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HomeMy WebLinkAbout1979-04-24 Info PacketCity of Iowa Citl%- , MEMORANDUM Date: April 19, 1979 To: City Council From: John Hayek, City Attorney Neal Berlin, City Manager Re: Urban Renewal Disposition of Blocks 83 and 84 Mayor and Councilmembers: This memorandum is being sent to you to bring you up to date on the situation concerning disposition of Blocks 83 and 84 in downtown Iowa City. As you recall, you authorized the sale of this property to Old Capitol Associates by Resolution No. 78-37 which was passed by the Council on February 7, 1978. Pursuant to that resolution a contract for the sale of the property was entered into between the City and Old Capitol on February 7, 1978. That contract called for Old Capitol Associates to pay for and take title to urban renewal parcels 83-1 and 84-1 not later than thirty working days following the date on which the City awarded the construction contract for the parking structure on Burlington Street. The City's Urban Renewal Coordinator, Paul Glaves, has been monitoring performance under the contract. In addition, the City Attorney's office has been working with the staff and with Old Capitol Associates to assemble the abstracts of title to the property and to correct title objections made by Old Capitol Associates following review of the abstracts. Last fall, Old Capitol Associates raised several title objections which they felt should be cured by filing a quiet title action. On December 1, 1978, we agreed to commence a quiet title action in order to satisfy the concerns of Old Capitol Associates. In doing so, we indicated to Old Capitol Associates that we did not feel a quiet title action was necessary, but that we would be happy to commence one if that was their wish. Shortly thereafter we did commence a quiet title action and have brought the same to a successful conclusion with one exception. One of the defendants in the quiet title action, the Marlas interests, filed an answer. We believe that the Marlas claim is without merit. On March 9, 1979, the Johnson County District Court entered the default of all defendants named with the exception of the Marlas interests. On March 30, 1979, Bob Bowlin submitted a letter to Jay Oehler advising Jay that all title work had been completed and requesting immediate review of the abstracts submitted so that prompt closing could be had on the property. A meeting was held on April 13, 1979, attended by Mr. Oehler, Mr. Klaus, Mr. Bowlin, and the City Attorney to discuss closing this transaction. This meeting was held to insure that everything possible was being done to close. IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDIUES 2 rte, At the meeting on April 13, 1979, the City Attorney and Mr. Bowlin were advised that Old Capitol Associates had applied for a loan from the Iowa State Bank and Trust Company to obtain funds to enable Old Capitol Associates to pay for the land covered in the contract. Old Capitol Associates indicated that the situation looked favorable for obtaining the land loan but that there were several contingencies that needed to be met before the actual funds could be obtained. These contingencies include: I. Obtaining a copy of the construction loan commitment from the construction lender. i 2. Possible review of other construction loan documents by Iowa State Bank officials. 3. Review of abstracts of title to the property by attorneys for Iowa State Bank and Trust Company and approval of the same. + Old Capitol Associates estimated that a realistic date for closing would be approximately two weeks from the date of our meeting. This would be somewhere around May 1, 1979. The City Attorney has visited with of- ficials of the Iowa State Bank and has confirmed that the bank does have under active consideration Old Capitol Associates' application for a land loan. Further, it is the impression of the City Attorney, and we ( want to emphasize impression only, that the bank is seriously con- sidering favorable action on this loan. We were advised by Old Capitol officials at the meeting on April 13 that it will be necessary for the developer to raise additional capital in order to have enough equity money to finance the construction of the shopping mall. The figures that we were given of additional equity needed was between 1.5 and two million dollars. We were advised that 3 Old Capitol Associates intends to establish a limited partnership simi- lar to the Capitol States Associates limited partnership in order to obtain the additional funds needed. The plan is then to sell investment shares in this new entity in order to generate the necessary funds. Further, we were advised that Old Capitol Associates would prefer that transfer of the development contract to the new entity be approved by the City prior to any closing on the land. Obviously, such approval is not a requirement of the contract. As you know, Old Capitol Associates has taken possession of the land for the purposes of doing earth moving work on it with the City's approval. That approval is conditioned upon them removing themselves from the land at any time upon our demand. At the meeting, we inquired as to whether the earth moving contractor had been paid by Old Capitol Associates and were advised that the contract was a single payment contract calling for payment to the contractor at the completion of the work and that to date no payments to the contractor had been made. We were further advised that the contractor should be finished with this work this week and that upon receipt of a bill from the contractor the contractor would be paid promptly. The reason for these inquiries was so that we could be informed as to the status of any work being done on City property which could result in mechanic's liens being asserted. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101nES I i 3 r1' We were also advised that the Younkers lease has been signed and that the Penney's lease is ready to be signed and is at the New York office of that department store chain waiting signature. Jack Klaus is to advise us as soon as confirmation has been received that the lease is signed. Obviously, Old Capitol Associates is behind schedule on this project. The following options are available to you: 1. Wait and see whether or not Old Capitol Associates is able to close within the next two or three weeks. 2. Give thirty day notice of default to Old Capitol Associates and if the default is not cured within thirty days, forfeit the contract. Obviously, this is a drastic alternative. Based upon our assessment of the situation, it is recommended that the City apply pressure to Old Capitol Associates to close as quickly as possible, but that if necessary, the City wait two to three weeks to see if Old Capitol is able to obtain the land loan. The reason for recom- mending this is the realization that it will realistically take that long for the bank to be in a position to make the loan. Secondly, it is recommended that no additional construction work be authorized on the property and that Old Capitol be requested to promptly confirm payment of the earth moving contractor. Third, it is recommended that no approval be given to the proposed transfer to Old Capitol Center partners (the limited partnership discussed above) until there has been a thorough review City staff and by the City Attorney's office of the byproposed transfer. unless full documentation is received from Old Capi- tol Associates within the next few days as to the proposed transfer, it is unlikely that such a review could be completed and approved by the City Council prior to closing on the property. And lastly, in the event Old Capitol Associates is unable to close within the timeframe outlined above, a further meeting will be had with them by City staff and addi- tional recommendations made to you. cc: Dennis Kraft Paul Glaves bdw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES '1 AGENDA CITY -COUNTY LAND USE COORDINATION COhAII n APRIL 24; 1979 -- 10:30 A.M. FIRST CHRISTIANCHURCH LIBRARY -=Review of Iowa City and Johnson County land use plan maps, zoning maps, and related information. ,--Review of data regarding available building lots in Iowa City. --Legal possibilities concerning non-development/holding zones within the incorporated area. t f!. e MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS-DES 1401NES 937 Acf.NIIA RESOURCES (.011:dRVAIloll COFI"11S5I0fi APRIL 24, Iwo 1::il) p.rl. CIVIC CHIRR CONIIIdNIT ROOM 4:30 - Approval of the minutes of the htu r.h 77, 1979, meeting. 4:35 - RaLiundl forrw Act reports due. S:C'O - M,111 I.hird yu,nler rrporl to lilt, I'ily Council. 5:15 - IICc prioril ir•„ Inal ., and old(.1l ivr•,. 5 :4 5 - Recyclintl advertisement. 5);1011 - 01,111x. hu'.in...... 6 30 - Agenda for Ihr May g, 1917, morsinq. 6:45 - Ad,l��urmw�nl. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES RECEIVED The University of Iowa Iowa Clly, Iowa 52242 I Division of Recreational services Room 111 Field House I (319) 353.3357 isrr April 12, 1979 Mayor Robert Vevera 410 E. Washington Iowa City, IA 52240 Dear Mayor Vevera: The University of Iowa, Iowa City Jaycees and the local J.C. Penney store would like to extend to you a special invitation to be in attendance at the grand opening of the University of Iowa Fit Trail. The trail is a community project and will be available to not only the people of the University of Iowa, but the community as well. The festivities will take place at the northwest corner of the University of Iowa Recreation Building at 11:00 AM on Saturday, April 28. You will receive an agenda of the program at a later date. This is also to be considered an open invitation for any of your council members to attend. I hope you will be able to work this event into your busy schedule and I will be anxiously awaiting your reply. If you have any questions please feel free to contact me. Sincerely, AWJ�Vc�✓�l �u�v Delbert E. Gehrke Assistant Director Recreational Services DG:ic PIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES johnson t-;ounty regional planning commission 221/2 south dubuque street. :o„e c:ly, 0,0 52240 (319;351-8550 April 17, 1979 Mr.. Heal Berlin City Manager Civic Center Iowa City, Iowa 52240 Dear Mr. Berlin: fllll : L'rnl � It �..r ,re•. �....r The Johnson County Regional Planning Commission is sponsoring the last meeting of the Spring on current state legislative issues for Statc legislators, local elected officials and the general public on Saturday morning, May 5, 1979 from 10:00 to 12:00 a.m. at the Coralville City Hall. The purpose of the meeting is to provide a forum for state and local elected officials and the general public to discuss the issues that are of most interest to the Iowa City - Johnson County area and that are presently being considered by the State Legislature. The meeting will be chaired by the Johnson County Regional Planning Commission. In this regard, we would like you or your City Council to identify the highest priority legislative items for your city and inform our office of your choice by Friday noon, April 27, 1979. we will then advise our legislativerepresentatives to prepare infor- mation on these items. Please contact our office if you have any questions on this matter. Sincerely, Emit L. Brandt Executive Director CC: State Legislators ELB/tdm MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES MW CRY of Iowa Cif= MEMORANDUM Date: April 20, 1979 To: Honorable Mayor and City Council From: Dale Helling, Assistant City Manager l,(1 Re: League of Iowa Municipalities Policy Development Attached is a copy of a memorandum from Bob Harpster, Executive Director of the League of Iowa Municipalities. The League is again soliciting input from local officials regarding what matters before the Iowa General Assembly we would support, change, or oppose. The deadline for submission of this information is June 15, 1979. During the latter part of May, I will schedule time on the informal agenda for you to discuss this matter and to determine which issues YOU would like included in your list of concerns. You have received in the past some information regarding those things pending before the Legislature which have been addressed by your Legislative Com- mittee in meetings with area legislators. You may wish to refer to that material. In addition, I am in regular contact Mr. Dave Lang at the League and if you would require further information or clari- fication on the current status of various legislation, I am sure that I can obtain an appropriate update from Mr. Long. Please let me know if you have any other questions or concerns re- garding this matter. jm5/6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Fy/ PRESIDENT Kenneth E. K.w Af hln+nn Gtr VICE PRESIDENr Dnrolhv Van Horn Cou/Ir.hvnouvl I -11 -non PAST PRESIDENT Hugh G. L.monl. Jr. AbVor Pro Tem MIOnim.h, DIRECTogS Hmhen S. Cnnlm, AAvnr Fon Dodm• Rob.,t S. H.I.I. Alnvm Fnn Mannan hbnlvn &RCury M.rvnr Lal- Gtv Paul M.hu, GlY CMr1 E.