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HomeMy WebLinkAbout1979-04-17 Info PacketCity of Iowa CHI,' MEMORANDUM DATE: April 9, 1979 TO: Department Heads FROM: Cit anager RE: Whenever the City Manager is away from Iowa City, Mr. Dale Helling, Assistant City Manager, will serve as Acting Manager. cc: City Council Dale Melling MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0IIIEs 770 "-,City of Iowa Cit") MEMORANDUM Date: April 11, 1979 To: City Council From: Dale Helling, Assistant City Manager Re: Public Housing Sites Attached is a memorandum from Lyle Seydel in which he spells out several options which the Council may wish to consider regarding the future of the public housing program. This comes as a result of the recent ap- proval by HUD of a limited number of the proposed sites as usable in the project. Also attached is a copy of a letter from Norman Jurgens explaining briefly the rationale underlying the decisions of HUD staff regarding each individual site. The material is being provided at this time for Council review and considerations. The matter is scheduled for discussion at the April 23, 1979, informal Council meeting. jm3/10 7 9?1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I4014ES City of Iowa City MEMORANDUM DATE: April 10, 1979 TO: City Manager City Council FROM: Lyle G. Seydel, Housing Coordinator COL RE: Sites for Turnkey Housing 1. The attached correspondence from HUD is provided for information. In effect the correspondence provides tentative or preliminary site approval for seven sites that may contain a maximum of twenty-eight units as follows: Site No. Address Size/Type Unit 1 333 South Lucas 1 SFD - 4 Bedroom 2 900 Block North Dodge 1 Duplex - 4 bedrooms each side 3 Virginia Street R.O.W. 1 SFD - 4 Bedroom 4 Vacated F Street 2 SFD - 4 Bedroom each 6' Grant Court R.O.W. 2 SFD - 4 Bedrooms each 10 Lot 2 Block 2 Braverman 12 ROW - 3 Bedrooms each 11 Muscatine Avenue 8 Multi -2 Bedrooms each 2. A determination must be made at this point as to whether or not further effort and money should be expended on this program. Alternatives, ac- tion required and a brief discussion of each are provided below. a. Continue with the program with only 28 units and provide developers the opportunity to submit additional sites. Action required: (1) Initiate site survey to include elevations, assure free title, obtain clearance or documentation to establish elevations which will place first floor of dwelling units above the 100 year flood hazard, recheck vacation of r.o.w., provide exact locations of public utilities, clear easements, and seek final site approval. (2) Prepare developers packet, get HUD ap- proval and advertise for developers. Discussion - This is the course of action suggested by HUD; how- ever, other factors must be considered prior to selecting this option. Assume no other sites can be cleared by thq Authority, this leaves the Authority with but 28 units. The financial feasi- bility is clearly questionable, both from a production and an operational standpoint. Further, assuming that we are successful in obtaining a developer and the units are produced within HUD guidelines, the Authority then must operate and maintain these units on the rent collected. Example - 28 units w/an average cash rent of $60.00 per month w/tenants providing all utilities. Annual Income would be $20,160. Projected Annual Costs would be $23,161. Payment in lieu of Taxes (10% of Cash Rent) 2,016. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES TO: City Manager City Council April 10, 1979 Page 2 I Insurance 8,000 Preventive Maintenance 5,040 i Operational Costs 6,000 Reserve for replacement (108 of Costs) 2,105 $23,161. f B. Seek additional sites to provide for 48 units. Action required: (1) Request minimum of one year extension from HUD. (2) Initiate site surveys, etc. (3) seek additional sites and obtain preliminary approval. (4) Prepare developers packet. Discussion - An extension may be approved but would be costly. Interest on the preliminary note, extended options and increases in building costs can contribute to a higher total cost. The i Authority could still face the possibility that the entire pro- ject is not feasible within the cost limitations. I C. Terminate the Project. i Action required: (1) Notify HUD. (2) Close the account and justify the retention of monies expended. Discussion - This action would not be favorably received by HUD, and they may request repayment of the $8,804.00 drawn to date. The preliminary note does contain the provision that in the event the project is not completed, repayment of the note from resources available to the Authority will be made. This has not been a prac- tice in the past; however, is a;possibility. Normally the note is forgiven with the proper accounting of monies expended. This ac- tion may, in the future, cause considerable harm in the processing and approval of CDBG applications. In this regard the failure of I the city to provide Housing Assistance to low-income families could be cause for disapproval or denial of these type programs. 3. Staff recommends that alternative "B" above be pursued at this time. i LGS/cf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M '"`1 i_l.L'iUGU Nr'It D ly/y �Y�IY�MI Oiy4 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT * * e INSURING OFFICE riDf RAI. RUILDING, 210 WALNUT STREET y bl„� Y�Yyc DES MOINES, IOWA 50304 RKGION VII April 4, 1979 I+n4rvI 011ier UuIIAInY NII Wnlnm a r Knnn nm Y CII Y. Mb u.i Id IOL IN REPLY REFER TO: 7.4FH (Martin - 515-284-4687) Mr. Neal G. Berlin City Manager 410 East Washington Street Iowa City, Iowa 52240 Dear Mr. Berlin: Subject: IA 22-3 Iowa City, Iowa On March 22 representatives from this office did a reinspection of Sites 1 through 3 and 7 through 12 as requested in your March 1 letter. The results of this inspection are included on the attached. Wlc feel the PHA should now proceed to final site approval on those J sites tentatively approved and then proceed on to advertisement for II turnkey proposals. The Developer's Packet would indicate the PITA has preselected some sites and invite developers to provide the additional sites that would utilize the maximum number of units approved. Developers should also be requested to submit alternate sites in case some of the proposed sites are not acceptable. If we can answer any questions on the attached, please feel free to contact us. Sincerely, Norman C. Jurgen Acting Director Attachment CC: Lyle Seydel MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I REVISED TENTATIVE SITE APPROVAL IA 22-3 Iowa City April 4, 1979 I i This will supplement our tentative site approval letters dated I December 7, 1978 and February 15, 1979. Site 41, 333 South Lucas The PHA requested that we consider either one 4 -bedroom single family unit or one duplex with 2- or 3 -bedroom units. We will accept the PHA's request to use one single family 4 -bedroom unit. Site #2, 900 Block North Dodge The PITA has requested 2 duplexes of 3 bedrooms each side. Although this site contains 26,299 sq. ft. only a small portion is usable. We do not feel the site is large enough to accommodate two duplexes with 8 parking spaces. Our original determination of one duplex with 4 bed- rooms each side still stands. Site #3, Virginia Street R.O.W. Although there will be no change in the one single family 4 -bedroom dwelling on this site, we will accept the PHA's request to use plantings instead of an 8' high wooden fence. Sites 7, 8 and 9, Pepperwood Our original determination and comments of February 15, 1979, remain unchanged. Site #10, Braverman Center We will accept the PHA's request to use 12 units, 3 -bedrooms of row type construction on this site. We request a clarification on the use of the drive and parking lot which includes a portion of this site. Site #11, Muscatine Avenue The PITA request to build 2 four-plexes on this site is approved conditioned upon an acceptable site plan. This site plan should reflect acceptable building placement and adequate parking and green area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t101NES W -2- Site #12, Orchard Court e- This re-evaluation is presented from an on-site visit, data submitted from the Railroad Agency through the City of Iowa City (letterdated March 26, 1979) and by the use of HUD's Noise Assessment