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HomeMy WebLinkAbout1979-05-01 Bd Comm minutesMINUTES BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 17, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Pepper, Eskin MEMBERS ABSENT: Washburn STAFF PRESENT: Tiffany, Scholten, Melling GUESTS PRESENT: Mr. Elliot Full The meeting was called to order by Chairperson Pepper at 4:40 P.M. It was moved by Terry and seconded by Madsen to approve the minutes of the April 3, 1979 meeting as previously distributed. Approved unanimously. Madsen moved and Terry seconded that the Commission recommend that the appropriate City staff commence immediately with external advertising for the Broadband Telecommunications Specialist position and that both internal and external applicants be considered for the position at the appropriate times. Approved unanimously. Terry moved and Madsen seconded that the Commission recommend that appropriate City staff amend the job description for the Specialist to include under "Typical Duties": 7. Works with the public and City departments to assure use of the access channels and 8. Pursues additional funding sources through research and grant writing and 9. (This would be the same as b7 in the present job description.) and that all previous applicants should be informed of these changes prior to any interviews. Approval was unanimous. Terry moved and Eskin seconded that the Commission recommend that appropriate City staff amend the job specifications for the Specialist under "Knowledge and Abilities" to include: "Ability and experience in television production is desirable." Approved unanimously. The Commission agreed that the draft of interview questions proposed by the Human Relations Department is generally inappropriate. The emphasis should be shifted away from complaint handling and to work with the public in use of the access facilities. The scenario should be deleted because the Commission MICROFILMED BY JORM MICROLAB CEDAR RAPHS•DES MOINES lam _ 2 �l will establish procedures for handling complaints and this may not be a major part of the job. The consensus was that the Commission representatives in the applicant evaluation process, Eskin and Washburn, make these concerns known to the Human Relations Depart- ment as soon as possible. Elliot Full of Hawkeye CableVision reported on the status of the franchise implementation by the franchisee. There strand -mapper is at work. Pole agreements are nearing completion. A general manager has been hired and he is Mr. Bill Blough, formerly of Grand Forks Cable in North Dakota. He should be full time by the end of May. Some cable TV service should be received by some subscribers by December, 1979. The head end location is almost set. The pace of construction is expected to be 25 to 30 miles of cable per month. One year from now the system should be substantially complete. There is some difficulty in locating a tower site. The Commission discussed a letter the City received from Joseph Day, attorney for Eastern Iowa Cable Vision requesting a franchise from Iowa City. A response will be sent indicating that the Commission will consider the request pursuant to the ordinance as soon as their bylaws and procedures for doing so are adopted. This will allow them to handle such requests in a systematic fashion. Terry moved that the remainder of the agenda be postponed until the next meeting. Approved by consensus. The next meeting will be May 1, 1979, at 4:30 P.M. in the Civic Center Conference Room. Meeting was adjourned at 6:30 P.M. Respectfully submitted, Connie Tiffany MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 MINUTES IOWA CITY PLANNING E 20NING COMMISSION INFORMAL MEETING APRIL 16, 1979 -- 7:30 P.M. CHT MANAGER'S CONFERENCE ROOM MI:MIII:RS PRISHITI.: Jakohscn, Lehman, Blum, Kammermeyer, Ogesen, Vetter MEMBERS ABSENT: Cain STAFF PRESENT: Boothroy, Schmeiser, .Johnson S-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on Quincent Street extended; 45 -day limitation period: waived, 60 -day limitation period: waived. Boothroy presented a plan of the proposed alignment of Foster Road. Mike Kammerer, the engineer for Dean Oakes, indicated that they were not in total agreement with the staff's proposed plan of Foster Road indicating that they would prefer tighter radiuses. After some discussion, the Commission suggested that the applicant and the staff work together on a proposed alignment. S-7907. Public discussion of a preliminary plat and Planned Area Development plan of Waldenwood Part 1, located in the northwest quadrant of the intersection of Rohret Road and Mormon Trek Boulevard; 45 -day limitation period: 4/28/79, 60 -day limitation period: 5/13/79.. Boothroy presented revised plans of the proposed development. Of major contention was the thickness of the private drives. The Commissioners questioned whether there were adequate sidewalks to which the applicant indicated they would take a second look at this aspect of the plan. S-7908. Public discussion of a preliminary plat and Planned Area Development plan of Pepperwood, Parts 3-7, located west of Pepper Drive and south of the K -Mart area; 45 -day limitation period: 4/28/79, 60 -day limitation period: 5/13/79. The surcharging of the sanitary sewer for the drainage arca was discussed. The staff indicated that the Engineering Division did not feel that the proposed density presented a problem. Commissioners indicated that they did not like the elevation plans for the attached single family dwellings with units which appeared as a mirror image of each other. S-7910. Public discussion of a preliminary and final plat of Moreland Subdivision, located north of Rochester Avenue approximately 100 feet cast of Post Road; 45 -day limitation period: 5/7/79, 60 -day limitation period: 5/21/79. .Johnson presented the preliminary and final plat for discussion by the Commission. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 96 Planning and Zoning Commission Informal Meeting April 16, 1979 Page 2 .John Moreland requested that the Commission take action at their formal meeting to expedite approval by the Council. S-7911. Public discussion of a preliminary and final Large Scale Non -Residential Development plan (No. 2) of Procter f Gamble Manufacturing Company, located at 2200 Lower Muscatine Road; 45 -day limitation period: 5/16/79. .Johnson presented the LSNRD plans and indicated that the only deficiency was an indication of what "MCC" referred to as a proposed use. Discussion of the Sign Regulations (Chapter 8.10.35.12.B) re: Moore Business Forms, Inc., and Norm Bailey. The Commission discussed the apparent problems with the signage for Moore Business Forms and Quincet Square. After some discussion, it was realized that Moore Business Forms' signs were non -conforming and would not have to be removed until 1981. To ameliorate Quincet Square's problem with the sign requirements under the existing ordi- nance, the Commission suggested that the staff prepare a proposed revised ordinance to the Sign Ordinance. Discussion of the Amended Final Planned Area Development plan of Ty'n Cac. The Commission reviewed proposed plans for an amendment to Ty'n Cac Addition to con- struct condominium units in lieu of rental units. Discussion of the Revised Tree Regulations. The Commission decided not to review the proposed revised Tree Regulations but to place the ordinance on the agenda for discussion at the formal meeting. With no further business, the meeting was adjourned. Prepared bjE y _ nald Sglmeiser, Senior Planner MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINOTHS IOWA CI'T'Y PLANNING Ii ZONING COMMISSION APRIL 19, 1979 -- 7:30 P.M. CIVIC CENTHR COUNCIL CIIAMIBERS MEMBERS PRT:Sf:N1': Jakobsen, Lehman, Blum, Kammermcyer MEMBERS ABSENT: Ogesen, Cain, Vetter STAFF PRESENT: Boothroy, Ryan, Schmeiser, Wilkinson, Johnson 111:C01tMI:NDA'I'IONS TO '1111: CI'T'Y COUNCIL: 1. S-7904. That the revised plat for Oakes 2nd Addition, located on Quincent Street extended, be approved with the contingency that any deficiencies or discrepancies found during the staff review will be corrected prior to the submission of the plat to the City Council. 2. S-7907. That the preliminary plat and Planned Area Development plan of Waldenwood Part 1, located in the northwest quadrant of the intersection of Rohret Road and Mormon Trek Boulevard, be approved contingent upon the approval of the private drive cross sections by the Engineering Division. 3. S-7908. That the preliminary plat and Planned Area Development plan of Popperwood, Parts 3-7, be approved contingent upon (1) receipt prior to submission of the final plat of an agreement relating to the development of Keokuk Street and the drainage way west of Keokuk Street, and (2) deletion from the PAD plan of the structural designs similar to those shown on Lots 97 and 96 of the preliminary plan. 4. S-7910. That the preliminary and final plat of Moreland Subdivision, located north of Rochester Avenue approximately 100 feet cast of Post Road, be approved subject to approval of the agreement relative to the public works improvements by the Legal Department. S-7911. That the preliminary and final large Scale Non -Residential Development plan (No. 2) of Procter G Gamble Manufacturing Company, located at 2200 Lower Muscatine Road, he approved. RI:QIIEST .m '1111: CI'T'Y MANAGER FOR INFORMATION OR STAFF ASSISTANCE: I. 