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HomeMy WebLinkAbout2008-11-03 TranscriptionNovember 3, 2008 Special City Council Work Session Page 1 Council Present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Lombardo, Karr, Dilkes, Helling, Fosse Others: Gunn, UISG Council Appointments: Bailey/ Let's get started on the work session. First of all we have Council appointments - the applicants for the Human Rights Commission, and the Public Art Commission. So let's take those in that order. Champion/ The three applicants are really qualified for the Human Rights. (several commenting) Bailey/ And nice diversity. (several commenting) And does anybody know how to pronounce...is it Gatooa? Gathua? Will he be offended if I pass a...okay. And then Public Art. We have two who have reapplied for Public Art, as I recall. Champion/ And it's their first term, so... Bailey/ And for two vacancies. So...are we happy with...I think DeLayne's a really...I know DeLayne from the neighborhood and I think she loves, and does a great job on this, so... Wright/ She's been very good with the Northside Association. (several commenting) Bailey/ An enthusiastic participant. And, I'm not as familiar with Patrick, but...so, are we good? (several commenting) And then with the Youth Advisory appointment, we have no applicants, but Marian recommends that since we are looking at by-laws for this commission right now, that we defer, um, advertisement for this indefinitely. Karr/Yes, please. And then we'll get the by-laws back to you and we can proceed, and then we'll match `em up. Bailey/So when we come to Item 11 if somebody would make a motion to that effect, as well. Um, that would be helpful. Okay. Correia/ For H? Bailey/ H, for 11H, and then we'll re-advertise the rest. I think we'll do the appointments first and then we' 11 do that deferral. Okay. Uh, agenda items. Michael, you had something about Item 10. Agenda Items: This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 2 ITEM 10. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CHAPTER 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND THE CITY OF CORALVILLE, IOWA FOR THE PROVISION OF ANIMAL CARE SERVICES. Lombardo/ Item number 10, um, I would ask that you defer that. I've asked staff for, uh, a comprehensive, uh, numbers on what it takes to, uh, fund and maintain that operation, and also the facility, in terms of where we are going to be building or building a new facility, of what the incremental cost is to serve the surrounding jurisdictions and just some assurance that we're getting full cost recovery on these...these (unable to hear). Bailey/ Do you think it's appropriate to defer it to November 18? Lombardo/ Uh, I would hope we'll have it by November 18, uh, Kevin and staff are, Misha, are pulling together the numbers, um, if you would like to do it to the 18tH, then they're not quite ready, we can defer again I guess or we can (mumbled) Bailey/ Okay. So if people have made a note of that. Okay. Other agenda items? Questions? I know that we'll go through the snow ordinance at the meeting. Rick is here, ready for all those questions we have. Um... Wright/ I do have some questions on the snow ordinance. Bailey/ Okay, did you want to go through them now, or did you want to go through them at the formal? It's entirely up to you. Wright/ Uh, I'd at least like to do a couple of them now. Bailey/ Okay. Great! This is Item 7. ITEM 7. CONSIDER AN ORDINANCE AMENDING TITLE 9, ENTITLED "MOTOR VEHICLES AND TRAFFIC", CHAPTER 4, ENTITLED "PARHING REGULATIONS", SECTION 9, ENTITLED "PARKING DURING SNOW EMERGENCIES", TO REQUIRE, UPON DECLARATION OF A SNOW EMERGENCY BY THE CITY MANAGER, ALTERNATE SIDE PARKING UPON CITY STREETS NOT CURRENTLY POSTED FOR SAME DURING THE DECLARED EMERGENCY. (FIRST CONSIDERATION) Fosse/ It's good to at least have aheads-up on what you're interested in discussing. (laughter) Wright/ You don't like surprises? Um, one of the things...well, there are a couple of things that I thought we had talked about at our work session that I don't see reflected in here. And, one of them was the possibility of opening up the ramps This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 3 between like 7:00 A.M. and...or 7:00 P.M. and 8:00 A.M. for people who are displaced. Fosse/ Yes. Those alternate parking things are...are things that we're working on, but they won't be codified, they won't be a part of the ordinance. That's not our intent anyway. Wright/ I'm sorry? Fosse/ They won't...it's not our intent to make that a part of the ordinance, but we're still working towards those goals. I was talking with Terry Trueblood today about opening up the Parks' parking, uh, to people and I'm also working with Chris on the parking ramps, as well. Wright/ Okay, good, I wanted to make sure that those were addressed because it's one of the first things we'll hear is, well, where do I go? Fosse/ Yes. Bailey/ So, will we have a sense of that by the time we get to the third...the pass and adopt? Fosse/ Yes. Bailey/ Okay, so we can have that as part of our discussion perhaps. Great. Lombardo/ We're going to open a new municipal lot, uh, for fee, not.. . Correia/ Well, and now for example Chauncey Swan is free 5:00 P.M... Bailey/ To 8:00 A.M., right? Fosse/ Is it? I...(several responding) Okay. Bailey/ And so is Court Street, right? I think... Fosse/ I'll find out. (several talking) Bailey/ ...having Chris here for one of these discussions might be helpful. Fosse/ There's going to be a lot of people looking. You know, we've all played musical chairs and just imagine if instead of taking one chair they take half away. And then there's quite a scramble after that. Correial Well, maybe people won't bring their cars. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 4 Fosse/ Well, that's an important point. We're going to...we're going to get the word out prior to winter break for the students so that they can make the decision whether or not they want to bring their cars back after Christmas. Lombardo/ And...and we are exploring with University how to get information out to students, uh, timely when we declare, as well, and um, I don't know if we've followed up, but we are going to make sure. (several talking) Yeah, exactly, using their computerized system. Bailey/ Did you have some additional questions? Wright/ Well, actually this is one of them, about what are we going to do over the break period, because typically we see a number of cars that are just left on the street. Bailey/ Street storage. Wright/ This time they'll be towed away. If there's a snow emergency during that period. Champion/ ...ask `em not, actually, they're not allowed to store their cars on the street anyway, and (several talking). Wright/ It takes a while sometimes for people to notice that a car is up for street storage. Lombardo/ Perhaps the media that's present can make a mention, uh, over the course of the readings of this ordinance that, um, if over winter break, uh, it may not be a good idea for them to leave `em on the street. That they shouldn't. Champion/ And certainly (mumbled) Bailey/ Well, you know, as we have this discussion, you know, this...my neighborhood, it's not only students on the street. So I think we have to be clear that we're not targeting students with this. It's simply...an order to clear the streets for our residents. So, did you have additional questions, Mike? Wright/ Yeah, actually I do. Um, once a snow emergency is declared after, you know, after 8:00 A.M., and...is it in effect until the street is cleared or until somebody says you can park on your side of the street again? Fosse/ Well, when it's declared it'll have both a start time and an end time to it. Wright/ It will be a clear end time? Fosse/ Yes. Yeah, and that can be amended as...as the storm changes, but the intent is that when it's declared it will have a...it'll have a sunset to it. And what we'll This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 5 look at is...is of course that we can get a shot at both sides of the streets. So, you can expect a minimum of 48 hours. Wright/ Yeah. Thank you. Fosse/ LJh-huh. Bailey/ Is that it? Um, I have some questions if you want aheads-up. Fosse/ Sure. Bailey/ I just want to make sure that I'm...I'm understanding. So, I'm most familiar with calendar parking, but it seems like this applies to all. So, when I go home tonight I'll park on the Tuesday side, even though it's still Monday. If there's a snow emergency, which side