HomeMy WebLinkAbout2017-10-17 Bd Comm minutes10-17-17
Final Approved 5
COMMUNITY POLICE REVIEW BOARD
MINUTES — September 12, 2017
CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M
MEMBERS PRESENT: Monique Green, Mazahir Salih, Don King (electronically)
MEMBERS ABSENT: David Selmer
STAFF PRESENT: Legal Counsel Pat Ford, Staff Kellie Fruehling/Chris Olney
OTHERS PRESENT: Capt. Bill Campbell ICPD
CONSENT CALENDAR
Motion by Green, seconded by Salih, to adopt the consent calendar as presented or amended.
• Minutes of the Meeting on 08/29
Fruehling stated that a correction needed to be made on the voting of the two motions made after
executive session on the Aug 29 draft. Ford also indicated he was listed as absent on the May 9, July
11, and August 29 minutes, which was incorrect.
Motion carried, 4/0, Selmer absent.
NEW BUSINESS
Proposed Ordinance Change Discussion — King asked Board members to consider a change to the
ordinance regarding discipline. King didn't want the perception of the Board to look like they were
rubber stamping the Chief's report. Legal Counsel advised the Board that due to State law they have
no authority to discipline an officer or to know if any discipline was given. After further discussion it was
agreed that Townsend, Green & Legal Counsel Ford would draft a letter of concern with
recommendations to the City Council for the Board's review.
CPRB Power Point use for Presentations - Late handout presented by Olney showing CPRB
Information which can be used to make public presentations as requested by Salih.
Select Nominating Committee — Salih and Townsend volunteered to be on the nominating committee.
They will report back to the Board with recommendations for Chair and Vice Chair at the next meeting.
OLD BUSINESS
None
PUBLIC DISCUSSION
None
BOARD INFORMATION
Green has a conflict with the December12th tentative meeting date.Staff will look into availability of
conference rooms for a date change.
STAFF INFORMATION
None
CPRB
Sept 12, 2017
Page 2
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change)
*October 10, 2017, 5:30 PM, Helling Conference Rm
•December 12, 2017, 5:30 PM, Helling Conference Rm
•January 9, 2018, 5:30 PM, Helling Conference Rm
*February 13, 2018, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Green, seconded by Salih.
Motion Carried, 4/0, Selmer Absent.
Meeting adjourned at 6:12 P.M. '
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2016-2017
(Meeting Date)
KEY: X =
TERM
9/13
10/11
11/7
11/15
12/15
1/10
2/14
3/14
4/12
5/9
7/11
7/31
8/8
8/29
9/12
10/10
NAME
EXP.
Joseph
7/1/17
X
X
X
X
X
X
X
X
X
O/
---
---
_
_
Treloar
Ei
Mazahir
7/1/21
X
O
X
O
X
X
X
O/E
X
O/
X
X
X
X
X
X
Salih
E
Donald
7/1/19
X
O/E
O/E
O/E
O/E
O/E
O/E
X
X
X
X
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
David
9/1/21
---
---
---
---
---
---
---
---
---
---
X
O/E
X
X
O
X
Selmer
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No meeting
--- =
Not a Member
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5b(2)
IOWA CITY
f! PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
v Sus,n C" -- 3W3W53d3. — 30 356"W — kylo
BOARD OF TRUSTEES
Minutes of the Regular Meeting
August 24, 2017
FINAL APPROVED
Members Present: Diane Baker, John Beasley (in at 5:20 pm), Kellee Forkenbrock, Janet Freeman, Adam
Ingersoll, Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent. None.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:00 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the July 27, 2017 Library Board of Trustees meeting were reviewed. A motion to approve
the Minutes was made by Freeman and seconded by Baker. Motion carried 8/0.
Items to be discussed.
Library Annual Report. A link to the online version will be sent as soon as it is available. Craig said the
full financial reports will be available in September as the City is just now closing the books on FY17.
Semel asked if there were any notable ups or downs. Craig said circulation is down a little bit, as it is in
most public libraries but she does not believe this is a drastic drop or that people in Iowa City are not
reading anymore. Craig noted there was a slight increase in the number of people into the building. We
are still the active downtown hub that we've always been and Craig believes we will still be the busiest
public library in Iowa this year. Freeman noted that bookstores seem to be doing better; Craig said this
is a trend and people are coming back to books and said the Pew research people have noted the
millennial generation is library centric and views the library as a community center. Semel said the
annual report is an amazing document.
Art Gallery. Craig received estimates from the architect to remodel the hallway space to be used as an
art gallery and thought the estimate was high. She believes the work could cost us less than the
estimate provided if we manage the work ourselves and do not hire a general contractor. Craig said
most of the cost is in the lighting; as it is a dark hallway and needs to be improved for art. Semel asked
Craig to review the concept. Craig said the plan is, to conserve staff time, an art show would hang for
two months at a time, three times a year to coincide with the Gallery Walks. Semel reminded the Board
that Alan Weinstein, a local artist, believes that having an art show in a library in Canada helped his
career as an artist and that the art selected would raise the awareness of the artist and further the
artist's endeavors.
Baker asked how much staff time it would take and Paetzold asked about equating the work to a year's
labor, one week of staff time for each show is a rough estimate. Craig said she would have to cost it out
to have firm numbers but, with benefits, it would cost approximately $50 per hour. Ingersoll asked if the
money was allocated for the gallery; Craig said it was in the NOBU budget approved by the Board last
month. He asked what percentage of the NOBU budget the art gallery represented; Craig said about
10%. Forkenbrock asked if we consulted with other libraries to see how they keep their costs down.
Craig said there are many models out there. Freeman asked if the construction of the gallery is different
than other construction we have done. Craig said the art gallery is not considered a large project.
Paetzold identified the many ways ICPL already is involved in promoting art. She said we have the back
wall on the second floor, circulating art, the art competition, and we do special exhibits, like the Pelzer
mural. There are many venues in Iowa City that display art as well. Semel said he thinks a huge
difference is having no commercial transactions in the building, like Java House, for example, which has
art on the walls. Semel believes the other venues treat the art more as decoration. He believes when art
is displayed as art there is a different impact for the viewer. Ingersoll asked how we would draw
people's attention to the art rather than having it just be decor. Craig said it would be promoted and is
part of the staff time it would take.
Board members left at 5:21 for their photo to be taken. Board reconvened at 5:25 pm.
Art gallery discussion continued:
Paetzold asked if the work required by staff for the gallery would be displacing someone from doing
other work and ongoing staff costs. Craig said the person who would be assigned is currently on the Art
Advisory Committee and manages the Art Purchase Prize. The work for each show would require
organizing, advertising, meeting and selecting the artists, and then working with the artist to hang each
show, plus organizing an opening reception. Ingersoll said this is ancillary to our mission. Kirsch said it
would be participating in a community event and draw people to the space but it would not mitigate
the burden on staff. Baker said we do an unbelievable job, and is not sure we need to do everything.
Freeman noted that part of this discussion about staffing recognizes the bookmobile service we just
started. More work has been added for the bookmobile and this may not be the time to do an art
gallery that would involve yet more staff time. Beasley was an advocate for vetting the art gallery idea
but feels that with what we need to accomplish in the next year to year and half, and with a large price
tag, he does not believe the art gallery needs to go any further right now and is willing to table it.
Beasley is completely satisfied with what has been done up to this point and is done with the
discussion. Freeman does not like the idea of starting a new venture when we are changing directors
and maybe it could be postponed. Craig said we revisit things all the time. Paetzold asked how staff feel
about the art gallery. Craig said staff are not in favor of the art gallery. Board consensus was not to
move forward with the art gallery at this time. Ingersoll said when we bring on a new director that
person should have the ability to find their own way and revisit the gallery.
Staff Reports.
Director's Report. The ILA conference is in Coralville this year. Craig suggested Board members may
wish to attend any part of the conference, and to let Miller know and she will take care of registration.
Paetzold said she has had a great experience at the ILA conference in the past and recommends it.
Craig said a number of ICPL staff are presenting at the conference this year. The State Library is putting
on Town Meetings this year, too, also in Coralville in September. Update on teen situation from last
month: the new rules for the teen space, being upfront about expectations for behavior, knowing teen
names, and having a few teens banned, is improving the situation. Clark said we are going to be
proactive as we plan for next summer. Paetzold asked if there are accommodations for talking with
parents who may not be able to come to the library for a return appointment. Clark said she will speak
with parents on the phone and make things as easy as possible for parents.
Brooke Gladstsone will be at the Ehglert Theatre on Sunday, 9/24/17 at 2:00 pm to kick off this year's
Intellectual Freedom Festival, sponsored by ICPL and the Friends Foundation. The Bookmobile is off the
road this week with one minor warranty detail left on our punchlist. Monday begins the new fall
bookmobile schedule. Craig and Logsden will be presenting a report on the Bookmobile to City Council
and to the Johnson County Board of Supervisors. It will be sent to the Board when it is ready. A few
policy reviews were inadvertently left off the calendar; look for them on next month's Board calendar.
Be on the lookout for the fall Window, coming to mailboxes right after Labor Day.
Departmental Reports.
Children's Services. Pilkington said everyone wanted eclipse glasses. We received them as part of a
grant, and participation in a library program was a requirement in order to get glasses. Clark talked
about the ice cream socials at the elementary schools and how much kids tell staff they love the
summer reading program. Beasley asked if we know why kids don't finish the program. Pilkington said
there are several levels for our kids to finish, and many children only finish the first level. Family
vacations, kids losing their program cards, or children signing up for the program with a summer camp
and are no longer in the camp, are all reasons why completion rates are not as high as the number of
registrants.
Collection Services. No comments.
IT. Palmer said the changes we are making to the Computer Lab are to encourage people to learn to do
digital media creation by using software and other tools we can provide. Beasley asked for an example.
Clark said a young woman came in who wanted to enter the downtown sign contest. She used Adobe
Acrobat Suite to do so. She would not have been able to participate in the contest without access to
our software and space. Palmer said people will be able to collaborate on projects and there will be
dedicated stations people will be able to use individually. The new Digital Media Lab will provide more
flexibility than the current stationary computer tables with 20 computers that sit idle most of the time.
We will be able to deliver better and more classes and this represents a big advance for us. Craig said
when this building was planned, the current Computer Lab was state of the art. Our mission is to help
people learn and use our tools to create their own information.
Semel out at 5:59 pm.
Development Office. McCarthy thanked Beasley and his wife for attending the Block Party hosted by
Michael Lensing and Tom Scott, which garnered $4200. Baker asked if the event was well attended.
McCarthy said it was a beautiful day and there were about 80 guests who enjoyed the day and music by
Elizabeth Moen and Blake Shaw Trio. Beasley said the food was great and the number of people was
great. McCarthy described the shared fundraiser, Tee Off for Swimming and Reading with the City Parks
and Recreation Department planned for 9/8 at Finkbine. There is another ICPL Rocks my Block event; a
progressive party at Plaza Towers on September 30. This will be a four -condo tour, hosted by great
3
friends in Plaza Towers. There will be light refreshments and then guests will gather at Neumann
Monson to talk with architects from Neumann Monson and people from McComas-Lacina Construction.
Tickets are $50. McCarthy said if anyone wants to do a block party, to let her know.
Spotlight on the Collection. No comments.
President's Report. None.
Announcements from Members. Beasley would like to have someone from MERGE visit the Board to
let us know what is going on there. Clark said wejust had a successful collaboration with proto studios
and she thinks they would be pleased to tour the Board. Craig said she would arrange this. Paetzold
goes to the BYOB group and really appreciates it. She said the people who go don't really know each
other but have great conversation. Paetzold asked about joining Kanopy (a free streaming movie service
some libraries use) and what it would cost us to do this. She would like us to investigate. Mangano said
that what has been available to us so far has been very expensive and the content poor. Mangano said
we are always looking for new services for patrons. Mangano said some services require you to offer all
their content. Paetzold asked if we could go in with other libraries on this. Mangano will look into this.
Beasley commented on the year-end financial statement that he is impressed that almost 800,000
people are served by ICPL by fewer than 60 FTE employees for less than $7,000,000. Paetzold asked how
the Board's decision about the art gallery will be conveyed to the person requesting its consideration.
Craig said Semel volunteered to inform the requester.
Committee Reports.
Foundation Members. None.
Communications. None.
Disbursements.
The MasterCard expenditures for July, 2017 were reviewed. A motion to approve the disbursements for
July, 2017 was made by Ingersoll and seconded by Paetzold. Motion carried 8/0.
Set Agenda Order for September Meeting.
Budget FY19
MERGE.
Adjournment. A motion to adjourn the meeting was made by Ingersoll and seconded by Beasley.
Motion carried 8/0. Vice -President Washington closed the meeting at 6:11 p.m.
Respectfully submitted,
Elyse Miller
Board or Commission:ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
MeetingDate
Name
Term
Expiration
10/27/16
11/17/16
12/15/16
1/26/17
2/23/17
3/23/17
04/27/17
5/25/17
6/22/17
7/27/17
8/24/17
9/28/17
Diane Baker
6/30/19
X
O/E
X
X
O/E
O/E
O/E
X
X
X
X
O/E
John Beasley
6/30/21
X
X
X
X
X
X
X
X
X
X
X
X
Kellee
Forkenbrock
6/30/23
Not on Board
O/E
X
Janet Freeman
6/30/19
X
X
O/E
O/E
X
X
X
X
X
X
X
X
Adam Ingersoll
6/30/21
O/E
X
X
X
X
X
X
X
O/E
O/E
X
X
Carol Kirsch
6/30/23
Not on Board
X
X
X
Tom Martin
6/30/17
X
X
O/E
X
X
X
X
X
X
Off Board
Robin Paetzold
6/30/17
X
X
X
X
X
X
X
X
O/E
X
X
X
Meredith
Rich -Chappell
6/30/17
X
X
X
X
X
X
X
X
X
Off Board
Jay Semel
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
Monique
Washin ton
6/30/21
X
X
O/E
O/E
X
X
X
X
O/E
O
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting