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Home My WebLink About09-03-2013 Airport Commission Meeting Minutes . Airport Commission September 3,2013 Page 1 M!NUTES FINAL IOWA CITY AIRPORT COMMISSION September 3, 2013—5:30 P.M. AIRPORT TERMINAL BUILDING Members Present: Chris Ogren, Minnetta Gardinier, Paul Hofmeyer Members Absent: Jose Assouline, Howard Horan Staff Present: Michael Tharp, Sue Dulek Others Present: Chuck McDonald RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Tharp called the meeting to order at 5:40 P.M. ITEMS FOR DISCUSSION/ACTION: a) Consider a resolution authorizing Chair to accept FAA Grant—Tharp noted that they had received word from FAA to expect a grant for the land purchase they had been working on. Tharp noted that the Commission doesn't typically approve the grant applications, but that they approve accepting the grant awards when they come in. Tharp noted that the purchase was approximately 12 acres of land underneath the runway protection zone. Ogren asked if the land would be continued to be farmed. Tharp stated that in the short term it would continue to be managed as farm land, but that in the future after FAA completes its rules updates there may be other opportunities for use. Ogren moved the resolution #A13-19, seconded by Hofmeyer. Motion carried 3-0. Assouline and Horan absent Consider a resolution setting a public hearing on the plans, specifications and form of contract for Building D and Terminal Roofing Rehabilitation— Tharp stated that the new plans and specs were ready, so the desire was to set the public hearing for the next regular agenda. Hofmeyer moved the resolution#A13-20, seconded by Ogren. Motion carried 3-0. Assouline and Horan absent Ogren nominated Gardinier as acting secretary, seconded by Hofmeyer. Motion carried 3-0. Assouline and Horan absent b) Fly Iowa—Tharp introduced Chuck McDonald, Executive Director of the Iowa Aviation Promotion Group. Tharp gave an update on the current status of plans to the group. Tharp stated that the intent of the meeting was to continue discussions of the fundraising piece of the planning. Tharp described how the Airport Commission September 3,2013 Page 2 meetings were working with the main planning and then the use of volunteers as particular items were going to appear. Tharp stated that his task from the last meeting was to coordinate with accounting to transfer the funding to???the Airport Commission. Tharp noted that this had been completed and that he need to send the information to IAPG. Tharp noted that they were using the city accounting system to track donations and expenses and that the system is capable of holding the account complete separate from other city activities. McDonald noted that they needed to send the information to IAPG and that would trigger their payment into the donation fund. Hofmeyer updated the group stating that he attended Fly Iowa in Perry and shared a program with the group. Members discussed the process of making a program and setting the price points for advertising in the program. Hofmeyer also stated that he had contacted the grant personnel for Rockwell. Gardinier stated she had worked with the same folks as part of organizing the Air Race Classic Gardinier updated the group on the program and logo artwork saying that she had contacted Mary Moye-Rowley and that she was booked up until October. McDonald spoke to the group regarding the program stating that Perry had used the program as its primary fundraiser. He stated that they raised over$30,000 with it. Members discussed whom they would contact or target for advertising in the program. McDonald spoke to the Perry event organizers and discussed some of the steps that were taken there. He noted they would have a debrief of the event later in September. Members discussed the possibility of sending someone to that debriefing to help collect information. McDonald stated he could also help start putting together the necessary forms for requesting military aircraft to be at the event as well as the airspace waiver for FAA. Members discussed the use of outreach activities including setting up a web page. Tharp noted that the city web services were currently being ??with the possibility of using a 3"' party service. Tharp noted that he would talk to staff and see what could be done. Members returned to the discussion of the program and discussed setting price points for advertising and for sponsorship opportunities. Members discussed getting additional information from Perry regarding their pricing structures. Gardinier said she would share her pricing from the Air Race Classic. Members also discussed using different grant sources for different purposes, such as promotion/advertising. Ogren discussed the process to identify fundraising and sponsorship targets. Gardinier suggested that they each list out business or other contacts for the next meeting and that would produce a good list of initial candidates. Hofmeyer said he would collect the paperwork from Rockwell and begin filling out their application process. Ogren state she would research the tourism grant. Members set the next Fly Iowa Committee meeting for October 1st 5:30pm Airport Commission September 3, 2013 Page 3 ADJOURN: Ogren moved to adjourn, seconding by Gardinier. Motion carried 3-0. Horan and Assouline absent. Meeting adjourned at 6:45P.M. CHAIRPERSON DATE . 1J Airport Commission August 12,2013 Page 4 Airport Commission ATTENDANCE RECORD 2013 TERM o io ro oI o01 o0) o co m m NAME EXP. N.) N N o oo rn o ao w rt w w w CO CO w w w rn 03/01/13 O/E X N N N N N N N N Rick MMMMMMMM Mascari 03/01/14 X XXX X X X O/ X O/ Howard E E Horan Minnetta 03/01/15 X X X 0/ X 0/ XX X X Gardinier E E Jose 03/02/12 X O/ O/ X X X 0/ 0/ X 0/ Assouline E E E E E Chris 03/01/15 X XXX X X XX X X Ogren Paul 03/01/15 NM N X X X X XX X X Hofmeyer M Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time