'That staff assistance be provided in determining if the design standards for public works improvements are of a consistent nature and if not, in determining what steps should be followed in making them so. SUMMARY OF DISCUSSION AND ACTION 'TAKEN: Blum called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. Ile then called for consideration of the minutes of April 2 (informal meeting). It was suggested that the word "requested" in the first and last lines of the last M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINCS Planning and --oning Commission April 19, 1979 Page 2 paragraph of the discussion of S-7904 be changed to the word "suggested" informal minutes were approved as corrected. Ile then called for consideration of the minutes of the April 5 meeting no discussion of these minutes, they were approved as circulated. The There being S-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on Quincent Street extended; 45 -day limitation period: waived, 60 -day limitation period: waived. Boothroy presented an overlay of the area and explained that a revised plat had been submitted proposing a subdivision of 7 lots rather than the 11 lots originally planned. The revised plat eliminates Lots 1, 2, 3, 10, 11 and renumbers the remaining lots. The revised plat also shows Quincent Street as a stub street with room at the end for a cul-de-sac and places the subdivision so that it does not foster Road alignment. interfere with the proposed i Blum asked if anyone present wished to discuss this item. Richard Boyle, 1241 Oakes Drive, read a petition that will be presented to the City Council by April 23 regarding the permanent removal of the poster Road extension from the Comprehensive Plan. (copy of petition attached) Anthony Frey, 15 Caroline Court, discussed the fact that he and his wife were willing to give land in order to provide some kind of a cross street that would give access to the arca from Prairie du Chien Road and Shimek School. 1101) Satter, 1739 N. Dubuque Road, asked if the staff had looked into the projected schedule for construction of Foster Road and the projected cost of such construction. Ile further stated that he felt this would be a very expensive project and that there was no substantial committment on the Poster Road project. Blum stated that the concept of the Foster Road development is that the road will be developed as the area through which it passes is developed. Staff pointed out that the revised plat had not been reviewed but felt that if there were any deficiencies or discrepancies they would be minor in nature. Lehman moved, and Kammermeyer seconded, that the revised plat for Oakes 2nd Addition, located on Quincent Street extended, be approved with the contingency that any deficiencies or discrepancies found during the staff review will be corrected prior to the submission of the plat to the City Council. The.approval was unanimous. S-7907. Public discussion of a preliminary plat and Planned Area Development plan of 19aldenwood Part I, located in the northwest quadrant of the intersection of Rohret Road and Mormon Trek Boulevard; 45 -day limitation period: 4/28/79, 60 -day limitation period: 5/13/79. i Boothroy presented an overlay and explained that the proposed development is for /r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ■ Planning and Zoning Commission April 19, 1979 Page 3 single family attached condominium units. Ile elaborated on the staff's concerns regarding the construction standards for private streets and the dead -ending of Private streets and pointed out that the stormwater detention facilities are being reviewed at the present time by both the Engineering Division and the Iowa Natural Resources Council. Blum asked if anyone present wished to discuss this item. Ralph Stoffer, Southgate Development Company,stated that he wanted to request that the plan be approved subject to the requests of the staff and pointed out that while the concerns over the pavement thickness was a large dollar item it was not large enough to kill the project. Jakobsen moved, and Lehman seconded, that the preliminary plat and Planned Area Development plan of Waldenwood Part 1, located in the northwest quadrant of the intersection of Rohret Road and Mormon Trek Boulevard, be approved contingent upon the approval of the private drive cross sections by the Engineering Division. Motion curried unanimously. Kammermeyer requested that staff assistance be provided in determining if the design standards for public works improvements are of a consistent nature and if not, in determining what steps should be followed in making them so. S-7908. Public discussion of a preliminary plat and Planned Area Development plan of Pepperwood, Parts 3-7, located west of Pepper Drive and south of the K -Hart area; 45 -day limitation period: 4/28/79, 60 -day limitation period: 5/13/79. Boothroy presented an overlay and explained that the proposed development would con- sist of mixed use dwelling units (single family attached and single family detached). lie further explained the staffts concern regarding the construction of Keokuk Street in this area and the drainage way west of Keokuk Street. Lehman moved, and Jakobsen seconded, that the preliminary plat and Planned Area Develop- ment plan of Pepperwood, Parts 3-7, located west of Pepper Drive and south of the K -Mart area, be approved contingent upon the receipt prior to submission of the final plat of an agreement relating to the development of Keokuk Street and the drainage way west of Keokuk Street. Jakobsen asked that the minutes show that the Commission had discussed the sewer problems in the area and that the Engineering staff had stated that the density is acceptable. After some further discussion, Kammermcyer moved, and Jakobsen seconded, that the motion be amended to include the following contingency, "deletion from the PAD plan or the structural designs similar to those shown on Lots 97 and 96 of the preliminary Plan." The amendment was approved unanimously. Ilium then called for a vote on the amended motion. This amended motion also carried unanimously. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011IES Planning and Zoning Commission April 19, 1979 Page 4 S-7910. Public discussion of a preliminary and final plat of Moreland Subdivision, located north of Rochester Avenue approximately 100 feet cast of Post Road; 45 -day limitation period: 5/7/79, 60 -day limitation period: 5/21/79. .Johnson presented an overlay of the area and explained that Lot 1 is a lot on which the developer wishes to construct a single family home. He further explained that Lot 2 is ;in L-shaped lot which will be developed at a later date. All deficiencies and discrepancies have been resolved with the exception that the agreement regarding public improvements has not yet been reviewed by the Legal Department. There being no further discussion on this item, Blum called for a vote for approval of the preliminary and final plat of Moreland Subdivision, located north of Rochester Avenue approximately 100 feet east of Post Road, subject to the approval of the agreement relative to the public works improvements by the legal Department. Approval was unanimous. i i S-7911. Public discussion of a preliminary and final Large Scale Non -Residential Development plan (No. 2) of Procter $ Gamble Manufacturing Company, located at 2200 Lower Muscatine Road; 45 -day limitation period: 5/16/79. .Johnson presented an overlay of the proposed development and stated that there were no remaining deficiencies or discrepancies. Blum called for approval of the preliminary and final Large Scale Non -Residential Development plan (No. 2) of Procter t Gamble Manufacturing Company, located at 2200 Lower Muscatine Road. Motion carried unanimously. Blum asked about the status of the two items discussed at the informal meeting regard- ing Sign Regulations (Moore Business Forms and Quincet Square). Schmeiser stated that the Moore Business Forms situation had been resolved but suggested that a public discussion be set to discuss minor amendments to the Sign Ordinance to resolve the problem with Quincet Square. Blum also asked for a status report on the new zoning ordinance. Schmeiser stated that lie was developing the sign regulations and that it must be resolved whether the sign regulations should be adopted previous to the new zoning ordinance. Blum stated that lie had received a letter from Marilyn Holland in support of Dean Oakes' original proposal to make Quincent Street a cul-de-sac and wanted the letter made a part of the record. (copy attached) A discussion followed regarding an informal meeting to review the Revised Tree Regulations. Blum suggested that a subcommittee be appointed to go back and review the ordinances to see that the ordinances are in the form that the Commission wished. There followed a discussion of the pros and cons of such a subcommittee. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES Planning and Zoning Commission April 19, 1979 Page 5 The concensus of the Commission regarding a meeting to review the Revised Tree Regulations was to schedule the next informal meeting (April 30) at 8:00 p.m. rather than the regular time of 7:30 p.m. and that the Commission would meet at 7:00 p.m. to review the Revised Tree Regulations. ']'here being no further business, the meeting was adjourned. Prepared by Sandra Wilkinson, FPD Secretary Approved by W L' Erftbst W. Lehman, PF,L Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 61011iEs 1 r`) 1630 Quincent Drive Iowa City, Iowa 52240 April 16, 1979 Mr. Richard Blum 2041 Rochester Court Iowa City, Iowa 52240 Dear Mr. Blum, I am writing in support of Dean Oakest original proposal to make the north end of Quincent a cul-de-sac. We own Lot 9 on Quincent and built the first house in this development. The thing that attracted us to this area is the wooded and quiet surrounding. I feel that a cul-de-sac would be most conducive to continuing this atmosphere. Regarding the alternative plan, as was pointed out at the meeting of Planning and Zoning, a "stub" street is very unattractive. The continuation of the proposed Foster Drive is not included in the 5 year street plan of Iowa City. We would therefore be living many years with a dead-end stub street with no provision for a turnaround for garbage trucks, snow plows, service trucks and general traffic. It will certainly detract from owning the properties near the end of the street if their driveways are used for a . turnaround as well as create an unsafe traffic situation. I would greatly appreciate you sharing this letter with your fellow Committee members and also your favorable consideration Of the cul-de-sac plan for our street. Sincerely, (Mrs.) Marilyn Holland cc: Dean Oakes MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TO: Iowa City City Council and Iowa City Planning and Zoning Commission I In the Matter of Fo$ter Road Extension The undersigned, all of whom reside on or near Old Dubuque Road, Quincent, Oakes Drive and Bristol Drive, hereby formally petition and request that the portion of Foster Road shown as lying between Prairie du Chien Road and North Dodge Road be deleted from the Comprehensive Plan for Iowa City. Foster Road is, apparently, to be a major cross-town arterial, linking East and West Iowa City. However, a quick review of that road shows that it starts in the middle of nowhere on the West and merely provides a second alternative route on the East. In the first place, we do not comprehend the rationale for the road as a cross-town arterial when it is shown as merely stopping at either a dead-end or some sort of turn -a -round. Secondly, the proposed Foster Road link from Prairie du Chien Road to North Dodge Street would serve no purpose which could not be served by present streets. Prairie'du Chien Road and North Dodge Street are already 'major traffic -bearing streets through the City's North side, and we understand that present plans call for the widening of North Dodge out to the Interstate 80 interchange. We believe that, without material inconvenience to motorists and neighboring residents, traffic moving between Northwest Iowa City and the East side could use Prairie du Chien Road and North Dodge Street to reach the First Avenue or Scott Boulevard extensions to North Dodge Street. Such routing would, we submit, serve the purpose of a cross-town link, while at the same. time allowing the preservation of the neighborhood in which we live. As each of you may know, the neighborhood in which the under- signed live is a peaceful one, with small children playing safely on the quiet streets and open lots. It is hard to imagine a quicker MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES FICIRES "IN way to destroy the neighborhood character than putting a major traffic generating road in our midst.. We fail to see any material benefit to the citizens of Iowa ,City from such a road, and believe its only long-term effect will be to destroy a fine residential area. In summary, on the basis that there is no real need for the Foster Road extension from Prairie du Chien Road to North Dodge Street, and because we believe such a major arterial roadway would destroy the peaceful character of our neighborhood, the undersigned respectfully request that the Foster Road extension from Prairie du Chien Road to North Dodge Street be forever deleted from the Comprehensive Plan for Iowa City. NAME ADDRESS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 00111ES �l MINUTES HUMAN RIGHTS COMMISSION MARCH 19, 1979 6:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Costantino, Reyes, Marcus, McGuire, Kuhn, Braverman, Munzenmaier arrived late MEMBERS ABSENT: McCartt, Yates STAFF PRESENT: Brown, Zukrowski, Allen. Ryan arrived late VISITORS: Marcia McCaulay, Clevlyn Bankhead, University of Iowa students; Mary Abboud, KXIC radio. RECOMMENDATION TO THE CITY COUNCIL: RECOMMENDATION TO THE CITY MANAGER AND STAFF: Braverman requested Zukrowski to write to the Iowa Civil Rights Commission to get information on what procedures have been developed to avoid late processing and filing of complaints forwarded to their agency by the local commission. SUMMARY OF RELEVANT DISCUSSION: 1. The Director for the Human Relations Department, Patricia Brown, was introduced to the Commission members. Patricia Brown began employment with the City of Iowa City on March 19, 1979. 2. The Commission meeting began at 6:30 p.m. March 19th so that the Commission may have a special session for orientation. Some of the topics discussed were complaint processing, staff function, local ordinance, etc. 3. The Commissioners were concerned about what percentage of the staff's workload can or must be delegated to the Human Rights Commission. Pat Brown reassured the Commissioners that she would be conducting job analysis within the next 90 days to better establish priorities and duties. 4. At 8:00 p.m., the February 26, 1979 minutes were approved and accepted. Costantino moved, Kuhn seconded. All Commissioners present voted aye. 5. Changes in 601A were briefly discussed and Zukrowski had covered most of the changes in the orientation program. A letter that was sent by chairperson Braverman to women in the community who managed or own small businesses was MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MoIREs R � HUMAN RIGHTS COMMISSION March 19, 1979 Page 2: distributed to the Commissioners. There was some discussion as to what effect the letter had on women in the community. 6. Priority projects for 1979 was then discussed. Linda McGuire made the report. Some of the things that were discussed as priority projects were 1) City employees grievance procedure, 2) helping the City comply to make it a model employer, 3) educational projects, and 4) taking new directions, especially because of the five new Commission members. After discussions and questions Costantino moved and Marcus seconded that the priorities 1 through 4 as listed above be accepted. All members present voted aye. The Committee is to i meet within a week to okay and to discuss the breakdown of the priorities. l 7. A letter regarding the Commission's participation in City employment complaints was passed out to the Commission members f at the meeting. Affirmative Action: 8. Braverman had no report to make. I 9. Staff report was then distributed by Zukrowski. COMPLAINTS: Cases Pending: a. E/S, 9-18-7808. Steve Munzenmaier. Conciliation Team met and the case is still under investigation. Respondent had received letter. b. E/R, 11-29-7809. Complainant allegedly had received a right to sue in federal court. Zukrowski drafted a letter to the State to see if they were aware of that right to sue. i C. E/R, 12-22-7810. In investigation. d. E/S, 12-29-7811. In investigation. e. H/R, 2-15-7901. In investigation. f. PA/R, 2-15-7901. In investigation. i g. E/Re, 2-15-7901. In investigation. / MICROFILMED BY - 1 JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 HUMAN RIGHTS COMMISSION March 19, 1979 Page 3 h. E/R, 2-15-7902. In investigation. Cases Closed: PA/R, 5-15-7802. Subject to monitoring until March 5, 1980. Cases to be Monitored: E/R, 2-6-7705. Costantino report. Reyes went with Costantino, and they had a good visit. Costantino felt conciliation agreement was too general. They will send a letter to the employer with suggestions that could improve on seminar information because they felt it too abstract and it could be made more simple and personal. OTHER The April meeting is April 23, 1979 at 7:30 p.m. The agenda setting is April 13, 1979 at 3:30 p.m. Adjournment: Kuhn moved, Reyes seconded. All present voted aye. Meeting adjourned at 9:05 p.m. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES t � 1 HUMAN RIGHTS COMMISSION March 19, 1979 Page 3 h. E/R, 2-15-7902. In investigation. Cases Closed: PA/R, 5-15-7802. Subject to monitoring until March 5, 1980. Cases to be Monitored: E/R, 2-6-7705. Costantino report. Reyes went with Costantino, and they had a good visit. Costantino felt conciliation agreement was too general. They will send a letter to the employer with suggestions that could improve on seminar information because they felt it too abstract and it could be made more simple and personal. OTHER The April meeting is April 23, 1979 at 7:30 p.m. The agenda setting is April 13, 1979 at 3:30 p.m. Adjournment: Kuhn moved, Reyes seconded. All present voted aye. Meeting adjourned at 9:05 p.m. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -c MINUTES DESIGN REVIEW COMMITTEE APRIL 11, 1979 -- 4:00 P.M. j CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lilly, Summerwill, Sinek, Haupert, Wockenfuss, Alexander, Seiberling MEMBERS ABSENT: Lafore, Wegman, Gutheinz STAFF PRESENT: Conklin SUMMARY OF DISCUSSION: Chairperson Lilly brought the meeting to order. The minutes of March 14, 1979 were discussed and Alexander moved to approve the minutes as written, Haupert seconded. Minutes approved unanimously. OFFICE•BUILDING LOT 1; BLOCK 102: Dick Pattschull, representing the architect firm of Wehner, Nowysz, Pattschull and Pfiffner presented the preliminary design plans for the Office Building Lot 1; Block 102 located on Burlington and Dubuque Streets behind the proposed Mod Pod building. The building will bean office condominium, not a residential condo- minium. A open area will surround the entrance to attract attention to the entrance. The middle area of each level will be a common area, housing restrooms and elevators. The building will not have a basement level. Haupert asked if any tenants had signed for space. Pattschull stated, letters of commitment have been received to occupy approximately five floors. Two floors will be occupied by a raquetball club. At this present time the architects are in the process of in- corporating the project and writing the condominium agreement. Pattschull said his firm would like to build eight floors, which is the highest the building can be built without involving a dispute about air rights. The area which the architects will occupy is 3,000 square feet. The cost of space is approximately $65.00 