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HomeMy WebLinkAbout2008-11-03 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 3, 2008 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Lombardo, Helling, Dilkes, Karr, Fosse, Davidson. The Mayor, UISG Rep. Gunn and YAC rep Han presented Outstanding Student Citizenship Awards to Mark Twain Elementary students: Grace Barrett, Nicolas McNabb, Starr Williams. The Mayor proclaimed National Hospice/Palliative Care Month -November 2008, Volunteer Margaret Reese, accepting; Hunger and Homelessness Awareness Week - November 16-22, 2008, Chrissy Canganelli, Johnson County Homeless Coordinating Board Member, accepting. Moved by O'Donnell, seconded by Champion, that the following items and recommendations in the Consent Calendar be received, approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: October 20, Regular Council Work Session; October 21 Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Planning and Zoning Commission -September 18, 2008; Planning and Zoning Commission - September 15, 2008; Human Rights Commission -September 23, 2008; Parks and Recreation Commission -September 24, 2008; Public Library -September 25, 2008; Telecommunications Commission -September 22, 2008; Police Citizens Review Board - September 16, 2008; Police Citizens Review Board -September 9, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Dawit's Restaurant, Inc., dba David's Place, 100 S. Linn St.; Class B Beer Permit for Pit Smokehouse, LLC, dba Pit Smokehouse, LLC, 130 N. Dubuque St.; Class C Liquor License for Summit Restaurant & Bar, Inc., dba Summit , 10 S. Clinton St.; Special Class C Liquor License for Guido's, Inc., dba Guido's Deli, 227 E. 1St St.; RES. 08-321, TO ISSUE DANCING PERMIT for Summit Restaurant & Bar, Inc., dba Summit , 10 S. Clinton St. Motions: Approve disbursements in the amount of $9,043,368.32 for the period of September 1 through September 30, 2008, as recommended by the Finance Director subject to audit. Resolutions: RES. 08-322, ACCEPTING THE WORK FOR THE 2008 PAVEMENT REPLACEMENT FOR WATER MAIN PROJECT; RES. 08-323, APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A DECLARATION OF CONDOMINIUM REGIME FOR LOT 13, LONGFELLOW MANOR CONDOMINIUMS; RES. 08-324, APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A DECLARATION OF CONDOMINIUM REGIME FOR LOT 16, LONGFELLOW MANOR Complete Description November 3, 2008 Page 2 CONDOMINIUMS; RES. 08-325, APPROVING THE ACCEPTANCE OF THE DEDICATION OF OUTLOT "A" Of OAKMONT ESTATES SUBDIVISION, IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC OPEN SPACE. Correspondence: David Robertson regarding Stormwater problems on Sandusky Drive [Mayor Bailey's response included]; Feather Lacy regarding TV coverage of meetings; James Ponto regarding Brown Street, bricks and speeding [staff response included]; Kate Casper regarding Public Transportation in Iowa City/Cedar Rapids [staff response included]; Karina Smith regarding Comment/questions from a concerned citizen [staff response included]; Steve Kosareff regarding "TV MAN" Documentary ;Alan Kemp regarding NLC committees, councils and panels; Laurie Haag regarding Bike accident [staff response included]. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Senior Center Commissioner Chuck Felling provided an update of activities at the Center. Michelle Payne stated she was the Planning and Zoning Commission representative to the Council meeting that evening; and presented information as community contact persons for Mid-American Energy. Moved by Wilburn, seconded by Correia, to accept correspondence from Ms. Payne. The Mayor declared the motion carried unanimously,?/0, all Council Members present. Moved by Wilburn, seconded by O'Donnell, to set a public hearing for November 18 on an ordinance amending Title 14, Zoning Code, to establish a minimum parking requirement for household living uses in the central business (CB-10) Zone and to amend the definition of "household" to reduce the number of unrelated persons allowed to reside in one dwelling unit from five(5) unrelated persons to three (3) unrelated persons in the Community Commercial (CC-2), Central Business Service (CB-2), Central Business Support (CB-5) and Central Business (CB-10) Zones. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Correia, that ORD. 08-4319, AMENDING ARTICLE 14-5B, SIGN REGULATIONS, ARTICLE 14-9C, SIGN DEFINITIONS, SECTION 14-4B-1, MINOR MODIFICATIONS, AND ARTICLE 14-3C DESIGN REVIEW, TO ALLOW LIMITED USE OF FREESTANDING SIGNS IN THE CENTRAL BUSINESS SERVICE (CB-2) ZONE, ADD A DEFINITION AND STANDARDS FOR ENTRANCEWAY SIGNS, AND CLARIFY REGULATIONS REGARDING SIGNS ON RENTAL PROPERTIES, be passed and adopted. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote. Ayes: Wilburn, Wright, Bailey, Champion, Correia, O'Donnell. Nays: Hayek. Absent: None. Individual Council Members expressed their views. Moved by Wilburn, seconded by Wright, to accept correspondence from Jane and Wally Kopsa. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Correia, that ORD. 08-4320, CONDITIONALLY REZONING APPROXIMATELY 3.87 ACRES OF PROPERTY LOCATED SOUTH OF DODGE STREET AND WEST OF SCOTT BOULEVARD FROM RESEARCH DEVELOPMENT PARK (RDP) TO COMMERCIAL OFFICE (CO-1) (REZ08-00008) (University of Iowa Credit Union), be passed and adopted. The Mayor requested disclosure of any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Complete Description November 3, 2008 Page 3 Moved by Wilburn, seconded by Hayek, that the ordinance amending Title 9, entitled "Motor Vehicles and Traffic", Chapter 4, entitled "Parking Regulations", Section 9, entitled "Parking during Snow Emergencies", to require, upon declaration of a snow emergency by the City Manager, alternate side parking upon city streets not currently posted for same during the declared emergency, be given first vote. PW Director Fosse presented information. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Hayek, seconded by Wilburn, to accept correspondence from Andrea Rauer. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Champion, to adopt RES. 08-326, ADOPTING A SIDEWALK SNOW REMOVAL POLICY. PW Director Fosse presented information. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wilburn, to adopt RES. 08-327, AUTHORIZING THE IOWA CITY HOUSING AUTHORITY TO REQUEST A DISASTER GRANT IN THE AMOUNT OF $56,725 FROM THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR THE RECONSTRUCTION OF THE PUBLIC HOUSING UNIT LOCATED AT 608 EASTMOOR, IOWA CITY, IOWA, WHICH WAS DAMAGED IN THE FLOOD OF 2008. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by O'Donnell, to defer to November 18, resolution authorizing the Mayor to sign and the City Clerk to attest a Chapter 28E agreement between the City of Iowa City, Iowa and the City of Coralville, Iowa for the provision of Animal Care Services. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Hayek, to make the following appointments to Boards and Commissions: appoint Wangui Gathua, 537 Terrace Road, and Diane Day 830 Clark Street and re-appoint Martha Lubaroff, 117 Glenn Drive, to the Human Rights Commission for three vacancies to fill three-year terms January 1, 2009 -January 1, 2012; re-appoint Patrick Carney 514 Oakland Avenue, and DaLayne Williamson, 830 Ronalds Street, to the Public Art Advisory Committee for two vacancies to fill three-year terms January 1, 2009 - January 1, 2012;. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that no applications were received for the following Board and Commissions and all will be readvertised: Board of Adjustment to fill a five-year term January 1, 2009 -January 1, 2014; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Appeals, Board of for two vacancies to fill five-year terms January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Parks & Recreation Commission for two vacancies to fill four-year terms January 1, 2009 -January 1, 2013; Senior Center Commission for two vacancies to fill three-year terms January 1, 2009 - January 1, 2011. The Mayor noted that no applications were received for the Youth Advisory Commission to fill a two-year term, January 1, 2009 -December 31, 2010, One (1) person - Age 18 to 21 on the date of filing. Moved by Wilburn, seconded by Wright to defer indefinitely Complete Description November 3, 2008 Page 4 this vacancy pending revised bylaws. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 - December 31, 2011; Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010, one (1) person -Age 15 to 17 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, November 12, 2008. Historic Preservation Commission to fill an unexpired term, effective upon appointment, ending March 29, 2011 for a Longfellow District Representative; Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010, one (1) person -Age 15 to 17 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, December 10, 2008. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Correia reported on her attendance at the Salvation Army appreciation day and thanked them for their work in the community; and stated there would be a press conference next week announcing the creation of a voluntary certification program for universal design homes and acknowledged efforts of the Iowa City Home Builders Assn. Livable Communities for Successful Aging, and HIS Director Boothroy. Council Member Hayek reminded everyone that tickets were still available for the annual Veteran's Day Banquet, being held November 11 at the Riverside Casino, and encouraged everyone to attend. Council Member Wilburn encouraged everyone to exercise their right to vote in the November 4 election. Council Member O'Donnell stated he had requested information from the City Manager about a place to pile leaves rather than the curbs that wash into storm drains. The City Manager will report back; and acknowledged comments received on cleaning up public parking facilities. Council Member Champion stated Election Day was a big day, and encouraged people to vote. Council Member Wright encouraged everyone to get out and vote; and called attention to the Off Campus Living Expo the following week, partly sponsored by the City's Neighborhood Services, geared to assist students preparing to live off of campus. Mayor Bailey announced a public forum on November 19, Fairness for all Families, a marriage equality forum at the Senior Center; thanked UISG council liaisons Tyler Gunn and Alexis Swedlund for their participation and dedication; noted an increase of bicycles and scooters on downtown sidewalks and asked for enforcement of the ban in the CBD area. Council Member Champion encouraged bicyclist to use lights when traveling at night. City Manager Lombardo reported he has been having a series of lunches with area not-for-profit managers and directors and discussed a lot of common issues and challenges, and thanked Mayor Bailey for suggesting the series; also solicited input on any broader Complete Description November 3, 2008 Page 5 discussion ideas that could be scheduled into a relaxed brown bag series; and stated he would be out of the office Tuesday, November 4t", for a regional economic development discussion with local representatives. Moved by Wilburn, seconded by Hayek, to adjourn 7:45 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members pre nt. nia D. Bailey, or . ~' ,~. ~% - r~ M n K. Karr, City Clerk 4a(2~ Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 10/21/08 Iowa City City Council Regular meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor presented Outstanding Student Citizenship Awards to Weber Elementary students: Sandra Amouzou, Malik Rodriguez, Abbie Wilson. The Mayor proclaimed Change your Clock, Change your Battery Day -November 2, 2008, Iowa City Firefighter Roth accepting. Mayor Bailey presented Ed Moreno, Supt of the Iowa City Water Division the Water Quality Fluoridation Award presented by the Iowa Department of Public Health. Joe Raso, President of the Iowa City Area Development Group (ICAD) presented their annual report. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: October 4, Special Council Work Session; October 6, Special Council Work Session; October 6, Special Council Formal Official and Complete; October 6, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Housing and Community Development Commission -September 18, 2008; Youth Advisory Commission Meeting -September 15, 2008 (This item should be referred to the Rules Committee for review of revised by-laws.]; Historic Preservation Commission - September 11, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Industry, 211 Iowa Ave.; Class C Liquor License for La Casa, Ltd., 1200 Gilbert Ct.; Class E Liquor License for Wal-Mart Store #1721, 1001 Hwy 1 West; Class C Liquor License for Oaknoll Retirement Residence, 1 Oaknoll Ct.; Class C Liquor License for Grizzly's South Side Pub, 1210 Highland Ct.; Class C Liquor License for Old Capitol Brew Works, 525 S. Gilbert St.; Outdoor Service Area for Old Capitol Brew Works, 525 S. Gilbert St.; RES. 08-308, TO ISSUE DANCING PERMIT for Industry, 211 Iowa Ave.; RES. 08-309, TO ISSUE CIGARETTE PERMIT for Sauce, 108 E. College St. Resolutions: RES. 08-310, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO SUBMIT A LETTER OF COMMITMENT TO THE CITY FINANCE COMMITTEE FOR THE CITY OF IOWA CITY TO PARTICIPATE IN A WEB-BASED APPLICATION FOR REPORTING AS OUTLINED IN SENATE FILE 155; RES. 08-311, ACCEPTING THE WORK FOR THE TRAFFIC SIGNAL INTERCONNECT [STP-A-3715(631)--86-52] PROJECT; RES. 08-312, ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 WATER MAIN EXTENSION PROJECT; Official Actions October 21, 2008 Page 2 RES. 08-313, ACCEPTING THE WORK FOR THE MORMON TREK BOULEVARD EXTENSION -WILLOW CREEK TO OLD HIGHWAY 218 PROJECT. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 10 and 100 block of Court Street and installation of a loading zone in front of 336 Court Street; JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 800 block of South Clinton Street; JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 800 block of South Dubuque Street; Steven Newell regarding Shelter House; Julie Blair regarding Sauce liquor and convenience store; MECCA regarding Alcohol policies in Iowa City; Nancy Hauserman regarding How are new downtown businesses vetted? [staff response included in Council packet]; Garry Klein regarding Court Hill Trail; Patty Mishler regarding Game Day Parking [staff response included]; Norbert Sarsfield regarding Stepping Up Project; Daniel Kraus regarding TIPS Training. The Mayor declared the motion carried. The following individuals appeared regarding alcohol issues: Representatives from Teens Against Alcohol and Drugs (TAAD): Kadijah Smith, Perswaysia Robinson, Sameah Robinson, Destiny Rodriguez, Stephanie Reyes, Maureen Gathua, and student group advisor Katya Boltanova; and Kelly Vander Werff, Prevention Supervisor from MECCA Services. Moved and seconded to receive correspondence from TAAD. The Mayor declared the motion carried. Garry Klein, 628 Second Avenue, praised City staff response to neighborhood questions regarding repair for sidewalks. A public hearing was held on a resolution amending the Comprehensive Plan to include the Central District Plan. Moved and seconded to adopt RES. 08-314, AMENDING THE COMPREHENSIVE PLAN TO INCLUDE THE CENTRAL DISTRICT PLAN. Moved and seconded that the ordinance amending Article 14-5b, Sign Regulations, Article 14-9C, Sign Definitions, Section 14-4B-1, Minor Modifications, and Article 14-3C Design Review, to allow limited use of freestanding signs in the Central Business Service (CB-2) Zone, add a definition and standards for entranceway signs, and clarify regulations regarding signs on rental properties, be given second vote. The Mayor declared the motion carried. Moved and seconded to accept correspondence from Atty. Joseph Holland. The Mayor declared the motion carried. Moved and seconded that the ordinance conditionally rezoning approximately 3.87 acres of property located south of Dodge Street and west of Scott Boulevard from Research Development Park (RDP) to Commercial Office (CO-1) (REZ08-00008), be given second vote. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08- 4318, AMENDING TITLE 6, ENTITLED "PUBLIC HEALTH AND SAFETY," CHAPTER 10, ENTITLED, "SMOKEFREE PLACES," TO CORRECT THE DIAGRAM THAT ILLUSTRATES WHERE SMOKING IS PROHIBITED IN CITY PLAZA, be voted on for final passage at this Official Actions October 21, 2008 Page 3 time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 08-315, APPROVING THE EXTERIOR DESIGN OF SLUMBERLAND FURNITURE, PEPPERWOOD PLAZA. Moved and seconded to accept correspondence from Glenn Siders. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-316, APPROVING AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT FOR WALKWAY IMPROVEMENTS AND FUTURE LICENSE UPON A PEDESTRIAN ACCESS EASEMENT LOCATED AT 210 SOUTH DUBUQUE STREET, IOWA CITY, IOWA. Ron Kim, Vie President of Business Development for Davidson Hotels, appeared. Moved and seconded to adopt RES. 08-317, AMENDING THE IOWA CITY FY08 AND FY09 ANNUAL ACTION PLANS AND APPROVING DIFFERENT FINANCIAL TERMS FOR THE HOUSING FELLOWSHIP'S FY08 AND FY09 HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) ALLOCATION. Moved and seconded to adopt RES. 08-318, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND FOTH INFRASTRUCTURE AND ENVIRONMENTAL, L.L.C., TO PROVIDE CONSULTANT SERVICES FOR THE SYCAMORE STREET - US HWY 6 TO SOUTH CITY LIMITS IMPROVEMENT PROJECT. Moved and seconded to adopt RES. 08-319, FINDING THE NECESSITY TO INSTITUTE EMERGENCY PROCEEDINGS, AND APPROVING THE WORK OF THE REPAIR PROJECT FOR THE IOWA RIVER SANITARY SEWER CROSSING AT IOWA AVENUE. Moved and seconded to adopt RES. 08-320, APPROVING A PURCHASE AGREEMENT FOR APPROXIMATELY 173 ACRES OF LAND LOCATED AT 4748 420T" STREET SOUTHEAST, IOWA CITY, JOHNSON COUNTY, IOWA. The Mayor noted that no applications were received for the Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010. for One (1) person -Age 15 to 17 on the date of filing, and will be re- advertised. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Board of Adjustment to fill a five-year term January 1, 2009 -January 1, 2014; Airport Zoning Brd of Adjustment to fill a five-year term January 1, 2009 -December 31, 2013; Appeals, Board of for two vacancies to fill five-year terms January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Human Rights Commission for three vacancies to fill three-year terms January 1, 2009 - January 1, 2012; Parks & Recreation Commission for two vacancies to fill four-year terms January 1, 2009 -January 1, 2013; Public Art Advisory Committee to fill two three-year terms January 1, 2009 -January 1, 2012; Senior Center Commission to fill three-year terms January 1, 2009 -January 1, 2011; Youth Advisory Commission to fill atwo-year term, January 1, 2009 -December 