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HomeMy WebLinkAbout1979-05-15 Bd Comm minutesMINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER ROOM B APRIL 11, 1979 MEMBERS PRESENT: Berry, Boutelle, Hayek, McLaughlin, Thayer. MEMBERS ABSENT: Crum, Hillman, Humbert, Ward. STAFF PRESENT: Howell, Lee, Lown. GUESTS: Mary Abboud (KXIC), Anne Glenister, Ernesto Ornelas, Bruce and Kristin Friedrich, Carl and Cathy Jens, Scipio Thomas (KCJJ). Summary of Discussion and Formal Action Taken: The Iowa City Parks and Recreation Commission met in Regular Session on April 11, 1979. with Chairman Boutelle presiding. *Thayer moved and McLaughlin seconded that the minutes of the March 14, 1979 meeting be approved as written. Unanimous. *Thayer moved and McLaughlin seconded that the Parks and Recreation Commission veto the idea of a boat ramp north of highway N6. Four in favor, Berry abstaining. Presentation: Boutelle awarded certificates granting summer season swim passes to Kristin - I Friedrich and Cathy Jens as winners of the snow sculpture contest. Joint Swimming Pool Project: Hayek reported on a meeting of April 3 with City Manager Berlin, School Superintendent! Cronin, Hayek and Showalter regarding a joint swimming pool project. The City will start looking for ways to put money together for financing. Present allocations in- clude $162,500 City in FY 81 and $457,233 Iowa City School District in '84/'85. Also a possibility of Johnson County and private money. Hayek also reported on a meeting on April 9 with Cronin, Jud Podhojsky and Harold Donnelly (County Super.) about Johnson County participating. The school district estimated cost for an indoor 25 yard pool is $800,000. At Berry's suggestion the Parks and Recreation Commission should go on record as urging early action on this project. Very Special Arts Festival Film: Jan Lown, Recreation Supervisor, presented a film on the 1978 VSAF at the Iowa Union. Committee Reports: Berry -River Front Commission: Proposing a boat ramp and parking lot for the Sturgis Ferry Corner, Braverman property, east of Wendy's restaurant, mainly for fisherman but also for river emergencies. Parks & Recreation Commission members expressed disfavor with location because of maintenance, high water, erosion and access. *After considerable discussion Thayer moved and McLaughlin seconded that the Parks and Recreation Commission veto the idea of a boat ramp north of highway N6. qS/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES PAGE 2 APRIL 11, 1979 Committee Reports Continued: Vote on boat ramp continued: Four voted in favor and Berry abstained. McLaughlin left at 9 p.m. Lee reported that the City Council would be calling a meeting with both commissions to discuss the issue. Probably would meet at a Monday afternoon informal. Staff Report: 1. The report on the Cedar Rapids tot lot program deferred until May meeting. 2. The "early bird" swim is attracting around 20 people each day. Staff consider- ing a recommendation that two days a week be scheduled for this beginning in the fall. This would mean a conflict with the existing school and swim club use. 3. A time table for the Clinton arboretum trip on May 12 was presented and names taken for the trip. School Use Contract: Hayek reported that the School Board had approved the 3 year renewal of the joint use contract with the City. There being no further business, the meeting was adjourned at 9:15 p.m. Respectfully submitted, Robert A. Lee, Recre ' n Superintendent N. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MAY 1, 1979 4:30 PM CIVIC CENTER CONFERENCE ROOM Members Present: Pepper, Eskin, Madsen, Terry, Washburn Staff Present: Tiffany, Halling, Brown The meeting was called to order by Chairperson Pepper at 4:45 PM. It was moved by Madsen and seconded by Terry to approve the minutes of the April 17 meeting as distributed. Passed 5-0. Pat Brown, Human Relations Department Director, was present to discuss the Broadband Telecommunications Specialist. Changes in the job description emphasizing responsibilities for Cable TV access and associated duties were reviewed, and interview questions were appropriately modified to reflect these responsibilities. Internal applicants will be interviewed as soon as possible and the position will be simultaneously advertised externally. Pepper requested that the job advertisement be sent to the Regional meeting of the National Federation of Local Cable Programmers Mi , which is being held in Minneapolis on May 5 and 6. External advertising will run two weeks, with a May 31 deadline for applications. The Commission approved of the revised job description and interview questions. Eskin and Washburn will notify the Human Relations Department of their availability to interview the internal applicants. The Commission identified preferred advertising locations, including University papers as follows: Des Moines; Cedar Rapids; Iowa City; Davenport. Madison, Wisconsin; and Minneapolis. Applicants may contact the City Clerk as of May 7, 1979. The final hiring decision will be made jointly by the interviewers: Eskin, Washburn, Tiffany and Berlin. Pepper brought up