* Gore Rrth.,d E. Dhon Mayo, D,, Ato nm D.nal gemin4 Gtvrn r s.e.. Cemer Lw P. Reall Alam wwdao Lloyd Siever, Mayor Altoona Richard D. Singleton M.Vnr Conn.,oh, Kannath E. Smhh Mavor Indmuola Thoma. A. Tull, Jr. out umu• EXECUTIVE DIRECTOR Rnhe.t W. H.mm, RSC D APR 1 6 1979 League Of 10wa Municipalities Su"'! 100 ' nno Ons Mnim•s Slreel, Dei MDoms. Iowa 50316 - 515/265 0061 April 1.1, 1979 1,0: ALL DL\)'ORS FROM: Robert h'. Ilarpster, Executive Director SUD'JI;C1': League I'oiicy Development -- Statements of Concern Last year the League, for the first time, developed a new procedure for local "grass-roots', input that enabled us to better represent the interests of the cities before the Iowa General Assembly. '171is new process of policy development was well received by many cities who, for the first time, could directly participate in policy development for this organization. We are distributing, again this year, to each city, a form called "Statement of Concern" (enclosed). This form is to be completed by you or your designee after discussion with your council members. The statement should list, as clearly as possible, legislation or issues which you feel the League should support or change or oppose. The forms, which must be returned by June 15, will be the first important step in building the policies which will be formalized at our annual convention in September. The proposals you submit will be grouped into subject areas and along with staff recommendations will be presented to a resolutions committee appointed by the League president and composed of city Officials from each Congressional district. This committee will meet during the summer and recommend those issues to be considered at the convention. The statement of policies approved by the Resolutions Commit- tee will then be submitted for review, amendment and adoption at the League's annual convention. Bach member city present at the convention will have an opportunity to speak on the Policies and suggest additions, deletions or other changes. The Executive hoard of the League which meets frequently during the year will serve as a review group should any adjustments be necessary. •1'0 facilitate the gathering of this information, we would Ij as), that you not use the standard "Whereas/Rc it Resolved" form, but rather, "The City of (believes, supports, � PP opposes.... 11 ) Remember [he deadline is June 15, Statements received after that date will not be eligible for review by the Resolutions Committee and any Proposal would have to be submitted in writing at the annual convention. Please take the time within the next several weeks to give us your input and recolmmndntions. Thank you. IIH7i/mla enc. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES - City of Iowa CH^l MEMORANDUM Date: April 19, 1979 To: City Council From: Linda Schreiber Re: Spouse Abuse Programming in Johnson County The Johnson County Board of Supervisors has approved the Department of Social Services' budget for FY80 which includes funds for an additional staff person in the Adult Services Division. The primary responsibilities of the new position include spouse abuse crisis intervention and aging assistance. The person hired to fill this position will also cross train the other adult services employee to assist with spouse abuse crisis intervention. The service will provide 24-hour emergency coverage. Staff members on emergency call at DSS carry beepers. Anyone may utilize the crisis intervention services available at DSS regardless of income. After immediate problems are resolved, the cases will be referred to appropriate DSS and/or local agencies for ongoing treatment. DSS is introducing this program as a service to facilitate and improve its clients total care. The funds for this position become available July 1. The job description for this position is attached. cc: Pam Ramser Mary Ann Volm bj3/22 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES FSM this position is responsible for the identification, assessment, and referral of Johnson County adult residents who are in need of social, health and finan- cial services which are provided through local, state and federal resources, both governmental and private. The person in this position is directly supervised by the Adult Service Super- visor position located in the Johnson County Department of Social Services Office. The Adult Service Supervisor will be accountable to the Johnson County Board of Supervisors, (via the Family and Children's Unit Administrator), for the job performance of the person in this position. Specific expectations of this position are as follows: Intake - Information and Referral Assesses adult related requests for information and/or services. Directly pro- vides desired information and/or provides referral and followup to appropriate sources of assistance. Referrals will be made to appropriate units within DSS as well as to other public and private agencies and institutions. Eli ilia 11 v Services to Spouse Abuse Cases Provides direct emergency counseling and makes necessary emergency arrangements for shelter, food, medical attention, etc., when the service request involves evidence of spouse abuse. After the immediate problems are resolved, these cases will then be referred to the appropriate ASS and/or local agencies for ongoing f treatment services. Examples would be referrals to the Regional Spouse Abuse Center in Cedar Rapids, to the Women's Resource and Action Center programs, legal assistance, referrals, and to marriage counseling. Outreach s Public Information Available to the Johnson County Adult Program Center in order to process requests for services and to inform center staff and particints about the wide range of social, health and financial services available to adult residents of Johnson County. Residential and Mental Health Care Coordinator i Responsible for screening placement requests for the Johnson County Care Facility and the presentation of appropriate requests for admission to the Johnson County Board of Social Welfare and to the Johnson County Board of Supervisors, following the established policies and procedures. i This position is also responsible for the continued coordination with the Mental Health Institute at Mount Pleasant regarding the hospitalization, treatment progress, and discharge planning for individuals to return to living arrangements in Johnson County. A close working relationship will be maintained with those officials in- volved in the involuntary hospitalization procedures for Johnson County residents. Accountability Record and maintain daily information regarding services provided and referrals made. Provide written and verbal reports as necessary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES '-)City of Iowa cit'-" MEMORANDUM Date: April 18, 1979 To: City Council From: Dennis Kraft, Director of Planning and Program Development►�/x Re: Iowa Conservation Commission Boat Ramp Grant At the informal Council meeting of April 16, the question was asked about the BOR (sic) grant for the boat ramp on the Iowa River. Actually, this is a grant from the Iowa'Conservation Commission and it is spe- cifically marine fuel tax funds which are earmarked for marine or aquatic type activities. The deadline for fund obligation for this project is June 30, 1979. The local Conservation Commission officer has viewed the site near Sturgis Corner and has essentially endorsed it, although his superior as of this time has not taken any action on it. Also, for your informa- tion, this is a 50-50 local -State match program. If there are additional questions on the program please contact Marianne Milkman in my office.. jm3/19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Sy 3 1 City of Iowa City MENWORANUUM Date: April 18, 1979 To: Dennis Kraft, Neal Berlin and Johnson County Board of Supervisors J From: Julie Vann, Bette Meisel and Ben Weise 4� J Department of Planning and Program Development Re: The Senior Center "Rural Outreach" Program -- a Summary and Schedule In.the "Rural Outreach" program, we are seeking to accomplish a number of goals. Most important of these is to reach as many senior citizens in the Iowa* City -Johnson County area as possible, to explain what a Senior Center is and how it can be a place to provide services which will meet their needs. Attached is a copy of the handout "Multi -Purpose Senior Center: A Bridge to a New 'Community", which is distributed to describe a Senior Center. A dozen. meetings. have already been held throughout the county. The typical meeting' format follows. First, Ben Weise and Barbara Murray introduced themselves as Senior Center project liaisons from the City of .Iowa, City and Johnson County Board of Supervisors. A slide show titled •I'•The.Bridge" explains services provided by Senior Centers nationwide. The original slide show 'was duplicated with permission .from the National Council on Aging, and has been adapted to use many slides of Johnson County groups, activities, and facilities. After the slide. presentation, they distributed handouts about the "Multi -Purpose Senior Center" and invite questions, comments, and suggestions. . In May, a final report will be prepared summarizing the meetings attended and responses received during the discussions. Since the project has begun, presentations to 315 residents of Johnson County have been made. Meetings to -date have included the following: 1. Shueyville Council "Tuesday, April 3, 1979 2. Swisher Congregate Meals -- 87 senior citizens -- Wednesday, April 4, 1979 3. Solon City Council -- April 5, 1979 4. Iowa City Congregate Meals -- Sunday, April 8, 1979 5: Swisher City Council -- Monday, April 9, 1979 6. . North Liberty City Council -- Tuesday, April 10, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES f _City ,of Iowa City MEMORANDUM DATE: April 20, 1979 TO: City Council' FROM: Dennis Kraft, Director of Planning and Program Development RE: CDBG FY79 Handicapped Center -- Nelson Center In December 1978 the City Council budgeted $50,000 of FY financial assistance to Johnson County Association of lishing a permanent daycare fon County 79 CDBG funds to provide y formental retardedeadults arded Citizens in estab- Attached is a copy of the Environmental Review Record report It provides a good project description. Comments from the general -public received for 15 da P for the project, the project to be completed after which we will ask HUD a Public will mpleted June 1979. to .release funds. We expect HUD is currently reviewing the project to determine if the $50,000 can be used for a portion of the acquisition price, without usin sit' procedures. Centers for the handicapped ification of acquisitions 9 HUD real property acqui Davis -Bacon Peed are an eligible activity, Clar- and other regulations is pending,. This information is to keep qou.updated on the Project's action is required at this time. progress. No Council '. DRK/jDc Attachment MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 ENVIRONMENTAL REVIEW RECORD AND NOTICE OF INTENT NOT TO FILE AN ENVIRONMENTAL IMPACT STATEMENT FOR NELSON ADULT CENTER FOR RETARDED CITIZENS Prepared By: Marianne Milkman, Planner/Program Analyst March, 1979 Cover design courtesy of Elkhart, Indiana R7CEiVI! t 9' LPFRO17,,D BY TIL• LEGAL i4pi ' eNT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i 1 �i 1 — E r,J 3 � •i i 'kJ J —1 I. J 3 I J ENVIRONMENTAL REVIEW RECORD AND NOTICE OF INTENT NOT TO FILE AN ENVIRONMENTAL IMPACT STATEMENT FOR NELSON ADULT CENTER FOR RETARDED CITIZENS Prepared By: Marianne Milkman, Planner/Program Analyst March, 1979 Cover design courtesy of Elkhart, Indiana R7CEiVI! t 9' LPFRO17,,D BY TIL• LEGAL i4pi ' eNT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES TABLE OF CONTENTS Project Description . . , , , , Project Goals and Objectives. . . . Environmental Qualities . . . . . . . . . . . . . . . 8 History of the Nelson Adult Center. . Program Alternatives Considered Stability of Program. . , , , Individuals and Agencies Involved . . . . . . . . . . . . . . . . 