31, 2010 for One (1) person -Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, October 29, 2008. Airport Zoning Official Actions October 21, 2008 Page 4 Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010, One (1) person -Age 15 to 17 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, November 12, 2008. The Mayor noted the current vacancy for Historic Preservation Commission to fill an unexpired term, effective upon appointment, ending March 29, 2011 for a Longfellow District Representative. Applications must be received by 5:00 p.m., Wednesday, December 10, 2008. Moved and seconded to adjourn 9:30 p.m. The Mayor declared the motion carried. A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Regenia D. Bailey, Mayor s/Marian K. Karr, City Clerk Submitted for publication - 10/28/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES OCTOBER 21, 2008 Iowa City City Council Regular meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Lombardo, Helling, Dilkes, Karr, Moreno, Miklo, Howard, Ford, Davidson, Knoche. The Mayor presented Outstanding Student Citizenship Awards to Weber Elementary students: Sandra Amouzou, Malik Rodriguez, Abbie Wilson. The Mayor proclaimed Change your Clock, Change your Battery Day -November 2, 2008, Iowa City Firefighter Roth accepting. Mayor Bailey presented Ed Moreno, Supt of the Iowa City Water Division the Water Quality Fluoridation Award presented by the Iowa Department of Public Health. Joe Raso, President of the Iowa City Area Development Group (ICAD) presented their annual report. Moved by Wright, seconded by Champion, that the following items and recommendations in the Consent Calendar be received, or approved, and or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: October 4, Special Council Work Session; October 6, Special Council Work Session; October 6, Special Council Formal Official and Complete; October 6, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Housing and Community Development Commission -September 18, 2008; Youth Advisory Commission Meeting: September 15, 2008 (This item should be referred to the Rules Committee for review of revised by-laws.]; Historic Preservation Commission - September 11, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Yelder Enterprises, Inc. dba Industry, 211 Iowa Ave.; Class C Liquor License for La Casa, Ltd., dba La Casa, Ltd., 1200 Gilbert Ct.; Class E Liquor License for Wal-Mart Stores, Inc., dba Wal-Mart Store #1721, 1001 Hwy 1 West; Class C Liquor License for Christian Retirement Services, Inc., dba Oaknoll Retirement Residence, 1 Oaknoll Ct.; Class C Liquor License for HMDS, Inc., dba Grizzly's South Side Pub, 1210 Highland Ct.; Class C Liquor License for Old Capitol Brew Works and Public House, LLC, dba Old Capitol Brew Works, 525 S. Gilbert St.; Outdoor Service Area for Old Capitol Brew Works and Public House, LLC, dba Old Capitol Brew Works, 525 S. Gilbert St.; RES. 08-308, TO ISSUE DANCING PERMIT for Yelder Enterprises, Inc. dba Industry, 211 Iowa Ave.; RES. 08-309, TO ISSUE CIGARETTE PERMIT for Sauce, Inc., dba Sauce, 108 E. College St. Resolutions: RES. 08-310, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO SUBMIT A LETTER OF COMMITMENT TO THE CITY FINANCE COMMITTEE FOR THE CITY OF IOWA CITY TO PARTICIPATE IN A WEB-BASED APPLICATION FOR REPORTING AS OUTLINED IN SENATE FILE Complete Description October 21, 2008 Page 2 155; RES. 08-311, ACCEPTING THE WORK FOR THE TRAFFIC SIGNAL INTERCONNECT [STP-A-3715(631)--86-52] PROJECT; RES. 08-312, ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 WATER MAIN EXTENSION PROJECT; RES. 08-313, ACCEPTING THE WORK FOR THE MORMON TREK BOULEVARD EXTENSION -WILLOW CREEK TO OLD HIGHWAY 218 PROJECT. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 10 and 100 block of Court Street and installation of a loading zone in front of 336 Court Street; JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 800 block of South Clinton Street; JCCOG Traffic Engineering Planner regarding Installation of on-street metered parking spaces and establishment of parking meter terms on the 800 block of South Dubuque Street; Steven Newell regarding Shelter House; Julie Blair regarding Sauce liquor and convenience store; MECCA regarding Alcohol policies in Iowa City; Nancy Hauserman regarding How are new downtown businesses vetted? [staff response included in Council packet]; Garry Klein regarding Court Hill Trail; Patty Mishler regarding Game Day Parking [staff response included]; Norbert Sarsfield regarding Stepping Up Project; Daniel Kraus regarding TIPS Training. Council Member Correia noted the attachment referred to in the HCDC minutes of September 18 was missing. Staff will follow up. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. The following individuals appeared regarding alcohol issues: Representatives from Teens Against Alcohol and Drugs (TAAD): Kadijah Smith, Perswaysia Robinson, Sameah Robinson, Destiny Rodriguez, Stephanie Reyes, Maureen Gathua, and student group advisor Katya Boltanova; and Kelly Vander Werff, Prevention Supervisor from MECCA Services. Moved by Wilburn, seconded by Hayek, to receive correspondence from TAAD. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Garry Klein, 628 Second Avenue, praised City staff response to neighborhood questions regarding repair for sidewalks. A public hearing was held on a resolution amending the Comprehensive Plan to include the Central District Plan. PCD Director Davidson, Senior Planner Miklo, and Associate Planner Howard presented information. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 08-314, AMENDING THE COMPREHENSIVE PLAN TO INCLUDE THE CENTRAL DISTRICT PLAN. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, that the ordinance amending Article 14-5b, Sign Regulations, Article 14-9C, Sign Definitions, Section 14-4B-1, Minor Modifications, and Article 14-3C Design Review, to allow limited use of freestanding signs in the Central Business Service (CB-2) Zone, add a definition and standards for entranceway signs, and clarify regulations regarding signs on rental properties, be given second vote. The Mayor declared the motion carried, 6/1, with the following division of roll call vote. Ayes: Correia, O'Donnell, Wilburn, Wright, Bailey, Champion. Nays: Hayek. Absent: none. Moved by Wilburn, seconded by Wright to accept correspondence from Atty. Joseph Holland. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Complete Description October 21, 2008 Page 3 Moved by Champion, seconded by Correia, that the ordinance conditionally rezoning approximately 3.87 acres of property located south of Dodge Street and west of Scott Boulevard from Research Development Park (RDP) to Commercial Office (CO-1) (REZ08- 00008), be given second vote. The Mayor asked that Council share any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wilburn, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 08-4318, AMENDING TITLE 6, ENTITLED "PUBLIC HEALTH AND SAFETY," CHAPTER 10, ENTITLED, "SMOKEFREE PLACES," TO CORRECT THE DIAGRAM THAT ILLUSTRATES WHERE SMOKING IS PROHIBITED IN CITY PLAZA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wilburn, seconded by O'Donnell, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Champion, seconded by Wilburn, to defer resolution denying the exterior design of Slumberland Furniture, Pepperwood Plaza. After discussion original motion withdrawn. Moved by Wright, seconded by Correia, to adopt a resolution denying the exterior design of Slumberland Furniture, Pepperwood Plaza. Associate Planner Howard present for discussion. Individual Council Members expressed their views. Glenn Siders, Southgate Development Services, appeared. Motion to consider the resolution to deny withdrawn. Moved by Correia, seconded by Champion, to adopt RES. 08-315, APPROVING THE EXTERIOR DESIGN OF SLUMBERLAND FURNITURE, PEPPERWOOD PLAZA, with the understanding that the Council will not approve future applications for exterior design until the TIF agreement has been amended. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to accept correspondence from Glenn Siders. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, to adopt RES. 08-316, APPROVING AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT FOR WALKWAY IMPROVEMENTS AND FUTURE LICENSE UPON A PEDESTRIAN ACCESS EASEMENT LOCATED AT 210 SOUTH DUBUQUE STREET, IOWA CITY, IOWA. Economic Development Coordinator Ford present for discussion. Ron Kim, Vie President of Business Development for Davidson Hotels, appeared. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote. Ayes: Bailey, Champion, Hayek, O'Donnell, Wilburn. Nays: Correia, Wright. Absent: None. Moved by Wilburn, seconded by Correia, to adopt RES. 08-317, AMENDING THE IOWA CITY FY08 AND FY09 ANNUAL ACTION PLANS AND APPROVING DIFFERENT FINANCIAL TERMS FOR THE HOUSING FELLOWSHIP'S FY08 AND FY09 HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) ALLOCATION. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Complete Description October 21, 2008 Page 4 Moved by O'Donnell, seconded by Champion, to adopt RES. 08-318, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND FOTH INFRASTRUCTURE AND ENVIRONMENTAL, L.L.C., TO PROVIDE CONSULTANT SERVICES FOR THE SYCAMORE STREET - US HWY 6 TO SOUTH CITY LIMITS IMPROVEMENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Wright, to adopt RES. 08-319, FINDING THE NECESSITY TO INSTITUTE EMERGENCY PROCEEDINGS, AND APPROVING THE WORK OF THE REPAIR PROJECT FOR THE IOWA RIVER SANITARY SEWER CROSSING AT IOWA AVENUE. City Engr. Knoche present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Wilburn, to adopt RES. 08-320, APPROVING A PURCHASE AGREEMENT FOR APPROXIMATELY 173 ACRES OF LAND LOCATED AT 4748 420T" STREET SOUTHEAST, IOWA CITY, JOHNSON COUNTY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor noted that no applications were received for the Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010. for One (1) person -Age 15 to 17 on the date of filing, and will be re- advertised. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Board of Adjustment to fill a five-year term January 1, 2009 -January 1, 2014; Airport Zoning Brd of Adjustment to fill a five-year term January 1, 2009 -December 31, 2013; Appeals, Board of for two vacancies to fill five-year terms January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Human Rights Commission for three vacancies to fill three-year terms January 1, 2009 - January 1, 2012; Parks & Recreation Commission for two vacancies to fill four-year terms January 1, 2009 -January 1, 2013; Public Art Advisory Committee to fill two three-year terms January 1, 2009 -January 1, 2012; Senior Center Commission to fill three-year terms January 1, 2009 -January 1, 2011; Youth Advisory Commission to fill a two-year term, January 1, 2009 -December 31, 2010 for One (1) person -Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, October 29, 2008. Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Youth Advisory Commission to fill an unexpired plus a two year term, effective upon appointment, ending December 31, 2010, One (1) person -Age 15 to 17 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, November 12, 2008. The Mayor noted the current vacancy for Historic Preservation Commission to fill an unexpired term, effective upon appointment, ending March 29, 2011 for a Longfellow District Complete bescription October 21, 2008 Page 5 Representative. Applications must be received by 5:00 p.m., Wednesday, December 10, 2008. Council Member Wilburn reported he and Asst City Manager Helling had attended the Metropolitan annual meeting in Ames earlier in the day and approved legislative priorities, stating strategies and management would be discussed at meeting scheduled in the next few weeks. Mayor Bailey reported that Council Members and staff had received information on the United Way campaign and encouraged everyone to participate; and reminded everyone of the Human Rights breakfast scheduled for October 23. City Manager Lombardo reported he would be attending the ACT annual meeting later in the week and report back in the "At A Glance" newsletter; reminded Council of the groundbreaking for the joint communications center scheduled for October 22; and stated he would be meeting with ICAD representatives to discuss a potential marketing plan for the recently purchased City land (item # 14). Asst. City Manager Helling reported that Council Member Wilburn was unanimously elected to retain the Chairmanship of the Metropolitan Coalition at the annual meeting held earlier in the day. Moved by Wright, seconded by Hayek, to adjourn 9:30 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk 11-03-08 ~~'__---r,®~r CITY C7F [C~WR CITY 4a1 ~~~~~~~ (~ p ,~~~~~ cc ~~ ~~ ~ ~ ~ ~G~V -~..~ Date: October 29, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, October 20, 2008, 5:30 PM in Emma J. Harvat Hall Council: Bailey, Champion (6:20), Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Lombardo, Helling, Dilkes, Karr, Hargadine, Rocca, Goers, Davidson, Ford, Trueblood, Boothroy, Howard, Ream UISG Rep: Gunn (A complete transcription is available in the City Clerk's Office) PARKS 8~ RECREATION MASTER PLAN Patrick O'Toole, GreenPlay, LLC, presented a power point (on file) presentation and executive summary related to the Parks & Recreation master plan. P&R Director Trueblood present for discussion. STAFF ACTION: Finalize for adoption by the P&R Commission and City Council. (Trueblood) PLANNING AND ZONING ITEMS PCD Director Davidson presented information on the following items: a) AMENDING THE COMPREHENSIVE PLAN TO INCLUDE THE CENTRAL DISTRICT PLAN. PCD Dir. Davidson stated a presentation is planned for the formal meeting the next evening. Council requested information re: defining "affordable housing" in the document; recent trend of large apartment complexes in the area; bicycle transportation as they relate to overall bicycle plan; and new development of flood prone areas along Iowa River and Ralston Creek. b) AMENDING ARTICLE 14-5B, SIGN REGULATIONS, ARTICLE 14-9C, SIGN DEFINITIONS, SECTION 14-4B-1, MINOR MODIFICATIONS, AND ARTICLE 14-3C DESIGN REVIEW, TO ALLOW LIMITED USE OF