HomeMy WebLinkAbout1979-04-03 Info PacketCity of Iowa City
MEMORANDUM
Date: March 30, 1979
To: City,Council
From: City �Bnager
Re: Evaluation of City Government
Some months ago Councilperson Neuhauser suggested that we explore the
possibility of working with another community to develop an evaluation
of our City government. Representatives of the other community would
visit Iowa City and there would be a return evaluation by Iowa City
staff and officials in the other community. The purpose of the visit
would be to undertake a peer group evaluation of services, policy making
and management within the two communities. This also would provide an
opportunity for mind stretching, brajn-storming. In some respects these
visits would be similar to the accreditation visits to high schools,
colleges, and hospitals.
Iowa City would initiate an exchange visit preferably with another
university community of a size similar to Iowa City. It would have to
be a community in which the staff and city council would view this as an
effort to enable them to do a better job. There also would have to be a
relationship where the city council and staff feel free to discuss
jointly a great variety of issues and particularly a community within
which the staff and council work together effectively as a team.
For several months I have been giving some thought to this idea and have
recently discussed it with the department heads. Also, I have discussed
it with the executive director and a division head of the International
City Management Association. The director was aware of reciprocal
visits with city councils. However, he was not aware of any community
undertaking an effort such as this. The ICMA staff will be discussing
the proposal and will provide suggestions, such as appropriate cities.
Also we might wish to use the resources of the Institute of Public
Affairs. I have discussed the idea with Clayton Ringgenberg.
Probably several Councilpersons, some department heads, and the City
Manager would visit in the community for a period of two to three days,
Programs and activities to be reviewed would be agreed upon in advance
and at the end of the visit the visiting party would submit a report and
meet with the staff and the city council to discuss its observations.
At some later date the process would occur in the other community. Each
community would pay for the cost of its visit.
It appears to me that peer evaluation of the efforts of our community
could be extremely beneficial. If the Council has any thoughts about
this process we would certainly appreciate them as we continue to
explore this possibility.
6 72
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES NOIRES
City of Iowa C1'r
MEMORANDUM
Date: March 29, 1979
To: Cityouncil
From: City Bnager
Re: Temporary State Land Preservation Policy Commission
Attached is a summary of the preliminary recommenc
land preservation policy. The interim report was
General Assembly on March 1, 1979.
The City Council may wish to review these summary
discuss them with area Legislators, the staff or t
Commission.
cc: Dennis Kraft
jm3/17
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIOS•DES 1401NES
THE IOWA LAND PRESERVATION AND DEVELOPMENT POLICY
INTERIM REPORT
RECOMMENDATIONS FOR LEGISLATION
Submitted To
The Iowa General Assembly
March 1, 1919
t
,i
i
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Prepared By
jI The Temporary State land Preservation Policy Commission
I 1
In Accordance With
Chapter 53, 67 G.A., 1977 (H.F. 210)
An Act to Provide for the Development of
iA State Land Preservation Policy
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SUMMARY OF 1)ECOMMENDATI0N`81'jaJ,+:',
"There is little question that the people of Iowa reco, gn b "the need
or l0
f ng -term Zarui use planning so that our natural res Zuable
agricultural land will be reserved I{
P , protected and utilised for .the enefit
of both present and future generations.,,
Greene County Land Preservation Policy.Commisaion
"For the common good and general welfare of people•everywhere and for
the benefit of generations yet unborn we urge the State Legialaiure to work
quickly, with reason and care, to enact,a State Land yse Poliay:•",.
Lee County Land Preservation Policy,.,Commieeion
,,.
"The major policy recommendation of this commiestion ia:.that~the State
A
Legislature recognize the need for land use policy making onalllevele an
order to ensure that finite natural resources and valuable 's
gr{gttlturat
lands not be squandered on short-term goala, but utilized and preserved for
long-term benefit and economic welfare. 11.
Story County Land'Preservation Policy Commission•
�:, "The commission discussion reflected a variance of opinioii:bn the
methods to use in the preservation of land, but was in unanimous agreement
;..
that meaningful legislation must be taken to preserve land for.,f}iture
generations." ,.•
Page County Land'Preservation Policy'Commission
r
"We strongly urge the State Legislature to work erpeditiouaZy and
diligently to achieve the goal as outlined in Houas File 210,
o ;!Providing
+ +•U
for the orderly use and development, of Zand and other related natural
resources in the State of Iowa, r++
Guthrie County Land Preservation Policy Commisaion
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--------..-- ��•.�� m�u awrunSIHILITIES
Recommendations
State -- Organization:
* A state land preservation and development commis eion should-be estab-
fished by the Iowa General Assembly,'
r,
= The state commission to be made up of three members from each
legislative Congressional district, with staggered�tera3s of office
n d4
composed of one member each from':the following( ! y ` S ;h j!
i (1) Soil conservation commissioners'
(2) County boards of supervieora '
i
(3) Mayors and councilpersons of cities.
* The state land preservation and development policy commission' should
be administratively attached to the Department'of'Soi1'Conaervation,
with the Department providing support services to the Commisaion.
- Policies and procedures to be directed and controlled by`-"'-
Commission.
- Further clarification of the relationship between the Commission and
rOi
the Department to be established by rule ae necessary and required
by law. i'c ' ,I; ,? i /Kral
fi��wr •
'• A
State Commission -- Procedures, Duties and Responeibilitise
* A state land preservation and'development process ehouldC�ey)�ee'tablished
1,110 -1k
by the General Assembly, within the following frameworkf It '
j
-Prepare and recommend to the'General'A`saembly e`eteiet anCpieser-
vation policy and guidelines for the • guidance 'end direeton'of
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state agencies, county land preservation policy-
, cities;
counties, and special districts on matters rebating toljland preser-
vation and development.
i t:,.
Propose legislation deemed necessary, to implement.ekpressed land
.preservation and development policy objectives: I!i'
iib-
- Recommend criteria to the General Assembly for! ,;,`•
(1) The designation of state critical areae
r „•
(2) The designation of large scale developments and key facilities
(3) Thea
ppraisal of the policies'of state agencies totdetermine
the impact of state agency actions onland preseeyation and
development policies,
i -.i ,�.•. i.
- Establish by rule:
py
: rii s
(1) Procedures for the review of i� it ,.. ,sYi•IflSi 1 11 ��!.,
couI'snty lend preserve! on and... !•
INpt,� r 1 f 1 tXri�ij', r, ,
development policy. guidelines {{
1 it l)
(2) Procedures for the review of comprehensive plans of�eities,
f,
counties, and special districts.
(3) Procedures for the review' and approval of state agency plane
and plan modifications.4t6t impact on land preservation and
development,
(4) Procedures for the hearing and determination of a petition
by a state agency.
Provide support to county -wide and local agencies in accord with the
following.
- On a limited basis, to provide,•technical and.professionai support
assistance to localities with locsl.control �and upon request.
- Resolve conflicts between counties.
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- Involve the state land preservation and development policy commis -
tion in situations and proposals, for example, pipelines; highways,
;... ,'
etc., that involve more than one county.
- Serve as a mediator on land preservation and development conflicts
arising within counties upon the request'of'all parties involved.
- Participate in county policy activities only where counties fail
to take appropriate action to'develop County land preservation and
development policies: " !'
'I
* The General Assembly should provide for the following.
- Preparation and periodic revision and update of a state inventory of
land and natural resources by an existing state agency.
- Preparation of model zoning, subdivision or other"'orrdinancee and
regulations to guide state agencies, cities; counties'and.special
districts in implementing' state'snd county'lard"preser ation policy
guidelines.
- Support to localities to'implembnt'the'local lend preservation and
4. ;;a r�
development policy including financial/funding seaiatance'
County -Wide -- Organization:
ir. W
* Land preaervation'and dev'elopmeni' orgsniiation8';'Auld?be'permanently
established by the General Assembly at the count'y=wid'e level.`.
- Establish county -wide land preservation•and development"commissions
in each county, with the following organization:.
(1) Three members appointed"by and from the district'eoil"conser-
vation commissioners.
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(2) Three members appointed by and from the county boards of
supervisors.
(3) Three members appointed,by and from h''
co of the mayors
and councilpersons'of the cities of.the county
(4) If a participating•city;contains.fiftypercenttor.more of� the
total population of theparticipatingrcities�rthat,;city may ;
ui, >
appoint two membere,'of the members'a under item 3 n+
above.
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(5) However, if a city contains than,one hsl>� oP the popula"i
tion of a county which hes a'populatiocilexceeding;:fifty thousand
persons, that city shall not,participite in the convention of
mayors and councilpersona and the members appointed under item
3 above shall be three members 'appointed by aad'from the mayor
and councilpersona of thateity and three members,,appointed by
and from the convention of mayors and conn
members appointed under item 2 above shall
of the county engaged in actual farmirirg `pi
y the board of sup'e'rvisors,resultiri yin i
County -Wide -- Procedures,. Duties and Responaloiiti
1 1 C
A county -wide land preearvatAI-Inv
dated by the General Assert
.the following framework..;'
- Develop land pieservatio
and municipalities
MICROFILMED BY
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and the
residents
ppointed'
r commission:'a•
Ad be man-
it
It ;I +
OUntYl
°
t ;o,.
(4171.
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and the
residents
ppointed'
r commission:'a•
Ad be man-
it
It ;I +
OUntYl
- Review, evaluate, and coordinate all comprehensive plane, ordinances
or regulations for land use, existing or proposed by the county,
special districts and cities within the county for consistency with
county and state land use policy,
-;Adopt guidelines (utilizing state guidelines) for the preparation of
comprehensive plans for:
(1) Protection of agricultural land.
(2) Solid waste disposal; sewage collection and treatment, and water
supply and distribution.
(3) Siting and development 'of" industrials' commercial,",'agricultural,
educational, cultural 're§idential and recreational'facilitiee I'
and areae.
(4) Designation, development, or use of local critical areas.
(5) Coordinated county -wide transportation system''which includes
elements of a statewide. "transportation plan. "
- Review and re-evaluate county landpreservation and development policy
every three years,
County/Local -- Organization:
* The establishment of a planning and zoning commission should be required
I
in each county and municipality in accord with''state:legielation.
- Recommend re-examination of•'the'appointment procees'1for'county and
municipal planning and zoning commissions by'the General Assembly s"}^
is
so that a broader base of'representation ie secur4d to161ance the
IH�
varied land interests.
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County/Local -- Procedures, Dutles,and.Reeponeibilitfee:,"?,,, •'�.
*Aland preservation and, development process should bc'mandated by the
General Assembly to be established in each county and eacn/h city in
:accord with state legislation. ,;.
If r..:JnvLo,.f.-
Provide
i ..
- Provide that a city, in lieu of developing its own lend preservation
and development ordinances, may agree to beincluded he county
ordinances; further recommend that the city council•idminister that
part applicable within its corporate limits.'
-
Recommend that the General Assembly provide'for•ooncurrent jurisdic
tion of cities and counties on all zoning matters within the two
mile limit adjacent to cities. r. `
ISSUE: THE PRESERVATION OF AGRICULTURAL LAND FOR THE PRODUCTION OFIFOOD AND FIBER
Desired Goals and Objectives
To preserve the land availability and conserve the soil productivity of agri-.,
cultural lands for the production of food and fiber.' t \.
r� i 1 Y1 f �lwa
Recommendations
* Highest priority must go to our continuing ability.ao prcducefcod and fiber.,'
* Farmland should be identified and •inventoried
- Classify farmland according to clop/corn suitabilit ratin
y B
j - Map farmland for use as an authoritative reference anda be$is;for making
land use decisions.
* The availability of agricultural land should be preserved fol' continued pro-
duction of food and fiber.
- Mandate city and county comprehensive planning and zonin 1
• g;'with state and ,
county -wide guidelines (1), establishing'agricuitural preeerVation districts,:' `
.. � •;:: • .:: .:,••;� ,'pit,?";•.
i,;:.l•
(2) restricting rural non -fern development, (3) minimizing the disruptive
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activities of pipeline construction, mining, etc., and (4) establishing
an orderly, equitable procedure for making land use changes.
- Comprehensive plane, zoning, and subdivision ordinances for ali counties
,
and cities should be required to be reviewed every three years.
- Require coordination between each county and its cities in land'use regu-
lation for agricultural uses and urban expansion.
- Re-evaluate federal and state policies and laws that have an impact upon
the preservation of agricultural land (for example, nuisance laws, pollu-
tion standards, incompatible adjacent uses, etc.).
* Tax incentives and penalties should be developed to encourage the preservation
of agricultural land.
- Require preferential assessment on agricultural land, with a tax recapture
procedure for land sold at a higher price for.non-farm use.
* Conservation or scenic easements should be considered as approaches to pres-
ervation of agricultural land.
Or The quality of agricultural land should be conserved for the continued pro-
duction of food and fiber; reducing soil erosion to the levels established
by the state soil loss limit regulation should be a major siatewide.goal.
- Encourage soil conservation praciicee''through voluntary programs; for
example: (1) minimum tillage, (2)croprotatians t� t' incluu
de;giase and
legumes, res, .: 'an , l '
g , (3) conservation structures, (4) contour sd strip �cro�pping,
I,
(5) terraces, and (6) tile inlet structures;
- Include all farm unite in an active conservation plan.
- Strengthen implementation techniques in existing soil conservaltion laws.
- Use tax incentives and penalties as methods of 'enco'u'raging soil°conservation
practices and reducing soil losses to acceptable limits; for example,
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provide tax credits to encourage the shift of marginal'agrieultural lands
from row crops to hay and meadow rotation or woodlands and wildlife areas.
* Soil conservation is basically an educational issue which is'the.responsi-
bility of the Department of Soil Conservation, Cooperative Extension Service,
and the Soil Conservation Service; these groups should use educational and
informational programs to instill a land ethic in the citizenry:
ISSUE: THE CONTROL OF URBAN SPRAWL AND THE ORDERLY AND EFFICIENT TRANSITION OF LAND
FROM RURAL TO URBAN USE "
Desired Goals and Objectives W. •%''';`'
To discourage and control urban sprawl.
To encourage efficient urban development patterns.'
Recommendations
* Counties and cities should be mandated to,have'compiehensivetplanning and
zoning to control the inefficient use of agricultural land fot;urban sprawl.
- Include major plan elements such as land use, housing;'community facilities
and utilities, transportation, and areas for agricultural uie.".
- Provide for the coordination of comprehensive plans and.the<i'ec
of conflicts.
- Mandate the review and coordination of comprehensive plane ind land use
I
ordinances and regulations by county land preservation and development
commissions to assure consistency with county land use guidelines.
- Mandate the review and recommendation of existing regional'planning agencies
for multi -jurisdictional plane, proposals, and projects:;';'
- Require that zoning ordinances be used to restrict non-ageicultural develop-
went on high quality agriculturalland, and direct' auch'deve lopment toward
poorer agricultural land. `
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- Require that county and city zoning be reviewed every three years to meet
new development trends and needs.
- Provide enabling legislation to improve platting'proceduree�.and to encour-
age cluster or planned unit development.
* State minimum guidelines for urban expansion and annexation should be mandated
to be adapted, adopted and implemented by each county and/or city.
- Include all affected units of government and the general citizenry in the
urban expansion process.
- Mandate annexation procedures that (1) require proof of need for urban
purposes, (2) document the amount of. agricultural land to be annexed, (3)
evaluate alternative land areae for annexation, and (4) require the pre-
sentation of a report detailing the above information; require -review of
the report by ne county land preservation and development policy commission
before any land is annexed; include in such a review procedure a' public
referendum appeals procedure. !"
- Evaluate all options for urban expansion as related to agricultural pro—
duction,
i.
duction, provision of urban services and facilities, availability of land
within or contiguous to the incorporated area.
- Include soil survey and land capability data in making land use.Aecisions
and assign a low priority to urban growth in prime agricultural,'end flood
plain areae and a high priority to:le'ss•productive agricultural?'lend.
- Require amendment of a city's comprehensive plan before rezon+amendments
are approved that are in conflict with the plan.
- Coordinate land.development ordinances between political subdivisions so
r,
that they are compatible and complementary. 1 .
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•. ; , ' ill' ' I ,LF �:� .. � 1
)fi r
- Mandate joint city/county planning and land use controla'_subdlvision plat
review, changes in land use, etc) for peripherat•growth 'ares thin two
miles of a municipality.
- To preserve agricultural land by discouraging rural non farm residential
development, require a number of 'scree for each'dwelling','aith,the lowest
densities on the most productive agricultural land.
- Use zoning districts to prevent conflicts between residential'and feedlot
developments.
* Orderly urban growth should be provided which will'accommoe the future
I urban land use and economic needs of communities; to 'encourage. the timely,
orderly and efficient transition of land and resources from rdtal';ta urban
S
i
use, the following is recommended. C
- Encourage the development of land within,the exist ng corpore."e limits of
'' . � ,%iia' • , I.
cities before urban expansion into rural areas.'ij
vt?'••
- Require that urban growth be contiguous to urban arees,�Oc�ted where
necessary urban services can ba provided or extended �tt 'wxx
- Utilize growth patterns for urban development that encourage eficient
'I
densities and the preservation 'and renovation of exiseing urban .areas.
A Tax incentives should be used to encourage urban devalopmention�less productive
land and discourage urban development on the more productive'agricultural land.
- Request that the General Ass embly'exaoiine the impact of exisEing state tax,
policies that contribute to urban sprawl and undesirabla and use patterns
including the disparities in development standards and property .tax burdens
'd
placed on urban development in rural areas versus ilrban �reas and the die-
parities in raising revenues ve'r'sus dispersal of funde'to'proyide services
to suburban development.
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- Establish taxation policies to encourage development on"agricultural and
j natural environmental land within the corporate limits of cities.
* The General Assembly should pass an urban revitalization billtoencourage
recycling of urban land for residential, urban, and industrial uses.
* The General Assembly should consider passing enabling legislation to permit
cities to issue industrial revenue -type bonds to finance residential mortgages
within cities.
WILL HAVE IMPACT BEYOND COUNTY BOUNDARIES
Desired Goals and objectives
To designate and preserve critical areae.
To provide for the designation and control of key facilities
and large-scale
developments.
-Recommendations
* State policy for critical areae should be established, and thCidthority for
Vr.Y
local designation and control of local critical are'H.0dld
Under state guibfe; rovided.
* delines, counties should,
- Identify local critical areae through appropriate local :agencies.
- Designate local critical areas to be protected.
- Develop and implement a plan for their protection.
* A statewide process should be established'for the preservation and protection
of critical areas of statewide significance; this process should include:
- Defining critical areas of statewide significance (for example, fragile,
historic, natural hazard, renewable resource lands, unique lends, areae in
:,A
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-close Proximity to population centers, off-site are cad by key .
facilities and large-scale developments)r
ly+
- Nominating procedures.
-Specific plane and programs.y +I
-Preservation and protection techniques that are compatiblethlwell-planned
Tanned
development (for example, tax incentives("
protective covenants, purchase of
development rights or scenic easements
,'planning and siting, permits).
- Restoratior of critical areas (where applicable).*
,,
* A statewide procedure should be established for the -regulation of key facil-
ities and large scale developments; these procedures should mandate the estab-
lishment of need, including an environmental impact statement related to the
effects upon natural and agricultural land,'with emphasis placed upon consul-
-;+ r
tation with local agencies
I
The use of land for mineral extraction and'reclamaeion'ehould be'included in
t
comprehensive plan guidelinesliyVIAtt J1riF
,rl;j ,kt ll. u4'ii,• ..ill''�CiryF;t •,,
E: BALANCE OF ANTICIPATED ENERGY RESOURrjES AND CONSDtQ'TION `,
Desired Goals and Objectives
To promote efficient use of ever
8y'and the development'of new energy sources.
Recommendations' ° I i i( I4 ;•
A 17
* To deal with the energy issue, the+state should work with oth r unite of
government to.•:4' i
Encourage research in ener '
gy conservation..
- Promote research to make availab16'and useable the energy resources of the
state.
- Develop effective educational programs.
- Encourage more energy efficient crop production and processing,
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- Revitalize existing urban centers, reducing urban sprawl and increasing
efficiency in moving goods and services throughout urban areas.
- Revive mase transit.
- Limit major relocation of highway construction.
* Transmission of energy resources should be compatible with existing and pro-
posed land uses.
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- Involve coordinated planning on a regional or multi -county basis.
i
- Include local representation in the decision-making process for powerlines
and pipelines of regional or statewide impact.
- Be compatible with intra- and inter -state plane.
- Provide advance information to the public.
- Minimize the use of agricultural land.
ISSUE: THE PROTECTION OF PRIVATE PROPERTY RIGHTS
Desired Goals and Objectives
To insure private property rights insofar as.they are compatible*, with the other
goals.
