendation. Motion carried, Whitelabstaining. It was moved by"Butherus and seconded by Hickerson that the petition be received and filed and made part of a public hearing in the event that there is a public hearing. Motion carried: Councilman Hickerson reported that he and Councilman White are,meetin with -re resentatives from Boards and Commissions to — dit scuss communicain os between the Council and Boards and Commissions They will have a report later.. Councilman Czarnecki requested the proposed CATV ordinance as' referred to in their minutes. Mayor Brandt announced that the Staff and the City Council, .would have a series of s Pecial meetings with the public startin r November 2nd at Roosevelt School, to obtain citizen input regarding the Urban Renewal Project proposal. He urged 'citizens to attend the meeting scheduled in their area: November 7th at Lucas School, November 8th at Longfellow School, November 9th c at Hoover School, November 13th at'Horace Mann School, November 14th at Lincoln School and November 20th at Mark Twain School. Urban Renewal Director Jack Klaus requested that he be to initiate proceedings a ainst sone tenan�s`^n the authorized Urban Renewal Px ��revious notices Vliickerson that t issueeviction' 7 buildin as di: City Attornc It was moved by'Butherus and seconded Y ,,,,,an Renewal Attorney be authorized to ces on the 6 tenants of she urban renewal carried. mnnrted on the action taken concluded' by No 24th by the Stat _Appea _____ 1 . r i. Page 4 Council,Minutes Pa g october'30, 1973 The Attorney also reported on the confusion over the ballot for the Charter_ Election, as set up under the Home Rule and Chapter 49. He pointed out that he had discussed thg machine e matter with the Commissioner of Election, Do Lto�ers and she explained the locking devise a�hat tsnprocedure.— dif 1cu tY,-- had-been�d to the cna,L al .fix, ono an also requested that the Council ask the Board of Supervisors to hold an early canvass of '.the November of election, so that the machines could be reset before the November 15th: election. This would also necessitate thetcouncil authorizing the Commissioner to unlock the machines, Hicker- soncan be used. It was moved by White and secondedsbto make son that the Council request the Board of Sup an early canvass, and to authorize the Commissioner of Elections to open'the machines to prepare for'the Charter election. Motion carried. it Attorne not that t The Cthe Council records from 1911' through to the present time; had been' microfilmed, and that the Cler wou need authorization to destro tY.e'old a ers. It was moved'b Butherus and seconded b Hickerson to author ize'the Clerk to destroy the records that had been microfilmed, except for t e ast 5°years. Motion Carrie �= Urban Renewal Attorney John Hayek responded to the two referrals made to him . the Council from the last meeting. Concering the,_ con`1i°t °f interest b membeersu `ested cthe ire Roview Board and Project Asea Conunittefiel, g'of facts. There sponding with the redeveloper for verification o� was no objection from the council. Concernin :the Heintzw, e noted that letter on environmental_lmpact statement randehe adyise _ the s nt is a federalgency rec v sranlo�rder from 'HUD, we un ess and :until tfie City procee-lc wi-hffe implementation of ou- tract and carry but the project. / It was moved by,Butherus'and see onded by'Hickerson'to adjourn the meeting. Motion carried. REGULAR COUNCIL MEETING OF OCTOBER 30, 1973' 4:00 P.M. C. Minutes of CATV Committee meeting of September 18, 1973. d. Minutes of Library Board meeting of October 18, 1973. e. Minutes of Human Relations Commission meeting of October 15, 1973. Action: S�J'Ll�t�. )Z �_�� ^-�I ^,nP f i • AGENDA REGULAR COUNCIL MEETING OCTOBER 30, 1973 4:00 P.M. Item No. 1 - MEETING TO ORDER I/ �Y n ROLL CALL Whileaoreh�-«a� !`AMLICLI(,, INVOCATION AnI cY D-�- EJeJd ��c nDr Item No. 2 - APPROVAL OF MINUTES. Reading of minutes of regular Council meeting of October 16, 1973 and regular Council meeting of 23; 1973.V/'�w October Item No. 3 - PUBLIC DISCUSSION. I ` 11 U Wrl WI11,A\r'1M1• 42 � F�UCICU�' I+eTM .(J'%•— � I v JPN.S .`� i Afi�n � �C �o-.�K.. J �7 n 11,,-- v -- v Item No. 4 - RECEIVE MINUTES OF BOARDS AND COMMISSIONS. a. Minutes of special' Housing Commission meeting of September 27, 1973. b. Minutes of Housing Commission meeting of October 3, 1973. C. Minutes of CATV Committee meeting of September 18, 1973. d. Minutes of Library Board meeting of October 18, 1973. e. Minutes of Human Relations Commission meeting of October 15, 1973. Action: S�J'Ll�t�. )Z �_�� ^-�I ^,nP f page 2 Work Agenda October 30, 1973 Item No. 5 - ISSUANCE OF PERMITS. a. 'Consider resolution to approve application for Class Inc. dba/Burger Palace, B beer permit for Stasi 121 Iowa Avenue. j w )��aa R., a Action: J.:.I b.- Consider resolution to approve application for Class B Sunday Sales beer permit for Stasi Inc. dba/Burger 90�/ Palalce, 121 Iowa Avenue. /c� aUt' Action: 1 3U .(/ [CJ c. consider resolution to issue cigarette permit to 430 Iowa Avenue. Kelley Corner, 1Kathryn /dba/Maidrite Action: d. .Consider resolution to issue Class C beer permit to Drug Fair $2, 1030 William Street. L Action: Item No. 6 - CORRESPONDENCE TO THE CITY COUNCIL. a. Letter from William F. Sueppel, concerninggproperty located on the east side of Hutchinson Avenue, north Q/O4kS F.11n.CKS Pnr1t AddM of Park Road xd 1 vac`a`i.e�.. �J' L=ln101 �� 5./Ido' �.n�o-. ALcku:. •��u/y�c I �. �/ D � � L n n. Action: l] .. �.• M' J7.D�..A /J a �e- b. Letter from Martha Esbin concerning use of plastic bags for trash disposal. Action: President, owa CitypChamber c. Letter from Dick Burger, ;fT. I,, t�ie9PAC and F3. / 4, 'ss r of Commerce concerning membership on committee. Ll ,,,Design Review II Action: 1 I• page 3 Work Agenda • October 30, 1973 Item No. 7 - CONSIDER ORDINANCEREZONING HOLLYWOOD MANOR, PART 5, FROM RIA TO R2 AND RIB ZONES FOR FRANTZ CONSTRUCTION COMPANY, Z-7310. (THIRD READING) Comment: Frantz Construction Company has requested a rezoning of a tract of land south and,west of Hollywood Manor, Parts 2, 3, and 4 (south of Taylor Drive and Davis Street and west of Sycamore Street).' The western 17.5 acres, would be zoned to R2 and would be a logical southward extension of an existing R2 zone. The eastern 22.22 acres would be zoned to RIB, the same zoning that exists to the east and north. The Planning and Zoning Commission on September 13, 1973 voted 4-0 to recommend rezoning of this tract of land. The staff concurs in this recommendation. Public Hearing was held October 9,` 1973. Action: %�� i� .rz,�' 3--"- a h��n l'� _� 11 r <) 3 n:: a. DL. I Item No. 8 — CONSIDER RESOLUTION AMENDING CONTRACTS FOR RE—USE APPRAISALS % WITH IOWA APPRAISAL AND RESEARCH CORPORATION AND ROY R. FISHER, ;INC.'oy 2. eudi'k.�. (Zesol�)ry 1 7/•7•yl d 7�i'90 41 i, dr nro-.nscs -r. lie rj,e ivc u.%I cot) -1 a U. 4oc.. Comment: In making re -use appraisals of disposition parcels under the "one developer" concept, both appraisal firms equal- led the "not -to -exceed amount called for in their re- spective,contracts. Three parcels of land remain to be appraised for re -sale in Block 93 (Burlington ;and Madison to Court).: To get the appraisals, we must amend the contracts to show a "not -to -exceed" figure of !$6,400, up from $6,000. This resolution would amend the two re- solutions authorizing the contracts and also amend the contracts to include the new figure. Action; YJ- I I f Item No. 9 - CONSIDER RESOLUTION ACCEPTING FINAL PLAT FOR OAKWOODS /! ADDITION, PART,6A, S-7312. Comment: Oakwoods=Inc. and Skogman Homes have submitted a request for replatting six lots into five and relocating south- ward a walkway between Lemme School and Amhurst Street. • The original walkway after being vacated by the City Council on September 18, 1973 was disposed of to the developer on October 23, 1973. The Planning & Zoning Commission at item No. 9 - (Continued) its July 26, 1973 meeting by a 6-0.vote recommended approval of the final plat. The staff concurs with this recommendation. Action: r ��i� P� �a%�'o ue Item No. 10 - CONSIDER RESOLUTION ACCEPTING THE'WORK FOR THE 1973 // ) SURFACE TREATMENT WITH BASE PREPARATION PROJECT. Comment: This resolution accepts the work done by the L. L. Pelling Company, Inc. of Iowa City, Iowa,,for the reconditioning and resealing of various streets within the City `of�Iowa City. The :final contract amount of this project 1841M,1)7567 , �8-and the contractor has completed all of the work in substantial accordance with the plans and speci- fications'. The staff_r commends_adoption_of this resolution. Action: � ' PuUILA. t d �' a.,ce P Item No. 11 - CONSIDER RES6BUTIeV REFERRING THE VACATION OF LOWER WEST BRANCH ROAD BETWEEN AMHURST STREET AND ROCHESTER AVENUE TO PLANNING AND ZONING COMMISSION. Comment: As was discussed during the public hearing related to the 1973 Street Improvement Project, Lower West Branch, Road between Amhurst and Rochester Avenue should be vacated, due to the angularity of the intersection with Rochester Avenue. 'Under the 1973 Street Improvement Program' Amhurst Street was extended northward to provide a connection with Rochester.Avenue to provide access to the developments located south of Lower West Branch Road. The staff recommends adoption of this resolution. Action: hn I��rnh. !•n°.0 n' o�.r'it 1,\'. ci C.n:nSa !-n'J 5�� hr! i'o I mt 11: 6/ l.iP O'V'f (�)-J Item No. 12 -;BUSINESS FROM THE CITY COUNCIL. �. r. r Z,":IS U",//'.:.,. ... •Pare 5 Work Agenda October 30, 1973 Item No. '13 - REPORT ON MISCELLANEOUS ITEMS FROM THE CITY MANAGER AND THE CITY ATTORNEY. f { inn.\c n n,i Item No. 14 PUBLIC-DISCUSSION. � Item No. 15 - ADJOURNMENT. NEXT REGULAR CITY COUNCIL MEETING IS NOVEMBER 6, 1973. r n ___.._. __._.-.. - -_. �%Yl!�yYr �: .-Z-c _- _•_<n. c_....fL� /1-c..._L._. /.i. � ::i -Cly%.— LLc-[.-.- " _--�:-=_-• C 1�.1� �^_L.0 c y —LIt- 1 __.._ ._ _.- --_ _ - - ----- h-,o&S. �.a7c_C� S_r '�_ _CZ�K1 cti_� �o .1= _.• :_�a_x-e. � s-' ` r S K :. — ---- L26 c. Lac _.. ✓L -c �� --�+ r _�_ _L s , f-,: t 0 • REGULAR COUNCIL MEETING OCTOBER 16, 1973 u:00 P. M. The Iowa City City Council met in regular session on the 16th day of October, 1973 at 4:00 P. M., in the Council Chambers of the Civic Center. Mayor Brandt presiding. Members present: Brandt, Butherus, Czarnecki, Hickerson, White. Absent: none. The invocation was given, by Msgr. Cletus Madsen, St. Wenceslaus Catholic Church. It was moved by Hickerson and seconded by Czarnecki to consider the amount read to be a full reading and to approve the minutes of the regular Council meeting of October 9, 1973 subject to correction. ,Motion carried. Gary Keese,_606 S. Johnson appeared presenting a statement by People's Alliance for Carpenter and Ranney concerning program for child care during council meetings. It was moved by Hickerson and seconded by Butherus that the letter by.xeceived and filed. Motion carried. Councilman White arrived, 4:10 P.M. Mike Kanellis appeared requesting a picture and proclamation for the United Nations Association. After discussion, the Mayor declared a recess for the flag -raising. He proclaimed the week of October 22 through 27th as Planetary Citizenship Week. It was moved by Hickerson and seconded by Butherus that the minutes of the Planning and Zoning Commission meeting of 10/11/73 and Riverfront Commission meeting of 9/20/73 be received and filed. Motion carried. It was moved by Hickerson and seconded by Butherus to adopt the Resolution approving Class B Beer Permit application for Kathryn Kelly dba/Maid-Rite Corner. Upon roll call Czarnecki, Hickerson, White, Brandt, Butherus voted 'aye'. Motion carried. It was moved by Butherus and seconded by Hickerson to adopt the Resolution approving Class C Beer Permit application for Continental Oil - Downtown Conoco, 105 E. Burlington. Upon roll call White, Brandt, Butherus, Czarnecki, Hickerson voted 'aye'. Motion carried. Page 2 Council Minutes • October 16, 1973 It was moved by White and seconded by Hickerson to adopt the Resolution approving Class C Beer and Liquor License application for Lee Quigley dba;Colonial Inn, 1134 S. Linn Street. Upon roll call Hickerson, White, Brandt, Butherus, Czarnecki voted 'aye'. Motion carried. It was moved by Hickerson and seconded by White that the letter from Frank Leone, ISPIRG,concerning the R-14 Draft Environmental Impact Statement be received and filed. Motion carried. It was moved by Butherus and seconded by Hickerson that the letter from William E. Connor, M.D., University Hospitals, concerning bikeways be received and filed and a copy sent to Project Green Bikewav Committee, Riverfront Commission, Parks and Recreation Commission and Regional Planning Commission and. Parks and Open Space Committee. Motion 'carried. It was moved by White and seconded by Hickerson that the letter from G. F. Gebhart, 8'Westgate Circle, concerning City Council responsiveness be received and filed. Motion carried. It was moved by White and seconded by Butherus that the letter from June Kinney, Johnson County Commission on Environ- mental Quality, concerning the resignation of William Klink from the Commission be received and filed. Motion carried. It was moved by White and seconded by Hickerson that the letter from Pamm Klinsky, Johnson County Youth Bureau, concerning bus fares be