a square foot for unfurnished space and $80.00 a square foot for furnished space. A question was raised if further expansion would be needed after construction of the building for additional tenants. Pattschull said if further construction would take place the tenants in the building would have to agree because they would own the building. The materials for the structure may be concrete with brick exterior unless the Mod Pod building has a saxton brick exterior, then the condominium may have a masonry exterior. Lilly commented that the Committee did not have to approve or disapprove the plans because the building was not on Urban Renewal land. There will be two entrances, one on Dubuque Street and one on Burlington Street. A solid wall will be between the Office Building and the New Process Cleaners. Seiberling asked if there was going to be any solar units in the building. Pattschull said there would not be any. A question was raised as to the parking situation and Pattschull said parking would be available from the City lots but parking around the building or underground would not be practical because of the cost involved. The Committee thanked Dick Pattschull for his presentation. NEW BUSINESS: The Committee felt the temporary building by the Court House should be removed. The Committee asked the staff to inquire about resigning Brian Gutheinz from the AM FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIa ES MINUTES DESIGN REVIEW COMMPI'TEE APRIL 11, 1979 -- 4:00 P.M. PAGE 2 Committee and how to appoint a new member. Dick Pattschull and Dick Kruse were suggestions for new members to the Design Review Committee. Alexander asked if any plans were reviewed by the Committee for the remodeling of the old Frankels building on Dubuque Street. The Committee asked the staff to look into this matter. There being no further business, the meeting was adjourned. / % 1'ZA e D Cly \\! J Julie Conklin, Senior Clerk Typist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 MINUTES. DESIGN REVIEW COMMITTEE APRIL 25, 1979 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lilly, Alexander, Seiberling, Wegman, Lafore, Haupert MEMBERS ABSENT: Gutheinz, Summerwill, Sinek, Wockenfuss STAFF PRESENT: Glaves, Conklin, Berlin, Schreiber GUESTS: Bea Bailey, Bob Downer RECOMMENDATION TO CITY COUNCIL: To approve the preliminary design plans submitted by North Bay Construction, Inc. for parcel 82-1b, the Lucas Building located on College and Dubuque Streets. SUMMARY OF DISCUSSION: Chairperson Lilly brought the meeting to order. There were no minutes to approve NORTH BAY CONSTRUCTION, INC.; PARCEL 82-1b: Bailey introduced Bob Downer, the company's legal advisor, to the Design Review Committee. Downer asked the Committee's permission to tape the meeting. The Committee agreed to tape the meeting. Downer commented that he was hopeful that a decision could be made at this meeting. Bailey presented.a water color drawing of the proposed Lucas Building. He explained the materials that will be used for the building. The brick for the exterior of the building is a medium brown color. The area between the segmented arches is Annamosa limestone. The limestone is a buff color which is similar to portions of the College Block Building. The north wall next to the College Block Building has been left all brick and the wall on the alley is brick. The segmented arched windows will be framed by dark anodized aluminum with a brick relief around the window arch. The office entrance will be a single door with glass. A question was raised about signage for the tenants. Bailey said signs will be on the limestone and will be letters mounted on uniform placards. The lettering however may differ. Bronze tube lights mounted between the windows on the brick will serve for exterior lighting of the building. The basement and the first floor will be mainly used for commercial purposes: The second floor will be office space. Lilly asked how many square feet was in the building. Bailey said there was 5,325 square feet on the first floor. The air conditioning units for the building will be located on the roof and the heat would be hot water heat with the boiler located in the basement. Lilly inquired as to where the trash would be located. Glaves said since the lot was entirely covered, part of the basement would need to allocated for trash disposal. Bailey said this matter needed to be looked into further. Seiberling said she was very pleased and very excited about the building. Lafore said he felt the building was distinquished. Seiberling moved to approve the design for the Lucas Building and commend Norm Bailey for his unswerving effort to serve the community in the sense to provide' a very handsome compliment to the building in downtown. Alexander seconded, motion carried unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 663 1 MINUTES DESIGN REVIEW COMMITTEE APRIL 2S, 1979 -- 4:00 P.M. PAGE 2 r� Lilly asked if there was any anticipated time for beginning the construction. Bailey said he hoped to break ground this fall in August or September. A question was asked on the marketing of the spaces. Bailey said he was encouraged at this point. I ' The Committee thanked Norm Bailey for his presentation. I i OTHER BUSINESS: Glaves commented that the plans for the old Frankel's building were not received by the Planning department as yet but he would ask the Building department for the plans. i Glaves said the only plans left to be approved by the Design Review Committee .were the second parking ramp, which is similar to the first ramp, Streetscape Phase II, and the Ecumenical Housing Project. Haupert said Arie Kruse was concerned about the trees in the City Plaza because of the drainage problem. 'Glaves said there was a concern about the calcium deposit because it may harm some trees. The planters will be cleaned out and additional soil added to the planters. A drainage pit will be under the tree ball to provide extra drainage. Seiberling suggested to have some publicity' about the tree planting in City Plaza. Neal Berlin, City Manager, asked Linda Schreiber to carry this out. Schreiber said a newsletter will be mailed out about every two weeks to keep the public informed of the progress in the downtown area. Seiberling suggested the Committee meet with store owners who need to remodel the fronts of their stores. Berlin suggested a pamphlet be sent to the owners and inform them that the Design Review Committee and the staff is willing to help plan designs for their stores. Berlin asked Glaves to look into the possibility of 312 loans for commercial uses. Seiberling suggested the Committee to organize a design conference for downtown merchants. Glaves' added that the developer for Anna's Place was going to bring in samples for the Design Review Committee to review. There being no futher business, the meeting was adjourned Julie Conklin, Senior Clerk Typist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Ido DIES , y%'y1-7q Dear City Council !!ember, ^!e are va,riting in the hope that this will. reach your heart, conscience &spur you on to an rapid but :cell thought out plan. The issue at the Fire Dept. with Linda Paton, is controversial as we all know. I don't want to debate this. The biggest concern th^t I have is that the people of Ioon City don't h^ve the opportunity to say "We don't want our money spent in the court." It scares all of us as self-respecting tax paying citizens, when the city attorneys say that they are prepared to take this to the supreme court. Whether or not this is true, it shows how prone the city government is to spending hundreds of thousands of dollars in a case they could very likely lose. It is only fair that if more than 50% of the voters want the money spent, then it should be pursued. If not, the fire dept. should be forced to reconsider this in the conciliation period and not go to court. Since we elected you people as our voice, then we feel. that you should use your initiative and power that we have given you to stop squandering of dollars. These funds could be efficiently used in helping the elderly, the street repairs, the downtown project etc. that would help all Iowa City taxpayers. The money spent on the Lind.v Eaton case does not have nearly as great a cost -benefit ratiol This issue should never have gone to court! Looking forward to hearing from you. APR 7 61979 AMIE STOLFUS, CIVIC OV USK (3) Sincerely, ��, f Z 1 3 7-e Ci ers C k .