Recommendations
* Individual property rights are of prime importance and should be recognized
iand protected consistent with the property rights of others and the general
public welfare; conflicts between personal property rights and the general
public good should be carefully evaluated.
- Require that public and private entities wishing to use eminent domain
submit their plane to local commissions for review and coordination with
comprehensive plane. `
* Owners of land adjacent to abandoned land should be guaranteed the first
L. •. .
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tw
option to purchase the abandoned land, such as rights-of-wa7�
Y� at a fair price.
Provide the second opportunity for purchase to conservati nr';'and recreation
interests.
B: THE EFFECT OF CURRENT LAWS ON LAND USE DECISIONS/THE RECOMMEpDATION OF A
E POLICY FOR THE GUIDANCE AND DIRECTION OF STATE AGENCIES IN THE USE OF LAND
Desired Goals and Obiectives
To establish a state policy for the guidance and direction of state agencies
In the use of land.
Recommendations
* Improved coordination among state agencies and between state and local agencies
should be required.
- Establish the responsibilities and procedures for interagency coordination,
for the purposes of (1) monitoring programa which impact on ,land preser-
vation and development, (2) promoting planning coordination between and
among local and state agencies,'and"(3) croordineting state''financial assist-
ance to local government for Is preservation and development activities.
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"Land preservation policy decisions made today wiZ' affect the lives of
county residents both now mid in the future. Therefore, 'it is with an
iappreciation of our history, an awareness of thepresent and a reverent con-
cern for theutur
f e that such dePraions must be made.,,
Audubgn County Land Preservation Policy Commission
r "Our land must be trea't'ed'
wv.thfdignity and care like that which ¢.rare
and precious commodity is given.•' with wise planning and cooperation of all
people, we can enhance the 4ualityof life for all.rr
Blackhavk County Land Preservation Policy Commission
rrA growing concern about how land is used is reflected in the policies
approve.d,by the eomniesion 1 A land'use policy 'must be understood and accepted
by most of the people if itaobfeotives are to be realized."
Franklin County Land Preservation Policy Commission
.." ti
''Available land moat be rec; ognised as a limited resource, and must be
used intelligently for food and fiber production, development of :industry
and commercial uses, and leisure time activities. r,
Linn County Land Preservation Policy Commission
''Recognizing the amount of land available is limited, it is imperative
that some guiding principles be established to ensure the preservation of
land for the continuing benefit of human society."
Cass County Land Preservation Policy Commission
Lund ues issues are related to, w,irtualZy ever
naspectofoommen
tyZife and,l11
jP samps• , roblems may not be oaeible.,;• '
`1ywl.q, p Dubuque County Land Preservation Policy"?IMOission
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City o9 Iowa C► y
DATE: March 30, 1979
TO: City,Council
FROM: City)"Manager
RE: EPA Approval
Senator Culver's office called today to inform us that the Environmental
Protection Agency has approved $2.7 million for Iowa City's River Corridor
Trunk Sewer.
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67'1
CITY OF
CIVIC CENfEP d1Ci 11-1 WASHING104v1 S[
March 27, 1979
Willard L. Boyd, President
University of Iowa
101 Jessup Hall
Iowa City, Iowa 52242
Dear President Boyd:
IOWA CITY
IOWA (" "Y IC)WP,. 522110 ;319) 352118CO
The City Council has recently taken long overdue measures to regulate
parking on streets in the central area of the City. The purpose of this
action is essentially to facilitate street cleaning and repair, snow
removal, the safe and efficient flow of vehicular traffic, and to elim-
inate the use of these streets for the long-term storage of automobiles.
Numerous complaints have been received by the City Council from resi-
dents who consider themselves to be inconvenienced as a result of the
new parking regulations. More than 100 persons attended an informal
Council meeting on March 12, 1979, and many of them spoke out in opposi-
tion to the new regulations. Nearly all of these people have no off-
street parking available to them.
A signific it number of those protesting the new parking regulations
appear to be University of Iowa students, and those in attendance at the
above mentioned Council meeting included representatives of the Student
Senate. They have formed a citizens' committee to provide input for the
Council and they are also meeting with University officials to discuss
matter.this
in this
area would use lstorage hlots oifnaccess atomthe same any ewere nts lmade gavailable to
them by the University of Iowa. With the excellent services provided by
both Cambus and Iowa City Transit, these lots would be readily ac-
cessible and we are confident that the demand for on -street parking
would be appreciably reduced. Other suggestions which have been made by
Council members include a ban on cars for all freshman and sophomore
students or a mandatory storage permit for all students residing in
dormitories.
The City staff would be pleased to meet with University of Iowa represen-
tatives to discuss the issues and perhaps exchange ideas regarding
possible solutions to our mutual problem. We are convinced that the new
parking restrictions are absolutely necessary for safe and convenient
travel on the streets involved as well as for efficient and orderly
maintenance. We hope to accomplish this goal with as little incon-
venience as possible to area residents. Any cooperation and assistance
675
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Willard Boyd. 'resident
March 27, 191
Page 2
received from the University of Iowa will be of significant value for
the City Council in the formation of a parking policy that will benefit
both University students and other Iowa City citizens as well.
We appreciate your attention regarding this matter and look forward to
hearing from you.
Sincerely yours,
Robert A. Vevera
Mayor
cc: City Council
Edward Jennings
Richard Plastino
jm/sp
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
4
h
CITY OF IOW/\ C
March 30, 1979
The llonorable Arthur Slnall
State Senator
State House
Des Moines, Iowa 50319
Dear Senator Small:
House File 629 provides that on any construction contract over $10,000, the
mechanical and electrical portions of that contract must be split out and
bid separately. The general contractor may also bid on the mechanical and
electrical portions of the contract. However, even if the general
contractor is the low bidder on these portions of the contract, the bill
provides that separate payments shall be made by the City to the mechanical
and electrical contractor. This bill will have a very negative effect on
contract procedures for all cities in the State of Iowa.
Contract administration will be more difficult and more expensive. The
bill requires separate plans and specifications for the mechanical and
electrical portions of the contract. This means we will pay additional
fees to consultants or consume additional in-house time preparing separate
contracts for these portions of the job. Even if only a small part of the
contract, say $300, is mechanical and electrical in nature, this will have
to be bid as a separate project.
There are several legal questions that have not been answered by the bill.
At the present time a general contractor is required to submit a
Performance bond guaranteeing time of completion and quality of work. The
general contractor is held responsible and he in turn holds his
subcontractors responsible. If work fails to meet quality standards or the
time of completion is not met, payment is withheld. This bill provides
ithat the city will pay mechanical and electrical subcontractors directly
even if the mechanical and electrical subcontractors are working for a
general contractor. This would appear to dissolve part of the legal
framework which now binds the owner, the general contractor, and the
subcontractor. It is difficult to see how a general contractor could
obtain a performance bond binding a subcontractor to quality standards and
time of performance when he would have little financial control over the
subcontractor.
Additionally, the general contractor submits a hid bond guaranteeing that
he will enter into a bid if he is awarded the contract. Once again the
legal implications of (louse Bill 629 are fuzzy since the new relationship
between the mechanical and electrical subcontractors and the City would
appear to bypass the general contractor to sonic extent.
It is true that cities might receive marginally lower bids for mechanical
and electrical portions of the contract by bidding them separately. Mast
1676
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110111ES
March 30, 1979
Page 2
general contractors place a certain amount in their bid to pay for
coordination and general project management. If a general contractor is
not sufficiently reimbursed for general project management, one of two
things will occur. First, the city might retain a construction manager to
coordinate the work of the general contractor and the subcontractors.
Secondly, if no construction manger is retained, the project may suffer
from time delays, shoddy workmanship, and poor coordination, all with the
potential for law suits. Essentially the bill provides for semi-
independent mechanical and electrical contractors who work for neither the
city nor the general contractor.
This bill covers an extremely wide range of work elements. It states that
the mechanical and electrical portions of the contract must be broken out
for pollution control equipment, fire extinguishing equipment like
sprinkler systems, lighting systems, plumbing work, and any type of
refrigeration equipment in a kitchen.
Contract administration in the public sector is already difficult. There
are notices of public hearings, public hearings, preparation of plans and
specifications, progress payments, insurance contacts, performance bonds
and bid bonds. This bill adds to the complexity and cost of this process by
requiring multiple bid packages on almost every job.
This bill would seem to have no redeeming qualities from a public
viewpoint. It appears to be a special interest bill promoted by a special
interest group seeking special privileges, It will not lower job costs.
While cities may get bids marginally lower on mechanical and electrical
portions of jobs, the money will be quickly lost by retention of a project
manager or by poor job quality. There will be more potential for law suits
due to the weakening of the legal framework binding owners, contractors and
subcontractors. There will be difficulties with performance bonds,
insurance certificates, and all other legal aspects of construction
contracting. We would encourage you to strongly resist this bill. If this
bill is successful you can expect to see similar bills from other
speciality subcontractors such as masonry contractors, drywallers, door
suppliers, etc., etc. Your efforts will be greatly appreciated.
Sincerely yours,
Neal G. Berlin
City Manager
bj5/7-9
cc: City Council
John Hayek
Richard Plastino
Same letter sent to:
Representatives Dale Hibbs
and Jean Lloyd -Jones
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
1
City of Iowa Cit;;'
MEMORANDUM
Date: March 29, 1979
To:From:
City Council
From: Dale Helling, Assistant City Manager
Re: Quarterly MBO Reports.
Included in this week's packet are quarterly MBO reports for the Human
Relations Department, Legal Department, and the City Clerk. No time has
been scheduled on the informal agenda for discussion of these reports.
However, personnel from these departments are readily available should
Council members have any questions or concerns which they would like
addressed.
jm4/5
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOIIIES
6771
0
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY CLERK
DECISION UNIT: ONE & TWO
QUARTER: SECOND FY79
Fiscal Year Objectives:
I. To accomplish day to uay workload and meet legal requirements with
present staff.
2. Work with administration to establish meaningful rewards to stimulate
employees, by July 1979, (non-union).
Work Completed:
la. We are meeting legal requirements regarding publication of notices,
ordinances and Council minutes.
b. As codification of Code is completed, we have issued 57 codes to City
Employees & Court officials, and sold 16 codes to the public.
c. Due to cancelled Council meetings in December, we had time to catalog
the project files in the basement retention room. This will be a
tremendous help in retrieval work.
d. Finished correcting microfilm work done on calendar 1977 records, and
have index for 1977 reels completed. Have not started any microfilm
work for calendar 1978 records.
e. Indexing for calendar year 1978 has been completed, and the pages are
being xeroxed, the strips then removed from the file pages, so that
the 1979 indexing can be started. We indexed 2338 items last year and
cross-indexed them at least 3 times, from the Council minutes,
including miscellaneous, resolutions and ordinances materials.
f. Retrieval - December is the end of the calendar year for Council
proceedings. For 1978 we had 219 written requests for retrieval,
which divided fairly equally in 1 rT3ds between Legal Department
(completion times of � hour to 4 hours); Staff (completion times h
hour to 2 hours); and public ('s hour to 1 hour). We just did not have
time to keep track of telephone reques
minutes. ts which take from 5 to 10
2. No one in the office has attended any training sessions or
en OctoberHowever, am
in June.
conferences. I attended a state conferenci.
Pursuing information on Mun. Fin. Officers (& Clerks) Conf. in Detroit
Analysis:
I. We have not been able to keep up with the requests from the Cemetery
Division for research to aid in their record project.
2. The Deputy City Clerk is pregnant and possibly will be resigning in
May.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES t101nEs
r7Expenditures
Budget
Two Quarters
%
6000
41,981
21,181
50.453
000
1,648
873
53.001
8000
42,271
6,926
16.386
9000
981
0
0.00
Total
86,881
28,980
33.357
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
■
MANAGEMENT BY OBJECTIVES
DEPARTMENT: LEGAL QUARTER: SECOND--FY79
DECISION UNIT: LEGAL
Fiscal Year Objectives:
I. Continue the preventive law program.
2. Attend meetings of the major city boards and commissions in order to
improve procedures and aid members in understanding the legal
contacts in which the board or commission functions.
3. Provide for an efficient indexing storage and retrieval system of
previously completed legal research.
4. Gain a more thorough familiarity with federal statutes cases and
regulations pertaining to federally funded city programs and other
activities with federal legal implications.
Work Completed:
I. Litigation:
Eastern Iowa CableVision Inc. v. City, verdict for City on appeal.
Rock Island Railroad v. City (South Market Square), motion for retrial
denied.
Wagner v. Donald Strand and City, filed (excessive force in
Woodfield's incident).
Yocum v. Taddonio and City, filed (excessive force in towing
incident). Eckhardt v. Iowa City Board of Adjustment, verdict for
City by Court of Appeals.
Lumpa v. City (settlement reached on condemnation procedure case).
City v. Annex, Inc., filed (quiet title for urban renewal property).
2. Motions, depositions, interrogatories, investigation and research on
pending cases.
3. Review or draft all ordinances and resolutions, including Fence
Ordinance, Nonconforming Use Ordinance.
4. Review or draft all contracts, including architect's contract for new
library, computer for library.
5. Work on urban renewal title objections.
6. Research on AFSCME grievance.
7. Memos, including ownership of Sturgis Ferry Park, Westinghouse sewer
lagoon, open meetings.
8. Conduct workshops for police, parking, housing and building
inspectors.
9. Attend meetings of major city boards and commissions and the City
Council.
10. Routine duties.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
r70Expenditures
Budget
This Quarter
%
6000
69,772
33,646.98
48.224
00
3,623
2,325.40
64.184
8000
63,688
22,878.54
35.934
9000
40
0.00
0.0
Total
137,103
581850.92
42.925
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HUMAN RELATIONS DEPARTMENT
DECISION UNIT: COLLECTIVE BARGAINING QUARTER: FY79 FIRST & SECOND
Fiscal Year Objectives:
I. Provide equitable contract administration,
2. Train supervisors in AFSCME unit with respect to techniques for
progressive discipline.
3. Investigatr grievances quickly including meeting between decision -
maker and grievant and/or steward.
4. Improve data collection process for negotiations.
Work Completed:
I. All routine matters requiring personnel review are monitored for
contract compliance.
2. No training sessions have been held to date.
3. Investigations have generally required most of the time allowed by the
contracts. All grievances have been processed in a timely manner.
4. The process of data collection remains the same. Relevant materials
are being acquired and maintained for the next department director.
Analysis:
The Human Relations director resigned shortly after the end of the first
quarter of this fiscal year. A report for that first quarter was not
provided. That position vacancy has made it necessary to concentrate on
the short-term operations of the department and certain objectives have
been deferred. In addition, a professional negotiator has been employed by
the City for the purpose of wage negotiations with the Police Department
and the Fire Department unions.
Expenditures
Budget
This Quarter
%
6000
$ 69,377
$ 31,191
44_ 9
7000
1,666
1,412
84.8
8000
14,167
6,557
46.3
9000
--
625
--
Total
$ 85,210
$ 39,785
46.7
MICROFILIIED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110111ES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HUMAN RELATIONS
DECISION UNIT: PERSONNEL QUARTER: FIRST $ SECOND FY79
Fiscal Year Objectives:
1. Provide personnel processes consistent with contracts, Chapter 400
and other applicable laws.
2. Provide successful employee assistance program.
3. Provide staff support to Civil Service Commission.
Work Completed:
I. Salary surveys conducted as positions are identified and need is
apparent.
2. Employee and departmental inquiries are generally responded to within
the one week time frame.
3. Accrual reporting to employees and bi-weekly to department/division
is complete.
Analysis:
1. Salary surveys an on-going process as needs arise. Reviewed fifteen
Positions and did surveys necessary for the fifteen.
2. Majority of inquiries responded to within week. Few take longer to
research and respond. Cannot measure impact on turnover. Seem to be
receiving fewer comments regarding delay.
3. Semi-annual accrual reports will be finalized shortly. Recent
conversations with other cities indicates areas where computerization
can be very effective.
Expenditures Budget This Quarter _
6000 $ 69,377 $ 31,191
44.9
7000 1,666 1,412
84.8
8000 14,167 6,557
46.3
9000
Total $ 85.210 $ 39.785
46.7
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MONIES
,O -k)
MANAGMENT BY OBJECTIVES
DEPARTMENT: HUMAN RELATIONS
QUARTER: FY79 FIRST & SECOND
DECISION UNIT: CIVIL RIGHTS
(Includes Human Rights Commission)
Fiscal Year Objectives:
1. Provide staff support to Commission.
2. Develop and implement program for Federal contract compliance.
3. Assist personnel activities by improving opportunities for minorities
and women in non-traditional jobs.
4. Implement day to day employee assistance program referral system.
Work completed:
1. Staff support
a. 5 minority newsletters issued.
b. Discrimination Cases
1. Received 5 formal complaints.
2. Closed 8 complaints.
C. Assisted in revising local non-discrimination ordinance.
d. Received approximately 100 calls for information including
informal complaints.
2. Pre-empted by
a. Interpreting new pregnancy disability amendment to Title VII,
Civil Rights Act.
b. Interpreting amendment to non-discrimination on basis of age.
C. Interpreting EEOC record keeping requirements.
d. Interpreting City's health plan for non-discrimination basis of
sex and marital 'status.
3. a. Facilitated a temporary transfer for a pregnant female in a non-
traditional job.
b. Screened applicants; made recommendations for interviews.
C. Reviewed affirmative hiring.
d. Reviewed literature on sex discrimination.
4. Completed literature given out to new employees; conducted 3
orientation sessions for new employees.
Expenditures
Budget
This Quarter
%
6000
$ 69,377
$ 31,191
44.9
7000
1,666
1,412
84.8
8000
14,167
6,557
46.3
9000
--
625
Total
$ 85,210
$ 39.785
46.7
/ MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINCS
MANAGEMENT BY OBJECTIVES
)Work
ENT: FIRE
N UNIT: ADMINISTRATION QUARTER: SECOND
Year Objectives:
I.ekly meetings with each decision unit.
spond to all serious fires and direct the overall operations of
tinguishment and continue to have all fires investigated and their
uses determined.
evaluate reporting system and investigate feasibility of com-
terizing and microfilming report and records by June 1979.
lacement of obsolete radio equipment by June 1979.
ate departmental Rules and Regulations.
pleted:
I. A total of 61 directional meetings with decision units.
2. A total of 150 fires were investigated. Cause was determined on 99.6%
of fires investigated.
3. Evaluation of present reporting system continues and may not be
entirely finalized until final quarter. Preliminary informaiton
regarding departmental use of computers and microfilming would be
extremely expensive and possibly not totally justifiable.
4. The new communication equipment has been selected and is now on order.
5. Work continues on Rules and Regulations. Possibly will be ready for
final review by March or April.
Analysis:
1. All decision units are receiving supervisory direction at regular
intervals.
2. Information regarding the cause of fires is publicized immediately as
part of our Fire Prevention work.
3. Progress on Objectives is on schedule.
4. There appears to be a problem in the 8000 account which will require a
meeting with the Finance Department.
Expenditures
Budget
This Quarter
%
6000
37,269
19,345.40
52
7000
4,261
695.46
16
8000
20,350
4,224.13
P1
9000
1,880
1,634.93
87
Total
631760
25,899.92
41
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE
QUARTER: SECOND
DECISION UNIT: SUPPRESSION
Fiscal Year Objectives:
1. To maintain at a dependable level and reduce vehicle down time.
2. To control emergencies that arise.
3. To continue to fully utilize personnel through the use of
modern equipment and application of latest techniques.
Work Completed:
1. , Daily inspection and maintenance of Fire Department equipment.
a. Total down time has been reduced by 19.5% in FY79.
2. Have available at all times Fire personnel trained in saving lives
and in all phases of firefighting.
a. All fire personnel have been recertified and carry a Cardio
Pulmonary Resuscitation Card that is valid.
b. Four (4) personnel participated in annual training school held at
Ames, Iowa, covering basic and technical knowledge on
saving lives and fire suppression.
C. Three (3) men participated in class on Maintenance of Valves and
Nozzles at Ames, Iowa.
d. Active classroom and inservice training program.
e. Tests were given and evaluated by the Training Officer and line
officers.
f. Special arson classes were given by Fire Marshal.
Analysis:
Accomplishment of the above goals and objectives has been proceeding
as planned, we forsee no insurmountable problems of meeting FY79 goals.
Expenditures Budget This Quarter %
6000 733,853 378,763.86 52
7000 31,514 12,475.79 40
8000 11,730 5,756.61 49
9000 37,788 33,706.10 89
Total 814,885 430.702.36 53
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
' I MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE
DECISION UNIT: PREVENTION QUARTER: SECOND
Fiscal Year Objectives: 1.