received and filed. Motion carried. It was moved by Butherus and seconded by Hickerson that the rules be suspended and the second reading of the Ordinance for Vacation of Alley in Block 4, County Seat Addition, requested by the University of Iowa, be given by title only. Upon roll call Brandt, Butherus, Czarnecki, Hickerson, White voted 'aye'. Motion carried and second reading given by title only. As the University owns all property in the block, they would like to have the alley vacated so that they can more effectively utilize their property. It was moved by Hickerson and seconded by White that the rules be suspended and the first reading of the Ordinance Re- zoning Hollywood Manor, Part 5 from R1A to R2 and RlS Zones for Frantz Construction Company be given by title only. Upon roll call Butherus, Czarnecki, Hickerson, White, Brandt voted 'aye'. Motion carried and first reading given by title only. • The City Manager advised that Items 9, 10 and 11 had been taken care of at the previous meeting. Page 3 Council Minutes • October 16,1973 It was moved by Hickerson and seconded by White to adopt the Resolution Awarding Contract for the Transit Building Modification Project, as approved by the Dept. of Transportation to O. F. Paulson Construction Company of Cedar Rapids, Iowa, $32,400. Upon roll call Czarnecki., Hickerson, White, Brandt, Butherus voted 'aye'. Motion carried. It was moved by Butherus and seconded by Hickerson to adopt the Resolution Approving Contract and Bond for the 0. F. Paulson Construction Company for the Transit Building Modification Project. Upon roll call Hickerson, White, Brandt, Butherus, Czarnecki voted 'aye'. Motion carried. It was moved by Hickerson and seconded by Butherus to adopt the Resolution approving Contract Amendments for the Civic Center Remodeling Project, increasing project cost by $2,296.29. Upon roll call White, Brandt, Butherus, Czarnecki, Hickerson voted 'aye'. Motion carried. It was moved by White and seconded by Butherus to adopt the Resolution Establishing Stop Signs at the Intersection of West Benton Street and Denbigh Drive as well as the Intersection of West Benton Street and Teg Drive. Upon roll call Brandt, Butherus, Czarnecki, Hickerson, White voted 'aye'. Motion carried. After explanation of procedure by City, Attorney, Jay Honohan, it was moved by Hickerson and seconded by Butherus to adopt the Resolution Approving Preliminary Large -Scale Residential Development Plan for Braverman West. Upon roll call Butherus, Czarnecki, Hickerson, Brandt voted 'aye', White voted 'no'. Motion carried 4/1. The City Attorney advised he would have a recommendation to clarify the procedure for Planned Area Developments in two weeks. It was moved by White and seconded by Hickerson to set a Public Hearing on Nov. 6, 1973 for Urban Renewal Rezoning Request Concerning Zoning Code Amendments and Zoning Map Amendments. Motion carried. The Mayor announced that this was the time set for Public Hearing on Vacation of Proposed Cul-de-sac, known as Marquette Circle in Oakwoods Addition, Part VI. Director of Community Development, Dennis Kraft explained the necessity for the vacation and noted approval by the Staff and Planning, and Zoning Commission. There being no interested persons present to speak for or against the vacation, the Mayor declared the hearing.closed. Page 4 Council Minutes October 16, 1973 Councilman Butherus noted a complaint on the sidewalk construction on East Madison, between Harrison and Court. lie also asked that in planning for bus routes, consideration be given for Rochester and First Avenue to the Mall. Councilman Czarnecki questioned when the study on rezoning (Summit Street) would be started, and Mr. Kraft said another public meeting was planned. He noted a complaint concerning relocation of telephone poles on Ferson Avenue. After dis- cussion, it was moved by Hickerson and seconded by Czarnecki that the City Manager and City Attorney be instructed to confer with the Telephone Company representatives on this kind of procedure and report back to the Council. Motion carried. Mayor Brandt,announced receipt of the letter from Don Hoy, Chairman of the Human Relations Commission, advisingof appointment the resignation of Harriett Coty, and announced the app of Cecilia Roberts, 892 Park Place to fill the unexpired term, expiring on January 1, 1976. He then announced the app ointment of Sally Smith, 208 Fairchild, to fill the unexpired term of nt Sharon Mellon, expiring on January 11 1974; and the app of Patricia Cain, 3205 Arbor Drive to fill the, unexpired term of Penny Davidson on the Planning and Zoning Commission, expiring May 11 1975. It was moved by White and seconded by Hickerson that the letter from Mr. Hoy be received and filed. Motion carried. It was moved by White and seconded by Czarnecki that the Mayor's appointments be approved. Motion carried. The Mayor proclaimed the week of October 21st through 27th as Iowa City National Business Women's Week. He advised that the bids on the Urban Renewal Project R-14 would be opened on Thursday, October 18th at 2:00 P.M. and the Council, as the Local Public Agency should be present. City Manager Ray Wells requested that as discussed in informal session, authorization for the full study on Sanitation Services; with the recycling of newsprint by a private corporation by proceeding with requests for proposals; and for drafting the amendments to the Code concerning the type and placement of containers for refuse. It was moved by Hickerson and seconded by Butherus to authorize the three requests. Motion carried. The City Manager reported on the request for paving and sidewalk at Grant Wood School and recommended the paving the 1974 program with the right-of-way costs paid by he school and the developer, and putting the sidewalk in the 1974 assess- ment program. Page 5 Council Minutes October 16, 1973 • He also reported on the request from the People's Alliance for Ranney and Carpenter for use of Urban Renewal property for campaign office. He noted the Council's policy that property acquired by Urban Renewal be used for public projects, and recommended denial of the request. It was moved by Hicker- son and seconded by Butherus that the policy not be amended and the applicant be so informed. Motion carried, White voting 'no'. City Attorney Jay Honohan outlined the problem in connection with violation of the housing code by Robbie McNamer and re- quested permission to seek injunctive relief in District Court. It was moved by White and seconded by Hickerson that the City Attorney be authorized to seek the injunction. Motion carried. Council discussed with the City Attorney the request for placement of 40 'Vote Today' signs in the residential areas.. The Mayor advised that the Council did not intend to prohibit ahem in the Sign Ordinance'. Deputy Director of Public Works George Bonnettintroduced the new Administrative Engineer, Jim Brachtell. Council then discussed the No Parking signs for the Homecoming Parade, suggesting that they be placed earlier than they were last year. It was moved.,by Hickerson and seconded by Czarnecki that the meeting be adjourned. Motion carried. 0 REGULAR COUNCIL MEETING OCTOBER 231 1973 4:00 P. M. The Iowa City City Council met in regular session on the 23rd day of October, 1973 at 4:00 P.M. in the Council Chambers of the Civic Center. Mayor Brandt presiding. Members present: Brandt, Butherus, Czarnecki, White. Absent: Hickerson. The invocation was given by Rev. Robert Welsh, First Christian Church. David Ranney, 711 'Kirkwood, representing Peoples Alliance for Carpenter and Ranney presented a statement on the composition of Project Area Committee and Design Review Committee and re- quested Council investigation. It was moved by Czarnecki and seconded by Butherus that the correspondence be received and filed. Motion carried. Robert Welsh, Chairman;, Citizens for a Better Iowa City appeared advising of meeting on the review of Urban Renewal proposal. Eric Heintz, representing Citizens for Environmental Action, presented a letter and a statement,on Environmental Impact State- ment. It was moved by Butherus and seconded by Czarnecki that the letter be received and filed. Motion carried. It was moved by White and seconded by Czarnecki to approve the bills in the amount of $261,561.40, subject to audit. Motion carried. It was moved by White and seconded by Butherus that the minutes of the Airport Commission meeting of 9/20/73 and the Parks and Recreation meeting of 10/10/73 be received and filed. Motion carried. It was moved by White and seconded by Butherus to adopt the resolution to refund Beer Permit for Aleko Hardware dba/Maidrite Corner, 630 Iowa Avenue. Upon roll call Czarnecki, White, Brandt, Butherus voted 'aye', Hickerson absent. Motion carried 4/0. It was moved by Butherus and seconded by Czarnecki to adopt the Resolution approving Class C Beer Permit Application for Pecina's Market, 615 Iowa Avenue. Upon roll call Brandt, Butherus, Czarnecki, White voted 'aye', Nickerson absent. Motion carried. 0 0 Page 2 Council Mintues October 23, 1973 It was moved by Butherus and seconded by Czarnecki to adopt the Resolution approving Class B Sunday Sales Beer Permit application for Kathryn Kelly dba/Maid-Rite Corner, 630 Iowa Ave. Upon roll call White, Brandt, Butherus, Czarnecki voted 'aye', Hickerson absent. Motion carried. It was moved by White and seconded by Czarnecki to adopt the Resolution approving Class C Liquor Control LicenseAppli- cation,for Richard Bartholomew dba/Bart's Place, 826 S. Clinton St. Upon roll call White, Brandt, Butherus, Czarnecki voted 'aye','Hickerson absent.Motion carried. It was moved by White and seconded by Butherus that the letter from Frank Leone','ISPIRG, forwarding information from Skip'Laitner concerning nuclear power plants be received and filed and referred to the City Manager and Council Legislative Committee for report back to council. Motion carried. It was moved by Czarnecki and seconded by Butherus that the letter from John R. Kerr, Civil Defense Program, Iowa State University, Ames, Iowa, concerning a workshop course in Civil Defense Planning and Operations be received and filed.' Motion carried. It was moved by White and seconded by Butherus that the letter from Faith Knowler, President, League of Women Voters, commending the City Council for its support of mass transit and offering the League's assistance in campaigns to promote mass transit be received and filed and a copy referred to the City Manager. Motion Carried. It was moved by Butherus and seconded by White that the letter from the Parks and Recreation Commission concerning the results of the Commission's newspaper citizen survey be received and filed. Motion carried. It was moved by Butherus and seconded by White that the rules be suspended and the third reading of the Ordinance for Vacation of Alley in Block 4, County Seat Addition, Pequested by the University of Iowa, be given by title only. Upon roll call Butherus, Czarnecki, White, Brandt voted 'aye', Hickerson absent. Motion carried 4/0 and third reading given by title only. It was moved by White and seconded by Butherus to adopt the Ordinance. Upon roll call White, Brandt, Butherus voted 'aye', Hickerson absent, White abstaining. Motion carried 3/0. Page 3 Council Minutes October 23,1973 The Mayor noted a request by the developer for both second and third readings of the Ordinance Rezoning Hollywood Manor, Part 5, From R1A to R2 and R1B Zones for Frantz Construction Company. There was no second for the motion to suspend the rules and give second and third readings by title only. It was moved by White and seconded by Czarnecki that the rules be suspended and the second reading be given by title only. Upon roll call 'White, Brandt, Butherus, Czarnecki voted 'aye', Hickerson absent. 