=a. CJ�=owa MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _. . f �O May 14, 1979 JiJ Mr. Ken Culver and Ms. Cindy Alloway 213 Teeters Court Iowa City, Iowa 52240 Dear Mr. Culver and Ms. Alloway: Thank you for your recent letter to the City Council concerning the Linda Eaton matter. The City has carefully considered all of your concerns and has been extremely anxious to resolve the matter in a way in which will not result in discriminatory work rules and will be consistent with the City's obligations to other employees and the taxpayer under the collective bargaining process of this state and other requirements for operating an effective and efficient city government. We will continue to seek resolution of this matter consistent with those goals. Sincerely yours, Neal G. Berlin City Manager bdw / cc: City Clerk ✓ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES WILLIAM L.MCAROON WILLIAM F. SUEPPEL ROOERT N. DOWNER JAMES P.HAYES JAMES O. MCCARRAOHER THOMAS J.CILCK MARK T. HAMER THOMAS O.HOOART MARGARET T. LAINSON '�) MEARDON.SUEPPEL.DOWNER & HAYEs LAWYERS 122 SOUTH LINN STREET TELEPHONE 335.0222 IOWA CITY, IOWA 52240 AREA CODE 319 April 24, 1979 Mayor Robert Vevera Civic Center Iowa City, Iowa 52240 Dear Mayor: Enclosed please find Petitions from the residents in the North Dubuque Road area protesting against the Foster Road extension and against Oakes Second Addition insofar as Foster Road is part of it. We will appear at future City Council meetings to discuss and request to have the Comprehensive Plan amended to delete Foster Road in the area between Dubuque Street and Highway 1. V//eery ttrulllyy� yours, William F. Sueppel WFS: tmp Enc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES FU DD APR2 41979 ABBIE STOLFIl CITY CLERK i. MR op I WILLIAM L.MCAROON WILLIAM F. SUEPPEL ROOERT N. DOWNER JAMES P.HAYES JAMES O. MCCARRAOHER THOMAS J.CILCK MARK T. HAMER THOMAS O.HOOART MARGARET T. LAINSON '�) MEARDON.SUEPPEL.DOWNER & HAYEs LAWYERS 122 SOUTH LINN STREET TELEPHONE 335.0222 IOWA CITY, IOWA 52240 AREA CODE 319 April 24, 1979 Mayor Robert Vevera Civic Center Iowa City, Iowa 52240 Dear Mayor: Enclosed please find Petitions from the residents in the North Dubuque Road area protesting against the Foster Road extension and against Oakes Second Addition insofar as Foster Road is part of it. We will appear at future City Council meetings to discuss and request to have the Comprehensive Plan amended to delete Foster Road in the area between Dubuque Street and Highway 1. V//eery ttrulllyy� yours, William F. Sueppel WFS: tmp Enc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES FU DD APR2 41979 ABBIE STOLFIl CITY CLERK i. MR APR2 41979 TO: Iowa city City council and lkSBIE STOLFUS Iowa City Planning and Zoning Commission CITY CLERK In the Matter of Foster Road Extension The undersigned, all of whom reside on or near Old Dubuque Road, Quincent, Oakes Drive and Bristol Drive, hereby formally i Petition and request that the portion of Foster Road shown as lying between Prairie du Chien Road and North Dodge Road be deleted from the Comprehensive Plan for Iowa City. Foster Road is, apparently, to be a major cross-town arterial, linking East and West Iowa City. However, a quick review of that road shows that it starts in the middle of nowhere on the West and merely provides a second alternative route on the East. In the first place, we do not comprehend the rationale for the road as a cross-town arterial when it is shown as merely stopping at either a dead-end or some sort Of turn -a -round. Secondly, the proposed Foster Road link from Prairie du Chien Road to North Dodge Street would serve no purpose which could not be served by present streets. Prairie du Chien Road and North Dodge Street are already major traffic -bearing streets through the City's North side, and we understand that present plans call for the widening of North Dodge out to the Interstate 80 interchange. We believe that, without material inconvenience to motorists and neighboring residents, traffic moving between Northwest Iowa City and the East side could use Prairie du Chien Road and North Dodge Street to reach the First Avenue or Scott Boulevard extensions to North Dodge Street. Such routing would, we submit, serve the purpose of a cross-town link, while at the same time allowing the preservation of the neighborhood in which we live. As each of you may know, the neighborhood in which the under- signed live is a peaceful one, with small children playing safely on the quiet streets and open lots. It is hard to imagine a quicker Fv. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IdOIRES way to destroy the neighborhood character than putting a major traffic generating road in our midst. We fail to see any material benefit to the citizens of Iowa City from such a road, and believe its only long-term effect will be to destroy a fine residential area. In summary, on the basis that there is no real need for the Foster Road extension from Prairie du Chien Road to North Dodge Street, and because we believe such a major arterial roadway would destroy the peaceful character of our neighborhood, the undersigned I I respectfully request that the Foster Road extension from Prairie I du Chien Road to North Dodge Street be forever deleted from the Comprehensive Plan for Iowa City. ; v AFR2 ADDRESS ABBIC STOL1=US CITY CLERIC 7m g z ,/13' A&ZLL'w� /yo��C/Duh mug 7?c,), MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10I1jEs NAME I i./'+uUQj `./.Q-- ADDRESS r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES TO: Iowa City City Council and Iowa City Planning and Zoning Commission I In the Matter of Foster Road Extension AP �°��D R2 41979 ABBIE STOLFUS CITY CLERK %91' F The undersigned, all of whom reside on or near Old Dubuque Road, Quincent, Oakes Drive and Bristol Drive, hereby formally petition and request that the portion of Foster Road shown as lying between. Prairie du Chien Road and North Dodge Road be deleted from the Comprehensive Plan for Iowa City. Foster Road is, apparently, to be a major cross-town arterial, linking East and West Iowa City. However, a quick review of that road shows that it starts in the middle of nowhere,on the West and merely provides a second alternative route on the East. In the first place, we do not comprehend the rationale for the road as a cross-town arterial when it is shown as merely stopping at either a dead-end or some sort of turn -a -round. Secondly,, the proposed Foster Road link from Prairie du Chien Road to North Dodge Street would serve no purpose which could not be served by present streets. Prairie'du Chien Road and North Dodge Street are already major traffic -bearing streets through the City's North side, and we understand that present plans call for the widening of North Dodge out to the Interstate 80 interchange. We believe that, without material inconvenience to motorists and neighboring residents, traffic moving between Northwest Iowa City and the East side could use Prairie du Chien Road and North Dodge Street to reach the First Avenue or Scott Boulevard extensions to North Dodge Street. Such routing would, we submit, serve the purpose of a cross-town link, while at the same.time allowing the preservation of the neighborhood in which we live. As each of you may know, the neighborhood in which the under- signed live is a peaceful one, with small children playing safely on the quiet streets and open lots. It is hard to imagine a quicker FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES I way to destroy the neighborhood character than putting a major traffic generating road in our midst. We fail to see any material benefit to the citizens of Iowa City from such a road, and believe its only long-term effect will be to destroy a fine residential area. In summary, on the basis that there is no real need for the Foster Road extension from Prairie du Chien Road to North Dodge Street, and because we believe such a major arterial roadway would destroy the peaceful character of our neighborhood, the undersigned respectfully request that the Foster Road extension from Prairie du Chien Road to North Dodge Street be forever deleted prom 0 the I n Comprehensive Plan for Iowa City. v t E, APR2 41979 ABBIE STOLFUS NAME nn ADDRESS CITY CLERpK .n .. . .. n . A A -M- M Z S'CJ �t z <Q, Gz k /9v�) 111T. I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t1oIREs LI a NAME ADDRESS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140IMES i X17 0 L E n f APR2 41979 v TO: Iowa City City Council and ABBIE STOLFUS Iowa City Planning and Zoning Commission CITY CLERK In the Matter of Foster Road Extension The undersigned, all of whom reside on or near Old Dubuque Road, Quincent, Oakes Drive and Bristol Drive, hereby formally petition and request that the portion of Foster Road shown as lying between.Prairie du Chien Road and North Dodge Road be deleted from the Comprehensive Plan for Iowa City. Foster Road is, apparently, to be a major cross-town arterial, linking East and West Iowa City. However, a quick review of that road shows that it starts in the middle of nowhere on the West and merely provides a second alternative route on the East. In the first place, we do not comprehend the rationale for the road as a cross-town arterial when it is shown as merely stopping at either a dead-end or some sort of turn -a -round. Secondly, the proposed Foster Road link from Prairie du Chien Road to North Dodge Street would serve no purpose which could not be served by present streets. Prairie du Cni.en xoaa and North Dodge Street are already major traffic -bearing streets through the City's North side, and we understand that present plans call for the widening of North Dodge out to the Interstate 80 interchange. We believe that, without material inconvenience to motorists and neighboring residents, traffic moving between Northwest Iowa City and the East side could use Prairie du Chien Road and North Dodge Street to reach the First Avenue or Scott Boulevard extensions to North Dodge Street. Such routing would, we submit, serve the purpose of a cross-town link, while at the same time allowing the preservation of the neighborhood in which we live. As each of you may know, the neighborhood in which the under- signed live is a peaceful one, with small children playing safely on the quiet streets and open lots. It is hard to imagine a quicker MICROFILMED BY I JORM MICROLAB CFDAR RAPIDS -DES I40111Es Me way to destroy the neighborhood character than putting a major traffic generating road in our midst. We fail to see any material benefit to the citizens of Iowa City from such a road, and believe its only long-term effect will be to destroy a fine residential area. In summary, on the basis that there is no real need for the Foster Road extension from Prairie du Chien Road to North Dodge Street, and because we believe such a major arterial roadway would destroy the peaceful character of our neighborhood, the undersigned respectfully request that the Foster Road extension from Prairie du Chien Road to North Dodge Street be forever deleted from the Comprehensive Plan for Iowa City. I;.a 11 1 F D NAME 9 0 dJ APR2 A 1979 D ADDRESSABBIE STOLFUS _/7W/ � � au -F& CITY CLERK Le I -M2 A4 X AN 7 0 x, s /, 2,7A (0JJ ' / 26 2 " /94 1_4?