the following points Commission: of information for the Hawkeye Cable Vision has filed its performance bonds, permits, etc, in compliance with the franchise requirements to date; 2. A response has been sent to Mr. Day, attorney for Eastern Iowa Cablevision. Copies of the response were distributed to Commissioners. It was moved by Madsen and seconded by Terry that the bylaws of the Commission be adopted as presented. The bylaws were then further reviewed and amended as follows: Article III, Section 3 was amended to read as follows: "If more than two... missed, dismissal under this rovision shall be recommended_to the �i�t Council on1Z —upon concurrence of the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 q.SL remaining Commissioners." Washburn moved, Terry seconded, passed 5-0. Article VII, Section 1 was amended to read as follows: "The Chairperson... meetings. Items submitted to the _Chairperson b�y Commissioners at least one wee- t advance of a regularly scheduled meeting shall be in luded.' Wr ashburn moved, Terry seconded, passed 5-0. Article VII, Section 2 was amended to read as follows: "The Commission's... drafting and distribution of minutes..." Terry moved, Washburn seconded, passed-9. Article VIII was amended to read as follows: "Subcommittees will be authorized b?y a ma'orit vote of the Comm5s on. The Chairperson �1 appo nt omm-t cion members to the subcommittee." Washburn moved, Eskin seconded, passed 5-0. Bylaws adopted as amended, 5-0. Pepper announced the need to recommend to City Council by June 8 a response to Mr. Day's request for a franchise for Eastern Iowa Cablevision. In this light, the adoption of rules and procedures must be carefully and swiftly completed. The discussion outline was presented to Commissioners. Terry and Pepper requested input by May 6. A draft will be presented at a special meeting to be held on May 8 at 4:30 PM. The next regular meeting will be held on May 15 at 4:30 PM in the Civic Center Conference Room. Madsen requested that consideration of a hearing date for Mr. Day's request be added to the May 8 agenda so that it can be held as soon as rules and procedures are adopted. The meeting was adjourned at 7:00 PM. Respectfully submitted, Connie Tiffany MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 2, 1979 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Gilpin, Knight, Fountain, Vetter, Berry, Boutelle, Baker MEMBERS ABSENT: Fahr, Kroeze, Neuzil Sokol STAFF PRESENT: Milkman, Conklin GUESTS: Kay Gilles, Project GREEN; Loren Horton SUMMARY OF DISCUSSION: Chairperson Gilpin brought the meeting to order. Berry asked that the minutes be changed on page 2 under BOAT RAMP to read "Berry said the Parks and Recreation Commission supported the ramp concept" instead of "proposal." On page 1 under i LANDSCAPING, line 13, Milkman said the minutes should read there were "no plans to use 100 feet of the river bank." Also on page 1 underLANDSCAPING, the last sentence in paragraph one s4ould read "...removed and replanted." The minutes were unanimously approved as corrected. BOAT RAMP: Milkman said the City Council felt the parking area by the ramp should be asphalt instead of gravel. However, the State Conservation Commission will only pay for half the cost of gravelling the parking area. The total CDBG funds which need to be allocated for this project would therefore include $9,000 for asphalt for a total of $20,500. Milkman then presented to the Commission a preliminary plan for the parking and ramp. Milkman added that Kroeze recommended leaving some of the trees in the parking area because the high water table would sustain them despite the asphalt surface. Gilpin suggested inquiring about creating a deeper channel under the railroad bridge. Milkman said that Tim Dorr, from the State Conservation Commission, is scheduled to meet with her Monday, May 7, to discuss the application for matching funds and she would inquire about a channel. i Gilpin wondered if plans for the ramp and parking should be finalized before the land is dedicated to the City by Braverman. Boutelle said since the land is to be left in its natural state after dedication she felt the Commission should proceed. Gilpin suggested writing a letter to Mace Braverman to inform him that the boat ramp project is proceeding and to request that the land be turned over to the City. Boutelle asked if the land would be cleaned up before it was dedicated. Milkman said the resolution approving the plat included a requirement that debris and junk be removed before the City acquires the land. It was agreed by the Commission to send a letter to the Parks and Recreation Commission and to the City Council concerning the meeting on April 30. CORALVILLE DAM CATWALK: Knight summarized the meeting with the Johnson County Conservation Commission. Knight indicated that the county was concerned with liability for any accidents which 953 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Riverfront Commission May 2, 1979 Page 2 occurred on the catwalk, and that the Commission felt the catwalk should lead to a public area if they decide to maintain it. It was suggested to check with