14 Site Visit and Comments , , , , , , , , , , , , , , , , , , , , , 16 Level of Clearance Finding. . . , , , , 17 Map N1 Location of Center and Surrounding Land Uses . . . , 18 I Towncrest Center . . . . . . , . , lg i Location of Historical Buildings . , , . , , , , J Map N4 L J , . P1 Figure A Project Site . . . , , , , , , , , 22 I i Lower Level Floor Plan . . , . , , , , , 23 Figure C J , , 24 J i Center. . . , . , , , , , i ' I i i TABLE OF CONTENTS Project Description . . , , , , Project Goals and Objectives. . . . Environmental Qualities . . . . . . . . . . . . . . . 8 History of the Nelson Adult Center. . Program Alternatives Considered Stability of Program. . , , , Individuals and Agencies Involved . . . . . . . . . . . . . . . . 14 Site Visit and Comments , , , , , , , , , , , , , , , , , , , , , 16 Level of Clearance Finding. . . , , , , 17 Map N1 Location of Center and Surrounding Land Uses . . . , 18 Map N2 Towncrest Center . . . . . . , . , lg Map H3 Location of Historical Buildings . , , . , , , , , , PO Map N4 Location of Other Facilities . . . , , , , , , . , . P1 Figure A Project Site . . . , , , , , , , , 22 Figure B Lower Level Floor Plan . . , . , , , , , 23 Figure C Upper Level Floor Plan , , , , , , , , , , , , , , 24 Photographs 1-8 Exterior and Interior Views Nelson Adult Center. . . , . , , , , , 25 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101REs 9 PROJECT NAME: Nelson Adult Center DATE: March 1979 for Retarded Citizens SUBMITTING DEPARTMENT: Iowa City Department of Planning and Program Development, Dennis Kraft, Director PROJECT DESCRIPTION: A. Geographical Location: The Nelson Adult Center for retarded citizens is located at 1020 William Street in east Iowa City. The site is part of a small commercial and office area known as Towncrest Center (see map #2). The project building is the north wing of a number of commercial buildings, all of which adjoin forming one continuous building as shown on figure A p. 22. Other establishments located in the building are a laundry, the offices of the Iowa City Community School District, a beauty parlor, optician, insurance office, dance studio and offices of AAA and a travel bureau. The arrangement of these businesses is shown on map #2 and photograph #1, p. 25. -, The commercial building encloses a central parking area on three sides, with parking for 54 cars. Additional parking for the Nelson Adult Center is available to the north of the building. Map #2 shows the specific land uses immediately adjacent to the _1 building housing the Nelson Adult Center. Immediately north of the building, across an alley, are a gas station and funeral home; a restaurant, figure salon and dental offices lie east of the area; to the south there are single family homes. The Towncrest medical complex (mainly doctors' offices), a drug store, and a bank adjoin the area to the west across William Street. B. Project Site: (See figures B, C) . The building housing the Nelson Adult Center was built in 1967 of cement blocks with a brick exterior (see photograph #2, p. 25). The building is in sound condition and was inspected in winter 1978. At that time the furnace was overhauled and repaired. No other repairs to the building are expected in the near future. The building is owned by TMP Realty Co, and leased by Johnson County Association for Retarded Citizens. The two levels of the building have a combined floor area of { approximately 11,500 square feet. Both levels of the building have parking areas directly adjacent to the ground level j — entrances, so that vans can easily load and unload clients in wheelchairs (see photograph #3, p. 26). The building has been MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 remodelled to accommodate the program, i.e. bathrooms have been made accessible to the handicapped, kitchen facilities added, and a number of partitions constructed to separate work areas. At present only the lower level of the building is being used for the Nelson Adult Center program, since this provides ample ^ space for the 23 clients currently being served (see photograph N4, p. 26). This lower level will also serve the expanded program; a projected increase to 35 clients is expected within a year and up to 100 in the future. If the program continues to expand even further in future years, the upper level (currently I leased to Systems Unlimited Inc.) would also be suitable for use for this program. i The general location of the site, its accessibility, size and excellent condition make it eminently suitable as the permanent location for the Nelson Adult Center program. 7 J C. Improvements to be Provided at the Project Site: The stairwell located in the center of the building is presently closed off. Future plans call for the removal of this stairwell which will provide an additional 342 square feet of usable space on both the upper and lower levels of the building. Adequate stairs for employees are available at the east end of the building. As additional clients are served, bathrooms accessible to handicapped persons will be added as needed. An additional exit door facing north will be provided at the " west end of the lower level of the building as shown on figure B. The costs of these improvements have been included in the budget on p. 4 and will be paid for by the Johnson County Association for Retarded Citizens (JCARC). No CDBG funds will be used for this purpose. J E. Proposed Schedule for Completion of Project: J 1. Negotiations for the purchase of the project site from December 1, 1978 to March 15, 1979. (Completed) 2. Preparation of installment real estate contract for the purchase of the project site from March 1, 1979 to March 10, 1979. (Completed) 3. Review of contract by the parties and the making of any revisions thereto from March 10, 1979 to April 10, 1979. 4. Signing of the offer to purchase contract by the parties from April 11, 1979 to April 18, 1979. (Subject to HUD approval of the terms of the contract between Iowa City and JCARC). 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 J I J J J 7 J 5. Completion of negotiations for the leasing of the project site to Systems Unlimited, Inc. based on the terms of the final contract of purchase from 3/10/79 to 3/26/79. (Completed) 6. Preparation and revision of lease with Systems Unlimited, Inc. covering the project site from 3/15/79 to 4/13/79. 7. Signing lease on project site with Systems Unlimited, Inc. from 4/16/79 to 4/20/79. 8. Examination of abstract of title covering the project site and correcting title defects, if any, from April 13, 1979 to April 30, 1979. 9. Completion of purchase and taking possession of the property from May 15, 1979 to June 30, 1979. 10. Completion of environmental review record by April 14, 1979. 11. 45 -day review period for environmental review record from April 15, 1979 through May 30, 1979. 12. Completion and signing of contract between the Johnson County Association for Retarded Citizens (JCARC) and the City of Iowa City for services valued at $50,000, June 1 through June 14, 1979. 13. Payment of CDBG funds to Johnson County Association for Retarded Citizens June 15, 1979. F. Agreements Needed to Assure Completion of the Project: I. Installment real estate contract for the purchase of the project site between the present owner, TMP Realty Company, and Johnson County Association for Retarded Citizens. 2. Lease covering the project site between Johnson County Association for Retarded Citizens and Systems Unlimited, Inc. 3. Contract for use of CDBG funds to develop a center for developmentally handicapped and retarded citizens between the City of Iowa City and Johnson County Association for Retarded Citizens. 3 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES FIOIRES G. Cost of Project and Funding Sources: 1. Cost: Purchase Price $290,000 Building Modifications 10,000 Reserve for Emergency Repairs 5,000 TOTAL $305,000 2. Sources of Funds: Downpayment (CDBG funds $50,000 & JCARC funds $20,000) $ 70,000 Building Modifications (JCARC) 10,000 Reserve for Emergency Repairs (JCARC) 5,000 Balance of Purchase Price by Installment Payments (SUI rental payments on lease) 220,000 TOTAL $305,000 H. Area Served by Pro.iect: The project serves mentally retarded and severely handicapped adults of the Iowa City area. 95% of the clientele of this center are residents of Iowa City. A 1978 survey carried out by the Johnson County Department of Social Services identified 263 mentally and developmentally disabled persons in Johnson County. Of these 23 are currently served by the Nelson Adult Center. An estimated 100 severely handicapped children are served by the University of Iowa Hospital Schools and area schools. Many of these are potential clients of the Adult Center. There is therefore an obvious need for a permanent expanded program to serve developmentally disabled adults in the area. a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401fIE5 i i The Nelson Adult Center is available to developmentally disabled, I primarily mentally retarded, adults aged 18 to 65 who are not in any i other program. Clients live in adult foster care facilities, the `I Johnson County Care Facility, nursing homes and the homes of their parents. J The primary purpose of providing day care services to developmentally disabled adults is to preclude institutionalization. NELSON ADULT CENTER PROJECT GOAL: To provide consistent life long programming for the needs of mentally retarded citizens in the Iowa City area. PROJECT OBJECTIVES: To provide the developmentally disabled with a socially acceptable (normalized) pattern for daily living. To help the developmentally disabled make the transition from childhood into adult living through training in the adult living skills and appropriate grooming, home making, traveling, work habits and skills, leisure time pursuits, and functional skills to help each client function at the highest level possible. To help parents by working closely with them to accept and develop the role of the severely retarded adult in the family. To prepare the developmentally disabled who have potential and the necessary skills for more advanced programs such as sheltered workshops or vocational training centers. PROGRAM DESCRIPTION: "1 The Nelson Adult Center is available to developmentally disabled, primarily mentally retarded, adults aged 18 to 65 who are not in any other program. Clients live in adult foster care facilities, the Johnson County Care Facility, nursing homes and the homes of their parents. J The primary purpose of providing day care services to developmentally disabled adults is to preclude institutionalization. The Nelson Adult Center provides a daytime program and a protected environment. Each client has an Individual Program Plan (IPP) that is developed to meet his/her needs. J The program is under the direction of the administrator of the center. The administrator is under the executive director and rehabilitation counselor of Systems Unlimited. Application materials are accepted from the Department of Social Services, I Rehabilitation, Education and Services Branch (RESB), parents or guardians, and individuals having a need for the service. An Individual Program Plan is prepared within 30 days after the client enters the program. Thereafter quarterly evaluations are made and a progress report sent to the Department of Social Services or other J referring agencies. Parents or guardians of clients are invited to visit the center and are kept informed of the client's progress. i Services at the center are terminated to clients in the following situations: a move from the community; advancement to a more appropriate work setting, e.g. Goodwill Industries; or when the center does not meet the client's needs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES The center is equipped for all concurrent training areas, has full kitchen facilities, two bathrooms, is heated and air conditioned, and is fully accessible for wheelchairs. The facility and its programs has the approval of the District #10 Administrator of the Department of Social Services. The staff at the Nelson Adult Center includes the Director, a minimum number of four teachers (the number depends on the number of clients), and practicum students from the University of Iowa. The Visiting Nurses Association visits and reviews the medical condition of clients. Assistance in program planning is provided by the Special Education Department of the University of Iowa. Social and recreational services are provided by the center in cooperation with other community facilities such as the Public Library, Recreation Center, bowling establishments, and restaurants. There are five basic areas of activity training on which the learning experience of each person is based as follows: 1) training and self- help skills, 2) socialization skills, 3) practical education, 4) physical development, 5) work experience activities. Daily Activity Schedule at the Nelson Adult Center: 8:45-8:55 Arrival - checking in. 8:55-9:15 Social period - a time to socialize and interact with other people and staff. 