should I park on? Fosse/ Posted parking trumps the ordinance. So, the...what the ordinance gets at are those streets in which there's unrestricted parking 24 hours a day. That goes to odd-even. But anything that is posted will...it'll remain to...to operate as if it's posted. Bailey/ Okay. Correia/ So the snow emergency impacts streets like College Street, Jefferson, Market where there's...parking on both sides of the street all the time, or only one side of the street. Fosse/ Yeah. Jefferson's a good example. Let's talk about that, because that has parking on the south side, but not on the north side. So, on an even day, which would suggest you should park on the north or the east side, depending, you know, that would be the north side. Uh, there's still no parking on the north side, because that...posted parking trumps the ordinance. And, then on the odd days, excuse me, on the even days, this is complicated. On the even days, there's no parking on that south side, because that's the day that we get in and clear the odd sides of the street. Bailey/ So those are the....the vehicles that are going to need alternative places to park, those are going to be the places that'll be hunting in surrounding neighborhoods. Fosse/ Yes. Bailey/ Okay. Lombardo/ What I'm going to recommend too is that...that we, uh, walk through, you know, the common scenarios and make sure that examples are put up on the web site and...and perhaps even in a press release so that...we can, you know, people This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 6 can read specifically, okay, this is how I apply, and sometimes it's not quite as (coughing, unable to hear) we'll put those examples up. Bailey/ Well, and I think...I assume that as we walk through this tonight you'll be providing those examples, as well. Because that, I think, helps all of us. (several responding) Correia/ Well, and this, um, this is not concerning the scope of the ordinance, but it's in terms of application later on, so when people have questions, will, for example, everybody...I would imagine people might be calling the non-emergency number after work...business hours. The non-emergency police number. (several talking) P.D., right. So will...be important that they know the answers to the questions that people are calling about. Fosse/ Oh, yes! Correia/ They say I usually park on Jefferson Street. What do I do today? Fosse/ LTh-huh. Correia/ So, we need to make sure that everybody's trained on how to answer those questions. Wilburn/ And actually, I mean, that sounds...folks are going to call anyway, so it would be better to have a (mumbled) as opposed to (mumbled) Bailey/ Go to our web site. Wilburn/ Do the best that you can (mumbled), and I would imagine that...I would imagine that law enforcement then, or the dispatchers, would welcome being able to have, here's what you're supposed to do, here's the directive, here's, uh, based on where you're at, as opposed to I'll speak to the Watch Sergeant as to where they're at with, uh, plowing right now and.. . Correia/ That's what I mean. Someone calls and says (several talking) you know... Wilburn/ I'm just saying I think there'll be extra incentive, if we go forward with this, the extra incentive for the patrol to teach, you know, to be knowledgeable (mumbled). Fosse/ We see this as having two public information fronts to it. One is just the general education about the ordinance and what it means and what will happen when it goes into effect, and then the second one is when the trigger...when it's triggered and it is in effect, how do we get that word out to folks, and...and we're looking at services where people can sign up, either get an email or a text message, so that in addition to the regular media outlets, we'll have active measures of getting a hold of people. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 7 Correia/ Who will send out text messages? Fosse/ Well, it's something that...that Parks Department experimented with last summer for, uh, event cancellations. It worked very well, so we're looking at...at ramping it up for this. Technology's great! O'Donnell/ Rick, how's that going to work with the parking ramps? What do you project there? Fosse/ Well, that's...what Chris and I had talked about, and...and we have yet to work through the details on it, is...is providing 12 hours of free parking, from 8:00 P.M. until 8:00 A.M. -the system model that Madison uses. So if you're there from 8:00 P.M. to 9:00 the next morning, you just pay for an hour. Or if you leave any time during that 12-hour window, excuse me, yeah, 12-hour window. That would...it'd be no cost. O'Donnell/ Okay. Lombardo/ Are we thinking through response though in the morning when cars are still sitting there and people who are working downtown or typically would use those ramps, um, make sure that they're available to them? Fosse/ Well, the meter's running then. They're racking up a bill at that point, after 8:00 A.M., so that's their incentive to move on. Bailey/ But, potentially we could have oversold our ramps. If we (both talking) permit parking and expectations for people downtown... Fosse/ Yes. Bailey/ ...if the ramps is full, we've just oversold. It's not that we're going to be out revenue. It's just that we've oversold. Fosse/ Uh-huh. Those are the details I need to work with Chris on. Bailey/ Okay. O'Donnell/ And when...the parking permits are...are normally on the upper level, aren't they? Fosse/ Uh-huh. O'Donnell/ So, we could, uh, we could make one level only, designate one level. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 8 Champion/ The ramps aren't real full by 8:00 in the morning. The problem is that people are going to decide to stay once they're in there. Bailey/ Right. If, for example, you...you decide to move your car at 10:00, that's going to be a problem if you're an 8:00 permit. Champion/ And I'll be calling you if I can't get into the parking ramp. (laughter) Fosse/ I'm sure there'll be a lot of people calling. (several talking) Wright/ And I assume the idea with the...with the Park lots is that those will just be available 24/7? Fosse/ Yes. Yeah, well, that's a reservation that Parks has is that they don't leave `em there for a week or something like that. They want them to move out when the snow emergency is over. Yeah, and that mechanism we have yet to work through those details. Again, those...those things are best left out of the ordinance and...and put into effect another way. Bailey/ Okay. So I'm sure we'll have a similar discussion during the formal, but I think that'll be helpful to help people understand. Any other questions now? Champion/ Are we going to get some cooperation with the University's parking ramps? Fosse/ We haven't addressed that with `em yet. Bailey/ That would be good. Fosse/ They've just got the one by the Union, which is usually full. Champion/ Well, the one that's just a little bit...north of there. (several talking) A much bigger ramp. And I've never seen it full. Bailey/ And there's some challenges on the west side for street parking, as well, so their one over by the Med School, too, might be useful to some residents. I don't know, but I have gotten calls about parking over there. (several talking) Fosse/ We've been talking with them about how to get the word out, and we'll add this to the discussion. Champion/ Great, because if...parking's going to be more of a problem over there than it is (several commenting) Bailey/ Okay. Thanks, Rick. Fosse/ You're welcome. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 9 Bailey/ Okay, other agenda items? Wright/ I do have one more question. Bailey/ Okay. Wright/ This is on the sidewalks. Bailey/ Are you covering sidewalks, as well? O'Donnell/ That's number 8. Fosse/ I'll wing it. That's...that'shnusing, but I'll do my best to answer it. Wright/ Okay, okay. Well, I was just wondering how it was different, but that's right. It's an HIS issue, so... Fosse/ Okay. ITEM 8. CONSIDER A RESOLUTION ADOPTING SIDEWALK SNOW REMOVAL POLICY. Wright/ Never mind. Dilkes/ The sidewalk policy is simply a codification of what's been in existence for, yeah, it's not a (several talking) Bailey/ This is how they've been doing, okay. Wright/ That's kind of what I thought.. . Bailey/ That's what I read, but I wanted to make sure. Okay, other agenda items? ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. ~ Correspondence. 