'Motion carried and second reading given by title only. Scott Barker, representing Oakwoods Addition requested multiple readings of the Ordinance Vacating Proposed Cul-de-sac known as Marquette Circle in Oakwoods Addition, Part 6. It was moved by White and seconded by Butherus that the rules be suspended and the first, second and third readings be given by title only. Upon roll call White, Brandt, Butherus,'Czarnecki, voted 'aye', Hickerson absent. Motion carried 4/0 and all three readings given by title only. It was moved by White and seconded by Butherus to adopt the Ordinance. Upon roll call Brandt, Butherus, Czarnecki, White voted 'aye', Hickerson absent, Motion carried 4/0. It was moved by White and seconded by Czarnecki that the Public Hearing for the disposal be set for November 20th. Motion carried. It was moved by Butherus and seconded by Czarnecki to adopt the Resolution Approving the Contract for uniform and laundry service to D & J Industrial Laundry, Moline, Illinois at $18,855, as recommended by Staff. Upon roll call Butherus, Czarnecki, White and Brandt voted 'aye', Hickerson absent. Motion carried 4/0. Cary Goldstein, 10 Lakeview Drive appeared for ISPIRG opposing the setting of the public hearing on the widening of Burlington. It was moved by Butherus and seconded by Czarnecki that the letter be received and filed. Emil Trott and Harold Bechtoldt, 1132 E. Court also appeared objecting. After explanation of the scope of the project by the City Manager and Councilman White, it was moved by Butherus and seconded by White to adopt the Resolution Setting Public Hearing on the Resolution of Necessity for the 1974 Burlington Street Improvement Project for November 27th, 1973 at 4:00 P.M. in the Council Chambers. Upon roll call Czarnecki, White, Brandt and Butherus voted 'aye', Hickerson absent. Motion carried 4/0. It was moved by Czarnecki and seconded by White to adopt the Resolution Directing the Engineer to Prepare Plans and Specifications for the project. Upon roll call White, Brandt, Butherus, and Czarnecki voted 'aye', Hickerson absent. Motion carried 4/0. Page 4 Council Minutes October 23, 1973 The Mayor announced that this was the time set for public hearing on the disposal of the walkway in Oakwoods Addition, Part 6. Director of Community Development Dennis Kraft explained the need for the disposal. There being no interested persons present to speak for or against the disposal, the Mayor declared the hearin g closed. It was moved by White and seconded by Butherus to adopt the Resolution Disposing of the Walkway in Oakwoods Addition Part 6. Upon roll call White, Brandt, Butherus and Czarnecki voted 'aye', Ilickerson absent. Motion carried 4/0. it was moved by Butherus and seconded by Czarnecki to set a 'public hearing on the disposal of the alley in Block 4, County Seat Addition, as requested by the University of Iowa, for November 20th, 1973. Motion carried. The Mayor advised that the public hearing on the disposal of portions of the alley in PleasantPlace, 2nd addition had been omitted on the agenda, and would now take place. Director of Community Development Dennis Kraft made a short presentation. Mr. ' Klaus appeared requesting, action on the Resolution Disposing. The Mayor then declared the hearing closed. It was moved by White and seconded by Butherus to adopt the, Resolution Disposing of portions of the alley in Pleasant Place, 2nd Addn. Upon roll call Brandt, Butherus, Czarnecki and White voted 'aye'. Notion carried, Hickerson absent. It was moved by White and seconded by Butherus that the letter from Atty. Eric Heintz and the statement previously presented be referred to the Urban Renewal Attorney for review and report back to the Council at the earliest date. Motion carried. Councilman Czarnecki requested that the staff secure a copy of the Noise Ordinance recently passed by the Davenport Council. Councilman Butherus requested that the Council discuss possibilities for action to be taken on Lexington Avenue between River Street and Park Road concerning speeding cars, at the next informal Tues. noon meeting. City Manager Ray Wells reported that he had checked the elevations on the sidewalk on East Madison from Court to Harrison and found them proper, nothing unusual. He explained a request from the University of Iowa Preschool and recommended removal of parking on the west side of North Capitol, from Davenport to Bloomington. It was moved by Butherus and seconded by Czarnecki • to adopt the Resolution Prohibiting Parking as explained. Upon rpll call Butherus, Czarnecki, White and Brandt voted 'aye', Hickerson absent. Notion carried, 4/0. • 0 Page 5 Council Minutes October 23, 1973 City Attorney Jay Honohan called attention to a proposed resolution which would authorize parking for elections, not naming any specific streets, so that the resolution would be applicable to all subsequent elections. It was moved by White and seconded by Butherus to adopt the Resolution. Upon roll call Czarnecki, White, Brandt and Butherus voted 'aye', Hickerson absent. Motion carried, 4/0. The City Attorney advised that he would have a report next meeting concerning the petition filed in objection to the 1974- 1975 budget, and the certifications for the State Appeal Board. He also presented a letter from Jack Bowles concerning purchase of a garage on city owned property on Maiden Lane, and requested authorization to investigate. It ,was moved by White and seconded by Butherusthatthe request be received and filed and the City Manager and the City Attorney be authorized to investigate and report back to the Council. Motion carried. City, Attorney Honohan noted that he was not sure of the - Council's intentionsconcerning the use of plastic bags for garbage pick-up, so hadn't drafted the ordinance on garbage regulations. After discussion, it was moved by Czarnecki and seconded by Butherus that the Ordinance contain the point of collection. Motion carried. The City Attorney also noted that several of the property owners in the William White Boulevard Sewer Project had filed Notices of Appeal. Rich Larew appeared concerning his suggestions for increasing patronage for the bus system, and requested definitions for 'necessity'and 'controversial' in connection with G. 0. bonds, and commented on the detail for agenda items. It was moved by Butherus and seconded by White to adjourn the meeting. Motion carried. i ! I �1 1� fOWA CITY HOUSING C0 MMI..ti c 70N Minutes of Special Meeting September 27, 1973 7:30 p.m. MEMBERS PRESENT: White, Bosserman, Branson', Duncan, Frimml, Hamer, Mikelson STAFF PRESENT: Seydel,`Kraft, Maune, Vollertsen, Schierbrock OTHERS PRESENT: James Stier L. Chairman Whitecalled' the meeting to order. Asked the sub- committees to present their reports. a.' Length of Lease Periods--Mikelson and Branson Both of their written reports attached. Seydel and Frimml pointed out their tabulations of The Tenant Handbook (published by the SUI Student Senate). Of the f7 reporting landlords in the survey, seven require a one -year's lease, however, one of the landlords does provide a clause in his lease to allow a tenant to break the lease but he is requiredlto pay a penalty. This dissipates the fact that the year lease is a requirement in Iowa City. b. Damage Deposits/Security Deposits--Bosserman and Hamer Bosserman talked with people and from opinions gathered she thought damage deposits were more of,a "sore spot" than length of 'lease.' The damage deposits with no interest returned was universal in her findings. Secondary to the above mentioned problem is the problem the tenant has in getting his damage deposit returned. Bosserman stated the PAT office could not furnish any documented information concerning this area. Bosserman felt it was necessary; to contact the landlord association to gather some additional information. Attempts in the future will be made to complete this study. • Bosserman stated people would` prefer, their damage deposits refunded with ,the interest that it had accumulated. If there were damages and the landlord had to retain the deposit then he would' also retain the interest money. Bosserman could not find anyone that thought it would be too much work to figure interest returns on bank deposited -z- • damage deposits. The deposit ;would be held, in a joint bankaccountwith the signatures of both tenant and landlord. Seydel reported from his tabulation of The Tenant Handbook survey that three out of fourteen complexes pay interest on damage deposits, the rest do not pay interest. After much discussion it was decided that a'good pro- vision to put into a lease would be that interest rates' would begin accumulating at the time the entire amount of damage deposit was paid, be it, paid all on the first, day or by the second month. Seydel brought forth two situations for consideration: an -apartment complex opens'a single account for the complex, or an apartment complex were to, open an account for each tenant in the'comples What bank is going to open (i.e., Lakeside Apts.) 400separate accounts? Consider the costs of administrating the individual accounts, who is going.to finance these costs? Duncan stated that it would take the financial institution some time to see what the performance was on a trust account. If there were much 'action with deposits and withdrawals with small amounts of money, after a time it become impractical to figure interest. Mikelson stated, however,; that if the security/damage deposits were de- posited for a longer period of time, say three-four years, the interest would be significant and probably out -weigh the administration costs. Resulting in, the tenant being ahead. Frimml noted that the problem of damage deposits is not limited to the local level, but the problem of damage deposits is found on the state level too. Frimml requested copies 'be'provided of the proposed bills concerning damage deposits that have not come out of state committee. Seydel would furnish these copies. White summarized: under an ideal situation, the interest accrued on a damage deposit might be included in the return of the deposit. The ideal situation would have to be a', long-term lease (one year at least), the deposit paid in one lump sum,and the deposit being placed in a joint trust account. c. Leases --Duncan and Frimml Their 'report is attached'. • 2. Vollertsen and Maune felt there was a problem with the defination of terms. What is a damage deposit? Is it a trust, a deposit,,! what is ''its purpose? Frimml noted from his subcommittee study that the majority of leases used in Iowa -3 - City contain the verbage "...owner may retain said some or any portion, thereof, to be applied by the owner toward the payment of any damages substained by the owner, by reason oF the tenant's failure to comply with the terms of this lcase". So this points out the damage deposit not only is applicable to physical damage but other damages on the terms of the lease, i.e., breaking the lease. Vollertsen brought to the Commission's attention that Iowa law interprets the warrant of habitability to imply that the landlord is offering to the prospective tenant a unit that is fit for his occupancy. When questioned about laws that provided enforcement for leases, Vollertsen answered that by ordinance you cannot force individuals to make a contractual agreement. However, Federal law:states that any contract having effect over a one year, period must be in writing to be enforceable. She also answered that the time period,for notices to terminate a lease usually are the same as rent payment periods. Vollertsen suggested the Commission look at the American Bar Foundation Model Ordinance to provide some insight to their study.' Vollertsen reminded the Commission that the Uniform Court Act, (Small'Calims Division) is where people without attorney representation can settle claims that are less than $1,000. This Act became effective July 1, 1973. 3. White requested the Commission's permission to allow him to draft the Commission's proposal to the City Council. This would be done prior to the next regular meeting where it will be discussed and changes made if necessary. Request was granted. I Kraft reminded the Commissioners that their final recommendation must be documented. z Bosserman and Hamer were reminded to provide the Commission with additional information regarding damage deposits. 4. Coordinator's Report a. Seydel requested permission to mail to elderly tenants a questionnaire concerning Johnson County's plan to serve daily noon -time meals to Iowa City senior citizens. Funds are provided through Title VII of the older Americans Act. Mikelson moved permission be granted. Frimml seconded the motion, motion carried with all in favor. b. Seydel reported that the January 5, 1973 moratorium on • Section 23 Housing funds has been lifted. On September 19, President Nixon submitted to Congress a series of policy recommendations. For Section 23 Programs he gave the authori,zation:to meet bona fide comm ' itments for an additional 200,00 units. Of this amount, 150,000 units would be IOWA CITY HOUSING COMMISSION MINUTES October 3,',1973 MEMBERS PRESENT: White, Bosserman, Branson,Frimml', Mikelson MEMBERS ABSENT: Duncan STAFF PRESENT: Seydel; Vollertsen,',Schierbrock 1.. Chairman 'White called the meeting to order. Minutes of the September 19, meeting were approved as written. Motion was made by Frimml, seconded by'Hamer,:and carried with all in favor. A decision on the Special Meeting Minutes of"Sep- tember 27, was tabled until the next meeting. 2. Coordinator's Report a. It was moved by Mikelson and 'seconded by Frimml'to recommend that the City'Council make'a Resolution to resubmit the proposed Housing for the Elderly packet to HUD Area Office. Motion passed with all in favor. b. Seydel presented four applications for signaturs/approval. Between April 1, and September 30, twenty-nine new tenants have been placed by the Program. This is an average turn -over in the LHP. 3. Old Business a.' Hamer presented her report concerning damage deposits. She concluded from her interview that the landlord used the damage deposit to pay for any possible damage to the unit as well as unpaid rent. Also a varied length of lease periods were provided in oral and written leases. b. Vollertsen presented her outline of the drafted recommendations to Council concerning the "need" for a tenant -landlord code. She tried to identify, in her outline, the problem areas in tenant -landlord relations as well as to provide docu- mentation for any ,possible type of argument made ,against each of the problem areas. Vollertsen pointed out a weakness in the draft concerning the obligations of tenant and landlord. She made 'reference to the Arizona Senate Bill - 1096. The Commission stated '.that they would study their copies of the bill to gather additional backgroundinformation. • -2_ Vollertsen would, provide the Commissioners a copy of her outline by October 5. c. The Commission determined a delay in presenting their recommendation to the Council was necessary. It was the concensus-of the Commission that two additional weeks would be needed to finalize the recommendation,, (October 24). Also was mentioned, a need for another special work meeting to discuss the draft copy. 4. a. There being no further business, the Commissioners were reminded of the next regular meeting on October 17. b. Branson moved the, meeting be adjourned. Motion seconded by Frimml, motion ,passed with all in favor. APPROVAL: • MINUTES • Iowa City CATV Committee September l8f 1973 MEMBERS PRESENT: Blum, Cordier, Eskin, Hubbard, Prediger, and Welsh MEMBERS ABSENT : Ehninger and Russell STAFF PRESENT Kay Maune First item of discussion was approval of minutes. The minutes of June 26 were approved with the following amendments: the fourth paragraph on page 2 should read, "A motion was made by Blum, seconded by Cordier, that the Committee take such steps as necessary to insure that a referendum on municipal owner ship would be forthcoming prior to other' action. The Committee voted four to two against the motion. The rationale for the, vote as expressed by the members varied." The minutes of July 3 and 9 were 'approved with the following amendment: ;item c on page 2 should read "Additional installation, cost or less." The minutes of August 27 were("approved with the following amendment: the last'paragraphon page 1 should read "The Committee decided to meet- the first and third Tuesday of each month." The minutes of September 4 were approved with the following amendment: Kay Prediger should be listed as absent. Kay Maune distributed a memo concerning information she had acquired from nearby WMT-TV station regarding color set pene- tration figures in the Iowa City ,area. (See Attachment A) It was in the general opinion that 61% color set penetration would probably be low for Iowa City - Their estimate would be close to 70%. Hugh Cordier contributed information' that he gathered from KCRG-TV station. (See Attachment B) The figures that he obtained were similar figures ,to those from WMT. The subject of conducting a market survey was again discussed. It was decided that a market survey would not be conducted at this time. However, Committee members were advised to accumu late questions that might be included in a market survey, if one were conducted at a future date. The possibility of 'a radio-talk show on WSUI to disseminate information to educate the public relative to CATV before^ a referendum is held was discussed. • Blum suggested that the Committee members might review the by- laws in light of the resignation of Ray Kril and the effect this might have on the voting procedure of the Committee. Rev..welsh briefly reported on his telephone conversation with Mike Holland of Cable Television Information Center. 'There are two methods to transmit FM signals into the home: 1. One receiver for all si nal 9 s 2. One receiver for each si nal g Mike Holland, indicated that the average nation-wide charge is $5.00 for FM installation. All -band FM receivers are less pre- ferrable and:less expensive than _separate receivers for each signal. Holland will forward these facts and more to the Iowa City CATV Committee in written form.' Holland raised some ques- tions that need to be worked out; some of them are: 1. Extending to subdivisions 2. Basic Design 3. Upgrading of Facilities 4. Clarification of 2 duplicate signals' Censorship was brought up for discussion. Cor dier feels that a"review board should have responsibility for supervising all public programming on access' channels. Cordier feels that public access would be recorded 24 hours in advance except that late news breaks or telephone shows; would be cablecast live. Eskin does not believe that public access should be censored. Sandy Eskin brought up the topic of citizen' involvement and workshops. She reported that the Iowa City Public Library would be interested in assisting in the',, organization of a workshop on CATV. Eskin recommended that during October and November plans be made for ''a three -meeting', symposium with experts present or a series of three workshops where the panel is active in discussion with small conversation groups. The metting was adjourned at 10:00 P.M. The next meeting of the Iowa, City CATV Committee will be held October 2 at 7:30 in the Civic Center Conference Room. :iP I • • Attachment A City of Iowa: City MEMORANDUM DATE: September 16, 1973 TO: CATV Committee Members FROM:, Kay E. Maune, Administrative Assistant RE`. Television Set Penetration In discussions with Mr. Lew Van Nostrand's office at. WMT, I was not able to obtain specific information concerning penetration of color TV sets in Iowa City. However, they were able to provide informationfor Johnson County. The penetrationofTV 'sets (both color and 'black and white) for the 24,800 households in Johnson County is 968, or 23,800 households with one or more TV sets. A separate breakout of color penetration was unavailable; the reason for this being that three or four years ago separate breakdowns''' of color v. black and white were dropped from surveys due to the overwhelming increase in color TV sets. The WMT station woulduess that color penetration for Johnson County is more tan the estimated 618. �4 '• .. ::. Attachment:H I L ! V, color, Nlul�i Set and �1N� ,,°eneiration` �y i�:S. ti'idil'cr';S aa3ad all ArIS flatWnwide Sampling S5v99 P P Fehruery/rdarch 1973 i f'!:Icv/ing are the Arnerican Res -arch CATV, Color. TV and b1t1Iti-:,el h0u.ano!11s r,: Arbitron estimates of CATV, Color Set, based on each market's ADI (Area of Daminnnt ` :: zmd UHF households penetration by ADC Influence).- UHF household estimates are sln,;:i 3::,-. ;,?s are based on ARB's February 7 -March for both the ADI and Metro Rating Area as defined 3n4 rion-t'Jidesampling. in ARB Television Market Reports. Since each ADI ; as,imates are based on ARB's annual sur- is geographically exclusive of another, the total of - CtiTV systems taken in June -August 1972 all ADI CAN, Color TV, Multi -Set and UHF house 1_. :with accepted industry sources and up- holds' represents the total estimates for tn9 Unita^' t ,trough February 1, 1973. The estimates States. cr 11 arid iAulti•Set households are derived Household estimates for CATV, Color TV, IS1uItiSa•: a al.nhon_ placement calls to families selected and UHF are also shown as a of Total TV ' icipation in ARB diary surveys. UHFesti- parcentagB households within each of the defined areas. .' rn a.Jre based on in -tab households. a =• t•::orrvr geographic area consisling'of all counties in which the homa•markel stations rnseiw a brsoondyronco of total Hewing hone. Th Ls, _Y It ;a:enitll markot ra•da Snilions when nni!ng rom.00rlsons with estimates Iron) preyiuut surreys. Plvosa ala, 11 the apwo.1n,:i AP13 ,c;9. �1 •' P•pw: or to III. AR9 Detprlptlon of Nefh4d0lo9y for Inlormalion re srdin suree areal, s.trn le sive: mamodwa ' 1 r. t: oro- lel m.J WIF hoselold batlmAI,, 1,, 1 i • L. vVI ^2111 All baba oo. the Home Cuunly of abo sMnn for a P"bot of msrknis'shier, accordrml to Afl9 ,urvayi: hrwr n, AOl. w,'.•.' y ,':•t Ow markal ar.., therefore• an not dlnctty com Gabpll to too A01 Ina.. it, vl^,: r.•n • a ' ^ a:..n •cr tne,e masksb Is lucid sepua:ely.. vsIlmatei .. '' 'Ll ESTIMATES fd'.T40 WVAAM f TOTAL T'/ CAN COLOR MULTI -SET OF U_ ` IIUUSEHOLOS T4 11H PCT TV HH PCT TV IIA W3T TV HH PCT fill n3 ?CI -; Tdx. ._. U, lot) 41,300 4460,100 62 23,700 26 73,600 79 S a77 7i .r 83,077 - a ;•1 rdy, I , ., 399,200 12,900 l6 32,700 6 46,7CO 56 21,600 26 237,500 58 182,6CO 46 61,100 77 341,300 35 207,dg7 ro... ....... 204,000 21,700 11 107.300'53 59,100 29 as 163,700 80. P, 1,407 8.1 64,000 16,400 26 36,000 56 18,900 29 46,60072 -. - 80,090 •'' - .. 241,200 .17,200 22 37,809 27 79,500.491 16,600 23 97,200'69 47,500 34 54,500 68 - - -141 ..• '. • - 30,103 6,600 29 17,400 58 10,2CO 34 11;,000 a0 4 .7,200 C5.. 28,;00 94 ;;c 53,600 �' - • •... • ' 744,300; 13,500 25 48,100 6 24,700 46 9,500 18 457,700 35,400.66 • '' 148,500 . 9,400 6 61. 308,200 41'.. 657,000 33 437,a0•l 9• 134,700 ' 24,200 18 60,800 54 61,900 42: 78,900 59-' 46,500 35 121,900 82 02,400 °• 123,200 9L 93,7CC ... .:.. 87,530 • 706,297 42,700 49 6,800 1 61,600 70 24 500 23 95 '0 • .. 81,800 La '• ' 6,500 8 385,700 544;1,503 62 h 37,800 46 '' '24,100 29. .597,990 a3 553,63;1 as 59,90073 26,900 , • • 155,500 Arthur, Tex.. 125,300 4,500 3 11,200 9 97,800.63 77,300 50 74 143,500 92' 84,200. 911 •': 23,500 j1 Ltba 10,700 39 89,900 72 - 53,600 43 15,600 55 1 81800 31 10513c7 84 66.90u ?7 '_0,707 72 56,700 as ,b•t.a r t .. 40,200 17,90032 32 34,70061 p ..'18,-C3 32 - _ " 44,900 79 :,0G7 ,2 ..r� 1"'l _ y ... 123,800 .13000 57,600 47 2 5,900 65 17,500 44 73,700 59.. ,32,700. 5! C.�s3 "'• 369,500 - ,-0:'t Hill V.1. Va.. 107, 7Cn 21,700 6 ' 47,100 48.6011 39 '212,600 5% l'A,300 33 118,309 45 33 r 324.07 84 Ia,b)) 4, .. 92.890 da. 5,200 6 57,000 61 30,600 29 Ji,20C 7- . •. :Ir,: Jr :C;•r 1 23,100 25 69,709 7! - 1,644.830: 81,707 5 ..940.700 57 855,.3:0 52. 1,494,4M 1, 1.205,;Ir 5'/5.:03 46,50.3 23 7 ,1010 12 1o;,500 50 1 , 3 6.2.0 ' 1 355,8.0 h0 15'3 .Gn :; n 'n, tl '!. 159,'rl •,d, 200 31 67,801 4 P.,.70) 94 49 50,11 1� 53!, too 6n ,l 210, „ �' r Si,l w 1 12/14.)10' I/ 209 42 'nn 700 61 In,InC .i 17!,099 3: • ;, 77.-i` •' .. 71 20 1,51)r r. �r {11kIi,1')1 1':'i0 9'., N101 '1.ti 7'C 6. •y h.1 n.6!'.74a ILt I:IJ ,. /' In J.: t.. S1i 10) 71 .rg • r ; n , ii 14 1 01 01 71 n.j•1 , L,l •:D H'1 ,,• 'r10 '5.1:77'i• ,11,11, •, :'per' s•x If n li yn.ra r J r,. IOWA CITY PUBLIC LIBRARY 1 • AGENDA October 18, 1973 I. Secretary's Report A. 'Minutes of the September 20, 1973 meeting II. Financial Report III. Approval of Bills IV. Director's Report A. Iowa City Public Library B. Seven Rivers Library System V. Committee Reports A. -Personnel Committee Meetings - September 27, 1973, October 16, 1973 VI Old Business "Budget:' 1974 Allocation of funds into major categories (See Director's Report) VII Communications A., Letter dated October 2,; 1973 from Administrator of Seven Rivers, Jack W. Hurkett, to all member libraries now located within the ten counties' comprising the East Central region. B. Letter, undated, but received October 5, 1973 from Thomas' H: Summy, President, East Central Regional Board of Trustees "Welcome to the New East Central Regional Library System". C. Letter dated October 3, 1973 from the State Historical Society of Iowa thanking our library for the gift of two genealogy books. D. Memorandum dated October 10, 1973 from, Julie Zelenka,, Community Relations Director concerning, the appearance of representatives of the Library Board on the "It's Your Turn" show on WSUI. VIII. New Business Gifts and Bequests Fund Request that English language records for foreign speakers be purchased: 18 languages in Conversaphone series. Total cost not to exceed $140.00. IX.' Next Meeting: Thursday, November 15, 1973 at 4:00 p.m. in the Library Director's Office. i Tl_� 'I- �777-1� MINUTES • The regular meeting of the Board of Trustees of the Iowa City Public Library was held Thursday, September 20, 1973 at 4:00 p.m. in the Director's office. President Downer presiding. MEMBERS PRESENT: Buchan, Bywater, Canter, Downer, Farber, Kirkman, Newsome, Richerson, Trumpp MEMBERS ABSENT: None STAFF PRESENT: Eggers, Mascher, Spaziani OTHERS PRESENT: Connie Lane, Observer, League of Women Voters APPROVAL OF MINUTES The minutes of the August 16, 1973 meeting were approved (Kirkman, Richerson). FINANCIAL REPORT Personal Services (6000) The Director:reported that this category had never been adjusted followinj our "Expenditure Summary by Fund" print-out following the Griffen- hagen Kroeger re -allocations and changes in personnel policy that have affected expenses . in this category. He projected that expenses would be over -expended by the end of the year. The Director recommended that despite the over -expenditure in the 6000 category the bills listed:for payment in September be acted upon favorably, including the Seven Rivers book deposit for $16,200. The book de- posit of $16,200 was computed by deducting from the funds still available in Capital Outlay (9000) category an amount,for minor pieces of equipment now on order (3 book trucks) as well as leaving a small working margin in the category. We are being careful through- out the year to handle our expenditures in each of the four general categories so we do 'not exceed the total allocation for any category. In other words, we handle each general category se- parately. The Director recommended that we should make a formal request for $14,539 'which is the amount we projected in the Director's memo to Mr. Pugh, the City Finance Director,dated Jan. 15, 1973. CNote however, that on September 21, Pat Strabala, Assistant Finance Director, pointed out revised figures under Budget Esti- mate 1973 on the Summary Sheet for the 1974 Budget presentation, so that in effect the category has already been adjusted.) Mr. Downer stated that we cannot take from another area of our budget to keep Personal Services in the black. A motion was made to formally request $14,539 to be added to the Personal Services section,of