9:15-9:55 Work Skills I - (The work areas are as follows: Prevocational skills or contracts, basic academic skills, arts, crafts, horticulture, woodworking shop, home making, and recreational therapy.) 9:55-10:35 Work Skills II - (Everyone rotates to another area after 40 minutes in one center.) 10:35-10:50 Coffee break - client leisure time. 10:50-11:30 Work Skills III - (Same as above). 11:30-11:50 Exercise activities. 11:50-12:00 Lunch preparation - putting away all supplies, washing hands, setting tables, and other lunch time duties. 12:00-1:00 Lunch, leisure time, clean up. 1:00-1:15 Personal hygiene - each person washes his face and hands, brushes teeth and combs hair. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1:15-1:50 Work Skills IV - (Same as above). 1:50-2:35 Group activities - library, dancing, movies, games, music, outside activities. 2:35-2:45 Clean up and sign out. Activities carried out at the Center are shown in photographs X15, q6, N7, and N8. Program Funding: The cost of the program at the Nelson Adult Center is currently $14.26 per day per client. Funds for the program are provided through Title XX monies of the Social Security Act of 1975 administered through the Johnson County Department of Social Services (75%), with 25% matching funds allocated by the Johnson County Board of Supervisors. 7 MICROFILMED BY JORM MICROLAB CEDAR kAPIDS•DES MOINES LP ENVIRONMENTAL QUALITIES: A. P�ysical Environment: The building housing the program was previously used as a large drug store. There are therefore no significant environmental changes due to the new use of the building which is also considered as a commercial use. Surrounding Land Uses: As shown on map #1, land uses in the project area are very varied. To the south a low-density residential area abuts Southeast Junior High School and a community park, whose southern boundary (the CRI & P Railroad tracks) separate it from an industrial park. To the west the medical office complex and a small commercial area are surrounded by predominantly low- density residential housing, while to the north a one -block commercial area is replaced by a high-density residential area including a trailer court and multifamily units, as well as a small cemetery. To the east of the center there is some vacant land and both high and low-density residential areas. Pollution Levels: The project will have little effect on the air and noise pollution levels of the area. A possible slight reduction in both air and noise pollution may result from the fact that the current use of the building attracts much less automobile traffic than the previous use as a drug store. Utilities and Services: Water supply, sanitary sewers, storm sewers, electicity and gas are already serving the building. There will be no change in the services. The center is located on the Iowa City transit line, is just off a major thoroughfare and is convenient to reach for employees, parents, and visitors. Social Environment: Mental retardation is not a health problem, not a disease, and there are no patients. There are people, who are not treatable, but who have a state of being that requires lifelong care and help. Looking at the problem of mental retardation in this context, it is obvious that some existing programs need upgrading and that there is the need for further innovative planning. In other words, retarded citizens of our community need consistent, lifelong programming for their needs. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES Work activity centers provide self-help and socialization services and limited work activities to adult retarded persons whose handicaps preclude employment even in the sheltered - workshop. The Nelson Adult Center is such a facility. The establishment of a permanent location for the Nelson Adult Center in the Towncrest area will not significantly affect the employment characteristics of the area since only a small number of persons (up to 10) are employed at the center. Since this is not a residential facility there is no effect on the population density of the area. Economically the new building use is no longer commercial, but this will not have any significant effect on the socio-economic characteristics of the area since the former commercial tenant of the building is now J located one block west of the site. �' �eu6er in Melation to Other Facilities Serving Mentally Retarded Citizens: See map #4) Goodwill Industries, a major employer of severely handicapped adults in Iowa City, is located five blocks from the center. Systems Unlimited, an agency which trains the physically and mentally handicapped and supervises the Nelson Adult Center for Retarded Citizens, has its offices in the top floor the of building housing the Nelson Center. The University of Iowa Hospital School, a facility which trains severely handicapped children, is 2.7 miles from the center, the and Johnson County Care Facility is located 5.3 miles from the —� center. ` C. Aesthetic Environment: The whole Towncrest area was developed in the 1950s and 160s and, therefore, all structures are relatively new. Brick exteriors are common as is wood siding. Photographs (#1, #2, and #3) show various views of the structure housing the Nelson Adult Center. No exterior changes will significantly change the aesthetics of the complex. j An older area of Iowa City lies about a half -mile west of the Towncrest area. Structures of historical importance in this area are shown on map #3. 1 _J j W, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401MES HISTORY OF THE NELSON ADULT CENTER The Nelson Adult Center has been licensed in five locations in nine years - none of which were really suitable for the program. Each move necessitated spending money for needed minimum modifications of the building (e.g. bathrooms, kitchen facilities), which the Johnson County Association for Retarded Citizens, supported by volunteer dollars, could ill afford. 1. The program started in 1969 in donated space at Gloria Dei Lutheran Church with 6 persons enrolled. The program ran from 9:00 a.m. to 12:00 noon; transportation was provided. The program was funded entirely by JCARC whose funds were supplied by parents and private donations. 2. The JCARC owned a two-story Clark Street building, and the program was moved there next. The building was not really suitable for the program in which some of the clients were in wheelchairs and others had difficulty climbing stairs. An elevator was installed. After the latter was declared unsafe for use the JCARC decided to sell the building (1976). 3. The center was then moved into basement space without windows under the former Systems Unlimited office in Towncrest. This location was completely inaccessible to clients in wheelchairs and they were therefore excluded from the program. 4. A warehouse on South Riverside Drive was the home of the program next, since it provided larger space and was accessible. 5. When the warehouse was otherwise needed by its owner, the center moved to its present location in Towhcrest in 1978. 6. In 1976 JCARC had architectural plans drawn up for a building to house the Nelson Adult Center on a site about five blocks south and west of the present location. An environmental review record was prepared for this site and approved by HUD. However, the cost of constructing such a building proved to be too high and this alternative had to be abandoned. After trying many alternatives and reviewing many others, this non-profit corporation has decided to retain the Towncrest location. Continual moving from one rented location to another has been both unsettling for the clients and expensive. At every location bathroom and kitchen facilities have to be made accessible. The space currently being leased is eminently suited for the program and purchase of the building would provide not only a permanent convenient location and accessible facility for the Nelson Adult Center, but also the opportunity for expansion of the program. 10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOfTICS _l _.f J J n J 1 i HISTORY OF THE NELSON ADULT CENTER The Nelson Adult Center has been licensed in five locations in nine years - none of which were really suitable for the program. Each move necessitated spending money for needed minimum modifications of the building (e.g. bathrooms, kitchen facilities), which the Johnson County Association for Retarded Citizens, supported by volunteer dollars, could ill afford. 1. The program started in 1969 in donated space at Gloria Dei Lutheran Church with 6 persons enrolled. The program ran from 9:00 a.m. to 12:00 noon; transportation was provided. The program was funded entirely by JCARC whose funds were supplied by parents and private donations. 2. The JCARC owned a two-story Clark Street building, and the program was moved there next. The building was not really suitable for the program in which some of the clients were in wheelchairs and others had difficulty climbing stairs. An elevator was installed. After the latter was declared unsafe for use the JCARC decided to sell the building (1976). 3. The center was then moved into basement space without windows under the former Systems Unlimited office in Towncrest. This location was completely inaccessible to clients in wheelchairs and they were therefore excluded from the program. 4. A warehouse on South Riverside Drive was the home of the program next, since it provided larger space and was accessible. 5. When the warehouse was otherwise needed by its owner, the center moved to its present location in Towhcrest in 1978. 6. In 1976 JCARC had architectural plans drawn up for a building to house the Nelson Adult Center on a site about five blocks south and west of the present location. An environmental review record was prepared for this site and approved by HUD. However, the cost of constructing such a building proved to be too high and this alternative had to be abandoned. After trying many alternatives and reviewing many others, this non-profit corporation has decided to retain the Towncrest location. Continual moving from one rented location to another has been both unsettling for the clients and expensive. At every location bathroom and kitchen facilities have to be made accessible. The space currently being leased is eminently suited for the program and purchase of the building would provide not only a permanent convenient location and accessible facility for the Nelson Adult Center, but also the opportunity for expansion of the program. 10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOfTICS I I ALTERNATIVES CONSIDERED A. Without CDBG Funds: 1. Continue leasing the Towncrest building. The program is functioning effectively at this location, and this alternative would be appropriate if some kind of long-term lease could be arranged. However, the owner is interested in selling the building (which is in an - excellent location for commercial use) and it is likely that a future owner would not wish to continue leasing the building to JCARC and SUI. The program would therefore have to be moved again, with resulting inconvenience and expense. 2. Continue leasing the space. The history of the program indicates that JCARC has had great problems in finding suitable space to rent. In fact, there are essentially no vacant buildings in Iowa City with a usable floor space of 4-6,000 square feet and accessibility for wheelchairs. Where such space is available it is usually only for a short period of time until the owner requires it himself, sells it or leases it to a profit -oriented business from which he can get a higher return. As mentioned previously, it is expensive - to continually modify buildings for the program, and frequent moves are disruptive and inefficient. 