8. Laurie Haag -Bike Accident Correia/ I just wanted to be updated on the correspondence item 8, the bike accident. (several responding) Lombardo/ Um... Correia/ Not today, I mean, if there's not an update, but if...the email is that... Lombardo/ It was follow-up. (mumbled) ...verbally, or I can put it in the... This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 10 Correia/ Do you have an update? Lombardo/ Yeah, um, Chief contacted the (mumbled) Karr/ Michael, could you please move your...thank you. Lombardo/ Sorry. Um, Sam contacted, uh, the woman that, uh, was involved, and also opened up an investigation, um, their sentiments were that, uh, the gentleman should have been cited, uh, they contacted the woman. She indicated as long as we were following up with, um, with that person to let them know that, uh, someone was struck, that she did not wish to press charges. Correial Does that mean there was a citation or there wasn't a citation? Lombardo/ I don't believe there's a citation, but uh, the Mayor had asked that earlier and I want to verify it with Sam to make sure that I have that right. Correia/ A citation doesn't...you don't need the person to press charges on a citation. Lombardo/ Correct. Right. I...I can't answer that fully yes or not, and I'll follow up to make sure, Arny. Dilkes/ Often in an accident though you need that person as a witness. Bailey/ Even if there are other witnesses who would be willing to participate? She indicated that there were. Correia/ Um, and then I guess the other issue that, for me, was brought up in a meeting that the account was that the decision to cite or not to cite was based on an officer not being there, and that doesn't seem like... Lombardo/ No, it absolutely wasn't, and uh, my understanding is that that officer is also, um, being recruited, he's no longer with the force and is being recruited for a position outside of the area, um, the Chief was going to talk to him about that and indicate that, uh, how he responded in the sense that it wasn't appropriate. Could reflect on his, um, reference. Bailey/ Okay. Other agenda items? ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. fl Correspondence. 1. David Robertson: Stormwater problems on Sandusky Drive This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 11 Lombardo/ I have one other that didn't make it in, uh, on the Sandusky, uh, Drive, the sewer project. Um, Ron and I talked today. He's been in contact with the property owners that own the fence, and uh, there was some initial, uh, inability to contact their...they're going to actually pull that fence out, reconfigure it in the interim, but that...that project is slated for next spring. It's in the CIP. It's funded, and...and the sanitary sewers are going to be put in, so next season this will all be taken care of, but the property owner has indicated they put the fence in because they had a couple dogs and didn't want them running around and, but they're willing to move the fence and that's going to take place soon. They've already purchased the materials. Bailey/ Okay. Other agenda items? (several talking) All right. Let's go to the Info Packet. Um, any general Info Packet discussion, from October 30"' Info Packet? Information Packet Discussion (October 30): Correia/ Um.. . Bailey/ I just, oh, I should just point out, we will talk about the Violence Against Women Task Force on November 17th, at the work session, so I've gotten some calls and some contacts from people who are interested in that discussion, so please let them know that. As well as, um, update on overall flood hazard mitigation strategy, will be, uh, a work session item on the 17th. If there are specific questions you have about either of those items, um, you can bring them up now or it would be helpful to get those to Michael so staff can have those, um, that information at the meeting on the 17th. That gives us an opportunity to sort of mull over some of our...our big issues rather than rushing through them in a sort of a truncated work session. Was that your... Correia/ Yeah, I was going to...I'll just wait. Bailey/ Did you have anything specific that you... Correia/ No, I mean, not (mumbled) Wright/ Hopefully on the 17th we'll be able to hit the ground running on this, but I think we're taking an awful lot of time. Bailey/ The flood? Wright/ Yeah. Bailey/ Yeah, I hope so too. Because I'm getting a lot of calls and a lot of concerns, but we need a strategy. Yeah. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 12 Lombardo/ The challenge is we're somewhat at a point where moving too much further forward will...will take a significant amount of engineering and not knowing how much we're likely to get in funding until perhaps December 1St, um, it's hard to fit a strategy to...to a level of funding that we don't, we aren't aware of yet. Bailey/ But we do have the option of course to be willing to say we'll move forward on that without (mumbled). Maybe that wouldn't be what you would recommend, but we do have that option. Lombardo/ You have an option, but you know, my concern then would be, are we buying into a plan that we're not able to fund, um... Bailey/ We do know the CDBG funding, the next appropriation, right, the $71 million that's coming to the State? I got a letter on that. I think the period of public comment ends November Stn Lombardo/ We're told by December 1St we'll know how, what the next level of funding would be. Bailey/ This is, I think, one back. Lombardo/ Okay. I haven't seen how much is coming to Iowa City yet though. Bailey/ Um, the formulas look the same, similar, 3.43% of...it's small. Lombardo/ It's small. Bailey/ Yeah. Okay. Hayek/ Three percent of... Bailey/ They have different categories as they did before, and um, I don't think I have the letter in front of me, that you know, in one category it was $22 million. We're getting 3% of that, which is not even a million dollars. In business it was, uh, something in the 7% range, but...um, I just saw that. It was a press release on Friday. Um, but...because it was out, it was on 's web site for public comment. So, and I think that's the last allocation, not the one that's coming. That they're talking about now. Um, any other Info Packet items? Okay. Let's move on to the Metro Coalition legislative priorities and info IP2. Ross, did you want to ta1k...Ross and Dale, a little bit about the Metro Coalition meeting and the direction that group is going? Metropolitan Coalition/Legislative Priorities (Reference IP2): Wilburn/ Um, we had a couple, actual we had one meeting, uh, just the day (mumbled) overall priorities. (mumbled -very difficult to hear) Economic This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 13 Development...Infrastructure...the fourth was disaster preparation response, initiate and support (mumbled) ability of local governments to effectively prepare and respond to natural disasters. Under the revenue diversification (mumbled) several revenue alternatives for cities that were being discussed, and um, we also had a presentation from the League of Cities about their...their priorities and not to dissimilar, that we (mumbled)...priorities under the revenue diversification. They decided, they are deciding whether or not to target that under three specific areas, and part of the (mumbled) related to whether or not (mumbled) specifically, uh, it was a proposal related to city disaster response and preparedness, and part of it was about (mumbled) franchise fee, uh, (mumbled) up to 5% (mumbled) . Helling/ Uh, per night. I assume that's per room. Wilburn/ And then, uh, there was also discussion about the possibility of a local (mumbled). There was agreement on the first few. There was not (mumbled) with the League (mumbled) adopt this (mumbled) three priorities under this disaster response (mumbled). This particular response was (mumbled) revenue could be used for, and in general is related to infrastructure type things and disaster preparedness. So that was, uh, (mumbled) today. Um, I know that under the economic development there also was support for Historic Preservation tax credit (mumbled). ...TIF, in fact the Housing Trust Fund, uh, water quality things and under infrastructure, the third goal, um, proactive options (mumbled) related to that transit, uh, changing the Road Use Tax formula, uh, storm water and using a (mumbled) model for better infrastructure funding. Um, so that really was (mumbled). Helling/ Yeah, in the infrastructure, passenger rail was also a priority. Wilburn/ So, uh, I know there's a meeting, um, the League is