the budget,as listed on the budget report print-out. • (Canter, Trumpp) The financial report was approved. (Newsome, Farber): MINUTES T U ES • LIBRARY BILLS A motion that the bills be approved was made and 'seconded. (Canter, Buchan) DIRECTOR'S REPORT The Director circulated the preliminary survey comments for the Board to read. The Director called the Board's attention to the Library Trustees Manual which is now on permanent loan to Board members for the duration of their term. (See attached showing sign -out by copy number) The Board voted unanimously to enter into the minutes, that they have received the City Ad- ministration budget presentationto the City Council at a total 'of'$260,000.: If this is to be the final budget figure, expenditures by category will be discussed at"a'later time. The following matters were referred to committees: Personnel Committee: a. Staff' grievance petition dated Sept.9,1973' b. Grievance procedure " 1. to consideraddingprocedural steps to clarify the personnel policy; 2. to consider allowing an appeal from library board action to the Civil Service Commission Building and Grounds Committee: a. to review the specifications to be included in a request letter to building consultants to aid the library board in developing the library' structure under the Capital Improvements Program b. to review the list of building consultants who might be considered Finance' Committee: a. bookkeeping/accounting 1. to explore alternative action concerning the need for the library to maintain detailed library materials budgeting and accounting internally b. to discuss matters concerning' regional library services and to decide whether or not to make a bid for contractual services as requested by the East ',Central Regional Board., c. to explore the question of'thel'disposition of Seven Rivers property also referred to the Community Relations Committee. Community Relations Committee: Action of the forming of a Friends of the Library Organiza- tion: setting a time for the organization meeting followed by invitation letters and/or telephoning to patrons who might be interested in the organization. -2- i MINUTES • Mr. Downer stated that we really are not sure what the State has in mind as far as the Seven Rivers phase-out is concerned and that this puts.us on the spot. He emphasized that there is no way that we can subsidize the regional operation with our local facilities. Following a discussion of the advantages and disadvantages of bidding on the regional library services. It was moved that the matter be referred to the finance committee to empower them to act by Tuesday, Sept.25th on a bid for library services for the period, Oct. 1 Dec. 31, 1973. (Richerson, Newsome) COMMUNICATIONS The grievance petition of the staff dated Sept.9,1973 was for- mally received and referred to the personnel committee for action. COMMITTEE REPORTS The Personnel Committee met in a regular session on August 20 at 7:30 with Nelle Neafie, Jack Hurkett, and President Downer present. They then went into,executive session to determine if her request for vacation ;pay should be granted. It was recommended that the request be honored. The Board approved the committee recommendation. (Kirkman, Richerson) The Community Relations Committee met on Sept.13th and recommend- ed that the Friends of the Library Group be re-established. The Board approved the recommendation of the committee and gave it power to act on the establishment of a Friends of the Library group. (Trumpp, Richerson) NEW BUSINESS Personnel Policy The,Director recommended that the Funeral policy be intrepreted as special leave, not part of any other form of leave; and that each request be handled on a per incidence basis. He stated that this would be consistent with the city policy and practice. The Board approved the recommendation. (Canter, Kirkman) The meeting was adjourned. (Farber, Buchan) MINUTES • September 20, 1973 Young The Library Trustee. 1969, Bowker. Copies were distributed as foilows: Copy 2 - Mrs. Warren Buchan 3 - Mrs. Linda Bywater 4 - Dr. Arthur Canter 5 - Mr. Robert Downer 6 - Mr. Ronald Farber 7 - Mr. David Kirkman 8 - Mrs. Louane Newsome 9 - Mrs. Suzanne Richerson 10 - Mrs. Marilyn Trumpp 11 - Mr. Jack Furkett -4- 1: Budget 1y/.j - tsscimdTUU LXLJULLUJ-Uic--Ij.-'- '-- ---- -- - - revise budget for personnel as follows: Listed Revised Change 6100 $118,076 $111,785 $6,291- 6200 21,924 39,272 17;348 6400 3,729 6,719 2,990 'DOTAL $143,729 $157,776 $14,047 Iowa City Public Library Materials Expenditure Report: Sept.30,1973 (attached) Comment: 1. Please note that the categorization for 1973 includes binding expenses: The Budget: 1 _7 4 proposal includes these services under "Technical Services". 2. Secretary will develop data 'supplied by Technical Services into a detailed Library Materials Expenditure Report during 1974. III. Comparison Between Budget:1973',(Revised) and, Budget: 1974 Budget: 1974 $260,000 Budget: 1973 (revised) 240,973 19,027 Percentage' increase 7.88 IV. Print-out of Receipts and Expenditures Not received by October, 16, 1973, so analysis and comment will be made orally at the ,Board meeting • ICPL MATERIALS EXPEI;'DITURE REPORT: September 30, 1973 • Total A Appropriation Total This Total Year Commit-' Unencumbered (Revised) Month To Date ments Balance Total Library Materials $46,496 Bal. Caa:r.ied Forward 1973 5,981 #9000 Adjustment (9-17-73) 4,704 Total Availability $57,181 Adult Services'' 7Rcc (605) 1 672 Books (721) 299641 _0_ 1,865 11672 18093 See Center Report -0- Books, St. 0. (722) 3,562 69353 4,895 Serials & Micro(727) 59700 225 39556 -0- 6 Birding--Books (728) 100 197 49755 -o- 945 Binding --Magazine (729) _0_ 354 _p_ (85) i SOB TOTAL $40,925 2,287 81'� 28,911 -0_ 6,353 5,761. Audio -Visual Materials Films, L•ic. (717) Films, 8mm 1 200 -0- 1,200 -�_ _0_ Records (719)17) 3'000 275 487 -0- 525 Art: (718) -0- 1,582 494 11024 SUB TOTAL 5012 -093 368 39271 494 1,� TOTAL ADULT SERVICES $5469237 2,655 329092 6,847 7,308 Childrents Services • ". Lib. Materials (725)j 99744 Binding --Books (728 1,200 585 6,754 721 2,269 _0- 136 -0- 1.064 TOTAL CHILDREN'S SERVICES $10,944 595 6,890 721 .3,333 TOTAL EXPMiDITURES S557,181 $32¢0 $389972 4 7,: �9 $10,641 SEVEN RIVERS CONSULTANT'S REPORT • Nelle Neafie I. Visits Delle Plaine Clinton Fairfax Gladbrook Marengo Marion Monticello Shellsburg; Tama Toledo Wilton Ii. ',Board ',Meeting Shellsburg III'. 'Rotation Collection The rotation collection is being closed out. Representatives of 15 libraries came to pick up books. Seven additional collections were delivered. • -7- 0 CHILDREN'S SERVICES, September 1973 Hazel Westgate, Senior Librarian September is a month of new school, new periods of busyness, and new planning. Questions of personal concern give way to requests for school subjects: caterpillars, California history, planarian worms, and the teacher who telephoned to ask if pea- nuts grew on trees; she had to know by morning! Our inventory of books is complete except for late returns. New shelving has been ordered, and our floor plans are ready and waiting. S6 are we. Delivery is.expected in late January 1974. We have sent letters to the school librarians about another storywriting contest for Book Week in November (this year we'll have the winners in for an autographing party), and we plan on monthly st ' 6ry-ending cards at the library beginning in January. Also during Book Week we hope to show the film "Mr. Shepard and Mr. Milne" for Pooh fans of all sizes. And our next two ceiling displays are planned. 'A new dimension is being added to our story hour:classes from Nelson School. A number of people from the Johnson County Elome:are,also .attending. They are attending the school, too, and will becoming to our special twice -a -month story hours on a regular basis. In mid-September, arrangements were made with attorney John No- lan and special tutor, Cathy Borza, for Peggy Nolan, a re- tarded young woman, to do volunteer work in the children's room. We hope to make the experience mutually satisfying. A count of classes and groups making use of children's ser- vices in 1973 will have doubled the 1972 total of 106 by sometime in October. Because of next year's shortened budget, we are doing some replacement ordering in advance, as well as arranging for one dealer to s ' end boxes of high-quality, pre -bound books at $1.00 each on a fairly regular basis. Mrs. Neafie and'I attendedthe Planned Parenthood booksale in Des Moines and were most impressed by the table signs that read "Good Religion" and "Bargain Religion"' A practicum student, Jean Buboltz, has been with us durina the past month. She has been very helpful to us and we are sure she will gain some valuable experience and insight into children's services in a public library. One of our gerbils died. And a little boy pointed a fin- ger at our empty chair and asked, "Where's the lady who lives there?" "REFERENCE/ADULT SERVICES • Jeanette Carter, Senior Librarian 7' 5 C,,�'V C C -S RE - t36A/�_ l'), DUL .17 UU �100 /�Lio I LL 00 ...... r /000 V) Y00 Q 7 00 ZGro V09 . . . . . . 00 100 vom 1 1'/9'71. 1 There were 1296 reference questions in September, an increase of less than 100 over August totals and almost 300 more than in: September of 1972. However, a slight decrease in mail questions may reflect the beginning of the phase-out of Seven Rivers in that several active libraries have transferred to another regional system. As Cedar Rapids takes over more reference and interlibrary loan work for our new region our figures in this category should continue to fall. A number of subjects had materials all checked out: house plants, model railroads, bicycling, ancient Greece, Depression glass, Indian cookery and silversmithing. Interesting reference questions in September included: Can ago?you tell me where an individual lived in Iowa City 20 years What is the official definition of "Chicano" and who can be called Chicano? When a rabbit is used for a pregnancy test does it die? When was international Cooperation Year observed? What is the Laetare medal? What is the street value of a pound of heroin? Was the Rock Island the first railroad to go through Iowa? How much would it cost to attend the U of I for four years? Is there I a type of anteater living in Africa? What are the areas of various Iowa counties by acres? How far is it from Des Moines to Salt Lake City? SERVICE CONTRACTS I. Number of borrowers registering during Sept. 1973. Adult Johnson County 54 Lone Tree Juvenile 5 North Libert y 7 7 Total 1 2 61 5 II. Number of registered borrowers t o dat e 9 • Johnson County Lone Tree Adult 1153 North Liberty D Juvenilel109 167 37 5 i Total 16 1262" III'. Number of items circulated duringSept. e t P 172 1 973 53 Johnson County 1972 1973 Lone Tree North Liberty Adult 1972 1973 1972 1973 Juvenile 1150 1322 880 2489 24 100 165 Total 70 175 167 155 211 2030 3811 94 • IV. Number of 275 items circulated January - Sept. 332 366 Johnson county 1972 1973 Lone Tree North Liberty Adult 13293 1972 19731973 1972- Juvenile 19220 10893 17075 922 1032 1548 1669 685 1234 1134 2035 Total 24136 36295 1607 2266 2682 '3704 L: r.u•cul.:at,lr A. i:cl O t •17 3 fioo k 14,370 ll?�r;nrr 16,747 ,Arl, It 1,370 16 nun 1,730 8pini Fi 80 ll YID/41, 'I 1hiId- 32/657 35/855- 17..lrterlibra 98 A. Borrow B. I,Or.':ed Iii. Reference A. Inte B. Iu per C. Mail D. Tcaeph Total 1V. Registered C.II:ClILA1 iii'I A. Adult, I 9. Chi.ldr ' 1'�.'i rT REPOW! PI!It��te gr 1973 USE OF COLLECTIOtdS P, eprodnc:t,iOtis rlibrary 1971 1912 t •17 3 irel�arc.r;ert 14,370 14,401 16,747 Is 1,370 1,571 1,730 films/M of viewers 80 112 123' • 32/657 35/855- 98 16 123 /tliUl:P 15 918 16,200 18 723' r,•;' IJepartrncr,t _ 17,4-94- 19,177 22,824 C.II:ClILA1 iii'I _33r412 35,377 41,457 1'y L rar, nci 55 58 24' _ 374 284 257 Questions (Adult Department) Loan 79 98 son reference questions_ Reference Qt., one referenr.e questions 457 392 - 377 33 502 _658 8 592 9S Borrowers epartmera 15,185 17,902 12,496* erns Department 6.196 6,084 5,8_7_0 :E!17S ,iiF.G BORROWERS 21,381 23,986 18,366*1 * statistics not kept until May 1972 ** statistics reflect new policy RE issuance of new non -expiring cards and the re -registration to obtain such cards; policy, effective l/1/73 -10 I Arl ul L and Young Adul? FjOA on__ Perjo 16.718_ TOTAL 2. Child i c Lion F 1 Non -f, VYI'Al, A Books 'i. Tot,111 In 71'10`7 2 1 Recording I Arl ul L and Young Adul? FjOA on__ Perjo 16.718_ TOTAL 2. Child i c Lion F 1 Non -f, VYI'Al, dical VoLumes .... ...... 'i. Tot,111 13. Recording Tape Re 0. ArL Repro D. Snim Films E. Microfi F. Paperba Number:ol' a 1. Fines Col 2. Non-Rosid 73 and Young Adul? on__ 16.718_ 18,127 i c Lion 4 5 , 13 9 dical VoLumes .... ...... 