3. Obtain funds from other sources to construct a new facility or buy the Towncrest building. I JCARC has made continuous efforts since its inception in 1958 to raise money for its programs. During the past twenty years through donations they have been able to raise approximately $35,000 to be used for purchasing or constructing a building. In 1976 when plans were drawn up for construction of a new building the association was unable to raise sufficient funds (in addition to $50,000 CDBG funds) to make the project feasible. Whereas there are funding sources to operate programs for the developmentally disabled, to date JCARC has not been able to find a source to provide a lump sum which would make purchase of a building feasible. This alternative therefore, does not appear to be a viable one. B. Using CDBG Funds: 1. Use CDBG funds to rehabilitate the Towncrest building ,..I rather than as a downpayment. The building appears to be in excellent condition generally, and the modifications which need to be carried I 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES i out total an estimated $10,000 for which CDBG funds could be utilized. However, if CDBG funds are not used as part of the down - payment, JCARC will be unable to purchase the building, and it would be uneconomical to make the modifications unless a long-term lease could be obtained. (See A.1) C. Close Down the Facility and Terminate the Program: Although Goodwill Industries provides a program for trainable developmentally handicapped and retarded persons, and SUI operates a number of other programs, particularly for children, there at careandet training t no other everelylocal facilities handicapped adults. chInrovide da fact, the need for an adult day care facility was brought home to the parents of JCARC when their children graduated from the Hospital School and Public school programs, and it seemed that the only alternative was institutionalization, since most of the retarded did not function sufficiently well to be employed at Goodwill Industries. Termination of the program would be a real loss to the community as well as an added expense since most of the adults at the Nelson Center would have to be institutionalized. 12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES STABILITY OF PROGRAM j "Ideas do not become translated into working reality just because they are needed. They have to ignite in men's minds. They have to develop explosive force. They have to blast a way through mountains of resistance, tradition and orthodoxy." (Norman Cousins) The members of the Johnson County Association for Retarded Citizens can attest to that statement for in 1957 when JCARC was started there were no programs for the mentally retarded, beyond a modest one at City High School for educable students. Every program arose out of an unmet need, and was implemented largely by parents with the help of a few other interested persons. Funding came by way of the volunteer j dollar. With increased interest by the public in the needs J of the mentally retarded, gradually public financial support grew. However, it was not until 1975 that i mandatory legislation was passed which assures every child's right to an education regardless of disability. i J The JCARC is a unique human service agency far beyond the employment of teachers and aides in the classrooms. In 21 years JCARC has never had a paid staff (not even CETA or Work -Study employees). For 21 years parents have done all the organizational work, as well as planning, implementing, and supervising all of the programs. September 1978 saw the hiring of a part time executive secretary. For 21 years parents have appeared before boards and committees advocating for their children. It is the latter group, now adults, whose needs we are concerned with here. Mental retardation is not a health problem, not a disease, and there are no patients. There are people, who are not treatable, but who have a state of being that requires lifelong care and help. In other words these citizens of our community cannot be helped with a temporary program of intervention, but need consistent, life long programming for their needs." The statement quoted above was part of a presentation made by JCARC to the Committee on Community Needs when they requested CDBG funds to support a permanent program for mentally retarded adults. As the history of the Nelson Adult Center (p. 10) indicates, JCARC has been able to maintain the program since 1969, despite location problems, and has in fact increased the scope of the program. 13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES Mon+ES JCARC has been in existence for over 20 years during which time it has been the prime force in getting classes for trainable children within the Public School system, a sheltered workshop (Goodwill Industries), special populations involvement (recreation programs for the developmentally disabled), an adult day care program and the formation of Systems Unlimited, Inc. All these programs are stable and growing, and there is every reason to believe that they will continue to do so. If a building is Purchased to house the Nelson Adult Center program on a permanent basis, the program is expected to continue for at least the next 5 years, provided funding remains available. The need for such a program will continue. An estimated five to ten children a year graduate from the school care programs and will be eligible for the adult day care and training programs. FUNDING The Johnson County Association for Retarded Citizens is funded entirely by dues from members and private donations. for the various programs include federal, Funding sources state, county, city and United Way funds. As shown on p. 7 the Nelson Center program is funded with 75% federal funds (Title XX of the Social Security Act 1975 Public Law 93-647) with 25% matching funds allocated by the Johnson County Board of Supervisors. These funds are allocated annually both federally and by the county, and have provided a steady source for the program. The stability of the organization, its funding sources and program make it a worthwhile investment for CDBG funds allocated to the City. INDIVIDUALS AND AGENCIES INVOLVED IN PLANNING: The U.S. Department of Housing and Urban Development has authorized the Nelson Adult Center for Retarded Citizens to be funded with Community Development Block Grant monies. The City Council of Iowa City is the governmental body responsible for the program and, as such, has delegated Manager, Neal authority to carry out the program to the City Berlin, who in turn has delegated appropriate functions to the following departments and individuals: 1. City of Iowa City. a. Department of Planning and Program Development - Dennis Kraft, Director; Julie Vann, CDBG Program Coordinator; MarianneMilkman, ais tocoordinate project's development, the to write the ERR, to draft the contract, and to monitor the Project performance). b. Legal Department. (This department reviews the ERR and contracts for compliance with Iowa law and Federal regulations.) 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I —7 3 c. Department of Finance. (This department monitors the budget and records expenditures and payment of funds.) d. City Clerk. (This department retains official City files of ERR and signed contracts. Both will be available for public review at this office.) e. Committee on Community Needs. (This City Council appointed Commission monitors and provides citizen input to CDBG activities.) In addition, the following groups and individuals are concerned with the planning and implementation of the purchase of a building and the carrying nut of the program of the Nelson Adult Center. 2. Johnson County Association for Retarded Citizens (Incorporated 1958). Board of Directors: Betsy Riesz (President), Ruth Becker, Neal Berlin (Treasurer), Richard Dolezal, Bonny Feldbush (Vice President), Darrell Flinn, James Gardner, David Gause, Benny Leonard, Theresa McAndrews (Secretary), Jay Oehler, Alice Sedivec. Executive Secretary: Chris Franson. Membership of JCARC is open to anyone interested and the dues are as follows: Single Person, $5.00; Family, $7.00; Group, $12.00. Total Membership: 150 (approximate). JCARC assisted in the preparation of this ERR by writing the sections on the history of the program and its goals and activities. They also provided background information and drew plans of the building. Systems Unlimited Inc. (Incorporated 1971). Benny Leonard (Executive Director) SUI is a non-profit corporation formed as a result of JCARC's discussions on funding alternatives to institutionalization for retarded persons. SUI is responsible for making residential services and day care services available on the community level. SUI applies for funding for the Nelson Adult Center program and administers the funds. SUI provided information on the contract for the program with Johnson County Social Services as well as details of the program activities. 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES i I j I I j i i j I I i _ 3 c. Department of Finance. (This department monitors the budget and records expenditures and payment of funds.) d. City Clerk. (This department retains official City files of ERR and signed contracts. Both will be available for public review at this office.) e. Committee on Community Needs. (This City Council appointed Commission monitors and provides citizen input to CDBG activities.) In addition, the following groups and individuals are concerned with the planning and implementation of the purchase of a building and the carrying nut of the program of the Nelson Adult Center. 2. Johnson County Association for Retarded Citizens (Incorporated 1958). Board of Directors: Betsy Riesz (President), Ruth Becker, Neal Berlin (Treasurer), Richard Dolezal, Bonny Feldbush (Vice President), Darrell Flinn, James Gardner, David Gause, Benny Leonard, Theresa McAndrews (Secretary), Jay Oehler, Alice Sedivec. Executive Secretary: Chris Franson. Membership of JCARC is open to anyone interested and the dues are as follows: Single Person, $5.00; Family, $7.00; Group, $12.00. Total Membership: 150 (approximate). JCARC assisted in the preparation of this ERR by writing the sections on the history of the program and its goals and activities. They also provided background information and drew plans of the building. Systems Unlimited Inc. (Incorporated 1971). Benny Leonard (Executive Director) SUI is a non-profit corporation formed as a result of JCARC's discussions on funding alternatives to institutionalization for retarded persons. SUI is responsible for making residential services and day care services available on the community level. SUI applies for funding for the Nelson Adult Center program and administers the funds. SUI provided information on the contract for the program with Johnson County Social Services as well as details of the program activities. 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES I SITE VISIT AND COMMENTS: Date: March 16, 1979 Personnel: Marianne Milkman, Planner/Program Analyst On site review of the Nelson Adult Center site and program indicates that the building currently housing the program meets the present and future needs of the center. Those levels of the building are easily accessible to wheelchairs and the openness of the floor space permits easy maneuvering of the chairs inside the building. The atmosphere is cheery, enhanced by the light wall color and numerous large windows. The lower level currently used for the program, is spacious with good kitchen and bathroom facilities. The upper level of the building is currently leased to Systems Unlimited, but will permit eventual expansion of the program to serve up to 100 mentally retarded and handicapped adults. The program is self-contained and there appear to be no adverse affects on the environment. Marianne Milkman 16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES LEVEL OF CLEARANCE FINDING: WHEREAS, the City of Iowa City, applicant for assistance under Title I of the Housing and Community Development Act of 1974, public law 93-353, has carried out the • prescribed Environmental Review Procedure as required and has completed the steps applicable to process directed by law, and WHEREAS, a review of the information and the environmental review record has shown that the project will not have a significant environmental effect; IT IS HEREBY FOUND by the applicant that the request for the release for funds for the project is not an action which may significantly affect the quality of the human environment. 