going to behaving another policy meeting towards the end (mumbled) Metro Coalition to present our priorities, uh, (mumbled) when they're having that meeting. So (mumbled) finalize that priority list (mumbled). If not (mumbled) overall goals. ...feedback as to some of the concerns that were expressed about (mumbled). Bailey/ Okay. Wilburn/ We'll also be sending our...our, uh, lobbyists will be going to the meeting to (mumbled). Bailey/ Um, there was ahotel/motel tax exemption passed...well, maybe you know more about this, Matt, than I since you're on the CVB board. Did you want to speak to that? Hayek/ Yeah, there was, uh, some language inadvertently included in something that came out of the Department of Revenue's office, but it was picked up by Lieutenant Danielson, um, and uh, not caught by anybody and I think signed by This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 14 the Governor, and it effectively, uh, eliminates, um, private or non-profit entities from paying that tax, um, and...the hotel/motel tax (several talking). Champion/ What does that mean? Bailey/ Governmental entities, such as... Hayek/ So like, yeah, University of Iowa books anything or United Way books anything or the School District books anything, um... Bailey/ Or League of...uh, League of Cities out in Coralville. None of those would pay hotel/motel... yeah. Hayek/ It's huge. And it wasn't intended. Um, so... Champion/ It was by somebody! Hayek/ No, it was...lost in translation essentially, but it got picked up on and some frantic communications between CVB's around the state and other entities, uh, and some quick phone calls made to the Department of Revenue, uh, and the sponsoring senator, I think, is pretty chagrined to find out that his name was on this. My understanding is that they're working to correct that, um, but there is...I think is a question mark as to, uh, what will happen between when that went into law and when it is corrected, and taxes that were or were not paid. If they were paid by an entity that has a legal claim to refund, what happens. If they weren't paid...er, and if they weren't paid do they have to, uh, then pay them, and you can't retroactively, I don't think, uh, correct this. So, there could be a loss in tax revenue because of this mistake, but they will at least stop the hemorrhaging. Bailey/ And the impact to Iowa City, Michael, you said was what? Lombardo/ Is about 90-odd thousand a year on average. Bailey/ Okay. Potentially. So... Hayek/ Yeah, and the, I mean, these funds are used for many things, but, uh, police staffing is one of them. Parks and Rec. Bailey/ Um, so as we move into discussing our legislative priorities, I would suggest that we, um, urge our legislators when we meet with them to make sure that this is overturned. I think there's general support in the area. I've talked to a couple of them, certainly, but I think it should be reflected upon our...on our list of legislative priorities. Is there general consensus to that? (several responding) Okay. Um, so let's move into talking a little, about our, um, 2009 legislative priorities because, as you know, on Wednesday after the election we will send out letters inviting our local legislators to meet with us to talk about our legislative This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 15 priorities, um, so...we probably should have those, and one of the things that I would suggest is to do some rather than the laundry list that we did last year is to do some of the broad categories, similar to the way that the Metro Coalition is doing them. That leaves us some flexibility talking about alternative revenues, um, I'm looking at last year's talking, um, about the infrastructure funding and perhaps economic development initiatives, and under alternative revenues, talking about the hotel/motel tax, our concern about this current law, our interest in seeing it, um, fixed or repealed, and then our interest in the ability if we are interested as we indicated last year, increasing the hotel/motel tax. So I put that out there for discussion just to open up a discussion on what our legislative priorities should look like for this year. Champion/ Well, I think it's a great place to start, Regenia. I, however, although it seems like a dead issue, I think we should again bring up the condominium issue. I don't think anything's ever going to happen with that, but...it's so logical. I can't imagine, but... Bailey/ And, for those of you, that was in Dale's memo. He outlined that (several talking). Yeah, number...yeah, number 3. Hayek/ There was a recent Supreme Court opinion, Eleanor, on this. Was it an attempt by, uh, who...apartment owners to...to get at this from a legal angle, as opposed to legislatively? Dilkes/ I don't it had much significance though. Hayek/ ...like the last two or three or four weeks, I think there was a court challenge. Dilkes/ Yeah...yeah... Hayek/ ...to the condominium tax structure. Dilkes/ I don't think it was the same issue. I can look at the case. Hayek/ I mean, it didn't change anything. Dilkes/ No, it didn't change anything, but I think it was a more technical issue that was at issue there, but I'll look at it...again. Bailey/ Okay, so if we put condos, you know, perhaps this is under, um, alternative revenues, our concerns about limiting and a statement under there, and if Eleanor, if you could look.. . Dilkes/ Yeah, I'll look and see if it has any implication. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 16 Hayek/ And...as we talk about it, I mean, I'd be interested to know, um, locally in terms of our, uh, apartments and condos, how many condos we have, um... Bailey/ I think we have that information. Hayek/ ...and I, I have heard but I don't know this to be the case, that a lot of the downtown, uh, structures that we assume are apartments have been condominium- ized and they're individually leased and so you've got huge areas that I used to think were drawing commercial rate taxes. Champion/ No. Four or five years ago, the amount of money it was costing the City of Iowa City was $900,000. I'm sure it's a lot more than that now, because there's a lot more condominiums. Dilkes/ We pulled out all that information a few years ago. (several talking) It was pretty high. Champion/ It was a lot of money. It would actually have solved our budget woes. All those new apartments along Gilbert, those are all condominiums. All those out east are all called condominiums now. It's...why won't you build a condominium now, rather than an apartment. You can charge the same rent and don't have to pay the same taxes. (several commenting) For the landlord! Bailey/ Okay. Champion/ Maybe the City should buy all the condominiums. (laughter) Bailey/ So, other thoughts about, um, let's just go with alternative revenues. If we have the condo, um, do we want to keep hotel/motel tax? Are we interested in seeing the ability to increase that, either on a state level, and obviously when that's increased, it's a vote, um, within the...the County. If it's empowered by the State. One of the things I think, correct me if I'm wrong, the Metro Coalition is doing it, the ability to do that locally. Is that correct? That's the difference? The $1.50 a night? Do those same laws apply to...it would have to be voted upon? That increase? Wilburn/ By referendum. Helling/ The discussion I recall was that if the amendment were made enabling ordinance, or if the enabling legislation were passed, it would fall under the same.. . Wilburn/ There maybe one city that (mumbled) Helling/ Yeah, I mean, that's not the only way to do it. The State could collect it and then rebate it back. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special Ciry Council Work Session Page 17 Champion/ (mumbled) Helling/ They do for a while. (laughter) Till they need money! Bailey/ They'll need money this year. So, are we interested in, um, besides repealing this tax exemption in hotel/motel tax, or non-profit exemption, government exemption. Are we interested in any kind of increase or ability to increase the hotel/motel tax? (several respond) Okay. Just trying to move this along. Wilburn/ I think another approach that was a part of the conversation with the (mumbled). Any, um, local revenue producing options that really don't cost the State (mumbled) some of the tax credit (mumbled). Bailey/ So any local revenue producing options that don't... Wilburn/ You know, there's no...it doesn't cost, well, it doesn't (mumbled) Bailey/ Doesn't come out of the State coffers? Wilburn/ ...State budget and State revenue side, but both locally...locally you benefit from the income, and the State and local can benefit from some of the economic (mumbled). Bailey/ Can we all agree that that's a reasonable approach to alternative revenue? Correia/ Yes. (several responding) Bailey/ Thank you. (laughter) Okay, so, um, we'll make a statement to that effect. You'll get some of the language that you use. (several talking) Okay. Um, what about, um, so we have the condos under here, and then this broad statement about any local revenue, and this comment about hoteUmotel tax exemption. What about these other categories I tossed out -infrastructure funding, which would be similar to, um, the Iowa League of Cities proposal. Um, and the Metro Coalition (mumbled). Do we want to say anything about that, or not? Champion/ Well, I don't think this is the time to say (mumbled) because I'm not sure where the money's going to come from. I mean, the State's going to be really strapped for money. Bailey/ That's what I said. Champion/ Um, and I don't think it's a good time to raise, um, gasoline tax, although it hasn't been raised for years. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 18 Correia/ I don't know. Maybe it is. (several talking) It seems like, right, I mean, when we had higher gas prices, people did start, I mean, part of the reason we have a (mumbled) besides revenue is to get people to...you know (several talking) Hayek/ But I think it, if that's your intended desire or outcome, that's one thing, but if we sort of counterintuitive, but to jack the tax up to cause people to drive less, which then in turn reduces the tax revenues, it's...you know, it's not along-term solution and I think rising fuel prices will probably mean that source of tax revenue's going to decline over time anyway. Bailey/ So do we want to say anything about infrastructure funding or not? I mean, keeping in mind that, you know, our...(several commenting)...you know, our road funding comes through the State. Correia/ Well, I mean, I don't have my CIP in front of me, but seems like we have a lot of infrastructure projects, and we don't have any funding for them, I mean, that seems to be...we need to maintain our infrastructure. I think it's important to the State. It's important to us. Bailey/ We wouldn't necessarily have to suggest areas in which they could raise the revenue. We could just emphasize that the State needs to continue to partner with cities or work harder to partner with cities on infrastructure funding, and maintaining. (several commenting) Yeah. And then when they ask us how, we'll say, you're the experts! Okay. Lombardo/ And...and if they create opportunities for us to raise revenues locally in other ways, then perhaps their ability to fund additionally is not as important, but if they don't create some of those other opportunities then we do need more assistance. Bailey/ Uh-huh. Okay. Okay, economic development initiatives. A couple of areas, um, you know, we talked about last year -prevent changes, as you can see that would impair use of TIF as an economic development tool. There were some, um, discussions by the, I think they're called the ISAC...(several talking)...the Association of Counties had some concerns about use of TIF. Um, the League of Cities, uh, was very strong about maintaining, um, the ability of cities to use tax increment financing, um, do we want a statement to that regard under economic development initiatives. Do we want anything under economic development initiatives? How would you like to...would you like to? Champion/ Well, I think it's important that we maintain the right to use TIF. Um, somehow we ought to state that. Bailey/ Okay. Are we in agreement with that, or... Champion/ I mean, counties may not like it, because they do lose temporary tax collection, but in the long run it increases their tax collection. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 19 O'Donnell/ I think they're more concerned about the abuse of TIF, and I think we've been very frugal with it in this city. Bailey/ Yeah, I don't have any problem with...making a statement about not changing our ability to use it, because I think we've used it well, but are we in agreement? Mike, did you have anything to say. I know that sometimes TIF can be challenging to you. Wright/ Um, I don't have any problem with the concept of the TIF. Bailey/ Okay. Wright/ It's sometimes as applied that they hurt a little bit. Bailey/ Okay. All right, so we're in agreement with that under economic development initiatives. Um, we've also go the Vision Iowa, great places and community attractions. As you know, I'm the Vice Chair of the Vision Iowa Board and we will be, um, talking to the legislature about reaffirming out funding, our funding allocation. Vision Iowa is funded out, um, to I think fiscal year 2014, um, we didn't allocate that funding, uh, we stopped taking applications due to the fact that the funding this year was taken to apply to disaster funding, and we were concerned about allocating that funding, um, potentially that maybe taken away. So, um, I...I know the Metro Coalition is also mentioned these programs as well. Do we want to mention these, leave them out? Thoughts? I mean, I know that we have an application to community attractions and tourism, which is under the Vision Iowa Board for Sand Lake, um, so this would have an impact on us, if that funding is not, um, affirmed. Or potentially have an impact on us. I believe it would, but.. . Hayek/ Can I ask how our priorities, once we've all decided on them, are actually and formally communicated? Bailey/ We formally communicate them in the meeting that we have with the legislators, and as a body, any one of us can speak to any of these issues. As you know, we advocate...and then if there are other issues that we want to bring to our legislators, typically for example...for example, I'll use Vision Iowa. If we don't put this on our legislative priorities, I wouldn't wear the hat of being on City Council a Mayor to speak to that. I would...I would be speaking as a citizen or a member of that board. So it's a fine line between how we advocate for what we're personally interested in and what we advocate for as a Council. Hayek/ Yeah, my concern more has to do with...what point do we saturate the wish list too much, so it looses its effectiveness. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 20 Bailey/ And I think it's fine to say economic development initiatives, we're particularly concerned about, um, any changes that would impair the use of tax increment financing and we're...we would encourage you to look at other economic development issues that would work for our area. Correia/ And that's what I was wondering...I was actually wondering...you were talking earlier about having broad headings, and then things underneath it. Seems like with economic development that items 4 and 5 on the memo would go...could go under that heading. Bailey/ Yes. Correia/ ...microenterprise development, and the earned income tax credit (mumbled) Bailey/ Right. If we want to put specifics under those headings, I think that makes sense. Just as the property tax, condos can go under alt revenue. Is that an approach we would like to use? Are those two items you would like included under economic development, in addition to preventing changes that would impair the use of tax increment financing? (several responding) Yeah, and Mike? Wright/ That'd be fine, um... Hayek/ I mean, I don't have a problem with those particular issues, but again, I want it to be mindful of... Bailey/ Well, and I think our list is already shorter than what we did last year. Hayek/ Yeah. Bailey/ Um... Wright/ One other thing I want to mention just to...the possibility there is the idea of (mumbled) historic preservation tax credits. Bailey/ Think in the Metro Coalition, that's under alt revenue or community (several talking)... Champion/ It was mentioned earlier. Bailey/ Right. Ross mentioned it, and I can't remember where. (several talking) Wilburn/ It's under...community economic development. Bailey/ Okay. So...historic tax credits under economic development? Which is a...one of those things, local revenue producing options, it doesn't come out of State coffers necessarily...well, some of it does I guess, but.. . This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 21 Hayek/ Well, and that makes sense if you take the