8_7 2,87._ _57...187 , 61,255 66,342 ren s 101,660 17L-772 10,897 11,449 18,839 .21,172 2gz.432 29,736 32,621 Books, Muli, !irvi ("hil-l-r-ri 0,991 98,963 s 1,L408-- *11963 :112,361 81 81 81 ductions 301 342 392 (N=ber of' lms 214 327 396 605 786 825 cks (non -cataloged) 296 224 1592 lbums; previous years. numtC-r of i,r) i i v iflual ree- or Is. FlUNCE: FINES AIJ PEES .112� 5 $78 464 $793.98 enL Fees -0- -0- 18.00 ACTIVITIES IN THE LIBRARY I. -Children's Department A. Story Hours -'21 Attendance - 1395 Average Attendance - 66 B. Groups and Classes 18 Headstart - 2 Friendship- 4 Pine Adolescent - 5 Sunshine 4 School of Library Science 2 Nelson - 1 C. Special Events Music Matters Little Red Riding Hood Attendance - 65" D. Reference Questions 1110 E. Records Circulated 532 II. Groups Using the Library Eckankar Internation Meditation Society - 2 Iowa CableT.V. Iowa Public Employees Johnson ,County Council on the Status of Women Johnson County Regional Planning Committee III. Publicity and Promotion A. Displays Iowa City Industries Italian Cooking Items, from Turkey from the collection of James and Pat Murray Outstanding Fiction for the College ,Bound Fads and Fashions B. Newspaper and Radio Announcements Weekly Press -Citizen Schedule of Events Releases on: 1. Red Riding Hood - a mixed -media production • by composer, Elaine Erickson in the auditorium 2. Silent film showing for the ,fall of 1973 6OO Fall, film programs mailed and posted -12- r III. Publicity and Promotion (Continued) C. Programs D. Brochures 1 film program Young Adult brochures on Services for Young Adults were distributed to Jr. High and High IV. Staff Activities School students Hurkett: September 4 - Meeting with Nick Smeed, City Personnel Director, concerning secretarial position - Meeting with Jean Buboltz - a practicum student 5 - City Manager'- Department Head Meeting Meeting with Bob Downer about preparation for meeting with,City Council Regional Board Meeting: Cedar Rapids 6 - Meeting with!,Bob'Downer to discuss Budget 1974 7 - Staff meeting with Nick Smeed concerning Grievance Procedures; 12.- City Manager's meeting on the Organization of Labor 13 - Community Relations Committee Meeting 14 - Meeting with'Nick Smeed to review open positions 18 - Delivery of 6 page'',City Budget estimate statement to Bob Downer I 19 - City Manager's meeting, g with department heads - Meeting with Nick Smeed to review job opportunities and existing applications 20 - Library Division Head meeting - Meeting with Bob Downer - Board of Trustees meeting 21 - Discussion with Mrs. Fischer of Vinton Library concerning the status of Seven Rivers, the status of Regional Service 24 - Finance Committee Meeting 25 - Iowa City Jr. Women's Club Meeting 26 - City Manager's Department head meeting: film on telephone procedures and courtesy - Meeting with Nick Smeed about open positions 28 - Meeting with Tom Carney - Director of the Cedar Rapids - Meeting with Barry Porter, State Librarian - ILART meeting - Meeting with Nick Smeed to review applications • Moses: September 21 - Map Workshop, Western Illinois University. Macomb, Illinois Tucker: .September 21 Participant in SATELLITE Conference, University, of Iowa Westgate: September 6 - Talked to Children'sBook Editor about needs in books (Annie Harvey 10 Practicum Orientation 12 -'City Managers meeting 19 - Planned Parenthood Booksale 25 - Junior Women's Club - Presentation of Grant Request 26 - City Managers meeting September 8'- Kelley, Eggers, Carter - Library School evaluation luncheon 12I- Eggers, Carter, Hurkett, Spaziani, Westgate - City Department and Division Head Meeting 26'- Eggers, Carter, Hurkett, Westgate - City Department and Division Head Meeting L • MINUTES IOWA CITY HUMAN RELATIONS COMMISSION OCTOBER 15, 1973 The Iowa City Human Relations Commission met in regular session on October 15, 1973 in the Civic Center Conference Room. MEMBERS PRESENT: Donald Hoy Richard Braverman Paul Neuhauser Bud Means Mori Costantino John Balmer MEMBERS ABSENT: Phil Jones STAFF PRESENT• Kay Manue Nancy Vollertsen Julie Zelenka The first item of business was the approval of minutes. Costantino asked that'the discussion of the budget be more fully reflected in the minutes in the future. No formal amendments were made and the minutes were unanimously approved. Chairman Hoy introduced a new member, Mr• John Balmer, 808 Oakcrest, who is replacing Art Walker on the Commission. :Concerning the two new vacancies, Costantino recommended that two women be appointed. The Chair- man Pointed out that it was not the position of the:COMmission to re- commend replacements to the Mayor. The next item of business was to :elect a new vice-chairman to replace Sharon Mellonr who has resigned from the Commission.Paul Neuhauser nominated Phil Jones, and Dick Braverman nominated Mori Costantino. Jones was elected the new vice-chairman subject to his acceptance. CORRESPONDENCE TO THE COMMISSION. The Commission received and placed on file the letter from Sharon Mellon in which she resigned from the Commission. Don Hoy indicated that he would include the Commission's feelings of commendation to Sharon in the letter which- he would be sending her. Second, the Commission received a letter from 'Rob Robinson, Who is Director of Information and Referral for the Area Agency on Aging• Although the local Human Relations Commission ordinance does not cover the elderly under discrimination, the State statutes do cover age. The Commission discussed • the possible updating of the ordinance to include the elderly, and asked Nancy Vollertsen to look into the questions of what the State Law;actually covers concerning the elderly and what Possibilities there were for in-, cluding age in our ordinance. In any case the Human Relations Commission agreed that they wanted to be included in the resource book that the Area Age I ncy on Aging was preparing.: • page,2 •Human Relations Commission Minutes, October 15, 1973 Third, the Commission received a letter from James Gilman, who is Acting Director of the Iowa Civil Rights Commission, indicating that the memoran- dum of understanding between the Iowa Civil Rights Commission and the City of Iowa City was being perused by their attorney. It is expected that the Civil Rights Commission will take action on the proposal November 14, 1973 when they would be meeting in Des Moines. The last correspondence to the Commission was introduced by the Secretary who indicated that'a:copy of the Indiana Operations Manual would cost the - Commission $15. It was moved by Bud Means and seconded by Mori Costantino to go ahead with:the order. The motion passed 4 to 1 with one abstention. DISCUSSION WITH DIRECTOR 0--F,C-0-MMUNITY RELATIONS ON PUBLIC INFORMATION Julie Zelenka indicated that WSUI had a 28 minute program entitled "Its your turn" which the Commission could record for. She had talked with 'Mr. Irwin of WSuir who indicated that they would be willing to provide technical assistance for the program., November 9 is the recording date deadline, and the Commission appointed three members, (Costantino,i Jones and Hoy) to record for the program. The.format will be a question and answer session and discussion following a short introduction of the work of the Human Relations Commission. Broadcast dates for this program would be November 18 at 6:30 p.m. and November 19 at 1:30 p.m. Zelenka presented three prototypes of public relation spots which could be used on KXIC.' The Commission asked Julie to write up some more public service announcements and approval of these announcements was left up to the Chairman. !The Commission agreed that they would like to receive copies of these announcements and if they had any, concerns they would feel free to voice them to the Chairman. Bud Means indicated that he would,like to do one concerning discrimination in housing. The Director of Community Relations also indicated that the Human Relations Commission is always included in the Civic Meeting list in the Press-Citizen,and also the "Where to Call" list in the Press -Citizen could T;H'cu e the number for the Human Relations Commission. Zelenka announced that an appointment had been made for Don Hoy, Chairman of the Commission, to appear on "The Last Word" a program presented by WMT, Channel 2. The format would be a straight interview show which would be shown on November 24, 1973. The Commission indicated that they, were very pleased that progress was being made toward diseminating public information concerning the Human Relations Commission. Zelenka indicated that she would be writing up more sample public service spots for the Commission to review. •page 3 Human Relations Commission Minutes, October 15, 1973 APPLICANT SURVEY CARD. Nancy Vollertsen presented to the Commission a sample:of an applicant survey card which could possibly be used by the City. The Director of Employee Relations had already seen and approved the format. Bud Means moved and Mori Costantino seconded to recommend to the City that this proposed applicant survey card be attached to City employment application forms. The motion passed by unanimousvote. MISCELLANEOUS. Don Hoy reported that he had received twomemorandumsfrom Susan Scheid, one concerning research on pregnancy and job discrimination and the other concerning use of arrest records in hiring and firing. These memorandums were reproduced and sent to the members. Paul Neuhauser inquired as,to'the present status of the City's Affirma- tive'Action Program which had beenadoptedby the City Council. The Commission requested a'`report as to the status of this from the. Director of Employee Relations. The report was to include goals and timetables, and projected vacancies. Paul Neuhauser indicated his concern as to the school system's career programs, specifically their industrial arts and ,homemaking 'programs. Apparently at Southeast: Junior High School there is a, possibility of discrimination on the basis of :sex in the career program assignments to students.- Bud Means suggested that the Commission send a Committee to talk to the Superintendent'of Schools concerning this matter. This liason committee would consist of Paul Neuhauser, Dick Braverman and one new commission member. After some discussion, it: was moved by Bud Means and seconded by Paul Neuhauser to try to begin meetings at 7:30 p.m. on the third 'Monday of each month rather than at 8:00 p.m. The motion passed with a 5 to 1 vote. Mori Costantino presented an ad from the October 2, 1973 issue of the Press -Citizen for survey party personnel from the Johnson County Road Department. They were advertising.for a Rodman and a Chainman. She felt that the requirement "Ability to maintain an effective working relationship with fellow employees" could possibly constitute discrimina- tion on the basis of sex in that past employees had traditionally been men in these positions.' • Dick Braverman reported: on the Human Relations day program at West High School for October 24, 1973. He requested, that the Human Relations Commission have a committee appear ,from 8:20 to 9:30 a.m. to specifically •page4 Human Relations Commission Minutes, Dctober 15, 1973 outline---- 1) the functions of the commission, 2) where they derive their authority, 3) examples of cases, 4) problem areas they find in 'Iowa City, and 5) a question and answer session. Dick Braverman, Don Hoy, and Nancy Vollertsen will be attending this meeting. It was moved by Bud Means and seconded by Paul Neuhauser to go into closed session for discussion of complaints of discrimination and for report on 1973 cases. A discussion of the type of information which should be included in the motion to go into closed session ensued. Don Hoy indicated that it was not the practice of the Commission�to give out specific information of the cases to be considered inl,closed session. Upon a roll call vote Hoy, Braverman, Neuhauser,_Means, Costantino, and Balmer voted yes. D RESOLUTION NO. 73-456LL \� RESOLUTION OF APPROVAL OF CLASS "B" BEER PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class "B" Beer. Permit Application is hereby approved for the following named per- son or persons at the following described locations: Stapi Inc. dba/Burger Palace, 121 Iowa Avenue Said approval shall be subject to any conditions or restrictions hereafter' imposed by ordinance oI state law. The City Clerk shall cause a recommendation for approval to be en- dorsed upon the application and forward the same together with the license fee, certificate 'of financial responsibility, surety bond and all other information or documents required to the Iowa Beer & Liquor ControlDepartment. a _ It was moved by Butherusand seconded by >White that the: Resolution as read be adopted, and 'upon roll call there were: AYES: NAYS: ABSENT: Brandt X Butherus Czarnecki X Hickerson X White X Passed this 30thday of October , 19 73 IF I IF RESOLUTION NO. 73-457 BEER RESOLUTION OF APPROVAL OF CLASS B L1XVVEKrnVXMXKX LICENSE APPLICATION. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class — B Sunday Sales Permit application is hereby for _rthe following named person or persons at the following described location: Sta5i, Inc. dba/Burger Palace, 121 Iowa Avenue Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer, and Liquor Control Department. It'was moved byand seconded by that the Resolution as iit�'tlrll be adopted, and upon roll ca-11'hi there were AYES: NAYS: ABSENT: Brandt x L0292iiX Butherus x Czarnecki x Hickerson x White x Passed this 30th day of October lq 73 RESOLUTION NO. '73=458 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firma and persons have made application, filed the bond, and`, paid the mulct 'tax required by law for the sale of cigarettes and cigarettepapers; therefore, HE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the 'applications be granted and the cigarette bond now on file in the office of the City Clerk be and the same are hereby approved, and the City Clerk be and he is hereby directed to issue a permit to sell cigarette papers and cigarettes to the following named persons and firma: Aleko ardwa a dba/Maid-Rite Corner; 630 Iowa Avenue RESOLUTION OF APPROVAL OF CLASS "C BEER yzKmir nrraiu+. ice.. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class "C" Beer Permit Application is hereby approved for the following named per- son or persons at the following described locations: Drug Fair 92, 1030 William St., Iowa City, Iowa Said approval shall.be subject to any conditions or restrictions hereafter imposed by ordinance or state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, surety bond and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by White and seconded by Butherus that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Brandt X Butherus X Czarnecki X Hickerson X White X Passed this 30th day of October , 19 73 ie MER Mayor Tim Brandt Civic Center Iowa City, Iowa52240 Dear Mayor Brandt; This will be to advise you that I; represent Mr. and'.Mrs. Milton Rosenbaum who are the owners of the following described property:' Lot Five (5) in, Block "J" in Black's Park Addition, Iowa City, Iowa according to the recorded plat thereof. The above described property is located on the east side of Hutchinson Avenue, north of Park Road. At time, apparently over 20 years ago, an extension was made on the residence located on this property and apparently a portion of this extension is located within the 60 foot right-of-way of Hutchinson Avenue. This', matter obviously creates problems as far as the Rosenbaum's are concerned in any future sale or financing of this property. The purpose of this letter is to ask that the east 10 feet of the south 120 feet of Hutchinson Avenue north of Park Road be vacated. This will leave available right-of-way of 50 feet for the first 120 feet and for 60 feet thereafter to the north. Doctor and Mrs. Charles: A. Skaugstand own the property im- mediately north and east of our property and there is a tract of this land which could become a subdivision with access on to Hutchinson Avenue. ■ This letter will be to advise you that Doctor and Mrs. Skaugstad join in this application to the City Council for a vacation of the east 10 feet of the south 120 feet of Hutchinson Avenue north of Park Road provided that they receive written assurance from the planning and zoning commission and the City Council of Iowa City that any future application for a proposed subdivision of their tract of property would not be denied on the basis that the south 120.feet of the Hutchinson Avenue right-of-way is only 50 feet wide. Mr. Philip A. Leff is the attorney for Doctor and Mrs. ' Skaugstad and Phil and I will cooperate with the City Attorney, the Planning and Zoning Commission and the City Council in order to expedite this matter. The legal description of the Skaugstad tract is as fol- lows: Commencing 120 feet east of the S.W. corner of Black's Park Addition to Iowa City, Iowa, according to the recorded plat thereof, thence N. 170 feet, W. 120 feet, East 390 feet, South, 380 feet, and then West 270 feet to the point of beginning. Also commencing 60 feet N. and 60 feet W. of the N.W. corner of Block J of said Black's Park Addition, thence E. 571 feet, thence N. 90 feet, thence W. 571 feet, thence S. 90 feet to the point of beginning all being in Iowa City, Johnson County, Iowa. Thank you very much for your consideration in this matter. WFS:tmp Very truly yours, �r,#,O 4 William F.,Sueppel October 31, 1973 Mr. William F. Suoppcl Meardon, Suoppel, Downer 0 Hayes 100 South Lina Iowa City, Iowa 5224U Lear Bill: At its October 30, 1973 meeting the Iowa City City Council officially received and placed on file ,your cor- responueuce concerning property located on the east side of Hutchinson Avenue, north of Park Road. Your request for the vacation of the cast 10 feet of the south 120 feet of hutchinson Avenue north of Park Road has been referred to the Planning and Zoning Commission fora recommendation and report bacl, to the Council. Thank you for bringing this concern to the attention of the City Council.. Very truly yours, Ray S. Wells City Manager RSQ alo • of 0 ®oA/a �iG��, DATE: October 31, 1973 TO: Planning and ,Zoning Commission FROM: City Council RE Referral At the October 30th meeting of the City Council, the letter from Atty. Sueppel requesting vacation of portion of Hutchinson Avenue was received and filed and referred to. the Planning and Zoning Commission for report and recommendation. A'copy 'of ,the letter is attached. '.I ... .51•'' .. ..�. fl .�-.i 4i.y, a-,. t} lli�i 1. r}' 1)1 (, 't�. ': .`i� i _Ol:' ,:a� tT 2_.. ll�fs.... . .7 n':. 1':O': Tl_.•OP .. O`., ?.. , ;. t, .; f, rt T1 �C�':S ..7 'i i .t }.,. tot:i3. tr.,..} r,� I hCri,O71 'Ot C nl- it Ji.OB: C.O''IP ti )!,C) of oi' ' `%t e; Z'1 nl•..t..; ,,Yl ,' blit It 70L11� :..C, 3_T:.•. .. 1' Citi ",. .. 't :r'. 01l' 'tli.-}1,r :P.C. �!.1:�i1• :OOUt 1__.!L1i.;'. PC'llltiO'l , T•lrth:: :°'sb',1 "ill? ,Iplt]�6 Vit• 'T_OVl'-1 r -,.,r, T_ovi,,, 7), c• — +1 ...I•: :.:Iln CO11]9Ction, :int:, i:'.P'. this th;,t r:]aii'r.oI October 31, 1973 Martha Esbin 3117 :alpine Court Iowa City, Iowa 52240' Dear Ms.'Esbin: The Iowa City City Council officially received and Placed on file at its October 30 meeting your correspondonce concerting the use of plastic bags for, trash disposal. Thank you for bringing your views, to the attention of the City Council.'11 Very truly yours, IRSW:a10 Ray S. Wclls City Manager October 25 1973 Dear Council Member: It has come to the attention of -the Board of Directors of the Iowa Ci t_v Chamber of Commerce,: that the 'question has been) raised as to whether Mr. Tom Wegmannow serving on PAC and Mr. Bill Nusser, a member of'heDesign Review Committee should be, allowed to continue as members of their respective committees. The Chamber is deeply concerned that someone is' questioning -the integrity of these men and gives theirunqualified endorsement to both of these people and feels it would be a disservice to the community, if action were taken to replace them. Cordially, Dick Burger, President Chamber of Commerce DB/nd October 31, 1973 Mr. Dict burger, President Iotiia City Chamber of Commerce P. 0. box 673 Iowa City, Iowa 52240 Dear Dick: The Iowa City City Council at its October 30, 1973 mooting officially received and placed on file your letter concerning the membership', of the Project Area Conmittee and the iiesign Review Committee. 'rhank you for bringing your views to the Council's attention. Very truly yours, Ray S. Wells City Manager RSW:alo b`l f • ORDINANCE N0. 73-2693 P AN ORDINANCE AMENDING ZONING ORDINANCE 2238 BY CHANGING THE USE REGULATIONS - OF CERTAIN PROPERTY FROM RIA TO R2 AND RLB ZONES. BE IT ORDAINED BY THE CITY COUNCIL OF -,THE CITY OF IOWA 'CITY, IOWA: Section 1. The property described below is hereby reclaeaified,from and the boundaries of present classification of DIA e indicated upon the Zoning Map' of he and Ro zones as of the City of Iowa City, Iowa,lshall be, enlarged to include the follow- ing property, to -wit: Be Tl'.'niri g aT. the southwest cornier Of Lot 112 in Part fibro heli}'w00d Manor -.Addition to .Iowa, City, Iowa, also ,being the or Sou•Lneast Corner Of Lot. 123 in Part 'Three i-Ioilywoo ff 647. 5 i.dultlOn to Iowa City Iowa; thonce N 89,}�° 55' 38 food ,fano feet along,_* l Onf� iile ,South line of said 'Part 1 OF Holly ,-' S 85° 29' 22" E, 36.59 feet to the South- Ad".�„.on; Cr..�nc� �t '14ro, .yollywooa Manor east Corner Of Lot 106 In said Pa. Part i Our, Addition and also being the Northorest corner thence S b° iollyaood Manor �o"IOY�a'City, lowiine of: said Parti 5-' 57"'1'J, 230:91 foot along the thence ° 2 :our, Hollywood Manor'Addition; thenco 5 0 04 ? 11011Y - along feet along tile westerly line Of 1-1 P258:00ufeo"to wood ,a, -,or Addition; t:.enCe $ 19 .n said Part Four,-Hollyw00a .,the South��est corner of LotolBi� 21" E,; 231.64 feealong tn° Addition; tn�nc� s 73 - '� SOL �- Four Holly�•iood Manor Addition; 60utr.crly line of said feet along thc'South line Of aenoe N_S70 37' 58" E, 533.00 sai" part lour Ilollywood Manor 'AdditithenceySn to el°°201 1011 191 in =said Part four; Col'i.er Of Lot �. r Of $'fC 1Li0re P the 1�'esterly rigYi�-Of-way' line thence 291.65 feet -lona Y being 70.00 feet wide); Stroet (said 'right -of -aa s A thence N l° 52' 29" I,J, 414.00 SS'1'° 3hen�e,1�rZo1289.0211 Et 329.15 fce�; thence N 1� 52' feet; r ,. ,. �• , �- F. beginning. Said tract 29" t.J, 4oS.gQ feet -to the point Of Go- aininm 22.22 acres �:or o o;^less. I..:PC • J Part Ti�'roa, the 50U'I.LWcS'� COfneT` Of, Lo C, Via; tYleY1Ce iv SJR i o if:�ood vanor Addition. O Iowa Cit,/, Part 55 35°'Lr b38.21 feet thong the Sough line ea Said �1 to the Southeast corner T' ree , Hollywood =Manor Addition o� said Part Three and also bein the Southwest Io faer of Two,'Ho117naood Manor Addiyfeet,Othercerowa CSy20. 28' 02" -cha: ce S' to 52'` 291� o i 29° E, 414.00 feet; then" thence S 1 5 ' 11 329.15 meet, 2 ; 0 2' 29" �! 12�5.b4 n v G0 feet; �hOnco i� i 5 S 8% 36' 18 w ol3. Said tract cor.�aining 1/,58 facet bo the point o: beginning• acres Moro o: loss. on Company for Hollywood Manor, Part 5. as requested by Frantz Constructi Section 2. The building inspector is, hereby authorized and directed I to change the Zoning Map of the City of Iowa City, Iowa, to conform Co this ' this amendment ,upon the final passage, approval and publication of Ordinance as provided by law. Section 3. The City Clerk is hereby authorized and directed to ce to the County Recorder of Johnson certify n copy of this Ordinan County, Iowa, upon final passage, approval and publication as.•provided 1 by law. It was moved by Hickerson and seconded by `Butherus "• that - the Ordinance be adopted and upon 'roll call these were:: Brandt I, X Butherus X ` Czarnecki X Hickerson X f White X day of October 1973 , Passed and approved this 30th y Mayor First Reading /o_/._ yi ATTEST: _0- (l �lc/� L/L�('��_=--- Second Reading /n z3 73 t Third Readin »3 r'' City Clerk RESOLUTION NO. 73-460 I RESOLUTION AMENDING RESOLUTIONS 071-299 AND 072-90 AUTHORIZING CONTRACTS FOR PROFESSIONAL SERVICES WHEREAS, the City Council of the City of Iowa City, Iowa, acting as the Local Public Agency (LPA), passed Resolution 071-299, dated August 3, 1971, authorizing the execution of a contract with Iowa Appraisal and Research Corporation for appraising re -use values of redevelopment sites, and WHEREAS, the LPA passed Resolution 072 -90, -dated March 7, 1972, authorizing the execution of a contract with Roy R. Fisher, Inc., for appraising the re -use value of redevelopment sites, and WHEREAS, the LPA entered into an agreement with Iowa Appraisal and Research Corporation for re -use appraisals on the 3rd day of August, 1971, and with Roy R. Fisher, Inc., on the 7th day of March, 1972, and - WHEREAS, among the terms and conditions of bothagreementswas a clause determining that compensation for services to be rendered - should not exceed $6,000,and WHEREAS, the City requested re -use appraisals on 15 parcels of land all at one time and under unusual circumstances, thus putting an extraordinary burden on the appraisers-' time and effort, and WHEREAS, the respective appraisal firms have been compensated in the amount of $6,000, and WHEREAS, the City is now in need of additional re -use appraisals, NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF IOWA CITY, IOWA, 1. Hereby amends Resolutions 071-299 and 072-90 by increasing the fee for the performance of professional services recited in those resolutions from $6,000 to $6,400 and 2. The Mayor is authorized to enter into an amended contract for re -use appraisals with both firms at a fee not to exceed $6,400 It was moved by Hickerson and seconded by Butherus that the resolution as rea a adopted, and upon roll call tEere were: AYES NAYS ABSENT X X X X BRANDY BUTHERUS CZARNECKI HICKERSON X WHITE Passed and approved this 30th day of "October 1973. MAYOR' RESOLUTION NO. 71-461 5 RESOLUTION WHEREAS, the owner and proprietor, Oak Woods Develop- ment Company, has filed with the City Clerk a replat and sub- division of a part of previously platted Oak Woods Addition Part Six designated Oak. Woods Replat 6A of Lots 280 through 285 in Oak Woods Addition Part Six, an Addition to the City of Iowa City, Iowa, covering the following -described premises located in Johnson County, Iowa, _to -wit: Beginning at the southwest corner of lot 280 thence easterly along the south line of lot 280 to the southeast corner of lot 280 and the west line of Amhurst Street, thence northerly along said west line of Amhurst Street to the northeasterly corner of lot 285, thence west erly to the northwest corner of lot 285, thence southwesterly to the westerly _line of lot 285, thence southerly along the westerly line of said lots 280 thru 285, 344.60 feet to the point of beginning, all in -Oak Woods Addition Part Six, an Addition to the City of Iowa City, Iowa, according to the plat thereof recorded in Plat Book 10, page 67, Plat Records of Johnson County, Iowa. and WHEREAS, said property is owned by the above-named corporation and the dedication has been made with the free con- --- sent and in accordance with the desire of said owner; and WHEREAS, said. plat, and.. subdivision was examined by the Planning and