�6.(LYy _ e . 52f9111-1 /27 � 12- r7 �z3s Dom. fes., n 9L.L �' IV G tZ IJ :Zr MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES NAME v. :z 1. _ i ADDRESS 72 77 JUHM MIUHULAb CEDAR RAPIDS -DES MOINES , City of Iowa Citti MEMORANDUM Date: April 24, 1979 To: Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibitions on Oakcrest Street and on Woodside Drive As directed by Section 23-16 of the Municipal Code of Iowa City, Iowa, this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, Iowa, the City Traffic Engineer will direct that signs be erected along Oakcrest Street and Woodside Drive so as to prohibit parking in the following manners: No parking anytime on the north side of Oakcrest Street from its intersection with Sunset to its intersection with George Street, No parking anytime on both sides of Oakcrest Street from its intersection with George Street east to its westerly intersection with Woodside Drive, No parking anytime on the north side of Oakcrest from the west intersection with Woodside Drive to its east intersection with Woodside Drive. Additionally parking shall be prohibited at all times on both sides of Woodside Drive from its westerly inter- section with Oakcrest Street to its easterly end. This action shall be taken on or shortly atter May 8, 1979. COMMENT: This action is being taken to correct a slight error that was listed in memo N10 when Council considered parking prohibitions on 4/17/79. We gave the Council a memo as if Oakcrest were a bus route for its entire length. Actually the bus route leaves Oakcrest and goes onto Woodside. This memo corrects that error and this should be the last memo on parking for some time. jmI/7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES a M I CEIVED APR 2 4 1979 19 �, -",,- L7 ewr� �, Ila 5'? a4O euro,,, 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 868 I U _ y 1� I:. I i I i _ I I I CEIVED APR 2 4 1979 19 �, -",,- L7 ewr� �, Ila 5'? a4O euro,,, 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 868 STAFF REPORT To: Planning and Zoning Commission Prepared by: Doug Boothroy Item: 5-7904. Oakes Second Addition Date: April 5, 1979 GENERAL INFORMATION A 'i t pp scan . Dean Oak Requested Action: Purpose: Location: Size: i Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: Physical characteristics: es R. R. #2 Iowa City, Iowa 52240 Approval of a preliminary plat To develop 7 single family lots Quincent Street extended Approximately 2.3 acres Undeveloped and R1A South - Single family and RIA East - Undeveloped and RIA West - Undeveloped and RIA North - Undeveloped and R1A Provisions of the Subdivision Code and the Stormwater Management Ordinance 4/5/79 4/20/79 Adequate sewer and water service are available. Police and fire protection are available. Vehicular access is from Quincent Street.' The development is located within the Rapid Creek watershed. The topography is gently sloping to steep (2 to 16 percent). MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES S 72 2 ANALYSIS The primary concern to be taken into account with this development as well as with subsequent subdivisions in this area is neighborhood street configuration in conjunction with Foster Road. The Comprehensive Land Use Plan recommends that Foster Road be constructed as a secondary arterial street, the location of which is still to be determined (see attached memo from Jim Brachtel). Re- gardless of the location of Foster Road it is important that either Oakes Drive or Quincent Street be extended to intersect with Foster Road. Because of the uncertainties regarding the location of Foster Road and the extension of Oakes Drive, Quincent Street should be extended to the north to provide access to that area and in such a manner to allow the greatest flexibility in determining the final alignment for Foster Road. It is difficult to determine at this time whether the street should be a cul-de-sac or loop without the benefit of an overall development plan which is acceptable to the City. RECOMMENDATION i It is the staff's recommendation that the preliminary plat be denied. Upon revision of the plat in conjunction with the concerns mentioned above and correcting the deficiencies and discrepancies noted below, it is the staff's recommendation that the preliminary plat be approved. DEFICIENCIES AND DISCREPANCIES 1. The location of the stormwater detention basin should be shown on the location map. 2. Preliminary calculations and plans for the stormwater management basin should be provided to the Engineering Division for their review and ap- proval prior to the Commission's approval of the preliminary plat. 3. If the Commission decides that Quincent Street should be a cul-de-sac, then a 10' right-of-way for a public walkway between lots 4 and 5 should be provided. ATTACHMENTS Location map Memo from Jim Brachtel ACCOMPANIMENTS Preliminary plat Approved by Dennis R. Kraft, I ector Dept. of Planning and Program Development / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 410INEs 5-7904 MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•OES 140111ES INTERSTATE 80 OAKES 2 �^ ADOIT.ON �-- (91TE r J oAKES IV . ADDITION k W � � J 0 Y u y4 L!d LOCATIOU MAP I I SCALE' 1"a f.bO' APPROX. 5-7904 MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•OES 140111ES City of Iowa City MEMORANDUM DATE: March 30, 1979 TO: Don Schmeiser, Senior Planner FROM: James Brachtel, Traffic Engineer RE: Oakes Second Addition i The submission of Oakes Second Addition presents an opportunity for the City to set the course for the Comprehensive Plan's proposed Foster Road — First Avenue secondary arterial link. In particular, the likelihood of the Foster Road link between Highway 1 and Dubuque Street could be determined by this subdivision. From a traffic perspective, the Comprehensive Plan's proposed link has great conceptual appeal. It would provide an alternative to the existing through street system. The existing system requires east -west moving vehicles to select between narrow residential streets (Kimball Avenue and Ridge Road) or returning to the core of the City (Dodge Street - Church Street and/or the Market/Jefferson one-way couplet - Dubuque Street). While the existing system serves existing development, future development could seriously overload today's through street system. I If the concept of the Comprehensive Plan's east -west link is accepted, there are some difficult questions to be resolved. The concerns of existing residents need to be addressed as portions of the right-of-way which will be required are held in parcels which will not be immediately (if ever) developed to higher densities. The location of Foster Road should promote through traffic in a most direct manner and minimize circuitous travel. There are many issues other than the Foster Road alignment involved in the review of Oakes Second Addition. However, Oakes Second Addition could have significant impact upon the City's intention to implement this area of the Comprehensive Plan as it was accepted. I would be most happy to discuss this further with either yourself and/or the Planning and Zoning Commission. i I I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401mES 'i STAFF REPORT To: Planning & Zoning Commission Prepared by: Doug Boothroy Item: S-7907. Waldenwood Part 1 Date: April 19, 1979 GENERAL INFORMATION Applicant: Southgate Development Company Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive Plan: Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: 1902 Broadway Iowa City, Iowa 52240 Approval of•a preliminary PAD plan and plat. To develop 67 condominium units on two lots. Northwest quadrant of the inter- section of Mormon Trek Boulevard and Rohret Road. Approximately 11.6 acres. Undeveloped and RIB South - undeveloped and R1A East - undeveloped, single family and R1A West - undeveloped and RIA North - undeveloped and R3 Area designated for a density of 8-16 dwelling units per acre. Subdivision requirements of Chap- ter 32 of the Municipal Code and provisions of the Tree Regulations, Planned Area Development and Storm - water Management ordinances. 4/28/79 5/13/79 Adequate sewer and water service are available. Police and fire protection are available. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140I14ES X72 2 Transportation: Physical characteristics: ANALYSIS Vehicular access is from both Rohret Road and Mormon Trek Boulevard. The topography is gently sloping to strongly sloping (2% to 14%). The subject addition is a two lot subdivision and Planned Area Development plan consisting of 67 condominium residential units. These units range in size from 2 to 5 bedrooms. The overall net density is approximately 6,700 square feet per unit. One public street is being proposed (Walden Road) and all other streets will be private. According to the City's policy regarding construction standards for private streets, the required pavement thickness should be six (6) inches of Portland cement concrete (PCC) or eight (8) inches of asphaltic concrete. The applicant is requesting that the Commission waive this requirement by allowing the private streets to be constructed of asphaltic concrete with a thickness of seven (7) inches. Both Engineering and Planning consider the six (6) inches of PCC or its asphaltic equivalent to be a minimum and recommend that the Commission not waive this standard for the subject development. Another area of concern is the deadending of private streets. Both the En- gineering Division and the Fire Chief are recommending that the private streets not deadend and either be interconnected or some type of turnaround provided in order to obtain adequate ingress and egress for fire, police, and garbage pickup. In later conversations with the Fire Chief he indicated that the ishorter courts did not seem to be as much of a problem as did Thoreau Court (the approximate length of which is 240 feet). I Stormwater management for the subject development is proposed with a wet bottom storage facility in the vicinity of Willow Creek west of Mormon Trek Boulevard (see location map). Preliminary calculations and construction plans have been submitted to both the Iowa Natural Resources Council and Engineering and are in the process of being reviewed. RECOMMENDATION It is the staff's recommendation (also see attached memo from Engineering) that the preliminary PAD and plat be denied. Upon revision of the PAD plan and plat in conjunction with the concerns mentioned above and correcting the deficiencies and discrepancies noted below, it is the staff's recommendation that the preliminary PAD plan and plat be approved. DEFICIENCIES AND DISCREPANCIES 1. A signature block for the City Clerk's signature should be provided on each page of the subject plan. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES r 2. The typical private drive cross section should be revised to show either six inches of PCC or eight inches of asphaltic concrete. I The design of the private drives should be revised as'to provide adequate ingress and egress for fire, police, and garbage pickup. ATTACHMENTS I. Memo from Engineering 2. Location map. ACCOMPANIMENTS Preliminary PAD plan and plat. Approved by MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Fn Kraft, Dire o Planning and Development i r . r1 LGCATIVN MAP SCALaL lox 1000' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES S-7907 City of Iowa C1 MEMORANDUM Date: April 10, 1979 To: Doug Boothroy From: Denny Gannon �( Re: Waldenwood Subdivision Southgate Development Company has resubmitted the preliminary plat for the Waldenwood Subdivision. Two major areas of concern (private drives to be constructed with 7" asphaltic concrete cement and the deadending of the private drives without any noticable turnarounds) have not been dealt with by the developer. Due to these major problems and other minor deficiencies, Engineering is recommending that the preliminary plat for the subdivision not be approved. jm2/2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES STAFF REPORT To: Planning & Zoning Commission Item: 5-7908. Pepperwood Parts 3-7 GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive Plan: Zoning history: r"1 Prepared by: Doug Boothroy Date: April 19, 1979 Southgate Development Company 1902 Broadway Iowa City, Iowa 52240 Approval of a preliminary Planned Area Development plan and sub- division plat. To develop 46 single family at- tached and 38 single family de- tached dwelling units. West of Pepper Drive and south of the K -Mart area. Approximately 19.4 acres. Agriculture and RIB North - undeveloped and C2 South - agriculture and R1A East - single family and RIB West - agriculture and RIA Area is designated for 2-8 dwelling units per acre. The initial request for rezoning of the Pepperwood area was sub- mitted by Midwest Development Company on 9/30/76 for a zoning change from RIA to RIB. Because of the sewage capacity restraints in the southside trunk sewer, the rezoning was held up until the preliminary plat of Pepperwood could be submitted and approved. During the interim, Midwest Development with- drew as the developer and Southgate Development Company undertook the Pepperwood project. The Planning and Zoning Commission and the City Council approved a preliminary plat of Pepperwood which proposed a development at RIA density and the request to rezone to RIB on 8/9/77. MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES MOIREs 872 2 Applicable regulations: Subdivision requirements of Chapter 32 of the Municipal Code and provisions of the Tree Reg- ulations, Planned Area Development and Stormwater Management ordin- ances. 45 -day limitation period: 4/28/79 60 -day limitation period: 5/13/79 SPECIAL INFORMATION Public utilities: Adequate water service is avail- able. The southside trunk sewer has capacity during dry weather but surcharges in wet weather. Public services: Sanitation service and police and fire protection are available. Transportation: Vehicular access is from Sandusky Drive and Keokuk Street. Physical characteristics: The topography is gentle to rolling with maximum slopes of 5%. ANALYSIS Capacity of the southside trunk sewer has been a primary concern of both the Planning and Zoning Commission and the City Council in their review of develop- ment proposals in this area. At the time of the initial rezoning request (R1A to i RIB) the Engineering Division investigated the trunk sewer's capacity and found a surcharging condition during wet weather. Because the subdivision was proposed at RIA density, both the Commission and the Council approved the pre- liminary plat and the request to rezone to RIB conjunctively. f The applicant has now submitted a Planned Area Development plan and a revised preliminary plat of Pepperwood Parts 3 through 7 with the intention of developing said parts with single family attached and detached housing. This proposal increases the overall density of the development from the 61 dwelling units per acre approved on the preliminary plat dated 8/9/77 to 84 dwelling units per acre. At the Planning staff's request, the Engineering Division again !j evaluated the southside trunk sewer's capacity and have replied in a memo attached hereto. According to the memo, the Engineering Division finds the I increase in density as requested in the subject proposal to be acceptable assuming the undeveloped areas served by the sanitary sewer would not be developed for more intense uses than presently permitted by zoning. I The extension of Keokuk Street and the regrading of an existing drainage ditch are necessary public improvements to be included with this addition. The pre- liminary plat, therefore, should be revised to include Keokuk Street to where it presently terminates and additional notes should be added indicating the type of improvements to be made to the existing drainage ditch located along the northern boundary of Pepperwood. MICROFILMED BY JORM MICROLAB cin AR RAPIDS•DES 14011I[S 3 The staff finds the plan layout to be very good. Attached and detached single family uses are being integrated without opposing these uses across their front yards. RECOMMENDATION The staff recommends that action on the preliminary PAD and plat be deferred. Upon revision of the PAD plan and plat incorporating the deficiencies and discrepancies listed below, the staff recommends the PAD plan and plat be approved. DEFICIENCIES AND DISCREPANCIES 1. A signature block for the City Clerk's signature should be provided on each page of the proposed plan. 2. Keokuk Street should be included as part of the plat. 3. All lots should be fully dimensioned. 4. The boundary of the subdivision should be fully dimensioned. 5. A note should be added that no structure will be allowed within the storm - water storage areas. 6. The boundary of the subdivision should be revised to include the inter- section of Sandusky and Keokuk as shown on the approved preliminary plat. 7. A note should be added indicating that no structures would be allowed within the 58 foot overland flowage channel west of Keokuk Street. 8. The location of the proposed overflow channel west of Keokuk should be shown. 9• The title of the plan should read "Preliminary PAD Plan and Revised Pre- liminary Plat of Pepperwood Parts 3-7". 10. Distances between proposed buildings on the subject plan and buildings on lots located adjacent to the plan should be shown. ATTACHMENTS I. Location map. 2. Memo from the Engineering Division. ACCOMPANIMENTS Preliminary PAD plan and plat. Approved by / nn s ra t, rector Dept. of Planning &Program Development MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I LOCATIC)N MAP Sch. LE 1 rra 1000' N i S-7906 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IdORIES City of Iowa City MEMORANDUM DATE: April 2, 1979 TO: Doug Boothroy, Assistant Planner /l FROM: Charles Schmadeke, Assistant City Engineer RE: Pepperwood, Parts 3-7 P.A.D. The Engineering Division has received additional information on the south side trunk sewer since our initial investigation in November of 1977. This information pertains to the surcharged condition only i and is not firm data as to the causes. A surcharged condition; it appears, will not occur with storms of a 5 year intensity or less. However with more intense storms, surcharging does occur and its causes are one or more of the following: (1) infiltration; (2) back up from overloading at the treatment plant; 3) the Pine Street lift station pumping sewage into the south side trunk sewer from the Rundell Street trunk sewer during overloading in the Rundell Street trunk because of infiltration. The amount of surcharge is also unknown at this time. The three causes of surcharging the south side trunk sewer will be eliminated when the new treatment plant is constructed and the Rundell Street trunk sewer is renovated. The Engineering Division will continue to recommend against rezoning to a higher density within the service area of the south side trunk sewer because of the unknown conditions, however the proposed P.A.D. has less density than the RIB zone in which it is located so the Engineering Division is not opposed to this development. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES N STAFF REPORT To: Planning & Zoning Commission Prepared by: Dan Johnson Item: 5-7911. Preliminary and Final Date: April 10, 1979 LSNRD Plan (No. 2) of Procter & Gamble. GENERAL INFORMATION Applicant: Procter & Gamble Manufacturing Co. Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: 2200 Lower Muscatine Road Iowa City, Iowa 52240 Approval of a preliminary and final Large Scale Non -Residential Development Plan (No. 2). Site modifications for storage and restroom additions. 