Guidelines. The HUD guidelines are presented as part of a continuing effort by the Department of Housing and Urban Development to provide decent housing and a suitable living environment for all Americans. The categories of acceptability are listed as follows: clearly acceptable, normally acceptable, normally unacceptable and clearly unacceptable. This site falls in the category of normally unacceptable. In measuring the distance from the site to the noise source, you measure from the location of the dwelling nearest the source because this is the housing that will be most severely affected by the noise. However, even if an average distance is used and this distance times the adjustment factor for 1-2 or 3-5 nighttime railway operations, the line of site exposure to railway noise falls in the category of between 101 and 600 ft, indicating an acceptability category of normally unacceptable. The distances are approximate and were scaled off the map submitted. By definition, in a normally unacceptable category, "the noise exposure is significantly more severe so that unusual and costly building construc- tions are necessary to ensure some tranquility indoors, and barriers must be erected between the site and prominent noise sources to make the outdoor environment tolerable." The guidelines also state, "If at any point during assessment the site's exposure to noise is found normally or clearly unacceptable then there is no need to continue the evaluations unless the location of the dwellings can be changed or some shielding can be provided to block the noise from that source." Safety factors should also be considered because of the proximity and exposure of the railroad whereby children may want to play on the railroad tracks. Other factors to consider are the two sets of tracks one-half mile west - one set as a siding and a temporary storage of rail cars. Approximately one-half mile east of the site is the station and the beginning of another siding. These tracks are within the 3000 ft. to be assessed. Activity on these sidings was not given, but would also contribute to the noise exposure. One-fourth mile west of the site is a whistle crossing (i.e., it is unprotected). This also contributes to the noise exposure. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110NIES -3- A cost analysis would have to be prepared to determine the cost of indoor and outdoor noise abatement including the cost of the land if further evaluation is contemplated. It is our conclusion that we not give this site further consideration as the cost of building sound barriers would I be very costly and would not be in keeping with the principle of cost containment implemented by our Central office. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TO: FROM: RE: City of Iowa C!'r MEMORANDUM DATE: April 13, 1979 City Council and Department Heads //////��) Dennis R. Kraft, Director of Planning $ Program Development/X New Staff Members in the Department of Planning g Program Development Below is a brief synopsis of the background of the new staff members in our department: I. Larry Chiat -- starting date is April 23, 1979 Mr. Chiat has a law degree from Temple University School of Law and has most recently been practicing law in Minneapolis. He has also done graduate study in Urban Affairs at Mankato State University. He has served as a part-time staff member with the Mayor's Budget Office in Minneapolis and with the Minnesota Department of Public Welfare. Mr. Chiat will be working in'the Development Division monitoring the downtown redevelopment progress and working on the land acquisition programs. 2. Rick Ettei -- starting date was March 6, 1979 3 4 Mr. Etter has a B.A. degree in Finance from the University of Illinois (Urbana -Champaign) and a B.B.A. degree in Real Estate and Urban Economics from the University of Wisconsin. He will be assigned to the Development Division, working on land acquisition and other real estate related activities and will be working extensively on the Economic Development program. Michael Flaherty -- starrting date is May 1, 1979 Mr. Flaherty has an M.A. in Public Administration from Iowa State University. At present, he is employed as an Assistant Planner in the Community Development Division of the Department of Planning and Development for the City of Moline, Illinois. Mr. Flaherty will be coordinating small cities neighborhood activities, assisting the completion of the application, completing an environ- mental review, and implementing activities. He will also evaluate the housing rehab and code enforcement programs, to better understand the impact of using federal CDBG funds for housing conservation in Iowa City and to make recommenda- tions for future activities. If Small Cities does not come through, he will assume responsibility for housing planning and the HAP. Pat Keller -- starting date was April 9, 1979 Mr. Keller has a B.A. in Urban Affairs from George Washington University and is currently enrolled in a master's degree program at Catholic University. He was most recently employed as a consultant with a Washington, D.C., CPA firm, working in their Management Consulting Services Division. Mr. Keller will work for Julie Vann, coordinating CDBG site improvement activities in two neighbor- hoods, monitoring budget accounts, monitoring the letting of senior center construction contracts, and planning a City-wide curb cut program. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M011JES 7qz S City Council and Department Heads April 13, 1979 Page 2 S. Bruce Knight -- starting date was April 9, 1979 DRK/ssw Mr. Knight has a B.S. in Urban Planning from Iowa State University. He was most recently employed at the MIDAS Council of Governments in Fort Dodge, Iowa. Mr. Knight will work 50% for Paul Glaves inventorying industrial sites and developing recommendations for the Economic Development Plan and 50% for Julie Vann coordinating CDBG site improvements activities in two neighborhoods, assisting with the Small Cities final application, and coordinating citizen participation in the Armory neighborhood, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES ,--) City of Iowa CV - MEMORANDUM DATE: April 13, 1979 TO: City Council FROM: Dennis Kraft, Director of Planning $ Program Development RE: Neighborhood Site Improvement Program: Input Meetings The Department of Planning and Program Development will soon be holding neighbor- hood meetings as part of the input process of the CDBG Site Improvement Program. These meetings will cover the remainder of the residential areas within the CDBG planning area and will provide input for the last round of improvements under the current project. The Council is invited to attend as many meetings as possible. NEIGHBORHOOD Creekside Neighborhood Hickory Hill Neighborhood Highland Neighborhood South Central Neighborhood MEETING PLACE Hoover School Civic Center Twain School Sabin School DATES April 16, May 8 April 18, May 14 April 23, May 16 April 24, May 17 All meetings will begin at 7:30 P.M. at the places listed above and these correspond with the dates noted on the map provided for the City Manager's Conference Room. At all of the April meetings, residents of each neighborhood will provide the staff with ideas for the staff to organize into improvement projects. At the May meetings residents will vote on their priorities among projects and alternatives for implementing suggested projects. Staff members conducting the meetings are: Rosemary Carey will be conducting meetings for the Hickory Hill Neighborhood, Pat Keller will conduct meetings for Creekside and South Central Neighborhoods, and Bruce Knight will conduct meetings for the Highland Neighborhood. Improvement project proposals resulting from these ' meetings will be discussed at Council informal session at the first of June, how- ever, Councilmembers are urged to attend neighborhood meetings if possible. DK/ssw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 43 City of Iowa Cit, MEMORANDUM Date: April 12, 1979 To: Neal Berlin and City Council From: Eugene A. Dietz, City Engineer Re: Highlander Lift Station At the April 9, 1979, informal Council meeting, a question was asked regarding the status of the Highlander lift station project. This whole project has been extremely slow going and has only recently begun to look as if an end