I. To develop a standard inspection form for mercantile inspections.
2. To continue to investigate all fires and determine fire cause.
3. To increase Public Relations Programs and maintain the same level of
Fire Prevention Programs.
Work Completed:
L A rough draft has been completed for mercantile inspections for
further use. A total of 1,163 inspections have been completed during
the first and second Quarter.
2. The investigation of all fires has been moving along smoothly. During
the first and second quarter 150 fire situations were investigated and
I am happy to report that 99.6% of the causes have been determined.
3. Arson fires of completely different nature have been investigated and
are remaining open.
Analysis:
The Fire Prevention programs have been going beautifully. Over 2000 Fire
Prevention pamphlets were distributed to the elementary grades. Over 1000
pamphlets distributed to the general public. All fire causes investigated
and determined. Mercantile form will be completed on schedule.
Expenditures Budget This Quarter %
6000 19,990 9,968.80 50
7000 1,600 377.86 24
8000 1,200 438.25 37
9000 2,279 140.94 06
Total 25,069 10,925.85 44
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOInES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE
DECISION UNIT: TRAINING QUARTER: SECOND
Fiscal Year Objectives:
1. To have a department well trained in the art of fire suppression
(ongoing).
2. To reduce non-productive time (ongoing).
3. Continuation of all programs dealing with the safety of the property
and lives of Iowa Citians (ongoing).
4. To provide training through a course in Cardio Pulmonary
Resuscitation.
5. �. To have a minimum of five (5) trained as Instructors in Cardio
Pulmonary Resuscitation.
6. Continue the National Apprenticeship Program (ongoing).
Work Completed:
1. Training hours have increased approximately 15% showing a utilization
of all hours on duty, additionally the men are attending classes
quarterly at the Extension Bureau in Ames dealing with all phases of
fire department operations.
2. All fire department personnel are recertified in the matter of Cardio
Pulmonary Resuscitation. Also, the department has (6) six people
trained as instructors.
3. Estimate as of now, January 1979, approximately 600 people in all
walks of life have received instruction in C.P.R.
4. The National Apprenticeship tests were given and we are still in the
process of having the tests certified.
Analysis:
I. Everything in the area of training is progressing at a pace expected
and well within the schedule for FY79.
2. The department started an ongoing blood pressure screening program
for all Iowa Citians benefit and well being.
3. The problem of training ground is still with us.
Expenditures Budget This Quarter _
6000 18,701 10,010.84
.54
7000 800 32.94 .04
8000 1,000 392.73
.39
9000 1,000 __
.00
Total LL -Loi 10,436.50 ,49
MICROFILMED BY
JORM MICROLAB
CFDAR RAPIDS -DES MOVES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: SECOND
DECISION UNIT: ADMINISTRATION & TRAINING
Fiscal Year Objectives:
Statement of FY79 Objectives:
a. Improved response times.
b. Improved emergency response.
C. Enhanced citizen/police contacts through effective training.
d. `• Reduce complaints of poor service provision.
Work Completed:
a. Improved response time --nothing.
b. Improved emergency response - -generally completed, but still and
always under analysis. Equipment has been provided to facilitate
emergency response, e.g. "911" improvements, etc.
C. An increasing number of officers have been and are receiving general
and specialized training in community crime prevention; hostage
negotiation, and other human relations subjects. In addition,
regularized firearms training is being carried on again.
d. No complaints have been received of poor service provision that
required detailed analysis.
Reason for Exceeding or not Exceeding Deadline:
a. (above) Response time --Recent studies and literature indicate that
except for emergency or "in progress" situations, response time is not
a critical factor.
d. (above) No complaints of poor service provision have been received
that required detailed analysis.
Year to Date Expenditures:
Budgeted Encumbered
$64,944 539,970.69"
Measurement Devices:
a & b - Observation of emergency and non -emergency responses abnormally
delayed because of faulty equipment or equipment out -of -service
for mechanical reasons and unrepaired.
c & d - No measurements have been applied at this time.
"Account printouts indicate double charge on a typewriter purchased on
December 13, 1978.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOInES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: SECOND
DECISION UNIT: PATROL AND TRAFFIC
Fiscal Year Objectives:
" Statement of FY79 Objectives:
a. To continue a service level not below FY78.
b. To improve accident control measures.
C. To improve investigative follow-up on accidents and criminal
occurrences.
d. `• To increase the amount of time spent on preventive patrol.
Work Completed:
a. Service level as measured by complaints, citizen contacts and arrests
or citations are up 1,500 complaints and contacts; 1,200 arrests or
citations as compared to the same period of FY78.
b. Additional speed control equipment added to the Department; increased
accident prevention training; substantial increase in moving
violation citations.
C. An absolute increase in accident investigation follow-up as noted in
an increase of 50 percent in citations issued following accidents.
See attached sheet titled "Traffic Totals."
d. Additional personnel have been assigned to the afternoon and late
night shifts. These officers were transferred from the Detective
Bureau and the day shift to their present assignments.
Reasons for Exceeding or not Exceeding Objectives:
In almost all cases the attainment of the objective or progress toward
attainment is moving according to schedule.
Year to Date (12-31-78) Expenditures:
j Bud eted Encumbered
i
$694,092.00 8339,183.86
Measurement Devices:
a. Service level comparison - FY78/FY79.
Citizen requests for service (complaints) declined by 7 percent for
the first six months of FY79 as compared to the same period of FY78.
iI.
Speed control (accident control) measures have increased as measured
by hours of operation and citations issued for hazardous and serious
violations (3366 in FY78/4031 in the first eleven months of calendar
year 1978 and 14 percent increase in the first half of FY79. )
c d All serious accidents now receive some follow-up investigation and
asout comparedltollfew, t of iflany,mcriminalcases
investigatilonslcompleted patrol
ytthe
Patrol Unit.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I 1976
Total: 17550
Parking tickets: 14456
Hazardous violations: 2483
Other violations: 474
OMVUI: 137
Hit & Run: 0
I ..
'"i
TRAFFIC TOTALS
1977
Total: 21135
Parking tickets: 17769
Hazardous violations: 2740
Other violations: 431
OMVUI: 181
Hit & Run: 14
1978 (to date 11-1-78
Total:
23019
Parking tickets:
18928
Hazardous violations:
3358
Other violations:
463
OMVUI:
253
Hit & Run:
17
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: SECOND
DECISION UNIT: DETECTIVE INVESTIGATION
Fiscal Year Objectives:
u
Statement of FY79 Objectives:
a. Provide invesLigative services at a level not below that provided in
FY78.
b. Increased contact with social services and the courts.
C. To obtain and train additional personnel for juvenile work, if
resources are available.
d. *• To establish a social work follow-up on all juvenile cases.
Work Completed:
a. Activity level has remained constant with FY78, however, the
Detective Bureau has a complement of two less staff members than in
the prior fiscal year.
b. Completed.
C. No longer appropriate --resources are not available.
d. School of Social Work, S.U.I., has requested that one intern be
assigned to this objective in the spring semester.
Reasons for Exceeding or not Exceeding Deadlines:
C. (above) The Administration did not approve of the resources requested
in the departmental budget to fund this activity. The necessity of
putting additional personnel on the street and the resignation of one
officer specially trained in handling juveniles, forced limitations
on juvenile investigations.
Year to Date Expenditures:
Budgeted Encumbered
$140,607 $87,038.78*
Measurement Devices:
a. Service level comparisons, citizen and officer generated FY78 with
the same period FY79 - 962/820.**
b. Court and social service referrals FY78 as compared to FY78--
juveniles only 240/300. The higher figure recorded in the first half
of the '79 fiscal year is possible because of the large number of
juveniles that receive alternative treatment through the Juvenile
Referral Office.
* Includes a one-time purchase of vehicles totalling approximately
$24,000.
** Last figure is less because juvenile cases are recorded with the
patrol function and not separately.
MICROFILMED BY
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CEDAR RUIDS•DES 110NES
I
1
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: SECOND
DECISION UNIT: RECORDS AND COMMUNICATIONS
Fiscal Year Objectives:
Statement of FY79 Objectives:
a. To reduce the number of report forms to a workable minimum.
b. Improve quality of reports.
C. Computerize complaints.
Work Completed:
a. , Four report forms consolidated into one instrument. Filling out
complaint forms on automobile unlocks and intrusion alarms,
abandoned.
b. All forms are now typed. Alternative to written forms developed with
check -off items rather than writing or typing. Increasing use of
dictation and word processing equipment has reduced in-house typing
requirements somewhat.
C. Abandoned because of the high cost of operation and the additional
amounts of personal services required to use the computer system.
Reasons for Exceeding or not Exceeding Deadlines:
C. (above) Abandoned because of the high cost of equipment rental and
personal services.
Year to Date Expenditures:
Budgeted Encumbered
$113,066.00 $64,273.05
ALL DIVISION SUMMARY
Dud eted Encumbered Percent Encumbered
$1,180,999.00 $566,277.93 47.949%
MICROFILMED BY
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CEDAR RAPIDS•DES MOINES
March 28, 1979
The Honorable N.
State Senator
State Capitol
Des Moines, Iowa
Rogers
50319
� r9
MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
Re: Senate File 406 Granting Property Tax Exemption
To Certain Health
Care Facilities
Dear Senator Rogers:
aI
am writing to you as City Attorney of Iowa City to express the strong
City
apbilltfiledfMarch14, 1979, by enatorIowa CSmall hity and ichew
lf to Snate File 4tax
would tie property
exemptions for health care facilities and retirement homes to the income
tax exemption of these
facilities under the federalincome tax laws. On
the surface, tying the property tax
exemption and income tax exemption
together seems to make good sense. However, we firmly believe
examination it
t
that upon
becomes apparent that this is not the case.
jt
We are currently in litigation over the property tax status of a retire-
ment home and health care facility located
in Iowa City. That health care
facility has enjoyed an exemption for federal
i
and state income taxes for
several years as a "nonprofit" corporation under the tax laws. However,
our discovery proceedings in
this litigation have disclosed that while the
retirement home provides a wonderful
"charitable"
service for its members it is hardly
as that term is normally used. For
example, before a person
can become a resident at the home an endowment of between $17,000
$30,000 must be
and
paid. Ten percent of the endowment must be paid at the
time the room contract is signed with the
entire remaining balance due and
payable within four months of signing the
room contract or upon actual
occupancy of the room. Further, residents of the retirement home
required to
are
pay a monthly maintenance charge of between $250 and $350
depending upon size of the
apartment occupied. The particular retirement
home in question also requires prospective
occupants to file a financial
statement so that the administrators of the home can be
financial
assured of the
capabilities of the prospective tenant.
The retirement home described above no doubt provides a wonderful
opportunity for comfortable living for
elderly persons in this community.
However, that does not mean, in our opinion, that it
should be granted an
exemption for property taxes. We fail to understand why a
or moderate income
person of low
who pays property taxes should be required to subsidize
� r9
MICROFILMED BY
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March 28, 1979
Page 2
the residential living units of persons who must, of necessity, be
well-to-do in order to afford living in the retirement home facility.
We strongly believe that the local city assessors and boards of review
ought whetheroe
ornopermitted,
taretirh
ey retirement runder h
meorhealthcarpresent
efacilitysisto detrmine
"charitable"
under our tax laws. This determination is of course subject to review by
the courts to avoid arbitrary or incorrect terminations. Senator Small's
i bill would take this authority away from the local assessor and local
board of review and make property tax status dependent solely upon the
existence of a federal income tax exemption. This bill has the effect of
delegating to Washington the authority to determine taxability of
retirement homes. Further, as indicated above, this bill will have the
practical effect of granting property tax exemptions to perhaps several
retirement homes and health care facilities that require substantial
financial means for their occupants. Thus, Senator Small's bill would in
essence require a property taxpayer to subsidize the well-to-do. We do
not think this is proper.
In summary, we hope that you will vote against Senate File 406 for the
reasons outlined above.
Very truly yours,
h a ek
Cit Attorney
bdw3/2-3
I�e��,s 415
MICROFILMED BY
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CEDAR RAPIDS -DES 1401NES
WILL J. HAYEK
JOHN W.HAYEK
C. PETER HAYEK
C. JOSEPH HOLLAND
HAYEK, HAYEK & HAYEK
ATTORNEYS AT LAW
110 EAST WASHINGTON STREET
IOWA CITY. IOWA 62240
March 27, 1979
Senator Art Small
State Senate
State Capitol
Des Moines, Iowa 50319
Re: Senate File 406
Dear Art:
AREA CODE 310
337.9606
I am writing to you in connection with a bill which you are
apparently sponsoring seeking to grant a property tax exemption to certain
health care facilities and retirement homes. We in Iowa City have been
involved in litigation with a local retirement home over the tax exempt
status of that facility. The Iowa City Board of Review has determined
that the Oaknoll Retirement Home is subject to property tax and we are
currently seeking a resolution of the taxability issue in the courts.
As I read your bill a retirement home or health care facility would
be tax exempt for property tax purposes if the organization has been
granted an exemption from federal income taxes. I strongly object to
tying property taxation to the federal §501(c) exemption. We have dis-
covered, for example, in our discovery proceedings in connection with
our local litigation that the retirement home in Iowa City basically pro-
vides retirement facilities for the well-to-do. For a person to reside at
the facility a very substantial endowment payment must be made (from
$17, 000.00 to $30, 000.00). Ten per cent of that endowment payment
must be paid at the time the room contract is signed and the remaining
balance is payable in full at the time the person moves into the apartment
or three months, whichever occurs first. In addition to the endowment
the retirement home resident must pay a substantial monthly maintenance
fee, in the approximate range of $250. 00 to $350. 00 per month per person.
In my opinion this very substantial endowment requirement plus
the monthly maintenance fee limits accessibility in the particular retire-
ment residence involved to the well-to-do. And yet your bill, because the
retirement residence does have a federal income tax exemption, would
exempt this facility from the requirement of payment of property taxes.
I fail to see why low and moderate income persons who pay property taxes
should be required to subsidize well-to-do persons who have the economic
means to reside in a retirement residence of this nature.
677
MICROFILMED BY
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Senator Art Small - 2 - March 27, 1979
I think it is interesting to note that in Iowa City, for example, the
real estate owned by American College Testing Service is subject to
property taxes even though ACT has been granted a federal income tax
exemption. This is certainly as it should be because ACT is a commercially
very successful enterprise. The fact that that organization provides support
services to educational institutions should not mean that it is entitled to a
state property tax exemption.
My main objection to your bill is that it automatically grants tax
exempt status to a retirement home or health care facility if that facility or
home has been granted a federal income tax exemption. In my mind the two
should not be tied together. Oaknoll Retirement Residence in Iowa City
provides a wonderful facility for those elderly individuals sufficiently well-
to-do to pool their assets together to provide pleasant and comfortable
housing and supportive services. However, I do not believe that low and
moderate income persons should be required to subsidize this facility.
Your bill would produce this result and I therefore must state that I am
strongly opposed to its adoption by the legislature.
In closing, I would also like to indicate that there are no doubt
many fine retirement homes and health care facilities which are truly
charitable in nature and which are fully entitled to property tax exemptions
under the present Iowa tax laws. I believe that local assessors and boards
of review can distinguish between the facilities which are entitled to
exemption and those which are not. Your bill takes that authority away
from these local agencies and simply grants property tax exemption to any
facility which is exempt from income taxes under the Internal Revenue Code.
I see no reason why we should delegate this important determination to
Washington.
Very truly yours,
John W. Hayek
JWH:vb
cc: >ty Council of Iowa City
MICROFILMED BY
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City of Iowa Ci'r
MEMORANDUM
Date: March 27, 1979
To: Iowa City City Council
From: John Hayek
Re: Assistant" Attorneys
Mayor and Councilmembers:
1 am very happy to advise you that I have employed two very excellent
persons to serve as assistant city attorneys for the City of Iowa City.
Mrs. Linda Cook will be joining the City's legal staff as soon as
arrangements can be made. Mrs. Cook is currently serving as an assistant
Polk County attorney in the Civil Bureau of that office in Des Moines.
She received her BA degree from the University of California at Berkeley
in 1967. She has received her doctor of laws degree from the University
of Iowa College of Law in December of 1977. She is also a co-author of an
extensive law review article appearing in the Iowa Law Review for January,
1979. Publication of an article of this sort fs as great honor and an
accomplishment for a law student or young lawyer. We feel that Iowa City
is fortunate to have a person of Mrs. Cook's caliber with our Legal
Department.
Mr. Roger K. Scholten will also be joining the City's Legal Department as
soon as he passes the Iowa Bar in June of this year. Mr. Scholten is
currently a third year law student at the University of Iowa College of
Law and will be receiving his doctor of laws degree in May of 1979. He
will also be receiving a masters degree in public affairs from the
University of Iowa graduate college in June of 1979. His work for his
masters degree is concentrated in the area of public policy analysis and
administration. Mr. Scholten received his BA degree from Northwestern
College at Orange City in 1976 where he graduated summa cum laude. Mr.
Scholten has served as a law clerk with the Legal Department during the
time that he has been attending law school and has impressed all of us as a
very capable and intelligent person. Mr. Scholten's work at the College
of Law has been of a high level as is reflected by his excellent grade
point average. I feel that Iowa City is again very fortunate to have a
person with Mr. Scholten's excellent abilities join our Legal Department.
I am recommending that Mrs. Cook be employed at an initial starting salary
of $15,500 per annum and that Mr. Scholten be employed at an initial
starting salary of $14,500 per annum. I will be asking the City Council
to approve these appointments by motion at your next meeting. In
addition, Mr. Scholten has indicated a willingness to commence work on a
part-time basis as a law clerk prior to his graduation from law school to
assist us in working on several of the pending items, particularly housing
code enforcement cases.
In conclusion, I would like to again say that we are very fortunate to
have these two fine people join our office. I would also like to thank the
.:i
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2
Council for its support, particularly in permitting ,_ +^ o I� +W„
attorneys at this time. I am very happy that we do not
this employment process again in just a few months.
arrangement that we have made will save the City money
better legal support to the Council and City staff.
John Hayek.
bdw2/10-11
MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
City Of Iowa City
MErA0RANQ'JM
Date: March 26, 1979
To: Honorable Mayor and City Council
From: Angela Ryan, Assistant City Attorney A(? 6� RH B
Re: Suggested Changes in the Housing Occupancy and Maintenance
Code
On March 8, 1979, you received recommendations from the staff of the
Department of Housing and Inspection Services regarding suggested
changes to the Housing Occupancy and Maintenancy Code. I would like to
offer my recommendations with regard to a few of the sections cited.
1. Section 9.30.2(4) Second Class Dwelling Unit. I would delete the
following sentence: "After July 1, 2005, second class dwelling
units will no longer be permitted in the City of Iowa City". An
amortization provision has not yet been upheld in Iowa although it
has been upheld in other jurisdictions for signs, junk yards and a
few other uses under zoning ordinances. I believe this would
generate more litigation than it is worth.
2. Section 9.30.4.J. Creation of dwelling unit sharing a toilet and a
bath. As I understand this section, units which were created prior
to the enactment of this amendment would continue to be illegal.
If there is an interest in limiting the creating of second class
dwellings, I would recommend the following:
J. Creation of dwelling unit sharing a toilet and bath. No
additional second class dwelling units shall be created after
June 1, 1979.
3. Section 9.30.4.K. Location. I recommend the following language:
"Every communal toilet and bath shall be accessible to the occu-
pants of each dwelling unit without passage through another dwell-
ing unit. It shall be located on the same floor or the floor
immediately above or below the dwelling unit."
4. A. Minimum Rear Yard Requirements. While the yard requirements of
the zoning code may overlap with the yard requirements of the
Housing code, technically, they serve different functions. The
zoning code establishes the yard requirements for new construction
and additions and determines non -conforming status. The housing
code determines whether a structure can be inhabited. Therefore,
it would be possible for a structure to be non -conforming use, and
therefore legal, under the zoning code, but not habitable under the
housing code. The primary advantage of retaining this section is
that it is easier to ascertain the applicable regulation at the
time of construction of the dwelling under Chapter 413 by use of
M
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•� J
2
the Iowa Code Annotated than it is to ascertain the applicable yard
requirements under old zoning ordinances. In the case of this
provision, every dwelling constructed after 1924 should be in
compliance under the housing code. My recommendation is to retain
this provision, but include the words "hereafter erected" or "erected
after 1924".
B. Minimum Side Yard Requirements. This requirement is not
entirely covered by the zoning and building codes. In the case of
an older structure, it may mean that a particular room can only be
used for a bathroom or storage and is not habitable.
G. Ventilation.
2. Mechanical Ventilation. This provision creates a lower
standard than State law which is expressly prohibited by
Section 413.9 of the Code of Iowa. Section 413.20 specifies
15 air changes per hour rather than 2.