7.P/ / Dennis R. Kraft, Director Department of Planning and Program Development ✓�7 1y�9 ate 17 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101TIES wvn I lU1l Ur n«OUll nuUL i v[ j AND SURROUNDING LAND USES p LOCATION OF NELSON CENTER LOW DENSITY RESIDENTIAL O n HIGH DENSITY RESIDENTIAL COMMERCIAL ME INDUSTRIAL zo PUBLIC 8 SEMI-PUBLIC AGRICULTURE1 (RTT—IJJ-M� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES I i I I I ; i I SPECIFIC USES 19 /! MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DES 1101RF.S m6p 02 ■ NOR; ®llov �;ir?I LOCATION OF HISTORICAL BUILDINGS ���• PLUM DROVE. south of Kirkwood Avenue ��•'. LOVELACE• ICHEUERMAN HOUSE (1870). 820 Kirkwood Avenue I RAYMOND 0. BUNOE RESIDENCE (1874 ) 829 Kirkwood Avenue KIRKWOOD• CHI T TENDAN HOUSE (1864) 1101 Kirkwood Avenue OO TCH•PRICE• OL DAKER HOUSE (1880) 1110 Kirkwood Avenue it MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0111ES i LOCAMON OF FACILITIES SERVING MENTALLY RETARDED and HANDICAPPED CITIZENS NELSON ADULT CENTER SYSTEMS UNLIMITED GOODWILL INDUSTRIES IOWA HOSPITAL. SCHOOLS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I4o1HCS i- LOCATION OF NELSON ADULT CENTER AS PART OF TOWNCREST CENTER 1 Iowa City Community Schools Nelson District Offices -� Adult Center PARKING m WILLIAM STREET Scale ^I _! o soy 'too' AAA Service a Travel Agency IJ i I, 22 P�GUM IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES NELSON /ADULT CENTF-Z 1•- Sol -+I STAIRS DooRs wALK our NOPITH SIDE= BATHS FOR HAWDICA PPED WELL THIS WINDOW To as RE.PL&CED Isy DOOR 44MOUTH LUV\/CR L 23 O N FOUNDATIOIJ 8" PoopmD, cONc¢.ETE l.i EVE L_ PIGUaE eta„ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t401NE5 J NELSON AbULT CENTER srhl¢S i � ST/S'FF Lou IJc's j1 WALK Ott' $OWN 8105 `-f J DOUBLE Daft fr f i 1 STA I2 WELL Wl q pp{Aj � �Ncws i +09-rl' UPPER LEVEL. I ; IIA 61„ 24 PIGu12L- "c 1i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Nelson Adult Iowa City Photograph ql Center Community Schools Laundry AA..[_: __ . . View of Nelson Adult Center building looking east. Photograph k2 View of upper level of Nelson Adult Center looking north. 25 / MICROFILMED BY V JORM MICROLAB CEDAR RAPIDS -DES MOIRES Systems Unlimited Offices ,m Photograph k3 Unloading wheelchair client at lower level northside entrance to Nelson Adult Center. Photograph 04 General view of part of lower level Nelson Adult Center with clients at work. 26 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDINrS Photograph 45 Photograph #6 Contract work C4 Crafts Crafts 27 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES KY L.1 Photograph #7 W MICRDRILMED BY JORM MICROLAB UDAR RAPIDS.Drs nolprs Education Photograph R8 Training 0010" .......... M ON r0i) City of Iowa C1l� MEMORANDUM Date: April 16, 1979 To: Service Providers From: Council of Elders Re: Older Americans Day The Council of Elders is planning a celebration of Older Americans Month on May 25, 1979 from 1:00 to 4:30 P.M. at the Iowa City Recreation Center. There will be a program, demonstrations and exhibits of in- terest to the elderly. If you would like the opportunity to set up an exhibit of what your agency does there will be room for you to do so. Please call Bette Meisel, 354-1800, ext. 316, to discuss your space requirements. jm1/19 8y6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES April 4, 1979 Iowa City, Iowa '1 Amount of Grant: $2,732,920 (75 percent of eligible costs) Mr. Neal G. Berlin City Manager Civic Center 410 East Washington Iowa City, Iowa 52240 RCCA.7ED AP,^, i 3 1979 Through: Iowa Department of Environmental quality Dear Mr. Berlin: IN On behalf of the Environmental Protection Agency, I am pleased to offer a grant of $2,732,920 to help you complete construction of your wastewater facility. If you decide to accept this grant, the original and one copy of the enclosed Grant Agreement should be signed and returned to us by certified mail within three weeks. I would like to call your attention to the conditions in the Agreement, since the grant is contingent upon compliance with them. The plans and specifications for your waste treatment project have been approved and are being sent to you under separate cover. These should roi�„ry be kept in the municipal clerk's office for the purpose of official inspection. The review was primarily to determine compliance with minimum sanitary engineering requirements and did not cover items such as quality of material, structural soundness, electrical and mechanical design features, unless noted in the review I comments. Approval of plans and specifications does not in any way release the Grantee from the responsibility that the project will result in an operable facility when construction is completed. You may not advertise for bids until the solicitation documents submitted concerning the use of minority business enterprise have been approved by Environmental Protection Agency. After you have opened and analyzed bids, complete and submit 7 EPA 5700-43, Supplemental Project Information form. In addition to the other material indicated on that form, two copies of the plans and specifications as released to bidders are required to be submitted. FA i 5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES •2 Contracts must not be awarded until this form and supporting documents have been received and approved by the Environmental Protection Agency. The schedule of payments shown in the Grant Agreement is also based on the Grantee meeting certain conditions. Compliance with these conditions will permit an orderly flow of payments based on obligations incurred by the Grantee. If the schedule is not satisfactory, a revised estimate should be furnished as soon as possible. If there are any questions, please contact the Environmental Protection Agency through the Iowa Department of Environmental Quality. I ! Sincerely yours,' Thomas M. Carter Grants Administration Officer Grants Administration Branch Water Division 2 Enclosures 0.'; Separate Cover ans an Specifications s cc: Iowa Department of Environmental Quality Veenstra and Kim I U.S. Army Corps of Engineers, Omaha District MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t90R1Es The Building Line Volume 20 SAFETY GLASS REQUIREMENTS REVIEWED April 1979 Section 5406 of the Uniform Building Code indicates that safety glass must be used in several locations. An example of a few types of locations are glass doors, glazing immediately adjacent to such doors, glazing adjacent to any surface normally used as a walking service, sliding glass doors, shower doors, tub enclosures, and storm doors, etc. There are some exceptions to Section 5406 and they are as follows: 1. Glass lights located more than 18" above any surface normally used as a walking surface and where there is an opaque wall section between such surface and the glass. 2. Glass lights when the least dimension is no greater than 18". 3. Glass lights protected by a guardrail, handrail or other approved barrier which will prevent human impact from being delivered to the glass surface. 4. Glass directly attached to walls or wardrobe closet doors in an approved manner. 5. Mirrored glass wardrobe doors provided that: a. The glass is at least 3/16 inches thick. b. Such mirrors are gasket wrapped in vinyl or rubber set in a metal frame and, c. Such mirrors are backed by a minimum of Kraft paper with a tensile strength of -80 pounds per, inch of width, both directions, applied with an approved adhesive without voids in adhesive application. There is a new trend in window installation in dwellings. Iowa City builders are installing fewer windows in a room, however to comply with the minimum light require- ment, windows have become longer and narrower. This creates problems if the glass is within 18" of the floor. If any glass is closer than 18" to the floor, that glass must be safety glass or protected by some type of guardrail system. The City is enforcing this provision and since we have encountered a number of vio- lations, we wished to bring the matter to your immediate attention. If you should need a clarification of this section of code please contact Glenn Siders, Senior Building Inspector, at the Civic Center. Dpooc� �eou usgrq+mmuarro waamaawonaow°im'�OwmDOiw °p0tvv°J0°m °Owma =F—F45 m 312 Loans approved HOW TO SAVE WITH A WOODSTOVE During March, the City received approval for the first ITEM COST two 312 federal loans. These loans provide funds at a store, pipe S 159.00 3% interest rate for the purpose of housing rehabil- Che insaw 119.95 che and maintenance 11.60 itation. In addition to bringing the structure u to p Pickup truck, J WO 8,179.00 the minimum housing code, the funds may be used for Pickup maintenance 435.00 Replace rear window In general property improvements, and in some instances, pickup (twice) 310.00 Fine for cutting unmarked for refinancing the homeowner's mortgage. Construe- trees, state Forest So0.00 tion is expected to begin in mid-April. 11 cafes of hoer 120.00 Littering fine 50.00 Tav charge from creek 50.00 The City has requested $ 150,000 for a multi -family Doctor fee removal of splinter from eye 19.00 312 project. The City should know within a month if Safa ty glasses 29. s0 gmargency room fee; preliminary approval has been received from HUD, dropped log - broken toe IZS.0O S efe ty shoes 19.50 Lavya is fee (2) 600.00 Divorce settlement 33,657_22 Total, first year S1J,91S.77 Fuel savings 172.52 —_--- Het cost of Woodstove in first year 5/4,773.25 A s11CROFILMED Or JORM MICROLAB EMERGENCY REP. .t AND HOME WINTERIZATION GRANTS �jW AVAILABLE The City Council authorized the staff to make grants available for home winterization and to do emergency repairs on properties located in the center city and owned by people of low income and having limited cash to maintain their properties. The pro- gram will give special priority to elderly homeowners who are disabled. The new program is designed to streamline the rehabilitation process so as to service a maximum number of property owners before the end of June 1980. Some $300,000 is available for the grants until June 30, 1979 and an additional $70,000 will be avail- able for the next fiscal year. Simplification of the processing steps including more involvement by the homeowner in determining what should be done and which contractors they want will enable more of the Iowa City contractors specializing in the fieldtof insulation, electrical wiring, plumbing, roof replacement and foundation work to participate in the program. Contractors interested in learning more about the program should contact Steve Burns at 354-1800, extension 336. Hopefully some 50 homeowners will receive insulation, new furnaces, rewiring, plumbing repairs, new roofs or other necessary repairs to their structures before July 1, 1979. STATISTICS MINIMUM HOUSING During March, 1979, 178 structures were Inspected containing 751 dwelling units and 329 rooming units. 379 dwelling units an d 39 rooming units were found to be in compliance with the Minimum Housing Code of Iowa City. 372 dwelling units and 290 rooming units did not comply with the Minimum Housing Code. SSI 'ON 8w19d VM01 'A'113 VM01 O'IVd lovisod Is 'n SIM WE BUILDING INSPECTION During the month of March, 1979, 38 Build- ing Permits, 19 Mechanical Permits, 27 Plumbing Permits, and 46 Electrical'Per- mits have been issued by the City. The total value of all March construction in Iowa City is $841,383. HOUSING ASSISTANCE PROGRAM During March, 1979, 5 units were brought into the Section 8 Program. Total units, Section 8 = 330. MICROFILMED BY JORM MICROLAB OVUS enrol 'Aro eMol u03644SPM '3 DIV SBD[AJOS uolloadsul pue 6ulsn0H ;o juaur4jeda0 X310 eAOI ;o 4413 0 PAUL D. SPEER wir% J5J0 .�adacealea, .%qac. �5jp�p�C�ndl./��l/��iioe/vnrl MUNICIPAL FINANCE CONSULTANTS iGJ//rC!