Englert for example. Bailey/ Yeah. Hayek/ It got both tax credits and some State funding. Bailey/ (mumbled) So, are we in agreement that putting historic tax credits under our economic, and it's a list that we suggest and point to as examples, and then if the opportunity or if a bill comes, um, Senator Bolkum can call us and say, you know, take a look at this microenterprise project; how would that effect Iowa City; and he can get that kind of information, knowing that we're interested in that sort of thing, and that's part of the...the important part of that communication. So historic tax credits? Okay. All right. So, the other thing that I would suggest, or I think I mentioned. Maybe I didn't, is passenger rail transportation initiatives, um, this could go under infrastructure funding, continue to partner with cities to provide infrastructure funding, and continue to explore, um, support at the State level for passenger rail initiatives. We both have this opportunity of local commuter rail, which I think continues to be a real possibility, as well as the extension of Amtrak service, in Illinois to the Quad Cities, and then from the Quad Cities to Iowa City. Is this...okay? Anything else that we would like on this list? (several talking) Correia/ The other thing I was thinking as I was looking at this is I know that (mumbled) state coalition, uh, state funding for (mumbled). And I don't have it with me, but I have their advocacy sheet (mumbled) state funding was lost. But I don't know if we wanted to...add something specific around State funding... Champion/ I'm having trouble hearing you. Correia/ That, um, Domestic Violence Intervention Program is working with their State coalition on advocacy for specific domestic violence, violence against women funding at the state level, um, and there's the potential of pretty drastic cuts statewide which would signal cuts locally, um, but I think could have drastic impact on level of services they're able to provide, and so, um, I know that they were...met with all of the local legislators as well, so I don't know if that's (mumbled) legislative priorities or if it's something we want to, you know, as a support (several talking) right, support for. Wilburn/ (mumbled) funding source (mumbled) Violence Against Women (mumbled) Champion/ Well, then something specific, just a general statement. Bailey/ Well, and I was going at broader even, continue to support, um, funding and policies that provide, or funding that provides, um, support to our area human This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 22 service agencies, because any kind of State funding that would, for example, mental health funding. I don't know. Correia/ Well, I guess because I think there is a direct, or a specific proposal lost in this area. I mean, I see a positive being more broad, but I think when this is....this is really going to hone in on. This is something (mumbled) and again, I think our legislators are aware that (mumbled) Bailey/ I guess my question is, what would DVIP...the more powerful way for us to do this as legislative priorities, or is a clear letter of support and bring it up at the meeting. Not necessarily on a resolution, but as a letter of, I mean, I guess that would (both talking) Correia/ I think either way would, I think it would be...it would be good. Bailey/ So what do others think? Champion/ I just don't want it as a priority. I think we should bring it up to them, and certainly let them know that we support keeping the funding coming. Wright/ A general statement of support. (several responding) Bailey/ Yeah, I think that would be...yeah, I think we should. So... Wilburn/ (mumbled) Bailey/ Okay. So we'll do a general letter of support and make sure that we have concerns about the potential loss of this funding, and because we do provide funding support to that particular agency. Okay. Anything else? Okay. Dilkes/ I just wanted to mention to you because you're looking at the alcohol issues again, um, the specials' restrictions and considering whether to, um, add one that prohibits, uh, price specials. Um, whether you might want to consider, um, suggesting that that be State law so you don't have that (mumbled). I mean, those kind of laws are often... Bailey/ That's a category that we didn't even talk about. Alcohol, um... Dilkes/ It's kind of the uneven playing field. I mean, if you can go to a bar in Coralville and it's...you can do price specials and that kind of thing, and in the research that we've done on those, it's very usual to find those at the State level, as opposed to the local level. Champion/ I would support initiative that would not allow, um, person who sells alcohol at the retail level to sell it below cost. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 23 Dilkes/ I think you'd want to word it more broadly than that. I mean, I think you'd want it to say, um, prohibiting, you know, some kind of, um, State prohibition of specials, including two-for-ones, you know, below price -all the things we already have, and the one you're considering adding. That's usually the laundry list you see in other State legislation. Hayek/ You know, you can...you can broaden that more and treat it more as a local control issue on all things alcohol related, uh, you know, first...for example, licensing. Right? Bailey/ So bring it to local control, rather than put it at the State? Hayek/ I don't know. Wilburn/ Well, if the concern is, uh (mumbled) that gets away from.. . Hayek/ ...feasible, much less prudent. Dilkes/ I think that's something...I think if you...if you head down the path of tightening up the license, licensing, and you meet with resistance at the State level or in the courts, then it might be (mumbled) something to think about doing. Hayek/ We're not there yet. Dilkes/ I don't think so. Bailey/ So...do we want an alcohol issues category on this, with something to that effect of... Wright/ Yeah, I think that'd be a really, uh, timely thing to stick in there. Champion/ Yes, definitely. Dilkes/ The specials' restrictions? Bailey/ Yes. Amy? Correial Sure! I wonder if there's anybody working on that right now at the State level (mumbled) Wilburn/ Well, I know that, uh, perhaps not necessarily specific to that, but I know that, uh, there are four other cities in the Metro Coalition that consistently (mumbled) reigning in some of the problems associated (mumbled), Dilkes/ Well, the ABD has done a whole what they calla "white paper" on the issue, back in like 2002, so they certainly, the ABD has studied the issue. I don't recall This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 24 there ever being legislation proposed by the ABD. It certainly has been looked at. I know in talking to, um, the, um, city attorneys from other larger Iowa cities that there would be some support for that. Dubuque recently passed a specials' restriction. They would be interested. Um...I think it...it can have more force if it's done at the State level, because ultimately they're the ones who can take... Wright/ Well, particularly if there's some other cities sharing similar concerns, it's probably a good time. (several commenting) Bailey/ Okay. So, Marian, remind me, will we potentially have a legislation meeting before our next... Karr/ No. Your earliest legislative date that we're going to offer them is December 1St So you've got one more work session before then. Bailey/ Okay. We'll have this in resolution form for our next meeting, and good to go, um, for our meeting with the legislators. Karr/ What we'll do is send out the letter Wednesday with the options of dates, get their response back, when they respond back then we'll establish the agenda and include with the resolution then. Bailey/ Okay. So are we clear on that (mumbled)? Great! Thank you. All right. Next item is City Manager evaluation form and process. This is II'....3. City Manager Evaluation Forms and Process: Bailey/ Um, this is something that Michael and I have discussed quite a bit. I put in drafts, um, for you to review, um, on Part 2 and Part 3 there are suggested questions, um, so I'm looking for some feedback about first of all this approach - a three-part form, and then uh, codifying the details of that if we should move forward in this way, or if we don't move forward in this way, in what manner you'd like to move forward. So, the employee review of the job is something we typically use, so any comments, questions, any additional information you'd like on that. Do