5. Section 9.30.5.G.2.c. I disagree that kitchens are not addressed
in the present code. Section 9.30.5.G.2.a states "Habitable
Rooms". Kitchen is included within the definition of habitable
rooms, therefore, it doesn't need a separate provision.
6. Section 9.30.6.0. Ceiling Height. Section 413.9 states that the
City cannot have a requirement that is less strict than State law.
State law requires a seven foot six inch ceiling.
7. F. Basement space may be habitable. Number 3 as recommended would
be inconsistent with Section 413.63(1) which states "seven feet
high in every part".
8.• Section 9.30.9.CC. Hazardous Storage. This provision is Section
413.75 of the Code of Iowa. A building inspector does not make
annual inspections and would not be in a position to check the
location of storage of paint or gasoline. Therefore, I recommend
its inclusion.
9. Section 9.30.10. Second Class Dwellings. I believe the following
editing could be done:
A. Permit Required. No person shall operate a second class
dwelling without a permit. It shall state the name of the operator
and the dwelling or portion of dwelling operated as a second class
dwelling. If the second class dwelling is located in the same
structure as a rooming house, a second class dwelling permit should
not be required.
Section C and D. I would use "who" rather than "that" in "persons
that".
MICROFILMED BY
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E. Operator to Control Occupancy. No operator shall allow occu-
pancy to exceed the number of persons listed on the permit and the
occupancy record card.
F. Nontransferability of Permit. Permits may not be transferred.
The operator shall notify the Department of Housing and Inspection
Services in writing within 24 hours of any conveyance or transfer
of interest affecting the second class dwelling and the name and
address of all persons who have acquired an interest.
G. Relationship of Permit to Building Code. The issuance of a
permit to any second class dwelling shall not signify that the
dwelling conforms with the fire code, the building code, and the
zoning code. The issuance of a second class dwelling permit shall
not relieve the owner or operator of the responsibility for com-
pliance with these codes.
H. Applicability of Other Sections of the Housing Code. I would
delete this section because reference is made in Section C that the
applicable codes have been complied with.
J. Suspension of Permit. Whenever the housing inspector finds
that conditions exist which are in violation of any provision of
the housing code, the inspector shall give notice in writing to the
operator that, unless conditions are corrected within a reasonable
period, to be determined by the housing inspector, the permit will
be suspended. At the end of this period, the inspector shall
reinspect the dwelling, and if he/she finds that the conditions
have not been corrected, he/she shall give notice in writing to the
operator that the permit has been suspended.
K. Hearing When Permit is Suspended: Revocation of Permit. Any
person whose permit has been suspended, or who has received notice
of a proposed suspension may request a hearing before the Housing
Appeals Board in accordance with the Iowa City administrative
procedures ordinance up to ten days after the date of suspension.
Upon receipt of notice of permit revocation, the operator shall
cease operation of the second class dwelling in accordance with the
provisions contained in the notice.
0. Fire Extinguishers. Fire extinguishers suitable for the
occupancy and which are approved by the housing inspector shall be
provided in every second class dwelling. Extinguishers shall be
properly hung and maintained in operable condition at all times.
P. Heating Units Fire Protected. In every second class dwelling
served by a common central heating system, the heating unit shall
be suitably enclosed with one hour fire resistive construction
including all walls, ceilings, and doors, or such heating unit
shall be enclosed in a room provided with a sprinkler system
approved by the Fire Marshal.
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jm111
4
R. Closets. In second class dwellings, no closet shall be con-
structed under any stair case leading from the entrance story to
the upper stories and such space shall be left free from encumbrance.
X. Early Warning Fire Protection System. Every dwelling unit
shall be provided with smoke detectors as approved by the Fire
Marshal . . .
Y. Sanitary Maintenance. The operator shall be responsible for
the maintenance and sanitary condition of all public areas therein.
AA. Hanging Screens, Storm Doors, Storm Windows. The operator
shall be responsible for providing and hanging all screens and
storm doors and windows whenever they are required under the
provisions of the housing code. Screens shall be provided not
later than the first day of June.
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CEDAR RAPIDS•DES 140INES
-Ity Of
Iowa
MEMORANDUM
Date: March 30, 1979
To: City Manager and City Council
From: Michael Kucharzak, Director of Housing & Inspect. Serv.
Re: Memo ChangesoinAthela Ryan HousingReceived Occupancyarch 30 egardinand MaintenancegSuggested
Code
This afternoon I received a copy of a memo prepared by Angela Ryan and
included in the Council packets, offering "suggested changes" to the
Housing Occupancy and Maintenance Code item scheduled for first reading
Tuesday, April 3. Please allow me to offer some brief comments on each
one of the enumerated points for Council's consideration:
1. Section 9.30.2(4) Second Class Dwellings. The Director is not
concerned if the Council chooses to eliminate "after July 1, 2005,
second class dwelling units will no longer be permitted in the City
of Iowa City."
2. Section 9.30.4.J. Creation of Dwelling Unit... Director does not
recommend changing the language since creation of Type III dwelling
units have been illegal in Iowa City for some time by requirements
of the Building Code. The exact date that they became illegal is
not known to me, but it was sometime after the adoption of the 1956
edition of the Uniform Building Code.
3. Section 9.30.4.K. Location. I do not recommend a change in the
language as proposed by the Housing Commission since I see no
advantage to the wording as proposed by the Legal Department, and I
see distinct advantages to the wording proposed by the Housing
Commission, especially when the bathroom and toilet room are in
different locations.
4. A. Minimum Rear Yard Requirements. I do not understand the recom-
mendation of the Legal Department especially in the last two sentences
I do not recommend the Council retain the minimum yard requirements
of the Housing Code, since it will not be in the intent of the
Council or the Ordinance to shut down existing dwellings because
they may be deficient in side yard requirements. Should a problem
arise, the City has a right to exercise State law, and enforce that
at anytime they would like.
B. Minimum Side Yard Requirements. The Director recommends
following the advice of the Housing Commission in deleting this
section since it is adequately dealt with in other parts of the
Housing Code, Building Code, and Zoning Ordinance.
G. Ventilation. Director does not recommend following the sugge-
stions of the legal counsel since a typographical error we are
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4
trying to correct was carried over from the State Code and it is
impossible to change the air in a bathroom 15 times per hour with
exhaust fans normally installed in typically sized bathrooms.
5. Section 9.30.5.G.2.c. Director does not recommend following legal
counsel's advice but rather follow the changes as suggested by the
Housing Commission since the requirement for ventilation is tied
into the minimum natural light window requirements (9.30.5.E)
which, in the case of kitchens, is no requirement at all.
6. Section 9.30.6.D. Ceiling Height. The Director concurs that the
suggested change is less than State law; however, actual practice
indicates it is a hardship to tenants and property owners alike and
has been recommended for change by the Housing Commission.
7. F. Basement space may be habitable. Director concurs with the
suggested changes in violation of State law and further suggests
that the recommendation of the Housing Commission be followed since
strict interpretation of the section has become a hardship to
tenants and property owners alike.
8. Section 9.30.9.CC. Hazardous Storage. The Director recommends
following the advice of the Housing Commission in deleting this
section since the Fire Inspector, not the Building Inspector, is
responsible for enforcing this section. The type of uses suggested
here would require one hour corridors and transoms would not be
allowed. Lastly, the problem of paint, oil, gasoline or drug
storage is best controlled by the retail or commercial inspection
process of the Fire Marshal rather than placing it in the Housing
Code.
9. Section 9.30.10. The Director does not recommend making the suggested
language change contained in A. Permit Required., but to follow
the advice of the Housing Commission since the language for Type
III Licensing is the same for Rooming Houses and Multiple Dwellings
in other sections of the existing Approved Housing Occupancy and
Maintenance Code. The Director agrees Council should make changes
in language suggested in Section C and D.
E. Operator to Control Occupancy. This is the same language
approved by thLeal epartento be
and
multiple dwellingsgelsewheremintthe Code.
Sinceo
othere in roming ilsunosrecom-
mendation to change them there, the Director does not recommend
changing them here.
F. Transferability of permit. Same reasons as E. above.
Relationship of Permit to Building Code. Same reasons as in
above.
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3 r..
H. Application of Other Sections of the Housing Code. Director
concurs with this change. All other changes will have to be re -
lettered accordingly.
J. Suspension of Permit. Suggest no change for the same reasons
as in E above.
K. Hearing When Permit is Suspended: recommend no change for the
same reasons as in E above.
0. Fire Extinguishers. Recommend no change for the same reason
as contained in E above.
P. Heating Units Fire Protected. Recommend no change for the
same reasons as contained in E above.
R. Deposits. Recommend no change for the same reasons as in E
above.
X'Earl y Warning Fire Protection System. Recommend no change for
the same reasons as contained in E above.
Y. Sanitary Maintenance. Recommend no change for the same reasons
as contained in E above.
AA. Hanging Screens, Storm Doors, Storm Windows. Recommend no
change for the same reasons as contained in E above.
The Director and the staff of the Department of Housing & Inspection
Services apologizes to the City Council for the confusion that may well
ensue as one reads the packets for this week, however, it should be
noted that the staff did not see this memo until late Friday afternoon
and therefore did not have the opportunity to discuss its contents and
implications prior to the scheduling for City Council. The Director is
hesitant to delay the adoption of these Code changes any longer since
several court cases and appeals are pending that could be granted relief
by the adoption of the suggested changes. In addition, the recodification
of the Ordinance is going to significantly change the entire numbering
sequence of the Housing Code which, if brought about during the process
of adoption and prior to publication, would significantly confuse if not
completely set back the adoption process. The Director suggests that if
the Legal staff feels that additional language improvements can be made
to the Code, that a comprehensive review of the Housing Code should
indeed be made by the Legal Department and certainly the staff, the
Housing Commission and perhaps the Council could consider those amendments
at a later time. The Director further feels that if and when we get a
court test on the Housing Code, there no doubt will be need for additional
considerations by the City Council.
MICROFILMED BY
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TO:
FROM:
RE:
City of Iowa City
MEMORANDi
DATE: March 29, 3117,
Neal Berlin, City Manager �-'�A
Mike Kucharzak, Director HIS
Lyle G. Seydel, Housing Coordinator PA_
Public Housing Sites N
The following information was received via telephone conversation
between Lyle G. Seydel and Donna Martin, HUD, Des Moines. Based on
the information provided at the meeting held with HUD officials on
Thursday, March 22, tentative approval for sites, number of units,
was obtained:
Site No. Address
�f A Approval
1 333 South Lucas 6l4 4X�/,rP,noq )
1 - four bedroom SFD
2 900 Block North Dodge �,/-
9 � � �- 1 duplex 4 -bedroom
Yom/ 3 each side
3 Virginia Street ROW/00 A Ua gyp_ y 1-SFD 4 -bedroom
4 Vacated F Street Cho &�""""fA n♦
` AXai.t' /1 2 SFD 9 -bedroom each
5 Vacated Harrison Street
�o Not Approved
6 Grant Court ROW (64 fie, )/1� 2 SFD 3/4 -bedrooms each
7/8/9 Pepperwood Addition U .�
Not Approved
10 Lot 2 Block 2 Braverman Center Units
�b� uq
( �
t 3 Bedrooms each*
*tentatively approved based on submission of
an adequate site plan.
11 2700 Block Muscatine Avenue MF 8 Units*
*tentatively approved subject to submission of
satisfactory site plan.
12 Orchard Court - No decision at this time. J Looks doubtful.
However, the option on this does not terminate until the
18th of April. The above information will be confirmed
in writing when a final decision is reached on Site #12.
In view of the above, necessary action will be initiated to inform
the owners that the options on Site Nos. 7/8/9 will not be renewed
and site #10 will be renewed and payment of $500.00 will be made on
Friday, March 30.
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ME
Neal Berlin, City Manager
Mike Kucharzak, Director NIS
March 29, 1979
Page 2
Site #11 - the owner will be notified of option extension and
a Payment of $1,000.00 will be Paid on March 30.
Extension and Payment of option fee will extend these options
to July 31, 1979.
LGS/cf
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CEDAR RAPIDS -DES MOLRES
� City of Iowa CK
MEMORANDUM
Lv'
DATE: March 28, 197 t
ITO: Neal Berlin, City Manager
FROM: Dennis Kraft, Director of Planning & Program Development
RE: Areawide Housing Opportunity Program
Subsequent to an evaluation of the East Central Iowa Council of Government's (ECICOG)
proposal to prepare an areawide Housing Opportunity Plan (HOP), I have come to the
conclusion that it does not appear to be in the best interest of the City of Iowa
City to have one conducted this year. At the present time, I do not have a clear
indication as to who would benefit from the HOP and who would pay for it. Clearly
additional information is needed on the advantages before I could make an affirma-
tive recommendation on this program.
You are well aware of the present staffing status of the department. With seven
or eight new staff members starting within the next two to three months, I do not
have surplus staff time to work on and monitor a project such as the HOP. Higher
priority assigned tasks are going to utilize all of the available staff time for
the next six to nine months at a minimum.
As near as I can determine, the lack of a HOP will have no impact on Iowa City
CDBG funding at this time. The Small Cities application has already been submitted
and will be funded or rejected without benefit of bonus points for a HOP.
It appears that from the Federal level the purpose of the HOP is to solve central
city housing and employment problems. The theory behind it is that jobs have moved
to the suburbs and lower income and minority employees have not been able to find
housing in these suburbs and therefore are denied reasonable employment opportunities
This certainly is not the case in Iowa City. First of all, we are not a large
enough metropolitan area to have this even be a problem, and secondly, we have a
nearly ubiquitous distribution of minorities in the community as of this time. A
HOP is conceivably a solution for a problem that doesn't exist.
There was also some discussion of the creation of an areawide housing authority.
Once again, there was not enough information to determine who was going to be running
the housing authority, or more importantly, whether or not there is even such a
need for an authority. At the present time, Iowa City provides this type of service
not only to Iowa City residents but to some outlying communities including Riverside
and Coralville. It would appear to me that if additional communities were to be
included in some kind of subsidized housing program that the expansion of the Iowa
City operation is another alternative which should be evaluated. What I'm saying
here is that once again additional research and information needs to be put together
before I could possibly make an affirmative recommendation on the creation of an
areawide housing authority or a recommendation that would result in the allocation
of City staff time to foster such a program.
I have discussed the subject with the Cedar Rapids Planning Director, Don Sayler,
and he has indicated that they have a neutral position on the subject of the HOP.
He also indicated to me that if our representatives on ECICOG take a position on it
to please let him know and that they will be happy to work with us on this project.
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Neal Berlin
1 -March 28, 1979
Page 2
In summary, if additional information can be provided on the merits of such u
program within the next six to nine months, it is possible that I might be in a
Position to support such a proposal in subsequent years. At this time I am in
Opposition to MICOO preparing an areawide HOP.
If you would like further information on this or a more detailed explanation,
I would be more than happy to provide it to you.
DK/ssw
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r
`-- City of Iowa City pp
DATE: March 26, 1979
TO: City Council
FROM: Paul Glaves, Development Coordinator o
RE: Washington Street
When we last discussed Washington Street with the City Council, the staff
suggested that Washington Street between Madison Street and Capitol Street
be replaced for its full length. This recommendation was based on the fact
that the Madison Street intersection was being rebuilt as part of the
River Corridor Trunk Sewer project at approximately the same time as the
eastern 120 feet of this block of Washington was being rebuilt as part of
the CBD Streetscape Improvement Project, Phase II.
The staff has now prepared a cost estimate to replace this portion of
Washington Street. Attached to this memorandum is a copy of the cost
estimate.
This estimate includes:
A. Removal of the existing pavement.
B. Replacement of the pavement with a 2 -lane (28 foot) street,
with one lane traffic each way but with no parking on either
side.
C. Installation of sod between the new pavement and the existing
sidewalks on both sides of the street.
The cost, as shown on the attached estimate, would be approximately $25,000.
The above detailed improvements should be all that the City undertakes in
this block. The University should be expected to install additional land-
scaping and amenities to complement the City -provided improvements.
PG/ssw
Attachment
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COST ESTIMATE
To repave Washington Street
with 28' paving from
a point 120 feet west
Capitol Street to a point
20 feet cast of Madison
of
Street, if done as part
of larger contract.
Demolition and Site Prep:
180 ft. x 61 ft. =
10,980 sq. ft.
=
1,220 sq, yd.
1,220 sq, yd. @$6
= $7,320
Repaving:
180 ft. x 28 ft. =
5,040 sq. ft.
=
560 sq. yd.
560 sq, yd. @$24 =
$13,440
Sod:
180 ft. x 76 ft. =
13,680 sq, ft.
less paving
-5,040 sq, ft.
= sod area =
8,640 sq, ft.
8,640 sq. ft. @15¢
= $1,296
TOTAL COST = $22,056
+2 206 10%
24,262
contingency
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1315 Whiting, Ave. Ct.
Iowa City, Iowa 52240
March 16, 1979
Mr. Richard Plastino
Public Works Department
Civic Center
Tow., City, Iowa 52240
Dear Mr. Plastino:
I do not have any tried and true resolutions
for the problems the city encounters in moving
traffic and at the same time safeguarding the
street parking which many of us assume is our
right. I applaud your willingness to take action
and believe you are moving in a responsible
manner to make sure that as this year, summer
:Incl then next: winter* approach we won't face
such traumatic reactions.
Basically streets are for moving traffic.
Parking is the responsibility of the landlord.
However I cannot argue with the fact that at times
a landlord may not even have the option of buying
additional space for his tenants. At the same
time there should be a sense of responsibility
on the shoulders of the landlord and prospective
tenant to acknowledge the problem. If we keep
the regulations intact during the spring and
summer and as we approach another academic year
at the University starting in fall 1979, that
will force all of us to consider alternatives
for the parking of our cars, as residents and
as guests in any given part of the city.
I noted with interest the recent front page
news story of a man who has trouble parking in
the area of Prairie du Chien Rd./ Caroline Ave.
1 helieve each such specific need should be dealt
with individually. It should not necessitate
a removal of all NO PARKING signs on any given
streets.
Thank you for being willing to make solid
proposals at this time, rather than waiting for
I
our outcries next January)
i
Jen Madsen
�66
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"City of Iowa
_ r� t.
Date: March 28, 1979
To: Neal Berlin and City Council
From: Dick Plastino, Director of Public Works
Re: Ditching Procedures -- Council Referral
This coming summer the Street Division does plan to do some ditching
work. Generally the ditch will be 2 to 3 feet deep. We will try to put
as gentle a side slope on the ditch as possible within the existing
right-of-way.
We are not anxious to repeat the Rohret Road situation and we will make
strong efforts to avoid this in the future.
jm3/20
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6s7
City Of Iowa CI If
MEMORANDUM
Date: March 29, 1979
To: Neal Berlin and City Council
From: Eugene A. Dietz, City Engineer
Re: Ralston Creek Village (a large cale residential
development located south of Burlington Street,
east of Gilbert, and west of Van Buren)
Ralston Creek Village, an LSNRD composed of three apartment buildings,
will be discussed by Council at the April 3 formal meeting. It is the
opinion of Public Works that two problems surround this proposal and
very definitely make the complex undesirable as proposed. These two
problems are briefly:
1. The developer is proposing that two buildings be located over a 42"
trunk sanitary sewer which carries flow from the major portion of
east Iowa City.
2. The developer has received permission from the Board of Adjustment
to park vehicles very close to the bank of Ralston Creek. These
cars will be damaged and/or floated away during flooding conditions
certainly more frequently than the "100 -year storm".
The following paragraphs attempt to more thoroughly define the two
problems and perhaps suggest a solution to them:
1• Trunk sewer -- In approximately 1971 a major trunk sewer was built
through this area. The City obtained an easement which gave the
Property owner permission to construct buildings over the top of
the sewer. The easement further held the City responsible for any
damage to the buildings which might be caused as a result of the
City's negligence (a rather all-encompassing clause). Obtaining an
easement of this type was not a wise move by the City, but it did
happen. One can only speculate that the construction contract
moved more quickly than land acquisition and for some reason the
City was reluctant to condemn. In any event the City is now in the
Position of watching a building being constructed over the top of
one of the main trunk sewers in the community. This is intolerable.
In twenty, thirty or forty years the sewer may sustain a failure
and it is probable the City will pay for not only the sewer repair
but for damage to the building. There are five alternatives:
a. Negotiate a clear easement -- This could be attempted but the
Planning and Zoning Commission was not successful in asking
the developer to reorientate buildings so that they would not
be over the sewer. It seems likely that the developer will
have to maintain a high density on the site to maximize invest-
ment potential;
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, �'N
b. Condemn an easement -- As with the previous alternate, condem-
nation of an easement will render the site less valuable. It
is possible that the cost of condemnation for only easements
may approach the cost of acquiring the entire parcel;
C. Condemn the entire parcel -- The estimated cost of this option
is thought to be $200,000 - $300,000;
d. Allow the buildings to be constructed as shown; and
e. Relocate the sanitary sewer -- The cost of this option is
estimated to be approximately $81,000 (this assumes no costs
for easements).