Zoning Commission, and said Commission has recommended that said plat and subdivision be accepted and approved; and WHEREAS, said plat and.subdivision is found to conform with the requirements of Chapter 409 of the 1971 Code of Iowa and all other statutory requirements: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that said replat and subdivision of a part of previously platted Oak Woods Addition Part Six, designated Oak Woods_Replat 6A of Lots 280 through 285inOak Woods Addition Part Six, an Addition to the City of Iowa City, Iowa, and the dedication of the streets and sidewalks set out therein is hereby_ accepted. BE IT FURTHER RESOLVED that -the City Clerk A the City of Iowa City, Iowa, is hereby authorized and directed to certify a copy of this resolution to the County Recorder of Johnson County, Iowa. The above resolution was introduced by Councilman Butherus and he moved that the same be adopted. Councilman White seconded the motion to adopt. The roll was called and the vote was: AYES: Brandt, Butherus, Czarnecki, Hickerson, White NAYS: None ABSENT: None WHEREUPON the Mayor declared the above resolution duly adopted. PASSED this 30th day of October 1973. Mayor, City of Iowa City, Iowa. ATTEST: Za -� I OLi�IIS�vyZ; elm City of Iowa City, Iowa. CERTIFICATE STATE 01' IOIVA Ss. JOHNSON COUNTY I, Abbie Stolfus, City Clerk of Iowa City, Iowa, do hereby certify that the above and foregoing is a true and exact copy of a resolution adopted by the City Council of Iowa City, Iowa, at aregular' meeting held on the 30thday of October 1975, all as the same appears of record in my office. DATED at Iowa City, Johnson County, Iowa, this 3 5 day of 1975. el- --AML . p i t y e r City of Iowa City, owa. 6113r. J!"rAMILUN EM)UCGT WHEREAS,thc Engineering Department has recommended that the im- provement covering the construction of the 1973 Surface Treatment with Base Preparation <Project as included in a contract between the City of Iowa City and L L. Pelling Co., Inca of Iowa City, Iowa dated Ausust 7,_1973 _� be accepted, final amount $;19 475.,67x. AND WHEREAS, the Council finds the improvement is in place and does comply with the requirements for such improvements, AND WHRkEAS,maintenance bonds have been filed, NOW TIMIEFORE, BE 1T RESOLVED by the City Council of Iowa City, Iowa, that said improvements be hereby accepted by the City of Iowa City, l owa It was moved by __Hickerson and seconded by Butherus that thk!res olut'ion as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Brandt x Butherus n(hMa ckk ' x Czarnecki_ Hickerson _X white —X --- --- IPassed and approved this --- 30th _—_ day of _October 1973 G`'Z'rzzlz-- Mayor ATTEST:_----- - City Clerk �% October 30i 1973 To the Honorable Mayor andCityCouncil Iowa City Iowa Honorable Mayor and Gentlemen: I hereby certify that the improvements, as constructed in a contract between the City of Iowa City and L. L. Pel'ling Co. Inc., Of Iowa City, Iowa, dated August 7, 1973, has been completed by said contractor in substantial accordance with the plans and specifications governing said improvements. I further certify that the improvements, as constructed, included the following quantities: ITEM DESCRIPTION,' UNIT QUANTITY PRICEAMOUNT 1.- Soil Aggregate Base 18,686 sq. yd. $ 0.40 $ 7,474.40 2. MC 70 Prime Coat 4,454 gal. 0.28 1,247.12 3. MC 3000 Asphalt Binder 13,301 gal. 0.28 3,724.28 4. Cover Aggregate 739.05 tons 7.30 5,395.06 S. Type A Asphaltic Concrete Patch Material 20.19 tons 75.00 1 514 6. Selected Granular Material 42.3 'tons 2.85 TOTAL CONTRACT AMOUNT TOTAL PREVIOUSLY PAID TOTAL DUE CONTRACTOR Respectfully submitted, .25 1-20.56 $ 19,475.67 17,528.10 5 1,947 . S7 George Bonnett, P.E. Acting Director of Public Works �Co4y ®� D®QA/oi Co4� MY DATE: October 31, 1973 TO: Planning and Zoning Commission FROM: City Council RE: Referral At the October 30th meeting of the City Council, the vacation' Of Lower, West Branch Road between Amhurst Street and Rochester Avenue was discussed,and the matter was referred to the Planning and Zoning Commission for, report and recommendation. (Councilman White abstained). The attached petition was submitted by'Atty. -James Hess, received and filed and made part of a public hearing in the event that there is a public hearing. - PETITION _ TO: City Council City -of Iowa City, Iowa - We, the undersigned, residents of Iowa.City, Iowa, object to the vacation of Lower `West =-Branch Road connecting Rochester Avenue and Amherst Street in Iowa City, Iowa, and submit this petition herewith. 62 % 5� 7. n Q r, r, it CCTe; ABSi CI'i-y: CLERK r,r Cit-, Cnunrll. Cit, Of 'owP. C t ty, Taxa we, the undersigned, residents Of T0148 l:it�, I^}1,1, object to the vacation of Lcuer West branch Road connecting iiochester venue and Amherst Street in Irxa City, Iowa, and subtilt this p.citirn herewith. r 0 PUBLIC NOTICE The city Council of Iowa City will sponsor a series of, public meetings during November to obtain citizen input regarding the Downtown Urban Renewal Redevelopment proposal that was submitted to the city Oct. 18. At each meeting, City CouncilMembers and City Staff will make brief ,factual presentations outlining the plan and the history of the Urban Renewal Project, followed by'a question and answer period. Each meeting will be at 7:30 p.m. Following are dates d and locations: Nova 2. -- Roosevelt School, 724 W. Benton St. I Nov. 7 -- Lucas School, 830 Southlawn Drive. Nov. 8 -- Longfellow School, 1130 Seymour St. Nov. 9 -- Hoover School, 2200 E. Court St. Nov. 13 -- Mann School, 521 N. Dodge', St. Nova 14 -- Lincoln' School, 300 Teeters Court Nov. 20 -- Twain School, 1355 De Forest St. For more information: Community Relations Director 354-1800 Extension 249 TREASURERS SUDAIARY - SEPTEMBER, 1973 Beginning Balance Receipts Security Redemption Security Disbursements Purchase Fund Balance Security B General Streets $ 687,955.16 $ 327,552.16 $ $ 81,380.19$ $ 934,127.13 $ Public Safety 53,492.40 48,026.80 3,027.67 85,792.08 9,534.19 46,985.88 Sanitation (24,102.95) 4,651.12 102,134.56 63,215.22 31,684.32' (82 667.05) Cemetery Library 33,413.75 52,058.61 620.00 8,459.81 3,857.74 30,176.01 Airport 95,948.75 1,531.40 31,955.78 476.62_ 28,562.64 Transportation (246,698.12) 105,162.46 19,159.23 97,003.53 (160,694.89) Recreation • Utilities 80,847.81 - 10,079.33 346 40, .21 50,580.93 (6,886.59) 21472.82 6,042.93 (10,456.70)' Debt Service 212,079.10 112,403.12 324,482.22 ' Pension F, Retirement (46,830.40) 7,342.42 (8.16) (39,479'.82):.:. Tort Liability (24,140.49) 1,623.57 737.56 (23,254.48) Liquor Profits Road Use Tax 680,381.42 63,961.51 298,898.59 445,444.34 Capital Grant - Bus Subtotal 1.595.545.25 73 679.47 , $ Parking Revenue Sewer Revenue (94,113.85) 24,36.5.24 1 (175,596.70 , Water Revenue 152,869:61 59'765.91 37,530.61' 79,143.81 133,842.63 172,220.42 56,557:59 .320,712.86 180,000.00 Subtotal - 118,521.67 14 1, 1 , $ (33 310.70) 386 000.47 Federal Revenue Sharing 11,175.56 5, 2 .1 , (152 349.81 j 886 713.33 Special' Assessment , 60,175.56, 248,762.17 Paving Sewer(131,485.59) (141,710.39) 10,224.80 Sidewalk & Other (35,109.93) (4,176.99) 60.39 (35,649.54) Construction Working Capital (289,,413.01) ,110.00' 149,999.95 4 066:99 ( , ) (439,412.96)' Water' De E Dep. xt. Maint. 472,908.54 36,000.00 1,174.72 474083 26 Water'',Oper. Maint. ' 1,468.75 36,000.00 Sewer',bep. Ext. Maint. 24,000.00 1,468.75 48,531.25 Capital Projects 24,000.00 Parks Water (226,577.21) 7,174.30 92,084.84 (318,662.05) 492,135.58 - Sewer Street 67,863:06 (41,532.65) 7,174.30 186,795.71 - Bridge (156,097.50 ) 277,400.00 80,000.00 123,095.85 806.65 Parking (186,091:88) 4,806.82 994.14 23,263.00 12 273.72 (197,371:46) Landfill 22,631.14 28,069.82 Miscellaneous (20,665.59) 200,000.00 : 16,931.30 198,100.33 22,631.14 (35,697.22) 198,100.33 r. TREASURERS SUMMARY - SEPTEMBER, 1973 Beginning Security Security Fund Security, Disbursements Purchase Balance - . Balance Intragovernmental Service ` $ $ Payroll Equipment Service &'Maintenance (143,325.37) (34 298,752.39 $ $ $ 155,572.93 $ (145.91) $ Miscellaneous ,598.77) (36,716.04) 59.96 30,149.27 (64,748.04) Reimbursable Programs Supplies &.Printing (64,676.36) 5 29,558.46 3,043.23 14,216.32 (39,099.31) Equipment Replacement (6,810.26) 69,000.00 929.71 1,399.43 ' (49,334.22) (7,279.98) Perpetual Care 69,000.00 Subdivision Escrow Police Court 28,718.80 380.00 1,900.00 Project GREEN' x,387.00 27,198.80 Library Gift 6 Bequest 40,566.95 680.15 222.65 6,316.27 2,387.00 34,473.33 Monument Escrow Engineering Escrow 1,441.80 .680.15 Human Relations 536.00 64.56 1;441.80 Staff Escrow 471.44 Reno ,Street Park 250.15 88.92 92.06 Library - Brubaker Fund 58.35 247.01 Legal Escrow 143.9958.35 1,828.41 143.99 104.10 1,724.31 Subtotal 552,929.53 92 , 3.RIF855 _Invested $987 529.33' Total, General Account I $ 1,161,137.39 $ 1,805,382.43 $ 524,175.84 ' $ 2,116,372.98 1 187 855.16 $ 1,385,955.51' $ (11,632.83) $ 31062.09 7.84 Water Bond $ Interest Reserve $ Water Bond $ Interest Sinking Sewer. Bond g Interest Reserve Sewer Bond g Interest Sinking Water Deposit Escrow Police Court #2 Project Temporary Loan Fund R-14 Urban Renewal R-14 •Urban Renewal R-16 g 18 Leased Housing Payroll Firemen Pension Firemen Retirement 'Policemen Pension Policemen Retirement R-14 Escrow TOTAL SPECIAL ACCOUNTS GRAND TOTAL ALL ACCOUNTS 1 TREASURERS SUWARY - SEPTEMBER, 1973 eginning Security Security Fund Security Balance Receipt s Redemption Disbursements Purchase Balance (5,744.56) $ Balance $ $ $ $ 11,832.60 47,431.04(5, 744.56) '$ 313,343.89 21,666.87 38.00 47,431.04 11,794.60 (15,883.01)147,171.74 18,976.92 21,666.87 81,333.13 10,600.64 1,220.00 18,976.92 (15,883.01) 70,820.43 1,648.58 10,172.06 20,465.63- ..38.44 101.25 8,500.00 ; 4,826.05 24,551.35 454,786.72 1,014,358.78 8,500.00 139.69 8,500.00 102.05 102.05 (530,194.66) 564,674.20 16,235.22 29,927.92 26,542.24 (1,906.91) 298,938.88 296,787.89 105.42 19,515.48 : 66,163.73 6,861.01 732.48 244.08 (1,396.85) 6,296.42 4,731.67 6,128.53 6,908.83' 9,070.94 667.50 `167.90 749,197.80 , (4,238.18) 6537.56 8,403.44 4,165.35 '7,870.70 5.00 (1,865.97) 725.474.83' 5.00 COUNCIL DISCUSSION OCTOBER 30, 1973 12;30 P.M. The Iowa City City Council met in informal session on the 30th day of October, 1973 at 12:30 P.M. in the Conference Room at the Civic Center. Mayor Brandt presiding. Councilmen present: Brandt, Butherus, Czarnecki, Hickerson, White. Others present: Wells, Honohan, Bonnett, Kraft, Maune, Zelenka, Stolfus. The Mayor announced discussion of the draft of the Tenant - Landlord study as presented by ,the Housing Commission. Kay Maune, Administrative Assistant explained the actions taken by the Commission to accomplish their task, which included receiving information from several groups. The Commission noted four ''areas to be dealt with, 1)_ Habitability, 2) Security/damage deposit, 3) Terms and conditions of lease, 4)Discrimination. The Mayor requested "scheduling 'of a meeting with the Housing Commission for further discussion, on November 20th at the 12:30 informal meeting. The next item was discussion of the Lexington Avenue problem, several alternatives were suggested. The City, Manager said that the only plan feasibile was to barricade one enc} probably at the North end, and provide a turn -around or to scan the draw with a bridge. The possibility of a meeting with all property owners was proposed. After discussion of speedbreakers, closing the street, and legal action for violators, City Attorney Jay Honohan suggested that as we have lots of violations out there, we could have a more severe penalty. The Council concurred that the City Attorney and the City Manager explore this possibility with the magistrate and report back. The City Attorney presented the draft of the Sanitation Ordinance, the amendment dealing with the placement of containers only, exceptions being covered in the original ordinance. The Council directed placement of the Ordinance on the agenda for November 1st meeting. Mayor Brandt outlined the plan that he and the City Manager had discussed to facilitate getting information to and from the citizenry, Council and staff would meet at schools in different • areas on different evenings for discussions. The first series of meetings would concern the Urban Renewal Proposal, Nov. 2nd at M 0 Council, Discussion Roosevelt October 30, 1973 Hoover Nov' 7th at Lucas, Nov. 8 at Longfellow Nov. 13th at Horace Mann, Nov. Nov. 9th at 20th at Mark Twain, all scheduled for 719th at Lincoln and Nov. short discussion on the Charter, 30 P.M. Charter Commission should ti There was a the Mayor noting that the explain the Charter. In answer to the question requesting some sort of a for the of the Urban Renewal proposal, the Cit explained that next timetable natural Tuesday discussion would include Tanager gas in the U. R. area and 2) College Block building of restoration, ationThe question was raised concerning the deadline for consider - of the Urban Renewal proposal. City. Manager Ray Wells explained that altho in Apr 20th, il the Council had set a tentative date Of November that noted that December l8thrwasedings statedare a as the limit for Old Ca month behind already.- He offer, and that the staff and bonding meet next week. Pitol's He stated that he g attorneys were scheduled to intent by December 18th. thought the Council could get an