2200 Lower Muscatine Road 71.69 acres Manufacturing and M1 North - Junior high school, single family and RIB South - Residential and RIB East - Manufacturing and M1 West - Commercial and M1 Storm Water Management Ordinance and provisions of Chapter 27 (LSNRD) of the Municipal Code. 5/16/79 Adequate sewer and water are available. Sanitation service is available as well as police and fire protection. Vehicular access via Lower Muscatine Road. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011jES $72 ?W- 0 2 Physical characteristics: Topography is gently to moderately sloping (2-9%). ANALYSIS The Procter & Gamble manufacturing company is proposing additions and improvements to its existing plan which includes a raw materials storage building, a solvent storage, a visitor restroom and a "MCC" building. These additions and improvements are to be accomplished within the boundaries of the previously approved Procter & Gamble LSNRD (designated LSNRD no. 1). The j preliminary and final plans which we are now reviewing (designated LSNRD no. 2) when combined with documents submitted with LSNRD no. 1 are in substantial compliance with the LSNRD provisions of Chapter 27, article 3, division II of the Municipal Code. The Engineering Division staff indicates that existing storm water detention facilities do not need to be expanded to accomodate the proposed improvements. RECOMMENDATIONS It is the staff's recommendation that action on the preliminary and final LSRD No. 2 plans be deferred. Upon revision of the plan incorporating the deficiencies and discrepancies listed below, the staff recommends the plan be approved. DEFICIENCIES AND DISCREPANCIES 1. A note should be added describing the general use of the proposed "MCC" building. ATTACHMENTS 1. Location map. 2. Letter of intent dated April 2, 1979. ACCOMPANIMENTS Preliminary and final Large Scale Non-4-A4#ntial Development Plans. Approved by +r J Dennis R. (raf Director Departmen of Planning and Program evelopment MICROFILMED BY JORM MICROLAB CEDAR RAPT DS- DES 1101RE5 LOCATION MAA Q N 5-7911 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES �7teo; edy )21.9t . 00V Z­t/147 THE PROCTER & GAMBLE MANUFACTURING COMPANY s . IOWA CIN PLANT 7100 SOW[t MUSCATIN[ ROAD IOWA CI1Y. IOWA 37710 April 2, 1979 I City of Iowa City Civic Center 410 East Washington Street II Iowa City, Iowa 52240 Re: Large Scale Non-Residential Development No. 2 NOR ; 1979 Procter and Gamble Manufacturing Company ABBIE STOLFUS, CM(` Iowa city, Iowa CITY CLERK (3) Attention: Mr. Neal Berlin, City Manager i As required by Iowa City ordinances, this letter is to serve as a statement of intent of the Large Scale Non-Residential Development No. 2 for the Procter and Gamble Manufacturing Company, Iowa City Plant. OWNERSHIP In continuing expansion of facilities, the Procter and Gamble Manufacturing Company, proposes construction on its Iowa City site. DESCRIPTION OF PROPOSED DEVELOPMENT Development includes the construction of the following: 1. MCC building 2. Raw material storage building 3. Solvent storage building 4. Visitor restroom facilities addition The proposed layout is shown on the Large Scale Non -Residential Develop- ment No. 2 prepared by Shive-Hattery 6 Associates. INTENDED TIME SCHEDULE FOR COMPLETION OF THE DEVELOPMENT Construction is scheduled to begin upon approval of the Large Scale Non -Residential Development plan with completion in the fall of 1979. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES City of Iowa city April 2, 1979 Page TWO CERTIFICATE OF IMPROVEMENTS The Procter and Gamble Manufacturing Company, Iowa C t ity ant i in agreement with improvements shown on the Shive-Hattery &PlAssociates' drawing for the Large Scale Non -Residential Development No. 2 and intends to install the same. FUNCTION The proposed buildings will serve as facilities for materials storage for use at the Procter and Gamble Manufacturing Company Plant. The proposed addition to the main lobby will serve as visitor restroom facilities. Respectfully submitted, V N. P. Klein Project Manager Procter & Gamble Mfg. Company F.. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES 'City of Iowa C1 j MEMORANDUM Date: April 27, 1979 To: Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney ati Re: Ralston Creek Village Facts On March 15, 1979, the Board of Adjustment considered a request by the owners of Ralston Creek Village for a special use permit pursuant to Section 8.11.02.1203 to permit parking within 32.8 feet from Ralston Creek in Flooding Overlay Zone. Questions Presented 1. Was the Board authorized in granting the special use permit to Ralston Creek Village? 2. Will the City be liable for property damage resulting from the issuance of the permit? Conclusions 1. Since evidence was presented by the applicant in support of the issuance of the permit and since the Board is expressly authorized to issue special use permits within the Floodway Overlay Zone, the trial court may not substitute its judgment for that of the Board. 2. A city is not liable for failure to assure that a building project would not injure its neighbors before issuing a permit for construction. Discussion Section 8.11.02.120 of the Code of Ordinances states: The following uses may be permitted within a Floodway Overlay Zone upon approval of a Special Use Permit: (3) Parking, loading areas and other similar uses when located less than 32.8 feet from the stream bank. Section 8.11.02.13E lists the factors which the Board must consider in determining whether to grant a special use permit: 1. The probability that materials may be swept onto other lands or downstream to the injury of others. 2. The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination and unsanitary conditions. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES raouus 3 rte, 2 The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage to the individual owner. 4. The availability of alternative locations not subject to flooding for the proposed use. 5. The safety of access to the property in times of flood for ordinary emergency vehicles. 6. The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters expected at the site. The Board discussed these factors and considered primarily the possibility that vehicles might be swept downstream. Board members pointed out that parking is expressly provided for as a special exception and therefore it must have been the intent of the Council to allow this use under some circumstances. The Board considered the standards set forth in Section 8.11.02.13B1 and made a finding that the proposed parking did not involve a structure which would reduce the water storage area or impede the stream flow, nor would it raise the grade. The Board imposed conditions to reduce the risk of flood damage: signs in the parking area, notice in the lease and a warning system in the apartment building. Section 414.15 of the Code of Iowa pr^vides that any person may appeal a decision of the Board of Adjustment within 30 days by a petition setting forth that its decision is illegal, in whole or in part, specifying the grounds of the illegality. In appeals of decisions of the Board of Adjustment, it has been held that a trial judge could not substitute his judgment for that of the board in the absence of arbitrary, unreasonable or capricious action by the board, nor could the Supreme Court substitute its judgment for that of the trial judge if his determination rested on substantial evidence. The court also stated that there is a presumption of regularity in the official acts of public officers, and, in the absence of clear evidence to the contrary, courts presume that they have discharged their duties. The board is presumed to have found the existence of such facts as were necessary to sustain its action. Had defendants presented no evidence, the court's decision would have been otherwise. Johnson v. Board of Adjustment, 239 NW 2d 873, 887 (Iowa, 1976). A review of Johnson and the cases cited therein indicate that the court is reluctant to substitute its judgment for that of the Board. It must be shown that the Board exceeded its authority or otherwise acted illegally. Since the applicant, Ralston Creek Village, submitted evidence in support of the special use permit, the City would have a difficult burden to show that the Board acted illegally. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORTES 3 1. With regard to the potential liability of the City as a result of the issuance of the special use permit, the holding in Miller y Cof Brentwood, 548 SW 2d 878 (Tenn 1977), would seem applicable. In Miller, property owners in the lower part of a subdivision sought to enjoin the City from authorizing or issuing any further building Permits for projects which would increase the storm water drainage flowing past or through their lots. Their principle argument was that the City was legally responsible for the flooding nuisance caused by the collective adverse impacts of projects which it approved. The court noted that no authority was cited to support this argument and stated that none was found by independent research. "In spite of the recent propensity of some courts to undertake to supervise and direct the activities of other branches of govern ,hent, none has yet been so bold as to hold a local government liable for failureto assure that a building project would not injure its neighbors before issuing a permit for construction. To initiate such a rule would make it necessary in for every municipality to require indemnity bonds from builders its for an constructs stic n. In short, thebeforeamounts city would hereby thereby constituted the liability insurers upon each building constructed by permission of the city. Id, 882. I bj4/11-13 I I FIICRDFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES