HomeMy WebLinkAbout1979-04-17 Bd Comm minutesMINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
APRIL 3, 1979 -- 4:00 PM
CIVIC CENTER CONFERENCE ROOM
MEMBERS PRESENT:Pepper, Madsen, Washburn, Terry, Eskin
STAFF PRESENT: Tiffany, Scholten, Ryan, Berlin, Helling
GUESTS: None
The meeting was called to order at 4:15 P.M.
Bob Pepper was elected chairperson and was empowered to make
appointments for tasks or subcommittees pending the adoption of
Commission bylaws.
Eskin and Washburn were appointed to work with City staff in
evaluating applicants for the Broadband Telecommunications
Specialist and to make recommendations concerning said applicants.
Terry and Pepper were appointed to draft bylaws which will be
considered by the Commission at its next meeting.
A regular meeting schedule was tentatively adopted as the first and
third Tuesday of each month at 4:30 P.M. in the Civic Center
Conference Room.
Meeting adjourned at 5:18 P.M.
Respectfully submitted,
Connie Tiffany
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MINUTES
IOWA CITY BOARD OF ADJUSTMENT
APRIL 4, 1979 -- 4:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Baldus, Harris, Bartels
MEMBERS ABSENT: Hughes, Conlin
STAFF PRESENT: Ryan, Wilkinson, Boothroy, Schmeiser
FORMAL ACTIONS TAKEN:
1. V-7901. That the request for a variance to allow construction of a single
family structure with an 11 foot set -back on a lot in the 400 block of Bayard
Street be granted.
SUMMARY OF DISCUSSION:
In the absence of the Chairperson, Harris called the meeting to order and called
for consideration of the minutes of the meeting of March 15, 1979. Harris asked
that the section number of the Zoning Ordinance as stated in V-7903 be checked for
accuracy. It was pointed out that the correct number should read 118.11.02.12(D)(3)"
instead of 8.11.02.13. Baldus moved, and Bartels seconded, that the minutes be
approved as amended. Motion carried unanimously.
V-7901. Continuation of the public hearing on an application submitted by Richard
Kerr for a variance in Section 8.10.23A of the Zoning Ordinance (Front Yard) to
permit construction of a single family structure on a lot in the 400 blockoof Bayard
Street..
Boothroy presented an overlay of the site as originally presented and an overlay of
the site as amended. He stated that the lot is a triangular shaped lot and is heavily
wooded. As originally presented, the structure was too large to allow compliance
with the front, rear and side yard requirements. The newly submitted plans show a
scaled down structure that now meets the rear and side yard requirements and that no
longer sits on the sanitary sewer at the rear of the lot. However, the new plot plan
still does not meet the front yard requirements, and a smaller structure would be
necessary to conform to these requirements.
In answer to a question about the potential of extending Bayard Street, Schmeiser
stated that the feeling has been that it would not be extended primarily because the
topography of the area is not conducive for extension.
Dr. Kerber stated that he and his architect have attempted to meet the concerns of
the staff and the neighbors. He further stated that he had met with the neighbors on
March 10 and that to his knowledge they were satisfied with the changes being made
in the plans. In response to the statement regarding a smaller house in order to
conform to the front yard requirements, he explained that the house, as now proposed,
was the smallest house he and his family can live with. Regarding the possibility of
putting the garage on the opposite side of the structure, he stated that it was not
feasible to do this because of the topography of the lot.
76-5
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Board of Adjustment
April 4, 1979
Page 2
Pat Pearson, who lives across the ravine from Dr. Kerber's lot, stated that he would
like to see the structure as far up the hill as possible so as to keep as much of
the aesthetic qualities intact as possible. He further stated that he felt that it
would be an improvement to take out some of the dead trees on the lot as well as some
of the live ones.
Mr. and Mrs. N.E. Welter, 421 Bayard Street, expressed concern about how much of a
set -back was going to be allowed. Mr. Welter also stated that he felt that the
Kerbers should have to conform to the ordinances in effect.
Schmeiser stated that he had talked with Chuck Johnston who had acted as spokesman
for the neighbors at the previous Board meeting and that Mr. Johnston had asked that
the Board be informed that he and several others were still against approval of
the variance for the reasons stated previously, as well as Dorothy Marbury who called
to express her disapproval.
Baldus moved, and Bartels seconded, that the variance be granted as requested for an
11 -foot set -back. The roll call vote was unanimously in favor.
V-7904. Continuation of the public hearing on an application submitted by James W.
Powers for a variance in the Tree Regulations, Section 8.10.40.1(B)(1) of the Zoning
Ordinance, to allow parking spaces to intersect with a drive.
Boothroy presented an overlay of the area and explained that a similar request had
been granted in April of 1977. Since such actions are valid no longer than six
months unless such use is established within such a period of time and since no
action has been taken by the applicant within the allotted time period, it is
necessary that the request be resubmitted and considered by the Board.
After considerable discussion with Ed Lucas, the applicant's attorney, Baldus moved,
and Bartels seconded, that this case be continued to allow Mr. Lucas to contact his
client and present possible alternatives for development on the site. Approval was
unanimous.
Schmeiser informed the Board members that City Council would like to discuss the
variance that was granted to Sam and Gary Abrams for Ralston Creek Village at the
informal Council meeting on Monday, April 16, at 1:30 p.m.
Baldus stated that he felt very strongly about going before City Council to explain
the reasons that a variance was granted. He further explained that he felt that if
the City objects to the action taken on a variance request they should appeal the
decision legally. He also said that he felt that if the City had a position on such
an item such position should be presented to the Board during the public discussion
of the item.
Schmeiser stated that the City staff's recommendation was to deny the application on
the basis of the analysis presented in the Staff Report. lie further stated that
the area of this request is apparently one of the lowest areas along Ralston Creek
and that if a special use permit is justified in this instance then perhaps the
provision limiting parking within 32.8 feet of the creek bank should be repealed.
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Board of Adjustment
April 4, 1979
Page 3
Harris stated that he felt that the Board should not fail to appear before City
Council to clarify any questions that Council might have and that he would make
himself available on April 16 to discuss this matter at the informal Council meeting.
Board members stated that they felt they were an independent body and were not
accountable to the City Council for their decisions and actions.
There being no further business, the meeting was adjourned.
Prepared by`:r��r. lyC�z�r
Sandra wilkinson, PPD Secretary
i
Approved by
Don.
.� ocnm ser, Board Secretary
I
IDate filed: APR 61979
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MINUTES
IOWA CITY PLANNING I, ZONING COMPQSSION
INFORMAL MEE,I'ING
APRIL 2, 1979 -- 7:30 P.M.
CITY MANAGER'S CONFERENCE ROOM
MEMBERS PRESENT: Blum, Lehman, Ogesen, Jakobsen, Cain
MEMBERS ABSFNT: Vetter, Kammormeyer
S'T'AFF PUSENT: Schmciser, Boothroy, Brachtel
5-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on
Quinccnt Street extended; 45 -day limitation period: 4/5/79, GO -day limitation
period: 4/20/79.
Boothroy presented a revised plat illustrating the extension of Quinccnt Street on
a curve northeasterly. Ile reiterated the possible alignment of Foster Road and
indicated that the Commission should reach a decision on its possible alignment or
not approve a subdivision which would restrict the alternative alignments in the
future.
,Jim Brachtel, the City Traffic Engineer, discussed the various alternatives for the
extension of Foster Road indicating that there were advantages and disadvantages to
each alignment.
After further discussion, the Commission requested a waiver of the 45 -day and 60 -day
limitation periods and a study from the staff addressing impacts and cost/benefit
relationship of the various alternatives for the alignment of Foster Road. The
Commission requested the study be completed by the May 3 meeting.
5-7906. Public discussion of a final Amended large Scale Residential Development
plan of Lots 3 and 4 Westwinds (Windshire), located south of Melrose Avenue and
cast of West Iligh School; 45 -day limitation period: 4/27/79.
The Commission reviewed the proposed plan of Windshire. No action was taken.
Discussion of the proposed Popperwood PAD in conjunction with sanitary sewer
constraint within the area.
Staff addressed the question of sewage capacity and indicated that previous concerns
of surcharging in the system were believed to he attributed to large infiltration
in the system. Tho problem, however, results from a greater degree of surcharging
from the sewage treatment plant during wet weather conditions. It was explained that
the proposed PAD plan would he presented at the next regular meeting.
Discussion of the Amended Preliminary and Final PAD plan and plat of Court [fill/Scott
Boulevard, Part 7.
Boothroy presented proposed plans amending the original PAD plan by installation of
a public street in lieu of a private drive, minor changes in the configuration of
buildings and lots, and a change in the type of residential uses.
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Planning and Zoning Commission
Informal Meeting
April 2, 1979
Page 2
Commissioners indicated a concern for the congestion of buildings at the northeast
corner of Oberlin Street and the newly proposed public street.
With no further business, the meeting was adjourned.
Prepared by
MINUTES
IOWA CITY PLANNING $ ZONING COMMISSION
APRIL 5, 1979 -- 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Jakobsen, Lehman, Ogesen, Cain, Blum (7:40), Kammermeyer (7:50)
MEMBERS ABSENT: Vetter
STAFF PRESENT: Boothroy, Ryan, Wilkinson, Schmeiser
RECOMMENDATIONS TO THE CITY COUNCIL:
1. 5-7906. That the final Amended Large Scale Residential Development plan of
Lots 3 and 4 Westwinds (Windshire) be approved contingent upon (1) the legal
papers being revised and (2) the construction plans for public utilities being
approved.
REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
1. That staff assistance be provided in determining the effects of the possible
future alignment of Foster Road.
SUMMARY OF DISCUSSION AND ACTION TAKEN:
Jakobsen called the meeting to order and asked if anyone present wished to discuss
any item not included on the agenda. No one responded.
She then called for consideration of the minutes of March 12 (informal meeting) and
March 15, 1979. There being no discussion, the minutes were approved as circulated.
Chairperson Blum arrived and presided at the remainder of the meeting.
5-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on
Quincent Street extended; 45 -day limitation period: 4/5/79, 60 -day limitation
period: 4/20/79.
Boothroy presented an overlay of the area and explained that the Commission had
requested staff assistance in providing a study regarding the future alignment of
Foster Road. He stated that a 45 -day limitation waiver had not yet been received
and that the plat still shows Quincent Street as a loop street.
Blum asked if anyone present wished to speak regarding this item.
Richard Boyle, 1241 Oakes Drive, presented a petition signed by almost everyone in
the neighborhood. The petition stated the residents' opposition to Foster Road
becoming a secondary arterial street. (copy of petition is attached)
7.56
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Planning and Zoning Commission
April 5, 1979
Page 2
Bill Sueppel, 1408 Bristol Drive, stated that he was concerned about information
he had heard regarding the construction of multi -family units in the area. He also
stated that the majority of the residents of the area had not heard about the possible
future alignment of Foster Road and that he felt an Environmental Impact Study needed
to be done before any work is done on Foster Road. After viewing the overlay, he
stated that he saw nothing that was not in complete accord with what the property
owners had been lead to believe about future development. He stressed, however,
that he hoped that single family units would continue in the area.
Dick Kratoska, engineer for Shive-Hattery, stated that he would request consideration
of this subdivision at this time.
Gary Gussin, 1735 N. Dubuque Road, stated that he was unable to understand what the
planners are planning for the city and asked if a perimeter road could be built
along the existing freeway.
Lyle Amundson, 1235 Oakes Drive, stated that he supports the subdivision and would
like to see Quincent Street as a cul-de-sac because he felt that an open ended road
would detract from the beauty of the neighborhood.
Leslie Livingston, 1315 Oakes Drive, asked how may accesses were needed for 38 homes
and explained that there is only one access street now.
J.R. Kennedy, 1811 N. Dubuque Road, expressed his concern about the street being an
open ended road.
Dean Oakes, the developer, stated that he would be glad to give the Commission a
two week waiver to allow the staff to study the impact the alignment of Foster Road
would have on this development.
Blum explained to the audience that the Commission has seen a pre -preliminary plan
for a development that would consist of other than single family dwelling units.
A Planned Area Development concept has also been discussed that would allow some
clustering of houses without exceeding the density as set forth in the Comprehensive
Plan.
Schmeiser stated that selecting an alignment will not be very difficult but that doing
an Environmental Impact Statement would take considerably more time.
Cain stated that she thinks the Commission and staff should begin looking at the
alignment of Foster Road and suggested that staff assistance be requested in a process
of looking at possible alignments.
In answer to questions regarding whether Foster Road would be a two lane or four
lane street, Schmeiser stated that it is envisioned as being two lanes of traffic
with two lanes of parking. Blum described a secondary arterial street as defined
in the Comprehensive Plan.
Blum suggested that the Commission take action on whether to defer or act upon this
item and stated that the Commission members would be glad to stay after the remainder
of the formal agenda had been completed to discuss residents' concerns regarding
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Planning and Zoning Commission
April 5, 1979
Page 3
Foster Road. Cain then moved, and Jakobsen seconded, that action on the preliminary
plat be deferred for two weeks until the next regular meeting provided that a waiver
of the limitation period is received and that staff assistance be provided in
determining the effects of the possible future alignment of Foster Road. The vote
was unanimously in favor.
5-7906. Public discussion of a final Amended Large Scale Residential Development
plan of Lots 3 and 4 Westwinds (Windshire), located south of Melrose Avenue and east
of West High School; 45 -day limitation period: 4/27/79.
Boothroy presented an overlay and stated that the deficiencies had been taken care
of with the exception of (1) the legal papers still need to be revised and (2) the
construction plans for public utilities need to be approved.
Blum called for a vote on the approval of the final Amended Large Scale Residential
Development plan of Lots 3 and 4 Westwinds (Windshire) contingent upon (1) the legal
papers being revised and (2) the construction plans for public utilities being approved.
The vote was unanimous.
Ogesen asked that another category be added to the Staff Report stating the Compre-
hensive Plan Land Use. Boothroy stated that he would begin adding this section to
future reports.
Blum opened the floor to questions regarding Foster Road alignment. Thereafter
followed a lengthy question/answer session between the residents, staff and Commissioners.
Schmeiser updated progress on the new zoning ordinance by saying that he is now
working on the Sign Ordinance. He further stated that a draft has been prepared on
Planned Area Developments and the River Corridor Overlay Zone and that the Tree
Ordinance is being typed.
There being no further business, the meeting was adjourned.
Prepared byS���, �/�j� ___'
Sandra Wil inson, PPD Secrotary
Approved by e� 4/ -/ Z
Ernest W. Lehman, PF,Z ecretary
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April 3, 1979
Planning and Zoning Commission
City -of Iowa City
Re: Proposed Foster Road Arterial
Ladies and Gentlemen:
It has come to our attention that a proposal is currently being
considered on routing for the extension of Foster Road between
Praire du Chien Road and North Dubuque Road. It is also under-
stood that this will be an arterial collector street having a
right of way of 80' and four lanes of traffic.
We, now residing in the surrounding neighborhood are totally
opposed to this project on several counts.
We are now bounded on the south by Highway One which has been
scheduled to become a four lane street from Governor to the
I-80 interchange and Interstate 80 on the north. These two
high traffic routes are less than k of a mile apart.
The addition of another four lane street encouraging through
traffic into a very small segment of land now a low density
residential neighborhood already surrounded by 2 four lane roads
seems to have no logic to it.
We have no argument against the concept of an outer beltway to
carry major traffic, especially trucking, from the I-80 to the
southerly portions of the City and outlying industrial areas,
but the current comprehensive plan, as adopted, shows the Foster
Road Beltway as a dead end at the most westerly end of the system.
There is physically no where to go north and west and no need for
the system past Highway One going northwest. We also feel that
the existing topography on the east side of Priere du Chien Road
would make a roadway project through the area very expensive.
We would like to know when the City would anticipate the comple-
tion of that portion of roadway and where the funds would come
from. Without the connection.through a very deep ravine Foster
Road has no meaning what so ever.