The above alternates, all clearly difficult choices, are compounded by
other factors -- the same 42" sewer runs through other property between
Ralston Creek Village and Burlington Street which is potentially developable;
the same 42" sewer bisects the parcel of land which we recently forfeited
to the Rock Island Railroad Company; and the same 42" sewer lies directly
beneath the proposed University of Iowa Credit Union Building at the
corner of Van Buren and Iowa Avenue. I am aware that there do exist
some structures over the sewer upstream from the Credit Union parcel and
other potential problems may not have been discovered yet. I don't
propose to offer solutions to each of these problems since the exact
nature of each varies somewhat from the Ralston Creek Village matter.
However, the problems are interrelated and therefore you need to be
aware of their existence.
1 2. Board of Appeals -- The City Floodplain Management Ordinance pro-
vides that nothing can be located in the floodway of the creek (the
floodway is a 100 foot wide section along the creek) with only a
few exceptions. One of the exceptions is that parking areas can be
located in the floodway provided they are no closer than approximately
33 feet to the stream bank. Parking can be located closer than 33
feet if a Special Use Permit is obtained. This Special Use Permit
was meant to provide for unanticipated eventualities that might
occur. For example, if one side of a creek was very low while the
other side of the creek was very high, it would not make any sense
to prohibit parking next to the creek bank on the high side.
Unfortunately the Board of Adjustment recently granted a Special
Use Permit to the developer of Ralston Creek Village in an area
s which floods easily.
The Floodplain Ordinance states that there are conditions that
always apply to the granting of a Special Use Permit. A few of
these that relate to this matter are as follows:
(1) The purpose of a floodway is to prevent water from being
backed up more than one foot higher then it otherwise might
be. With cars parked in the floodway it is difficult to see
how floodwaters will not be backed up upstream.
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3
(2) In granting a special use permit the Board of Adjustment is
directed by the ordinance to consider the following factors:
a. The probability that materials may be swept onto other
lands or downstream to the injury of others.
b. The susceptibility of the proposed facility and its
contents to flood damage and the effect of such damage to
individual owners.
C. The availability of alternative locations not subject to
flooding for the proposed use.
It is absolutely certain that car owners will sustain damage
to their vehicles. In my mind the Board of Adjustment has
made a mistake in granting of this variance. The Board was
shown slides of the 1972 flood in which this entire area is
clearly shown to be under water. The Special Use Permit still
has to be approved by the Iowa Natural Resources Council, but
discussions with the INRC staff reveal that they expect the
local agencies to fully study the implications of a special
use permit and that they will generally concur with the local
agency.
In summary the City is faced with an undesirable development. The
development is located in the floodplain of Ralston Creek and parking is
being allowed in the floodway of the creek. The development has major
structures located over a trunk sanitary sewer. Part of the problem
results from past actions by the City and part of the problem results
from present action by the Board of Adjustment.
Aside from being glad that I didn't work here in 1971, I do have some
thoughts about the problems involved. My recommended procedure is as
follows:
A. For Ralston Creek Village, authorize staff to obtain a design for
rerouting the sanitary sewer at an approximate cost of $81,000.
Because this procedure would create a certain benefit to the property
owner, it should be clearly understood that we will require non -
buildable easements for this relocation at no expense to the City.
There is undoubtedly a good argument to condemn the entire parcel
since it may be desirable to purchase a portion of the property
along the creek for flood protection at some later date. However,
the channel improvement is a separate project and should be able to
stand the test of cost/ benefit independent of this problem.
Furthermore, none of these solutions have been budgeted, making the
lesser expensive one somewhat more desirable;
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a
B. Direct legal staff (as time and schedule allows) to discover our
position on sewers in the other areas. It is not, in my opinion,
necessary that the sewer be relocated in all instances. In some
cases it may be possible to condemn easements or possible to win a
lawsuit if we do nothing at all; and
C. Override the Board of Adjustment's Special Use Permit approval for
allowing parking in the flood plain. We could write a letter to
the Iowa Natural Resources Council asking that they not approve the
Special Use Permit. The feature problem with this is that we would
be asking a State agency to correct a mistake made by our own local
agency. This recommendation would require that the owner reorientate
his buildings which may cause some major changes in plan as submitted.
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Date: March 26, 1797
To: Neal Berlin and City Council
From: Gene Dietz, City Engineer
Re: Tanglewood/Ventura Specia Assessment Project
On March 6, 1979, the City Council held a public hearing for the
Tanglewood/ Ventura Special Assessment Project. Unfortunately, I was not
able to attend that meeting and therefore missed an opportunity to provide
answers to many of the questions that were raised. I will attempt to do so
with this memorandum.
I. Why wasn't the streets paved when the subdivision was annexed to the
City; and since the mistake was made, shouldn't the City pay for more
of the cost?
Answer: The implication of the question is that if the streets were
paved when the property was annexed, the original owners would have
had to pay the assessment thereby relieving the burden from the
present property owners. Actually, this type of logic is flawed.
Perhaps the streets should have been paved upon annexation but I
assure you that the cost of the work at that time would definitely
have been added to the selling price of the properties. The price,
of course, would have been cheaper back then because inflation has
taken its toll over the past years. The price for each assessment
today is the same as it would have been ten years ago compounded by
inflation. Another factor that probably made the aspect of a special
assessment unattractive could have been the lack of structures on the
lots. The State Code provides that the assessment cannot exceed 25
percent of the valuation of the lots including the value of the
assessment. By waiting until this point in time, only two lots (both
unimproved) have a deficiency which the City will have to pay for.
A major issue revolved around why the City staff could not meet the
homeowners half way and provide a scaled down project.
Answer: The Engineering Division has significance reduced the cost
of this special assessment project in several ways. First of all,
most new subdivisions in Iowa City are built with streets having a 28
foot wide pavement. Secondly, all new standard subdivisions in town
have sidewalks on both sides of the street. Elimination of the
sidewalk and narrowing the pavement to 25 feet had the effect of
reducing the special assessment project by $25,000. In addition to
reducing project costs, the Engineering Division recommended to
Council that the design fees as well as the default fund be absorbed
by the City. This is an additional $20,000. Therefore, the staff
has recommended a program which reduced by $45,000 the amount of
legitimate costs that are assessable in a project such as this. In
other words, these project costs were limited to approximately
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$85,000 whereas, we could have legally assessed as much as $130,000
on this project.
Why can't the project be limited to drainage construction only?
Answer: Providing drainage for this area would improve the road
conditions significantly. However, it is my opinion that just to
provide drainage could cost from 30 to 50 percent the cost of the
proposed assessment. There exists no ditches and the right-of-way is
extremely narrow (approximately 50 feet). To provide proper
drainage and ditching it would be necessary to regrade the entire
right-of-way. When that is complete we still have only a gravel road
with ditches. Without having exact figures to quote, it is my
contention that house for house the Street Department spends more
money on property owners living on gravelled streets than they do for
homeowners who have paid to have concrete streets for which they pay
higher property taxes. Even though the residents complain of
inaction by City crews, grading is performed on gravelled streets
several times a year. How many times have you noticed City work
crews performing work on the street directly in front of your home?
I submit that you don't see them as frequently as residents of
Yocum's Subdivision, even though I am sure your taxes are higher.
4. Why not put a pavement in that is less than 25 feet?
Answer: The implication of this question was that there are only
approximately 11 homes served by this assessment and therefore the
pavement could be narrower. Actually, there is a great deal of land
that could in fact be serviced by Tanglewood Street both to the north
and south of Yocum's Subdivision. If the area is improved via a
special assessment, in all probability it will make these areas
around Yocum's Subdivision more attractive to build upon. The end
result will be that in all probability there will be a great deal
more homes serviced by these two streets. From a street width
standpoint, I see very little difference between Yocum's Subdivision
and any new subdivision as being subdivided today. We have in fact
reduced the paving width somewhat from our normal standard in an
attempt to improve the probability of the assessment being
completed.
S. Why doesn't the City maintain the roads better since the contractor
that installed the sanitary sewer ruined it?
Answer: I was not present in Iowa City when this sanitary sewer
system was installed in the area. However, even if the road was
disturbed to some extent during construction, it is difficult for me
to believe that over the course of five or six years the condition of
the road differs significantly today had there been no construction
of the sanitary sewer line. There is no evidence that proper
ditching ever existed on the road. Regardless of what happened five
or six years ago, the fact remains that this is a dirt road and the
best way to improve it is via a special assessment paving project.
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Answer: The City Council has the prerogative of reducing anyone's
assessment without making a blanket reduction for everyone. In other
words, if the City Council elects to reduce the Jensen's assessment
for particular reasons, you may do so. This does not have to affect
anyone elses assessment nor can it be added to other property
assessment. Whatever the Jensen's assessment may be reduced would
have to be paid for by the City. However, before you make your
decision on this subject, I would like to provide some more facts.
The average assessment in this subdivision is high. The primary
reason being that the average home site in this subdivision is
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6. Why didn't the City contact the property owners prior to spending
time
and money toward surveying the property?
Answer: This project was not initiated by City staff but by property
owners signing a petition in the area. I have little doubt in my
mind that the
all residents in the area knew that an assessment
project was forthcoming. Having listened to the tape the
of meeting
of March 6th, I believe the person raising the question even stated
that he
refused to sign the petition that was circulated. There is
nothing in the ordinances
or code that require that anyone agree with
a special assessment project. We do, however, have a in the
policy
City administration that we require a petition from a majority of the
property owners in the area just to show good faith. With that good
faith in hand,
petition a budget established by City Council, we
proceeded to
survey and draw up plans and specifications for the
project. We
presented those in November, 1978. Prior to this point
in time
we could have provided rough estimates only for each of the
property owners. It was indeed necessary to perform the amount of
work completed prior to having a
group meeting.
7. The City doesn't own property for the sewer nor do they own the
property to pave the road.
r
Answer: This question has been raised in the past and in the opinion
of the Engineering Division
and Legal staff, it has no merit
whatsoever. There is in fact a recorded plat at the courthouse which
shows a Ventura Avenue and a Tanglewood Street. There aren't any
legal papers that have been recorded which convey this property to
the City; but through its
+;
use and the plat is recorded there is very
good evidence that it does in fact belong to the City. However,
Max
Yocum has submitted this allegation in the recent past and to
p
alleviate any problems with the special assessment process, the
Legal staff has begun a title
quiet action to determine ownership.
The schedule of the hearings, etc., have been gauged so that the
results of the quiet title action would be available prior to
awarding a construction contract.
8. Many of the assessment are extremely high. Cannot the City reduce
them
especially for individuals such as the Jensen's who are about to
go onto retirement.
Answer: The City Council has the prerogative of reducing anyone's
assessment without making a blanket reduction for everyone. In other
words, if the City Council elects to reduce the Jensen's assessment
for particular reasons, you may do so. This does not have to affect
anyone elses assessment nor can it be added to other property
assessment. Whatever the Jensen's assessment may be reduced would
have to be paid for by the City. However, before you make your
decision on this subject, I would like to provide some more facts.
The average assessment in this subdivision is high. The primary
reason being that the average home site in this subdivision is
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approximately one-half acre. Since the home sites average larger
than 20,000 square feet, they are bound to have an assessment which
is higher than it would be for a normal building site in Iowa City
which is probably around 8,500 square feet. The simple fact of the
matter is that with these large lots, there has to be more street.
The Jensen's for instance, own two lots in the subdivision. In
combination, they have 1.15 acres out of the 6.6 acres in the
subdivision excluding the street right-of-way.
We did recognize that the potential use that the Jensen's and the
Grell's have for the project is limited. Therefore, we used a
different procedure for spreading the assessments in this project.
Normally the staff uses a procedure called the "band method." In
this instance we used what is referred as "average front -foot
method. In the case of the Jensen's, their assessment was reduced
by approximately $1,500 by using this different method.
Furthermore, if the sidewalks and 28 foot wide pavement were used in
this project, the assessment for the Jensen's would have increased
from $9,049 to $13,800. Therefore, regardless of what was stated at
the public hearing, I believe the Engineering staff did use a certain
amount of compassion when composing the special assessment project.
I would not try to suggest that the Jensen's would take advantage of
the situation, however, even with the way their house is situated on
the property, it would be possible for them to subdivide their lot
and provide an additional lot which would have access to Ventura
Avenue. There exists the potential for the City to pick up a portion
of their assessment which could directly improve prospects of
subdividing their property. This factor is true of other lots in the
subdivision as well.
The answers to the above questions may in all probability appear to be
"hard line." However, I perceive my responsibility to provide you with as
much factual information as possible regarding the circumstances of this
project. With this information in mind it is entirely proper and correct
for Council to take into account the emotional issues which surround any
project such as this. Therefore, after reviewing Mr. and Mrs. Jensen's
Position you feel that their assessment should be reduced by a certain
amount, please provide me that decision and we will complete this project.
There is, however, no real justification for reducing any of the
assessments from a technical standpoint.
I would be happy to discuss this information with you at an informal
session at your direction.
bdw
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City of Iowa Cit, '
MEMORANDUM
Date: March 29, 1979
To: City Council
From: Linda Schreiber
Re: Aids and Alternatives for Spouse Abuse
This memo describes AASA's programming efforts and addresses its
proposal for funding a spouse abuse center.
Coordinator's Function
Kissel's duties are to coordinate services for a client. She acts as
an advocate by explaining the options available to the client and
following through to see that a client is reaching the objectives
that she has chosen for herself. Many cases involving spouse abuse
are predictable and cyclical, Kissel commented. Patterns and
similarities exist. Her responsibility is to describe some of these
events to a client who is experiencing emotional and physical trauma.
Armed with this information, the client is better able to make an
objective decision regarding her life and her children.
The biggest reason women do not leave is the fear that they will be
harmed or the fear their spouse will commit suicide that he has.
threatened. These women are frightened, but too frightened to leave
and they don't want the responsibility of suicide. Kissel's role is
to inform the client of the threats and also advise them how to
handle these situations.
When not threatened with the safety of her own life, the client is
better able to think logically. The power is adjusted. Some women
just are not able to take a stand to adjust the power. Some will go
to whatever length necessary to protect themselves. Kissel does not
feel protection is totally available from Social Services or the
Police. Johnson County Department of Social Services is
Services licatwill do fon client and what is actually done. haOft nSocial
r arent statements are made about is
the case of who screams the loudest. Clients are not always
assertive and many don't know the right questions to ask. "I explain
their options and accompany them to be sure they get the support."
This is a big down time in their life, they are not always thinking
clearly. Procedures at Social Services don't provide the smoothest
path.
Kissel asks clients what would you like to happen down the road? Get
out or continue to try. She gives information only. It's the
client's decision. The clients tell Kissel what they want to do and
she helps plan to get the client self-sufficient.
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Kissel feels that parents may manipulate children if present.
Occasionally child abuse is also a factor- however, she feels Social
Services is unlikely to prosecute. DDS investigates but there are
things that parents can get away with like heavy spanking where no
torture is evident.
Kissel helps coordinate the child's educational needs as well as the
parent's needs. Occasionally she arranges rides for the children to
elementary schools.
Kissel receives an average of 20 to 30 phone calls for information a
month. Of these, an average of 8 or 9 become new clients each month.
It is not always necessary to move people out but Kissel is concerned
about safety.
Kissel typically receives calls from clients, employers, and other
agencies reporting cases of spouse abuse. She has also received
calls from abusers requesting help for their problem. Usually the
calls are from women who want an appointment to discuss what's
happening to them and the options available. Kissel dispenses
knowledge and tells the client what is available locally, in the
state and nation. Incidents are recorded by date. This semester she
has two practicum students to assist as there are too many calls for
one person now.
Kissel has developed support groups. Members representing different
backgrounds meet to assist clients as it is needed. Often Kissel
arranges travel for a client. So far she has been successful with
the University ride board. Many clients don't have very much money.
Volunteers occasionally help with travel if possible. Previous
clients who now are settled become volunteers. Kissel's personal
friends have volunteered their homes for individuals in need, but she
is concerned about the danger.
Clients are usually housed by volunteers for a period of time under a
week if they choose to leave town. Sometimes if a client chooses to
i stay in town it takes longer to coordinate housing, counseling,
employment, it
services and legal services. These clients may
stay with a volunteer as long as one month. About 2/5 of Kissel Is
clients receive ADC.
' Counseling for women and children is available at the women's center.
Usually the counselors are professionals who have returned to a
graduate program for further studies. Kissel reported the churches
are becoming more involved now through donations of food and
clothing. These supplies help the volunteers. There is still ground
work to be laid there. "The more I help the clients now, the less
need there is for assistance later," Kissel contended. "Some take
longer, then they are solid." Setting up a household when you don't
feel well requires endless coordination. The situation would be much
easier for clients if the husbands would choose to leave the
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I✓
residence. But in situations of spouse abuse that is not often the
case.
Board's Functions
AASA Board resumed some administrative functions recently, like the
Speaker's Bureau and fund raising, so Kissel could spend her efforts
with clients. The Board now has two functions. The typical ones:
publicity, fund raising and recruiting and training volunteers and
assisting with administrative functions. They feel Kissel was being
Pulled too far. The Board feels her strengths lie in direct services
to clients.
The Crisis Center also helps fill the gaps by distributing
effortsfor a
information
and
shelter. Kissel ndlher BeBoard
oardare concerned about tthe
shelter. The CETA grant which funds Kissel Is salary expires in May,
Requirements For Federal Funding
Kissel stated that a shelter was one of the requirements to qualify
for federal assistance. She does not feel the availability of the
Women's Emergency Center meets that requirement because it is
administered by another agency.
Another requirement is 24 hour phone coverage. AASA is developing
formal agreements to provide this coverage.
Another requirement is support from local government.
Some of the problems Kissel encounters without a shelter locally
available are:
transporting clients to and from employment, school,
attorneys and courts is to much to request from
volunteers.
costs are not covered by Johnson County Social Services
until client is a resident of this county.
Long distance calls costly,
more difficult to get settled locally if client wants to
stay in Iowa City.
Statistics
A complete year's statistics are being prepared by AASA staff for
Council review.
Attachments
The Program Goals and Letters of Support contained in the CDBG
tach
Gardner, Women's Emergency Center,tCeda Cedaris a and my memo tot the
Council concerning that facility.
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a
Miscellaneous
The Department of Planning & Program Development is undertaking an
Environmental Review of this proposed project. This review process
will include a description of the project and its effect on such
items as: (a) project description, project site, project steps and
time stages, resources, contractual guarantees, organizations
involved, physical construction, if applicable, area to be served
and project construction, if applicable, (b) project goal; (c)
environmental qualities (physical environment, wildlife and natural
+ areas, surrounding land uses and physical character of district);
(d) intrastructure and demand for these services; (e) air and water
1 pollution; (f) other physical environmental factors; (g) community
facilities and services; (h) employment centers and commercial
facilities servicing the site; (i) socio-economic, racial, ethnic
Jj) characteristics income; (j) aesthetic environment (relating to
structure and surrounding neighborhood); (k) project initiated
environment alterations; (1) project alternatives considered; (m)
steps planned to minimize adverse impacts; and (n) individuals
involved in planning.
In the next funding cycle the Committee on Community Needs should
forward proposals concerning human services to appropriate agencies
for review and comment prior to its recommendations to Council and
funding allocations.
j The residency requirements for assistance may need to be discussed
i! with the Department of Social Services. Perhaps legislative action
would be an option if this requirement lacks validity.
I,
I hope this information answers your questions. Please let me know
if you have additional questions.
f
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the following is a report on the number of battered women seeking assistance in
Iowa City. This was taken from the raw data of the School of Social Work student
Annette Fries -Mundy.
1777 - 1978
DEC.
JAN.
FEB.
MAR.
APR.
MAY
CRISIS CENTER
19
7
6
9
10
7
OSS/ADULTS
8
4
3
3
1
1
ALCOHOL AND
FAMILY COUNSELING
9
1
0
2
0
4
COMMUNITY MENTAL
HEALTH
0
0
2
1
1
1
EPISCIPAL CHAPLAINCY
1
0
0
0
0
0
A.A.
3
0
0
0
0
0
LUTHERAN SOC. SERV.
1
(dropped
out of
study but
estimated
1/5
of
caseload
involves battered women)
AID AND ALTERNATIVES
JUN.
JUL
FOR VICTIMS OF
SPOUSE ABUSE PROGRAM
7
0
5
7
7
8
6
51
CLIENTS SEEN
NUMBER OF CHILDREN OF
WOMEN SEEKING ASSISTANCE
THROUGH OUR PROGRAM
3
0
9
18
9
22
5
41
NUMBER OF -CALLS RECEIVED
BY THE SPOUSE ABUSE PROGRAM
FROM RELATIVES AND FRIENDS OF
VICTIMS, EMPLOYERS, COUNSELERS,
HOSPITAL STAFF, LAWYERS, AND
SERVICE PROVIDERS REQUESTING
INFORMATION AND/OR ASSISTANCE
12
6
22
19
25
21
21
9
NUMBER OF WOMEN AND CHILDREN
SEEN EACH MONTH NEEDING
rEMPORARY SHELTER
E
0
0 8
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16 6 8 11 6
March 10, 1979
Kristi Kissel
Women's Resource and Action Center
130 N. Madison
Iowa City, Iowa 52240
Dear Kristi.
Several inquiries have been made to the Womens Emergency Shelter
in regard to the services available to abused women of Johnson County.
I believe it is appropriate to let you know what answers we have given to
these questions.
The Womens Emergency Shelter has a mandate to serve the residents of
a six county area, Iowa, Benton , Cedar, Jones, Linn and Johnson Bounties.
We have actually served a much wider area, having had residents from
Blackhawk, Marshall, Tama and Keokuk counties and from the states of
Wisconsin and Ohio as well. Our services continue to be available to Johnson
County residents and are especially appropriate for those women who need
to leave the geographical area.
We have so far been able to accomodat-e each request for shelter made
to us. On occasion, it has been necessary to place a woman in public
accomodations until we were able to transfer her to the Shelter proper. We
can also pay for accomodations outside our immediate area, such as in
another county, until we are able to transport her to the Shelter. Linn
County has reimbursed us for emergency shelter for those women eligible
j by income and residency for Linn County General Assistance but not every
county has assisted in this way. For those cases, grant money has been
used to secure emergency, over -night shelter.
Increased awareness of availability of shelter by social service
agencies, law enforcement bodies and the general public may raise requests
for service beyond our capabilities.
We have provided service to only seven families from Johnson County.
We believe this number is a small portion of the actual number of women
needing shelter. You, I am sure, have more realistic data to indicate
need, when this question is raised. I am certain that not every woman you
have helped would have wanted or been able to use our shelter instead of
the volunteer service you have provided. For those Johnson County families
that we have had in Shelter, there have been problems with commuting to jobs,
school and day care. One of the referrals that we had from you was not
able to return to the Shelter from Iowa City because of had weather.
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As you are aware, our program has been funded by the State Department
of Social Service until June 30, 1979 -and by the Hall Foundation until
October 1979. We have no certain continuation of funding beyond that time.
We do have hope of securing more funding.
As to whether Johnson County should have a shelter -apart from ours, we
must return the question to Johnson County for an answer. Should such a
shelter be established, I want to assure you of our support, cooperation
and interest.
Congratulations on the excellent service you have provided to this
point.
cc: Linda Scribner
Sincerely,
Martha Garner, Coordinator
Womens Emergency Shelter
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City of Iowa Cif
MEMORANDUM
Date: February 23, 1979
To: City Council
From: Linda Schreiber
Re: Women's Emergency Shelter in Cedar Rapids
The Council had several questions regarding the Women's Emergency
Shelter in Cedar Rapids at its January 24 budget hearing. Their
questions are:
Is the Shelter in Cedar Rapids regional?
Yes, it serves individuals from Benton, Cedar, Iowa, Johnson,
Jones and Linn Counties. The•Shelter's admission policy states
that the Shelter "will provide shelter for any woman as a refuge
from an abusive situation or potentially abusive situation, and
for children of that woman". "Abused women will be admitted on
a temporary, emergency basis until a more complete intake
process determines the appropriateness of a referral."
2. What areas are served?
(See above)
3. Does the Shelter have priorities as to who is served first?
No - see #1 f li m Culp... ' 1%,i
4. Was AASA (Aid & Alternatives to Spouse Abuse) denied funding
because a shelter is located in Cedar Rapids?
Ron Larson, Dept. of Social Services, did not think so. Perhaps
AASA did not meet some of the grant qualifications or perhaps
its funding request was higher than the allocations. $60,000
was divided among four cities. $15,000 grants were given to 4
cities: Sioux City, Clinton, Decorah and Cedar Rapids.
5. Does Social Services reimburse for Johnson County residents?
Reimbursement can be made in two ways. The individual may pay
themselves if possible or the County can reimburse through the
County Poor Fund if an individual meets income guidelines.
Federal regulations do not permit the use of Title XX monies to
be used to provide shelter. Larson feels this guideline may be
changed in the future. The costs for shelter are: $5/day for
room and board, $35/week; $21/week per child,
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2
6. Does the Shelter have income guidelines or a sliding fee?
i
See q5. A sliding fee is available for counseling.
7. What is the capacity at the Shelter?
Since its door were opened in November, no one has been turned
away. The Shelter has some flexibility with beds to allow
residents to be housed. As yet a maximum capacity has not been
determined because the Shelter has not been filled beyond its
capacity. The capacity is flexible depending on the size and
age of person - up to 14 people have been housed previously (8
children, 6 women).
8. Staff.
The staff includes a professional psychologist, the director
and 3 part-time workers (actually work full time). The director
and part-time employees counsel clients and act as problem
solvers. Three part-time employees direct the Center's
! activities for the children's programming, volunteer
activities, and follow up. Their credentials and experience
are relevant to their respective functions: children's
programming - director of Montessori school in Cedar Rapids;
volunteer activities - advanced degree in employment counseling
for women; follow-up - experience working with migrant workers,
HACAP employees and CETA.
i 9. Grant
$14,000 State, $56,000 Hall Foundation. A total budget of
i$62,000.
10. How were needs documented to determine which other counties
would be included?
State said Linn must include contiguous counties in their
proposal. The State's grant provides for the salary of the
professional psychologist. The State wanted Iowans in other
counties to be able to benefit from the availability of a
psychologist.
11. Is the Shelter really designed to serve 6 counties?
The Department of Social Services views positively programming
j that ties together family support services for its clients. The
Shelter's support services include marital counseling, legal,
protective and psychological. The State felt these services
should also be available to residents of surrounding
communities.
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The Iowa Legislature allocated $60,000 to four cities to fund
programs for victims of spouse abuse. Each community received
$15,000. This funding expires June 30. The legislature is expected
SF191, Miller, to renew funding this session (a bill has already been introduced,
staff Psychologistaat the W men's EmergencydSheltell). The ate's funs rae salary to pay a
i
The State designated that contiguous counties to Linn also benefit
from the availability of support programs provided by the Shelter.
Its services to clients include: marital counseling, legal and
protective services, professional
advocacy, medicalpsychologist, transportation,
, housing, financial assistance, employment
i
assistance, child care, education (for children and women).
The Center has not experienced an
women from other counties. WEC has served oclems pientsdoutsidevthessito
x
county area from Blackhawk, Marshall and Keokuk counties.
Larson expressed that it was difficult for the Dept. of Social
Services to be creative as they (the department) would like
especially when dealing with shrinking dollars for human services.
Programming that ties family support services together for clients
is viewed positively by the Dept. of Social Services. The Department
Of Social Services' philosophy is to provide support services to
maintain the family as a unit whenever possible. Fleeing the home is
viewed as a last resort. The Woman's Emergency Center provides
support services to assist the entire family indivi
unit. dually and as a
i
Federal Guidelines prevent Title KK funds from being used to pay for
services at the Shelter. County Poor Funds from the Mental Health
fund may be used to reimburse for services. Federal regulations may
possibly be amended to allow monies to be spent for Shelter.
When AASA sought State funding, Larson wrote a letter of support. He
is not sure the reason their program was not funded. Perhaps, he
thought, because their request was for more than the amount being
allocated. Most of the grants were approved for $15,000 or $30,000.
rs on fe It
may
without wallsWhnot duplicaat Iowa te housing. is the Both programs AASrt PrIowamCity
and WEC Cedar Rapids, are offered to Social Service clients in
Johnson County. The clients' needs are the first consideration.
Kristy's role is to act as a trouble shooter. When she comes into a
crisis situation, she helps remove the victim from a volatile
environment and helps put her in a safe place and also aid to
coordinate special services for victims.
I will be meeting with Kristy and a Board representative to discuss
Programming with her.
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City of Iowa City
= MEMORAND M
DATE: March 1 , 197g n
TO: Neal Berl'
>n, City Manager `�✓,r
FROM: Robert P. Keating, Fire Chief- 11
RE: Tavern Inspections
F J
r
According to the officers'reports that have been
received, from December 15, 1978 to March 2, 1979
we have encountered no big problems with the tavern
owners.
There has been no overcrowding on any of the
occasions that the fire department personnel have
made fire inspections. The owners or managers have
been cooperating as to replacing burned out exit
lights, rear exit doors that have been blocked by
snow and ice have been cleared.
Also any fire hazard that our inspectors find
the manager will correct the condition,
On one occasion the siamese at the Fieldhouse
was found to be obstructed by a beer bottle in
one side and a beer can in the other side, After
the Fire Marshal spoke to the manager the condition
was corrected.
As of this date everything seems to be going
along smoothly, and we feel our officers are doing
a good job of keeping the taverns fire safe.
6V
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I011i1 CITI' PUI3LIC 1_113Rr1Rl'
luxes City, Iowa 52240 (319)354.1264
Lolly Eggers, Director
March 23, 1979
i
North Liberty City Council
Box 67
North Liberty, IA 52317
Dear Council Members:
!
The Library Board of Trustees has asked me to respond to your letter
of February 16. They are sorry to hear that you are unable to contract
for library services
during FY1980.
There are many North Liberty residents who will be disappointed that
they no longer have access to free library service. Under our method
of computing contract fees, the increase
in the.fee is a direct result
of the increased number of North Liberty residents who used the library
during FY1978.
Following a request by the Iowa City Council that library fees to
non-residents reflect the additional costs due to the planned expendi-
tures of 3.5 million dollars for a new facility, the Board voted to
raise the fee for a non-resident's card from $30 to $60 per year per
family. This
new figure is equal to what the average homeowner ($30,000
value) will in
S
pay taxes for library services and library capital im-
provements during FY1980. Residents of North Liberty who wish to continue
to use the library after June 30, 1979, will need to purchase such a card.
We hope you help
can us in getting this information to the several hundred
North Liberty residents who now have
ii
cards at the library.
The Board has also decided to review the fee annually in order to decide
whether it
should be continued. If the fee card is dropped in the future,
a contract with the jurisdiction will be the only method of providing ser-
vice to non -Iowa City residents.
N
Sincerely,
§§
Y
-
11..5
Cn !%
Lol '7
ly E�jerf
Director
LE:jl
6u
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i
■
1
R. K. RICHARDSON
CLCMB
f 00-.23.
CIerfi of auprellre Court
• STATE OF IOWA
• i�' Cb' �OIttL5
50310
March 19, 1979
.-NOTICE OF ORAL ARGUMENT
To: Marion Neely, Iowa City, Iowa 52340
John W. Hayek, Iowa City, Iowa .52240
TEL 281.0011
Re: No. 62200 - Thomas H. Wegman, et al., Appellants, vs:
City of Iowa City.
The above referred to cause has been assigned for oral
argument on
Monday,April 16, 1979, 1:00 P,M.
After screening by a panel of three ,justices it has
been determined pursuant to rule 21(c), Rules of
Appellate Procedure, that oral argument time should
be limited to 10 minutes for each side and 5
minutes for reply by appellant(s). Multiple appellants
or appellees, if any, must share the time allotted,
unless otherwise specified below.
This is:the only notice you will
court. receive from the
..R.K. Richardson
'Clerk of Supreme Court
MAR 2 6 1979
ABBIE STOLFUS, CMC
CITY CLERK (3)
693
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0
CITY -UNIVERSITY MEETING MINUTES
MARCH 22, 1979
PERSONS PRESENT: Ray Mossman, Dick Plastino, Gene Dietz, Rosemary Vitosh,
Dennis Kraft
RIVER CORRIDOR SEWER
Mr. Dietz indicated that he thought the Federal grant for the river corridor sewer
would be awarded by the first week of April of this year. Mr. Plastino indicated
that the City will not be installing any street lighting on this job at this time
and that Iowa -Illinois Gas and Electric Co. would probably install their standard
lighting system. He also indicated that there had been a discussion earlier with
Dick Gibson, Director of Facilities Planning for the University, relative to the
installation of a higher level of lighting for Madison Street in the vicinity of
the Pentacrest. It was decided that the City Engineer will contact Mr. Gibson on
this and.attempt to determine where conduit should be installed under the street to
allow for this higher level of illumination. It was also indicated that the bid for
this project would probably be let in the middle of June and that all of the necessary
easements in contracts with the University have been taken care of as of this time.
URBAN RENEWAL
Mr. Mossman indicated that Mr. Gibson and downtown redevelopment coordinator Paul
Glaves have had conversations relative to the grade of Capitol Street between
Burlington and Washington. He also indicated that there would be additional
discussions in the future when additional materials were received from the City's
design consultant on this project. Mr. Mossman also indicated that the University
will have to be provided with continuous access to the Cline Building (which is to-.
cated on the southwest corner of Capitol and College Streets) during the
reconstruction and paving of Capitol Street. It was also indicated that conceivably
this building will be torn down in another year.
HARRISON STREET VACATION
As of this time no apparent problems appear to exist relative to the vacation of
Harrison Street and subsequent conveyance to the University. The new tentative
deadline for closure of the street is April 1 and that if everything hasn't been
taken care of by that point the date will be moved back.
Respectfully submitted
xl,ow
Dennis R. Kraft, Director
Dept. of Planning B Program Development
Gc?y
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i
S.F. G H. F.
1 Section 1. Section four hundred twenty-seven point one
2 (427.1), Code 1979, is amended by adding the following new
3 subsection:
4 NEW SUBSECTION. NURSING AND RETIREMENT HOMES. All grounds,
5 buildings, and personal property owned and operated by or
6 under construction by an organization or society which has
7 been granted and retains an exemption from federal income
8 taxes by the United States -under section 501(C)(3) or 501(C)(4)
9 of the Internal Revenue Code of 1954, and operated as a health
10 care facility as defined under the provisions of chapter one
11 hundred thirty-five C (135C)\of the Code or a retirement home
12 if a part of the home is licensed as a health care facility.
13 EXPLANATION
14 The bill exempts the property,of health care facilities
15 and retirement homes, a part of which are health care
16 facilities, from taxation, if the retirement home or health
17 care facility is owned and operated by an organization which
18 has been granted and retains an exemption from federal income
19 taxes. The bill wll be effective July first following its
20 enactment.
21
22
23
24
25
26
27
28 ✓ y
29 I
30
31
32
33
34
35
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LSB 786S 68
bk/sc/14
6915�
M
MINUTES OF STAFF MEETING
March 28, 1979
Departmental referrals from the informal and formal Council meetings of
March 26 and 27 were distributed to the staff (copy attached).
Items for next weeks agenda include:
Contract for Bob Burns for the truck wash and modulars
Resolution transferring interest for block 103-3
Two contracts for Wehner Nowysz Pattschull and Pfiffner
Design for Senior Center
Preliminary for Owens Brush LSNRD
Resolution on the Winterization and Grant Program
Set public hearing for amending Housing Code
I
Public hearing on Service Building Modular roof repair project
I
Three appointments to the Housing Commission
Hearing for delinquent water bills
The City Manager discussed with the staff the idea of having exchange visits
with another community. The city council, department heads, and the city manager
of another community, probably a university community, would visit Iowa City
and assess several areas, such as policy making, management, finance. Sometime
later, Iowa City would do the same for the other community. The City Manager asked
the staff for suggestions regarding a community and things we would like to have
them look at. It should be a community where there are similarities with Iowa
City and it could be out of stateICMA is beginning to look at this idea.
I There will be preliminary discussions.
The City Manager recalled that a year ago the City staff put together a list of
! Ron3Russell, whosePublic
officeTechnology,
in Galesburg, has selected a technology agent, Mr.
II s.
of the Washington staff will visit next weekllate�Tues ayand
andseveral
Wednesday morning.
The Director of Public Works will be primarily involved Anyone else who is
j interested is welcome to participate. The storm water management and our com-
puterized water plant are a couple of things which they are interested in. A
be Project list was handed to the staff and the City Manager advised that these would
which rrelate to technologybaRon Russell sis, The s twill aff wdo thas eresearchforsed that if tusy had issues
j was asked to notify the City Manager if they wanted to take part in next week's
meeting.
The City Manager asked for any further ideas on the car pool. There were no
comments from the staff.
The Assistant City Manager announced that the Council's Legislative Committee
Will be meeting with area legislators on April 7. Items for discussion should
be directed to the Assistant City Manager.
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10'
The Assistant City Manager recalled last week's discussion about interns.
It has been determined that the intern program will be handled through t
Human Relations Department. he
A new system for the review of parking tickets is being developed. A
representative from the Police Department, the Parking Superintendent, and
one other person will make up the committee. Volunteers were requested for
the third person. This will take a couple of hours a week. The staff was
requested to advise the Assistant City Manager regarding serving on this
committee.
The City Manager advised that the City staff will be meeting with a student
group regarding parking on April 4. Any observations should be forwarded to
the City Manager.
The Finance Director asked for ideas about naming the parking ramp now being
constructed. A brief discussion followed including one suggestion for a
contest to name the ramp. No decisions were made,
Prepared by:
2 p�,tcYu.�.L
Lorraine Saeger✓
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Informal Council Meeting
-March, 26, 1979
SUBJECT
North Branch Dam Site
Ralston Creek Village Site
DEPARTMENT REFERRALS
W
D 11 DATE
TO
�F
W
3-26 11Public Wks
Public Wks/
3-26 Legal
Rohret Road ditch 3-26 Public Wks
Housing Code Violation Cases Pending 3-26 H&IS
Pending legislation
i
[Rocking of alleys
Senior Citizens' Center
3-26 IIAss't City
Manager
3-26 JjPublic Wks
3-26 jjCity Mgr.
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COMMENTS/STATUS
Report on present us, statpresent acti-
vities of Stanley Engineering, write to
Regina Board re. Council's desire to
resolve issues Letter for Mayor's si na'
ture.
dvise Counci re, i'story agreemen
problems, and alternatives regarding
42 in. trunk sewer across property.
Advise Council re. policy on ditch
cleaning.
i
emo toounce exp aim ng presen cases
Dending and related problems.
s
;end Council copy of bill in Senap:_ re.
Iroperty tax exemption for retireh,,,,i
fomes.
'ublicize program to advise people of
heir option to purchase rock, etc. -
ow and several weeks before deadline.
ontact Council Board of Supervisors
gain re. County participation.
Regular Council Meeting
March 27, 1979
SUBJECT
i
i
rFreeway
l
t
Freeway 518
Bus Service to University Heights
Pending legislation
University of Iowa Sports Arena
DEPARTMENT REFERRALS
0
DATE REFERRED ;DUE
TE
�c D To COMMENTS/STATUS
W
3-27 Il City Mgr
3-27 Il City Attny
City Mgr/
Public Wks
ft letter to Chairperson of DOT
mission re. their explanation of DOT
ff decision to use original
anent.
estigate issues of present situaa,�on
Possibility of hiring outside 1, 11
icil for possible litigation. Expe-
,,, 1 ,
cneaule for informal discuss
n April.
end letter to legislature re. City's
3-27 City Attny pposition to proposed legislation in
F 406 or 506.
ake proposal to University re. forming
3-27 City Mgr planning committee of CityUnive-lity,j
est Side residents, University Hei ,s,
nd ID T re resentati es to coordinate
lacement of new sports arena and Free -
ay 518.
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JORM MICROLAB
CEDAR RAPIDS -DES MOINES
STAFF MEETING MINUTES
March 21, 1979
The City Manager introduced Patricia Brown, the new Human Relations Director.
Ms. Brown advised the staff that they would be receiving a memo within the
next week regarding meeting with each department.
Departmental referrals from the informal and formal Council meetings of March
19 and 20 were distributed to the staff (copy attached).
Items for next week's agenda include:
Amendment to the Human Rights Ordinance
Amendment to the Beer and Liquor Ordinance (put on informal agenda)
Set public hearing to amend Housing Code
Resolution establishing winterization and grant program
Resolution approving budget amendments
Public Hearing on the G.O. Bonds
The Assistant City Manager spoke briefly about the interns program. A centralized
and coordinated program for interns is being developed. He asked for input from
the department heads. A one-page application will be developed as part of the
program which will include information which the department heads may need.
The City Manager asked for more ideas from the department heads regarding the car
pool. There are still some major problems. The Director of Public Works was
asked to discuss this matter again with the Equipment Superintendent.
The Director of Parks and Recreation announced he would be out of town on
Monday and Tuesday of next week. Bob Lee will be in charge.
The Director of Parks and Recreation announced that Clean-up Week would start
April 21. This will be in conjunction with Greek Week. The fraternities will
be involved as well as high school groups, Scouts, the Downtown Association,
Project GREEN, etc. The Director of Public Works and Superintendent of Streets/
Sanitation will also be involved.
The Director of Public Works announced that street sweeping would begin as
the sweeper is repaired. The City Manager asked that publicity be released to
the media regarding this clean-up.
Pr/eppared by:
<. 1o.t n. nr.nn,. �� ...
Lorraine Saeger
646
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
*informal Council Meeting
March 19, 1979
DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES MOIRES
...�.. IG.IJ..YVI
W
SUBJECERRED
TM
DATE
DUE
C�IIAMENTS/STATUS
W
Glenn Roberts and Mary Neuhauser will
Absences
3-19
City Mgr
be absent on March 26 and 27, 1979.
Angie to review with Council the( +'lim
Claim against City
3-19
Legal
by Coblentz at informal meeting 3 G6-79..
Annexation Policy
3-19
P&pD
Prioritize development of annexation
policy.
Signal lights on Highway 6 for Hy -Vee
3-19
Public Wks
Discuss with Manager the interconnect
for these signals.
1) Include in publicity the pickup
Garbage Pickup
3-19
Public Wks
schedule and provisions for storage
of cans.
the time it is started, one -t''" ,
only effort, etc. Discuss wi(I"
Manager the schedule for alley
3) Change ordinance to read "3:00 P.M."
on day before pickup.
New parking regulations
3-19
City Mgr
Schedule for informal discussion on
3-26-79.
State Housing Code
-19
q&IS
Mike relate to Council (memo) your
concerns regardingproposed revision
of minimum ceiling heights in State Cod
desire to
nd request consideration of
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES MOIRES
...�.. IG.IJ..YVI
Informal Council Meeting
March 19, 1979
Page 2
DEPARTMENT REFERRALS
SUBJECT
DATE
RECD
REFERRED
TO
DATE
DUE
W
F -
I
W
COMMENTS/STATUS
Housing rehabilitation/Winterization
3-19
H&IS
Coordinate with P&PD on neighborhood
meetings and attempt to use these as
a vehicle for informing citizens of
available rehab programs,
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES Mo1nEs
Rpflular Council Meeting
March 20, 1979 DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES 1401rIES
W
UBJECT
DAM
r T
Ohm
COMMENTS/STATUS
U
�c'�
To
DW uE
City Lot, 300 block East Market
3-20
Finance
Parking Department to clean up this lot
periodically.
How long will person be employed`I
Temporary personnel for heat loss
operate thermography instrument.
identification program
3-20
Energy Coord
Contact them re, negotiation of
A Better Cab Company
-20
ublic Wks
contract for special elderly/handicappec
service.
Informal discussion to be deferred
until after meeting with citizens'
Calendar Parking
-20
ublic Wks
committee.
Arrange with Don Stanley, 511 S.
Johnson for scheduling of meeting with
Calendar Parking
-20
City Mgr
citizens' committee during week of
Anril P.
Resources Conservation Commission
-20
ity Clerk
Readvertise vacancy
Get suggestions from Commission re.
Resources Conservation Commission
-20
nergy Coord
possible candidate for appointment,
I
Garbage pickup
-20
ublic Wks
Report to Council on feasibility of
assessing fee according to monthly j
Neuhauser
finance
water charge.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES 1401rIES
.-le
Informal
March 19,
Council Meeting
1979 DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I4011JES
SUBJECT
DATE
REFERRED
DATE
DUE
~
(�MMEIVTS/STATUS
FEUD
TO
W
Glenn Roberts and Mary Neuhauser will
Absences
3-19
City Mgr
be absent on March 26 and 27, 1979.
Angie to review with Council the! im
Claim against City
3-19
Legal
by Coblentz at informal meeting 3-c6-79
Annexation Policy
3-19
P&PD
Prioritize development of annexation
policy.
Discuss with Manager the interconnect
Signal lights on Highway 6 for Hy -Vee
3-19
Public Wks
for these signals.
1) Include in publicity the pickup
Garbage Pickup
3-19
Public Wks
schedule and provisions for storage
19)
of cans.
Ptihliri7p alley ripantip program at
the time it is started, one -t' �
only effort, etc. Discuss will^xr
Manager the schedule for alley
3) Change ordinance to read "3:00 P.M."
on day before pickup.
Schedule for informal discussion on
New parking regulations
-19
ity Mgr
3-26-79.
Mike relate to Council (memo) your
Code
-19
H&IS
concerns regardingproposed revision
Ind
Eeusing
of minimum ceiling heights in State Cod
desire to request consideration of
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I4011JES
-1
Informal
March 19,
Page 2
Council Meeting
1979 DEPARTMENT REFERRALS
SECT
UBJ
DATE
RECD
REFERRED
To
DATE
DUE
W
~
=Wee/STATUS
Housing rehabilitation/Winterization
3-19
H&IS
Coordinate with P&PD on neighborhood
meetings and attempt to use these as
a vehicle for informing citizens of
available rehab programs.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140114E5
Regular Council Meeting
March 20, 1979 DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MORTES
W
SUBJECT
DATE
RECD
REFERRED
TO
DATE
DUE
~
P
COMMBM/STATUS
W
City Lot, 300 block East Market
3-20Finance
Parking Department to clean up this lot
periodically.
Temporary personnel for heat loss
How long will person be employed ! 1
identification program
13-20
Energy Coord
operate thermography instrument.
Contact them re, negotiation of
A Better Cab Company
-20
ublic Wks
contract for special elderly/handicapped
service.
Informal discussion to be deferred
until after meeting with citizens'
Calendar Parking
-20
ublic Wks
committee.
Arrange with Don Stanley, 511 S.
Johnson for scheduling of meeting with i
lAnril
Calendar Parking
-20
ity Mgr
citizens' committee during week of
2 -
Resources Conservation Commission
-20
ity Clerk
Readvertise vacancy1
Get suggestions from Commission re.
Resources Conservation Commission
-20
Energy Coord
possible candidate for appointment,
Garbage pickup
-20
Public Wks
Report to Council on feasibility of
Neuhauser
Finance
assessing fee according to monthly
water charge.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MORTES
MINUTES OF STAFF MEETING
I March 14, 1979
Departmental referrals from the Council's informal and formal meetings of March
12 and 13 were distributed to the staff (copy attached),
Items for next week's agenda include:
Set public hearing on the roof for the 5 modules
Public hearing on budget amendments
Set public hearing on the bond issue for (larch 27
John Suchomel's contract
Set public hearing on Copper Dollar
Resolution authorizing staff to proceed with land acquisition for
Gilbert Street
Appointments for Board of Adjustment and Resources Conservation Commission
Public hearing on 50 units of Section 8 Housing
Conveyance of Harrison Street scenic easement
The City Manager encouraged the staff to give more thought to energy conservation
which should include the use of vehicles. The Public Works Department will have to
look at its operation.
The City Manager announced that Patricia Brown will begin her new position as
Human Relations Director next Monday. She will be meeting with all department heads,
division heads, and with staff people. She should go to all job sites in order to
meet the employees. This will also give her some idea of operating conditions.
The staff was reminded to have a representative available to go through files in
the retention room.
The City Manager gave a brief report on the meetings of the committee which has
been discussing office space. Several buildings have been considered including the
Elks Building, the Larew Building and the Davis Building. The staff has talked
with Bruce Glasgow about the Davis Building and they will be pursuing that in the
next day or two. If the staff has any ideas or suggestions about space, they are
to contact the City Manager.
Prepared by;
c(/J-. a
Qi 0-0 Y�
Lorraine Saeger f
go,
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Informal
Council Meeting
DEPARTMENT
REFERRALS
March 12,
1979
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I10111Es
O
UJI
SUBJECT
DATE
o
COMMMWSTATUS
F
W
Civic Center bulletin board for
Notify Airport Commission and Library
official notifications
3-12
City Clerk
Board that Council has designated this
—
They may use this one or designate
their own.
City Attorney's workload
3-12
City Attny
Report to Council re. time devot—'
to City business and relative it.— ease
since staff is short.
Comprehensive Plan
3-12
Legal
Legal opinion for Council re. possible
suit for not conducting fiscal impact
study on comprehensive plan.
Sidewalk in 1100 block North Dubuque
3-12
Public Wks
Sidewalk on west side across from
�
Mayflower floods and is oftenIt
impassable.
U
Penney's Store downtown
3-12
Legal
Building is getting water in basement
again. What is City's responsibility?
Grand Daddy's parking lot
3-12 jjLegal/P&PD
How and how soon can we break trl'-leas'
Human Services Planning11
3-12
City Mgr
Draft letter to County from Council
asking support for human services
planning.
Informal Council Meetings
3-12
ity Mgr
Schedule:City attorney for is -
cussion of staff time, etc.
2)Construction schedule for engineerin
when complete.
3 Discussion of parking regulations
and modifications.
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I10111Es
i
Ino al Council Meeting
March 12, 1979
DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MONIES
O
SUBJECTc
o
iE
o
~
COMMENTS/STATUS
W
Report to Council re:
Parking Regulations
3-12
Public Wks
1) What are alternatives for times
of calendar parking restrictions?
prohibition from 8AM to 5PM, M-�?
3) Remove 8-5 prohibition from ea,;
side of Governor between Bowery
And Rnrlinultnn-
4) Possibility of allowing parking on
both sides of College, East Washing-
ton, and East Iowa Avenue.
Police
Tickets are still being issued near
churches on Sunday mornings.
Discuss with staff re. proposal for
City Mgr
City/University committee to discuss
parking shortage and possible Universit
Report to Council on status of North-
side Study as it relates to park���
&PD
What is status of Cambus night service
Cambus
-12
ublic Wks
to the east side? Report to Council
i
Mike report to Council re. problem of
Housing Code violations
-12
&IS
non -prosecution since February 1978.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MONIES
1.
MINUTES OF STAFF MEETING
March 7, 1979
Departmental referrals from the informal and formal Council meetings of
March 5 and 6 were distributed to the staff (copy attached).
Items for next week's agenda include:
Two appointments to the Board of Appeals
Appointments to the Broadband Telecommunications Commission
Resolution designating location of official bulletin board
Resolution reclassifying pay plan by eliminating title of zoning inspector
Resolution regarding reorganization of Equipment Division
The Director of Housing and Inspection Services advised that his housing inspectors
have been without cars on occasion and there are no forms to notify that cars are
not available. The City Manager requested the Director of Public Works to check
into this.
The City Manager advised that the Council has included money in the budget for
an employee appreciation effort. The Council discussed having an event during
the summer. The staff's opinion was that many employees would be on vacation
during the summer months. The Manager asked the staff to give some thought to
forming a committee.
A report was presented to the staff regarding management compensation.
Prepared by:�
Lorraine Saeger
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MINES
re V6
Informal Council Meeting
March 5, 1979
0
DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MORIES
DATE
REFERRED
DATE
LU
a W
SUBJECT
REVD
M
DUE
2 F
COMMENTS/STATUS
W
W
ACT Building
3-5
City Mgr
Meet with Jim Shive
Parking and garbage service in
alleys
3-5
Public Wks
-
Discuss at informal session on
'March 12. i
Grand Avenue
3-5
Public Wks
Discuss at informal session when all
Council members are present
IDOT Meeting, March 22, 1979
3-5
Public Wks
Union - 3:00 P.M.
P&PD
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MORIES
DEPARTMENT
C �j �1
REFERRALS
REGULAR
�
COUNCIL SESSION
U1
1979IL
/ MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IMES
U1
SUBJECT
DATE
REFERRED
DATE
¢ w
REc D
To
DUE
2 �
COMMENTS/STATUS
w
w 1r
Ventura -Tanglewood Project
PW
Meet with neighbors -alternative
pavement width and alternative
financin methods. !^
Ventura -Resolution
Action deferred j
Project Green
Lorraine
I
George Mather appointed.
j
CCN
Lorraine
Ronald F. Johnson appointed {
CATV Committee
Lorraine
Postpone 1 week.
Tenant Checklist Provision -
Mike K.
Contact Clemens Erdahl
Only for new tenants
IDOT Grant Hearing - April 10
Lorraine
i
Add to agenda - April 10
i
Informal Session - Monday time
for parking
Lorraine
Notify press ASAP.
I
/ MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IMES
DEPARTMENT
REFERRALS
REGULAR COUNCIL SESSION
MARCH 6, 1979
Page 2
SUBJECT
DATE
RECD
REFERRED
M
DATE
DUE
¢ w ¢
2 F- a
w
w ¢
t
COMMENTS/STATUS
Grand Daddy's Parking Lot
Rosemary
Memo to Council - Friday.Report
on what happens to waiting list;
no. of cars currently using lot. (K`I
Reserve Council Chambers for
Lorraine
discussion on Monday of parking
i
Estimate of revenue from
Rosemary
calendar parking
Vaults - Council policy
Checks minutes of meetings
Mike K.
Paul Glaves
Report to Council with recommendation.
What vaults are used for office
What vaults are used for restrooms?
-Check place next to Steak House.
f
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1401NE5
City of Iowa C10�
MEMORANDUM
i
Date: March 27, 1979
To: Council of Elders
From: Bette Meisel, Program Development Specialist
I Re: April Council of Elders Meeting
Dg
I Council of Elders
April 11, 1979 -- 1:30 P.M.
i
Recreation Center Meeting Room "A"
AGENDA
I. Minutes.
I
2. Report from Nomination Committee.
3. Report from Older Americans Day Committee.
j 4. Possible recommendation for Senior Center Commission members.
5. Update on Senior Center architectural program.
ATTENTION COUNCIL OF ELDERS MEMBERS: The City of Iowa City is now
accepting applications for membership on the Senior Center Commission.
Appointments will be made at the April 24 City Council meeting. Ap-
plication forms are available from the Clerk's office upon request.
jmI/15
I
I
r
697
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
V
City of Iowa Cio
MEMORANDUM
DATE: March 29, 1979
TO: CCN Members
FROM: Marianne Milkman, Planner/Program Analyst
RE: Meeting: WEDNESDAY APRIL 4, 1979
12:00 NOON
ROOM "A" RECREATION CENTER
Agenda
12:00 Review and approval of minutes for March 7, 1979.
12:05 Comments from guests.
12:15 Presentation of new Emergency Housing Rehabilitation and Winterization
program and update on current program. Mike Kucharzak(Director HIS),
Steve Burns(Construction Specialist), Maureen Taylor(Finance Specialist).
12:40 Update on Senior Center including floor plans. (Bette Meisel, Julie Vann
1:10 Status of Small Cities Application. Neighborhood lower Ralston
Creek area.
1:20 Letters received in response to KXIC, KICG radio shows on March 11
1:30 Adjournment.
NOTE: We should know by April 4 whether the City will be asked to submit
a full application for a Small Cities Grant. If we do submit such,
an application, neighborhood meetings will need to be held in April.
Listen to KCJJ on Sunday April 1 at 11:05 a.m. You will hear George Swisher
on the "One on One" program. He is the one! Please return the "Citizen
Involvement" Action Guide if you have one, so other members of CCN can see it.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
AGENDA
IOWA CITY RIVERFRONT COMMISSION
WEDNESDAY APRIL 4, 1979 -- 7:30 P.M.
CITY MANAGER'S CONFERENCE ROOM
7:30 Review and approval of minutes for March 7, 1979.
7:35 Discussion with Dick Plastino, Director of Public Works on landscaping
City Service area at Highway 6/218 on Riverside Drive.
t
7:55 Discussion of recommendations to City Council on allocation of CDBG
j funds and general Riverfront policies. (*See note below)
8:30 General Business:
a. Committee reports.
b. Letters.
c. Meeting with Johnson County Conservation Commission to discuss
Coralville Dam Catwalk. (April 19, 1979, 8:30 p.m. - Kent Park.)
8:40 Discussion of request to the University of Iowa for student research on
the historical areas in the river corridor.
8:45 New Business.
9:00 Adjournment.
*The City Council would like to meet in informal session with members of the
Riverfront Commission on Monday April 9, 1979 (date tentative) at 2:30 p.m. in
the City Manager's Conference Room. The City Council would like to talk about
the Riverfront Commissions' general plans as well as specific items. Possible
subjects for discussion:
1. General policy with regard to accepting dedication of riverfront land.
2. Landscaping of the service maintenance area on Riverside Drive.
3. Trail system along river -- Rocky Shore Drive et al.
4. Boat ramp south of Burlington Street dam.
5. Riverfront land acquisition -- peninsula area, Showers property possibilities.
699
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110114ES
Agenda
Board of Adjustment
April 4, 1979 -- 4:30 p.m.
Civic Center Council Chambers
A. Call to Order by Chairperson.
B. Roll Call.
C. Approval of the minutes of the meeting of March 15, 1979.
D. Variance Items:
1. V-7901. Continuation of the public hearing on an application submitted by
Richard Kerber for a variance in Section 8.1O.23A of the Zoning Ordinance
(Front Yard) to permit construction of a single family structure on a lot
in the 400 block of Bayard Street.
2. V-7904. Continuation of the public hearing on an application submitted by
James W. Powers for a variance in the Tree Regulations, Section 8.10.40.1(B)(1)
of the Zoning Ordinance, to allow parking spaces to intersect with a drive.
E. Adjournment.
Next regular meeting -- not scheduled
700
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Informal Agenda
Planning and Zoning Commission
April 2, 1979 --.7:30 p.m.
City Manager's Conference Room
A. Call to Order.
B. Public discussion of any item not included on the agenda.
C. Consideration of the minutes of the meetings of March 12 (informal meeting)
and March 15, 1979.
D. Subdivision Items:
1. S-7904. Public discussion of a preliminary plat of Oakes 2nd Addition,
located on Quincent Street extended; 45 -day limitation period: 4/5/79,
60 -day limitation period: 4/20/79.
2. S-7906. Public discussion of a final' Amended Large Scale Residential
Development plan of Lots 3 and 4 Westwinds (Windshire), located south of
Melrose Avenue and east of West High School; 45 -day limitation period:
4/27/79.
E. Discussion Items:
1. Discussion -of the proposed Pepperwood PAD in conjunction with sanitary
sewer constraint within the area.
2. Discussion of the Amended Preliminary and Final PAD and plat of Court
Hill/Scott Boulevard, Part 7.
F. Adjournment.
Regular Meeting -- April 5, 1979
70/
/ MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
2
How a Budget Myth Becomes Reality
Federal Non -Aid to State and Local Government
BY FLOYD H. AND TERRY HYDE
Floyd H. Hyde Is p'"Ident of Floyd H. Hyde Associates,
Inc. a Washl%ton consulting I1rm which has several U.S,
cities on Its list of clients. Hewes formerly mayor of Fresno,
California and Under Secretary of the U.S. Department of
Housing and Urban Development.
To those of you who have succumbed to the myth
that federal grants to state and local governments
currently exceed $82 billion annually, and who believe
that this now constitutes over 25 per cent of their total
expenditures, you are wrong; but, at least, you are In
good company.
President Caner said It on March 271h, 1977:
" .. total assistance to state and local governments
has already been Increased by some 25 per cent, from
$88 billion In FY'77 to $85 billion In FY'78."
David Broder of The Washington Post Bald It on
January 25,1978: "In 1980, the federal government sent
$7 billion to states and 'Iles—a little less than 15 per
cent of their total expenditures. In 1970, federal aid
reached $24 billion and provided almost 20 per cent of
the state/local budgets. This year, it le estimated to be
over $80 billion and to account for 27.5 per cent of
state/local expenditures."
Senator Hen (D -Colo.) sold It on January 31, 1979:
"Every one of these states that le passing these
resolutions to balance the federal budget Is taking a ton
of money from the federal government every year, $82
billion all told this year."
Senator Bumpers (D -Ark.) said It on January 31,
1979: "Total federal aid to state and local governments
will approximate 585 billion In 1979, or nearly twice as The answer Iles in the method In which the
much es the estimated federal budget deficit for fiscal President's Office of Management and Budget com-
year 1979 0l $49.5 billion." piles end categorizes various kinds of programs and
benefits Identified In the budget. Specifically, the
Special Analyses budget document aggregates,
without distinction, those programs giving aid directly
to Individuals; those that pass aid through state and
local governments to Individuals; those that provide aid
to autonomous entitles after than state and local
governments; those that fund other federal activities;
and those that do provide aid directly to state and local
governments to be used by them for specified national
objectives. In fairness to President Carter, this federal
bookkeeping practice did not begin with his Ad-
minlstretlon, but the rhetoric that accompanies this
data In the FY'90 budget documents and which Is so
oH-repeated by Administration spokesmen generates
additional confusion and misunderstanding.
To Illustrate, the following flet contains Items sel-
ected from the "Special Analyses, Budget of the United
States Government, 1980;' pages 212 through 248.
The text of this analysis states" , .. federal grant-in-aid
In fed, those federal grants to state and local
governments (Including school districts) which actual-
ly become a working part of their own budgets total ap-
proximately $43 billion Including $8.8 billion in CETA
(Comprehensive Employment and Training Act)
monies which ere passed through to Individuals. (In
light of the new CETA Act which prohldts the substitu-
tion of CETA employees for regularcitypereonnel, and .
makes them truly temporary additional Jobs, It Is clear
that local governments for the most part, will receive no
benefits from the program. Most local Officials point out
that the cal of supervising and training temporary
employees as "add-on" personnel, while eoclally
desirable, presents more of a burden to them than a
benefit Thus, we maintain that this program should not
be Included In the category of federal aid to state and
local governments.)
If CETA monies and 'social services funds to in-
divlduals ($3 billion) ere deducted, a more realistic and
Accurate figure of $31.2 billion Is obtained. This figure
represents the "honest" amount of federal aid to state
and local governments. Thus, more than $50 billion of
the widely -accepted $80 billion -plus does not reach
state or local governments at all. Of a total of $532
billion In FY '80 outlays, actual state and local aid
represents little more than 5.5 per cent of the total
federal budget.
How could there be such a wide discrepancy
between the conventional wisdom and what we main.
sin Is the "honest amount" of federal aid?
DOCUMENTING THE MYTH
EVE111YeoDY'8 SAYING IT
Newsweek Bald It on January 29, 1979: "Aid to Nate
and local governments would stay static at $85 billion,
equivalent to e 7 per cent loss to Inflation."
U.S. News and World Report said It on January 29,
1979: "The federal government accounts for more then
$1 out of every $4 spent by state and local govern-
ments—about $85 billion this year."
Stuart Elzenstat, President Carter's Domestic Ad.
visor said It on January 25, 1979: "Federal aid to state
and local governments has now reached $82.9 billion."
SenetorMuskie(D-Ms.)InMarchof 19773aldhesup-
ported the Administration'$ decision not to allocate
tremendous amounts of money to cities In distress,
citing $84 billion In urban grants already In effect.
If these eminent Americans and prestigious
Publications have said so, it must be right. Right?
NRONGI
V
MICROFILMED BY
JORM MICROLAB
CCIIAR RAPIDS.DfS t101nfS
,_ I
Outlays losttteand local governments are estimated to remaining $51.7 billion might better be described as
be $82.9 billion In 1980, slightly above the estimated federal non-ald to slate and local governments.
1979 total of $77.9 bllllon." Yet the actual Items Include What le the signllicance of the above analysis? If
such categories as: f
Direct Payments to Individuals. (In
at811ana
• Supplemental security Income
$
• Medicaid
• Public assistance
12
6.704
• Veterans benefitsa7
• Student assistance
77
• Work Incentives
• Food stamps (administration)
332
• Child nutrition program
2 521
• Housing payments
• Refugee assistance
2671
75
Paymerds to Autonomous Entities Other than
state and Local Government
• The Tennessee Valley Authority (TVA)
125
• The Corporation for Public Broadcasting
152
• Trust Territory of the Pacific Island,
91
• Commodity Credit Corporation
75
• Center for Disease Control (Atlanta)
709
Funding of Venous Strictly Federal Activities
• Lend and water conservation
287
• Agricultural cooperative research
98
• National Highway Traffic Safety Administration
167
• Office of Surface Mining Enforcement
76
• Fish and Wildlife Service
88
• Aid for federal highways (trust fund)
6,761
• Airports trust fund
570
• Drought assistance
2
• Bureau of Indian Affairs
18
• Indian education
67
• Unemployment trust fund
720
• Unemployment trust fund
(administration of payments)
1,055
• U.S. forest management
24
• Federal Railroad Administration
82
Although listed as such, these Items are not grants -
In -aid to state and local governments at all. While th
argument can bemadethat most of them areworthyex-
penditures, they belong neither In the budget docu-
ment entitled "Federal Grants to State and Local
Government" nor In the narrative for the special
analysis of such aid.
Additionally, this method of data aggregation further
create& confusion, In that it Implies that such funds go
directly to state and local governments to be used by
them for Inclusion In their own budget. The accom-
panying text on page 2261s clearly misleading: "Table
H-7 also shows grants-in-aid as a percent of state and
local expenditures. This per cent has Increased from 15
per cent In 1965 to 27 per cent In 1978, and Is estimated
to continue to finance almost one-fourth of total state
and local expenditures through 1980."
MYTH BEGETS MYTH
Thus, the $82 billion myth spawns another off.
repeated piece of mis-Inforinatlon. If $82.9 billion were,
In fact, funneled Into state and local budgets, It would
constitute more than 25 per cent of their total expen-
ditures. However, using the accurate figure of $31.2
billion, we find that federal old actually constitutes only
about 10.4 per cent. 01 this amount, the budget does
not Indicate how much remains with the states and how
much Is actually received by local governments. The
ederm aid to $tete and local governments is not $82.9
1 billion but, actually, no more than $32.1 billion, one
might still ask, "What difference does that make?'
351 The fact Is that. at this writing, major questions af-
fecting the future of our nation's cities are being
debated In Congress and within the AdmIn181fatIon.
Central to each of the debates Is the constant repetition
of the myth that 'state and local governments are
already receiving $82 bllllon In federal aidyd ."
on of Texas
Introduced S 263 on8the floor of the U.S. Senate. The
bill proposes to amend the State and Local Fiscal
Assistance Act of 1972 which provides for general
revenue sharing by eliminating states from the
program. In co -sponsoring the bill, Senator William
Proxmire of Wisconsin urged that the entire program be
abollahed, presumably because of his oft -repeated
Public statements that federal aid to state and local
governments has reached $82 billion annually. And it
was in this environment that Senators Gary Hart of
Colorado and Dale Bumpers of Arkansas also voiced
approval of the bill.
It Is critically Important that, In the frenzy to respond
to Proposition 13 fever, accurate Information should be
placed before Congress and the American people. It
could make a greet difference, for example, in deter-
mining the future of general revenue sharing, to know
that Congress would be cutting $6.8 billion from $32.1
billion, a 21 per cent cut, rather than an 8 per cent cut in
federal aid to state and local governments, should the
enllre program be eliminated.
In order to obtain a balanced potureof the extent of
federal aid to state and local governments, the colleo-
tlon of revenues must 8150 be considered. During the
Past several decades, in spite of any Increete In federal
e aid, local government's share of the total tax dollar has
dwindled dramatically, clearly out of all proportion to
any claimed level of Increased aid. If all federal, state
and local taxes are combined into one aingle tax dollar,
we find that, In 1930, local government kept 50 tante of
every dollar, state government 17 cents, and the federal
government 33 cents. By 1978, the federal government
• • collected 67 cents of every tax dollar, state government
20 cents and local government 13 cenla
Whenever the Issue of the adequacy of federal aid Is
discussed, this critically Important date must also be
added to the equation. For every additional one cent
retained, an additional $5 billion would be avellable for
use by local governments. This would create a great op-
portunity for real savings In reducing the costly
overhead of an ever -Increasing federal bureaucracy. In
light of these facts, It may well be that the national
debate ought not to be about general revenue sharing
alone, but It should Include a discussion of general
revenue refenflon by local governments.
Thus, It Is hoped that the $82 billion myth will be dis-
pelled and that by using correct data, both as to actual
grants and as to the sources and amounts of ell
governmental revenues, Congress and the American
People can make better -Informed and more equitable
decisions regarding federal aid to state and local
governments.
NATIONAL JOURNAL 111179
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CEDAR RAPIDS -DES 1101tirs
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2 8AM-Ma istrates
3 9:30AM-City Plaz
104 -Staff Mtg
(Conf Room)
58AM-Ma istrates
Court (Chambers)
Meeting (Conf Rm)
Court (Chambers)
1:30PM-Informal
4PM-Broadband Tele
n oon-CCN (Rec Ctr
:1230PM-Student Sen-
7:30PM-Formal P&Z
Council (Conf Rm)
C4mm Room nicat'on Co
Eonr
ate (Conf Room)
(Chambers)
7. 30PM-P&Z nformal
jConf Room)
7:30PM-Council
P�Po1ice Training
(Chambers)
(Chambers)
0PM-Housing Comm
onf Roogom��))
ntM(Chambeislust
NOPM-Riverfront
8
98AM-Ma istrates
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12 8AM-Ma istrates
3
14
Court (Chambers)
4:30PM-ResourcesOAM-jtaff
Meeting
Room)
Court (Chambers)
1:30PM-Informal
Conservation Comm
(Con
BAM-Housing Appeal
Council (Conf Rm)
(Conf Room)
PM -Police Training
Board (Conf Room)
7:30PM-Council
(Chambers)
(Chambers)
PM -Design Review
Com (Rec Center)
:30PM-Parks & Rec
Comm (Rec Center)
1517
ARM
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20
21
-Magistrates
Court (chambers)
LOAM -Staff Meeting
8AM-Magistrates
(Conf Room)
Court (Chambers)
1:30PM-Informal
Council (Conf Rm)
7:30PM-Council
1PM-Police Trainin
7:30PM-Airport
(Chambers)
Comm(Airport Offi
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7:30PM-P&Z Informa
(Conf Room)
(Chambers)
7:30PM-Formal P&Z
(Chambers)
22
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LOAM -Staff Meeting
AM -Magistrates
8AM-Ma istrates
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(Conf Room)
Court (Chambers)
court (chambers)
4:30PM-Resources
1PM-Police Trainin
•15PM-Library Bd.
1:30PM-Informal
Conservation Comm
(Chambers)
(Lib Auditorium)
Council (Conf Rm)
(Conf Room)
7:30PM-Human R4hts
Room)
7:30PM-Council
(Chambers)
4PM-Design Review
Com (Rec Center)
Comm (Con£
29
30
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Court (Chambers)
1630PM-jnformal
ounci (Con Rm)
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(Conf Room)
FIICROFILMEO BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIIIES
11ICROEILMED By
JORM MICROLAB
:nlnr. �,nr::,�,•:,I •,,,I Ir.
'"1
MATERIALS DISTRIBUTED AT THE INFORMAL SESSION OF APRIL 2, 1979:
Minutes of Prog. Development Subcommittee of JCRPC for March 27, 1979
Findings of Fact & Conclusions of hearing - City of Iowe 'ity, Complainant,
vs. Iowa City Apt. Assoc., Inc., Respondent re failure to disclose for
Hotel/Motel Tax election issue
Memo from H.I.S. Dir. re Emergency Repair & Home Winterization Prog.
MICROFILMED BY
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CEDAR RAPIDS•DES 14011JES
MG Johnson county
QVCD regional planning commission
off21/2 south dubuque street, Iowa city. Iowa 52240 (319J 351-8556 MarY C Neuhouser cra,ce
Emil L Brcr)dt ¢..<w,re a,�w
March 27, 1979
MINUTES
Program Development Subcommittee
Wednesday, February 28, 1979
9:00 a.m.
First Christian Church Library
Iowa City, Iowa 52240
PRESENT: Carol Spaziani (Chair), Mary Anne Volm, Linda Schreiber, Graham
Dameron
ABSENT: Jim Harris, Lloyd Turner
GUEST: Mary Rogers
STAFF: Pam Ramser, Emil Brandt
Carol Spaziani called the meeting to order. The subcommittee initially dis-
cussed particulars concerning the presentation to be made to the Johnson
County Board of Supervisors on the ongoing human services program. Pam Ram -
ser agreed to forward the necessary materials to them and to arrange a time
to meet with them as soon as possible.
Ms. Ramser said that she and David Chancey have been designing budget forms
to be used in joint funding hearings for human services. She said that they
have met with Johnson County Auditor Tom Slockett and several representatives
from United Way to discuss and refine the forms to be used. Mary Anne Volm
said that Sally Baldus has been made Chair of the United Way Planning Divi-
sion and that she will be redoing the Planning Division's form requesting
program information from agencies requesting funding. This form will be used
together with the budget information forms in the budget hearings. Ms. Volm
suggested that Mr. Chancey be asked to meet with Ms. Baldus to assist in de-
signing the form and to make sure that it complements, rather than duplicates,
information asked on the budget forms. Ms. Volm suggested also that Ms. Baldus
be invited to attend future Program Development Subcommittee meetings so that
she can be brought up to date on the progress of the subcommittee's work.
The remainder of the meeting was devoted to discussion of the subcommittee's
work on information and referral and setting of a work schedule for the re-
mainder of the fiscal year. Ms. Volm said that a study by United Way of
America designated information and referral as a first priority for smaller
communities. The subcommittee felt that the initial development of an in-
formation and referral service for Johnson County might be a low-cost effort
which would involve current major providers of information and referral in
a "network" effort. Such an effort would involve developing a "tally sheet"
for use by all major providers in recording information on contacts; monthly
or bi-monthly meetings between all major providers to discuss trends and prob-
lems; and compiling of information from tally sheets and issuance of reports
on a quarterly or bi-monthly basis.
MICROFILMED By
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' Program Development 2/26/79
Mr. Brandt toldsubcommittee members that a component for an information
and referral plan is included in the proposed work program of East Central
Iowa Council of Governments (ECICOG). This plan is currently being reviewed
by the JCRPC. Mr. Brandt explained this work component and said that the in-
formation provided by ECICOG was not very detailed. The subcommittee agreed
to forward the following comments to the JCRPC: "The Program Development
Subcommittee is still in the process of completing its study of information
and referral and developing its recommendation for Johnson County. The study
and recommendation will not be completed until April, 1979. We feel that we
need a clearer statement from ECICOG as to the details of its work plan in
this area before we can comment meaningfully on it."
The next subcommittee will be held during the latter part of March and will
be devoted to final discussion of the information and referral recommendation,
as well as a review of Mr. Chancey's report on his work assisting agencies
with goal and objective setting and related management techniques.
The subcommittee will meet once a month through June of 1979.
The meeting was adjourned.
P. Ramser.. ..
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LCOAR RAPI )S•:)1 '1;11!115
rw
BEFORE THE CAMPAIGN FINANCE DISCLOSURE COMMISSION
OF THE STATE OF IOM
City of Iowa City,
Complainant,
-vs-
*
Iowa City Apartment Association, Inc.,
Respondent..
FINDINGS OF FACT AND CONCLUSIONS
The above entitled matter came on for hearing at 9:00
o'clock A.M., February 22, 1979, at the Commission office in
Des Moines, Iowa, before Herbert S. Selby, Hearing Officer.
The Complainant, the City of Iowa City, was represented
by Angela Ryan, Assistant City Attorney. The Respondent, Iowa
City Apartment Association, Inc., was represented by Gordon Allen,
an attorney from Des Moines, Iowa. The cause proceeded to hearing
and the issues were submitted on the same date.
The Complainant argues that the Iowa City Apartment
Association, Inc., violated chapter 56 in two respects. One, that
the political committee which they formed did not timely file an
appropriate Statement of Organization, and disclosure reports, and,
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two, that contribution and expenditure of corporate funds in the
ballot issue campaign violated Section 56.29 of the Iowa Code.
The Respondent argues that Section 56.29 violates the corporation's
i First Amendment rights of free speech in that the corporation should
be permitted to make a monetary contribution and expenditure in
,1
support of a ballot issue. The Complainant further argues that
i
even if the corporation were allowed to make a contribution in
i
j connection with a ballot issue campaign, the contribution would be
subject to the reporting requirements which Complainant says were
not complied with, having specific reference to Section 56.6
requiring disclosure reports from ballot issue campaign committees
five days prior to the election.
t
i
Entered into evidence was a copy of the advertisement
placed by the Iowa City Apartment Association, the handwritten copy
provided by the Association for the ad, and the Articles of
y Incorporation of the Iowa City Apartment Association. All evidence
of record indicates, and both parties agree, that the Iowa City
Apartment Association's political activity took place on November 6,
1978, with the purchase of an advertisement at a cost of $219.00.
F
F.
Funds for the ad apparently consisted of membership dues which
f�
indicates that the Association had not been raising funds for
political purposes. Section 56.6 states that every committee as
defined in this Chapter shall file a Statement of Organization within
ten days from the date of its organization. The Iowa City Apartment
Association Ballot Issue Committee filed a Statement of Organization
on November 9, 1978, three days after it first existed and functioned.
v
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CONCLUSIONS
I. In accordance with Section 56.5, the Association did
organize a ballot issue committee and file a Statement of Organiza-
tion within ten days of political activity. Prior to November 6,
1978, neither the Association nor the Committee met the criteria
described in Section 56.2 which states that a political committee
5
J
means a committee consisting of persons organized for the purpose
of accepting contributions, making expenditures, or incurring
indebtedness for the purpose of supporting or opposing a ballot
issue.
II. The ballott issue election was held November 7, 1978.
The Complainant urges that the committee should have filed a State-
ment of Organization and disclosure report five days before the
election, in accordance with Section 56.6. Section 56.6 states
i
I! that Committees for municipal and school elective offices and ballot
f
issues shall file reports five days prior to the election. Five
s
days prior to the November 7th election would have been November 2,
1978. There is no evidence of record that indicates there was any
ballot issue committee or any political activity by the Iowa
Apartment Association before November 6, 1978. If, in fact, the
f
Respondent had organized a ballot issue committee and filed a
3
Statement of Organization on or before November 2, 1978, five days
prior to the election, none of which occurred under the record now
made, a disclosure report submitted five days prior to the election
would have shown no activity.
III. In accordance with Section 56.29(3), the Association
i
formed a ballot issue committee. Section 56.29(3) states, "It shall
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be lawful for any . . . corporation to use the money . . . for the
purpose of soliciting its stockholders, administrative officers, and
members for contributions to a committee sponsored by that entity,
and of financing the administration of a committee sponsored by that
entity."
Chapter 56, however, does not permit a cash contribution by
a corporation to a political committee_ The only exception would be
in the case of a utility franchise issue. The ballot issue in
question is a hotel -motel tax and does not represent a utility franchise
issue. On the disclosure report submitted by the Iowa City Apartment
'Association Ballot Issue Committee, one contribution is listed.
The contribution, made on November 6, 1978, was $219.00 from the
Iowa City Apartment Association. Such a direct monetary contribution
to a ballot issue committee by a corporation is prohibited by Section
56.29 as it now reads.
On October 18, 1978, an Attorney General's Opinion was
issued which described the applicability of the United States Supreme
Court Opinion of First National Bank of Boston v. Bellotti, 98 S.Ct.
1407 (1978), to Iowa law. The Attorney General's interpretation
states, "Corporations may not be statutorily prohibited from espousing
views on referendum ballot issues and cannot be required to meet the
committee creation, reporting and disclosure requirements of Chapter
56 in publicizing its views since Chapter 56 conflicts with the
First Amendment. It is, therefore, lawful in Iowa for a corporation
to directly contribute corporate funds to another committee for the
purpose of educating the public on a referendum ballot issue, the
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conflicting terms of Chapter 56 to the contrary notwithstanding."
It is our position and our conclusion that we concur in and abide
j by the Attorney General's Opinion in this matter.
i
i
Further, since the first political activity of record
occurred on November 6, 1978, and since the Iowa City Apartment
Association Ballot Issue Committee filed a Statement of Organization
on November 9, 1978, it is the opinion herein that a Statement of
Organization was filed in a timely manner and in accordance with
the provisions of Chapter 56.
It is, therefore, recommended that the Commission, upon
consideration of the record in this matter, and these Findings and
Conclusions, dismiss the Complaint on its merits.
tneroerc b. s
MICROFILMED BY
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CEDAR RAPIDS -DES MOINES
City o4 Iowa C14,
� .t �' r� � ,r .. ,.� 4E
751
Date: April 2, 1979
To: Neal Berlin and Members of City Council
From: Michael Kucharzak
Re: Emergency Repair and Home Winterization Program
In reviewing the final printing of the Emergency Repair and Home
Winterization Program Manual we find an error on page 7 which we
would like corrected. The staff understands the intent of the City
Council to offer grants for home winterization and emergency repair
to low-income people and to give program emphasis to the elderly on a
day-to-day basis. Since more elderly can be served if the lien
provisions of the grant are not mandatory to them, the staff suggests
changing 4a of page 7 to read as follows:
4. TERMS AND CONDITIONS.
a. Forgivable grants to homeowners under 60 years of age or
who are not disabled shall be secured by a lien against the
property.
It was the intent of the staff to include this change in the final
revisions of the manual, but somehow this got overlooked. We regret
the omission and request that the Council consider this change prior
to the adoption of the resolution.
bit/6
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