/�e� J(rFJIOFJ (IO(/Y/,� dltP..740=065& Investment Rating: Moody's Investors Service, Inc. ... Aaa $5,500,000 CITY OF IOWA CITY, IOWA General Obligation Bonds Date of Sale: April 17, 1979 Average Life: 8.083 Years Bidders Net Price Coupon Rates Interest United California Bank - Los Angeles and 100.0102 1982-83 5.90 $ 5.3198% Carleton D. Beh Co. - Des Moines - Joint Managers 1984-85 5.30 $ $2,365,107 Sears Bank and Trust Company - Chicago AWARDED 1986-88 5.20 $ 1989-92 5.30 $ Continental Illinois National Bank and Trust Company of Chicago - Chicago - Manager Bache Halsey Stuart Shields, Inc. -New York A. G. Becker, Incorporated - New York Kidder, Peabody B Co., Inc. - New York LaSalle National Bank - Chicago Robert W. Baird d Co., Inc. - Milwaukee Merchants National Bank 6 Trust Co. -Indianapolis The Chicago Corporation - Chicago 100.0477 1982-83 6.00 % 1984-89 5 1/4$ 1990-92 5.40 % Harris Trust and Savings Bank - Chicago and 100.0409 1982-83 6.10 % Iowa -Des Moines National Bank - Des Moines - it. Mgrs. 1984-89 5.30 % Girard Bank - Philadelphia 1990-92 5.40 $ First National Bank in Dallas - Dallas Mabon, Nugent L Co. - New York Becker g Cownie, Inc. - Des Moines American National Bank and Trust Co. of Chicago The First National Bank and Trust Co. -Oklahoma City The First National Bank of Chicago and Dean Witter Reynolds, Inc. -San Francisco -Jt. Mgrs. Paine, Webber, Jackson 6 Curtis, Inc. -New York Blyth Eastman Dillon E Co., Inc. - New York Loeb Rhoades, Hornblower b Co. - New York Stifel, Nicolaus IS Co., Inc. - St. Louis Channer Newman Securities Co. - Chicago Bacon, Whipple 6 Co. - Chicago Hutchinson, Shockey, Erley ✓; Co. - Chicago Blunt Ellis E Loewi, Inc. - Milwaukee Van Kampen Sauerman, Inc. - Chicago National Boulevard Bank of Chicago Jon R. Brittenum E Associates, Inc. - Little Rock M. H. Novick E Company, Inc. - Minneapolis Securities Corporation of Iowa - Cedar Rapids The Northern Trust Company - Chicago and Goldman, Sachs G Co. - New York - Joint Managers E. F. Hutton G Co., Inc. - New York Wauterlek E Brown, Inc. - Chicago Central National Bank and Trust Co. -Des Moines Stern Brothers 6 Co. - Kansas City A. G. Edwards G Sons, Inc. - St. Louis Morgan Guaranty Trust Company of New York and Salomon Brothers - New York - Jointly 100.0460 1982-84 5.90 $ 1985-91 5.40 $ 1992 5.00 % 100.0000 100.0087 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1982 1983-86 1987-91 1992 1982-83 1984 1985-89 1990-92 5.30 % 5.90 % 5.30 % 5.00 % 6.10 % 5.40 % 5.30 $ 5.40 % 5.3657$ $2,385,500 5.4002$ $2,400,833 5.4043$ $2,402,678 5.4066$ $2,403,667 5.4098% $2,405,145 arm ,.1 City of Iowa Ci MEMORANDUM TO: City Manager city council DATE: April 19, 1979 FROM: Lyle G. Seydel, Housing Coordinator RE: Memo Dated April 10 P - Sites for Turnkey Housing The following information is provided to clarify the figures utilized in the example of income vs. cost: a. Maximum gross income for eligibility in Public Housing is less than for Section 8 Housing Assistance Payments Program. It is normally placed between 808 and 908 of Section 8 income limits. Deductions are different and are greater than Section 8. In both programs Gross Family Contribution is computed at not more than 258 of the adjusted income. Gross Family Contribution in- cludes utilities paid by tenant, and it is planned that all the units will be separately metered and billed to the tenant. Con- sidering that twenty of the twenty-eight units are 3 and 4 bed- room units, the utility allowance is greater, thereby reducing the cash rent paid by tenant. Cash rent is the base or only source for operating and maintenance costs. b. Certain items included in the annual cost projections are fixed: 1) Payment in lieu of taxes (pilot) is fixed at 108 of cash rent, so will fluctuate at the same rate as income changes. 2) Insurance will generally decrease, on a per unit cost basis as the number of units increase. Also, insurance for a 3 bedroom unit in a 12-plex will cost less than for a 3 bed- room single-family residence, on a per unit basis, even though the rate for the multi -family is higher. Note that 8 of the approved units are single-family/duplex units. 3) Preventive maintenance will have certain fixed costs that will not increase as the number of units increase. For ex- ample, a set of tools will be required for maintaining one unit, but the same set can be utilized for 28 or even 48. With a small number of units, maintenance would probably be Placed on contract, where a larger number of units would sup- port a maintenance person at a lessor cost on a per unit basis. Also, it is less costly to maintain a two-bedroom unit than a four-bedroom unit. 4) Operational costs, like maintenance cost will have certain fixed costs that will not increase as the number of units increase. Office space and equipment are required and must be considered. The same equipment and space can be utilized for 28 or 48 units with no increase in cost. Staff time will be increased very little between 28 and 48 units. Therefore, these costs will be reduced, not in total dollar figures, but on a per unit cost basis. Note that the multi -family units con - Me] MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110PIE5 L_ __-L.. - 2 - April 19, 1979 tain 2 and 3 bedroom units, while the four-bedroom units are scattered. Time and space factors will reduce opera- ting costs at a multi -family site, and as the number of sites vs. the number of units change, so will the cost per unit for operating and maintenance. 5. Reserve for replacement will be fixed by HUD and will generally be 10% of the total operating and maintenance costs. This item will increase in total dollars as opera- ting and maintenance costs increase, but will decrease on a per unit basis. c• Using the same factors, this example is provided: 48 Units = with an average cash rent of $60.00* Annual Income $39,560. Projected Costs $32,896. Pilot $ 3,456 Insurance 12,800 Prev. Mntnce. 8,640 Operational 81000 $32,896 *Experience with the Section 8 Program indicates that the three-bedroom unit will generate a higher cash rent than a four-bedroom unit, and a two-bedroom unit more than a three-bedroom unit. Therefore, with d two-bedroom, 26 three-bedroom, and 10 four-bedroom units in our 48 12 units, the average cash rent would probably be higher than the 28 unit example which contained 8 four-bedroom, 12 three-bedroom and 8 two -bedrooms. LGS/cf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Molrits U'I infnr i rniinril Mantinn AOil-;6,1979 DEPARTMENT REFERRALS SUBJECT DATE TO ° DATE COMMENTS/STATUS Board of Adjustment actions 4-16 Legal When will memo go to Council? Discuss with Council at informal f�`1 Use of salt on streets 4-16 Public Wks session. What is the deadline for application?. BOR Grant for Boat Ramp 4-16 P&PD Project should be given additional Alley graveling 4-16 Public Wks publicity. Can Council abate all or part of Tanglewood Special Assessment 4-16 IlLegal/ Pulic Wks assessment to one property owner ifmr Paving Project (Jensens)? What are valid criteria i,,rh artinn" rit� Fn,inp,,,, and staff to meet with Jensens to wor')ut arrangements. a City Manager will advise Police New parking regulations -16 Public Wks re. 48-hour delay in enforcing new regulations after signing. Traffic Fnginopr to ad 'se Police Department as signing occurs. I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES Informal Council Meeting DEPARTMENT REFERRALS April -1-6, 1979 Page 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES W SUBJECT � p ' W COMMENTS/STATUS Street Cleaning 4-16 Legal/ Public Wks Explore possibilities of a street cleaning ordinance similar to Snow Emergency Ordinance for moving parked -. . Bus service to University Heights 4-16 City Mgr. Letter to University Heights regarding offer of bus service. Add condition that Iowa City Transit selects routes. Copper Dollar Hearing4-16 Police Chie Advise Council when criminal cases against employees are adjudicated. Council will then decide on suspension of li uor license. Public Housing 4-16 HBIS Clarify for Council the cost considera-[ tions for limited number of units as r compared to a higher number. Also, sites in the Small Cities Grant ; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Regular Council Meeting April _17, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tirS SUBJECT DATE REM RMIM) TO DATE DUE � F= (COMMENTS/STATUS All Greek Party 4-17 Police Chie Moss Court from Ridp) and to E]li§ to be closed evening of 4-27. This is an administrative action at Council dire tion. Parking Regulations 4-17 Public Wks Publicize in "easy to read" for8,r distribution at University of Iowa registration and in other materials ment, etc. Warning siren - Lincoln School 4-17 Finance Advise Manager regarding moving it or reactivating it ASAP. S Special cab service for elderly and Special ed pp 4-17 public Wks Advertise service as approved for 30 day -•trial period - coordinate with "A Better Cab Company." Also, rnnr joint support, etc., and amend arroe- ment to provide payment by City medical emergencies. Paper pickups 4-17 public Wks Some are still being missed on Fridays. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tirS Informal Council Meeting Apr il_9t 1979 I SUBJECT i DEPARTMENT REFERRALS W REC D REFTOEWED 11 DUE �F W ghlander Lift Station 4-9 Public Wks Neuzil Tract 4-9 City Mgr January disbursements 4-9 Finance relderly/h:andicapped ry disbursements 4-9 Finance i j ion refuse collection fees for 4-9 Finance urgs Corner Boat Ramp 4-g Parks & P&PD Stored street bricks 11 4-9 11 Public Wks Engineering timetable 114-9Il City Mgr MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIBEs COMMENTS/STATUS Report to Council on status of this project, discussions with Westinghouse,! etc. Followup after Mayor contacts mays of University Heights re. Univers' , Heights Council action I All travel disbursements are to include the name of the employee when listed in monthly report. Provide information to Manager re. payment of $32,000 to Iowa -Illinois Gas & Electric in January. Provide information for Council at informal discussion on 4-16-79. FRiverfront ncil will meet informally with ks & Recreation Commission and Commission in near future Projects. Provide projected cost and plans for the boat ramp project. Calculate how many will be needed for City use and have Purchasing sell the remainder. IlReschedule for informal discussion. `> I Regular Council Meeting I Aprii1 iC, 1979 DEPARTMENT REFERRALS SUBJECTc ' E 0 Ui F W COMMENTS/STATUS Parking regulations 4-10 Public Wks/ Legal Attempt to have resolution prepared for action at regular Council meeting of 4-17-79. Employee parking rates 4-10 City Mgr Schedule for informal discussion ^, after staff input is received. } IDOT Commission Meeting 4-10 City Mgr Council will decide at 4-16-79 informal session who will attend 4-17 meeting.I k Z i I i 1 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DLS MOVIES InfQ.190 Council Meeting April 2, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS MOINES W SUBJECT DATE RE� DATE DUEF COMMENTS/STATUS "John Baby" 4-2 Parks & Rec Needs new wheels. What can be done to help? "Special Mass Transit Machine" 4-2 Cit Mgr City 9 Congratulate Emil Brandt on the n�1 invention. `7, Ralston Creek Village 4-2 P&PD Will be discussed at 4-9 informal' session. Invite Board of Adjustment i members to attend. Washington Street - Madison to Clinton -2 Public Wks Make recommendation to Council re. one-way or two-way traffic between Clinton and Capitol. Advise Council r&PD Madison and Capitol. i Redo estimate with four -lane option. j North Side - Crime Prevention -2 olice Chief Advise on status of this project ar" meeting with Terry Kelly. University storage lots -2 ublic Wks Report to Council on 1111 of I policy re. students permitted to use storage lots. Who can use them? Criteria for getting a ermit? Total capacity of storage lot spaces? i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS MOINES Informal Council Meeting April '2, 1979 Page 2 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES O Uj ' SUBJECT DATE RECD REFERRED TO DATE DUE COMMMTS/STATUS W � Send letter to U of I asking them to Parking information 4-2 City Mgr advise new students of limited parking situation. Contact Ann Arbor and determine ho' Parking 4-2 Public Wks City and University cooperates to sive their paring problem. What rules have thei 42 -inch trunk sewer problem -2 Public Wks Report to Council on the problems -we are addressing re. the location of the trunk! line and recommended solutions for . thes Legal/ What is the authority of the Board of j Electrical permit charges - ACT -2 H&IS Electrical Examiners and Appeals to i modify or otherwise rule on amounts. aid Fe- permite? Repart to Council. i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES Regular Council Meeting April 3, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 `'MECT DATE RECD REFERRED TO DATE DUE ~ P COMMOMZSTATUS W Meet with City Manager re. what Northside parking 4-3 Police Chief concessions may be made for upcoming heavy church attendance over Easter n, April A-19 Notify residents when issue is (_NI scheduled for informal discussion r Ventura -Tanglewood assessment project -3 Public Wks 4-9 or 4-16. Fan in Council Chambers -3 arks & Rec Fan is noisy. Please have it checked. s Absences -3 Information Carol deProsse will be gone 4-17-79. Transit System coordination -3 ity Mgr Schedule for informal discussion on 4-9-79. Send memo to Council explaining City Plaza -3 City Mgr monitoring of construction by city,. staff. Address excavation, drainage, Bridge at Court and Muscatine -3 lublic Wks When will the paving be complete? Vevera ! What can be done to repair the ! i North Dubuque Street -3 ublic Wks problem in the 600 block? i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa Ci. MEMORANDUM DATE: April 20, 1979 TO: City Council FROM: Paul Glaves, Development Coordinator RE: Land Acquisition - South Gilbert Street Project i 1. The ,staff has, for some time, been proceeding with the appraisal process for the right-of-way acquisition for the South Gilbert Street project. We have obtained one appraisal of each of the parcels and are obtaining second appraisals of four of the parcels. A review appraiser who is on the IDOT staff is to review all appraisals.The review appraiser has completed his review of four parcels. A resolution establishing just compensation for these four parcels is included on the agenda for April. 24, 2. As the. City Engineer has indicated to you previously, expected costs for this project have increased. When the project was initially planned, acquisition was estimated to cost $300,000 with a total project budget -of $1,400,000. During preparation of the CIP, the cost estimates were revised upward, with a total,project cost of $1,700,000. The current construction cost estimate is $1,252,000. Final acquisition costs are of course not known, but the sum of the first' appraisals is $498,767. While this is a substantial increase from the original estimates, it is in line with the estimates made during the preparation of the CIP. In addition to.the review being done by the IDOT staff appraiser, the Development Division staff has also closely examined the appraisals. We find them to.be welldocumented and prepared in a technically correct manner. 3. The Resolution Establishing Just Compensation which is on the agenda for J April -24 will initiate actual right-of-way acquisition. 'The cost information jjjj set forth above is provided for your review at this time, because upon adoption l of the resolution we will begin acquiring right-of-way immediately. The staff recommends adoption of the resolution. 4 The staff will, be prepared to discuss this matter with you at the informal session, April 23. 7 1 PG/ssw 85� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINCS Mr. Neal G. Berlin, City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, 1A 52240 Dear Neal: Thanks much for your letter of April 4 and the enclosed memoran- dum on the proposed peer city evaluation. I appreciate your taking the time to let me know of both your continued interest in the University Cities caucus (see the attached writings) and the city's exploration of an exchange of city teams for evaluat- ing services and service delivery, policymaking, and management. On the idea of the evaluation, I know that Councilperson Neu- hauser, as a member of the joint ICMA-NLC Management Improvement Committee, has been one of the leading proponents of this con- cept and proposed practice. It sounds to me as if Iowa City is in the forefront in several areasl Studying the adoption of performance measures and peer city evaluation are the two that I have recently become aware of. I was able to talk with Don Borut at the Congressional -City Con- ference about making the University Cities caucus a joint ICMA- NLC venture. He was enthusiastic and will be placing an announcement of the meeting in "Nuts and Bolts" or another ICMA publication, to inform ICMA members, Where we go from there -- besides holding a meeting at either or both of the ICMA and NLC annual conventions --is yet undecided. Your suggestions are most welcome. Sincerely, �-1lr� L3, a1UA.v, Todd W. Areson Project Director Attachments HITIn1401Mtll TMrNWY.4np l rnn,, u%I141q W.YNKr 4rp 44rMO WYawn•WIC1011L 11.Y4MN(wild rn,n,rlpnnr mm�14r. pnLYJw •IMkU. Nt. .r ... -..//.1.rl wU.n11—MA.wr..I..F.I.,..NrlMryrnr luwuru.WlW/NOKlI.K4nw fYwlu lr.rr 4rrn hrVlyVw•CM^MII O.IMM/. Irn:l..r ll•« rnY. y./r l,n In.nl nr YµMn91.1'.nrvl4nIn- rF10."1..rrr.WMVII CwMv. IMMIY 4rp IIr+Vrl CIr1Wr4/.AI Mal (.CWYw, on ON pat—lu.n• Wrr(0. gNM.G.0//1/V.In 'A- A..., 1, • • 411rymgln ILM1n. f,e,l.,.un WN.rVIn U C r P01Y1 A. OunII,! a,.1a.Ilaa11 4 wulV 4uvptl wrKmm. W (M (WM. MAN. Ill.r.r burpp (mU INIrMrNn, G•./.I lnvvr Lu•+ V•rvlY'•CMrb LINrn, Vnnn ..V.nnq Du• WInII/NSYMn, Wrr. INP• OW,. -CHT, ln"C Mop 64•M loanlM•w IM@y. 41N COPD—Ape COM.n.y Fin WCMn, VI/. • IIIm Y I/anlW, pn.n V(nU.n V W lu' I ryw • Clln( P.MWq. c—,V V., r.". r4n.4• JM/1. PP•, h. Vr1.1 [rW1Y•r. 4./n (Yr.M•Ww/Y •Ml. 41n.1.v.IJ.+M.nf..'.+'PIxWIIM.1.KJw D.KIn V....1..nMIIrIM dGYr.Mfy«.I•YI/(.MMw.(.K.enl q.K.n.IVIi.V•I/W.Mym G•I.YMS I(YpIM1 Gnrr.. Vn.l� 0 ,.,A., CAN Vw •M01111YM Ns'n.f;OnI4M.r MnW M.•N.WJ.YM.VIp Rrn.np.I^4rl...u•JM WMI.CO/(.Mn(r 11w YVwr\C.•Nnr.M 1MI.lIY. VrrM1.......1 J FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES OR CEIVED APR 1 6 1979 • National 1620 Eye Street, N.W. OFFICERS: League Washington, D, C. ^^•^^ e1 2NM/VV06 .YM I. IM•u✓,. 4nrn. Lrn .uli lMrrU.r Clues (202)293.7310 r.Ilw.w...4,• . —\. Cable: NLCITIES l..n4141, c ... 4n..W.Iln.l..l ll..r. v.lY•+ /—Rl 1 (11-,u1 lU-,1+) Atfll lfl-.1 SninlV.rhm.lnl U u u 0 Nm/ YI WN o N ...... 4.nn ,.n uln n o.Fnu rn« M.rw rnn.mr li niµvll Vnn• 1'IM Hn. (Ynr I.n.i nnfYKli. April 11, 1979 Y^ Mr. Neal G. Berlin, City Manager City of Iowa City Civic Center 410 East Washington Street Iowa City, 1A 52240 Dear Neal: Thanks much for your letter of April 4 and the enclosed memoran- dum on the proposed peer city evaluation. I appreciate your taking the time to let me know of both your continued interest in the University Cities caucus (see the attached writings) and the city's exploration of an exchange of city teams for evaluat- ing services and service delivery, policymaking, and management. On the idea of the evaluation, I know that Councilperson Neu- hauser, as a member of the joint ICMA-NLC Management Improvement Committee, has been one of the leading proponents of this con- cept and proposed practice. It sounds to me as if Iowa City is in the forefront in several areasl Studying the adoption of performance measures and peer city evaluation are the two that I have recently become aware of. I was able to talk with Don Borut at the Congressional -City Con- ference about making the University Cities caucus a joint ICMA- NLC venture. He was enthusiastic and will be placing an announcement of the meeting in "Nuts and Bolts" or another ICMA publication, to inform ICMA members, Where we go from there -- besides holding a meeting at either or both of the ICMA and NLC annual conventions --is yet undecided. Your suggestions are most welcome. Sincerely, �-1lr� L3, a1UA.v, Todd W. Areson Project Director Attachments HITIn1401Mtll TMrNWY.4np l rnn,, u%I141q W.YNKr 4rp 44rMO WYawn•WIC1011L 11.Y4MN(wild rn,n,rlpnnr mm�14r. pnLYJw •IMkU. Nt. .r ... -..//.1.rl wU.n11—MA.wr..I..F.I.,..NrlMryrnr luwuru.WlW/NOKlI.K4nw fYwlu lr.rr 4rrn hrVlyVw•CM^MII O.IMM/. 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VrrM1.......1 J FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES OR MICROFILMED BY JORM MICROLAB uNAP -jt) Oji,, MATERIAL DISTRIBUTED AT INFORMAL SESSION OF APRIL 23, 1979: i Memo from City Mgr. re Senior Center Architectural Plans ICMA NEWSLETTER, Supplement N2, Nuts & Bolts re Iowa City Animal Control Officers giving certificates of merit to pet owners MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES .j. f j t i i ; I i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES NO City of oowa Cly MEMORANDUM Date: April 19, 1979 To: citycouncil From: CityryQQl3nager Re: SeniorCenterArchitectural Plans The revised floor Plans for the Senior Center will be available for review on Thursday and Friday (April 26 and 27). Attached are the schedules for both days. You are welcome to attend, whenever it would be convenient for you, on either day. Discussion of the Plans by the City Council is scheduled for Monday, May 7, 1979, bj4/1 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Presentation of Architectural Schematics Iowa City Senior Center Friday, April 27, 1979 10:00 A.M.-4:00 P.M. City Council Chambers This day will be devoted to explaining the Senior Center floor plan schematics and then listening to comment of the individual service providers. The architect will be present at each of the scheduled meetings. Those service providers who. will be assigned responsibility for spaces within the Center will receive specific periods to discuss the space designed for their activities. All interested human services will be provided a block of time when they can preview the plans if they so desire. The schedule follows: 10:00-10:30 Johnson Count Special Elderly and Handicapped Transportation .-System (SEATS. ..10:30-11:00 Council on Aging 11:00-1:00 Social Services Agencies 1:00-2:00 Lunch Break 2:00-2:30 Iowa City Recreation Center 2:30-3:00 Congregate Meals 3:00-3:15Johnson County Social Services 3:15-3:30 Elder Craft 3:30-4:00 Visiting Nurse Association MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES N "Open House" Presentation of Architectural Schematics Thursday, April 26, 1979 10:00 A.M.-2:00 P.M. City Manager's Conference Room This meeting is open to the general public to view the Iowa City Senior Center floor plan schematics. A press release will be sent out inviting the public to examine the plans and submit comments concerning them. Special notice of this meeting will be sent to the following groups: Johnson County. Board of Supervisors, Johnson County Task Force, Heritage Area Agency on Aging, Ecumenical Housing Corporation, Council of Elders, American Association of Retired Persons. -Service providers will also be invited to use this day to preview the plans so that their assigned period on the next day can be used to • i discuss specific concerns with the architects. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES G nuts & bolts supplement #2 to 1 newsletter ICMA April 23,1979 Vol. 60, No. 9 A-CAT-EMY Iowa City, Iowa animal control officers give certificates of AWARDS merit to citizens who take exceptional responsibility for the care of their pets. The program is an effort on the part of the city to give animal control officers a way to interact positively with the citizens. The citizens appreciate the recognition, and officers no longer feel as if they are constantly "the bad guys" for performing their duties. For further information, contact City Manager Neal Berlin, Civic/ --C-enter, 410 E. Washington St., Iowa City, Iowa, 55240, 31'9/354-18o0. SUMMARY City Manager Bob Semple, Independence Missouri, utilizes what EXECUTION he calls the "One -on -One Conference Program. Once a week he -- meets for half -an -hour with each department head to go over departmental programs, issues, and problems. Afterwards, a summary is prepared by each department head for the manager who then has a record and routine update on all city programs. The ("'•. summary is circulated to other departments so they are fully informed �d of what's going on in the city. A summary also goes to the city council each week. Mr. Semple can give further information at 103 N. Main, Independence, Missouri, 816/836-8300. TESTING When many suburban Chicago communities realized they were all COPS testing the same candidates for positions on their respective police forces, a number of municipalities northwest of Chicago, under the leadership of the Northwest Municipal Conference, instituted a program of joint recruiting and testing. In an effort - to cut costs and improve the effectiveness of police officer selection, a recruitment and testing entity was established. This consortium guarantees local control through respective police and fire commissions, performing only those duties which might be described as administrative or technical services. iNo overall list is prepared, but rather test results are sent only to those jurisdictions indicated by the applicant. This provision of individual test results leaves the final analysis iand decision-making to the local selection board - a key to the success of the NWMC program. For more details contact William Muhlenfeld, Executive i Director, Northwest Municipal Conference, 100 S. Emerson Street, Mt. Prospect, Illinois, 60056,312/253-6323• I �..✓ International City Management (D more Association MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES MICROFILMED BY JORM MICROLAB (-Innu unrins•:n , iintuS