FREESTANDING SIGNS IN THE CENTRAL BUSINESS SERVICE (CB-2) ZONE, ADD A DEFINITION AND STANDARDS FOR ENTRANCEWAY SIGNS, AND CLARIFY REGULATIONS REGARDING SIGNS ON RENTAL PROPERTIES. (SECOND CONSIDERATION) Associate Planner Howard and Code Enforcement Asst. Ream present for discussion. After discussion, a majority agreed to the ordinance as written. Council Work Session October 20, 2008 Page 2 AGENDA ITEMS 1. (Agenda item # 9 -Resolution denying exterior design (signage) ... Slumberland Furniture ...)Code Enforcement Asst. Ream, Associate Planner Howard, and Economic Development Coordinator Ford present for discussion. Ream distributed copies: o Page 7 of the TIF agreement with Pepperwood Plaza o Page 3C-4 of the City Code showing 14-3C Design Review Guidelines It was agreed Council will discuss options at the formal meeting the next evening. (More agenda item discussion later in the work session meeting) SHERATON AGREEMENT [reference agenda item #10] Economic Development Coordinator Ford present for discussion. COUNCIL APPOINTMENTS Youth Advisory Commission - No applicants, re-advertise AGENDA ITEMS (continued) 2. (Agenda item # 8 -Ordinance amending Title 6 ..... to correct the diagram .... Smoking is prohibited in City Plaza) The Mayor noted that staff had requested expedited action on the item. 3. (Agenda item # 14 -resolution approving the purchase ... 4748 - 420th Street Southeast ...) Council Member Correia requested the City be a more active partner in industrial development. The City Manager stated his goal was to put it back on the tax rolls, noting the City was not staffed in for property management. 4. (Agenda item # 13 -resolution ... emergency proceedings ... Iowa River Sanitary Sewer Crossing at Iowa Avenue) In response to Council Member Hayek, the City Manager stated he would follow up on emergency provisions related to cost estimate, notification of potential bidders, and legal requirements for expedited process. INFORMATION PACKET DISCUSSION [October 9 and 16] 1. (Info Packet of 10/16, # IP 7 -Memo from Recycling Coordinator ... Single Stream and Multi-Family Housing Recycling Update) Majority requested information on implementing single stream and multi-family recycling. 2. (Info Packet of 10/16, # IP 6 -Memo from the JCCOG Executive Director re September 22, 2008 Affordable Housing Market Analysis discussion) Mayor Bailey noted the summary adequately summarized the discussion. UNDERAGE AND OVER CONSUMPTION OF ALCOHOL -REVIEW OF STRATEGIES City Attorney Dilkes facilitated discussion. Police Chief Hargadine, Fire Chief Rocca, and Asst. CA Goers present for discussion. Council requested more information on: a) lowering number of PAULA's and establishing "bright line" criteria (e.g. public intox) in Police Chief review of license renewals (creating higher standards; onus on owners) b) Re-establish distribution to Council of PAULA's reports Council Work Session October 20, 2008 Page 3 c) Explore (and provide samples of) zoning regulations for all commercial areas d) More information on "grandfathering" e) Prepare language re drink specials and/or advertising of alcohol specials f) Requiring TIPS certification g) Confirm occupancy levels are met h) Prepare language prohibiting employees from drinking while working i) Scanning machines and wrist banding information j) Confiscation of fake ID's k) Identify goals achievable within City and those needing legislative advocacy I) Talk to University regarding collaborative efforts (schedule at another meeting) STAFF ACTION: Prepare information and report back to Council. (Dilkes and Lombardo) UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS City Manager Lombardo stated he had extra tickets to the ICAD luncheon on October 22. City Clerk Karr announced the following items: ^ invitations were distributed that evening to the employee luncheon on November 20 and asked that they be returned to her ^ Human Rights Awards breakfast is scheduled for October 24. Mayor Bailey and Council Members Wilburn and Correia indicated an interest to attend ^ National League of Cities conference November 11-15, no one attending at this time ^ Veteran's Day Banquet, Hayek ad Bailey attending at this time DISCUSSION OF MEETING SCHEDULE Council set aside the following dates for a possible meeting with area legislators: • Monday, December 1, 5:30 PM (prior to a work session) OR • Saturday, December 6, morning OR • Saturday, December 13, morning The City Clerk will send invitations to legislators after the November 4 election asking them for a preference of meeting date and time and report back to Council. STAFF ACTION: Prepare information for distribution electronically and by mail on November 5. (Karr) Meeting adjourned 9:05 PM.