We have, in the past seen the city establish several major traffic
generators along the Highway One corridor, the most recent being
a Hy Vee Supermarket and a Drug Fair Drugstore. If Foster Drive
were constructed through our neighborhood with residential street
connections, major traffic would filter through seeking these
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major .generators. Streets affected would be Quincent, Oakes
Drive, Bristol, and North Dubuque Road, all now very low
volume residential accesses full of young families crowded
with children. These streets were not designed to carry any
thing but local traffic in and out of our neighborhood. We
feel they should remain that way.
Most of the undeveloped ground in the area is currently under
agricultural use or wooded ravines. 85% of which in not and
will not be serviced by City sewer in the forceable future.
This land will not be developed for some time, if ever.
For reasons unknown, our neighborhood as shown in the Compre-
hensive Plan was changed sometime between Preliminary and
Final Plan from very low density housing to a higher density
of mixed types of housing. We have resided in our area either
pursing agricultural activities or built or bought our homes
in an outlying single family residential area away from con-
jestion and busy traffic. We are very interested and concern-
ed in maintaining our neighborhood in that manner. That is
precisely why we have made this area our home and have even
heard promises from both the City and developers to maintain
this type of development. We are sincere in telling you that
we will do everything in our power to discourage future devel-
opment of multi -family housing and through traffic. We feel
that you as the City Planning Commission should recognize and
respect our area for what it is and protect it.
apm�,N� /in
Respectfully Submitted, e"
11tiLd
4t'ZV_ m,M
Jtn..J/ LAL)
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a4,L�-'rl�
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I
MINUTES
IOWA CITY RIVERFRONT COMMISSION
APRIL 4, 1979 -- 7:30 P.M.
CITY MANAGER'S CONFERENCE ROOM
MEMBERS PRESENT: Gilpin, Knight, Fountain, Fahr, Kroeze, Neuzil, Sokol, Vetter,
Berry, Boutelle
MEMBERS ABSENT: Baker
STAFF PRESENT: Milkman, Conklin, Plastino
GUESTS: Kay Gilles, Project GREEN
SUMMARY OF DISCUSSION:
Chairperson Gilpin brought the meeting to order. Sokol stated that the minutes of
March 7, 1979 omitted his name. Sokol also questioned the status of the Camp Cardinal
land on the expiration of the lease. Milkman said she would investigate the matter.
The minutes were unanimously approved as corrected.
LANDSCAPING CITY SERVICE AREA:
Dick Plastino, Director of Public Works, was present to discuss the landscaping of the
City Service building area. Plastino explained that each year the City Council allocates
money to improve the service building area. He informed the Commission that Bob Burns
had a contract with the City to landscape the area around the modulars and that
$30,000 for landscaping is included in the FY 32 budget. Also in 1982 a salt dome
is to be built so the salt will not drain into the river. Plastino said since the
land was a land fill area, the trash will have to be dug out of the ground and soil
added so the plants may grow in this area. A question was raised as to whether or
not the area could be cleaned up before 1982. Plastino said possibly by the end of the
summer some clean up could be done. Knight inquired if space was going to be allocated
by the river to join with Sturgis Ferry Park to create a river corridor. Plastino
said at this present time no money has been allocated to landscape near the river, but
there were plans to use 100 feet of the riverbank. Gilpin asked if FY 82 landscaping
money could be moved ahead to FY 80. Plastino said this would be possible, however,
some other project would have to be moved back. Plastino said landscaping on the
outside areas (adjacent to the streets) would be acceptable now, but in the middle
portion of the area, the money would not be well spent because of new building plans.
The summer of 1980 would be a good time to landscape the outside area. Gilpin told
Plastino that this item would be discussed at the City Council meeting on Monday
April 9, 1979. Plastino suggested the Commission should discuss the future of the
old Burlington Street bricks. Vetter suggested selling the bricks and using the
money for beautification of the service area. Berry wondered if the plants from
the mini -parks could be used to landscape the area. Milkman said most of the plantings
in the mini -parks have been removed and replaced and the ones that are left are not
worth replanting.
The Commission suggested the construction of the salt dome should be moved ahead.
Plastino said the dome would cost approximately $60,000, but it would be possible
to move ahead only if another project was delayed. A question was raised as to how
much salt drained into the river a year. Plastino said approxiamtely 2-3% of the
salt pile drained into the river. During winter months the City stores 2,000 tons
of salt at a cost of $22.00 a ton. The Commission decided to ask Don McDonald
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IOIVA CITY RIVERFRONT COMMISSION
APRIL 4, 1979 -- 7:30 P.M.
PAGE 2
to sample the water by the service buildings on Riverside Drive to see how high the
the level of salt is in the river.
The Commission thanked Plastino for attending the meeting.
Milkman informed the Commission that the meeting with City Council was definitely
scheduled for Monday April 9 at 2:30 p.m.
DEDICATION OF LAND:
Milkman reported to the Commission that the riverfront property owned by Mace Braverman
at Sturgis Ferry had never been dedicated to the City partly because the problem of
funds for maintenance had not been resolved. The Comprehensive Plan shows a river
buffer zone in this area, but the City does not want to acquire land it can not
maintain. Vetter said that the Planning and Zoning Commission had recommended leaving
the area in its natural state. The Commission decided to recommend to the City Council
that this buffer be accepted with a pedestrian/bicycle trail to be constructed in
area at a later date.
BOAT RAMP:
Milkman reported that the boat ramp plans had been received and the City Engineer
estimated the total cost for the ramp and a 10 space parking area at $13,000. There
is an access to the river off the Industrial Park Road and an excellent location
for the parking lot. The Commission suggested constructing 20 spaces instead of 10
since half of the money would be allocated from the Iowa Conservation Commission.
Boutelle asked which department would have the responsibility for maintenance of
the ramp. Milkman said the Parks and Recreation Department would be responsible
for maintenance. Knight wondered if there would be any problems with nearby companies
using the parking lot for their cars. Vetter said there should be adequate parking
on their own property, and that this area be left in its natural state as far as
possible. Berry said the Parks and Recreation Commission supported the ramp pro-
posal. It was suggested that the fishermen who were present at the March 7th
Riverfront Commission meeting be present at the City Council meeting so the plans
would make more impact on the Council members. Milkman said a memo will be sent
to the City Council to give the Council members background information on this
project and other projects. In discussing the projected informal meeting with the
City Council, Sokol suggested Gilpin start the meeting off by reaffirming the Stanely
Plan and Comprehensive Plan recommendations. Gilpin encouraged everyone to attend the
meeting with Council to present the needs of the river corridor. Milkman said
that specific projects should also be discussed with Council.
COMMISSION REPORTS:
Parks and Recreation Commission -- Berry
The Commission discussed the new arboretum to be constructed in Hickory Hill Park.
There was no discussion on the riverfront, but the Parks and Recreation Commission
wished the Riverfront Commission well in their efforts.
Planning and Zoning Commission -- Vetter
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IOWA CITY RIVERFRONT COMMISSION
APRIL 4, 1979 --7:30 P.M.
PAGE 3
Abrams is planning to build apartments on the Ralston Creek Flood Plain on
Gilbert Street. Gilpin asked the City staff to send a copy of the letter from
the Iowa Natural Resources Council regarding building in the flood plain to the
Planning and Zoning Commission.
Johnson County -- Neuzil
Johnson County Regional Planning now has a North Corridor plan which is being
presented in the County and which could be presented to the Riverfront Commission.
Neuzil suggested contacting Barry Hokanson. Neuzil added that he attended an
excellent meeting at the University of Iowa regarding "Water Quality"
University of Iowa -- Boutelle
Dick Gibson wished to inform the Riverfront Commission that the University wants
to store coal at the west end of Court Street near the river. Boutelle presented
a map to show the location of the coal pile. The reason for storing more coal
is because the University has to switch off the gas and oil in the severe winter
months to coal and this location would be the ideal place for storage. Gilpin
asked Boutelle if the University storage lot could be used by fishermen. Boutelle
answered that the parking spaces are sold to the students to store cars and if
a car without a permit is in the lot it will be ticketed. Boutelle suggested parking
by the Hydraulic Lab and on Melrose by the Day Care houses after 3:30 p.m. and on
weekends.
MEETING WITH JOHNSON COUNTY PLANNING COMMISSION:
Milkman reminded the Commission that on April 19, 1979 at 8:30 p.m. in Kent Park
the Johnson County Planning Commission would like to discuss with the Riverfront
Commission the topic of the Coralville dam catwalk. Gilpin suggested meeting
at the visitor's entrance of the Civic Center and form a car pool. The time
for departure should be around 7:45 p.m.
DISCUSSION OF REQUEST TO THE UNIVERSITY OF IOWA FOR HISTORICAL RESEARCH:
The Commission wondered if a student might be interested in writing a thesis on
the historical areas of the Iowa River Corridor. Boutelle suggested contacting
the History or Anthropology Departments to see if a student wanted to attempt
the project, but she did not think it likely. It was suggested to contact the
State Historical Society because they do have assistant reseachers who handle
these projects. It was moved by Fahr and seconded by Neuzil to ask Knight
to pursue the suggestion of having research done on the historical preservation
of areas of the Iowa River Corridor. Unanimously approved. Knight said she
would contact Loren Horton of the State Historical Society.
IDEAS FOR USE OF THE CDBG FUNDS:
The following suggestions for use of CDBG funds were briefly discussed:
I. Purchase 1.34 acres of the Englert Tract at a cost of $13,000 across from
Terrill Mill Park on Taft Speedway for preservation as park land.
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IOWA CITY RIVERFRONT COMISSION
APRIL 4, 1979 -- 7:30 P.M.
PAGE 4
2. Purchase part of the Shower's property near the Issac Walton League to preserve
in its natural state for park land. BOR funds may be available.
3. Construct a fishing and viewing area next to the boat ramp at Sturgis Corner.
4. Landscape and improve the east river bank north and south of Park Road after
the new sewer is installed.
S. Landscape and improve the riverbank by the City service area.
NEW BUSINESS:
Neuzil briefly reported on the "Water Quality" Conference held March 21, 1979. He
suggested that the Commission might invite George Johnson of the Rock Island U.S.
Army Corps of Engineers for a meeting.
There being no further business, the meeting was adjourned.
Julie c.onklin, Senior Clerk Typist
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
APRIL 4, 1979 -- 12:00 NOON
RECREATION CENTER ROOM "A"
MEMBERS PRESENT: Swisher, Hall, McCormick, Amidon, Braverman,
Pecina, Johnson Casserly, Carter,
MEMBERS ABSENT: Patrick, Clark, Horton, Ward, Owens
STAFF PRESENT: Milkman, Conklin, Meisel, Kucharzak, Burns, Taylor
SUMMARY OF DISCUSSION:
Chairperson Swisher brought the meeting to order. Hall moved the adoption of the minutes
Of March 7, 1979, Carter seconded, minutes approved unanimously.
Swisher introduced Ron Johnson, a new member to CCN. Milkman commented that Johnson
was representing the lower Ralston Creek area.
Patrick k has resigned from the Committee and a
Swisher informed the Committee that
immediately. new replacement was being sought
Mike Kucharzak, Director of HousingVu�J•
tat
presented the
program called Emergency Housing Rehabilitationland liereh
copies of the program booklet and noted the booklet had now been adopted by the
Council. The booklet informed people of the programs and the eligibility
If a person is eligible for the grants a staff member will visit the homeowner and
ty
decide what emergency repair or winterization is needed. requirements.
for processin
i 8 the grant takes approximately 30 days from the Phone
the time period
construction. A maximum of $2,000 is available for winterization and
0 for
emergency repair assistance. Roger Tinklenber Phone call to the actual
with the winterization program scanning for heat loss in homes, although the he two
j programs are entirely 8Y Coordinator, will be working
emergency repair was relyoserarate. Casserly asked if whether the total amount of
,wouldhhavemto Pro could receive additional benefits.
Kucharzak said the homeownereowner
portion of the
amount or he would not receive any benefitsproduce the remaining
the program was that the whole house does not nowkneed stoted be brought that eup to thechtohe
tn
housing code. Kucharzak added that a housing inspector does not get involved.
An ad to alert in particularly the elderly to these programs will run for
four days beginning April 4, 1979. Also a flier will be distributed to the elderly,
and elderly affiliated agencies. The grants will be on a first come first serve
basis this present time
the elderly. $300 , but on July 1, 1979 it will probably be aimed toward
,000 in housing rehabilitation funds has to be used b
1979 and the City Council said that these funds could be used for the new programs,
for both the elderly and other eligible low income persons. Y June 30,
encumbered before June 30,'1979 it will be used, otherwise it will revert back to
CDBC funds to be reallocated. P If the money is
If the homeowner is over 60 years and/or disabled no lien will be filed on the
property if the property owner sells or moves. Other homeowners will
decreasing lien placed against their properties for three ears.
an owner of the have a
ever, if the propertyissoldor three beforeears threehc lien does notneedtolbethey
repaid, ho
be repaid, years, a portion of the loan needs to
7"
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COMMITTEE ON COMMUNITY NEEDS
APRIL 4, 1979 -- 12:00 NOON
PAGE 2
Johnson asked why the programs were available to only homeowners in the 403 area.
Kucharzak said the funds were allocated from Community Development Block Grant
funds, therefore, the federal regulations state this money must be used in the
designated 403 area.
Maureen Taylor, Finance Specialist, distributed a quarterly report on the Housing
Rehabilitation program to CCN. Kucharzak explained the report and commented that
$57,000 is currently out in loans and they are being repaid on a regular basis.
Amidon asked what happened to the repaid loans. Kucharzak said the department hoped
the money would be used to keep the Rehabilitation program operating, but at present
HUD requires reuse of this money immediately before other funds can be drawn down.
The Winterization program could be tied in with other existing programs in the county.
On April 5, 1979, HACAP and Housing Department members will meet to discuss the
programs but Kucharzak feels the relationship of the programs will be mainly on a
referral basis.
Johnson felt the programs should benefit people who are homeowners renting rooms or
apartments in their homes and not just single family dwellings. Johnson said certain
requirements should be waived to give elderly homeowners the help that they need.
Kucharzak suggested that CCN could recommend use of part of the $300,000 for acquisition
of some of these properties. CCN members felt that in many cases the homeowners
wanted to remain in their homes and just needed rehabilitation assistance. They
pointed out that in many cases the elderly homeowners' income depended on the rent
received from rooms or apartments in the building. Kucharzak stated that these
homeowners were eligible for 312 loans which are available for multi -family dwellings.
The Committee thanked and commended Kucharzak for his presentation.
SMALL CITIES:
Milkman reported that at this present time HUD has not informed the City if they
should submit a full application for improvements in the lower Ralston Creek area.
Milkman said if a full application is filed, neighborhood meetings will be held.
Johnson said he would like to see neighborhood meetings regardless of whether funds
will be available and would contact the neighbors for a meeting. He felt the
Committee should walk the area to see the problems and talk to the residents.
SENIOR CENTER:
Milkman introduced Bette Meisel, Program Development Specialist, working on the Senior
Center. Meisel reported that the Architects had spent $53,000 on furniture which
was under the estimated costs. An additional grant of $38,000 needs to be spent
before September 30, 1979 for furniture. Meisel explained the different programs
and services that will be offered in the Senior Center. She invited persons who
were interested, to attend a viewing of the Architect's floor plans on April 18,
1979 from 10:00 a.m. to 2:00 p.m. at the Recreation Center. On April 19, 1979
the plans will be available to the service providers to comment on space allocation
for their needs. Bids for the rehabilitation of the Old Post Office will be out
in October of 1979, and the opening of the Senior Center is being planned for May
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s
i MINUTES
COMMITTEE ON COMMU
APRIL 4, 1979 __ 1
PAGE 3
1980 in celebratioi
There being no furl
MINUTES
IOWA CITY PARKS AND RECREATION COMMISSION
RECREATION CENTER ROOM B
MARCH 14, 1979
MEMBERS PRESENT: Berry, Boutelle, Crum, Hayek, Hillman, Humbert, McLaughlin,
Thayer, Ward
MEMBERS ABSENT: None
STAFF PRESENT: Hauber, Howell, Lacina, Lee, Showalter (left at 7:45)
GUESTS: Mary Aboud (KXIC), Anne Glenister
IPRA Conference in Cedar Rapids
Showalter explained the agenda for the IPRA Conference 3/25-3/27. Members
wishing to go are to make arrangements with him.
Summary of Discussion and Formal Action Taken:
The Iowa City Parks and Recreation Commission met in Regular Session on 3/14/79
with Chairperson Boutell presiding.
*Ward moved and Thayer seconded that the minutes of the February 14, 1979 meeting
meeting be approved as written. Unanimous.
Arboretum Presentation:
Staff Horticulturist Dianne Lacina presented the status of the Hickory Hill
Arboretum project and explained how with the help of the citizen's committee
the planning process had evolved. Commission members posed a number of questions
which were fielded by Lacina.
The members voiced an interest in visiting the Bickelhaupt Arboretum in Clinton
and Lee was asked to request Showlater to make the arrangements.
Committee Reports
Hillman reported that the Ralston Creek Coordinating Committee had not met.
Berry reported that the Riverfront Commission was still discussing the installation
of a boat ramp down river from the Burlington Street dam.
Ward reported that the Committee on Community Needs at their last meeting
discussed the Armory Area Project and the Ralston Creek problems. They have
submitted a preliminary proposal for federal funds to purchase land along the creek.
Staff Report
Lee reported on "early bird" swim from 7-8 a.m. Monday -Friday until May 11.
Attendance holding up well.
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Minutes
Page 2
March 14, 1979
Discussion of programming for pre-school age children
Hillman asked about activities for pre-school age children during the summer
and other times of the year. Lee will obtain information about the Cedar Rapids
tot lot program and discuss with staff about conducting some special events for
this age.
There being no further business, the meeting was adjourned at 9:00 p.m.
Respectfully submitted,
Ae
Rober cr tion Superintendent
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
MARCH 22, 1979 4:15 PM
STORYHOUR ROOM
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Summary of Discussion
Bartley, Bezanson, Farber,
Ostedqaard, Richerson
Newsome
Kirkman, Moore,
Eggers, Tiffany, Carter, Westgate, McGuire
John Goeldner and Clayton Yoshida - two
representatives of a University political
science class; Steve Burrows of KXIC
The meeting was convened at 4:25 PM by President Bezanson.
Minutes of the February 22, 1979, Regular Meeting, and Minutes of
Building Committee Meetings from March 7 and March 20, 1979, were
approved. Moore/Richerson. The March disbursements were approved.
Richerson/Bartley. The Library Materials Expenditure Report of March 1,
1979, was reviewed. The Director noted a correction and stated that
the materials budget is in good shape.
Director's Report attached which includes current information on the
status of the building program.
No President's Report. Building Committee N3 reported that they are
working according to schedule. Chairperson Bartley requested that an
allocation of $500 be made from the library's Gifts and Bequests Fund
to cover printing and postage costs of their solicitation package. The
Board approved a motion which would authorize a $500 allocation from
Gifts and Bequests for Building Committee N3, and which would also re-
designate the referendum bank account to Building Committee R3 with
authorized signators Bartley and Hyman of the Library Board.
The Board approved the contract with Robert Rohlf for the interior
design services for the new library with corrections as noted to change
"City" to "Library Board" in the contract language. Ostedgaard/Kirkman.
The FY1980 contract with the Johnson County Board of Supervisors for
library services to unincorporated Johnson County was approved by the
Board. Kirkman/Richerson.
The Director was asked to respond to the letter from the Mayor of North
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
MARCH 22, 1979
Page 2
Liberty, David Roberts, which notified the Board that North Liberty
will not renew the contract for library services for FY1980.
The following resolution was approved by the Board:
BE IT RESOLVED BY THE IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES:
The official bulletin board for posting notice of, and tentative
agenda for, all meetings of the Library Board, or any committee
created by the Library Board, is the bulletin board located in
the main entrance hall of the Iowa City Public Library, 307 E.
College, Iowa City, Johnson County, Iowa. Bartley/Richerson.
Board members Bezanson and Hyman attended the March 15 meeting with
representatives of local organizations of the handicapped. Both
Board members and staff felt it was a successful and informative
meeting with specific suggestions received both for architectural
design details and equipment for the new building which would meet
the needs of the physically handicapped.
Following discussion and review of the methods for computing the
fee for non2resident cards, the Board approved a motion to increase
the fee card to $60 a year per family beginning July 1, 1979. The
$60 fee was based on the method of computing the average cost per
capita to Iowa City residents multiplied by the average size family
in Johnson County. The total cost includes both operating expenses
and long term capital costs.
The Board also decided to review the fee annually and will consider the
the possibility of dropping the fee card option in the future, requir-
ing contracts with the jurisdiction if non-residents want library
service.
The meeting was adjourned at 6:00 PM.
[/1! f7[t.(iEl�
Susan McGuire
Recorder
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DIRECTOR'S REPORT
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING
MARCH 22, 1979
STORYHOUR ROOM
Financial
This month's disbursements reflect several new building and automation
related expenses. The Finance Department has set up account numbers
for 1.) Building construction and planning and 2.) Equipment and fur-
nishing including automation so we will have a precise record of expen-
ditures for both.
Preliminary projections done this week indicate that pending a large
unexpected expense, the FY1979 budget should be able to absorb some
of the incidental expenses of conversion start-up.
Services
McDonald's is cooperating with the library in a couple of promotions
related to National Library Week, April 1-7. They will provide prizes
for winners of the library bookmark and quiz contests.
Over 65 young people, primarily junior high age, attended the March 20
workshop on summer jobs planned by Young Adult Librarian Judy Kelley in
association with Job Service of Iowa and the city school counselors.
New Boar_ d Members
Three new Board members will be appointed for terms starting July 1.
This is a crucial period in the planning of the new building. It's impor-
tant that capable people apply.
Cable TV
The Broadband Telecommunication Specialist to be hired in about 6 weeks will be
housed in the library (we aren't sure where). He or she will serve as
staff support for the newly -appointed Cable TV Commission and oversee
the work of Hawkeye Cable TV. Eventually the BTS will promote and co-
ordinate use of cable throughout the community.
ATC, parent company of Hawkeye Cable TV, has sent us a first draft of a
lease for their space in the new building. We have given it to the City
Legal Department to work on and plan to have it for your review at the
April Board meeting.
The Project: Progress Report p2
Planning a conversion project and a new building at the same time is a
little like trying to pat your head and rub your stomach at the same
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DIRECTOR'S REPORT
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING - MARCH 22, 1979
PAGE 2
time. Both take an overwhelminq amount of thought and concentration
but they tend to send you in different directions and then compete
with each other for your attention.
We must be prepared for some complaints from the public, some gaps in
the quality of service. In one sense we are literally retyping the
card catalog and revising every process and procedure we now have. For
some months we will be rune ng both the old and new systems.
Since the arrival of the computer on February 22:
1. We have spent 2 full days in training with the CLSI represen-
tative. The basic parameters of the system were set up and
the first items entered.
2. All conversion procedures have been charted and instructional
manuals written, reviewed and tested.
3. Work sites in the auditorium and the old Seven Rivers Room have
been laid out, equipped and tested for arrangement and effec-
tiveness.
4. The Assistant Supervisor and editor have been selected. The
Editor is on duty and in training. The Assistant Supervisor
starts next Monday. Ads are currently runninq for data entry
operators and we hope to start 9 of them on April 9.
5. One full-time CETA "occupation assessment" trainee has been
placed for the next 13 weeks. She is working as a clerical
assistant on the project. The CETA grant is in process and in
question. We will get less than we expected, if any at all,
due to changed regulations which at the same time require
salaries equal to permanent empoyees but no higher than an
average of $3.19/hour.
6. Strategies for converting borrowers' registration files have
been outlined, and some tentative decisions made. We hope to
have applications ready by May 1. We estimate 10-13,000 patrons
will re -register before 10-1-79.
7. An initial open house for all staff members was held Monday,
March 19. A brief review of data entry and search capabilities
was demonstrated. We have set Wednesday, 3-5, as visiting
hours -- because of the number of requests we've already re-
ceived from people wanting to look it over.
8. Finally, there have been hours and hours of brainstorming,
problem-solvinq, meetings, spouses and children ignored, and
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DIRECTOR'S REPORT
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING - MARCH 22, 1979
PAGE 3
late night sessions. It is a mammoth job and will strain the patience
of all involved. But we know the result will be well worth all the
effort.
A special "acceptance of the system" session will be held at noon, on
Tuesday April 3. Board members can bring their lunch and see a demon-
stration of all the equipment and possible functions. This demonstra-
tion is necessary before final payment is made to CLSI.
Progress on Building Program
1. Building Plans:
- Building has been moved 5 feet east and fire stairs on west
wall moved "outside" - recovers 100-150 square feet and sim-
plifies footings construction.
- Children's Room and large reading room re -drawn - Both improved -
especially entrance to Children's Room.
- Staff is making area -by -area analysis noting details of elec-
trical, lighting, furniture, equipment needs.
2. Leal/Technical Issues: Placement of the Iowa -Illinois transformer;
reg
e oca ono a water main and who pays to move it; the issue of
liability for the future moving of Penney's east wall (owned
jointly by both properties) and any subsequent excavations which
i might undermine the library's structural support; building code
interpretations of maximum occupancy and number of toilets re-
quired. We will'be seeking a variance from the Plumbing Review
Board to use 1979 instead of 1976 Unified Plumbing Code standards
I on number of toilets.
3. Building Program Schedule: March 23 - April 26
March 23-27 Area/by-area review with Hansen Lind Meyer based
on input from each department.
3/27 - 4/5 Development of above material with feedback
from staff.
4/4 - 4/6 Newly detailed prints sent to AV Consultant,
Hawkeye Cable, Fire, Building Inspector, etc.
Paula Vesely, DVR & W, comes for first meeting
with rough draft of shelving layout and ideas
on other areas to aid architect.
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DIRECTOR'S REPORT
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING - MARCH 22, 1979
PAGE 4
4/12 Buildinq Committee #1: 4:00 Thursday
Progress Report.
4/13 AV Consultant here to review plans/layouts.
Final layout of shelving due.
4/17 Revised plans to Rohlf (as consultant).
Resource Conservation Commission (RCC).
City Review Boards.
4/23 or 24 Review with Rohlf.
Buildinq Committee #1 - Final review this phase.
RCC - Review with architect.
(Exact dates/times pending)
4/26 Board Meeting.
Design Development documents approved pending
final approval by Review Boards.
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