the owners of the property to see if they would consider dedicating 2 or 3 acres for public use in its natural state. Gilpin suggested writing a letter to the owners of the property to inform them this land was proposed as park land in the City's Comprehensive Plan and to inquire whether they might be interested in dedicating some land to the City. A copy would be sent to the Johnson County Conservation Commission. Baker commented that the catwalk would be necessary if the dam was to be maintained. Knight suggested adding to the letter that the dam would help control the water level and should be retained. OLD BUSINESS: Knight and Gilpin attended a Johnson County Regional Planning meeting in Solon. Gilpin distributed questionnaires which were handed out at the meeting concerning development in the North River Corridor area. Vetter said a pollution control system was needed because currently sewage waste is deposited into Lake McBride. Gilpin inquired if Don McDonald of the University of Iowa Institute of Hydraulic Research had been asked to check the salt content of the Iowa River by the City Service area on Riverside Drive. Milkman stated she would get in touch with him. Gilpin wondered if anything was being done to sell the bricks at the City Service area. Milkman said Dick Plastino, Director of Public Works, had asked the City Council if he could sell the bricks. Council felt this was a good idea. REPORTS: Parks $ Recreation -- Berry Berry said he had reported to the Parks and Recreation Commission regarding the discussion on the Sturgis Corner boat ramp from the RFC meeting. He said the Commission felt the ramp was infeasible because of vandalism, littering, erosion and fluctuating water levels. Coralville -- Baker Baker called Bill Hines, Chairman of the Johnson County Heritage Trust, to see if money could be allocated for repair of the catwalk at the Coralville Dam. Hines said he would bring up the matter at the next meeting. Milkman reported she still did not know if money would be allocated from the Federal Aid Highway funds for the Rocky Shore Bike Trail. ALLOCATION OF CDBG FUNDS: After considerable discussion, the following priority list of projects for allocation of the $75,000 CDBG funds was approved: 1. Administration ($7,500) 2. Boat ramp at Sturgis Corner ($20,500) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Riverfront Commission May 2, 1979 Page 3 3. Rocky Shore bike trail ($30,000) 4. Acquisition of Showers property - west side of river - 55 acres S. Acquisition of Showers property - east side of river - 45 acres 6. Acquisition of Showers property - both sides of river 7. Acquisition of park land in the peninsula area The possibility of acquiring the Showers property with matching funds from the Heritage Conservation and Recreation Service was referred to the Parks and Recreation Commission for discussion. Problems of access, reasonable price, the source of the local match (possibly CDBG and some Parks and Recreation land acquisition funds) as well as a time schedule for acquisition of one or more parcels all need to be dis- cussed. The west side parcel is favored because of its potential for development as marsh land. Depending on whether the Rocky Shore trail can be constructed this year, the amount of money available for land acquisition would be $17,000 or $47,000. There being no further business, the meeting was adjourned. Ju a Conklin, Senior Cle -Typist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY PLANNING $ ZONING COMMISSION INFORMAL MEETING APRIL 30, 1979 --- 7:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Jakobsen, Lehman, Blum, Kammermeyer, Ogesen, Cain, Vetter MEMBERS ABSENT: None STAFF PRESENT; Boothroy, Schmeiser Review of the Revised Tree Regulations. Discussion; no action taken. i �— Public discussion of an ordinance amending the sign requirements for the M1 Zone. I Staff was requested to revise the definition for a front wall. Further discussion; no action taken. 5-7912. Public discussion of a preliminary and final Large Scale Non -Residential Development plan and tree planting plan of the Hy -Vee Food Stores, located on the northwest corner of the intersection of North Dodge Street and Old Dubuque Road; 45 -day limitation period: 5/26/79. Representatives of the neighborhood were present to discuss their concerns regarding the proposed LSNRD. No action taken. 5-7913, Public discussion of a final plat of Village Green, Part 10, located southwest or_ Road extended; 45 -day limitation period: 6/3/79, 60 -day limitation period: 6/18/79, Commission requested staff to look into the possibility of providing a sidewalk between Lots 177 and 178. Staff indicated that the applicant was going to restrict the use of basements within the subject development because of the wet soil conditions. No action taken. Prepared t 17,5 -Al 111CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES IT" • MINUTES IOWA CITY PLANNING $ ZONING COMMISSION MAY 3, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Lehman, Blum, Kammermeyer, Ogesen, Cain, Vetter MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Ryan, Schmeiser, Wilkinson RECOMMENDATIONS TO THE CITY COUNCIL: I. 5-7913. That the final plat of Village Green, Part 10, located southwest of Village Road extended, be approved subject to the following contingencies: (1) the signatures of the utility companies be obtained, (2) the legal papers be revised, and (3) the legal papers contain a statement that construction of basements will not be allowed. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None I sur-MRY OF DISCUSSION AND ACTION TAKEN: Blum called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. He then stated that if no one had any objections the Commission would first consider item S-7912 since one Commissioner had to leave early. There being no objection, the first item to be considered was 5-7912. 5-7912. Public discussion of a preliminary and final Large Scale Non -Residential Development plan and tree planting plan of the Hy -Vee Food Stores, located on the northwest corner of the intersection of North Dodge Street and Old Dubuque Road; 45 -day limitation period: 5/26/79. Boothroy presented an overlay of the tree planting plan and explained that some i additional trees were being planted. The tree planting plan is in compliance with the new proposed Tree Regulations but is not in compliance with the existing regulations. Because of this, the applicant requests that the parking and planting plans for the development be approved as an "innovative parking area design plan." He further stated that the legal papers had been submitted but had not yet been re- viewed by staff. Regarding concerns and questions about the free-standing sign that is proposed, Boothroy stated that the free-standing sign would not be permitted but a monument sign would be permitted. Schmeiser pointed out that one of the citizen concerns which was not discussed at Mondays informal meeting was that of a walkway from the site to the neighborhood to the west. Steven Victor from Hy -Vee stated that it had become apparent at the neighborhood meeting that the neighbors would have greater difficulty getting access to the site than would Hy -Vee across their property. i qsy MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES W Planning G Zoning Commission May 3, 1979 Page 2 e-) Bill Gerhard, 1109 Prairie du Chien, stated his concerns regarding the lighting for the store. He expressed concern regarding the skyline lighting, stating that he did not want the area to look like a football stadium. He further stated that he would prefer that the lighting be downward. Anthony Frey, 15 Caroline Court, presented a letter to the Commission stating that he would like to encourage the planting of a conifer screen on the lot just west of the store north of the proposed detention basin. Cain stated that she had visited the Hy -Vee store in Des Moines but explained that it was hard to judge the lighting since she had been in the lot prior to darkness. She did express her feeling that the color proposed for the building was okay but also noted that the Des Moines store did not have any residential dwellings close to the site. j Steven Victor, representing Hy -Vee, stated that they would not be putting up a free standing sign and would not be installing a monument sign at this time, but might do so later. He also stated that a 4 -inch high curb type median would be installed at the entrance. He also explained that the water main question has not been finalized but that Hy -Vee would work with the City on this problem. Regarding the lighting, Mr. Victor stated that Hy -Vee would still like to use the 30 -foot poles that, are proposed. He also stated that over a three-year period quite a bit of research had j been done regarding this development and he would like to request that some action ibe taken as soon as possible. A lengthy discussion regarding the lighting of the project followed during which pole lengths, fixtures, wattage, etc. were discussed. Commissioners decided that they would visit sites on the University campus and the Rochester Avenue Hy -Vee store following the Commission meeting in order to compare the various types of lighting. The Commission also discussed the possibilities of various connections from the iHy -Vee property to the service station west of the site including connections along North Dodge and St. Matthias Alley. I There being no further productive discussion on the item, Blum stated that the j project would again be discussed at the informal meeting on May 14 with action being taken at the formal meeting on May 17. Victor asked if the contractor could come in and begin moving dirt prior to action on the plans. Ryan stated that she saw no problem with this since a building permit is not needed in order to move dirt. Public discussion of an ordinance amending the sign requirements for the M1 Zone. Schmeiser stated that he had completed a modified revision of the ordinance and asked that this item be placed on the agenda for discussion at the next informal meeting. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning f, Zoning Commission May 3, 1979 Page 3 S-7913. Public discussion of a final plat of Village Green, Part 10, located southwest Mage Road extended; 45 -day limitation period: 6/3/79, 60 -day limitation period: 6/18/79. Boothroy presented an overlay of the area and explained that the legal papers are in the process of being revised. He further explained that he had been informed that the flowage easements are forthcoming. The applicant has also indicated that he will not allow construction of basements in the development. There being no discussion of this item, Blum called for approval of the final plat of Village Green, Part 10, located southwest of Village Road extended subject to the following contingencies: (1) the signatures of the utility companies be obtained; (2) the legal papers be revised, and (3) the legal papers contain a statement that construction of basements will not be allowed. Approval was unanimous (6-0, Cain having left the meeting prior to the vote on this item). Consideration of the minutes of the meetings of April 16 (informal meeting) and April 19, 1979. Blum called for consideration of the minutes of the April 16 meeting. Jakobsen asked that the minutes be amended as follows: (1) Item S-7907, last paragraph, the sentence be changed to read 11 ... adequate sidewalks and walkways...." and I (2) Item S-7908, last paragraph, the sentence be changed to read "...single family dwellings—ORT-ranch style units." The minutes were approved as amended. He then called for consideration of the minutes of the April 19 meeting. Jakobsen asked Mr. Frey if he had indeed mentioned Shimek School during his discussion of the land he and his wife were willing to give for a cross street. He indicated that he had done so. The minutes were then approved unanimously as circulated. f There being no further business, the meeting was adjourned. Prepared by Sandra Wilkinson, PPD Secretary Approved by 144� Efhest W. Lehman, P&Z Secretary II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MAYOR'S YOUTH EMPLOYMENT PROGRAM 1810 Lower Muscatine — Box 2477 IOWA CITY, IOWA 52240 Phone: 351-1035 MINUTES MAYOR"S YOUTH EMPLOYMENT PROGRAM APRIL 17, 1979 CHAMBER OF COMMERCE MEMBERS PRESENT: Holzhammer, Johnson, Karr, Kelly, Schreiber MEMBERS ABSENT: Aldinger, Barber, Curtis, Kaefer, Nelson SUMMARY OF DISCUSSION AND , ORMAL ACTIONS TAKEN j Linda Schreiber the chairperson, operned the meeting for dis- cussion at h:00. Linda Schreiber reported on the meeting be- tween Bernie Barber, Tom Miskimen, Director of HACAP, and her- self. The meeting was to clarify issues in regards to summer i youth programs, Tom Miskimen informed them that the Work Experience Program (WEP) is a different youth program than the willsbegingass soontassour staffupeopleaarenemployedthat he WEP to reecruitr� enrollees, The Mayor"s Youth Employment Program will not be I switching any enrollees to IVEP- In regards to the summer CETA program, Linda Schreiber felt that it was her impression that all due consideration would be given to the Mayor's Youth staff for employment with summer CETA. Marylee Dixon and Dawn Judish reported that they had theirsent in cations from HACAP. Linda Schreiber owill cdovsome ed nfurtherni- checking into this situation. The second item of business discussed was the amending of the by-laws. A copy of the amendment was circulated. Discussion followed in regards to board members not attending on a regular i basis. Linda Schreiber is going to check into the City policy concerning this matter. It was discussed that possibly a letter from the Mayor would be sent to the non -attending mem- bers,. Reverend Holzhammer moved to amend the by-laws. Marian f Karr seconded the motion. The motion was passed, Judy Kelly motioned that a letter be sent to the City Council asking the Council to make a recommendation to the State Leg- islators to increase funding of Mayor's Youth because of antici- pated increases in the minimum wage. Reverand Holzhammer seconded. The last item of business was a report by Marylee Dixon. She informed the board about a conversation that she had had with Roger Hoffman of Hospital Schools. Roger is interested in 95S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES developing and setting aside a certain number of job sites for youths in the Hospital Schools. It appears that Roger is interested in getting this project started for the summer. Roger was referred to the Summer Ceta office in Cedar Rapids. However, it is anticipated that he will be working with Mayor's Youth in the fall. Mariah Karr questioned the idea in regards to authority. She was wondering who would have the authority if a problem arose. After discussing the idea the board decided to consider the idea to a fuller extent in the fall. The next board meeting is scheduled for Wednesday, May 9, 1979 at 4:00. The meeting was adjourned at 5:05. UPDATE: Linda Schreiber contacted Tom Miekimen of HACAP in Cedar Rapids several days after the board meeting. Mr. Miskimen related that in regards to the summer positions with the summer program, that interviewing would take place within the next ten days. Mr. Miekimen said that Mayor1ls Youth staff would be considered for the available positions. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES F10111ES