is in sight. I have had three meetings with the Westinghouse Corporation to date. Currently, I am awaiting brief infor- mation from Shive-Hattery & Associates which I could relay to the Westinghouse Learning Corporation. On receipt of this information the Westinghouse Corporation intends to provide us their opinion regarding the cost allocation of the lift station project. As soon as this infor- mation is available I will forward it to you with a possible recom- mendation. jm4/1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IRE5 7941 'City of Iowa Cit•". Date: April 10, 1979 To: Neal Berlin and City Council From: Dick Plastino, Director of Pub` c Works The contract for the Block 83-84 parking garage provides for a $350 allowance to cover the cost of furnishing and installing one metal plaque. Unless Public Works is advised otherwise this item will be deleted from the contract. jm2/12 79-s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40111Es 1 City of Iowa City MEMORANDUM DATE: April 5, 1979 TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief l�1 RE: Statistics and Comments on March, 1979 Activities The first robin not only signified a high probability of a snow melt and the coming of spring, it also brought the crazies out of the woodwork as witnessed by the change in the type of complaints received by the Police Department in March. While reported crime increased in twenty-two reporting categories, it also declined in six other categories and did not increase the overall volume significantly. Of some significance is that four rapes; larceny E theft; vandalism; sex offenses; liquor law and intoxication; disorderly conduct; and mental problems led the list of increases. Historically numbers in these categories increase with the advent of better weather. Significant decreases in the number of auto accidents were noted, while parking complaints dropped to 279, down some 209 as compared to the prior month. Even/odd parking .is working well. Total requests for service was 2097 for March as compared to 2044 for February. Arrests were up slightly in all classifications of crime where arrests were effected. The total of arrest, tickets E citations was 5256 for March, 1979 as compared to 4808 for February. Good investigative efforts were carried on by the Detective Bureau during the month. A homicide reported in mid -month has absorbed the bulk of invest- igative resources since the occurrence. Statistical reports are appended. W& MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES AMOK N, bAp OCN 1 On MO IYp/I •IA NNp OH C. 114NOILII 1140F1Y1101 IIOMALO 1. NIN11 11.01 1.111 tpNCTT r. new tt JODenN e.OA• JAM. -1 M. nOWCp1 MAp11 N.RCTIIO T MO NAI p.p[NcL i ,L J HINES, PENCE, DAY 6 POWERS L , ATTORNEYS AT LAW 815 MLRCHANT9 NACIONAL HANK SUILDINO A1� �� C[DAR RAPIDS, IOWA ■x4ol saTELEPHONK lol aen-otnt April 6, 1979 City Manager and City E D Council of Iowa City, Iowa JR 101979 Civic Center A881E STOLFUS 410 East Washington Street CRY CLERK City, Iowa 52240 Dear City Manager and Members of the City Council: Eastern Iowa Cablevision, Inc., hereby requests the grant- ing of a non-exclusive cable television franchise from the City Council of the City of Iowa City to install, manage, maintain and operate a cable television system within the City of Iowa City. The above named Company's location and address for business and official purposes would be as follows: Eastern Iowa Cablevision, Inc. Attention: Cox Cable Communications, Inc. Suite 300 53 Perimeter Center East Atlanta, Georgia 30346. Eastern Iowa Cablevision, Inc., will submit to the City Council of the City of Iowa City a notarized statement of uncon- ditional acceptance of the Franchise Ordinance and Regulatory Ordinance with respect to the operation of a cable television system within the City of Iowa City upon such form as the City Council may require or authorize. If no form is required or authorized please advise and Eastern Iowa Cablevision, Inc., will submit such notar- ized statement of unconditional acceptance as said Company may draft. Said Company is hereby tendering to the City Council of the City of Iowa City the unconditional acceptance of the Franchise Ordinance and the Regulatory Ordinance for cable television within the City of Iowa City and requests only the form upon which such acceptance should be made. Enclosed herein is the Certificate of Insurance called for in the Regulatory Ordinance and required as a condition to the issuance a cable television franchise. 797 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO HIES City Manager and ty Council Iowa City, Iowa Re: Cable Franchise April 6, 1979 Page Two Also enclosed herein is a bond commitment as set forth in the Regulatory Ordinance governing cable television in the City of Iowa City. In addition thereto, Eastern Iowa Cablevision, Inc., will deposit a security fund in the amount set by the City Council immediately upon being advised as to the amount of said fund, and this letter should be considered as a tender of said security fund upon the grant of a cable television franchise to Eastern Iowa Cablevision, Inc. Eastern Iowa Cablevision, Inc., further agrees to and does hereby tender the cost of publication of the Franchise and/or Regulatory Ordinance for cable television in the City of Iowa City, Iowa, upon the grant of a cable television franchise to Eastern Iowa Cablevision, Inc. The voters of the City of Iowa City, Iowa, have approved the City Council of the City of Iowa City granting to Eastern Iowa Cablevision, Inc., a non-exclusive cable television franchise for the City of Iowa City. Said Company hereby requests said franchise on the same terms and conditions upon which a similar franchise is offered to any other applicant to operate a cable television system within the City of Iowa City. Eastern Iowa Cablevision, Inc., here- by requests that if a cable television franchise is offered to any other entity for the operation of a cable television system in the City of Iowa City, Iowa, that the same or similar franchise be granted to Eastern Iowa Cablevision, Inc. JED:ds Enc. Sincerely, EASTERN IOWA CA VISION, INC. oseph E. Day Attorney for Eastern Iowa Cablevision, Inc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IRES MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER QUARTER: THIRD DECISION UNIT: ENERGY CONSERVATION PROGRAM/GENERAL FUND PROJECTS Fiscal Year Objectives: - Conduct an energy audit of public buildings and operations. Work Completed: - City buildings have been inventoried. - Most of the City building energy use data has been acquired. - Computer program for energy analysis of all heated City buildings over 1,000 square feet in area near design completion. Analysis: Although 30% of the staff time was to be spent on General Fund activities, during the fall most of the staff time was spent on CDBG activities. The work completed is the preliminary work necessary for a good energy audit, and the next step, after the energy analysis, is the formation of the building energy management team to perform .the walk through audits. Presently the energy use data must be encoded for the computer, which is time comsuming work. The energy use analysis will be completed by the end of this fiscal year and the materials for the walk through energy audits will be prepared. Several buildings may be audited this fiscal year, although that appears doubtful at this time. Expenditures Budget This Quarter % 6000 $4,000 $1,440.90 36.0 7000 500 23.49 4.7 8000 2,500 2,047.55 81.9 9000 Total $7,000 $3,511.54 50.2 UP MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES Itn MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER DECISION UNIT: ENERGY CONSERVATION/CDBG PROJECTS QUARTER: THIRD Fiscal Year Objectives: I. Increase public awareness of energy and resources conservation and recovering needs and techniques. 2. Conduct a heat loss identification project for low and moderate income residences. 3. Implement an energy monitoring system to evaluate the effectiveness of the overall resources conservation projects. 4. Conduct a pilot solar demonstration project. 5. Review and recommend alternatives to solid waste disposal. Work Completed: - The Heat Loss Identification Project procedures were developed. - The infrared thermography instrument was purchased. The [feat Loss Identification Project was implemented - one person was hired to scan. - Identification of information sources for the Energy Monitoring project. - Transportation data was collected for the Energy Monitoring Project. - The Pilot Solar Demonstration Project manual and necessary forms have been developed and are being readied for spring implementation. - The newspaper recycling program was analyzed as to different alternatives available to the City. Analysis: The Resources Conservation Commission postponed publishing a flier last fall due to a lack of staff time and to avoid duplicating past fliers. Advertising will be done this year. The Heat Loss Identification Project was plagued with a number of problems: part-time staff turnover and film difficulties. Solution: higher wage and redesign of project to reduce dependence on photographic records. The part-time staff was terminated on March 30, because it is now too warm for scanning. The owners of about one-half of the Program Area properties are identified, a letter drafted, and the mailing procedures established in preparation for next year. The Pilot Solar Demonstration Project was delayed by the question of whether local solar contractors could get liability insurance and whether the City should risk the liability if they could not. The contractors apparently have resolved the problem. The grants will be awarded and construction may be completed by the end of this fiscal year. Performance monitoring will need to take place during FY80. There has been the general problem of staffing the RCC, dealing with pressing issues such as newsprint recycling and now the question of what MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES HOMES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES effectthe current administering the oil shortage will have on Iowa various City, and yet still energy Energy Conservation Program goals conservation projects and meeting the. and objectives. Expenditures Budget This Quarter % 6000 $11,527 $7,485.47 64_ 9 7000 2,450 111.63 4.6 8000 20,873 1,731.37 8.3 9000 16,500 102873.28 65.9 Total $51,350 $201201.75 39.3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Date: April 9, 1979 To: The Honorable Mayor and the City Council From: Roger Tinklenberg, Energy Program Coordinator Re: Energy Conservation Program and Energy Conservation Recommendations Introduction As part of the Energy Conservation Program status report, I was requested to make some recommendations concerning energy conservation measures which could be implemented in the City buildings at this time. At the present stage of the program I cannot make recommendations for individual buildings for reasons which should become clear below. However, I can make a recommendation concerning all of the buildings as a whole. The recommendation is that the City establish some type of maintenance program for all of the City buildings. Before I lay out the specifics of the recommendations please allow me to comment on energy conservation and preventative maintenance. Comments Energy conservation starts by discovering where energy is being used. Once energy users are identified, changes can sometimes be made in the system operation, at little or no cost. When operational changes have been made, then the efficiency of the heating, air conditioning, and ventilation (HVAC) equipment must be scrutinized. The only way to maintain the efficiency of the HVAC equipment is by means of a preventative maintenance program. In fact, a good preventative maintenance program is key to any energy conservation program. Why Preventative Maintenance? All too often maintenance workers are thought of as those people to call when the furnace fails or a door is broken. Consequently, many maintenance programs are no more than an effort to replace broken parts and repair damage after the fact. These repairs are important, but they are only one-half of the job. Preventative maintenance means: I. An inventory of all energy -using equipment, 2. A schedule of when maintenance is to be performed on each piece of equipment, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 2 ,- 3. A list of duties to be performed on each piece of equipment at maintenance time, 4. A list of materials to be used, and 5. A log of maintenance performed. To illustrate the importance of proper preventive maintenance, dirty coils alone can decrease air conditioner system efficiency by 25% and planned filter maintenance, as opposed to haphazard maintenance, is estimated to save 1-2% of all air handling system's energy consumption. Also, a majority of steam -trap failures (one of the problems existing in the Civic Center now) can be traced to an absence of a regular program of inspection and maintenance. A contingent benefit of an equipment inventory is that it makes possible an electrical load survey which insures that electrical lines are not overloaded, but rather are fully utilized. Full line utilization makes less electrical system expansion necessary. Simple cleaning, testing and adjusting, lubrication, and alignment of HVAC fans and pumps not only maintain system efficiency which saves energy but also extend the equipment life. Without systematic maintenance some equipment is missed completely or serviced irregularly, while other equipment is maintained too often meaning a waste of time and materials. We would not think of buying a new car and then not maintain it by forgetting to change the oil, spark plugs, etc. Yet the City has been rather casual in the maintenance of its HVAC system. Of the 64 enclosed buildings which the City both owns and operates, 21 buildings, over 1,000 square feet in floor area, are heated and 11 of those are fully or partially air conditioned. (See the Appendix for the building inventory summary.) In almost all of the 21 buildings, the division's or department's maintenance workers take care of the HVAC equipment to the extent that they can, and then call in a private firm to handle major repairs. The only exceptions are the two outlying fire stations where the fire fighters maintain the equipment, the Library where there is a service contract for HVAC maintenance four times per year in addition to the maintenance performed by the Library's Maintenance Worker II, and the Streets i Division Modular building where there is no arrangement for 1 maintenance yet. At the present time the City has two maintenance workers handling building maintenance. However, both the Library's Maintenance Worker II and the Parks and Recreation Department's Maintenance Worker• Ill, in charge of the administration buildings and the Recreation Center, supervise janitorial staff and perform janitorial duties themselves. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES noteEs 3i In contrast, 1.1 r. Dennis Parsons, Engineering Director at Mercy Hospital, has a maintenance crew of 14 consisting of six general maintenance people, five boiler operators, two electricians, and one plumber. The maintenance crew is totally separate from the janitorial crew. Of course, they must be well staffed to meet hospital regulations, however, the following information illustrates the difference in staffing. Mercy Hospital's electric and natural gas costs for FY78 was less than $300,000 for the 262,000 square foot structure whereas the City's cost, not including the Airport buildings, the Clinton Street modulars, and the Library, was about $337,000 for 265,545 square feet of building area (which includes the 18,187 square foot area of the open park structures). Mercy Hospital first initiated their energy conservation program in 1976 with the acidizing of their boilers to remove the scale buildup. From then on they continued to add items, most of which were simply changing operating procedures. First, they inventoried the energy - using equipment and then analyzed the past energy use records. After this ground work was laid, they began to work on the performance of the mechanical equipment and increase their preventative maintenance program. Conclusion In light of the Mercy Hospital program and most other energy conservation programs that I have read of, the City is on the right track. An inventory of the City buildings has been completed. Most of the energy use data for the City buildings has been collected and the energy use data for the 21 largest heated buildings will be I analyzed by means of the computer completion. Then an audit team will berfoow rned ramn and aearwallk throudesigh a energy audit will be conducted in each of the 21 buildings to attempt to spot operational changes which can be made to save energy in the building. (A walk through energy audit is a visual inspection of an entire building, during which each member of the inspection team notes opportunities for conserving energy.) Recommendations and checklists will then be prepared for, each building to aid the building maintenance staff. This is as far as the current Energy i Conservation Program plans carry the program. The next step should be to survey all mechanical and electrical j equipment for each building and determine the appropriate information required for the maintenance of each piece of equipment. This is absolutely essential for an effective preventive maintenance program. One must first know what equipment exists, where it is, and how hard and under what type of conditions it has to work. Then a master program of what to do, what to use, and when to do it must be drawn up and followed systematically. This is an important step because to have a good maintenance program means redirecting maintenance staff and committing operating dollars and management attention. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1"1N%1 a 1.. i Setting up an effective preventive maintenance program for the City buildings is important at this time because the Civic Center HVAC system is now being redesigned, plans are being made for the new Library, a new makeup air system has been installed at the Mass Transit Barn, the Senior Center will have a new IIVAC system when it is renovated, and the Street Division Modular building has a new heating and air conditioning system. In addition, the Equipment Service Building modification will have new heaters, the new Pollution Control Plant will have several new HVAC systems, and there are plans in the Capital Improvement Program for a new I.1ass Transit Facility, an addition to the Recreation Center, and a new Animal Control Shelter. These new or modified HVAC systems mean a large capital investment and should be well cared for. In addition, the exiting HVAC systems and all of the buildings represent a substantial investment and will provide many years of service if properly cared for. Poor or haphazard maintenance allows the efficiency of the HVAC system to drop rapidly and shortens the equipment life. The present problems with the Civic Center HVAC system illustrate what happens when a job is not done right in the first place and then is not cared for adequately. Recommendations I recommend that a preventive maintenance program, distinct from the janitorial staff, be established for all the major municipal buildings. There are two alternative maintenance approaches which you should consider. 1) The City could contract with a private firm to inventory, tag, and sett tip maintenance procedures for every piece of electrical and mechanical equipment and then contract with them or anoth firm to run the preventive maintenance program. er 2) The City could redirect and "beef up" the existing building maintenance staff to inventory, tag, and set tip maintenance procedures for every peice of equipment and then commit operating dollars and management attention to implement the program. The second alternative is the most desirable for several reasons. As pointed out before, the City has two maintenance workers who can handle the building maintenance and repair and some IIVAC maintenance and repair, because they have worked with the Library and Recreation Center HVAC systems for some time. What is needed is a person who is thoroughly knowledgeable in HVAC maintenance and repair. It is possible that this person would not cost the City any more money since during FY78 over $30,000 was paid to private firms for repair and maintenance to buildings and a large amount of this could be saved by such a person. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES A separate building maintenance division is cost justifiable. If only 10 percent or $3,000 of the present outside maintenance cost is saved by the additional person and there is only a 5 percent increase in building energy use efficiency, for a savings of $16,850, the total savings still is $19,850, which is more than enough to pay for a good HVAC maintenance person. I would expect much larger savings; especially in energy cost savings. Most organizations are able to cut 15 to 20 percent from their energy costs with an energy conservation program. (Mercy Hospital cut their energy consumption by 24 percent last fiscal year.) At a minimum, the City will break even, and that even without considering the value of the extended useful life of the HVAC equipment. A City maintenance program would 1 itin meeting emergency or extraordia so t low muchnary asitrationsmoandflinibcihanging procedures as necessary. Having a City maintenance staff would allow more control over the program, probably offer the City a larger its cuantity ofde greater ontinuity ofserypersonnelice orinvolvedoinythe program dve sus rwhat would happen if the City had to change companies. On the other hand, private maintenance service might offer a higher quality service due to a better trained staff and it Could be easier to change companies if dissatisfied with the service than it would be to change employees. Whichever approach to a maintenance program is chosen, the janitorial staff must also be consolidated either as a separate unit or as a subdivision of the preventive maintenance program. It is more desirable to have a functionally separate janitorial staff, however, there still must be cooperation between the two. Now is the best time for the consideration of this matter since there are approximately nine months until the start of the next budget cycle, which should be ample time for study and for a decision to be made. The establishment of the preventive maintenance program in FY81 would be none too soon because it is by far the best for the maintenance workers to be trained in the operation and maintenance of an HVAC system by the designers and installers of the system, and there are a large number of HVAC systems which will be modified or built within the next several years. Therefore, I urge you to consider setting up a preventive maintenance program and I recommend that a maintenance division be established because. I feel it most responsible us I bj e o Lax money. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES comprehensive City building would be the Appendix: Building Inventory Summary i The City owns 102 buildings with a gross floor area of 323,424.7 i square feet. In addition, the City leases 11,080 square feet in two buildings. Of the 102 owned buildings, 14 buildings with a total floor area of 57,880 square feet are leased to private firms, leaving 88 both owned and operated buildings with a total floor area of 265,544.7 square feet. Of these 88 buildings, 24 are open park shelters with a total area of 18,187 square feet, leaving 64 enclosed buildings with an area of 247,357.7 square feet. Five, of the enclosed buildings, have no electricity or heat, leaving 59 buildings with electricity. An additional 25, of the buildings with electricity, have no heat, leaving 34 heated buildings with an area of 231,447 square feet. 21 heated buildings have floor areas larger than 1,000 square feet. The gross square footage of these 21 buildings is 184,174 square feet. Note: This does not include the U -Smash -'Em buil ing at 13,835 square feet, which has been heated only minimally and is now unusable, or the Old Post Office at 27,810 square feet, which presently is not heated but will be renovated within two years. 16 buildings (11 of which are over 1,000 square feet) are air conditioned with a gross area of 116,358 square feet. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HONES 2 21 Buildings: Over 1,000 square feet, heated, Iowa City. owned, and operated by the City of Buildings over 10,000 sq ft Recreation Center air conditioned Civic Center (a.c.) 44,000 Library (a.c.) 32,241 New Water Treatment Bldg. (a'c') (a'c 23,000 Old Water Treatment Bldg. ) 13,115 Mass Transit Barn (a.c.) 13,001 Total 12,800 Area of 8 buildings over 10,000 sq, ft,: 138,157 138,157 sq. ft. Buildings over 5.00o sq. ft R under, 10 000 sq ft.: Municipal Service Building Waste Water Treatment Plant Office Total (a.c.) 8,540 6z,-3-03- ,303Area Areaof 10 buildings over 5,000 sq. ft.: 14,843 Buildings over 2,500 sg ft and under 5,000 153,000 sq. ft. sq ft City Park Maintenance Building Streets Division Modular Buildin West Side Fire Station g (a'c') 4,438 3,967 East Side Fire Station (a'c') (a'c') 2,790 Water Intake Building 2,685 Total -216-78- ,678Area Areaof 15 buildings over 2,500 sq, ft.: 16,558 Buildings over 1,000 sq ft and under 2,500 169,558 sq. ft. sq. ft.. Cemetery Office Building (a'c') Mercer Park Pool House 2,456 Water Service Building 2,380 Waste Water Pump House 2,040 Digester Control House 1,914 Animal Shelter 1,810 West Side Lift Station (a'c') 1,618 City Park Concession 813 1,363 Total 1,035- ,035Area Areaof 21 buildings over 1,000 sq. ft,: 14,616 184,174 sq. ft. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES Informal Agenda Planning and Zoning Commission April 16, 1979 --- 7:30 p.m. City Manager's Conference Room A. Call to Order. B. Public discussion of any item not included on the agenda. C. Consideration of the minutes of the meetings of April 2 (informal meeting) and April 5, 1979. D. Subdivision Items: 1. S-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on Quincent Street extended; 45 -day limitation period: waived, 60 -day limitation period: waived, 2. S-7907. Public discussion of a preliminary plat and Planned Area Development plan of Waldenwood Part 1, located in the northwest quadrant of the intersection of Rohret Road and Mormon Trek Boulevard; 45 -day limitation period: 4/28/79, 60 -day limitation period: 5/13/79. 3. S-7908. Public discussion of a preliminary plat and Planned Area Develop- ment plan of Pepperwood, Parts 3-7, located west of Pepper Drive and south of the K -Mart area; 45 -day limitation period; 4/28/79, 60 -day limitation period: 5/13/79. 4. S-7910. Public discussion of a preliminary and final plat of Moreland Subdivision, located north of Rochester Avenue approximately 100 feet east of Post Road; 45 -day limitation period: 5/7/79, 60 -day limitation period: 5/21/79. S. S-7911. Public discussion of a preliminary and final Large Scale Non - Residential Development plan (No. 2) of Procter E Gamble Manufacturing Company, located at 2200 Lower Muscatine Road; 45 -day limitation period: 5/16/79. E. Discussion Items: 1. Sign Regulations (Chapter 8.10.3S.12.B) re: Moore Business Forms, Inc., and Norm Bailey. 2. Amended Final Planned Area Development plan of Ty'n Cae. 3. Revised Tree Regulations. Regular meeting -- April 19, 1979 799 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AGENDA DESIGN REVIEW COMMITTEE APRIL 18, 1979 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM A. Roll Call. B. Consideration and approval of the minutes of None C. Old Business: Parcel 82-1B North Bay Construction D. New Business: None E. Adjournment. goo MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MIS VIR)G 4AM ;luarturly kupurt April 1, 1979 ------------------------------------------------------------------ rn/1m d/1/79 CUlU1l:N'1' h1A'1'C116:; - Boys matched with mala volunteers 37 33 39 Girls matched with female volunteers 16 21 22 53 54 x61____f existing match 16 mos. 16 mos. 16 mos. 3 9 10 EELTONILDRGN_MATCIIL:D uarter uarter 10 5f match at termination 15 mos. 1 19 mos. 16 mos.* The number of maLChus our program is supporting has increased significantly. We had been stabilized at about 50 matches throughout 1978 and have now exceeded 60. The ratio of male matches to female matches continues to be approximately 2:1. Our matches continue to be strong with a trend towards fewer terminations per quarter (Last year we averaged 8 terminations, per quarter.) *The average length of match at termination has not slipped as much as the figures indicate. Of the three terminations this quarter, only one was premature. The family of the child moved out of Iowa City unexpectedly. Without this, the average length `.. of match at termination would be 19.5 months for this quarter. services This Quarter * monthly newsletter to volunteers, Parents and children * 3 formal orientations for prospective volunteers * Training session for new volunteers * 3 public speaking engagements by Coordinator 3 formal Board meetings and on-going committee war { * weekly small Group Activity Program (GAP) for.30 children on waiting list, led by 16 student volunteers * Bowling League for matched pairs * Appreciation Banquet for all matched pairs -- 508 attendance * roller skating party for all Pals at Skateland - 66 children & volunteers attended Waiting List Thirty-ninu children are, currently waiting Lo be matched with Pals: 30 boys, 9 girls. The time it Lakes from iultial inquiry to maLch rumains at approximately 8-12 months for the boys. It is about 4 months for girls because M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES Pals Quarterly Report, April 1, 1979 --2 we are riot faced with a shortage of female volunteers. We are receiving an increasing number of referrals from other professionals in the area: Department of Social Services, juvenile probation officers, counselors, and psychologists. This trend indicates that the Pals Program is beco,ring more widely recognized as a valuable therapeutic program for children and youth in need of assistance. These referrals somewhat alter the nature of our service in that we have a larger number of children with greater needs and also a greater number of "priority" cases which demand iimnediate attention. We are cot,tinuing our policy, however, of riot accepting children whose problems are so severe that the likelihood of success with our volunteers is minimal. These children are referred to other prol'uuuionals .in the coirmuniLy. We also continue to receive inquiries from outside the Iowa City/Coralville area, with requests coming from North Liberty, Oxford, and Lune Tree. Volunteers We received 42 inquiries from people interested in volunteering this quarter -- 14 men, 24 women, and 4 couples. (The average number of inquiries per quarter last year was 281) Receiving twice as many inquiries from females as males has remained constant over the last couple of years. About one third of the people who inquired (4 male, 9 female) attended orientations and sub- mitted applications, which is the same as last year but an improvement over prior years. 2 of the 4 interested couples intend to be matched. The Pals Program continues to receive growing support from the community. We had excellent radio coverage this quarter with the outstanding cooperation of KRNA, KCJJ, and KXIC. Radio exposure is responsible for bringing us many new volunteers -- over 30% this quarter. 29 local businesses contributed food, door prizes, and accomodations for the annual Appreciation Event and roller skating party. We received increased funding from the City of Iowa City and were accepted for funding by the County Board of Supervisors to help us finance the addition of a half-time caseworker. We also received private donations from local residents. The Pals Program currently serves more than 100 children. Our matches continue to grow stronger and our program more sound as we are' able to provide better screening, training, evaluative and support services to our matches. With the continued efforts, assistance, and cooperation of the Pals Board, staff, and the community at large, we can expect these trends to continue and to develop our program even further in the future. Respectfully submitted Jan Peterson, Pals Coordinator MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 111CROEILMEO By JORM MICROLAB I MATERIAL DISTRIBUTED AT THE INFORMAL DISCUSSION OF APRIL 16, 1979: The subsequent packet of memoranda was distributed at the Informal Council Meeting of April 16, 1979. These memoranda were to replace Items 3.e (4), (5), and (6) which were at that time stricken from the agenda. After discussion, changes were recommended to the memoranda. At Tuesday's Formal Council Meeting, Memoranda kl - N10 were substituted for the memoranda that was distributed on Monday. See Index Numbers 768 - 777 for memoranda which were approved. THE ABOVE MEMORANDA IS REGARDING PARKING REGULATIONS - ALTERNATE PARKING, CALENDAR PARKING. Agenda for April 17, 1979 meeting of Broadband Telecomnuni cations Comm. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES kfckei /3/A, "City Of Iowa Cit, MEMORANDUM Date: April 13, 1979 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineen.-% Re: Alternate Side Parking Alterations (Memo #1) As directed by section 13-16 of the Municipal Code of Iowa City, this is to advise you of the following action: ACTION: Pursuant to section 23-234 of the Municipal Code of Iowa City the City Traffic Engineer will direct that signs which had instituted calendar parking be removed from the following streets: Clinton Street from Market Street north to Church Street (Linn Street from Bloomington Street north to Brown Street") Iowa Avenue from Van Buren Street to Muscatine Avenue Washington Street from Van Buren to Governor Street College Street from Van Buren Street to Summit Street This action will be taken on or shortly after 27 April 1979. COMMENT: This action is being taken at the direction of the City Council. If I I Council wishes this action be taken prior to 27 April it may direct the Traffic Engineering Division to proceed in advance of the two week waiting period. bdw4/9 F o L E APR 1 3 1979 10BIE S'i oLFU� CITY CLL. -C / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES City of Iowa Cif" MEMORANDUM =j II Date: April 13, 1979 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Calendar Parking Alterations (Memo k2) As directed by section 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following action: ACTION: Pursuant to section 23-234 of the Muncipal Code of Iowa City, the Traffic Engineer will direct that signs be installed so as to prohibit parking on the odd -addressed side of streets on even calendar days from 8:00 a.m. to 5:00 p.m. and prohibit parking on even -addressed sides of streets on odd calendar days from 8:00 a.m. to 5:00 p.m. This prohibition will exclude Sundays. This prohibition will be installed on the following streets: Bloomington Street from Dodge Street to Pleasant Street Bowery Street from Summit Street to Clark Street Brown Street from Linn Street to Dewey Street Church Street from Governor Street to Reno Street College Street from Summit Street to Muscatine Avenue Davenport Street from Dubuque Street to Pleasant Street Fairchild Street from Clinton Street to Reno Street Harrison Street from Dubuque Street east to the dead-end Gilbert Street from Bloomington Street to a point 300 feet north of Brown Street Governor Street from Rock Island R. R. ROW to Bowery Street Johnson Street from Rock Island R. R. ROW to 300 feet north of Brown Street Linn Street from Prentiss Street to Court Street Lucas Street from Burlington Street to Brown Street Summit Street from Washingtrn Street to College Street North Summit Street from Dewey Street to Dewey Street Van Buren Street from Burlington Street to a point 300 feet north of Brown Street This action will be taken on or shortly after April 27, 1979. COMMENT: This action is being taken at the direction of the City Council. It will rescind the action originally taken in January of 1979. If the Council wishes for installation to proceed prior to April 27, 1979, it is requested that the Traffic Engineering Division be directed to proceed at an earlier date. Ft 1, L5 APR 13 1979 ABBIE;TOLFL� CITY CLE::I( MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES City of Iowa CV MEMORANDUM Date: April 13, 1979 To: The Honorable Mayor and City Council I From: James Brachtel, Traffic Engineer& Re: 8:00 a.m. to 5:00 p.m. Monday through Friday Parking Prohibitions Alterations (Memo N3) As directed by section 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following action: ACTION: Pursuant to section 23-234 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that signs prohibiting parking from 8:00 a.m. to 5:00 p.m. Monday through Friday be removed from the following streets: j Church Street from Dodge Street to Governor Street Dodge Street from Burlington Street to Bowery Street Jefferson Street from Gilbert Street to Evans Street j Market Street from Clapp Street to Union Place 3 Oakcrest Street from George Street to Sunset Street s Rochester Avenue from Clapp Street to Seventh Avenue Sheridan Avenue from Summit Street to Seventh Avenue Summit Street from College Street to Bowery Street Wayne Street from 1st Avenue to Village Road t These prohibitions will be removed on or shortly after April 27, 1979. COMMENT: e This action which will revert the prohibitions passed in January of 1979 to their pre-January 1979 uncontrolled conditions is being taken at the ;j direction of the City Council. Should the City Council wish these actions to be taken prior to 27 April 1979, it is requested that the Traffic Engineering Division be directed to proceed at an earlier date. r; bdw4/10 c t APR 1 3 1979 D MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES I ,n City of Iowa Cit, MEMORANDUM Date: April 13, 1979 To: Honorable Mayor and City Council From: James Brachtel, Traffic Engineer1w Re: 8:00 a.m. to 5:00 p.m. Monday thru Friday Parking Prhobitions (Memo #4) As directed by Section 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following action: ACTION: Pursuant to Section 23-134 of the Municipal Code of Iowa City, Iowa the City Traffic Engineer will direct that signs prohibiting parking from 8:00 a.m. to 5:00 p.m. Monday thru Friday be installed on the following streets: Caroline Ave. from Prairie du Chien to Whiting Ave. - north side Church St. from Dubuque St. to Dodge St. - south side Davenport St. from Clinton St. to Dubuque St. - south side Oakcrest-St—from-George_St._to,-Woodside-Dr---north-side Teeter's St. from Rider St. to North End - west side Whiting Ave. from Kimball Rd. to Whiting Ave. Ct. - north side Whiting Ave. Ct. from Whiting Ave. to Caroline Ave. - west side Woodside Dr. from Oakcrest St, to the North End - north side/east side The side of the street on which these prohibitions will be in effect is listed above. These prohibitions have been installed in the street as per Council directive of January 1979. COMMENT: This action has been taken at the direction of the City Council as per their January 1979 directive. bj5/13 11 APR 1 3 1919 111361E STQLF,,., CITv MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES I I City of Iowa City MEMORANDUM Date: April 13, 1979 To: Honorable Mayor and City Council Fr James Brachtel, Traffic Engineerjg Re: 8:00 a.m. to 5:00 p.m. Monday thru Friday Parking Prhobitions (Memo #5a) As direct by Section 23-16 of the Municip Code of Iowa City, Iowa, this i to advise you of the following a ion: ACTION: Pursuant to Sec ti 23-134 of the Mur the City Traffic En ineer will direct from 8:00 a.m. to 5: 0 p.m. Monday t following streets: al Code of Iowa City, Iowa t signs prohibiting parking Friday be installed on the Friendship St. from is Ave. to ourt St. - south side Hollywood Blvd. from Bro dway t. to Sycamore St. - north side Summit Ave. from Bowery S . Railroad R.O.W. - west side The side of the street on wh' these prohibitions will be in effect is listed above. These p oh1 itions have been installed in the street as per Council direc ive o January 1979. COMMENT: This action has been aken at the di' per their January 197 directive. bj5/14 ion of the City Council as MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES L E DAPR 1 3 1979 70LFUb City of Iowa City MEMORANDUM Date: April 13, 1979 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineei5 Re: 8:00 a.m. to 5:00 p.m. Monday through Friday Parking Prohibitions Alterations (Memo #5b) As directed by section 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following action: ACTION: Pursuant to section 23-234 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that signs prohibiting parking from 8:00 a.m. to 5:00 p.m. Monday through Friday be removed from the following streets: Friendship St. from 1st Ave. to Court St. - south side Hollywood Blvd. from Broadway St. to Sycamore St. - north side Summit Ave, from Bowery St. to Railroad R.O.W. - west side These prohibitions will be removed on or shortly after April 27, 1979. COMMENT: This action which will revert the prohibitions passed in January of 1979 to their pre -January 1979 uncontrolled conditions is being taken at the direction of the City Council. Should the City Council wish these actions to be taken prior to 27 April 1979, it is requested that the Traffic Engineering Division be directed to proceed at an earlier date. bj5/15 JL E Do, 3 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa Cit" �- MEMORANDUM Date: April 13, 1979 To: Honorable Mayor and City Council From: James Brachtel, Traffic Engineer. Re: One Side Parking Prohibitions (Memo #6) 171 L- F D D APR 1 3 1919 -TOLFUS __ ,< As directed by Section 23-16 of the Municipal Code of Iowa City this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, Iowa the City Traffic Engineer will direct that signs be installed so as to prohibit parking at all times on the following streets: Street Center Ave. College Ct. P1. Cottonwood Ave. Davenport St. De Forest St. De Forest St. Diana Ct. Downey Dr. Euclid Ave. Friendly Ave. Ginter Ave. Grant Ct. Jackson Ave. Keokuk Ct. Kirkwood Ct. Maple Lane Plum St. Ronalds St. Spruce Ct. First St. From Oakland Ave. College Ct. Marcy Street Pleasant St. Marcy St. Ridge St. West dead end Ridge St. Crescent St. Marcy St. Marcy St. Oakland Ave. Rundell St. Highland Ave. Kirkwood Ave. Oakland Ave. Highland Ave. Center Spruce St. Gilbert St. To Seventh Ave. Seventh Ave. Yewell St. Cedar St. Crescent St. Sycamore St. East dead end Cul-de-sac Ridge St. Lower Muscatine Lower Muscatine Rundell St. Seventh Ave. Keokuk St. East dead end West dead end Crescent St. Reno St. East dead end East dead end MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Side under Prohib. South North South North South South South South North North North North North South South North North South North North 11 � 2 Third St. Gilbert St. East dead end North Ash St. De Forest St. Lower Muscatine East Broadway St. Dead end Highland Ave. West Caroline Ct. Prairie du Chien Prairie du Chien West Carrol St. Highland Ave. Keokuk Ct. East Carroll St. Dead end Kirkwood Ave. East Center St. Bloomington St. Ronalds St. East Clark St. Kirkwood Ave. R.R. ROW East Clark St. Sheridan Ave. R.R. ROW East Crescent St. Dead end Highland Ave. West Dewey St. Brown St. Summit St. East Elizabeth St. Rochester Ave. Bloomington St. West Fairview Ave. Court St. College St. East Linn St. Brown St. North dead end East Lucas St. Kirkwood Ave. R.R. ROW East Lukirk St. Highland Ave. Kirkwood Ave. West Maggard St. Sheridan Ave. R.R. ROW East Marcy St. Plum St. Kirkwood Ave. East Memler Ct. Rochester Ave. Dead end East Mott Rochester Ave. Bloomington St. West Parsons Ave. Glendale Road Rochester Ave. West Pearl St. College St. Washington St. West Pickard St. Friendly Ave. Kirkwood Ave. East Pine St. De Forest Ave. Lower Muscatine Ave. West Pleasant St. Davenport St. Cedar St. West Pleasant St. Rochester Ave. Bloomington St. West Reno St. Bloomington St. Ronalds St. West Ridge St. Brookwood Dr. Highland Ave. East Roosevelt St. Sheridan Ave. R.R. ROW East Spruce St. Brookwood Dr. Lower Muscatine Ave. West North Summit St. Dewey St. Dodge St. East Union P1. Market St. Bloomington St. West Van Buren St. Kirkwood Ave. R.R. ROW West MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 Webster St. Page. St. R.R. ROW West Yewell St. De Forest Ave. Dead end East Traffic engineering crews will begin installation on or shortly after April 27, 1979. COMMENT: i This action willrohibit p parking on one side of the streets mentioned above. The parking on the other side of these streets will be uncontrolled at all times. This action is being taken at the direction of the City Council and will rescind many of the proposed calendar parking installations that were proposed in January 1979. bj4/10-12 p" IICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa CH MEMORANDUM Date: April 13, 1979 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibition on Bowery Street (Memo q7) As directed by Section 23-16 of the Municipal Code of Iowa City this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that signs be installed so as to prohibit parking from 8 A.M. to 5 P.M. Monday through Friday on the north side of Bowery Street from the intersection of Gilbert Street to the intersection of Dodge Street. This action will be taken on or shortly after April 27, 1979. COMMENT: This action is being taken to facilitate traffic movement on Bowery east of Gilbert Street. With the installation of the signal system at the intersection of Bowery and Gilbert Street the removal of parking will enhance the operation of this signal. When the sign installa- tion is completed there will be no parking at any time on the south side and the restricted parking on the north side. jm5/25 LE I I APR 1 3 19 79 ABBIE STOLFUb CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa City MEMORANDUM Date: April 13, 1979 To: From: Re: The Honorable Mayor and City Council James Brachtel, Traffic Engineer a Parking on Bloomington Street (Memo N8) As directed by Chapter 23-16 of the Municipal Code of Iowa City this is to advise of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that signs be installed so as to prohibit parking at all times on the south side of Bloomington Street between the intersection of N. Dubuque Street and Bloomington Street east to the intersection of Bloomington Street with Dodge Street. This action will be taken on or shortly after April 27, 1979. COMMENT: This action is being taken to enhance the movement of ambulances and patients moving to the Mercy Hospital emergency entrance. This action represents a change from the pre -January conditions in only two blocks of Bloomington Street. The two blocks are the block between Dodge Street and Johnson Street which historically was parking uncontrolled on both sides and the block between Linn Street and Dubuque Street which was also uncontrolled on both sides. The action as proposed above will remove parking from the south side of these two blocks and leave the parking on the north side uncontrolled. This will promote safer movement by emergency vehicles to the hospital emergency entrance. jm5/24 'oLE�e APR 1 3 1979 ,LSBIE STOLFUS CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES ^' City of Iowa CIC MEMORANDUM Date: Apirl 13, 1979 To: Honorable Mayor and City Council From: James Brachtel, Traffic Engineer -3 Re: Parking Meter Zones in the 300 Block of Bloomington Street and the 200 Block of Linn Street Gilbert Street (Memo N9) As directed by Chapter 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following actions. ACTION: Pursuant to Section 23-234 and Section 23-274 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that the north side of the 300 block of Bloomington Street be established as a parking meter zone. Two hour parking meters will be installed at this location. Additionally, both sides of the north half of the 200 block of Linn Street will be established as a parking meter zone utilizing two hour meters. Additionally, the west side of the north half of the 200 block of Gilbert Street will be converted to a parking meter zone utilizing two hour meters. The nine diagonal stalls on the west side of the south half of the 200 block of Gilbert Street will be converted to parallel stalls. This action will be taken after April 27, 1979. Parking will be prohibited at all times on the east side of the 200 block of Gilbert Street. Parking will be prohibited at all times on the south side of the 300 block of Bloomington Street. COMMENT: This action was outlined in the memo to Council of March 9, 1979 which responded to Council's original inquiry of February 1979. This differs somewhat from the memo to Council from Public Works Director Plastino of April 10, 1979. In Director Plastino's memo Bloomington Street was to have been signed no parking anytime on the south side and then uncontrolled parking on the north side. Mr. Plastino's comments regarding Linn Street and Gilbert Street will be followed. bj5/7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES :10IREs F°'D APR 1'3 1979 ,BBIE STOLFUS CITY CLERK AGENDA BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 17, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM ITEM: 1. Call to order 2. Approve minutes 3. Report from City on status of Specialist position 4. Report from Hawkeye on system status 5. Letter from Eastern Iowa Cablevision 6. Consideration of Bylaws 7. Discussion of Rules and Procedures 8. Set date of next meeting 9. New business 10. Adjournment. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES MICROFILMED BY JORM MICROLAB :iDAP a4P IU',•:)I *111uI