you want to continue to do that? Champion/ I think we definitely need to do that. (several commenting) Bailey/ Okay. Are there any additional questions, um, and certainly, Michael, chime in if you would like to answer some additional questions on this part. Um, we're not trading them out though. Uh, or does this cover it...basically? Okay. I'm going to move on hearing...all right. Part 2, this is our review, the Council review. I've put some suggested questions here, um, therefore, you might see some redundancies, um...these...I used some models that Michael provided to me from ICMA, to get some of these questions. So if there are questions you would like deleted because they are, you know, it's already been asked, that's great. If you'd This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 25 like to keep all of these, my thoughts were that we would complete...each Member would basically complete something or make some notes and then we would do one compiled form to present to the City Manager in his review. So, if there are questions you want eliminated, let...speak now, or we'll just leave this whole list. Champion/ Well, I think there's a lot of questions. Bailey/ There are a lot of questions. Wright/ Not really even questions -they're topics. Bailey/ Yeah, they're topics. Wright/ I think it's more just leading the conversation. Champion/ I think you're right. Bailey/ Right. There would be a couple ways you could do this once this is in a, um, in a format. There would be these topics and you...you as an individual could come with some thoughts, related to these. Some people might want to rate on each, um, item under those topics because they would use those as details or benchmarks. Some might think more macro. Thoughts? (several commenting) Okay. All right. We're moving on. Part 3 is a 360, um, 360 degree feedback. This is something that Michael and I talked about. He's, um, we were interested in trying this because he's interested in encouraging department heads to use this in their departments, uh, the idea is to get feedback from department heads, the City Clerk, the City Attorney, and I also believe that Michael, you mentioned also your administrative, um, that Kathy would also do this. Lombardo/ Correct. Bailey/ Okay. Um, and of course, the responses will be anonymous, they'll be compiled, and we'll work out a system so that...so people will feel comfortable doing that. That's pretty typical with these. We have a really small number of department heads, but I still think the number if large enough to get, um, broad feedback. We talked a little bit about that standard, um, there is some concern in the literature about small numbers, but I think we have enough that people will feel comfortable. Thoughts? Wright/ I like the idea of a 360 evaluation for this. I think that could end up being a pretty useful tool. Bailey/ Okay. As I indicated in my memo, and my experience with organizations with a policy board, sometimes doing a 360, um, feedback, um, helps policy board, uh, members try not to make assumptions about operations, because they'll have that This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 26 information, and that's information that typically is considered. Okay. Um, other thoughts, ideas, feedback? Wright/ I have a specific feedback, just on that first bullet point down there. Does not interfere with my ability to complete assignments, and our choices are never, so he never does not interfere or always does not interfere. We need to reword that. Bailey/ Okay. Do you have wording suggestion? Interferes? Wright/ Interferes. Bailey/ Okay. Thank you. Wright/ And if you don't want to start on a negative note, move that one down. Bailey/ Okay, good idea. Other...thoughts? Good for catching that, thanks! Okay. So the next step will be that these will be formatted and provided, um, to the various groups in time. Our tentative date for our next meeting with Michael regarding, uh, evaluation is December 1St. It will be an Executive Session. Typically we'll probably meet to compile our form, and then meet with Michael. Did I state everything accurately? Okay. I would just want to... Champion/ How will the ratings from the, uh, department heads be, uh, put together? Bailey/ Those will be put together through the Clerk's office. There will be the opportunity to return, um, completed forms by internal mail or email attachments. Internal mail, and so people can print it off and fill it out. Computers, you know, if they have distinctive handwriting or whatever, if they feel more comfortable doing that, or if they're just really comfortable emailing it back as an attachment, and those will be compiled. Marian will do that and then keep them in the confidential file. Any concerns or questions about that? Okay. Does that, Connie, do you have any thoughts about that? Champion/ Are you willing to do that? Karr/ Sure, I think it's the same role my office played with the City Manager search. Champion/ Okay. Yes, exactly, right. Bailey/ We talked with Human...Eleanor and Marian and I talked with Human Resources regarding this, and we talked and that's what we came up with as a process and I've talked with Michael about this process and he emphasized the need for things to be anonymous, but wanting to get that feedback, so...that seems the best. Michael, do you have any comments? This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 27 Lombardo/ Um, only that it seems outrageous that we're at this point, I mean, time has flown these past.. . Bailey/ Outrageous! Outrageous that we're evaluating you... Lombardo/ No, no, no! The time has flown! Bailey/ Okay. All right. Questions? Amy? Correia/ The next item is schedule, well, so December 1St, on our schedule we don't have an Executive Session. Karr/ I don't have it yet, simply because that's one of your dates for the legislative session as well, so I was going to wait until we get it all in. Potentially...depending on the legislative meeting, the legislative could be first, then your work session, and then your executive at the end. Correia/ Okay. That sounds... Karr/ It just kind of depends on how it...pulls together. Bailey/ If you have, um, scheduling constraints on that particular day, please let Marian know. Like I could not start before "X" time. Correia/ I can start before 5:30. Karr/ 5:30...no, 5:30 is one of the times for the legislative. So we wouldn't start it early. We'd add the executive to the end. Correia/ Okay. Council Time Bailey/ Okay, thanks for bringing that up. Okay. All right. Um, council time, do you want to just wait until...okay. Schedule of Pending Discussion Items Bailey/ Um, schedule of pending discussion items. I think we've...haven't brought up any. I think we're good, unless you're all (mumbled). Okay. Wright/ I'm just curious where our...our dumpster emptying, uh, is in the (mumbled) Bailey/ Dumpster... Wright/ We talked about the, uh... This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 28 Karr/ Co-mingling? Wright/ No. Although that's a good one; but that's....the collection times for...early morning collection times. (several commenting) Karr/ I recall that. I'll have to (several talking) Wright/ I just don't want to see that one slip off. (several talking) Bailey/ Okay. All right. Wright/ And they're still early! (several talking) Back-up beeper I can count on about ten minutes to six. O'Donnell/ Or earlier. Wright/ Or earlier. Bailey/ Okay. Thank you. Other...so next time keep in mind Violence Against Women. Where are we on alcohol? When is that coming back to us? Dilkes/ We had our initial staff meeting to try and organize our thoughts on that, and have not set a date for that. It's going to take, uh, I don't...Planning has to do their piece of it, um, we have to do our piece of it. I don't really want to bring it back in pieces, because that's kind of a dangerous approach. Bailey/ So probably not in November, is what I'm hearing. Dilkes/ So, I don't know, no, not in November. Bailey/ Okay. Dilkes/ You know, December, maybe very first of the year. Champion/ January. Dilkes/ Yeah. Bailey/ Okay. Any other questions about pending items? Upcoming Community Events/Council Invitations Bailey/ Are there upcoming community events and Council invitations that we need to be aware of or need to make sure that there's coverage for? Okay. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 29 Discussion of Meeting Schedule Bailey/ Um, let's discuss our most fun thing -meeting schedules. It's IP4. (several commenting) Wilburn/ Just an FYI, um, (mumbled, unable to hear). Karr/ The 17th and 18th Champion/ Oh. Bailey/ Okay. Wilburn/ (mumbled) Wright/ When I look at the dates that are listed here, there are two that are problems for me, and that would be January 26th and 27th for the, uh, budget discussion. Karr/ Okay. During the day, or the days in and of themselves, Mike? Wright/ The days of. I will probably be getting back into town late afternoon on the 27th Karr/ Okay. So nothing...the 26th and 27th totally...out. Okay. Is there any interest, um, with the Council to move it to Wednesday or Thursday that week? 28th and 29th (several commenting) Correial So L . . Bailey/ Go ahead! Correial Oh, yeah, um, I have a problem doing an 8 to 5. I either need to start late, I know you (mumbled) not taking a whole day of vacation. Champion/ Could you do 8 to 12, I mean, I think the whole day is too long anyway (several commenting) Correia/ Yeah, I can do 8 to 12, or I could do...(several talking)...1 to 6. Lombardo/ Weekends, Saturdays are an option. Bailey/ How do you want to proceed with this, Marian? Would you like people to respond to you individually about this schedule, or are there some broad sort of things.. . Karr/ Well, if there is some general...yeah, if there is some general, like if I know the 26th 27th of January doesn't work, and that the 28th and 29th are possibilities, then This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 30 I can certainly...and I certainly, and if I know then that half days are preferable, or evenings. (several commenting) And I have some of these on the daytime that I put in the daytime because of some conflicts Council Members have given me for the evening, but it won't be the same now that we've moved it to the 28th and 29th. So, no, individually if you want to give it, I'll be happy to prepare it again, but I think the sooner that we kind of nail it down, so to speak, and reserve it. Correia/ Yeah, 28th, 29th, and 30th is fine. Karr/ 28th, 29th and 30th, okay. Bailey/ How about if we go through in order? Karr/ Okay. Bailey/ All right. All right, January 5th as our first work session of the year. Are we good? Hayek/ We are good. I have to reserve a little flexibility due to my... Bailey/ I understand that. Hayek/ Number two coming along. Um... Bailey/ ...by the end of the year. Hayek/ I like tax breaks so we'll probably be okay by then, but um, never know! So.. . Champion/ ...I have number 16 coming along (laughter) and I'm going to Salt Lake City for that birth! Bailey/ Ands when is that due? Number 16? Champion/ (mumbled) Bailey/ Okay, so we're moving ahead... Hayek/ Some alternative revenue options just with your family alone! (laughter) Bailey/ Let's get `em back here and tax `em! Doggone it! All right. iJh, January 5th and 6th for the work session, formal. We're generally good with that? (several responding) Given, you know, all these other things. All right. Let's move to the next week, uh, January 12th, a special work session. That's an evening, I'm assuming? This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 31 Karr/ Again, we can be flexible, but again, we follow the same format, no more than four hours and a half a day tops, but nights unless.... Champion/ Four hours is really all you can handle. Karr/ All right. And then Tuesday...(several talking)... Correia/ ...going through this too fast. So the 12~'... Bailey/ Monday. Correia/ That's fine, so...but I don't know if that's an evening or a daytime. Karr/ They are all evening. There were only two being proposed daytime. Correia/ So the 13th doesn't work forme for daytime. Karr/ At all, or half a day? Correia/ At all. Karr/ So, okay. So the 13th Correia/ But the 12th does. Karr/ Okay. Bailey/ For daytime? Correia/ For daytime. Karr/ What about, again, to Council, later in the week? 14 or 15? January 14 or 15, if we have to make up some times? The possibility. Bailey/ The 15th with my limitations. Mike, are you available during the days on 14th and 1 Sth~ Wright/ Could be. Karr/ Half days tops. Okay. Bailey/ Let's give Ross a chance...okay. Ross...how about the 15th Karr/ 15th Bailey/ Matt? This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 32 Hayek/ Yes. Bailey/ Okay, so the 15th Karr/ Half day. Or evening. Bailey/ Are there any, uh, restrictions on half days or evenings there? Okay. Uh, January 20th, combined work session and formal because of the holiday. That shouldn't...is that a problem for anybody? (several talking) Okay. Karr/ So you're gone as well? Bailey/ All right. It's inauguration. O'Donnell/ We are probably going to be gone on the 20th. Bailey/ I think we need to reschedule that meeting. Karr/ I think so too. Okay. I'll have to take a... Bailey/ All right. Karr/Because that's a formal meeting, so the flexibility is a little... Bailey/ We also would need a quorum. Karr/ That's flex...yeah, that's not flexible. Um...(several talking, laughter)...okay, so it looks like the week of the 19th in general is not a good one. Not a good one the week of the 19th Bailey/ Okay. Karr/ The whole week. Bailey/ All right. So we're at the week of the 26th. There was some concerns about that.. . Karr/ And we moved it to the 28th and 29th Bailey/ But...okay. But no option for a formal on the 27th, `cause Mike is gone? Karr/ Well... Bailey/ Is that right? Did I catch that correctly? This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 33 Wright/ I'll be gone, yes. Bailey/ Okay. All right. Um, 28tH, 29th, are we talking...are there restrictions about days? Karr/ Yes...I think...just not full days, and half days or nights. (several commenting) Okay. Champion/ I always prefer mornings. Karr/ How early can we start in the morning? (several responding) 7:30 going once? 7:30 going twice? 7:30? (several commenting) 7:30...8:00? (several talking) Bailey/ You had somebody say 7:00! O'Donnell/ Yeah, 7:00 is ridiculous! Champion/ How about 1:00 A.M. to 4:00 A.M., especially when I'm up anyway! O'Donnell/ That's not bad. Hayek/ 8:00. Karr/ 8:00? Bailey/ Yes. All right. Um, February 2nd and 3rd, that's a DC lobbying trip. We'll reschedule that. We're going to need some additional meetings in February it looks like, Marian. Karr/ Well, the problem is going to be that, actually, it would look to me like you're going to need special...you're going to need more meetings in January. February you're setting it. Bailey/ Okay. Are there any Saturday restrictions in January? Saturdays that you absolutely could not meet? Karr/ The 18th I know Ross is...17th and 18th are out. Bailey/ Okay. Wright/ 24th Karr/ 24th is out? Bailey/ Are we willing to meet as early as the 3ra~ This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008. November 3, 2008 Special City Council Work Session Page 34 Champion/ Yeah, that would be perfect for me. Bailey/ Is that too early? Okay. Karr/ January 3ra Bailey/ And the 10th is okay with everybody? Okay. Can we go full days...I know you don't like the over four hours, but could we go six hours if it were on a Saturday? Karr/ So the 3ra or the 10th, six hours possibly. Bailey/ Okay. (several responding) There's another word that goes there, but...um, okay. Um, anything else for timing? Karr/ Then the February schedule... Bailey/ Did that give us enough meetings potentially in January? Karr/ I think we've got a typo here. Um, it gives you...yes, it does. Bailey/ Okay. So, please...I know that there are some variables that you're not going to be able to tell Marian about, but please get whatever constraints you have, um, after January 1St through...if you have it through March, to Marian so we can do these schedules. You have a broad enough idea of what...thank you for doing this, Marian. Karr/ Yeah, and the sooner we know...I think January's going to be our toughest one because we back into that March 15 and publication deadlines. Champion/ Oh, that's right! Karr/ And that's what our, that's why the.. . Bailey/ And we do the public hearings separate than the vote, and I'm assuming that we want to continue that approach. Champion/ I think so. If we possibly can do it. Karr/ So that's why we have back-to-back meetings in March. Bailey/ Okay. All right. Karr/ I' 11 do another schedule. Bailey/ Thank you. Thanks for working on this. All right. So, that's all we have for the work session. See you in 15 minutes. This represents only a reasonably accurate transcription of the Iowa City City Council special work session meeting of November 3, 2008.